HomeMy Public PortalAbout05.21.2019 Council Meeting Packet (minus 2018 financial statements) Posted 5/16/2019 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, May 21, 2019
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the May 7, 2019 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Tennis Court Rental Agreement with West Minneapolis Chinese Parents Association
B. Approve Garden Maintenance Services Agreement with Designing Nature
C. Appoint Austin Roerick as Public Works Maintenance Technician
D. Resolution Granting Preliminary Approval of the Raskobs Elm Creek Addition Plat
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATION
A. Abdo, Eick, and Meyers – 2018 Annual Financial Report
VIII. NEW BUSINESS
A. Review Draft Ordinance Adding a New Section 360 and a New Section 365 to the Medina City
Code Regarding Repeat Nuisance Calls and Disorderly Houses
IX. OLD BUSINESS
A. Resolution Granting Site Plan Review Approval to Highway 55 Rental Portable Storage to
Construct One Mini-Storage Building at 4790 Rolling Hills Road
X. CITY ADMINISTRATOR REPORT
XI. MAYOR & CITY COUNCIL REPORTS
XII. APPROVAL TO PAY BILLS
XIII. ADJOURN
Meeting Rules of Conduct:
Fill out and turn in white
comment card
Give name and address
Indicate if representing a group
Limit remarks to 3-5 minutes
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: May 16, 2019
DATE OF MEETING: May 21, 2019
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Tennis Court Rental Agreement with West Minneapolis Chinese Parents
Association (DBA: MinnSea Academy) – The MinnSea Academy will be conducting a
Chinese language summer camp during the weekdays in July and August at the Hamel
Community Building. As part of their day camp, they would like to offer tennis lessons
and have requested a contracted rate. Staff recommends approval of the tennis court rental
agreement offering the same group rate we approved with Carrie Agre’s summer tennis
lessons at $6 per court per hour.
See attached memo and agreement.
B. Approve Garden Maintenance Services Agreement with Designing Nature – The City is
recommending extending the Garden Maintenance Services Agreement with Designing
Nature for an additional two years, 2019 and 2020, at the agreed upon rate of $30.16/hour
which includes a 4% increase for the next two years. The previous rate was $29/hour for
2017-2018. Staff recommends approval.
See attached agreement.
C. Appoint Austin Roerick as Public Works Maintenance Technician – Staff completed the
recruitment process for the full-time Public Works Maintenance Technician position and
recommends the appointment of Austin Roerick to the position.
See attached memo.
D. Resolution Granting Preliminary Approval of the Raskobs Elm Creek Addition Plat – At
the May 7th meeting, the City Council directed staff to prepare a resolution granting
preliminary plat approval. There was discussion related to a discrepancy on the location
of the property boundary between 500 and 492 Hamel Road. The surveyors shared
information and discussed, and the surveyor of 492 Hamel Road (the adjacent property)
now concurs with the boundaries shown on the preliminary plat. As such, no condition
related to this issue was included. Staff recommends adoption of the resolution.
See attached resolution.
2
VII. PRESENTATION
A. 2018 Annual Financial Report– A representative from Medina’s auditing firm, Abdo,
Eick, and Meyers, will be present at the meeting to present the City Council with a report
of our 2018 financial statements.
See attached financial report.
Recommended Motion: Accept the 2018 Audit from Abdo, Eick, and Meyers
VIII. NEW BUSINESS
A. Review Draft Ordinance Adding a New Section 360 and a New Section 365 to the
Medina City Code Regarding Repeat Nuisance Calls and Disorderly Houses – Staff is
proposing to amend the City’s current nuisance ordinance by adding “disorderly
houses” to give our officers one more tool to use in dealing with repeat offenders of
our nuisance ordinance. Staff is requesting City Council feedback on the proposed
changes. We will incorporate the feedback into the ordinance and bring back to the
City Council at a later date for final approval.
See attached memo and ordinance.
IX. OLD BUSINESS
A. Resolution Granting Site Plan Review Approval to Highway 55 Rental Portable
Storage to Construct One Mini-Storage Building at 4790 Rolling Hills Road – The
City Council reviewed this request at the May 7th meeting and directed staff to
prepare the attached resolution for approval. This item would typically be on the
consent agenda, but it has been moved to Old Business to allow the applicant Jeff
Pederson to recuse himself.
See attached resolution.
Recommended Motion: Adopt Resolution Granting Site Plan Review Approval to
Highway 55 Rental Portable Storage to Construct One Mini-Storage Building at 4790
Rolling Hills Road
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005080E-005096E for $60,930.35
and order check numbers 048761-048822 for $554,740.81 and payroll EFT 0509435-0509461
for $50,964.97.
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
May 7, 2019
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF MAY 7, 2019 3
4
The City Council of Medina, Minnesota met in regular session on May 7, 2019 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 10
11
Members absent: None. 12
13
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 14
Jim Stremel, City Planning Director Dusty Finke, City Finance Director Erin Barnhart, 15
Public Works Director Steve Scherer, and Chief of Police Ed Belland. 16
17
II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:01 p.m.) 23
24
A. Approval of the April 16, 2019 Reconvened Board of Appeal and 25
Equalization Meeting Minutes 26
Moved by Anderson, seconded by DesLauriers, to approve the April 16, 2019 27
reconvened Board of Appeal and Equalization meeting minutes as presented. Motion 28
passed unanimously. 29
30
B. Approval of the April 16, 2019 City Council Work Session Meeting Minutes 31
Johnson stated that changes were submitted by Anderson. 32
33
Moved by Anderson, seconded by DesLauriers, to approve the April 16, 2019 City 34
Council work session meeting minutes as amended. Motion passed unanimously. 35
36
C. Approval of the April 16, 2019 Regular City Council Meeting Minutes 37
Martin noted that she and Anderson submitted proposed revisions. 38
39
Moved by DesLauriers, seconded by Anderson, to approve the April 16, 2019 regular 40
City Council meeting minutes as amended. Motion passed unanimously. 41
42
D. Approval of the April 17, 2019 Business Forum Minutes 43
Moved by DesLauriers, seconded by Anderson, to approve the April 17, 2019 business 44
forum minutes as presented. 45
46
Further discussion: Pederson suggested moving forward with only two business visits 47
rather than three in the future, which would allow additional discussion time with the 48
businesses. 49
50
Belland noted that he is listed as present but was not at the meeting. 51
Medina City Council Meeting Minutes 2
May 7, 2019
Motion passed unanimously. 1
2
E. Approval of the April 17, 2019 Business Tours Minutes 3
Moved by DesLauriers, seconded by Anderson, to approve the April 17, 2019 business 4
tours minutes as presented. Motion passed unanimously. 5
6
V. CONSENT AGENDA (7:05 p.m.) 7
8
A. Resolution No. 2019-26 Accepting Donation from the Hamel Athletic Club 9
B. Approve Agreement with D’Fence 10
C. Approve Natural Resources Grant Agreement with Hennepin County 11
D. Resolution No. 2019-27 Authorizing Capital Project Fund Deer Hill Preserve 12
Improvement Balance Transfer and Closing 13
E. Resolution No. 2019-28 Authorizing Capital Project Fund TH 55 14
Intersections Balance Transfer and Closing 15
F. Resolution No. 2019-29 Approving Proposed Transfers and Assignment of 16
Fund Reserves 17
G. Resolution No. 2019-30 Granting Variance and Site Plan Review Approval 18
to MaxTech for Property at 920 Hamel Road 19
H. Resolution No. 2019-31 Granting Extension of Time to Effectuate the Lot 20
Combination at 900 and 920 Hamel Road; Amending Resolution No. 2018-21
09 22
Pederson thanked the Hamel Athletic Club for their generous donation. He also thanked 23
Finke and Scherer for their work on the grant. 24
25
Moved by Pederson, seconded by Albers, to approve the consent agenda. Motion 26
passed unanimously. 27
28
VI. COMMENTS (7:07 p.m.) 29
30
A. Comments from Citizens on Items not on the Agenda 31
There were none. 32
33
B. Park Commission 34
Scherer reported that the Park Commission will hold the first of its park tours the 35
following day, dependent upon the weather. He noted that the tour would begin at 36
Hamel Legion Park and then transition to Hunter Park. He stated that the bus tour will 37
be held on May 15th. 38
39
Johnson stated that an email has been sent stating that the decision will be made by 40
noon the following day on the weather. He confirmed that if the tour is canceled, it would 41
be combined with the bus tour the following week. 42
43
Scherer provided an update on spring park activity. 44
45
DesLauriers commented that the new dugouts look great and will last a long time. 46
47
Scherer stated that close to 100 signatures were obtained at Clean-Up Day for the park 48
replacement fund. He noted that the group will continue to attend public outreach events 49
in an attempt to gain additional support. 50
51
Medina City Council Meeting Minutes 3
May 7, 2019
C. Planning Commission 1
Finke reported that the Planning Commission will meet the following week to review the 2
presentation for Uptown Hamel and discuss the strategy to implement some of the 3
recommendations. 4
5
VII. PRESENTATIONS 6
7
A. Uptown Hamel Study/Presentation – U of M Humphrey Students (7:10 p.m.) 8
Nick Kieser thanked the staff, Council and Planning Commission for their assistance and 9
support throughout this process. He noted that a more detailed report will be sent to 10
staff following the presentation. He noted that much of the information is based off of the 11
City’s 2040 Comprehensive Plan and the objectives for Uptown Hamel, but also 12
incorporates the input received from the community. He explained that the three 13
objectives of the study were to conduct engagement activities, identify and research 14
trends, and provide recommendations. 15
16
Katie Page stated that three different open houses were held in an attempt to attract the 17
widest amount of community participation. She noted that online surveys were also 18
available for those that were unable to attend but still wanted to participate. She stated 19
that communication through email and online mapping activities were also available. 20
She described the three activities that were available at the open house meetings 21
including dream street, vision map, and preference scales. She noted that additional 22
input was received through comment cards at the open houses and through the online 23
activities available. 24
25
Mary Cutrufello stated that after conducting the open house and online activities, they 26
were able to identify four trends: restaurants, shops, and small businesses; a sense of 27
historic feel; parking issues; and building height/physical dimensions of the street. She 28
stated that there is a desire from residents for casual dining and coffee shops. She 29
stated that the residents preferred to have a local more unique option for dining, rather 30
than a chain restaurant. She moved to the comments relating to the historic feel, noting 31
that Uptown Hamel has a different character and people think it is important to maintain 32
that character. She stated that when thinking about further development/redevelopment 33
the issue of parking came forward. She noted that while there do not appear to be 34
parking problems currently, there is concern that parking issues could arise with further 35
development of that area. She noted that people prefer parking behind buildings, 36
keeping the storefronts closer to the street to maintain the historic feel and walkability. 37
She provided details on the input received regarding building height related to mixed use 38
development, noting that people were supportive of two to three stories. She used the 39
example of retail or restaurant on the street level with residential above. 40
41
Kieser summarized the recommendations that came out of this process that include 42
future community engagement, noting that the City can continue to build upon the 43
process that began in this study through community events, utilization of the community 44
groups, and use of social media. He stated that a parking study could be completed that 45
would determine available parking and possibilities for future development. He stated 46
that building height would come through new design guidelines for the area, which will 47
help to drive development in the manner that people want to see. He noted that food 48
trucks could be allowed at existing and future events to gauge the interest of residents 49
and could lead to permanent transitions. He stated that people want pedestrian 50
Medina City Council Meeting Minutes 4
May 7, 2019
connectivity to Uptown Hamel. He provided programs that could assist in the Uptown 1
Hamel area including the Minnesota Main Street Program. 2
3
Martin thanked the student group for their input and for completion of the project. 4
5
Pederson commended the students and agreed that parking would be an issue in the 6
future. He asked if a potential location was identified for future parking. 7
8
Kieser replied that the vision mapping included different preferences for parking but 9
noted that the trend identified parking behind the building, away from the roadway. He 10
confirmed the preference for building height to be between two and three stories. 11
12
Albers agreed that this was a great study with a good approach. He noted that he was 13
not surprised that residents continue to desire restaurants and coffee shops in that area. 14
15
DesLauriers stated that he appreciated being able to be a part of the process. He 16
agreed that much of the desires from the public were known and noted that the 17
challenge will be attempting to bring those desires to fruition with the challenges of the 18
existing infrastructure. 19
20
Anderson commended the students for their work, who put a lot of time and effort into 21
the work. 22
23
Martin stated that she attended the open houses and noted that most of the residents 24
that participated seemed to be in close proximity to the Uptown Hamel area. 25
26
Kieser stated that most residents came from the Enclave while there were residents from 27
other parts of the city. 28
29
Martin agreed that the Council is not surprised by the desires of the community in 30
wanting restaurants and places to gather. She asked if there are recommendations in 31
the report on how the City could attract those types of businesses to the Uptown Hamel 32
area. 33
34
Page stated that the City should build the environment, making the area pedestrian 35
friendly and completing the infrastructural changes that could attract retailers. 36
37
Martin stated that she liked the idea of using food trucks to bring attention to the area 38
and show that there is a drive to have that type of business in Uptown Hamel. 39
40
Page stated that the ball games tend to bring in a large group of people and that could 41
be a good opportunity to bring in a food truck. She noted that the report identifies 42
strategies that the City could use to incentivize businesses. 43
44
VIII. NEW BUSINESS 45
46
A. Ordinance Rezoning Certain Properties to Rural Residential-Urban Reserve 47
(RR-UR) (7:41 p.m.) 48
Finke stated that this is a continuation of previous discussions the Council has had to 49
review and rezone properties to be consistent with the 2040 Comprehensive Plan. He 50
stated that these five properties were a piece of the ordinance discussion, noting that the 51
Medina City Council Meeting Minutes 5
May 7, 2019
Planning Commission had desired additional discussion on these five properties before 1
making a recommendation. He noted that there were a number of public hearings held 2
on this topic. He stated that following the March 12th meeting, the Planning Commission 3
recommended that three of the five properties be rezoned to the Rural Residential-Urban 4
Reserve (RR-UR) while the remaining two remain in Rural Business Holding (RBH). He 5
stated that in the previous Comprehensive Plan, the properties were identified to be 6
incorporated into the MUSA and available for development as early as 2025, while the 7
2040 Plan pushes that potential development further out. He provided background 8
information on the allowed uses within the RR-UR and the RBH districts. He stated that 9
self-storage or mini-storage is an interesting example where water usage does not 10
correlate well to the allowed size of the structure. He stated that if the City is interested 11
in allowing business within the RBH, perhaps a different matrix should be developed for 12
the size of allowed uses. He stated that a property owner advocated for the continued 13
business designation at the public hearings and staff raised concern with the access of 14
that property. He stated that staff does not recommend the RBH for properties that 15
would have access from Highway 55 or the smaller roadways. He stated that parcel 26 16
does have access to the County Road and therefore access would not be an issue. He 17
stated that staff recommends that the properties be rezoned to RR-UR and if a property 18
wishes to, they could request RBH at the time of a development request. He stated that 19
the Planning Commission held a public hearing on this matter at their last meeting and 20
recommended that parcels 26 and 29 not be rezoned and instead be left in RBH. 21
22
Pederson stated that he serves on the Highway 55 Coalition and the objective is to not 23
create more accesses onto Highway 55. He stated that it would not make sense to 24
incentivize the existing accesses. He referenced lot 26, noting that when 19 redevelops 25
there will need to be stacking and a backage road would need to be used for access, as 26
he did not see how access from Highway 55 could be supported for that corner property. 27
He agreed that Town Line and Pioneer are not built to support business use. 28
29
Albers agreed that there is not a good access. He stated that he would support rezoning 30
all the properties to RR-UR rather than splitting the five properties between the two 31
districts. 32
33
Martin asked and received confirmation that parcels 26 and 29 would not have access to 34
Pioneer. 35
36
Finke provided details on how both properties currently have access, noting that parcel 37
26 has access onto CR 19, while parcel 29 has a driveway onto Highway 55. 38
39
Martin asked the type of approval that would be needed if the owner of parcel 29 wanted 40
to build a mini storage business on their parcel, should the property be rezoned RBH. 41
42
Finke stated that the property would need a Site Plan review. He noted that the parcel 43
would either continue to access from Highway 55 or would have an access onto a 44
subpar roadway that was not constructed to support business traffic. He stated that 45
should the Council decide that some type of business activity is allowed in the future 46
development area, that would not be inconsistent with the Comprehensive Plan. 47
48
Martin stated that it does not sound like the allowed uses under either RR-UR or RBH 49
would intensify traffic. She stated that perhaps it would make sense strategically for the 50
City to allow limited development, as stated in the report, because the decision to 51
Medina City Council Meeting Minutes 6
May 7, 2019
postpone future residential development has been made. She stated that this seems to 1
be a reasonable interim use that would also assist the tax base. 2
3
Pederson asked why the other three parcel owners would not come forward to request 4
similar zoning to RBH. 5
6
Martin noted that those three property owners have not objected to the proposed 7
rezoning to RR-UR. 8
9
Anderson stated that zoning all five properties to RR-UR would still allow a potential 10
developer to come forward and request a rezoning. He stated that he would support 11
following the staff recommendation to rezone all five properties to RR-UR. 12
13
Finke stated that if capacity for business development is something the Council is 14
interested in; he would possibly suggest looking for those opportunities closer to the 15
availability of sewer and water and updated infrastructure. 16
17
DesLauriers stated that many of the issues brought forward were discussed through the 18
Comprehensive Plan process, including access and consistency. 19
20
Joe Cavanaugh Jr., 275 Lakeview Road and owner of parcel 29, asked the Council to 21
keep an open mind. He stated that his property has been zoned rural business for the 22
past 15 years and they have held the property with the intention that sewer and water 23
would be brought to the parcel for development. He recognized that the ability to 24
develop the parcel has been pushed off for at least another 10 to 15 years and is asking 25
that he be allowed to do something for cashflow with the property in the meantime. He 26
stated that the property should be zoned in a way that the property will be used in the 27
future. He explained that it does not make sense for homes to be built on that property 28
along Highway 55. He stated that his property has slopes and the majority is not 29
buildable because of the steep slopes. He asked that he be allowed to do something 30
with his property in the time being, noting that the use has not caused problems thus far. 31
He stated that the Planning Commission supported his request and he is more than 32
willing to work with the City. 33
34
Martin stated that staff is recommending that the parcel be rezoned RR-UR and he could 35
then come back with a rezoning request in the future if desired when there is a real 36
project in mind. She asked if the property owner would be able to continue the current 37
activity. 38
39
Finke stated that staff has not reviewed or approved any business activity on the site 40
thus far. 41
42
Cavanaugh replied that the process is difficult to request a rezoning once a parcel is 43
zoned in one manner. He stated that he is simply looking to use a small portion of the 44
property in the time before sewer and water is brought to the area. He noted that he 45
would be interested in boat storage that could generate some income. He noted that 46
people are not coming and going often with that use. 47
48
DesLauriers asked and received confirmation from Mr. Cavanaugh that traffic has not 49
intensified with the current use of the property. 50
51
Medina City Council Meeting Minutes 7
May 7, 2019
1. Ordinance No. 647 Amending the Official Zoning Map to Rezone 1
Properties to the Rural Residential-Urban Reserve District 2
Moved by Anderson, seconded by Albers, to Adopt Ordinance No. 647 Amending the 3
Official Zoning Map to Rezone Properties to the Rural Residential-Urban Reserve 4
District. 5
6
Further discussion: Martin stated that she is struggling with the fact that people have 7
owned properties for a long period of time awaiting development and that development 8
ability has been delayed. She commented that she does not see the harm in letting this 9
property owner continue their use and having boat storage. 10
11
Finke stated that it would be disincentivizing to require a rezoning. He stated that if 12
there is an interest in allowing business, zoning the property RBH would make more 13
sense. 14
15
Motion passed 3-1 (Martin opposed) (Pederson recused himself). 16
17
1. Resolution No. 2019-32 Authorizing Publication of Ordinance No. 18
647 by Title and Summary 19
Moved by Anderson, seconded by Albers, to Adopt Resolution No. 2019-32 Authorizing 20
Publication of Ordinance No. 647 by Title and Summary. Motion passed unanimously. 21
(Pederson recused himself) 22
23
B. Patricia Raskob Trust – 500 Hamel Road – Preliminary Plat (8:13 p.m.) 24
Finke stated that this request is to subdivide the property into two halves. He noted that 25
there is not a development request, the property owner is simply interested in marketing 26
the property into two pieces. He displayed the Preliminary Plat, noting that the northern 27
half of the property is essentially unbuildable because of slope and the location of the 28
City stormwater pond. He stated that the City is paying for the subdivision costs as part 29
of the agreement that was created allowing the easement for the City stormwater pond. 30
He noted the location of Elm Creek and the required setbacks and hardcover 31
requirements because of the overlay district. He stated that one of the conditions of the 32
subdivision would be that the lots cannot exceed the hardcover requirement, which 33
would negate the ability for a future property owner to request a hardcover variance in 34
the future. He stated that the applicant has provided a floodplain mitigation plan that 35
would support the creation of a driveway without creating net impacts to the floodplain. 36
He reviewed the current zoning of the property, noting that the property would most likely 37
be rezoned in the future when the Uptown Hamel review is completed. He noted that 38
the subdivided property would continue to fit within the Uptown Hamel or mixed-use 39
districts and therefore the subdivision would not have an impact on future rezoning. He 40
stated that the Planning Commission held a public hearing the previous month and 41
recommended unanimous approval of the request subject to the conditions listed in the 42
report. He noted that the adjacent property owner has expressed concern with the 43
location of the identified lot lines and that will need to be resolved. 44
45
Joe Cavanaugh Jr., 275 Lakeview Road, stated that he raised concerns with the lot lines 46
two months ago. He stated that the lot lines have been moved by 40 feet but are still off. 47
He asked if that resolution would be a condition of the approval. 48
49
Batty stated that he cannot guarantee that everyone will be happy. He stated that it 50
seems the question is not with the dimension of the lot but just where that lot lies. He 51
Medina City Council Meeting Minutes 8
May 7, 2019
noted that the discrepancy has shrunken from 40 feet to two feet. He stated that the 1
County surveyor will determine the final location. He stated that this is a Preliminary 2
Plat. He stated that the title work matches the plat and therefore the applicants have 3
good title, the question is where the property is located on the earth. He stated that the 4
surveyors will make the final decision and the City will need to find it satisfactory, as the 5
other parties may not ultimately agree with the results. 6
7
Anderson asked about the length of time the survey process would take. 8
9
Finke was unsure of the timeline. He noted that the applicant’s surveyor was hoping to 10
touch base with the County the following day. He stated that this would be added as a 11
condition of final plat and the applicant would not be able to move forward until that 12
condition has been satisfied. 13
14
Martin stated that if the parties do not end up agreeing, there could be an adverse claim 15
on the title. 16
17
Anderson stated that approving the Preliminary Plat could put the Council in an awkward 18
position. 19
20
Johnson stated that the action tonight would simply be to direct staff to prepare the 21
resolution. 22
23
Batty stated that there is no question on the title, the question is where that property lies. 24
He stated that there does not seem to be a question of gap or overlay but where the 25
properties lie. 26
27
Finke stated that the resolution would not appear on the Consent Agenda if it is not to 28
the satisfaction of the City. 29
30
Pederson asked if the applicant can use the stormwater pond. 31
32
Finke confirmed use of the stormwater pond was part of the agreement for the City 33
easement. 34
35
Martin suggested changes to the proposed conditions one and four. She asked if it is 36
standard operating procedure to delay the payment of park dedication to the receipt of 37
building permit. 38
39
Finke confirmed that is consistent for the City. 40
41
Moved by Martin, seconded by Anderson, to direct staff to prepare a resolution granting 42
preliminary plat approval with the conditions stated in the report with three changes: #1 43
would be augmented to include the posting of financial guarantee with respect there to; 44
#4 would be changed to state that the owner acknowledge in the development 45
agreement that a letter of map amendment from FEMA may be necessary to avoid flood 46
insurance with future improvements respective of lot two; and adding a condition #9 that 47
there be a resolution satisfactory to the City Council of the surveying issues with the 48
neighboring property owner as discussed on the record tonight. Motion passed 49
unanimously. 50
51
Medina City Council Meeting Minutes 9
May 7, 2019
C. Jeff Pederson – 4790 Rolling Hills Road – Site Plan Review for Construction 1
of a Mini-Storage Building (8:31 p.m.) 2
Pederson recused himself from the discussion. 3
4
Finke stated that the original mini-storage was created in 1995 and in 2015, three 5
additional structures were approved and constructed in 2016. He noted that this request 6
would be the final building for the property which is zoned RBH. He reviewed the 7
adjacent property zoning and uses. He stated that the proposed building would be 4,320 8
square feet and would be constructed on existing hardcover, therefore not increasing the 9
total amount of hardcover on the site. He noted that there would be a condition requiring 10
the runoff from the new building to be directed to the existing stormwater pond. He 11
reviewed the proposed building materials, height and setbacks. He stated that the 12
Planning Commission reviewed this request at their meeting the previous month and 13
recommended approval subject to the conditions listed in the staff report. 14
15
Martin asked if there would be additional park dedication required. 16
17
Finke stated that park dedication is triggered by subdivisions, noting that this is not that 18
type of request. 19
20
Moved by DesLauriers, seconded by Anderson, to approve the Site Plan Review with 21
the conditions noted in the staff report. Motion passed unanimously. 22
23
Pederson rejoined the Council. 24
25
D. 2019 Staff Needs Analysis and Succession Plan (8:36 p.m.) 26
Johnson stated that there was good discussion on this topic at the March 19th 27
worksession. He noted that he took that input back to staff to discuss the true needs 28
over the next ten years. He noted that the plan is flexible, dependent on the conditions 29
in the market and staff workloads. 30
31
Belland stated that a survey of adjacent and like communities was done to compare 32
salary ranges. He stated that for patrol officers, Medina ranks fifth for wages and ranks 33
first for health benefits. He explained it continues to be difficult to recruit police officers, 34
noting that Medina competes for recruits with larger departments which rank much 35
higher in terms of pay. He stated that having great benefits is a good selling point for 36
recruits and helps to retain employees. He noted that a combination of benefits and 37
salary is important. 38
39
Scherer agreed that it is becoming more difficult to recruit employees for public works as 40
well. He stated that the pay ranges vary, and the City competes with organizations and 41
businesses that may pay higher or have better benefits. He noted that this is a very 42
different market for hiring. Full-time benefits are important in recruiting good family-43
oriented people and benefits help retain them. 44
45
Barnhart stated that it is difficult to show the full impact, as costs for benefits range in 46
price because the premiums are age based. She stated that the salary ranges remain 47
consistent with the program the City follows, noting that the only yearly impact would be 48
COLA increases. She provided additional information on the cost for benefits and 49
PERA. 50
51
Medina City Council Meeting Minutes 10
May 7, 2019
Pederson agreed that this is a challenging market to hire employees. He agreed that 1
benefits are an important driver and noted that the City’s employee atmosphere is great 2
for retaining employees. 3
4
Barnhart stated that cities are not shy in trying to recruit employees from Medina, but the 5
employees continue to stay with the City. 6
7
Johnson agreed that City Staff have created a great work culture that is appealing to 8
new employees. 9
10
Scherer stated that in the recent interviews, applicants have asked him how he likes 11
working for Medina. He commented that Medina is a great culture to work in and does 12
not tend to have the same issues as other municipalities. 13
14
Albers stated that after 2021 it appears that there would be a range of between 15
$136,000 to $223,000 in the budget increase. 16
17
Barnhart explained that there is a slow increase to that point and provided additional 18
details. 19
20
Martin thanked staff for the great work and the additional analysis that was done to scale 21
back the increases in staff. 22
23
DesLauriers stated that originally one officer was proposed for 2020 but noted that more 24
officers may be needed. He stated that if officers are working overtime, that does not 25
solve the issue. He noted that it would be nice to have more analysis done to determine 26
the cost benefit. 27
28
Belland stated that his observation looks at that but is based on 12 hours shifts of three 29
to four officers for the three different shifts. He stated that there is an impact for those 30
officers that have rotating shifts. He stated that one additional officer will provide relief 31
for that issue. He stated that the police department has not added a new position since 32
2007 and has done a great job of maintaining its staffing level. He stated that he did not 33
see a need to add two officers in the staffing plan but would continue to review the 34
needs. He stated that the staffing plan originally called for an officer in 2011, but that 35
was pushed off because the department did not need that additional officer. He 36
explained that even with the amount of development that has occurred, the level of crime 37
has not increased to date. 38
39
Moved by DesLauriers, seconded by Albers, to approve the 2019 Staffing and 40
Succession Plan. Motion passed unanimously. 41
42
IX. CITY ADMINISTRATOR REPORT (8:53 p.m.) 43
Johnson stated that the next worksession is scheduled for May 21st and will include a 44
tour of 600 Clydesdale Trail. He stated that most likely the May 8th park tour will be 45
rained out and rescheduled to occur on May 15th. He thanked Scherer and his staff for 46
their great work on Medina Clean-Up Day. He stated that the City received a request for 47
conduit bonding from Presbyterian Homes in Bloomington. 48
49
Barnhart stated that she received a call from Kennedy and Graven with another 50
opportunity to do a conduit bond, this time for a Presbyterian Home project in 51
Medina City Council Meeting Minutes 11
May 7, 2019
Bloomington. She noted that this would be similar to the conduit bond the City did the 1
previous year. She stated that the City does not have any projects to bond for this year, 2
and therefore would have this option available. She stated that this opportunity could 3
provide the City with roughly $65,000. 4
5
Pederson asked when will Hackamore be reconstructed. 6
7
Johnson noted that project is still a few years out. 8
9
Martin confirmed the consensus of the Council to direct staff to continue to move forward 10
with that request. 11
12
X. MAYOR & CITY COUNCIL REPORTS (8:58 p.m.) 13
Pederson provided an update on the Medina Clean-Up Day, which was a lot of fun and 14
had a great turnout. He stated that he also attended the Loretto Fire pancake breakfast, 15
which was heavily attended. He noted that he sat with Senator Osmek at the event, 16
noting that the Senator was not very optimistic that the requested funds would be 17
received for Highway 55. 18
19
Albers stated that he attended the meeting of the Long Lake Waters Association, which 20
discussed the upcoming carp project and other things that could be done to improve the 21
water quality. He stated that those projects are interesting, but you must also think 22
about the long-term effect of the project from a watershed prospective and the financial 23
contribution that would be needed from the cities. 24
25
Martin stated that it was her understanding that the intent of the initial study was to 26
attract grants to complete that work, which it has done. She stated that she attended the 27
Interfaith Outreach 40th anniversary dinner the previous weekend, noting that it was a 28
great event and a nice reminder of how lucky the City is to have that nonprofit 29
organization in the community. She noted that she and DesLauriers have been 30
attending the fire meetings, noting that a summary was provided in the packet from 31
Johnson. 32
33
DesLauriers asked if this would be an opportunity to start at .8 percent for the conduit 34
bonds because it is earlier in the year. He stated that he liked the dedication of funds 35
that was done with the last conduit bond funds to Celebration Day. He noted that 36
perhaps a similar option be identified for these funds that will be generated. He stated 37
that Clean-Up Day was a great event with a great turnout. 38
39
Barnhart stated that in her response to Kennedy and Graven she can ask how 40
negotiable the numbers are for the conduit bond. 41
42
Batty stated that he does not know the market, but he would think the later in the year, 43
the stronger position the City would be in because there would be lesser funds available. 44
He stated that the City obviously wants to get as much as it can in return for providing 45
the financing but also does not want to price itself out of the market. 46
47
XI. APPROVAL TO PAY THE BILLS (9:08 p.m.) 48
Moved by Anderson, seconded by Pederson, to approve the bills, EFT 005048E-49
005079E for $115,415.67 and order check numbers 048700-048760 for $159,809.67 50
and payroll EFT 0509375-0509434 for $104,940.56. Motion passed unanimously. 51
Medina City Council Meeting Minutes 12
May 7, 2019
1
XII. ADJOURN 2
Moved by Pederson, seconded by Albers, to adjourn the meeting at 9:08 p.m. Motion 3
passed unanimously. 4
5
6
7
__________________________________ 8
Kathleen Martin, Mayor 9
Attest: 10
11
____________________________________ 12
Jodi M. Gallup, City Clerk 13
TO: Jodi Gallup, Assistant City Administrator & the City Council of Medina FROM: Hongmei Wu, Executive Director of MinnSea Academy DATE: May 15, 2019 SUBJECT: Hamel Legion Park Tennis Courts Rental Rate Reduction Request We at the MinnSea Academy are excited that we will be moving our summer camps to the Hamel Community Building this summer. We believe the building’s premium location, spacious rooms, kitchen on site and its gorgeous outdoor playfield and sports facilities will ensure that we will better serve our campers and their families, a great number of them being Medina residents. To enrich our programs, we plan to arrange tennis group lessons for our campers at your tennis courts. We understand the city rate currently sits at 20 dollars per hour per court, but in order to deliver our services at an affordable rate to our camp community, we would like to request that the city council could grant us a special rental rate on the following accounts. 1. MinnSea Academy is a nonprofit organization. We deliberate every spending to ensure that we put our students’ tuitions and our limited resources to best use, and we endeavor to deliver our best services at an affordable rate to our campers. 2. As a top, prestigious Chinese immersion program in the Twin Cities, we have served the West Metro area, mainly Medina and Plymouth, for years by providing innovative, fun Chinese immersion summer camps for children aged 5-12. For the past few years, our camps always filled up before they were even open for public registration due to our limited capacity. Thanks to the rental agreement with the City to use the Hamel Community Building this year, we are able to enroll more students. We are already almost reaching our full capacity at the moment although our camps will not start until Mid July. See our website for more information. https://www.ourmsa.org 3. We increased our budget on classrooms this year and paid $5300 for
renting the Community Building. We believe it worthwhile because the location is most ideal for the majority of our camp families, many being
Medina residents. A reduced rate on the tennis court rental will help us cover some of the cost spent on classrooms. 4. Our tennis lessons are scheduled from 9:00-11:00 in the morning,
deliberately avoiding the popular hours when other families in the community might want to use the courts.
Agenda Item # 5A
5. Our summer camps mostly coincide with the time when the current contracted coach Steve at the Park can offer group lessons for us. However, there are a few weeks when he will not able to accommodate our need, so we need to rent the tennis courts on our own. We have found a coach interested in working with us, but we need a lower rental rate to hire a coach. We know some public schools offer rental rate as low as $3.5 per hour per court, but your location is much more attractive to us. 6. As a Chinese Immersion program, we are proud that our camps are highly valued and extremely popular with the Chinese-speaking community. We have also drawn great interest from non-Chinese-Speaking families, and in the future, we intend to further develop our program and open our
services to a wider community, including families and children with limited exposure to Chinese but nonetheless interested in learning about its language and culture as an enriching experience. We believe our summer
camps will be a great addition to enrich the lives of your residents and
an invaluable service to families with young children interested in
exploring the world in its rich diversity of languages and cultures. We would really appreciate it if the city council could grant us a special favorable rate for the tennis court rental. With our current budget, we can probably work with a rate of 5-10 dollars per hour per court. We will be very happy to provide any other information if needed. Thank you for your time and service.
1
TENNIS COURT RENTAL AGREEMENT
This Agreement is made this 21st day of May, 2019, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and West Minneapolis Chinese
Parents Association (DBA MinnSea Academy), 13782 Wood Lane, Minnetonka, MN 55305, called
the “Licensee”.
WHEREAS, the Licensee desires to use the tennis courts for tennis lessons, which
are owned by the City and located in the City’s Hamel Legion Park (the “Subject Property”).
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property on the dates and
times shown in Exhibit A. Any requests for changes to this schedule must be submitted to
the Assistant City Administrator in writing at least seven days prior to the requested
reservation date. The requested schedule change will be reviewed by City staff and may be
approved or denied depending on demand for the tennis courts.
2. The Licensee shall obtain executed Voluntary Waiver of Liability Agreements as identified on
Exhibit B from every participant and instructor prior to any use of the Subject Property.
3. The Licensee shall submit a damage and maintenance deposit in the amount of $150.00 to the
City prior to July 1, 2019. The City shall return the deposit to the Licensee, minus expenses
for any damage or maintenance to the Subject Property following inspection by the City
after September 1, 2019.
4. The Licensee shall provide all equipment necessary to conduct tennis lessons.
5. The Licensee shall be responsible for picking up all tennis balls, containers, trash, paper, and
debris after use of the Subject Property.
6. Upon termination of this Agreement, the Licensee agrees to remove from the Subject Property
all temporary structures, equipment and other items used by the Licensee, leave the Subject
Property free from debris and return the Subject Property to its condition prior to its use by the
Licensee.
7. The Licensee shall pay the City $6 per hour per court for use of the Subject Property. All
payments shall be submitted to the City by July 1, 2019 accompanied by a written log of each
day and the times the Subject Property was used.
2
8. The Licensee hereby agrees to defend, indemnify and hold harmless the City, its officers,
employees and agents, from any liability, damages, claims, costs, judgments or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
9. The City may cancel, terminate, suspend or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Scott T. Johnson, City Administrator
WEST MINNEAPOLIS CHINESE PARENTS
ASSOCIATION (LICENSEE)
By____________________________
Jun Zhu
3
Exhibit A
4
Exhibit B
CITY OF MEDINA
VOLUNTARY WAIVER OF LIABILITY AGREEMENT
I know that tennis and the events and activities related to it are inherently dangerous activities in which I
choose to participate voluntarily and at my own risk. I understand that such activities can result in
personal injury, death and disability or property damage and loss. I also understand that these risks and
dangers are increased when other persons are present at the same time and using the same facilities.
In consideration of using the athletic facilities of the city of Medina (the “City”) and wishing to participate
in the youth tennis activities and knowing there are certain dangers related to this activity, I hereby state
and affirm that:
1. My participation is fully voluntary.
2. I acknowledge that the activity is not an essential service provided by the City.
3. I understand and acknowledge that the activities in which I am about to engage as a participant
have certain risks. I understand that these risks, known or unknown, anticipated or unanticipated,
may result in injury, death, illness, disease or damage to myself or my property, or to other persons
and their property.
4. I hereby personally assume all risks in connection with this activity and I waive any right to make
claims or bring actions against the City or its officers, employees or agents for any injuries or
damages to me or my property related to the alleged negligence of the City. This waiver does not
apply to any injuries or damages that are the result of any willful, wanton, or intentional misconduct
by the City.
5. I agree to hold harmless and indemnify the City, its officers, employees and agents, from any
and all claims or actions for injury or damages to any third party, including other participants or
spectators, resulting from my participation in any activity while at or about the City athletic
facilities.
6. I understand that entering into and signing this agreement affects my legal rights and results in my
giving up or waiving certain legal rights. I accept this and sign this agreement of my own free will.
7. The terms of this agreement shall serve as a release and assumption of risk and shall be binding on
behalf of myself, my heirs, executor, administrator and all members of my family.
8. My signature indicates that I have read this entire document, understand it completely,
acknowledge that it cannot be modified or changed in any way by oral representations, and agree
to be bound by its terms.
_____________________________________ ________________________________________
Name (Print) Signature
_____________________________________ ________________________________________
Parent Signature (if under 18 years old) Date
1
GARDEN MAINTENANCE SERVICES AGREEMENT
This Agreement is made this 21st day of May 2019, by and between Designing Nature, Inc., 3312 Red
Fox Drive, Medina, MN 55340, a Minnesota corporation (the “Contractor”) and the City of Medina,
a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for garden maintenance services; and
2. The City has approved the contract for garden maintenance services with the Contractor;
and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform garden maintenance services for the
City. “Garden Maintenance Services” will consist of initial clean-up of all garden beds, weeding,
deadheading and trimming of shrubs, as specified by the Public Works Director, at City facilities and
other specified areas. As part of this contract, the Public Works Director may also ask the contractor
for recommendations on purchase of additional plantings as needed, as well as dividing plants in the
fall to use in the various garden areas. If there is cause for the Contractor to need larger equipment
not normally used in basic gardening, the Public Works Director will work out additional
compensation.
2.0 TERM. The term and prices of this contract shall remain in effect from May 2019 –
November 2020, or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor at a rate of $30.16/hour per
person, plus materials, for garden maintenance services described on Exhibit A and above in Scope
of Service. The City is exempt from sales tax.
3.01 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
Agenda Item # 5B
2
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement. If it is determined by the Public Works Director that
additional traffic control is needed, it will be provided by the City.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 PAYMENT AND PERFORMANCE BOND. The Contractor may be asked to provide a
Payment and Performance Bond to the City at no additional cost to the City.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
10.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
11.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
12.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
3
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
13.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
14.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Scott T. Johnson, City Administrator
DESIGNING NATURE, INC.
By ______________________________
4
Exhibit A
City of Medina – List of City facilities and other areas*
*Those to be included for each year will be given by Public Works Director
RAIN GARDENS:
• 2-rain gardens - Water Treatment Plant (780 Tower Drive)
• 1-rain garden - Holy Name Park (400 County Road 24)
PLANTINGS UNDER SIGNS AT CITY PARKS:
• 2-signs - Hamel Legion Park (3200 Mill Drive)
• 1-sign - Walnut Park (4653 Walnut Drive)
• 1-sign - Hunter Lions Park (3195 Hunter Drive)
• 1-sign - Lakeshore Park (2975 Lakeshore Avenue)
• 1-sign - Maple Park (4400 Maple Park)
• 1-sign - Holy Name Park (400 County Road 24)
• 1 sign - Rainwater Nature Area (400 Hamel Road)
SHRUBS AND PLANTINGS AROUND BUILDINGS:
• Hamel Legion Park (3200 Mill Drive)
o Community Building
o Field House
• Water Treatment Plant (780 Tower Drive)
• City Hall (2052 County Road 24)
• Public Works/Police building (600 Clydesdale Trail)
• Downtown Hamel Plantings (PW Director will call to explain)
MEMORANDUM
TO: Medina City Council
FROM: Jodi Gallup through Scott Johnson, City Administrator
DATE OF REPORT: May 13, 2019
DATE OF MEETING: May 21, 2019
SUBJECT: Public Works Maintenance Technician Appointment
General Background
At the March 19, 2019 regular meeting, the City Council accepted the
resignation/retirement notice of Public Works Foreman Ivan Dingmann. Staff conducted
an internal posting for his replacement, interviewed two qualified internal candidates and
recommended appointing Derek Reinking as the new Public Works Foreman when Ivan
retires on July 8, 2019. Derek’s promotion leaves his full-time Public Works
Maintenance Technician position empty, which City Council authorized staff to begin the
recruitment process on March 19th.
City staff received 11 applications seeking the full-time public works position. The top 5
candidates were invited in for interviews with Public Works Director Steve Scherer,
soon-to-be Public Works Foreman Derek Reinking, and Assistant City Administrator
Jodi Gallup. We completed these interviews on May 7, 2019 and selected our top
candidate. Staff conducted reference checks, employment verifications, and a
background check on our candidate, and we feel that we have selected the best overall
person for this position.
Appointee Background
Austin Roerick’s most recent Public Works position is with Carver County, where he
assists in maintenance operations including snow plowing, sanding of roads, patching,
and tree trimming. Austin has also held seasonal public works positions with the City of
Burnsville and the City of Chanhassen. Austin has his Class A Driver’s License and is
proficient in operating heavy equipment, has basic mechanical skills, extensive public
works experience, and a desire to take on additional responsibilities within Medina’s
Public Works Department. It is our belief that Austin will be a great addition to the City
of Medina.
Recommendation
We recommend City Council approve the hiring of Austin Roerick to the position of
Public Works Maintenance Technician, effective June 10, 2019, with a beginning hourly
wage (non-exempt) of $25.00/hr. and other benefits to be at the same rate as other non-
union employees, in accordance with the City Personnel Policies. A probationary period
is recommended for the position of 6-months, starting from the date of hire. Additional
wage increase may be considered upon a satisfactory six-month performance review.
Agenda Item # 5C
Resolution No. 2019-##
May 21, 2019
Member __________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-##
RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE
RASKOBS ELM CREEK ADDITION PLAT
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, the Patricia R. Raskob Trust (the “Owner”) owns property located at 500
Hamel Road (the “Property”), which is legally described in Exhibit A, attached hereto; and
WHEREAS, the Owner has requested preliminary plat approval for a subdivision to be
platted as Raskobs Elm Creek Addition; and
WHEREAS, the Planning Commission held a duly noticed public hearing on April 9,
2019, reviewed the information provided by the Owner and City staff, heard testimony from
interested parties, and recommended approval of the preliminary plat; and
WHEREAS, the City Council reviewed the proposed preliminary plat and the Planning
Commission recommendation and heard additional testimony on May 7, 2019; and
WHEREAS, subject to the fulfillment of the conditions noted below, the City Council
makes the following findings of fact in regard to the preliminary plat based on the requirements of
the Subdivision Ordinance:
a. The proposed preliminary plat is not in conflict with the Comprehensive Plan and is not
premature for consideration.
b. The subdivision is appropriate for the physical conditions on the site including the
topography, storm water, natural resources, and soils.
c. The proposed subdivision will not cause substantial environmental damage.
d. The proposed subdivision is not likely to be injurious to public health.
e. The proposed subdivision and its improvements will not conflict with public or private
streets, easements, or right-of-ways.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby grants preliminary plat approval for Raskobs Elm Creek Addition, subject to the following
terms and conditions:
1. The Owner shall enter into an agreement with the City to ensure future completion of
floodplain mitigation, construction of utility improvements, upland buffer completion,
financial guarantees, and other relevant conditions of approval and City requirements.
Agenda Item # 5D
Resolution No. 2019-## 2
May 21, 2019
2. The Owner shall provide documentation to verify that the minimum average upland
buffer has been provided.
3. The Owner or their successor shall be responsible to implement the floodplain mitigation
plan as approved by the City Engineer and Elm Creek Watershed to provide access for
development of Lot 2.
4. The Owner acknowledges that a letter of map amendment will be required to avoid flood
insurance requirements for any construction on Lot 2.
5. The Owner acknowledges that Lot 2 is subject to the requirements of the shoreland
overlay district, including the limitation of impervious surfaces to 25% of the lot area
above the floodplain elevation. The lot area of Lot 2 above the flood elevation is 26,421
square feet, allowing no more than 6,605 square feet of impervious surfaces. Any
difficulty in use or development of the Property which results from the subdivision of
land as proposed or the lot area of Lot 2 has been created by the Owner.
6. The Owner shall pay cash-in-lieu of dedication of park land in an amount of $56,000 or
$3,500 per residential unit, whichever is greater. Park fees may be delayed until issuance
of building permits upon the property if the owner executes an agreement in a form and
of substance acceptable to the City Attorney.
7. The final plat applicant shall be filed within 180 days of the date of the City Council
resolution granting preliminary approval or the approval shall be considered void, unless
a written request for time extension is submitted by the applicant and approved by the
City Council.
Dated: May 21, 2019.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
______________ upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2019-## 3
May 21, 2019
Exhibit A
Legal Description of the Property
Lot 5 of Auditor's Subdivision No. 241, Hennepin County, Minnesota, according
to the plat thereof on file or of record in the office of the Register of Titles in and
for said County, except as follows:
(1) The South 209.00 feet of the West 209.00 feet of that part of Lot 5 lying
Easterly of a line drawn at a right angle to the South line of said Lot 5 from
a point thereon distant 409.00 feet Westerly of the Southeast corner of
said Lot 5 as measured along said South line.
(2) Beginning at the Northeast corner of said Lot 5; thence South along the
East line of said Lot 5 to a point of intersection with a line which is parallel
with and 30.00 feet distant Southerly (measured at right angles) from the
North line of said Lot 5; thence Westerly along said last mentioned parallel
line a distance of 588.00 feet; thence Northerly at right angles a distance
of 30.00 feet to the North line of said Lot 5; thence Easterly along the
North line of said Lot 5 to the place of beginning.
TO: Medina City Council
FROM: Director of Public Safety Ed Belland
DATE: May 15, 2019
RE: Amending Medina Nuisance Ordinance 360 and Adding a New
Section 365 Disorderly Houses
Over the years in Medina, we have had properties where we have continuous nuisance
complaints on a regular basis. Last summer, we had a property that we had responded to
over 10 times about noise complaints, drugs and other illegal activity. We worked with the
property owner and we did gain compliance, which took over six months from the time the
nuisance complaints started.
I am proposing amendments to our current nuisance ordinance and adding section 365
“Disorderly House” which will give my officers one more tool to use in dealing with repeat
offenders of our nuisance ordinance. The first is a repeat nuisance call section that would
allow the City to charge a fee for repeat nuisance calls to the same property. The second
section is a disorderly house section that holds a property owner criminally responsible for
maintaining a property that is allowing illegal activity to take place. Such as gambling,
prostitution, drugs and illegal weapons.
Attached are the draft proposed changes to section 360 and the new draft section 365
Disorderly House. I would ask for the City Council’s feedback on the proposed changes. I
would take any suggestions and incorporate them into the sections. I will bring back a final
draft for approval at a later date.
MEMORANDUM
Agenda Item # 8A
1
CITY OF MEDINA
ORDINANCE NO. ____
AN ORDINANCE ADDING A NEW SECTION 360 AND A NEW
SECTION 365 TO THE MEDINA CITY CODE REGARDING
REPEAT NUISANCE CALLS AND DISORDERLY HOUSES
The city council of the city of Medina ordains as follows:
Section I. The Medina city code is amended by adding a new section 360 as follows:
360. REPEAT NUISANCE CALLS.
Section 360.01. Purpose. The purpose of this section is to protect the public health, safety, and
welfare and to discourage repeat nuisance service calls by the city to the same property or
location which interfere with providing police and public safety services to other residents of the
city. It is the intent of the city to impose and collect service call fees from the owner of any
property to which city officials must repeatedly respond to nuisance public safety service calls
because such calls involve extraordinary costs to the city. The repeat nuisance service call fee is
intended to reimburse the city of the cost of such calls which is over and above the cost of
providing normal law enforcement services and police protection city-wide.
Section 360.03. Scope and Application. This section applies to the owner of any private
property which is the subject or location of repeat nuisance service calls by city officials. This
section applies to any repeat nuisance service calls made by a city peace officer, part-time peace
officer, community service officer, animal control, or other designated city official.
Section 360.05. Definition. For purposes of this section, the term “nuisance” shall mean any
activity, conduct, or condition occurring upon private property within the city that unreasonably
annoys, injures, or endangers the health, safety, morals, comfort, or repose of any member of the
public or will, or tend to, alarm, anger, or disturb others or provoke breach of the peace, to which
the city is required to respond, including, but not limited to the following:
(a) Any activity, conduct, or condition deemed as a public nuisance under any provision of
the Medina City Code; or
(b) Any conduct, activity, or condition constituting a violation of Minnesota Statutes,
Chapter 609, as it may be amended from time to time.
Section 360.07. Repeat Nuisance Service Call Fee.
(a) The city hereby imposes a repeat nuisance service call fee upon the owner of any private
property where the city has rendered services or responded to such property on three or
more occasions within a period of 365 days in response to or for the abatement of a
nuisance condition.
2
(b) The repeat nuisance service call fee for the third and each subsequent service call within
a period of 365 days shall be in such amount as provided for in the city’s fee schedule, as
it may be amended from time to time. The fee is intended to reimburse the city for,
among other things, the salaries of city employees and officials who respond to or remain
at the nuisance event, the pro rata cost of the equipment necessary to respond to such
event, the cost of any repairs needed to such equipment based on the response, and the
cost of any medical treatment which may be required to be provided to responding
officers.
(c) A repeat nuisance service call fee imposed under this section will be deemed delinquent
if it is not paid within 30 days after the city mails the billing statement for the fee. The
city will add a 10% late penalty to a delinquent payment.
Section 360.09. Notice. The city shall send written notice to the record owner of any property
which has had two repeat nuisance service calls within the preceding 365 day period. No repeat
nuisance service call fee shall be imposed without first providing the owner with said written
notice, which shall:
(a) Identify the nuisance conduct that previously occurred on the property and the dates of
the previous nuisance conduct;
(b) State that the owner may be subject to a nuisance call service fee if a third nuisance
service call is rendered to the property within the specified time period for any further
nuisance-related conduct;
(c) State that the city has the right to seek other legal remedies or actions for abatement of
the nuisance or compliance with the law; and
(d) Be served by U.S. mail upon the owner at their last known address, or by posting such
notice upon the property. If notice is posted, it shall be posted for at least 10 days before a
repeat nuisance service call fee is imposed.
Section 360.11. Right to Appeal.
(a) When the city mails the billing statement for the repeat nuisance service call fee, the city
will also inform the owner of their right to request a hearing before the city council to
appeal the imposition of such fee.
(b) The owner of any property upon which the fee is imposed may request a hearing within
10 days of the date that notice was mailed or posted. In calculating 10 days, the date that
the notice was mailed or posted shall not be counted. Any request for a hearing must be
in writing and delivered to the city clerk. The hearing shall occur within 30 days of the
date of receipt of the request by the city. If the owner fails to request a hearing within the
time and in the manner required under this section, the right to appeal hereunder is
waived.
3
(c) The hearing will be conducted by the city council. The hearing shall be informal and
neither the Minnesota Rules of Civil Procedure nor the Rules of Evidence shall strictly
apply. The owner shall be given an opportunity to speak at the hearing. Following the
submission and consideration of all evidence presented, the city council shall make
written findings of fact and conclusions regarding the nuisance conduct and the
imposition of the repeat nuisance call service fee. The city council shall serve the
findings of fact and conclusions upon the owner by U.S. mail within 10 days following
the next regularly-scheduled meeting of the city council.
(d) If the owner, or their representative, fails to appear at the scheduled hearing date, the
right to a hearing is waived.
(e) Upon waiver of the right to a hearing, or upon service of the city council’s findings of
fact and conclusions that the repeat nuisance call service fee is warranted, the owner shall
pay the fee imposed within 30 days.
Section 360.13. Legal Remedies Nonexclusive. Nothing in this section shall be construed to
limit the city’s available legal remedies, including criminal and civil action, or other available
relief.
Section 360.15. Applicability of Repeat Nuisance Service Call Fee. The city shall not impose
a repeat nuisance service call fee for a police response relating to emergency assistance,
including, but not limited to, domestic violence or child abuse, or for any other matter, in the
city’s reasonable discretion, for which it would not be in the public interest to charge such a fee.
Section 360.17. Assessment. On or before October 15 of each year, the city clerk shall
calculate the total of unpaid nuisance service call fees attributable to each lot or property. After
notice and hearing, the city council may levy the unpaid fees against the properties as special
assessments and the city clerk shall certify the same to the county auditor for collection along
with taxes payable the following year.
Section 360.19. Severability. Every provision of this section is declared separate from every
other provision. If any provision is held to be invalid by a court of competent jurisdiction, no
other provision shall be invalid by such action or decision.
Section II. The Medina city code is amended by adding a new section 365 as follows:
365. DISORDERLY HOUSES.
Section 365.01. Definitions. For purposes of this section, the following terms have the
meanings given:
Subd. 1. “Disorderly house” means any residential property which due to the following
nuisance conduct, events, characteristics or conditions is likely to disturb, injure or endanger the
peace, comforts, health, welfare, safety or character of the neighborhood or community:
4
(a) Gambling or gambling-related activity committed on the property;
(b) Prostitution or prostitution-related activity committed on the property;
(c) The unlawful sale, possession, storage, delivery, giving, manufacture, cultivation, or
use of controlled substances on the property;
(d) The unlawful use or possession of a dangerous weapon on the property;
(e) The unlawful sale or consumption of alcoholic beverages on the property; or
(f) Two or more documented instances of a public nuisance on the property, as
prohibited in either state law or the Medina City Code, within a 365-day period; and
Subd. 2. “Interested party” means any owner of the residential property; any known
lessee or tenant of the residential property or the affected portion thereof; any known agent of an
owner, lessee or tenant of the residential property; or, any other person in control of the
residential property.
Subd. 3. “Residential property” means any property that contains, in part, one or more
dwelling units, as defined in Medina City Code, section 825.07, subd. 25.
Section 365.03. General Prohibition. No person may own, lease, operate, manage, maintain,
or conduct a disorderly house, or invite or attempt to invite others to visit or remain in a
disorderly house.
Section 365.05. Abatement Requirement. Any interested party who knows, or should know
under the circumstances, that a residential property is being used as a disorderly house shall
immediately take action to abate the underlying illegal activity of the disorderly house.
Section 365.07. Duty to Disperse. A peace officer may order all persons present at a disorderly
house to immediately disperse. Any person, other than an interested party, must leave a
disorderly house after being ordered to do so by a peace officer or any interested party.
Section 365.09. Penalty. A person who violates this section shall be guilty of a misdemeanor
which shall be punishable in accordance with state law.
Section III. The ordinance shall be effective upon its adoption and publication.
Adopted by the city council of the city of Medina this _____ day of ________, 2019.
____________________________
Kathleen M. Martin, Mayor
5
ATTEST:
____________________________
Jodi M. Gallup
City Clerk
Published in the Crow River News the ___ day of _________, 2019.
Resolution No. 2019-##
May 21, 2019
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2019-##
RESOLUTION GRANTING SITE PLAN REVIEW APPROVAL TO
HIGHWAY 55 RENTAL PORTABLE STORAGE TO CONSTRUCT
ONE MINI-STORAGE BUILDING AT 4790 ROLLING HILLS ROAD
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Highway 55 Rental Portable Storage, LLC (the “Owner”) owns
approximately 18 acres of property within the City located at 4790 Rolling Hills Road (the
“Property”), and
WHEREAS, the property is legally described as:
That part of Government Lot 1, Section 4, Township 118, Range 23, lying north of State
Highway No. 55, except that part of the east 380 feet of the west 778 feet as measured at
right angles of said Government Lot 1 lying south of the north 300 feet thereof, as
measured at right angles.
WHEREAS, the Property is currently occupied with four mini-storage buildings; and
WHEREAS, in 1995 the City granted a conditional use permit for the use and
construction of one mini-storage building which was subsequently amended in 1996; and
WHEREAS, in 2015 the City granted a site plan review for the construction of three
additional mini-storage buildings; and
WHEREAS, the Owner has made an application for a site plan review for the
construction of one additional building on the Property; and
WHEREAS, the Planning Commission reviewed a site plan at the April 9, 2019 meeting
and forwarded a recommendation of approval to the City Council; and
WHEREAS, the City Council reviewed the requested site plan at the May 7, 2019
meeting and reviewed the Planning Commission recommendation; and
WHEREAS, the City Council finds that the proposed site and building plans are generally
consistent with the requirements and intent of the Rural Business Holding District, subject to
certain terms and conditions which are noted herein.
Agenda Item # 9A
Resolution No. 2019-## 2
May 21, 2019
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby grants site plan review approval to the Owner, subject to the following terms and
conditions:
1) The Owner shall construct improvements consistent with the civil plans received by the
City on April 30, 2019, and Exterior Elevation plans dated April 10, 2019, except as
modified by the conditions herein or as directed by City staff during the permit review
process to achieve code compliance.
2) The Owner shall satisfy all outstanding items as noted in WSB memo dated 3/29/19.
3) The Owner shall extend storm sewer and grade the site to ensure that stormwater from
the structure is conveyed to the existing pond.
4) The Owner shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the Site Plan Review application.
Dated: May 21, 2019.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Planning Department Update Page 1 of 2 May 21, 2019
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: May 16, 2019
SUBJ: Planning Department Updates – May 21, 2019 City Council Meeting
Land Use Application Review
A) Raskob Elm Creek Addition – 500 Hamel Road – The John W Raskob Trust has requested to
subdivide the 8 acres (approximately 4 net acres) of property into two separate parcels so
that the family could market the two separately. The Planning Commission held a public
hearing at the April 9 meeting and recommended approval. The City Council reviewed on
May 7 and directed staff to prepare a resolution of approval, which will be presented at the
May 21 meeting.
B) Medina Mini-Storage Site Plan Review – 4790 Rolling Hills Road – Highway 55 Rental
Portable Storable LLC (Jeff Pederson) has requested a Site Plan Review for construction of
a 5,140 square foot mini-storage building within the existing paved area. The Planning
Commission held a public hearing at the April 9 meeting and recommended approval. The
City Council reviewed on May 7 and directed staff to prepare a resolution of approval,
which will be presented at the May 21 meeting.
C) Marshall-Schleeter Lot Line Rearrangement and Easement Vacation – 1495/1585 Medina
Road – Adam and Susan Marshall have requested a lot line rearrangement between their
property at 1495 Medina Road and the parcel to the west at 1585 Medina Road. The
Marshalls want to convey approximately 4.2 acres to the Schleeters. The applicant has also
requested the vacation of the easements along the rearranged lot line, which will be replaced
along the new line. Staff is conducting a preliminary review and will present to Council
when complete, potentially at the June 4 meeting.
D) Maiser Septic Variance – south of Medina Road, west of Hunter Drive – Norton Homes, on
behalf of Pete Maiser, has requested a variance from the minimum 75’ setback for a septic
system from a wetland. The septic designer stated that the only location for a septic is
located approximately 55 feet from a small wetland on the lot. Staff is reviewing and will
present to Council when complete, potentially at the June 4 meeting.
E) Charlie’s Restaurant PUD Concept – 172 Hamel Road – Steve Andres has requested
review of a Planned Unit Development (PUD) Concept Plan for construction of a restaurant
at the corner of Hamel Road and Sioux Drive. The applicant seeks a PUD to provide
flexibility to use cargo shipping containers for the building structure. The applicant has
updated the concept following comments from the Planning Commission and City Council.
Staff has tentatively scheduled a hearing on the updated concept plan at the June 11
Planning Commission meeting.
F) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert
Atkinson has requested a change of the future land use from Future Development Area to Business, a
staging plan amendment to 2020, and a rezoning to Business Park – Staff is conducting a
preliminary review and will schedule when complete for review, potentially at the June 11 or July 9
meeting.
G) Ditter Concept Plan – Jim Ditter, Tom Ditter, and Ditter Properties have requested review of a
concept plan related to the potential subdivision of four existing parcels totaling approximately 25
Planning Department Update Page 2 of 2 May 21, 2019
City Council Meeting
acres into five lots. The Planning Commission and Council has previously provided comments on a
six-lot concept. Staff has tentatively scheduled a hearing on the updated concept plan at the
June 11 Planning Commission meeting
H) Cavanaughs Meadowwoods Park Third Addition/OSI Expansion – Arrowhead Drive, north of
Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site
plan review, preliminary plat and rezoning to construct a 2nd building north of their existing facility.
The applicant proposes to construct the building on a separate lot and to rezone the property to
Business, in line with the updated Comprehensive Plan. The Council adopted approval documents
on November 7. The applicant has now requested final plat approval. The applicant has also
proposed some slight adjustments to the site plan, which were presented at the Planning Commission
on March 12. The Planning Commission recommended approval of the amended site plan. Staff
will present to the City Council when the final plat is prepared.
I) Richardson Lot Combination – PIDs 18-118-23-24-0116 and 18-118-23-24-0117 – Big Island
Land LLC (Dale Richardson) has requested a lot combination of two vacant parcels along
Ardmore Avenue, just west of County Road 19. The parcels do not meet relevant lot
standards and the applicant desires to combine them to construct a single home. The
application is currently incomplete, and staff has requested additional information. Staff will
schedule when complete for review.
J) School Lake Nature Preserve 2nd Addn Final Plat and CD-PUD Amendment – Wally and Bridget
Marx have requested an amendment to the CD-PUD to shift the location of one of the lots in the
development. The Council reviewed and adopted a resolution of approval at the April 16 meeting.
Staff will work with the applicant on conditions prior to recording the plat.
K) School Lake Nature Preserve Easement Vacation – Wally and Bridget Marx have requested
that the City vacate the drainage and utility easements within the lot being re-platted in the
2nd Addition plat. New easements will be granted on the new plat. The City Council held a
public hearing at the April 16 City Council meeting and adopted a resolution approving the
vacation. The vacation will be finalized with the recording of the 2nd addition plat.
L) Maxxon Variance/Site Plan Review – 920 Hamel Road – The City Council approved a site plan
review for an addition at Maxxon back in 2018. The applicant has now requested a variance from
the 25% hardcover limitation in the Elm Creek shoreland district to invest in the alternative site
improvements rather than pervious bituminous. The City Council granted approval on May 7. Staff
will work with the applicant to finalize conditions of approval prior to construction
M) Johnson ADU CUP, Maxxon, Dykhoff Septic Variance, Hamel Brewery, St. Peter and Paul
Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting
the applicants with the conditions of approval in order to complete the projects.
N) Woods of Medina, Hamel Haven subdivisions – These subdivisions have received final approval.
Staff is working with the applicants on the conditions of approval before the plats are recorded
Other Projects
A) Uptown Hamel – the group of students from the Humphrey School of Public Affairs have provided
their final report, which can be viewed at: https://medinamn.us/citygov/departments/planning-
zoning/uptown-hamel-project/ Staff discussed the report with the Planning Commission and is
preparing amendments to the Uptown Hamel regulations related to density to make the requirements
consistent with the updated Comp Plan. Staff intends to continue public engagement and work on
design guidelines and other matters for future amendments.
B) County Road 19 sewer – staff prepared a draft of the “Quad-City Agreement” between Medina,
Independence, Greenfield, and Loretto related to Loretto’s connection to the Tri-City sewer system.
The agreement is being reviewed by staff, including the City Attorney before distribution.
C) Zoning Enforcement – staff is undertaking two zoning enforcement investigations.
D) Long Lake Subwatershed Partnership – staff met with the other partners and received an update on
the Subwatershed Assessment and also discussed communication strategies.
TO: City Council
FROM: Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: May 17, 2019
RE: Police Department Updates
Interview Panel
On April 30th I sat on the interview panel for the City of Rogers to assist in the selection of their
next Police Chief. Through their interview process, we moved on the top three candidates to the
next round of interviews with their City Council.
2019 Medina Bike Rodeo
On Saturday May 18th at 11:00 a.m. we will be holding our Medina Bike Rodeo at 600 Clydesdale
Trail. We have expanded the event to tours of the Police Department and fun activities for the kids
with jump houses, hotdogs and ice cream. If you are around, please stop in to the event. We are
hoping for the rain to hold off.
Body Camera Consortium
On May 3rd we held our second meeting with the body camera consortium with the Hennepin
County Justice Information Project, (HJIP ) and the western Hennepin County Police Departments.
There was good discussion and we came to a consensus to move forward with the project. We
decided on a system that would work for body cameras and squad cameras. A HJIP representative
checked in to the possibility of a DOJ grant and the combination of squad and body cams do not
qualify for the grant. We will keep working with the group on this project.
Emergency Management Exercise / Real Bomb Threat
On May 7th Sgt. Nelson and I attended an emergency management training at the Hennepin County
Public Works facility in our city. Half way through the training we were notified that a bomb threat
was called into the facility, not related to the training. Working with Hennepin County Sheriff’s
Command Staff we assessed the threat and identified the suspect. It was determined that the threat
was not credible. The suspect was located later that night and arrested and is facing terroristic
threats charges.
Officer Scharf Nominated for Outstanding Rookie of the Year
On May 14th Sgt. Nelson and I attended the MADD Statewide Recognition awards program at the
Earle Brown Center. Officer Andrew Scharf was nominated for rookie of the year for 2018. He
was not selected for the award, but he does deserve the recognition for his outstanding performance
in his first year as a Medina Officer.
MEMORANDUM
Patrol Update
For the dates of May 2 to May 15, 2019, our officers issued 52 citations and 157 warnings for
various traffic infractions. There was a total of 2 traffic accidents, 7 medicals, 10 alarms and 3
DWI’s.
Training
From May 7 to 10, Officer Boecker attended leadership training at Camp Ripley.
Road restrictions have been lifted and the officers did a fantastic job with overweight enforcement
protecting the cities roads. Overall 44 trucks were stopped, and 17 criminal citations were issued
and 23 administration citations resulting in over $20,600 in fines. There are still two outstanding
unpaid civil fines to date.
On 5-4, Officer Scharf stopped a vehicle for a stop sign violation. The driver was found to be
intoxicated and was subsequently arrested. The driver test was a .12. The case has been forwarded
to the city attorney for prosecution.
On 05-05, Officer Scharf stopped a vehicle for running a red light. Officer Scharf noticed that the
driver appeared to be under the influence and with his new training as Drug Recognition Expert
(DRE) he conducted an evaluation on the driver and subsequently arrested him for driving while
impaired. An area K-9 came to search the vehicle for contraband and did indicate that there were
narcotics inside the vehicle. Numerous hypodermic needles were located inside. A search warrant
was drafted for the driver’s blood and after receiving the blood sample the driver was released
pending the blood results.
On 05-10, Officer Scharf stopped a vehicle for a stop sign violation. The driver was found to have
been drinking and after running the driver through field sobriety tests he was arrested. The driver
was processed at the police department and released to a sober party. The case was forwarded to
the city attorney for prosecution.
Investigation Update
Received information from St. Louis Park PD that a trailer stolen from our city was located at an
apartment building complex in their city. The suspect who stole the trailer sold it on the website
“Offer up.com”. The person who bought the trailer, took a picture of the suspects driver’s license
and truck. It was later learned that the suspect was involved with numerous thefts in the metro area.
The suspect will be charged with possession of stolen property.
Received information that a stolen trailer and snowmobiles were in a storage unit in the city of
Annandale. The trailer and snowmobiles were stolen from a business in Medina a few weeks prior.
I then drafted a search warrant and executed that warrant at the storage unit. The stolen trailer and
snowmobiles were located inside. The suspect will be charged with theft and possession of stolen
property.
Attended Reserve Officers training on 05/15. Assisted with planning scenarios for the training.
Attended Coffee with A Cop on Thursday May 16th at the Medina Ridge Condos.
Helped with the Bike Safety Rodeo / Open House at the Police Department on 05/18.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: May 15, 2019
MEETING: May 21, 2019
SUBJECT: Public Works Update
STREETS
• Spring weight restrictions have been lifted within Medina. Non-truck route signs will
remain posted throughout the rest of the year.
• We have been coordinating the railroad crossing rehab project at Sioux Dr. The milling
has been completed and the track replacement begins on May 16th, which will require the
road be closed to through traffic. Sioux Dr will remain open from Highway 55 to
Westfalen Trail during the construction. Advance notice signs have been in place and
staff posted this information on our web site and Facebook. Emergency services were
notified.
• Public Works has been patching pot holes throughout the city.
WATER/SEWER/STORMWATER
• Public Works is working closely with Toll Bros to get the inflow and infiltration (I/I)
under control in the sanitary manholes throughout the development. We are negotiating
with Toll to complete their portion of the project with a warranty guarantee as Pulte takes
over.
• The Brockton Lane project began on May 13th. Milling has been completed and the
contractor is working on storm sewer.
• The transfer switch at the treatment plant had some kind of power surge and caused
major damage. The problem has been repaired. I will be looking to our insurance or Xcel
Energy to cover the costs.
• Public Works has one water service and one sewer service to dig and repair. The water
leak is in the Elm creek development and the sewer issue is in Cherry Hill.
• We have had many drainage complaints in the past few weeks. We have had to make
some repairs and will continue to investigate those that are infrastructure related, but
many will resolve themselves with time as things dry out.
PARKS/TRAILS
• The Eagle Scout completed the installation of the dug outs at Hamel Legion Park the
weekend of April 27th. He came in last week for final sign off on the project.
MISCELLANEOUS
• We hired a seasonal Maintenance Technician that will focus on the parks. Tyler started
on May 13th and will be with us until he returns to school in the fall.
Page 2 of 2
• We are recommending approval of the appointment of Austin Roerick for the full time
Public Works Maintenance Technician position in this packet. We believe that Austin has
the skills and experience to be able to succeed in this position and grow within the City.
We are looking forward to having him onboard.
ORDER CHECKS MAY 8, 2019 – MAY 21, 2019
048761 EGAN, EDWARD/ANTOINETTE ................................................ $810.00
048762 KHAMAR, RAVIKUMAR ............................................................ $250.00
048763 RODBERG, JILL ........................................................................ $500.00
048764 BURNET TITLE ........................................................................... $29.55
048765 CENTERPOINT ENERGY ...................................................... $1,233.19
048766 COMMERCIAL ASPHALT CO. .................................................. $558.40
048767 HAMEL VOLUNTEER FIRE DEPT ....................................... $82,625.00 REPL-LOST IN MAIL CK #48671
048768 HUSAIN, SABAH ....................................................................... $250.00
048769 KUPPILI, VIJAYSRIDH .............................................................. $250.00
048770 VADAPALLI, VENKATA ............................................................. $250.00
048771 VIBHAKAR, GIRA ...................................................................... $250.00
048772 WATERMARK TITLE AGENCY ................................................... $50.00
048773 ADAM'S PEST CONTROL INC .................................................... $79.50
048774 ASPEN MILLS INC ................................................................. $1,048.00
048775 BAILEY NURSERIES, INC. ..................................................... $6,498.00
048776 BATTERIES + BULBS ................................................................. $82.96
048777 BEAUDRY OIL & PROPANE .................................................. $1,524.60
048778 BLUE CROSS BLUE SHIELD OF MN ................................... $33,431.30
048779 CANVAS SOLUTIONS, INC ....................................................... $530.00
048780 CONTEMPORARY IMAGES ...................................................... $291.58
048781 CORE & MAIN LP ...................................................................... $241.76
048782 DINIUS FENCE LLC ............................................................... $2,770.00
048783 DITTER INC ............................................................................ $2,379.00
048784 DODGE OF BURNSVILLE .................................................... $24,074.00
048785 ECM PUBLISHERS INC .............................................................. $39.58
048786 ELECTRONIC & APPLIANCE ................................................. $2,099.75
048787 GALLAGHER BENEFIT SERVICES INC ................................ $2,000.00
048788 GOPHER STATE ONE CALL .................................................... $321.30
048789 GRAINGER................................................................................ $250.42
048790 HAKANSON ANDERSON ASSOCIATES I ............................. $1,571.25
048791 HAMEL LIONS CLUB ................................................................ $565.00
048792 HENN COUNTY INFO TECH .................................................. $2,164.58
048793 HENN COUNTY SHERIFF........................................................... $75.00
048794 HENN CTY RECORDER/REGISTRAR ........................................ $70.50
048795 MATTHEW E HUNZ .................................................................... $95.20
048796 JIMMY'S JOHNNYS INC ............................................................ $810.69
048797 KD & COMPANY RECYCLING INC ........................................ $2,084.49
048798 JOSEPH M KITTOK ................................................................ $1,235.00
048799 LEXISNEXIS RISK DATA MGMT INC .......................................... $44.00
048800 LUNSKI, INC ....................................................................... $296,752.50
048801 CITY OF MAPLE PLAIN ....................................................... $13,278.00
048802 CITY OF MAPLE PLAIN ............................................................ $642.13
048803 MARCO (LEASE) ....................................................................... $699.46
048804 METROPOLITAN COUNCIL ................................................... $2,460.15
048805 METROPOLITAN COUNCIL ................................................. $32,076.54
048806 METRO WEST INSPECTION ............................................... $10,339.77
048807 MN DEPT OF LABOR/INDUSTRY ............................................. $100.00
048808 MUNICIPAL CLERKS & FINANCE OFF ...................................... $45.00
048809 NAPA OF CORCORAN INC ...................................................... $185.49
048810 NORTH MEMORIAL .................................................................... $70.00
048811 OFFICE DEPOT ........................................................................ $517.22
048812 CITY OF ORONO ...................................................................... $874.14
048813 PERRY'S TRUCK REPAIR ........................................................ $465.00
048814 POSITIVE PROMOTIONS INC .................................................. $564.26
048815 SENSUS USA INC .................................................................. $1,949.94
048816 JAMIE R WIOME .................................................................... $6,804.00
048817 STREICHER'S ........................................................................... $300.94
048818 TALLEN & BAERTSCHI .......................................................... $4,672.00
048819 TIMESAVER OFFSITE .............................................................. $325.00
048820 TWIN CITY STRIPING ............................................................ $1,204.67
048821 VIRIDIAN WEAPON TECHNOLOGIES ................................... $6,755.00
048822 WESTSIDE WHOLESALE TIRE ................................................ $226.00
Total Checks $554,740.81
ELECTRONIC PAYMENTS MAY 8, 2019 – MAY 21, 2019
005080E FURTHER ................................................................................. $218.00
005081E PR PERA .............................................................................. $15,839.91
005082E PR FED/FICA ....................................................................... $16,405.46
005083E PR MN Deferred Comp ........................................................... $2,330.00
005084E PR STATE OF MINNESOTA .................................................. $3,805.34
005085E CITY OF MEDINA ........................................................................ $20.00
005086E FURTHER .............................................................................. $1,402.52
005087E VERIZON WIRELESS ............................................................. $1,170.32
005088E FRONTIER .................................................................................. $56.75
005089E CULLIGAN-METRO ..................................................................... $33.70
005090E XCEL ENERGY .................................................................... $10,799.07
005091E CENTURYLINK.......................................................................... $233.26
005092E CIPHER LABORATORIES INC. .............................................. $5,914.12
005093E FURTHER ................................................................................. $377.91
005094E MEDIACOM OF MN LLC ........................................................... $445.89
005095E PAYMENT SERVICE NETWORK INC ....................................... $878.10
005096E PITNEY BOWES POSTAGE BY PHONE ............................... $1,000.00
Total Electronic Checks $60,930.35
PAYROLL DIRECT DEPOSIT MAY 15, 2019
0509435 JOHNSON, PATRICK M. ........................................................... $563.57
0509436 ALTENDORF, JENNIFER L. ................................................... $1,430.55
0509437 BARNHART, ERIN A. ............................................................. $2,385.48
0509438 BELLAND, EDGAR J. ............................................................. $2,820.58
0509439 BOECKER, KEVIN D. ............................................................. $2,289.92
0509440 CONVERSE, KEITH A. ........................................................... $2,200.01
0509441 DINGMANN, IVAN W. ............................................................. $1,801.06
0509442 ENDE, JOSEPH...................................................................... $1,893.68
0509443 FINKE, DUSTIN D. ................................................................. $2,402.99
0509444 GALLUP, JODI M. ................................................................... $1,799.74
0509445 GLEASON, JOHN M. .............................................................. $1,870.77
0509446 GREGORY, THOMAS ............................................................ $1,944.73
0509447 HALL, DAVID M. ..................................................................... $2,016.29
0509448 JACOBSON, NICOLE ................................................................ $852.79
0509449 JESSEN, JEREMIAH S. .......................................................... $2,440.71
0509450 JOHNSON, SCOTT T. ............................................................ $2,206.31
0509451 JONES, KATRINA M............................................................... $1,403.86
0509452 KLAERS, ANNE M. ................................................................. $1,370.93
0509453 LEUER, GREGORY J. ............................................................ $2,241.20
0509454 MCGILL, CHRISTOPHER R. .................................................. $1,524.52
0509455 MCKINLEY, JOSHUA D .......................................................... $1,973.74
0509456 NELSON, JASON ................................................................... $2,323.69
0509457 PETERSON, DEBRA A. .......................................................... $2,020.16
0509458 REINKING, DEREK M ............................................................ $1,859.28
0509459 ROBBINS, MELISSA ................................................................. $691.61
0509460 SCHARF, ANDREW ............................................................... $2,309.80
0509461 SCHERER, STEVEN T. .......................................................... $2,327.00
Total Payroll Direct Deposit $50,964.97