HomeMy Public PortalAbout05.07.2019 Complete City Council Meeting Packet Posted 5/3/2019 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, May 7, 2019
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the April 16, 2019 Reconvened Board of Appeal and Equalization Meeting
B. Minutes of the April 16, 2019 Council Work Session
C. Minutes of the April 16, 2019 Regular Council Meeting
D. Minutes of the April 17, 2019 Business Forum
E. Minutes of the April 17, 2019 Business Tours
V. CONSENT AGENDA
A. Resolution Accepting Donation from the Hamel Athletic Club
B. Approve Agreement with D’Fence
C. Approve Natural Resources Grant Agreement with Hennepin County
D. Resolution Authorizing Capital Project Fund Deer Hill Preserve Improvement Balance Transfer
and Closing
E. Resolution Authorizing Capital Project Fund TH 55 Intersections Balance Transfer and Closing
F. Resolution Approving Proposed Transfers and Assignment of Fund Reserves
G. Resolution Granting Variance and Site Plan Review Approval to MaxTech for Property at 920
Hamel Road
H. Resolution Granting Extension of Time to Effectuate the Lot Combination at 900 and 920 Hamel
Road; Amending Resolution No. 2018-09
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATION
A. Uptown Hamel Study/Presentation – U of M Humphrey Students
VIII. NEW BUSINESS
A. Ordinance Rezoning Certain Properties to Rural Residential-Urban Reserve (RR-UR)
1. Ordinance Amending the Official Zoning Map to Rezone Properties to the Rural
Residential-Urban Reserve District
2. Resolution Authorizing Publication of Ordinance by Title and Summary
B. Patricia Raskob Trust – 500 Hamel Road – Preliminary Plat
C. Jeff Pederson – 4790 Rolling Hills Road - Site Plan Review for Construction of a Mini-Storage
Building
D. 2019 Staff Needs Analysis and Succession Plan
IX. CITY ADMINISTRATOR REPORT
X. MAYOR & CITY COUNCIL REPORTS
XI. APPROVAL TO PAY BILLS
XII. ADJOURN
Meeting Rules of Conduct:
Fill out and turn in white
comment card
Give name and address
Indicate if representing a group
Limit remarks to 3-5 minutes
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: May 2, 2019
DATE OF MEETING: May 7, 2019
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Resolution Accepting Donation from the Hamel Athletic Club – The Park
Commission at their April 17th meeting recommended utilizing the existing batting cage
site with safety upgrades to address noise and safety concerns. The fencing cost to fence
the existing cage, remove excess fencing, and provide a fence screen is $12,105, because
one side of the cage is already fenced. The Hamel Athletic Club has agreed to pay for the
improvements. Staff recommends approval.
See attached memo and resolution.
B. Approve Agreement with D’Fence – The cost to fence the existing cage site is $12,105
with D’Fence. The Hamel Athletic Club has agreed to pay for and donate the
improvements. Staff recommends approval.
See attached agreement.
C. Approve Natural Resources Grant Agreement with Hennepin County – The grant agreement
is with Hennepin County to provide $60,000 for the Hickory Drive Stormwater improvement
project. Staff recommends approval.
See attached agreement.
D. Resolution Authorizing Capital Project Fund Deer Hill Preserve Improvement Balance
Transfer and Closing – City auditors have requested the City close the project fund for
Deer Hill Preserve and transfer any remaining balance after payment to the Road
Improvement Fund. Staff recommends approval.
See attached resolution.
E. Resolution Authorizing Capital Project Fund TH 55 Intersections Balance Transfer and
Closing – City auditors have requested the City close the project fund for the TH
Intersections and make the necessary balance transfer from the Sewer Capital Improvement
Fund. Staff recommends approval.
See attached resolution.
F. Resolution Authorizing Transfers from General Fund – Staff recommends approval of the
resolution transferring and assigning fund reserves.
2
See attached resolution.
G. Resolution Granting Variance and Site Plan Review Approval to MaxTech for Property at
920 Hamel Road – Staff drafted the approval resolution per City Council direction at the
April 16, 2019 City Council Meeting. Staff recommends approval.
See attached resolution.
H. Resolution Granting Extension of Time to Effectuate the Lot Combination at 900 and 920
Hamel Road; Amending Resolution No. 2018-09 – Applicant has requested an extension of
time to meet the terms and conditions of approval and to effectuate the lot combination. Staff
recommends approval.
See attached resolution.
VII. PRESENTATION
A. Uptown Hamel Study/Presentation – U of M Humphrey Students– The University of
Minnesota Humphrey Students, who recently conducted the study of Hamel, will present
their findings at the May 7th meeting.
See attached memo.
VIII. NEW BUSINESS
A. Ordinance Rezoning Rural Residential-Urban Reserve – On March 12, the Planning
Commission held a public hearing on the ordinance. The ordinance proposed to
rezone the properties to the Rural Residential-Urban Reserve (RR-UR) district as
previously recommended. The property owner of parcel #29 again appeared and
requested that the Commission not rezone their property, leaving it Rural Business
Holding (RBH). Following the hearing, the Planning Commission discussed and
recommended to exclude the 2 parcels west of County Road 19 and south of Highway
55 (#29 and #26) from the ordinance and recommended that they remain RBH.
See attached report, ordinance and memo.
Potential Motion #1: Move to adopt the ordinance amending the official zoning map to
rezone properties to the Rural Residential-Urban Reserve zoning district, with the
removal of parcels 26 and 29.
Potential Motion #2: Move to adopt the resolution authorizing publication by title and
summary.
3
B. Patricia Raskob Trust Preliminary Plat – 500 Hamel Road – The Patricia Raskob Trust
has requested a subdivision of approximately 8.63 acres of property into two lots. The
subject property is located at 500 Hamel Road, north of Hamel Road at the intersection
with Elm Creek Drive. No development is proposed at this time. The property owner
seeks to split the parcel so that they can market and sell the eastern and western parcels
independently. Construction on either lot would be reviewed through a future process.
See attached report.
Potential Motion: Move to direct staff to prepare a resolution granting preliminary plat
approval.
C. Jeff Pederson - Medina Mini-Storage Site Plan Review – Applicant requests a Site Plan
Review (SPR) to construct an additional mini-storage building at his existing Medina
Mini-Storage business at 4790 Rolling Hills Road. The subject property currently has
four mini-storage buildings totaling 35,200 square feet in building area and are oriented
in an east/west fashion. The proposed 4,320 (144’ x 30”) square foot building is
proposed on the east side of the existing buildings and oriented north/south. The
proposed building would be constructed on the already paved area and would be the
final building for this project.
See attached report.
Recommended Motion: Staff recommends approval of the Site Plan Review with the
following conditions:
1) The applicant shall submit for building permit with civil plans dated 4/30/19, which meet
engineering requirements.
2) The applicant shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the Site Plan Review application.
D. 2019 Staff Needs Analysis and Succession Plan – Department Heads have put together
an updated draft 10 Year Staffing Plan and Succession Plan for City Council review
based on our March 19th discussion. The plan has been reduced based on the direction
at the meeting (from 5 full-time employees to 3 full-time employees).
See attached memo and plan.
Recommended Motion: Approve the 2019 Staffing and Succession Plan
4
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005048E-005079E for $115,415.67
and order check numbers 048700-048760 for $159,809.67 and payroll EFT 0509375-0509434
for $104,940.56.
INFORMATION PACKET:
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
Medina City Council Meeting Minutes 1
April 16, 2019
MEDINA CITY COUNCIL BOARD OF APPEAL AND EQUALIZATION MINUTES OF
APRIL 16, 2019
The City Council of Medina, Minnesota met in session for the recessed Local Board of
Appeals and Equalization meeting on April 16, 2019 at 5:30 p.m. commenced from April
2, 2019 at the Medina City Hall. Mayor Martin presided.
Members present: Anderson, Martin, DesLauriers, Albers and Pederson
Members absent:
Also present: City Administrator Scott Johnson; Paul Kingsbury, Southwest Assessing;
Lee Leichentritt, Southwest Assessing; and Representative of the Hennepin County
Assessor's Office Carrie Borrhiige.
Paul Kingsbury provided an overview of the process. Mayor Martin explained that the
meeting was recessed on April 2, 2019 and continued to April 16, 2019 at 5:30 p.m. The
recess allowed the Assessor to review any recent or new appeals that were brought
forward.
No new appeals or testimony will be allowed at the April 16th meeting and action is
based on the Assessors’ recommendation. Property owners can appeal to Hennepin
County if they disagree with the recommendation.
Properties Reviewed by Assessor’s Office and Recommended Changes by the
City Assessor
Paul Kingsbury reviewed the proposed changes and answered questions from the City
Council. The City Council reviewed the information and proceeded with the proposed
changes based on the information provided below.
PID# Address Original Value Recommended Reason
11-118-23-14-0010 3795 Pinto
Drive
$921,000 $875,000 Reduced based
on pending
litigation
12-118-23-23-0048 730 Tower
Drive
$1,029,000 $919,000 Carry over of
2018 reduction
12-118-23-41-0070 52 Hamel Road $913,000 $891,000 Reduced based
on appraisal
21-118-23-34-0015 PRDC $697,000 $481,000 Reduced based
on unimproved
land prices
28-118-23-21-0006 PRDC $1,045,000 $725,000 Reduced based
on unimproved
land prices
28-118-23-21-0008 PRDC $348,000 $242,000 Reduced based
on unimproved
land prices
28-118-23-24-0002 PRDC $697,000 $483,000 Reduced based
on unimproved
land prices
Medina City Council Meeting Minutes 2
April 16, 2019
28-118-23-24-0003 PRDC $1,742,000 $1,208,000 Reduced based
on unimproved
land prices
13-118-23-11-0106 3075 Wild
Flower Trail
$713,000 $670,000 Reduced based
on declining
market
18-118-23-22-0194 4662 Walnut
Street
$431,000 $382,000 Reduced based
on declining
market
22-118-23-32-0007 2165
Cottonwood
Trail
Keeps appeal
on Agricultural
open
22-118-23-34-0003 T$811,900
D$1,262,300
T$138,000
D$1,262,000
Reduced
taxable and
deferred based
on use
13-118-23-12-0058 3059 Butternut
Drive
$681,000 $664,000 Reduced based
on declining
market
13-118-23-13-0004 3013 Butternut
Drive
$677,000 $649,000 Reduced based
on declining
market
Mayor Martin summarized the decisions made by the board.
Anderson moved to accept all the changes discussed on April 2, 2019 and recessed to
April 16, 2019 Board of Appeal and Equalization Meeting, Pederson seconded and the
motion passed unanimously. Motion passed unanimously.
Adjournment
Anderson moved, Albers seconded, to adjourn the meeting at 5:33 p.m. Motion passed
unanimously.
_________________________
Kathy Martin, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk
Medina City Council Work Session Meeting Minutes 1
April 16, 2019
MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF
APRIL 16, 2019
The City Council of Medina, Minnesota met for a work session on April 16, 2019 at 6:00
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Martin, Anderson, Pederson, DesLauriers, Albers
Members absent:
Also present: City Administrator Scott Johnson, Public Works Director Steve Scherer,
City Engineer Jim Stremel, Public Safety Director Ed Belland, Police Sergeant Jason
Nelson, Hamel Fire Chief Jeff Ruchti, Loretto Fire Chief Jeff Leuer, City Planning
Director Dusty Finke, and Finance Director Erin Barnhart
II. Fire Department Update
Loretto Fire Chief Jeff Leuer provided an update on a meeting that took place that
morning with the four Chiefs that provide fire services to Medina. Chief Leuer reported
that the Chiefs had a positive meeting and discussed collaboration. The Chiefs plan to
meet again in two weeks to discuss this further and deliver something in 45 days.
Chief Leuer also requested direction on expectations and definition of the response time
requested by the City Council. The City Council discussed the minimum standard, cost
benefit analysis, insurance ratings, community expectations for fire service, starting
another fire department after 5 minutes as a safety net (St. Boniface and Mound model),
and Medina being fortunate to have close to 100 firefighters serving our community.
Hamel Fire Chief Jeff Ruchti discussed how his Department has installed new steel
lockers, vehicle exhaust systems, and dual hoods for firefighter turnout gear to reduce
cancer risks for staff. The other Fire Departments that serve Medina are also
implementing best practices to reduce cancer risks.
Council Member Pederson inquired about ownership in the fire departments with large
capital projects, i.e., building and additions being proposed. Chief Ruchti stated that the
current practice of full ownership by the fire departments would have to change,
ownership by the City would be part of that change.
The City Council further discussed the preference for ownership/partial ownership of fire
capital and facilities that are paid for with City funds, timeframes and assumptions made
with the draft 10-year capital projections (worst case scenario), Medina not receiving
complaints on fire services, and requesting a deliverable from the Fire Chiefs based on
rolling a fire truck in 5 minutes and a full response by 10 minutes.
The City Council requested the Fire Chiefs provide a deliverable based on rolling a fire
truck in 5 minutes and a full response by 10 minutes. Chief Leuer informed the City
Medina City Council Work Session Meeting Minutes 2
April 16, 2019
Council he would work with the other Fire Chiefs to bring forward the deliverable in 45
days.
Adjournment
Martin closed the meeting at 6:55 p.m.
_________________________
Kathleen Martin, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk
Medina City Council Meeting Minutes 1
April 16, 2019
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 16, 2019 3
4
The City Council of Medina, Minnesota met in regular session on April 16, 2019 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 10
11
Members absent: None. 12
13
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 14
Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, 15
and Chief of Police Ed Belland. 16
17
II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:00 p.m.) 23
24
A. Approval of the April 2, 2019 Regular City Council Meeting Minutes 25
Martin noted that she submitted written comments that have been incorporated and 26
distributed to the Council. 27
28
Moved by Anderson, seconded by Albers, to approve the April 2, 2019 regular City 29
Council meeting minutes as amended. Motion passed unanimously. 30
31
B. Approval of the April 3, 2019 Board of Appeal and Equalization Meeting 32
Minutes 33
Martin noted that she provided comments and revisions, along with comments from the 34
assessor relating to the table on page one and a PID number correction. 35
36
Moved by Anderson, seconded by Pederson, to approve the April 3, 2019 Board of 37
Appeal and Equalization meeting minutes as amended. Motion passed unanimously. 38
39
V. CONSENT AGENDA (7:02 p.m.) 40
41
A. Approve Bidding Policy 42
B. Approve 2018 Annual Report 43
C. Approve Change Order for CSAH 115/CR 116 Reconstruction Project 44
D. Approve Street Stripping Services Agreement with Twin City Stripping Inc. 45
E. Resolution No. 2019-22 Accepting Donation from the Hamel Volunteer Fire 46
Department Relief Association 47
Martin referenced the 2018 Annual Report and commended the Assistant City 48
Administrator Jodi Gallup for compiling the information to ensure the information from 49
each department was consistent. 50
51
Medina City Council Meeting Minutes 2
April 16, 2019
Moved by Pederson, seconded by Albers, to approve the consent agenda. Motion 1
passed unanimously. 2
3
VI. COMMENTS (7:04 p.m.) 4
5
A. Comments from Citizens on Items not on the Agenda 6
There were none. 7
8
B. Park Commission 9
Scherer reported that the Park Commission will meet the following night to consider the 10
Raskob Preliminary Plat at 500 Hamel Road, to receive updates from the Hamel Athletic 11
Club, and continue to update the Trail Plan. He stated that the Commission will also 12
discuss goals and how to engage residents and increase park funding. He provided 13
additional details on discussion that will occur with Hamel Athletic Club regarding the 14
batting cage. 15
16
C. Planning Commission 17
Planning Commissioner Galzki stated that the Planning Commission met the previous 18
week to consider three items. He reported that the Commission reviewed a Site Plan to 19
construct a mini-storage building at 4790 Rolling Hills Road and unanimously 20
recommended approval of the request. He stated that the Commission held a public 21
hearing to consider a subdivision of the property at 500 Hamel Road and unanimously 22
recommended approval. He noted that the Commission also held a public hearing for a 23
PUD Concept Review for a restaurant at 172 Hamel Road. He noted that there were 24
members of the public present at the meeting that provided input. He stated that three 25
of the five members of the Commission present supported the plan while the other two 26
members expressed concerns with the architectural plans and location. 27
28
VII. PRESENTATIONS 29
30
A. Resolution No. 2019-23 Recognizing Tom Gregory for 15 Years of Service 31
to the City of Medina (7:10 p.m.) 32
Martin read aloud the proposed resolution recognizing Tom Gregory for 15 years of 33
service to the City of Medina. 34
35
Moved by Martin, seconded by Anderson, to adopt resolution no. 2019-23 recognizing 36
Tom Gregory for 15 years of service to the City of Medina. 37
38
Further discussion: Martin stated that this resolution speaks to Tom’s caring, personal, 39
and professional manner. 40
41
Motion passed unanimously. 42
43
Martin presented the resolution to Tom Gregory and thanked him for his service to the 44
community. 45
46
Belland stated that Tom does a great job for the department with his numerous 47
responsibilities and is a great team player that is dedicated to the City of Medina. He 48
stated that Tom comes to work on nights, weekends and holidays and has for the past 49
15 years. He explained that it takes a lot of dedication to work rotating shifts while still 50
balancing a personal life. He thanked Tom for the great work he does for Medina. 51
Medina City Council Meeting Minutes 3
April 16, 2019
1
VIII. NEW BUSINESS 2
3
A. Storm Water Pollution Prevention Plan (SWPPP) – Annual Public Hearing 4
(7:16 p.m.) 5
Scherer provided the annual review of the Storm Water Pollution Prevention Plan 6
(SWPPP) which is a part of the City’s MS4 Permit. He reviewed the storm water 7
projects that occurred in Medina during 2018 and highlighted upcoming projects. He 8
reviewed the minimum control measures and construction inspection reports. He 9
provided details on public education and participation. He reviewed information related 10
to illicit discharge, post-construction and highlighted the partners that the City works with 11
to accomplish its storm water goals. 12
13
Anderson thanked Scherer and his staff for their efforts. 14
15
Martin also thanked Scherer and his department. She asked who helps Scherer on 16
finding possible grants and completing applications. 17
18
Scherer reviewed the process that is typically followed for different types of projects. 19
20
Albers asked if there is a list of the top ten prioritized areas for projects. 21
22
Scherer commented that they have most likely already addressed the top ten issues. He 23
explained that there are CIP plans for each watershed and the City continues to 24
accomplish those projects. 25
26
Martin opened the public hearing at 7:29 p.m. 27
28
No comments made. 29
30
Martin closed the public hearing at 7:29 p.m. 31
32
B. Wally and Bridget Marx – 2800 Parkview Drive (7:29 p.m.) 33
Finke explained that this request includes two applications. He explained that one action 34
would be the Final Plat for the School Lake Nature Preserve, noting that the Council 35
approved the Preliminary Plat at the previous meeting. He stated that staff believes that 36
the Final Plat is consistent with the Preliminary Plat. He explained that the second 37
action is related to the drainage and utility easements. He explained that when the lot 38
lines were shifted, the easements are also required to be shifted which would require 39
vacation of the previous easements and dedication of new easements. He stated that 40
staff also recommends approval of the easement vacation as proposed. 41
42
1. Resolution No. 2019-24 Vacating Drainage and Utility Easements 43
within Lot 2, Block 2, School Lake Nature Preserve – Public 44
Hearing 45
Martin opened the public hearing at 7:32 p.m. 46
47
No comments. 48
49
Martin closed the public hearing at 7:32 p.m. 50
51
Medina City Council Meeting Minutes 4
April 16, 2019
Moved by Anderson, seconded by Pederson, to adopt Resolution No. 2019-24 Vacating 1
Drainage and Utility Easements within Lot 2, Block 2, School Lake Nature Preserve. 2
Motion passed unanimously. 3
4
2. Resolution No. 2019-25 Granting Final Approval of the School 5
Lake Nature Preserve 2nd Addition Plat 6
Moved by Anderson, seconded by Pederson, to adopt Resolution No. 2019-25 Granting 7
Final Approval of the School Lake Nature Preserve 2nd Addition Plat. Motion passed 8
unanimously. 9
10
C. Maxxon – 920 Hamel Road – Variance and Site Plan Review – Public 11
Hearing (7:33 p.m.) 12
Finke stated that the Council granted approval for a lot combination of the subject sites, 13
along with the Site Plan review for the addition in February of 2018. He stated that the 14
applicant is now proposing to move the addition four feet closer to Hickory Drive, which 15
would still meet the setback, but would result in an additional 1,318 square feet of 16
hardcover. He stated that the previous request required an offset of the additional 17
hardcover. He stated that with the Hickory Drive project, there was a desire to forego 18
the grass pave and instead direct the storm water from the site to the storm water pond. 19
He stated that the applicant has requested a variance for the proposed increase in 20
hardcover and has adjusted their plans to direct the storm water into the pond. He 21
stated that superior materials are proposed for the building addition in order to meet the 22
building requirements of the City. He noted that the original plans included an additional 23
loading dock, which has since been removed. He reviewed the variance request related 24
to hardcover and stated that the removal of the loading dock and patio and direction of 25
the storm water to the storm water pond will be improvements that help to offset the 26
additional hardcover. He noted that there will be an improvement to the site in return for 27
a small amount of additional hardcover. He reported that the Planning Commission 28
reviewed the variance request the previous month and found that the variance criteria 29
were met by the request and recommended approval with the noted conditions. 30
31
DesLauriers asked for details on grass pave. 32
33
Stremel stated that it is a form of pervious paving. 34
35
Martin referenced the condition recommended by the Planning Commission requiring the 36
plans to be updated to direct the storm water towards the storm water pond. She asked 37
if the building permit should be conditioned upon that. 38
39
Stremel provided additional details on the timing of the ponding project. 40
41
Finke stated that there will be interplay between the two projects and it would be unlikely 42
that the site work would be completed until after the pond is complete. He did not 43
believe that the building permit should be conditioned in that way. 44
45
Scherer noted that there has been previous discussion related to general housekeeping 46
on the west side of the building and asked if that is included. 47
48
Finke confirmed that element is included in the conditions. 49
50
Martin opened the public hearing at 7:43 p.m. 51
Medina City Council Meeting Minutes 5
April 16, 2019
1
No comments. 2
3
Martin closed the public hearing at 7:43 p.m. 4
5
Moved by Anderson, seconded by DesLauriers, to direct staff to prepare a resolution 6
approving the variance and site plan review subject to the conditions recommended by 7
the Planning Commission. Motion passed unanimously. 8
9
D. Charlie’s – 172 Hamel Road – PUD Concept Plan (7:43 p.m.) 10
Finke presented a request for a Concept Plan review of a PUD for development of 11
Charlie’s Restaurant, which would be primary takeout. He stated that the applicant is 12
proposing to construct the restaurant out of shipping containers, which is why the PUD is 13
requested as that is not currently an allowed building material. He stated that the 14
Comprehensive Plan provides guidance for a PUD request and reviewed the current 15
guiding and zoning of the parcel. He provided additional details on the process the City 16
is currently undergoing with students from the University of Minnesota related to the 17
Uptown Hamel area. He provided information on the proposed site layout and parking. 18
He stated that architectural design is the main reason for the PUD request, in order to 19
incorporate the shipping containers. He stated that Uptown Hamel places a premium on 20
porches and overhangs and therefore if this moves forward, those elements should be 21
incorporated in addition to more windows. He referenced the future outdoor dining 22
proposal, which would include rooftop dining, and provided additional details on related 23
regulations. He provided additional details on the available parking, additional parking 24
proposed and shared parking. He reviewed the proposed access, noting that while it is 25
not ideal to have offsets, the roadway is low speed and there is not a safety concern. He 26
noted that the biggest concern would be related to potential stacking that could occur. 27
He stated that there is a public storm water system in Uptown Hamel and any new 28
hardcover would need to drain to that area. He reported that the Planning Commission 29
held a public hearing the previous week and the resident comments and written 30
comments received were included in the Council packet. 31
32
Anderson asked and received confirmation that a resident from Argent Park attended the 33
Planning Commission meeting to provide input. 34
35
Grant Bender, applicant, stated that he is very excited about the project. He stated that 36
a City is defined by restaurants, schools, places of worship and government. He stated 37
that this is an opportunity to bring a nice restaurant to Uptown Hamel. He recognized 38
that building a restaurant is not the best choice for financing but ranks high with 39
residents. He thanked the planning staff for putting together a well thought out report. 40
He stated that he is looking to attract the residents of the City to the restaurant and is 41
willing to incorporate the comments received in order to provide a great restaurant. 42
43
Steve Andres, land owner, stated that Mr. Bender approached him with the idea of using 44
shipping containers for a restaurant. He stated that he is proud of the plans that have 45
evolved and would be proud to bring this restaurant to the community. 46
47
Mr. Bender stated that the architect is also present that has worked with shipping 48
containers at Target Field and in Chicago as well. He stated that he has seen this 49
material used in many communities throughout the country. He stated that this material 50
allows a restaurant to be constructed that is adaptable to any site, provides an 51
Medina City Council Meeting Minutes 6
April 16, 2019
opportunity for a less costly initial building and is also less impactful to the overall site. 1
He highlighted the patio area out front that could be used for community gathering 2
space. 3
4
Anderson asked if Mr. Bender is an owner/operator of the restaurant and whether he has 5
restaurant experience. 6
7
Mr. Bender confirmed he would be a partner and reviewed his culinary education and 8
experience. 9
10
Albers stated that this is an interesting concept. He stated that the restaurant could be a 11
draw for the Uptown Hamel area but expressed concern with a drive-up takeout service 12
compared to a sit-down service. 13
14
Pederson stated that Uptown Hamel definitely needs a food service business but 15
expressed concern with the safety of the intersection. He stated that he would like to 16
see perhaps an entrance through the church parking lot, as that would be a better angle 17
for traffic. 18
19
DesLauriers stated that this would be within walking distance of his home and this is a 20
business that the community has wanted for some time. He believed that the mix of 21
90/10 for takeout would be a good fit, especially during baseball season. He stated that 22
the number one issue would be parking and accessibility. He agreed that access 23
through the church would solve a lot of problems for the site. He stated that this is a 24
creative idea and he likes the idea of using shipping containers. 25
26
Anderson echoed the comments that have been made, recognizing that the City has 27
struggled for years to bring some type of food service to the Uptown Hamel area. He felt 28
confident that the quality of the food would be good, given the applicant’s background. 29
He shared concerns with traffic and parking. He encouraged the applicant to move 30
forward with the plan. 31
32
Martin stated that she would also be excited to have a restaurant with the chef’s 33
background. She stated that she does struggle from a legal position because of the 34
deviations from the zoning code and Uptown Hamel regulations, specifically the setback 35
and building materials. She stated that if this type of deviation is granted through PUD, 36
the City could have difficulty denying a similar request in the future. 37
38
Mr. Bender stated that the idea to have the additional setback would be to preserve the 39
library. He stated that there has been discussion with Finke about possibly moving the 40
library to another public area. He stated that the building could be moved closer to 41
Hamel Road. He stated that he has talked to the church and they love the idea of 42
sharing the parking space, as the church needs additional space. He stated that he 43
does like the idea of increasing the flow through the church parking lot and noted that he 44
can continue to pursue that idea. 45
46
Mr. Andres stated that they would be open to having a more storefront feel, noting that 47
they simply were attempting to preserve the library and save a tree. He provided 48
additional details on the management and ownership of the library. 49
50
Medina City Council Meeting Minutes 7
April 16, 2019
Johnson stated that there was discussion about moving the library to the park in the 1
past. 2
3
Scherer confirmed that there was discussion about moving the library at some point. He 4
noted that a possible location was discussed along the trail in Hamel Legion Park, near 5
the public parking area. 6
7
Finke noted that the library was originally in a different location and was moved to this 8
location. 9
10
Martin stated that perhaps there could be an agreement with the church that could 11
provide additional parking alignment and parking entrance through the church to create 12
more of a storefront feel for the restaurant. She stated that many of the farming 13
communities have metal grain type structures and noted that if the storefront could look 14
less rectangular in feel, perhaps that would help it blend more into the Uptown Hamel 15
area. She explained that the proposal is a significant departure from the existing 16
ordinances and even if using a PUD, the conditions would not be met as closely as they 17
typically would be. 18
19
Pederson noted that his concern would be resolved if an agreement can be reached with 20
the church. 21
22
IX. CITY ADMINISTRATOR REPORT (8:15 p.m.) 23
Scherer provided an update on the Sioux Drive railroad crossing. He stated that the 24
crossing is currently very rough, and he has been in contact with the railroad company. 25
He stated that the railroad company would be interested in cost sharing the 26
improvements, noting that the City would pay for the concrete panels and the railroad 27
would install the panels. He stated that the cost of the panels would be about $20,000. 28
He stated that he could make the improvement work within the public works budget, as 29
this is most likely the biggest complaint that his department receives. 30
31
Martin commented that the condition has become very bad and recognized that 32
negotiation with the railroad is very difficult. She stated that although that is a large 33
amount, it could be money well spent. 34
35
DesLauriers agreed that the condition is very bad and believed the City should agree to 36
the improvement. 37
38
Anderson asked the fund that would be used for this improvement. 39
40
Scherer replied that the road improvement fund would be used. He confirmed that he 41
would speak with the railroad in the morning to further discuss the improvement. 42
43
Pederson agreed that the improvement would be funds well spent. 44
45
Johnson reminded the Council that the business forum and tour would occur the 46
following day at 7:30 a.m. 47
48
X. MAYOR & CITY COUNCIL REPORTS (8:20 p.m.) 49
Martin noted that she will be traveling during Clean-Up Day and apologized that she will 50
not be able to attend. 51
Medina City Council Meeting Minutes 8
April 16, 2019
1
Anderson commented that there should be a large number of hotdogs available for the 2
event. 3
4
Pederson stated that he and Johnson attended the Highway 55 Coalition meeting the 5
previous week and they were able to meet the new representative for the Metropolitan 6
Council, Judy Johnson, whom is a past Mayor of Plymouth. He noted that a member of 7
the Coalition will be traveling to Washington D.C. in June in an effort to increase 8
Highway 55 to four lanes. 9
10
Anderson commented that he attended the Long Lake pancake breakfast the previous 11
weekend. 12
13
XI. APPROVAL TO PAY THE BILLS (8:22 p.m.) 14
Moved by Anderson, seconded by DesLauriers, to approve the bills, EFT 005035E-15
005047E for $49,460.36 and order check numbers 048647-048699 for $246,918.34 and 16
payroll EFT 0509344-0509374 for $55,204.19. Motion passed unanimously. 17
18
XII. CLOSED SESSION: ATTORNEY CLIENT PRIVILEGED DISCUSSION ON 19
LITIGATION MATTER SPECIFICALLY WW FARM AND GEORGE WESSIN V. 20
CITY OF MEDINA, PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD.3(b) 21
Moved by Anderson, seconded by Pederson, to adjourn to closed session at 8:23 p.m. 22
for the purpose of attorney client privileged discussion on litigation matter specifically 23
WW Farm and George Wessin V. City of Medina. Motion passed unanimously. 24
25
The meeting reconvened to open session at 9:23 p.m. 26
27
XIII. ADJOURN 28
Moved by Anderson, seconded by Albers, to adjourn the meeting at 9:24 p.m. Motion 29
passed unanimously. 30
31
32
33
34
35
36
37
__________________________________ 38
Kathy Martin, Mayor 39
Attest: 40
41
____________________________________ 42
Scott Johnson, City Administrator 43
Medina City Council Special Meeting Minutes 1
April 17, 2019
SPECIAL MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 17, 2019
The City Council of Medina, Minnesota met in special session on April 17, 2019 at 7:30
a.m. to conduct the annual business forum.
I. ROLL CALL
Members present: Anderson, Pederson, Martin and DesLauriers
Members absent: Albers
Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi
Gallup, Finance Director Erin Barnhart, Public Works Director Steve Scherer, Planning
Director Dusty Finke, and Public Safety Director Ed Belland.
II. ANNUAL BUSINESS FORUM
Staff provided an update on recent development projects in Medina, a review of the
2019 budget, and an update on the Brockton Lane and Hickory Drive projects.
Planning Director Finke provided information on the “Open to Business Program” with
program director Rob Smolund. Assistant City Administrator Jodi Gallup provided an
update on the Park Replacement Fund discussion and an update on Celebration Day.
III. ADJOURN
Adjourned the Business Forum at 8:35 a.m.
__________________________________
Kathy Martin, Mayor
Attest:
____________________________________
Jodi M. Gallup, City Clerk
Medina City Council Special Meeting Minutes 2
April 17, 2019
This Page Intentionally Left Blank
Medina City Council Special Meeting Minutes 1
April 17, 2019
MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 17, 2019
The City Council of Medina, Minnesota met in special session on April 17, 2019 at 9:00
a.m. at the locations noted below in Medina, MN.
I. Call to Order
Members present: Pederson, Martin, DesLauriers, and Anderson
Members absent: Albers
Also present: City Administrator Scott Johnson, Assistant City Administrator
Jodi Gallup, Public Works Director Steve Scherer, Planning Director Dusty Finke,
Finance Director Erin Barnhart, and Public Safety Director Ed Belland.
II. 2019 Spring Business Tours
Graphic Packaging – 4535 Willow Drive – City Council and staff met with Scott
Buckingham, Steve Flatt and other employees at the site. They provided a tour and
information on the business to the City Council. Mr. Buckingham discussed the
difficulty recruiting new employees to Graphic Packaging. Staff would work with Mayor
Martin to provide information on area resources to help with recruitment.
Rockler – 4365 Willow Drive – City Council and staff met with Steven Singer, CEO of
Rockler. Mr. Singer and staff provided a tour and information on the business. Mr.
Singer also discussed the difficulty recruiting new employees to Rockler. Staff would
work with Mayor Martin to provide information on area resources to help with
recruitment.
Complete Eye Care of Medina – 170 Westfalen Trail – City Council and staff met
with owner Dr. Gina Wesley. She provided a tour and information on the business. Dr.
Wesley also discussed the new services her clinic provides and how they have expanded
over the last five years.
III. Adjournment
The meeting was adjourned at 11:05 a.m.
_________________________
Kathy Martin, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk
Medina City Council Special Meeting Minutes 2
April 17, 2019
This Page Intentionally Left Blank
1
TO: Medina City Council
FROM: Jodi Gallup, Assistant City Administrator
DATE: April 30, 2019
RE: Donation from Hamel Athletic Club for Dugout Improvements
The existing batting cage net was dismantled during the middle of last summer, following
noise complaints and an insurance claim. The City’s insurance told us we had to install
fencing around the batting cage to avoid future insurance claims. We did not take
immediate action last year, as we wanted to fully review our options for the batting cage
location. The photo below shows the existing batting cage location and a proposed
location away from homes.
After considering the proposed location, we discovered it would cost $37, 990 to install a
new batting cage with a concrete slab and poles. The poles at the current location could
not be salvaged/moved. This price doesn’t include the additional $15,640 to fence the
four sides of the new proposed location. The Park Commission considered the two
locations for the batting cage at their April 17th meeting, and recommended utilizing the
existing cage with safety upgrades to address the noise and safety concerns. The fencing
cost to fence the existing cage, remove excess fencing, and provide a fence screen is
$12,105, because one side of the cage is already fenced.
The Park Commission made the following motion:
MEMORANDUM
Existing batting cage
Proposed location
Agenda Items # 5A & 5B
2
A motion was made by Thies and seconded by Lee to recommend to the City
Council to leave the batting cage in its current location, add double netting,
approve the fence quote, incorporate a locked gate to be issued to approved
users, send notice to the residents, provide a shade screen, add directional
signage and hours of operation, and have HAC regularly inspect it. Motion
passed unanimously.
After talking with the batting cage netting company, we discovered a single layer of
heavy-duty netting made for batting cages is sufficient. The Hamel Athletic Club has
offered to donate 100% of the cost for the fencing contract and purchase of new nets,
because the batting cage is an important piece of their program.
Recommendation
• Approve resolution accepting donation from Hamel Athletic Club
• Approve agreement with D’Fence
• Authorize purchase of new nets
Attachments:
• Excerpt from April 17, 2019 Draft Park Commission Meeting Minutes
• Resolution Accepting Donation from Hamel Athletic Club
• Agreement with D’Fence
• Quote for new nets
Excerpt from April 17, 2019 Draft Park Commission Meeting Minutes:
1) Hamel Athletic Club
Hamel Athletic Club (HAC) President Mike Mohs and Treasurer Mike Kneller
introduced themselves to the Park Commission and provided a brief history of the
baseball program. Kneller noted that 2019 registration numbers were up to 421 kids. The
program boundaries are for kids within the Wayzata School District and the City of
Medina.
Kneller and Mohs provided the Park Commission with a three-year highlight stating:
HAC and the City of Medina have had an outstanding partnership
HAC regained good standing with IRS, local sports store, and umpires
Registration numbers continue growing
Park Improvements that have been made include:
o Musco LED lighting on lighted field, which was a joint project with the
City, Twins, and HAC
o New dugouts and team benches on the lighted field, which was a joint
project with City and HAC
o HAC installed four bullpens with improved chain link borders
o HAC paid to install a new outfield fence on the Little League field to meet
200’ standard
HAC outsourced a sponsorship coordinator
HAC recruited four new board members in last twelve months
Honey and Mackie’s began operating the concession stand in 2018
Kneller noted that the previous batting cage netting was dismantled last year, following
noise complaints and an insurance claim. He stated that HAC is in front of the Park
Commission this evening to discuss the importance of having a batting cage for their
program and either the possibility of relocating the batting cage to the outside of the third
baseline or leaving the existing batting cage with added safety improvements.
Kneller received quotes to relocate the batting cage to the third baseline, which would
cost $37,990 with a full slab cage or cost $22,385 for a partial slab cage. These quotes do
not include adding the required chain link fencing, which would be another $15,640 to
fence all four sides.
Kneller stated that improving the safety at the existing batting cage location would save a
substantial amount of the cost, because we already have the concrete slab, turf, and poles
in place. The cost to upgrade the safety would be less than the quoted $15,640, because
only three sides would need new fencing. There would also be cost to purchase new
double netting and install signage.
Excerpt from April 17, 2019 Draft Park Commission Meeting Minutes:
The Park Commission discussed the issues at the existing site, which were mainly that
people were batting the wrong direction (toward homes), the noise of the bat hitting the
ball on Saturday and Sunday mornings, and balls escaping through the netting.
Gallup noted that the City’s insurance stated the batting cage needed to be fenced to
avoid balls escaping the netting, but the City did not complete the project last season to
give us time to consider all our options.
The Park Commission felt leaving the existing location of the batting cage was more
economical than building a new batting cage on the other side of the field, as long as the
safety and noise issues were addressed such as signage for hitting direction, an added
shade screen, signage with hours stating, “no hitting before 10 a.m.”, new double netting,
and adding a fence with a locked gate.
A motion was made by Thies and seconded by Lee to recommend to the City Council to
leave the batting cage in its current location, add double netting, approve the fence
quote, incorporate a locked gate to be issued to approved users, send notice to the
residents, provide a shade screen, add directional signage and hours of operation, and
have HAC regularly inspect it. Motion passed unanimously.
Resolution No. 2019-
May 7, 2019
Member ______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION ACCEPTING DONATION FROM HAMEL ATHLETIC CLUB
WHEREAS, The Hamel Athletic Club has generously offered to donate a check in the
amount of $13,585 (the “Donation”) to the city of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the City’s Municipal Park Fund to install
fencing and new nets at the batting cages in Hamel Legion Park; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel
Athletic Club for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, that the City accepts the Donation and thanks the Hamel Athletic Club.
Dated: May 7, 2019.
____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
1
FENCE INSTALLATION SERVICES AGREEMENT
This Agreement is made this 16th day of October 2018, by and between D’Fence, 18291
Territorial Road #2, Maple Grove, MN 55369, a Minnesota corporation (the “Contractor”) and the
City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for fence installation services; and
2. The City has approved the contract for fence installation services with the Contractor;
and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform fence installation services for the
City. “Fence Installation Services” will include the furnishing of all labor, tools, and materials
necessary to install a fence around the batting cages and remove excess fencing within Hamel
Legion Park as defined in Exhibit A.
2.0 TERM. The term and prices of this contract shall remain in effect from May 2019 until
August 2019, or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor $12,105, as described above
in the Scope of Services. Compensation for additional fencing work or changes to the scope of
services must first be approved by the Public Works Director.
3.01 The Contractor shall pay for all sales taxes, licenses and permits. These
costs shall be included in the bid cost. All invoices must include the following language:
“All labor and material subject to sales tax by the State of MN is included in the contract
amount and will be remitted by the vendor.”
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker’s compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
2
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement. If it is determined by the Public Works Director that
additional traffic control is needed, it will be provided by the City.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work performed by
the Contractor and its respective employees or agents under this Agreement. The Contractor shall
name the City as an additional insured under its commercial general liability policy in limits
acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall
provide evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason.
If the contract is terminated early, the City will pay a prorated fee for the services performed to date
in that calendar year.
3
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Scott Johnson, City Administrator
D’FENCE
(CONTRACTOR)
By ______________________________
Exhibit A
If you have any questions, contact us on sales@battingcagesinc.com
Batting Cages Inc
401 Lincoln St.
Everson WA 98247
United States
Quote for #D839 04/29/19
Item Details
Quantity Item Price
2 x #42 Square Hung Knotted KVX200™ Beartrap Net - 12ft H x 14ft W x 55ft L $740.00
Payment Details
Subtotal price:$1,480.00
Total tax:$0.00
Shipping:$0.00
Total price:$1,480.00
Total paid:$0.00
Outstanding Amount:$1,480.00
Bill To
Mike Kneller
AL
United States
Email: mikekneller@yahoo.com
Shipping To
Mike Kneller
AL
United States
Tel: 763-587-5224
Agenda Item # 5C
PR00000855
NATURAL RESOURCES GRANT AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government
Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County Environment and Energy Department
(“DEPARTMENT”), 701 Fourth Avenue South, Minneapolis, Minnesota 55415 ("COUNTY"), and City of
Medina, 2052 County Road 24, Medina, Minnesota 55340 ("GRANTEE"), a Minnesota government entity.
The parties agree as follows:
1. TERM AND COST OF THE AGREEMENT
GRANTEE shall furnish services to COUNTY commencing February 5, 2019, and expiring December
31, 2021, unless cancelled or terminated earlier in accordance with the provisions herein. Costs incurred
by the GRANTEEs after the board approval date shall be eligible for reimbursement upon execution of
the agreements; and that the Controller be authorized to disburse funds as directed.
GRANTEE shall be paid in an amount not to exceed to SixtyThousand Dollars ($60,000.00).
Items of cost for which reimbursement is claimed on the Voucher and Practice Certification Summary
Form (Attachment A) are to be supported by invoices/receipts for payments and will be verified by the
DEPARTMENT as practical and reasonable. The DEPARTMENT has the authority to make
adjustments to the costs submitted for reimbursement. Attachment A with all necessary supporting
documentation can only be submitted to the DEPARTMENT on a monthly basis for reimbursement.
In no case shall the DEPARTMENT provide cost-share assistance to the GRANTEE for the reapplication
of a practice that was removed by the GRANTEE during its effective life, as defined in Attachment B,
without consent of the DEPARTMENT or that failed due to improper maintenance. Attachments A and
B are attached and incorporated by this reference.
Reimbursable expenses are limited to activities relating to the preparation of project specifications and
designs and related site construction and restoration work of the installed practices, in kind services,
operation and maintenance plans and related consulting and inspection for the Hickory Drive Street and
Utility Improvement Project as identified in the City of Medina Hennepin County Opportunity Grant
application by the City of Medina dated November 26, 2018.
2. PRACTICES TO BE IMPLEMENTED
GRANTEE shall provide the following services: Expenses incurred in performing activities specified in
the Hennepin County Natural Resource Grant Application submitted by the GRANTEE and as is further
described in Attachment B to this Agreement or as approved by the County. Administrative costs
incurred by GRANTEE are not eligible for reimbursement.
The conservation practice category for which cost-share is provided is more fully described in
Attachment BCOST-SHARE PAYMENT
Cost-share payment shall be made directly to GRANTEE after completion of the practice(s) and upon the
presentation of a claim as provided by law governing the COUNTY’s payment of claims and/or invoices.
Agenda Item # 5C
PR00000855
The GRANTEE shall submit invoices for services related to the implementation of practices. Payment
shall be made within 45 days from receipt of the invoice.
GRANTEE shall not provide services under this Agreement without receiving a purchase order or
purchase order number supplied by the COUNTY. All invoices shall display the COUNTY purchase
order number and be sent to the central invoice receiving address supplied by the COUNTY.
4. PROFESSIONAL CREDENTIALS
INTENTIONALLY OMITTED
5. INDEPENDENT CONTRACTOR
GRANTEE shall select the means, method, and manner of performing the services. Nothing is intended
nor should be construed as creating or establishing the relationship of a partnership or a joint venture
between the parties or as constituting GRANTEE as the agent, representative, or employee of COUNTY
for any purpose. GRANTEE is and shall remain an independent contractor for all services performed
under this Agreement. GRANTEE shall secure at its own expense all personnel required in performing
services under this Agreement. GRANTEE's personnel and/or subcontractors engaged to perform any
work or services required by this Agreement will have no contractual relationship with COUNTY and
will not be considered employees of COUNTY. COUNTY shall not be responsible for any claims
related to or on behalf of any of GRANTEE's personnel, including without limitation, claims that arise
out of employment or alleged employment under the Minnesota Unemployment Insurance Law
(Minnesota Statutes Chapter 268) or the Minnesota Workers' Compensation Act (Minnesota Statutes
Chapter 176), or claims of discrimination arising out of state, local or federal law, against GRANTEE, its
officers, agents, contractors, or employees. Such personnel or other persons shall neither accrue nor be
entitled to any compensation, rights, or benefits of any kind from COUNTY, including, without
limitation, tenure rights, medical and hospital care, sick and vacation leave, workers' compensation,
unemployment compensation, disability, severance pay, and retirement benefits.
6. NON-DISCRIMINATION
In accordance with COUNTY's policies against discrimination, GRANTEE shall not exclude any person
from full employment rights nor prohibit participation in or the benefits of any program, service or
activity on the grounds of any protected status or class including but not limited to race, color, creed,
religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin.
No person who is protected by applicable federal or state laws against discrimination shall be subjected
to discrimination.
7. INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless COUNTY, its present and former officials,
officers, agents, volunteers and employees from any liability, claims, causes of action, judgments,
damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly
from any act or omission of GRANTEE, a subcontractor, anyone directly or indirectly employed by
them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the
services required by this Agreement, and against all loss by reason of the failure of GRANTEE to
perform any obligation under this Agreement. For clarification and not limitation, this obligation to
defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions
resulting directly or indirectly from alleged infringement of any copyright or any property right of
another, the employment or alleged employment of GRANTEE personnel, the unlawful disclosure and/or
use of protected data, or other noncompliance with the requirements of the provisions set forth herein.
Agenda Item # 5C
PR00000855
8. DATA PRIVACY AND SECURITY
A. GRANTEE, its officers, agents, owners, partners, employees, volunteers and subcontractors shall,
to the extent applicable, abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, chapter 13 (MGDPA) and all other applicable state and federal laws, rules,
regulations and orders relating to data or the privacy, confidentiality or security of data, which
may include the Health Insurance Portability and Accountability Act of 1996 and its
implementing regulations (HIPAA). For clarification and not limitation, COUNTY hereby
notifies GRANTEE that the requirements of Minnesota Statutes section 13.05, subd. 11, apply to
this Agreement. GRANTEE shall promptly notify COUNTY if GRANTEE becomes aware of
any potential claims, or facts giving rise to such claims, under the MGDPA or other data, data
security, privacy or confidentiality laws, and shall also comply with the other requirements of this
Section.
Classification of data, including trade secret data, will be determined pursuant to applicable law
and, accordingly, merely labeling data as "trade secret" by GRANTEE does not necessarily make
the data protected as such under any applicable law.
B. In addition to the foregoing MGDPA and other applicable law obligations, GRANTEE shall
comply with the following duties and obligations regarding County Data and County Systems (as
each term is defined herein). As used herein, "County Data" means any data or information, and
any copies thereof, created by GRANTEE or acquired by GRANTEE from or through COUNTY
pursuant to this Agreement, including but not limited to handwriting, typewriting, printing,
photocopying, photographing, facsimile transmitting, and every other means of recording any
form of communication or representation, including electronic media, email, letters, works,
pictures, drawings, sounds, videos, or symbols, or combinations thereof.
If GRANTEE has access to or possession/control of County Data, GRANTEE shall safeguard and
protect the County Data in accordance with generally accepted industry standards, all laws, and
all applicable COUNTY policies, rules and direction. To the extent of any inconsistency between
accepted industry standards and COUNTY policies, rules and directions, GRANTEE shall notify
COUNTY of the inconsistency and follow COUNTY direction. GRANTEE shall immediately
notify COUNTY of any known or suspected security breach or unauthorized access to County
Data, then comply with all responsive directions provided by COUNTY. The foregoing shall not
be construed as eliminating, limiting or otherwise modifying GRANTEE's indemnification
obligations herein.
9. DUTY TO NOTIFY
GRANTEE shall promptly notify COUNTY of any claim, action, cause of action or litigation brought
against GRANTEE, its employees, officers, agents or subcontractors, which arises out of the services
described in this Agreement. GRANTEE shall also notify COUNTY whenever GRANTEE has a
reasonable basis for believing that GRANTEE and/or its employees, officers, agents or subcontractors,
and/or COUNTY, might become the subject of a claim, action, cause of action, administrative action,
Agenda Item # 5C
PR00000855
criminal arrest, criminal charge or litigation arising out of and/or related to the services described in this
Agreement.
10. ACCESS FOR INSPECTIONS
The GRANTEE agrees to acquire written consent from all cost-share grant recipients that the COUNTY,
and any duly authorized representatives of the COUNTY, at a time that is mutually agreed upon by the
cost-share recipient and the COUNTY, and as often as the COUNTY may reasonably deem necessary,
shall have access to and the right to enter the cost-share recipient’s property, for purposes of inspection of
the practice identified herein.
11. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
GRANTEE shall not assign, transfer or pledge this Agreement and/or the services to be performed,
whether in whole or in part, nor assign any monies due or to become due to it without the prior written
consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the
COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and
signed by GRANTEE, the assignee and the COUNTY. Permission to assign, however, shall under no
circumstances relieve GRANTEE of its liabilities and obligations under the Agreement.
12. MERGER, MODIFICATION AND SEVERABILITY
A. The entire Agreement between the parties is contained herein and supersedes all oral agreements
and negotiations between the parties relating to the subject matter. All items that are referenced
or that are attached are incorporated and made a part of this Agreement. If there is any conflict
between the terms of this Agreement and referenced or attached items, the terms of this
Agreement shall prevail.
B. GRANTEE and/or COUNTY are each bound by its own electronic signature(s) on this
Agreement, and each agrees and accepts the electronic signature of the other party.
C. Any alterations, variations or modifications of the provisions of this Agreement shall only be
valid when they have been reduced to writing as an amendment to this Agreement signed by the
parties. Except as expressly provided, the substantive legal terms contained in this Agreement
including but not limited to Indemnification, Insurance, Merger, Modification and Severability,
Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied,
modified or waived by any change order, implementation plan, scope of work, development
specification or other development process or document.
D. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining
provisions will not be affected.
13. DEFAULT AND CANCELLATION/TERMINATION
Should the GRANTEE fail to maintain the practice during its effective life, the GRANTEE is considered
to be in default and is liable to the DEPARTMENT for the full amount of financial assistance received to
install and establish the practice. The GRANTEE is not liable for cost-share assistance received if the
failure was caused by reasons beyond the GRANTEE’s control, or if conservation practices are applied at
GRANTEE’s expense that provide equivalent protection of the soil and water resources.
This Agreement may be canceled with or without cause by either party upon thirty (30) day written
notice.
Agenda Item # 5C
PR00000855
If this Agreement expires or is cancelled or terminated, with or without cause, by either party, at any
time, GRANTEE shall not be entitled to any payment, fees or other monies except for payments duly
invoiced for then delivered In the event GRANTEE has performed work toward a Deliverable that
COUNTY has not Accepted at the time of cancellation or termination, GRANTEE hereby expressly
acknowledges and agrees that GRANTEE shall not be entitled to any payment for said work including
but not limited to incurred costs of performance, termination expenses, profit on the work performed,
other costs founded on termination for convenience theories or any other payments, fees, costs or
expenses not expressly set forth herein.
14. SURVIVAL OF POVISIONS
Provisions that by their nature are intended to survive the term, cancellation or termination of this
Agreement do survive such term, cancellation or termination. Such provisions include but are not limited
to: SERVICES TO BE PROVIDED (as to ownership of property); INDEPENDENT CONTRACTOR;
INDEMNIFICATION; DUTY TO NOTIFY;DATA PRIVACY AND SECURITY; DEFAULT AND
CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA LAWS GOVERN.
15. CONTRACT ADMINISTRATION
In order to coordinate the services of GRANTEE with the activities of the Hennepin County Department
of Environment and Energy so as to accomplish the purposes of this Agreement, James Kujawa, Senior
Environmentalist, 612-348-7338, or successor shall manage this Agreement on behalf of the COUNTY
and serve as liaison between the COUNTY and GRANTEE.
Dusty Finke, (763) 473-8846, shall manage the agreement on behalf of GRANTEE. GRANTEE may
replace such person but shall immediately give written notice to the COUNTY.
16. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. GRANTEE shall comply with all applicable federal, state and local statutes, regulations, rules and
ordinances currently in force or later enacted.
B. If the source or partial source of funds for payment of services under this Agreement is federal,
state or other grant monies, GRANTEE shall comply with all applicable conditions of the specific
referenced or attached grant.
C. GRANTEE certifies that it is not prohibited from doing business with either the federal
government or the State of Minnesota as a result of debarment or suspension proceedings.
17. PAPER RECYCLING
The COUNTY encourages GRANTEE to develop and implement an office paper and newsprint
recycling program.
18. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or any statute or
ordinance shall be in writing and shall be sent registered or certified mail. Notices to the COUNTY shall
be sent to the County Administrator with a copy to the originating Department at the address given in the
opening paragraph of the Agreement. Notice to GRANTEE shall be sent to the address stated in the
Agenda Item # 5C
PR00000855
opening paragraph of the Agreement or to the address stated in GRANTEE’s Form W-9 provided to the
COUNTY.
19. CONFLICT OF INTEREST
GRANTEE affirms that to the best of GRANTEE’s knowledge, GRANTEE’s involvement in this
Agreement does not result in a conflict of interest with any party or entity which may be affected by the
terms of this Agreement. GRANTEE agrees that, should any conflict or potential conflict of interest
become known to GRANTEE, GRANTEE will immediately notify the COUNTY of the conflict or
potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict,
and will advise the COUNTY whether GRANTEE will or will not resign from the other engagement or
representation.
20. MEDIA OUTREACH
GRANTEE shall notify COUNTY, prior to publication, release or occurrence of any Outreach (as
defined below). The parties shall coordinate to produce collaborative and mutually acceptable Outreach.
For clarification and not limitation, all Outreach shall be approved by COUNTY, by and through the
Public Relations Officer or his/her designee(s), prior to publication or release. As used herein, the term
“Outreach” shall mean all media, social media, news releases, external facing communications,
advertising, marketing, promotions, client lists, civic/community events or opportunities and/or other
forms of outreach created by, or on behalf of, GRANTEE (i) that reference or otherwise use the term
“Hennepin County,” or any derivative thereof; or (ii) that directly or indirectly relate to, reference or
concern the County of Hennepin, this Agreement, the services performed hereunder or COUNTY
personnel, including but not limited to COUNTY employees and elected officials.
21. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity
and construction of this Agreement and the legal relations between the parties and their performance.
The appropriate venue and jurisdiction for any litigation will be those courts located within the County of
Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in
the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held
invalid, illegal or unenforceable, the remaining provisions will not be affected.
.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
Agenda Item # 5C
PR00000855
COUNTY ADMINISTRATOR APPROVAL
Reviewed for COUNTY by
the County Attorney's Office:
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Reviewed for COUNTY by:
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Document Assembled by:
{{Sig_es_:signer1:signature}}
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{{Exh_es_:signer1:attachment:label("Attachments")}}
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
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Agenda Item # 5C
PR00000855
GRANTEE
GRANTEE warrants that the person who executed this Agreement is authorized to do so on behalf of
GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.*
By:
{{Sig_es_:signer2:signature}}
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*GRANTEE represents and warrants that it has submitted to COUNTY all applicable documentation (articles,
bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. Documentation is not
required for a sole proprietorship.
Agenda Item # 5C
PR00000855
ATTACHMENT A
Hennepin County – Department of Environment and Energy (HCDEE)
COST - SHARE VOUCHER & PRACTICE CERTIFICATION FORM
A. PAYEE INFORMATION Check if name or address change B. PROJECT INFORMATION
Name:
I.D. Number:
Address:
HCDEE Program:
Easement Cost-Share Other
City, State, & Zip Code:
Practice Type (one only)
Practice Area(s)
Acres Completed:
C. COST Basis of Request Type of Request Completion Date:
INFORMATION Installation Establishment Reinstallation Partial Final
R/I ITEM QUANTITY UNIT UNIT PRICE COST
R - Receipted Item/Invoiced Item I - In - Kind Contribution (attach additional sheets as necessary) Total
I certify that this is an accurate and true summation of the actual costs and quantities of material, labor, and equipment used on the above project. In cases where the receipts
included items not used on the project, I have corrected them accordingly.
(Payee Signature) (Date)
D. PAYMENT INFORMATION EASEMENT PROGRAMS {(c) cannot exceed (a) - (b)}
TOTAL COST OF PRACTICE (from above) (a) Maximum Payment Allowed
Program Cost-share Payment: - [from box (c)] (b)Total of Previous Payments:
OTHER FUNDING SOURCES (please identify source) (c)Cost -Share Payment Requested
-
- COST-SHARE PROGRAM {(b) + (c) cannot exceed 75%
of (a)}
- (a) Total Cost Approved:
- (b) Other public funds %
LAND OWNER/LAND OCCUPIER COST: (c) HCDEE Share %
(Attach additional sheets as
necessary)
E. HCDEE CERTIFICATION
I certify that an inspection has been performed and that the items identified in part
C have been completed and are in accordance with the required practice standards
and specifications.
I certify that I have reviewed this voucher and all supporting information and that
to the best of my knowledge and belief, the quantities and billed costs or
disbursements are accurate and are in accordance with terms of the program
identified.
(HCDEE Technical Representative) (Date) (Authorized HCDEE Representative) (Date)
Contract No: PR00000855
Form 101 (Revised 8/2018) Page 10 of 10
ATTACHMENT B
Hickory Drive Street and Utility Water Quality Improvement Project
Project Summary
The project is proposed in connection with the reconstruction of an existing street (Hickory Drive). The
reconstruction would not require stormwater improvements but provides an opportunity to improve water
quality. The existing street and surrounding industrial properties direct approximately 1.4 acres of
untreated impervious surfaces through a highly eroded gully to a wetland on the fringe of Elm Creek. The
project proposes to install curb and gutter, storm sewer, and a water quality pond and to stabilize and
reduce runoff to the existing gully all to reduce sediment and nutrient loading from the site The pond is
designed with a permanent pool depth equal to the 2.5” storm event to treat runoff for phosphorus and
sediment removal prior to discharge to Elm Creek.
Approved Budget Activities
Reimbursable expenses are limited to activities related to installing stormwater infrastructure to direct
surface water to the water quality pond, the water quality pond itself, and to stabilize and restore the
existing slope and gully areas, (as identified in the City of Medina Hennepin County Opportunity Grant
application by the City of Medina dated November 26, 2018.) including the preparation of project
specifications and designs and related site construction and restoration work of the installed practices, in
kind services, operation and maintenance plans and related consulting and inspection.
Hennepin County Natural Resource “Opportunity” Grant reimbursements with said work shall not exceed
$60,000 reimbursable project expenses.
The effective life of this practice is twenty (20) years.
Reporting Requirements/Deliverables
The following reporting items are required during the project:
• Project Design and Specifications
• All invoices for consultant and/or contractor work.
• Approval of in-kind contributions prior to work.
• Certification that the project was installed according to the approved plans and specifications
• Operation and Maintenance plans covering the life of the practice.
• Final Project Report (see standard template)
Resolution No. 2019-
May 7, 2019
Member ____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION AUTHORIZING CAPITAL PROJECT FUND
DEER HILL PRESERVE IMPROVEMENT BALANCE
TRANSFER AND CLOSING
WHEREAS, the City of Medina has paid the final pay voucher on the Deer Hill Preserve
Improvement; and
WHEREAS, the City of Medina desires to transfer any remaining balance after payment to
the Road Improvement Fund;
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, that the City
of Medina hereby agrees to the following adjustments to the City’s Funds by authorizing the
transfer of $350,347.87 from the Deer Hill Preserve Improvement fund to the Road Improvement
Fund.
BE IT HEREBY FURTHER RESOLVED, that this resolution shall authorize the closure of
said fund upon completion of the indicated transaction.
Dated: May 7, 2019.
______________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent: )
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5D
Resolution No. 2019-
May 7, 2019
Member ____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION AUTHORIZING CAPITAL PROJECT FUND
TH 55 INTERSECTIONS BALANCE TRANSFER AND CLOSING
WHEREAS, the City of Medina has closed all projects associated with Fund 407 - TH 55
Intersections; and
WHEREAS, the City of Medina desires to clear any remaining balance with transfer from
the Sewer Capital Improvement Fund;
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, that the City
of Medina hereby agrees to the following adjustments to the City’s Funds by authorizing the
transfer of $16,734.49 from the Sewer Capital Improvement Fund to the TH 55 Intersections Fund.
BE IT HEREBY FURTHER RESOLVED, that this resolution shall authorize the closure of
said fund upon completion of the indicated transaction.
Dated: May 7, 2019.
______________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent: )
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5E
Resolution No. 2019
May 7, 2019
Member _____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION APPROVING PROPOSED TRANSFERS AND
ASSIGNMENT OF FUND RESERVES
WHEREAS, for 12/31/18, the fund balance policy goal is $1,905,140 (using 5/12 of 2019 budgeted
expenditures of $4,572,338). The General fund balance at 12/31/18 was $3,262,308 or $1,357,168
above the goal; $125,870 being surplus from 2018 and $231,722 assigned reserves.
BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota,
that the following actions be:
$400,000 be Transferred from the General Fund to the following funds:
- Equipment Replacement Fund: $200,000 for Police and Public Works equipment
- Revolving Capital Fund: $200,000 for building maintenance and repairs.
$230,000 be Assigned from General Fund reserves:
- $150,000 to retirement liability for post-retirement benefits.
- $80,000 for potential legal fees.
$495,446 to remain as Unassigned General Fund reserves balance.
Date: May 7, 2019
________________________________
Kathleen Martin, Mayor
ATTEST:
_________________________________
Jodi M. Gallup, City Clerk
Agenda Item # 5F
Resolution No. 2019- 2
May 7, 2019
The motion for the adoption of the foregoing resolution was duly seconded by member _____
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
None
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2019-##
May 7, 2019
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2019-##
RESOLUTION GRANTING VARIANCE AND SITE PLAN REVIEW APPROVAL TO
MAXTECH FOR PROPERTY AT 920 HAMEL ROAD
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Westcreek Properties, LLC (the “Owner”) owns property located at 920
Hamel Road (the “Property”), which are legally described as:
; and
WHEREAS, MaxTech, Inc. (the “Applicant”) operates on the Property and has
requested approval of a site plan review for construction of 6,140 square foot addition between
the two existing buildings on the Property; and
WHEREAS, on February 20, 2018, the City Council adopted Resolution 2018-10,
granting approval of a Site Plan Review for construction of a smaller addition; and
WHEREAS, the Applicant has not yet constructed the addition, but has subsequently
updated the plans; and
WHEREAS, the Property is located within the Shoreland Overlay District of Elm Creek,
which requires that no more than 25% of the lot area is covered with impervious surfaces; and
WHEREAS, impervious surfaces on the Property exceed 25% and the updated plans
propose an additional 1,318 square feet of impervious surfaces on the Property; and
WHEREAS, the Applicant has requested a variance to allow the additional 1,318 square
feet of impervious surfaces and proposes to install improvements on the Property which will
Agenda Item # 5G
Resolution No. 2019-## 2
May 7, 2019
provide stormwater management for most of the impervious surfaces, resulting in an
improvement to stormwater quality; and
WHEREAS, the Planning Commission reviewed the variance and site plan at the March
12, 2019 meeting and forwarded a recommendation of approval to the City Council; and
WHEREAS, the City Council reviewed the requested site plan at the April 16, 2019
meeting and reviewed the Planning Commission recommendation and testimony of interested
parties; and
WHEREAS, the City Council has made the following findings with regard to the
requested variance:
(1) The variance is in harmony with the general purposes and intent of the ordinance because
improvements are proposed to be constructed in connection with the addition which
direct stormwater from most of the impervious surfaces to a municipal stormwater pond,
resulting in improved water quality for Elm Creek.
(2) The variance is consistent with the Comprehensive Plan’s objectives of the Commercial
land use and Surface Water Management Plan.
(3) The Applicant has established that there are practical difficulties in complying with the
ordinance.
(4) The Applicant proposes to use the property in a reasonable manner. The proposed use is
permitted in the zoning district, the Applicant proposes to reduce hardcover and install
stormwater improvements to minimize the variance.
(5) The variance proposes a comparatively small increase in impervious surfaces compared
to the improvement of stormwater quality achievable through the Applicant’s installation
of improvements which direct currently unmanaged stormwater to a City stormwater
pond.
(6) The variance does not confer upon the applicant special privileges denied to other owners
in the district.
(7) Circumstances are fairly unique to the Property because relatively few commercial
properties which were developed prior to the Shoreland Overlay District are located
within the Shoreland Overlay District of Elm Creek
(8) The variance will not alter the essential character of the locality.
WHEREAS, the City Council finds that the proposed site and building plans are
generally consistent with the requirements and intent of the Commercial-General District, subject
to certain terms and conditions which are noted herein.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby grants approval of a site plan review and variance to add an additional 1,318 square feet
of hardcover to the Owner and Applicant, subject to the following terms and conditions:
1) Approval of the Site Plan Review shall be contingent upon approval and effectuation of a
lot combination of the Property.
2) The Owner shall enter into an agreement with the City in a form and of substance
acceptable to the City Attorney to ensure construction and long-term maintenance of the
stormsewer improvements and other relevant City requirements and policies.
Resolution No. 2019-## 3
May 7, 2019
3) The Owner shall enter into a permanent parking agreement in a form and of substance
acceptable to the City Attorney to ensure parking is reserved upon the neighboring
property for the benefit of the subject Property.
4) The Owner shall enter into an agreement with the City in a form and of substance
acceptable to the City Attorney to ensure construction of the proof-of-parking on the
neighboring property if deemed necessary by the City in the future.
5) The Owner shall abide by the requirements of the wetland protection ordinance,
including, but not limited to, dedication of buffer easements, installation of signage and
establishing appropriate vegetation.
6) The Applicant shall install all improvements shown on the plans dated 3/14/2019 and
3/20/2019 except as may be modified herein. The Applicant shall update grading and
drainage plans such that site drainage is conveyed to the City’s stormwater pond. The
design of all improvements shall be reviewed and approved by the City Engineer prior to
commencing construction.
7) All comments from the City Engineer shall be addressed.
8) The Applicant shall meet the requirements of the wetland protection ordinance including
easement, vegetation and signage.
9) The Applicant shall update lighting plans such that no lighting exceeds 0.5 footcandles at
the property lines and shall otherwise meet the requirements of the lighting ordinance and
CG zoning district.
10) Landscaping plans shall be updated to include some plantings west of the structure.
11) The use on the Property shall abide by the requirements of the Illicit Discharge Ordinance
and no pollutants shall be washed from vehicles or equipment in a way to discharge to
wetlands or waterbodies.
12) Any new mechanical or utility equipment and any new trash/recycling storage shall be
screened as required by the CG zoning district. Verification that no such equipment or
storage is proposed shall be provided prior to building permit, or the location and
screening shall be provided.
13) The Applicant shall obtain a building permit for construction within one calendar year of
this approval, or the approval shall be considered void, unless a written request for time
extension is submitted by the Owner and approved by the City Council.
14) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the site plan review and the review and creation of related
documents.
BE IT FURTHER RESOLVED that the Site Plan Review approval granted through
Resolution 2018-10 be rescinded, having been replaced by the approval granted herein.
Resolution No. 2019-## 4
May 7, 2019
Dated: May 7, 2019.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2019-##
May 7, 2019
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-##
RESOLUTION GRANTING EXTENSION OF TIME TO
EFFECTUATE THE LOT COMBINATION AT 900 AND 920 HAMEL ROAD;
AMENDING RESOLUTION NO. 2018-09
WHEREAS, Westcreek Properties, LLC (the “Applicant”) owns three parcels of
property located at 900 Hamel Road and 920 Hamel Road (collectively, the “Property”), which
are legally described as:
; and
WHEREAS, on February 20, 2018, the city of Medina adopted Resolution 2018-09, granting
approval to the Applicant for a lot combination to combine the Property into a single lot; and
WHEREAS, under the terms of said resolution, the lot combination was required to be
recorded with Hennepin County and effectuated within 180 days of adoption of the resolution or
the approval was to be considered void, unless a written request for time extension is submitted by
the Applicant and approved by the City Council; and
WHEREAS, the Applicant has requested an extension of time to meet the terms and
conditions of approval and to effectuate the lot combination.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota,
as follows:
1) The Owner shall file necessary documents with Hennepin County to effectuate the lot
combination prior to May 7, 2020 or the approval shall become null and void, unless
an extension is granted by the City Council.
2) Except as explicitly stated above, all terms and conditions of Resolution 2018-09 are
hereby reaffirmed.
Agenda Item # 5H
Resolution No. 2019-##
May 7, 2019
2
Dated: May 7, 2019.
Kathleen Martin, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
_________ upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Uptown Hamel Page 1 of 1 May 7, 2019
Presentation City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: May 2, 2019
MEETING: May 7, 2019 City Council
SUBJ: Uptown Hamel Presentation
Background
Over the past three months, the City has been partnering with a group of students from the
Humphrey School of Public Affairs at the University of Minnesota to engage the public to
identify ways to support improvement and development within Uptown Hamel.
The students will present their findings at the May 7 meeting. The draft Executive Summary is
included below for context.
Draft Executive Summary
Medina’s 2040 Comprehensive Plan identifies Uptown Hamel as an area for redevelopment. The
City developed key objectives for this redevelopment and was interested in determining how the
community vision aligns with these objectives. The main areas of focus were Uptown Hamel’s
building design, land use, and pedestrian accessibility. The recommendations for Uptown
Hamel’s revitalization suggest Medina work on creating a pedestrian connectivity plan; write
design guidelines that create a cohesive feel in the area through limiting scale and suggested
material use; and continue community engagement as they move forward with the process. To
reach these recommendations, in-person and online community engagement activities were
designed to understand the community vision and inform recommendations for future
community engagement, design guidelines, and zoning code. Most of the participants were vocal
in their desires for a more active and pedestrian-friendly Uptown Hamel. The participants also
had a strong desire to maintain the historic feel of the area by ensuring the both building façades
and color palettes are appropriate. There are many resources available to the City of Medina as
they work towards attaining these goals and continuing to work with the community is their most
valuable asset.
Agenda Item # 7A
RR-UR Rezoning Page 1 of 4 May 7, 2019
Ordinance City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: May 1, 2019
MEETING: May 7, 2019 City Council
SUBJ: Ordinance Rezoning certain properties to Rural Residential-Urban Reserve
(RR-UR) zoning district
Background
On December 11, 2018 and February 12, 2019, the Planning Commission held public hearings
on the proposed rezoning of 35 parcels intended to make the zoning consistent with the updated
Comprehensive Plan. Following the hearing and discussion, the Commission recommended
approval of the ordinance, except for the removal of 5 properties in the northwest corner of the
City which were proposed to be rezoned to Rural Residential-Urban Reserve (RR-UR).
At the hearings, the owner of one of the parcels (4695 Highway 55, identified as parcel #29 in
the ordinance) advocated that their property not be rezoned to RR-UR, but instead remain zoned
Rural Business Holding (RBH) to allow for limited-scale business development upon the
property in the interim until the property could be developed with municipal sewer and water.
On March 12, the Planning Commission held a public hearing on an ordinance which would
apply to just the 5 properties in question. The ordinance proposed to rezone the properties to the
RR-UR district as previously recommended. The property owner of parcel #29 again appeared
and requested that the Commission not rezone their property, leaving it RBH. Following the
hearing, the Planning Commission discussed and recommended to exclude the 2 parcels west of
County Road 19 and south of Highway 55 (#29 and #26) from the ordinance and recommended
that they remain RBH.
The minutes from the 2/12/2019 and 3/12/2019 meetings are attached for reference. A map
showing the location of the 5 parcels is included in the attached ordinance.
Comprehensive Plan Information
As discussed during the hearings related to the 35 parcels originally recommended to be rezoned,
the Comprehensive Plan provides guidance on how property should be zoned and can also
provide guidance on what the requirements of such district should be.
The five properties in the northwest corner of the City (identified with number 26-29 & 33) were
designated as “Future Development Area (FDA)” in the Comp Plan. The FDA indicates that no
development on municipal sewer and water is anticipated for the following 20 years, but that the
property may be considered for development in the longer-term during future comp plan
processes.
Agenda Item # 8A
RR-UR Rezoning Page 2 of 4 May 7, 2019
Ordinance City Council Meeting
In the previous Comprehensive Plan, these properties were planned for Business development
after 2025 and zoned Rural Business Holding (RBH). Development was delayed in the updated
Comprehensive Plan and the parcels were designated as FDA. The City has generally zoned
potential future development property as RR-UR.
The Comprehensive Plan defines FDA as:
“Future Development Area (FDA) identifies areas which could potentially be planned for
future urban development in the City that will be provided municipal sewer and water
services. This area will remain rural unless and until designated for urban services in a
future Comprehensive Plan update. The purpose of the FDA designation is to
communicate the future planning intentions to the community. This designation is
tentative and depends greatly on future infrastructure improvements, including to
regional highway capacity.”
There are not separate objectives for the FDA land use, but they are intermingled with the
objectives of the other rural land uses (Rural Residential and Agricultural) as follows:
1. Allow low-density development in the Rural Residential Area including innovative
arrangements of homes that preserve open space and natural resources.
2. Encourage conservation of open space, farms and ecologically significant natural resources
in the rural areas.
3. Enforce stringent standards for the installation and maintenance of permanent, on-site
sewage disposal systems.
4. Allow public facilities and services, such as parks and trail systems, if compatible with
rural service area development.
5. Allow land uses, such as home-based businesses, hobby farms, horse stables, nurseries and
other smaller-scale rural activities, which will not conflict with adjoining residential
development.
6. Regulate noise, illumination, animals, and odors as needed to maintain public health and
safety.
7. Maintain a maximum density of one unit per forty acres for property in the Agricultural
land use.
8. Maintain a maximum density of one unit per ten acres for new development in the Rural
Residential and Future Development Area land use.
9. Consider exceptions to maximum density standards for open space developments that
protect natural features and put land into permanent conservation. Within the
Metropolitan Council’s long term sewer service area (reference Map 5-5), these
exceptions will be allowed to result in development with a density in excess of one unit
per ten gross acres if consistent with the Metropolitan Council’s Flexible Residential
Development Guidelines.
10. Urban services will not be provided to the Agricultural, Rural Residential, or Future
Development Area land uses during this planning cycle.
11. Require preservation of natural slopes, wetlands, woodlands and other significant natural
characteristics.
12. Require that lots contain adequate soil types and conditions as defined in the City's on-site
septic system requirements.
RR-UR Rezoning Page 3 of 4 May 7, 2019
Ordinance City Council Meeting
13. Protect property within the Future Development Area designation from subdivision and
development by requiring ghost plats for subdivisions so that future urban expansion is
not compromised.
14. Reduce impervious surfaces where possible by applying low impact design standards and
encourage innovative materials and plans that reduce runoff.
15. Encourage and incentivize landowners to participate in the protection and conservation of
significant natural resources.
Analysis
If the Planning Commission and City Council were open to limited business development on
some of these parcels, the City could consider leaving the RBH zoning district. The RBH district
would permit smaller scale business uses on septic and well until such time as services are
extended. The minimum lot size is the same for RBH and RR-UR (20 acres). The intensity of
business development is limited to a projected 100 gallons per day per net acre of land. As an
example, a site with 20 net acres would be equivalent to approximately 22,000 square foot retail,
20,000 square foot office, or about a 50,000 square foot warehouse.
During discussion, it became apparent that while most uses within the RBH zoning district
include a size limitation based on water usage, self-storage (mini-storage) would not be subject
to such limitations. As such, the only limitations would be setbacks and hardcover, meaning a
site could be covered with 60% self storage. If the Council is interested in limiting the intensity
of self storage in the RBH zoning district, another matrix would be necessary.
If the Planning Commission and Council are open to businesses in some of the Future
Development Area, staff would recommend limiting it to the properties which could directly
access arterial roadways such as County Road 19. Staff would not recommend the RBH zoning
district for properties which would need to access directly onto Highway 55 or more rural
roadways such as Pioneer Trail or Town Line Road.
The specific parcel discussed at the public hearings (#29) is located at the corner of Highway 55
and Townline Road. As noted above, staff does not recommend a Rural Business Holding
designation for this property because Townline Road is not ideal access for business uses.
Parcel #29 currently includes 3 homes and a number of residential/agricultural accessory
structures, in various states of repair. The property owner has claimed that some of the
residential/agricultural structures have recently been used for business uses, including office in
the home and boat storage in some of the agricultural buildings. To the extent that the RBH
zoning district allows business development, it appears that it contemplates new construction of
buildings and sites which generally meet the development standards for business property in the
City. Staff is concerned that the RBH zoning may increase the likelihood of conversion of
residential/agricultural buildings into business uses without review for compliance with relevant
development standards, as has appeared to occur on parcel #29.
While a property owner may make the argument that the RBH zoning designation is not
inconsistent with the FDA land use in the Comprehensive Plan, staff believes the better strategy
may be to zone the parcels as RR-UR even if you accept the premise. Only residential or
RR-UR Rezoning Page 4 of 4 May 7, 2019
Ordinance City Council Meeting
agricultural uses have been established on these parcels in the past. No requests for business
uses have been submitted to the City for review.
If the properties were zoned RR-UR, a property owner could request a rezoning in the future and
the City could determine whether a business zoning designation makes sense on a particular
property based upon the circumstances surrounding a specific request. It should be noted that
this may discourage business requests on these properties in the future. Unless the City wants to
encourage business development on the parcels, staff continues to recommend that these five
parcels be zoned RR-UR.
Planning Commission Recommendation
The Planning Commission held a public hearing on the rezoning at the March 12 meeting. The
same owner who had requested that the City not rezone the property at the previous hearings
(#29) spoke at the hearing and again requested that the property remain Rural Business Holding.
Minutes from the hearing and discussion are attached for reference.
The Planning Commission inquired about the intensity of development which could occur on
that 20 acres under the requirements of the RBH district. Staff miscalculated and underestimated
the size of a permitted warehouse (or storage) on the property until late in the discussion.
The Planning Commission recommended (on a 6-1 vote) that parcels 26 and 29 not be rezoned to
RR-UR, but rather remain zoned RBH. Commissioners felt that if one parcel was to remain
RBH, it made more sense for the adjoining parcel along County Road 19 to be similar zoned.
One Commission preferred that all of the parcels be zoned RR-UR. The owner of parcel 26 has
not been in contact related to the rezoning.
Staff has indicated in the attached ordinance which changes could be made to remove parcels 26
and 29 as recommended by the Planning Commission. Staff continues to recommend that all
five parcels be rezoned to RR-UR. If a property owner is interested in proceeding with a limited
business development meeting relevant standards, a rezoning to RBH could be requested in the
future.
Potential Action
After the Council completes review of the ordinance, if the Council decides to proceed with the
rezoning of parcels, but excluding parcels 26 and 29 as recommended by the Planning
Commission, the following actions could be taken:
Move to adopt the ordinance amending the official zoning map to rezone properties to the
Rural Residential-Urban Reserve zoning district, with the removal of parcels 26 and 29.
Move to adopt the resolution authorizing publication by title and summary.
Attachments
1. Draft Ordinance
2. Resolution to publish by title and summary
3. Excerpt from 2/12/2019 Planning Commission meeting (w/ relevant discussion
highlighted)
4. Excerpt from 3/12/2019 Planning Commission meeting
Ordinance No. ### 1
DATE
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP
TO REZONE PROPERTIES TO THE
RURAL RESIDENTIAL-URBAN RESERVE (RR-UR) ZONING DISTRICT
THE CITY COUNCIL OF MEDINA, MINNESOTA ORDAINS AS FOLLOWS:
Section 1. The following properties are hereby rezoned to the Rural Residential-Urban
Reserve (RR-UR) zoning district:
Section 2. The properties rezoned are displayed on Exhibit A, attached hereto.
Section 3. A copy of this Ordinance and the updated map shall be kept on file at the
Medina City Hall.
Section 4. The City of Medina Zoning Administrator is hereby directed to make the
appropriate changes to the official zoning map of the City of Medina to reflect the change in
zoning classifications as set forth above.
Section 5. This Ordinance shall be effective immediately upon its passage and
publication.
PID_NO BLDG_NUM STREETNAME Existing Zoning Proposed Zoning
0611823240002 4455 CO RD NO 19
RCH&RR-UR - Rural Commercial Holding
& Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0511823210011 80 ADDRESS UNASSIGNED RBH - Rural Business Holding
RR-UR - Rural Residential-
Urban Reserve
0511823220005 80 ADDRESS UNASSIGNED
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0611823220001 4695 STATE HWY NO 55
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0611823110001 4132 CHIPPEWA RD
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
Commented [DF1]: Planning Commission recommended
removing the two parcels circled in Blue from the list of parcels
rezoned
Ordinance No. ### 2
DATE
Adopted by the Medina City Council this __ day of ______________, 2019.
CITY OF MEDINA
By:
Kathleen Martin, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
Published in the Crow River News on this _____ day of _____________, 2019.
Ordinance No. ### 3
DATE
EXHIBIT A
Map of Properties Rezoned
Note: Planning Commission
recommended removal of parcels
26 and 29 (circled in blue) from
the list of parcels to be rezoned
Resolution No. 2019-##
DATE
Member ______________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ###BY TITLE AND SUMMARY
WHEREAS, the city council of the City of Medina has adopted Ordinance No. ### an
ordinance amending the official zoning map to rezone properties to the Rural Residential-Urban
Reserve (RR-UR) zoning district; and
WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three pages in length and contains a map; and
WHEREAS, the city council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina
that the city clerk shall cause the following summary of Ordinance No. ### to be published in the
official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the City of Medina has adopted Ordinance No. ###, an ordinance which
rezone properties to the Rural Residential-Urban Reserve (RR-UR) zoning district. The ordinance
rezones the following parcels to RR-UR:
The full text of the ordinance is available from the city clerk at Medina city hall during regular
business hours.
BE IT FURTHER RESOLVED by the city council of the City of Medina that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post
a full copy of the ordinance in a public place within the city.
PID_NO BLDG_NUM STREETNAME Existing Zoning Proposed Zoning
0611823240002 4455 CO RD NO 19
RCH&RR-UR - Rural Commercial Holding
& Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0511823210011 80 ADDRESS UNASSIGNED RBH - Rural Business Holding
RR-UR - Rural Residential-
Urban Reserve
0511823220005 80 ADDRESS UNASSIGNED
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0611823220001 4695 STATE HWY NO 55
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
0611823110001 4132 CHIPPEWA RD
RBH&RR-UR - Rural Business Holding
and Rural Residential-Urban Reserve
RR-UR - Rural Residential-
Urban Reserve
Commented [DF1]: Planning Commission recommended
removing the two parcels circled in Blue from the list of
parcels rezoned
Resolution No. 2019-## 2
DATE
Dated:
______________________________
Kathleen Martin, Mayor
ATTEST:
_________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ______
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Medina Planning Commission Excerpt from 2/12/2019 Meeting Minutes
1
Rezoning of 35 Properties in the City to Make Zoning Consistent with the City’s 2040
Comprehensive Plan
Finke stated that at the last public hearing all 35 properties were discussed, and three areas were discussed
more in depth including the proposed Commercial-Highway zoning for the properties at 116 and
Meander. He believed that has been addressed with the previous agenda item and would now be
proposed for Commercial-Neighborhood zoning. He stated that the second area of discussion was related
to the northwest corner of the City, for properties designated for Rural Residential Urban Reserve
(RRUR) until future development. He noted that one property owner asked to remain in Rural Business
Holding (RBH), which would allow for limited business development on that property. He stated that the
third subject related to the R-4 zoning district, as there were concerns raised as to whether the density
could be achieved based on the requirement of that district. He identified the properties in the northwest
corner of the City identified for future development, and highlighted property 29, which was interested in
RBH rather than RRUR. He stated that staff does not believe that would be inconsistent with the
Comprehensive Plan, but there would be concerns with which properties are allowed to have commercial
development as some roads in that area would not be conducive to business development because of road
restrictions. He stated that staff is not recommending any property to be RBH and would continue to
recommend RRUR. He moved to the southwest corner of the City and highlighted the properties
proposed to be zoned R-4 and stated that staff sketched out a plan which would accommodate 13 to 14
units per acre on a two-acre site. He stated that the property owner also consulted with an architect that
stated that a higher density could even be achieved on the property. He stated that staff had discussion
with the property owner, who expressed an interest in developing at a lower density than the 12-15 units
per acre. He stated that staff would recommend rezoning to that district to be consistent with the
Comprehensive Plan. He noted that even though the density range is 12 to 15 units in the Comprehensive
Plan, additional flexibility of -10 percent or +20 percent could be considered in order to encourage other
objectives of the City. He stated that the City has a good deal of discretion when rezoning properties, but
it should be consistent with the Comprehensive Plan, noting that the City has until May to make
properties consistent in zoning with the Comprehensive Plan.
Amic asked the process of a property owner in the RRUR district if they would like to consider a business
that would be allowed under RBH.
Finke stated that a property owner could request a rezoning of the property. He stated that the RBH
district would lower the types of businesses that would be allowed because of the limited access to water.
Galzki asked if there has been any interest from other property owners in that area related to changing the
designation.
Finke stated that he has not received any similar requests. He stated that an adjoining property owner to
parcel 29, would prefer to have RRUR.
Reid opened the public hearing at 7:36 p.m.
Joe Cavanaugh provided a photograph of his property and the other four properties considered for
rezoning as well as other properties in the vicinity that have access to Highway 55. He stated that 15
years ago his property was changed to Rural Commercial. He stated that development has slowed, and it
will now be another 15 to 20 years before development could occur. He stated that he would prefer his
property to remain Rural Commercial which would allow for some type of development to occur while
the land remains in holding status. He stated that there are buildings on his property already, one which is
used for an office and will be used for pot making, barns that are used for boat storage, and a home that is
being rented for residential use. He noted that his property does have access to Highway 55. He stated
that if they were to change the use, they would most likely add another building for additional boat
Medina Planning Commission Excerpt from 2/12/2019 Meeting Minutes
2
storage. He stated that the other properties that would also be included do not have any commercial
activity currently. He stated that the other photographs are across from these properties proposed to be
rezoned and have a much more intense commercial use that he would be proposing. He noted that he
would be proposing light commercial development if they were to make changes. He explained that he is
simply looking for cash flow options until the property can be developed in the future. He confirmed that
he would only be looking to utilize the access off Highway 55.
Williams stated that there is a box marked on the picture marked 26 with multiple vehicles and asked for
details.
Finke stated that is the old Loretto towing and is not included for rezoning.
Cavanaugh stated that there is another property, the old saloon, which also has access to Highway 55. He
stated that they have a building and direct access to Highway 55 and would just like to be able to continue
to do what they are doing.
Finke stated that there is relatively recent commercial activity but noted that it has not been reviewed by
staff recently. He stated that previously there were three residential homes on the property being used by
family members. Finke provided details on what would type of activity that would be allowed under
RBH, noting that it would be based off water usage.
Cavanaugh noted that there are things on his property which could be cleaned up. He stated that the RBH
zoning would allow another barn to be constructed which would allow them to clean up other dilapidated
structures on the property.
Reid asked if just the one property could be rezoned to RBH, rather than all the properties being rezoned.
Finke stated that he has had discussions with the property owner on this subject as this process has gone
along. He stated that a solar garden or solar panels was mentioned as a possibility and would be allowed
in the RRUR district, which would also provide some opportunities and less intensive traffic use.
Cavanaugh stated that after checking into it further, Xcel limits the amount of solar garden activity and
being that there is a large location across the street, the capacity is taken for the area.
Reid stated that she believes the request by the Cavanaughs is reasonable.
Larry Palm stated that it appears that his property has been separated in zoning from the other
neighboring properties.
Finke stated that there are improvement homes on 32 and 34, and therefore those would be proposed for
the R-4 district as they are connected to sewer and water. He noted that 31 is not connected to sewer and
water and is vacant and therefore would be proposed for RRUR until the staging time when it would be
changed to R-4.
Palm stated that 34 is not connected to sewer and water. He stated that he paid for the sewer and water
connection to come over to the area, but it does not connect to the north currently. He stated that his
tenant moved out and the home is in such disrepair that it is no longer habitable.
Finke stated that staff would not be opposed to a zoning of RRUR for 34 but is unsure that is what Mr.
Palm would want.
Medina Planning Commission Excerpt from 2/12/2019 Meeting Minutes
3
Palm stated that the City and the Metropolitan Council are now acting as developers to determine how his
property will be developed. He believes that the apartment/condo market will bubble out in two years and
his property cannot be developed until that time, which will mean that he will continue to sit on a property
that he has already sat on for ten years. He stated that he is not asking for a change in zoning, noting that
his zoning has continued to change throughout the time he has owned the property which has limited his
ability to do anything with the property. He stated that he continues to pay taxes on a property that is not
developable. He stated that 12 to 15 units with a ten percent variable does nothing for him.
Amic asked the perfect scenario for Mr. Palm.
Palm stated that he would like a low range residential. He stated that he would not want one single-home
but would not want to be forced into an apartment complex. He stated that his ideal use would be
whatever he can market the property for. He stated that previously he invested a lot of money in a
potential senior development, which went across the street because of problems with the City process.
Finke stated that he believes that the question would be more of a Comprehensive Plan question rather
than a zoning question as the zoning would need to match the density of the Comprehensive Plan. He
stated that if there were a project, the project could move forward in 2021 and noted the process that
would be necessary for approvals.
Palm stated that he is asking for the marketing opportunities to be expanded within the residential market.
Finke stated that the minimum units per acre that he City receives credit for is eight units per acre, but the
City chose to use the higher density range during the Comprehensive Plan process. He stated that if the
density were lowered on smaller properties, two acres in size, the density mandates of the Metropolitan
Council would still be met.
Palm stated that his neighbor to the north is zoned with the same requirements but is sitting on half an
acre. He stated that eight units per acre would still be a challenge.
Piper asked if a Comprehensive Plan amendment would be required to change the minimum density of
the site to eight units and whether that would impact other densities in the City.
Finke stated that these two properties could be changed to eight units per acre without impacting other
properties.
Nester asked if the Comprehensive Plan amendment process would need to start now.
Finke stated that by May, the property should be zoned consistent with the Comprehensive Plan. He
stated that a Comprehensive Plan amendment would take four to six months, which is beyond this
timeline.
Reid stated that she is not comfortable with what has been done to this property and asked if staff could
talk to the property owner to find a solution.
Finke stated that the City could talk with the property owner about a potential Comprehensive Plan
amendment.
Amic stated that he would recommend that the City Council consider a Comprehensive Plan amendment
in this case for properties 32 and 34.
Reid asked if the other property owner has interest in working with this property owner.
Medina Planning Commission Excerpt from 2/12/2019 Meeting Minutes
4
Palm replied that property owner is not interested in working with him.
Reid stated that two acres zoned for high density is a bit baffling.
Finke stated that this is not the only two-acre site zoned for high density residential.
Williams stated that she would also recommend an amendment to the Comprehensive Plan for parcels 32
and 34.
Piper asked if the Commission would want to recommend an amendment until they know what they
would recommend.
Finke stated that he can follow up with the Metropolitan Council in attempt to gain additional input on the
amendment process.
Reid stated that she is uncomfortable with the two issues and suggested taking action tonight only on the
Commercial-Neighborhood properties to allow further discussion on the other two issues.
Finke stated that R-4 would be the appropriate zoning for these properties and the property or City could
initiate a Comprehensive Plan amendment following that as the properties need to be consistent with the
Comprehensive Plan prior to May.
Reid stated that the Commission could approve the rezonings as proposed, and those property owners
could then come forward with zoning changes or Comprehensive Plan amendments.
Piper stated that she would support the City making the recommendation for a Comprehensive Plan
amendment, rather than placing that burden on the property owner.
Williams asked if parcel 29 would require a Comprehensive Plan amendment.
Finke stated that property could be left off at this time, as that would simply be a zoning change. He
noted that perhaps the Commission should consider the other four parcels for similar zoning.
Amic stated that those property owners could have shown up. He stated that those other folks have
therefore lost their turn and, in his opinion, he would like to move on the properties that do not have
questions.
Reid closed the public hearing at 8:13 p.m.
Williams stated that property 29 seems to be the only property giving the Commission pause.
Finke suggested holding 26, 27, 28, 29 and 33 back as they would all be zoned similarly. He noted that
RBH is still consistent with the Comprehensive Plan and therefore a decision would not need to be made
on those properties prior to May.
Motion by Williams, seconded by Nielsen, to recommend adoption of the ordinance amending the
official zoning map to rezone various properties for consistency with the 2040 Comprehensive Plan,
excluding properties 26, 27, 28, 29, and 33 and recommending that the City file a Comprehensive Plan
amendment for parcels 32 and 34. Motion carries unanimously.
Finke stated that the intent would be to present the Commercial-Neighborhood zoning district and the
rezoning to the City Council at the March 5th City Council meeting.
Medina Planning Commission Excerpt from 3/12/2019 Meeting Minutes
1
Public Hearing – PID 05-118-23-21-0011 and the North 875 Feet of the Following Parcels: 4695
Highway 55, 4455 County Road 19, PID 06-118-23-11-001, PID 05-118-23-22-0005 – Rezoning from
Rural Business Holding to the Rural Residential-Urban Reserve Zoning District
Finke stated that this is a continuation of hearings that were held by the Commission in December and
February, related to rezoning of 35 properties for consistency with the Comprehensive Plan. He noted
that 30 of the properties have been rezoned through the ordinance and five properties remain in the
northwest corner of the City. He noted that the properties are proposed to be rezoned to Rural
Residential-Urban Reserve (RR-UR). He noted that staff received a written comment from the property
owner west of parcel 33 who commented that for business development, larger tracts of property are
preferred. He stated that the property owner did not oppose the Rural Business Holding (RBH) and
would prefer to have business rather than placing the land in RR-UR in the interim. He stated that all five
properties front onto Highway 55, while some properties are also on other rural roadways in the City. He
stated that the properties are currently zoned RBH, which allows for limited business development. He
stated that staff does not recommend that the RBH zoning remain for properties that have frontage on
non-commercial roadways. He stated that if the City wants to encourage rural business development,
RBH would be appropriate.
Galzki asked if the rezoning would limit the property owner’s rights to enjoy the ownership of their
property and the ability to make money. He asked if RR-UR would limit the type of improvements that
could be made on a property, such as storage sheds and reinvestment in that property.
Finke stated that if a property is RR-UR commercial activity would not be allowed. He stated that there is
allowance for some subdivision until sewer and water is brought to the property in the future.
Piper asked if there are restrictions to entrances and exits onto Highway 55, or whether each of those
properties could have a driveway in and out of their property.
Finke stated that it would depend on the ability to provide access. He stated that if the property only has
frontage onto Highway 55, there would be no other option. He noted that some of those properties have
frontage onto other rural roadways that could provide access.
Reid opened the public hearing at 7:44 p.m.
Joe Cavanaugh, 275 Lakeview Road, stated that his property has had access from Highway 55 for the past
50 years. He stated that they have been running a storage business and the prior owners ran a trucking
business on the property, therefore there has been commercial activity on the site. He stated that in the
long-term he does not believe that the City would want residential fronting onto Highway 55. He stated
that the parcel has been business oriented for over 15 years and the future of the property is business
orientated. He stated that this is not an extremely intense use and they would simply like to continue their
storage, and boat storage business. He asked that his parcel remain Rural Business.
John __ stated that there are curb cuts on the Cavanaugh property already. He stated that parcel 33 has a
curb cut/farm access, but the other properties in discussion do not have curb cuts on Highway 55. He
stated that the use/intensity will not change on this parcel. He noted that the adjacent development in
Corcoran is also commercial. He stated that changing the zoning to residential would mean that they
would be chopping up their lot into five acre lots that would front onto Highway 55 in an area of
commercial development. It was clarified that the Cavanaugh parcel is 29.
Nielsen asked what the most intense use the property could see if the zoning were left as RBH.
Medina Planning Commission Excerpt from 3/12/2019 Meeting Minutes
2
Finke replied that warehouse or storage is the lowest water use per foot.
Cavanaugh provided details on the type of adjacent development.
Reid asked if the Steering Committee was intending for this area to be developed into residential.
Finke replied that the Steering Committee did not discuss intended development, as it was going to be
placed into a holding district.
Nielsen asked the amount of traffic that would be generated from an allowed warehouse on the parcel.
Finke estimated a 12,000 square foot warehouse could possibly be developed on the parcel and provided
comparable uses. He stated that is a small building that would have limited use.
Reid closed the public hearing at 7:54 p.m.
Reid asked if the main objection from staff to leaving this as RBH would be road access.
Finke stated that generally the City has not encouraged rural business development.
Nester stated that there is no way to control the way the road is improved, should it need to be improved.
Finke explained that if there is an allowed use, there is less enforceability on those types of
improvements.
Reid asked if the alternative would be to have the property owner come back with a rezoning request that
would include traffic analysis.
Nester stated that she could see the argument that Townline Road could deteriorate from commercial
activity.
Amic stated that if there is a 12,000 square foot building, that would not hold a large amount of RV’s and
boats. He stated that there would be an increased traffic count of about 60 vehicles per year, which does
not seem like a problem.
Reid stated that she would feel more comfortable if there was a specific request for boat storage.
Nielsen stated that the property owner already has access to Highway 55.
Cavanaugh explained that it is an expensive process to request rezoning when the activity is already
occurring.
Williams asked if the current activity on the property is allowed.
Cavanaugh replied that the use is allowed because the property is currently zoned for that activity.
Galzki asked and confirmed consensus that the Commission agrees that parcels 33, 28 and 27 would
make sense to be RR-UR.
Nester stated that from a planning perspective it would not make sense to have one parcel zoned
differently.
Medina Planning Commission Excerpt from 3/12/2019 Meeting Minutes
3
Galzki stated that parcel 26 would make sense to remain RBH as it has access to CR 19 and is adjacent to
light industrial/commercial businesses and also believed that it would make sense to leave parcel 29 RBH.
Piper stated that the properties are currently zoned RBH and asked if the Steering Committee made the
decision to change that.
Finke explained that the development staging has been delayed more into the future, longer than 20 years,
and that is the reason for changing the zoning.
Piper asked if the properties could be left RBH.
Finke stated that if that is not considered to be inconsistent with the Comprehensive Plan, the properties
could be left RBH.
Williams stated that while she gets the idea of not zoning one property differently, this is a unique parcel
and it would seem that it would need to come back for rezoning in the future.
Reid asked if there was a problem leaving this as RBH because this will eventually be business anyway.
Finke stated that it would be a matter of whether the Commission wants to encourage rural business. He
stated that if the Commission favors encouraging rural business development, there would not be a
problem.
Nielsen stated that this property was already zoned RBH and therefore there was support for that activity
in the past.
Galzki asked if the City should limit a property with the potential to do something years down the road or
continue to allow the property owner to continue to do what they are already doing.
Nester stated that she would support the recommendation of staff to change the zoning to RR-UR. She
believed that there is an issue of safety allowing people to access from Highway 55 and changing the
zoning could make the development disjointed.
Amic stated that he would support changing parcels 33, 28 and 27 to RR-UR and leaving parcels 26 and
29 as RBH. He stated that this is a light industrial/business use, and these are structures that can easily be
knocked down in the future when another business use is perhaps developed.
Nielsen stated that she could support leaving all the parcels as RBH. She stated that she could also
support changing 33, 28 and 27 to RR-UR and leaving 26 and 29 as RBH. She noted that she could also
support changing all the parcels to RR-UR. She was not concerned with traffic impacts because of the
low use.
Williams stated that she agrees with Amic and would support changing the three parcels to RR-UR and
leaving 26 and 29 as RBH.
Galzki also agreed to leave 26 and 29 as RBH and changing the other three parcels to RR-UR. He stated
that he would have a hard time limiting the use of a property because of a future potential.
Medina Planning Commission Excerpt from 3/12/2019 Meeting Minutes
4
Piper stated that she is not as informed on the issue of spot zoning. She stated that it would make more
sense to her to split the parcels as proposed by the other Commissioners, leaving two parcels RBH and
changing the other three.
Reid agreed that this seems to be a practical solution and she would also support leaving 26 and 29 as
RBH.
Finke provided an updated estimate of the warehouse size that could possibly be developed on parcel 29.
John ___ provided input on the buildable area on the site.
Galzki explained that this activity could have occurred for years and leaving the property RBH will not
change anything.
Motion by Amic, seconded by Williams, to recommend adoption of the ordinance amending the official
zoning map to rezone properties to the Rural Residential-Urban Reserve zoning district, excluding parcels
26 and 29 which will be left Rural Business Holding. Motion carried 6- 1 (Nester opposed).
Raskob Elm Creek Addn Page 1 of 5 May 7, 2019
Preliminary Plat City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: April 30, 2019
MEETING: May 7, 2019 City Council
SUBJ: Patricia Raskob Trust – Preliminary Plat – 500 Hamel Rd.
Background
The Patricia Raskob Trust has requested a subdivision of approximately 8.63 acres of property
into two lots. The subject property is located at 500 Hamel Road, north of Hamel Road at the
intersection with Elm Creek Drive. No development is proposed at this time. The property
owner seeks to split the parcel so that they can market and sell the eastern and western parcels
independently. Construction on either lot would be reviewed through a future process.
The subject property is currently vacant and surrounds a separate 1-acre parcel containing a
single-family home at 492 Hamel Road. Elm Creek flows along the eastern side of the subject
property, and the northern 1/3 of the parcel slopes down to a wetland located adjacent to the
railroad right-of-way. A City stormwater pond is located upon the western 1.4 acres of the site.
An aerial of the site and surrounding lands can be found below.
Agenda Item # 8B
Raskob Elm Creek Addn Page 2 of 5 May 7, 2019
Preliminary Plat City Council Meeting
Property to the west is zoned Commercial-General and contains warehouse uses. Rainwater
Nature Area is located to the east. The land south of Hamel Road is zoned Urban Commercial
and contains single family homes. Property to the southwest is zoned Multiple Family
Residential and contains 4-plexes. Railroad and then Highway 55 right-of-way is located to the
north.
Comprehensive Plan/Zoning Information
The subject site is guided Uptown Hamel in the City’s Comprehensive Plan and is zoned Mixed
Use. The City is currently reviewing standards which apply to Uptown Hamel property and it is
likely that the City may initiate a rezoning of the property following the Uptown Hamel process.
The Uptown Hamel land use allows residential and commercial uses to be mixed on adjacent
sites and to be mixed within the same building or property. Residential development in this
designation may be between 4.0 and 15.0 units per net acre
Preliminary Plat
The applicant proposes to subdivide the existing property into two lots with gross area of 6.72
acres and 1.78 acres. The wetlands, floodplains, and the pond to the northwest, reduce the
buildable portions of the lots to 3.4 acres and 0.5 acres, respectively.
The subject property is currently zoned Mixed Use, but is expected to be rezoned to Uptown
Hamel. Dimensional standards within the Mixed Use (MU) and Uptown Hamel (UH) districts
are both generally based on density and setbacks rather than lot size, width, and depth. The
proposed lots would meet the limited dimensional standards of either the MU or UH districts.
MU
Requirement
UH
Requirement
Lot 1 Lot 2
Gross Lot Area Based on density Based on Density 6.72 acre 1.78 acres
Net Area No Minimum No Minimum 4.9 acre
3.4 w/o pond
0.5 acre
Minimum Lot Width 90-100 feet No Minimum 583 feet 200 feet
Minimum Lot Depth 100-120 feet No Minimum 485 feet 372 feet
Max Hardcover 50-75% 90%
Max Hardcover –
Shoreland Overlay
25% max
Proposed Lot 2 would be located within the Shoreland Overlay District of Elm Creek. The
required structure setback from Elm Creek is 50 feet and hardcover is limited to 25% of the lot
area outside of the floodplain. This would result in approximately 6,600 square feet of hardcover
being permitted on Lot 2, which will limit the intensity of development. Staff recommends a
condition that the applicant acknowledge the limitation on hardcover for Lot 2 and that any
difficulty resulting from the lot area of lot 2 was created by the landowner. This would help to
notify prospective buyers of the limitation and deter a request for variance.
Raskob Elm Creek Addn Page 3 of 5 May 7, 2019
Preliminary Plat City Council Meeting
Wetlands/Floodplains
As noted above, Elm Creek flows along the east side of the site and there is a wetland along the
north of the property. These areas are identified as part of the floodplain of Elm Creek.
To provide access for the eastern lot (Lot 2), the applicant proposes to fill a portion of the
floodplain adjacent to Hamel Road. The Elm Creek Watershed requires that compensatory
floodplain storage be provided for any fill within the wetland. The applicant has provided a
grading plan to mitigate for the proposed fill. This plan will be subject to Elm Creek Watershed
and City Engineer approval.
Although the floodplain elevation has been established at 974.6, the floodplain is shown larger
on FEMA maps. The applicant will need to obtain a letter of map amendment (LOMA) from
FEMA to avoid the requirement for flood insurance.
The City’s wetland protection ordinance requires a buffer with an average width of 30 feet
adjacent to the wetland. The width of the buffer can be averaged to a minimum of 20 feet. Staff
recommends a condition requiring that the applicant provide information to verify that the
average of 30 feet is provided.
The Elm Creek Watershed requires a 50-foot buffer adjacent to Elm Creek, the width of which
can also be averaged.
Transportation, Streets and Right-of-way
Matters related to access, including location and necessary improvements at such locations, will
be determined based upon proposed use during future development proposals.
The Hamel Road right-of-way adjacent to the site is currently 66 feet in width. Staff has
recommended an additional 7 feet of right-of-way to provide flexibility for future street
widening, pedestrian improvements, or potential on-street parking. The applicant has included
this right-of-way on the preliminary plat.
Sewer/Water/Easements
At this time, the applicant is proposing to split the lot, and sewer and water improvements will be
constructed when development occurs in the future. A sewer main is located north of Hamel
Road and a watermain south of Hamel Road. Staff recommends a condition requiring that the
owners record an agreement against the property noting improvements and financial guarantees
will be required upon future development.
Park Dedication
The City’s subdivision ordinance requires the following to be dedicated for parks, trails and
public open space purposes, at the City’s option:
• Up to 10% of the buildable land (in this case = 0.43 acres)
• Cash-in-lieu of land – 8% of the pre-developed market value; minimum of
$3500/residential unit (in this case = $56,000 at the minimum density)
• Combination of the above
Raskob Elm Creek Addn Page 4 of 5 May 7, 2019
Preliminary Plat City Council Meeting
The subject property has approximately 6.9 buildable acres, with 4.3 acres outside of the
stormwater pond easement. The City Assessor has estimated the market value of the property at
$700,000. This results in the option of 0.43 acres of land or $56,000 cash-in-lieu. This amount
is based on the minimum density on the site. If additional units would be proposed, the fee
would be $3500 per unit.
The City’s Park and Trail Plan does not identify the need for a park in the area. Rainwater
Nature Preserve is located immediately to the east and both Hamel Legion Park and Hunter
Lion’s Park are located within ½ mile. The Trail Plan shows a trail completing the gap along
Hamel Road in front of the property. Staff believes this trail should be constructed within the
right-of-way.
Staff recommends that cash be required in-lieu of land dedication. The applicant has requested
to delay collection of the park fee until development of each site when the number of units would
be known. Staff believes this makes sense, subject to the owner recording an agreement against
the property which notifies future owners of the obligation to pay the fee.
The Park Commission reviewed at their April 17 meeting. An excerpt from their draft minutes is
attached. The Park Commission concurred that cash-in-lieu of land dedication would be
appropriate. The Park Commission was open to delaying the collection of the fee until
development with a recorded agreement.
Review Criteria
The following criteria are described in the subdivision ordinance: “In the case of all subdivisions,
the City shall deny approval of a preliminary or final plat if one or a combination of the
following findings are made:
(a) That the proposed subdivision is in conflict with the general and specific plans of the city,
or that the proposed subdivision is premature, as defined in Section 820.28.
(b) That the physical characteristics of this site, including but not limited to topography,
vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are
such that the site is not suitable for the type of development or use contemplated.
(c) That the site is not physically suitable for the proposed density of development or does
not meet minimum lot size standards.
(d) That the design of the subdivision or the proposed improvements are likely to cause
substantial environmental damage.
(e) That the design of the subdivision or the type of improvements are likely to cause serious
public health problems.
(f) That the design of the subdivision or the type of improvements will conflict with public or
private streets, easements or right-of-way.
The City’s has a relatively low amount of discretion with regard to reviewing subdivisions. If
the subdivision meets relevant ordinance standards and does not meet the criteria above, it
should be approved.
Raskob Elm Creek Addn Page 5 of 5 May 7, 2019
Preliminary Plat City Council Meeting
Planning Commission Recommendation
The Planning Commission held a public hearing at the April 9 meeting. The property owner of
492 Hamel Road (which is surrounded by the subject site) spoke at the hearing and said that
there appears to be a few feet discrepancy between their survey and what the surveyor is now
showing. Staff tried to connect with the surveyors to resolve the discrepancy.
Following the hearing, the Planning Commission discussed and did not make any of the findings
above and therefore unanimously recommended approval subject to the following conditions:
1. The Owner shall enter into a agreement with the City to ensure future completion of
floodplain mitigation, construction of utility improvements, upland buffer completion and
other relevant conditions of approval and City requirements.
2. The Applicant shall provide documentation to verify that the minimum average upland
buffer has been provided.
3. Approval shall be contingent upon approval of the floodplain mitigation plan by the City
Engineer and Elm Creek Watershed.
4. The Owner shall obtain a letter of map amendment for any construction on Lot 2.
5. The Owner acknowledges that Lot 2 is subject to the requirements of the shoreland
overlay district, including the limitation of impervious surfaces to 25% of the lot area
above the floodplain elevation. The lot area of Lot 2 above the flood elevation is 26,421
square feet, allowing no more than 6,605 square feet of impervious surfaces. Any
difficulty which results from the subdivision of land as proposed or the lot area of Lot 2
has been created by the Owner.
6. The Owner shall pay cash-in-lieu of park dedication land in an amount of $56,000 or
$3,500 per residential unit, whichever is greater. Park fees may be delayed until issuance
of building permits upon the property if the owner executes an agreement in a form and
of substance acceptable to the City Attorney.
7. The final plat application shall be filed within 180 days of the date of the city council
resolution granting preliminary approval or the approval shall be considered void, unless
a written request for time extension is submitted by the applicant and approved by the
City Council.
8. The Owner shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the preliminary plat, construction plans, and other relevant
documents.
Potential Action
If the Council concurs that the proposed subdivision does not trigger any of findings for denial of
a subdivision, staff recommends the following action:
Move to direct staff to prepare a resolution granting preliminary plat approval.
Attachments
1. List of Documents
2. Except from draft 4/9/2019 Planning Commission minutes
3. Excerpt from draft 4/17/2019 Park Commission minutes
4. Preliminary Plat dated 3/8/2019
5/2/2019
Project: LR-18-237 – Raskob Elm Creek Prelim Plat
The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are
only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant
Document Received
Date
Document
Date
# of
pages
Electronic Paper
Copy?
Notes
Application 11/9/2018 11/9/2018 3 Application Y
Title Commitment 12/6/2018 12/6/2018 5 Title Committment Y $2000
Division Exhibit 11/9/2018 NA 1 Exhibit Y
Prelim Plat Deadline
Waiver
1/24/2019 1/24/2019 1 PrePlatWaiver Y
Final Plat Withdrawal 1/22/2019 1/22/2019 1 FinalPlatWithdrawal Y
Preliminary Plat 12/11/2018 12/11/2018 1 PrePlat Y
Preliminary Plat-Updated 12/24/2018 12/24/2018 1 PrePlat-12-24-2018 Y
Preliminary Plat-Updated 1/11/2019 1/11/2019 1 prePlat-1-11-2019 Y
Preliminary Plat-Updated 3/8/2019 3/8/2019 1 PrePlat-3-8-2019 Y
Final Plat 12/11/2018 NA 2 Final Plat Y
Final Plat-Updated 12/24/2018 NA 2 Final Plat-12-24-2018 Y
Final Plat-Updated 1/11/2019 NA 2 FinalPlat-1-11-2019 Y
Floodplain Mitigation Plan 3/8/2019 3/8/2019 1 Floodplain Y
Floodplain Mitigation Plan 3/28/2019 3/26/2019 2 Floodplain-3-29-2019 Y
<over>
5/2/2019
Documents from Staff/Consultants/Agencies
Document Document
Date
# of
pages
Electronic Notes
Notice 3/28/2019 2 Notice 5 pages w/ affidavit and list
Engineering Comments 4/4/2019 1 EngComments
Elm Creek 3/29/2019 5 ElmCreek Cond. Approval
Legal Comments 12/18/2018 1 LegalComments
Plat Opinion 12/19/2018 4 PlatOpinion
Building Official Comments 3/13/2019 1 BuiildingComments No Comments
Park Dedication Value 12/18/2019 1 ParkValue
Preliminary Comments 11/19/2018 1 Incomplete-11-19-2018
Preliminary Comments 12/19/2018 2 Incomplete-12-19-2018
Planning Commission Report 4/4/2019 5 PCReport 8 pages w/ attachments
Park Commission Report 4/11/2019 3 ParkReport 5 pages w/ attachments
City Council Report 4/30/2019 5 CouncilReport 10 pages w/ attachments
Public Comments
Document Date Electronic Notes
Planning Commission minutes 4/9/2019 Y
Park Commission minutes 4/7/2019 Y
Medina Park Commission Excerpt from DRAFT 4/17/2019 Meeting Minutes
1
Patricia Raskob Trust – Preliminary Plat – 500 Hamel Road
Gallup provided a summary from the staff report noting the applicant, Patricia Raskob
Trust, has requested a subdivision of approximately 8.63 acres of property into two lots at
500 Hamel Road. The west lot would be 6.72 acres and the east lot would be 1.78 acres.
Gallup stated that the City’s subdivision ordinance requires the following to be dedicated
for parks, trails, and public open space purposes, at the City’s option:
Up to 10% of the buildable land, which would be 0.43 acres
Cash-in-lieu of land at 8% of the pre-developed market value, which would be
$56,000 based on minimum density
Combination of land and cash.
The Park Commission reviewed the City’s Park and Trail Map and determined there is a
proposed trail along this property on Hamel Road, but no need for a future park on this
site. It was noted that staff believes the trail can be accommodated within the right-of-
way.
Lee questioned if a development on the east lot would have a negative impact on
Rainwater Park? He advised that the Park Commission would like to make sure any
development on the lot would not have a negative impact on the park.
Gallup stated that the applicant has asked to defer payment of the park dedication fees
until a building permit is pulled for the project. She stated that staff recommends
accommodating the fee deferral through an agreement. She also noted by deferring the
fee, it provides the city with an opportunity to collect a larger fee if the density is higher
than the minimum.
A motion was made by Thies and seconded by Rumsey to recommend to the City Council
to take cash-in-lieu of land, presuming the lot split is feasible and the trail extension can
be accomplished within the right-of-way, and allowing the applicant to defer the park
dedication fee through an agreement. Motion passed unanimously.
Medina Planning Commission Excerpt from DRAFT 4/9/2019 Meeting Minutes
1
Public Hearing – 500 Hamel Road – Patricia Raskob Trust – Subdivision of 8.6 Acres into Two
Lots
Finke provided details on the subject property and the adjacent property uses. He stated that the
property owner provided an easement to the City for the construction of a stormwater pond, which
handles stormwater from the Tower Drive area and was designed to accommodate the drainage from
the western lot in exchange for the easement. He displayed the Preliminary Plat which identifies the
two lots. He noted that the subject site is guided Uptown Hamel and the mixed-use designation
would allow both commercial and residential development. He stated that the likely turnout of the
ongoing Uptown Hamel discussions will be that this property would eventually be rezoned. He
reviewed the shoreland overlay district and stated that lot two would fall within that category. He
noted that a condition was included that recognizes that the property owner is aware of the
stipulations and setbacks required. He identified the floodplains on the site and within the wetland
areas. He stated that the applicant has provided a mitigation plan that would provide access to lot two
without impacting the broader floodplain. He stated that the owner would need to obtain approval
from FEMA for the construction of any buildings on lot two.
Scott Schmidt, Coldwell Burnett, spoke in representation of the estate. He stated that they have been
attempting to sell the property for many years and do have an interested buyer for the eastern portion
of the lot. He stated that part of the agreement for the ponding is that the City would assist in the lot
split if that were to be desired. He referenced the park dedication fee and stated that his belief is that
cost should come in during a development stage rather than a lot split stage.
Finke stated that the Park Commission would discuss park dedication at their next meeting. He noted
that park dedication fees are deferred to the construction phase rather than the lot split phase.
Galzki asked the type of development the interested party is interested in.
Schmidt replied that the interested party is interested in townhomes. He noted that they have been
working with staff for over six months.
Reid opened the public hearing at 8:04 p.m.
Joe Cavanaugh stated that he owns the property in the middle and supports the lot split. He asked if
the lot corners could be reviewed as his surveyor determined different placement for the corner
locations. He stated that he would be great to see development on these sites and support the request.
Reid closed the public hearing at 8:05 p.m.
Amic stated that he is partial to this area as he lives in the neighborhood across the street. He stated
that he does not see an issue with the proposed lot split.
Reid stated that this meets the criteria for subdivision.
Motion by Nielsen, seconded by Nester, to recommend approval of the subdivision, subject to the
conditions noted in the staff report. Motion carries unanimously. (Absent: Piper and Williams)
Finke noted that staff intends to present this to the City Council at their meeting on Mary 7, 2019.
UR
UC
UC
UR
UC
UR
Block
1
2
1
SCALE IN FEET
0 50 10025
N
LEGEND
1. FOR PURPOSES OF THIS SURVEY, THE UNDERGROUND UTILITIES
ARE SHOWN IN THEIR APPROXIMATE LOCATION BASED ON SURVEY
DATA FOR THE VISIBLE SURFACE APPURTENANCES. THE SURVEYOR
MAKES NO GUARANTEES THAT THE UNDERGROUND UTILITIES
SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN
SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT
WARRANT THAT THE UNDERGROUND UTILITIES SHOWN ARE IN THE
EXACT LOCATION INDICATED, ALTHOUGH THEY ARE LOCATED AS
ACCURATELY AS POSSIBLE FROM INFORMATION AVAILABLE. THE
UNDERGROUND UTILITIES HAVE NOT BEEN PHYSICALLY LOCATED.
PRIOR TO ANY EXCAVATION THE EXCAVATOR IS REQUIRED TO CALL
"GOPHER STATE ONE CALL" AT 651-454-0002 FOR UTILITY TYPE AND
FIELD LOCATION OF UNDERGROUND UTILITIES / STRUCTURES.
375,847 SQ. FT. OR 8.63 ACRES
JOHN W. RASKOB
345 COMANCHE TRAIL
HAMEL, MN 55340
LEGAL DESCRIPTION
OWNER
EXISTING ZONING
NOTES
LOT DESIGN NUMBER
MIXED USE
TOTAL PROPERTY AREA
2 LOTS
INTERMEDIATE
CONTOURS:
INDEX
TELEPHONE BOX
CHAIN LINK FENCE
STREET SIGN
LIGHT POLE
IRON FOUND
IRON SET
STORM SEWER MANHOLE
SANITARY MANHOLE
VALVE
CATCH BASIN
HYDRANT
WATERMAIN
SANITARY SEWER
STORM SEWER
POWER POLE
GUY WIRE
OVERHEAD ELECTRIC
WETLAND
SECTION 32, TOWNSHIP 34, RANGE 19
HENNEPIN COUNTY, MINNESOTA
NO SCALE
SITE
N
VICINITY MAP
EASEMENTS
DRAINAGE AND UTILITY EASEMENTS ARE SHOWN.
Lot 5 of Auditor's Subdivision No. 241, Hennepin County, Minnesota, according
to the plat thereof on file or of record in the office of the Register of Titles in and
for said County, except as follows:
(1)The South 209.00 feet of the West 209.00 feet of that part of Lot 5 lying
Easterly of a line drawn at a right angle to the South line of said Lot 5 from
a point thereon distant 409.00 feet Westerly of the Southeast corner of
said Lot 5 as measured along said South line.
(2)Beginning at the Northeast corner of said Lot 5; thence South along the
East line of said Lot 5 to a point of intersection with a line which is parallel
with and 30.00 feet distant Southerly (measured at right angles) from the
North line of said Lot 5; thence Westerly along said last mentioned parallel
line a distance of 588.00 feet; thence Northerly at right angles a distance
of 30.00 feet to the North line of said Lot 5; thence Easterly along the
North line of said Lot 5 to the place of beginning.
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TOPOGRAPHY PER JOHN OLIVER & ASSOCIATES,
EXISTING CONDITIONS DRAWING, 01/20/2005.
STORM WATER PONDS PER WSB, 2018.
TOPOGRAPHY
LANDFORM PROFESSIONAL SERVICES
580 DODGE AVENUE NW
SUITE 15
ELK RIVER, MN 55330
PH. (612) 252-9070
SURVEYORS & ENGINEERS
1920 S.F. X 1.5 FT. DEPTH
= 2,880 PROPOSED CUBIC FT. FILL
PROPOSED FLOOD PLAIN FILL
435 S.F.
WETLAND BUFFER VARIANCE
MEMORANDUM
TO: City Council
FROM: Debra Peterson, Associate Planner through Planning Director Dusty Finke
DATE: April 30, 2019
MEETING: May 7, 2019 City Council
SUBJECT: Jeff Pederson – 4790 Rolling Hills Rd – Site Plan Review for construction of
a Mini-Storage Building.
Application Deadline
Complete Application Received: March 1, 2019
120 - Day Review Deadline: June 28, 2019
Background
Jeff Pederson requests a Site Plan Review (SPR) to construct an additional mini-storage building
at his existing Medina Mini-Storage business at 4790 Rolling Hills Road. Section 825.56 states
the Planning Commission shall review the proposed site plan to determine whether it is
consistent with the requirements of the district. The property is 17.9 acres and is located just north
of Highway 55 and east of Rolling Hills Road.
In 1995, the City approved a conditional use permit to allow a mini-storage facility with ten
buildings on their site plan. One building was initially constructed and then in 2015 three additional
buildings were approved through the Site Plan Review process. In 2016 the building permits were
issued for their construction. The overall number of buildings to complete the project has changed
from ten to five than what was originally approved. The positioning and increased square footage
of each building was the cause for the reduction.
Project Site & Description
The subject property currently has four mini-storage buildings totaling 35,200 square feet in
building area and are oriented in an east/west fashion. The proposed 4,320 (144’ x 30”) square foot
building is proposed on the east side of the existing buildings and oriented north/south. The
proposed building would be constructed on the already paved area and would be the final building
for this project.
The subject property is guided RC, Rural Commercial in the Comprehensive Plan. The RC land use
identifies commercial land uses which are not served by urban services, but rather by individual
wells and septic systems.
The subject property and the properties to the east and west are zoned RBH, Rural Business
Holding. The property to the south, but north of Hwy 55 is zoned RR, Rural Residential. The
property to the north is in the City of Corcoran and contains rural residential homes.
Agenda Item: 8C
2
Below is a location map of the site.
Site Plan Review
The site and building plans have been reviewed to determine compliance with the standards of
the RBH, Rural Business Holding District:
SITE SUMMARY
Building Square Footage
Existing Buildings (4) 35,200 SF
Proposed Building 4,320 SF
Total Building Area: 39,520 SF
Within the RBH District, buildings must be setback a minimum of 50 feet from rights-of-way. The
proposed building is in far excess of this requirement. The proposed building is 75 feet from the
northern property line with woodlands in between. To the southeast is Rural Residential zoned
property which requires a 100-foot setback if a buffer does not exist. The setback may be reduced
to 75 feet if the area in between is 70% opaque with either landscaping or trees. The area between
the proposed building and the RR district to the south is heavily wooded, meeting this requirement.
3
The proposed structure meets applicable setback requirements and lie outside of easements.
Front yard Setbacks Required Proposed
Rolling Hills Rd: 50 Feet 360+ Feet
Highway 55: 50 Feet 270+ Feet
Abutting Residential Properties
Side yard to South: 75 Feet if Opaque 81 Feet/Opaque
Side yard to North: 75 Feet if Opaque 81 Feet/Opaque
Rear yard Setback
Far Eastern Property line: 30 Feet 900+ Feet
Building Materials and Design
All exterior building materials shall be durable and meet the following standards:
1. A minimum of 20 percent of the building exterior shall be brick, natural stone, stucco,
copper or glass. The applicant meets the 20% brick requirement.
2. A maximum of 80 percent of the exterior building materials may be decorative concrete,
split face (rock face) decorative block, or decorative pre-cast concrete panels. For
building with a floor area of 12,000 square feet or less, a maximum of 80 percent of the
exterior building materials may be commercial grade fiber cement lap siding installed per
manufacturer’s specifications. The applicant meets the 80% requirement.
3. A maximum of 20 percent of the exterior building materials may be wood, metal, or
exterior insulation and finish system or similar product, if used as accent materials which
are integrated into the overall building design. The proposed metal does not exceed the
20% maximum.
4
Building Modulation
The ordinance requires building modulation for every 100 linear feet. To achieve this
modulation, the applicant is proposing to vary the height of the building which is consistent with
the previous four buildings approved. A substantial portion of the building will be occupied by
overhead doors. The RBH district limits the perimeter of the building which can be occupied by
loading areas to 10 percent. However, loading areas which are within a “courtyard,” screened by
other buildings, are exempt from this limitation.
Building Height
The maximum building height is 30 feet and shall not exceed 2 ½ stories. The proposed building
is approximately 21 feet from grade to its peak which falls well below this requirement.
Grading/Drainage/Stormwater
The existing stormwater pond was originally sized to treat the already paved area, so no further
ponding is required. The applicant intends to place the building onto the existing pavement area,
but the paved area between the existing buildings and the new building (front of the new
building) is proposed to be removed and replaced to raise the grade to provide for adequate
drainage. All roof drainage is required to go to the stormwater pond. A swale is also being
proposed on the east side of the new building to assist in capturing roof run-off.
Lighting
The applicant proposes wall mount downcast lighting.
Landscaping
No new landscaping is being proposed or required since it was satisfied previously.
Signage
No new signage is being proposed with this application.
Sewer and Water
No provision of sewer, septic, or wells are proposed. The site does not have an office or
employees that are located there.
Planning Commission Recommendation
The Commission recommended approval of the mini-storage building at the April 9, 2019
meeting. The Commission did not receive any comments from the public at the meeting.
Staff Recommendation
Staff recommends approval of the Site Plan Review with the following conditions:
1) The applicant shall submit for building permit with civil plans dated 4/30/19, which meet
engineering requirements.
2) The applicant shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the Site Plan Review application.
Attachments
1. List of Documents
2. Excerpt from 4/9/19 Planning Commission minutes
5
3. WSB Engineering memo dated April 30, 2019
4. Updated Exterior Elevations & Calculations (2) received 4/10/19
5. Site Plan Set dated 4/30/19
6
Project: LR-19-245 – Medina Mini-Storage
The following documents are all part of the official record of the above referenced request, even
if some documents are not attached, or are only attached in part, to Planning Commission and
City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant
Document Received
Date
Document
Date
# of
pages
Electronic Paper
Copy?
Notes
Application 3/1/19 3/1/19 3 Yes Yes
Fee 3/1/19 3/1/19 yes $5,000.00
Mailing Labels
Narrative No
Plan Set (C1-
C6)
3/11/19 3/8/19 6 Yes
Floor Plans
and Sections
3/11/19 2/25/19 1 Yes
Floor Plans
and Sections
4/10/19 None 2 Yes Created separate
sheet for
percentages
Exterior Light
Spec
3/11/19 N/A
Ext Elevations 3/26/19
Plan Set (C1-
C6)
3/27/19 3/27/19 6 Yes
Ext Elevations 3/26/19
Floor Plans
and Sections
3/27/19 2/25/19 1 Yes Was revised but
date not
changed on plan
sheet
Photometric
Plan
3/27/19 3/27/19 1
Updated Ext.
Elevations
4/10/19 4/10/19
Updated Plan
Set
4/30/19 4/30/19 6
Documents from Staff/Consultants/Agencies
Document Document
Date
# of
pages
Electronic Notes
Metro West review
comments
3/14/19 1 Yes
WSB review comments 3/20/19 2 Yes
Attorney comments 3/20/19 1 Yes
Planning Plan Review
Letter
3/19/19 2 Yes
Site Plan Review Letter 3/20/19 2
WSB review comments 3/29/19 2 Yes
7
Draft 4/9/19 PC minutes 4/9/19 1 Yes
4/9/19 PC Report 4/9/19 Yes
Public Comments
Document
Date
Electronic Notes
CITY OF MEDINA
PLANNING COMMISSION
DRAFT Meeting Minutes
Tuesday April 9, 2019
1. Call to Order: Chairperson Reid called the meeting to order at 7:00 p.m.
Present: Planning Commissioners Aaron Amic, Peter Galzki, Beth Nielsen, Kerby Nester, and Robin
Reid.
Absent: Planning Commissioner Cindy Piper and Rashmi Williams.
Also Present: City Planning Director Dusty Finke.
2. 4790 Rolling Hills Road – Jeff Pederson – Site Plan Review Request to Construct a Mini-
Storage Building
Finke presented a Site Plan review for the mini-storage located at 4790 Rolling Hills Road. He
provided background information on the existing facility and expansion that has occurred since that
time. He stated that the proposed building would be on the paved surface and would not increase the
footprint of the site. He reviewed the zoning of the site and adjacent parcels. He stated that the
subject property is 18 acres in site, but much of that is encompassed by the wetland to the east. He
reviewed the proposed building dimensions and square footage for the building and total square
footage of all the buildings on the site. He reviewed the current screening and additional screening
that may be needed on the south. He recommended approval subject to the conditions noted in the
staff report.
Dave Nash, 4610 Bluebell Trail, stated that he completed the original site plan and constructed the
three buildings. He stated that this would be the construction of the fourth building. He noted that
the intent on the building material was to match the existing buildings.
Nielsen asked if there are assurances that the building would match the plans, as she recalled that
there were some issues in the past with the last expansion matching the plans.
Nash stated that he left the company prior to the construction of the last expansion and assured the
Commission that the plans and locations would be followed.
Reid invited members of the public to speak but there were no comments.
Motion by Galzki, seconded by Nielsen, to recommend approval of the Site Plan Review, subject to
the conditions noted in the staff report. Motion carries unanimously. (Absent: Piper and Williams)
8
9
[991.32]
FFE
[991.90]
FFE
[991.35]
FFE[991.93]
FFE[992.52]
FFE[992.52]
FFE
[992.74]
FFE
[992.72]
FFE
[992.13]
FFE
[992.75]
FFE
[992.14]
FFE
[992.16]
FFE
[991.58]
FFE
[992.14]
FFE
[991.54]
FFE
[991.58]
FFE
[991.62]
FFE
[991.42]
FFE
[991.48]
FFE
[991.51]
FFE
[992.13]
FFE
[991.41]
FFE
[992.10]
FFE[992.08]
FFE
[992.78]
FFE[992.80]
FFE
[992.74]
FFE
[992.73]
FFE
[992.82]
FFE
[992.12]
FFE
[992.16]
FFE
[991.59]
FFE
[991.61]
FFE
[992.76]
FFE
[992.11]
FFE
EOF
EOF
FFE = 991.34FFE = 991.91FFE = 992.52
FFE = 992.74 FFE = 992.14 FFE = 991.58
BUILDINGEXISTING
FFE = 992.77 FFE = 991.14 FFE = 991.60X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
XXXXXX
ST
A
T
E
H
I
G
H
W
A
Y
N
O
.
5
5
HI
G
H
W
A
Y
E
A
S
E
M
E
N
T
PE
R
D
O
C
.
N
O
.
2
8
4
3
9
9
3
100
28
.
5
TRANSMISSION EASEMENT
PER DOC. NO. 3145397
COMMUNICATION EASEMENT PER DOC. NO. 5916318
RO
L
L
I
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G
H
I
L
L
S
R
D
E X C E P T I O N
21
0
17
5
22
0
17
5
22
0
40
50
EOF=985.5 (PER PLAN)
ME
D
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A
M
I
N
I
-
S
T
O
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A
G
E
E
X
P
A
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S
I
O
N
SI
T
E
P
L
A
N
R
E
V
I
E
W
EX
I
S
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I
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G
C
O
N
D
I
T
I
O
N
S
733 Marquette Avenue
Minneapolis, MN 55402
612.758.3080
www.alliant-inc.com
Suite 700
[991.32]
FFE
[991.90]
FFE
[991.35]
FFE[991.93]
FFE[992.52]
FFE[992.52]
FFE
[992.74]
FFE
[992.72]
FFE
[992.13]
FFE
[992.75]
FFE
[992.14]
FFE
[992.16]
FFE
[991.58]
FFE
[992.14]
FFE
[991.54]
FFE
[991.58]
FFE
[991.62]
FFE
[991.42]
FFE
[991.48]
FFE
[991.51]
FFE
[992.13]
FFE
[991.41]
FFE
[992.10]
FFE[992.08]
FFE
[992.78]
FFE[992.80]
FFE
[992.74]
FFE
[992.73]
FFE
[992.82]
FFE
[992.12]
FFE
[992.16]
FFE
[991.59]
FFE
[991.61]
FFE
[992.76]
FFE
[992.11]
FFE
EOF
EOF
FFE = 991.34FFE = 991.91FFE = 992.52
FFE = 992.74 FFE = 992.14 FFE = 991.58
BUILDINGEXISTING
FFE = 992.77 FFE = 991.14 FFE = 991.60X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
XXXXXX
HI
G
H
W
A
Y
E
A
S
E
M
E
N
T
PE
R
D
O
C
.
N
O
.
2
8
4
3
9
9
3
COMMUNICATION EASEMENT PER DOC. NO. 5916318
RO
L
L
I
N
G
H
I
L
L
S
R
D
E X C E P T I O N
17
5
22
0
22
0
40
50
EOF=985.5 (PER PLAN)
ME
D
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N
A
M
I
N
I
-
S
T
O
R
A
G
E
E
X
P
A
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S
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N
SI
T
E
P
L
A
N
R
E
V
I
E
W
EX
I
S
T
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N
G
C
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N
D
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I
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S
E
N
L
A
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G
E
D
733 Marquette Avenue
Minneapolis, MN 55402
612.758.3080
www.alliant-inc.com
Suite 700
SET IP
ELECTRIC PEDESTAL
STORM DRAIN
TRANSFORMER
FOUND IP TELEPHONE
GAS
WATER
STORM SEWERSTATION MARK
FIBER OPTIC
ELECTRIC
ELECTRIC METER
F.E.S.OVERHEAD UTILITY
UTILITY POLE
GAS LOCATION CONNECT
TELEPHONE PEDESTAL
GUY WIRE CONCRETE CURBING
FENCE
BITUMINOUS SURFACE
GRAVEL SURFACE
FENCE
EDGE OF WATER
LIGHT
779,325 SF 17.89 AC
AS-BUILT SURVEY PROVIDED BY EVS, INC. (12/07/17)
HI
G
H
W
A
Y
E
A
S
E
M
E
N
T
PE
R
D
O
C
.
N
O
.
2
8
4
3
9
9
3
COMMUNICATION EASEMENT PER DOC. NO. 5916318
RO
L
L
I
N
G
H
I
L
L
S
R
D
E X C E P T I O N
17
5
22
0
22
0
40
50
40000
987.07
CK SHOT CP10 11-17-16
40015
989.54
3IN"
40016
986.98
3IN"
40017
987.43
3IN"
40018
986.91
BUSH40019
987.53
BUSH
40020
987.03
BUSH 40021
989.37
BUSH
40022
989.74
BUSH
40023
989.82
BUSH
40024
988.78
BUSH
40025
988.24
BUSH
40026
988.04
BUSH
40027
985.92
BUSH40028
986.52
BUSH
40029
990.65
BUSH
40030
992.12
BUSH
40031
992.11
BUSH
40032
992.10
BUSH
40033
992.12
BUSH
40034
992.54
BUSH
40035
992.32
BUSH
40036
993.20
BUSH
40037
991.72
FIR 6FT
40038
994.55
FIR 6FT
40039
996.53
PINE 6FT
40040
997.79
PINE 6FT
40046
990.52
GATE
40047
990.89
GATE
40048
990.87
BUSH40049
990.75
BUSH40050
991.02
BUSH40051
990.86
BUSH40052
991.04
BUSH40053
991.03
BUSH
40054
989.72
BUSH
40055
990.09
BUSH
40056
989.27
BUSH
40057
989.73
BUSH
40058
989.62
BUSH
40059
988.98
BUSH
40060
990.96
FIR 6FT
40062
991.48
BUSH
40063
991.37
BUSH
40064
991.43
BUSH
40065
990.92
3IN"
40066
991.12
FIR 6FT
40067
989.80
3IN"
40068
989.27
3IN"
40069
991.19
BUSH
40071
991.07
BUSH
40072
991.53
BUSH
40073
991.57
GATE
40074
991.85
GATE
40076
991.69
PINE 6FT
40077
991.81
PINE 6FT40078
992.11
PINE 6FT
40079
989.92
3IN"40080
990.85
3IN"
40081
991.84
BUSH40082
991.86
BUSH40083
990.99
BUSH
40084
987.04
CK SHOT CP10
40085
989.46
3IN"
40086
987.94
2IN"
40087
987.02
2IN"
40088
986.30
3IN"
40089
989.85
BUSH
40090
989.92
BUSH
40091
989.71
BUSH
40092
986.23
2IN"
40093
986.24
3IN"
40094
989.85
BUSH
40095
990.29
2IN"
40096
990.31
BUSH
40097
990.73
BUSH
40098
990.92
2IN"
40099
987.70
2IN"40100
986.62
3IN"
40101
990.69
2IN"
40102
990.87
BUSH
40103
990.90
2IN"
40104
990.72
2IN"
40105
990.63
BUSH
40106
990.51
BUSH
40107
990.64
BUSH
40108
990.43
BUSH
40109
990.76
2IN"
40110
990.65
BIRCH
40111
990.19
BIRCH
40112
987.39
BIRCH 40113
986.36
BIRCH
40114
985.41
PINE 6FT
40115
986.52
PINE 6FT
40116
986.44
PINE 6FT40117
986.83
BUSH
40118
987.14
BUSH40119
987.38
BUSH
40120
987.58
BUSH
40121
987.88
FIR 6FT
40122
987.04
FIR 6FT
40123
987.11
FIR 6FT
40124
986.70
FIR 6FT
40125
986.98
2IN"
40126
987.64
2IN"
40127
986.69
2IN"
40128
988.22
2IN"
40204
982.79
RCP INV 15IN
30018
992.32
BOLLARD
30028
991.23
BOLLARD
30030
991.25
BOLLARD
30047
992.44
BOLLARD
30050
992.45
BOLLARD
30051
992.62
BOLLARD
30054
992.71
BOLLARD
30072
990.60
GATE
30075
989.88
GATE
30124
990.28
GATE
30125
990.52
GATE
30137
990.94
BOLLARD
30140
991.00
BOLLARD
30166
992.50
KEY PAD
30167
991.11
BOLLARD
30168
991.18
500
30169
991.40
500
30170
991.48
500
30171
991.20
BOLLARD
30203
989.12
KEV PAD
30284
1000.53
CK SHOT CP3 11-17-16
98
9
.
9
6
CK
S
H
O
T
C
P
1
1
98
9
.
9
7
CK
S
H
O
T
C
P
1
1
FFE = 991.34FFE = 991.91FFE = 992.52
FFE = 992.74 FFE = 992.14 FFE = 991.58
BUILDINGEXISTING
FFE = 992.77 FFE = 991.14 FFE = 991.60X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
XXXXXX
ME
D
I
N
A
M
I
N
I
-
S
T
O
R
A
G
E
E
X
P
A
N
S
I
O
N
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P
L
A
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E
V
I
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W
SI
T
E
P
L
A
N
733 Marquette Avenue
Minneapolis, MN 55402
612.758.3080
www.alliant-inc.com
Suite 700
EXISTING WETLAND EDGE
PROPOSED WALL MOUNTED LIGHT
EXISTING IMPERVIOUS SURFACE 87,786 SF
PROPOSED IMPERVIOUS SURFACE 87,786 SF
NET INCREASE IN IMPERVIOUS SURFACE 0 SF
EXISTING BUILDING AREAS:
BUILDING A 4,600 SF
BUILDING B 9,400 SF
BUILDING C 10,800 SF
BUILDING D 10,400 SF
TOTAL EXISTING BUILDING AREA 35,200 SF
PROPOSED BUILDING AREA 4,320 SF
% INCREASE IN BUILDING AREA 12.3 %
PAVEMENT SECTION
NOT TO SCALE
1
COMMUNICATION EASEMENT PER DOC. NO. 5916318
40000
987.07
CK SHOT CP10 11-17-16
40015
989.54
3IN"
40016
986.98
3IN"
40017
987.43
3IN"
40018
986.91
BUSH40019
987.53
BUSH
40020
987.03
BUSH 40021
989.37
BUSH
40022
989.74
BUSH
40023
989.82
BUSH
40024
988.78
BUSH
40025
988.24
BUSH
40026
988.04
BUSH
40027
985.92
BUSH40028
986.52
BUSH
40029
990.65
BUSH
40030
992.12
BUSH
40031
992.11
BUSH
40032
992.10
BUSH
40033
992.12
BUSH
40034
992.54
BUSH
40035
992.32
BUSH
40036
993.20
BUSH
40037
991.72
FIR 6FT
40038
994.55
FIR 6FT
40039
996.53
PINE 6FT
40040
997.79
PINE 6FT
40046
990.52
GATE
40047
990.89
GATE
40048
990.87
BUSH40049
990.75
BUSH40050
991.02
BUSH40051
990.86
BUSH40052
991.04
BUSH40053
991.03
BUSH
40054
989.72
BUSH
40055
990.09
BUSH
40056
989.27
BUSH
40057
989.73
BUSH
40058
989.62
BUSH
40059
988.98
BUSH
40060
990.96
FIR 6FT
40062
991.48
BUSH
40063
991.37
BUSH
40064
991.43
BUSH
40065
990.92
3IN"
40066
991.12
FIR 6FT
40067
989.80
3IN"
40068
989.27
3IN"
40069
991.19
BUSH
40071
991.07
BUSH
40072
991.53
BUSH
40073
991.57
GATE
40074
991.85
GATE
40076
991.69
PINE 6FT
40077
991.81
PINE 6FT40078
992.11
PINE 6FT
40079
989.92
3IN"40080
990.85
3IN"
40081
991.84
BUSH40082
991.86
BUSH40083
990.99
BUSH
40084
987.04
CK SHOT CP10
40085
989.46
3IN"
40086
987.94
2IN"
40087
987.02
2IN"
40088
986.30
3IN"
40089
989.85
BUSH
40090
989.92
BUSH
40091
989.71
BUSH
40092
986.23
2IN"
40093
986.24
3IN"
40094
989.85
BUSH
40095
990.29
2IN"
40096
990.31
BUSH
40097
990.73
BUSH
40098
990.92
2IN"
40099
987.70
2IN"40100
986.62
3IN"
40101
990.69
2IN"
40102
990.87
BUSH
40103
990.90
2IN"
40104
990.72
2IN"
40105
990.63
BUSH
40106
990.51
BUSH
40107
990.64
BUSH
40108
990.43
BUSH
40109
990.76
2IN"
40110
990.65
BIRCH
40111
990.19
BIRCH
40112
987.39
BIRCH 40113
986.36
BIRCH
40114
985.41
PINE 6FT
40115
986.52
PINE 6FT
40116
986.44
PINE 6FT40117
986.83
BUSH
40118
987.14
BUSH40119
987.38
BUSH
40120
987.58
BUSH
40121
987.88
FIR 6FT
40122
987.04
FIR 6FT
40123
987.11
FIR 6FT
40124
986.70
FIR 6FT
40125
986.98
2IN"
40126
987.64
2IN"
40127
986.69
2IN"
40128
988.22
2IN"
40204
982.79
RCP INV 15IN
30018
992.32
BOLLARD
30028
991.23
BOLLARD
30030
991.25
BOLLARD
30047
992.44
BOLLARD
30050
992.45
BOLLARD
30051
992.62
BOLLARD
30054
992.71
BOLLARD
30072
990.60
GATE
30075
989.88
GATE
30124
990.28
GATE
30125
990.52
GATE
30137
990.94
BOLLARD
30140
991.00
BOLLARD
30166
992.50
KEY PAD
30167
991.11
BOLLARD
30168
991.18
500
30169
991.40
500
30170
991.48
500
30171
991.20
BOLLARD
30203
989.12
KEV PAD
30284
1000.53
CK SHOT CP3 11-17-16
FFE = 991.34FFE = 991.91FFE = 992.52
FFE = 992.74 FFE = 992.14 FFE = 991.58
BUILDINGEXISTING
FFE = 992.77 FFE = 991.14 FFE = 991.60X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
XXXXXX
ME
D
I
N
A
M
I
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I
-
S
T
O
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A
G
E
E
X
P
A
N
S
I
O
N
SI
T
E
P
L
A
N
R
E
V
I
E
W
SI
T
E
-
E
M
E
R
G
E
N
C
Y
V
E
H
I
C
L
E
T
U
R
N
I
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G
M
O
V
E
M
E
N
T
S
733 Marquette Avenue
Minneapolis, MN 55402
612.758.3080
www.alliant-inc.com
Suite 700
40000
987.07
CK SHOT CP10 11-17-16
40030
992.12
BUSH
40031
992.11
BUSH
40032
992.10
BUSH
40033
992.12
BUSH
40034
992.54
BUSH
40035
992.32
BUSH
40036
993.20
BUSH
40038
994.55
FIR 6FT
40039
996.53
PINE 6FT
40040
997.79
PINE 6FT
40072
991.53
BUSH
40076
991.69
PINE 6FT
40077
991.81
PINE 6FT40078
992.11
PINE 6FT
40079
989.92
40080
990.85
3IN"
40081
991.84
BUSH40082
991.86
BUSH40083
990.99
BUSH
40084
987.04
CK SHOT CP10
40085
989.46
3IN"
40086
987.94
2IN"
40087
987.02
2IN"
40088
986.30
3IN"
40089
989.85
BUSH
40090
989.92
BUSH
40091
989.71
BUSH
40092
986.23
2IN"
40093
986.24
3IN"
40094
989.85
BUSH
40095
990.29
2IN"
40096
990.31
BUSH
40097
990.73
BUSH
40098
990.92
2IN"
40099
987.70
2IN"40100
986.62
3IN"
40101
990.69
2IN"
40102
990.87
BUSH
40103
990.90
2IN"
40104
990.72
2IN"
40105
990.63
BUSH
40106
990.51
BUSH
40107
990.64
BUSH
40108
990.43
BUSH
40109
990.76
2IN"
40110
990.65
BIRCH
40111
990.19
BIRCH
40112
987.39
BIRCH 40113
986.36
BIRCH
40116
986.44
40118
987.14
BUSH40119
40120
987.58
BUSH
40121
987.88
FIR 6FT
40122
987.04
FIR 6FT
40123
987.11
FIR 6FT
40124
986.70
FIR 6FT
40125
986.98
2IN"
40126
987.64
2IN"
40127
986.69
2IN"
40128
988.22
2IN"
40204
982.79
RCP INV 15IN
30166
992.50
KEY PAD
30284
1000.53
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FFE = 991.34FFE = 991.91FFE = 992.52
FFE = 992.74 FFE = 992.14 FFE = 991.58
BUILDINGEXISTING
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DRAINTILE SYSTEM CLEAN OUT
C
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1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: April 26, 2019
DATE OF MEETING: May 7, 2019
SUBJECT: Updated 10 Year Staffing and Succession Plan
Updated 10 Year Staffing and Succession Plan
Department Heads have put together an updated draft 10 Year Staffing Plan and Succession Plan
for City Council review based on our March 19th discussion. The plan has been reduced based
on the direction at the meeting (from 5 full-time employees to 3 full-time employees).
Staff is tying our financial management plan projections to the staffing plan. The plan is flexible
and dependent on economic conditions, continuation of the same level of services to residents,
and staff workloads. All staffing changes are reviewed and approved yearly by the City Council
during the budget process.
Requested Motion: Approve the 2019 Staffing and Succession Plan
Agenda Item # 8D
1
2019 Staff Needs Analysis and Succession Plan
Introduction
Medina Department Heads have been working to put together a staff needs analysis to determine
the needs of each department over the next ten years. The first plan was adopted on September 1,
2015 and updated May 2, 2017. Since that time, retirements have taken place and staffing
changes have been implemented. The 2019 plan has been adjusted to address these changes and
new future projections. A Succession Plan has also been included with this document to prepare
for possible retirements over the next five years. The plan is flexible and dependent on
economic conditions, continuation of the same level of service to residents, and staff workloads.
The report has been prepared to demonstrate the needs for staffing resources over the next ten
years. The plan acts as a road map for future staff additions. The timelines are also flexible and
any staff additions would be approved by the City Council through our budget and recruitment
processes.
The primary recommendations for staffing have been founded on evaluation of existing
conditions, projected levels of service (based on current service levels), and projected growth.
Budgetary conditions and desired service levels, including non-essential services yet determined,
will be determined by future City Councils. The proposed plan has been based on the
philosophy of the current City Council, which values a smaller staff that fulfills a wide variety of
roles in the organization. Discussions have been held with Department Heads to evaluate future
needs and the primary recommendations in this report are supported by the Departments.
The City of Medina’s historical approach to staffing has involved recruiting and retaining highly
qualified, highly productive, dedicated employees to the workforce. Historical retention efforts
have included exceedingly competitive compensation, utilization of new technologies to provide
better efficiencies, and providing a quality work environment. Consultants have been used
frequently to assist staff and Council to achieve goals and meet demands for services. The result
of this strategy has allowed for a smaller team-oriented and efficient staff by comparison to
similar municipalities in the number of full-time equivalent (FTE) employees. The
recommendations outlined in this report incorporate the continuance of this historical strategy.
Administration (includes Clerk’s Office and Finance)
The city administrative area consists of a City Administrator, Assistant City Administrator-City
Clerk, Finance Director, Accountant, part-time Administrative Assistant, City Attorney, City
Assessor, Building Inspectors, Fire Marshal, and City Engineer. All positions are filled by city
employees or professional contracted services.
General responsibilities are as follows:
City Administrator – serves as the chief administrative officer for the city and oversees all city
departments, consultants, contracts, and day-to-day administrative operations of the city. Also
serves as Deputy City Clerk.
2
Assistant City Administrator/City Clerk – provides administrative and project management
support to the City Administrator and oversees the city’s elections, human resources,
IT/communications, licensing, recycling, city ordinances, etc. Also serves as the City Clerk.
City Attorney - provides legal counsel for city council and staff. The city contracts this service
with Kennedy & Graven.
City Assessor - views each parcel of real estate in the city to determine its market value. Also
determines the classification or use of each parcel. This information is the basis for property tax
assessments. The city contracts this service with Southwest Assessing.
Building Inspector – provides building plan review and approval as well as physically inspects
structures to ensure compliance with building permit specifications. The city contracts this
service with Metro West Inspection.
Fire Marshal - Medina is served by four volunteer fire departments. Most of these serve other
cities as well. Metro West Inspection is appointed as the Medina Fire Marshal.
City Engineer - provides a variety of civil engineering services including the review of land-use
plans and submittals involving engineering issues, public facility infrastructure design, and
transportation planning. The city contracts this service with WSB.
Financial Consultant – provides debt service, budget management, long-term planning, financial
oversight, and training. The city contracts this service with KDV. The consultant will come to
City Hall on an as-needed basis.
Finance Director – manages day-to-day finance operations, payroll, special assessments,
compliance reporting, and general fund accounting, quarterly reporting, tax reporting and filing,
cash management, benefit management, workers compensation and insurance policy
maintenance, capital asset management, and co-coordinates elections.
Accountant – processes utility billing and maintenance, accounts payable and receivable, general
fund accounting, billing customer service, credit card payment management, contract
management, elections, and land-use management.
Part-time Administrative Assistant –. The position assists the Administration department with
answering phones, front counter traffic, filing, and other administrative tasks. This position
assists the Finance Department with utility billing, billing/receipts, and payroll. The position is
also responsible for organizing Celebration Day.
Projected Changes for Staff/Support/Resources:
3
Part-time and Temporary Staff
Administration will utilize part-time and temporary staff as needed depending on administration
and finance department activity. The department intends to continue to do so in order to
maintain flexibility while reducing permanent costs. Part-time temporary staff will continue to
be utilized during election seasons to hire election judges and additional support staff to process
the increased volume of absentee ballots. When possible, the City will continue to make an effort
to hire student interns seeking degrees in Public Administration to further the profession.
Planning & Zoning
The Planning Department consists of a Planning Director, Associate Planner and shared
Administrative Assistant with the Public Works Department.
Planning Director – Oversees day-to-day functions of the Planning department including
administration of zoning and subdivision ordinances and the comprehensive Plan. Manages land
use application review and development processes. Coordinates City’s Geographical
Information Systems (GIS) and mapping activities. Acts as department head, responsible for
management of department personnel, coordination with consultants, and budgetary matters.
Associate Planner – Coordinates building permit process and code enforcement activities, and
assists with the processing of land use applications. Collects and reports City and agency (Met
Council, Department of Labor and Industry) fees. Provides customer service for general
planning/zoning matters. Conducts review of land use applications such as variances and
conditional use permits. Provides additional professional planning services including review of
subdivision and land-use applications
Administrative Assistant to Planning and Public Works – provides clerical and administrative
support through answering phones and counter traffic, and ordering supplies. Assists the
planning department with building permits, septic system inspection reports, packets, mailings,
and filing. Assists the Public Works Director with all yearly reports, bid process and agreements
with vendors. Also plans and coordinates City Clean-up Day.
Part-time and Temporary Staff
The Planning Department utilizes part-time and temporary staff as needed depending on building
and planning department activity. The department intends to continue to do so in order to
maintain flexibility while reducing permanent costs.
Projected Changes for Staff/Support/Resources:
Building and Planning Assistant
Currently, administrative staff is shared between Planning and Public Works. The Public Works
Department projects an increased need in administrative support which is proposed to be
accommodated by no longer sharing staff with Planning. At such time, the Planning Department
will need administrative support. Depending on building permit activity and other shifts in
staffing, alternative opportunities may arise to share staffing between departments.
Alternatively, a full-time staff member may be appropriate. In such case, the Planning
Department will reduce part-time and temporary staffing as well as consultant use in order to
reduce budget impacts.
4
Public Safety
The Medina Police Department has organizational responsibility for all public safety activities in
the City, including police, fire and emergency preparedness.
Fire: The Public Safety Director serves as the City’s primary liaison with volunteer fire
departments that serve Medina. City Code, Chapter 210, authorizes the City Council to contract
for fire protection services with other municipalities (Long Lake and Maple Plain) and volunteer
fire departments (Hamel and Loretto). The City Administrator and Public Safety Director
administer the contracts.
Emergency Preparedness: The City has an Emergency Operations Plan that details City policies
and procedures for responding to emergencies such as train derailment, airplane crash, epidemic,
terrorist attack, tornado, etc. The City is also part of the Lake Minnetonka Regional Emergency
Operations Plan, a joint powers agreement with other communities in the Lake Minnetonka area.
The Public Safety Director is the City’s Director of Emergency Preparedness and is responsible
for overall direction and control of City resources in an emergency.
Structurally, the Police Department includes the Public Safety Director, City Prosecutor, Police
Sergeant, Police Investigator, Police Officers, Police Administrative Assistant, Transcriptionist,
Community Service Officers, and Police Reserves. The City Prosecutor is an attorney in private
practice whose services are contracted by the City. Police Reserves are non-paid positions. The
balance of positions in this department is paid positions, hired by the City.
General Public Safety responsibilities are as follows:
Public Safety Director/Police Chief - serves as department head performing executive and
administrative work to manage the daily administration of the police department and provide
leadership for the City’s law enforcement, crime prevention, and community policing efforts.
Serves as City Emergency Management Director; and, staff liaison to coordinated fire services.
After Chief Belland’s retirement in March 2020, the new Police Chief will reevaluate future
supervision needs for the Department.
Police Sergeant - provides leadership and supervision to assigned officers and personnel, works
directly with citizens and staff to resolve problems/conflicts, performs all the essential duties and
responsibilities of a patrol officer and during the absence of the chief, the sergeant shall be
designated as the officer in charge of the Department.
Investigator - investigates assigned cases for prosecution or other clearance. This position
coordinates investigations, prepares and/or reviews investigative reports, and makes
presentations to the appropriate prosecuting attorney for appropriate charging action.
5
West Metro Drug Taskforce Investigator – works on a joint taskforce combined of Hennepin
County, Orono Police, West Hennepin Public Safety and Minnetrista Police Departments,
addressing the drug investigation in the western part of Hennepin County.
Administrative Assistant - performs non-supervisory administrative, secretarial, and clerical
work to assist the Police Chief with the department’s daily administration. Processes a variety of
reports, related documents, and correspondence. Receives visitors at the front counter and on the
phone. This position serves as a confidential employee and currently holds the designation of
Terminal Agency Coordinator (TAC).
Part-time Police Transcriptionist - performs non-supervisory transcription duties and clerical
work to support and assist the administration of the police department. Processes a variety of
reports and related documents for the police department. This position serves as a confidential
employee. Provides back-up to the full time administrative assistant.
Six Patrol Officers - performs non-supervisory, patrol and police work in support of law
enforcement, crime detection/prevention and investigation, traffic control, emergency response,
and public assistance activities. Responsible for minimal administrative functions; assists with
some educational and safety programs in public schools; and provides law enforcement at
community functions. Majority of time is spent responding to calls to enforce laws and
patrolling to protect the property and serve the residents of the community.
City Prosecutor - prosecutes misdemeanors and gross misdemeanors on behalf of the City (Note:
the office of the Hennepin County Attorney prosecutes felonies). The city currently contracts
this service with Tallen & Baertschi.
Two Part-time Community Service Officer - enforce parking and other City ordinances, respond
to non-emergency calls, and participate in community and public education programs, such as
Operation ID, bicycle safety, and Neighborhood Watch.
Police Reserves – volunteers that assist police and community service officers with non-
emergency calls, represent the city and provide manpower for department or special details, such
as the Hamel Rodeo.
Projected Changes for Staff/Support/Resources:
Patrol Officer (Full-time 2020) – Position would report to the Public Safety Director and
Sergeant. The position will be responsible for general patrol of roads within the city and
responding to calls as needed. With the increase in residential population and likelihood of
increasing commercial and office suite construction, the department will have more areas to
patrol and respond to calls.
Public Works
The public works department consists of a Public Works Director, shared Administrative
Assistant with planning, a Public Works Foreman, two Public Works Maintenance Technician,
6
one Public Works Technician Worker/Water and Sewer Operator and one Public Works
Maintenance Technician/Field Inspector.
The public works department is in charge of all public facilities in Medina, including city roads,
parks/trails, sanitary sewers, storm sewers, water system (including wells, water distribution
networks, water treatment facilities, and water storage).
Public Works Director - directs the daily administrative, technical, and supervisory operation of
all public works functions that includes the Water and Wastewater Systems, Stormwater, Streets,
and Parks Departments.
Public Works Foreman - responsible for assigning/prioritizing daily work tasks to the Public
Works Department employees and the safe operation of the shop, as well as City infrastructure.
Performs supervisory, manual and skilled work to assist in maintenance tasks performed in all
public works areas and responds to emergency situations.
Maintenance Technician/Water and Sewer Operator - responsible for maintenance of municipal
water and wastewater systems and components, safety committee coordinator, operates a variety
of equipment, snow plows/sands, performs routine maintenance on City-owned
buildings/facilities, and responds to emergency situations.
Maintenance Technician - operates a variety of equipment, snow plows/sands, performs routine
maintenance on City-owned buildings/facilities, and responds to emergency situations.
Field Inspector/Maintenance Technician - Conducts field inspections of designated city projects,
operates a variety of equipment, snow plows/sands, performs routine maintenance on City-
owned buildings/facilities, and responds to emergency situations.
Projected Changes for Staff/Support/Resources:
Maintenance Technician (Part-time position increased to full time in 2021; ) – The position will
report directly to the Public Works Foreman. The position will be responsible for assisting the
Public Works Foreman and existing street/utility maintenance crew in the street, water, sewer,
and park functions. The City’s water utility continues to grow with housing and minimal
commercial development. Staffing will be needed to operate and maintain facilities and
infrastructure. Roads, sidewalks and trails will also continue to be constructed and turned over
to the City through subdivision development. Additional staff resources will be needed to
maintain and replace the growing infrastructure.
7
Projected Changes for Staff/Support/Resources (dependent on economic conditions,
continuation of the same level of service to residents, and staff workloads):
Year Position FTE
2020 Patrol Officer 1
2021 Maintenance Technician
(Part-time to Full-time)
.5
2022
2023
2024
2025
2026
2027
2028
2029 Administrative Assistant to
Public Works
1
Projected Additional FTEs 3
8
9
SUCCESSION PLAN
PROBLEM IDENTIFICATION AND GAP ANALYSIS BY CITY FUNCTIONS
A
MAJOR
FUNCTIONS
C
CHANGES BY 2024
D
OTHER
METHODS
E
STAFF POSITIONS
F
# OF FTE
BUDGET
ED
G
# OF
RETIREMEN
TS IN 5
YEARS
Police City growth; special
needs of aging
population; inability to
obtain part-time licenses
Joint powers
agreements;
partnering with
social services or
Fire Dept.
Police Officers 6 1
Police Sgt.
Public Safety Director
Investigators
1
1
2
0
1
0
Police
Administrative
City growth; special
needs of aging
population
Technology, job
shares, part-time
positions
Police Administrative
Assistant
Police Transcriptionist
1
0.5
0
0
Public Works
City growth; special
needs of aging
population, needs of new
residents for roads,
trails, parks, etc.
Joint powers
agreements;
public/private
partnerships,
part-time
positions
Public Works Director
Public Works
Foreman
Maintenance
Technician
Water & Sewer
Operator
Field Inspector
1
1
2
1
1
0
1
1
1
0
Public
Works/Planning
Administrative
City growth, special
needs of aging
population, demands of
two growing
departments
Technology, job
shares
Administrative
Assistant to Planning
and Public Works
1 0
Planning and Zoning City growth; special
needs of aging
population
Technology, job
shares, part-time
positions
Planning Director
Associate Planner
1
1
0
0
Finance City growth; special
needs of aging
population
Technology, job
shares, part-time
positions
Finance Director
Accountant
Administrative
Assistant
1
1
0.5
0
0
Administration City growth; special
needs of aging
population
Technology, job
shares, part-time
positions
City Administrator
Assistant City
Administrator/City
Clerk
1
1
0
0
Totals 25 4
Highlighted Positions – Positions that may retire in the next 5 years based on years of
PERA Service
10
CHART OF CITY DEPARTMENTS and FUNCTIONS
CITY
DEPARTMENT
SAMPLE FUNCTIONS TYPICAL JOB CLASSES
Public Works Street maintenance
Snowplowing
Water and Sewer operations
Park maintenance
Facility maintenance
Department management (budgeting,
planning, staffing, employee
relations, etc.)
Public Works Director
Public Works Foreman
Maintenance
Technician/Water & Sewer
Operator
Field Inspector/Maintenance
Worker
Maintenance Worker
Administrative Assistant
Police Department Patrol
Criminal investigation
Records management
Property & evidence management
Department management (budgeting,
planning, staffing, employee
relations, etc.)
Public Safety Director
Community Service Officer
Police Officer
Police Sergeant
Investigator
Administrative Assistant
Transcriptionist
Finance Accounts payable and receivable
Payroll
Utilities billing
Financial statements
Budgeting
Audit preparation
Department management (budgeting,
planning, staffing, employee
relations, etc.)
Finance Director/Treasurer
Accountant
Administration City Council liaison
Communications and media relations
City management (goal-setting,
staffing, legal compliance, risk
management, administrative policy
development, etc.)
Human Resource administration
Information Technology/Consultant
Election Administration
Data Practices/Records Retention
Licensing
City Administrator
Assistant City
Administrator/City Clerk
Administrative Assistant
(Part-time)
11
Department management (budgeting,
planning, staffing, employee
relations, etc.)
Planning and Zoning Plan review
Building inspection
Code compliance
Zoning
Long range planning (Comprehensive
Plan)
Department management (budgeting,
planning, staffing, employee
relations, etc.)
Planning Director
Associate City Planner
Administrative Assistant
Conclusion
It is an honor and privilege to serve as the Medina City Administrator and to provide the staff
Needs Analysis and Succession Plan Report. The report reflects the historical staffing
philosophy which values a smaller staff that fulfills a wide variety of roles in the organization. I
am confident the proposed plan will provide the staffing levels necessary to provide the customer
service levels expected in our community and to also be good stewards of our tax levy. I request
your acceptance of the report and understand that implementation of the recommendations may
be influenced by the economy and other unexpected variables.
Department Prop. Increase Salary Health Ins
Annual Range / Hourly Range /
Corcoran 2020 in negotiations $62,712 ‐ $76,482 /yr /$30.15‐$36.77/hr +3% K9‐6% Detective Single $1,088,Family $1,290 ‐ HSA $3,000 Annual
Deephaven 2.5% in 2019 ‐ new contract coming $53,539 ‐ $82,389 /yr /$25.74 ‐ 39.61/hr Single 100%‐Family $1,300
Medina 2.5% in 2020 $54,163 ‐ $80,912 /yr /$26.04 ‐ $38.90/hr Single 100% ‐ Family $1,753.00, $3,000 HRA/HSA Anything above $1,753 is 50/50 split City/Emp
Minnetrista 2.75% /$3 2020 $59,862 ‐ $80,309 /yr /$28.78‐$38.61/hr 2020=$29.64‐$40.55 Single $900‐Family $1,300 Levels 6 & 7 include longevity pay
Orono 2% 1/1/19 ‐ 1%7/1/19 ‐ Negotiation for future $54,493 ‐ $82,950 /yr /$27.16‐$39.88/hr Single $915‐Family $1,330 ‐ waive $286.50
Rogers In arbitraion‐ruling due mid‐May Still on 2017 contract Single 100%+2700 HSA‐ Other $1,061/mo
South Lake Mtka Unknown for 2020/prior 3% $63,939 ‐ $85,467/yr / $30.74‐41.09/hr Single $804‐Family $1,417/excess to HSA/Dental $99.67
Wayzata 2.5%/Negotiations for future $58,385 ‐ $81,037/yr / $28.07 ‐ $38.96/hr $1,334 city contribution
West Hennepin 2.5% 2019 / push for 3‐4% 2020 $51,172 ‐ $77,704/yr / $26.65‐$40.47/hr Avg. $20,000 per employee
Medina Ranked 5th out of 9 Departments for Salary Medina Ranked 1st out of 9 Departments for Benefits
Year Position Currently Budgeted Salary Range* Benefits **PERA***
2020 Full‐time Police Officer $54,163.20 ‐ $80,912.00 $10,000 ‐ $25,000 $9,587 ‐ $14,321
2021 Full‐Time Maintenance Technician (from current staffed PT) $26,945 $49,088.00 ‐ $69,180.80 $10,000 ‐ $25,000 $3,682 ‐ $5,189
2029 Administrative Assistant to Public Works $49,088.00 ‐ $63,460.80 $10,000 ‐ $25,000 $3,682 ‐ $4,760
* Employee typically reaches max salary within 5‐6 years, depending on starting wage. 4 years to max for Police Officer per union agreement.
** Full‐Time ‐ Health, Dental and Life Insurance. (Variables include age and number of ppl on plan.)
*** Percentage of gross wage.
Starting in 2020: Health premiums capped at $1,753, with employee paying 50% excess of capped amount.
2019 Staff Needs Analysis
Planning Department Update Page 1 of 2 May 7, 2019
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: May 2, 2019
SUBJ: Planning Department Updates – May 7, 2019 City Council Meeting
Land Use Application Review
A) Maxxon Variance/Site Plan Review – 920 Hamel Road – The City Council approved a site plan
review for an addition at Maxxon back in 2018. The applicant has now requested a variance from
the 25% hardcover limitation in the Elm Creek shoreland district to invest in the alternative site
improvements rather than pervious bituminous. The Planning Commission reviewed at the March
12 meeting and recommended approval. The City Council held a public hearing on the variance at
the April 16 Council meeting and directed staff to prepare approval documents, which will be
presented on May 7.
B) Raskob Elm Creek Addition – 500 Hamel Road – The John W Raskob Trust has requested to
subdivide the 8 acres (approximately 4 net acres) of property into two separate parcels so
that the family could market the two separately. The Planning Commission held a public
hearing at the April 9 meeting and recommended approval. Staff intends to present to the
Council on May 7.
C) Medina Mini-Storage Site Plan Review – 4790 Rolling Hills Road – Highway 55 Rental
Portable Storable LLC (Jeff Pederson) has requested a Site Plan Review for construction of
a 5,140 square foot mini-storage building within the existing paved area. The Planning
Commission held a public hearing at the April 9 meeting and recommended approval. Staff
intends to present to the Council on May 7.
D) Marshall-Schleeter Lot Line Rearrangement and Easement Vacation – 1495/1585 Medina
Road – Adam and Susan Marshall have requested a lot line rearrangement between their
property at 1495 Medina Road and the parcel to the west at 1585 Medina Road. The
Marshalls want to convey approximately 4.2 acres to the Schleeters. The applicant has also
requested the vacation of the easements along the rearranged lot line, which will be replaced
along the new line. Staff is conducting a preliminary review and will present to Council
when complete, potentially at the June 4 meeting.
E) Maiser Septic Variance – south of Medina Road, west of Hunter Drive – Norton Homes, on
behalf of Pete Maiser, has requested a variance from the minimum 75’ setback for a septic
system from a wetland. The septic designer stated that the only location for a septic is
located approximately 55 feet from a small wetland on the lot. Staff is reviewing and will
present to Council when complete, potentially at the June 4 meeting.
F) Cavanaughs Meadowwoods Park Third Addition/OSI Expansion – Arrowhead Drive, north of
Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site
plan review, preliminary plat and rezoning to construct a 2nd building north of their existing facility.
The applicant proposes to construct the building on a separate lot and to rezone the property to
Business, in line with the updated Comprehensive Plan. The Council adopted approval documents
on November 7. The applicant has now requested final plat approval. The applicant has also
proposed some slight adjustments to the site plan, which were presented at the Planning Commission
on March 12. The Planning Commission recommended approval of the amended site plan. Staff
will present to the City Council when the final plat is prepared.
Planning Department Update Page 2 of 2 May 7, 2019
City Council Meeting
G) Richardson Lot Combination – PIDs 18-118-23-24-0116 and 18-118-23-24-0117 – Big Island
Land LLC (Dale Richardson) has requested a lot combination of two vacant parcels along
Ardmore Avenue, just west of County Road 19. The parcels do not meet relevant lot
standards and the applicant desires to combine them to construct a single home. The
application is currently incomplete, and staff has requested additional information. Staff will
schedule when complete for review.
H) Charlie’s Restaurant PUD Concept – 172 Hamel Road – Steve Andres has requested
review of a Planned Unit Development (PUD) Concept Plan for construction of a restaurant
at the corner of Hamel Road and Sioux Drive. The applicant seeks a PUD to provide
flexibility to use cargo shipping containers for the building structure. The Planning
Commission held a public hearing on April 9, 2019 and provided comments. The City
Council reviewed on April 16. The applicant is considering presenting an updated concept
prior to proceeding with a formal application. Staff intends to leave the application open
and await direction from the applicant.
I) School Lake Nature Preserve 2nd Addn Final Plat and CD-PUD Amendment – Wally and Bridget
Marx have requested an amendment to the CD-PUD to shift the location of one of the lots in the
development. The Council reviewed and adopted a resolution of approval at the April 16 meeting.
Staff will work with the applicant on conditions prior to recording the plat.
J) School Lake Nature Preserve Easement Vacation – Wally and Bridget Marx have requested
that the City vacate the drainage and utility easements within the lot being re-platted in the
2nd Addition plat. New easements will be granted on the new plat. The City Council held a
public hearing at the April 16 City Council meeting and adopted a resolution approving the
vacation. The vacation will be finalized with the recording of the 2nd addition plat.
K) Ditter Concept Plan – Jim Ditter, Tom Ditter, and Ditter Properties have requested review of a
concept plan related to the potential subdivision of four existing parcels totaling approximately 25
acres into five lots. The application will be left open in case the Ditters have additional information
to provide in the coming months.
L) Johnson ADU CUP, Maxxon, Dykhoff Septic Variance, Hamel Brewery, St. Peter and Paul
Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting
the applicants with the conditions of approval in order to complete the projects.
M) Woods of Medina, Hamel Haven subdivisions – These subdivisions have received final approval.
Staff is working with the applicants on the conditions of approval before the plats are recorded
Other Projects
A) RR-UR Rezoning – The Planning Commission held a public hearing on the proposed
rezoning of 5 parcels in the Northwest corner of the City to the Rural Residential-Urban
Reserve (RR-UR) zoning district. These properties were designated Future Development
Area in the updated Comp Plan and are currently zoned Rural Business Holding. An owner
requested that one of the parcels not be rezoned to allow for limited business development in
the next decades until development is permitted. The Planning Commission recommended
3 of the parcels be rezoned to RR-UR, and leaving two commercial. Staff intends to present
the ordinance to the City Council on May 7.
B) Uptown Hamel – the group of students from the Humphrey School of Public Affairs will present its
findings to the City Council at the May 7 meeting.
C) County Road 47 Master Plan – I attended a meeting with Hennepin County, Plymouth, Maple
Grove, and Corcoran related to planning for future improvements along County Road 47 in
Plymouth. Plymouth and Hennepin County intend to prepare a conceptual layout and “action plan”
over the summer for future improvements (timing unknown).
D) Intern interviews – staff interviewed applicants for the Planning/GIS Intern position. The pool was
strong, and staff is finalizing its selection.
TO: City Council
FROM: Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: May 2, 2019
RE: Police Department Updates
Medina Clean Up Day
We had another successful Medina Clean Up Day. Everyone pitched in to help with the event. We
held our prescription drug takeback day at the same time. 64 pounds of prescription drugs were
taken in and destroyed.
Weapon Cameras
On April 24th at our department shoot at the Delano Gun Range, we fitted all our service weapons
with the weapon cams. A short training was held on the operation and maintenance of the new
cameras. We then shot the weapons to see if they had any negative effects on the weapons. None
were noted. We also had everyone qualify on the rifles at the shoot.
Bike Rodeo
On May 18th we will be holding our 2019 Bike Rodeo for all the local kids and their parents. We
are expanding the event this year to include a tour of the Medina Police Department. We will also
be adding jump houses for the kids and have hotdogs for everyone, with a vender for ice-cream.
If you are available, stop by and join in the fun.
Patrol Updates
For the dates of April 9 to May 2, 2019, our officers issued 108 citations and 161 warnings for
various traffic infractions. There was a total of 4 traffic accidents, 31 medicals, 27 alarms and 1
DWI.
Training
Officer Scharf was in Florida from 04-09 to 04-14 to complete his drug recognition training and
certifications. He is now an expert when it comes to drug impaired drivers. This was an extremely
difficult class and he did an outstanding job finishing near the top of his class.
There have been numerous overweight trucks that have been stopped in the past month by our
officers. They have been doing a great job trying to protect our roadways from all the overweight
trucks.
On 04-14 Officer Boecker was dispatched to Target for an employee theft. It was learned that a
juvenile male had been stealing while working for Target. Total loss admitted to was over $1,600.
Case will be forwarded to the county attorney’s office for review and charging.
On 04-18, Officer Gregory took a theft of mail report. Homeowners learned that someone had
stolen their mail after being notified from their bank that thousands of dollars in bad checks had
MEMORANDUM
been drawn on their accounts. Multiple suspects have been identified and arrested by Orono and
Wayzata Police Departments.
On 04-19, Officer Scharf stopped a vehicle for following too close on Hwy 55. The 23-year-old
female driver was found to be intoxicated and subsequently arrested. Her breath test showed a .19.
She was booked and released from the police department.
On 04-19, Officer Scharf stopped a dirt bike that was traveling on Hwy 55 near County Road 101.
The driver was found to not have a license and when the dirt bike was being impounded it was
found to have been stolen from a burglary over this past winter in Medina. Investigator McKinley
was called in and a search warrant was drafted for the driver’s residence. A second stolen dirt bike
was recovered from the Medina burglary. Driver charged with multiple crimes and booked into the
Hennepin County Jail.
On 04-20, Officer Hall stopped a vehicle for speeding. The driver did not have a driver’s license or
insurance on the vehicle. The driver was arrested and found to be in possession of
methamphetamines. She was subsequently booked into the Hennepin County Jail. Case turned over
to the drug task force.
On 04-23 and 04-24, Officers took theft of snowmobile trailer reports at two separate businesses in
the Hamel area. One of the trailers was recovered the following day in St. Louis Park and a suspect
was identified. Case forwarded to investigations.
Investigation Update
Signed the criminal complaint for the stolen tow truck. A witness identified the suspect through a
photo lineup. The suspects whereabouts are unknown. A warrant was issued for their arrest.
Investigating a theft of mail from a residence in Medina. Checks were taken, washed and used to
purchase a vehicle in Burnsville. The term “washed” is when they take an isopropyl alcohol to
remove the ink from a check. Another check was cashed in Forest Lake. I have identified a possible
suspect. Investigation is ongoing.
Officer Scharf stopped a Medina resident for riding an unlicensed dirt bike on the Highway. The
dirt bike turned out to be one that was stolen from a Medina residence in January. The suspect
admitted that there was another dirt bike in his garage. I responded to the police department and
drafted a search warrant for the residence. After the search warrant was signed by a judge, we
responded to the residence and located the second stolen dirt bike. The suspect was arrested for
receiving stolen property and booked at the Hennepin County Jail.
Investigating the theft of two trailers in the Hamel business area. The suspect is known and has
been very active in the metro area. I am currently working with investigators from Plymouth PD
and Wright County Sheriff’s Office. Investigation is ongoing.
Volunteered at Clean Up Day.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: May 2, 2019
MEETING: May 7, 2019
SUBJECT: Public Works Update
STREETS
• Public Works has noticed that many streets were impacted by winter. We are putting
together a list of projects that were not planned for this year and will try to fit them into
the budget. They are not complete road projects, just specific sections that need attention.
It’s important to do this work or we will lose the integrity of the street.
• We have been coordinating the railroad crossing rehab project at Sioux Dr. The milling
will begin May 6th. When the tracks are removed, we plan to overlay Sioux Dr. south of
the tracks and the portion on the north west lane to Westfalen Trail. Sioux Dr will remain
open from Highway 55 to Westfalen Trail during the construction. There will be a
crossing closure the week of May 19th for Sioux Drive to do the track work. We are
waiting to confirm the timing of the project and will update the information on the City
website and Facebook.
• Seasonal weight restrictions are still posted and being enforced by police. We are getting
close to taking the postings off, but some of the vulnerable streets will most likely be
posted for an extra week.
WATER/SEWER/STORMWATER
• Public Works is working closely with Toll Bros to get the inflow and infiltration (I/I)
under control in the sanitary manholes throughout their development. We are negotiating
with Toll to complete their portion of the project with a warranty guarantee as Pulte takes
over.
• The Brockton Lane project is scheduled to begin or at least move onto the site the week
of May 6th. It seems the first week will be mostly prep work. The power poles are in the
process of being relocated already to make room for the trail. Xcel Power from Hamel
Legion Park north to Hamel Rd will now be located underground.
• The transfer switch at the treatment plant had some kind of power surge and caused
major damage. I will be looking to our insurance or Xcel Energy to cover it.
PARKS/TRAILS
• The Eagle Scout has completed the installation of the dug outs at Hamel Legion Park the
weekend of April 27th.
Page 2 of 2
MISCELLANEOUS
• We have scored and set up interviews for the full-time maintenance position. We have
several qualified candidates and are confident we will fill the position.
• Katrina did a great job on organizing cleanup day. The day went very smooth and it was a
great community event.
ORDER CHECKS APRIL 17, 2019 – MAY 7, 2019
048700 ALLINA HEALTH SYSTEM .......................................................... $50.00
048701 CASH......................................................................................... $300.00 CLEANUP DAY START-UP
048702 HAMEL VOLUNTEER FIRE DEPT ....................................... $13,758.12
048703 HENN COUNTY INFO TECH .................................................. $1,928.10
048704 HENN COUNTY TAXPAYER SVCS DEPT .................................. $13.09
048705 MN DEPT OF LABOR/INDUSTRY .......................................... $4,731.32
048706 NELSON, SCOTT/ANN ................................................................ $50.18
048707 PREMIUM WATERS INC ............................................................. $54.25
048708 WEEKLEY HOMES LLC ................................................................ $7.16
048709 YABLONSKY, SUSIE................................................................. $350.00
048710 DANDU, JAYANTI ..................................................................... $455.00
048711 GREAT START MONTESSORI SCHOOL ................................. $250.00
048712 GRIFFIN, ROBERT J .............................................................. $1,000.00
048713 HAFFNER, ANNIE ..................................................................... $700.00
048714 INDEPENDENT SCHOOL DIST 284....................................... $1,000.00
048715 KANDALAM, SRIVANI ............................................................... $250.00
048716 MN DVS ....................................................................................... $11.00
048717 VALAPPIL, USHAKUMARI ........................................................ $250.00
048718 ABDO, EICK & MEYERS LLP ............................................... $13,000.00
048719 ADAM'S PEST CONTROL INC .................................................. $216.18
048720 ASPEN MILLS INC ...................................................................... $56.98
048721 BANYON DATA SYSTEMS ....................................................... $295.00
048722 BEACON ATHLETICS .......................................................... $21,100.00
048723 BEAUDRY OIL & PROPANE .................................................. $4,791.30
048724 BOYER FORD TRUCKS INC ....................................................... $47.82
048725 BROCK WHITE....................................................................... $7,168.80
048726 BURDAS TOWING .................................................................... $239.00
048727 BURSCHVILLE CONSTRUCTION INC ................................... $6,325.00
048728 CAREFREE SERVICES INC .................................................. $6,245.00
048729 CONTEMPORARY IMAGES ...................................................... $582.87
048730 DAKOTA SUPPLY GROUP ......................................................... $96.48
048731 DAVEY TREE EXPERT COMPANY ....................................... $1,668.00
048732 DPC INDUSTRIES INC ........................................................... $2,109.78
048733 EAST SIDE OIL COMPANIES ..................................................... $33.00
048734 ECM PUBLISHERS INC ............................................................ $218.49
048735 FASTENAL COMPANY ............................................................. $466.15
048736 HAKANSON ANDERSON ASSOCIATES I ............................. $4,112.50
048737 HENN COUNTY SHERIFF........................................................... $75.00
048738 JIMMY'S JOHNNYS INC ............................................................ $130.00
048739 KD & COMPANY RECYCLING INC ........................................... $339.01
048740 KENNEDY & GRAVEN CHARTERED .................................. $28,638.80
048741 LAW ENFORCEMENT LABOR .................................................. $408.00
048742 METRO WEST INSPECTION .................................................... $108.00
048743 MN CHIEFS OF POLICE ASSN ................................................. $750.00
048744 MN CRIME PREVENTION ASSOC ........................................... $120.00
048745 MN DEPT OF NAT RES - OMB ................................................... $62.25
048746 MOTLEY AUTO SERVICE LLC ................................................. $887.50
048747 NAPA OF CORCORAN INC ...................................................... $510.11
048748 NATIONAL PEN COMPANY ...................................................... $291.60
048749 OFFICE DEPOT ........................................................................ $794.15
048750 READY WATT ELECTRIC ......................................................... $789.00
048751 ROLF ERICKSON ENTERPRISES INC .................................. $7,724.12
048752 RUSSELL SECURITY RESOURCE INC .................................... $482.00
048753 STREICHER'S ........................................................................... $569.90
048754 SUN LIFE FINANCIAL ............................................................ $1,323.86
048755 TACTICAL SOLUTIONS ............................................................ $307.00
048756 TEGRETE CORP .................................................................... $1,314.00
048757 VIEAU, CEC .............................................................................. $780.80
048758 VIKING INDUSTRIAL CENTER ................................................... $18.00
048759 WESTERN ELECTRIC .............................................................. $138.00
048760 WSB & ASSOCIATES ........................................................... $19,318.00
Total Checks $159,809.67
ELECTRONIC PAYMENTS APRIL 16, 2019 – MAY 7, 2019
005048E FARMERS STATE BANK OF HAMEL ....................................... $150.00
005049E PR PERA .............................................................................. $15,689.52
005050E PR FED/FICA ....................................................................... $16,178.60
005051E PR MN Deferred Comp ........................................................... $2,330.00
005052E PR STATE OF MINNESOTA .................................................. $3,754.39
005053E SELECT ACCOUNT ............................................................... $1,402.52
005054E CITY OF MEDINA ........................................................................ $20.00
005055E DELTA DENTAL ..................................................................... $2,491.85
005056E DELTA DENTAL ..................................................................... $2,491.85
005057E DELTA DENTAL ..................................................................... $2,491.85
005058E FURTHER ................................................................................. $500.44
005059E MEDIACOM OF MN LLC ........................................................... $224.90
005060E VERIZON WIRELESS ............................................................. $1,445.44
005061E XCEL ENERGY .................................................................... $11,248.75
005062E AFLAC ....................................................................................... $375.36
005063E FURTHER ................................................................................. $884.72
005064E DELTA DENTAL ..................................................................... $2,491.85
005065E MARCO (LEASE) ....................................................................... $540.80
005066E MEDIACOM OF MN LLC ........................................................... $294.90
005067E WRIGHT HENN COOP ELEC ASSN ...................................... $2,119.68
005068E FURTHER ................................................................................. $825.75
005069E MINNESOTA, STATE OF ....................................................... $1,272.00
005070E ELAN FINANCIAL SERVICE .................................................. $4,350.99
005071E FARMERS STATE BANK OF HAMEL ....................................... $150.00
005072E CITY OF PLYMOUTH ............................................................. $1,069.93
005073E VALVOLINE FLEET SERVICES ................................................ $111.68
005074E PR PERA .............................................................................. $16,072.74
005075E PR FED/FICA ....................................................................... $16,811.10
005076E PR MN Deferred Comp ........................................................... $2,330.00
005077E PR STATE OF MINNESOTA .................................................. $3,871.54
005078E CITY OF MEDINA ........................................................................ $20.00
005079E FURTHER .............................................................................. $1,402.52
Total Electronic Checks $115,415.67
PAYROLL DIRECT DEPOSITS APRIL 17, 2019 & MAY 1, 2019
0509375 JOHNSON, PATRICK M. ........................................................... $563.57
0509376 ALTENDORF, JENNIFER L. ................................................... $1,430.55
0509377 BARNHART, ERIN A. ............................................................. $2,385.47
0509378 BELLAND, EDGAR J. ............................................................. $2,790.58
0509379 BOECKER, KEVIN D. ............................................................. $2,860.44
0509380 CONVERSE, KEITH A. ........................................................... $1,937.51
0509381 DINGMANN, IVAN W. ............................................................. $1,721.91
0509382 ENDE, JOSEPH...................................................................... $1,836.54
0509383 FINKE, DUSTIN D. ................................................................. $2,402.99
0509384 GALLUP, JODI M. ................................................................... $1,799.74
0509385 GLEASON, JOHN M. .............................................................. $1,870.77
0509386 GREGORY, THOMAS ............................................................ $1,956.26
0509387 HALL, DAVID M. ..................................................................... $2,213.48
0509388 JACOBSON, NICOLE ................................................................ $881.80
0509389 JESSEN, JEREMIAH S. .......................................................... $2,423.21
0509390 JOHNSON, SCOTT T. ............................................................ $2,206.31
0509391 JONES, KATRINA M............................................................... $1,403.86
0509392 KLAERS, ANNE M. ................................................................. $1,370.93
0509393 LEUER, GREGORY J. ............................................................ $2,368.81
0509394 MCGILL, CHRISTOPHER R. .................................................. $1,524.52
0509395 MCKINLEY, JOSHUA D .......................................................... $1,973.73
0509396 NELSON, JASON ................................................................... $2,269.10
0509397 PEDERSON, JEFF .................................................................... $227.97
0509398 PETERSON, DEBRA A. .......................................................... $2,101.11
0509399 REINKING, DEREK M ............................................................ $1,771.44
0509400 ROBBINS, MELISSA ................................................................. $566.41
0509401 SCHARF, ANDREW ............................................................... $1,669.13
0509402 SCHERER, STEVEN T. .......................................................... $2,292.82
0509403 JOHNSON, PATRICK M. ........................................................... $530.16
0509404 ALBERS, TODD M. .................................................................... $230.87
0509405 ALTENDORF, JENNIFER L. ................................................... $1,504.14
0509406 ANDERSON, JOHN G. .............................................................. $230.87
0509407 BARNHART, ERIN A. ............................................................. $2,385.47
0509408 BELLAND, EDGAR J. ............................................................. $2,790.57
0509409 BOECKER, KEVIN D. ............................................................. $2,279.18
0509410 CONVERSE, KEITH A. ........................................................... $2,205.84
0509411 DESLAURIES, DEAN ................................................................ $230.87
0509412 DINGMANN, IVAN W. ............................................................. $1,985.76
0509413 ENDE, JOSEPH...................................................................... $1,803.20
0509414 FINKE, DUSTIN D. ................................................................. $2,402.99
0509415 GALLUP, JODI M. ................................................................... $1,799.74
0509416 GLEASON, JOHN M. .............................................................. $2,339.25
0509417 GREGORY, THOMAS ............................................................ $2,207.22
0509418 HALL, DAVID M. ..................................................................... $2,413.71
0509419 JACOBSON, NICOLE ................................................................ $894.89
0509420 JESSEN, JEREMIAH S. .......................................................... $2,250.81
0509421 JOHNSON, SCOTT T. ............................................................ $2,206.31
0509422 JONES, KATRINA M............................................................... $1,403.85
0509423 KLAERS, ANNE M. ................................................................. $1,395.28
0509424 LEUER, GREGORY J. ............................................................ $2,108.28
0509425 MARTIN, KATHLEEN M ............................................................ $327.07
0509426 MCGILL, CHRISTOPHER R. .................................................. $1,787.01
0509427 MCKINLEY, JOSHUA D .......................................................... $2,096.23
0509428 NELSON, JASON ................................................................... $2,269.10
0509429 PEDERSON, JEFF .................................................................... $227.97
0509430 PETERSON, DEBRA A. .......................................................... $2,020.16
0509431 REINKING, DEREK M ............................................................ $1,873.92
0509432 ROBBINS, MELISSA .............................................................. $1,670.98
0509433 SCHARF, ANDREW ............................................................... $1,955.08
0509434 SCHERER, STEVEN T. .......................................................... $2,292.82
Total Payroll Direct Deposit $104,940.56