HomeMy Public PortalAbout01.04.2022 City Council Meeting Packet Posted 12/30/2021 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, January 4, 2022
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the December 21, 2021 Work Session
B. Minutes of the December 21, 2021 Regular Council Meeting
V. CONSENT AGENDA
A. Approve 2022 City Appointments
B. Adopt Resolution Accepting Donation from Dobozenski & Sons
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. CITY ADMINISTRATOR REPORT
VIII. MAYOR & CITY COUNCIL REPORTS
IX. APPROVAL TO PAY BILLS
X. CLOSED SESSION: Consideration of Land Acquisition at PID 03-118-23-24-0002 Pursuant to Minn.
Stat. Sec. 13D.05, Subd. 3(c)
XI. ADJOURN
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: +1 612-517-3122
Enter Conference ID: 369 920 189#
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: December 29, 2021
DATE OF MEETING: January 4, 2022
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial 1-612-517-3122; Enter Conference ID: 369 920 189#
V. CONSENT AGENDA
A. Approve 2022 City Appointments – Mayor Kathleen Martin has reviewed this document
and made the City Council liaison recommendations. The 2022 Park Commission and
Planning Commission recommended appointments are included in the resolution. Staff
recommends approval.
See attached appointments.
B. Adopt Resolution Accepting Donation from Dobozenski and Sons – On December 29,
2021, the police department received a check from Dobozenski and Sons for $300.00.
Staff is requesting the Medina City Council accept the donation for crime prevention
programs and direct staff to respond with a thank you letter to Dobozenski and Sons.
Staff recommends approval.
See attached memo and resolution.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 006201E-006217E for $56,035.96
and order check numbers 052421-052485 for $63,089.63, and payroll EFT 0511523-0511551
for $57,774.11.
XII. CLOSED SESSION: Consideration of Land Acquisition at PID 03-118-23-24-
0002 Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c)
INFORMATION PACKET:
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
Medina City Council Special Meeting Minutes 1
December 21, 2021
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF
DECEMBER 21, 2021
The City Council of Medina, Minnesota met in special session on December 21, 2021, at
6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Martin, Albers, Reid, DesLauriers, Cavanaugh
Members absent:
Also present: City Administrator Scott Johnson, Finance Director Erin Barnhart,
Public Safety Director Jason Nelson, Public Works Director Steve Scherer, and Planning
Director Dusty Finke
II. Climate Change and Environmental Review – Pilot Program – Climate
Change Option Discussion
Staff provided an update on the proposed pilot program. Council reviewed the program
and directed staff to pass on this option due to the extra meetings and costs. WSB will be
part of the pilot program and will report back on the process in the future.
III. Ordinance Amendment Discussion – Rooftop Elements
Planning Director Dusty Finke presented information on the draft rooftop elements
ordinance and provided possible options for City Council discussion and consideration.
The Mayor and Council discussed if architectural rooftop structures should be considered
separately, discussed if reviewing all zoning districts separately for rooftop structures was
needed, discussed whether a conditional use permit should be an option under the
updated ordinance, reviewed regulation options for architectural features and discussed
the impacts of different types/styles of roofs on the draft ordinance.
Finke provided staff’s recommendation of a hybrid approach to the ordinance.
Staff was directed by the City Council to continue the discussion at the 7:00 PM
December 21, 2021, City Council Meeting due to a lack of time to complete the
discussion.
III. Adjournment
Martin closed the meeting at 6:58 p.m.
_________________________
Kathleen Martin, Mayor
Attest:
____________________________
Scott T. Johnson, City Administrator
Medina City Council Meeting Minutes
December 21, 2021
1
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 21, 2021 3
4
The City Council of Medina, Minnesota met in regular session on December 21, 2021 at 5
7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
Martin read a statement explaining that the meeting is being held in a virtual format due 8
to the ongoing pandemic and provided instructions for public participation. 9
10
I. ROLL CALL 11
12
Members present: Albers (arrived at 7:09 p.m.), Cavanaugh, DesLauriers, Martin, 13
and Reid. 14
15
Members absent: None. 16
17
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 18
Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, 19
and Chief of Police Jason Nelson. 20
21
II. PLEDGE OF ALLEGIANCE (7:04 p.m.) 22
23
III. ADDITIONS TO THE AGENDA (7:04 p.m.) 24
Johnson requested to add Rooftop Elements Discussion as Item 7C. 25
26
Moved by Martin, seconded by DesLauriers, to approve the agenda with the amendment 27
to add Item 7C, Rooftop Elements Discussion. 28
29
A roll call vote was performed: 30
31
DesLauriers aye 32
Albers absent 33
Cavanaugh aye 34
Reid aye 35
Martin aye 36
37
Motion passed unanimously. 38
39
IV. CONSENT AGENDA (7:07 p.m.) 40
41
A. Adopt Resolution 2021-85 Approving the Memorandum of Agreement 42
(MOA) Between the State of Minnesota and Local Governments and 43
Authorizing Participation in National Opioid Settlements 44
B. Adopt Resolution 2021-86 Granting Site Plan Review and Conditional Use 45
Permit Approval for Construction of a Multi-Tenant Commercial Building 46
with Drive Through Services at 3692 Pinto Drive 47
C. Adopt Resolution 2021-87 Accepting Donation from James Victorsen 48
D. Approve Weston Woods Development Agreement 49
Moved by Reid, seconded by Cavanaugh, to approve the consent agenda. 50
51
Medina City Council Meeting Minutes
December 21, 2021
2
A roll call vote was performed: 1
2
DesLauriers aye 3
Albers absent 4
Cavanaugh aye 5
Reid aye 6
Martin aye 7
8
Motion passed unanimously. 9
10
III. APPROVAL OF MINUTES (7:08 p.m.) 11
12
A. Approval of the December 7, 2021 Regular City Council Meeting Minutes 13
Martin noted that prior to the meeting Johnson distributed changes proposed for 14
incorporation as submitted by her. 15
16
Moved by Martin, seconded by DesLauriers, to approve the December 7, 2021 regular 17
City Council meeting minutes as amended. 18
19
A roll call vote was performed: 20
21
DesLauriers aye 22
Albers absent 23
Cavanaugh aye 24
Reid aye 25
Martin aye 26
27
Motion passed unanimously. 28
29
Johnson noted that Albers just joined the meeting. 30
31
VI. COMMENTS (7:09 p.m.) 32
33
A. Comments from Citizens on Items not on the Agenda 34
There were none. 35
36
B. Park Commission 37
Scherer reported that the Park Commission met the previous week and discussed the 38
Park Commissioner terms. He recognized one member that has termed out and another 39
that is approaching that limit. He stated that Commissioner Steve Lee provided input on 40
the asset inventory that he led. He stated that the group discussed grant opportunities 41
and Commissioner Lee provided input on the athletic club. He stated that the group also 42
discussed goals. He noted that the Commission will miss the leadership of 43
Commissioner Lee. 44
45
Martin recognized and thanked Commissioner Lee for his phenomenal contributions to 46
the Commission and community. 47
48
Scherer stated that public works continues to work on the sledding hill and skating rink. 49
50
Medina City Council Meeting Minutes
December 21, 2021
3
C. Planning Commission 1
Planning Commissioner Nielsen reported that the Commission met the previous week 2
and received input from a Wild Meadows resident expressing concern over pond 3
degradation. She stated that the Commission did not have the appropriate information 4
and therefore was unable to provide input. She stated that the Commission held a 5
public hearing related to the rooftop elements discussion. She noted that a 6
representative from BAPS provided input as well as a condominium owner at the 7
Motorplex that was against the spires because of the height and impact on view. She 8
stated that the Commission tabled the discussion and unanimously favored the 9
amendment by staff but was split on whether to allow a CUP. She hoped the Council 10
could provide some input to aid in that discussion. 11
12
Martin asked for input on the pros and cons of the CUP. 13
14
Nielsen stated that the Commission did not get into pros and cons. She noted that some 15
people were opposed because they feel that the City is reactive in changing its rules and 16
regulations to accommodate requests whereas others felt the CUP would provide 17
flexibility in the future. 18
19
VII. OLD BUSINESS 20
21
A. Jeffery and Chris Cates – Environmental Assessment Worksheet (EAW) – 22
Proposed Commercial/Industrial Development – PIDs 04-118-23-11-0002, 23
04-118-23-0004 (7:15 p.m.) 24
Johnson stated that the applicant is requesting a Comprehensive Plan amendment and 25
Concept Plan review for development of 665,000 square feet of warehouse/office 26
development which requires an Environmental Assessment Worksheet (EAW). He 27
reviewed the purpose of an EAW. He stated that the Council reviewed this at its 28
December 7th meeting and recommended changes which staff have incorporated. 29
30
Finke stated that there were a fair number of changes suggested by the Council, along 31
with a number of other changes that were incorporated from previous staff comments. 32
He stated that the City is taking a different roll as it serves as the responsible 33
government unit for an EAW which does require the City to release the EAW for public 34
comment within certain timeframes. He noted that the EAW would then be a part of the 35
pending land use application that will be reviewed at a future date. He noted that staff 36
recommends adoption of the resolution authorizing release of the Cates Industrial Park 37
EAW for distribution and public comment. 38
39
Martin appreciated all the time and effort of staff to incorporate the additions. 40
41
DesLauriers commented that the redlines added clarity to the document and agreed this 42
should move forward. 43
44
1. Resolution 2021-88 Authorizing Release of Cates Industrial Park 45
Environmental Assessment Worksheet (EAW) for Distribution and 46
Public Comment 47
Moved by DesLauriers, seconded by Cavanaugh, to adopt the resolution authorizing 48
release of the Cates Industrial Park EAW for distribution and public comment. 49
50
A roll call vote was performed: 51
Medina City Council Meeting Minutes
December 21, 2021
4
1
DesLauriers aye 2
Albers aye 3
Cavanaugh aye 4
Reid aye 5
Martin aye 6
7
Motion passed unanimously. 8
9
B. Virtual Meeting Discussion (7:20 p.m.) 10
Johnson stated that staff was directed to bring this item back to this meeting and has 11
worked with the City Attorney to provide an updated memorandum. He stated that 12
because of the ongoing pandemic staff does not recommend changes to the virtual 13
format at this time. 14
15
Cavanaugh commented that he is unsure that things have gotten better and would be in 16
favor of continuing to meet virtually. 17
18
Reid stated that she would be comfortable meeting with the members of the Council but 19
recognized that there are unknowns and new issues and therefore should continue to 20
meet virtually. 21
22
DesLauriers agreed the Council should continue to meet virtually and review this again 23
at the second meeting in March. 24
25
Albers stated that he will continue to support virtual meetings. 26
27
Martin commented that although it would be nice to meet in person, she believed that 28
the virtual format allows for more public participation because residents do not need to 29
travel or arrange childcare. 30
31
She confirmed the consensus of the Council to continue to meet virtually and discuss 32
this again at the second meeting in March. 33
34
C. Rooftop Elements Discussion (7:25 p.m.) 35
Finke stated that the City is currently completing a study related to rooftop elements and 36
the related regulations. He noted that the preliminary report was included in the Council 37
packet. He stated that during the work session prior to this meeting the Council began 38
discussion on that preliminary report and is continuing that during this meeting. He 39
stated that the staff report mentioned that some communities limit the area which the 40
architectural rooftop features can occupy, noting that is not a common requirement. He 41
stated that some communities place a limit on the number of rooftop mechanical 42
equipment items, but staff does not recommend that limitation. He noted that a similar 43
limitation could be enacted for architectural features, although staff did not include that in 44
the draft ordinance. 45
46
It was the consensus of the Council not to limit the mechanical rooftop equipment as that 47
is the preferred location and the equipment must be screened. 48
49
Medina City Council Meeting Minutes
December 21, 2021
5
DesLauriers stated that he can support the staff recommendation to not limit the 1
architectural rooftop features in that way but noted that he could also see how too many 2
would appear cluttered and would not be the desired outcome. 3
4
Albers stated that he does like limiting the features to less than 25 percent as more than 5
that would become an eyesore. 6
7
Reid stated that she is comfortable limiting at 25 percent. 8
9
Martin stated that she would agree that it could make sense to have a 25 percent 10
limitation on architectural rooftop features as that would prevent against having too 11
many. 12
13
Finke asked if that would be the aggregate of those that extend above the roof or 14
whether the issue is the limitation of an individual element. 15
16
Martin commented that she would use an aggregate basis. 17
18
DesLauriers commented that he would agree with the Council. He noted that 99 percent 19
of the time this would not matter, but there could be an instance where this would make 20
sense to prevent an undesired aesthetic. 21
22
Cavanaugh commented that he could see that would make sense on a pitched roof but 23
used the example of Target where the Council is asking for modulation and architectural 24
detail and asked if this regulation would impact that ability. He stated that staff did not 25
support this regulation. He noted that for commercial development he would rather see 26
more architectural features and modulation rather than less. 27
28
Martin referenced a shopping center with bell towers that are placed on various locations 29
but did not believe that would exceed 25 percent. 30
31
Cavanaugh asked how a parapet would be calculated along with other architectural 32
features that are desired in commercial, flat roof development. 33
34
Finke agreed that it would be hard to know the unintended consequences of a new 35
regulation. He referenced the Caribou Coffee that exists on Clydesdale Trail and 36
explained how difficult the calculation and administration would be in those instances. 37
He asked if it is really the percentage of the roofline that is the concern or whether the 38
concern falls in a different area. 39
40
Martin commented that she would think the area to be used in the calculation would be 41
building area and therefore a parapet would only be the width of wall times the number 42
of feet. She stated that she was looking at coverage of the roof area rather than number 43
of square feet of the architectural feature. 44
45
DesLauriers stated that he is still comfortable with his original opinion. He also agreed 46
that he would only count the portion that attaches to the building and not the entire size 47
of the element. He was unsure how the language could be drafted for enforcement. 48
49
Cavanaugh provided different examples to determine how Martin would calculate those 50
items. He stated that he could support the limitation in that manner. 51
Medina City Council Meeting Minutes
December 21, 2021
6
1
Martin confirmed the consensus of the Council to support a limitation of 25 percent of the 2
roof coverage for architectural features. 3
4
Finke stated that there is an objective for varying rooflines for a building. He reviewed 5
the hybrid recommendation suggested for architectural features, noting that the Council 6
suggested an additional regulation for a not to exceed of 15 feet above the roofline for a 7
parapet wall. He asked for clarification on how the height of the roof would be 8
determined. 9
10
DesLauriers commented that he would believe the 15 feet would be from the midpoint 11
rather than the highest height of the roof. 12
13
Finke provided an example of Target which has a parapet wall and explained how the 14
potential regulations would apply in that instance. 15
16
Martin stated that she would not count a parapet wall as roof height for that calculation 17
but would use the height of the higher actual roof segment as that is the highest point of 18
the roof. 19
20
Finke stated that in that example an architectural feature on a lower wall segment could 21
be higher as the height would be measured by the higher wall segment. 22
23
Martin stated that in that instance the measurement would be based on the segment of 24
the roof that the feature is located; meaning that if a feature is located on a lower roof 25
segment, the height would be measured from that wall segment and not based on the 26
height of a higher roof segment. 27
28
Reid commented that she could agree with that but noted that the different numbers 29
seem more complicated. 30
31
Cavanaugh referenced a belltower which would not be placed on the highest roof 32
segment but could be higher than the highest point of the rest of the building. He stated 33
that he would be more in favor of setting a limit which could be applied anywhere on the 34
building. 35
36
Albers stated that he is struggling on the direction and where to go, therefore reserved 37
his comments. 38
39
Martin stated that this issue will be referred back to the Planning Commission for further 40
discussion. She stated that she prefers limiting a flat roof by each segment of the 41
building and the height for that particular segment. 42
43
Cavanaugh stated that he would guess the roofline would be consistent across the 44
building and the varying elements would be parapets. 45
46
Martin noted that OSI has varying roof heights. 47
48
Finke agreed that it is not that uncommon for commercial buildings to have varying roof 49
heights. He provided a photographic example of a building with varying roof heights. He 50
explained how the potential regulations would apply in that instance. He stated that staff 51
Medina City Council Meeting Minutes
December 21, 2021
7
has spent a number of hours thinking about potential issues that could arise and things 1
still continue to come up, which speak to the complexity of this topic. He stated that it 2
would appear that the hybrid option would allow most situations with the exception of the 3
steeple and belltower mentioned earlier but noted that most of those other things would 4
just barely meet the regulation (Target wall, cupola on Motorplex, etc.). 5
6
Finke moved on to the discussion related to the regulation of rooftop equipment. He 7
reviewed the current Medina regulations and provided comparison of regulations from 8
other communities. He asked whether it is necessary to limit the height of mechanical 9
equipment, as technologies change equipment may become larger. He stated that if the 10
elements are required to be screened perhaps a maximum height is not needed. 11
12
Martin stated that she would prefer to keep a maximum height and use a CUP to allow 13
more height for equipment if necessary. 14
15
Albers did not have much of an opinion. 16
17
Reid agreed with Albers. She stated that rooftop equipment is not generally that high in 18
her experience. 19
20
Cavanaugh commented that rooftop equipment will be whatever is needed to support 21
the building. He did not believe it was necessary to place a maximum height as the 22
equipment would be screened. 23
24
DesLauriers agreed with Cavanaugh. He stated that if equipment 12 feet in height is 25
needed, it would be screened and could be approved with a CUP. 26
27
Martin clarified that Cavanaugh suggested no height limitation with required screening 28
whereas DesLauriers mentioned a CUP. She asked what the CUP would be used for if 29
the screening is already required. 30
31
DesLauriers stated that the CUP would allow review to see what the screening would 32
look like. 33
34
Martin agreed that she would also want to review the screening. She received 35
confirmation that DesLauriers would agree to a maximum height with a CUP to allow 36
additional height. 37
38
Cavanaugh stated that he could support that concept, even though his original thought 39
was only to require screening as rooftop equipment would not be larger than needed to 40
support the building. 41
42
Albers asked if there would be a second maximum height allowed under CUP rather 43
than allowing unlimited height through a CUP. 44
45
Martin commented that she does not feel educated enough to suggest a maximum 46
height for rooftop equipment. She stated that perhaps above ten feet, a CUP would be 47
required. 48
49
Finke stated that it was not very common where cities treated equipment differently than 50
architectural requirements. 51
Medina City Council Meeting Minutes
December 21, 2021
8
1
Cavanaugh suggested using a height of 12 feet. He noted that if the rooftop equipment 2
is under 12 feet, screening would be required and if above, a CUP would be required. 3
4
Martin commented that she would prefer ten feet but could support 12 feet. 5
6
Reid commented that a 12-foot piece of rooftop equipment in the middle of a large 7
warehouse would not be visible from any direction. She noted that if equipment is far 8
enough from a roofline, it would not be visible and may not require screening. 9
10
Martin asked for details on the screening requirement. 11
12
Finke reviewed the language within existing City Code which is fairly general in nature. 13
14
Martin confirmed that Reid is correct that screening may not be required depending on 15
where the equipment is situated on the building. Martin confirmed the consensus of the 16
Council to specify a maximum height of 12 feet for rooftop equipment, with the 17
stipulation that additional height could be requested through a CUP. 18
19
Finke commented that some people have been in attendance for the work session and 20
this portion of the meeting. 21
22
Martin noted that she and Johnson have not received any requests from the public to 23
speak. 24
25
Finke stated that staff will prepare the information and update the draft ordinance for 26
review by the Planning Commission at its January meeting. 27
28
Nielsen referenced the architectural elements and asked if the Council would like 29
delineation between residential and commercial roofs (flat vs. pitched). 30
31
Martin agreed that she would be comfortable having two different categories: 32
business/commercial and residential. She noted that staff may provide additional 33
suggestion on how the regulations could vary further based on the zoning district. 34
35
VIII. CITY ADMINISTRATOR REPORT (8:15 p.m.) 36
Johnson had nothing further to report. 37
38
IX. MAYOR & CITY COUNCIL REPORTS (8:15 p.m.) 39
Martin noted that she and DesLauriers attended the most recent fire district meeting at 40
the Long Lake fire station the previous week. She noted that Wayzata joined the 41
meeting. She stated that there are many bright people involved in that discussion with a 42
lot of experience. She stated that sharing of resources could occur in many different 43
ways, such as sharing costs on a truck, providing assistance with a fire, or combining 44
two departments into one. She stated that much of the sharing of resources/equipment 45
already exists. She noted that the next meeting will be in February. 46
47
DesLauriers provided an example of one department owning a boat and how that could 48
be cost-shared rather than each department purchasing its own boat. 49
50
Medina City Council Meeting Minutes
December 21, 2021
9
Johnson stated that specialized services from each department were also discussed and 1
how that specialized training could be shared. 2
3
Reid commented that the new logo was presented at the Uptown Business Group 4
meeting today. 5
6
Johnson thanked Reid for helping to put that together. He stated that the Uptown Hamel 7
business group reviewed the logo today and looks forward to using it. 8
9
Martin thanked Reid for her work to create momentum for Uptown Hamel. 10
11
X. APPROVAL TO PAY THE BILLS (8:21 p.m.) 12
Moved by Cavanaugh, seconded by DesLauriers, to approve the bills, EFT 006183E-13
006200E for $65,601.88, order check numbers 052345-052420 for $283,501.80, and 14
payroll EFT 0511489-0511522 for $56,433.08. 15
16
A roll call vote was performed: 17
18
DesLauriers aye 19
Albers aye 20
Cavanaugh aye 21
Reid aye 22
Martin aye 23
24
Motion passed unanimously. 25
26
XI. CLOSED SESSION: ATTORNEY-CLIENT PRIVILEGED DISCUSSION ON 27
LITIGATION RELATED TO ZONING VIOLATION AT 2402 STATE HIGHWAY 28
55 PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD. 3(b) 29
Cavanaugh recused himself from this discussion. 30
31
Moved by Martin, seconded by DesLauriers, to adjourn the meeting to closed session at 32
8:23 p.m. for attorney-client privileged discussion on litigation related to zoning violation 33
at 2402 State Highway 55 pursuant to Minn. Stat. Sec 13D.05, Subd. 3(b). 34
35
A roll call vote was performed: 36
37
DesLauriers aye 38
Albers aye 39
Reid aye 40
Martin aye 41
42
Motion passed unanimously. 43
44
The meeting returned to open session at 8:37 p.m. 45
46
XII. ADJOURN 47
Moved by Albers, seconded by Martin, to adjourn the meeting at 8:38 p.m. 48
49
A roll call vote was performed: 50
51
Medina City Council Meeting Minutes
December 21, 2021
10
DesLauriers aye 1
Albers aye 2
Reid aye 3
Martin aye 4
5
Motion passed unanimously. 6
7
8
9
__________________________________ 10
Kathy Martin, Mayor 11
Attest: 12
13
____________________________________ 14
Scott Johnson, City Administrator 15
Resolution No. 2022-XX
January 4, 2022
Member __________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-XX
ESTABLISHING 2022 APPOINTMENTS AND DESIGNATIONS TO VARIOUS CITY
SERVICES, AUTHORITIES, COMMISSIONS, AND AGENCIES
WHEREAS, the City contracts with various consultants and businesses to provide services
to the City, and
WHEREAS, the City is required to appoint City representatives to City commissions as
well as area jurisdictions, agencies, authorities and commissions as indicated by governing
documents, State statute, or City codes.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
hereby establishes the 2022 appointments and designations listed on Exhibit A.
Dated: January 4, 2022.
______________________________
Kathleen Martin, Mayor
Attest:
_______________________________
Scott T. Johnson, City Administrator - Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item #5A
Exhibit A
Council Office/Liaisons 2022 Appointment(s)
Acting Mayor Todd Albers
Public Safety Liaison Dino DesLauriers
Public Works Liaison Todd Albers
Planning & Zoning Liaison Robin Reid
Parks Liaison Joe Cavanaugh
Administration Liaison Kathleen Martin
Mayor's Emergency Declaration (Hierarchy of City Council to
declare emergency in Mayor's absence)
1. Kathleen Martin
2. Todd Albers
3. Dino DesLauriers
4. Robin Reid
5. Joe Cavanaugh
City Consultants
Auditing Services Abdo Eick and Meyers LLP
Building Inspector Metro West Inspection
City Assessor Southwest Assessing - Residential
(Rolf Erickson) and Hennepin
County - Commercial/Industrial
(Jim Atchison)
City Attorney Kennedy & Graven
(Ron Batty)
City Engineer WSB (Jim Stremel)
Financial Ehlers & Associates, Inc.
Fire Marshal Todd Geske
Metro West Inspection (alternate)
IT Solution Builders
Planning Consultant Northwest Associated Consultants,
Inc.
Prosecuting Attorney Tallen & Baertschi
(Steve Tallen)
City Staff
City Clerk Scott Johnson
City Treasurer Erin Barnhart
Human Resource Officers Scott Johnson
Data Compliance Officials Scott Johnson
Jason Nelson - Police
Anne Klaers - Police
Erin Barnhart - Finance
Dusty Finke - Planning
Steve Scherer - Public Works
Responsible Authority for MN Government Data Practices Act Scott Johnson
Zoning Administrator Dusty Finke
Deb Dion (alternate)
Resolution No. 2022-XX
January 4, 2022 1
Exhibit A
City Committee, Agency, Commission Representatives
Communities in Collaboration Council Jason Nelson
Elm Creek Watershed (2nd Wednesday @ 11:30 a.m., Maple Grove
City Hall)
Terry Sharp
Steve Lee (alternate)
Hamel VFD Relief Association (2nd Monday @ 8:00 p.m.) (need 2
elected officials as ex-officio members)
Kathleen Martin
Dino DesLauriers
Highway 55 Corridor Coalition Joint Powers Todd Albers
Scott Johnson (1st alternate)
Lake Independence TMDL through Pioneer-Sarah Creek Watershed Hakanson Anderson
Scott Johnson (alternate)
Lake Sarah TMDL through Pioneer-Sarah Creek Watershed Hakanson Anderson
Scott Johnson (alternate)
Elm Creek TMDL through Elm Creek Watershed Hakanson Anderson
Terry Sharp (alternate)
Minnehaha Creek Watershed Peter Rechelbacher
Northwest Hennepin League of Municipalities (2nd Wednesday @
6:30 p.m.)
Kathleen Martin
Other Council Member (alternate)
I-94 Chamber of Commerce Scott Johnson
Pioneer-Sarah Creek Watershed (third Thursday @ 4:00 p.m.,
Independence City Hall)
Pat Wulff
Joel Settles (alternate)
Uptown Hamel Inc. (Business Assn.) (third Tuesday @ Noon,
location changes)
Robin Reid
Scott Johnson (alternate)
Weed and Tree Inspector Steve Scherer
Designation of Official Depositories & Investment of Idle Funds
Farmers State Bank of Hamel
Oppenheimer
PMA Financial Network/(4M)
Fund
RBC Dain Rauscher, Inc.
Designation of Official City Legal Newspaper Crow River News
Planning Commission
3 Year Term Beth Nielsen
3 Year Term John Jacob
Park Commission
3 Year Term Terry Sharp
3 Year Term Pending
Resolution No. 2022-XX
January 4, 2022 2
TO: Medina City Council
FROM: Director Jason Nelson
DATE: December 29, 2021
RE: Donation – Doboszenski & Sons
On December 29, 2021, the police department received a check from Doboszenski & Sons Inc for
$300.00 thanking us for our service.
I would ask the Medina City Council to accept the donation for our crime prevention programs and
direct staff to respond with a thank you letter to Doboszenski & Sons Inc.
Agenda Item #5B
Resolution No. 2022-XX
January 4, 2022
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-XX
RESOLUTION ACCEPTING DONATION FROM DOBOZENSKI & SONS
WHEREAS, Doboszenski & Sons has generously offered to donate a check in
the amount of $300 (the “Donation”) to the city of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the Medina Police Department
Crime Prevention Fund; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to
Doboszenski & Sons for its generosity.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of
Medina, Minnesota, that the City accepts the Donation and thanks Doboszenski & Sons.
Dated: January 4, 2022.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: _________________________________________
Scott T. Johnson, City Administrator-Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
______________ upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Planning Department Update Page 1 of 2 January 4, 2022
City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: December 29, 2021
MEETING: January 4, 2022 City Council
Land Use Application Review
A) Marsh Pointe Preserve Preliminary Plat – 4250-4292 Arrowhead Drive – BPS Properties has
requested Preliminary Plat approval for a 30-lot subdivision east of Arrowhead Drive south of
Bridgewater. The City previously reviewed a concept plan for the project. Preliminary review
is underway and a public hearing is tentatively scheduled for January 11.
B) Meander Boardwalk and Park PUD Concept Plan – south of Meander Road, west of
Cavanaugh Drive – Medina Ventures has requested review of a PUD Concept Plan for a
commercial development. The concept shows a day care facility (7,500 s.f.), a venue
(concerts/weddings/educational), and approximately 12,000-15,000 s.f. commercial space.
Preliminary review is underway and a Public Hearing is tentatively scheduled for January 11.
C) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment and
Environmental Assessment Worksheet – Oppidan has requested review of an EAW and a
Comprehensive Plan Amendment for a warehouse/industrial development east of Willow Drive,
north of Chippewa Road. A public hearing is tentatively scheduled for January 11, 2022.
D) Prairie Creek Final Plat – Stelter Enterprises has requested final plat approval for a 17-lot villa
subdivision at 500 Hamel Road. Staff is conducting preliminary review and will present to the
City Council when complete, potentially at the January 18 or February 1 meeting.
E) Deng Septic Variance – 2472 Parkview Drive – Jet Deng has requested a variance to
reconstruct and expand an existing septic drainfield in its existing location. Preliminary review
is underway.
F) Loram/Scannell Environmental Assessment Worksheet (EAW) – Loram and Scannell have
submitted materials for the City to prepare an EAW for a warehouse/industrial development east
of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. Staff is
reviewing materials and will request Council authorization to distribute the EAW if complete.
G) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling
has requested a Site Plan Review for an approximately 5,000 square foot addition to its building.
The application is incomplete for review and will be scheduled for a hearing when complete.
H) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam
Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction
of a place of assembly. The Planning Commission reviewed at the September 14 meeting and
recommended approval. The City Council reviewed on October 5, October 19, and November 3
meeting. The applicant updated plans to be consistent with the recently adopted interim
ordinance pertaining to rooftop elements. The Council adopted a resolution for approval at the
November 16 meeting. The applicant has indicated that they will likely not begin construction
until spring.
I) Caribou Cabin CUP and Site Plan Review – 3692 Pinto Drive – Woodbury REI LLC has
requested a Site Plan Review and CUP for a small retail building including a drive-through at
the southeast corner of Highway 55 and Pinto Drive. The Planning Commission held a public
MEMORANDUM
Planning Department Update Page 2 of 2 January 4, 2022
City Council Meeting
hearing on November 9 and recommended approval. City Council granted approval at the
December 21 meeting. Staff will work with the applicant on the conditions before construction.
J) Life-Style Auto Condo – South of Hwy 55, west of Pioneer – SH Ventures has requested
review of a PUD Concept Plan for development of 12 buildings with approximately 258,000
square feet of space for privately owned garage condos. The Planning Commission held a
public hearing and provided comments at the October 12 meeting. Most Commissioners
generally did not believe the proposal was consistent with the objectives of FDA land use of the
Comp Plan. The Council reviewed at the November 16 Council meeting and provided
comments. The applicant has requested that the City Council remain open, as they are
considering potential updates to their Concept Plan.
K) Weston Woods Final Plat – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark
of Excellence Homes) has requested Final Plat for development of 76 twinhomes, 42 single-
family, and 33 townhomes on the Roy and Cavanaugh properties. Grading has begun on the
project and final plans are under review.
L) Medina Townhomes – 1432 Baker Park Road (County Road 29) – Medina Townhome
Development LLC has requested a Planned Unit Development General Plan and Site Plan
Review for 23 rental townhomes on 2 acres north of Highway 12, east of Baker Park Road. The
City Council adopted approval documents on September 21. Staff is working with the applicant
to address the conditions of approval prior to construction.
M) Deer Hill Preserve 5th Addition – Deer Hill Road, east of Homestead Tr. – Property Resources
Development Corporation has requested final plat approval for eight of the lots within the Deer
Hill Preserve development. City Council approved the final plat at the August 17 meeting.
Staff will work with the applicant to finalize conditions of approval before executing the plat.
N) Prairie Creek, Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail
Preserve – These projects have been preliminarily approved and the City is awaiting final plat
application.
O) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
P) Hamel Haven subdivision – These subdivisions have received final approval. Staff is working
with the applicants on the conditions of approval before the plat is recorded.
Other Projects
A) Rooftop Elements Moratorium – Staff began researching regulations in other communities and
reviewing existing rooftop elements within the City. The Planning Commission provided
comments on December 14 and Council reviewed at the December 21 worksession. Staff
intends to present the ordinance to the Planning Commission at the January 11 meeting.
B) Long Lake Creek/Wolsfeld Lake Grant – staff has continued working with Minnehaha Creek
watershed to find a viable project to utilize funding which was originally planned within
Wolsfeld Woods SNA. Staff walked additional property along Crosby Creek on the north side
of the lake on December 20, but it did not appear that erosion issues would be cost effective to
conduct stabilization on the property.
C) Planning and Building Assistant interviews – staff has reviewed applicants and is conducting
interviews for the Planning and Building Assistant position.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: December 29, 2021
RE: Department Updates
Director Nelson and Sergeant Boecker have been on vacation over the holidays.
Investigations:
This is my last week assigned to investigations. I will be transitioning back to patrol starting next
week. Officer Scharf will be taking over the investigator position.
Successfully identified a suspect who was responsible for two thefts at businesses in Medina on
December 6th. The suspect was identified through a crime alert that was sent out to area agencies. My
report will be sent to the City Attorney’s office for formal review and charging.
Officers responded to a burglary report at two separate businesses next to Target. A suspect attempted
to gain access to a business through the wall of another business. The suspect gave up after making it
through the drywall only to find a brick wall. Nothing appeared to be missing from the business. The
owner of the business is working on getting an estimate for the damaged wall and is gathering video
surveillance from the attempted burglary.
There are currently (9) cases assigned to investigations.
1
TO: Mayor Martin and Members of the City Council
FROM: Steve Scherer, Public Works Director
DATE December 29, 2021
MEETING: January 4, 2022
SUBJECT Public Works Update
STREETS
• Public Works has been dealing with several snow and ice events over the past two
weeks. The crew staggered schedules to keep up while taking vacation time that
would otherwise have expired at the end of the year. The open position made it a
little more difficult for staff to use up vacation days earlier in the year.
• The streets are in good winter condition with some ice pack due to the cold
weather. When sub-zero temperatures immediately follow unseasonably warm
temperatures, we combat snowpack by adding road salt for traction.
WATER/SEWER/STORMWATER
• Greg Leuer has been working on keeping the water and wastewater systems in
check during this cold weather. Hopefully we will not see any watermain breaks
with the sub-zero temps.
• Public Works will soon receive the feasibility report for the water treatment plant
expansion and media replacement. At a minimum it looks like we will be
replacing the media.
PARKS/TRAILS
• The Public Works crew has been working hard to keep the trails, ice rinks, and
sledding hills functioning during the holiday break. The warm temperatures made
it difficult.
• The Lakeshore Park concept plan is out for comment on our website and
Facebook page. Residents have until December 31st to participate in the survey.
• Staff received a proposal from WSB for a phase one inspection of the potential
parkland purchase.
PERSONNEL
• Public Works had a very productive year, despite being shorthanded. We made
the most of our part-time help, Jeff Bursch. The department would really be
stressed without his skill and all-around knowledge.
• Public Works remains shorthanded so we will again engage part-time help for the
winter months. We are working to recruit a full-time replacement.
MEMORANDUM
ORDER CHECKS DECEMBER 21, 2021 – JANUARY 4, 2022
052421 BEAUDRY OIL & PROPANE .................................................. $2,459.32
052422 CORE & MAIN LP ................................................................... $3,425.85
052423 ECM PUBLISHERS INC ............................................................ $867.58
052424 FERGUSON ENTERPRISES INC ........................................... $2,910.21
052425 G. L. CONTRACTING ................................................................ $375.00
052426 GUARANTY COMMERCIAL TITLE INC ...................................... $71.51
052427 HACH COMPANY ........................................................................ $63.80
052428 HAKANSON ANDERSON ASSOCIATES I ................................ $500.00
052429 HAWKINS INC. ....................................................................... $2,916.86
052430 HERRERA, RANDALL/MELANIE ................................................. $37.95
052431 JIMMY'S JOHNNYS INC ............................................................ $130.00
052432 KAISER, COURTNEY ................................................................ $250.00
052433 KENNEDY & GRAVEN CHARTERED .................................... $7,629.75
052434 KOCHS KORNER, LLC ............................................................. $250.00
052435 LESHOVSKY, MARGARET ....................................................... $250.00
052436 MORRIS ELECTRONICS INC. ............................................... $1,210.00
052437 NAPA OF CORCORAN INC ........................................................ $36.58
052438 NORTHWEST ASSOC CONSULTANTS ................................ $1,019.00
052439 QUALITY RESOURCE GROUP INC.......................................... $620.02
052440 SITEONE LANDSCAPE SUPPLY LLC ........................................ $40.00
052441 SOLUTION BUILDERS INC .................................................... $1,010.49
052442 STREICHER'S ........................................................................... $602.91
052443 TITLE SPECIALISTS INC ............................................................ $88.49
052444 SSI MN TRANCHE 1 #10322006 ............................................ $1,808.31
052445 SSI MN TRANCHE 3 #10327096 ............................................ $2,301.00
052446 VINANCO, CARLOS F/JENNIFER M ......................................... $107.32
052447 VIRIDIAN WEAPON TECHNOLOGIES ...................................... $275.00
052448 WESTERN ELECTRIC .............................................................. $444.00
052449 WESTSIDE WHOLESALE TIRE ............................................. $1,726.69
052450 BATTERIES + BULBS ............................................................... $295.20
052451 PAUL COGHLAN ........................................................................... $4.40
052452 DAKOTA SUPPLY GROUP ......................................................... $50.61
052453 DUFFY, BARB ........................................................................... $250.00
052454 ENGEL WATER TESTING INC.................................................. $450.00
052455 FERGUSON ENTERPRISES INC .............................................. $127.20
052456 GUARDIAN FLEET SUPPLY LLC ........................................... $7,976.42
052457 HACH COMPANY ........................................................................ $87.20
052458 HOLIDAY FLEET ......................................................................... $97.50
052459 ISC COMPANIES INC ............................................................... $245.61
052460 KD & COMPANY RECYCLING INC ........................................... $246.88
052461 KNIGHT BARRY TITLE UNITED LLC .......................................... $75.04
052462 MARCO INC ................................................................................ $77.50
052463 NORTHWEST ASSOC CONSULTANTS ................................... $984.30
052464 OFFICE DEPOT ........................................................................ $749.95
052465 PINPOINT HOMES ...................................................................... $14.73
052466 RANDY'S SANITATION INC ........................................................ $60.00
052467 RAYMOND FLEMAL ............................................................... $1,840.00
052468 REID, JUSTIN/MINDY ................................................................. $53.49
052469 TIMESAVER OFFSITE .............................................................. $151.00
052470 AMERICAN WATER WORKS ASSN ......................................... $355.00
052471 BANYON DATA SYSTEMS .................................................... $3,845.00
052472 BUSINESS WATCH INTERNATIONAL ...................................... $500.00
052473 CRAIG RAPP, LLC ................................................................. $1,600.00
052474 EMBEDDED SYSTEMS, INC. ................................................. $3,320.64
052475 HENN COUNTY TREASURER ............................................... $1,423.80
052476 M.A.P.E.T. ................................................................................... $70.00
052477 MN CHIEFS OF POLICE ASSN ................................................. $320.00
052478 MN RURAL WATER ASSOC ..................................................... $300.00
052479 MN SAFETY COUNCIL INC ...................................................... $580.00
052480 NORTHWEST HENNEPIN......................................................... $200.00
052481-52482 VOID .............................................................................................. $0.00 PRINTING ERROR
052483 TEGRETE CORP .................................................................... $1,355.00
052484 TRI-COUNTY LAW ENFORCEMENT .......................................... $75.00
052485 ZIEGLER INC ......................................................................... $1,880.52
Total Checks $63,089.63
ELECTRONIC PAYMENTS DECEMBER 21, 2021 – JANUARY 4, 2022
006201E PR PERA .............................................................................. $18,226.73
006202E PR FED/FICA ....................................................................... $17,929.90
006203E PR MN Deferred Comp ........................................................... $2,790.00
006204E PR STATE OF MINNESOTA .................................................. $4,247.59
006205E CITY OF MEDINA ........................................................................ $23.00
006206E FURTHER .............................................................................. $1,618.50
006207E MN CHILD SUPPORT PAYMENT ............................................. $235.50
006208E MINNESOTA, STATE OF .......................................................... $904.00
006209E FURTHER ................................................................................... $45.83
006210E VALVOLINE FLEET SERVICES .................................................. $77.57
006211E FURTHER ................................................................................... $83.30
006212E CENTERPOINT ENERGY ...................................................... $2,343.95
006213E DELTA DENTAL ..................................................................... $2,309.16
006214E GREAT AMERICA FINANCIAL SERVI ...................................... $178.95
006215E CITY OF PLYMOUTH ............................................................. $1,176.16
006216E WRIGHT HENN COOP ELEC ASSN ...................................... $2,001.34
006217E MARCO (LEASE) .................................................................... $1,844.48
Total Electronic Checks $56,035.96
PAYROLL DIRECT DEPOSIT – DECEMBER 22, 2021
0511523 BILLMAN, JACKSON CARROLL ............................................... $812.96
0511524 COOK, JUSTIN W ..................................................................... $567.89
0511525 ALTENDORF, JENNIFER L. ...................................................... $709.98
0511526 BARNHART, ERIN A. ............................................................. $2,492.87
0511527 BAUMGARDNER, COLETTE J .................................................. $385.99
0511528 BOECKER, KEVIN D. ............................................................. $3,062.63
0511529 CONVERSE, KEITH A. ........................................................... $2,127.97
0511530 DEMARS, LISA ....................................................................... $1,436.16
0511531 DION, DEBRA A. .................................................................... $2,011.19
0511532 ENDE, JOSEPH...................................................................... $2,669.18
0511533 FINKE, DUSTIN D. ................................................................. $2,649.92
0511534 GLEASON, JOHN M. .............................................................. $2,320.76
0511535 GREGORY, THOMAS ............................................................ $1,952.61
0511536 HALL, DAVID M. ..................................................................... $2,745.38
0511537 HANSON, JUSTIN .................................................................. $2,606.73
0511538 JACOBSON, NICOLE ................................................................ $915.71
0511539 JESSEN, JEREMIAH S. .......................................................... $2,582.99
0511540 JOHNSON, SCOTT T. ............................................................ $2,093.09
0511541 KLAERS, ANNE M. ................................................................. $1,499.13
0511542 LEUER, GREGORY J. ............................................................ $2,422.51
0511543 MCGILL, CHRISTOPHER R. .................................................. $2,261.18
0511544 MCKINLEY, JOSHUA D .......................................................... $2,500.78
0511545 NELSON, JASON ................................................................... $2,622.74
0511546 REINKING, DEREK M ............................................................ $2,894.51
0511547 SCHARF, ANDREW ............................................................... $2,284.90
0511548 SCHERER, STEVEN T. .......................................................... $2,389.84
0511549 VINCK, JOHN J ...................................................................... $2,142.03
0511550 VOGEL, NICHOLE .................................................................. $1,008.08
0511551 BURSCH, JEFFREY ............................................................... $1,604.40
Total Payroll Direct Deposit $57,774.11