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HomeMy Public PortalAbout03.04.2020 Complete City Council Meeting Packet Posted 02/28/2020 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Wednesday, March 4, 2020 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the February 18, 2020 Regular Council Meeting V. CONSENT AGENDA A. Approve Renewal of Consumption and Display Permit for American Legion Post 394 at 75 Hamel Road B. Appoint Officer Kevin Boecker to Police Sergeant C. Resolution Accepting Donation from the Hamel Athletic Club D. Approve Scoreboard Purchase with Kaufman Sign Company E. Approve Fence Installation Services Agreement with D’Fence F. Ordinance Amending Fee Schedule for Clean-Up Day Fees G. Resolution Authorizing Publication of Ordinance Amending Fee Schedule by Title and Summary VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. PRESENTATION A. 2019 Fire Department Annual Reports VIII. NEW BUSINESS A. Fire Study Grant and Professional Consulting Services Agreement with Matrix Consulting Group B. Ordinance Amending Regulations Pertaining to Residential Parking; Amending Chapter 8 of the City Code 1. Resolution Authorizing Publication of Ordinance by Title and Summary IX. CITY ADMINISTRATOR REPORT X. MAYOR & CITY COUNCIL REPORTS XI. APPROVAL TO PAY BILLS XII. ADJOURN Meeting Rules of Conduct:  Fill out and turn in white comment card  Give name and address  Indicate if representing a group  Limit remarks to 3-5 minutes MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: February 28, 2020 DATE OF MEETING: March 4, 2020 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Renewal of Consumption and Display Permit for American Legion Post 394 at 75 Hamel Road – All paperwork and fees are in order. Staff recommends approval. No attachments for this item. B. Appoint Officer Kevin Boecker to Police Sergeant – Upon completion of the interview process, we are recommending the promotion of Officer Kevin Boecker to the Police Sergeant position with an effective date of April 1, 2020. See attached memo. C. Resolution Accepting Donation from Hamel Athletic Club – The Park Commission reviewed a field improvement request from the Hamel Athletic Club (HAC) to bring in fencing on the Quad # 4 field to make it a regulation Little League Field and to purchase and install a solar powered scoreboard at their February 26th meeting and recommended approval. The Hamel Athletic Club will be donating 100% of the cost for both these improvements. The Staff recommends approval of the resolution accepting the donation from the Hamel Athletic Club. See attached resolution and field improvement request from HAC. D. Approve Scoreboard Purchase with Kaufman Sign Company – Staff recommends approval of the quote to purchase the solar powered scoreboard from Kaufman Sign Company with the donated funds from the Hamel Athletic Club. See attached quote. E. Approve Fence Installation Services Agreement with D’Fence – Staff recommends approval of the fence installation services agreement with D’Fence to complete the fencing work at the ball fields with the donated funds from the Hamel Athletic Club. See attached agreement. F. Ordinance Amending Fee Schedule for Clean-Up Day Fees – The ordinance amends the city’s fee schedule to include fees for the city’s annual clean-up day on April 25th. Staff recommends approval.  2 See attached ordinance. G. Resolution Authorizing Publication of Ordinance Amending Fee Schedule by Title and Summary – Staff recommends approval of the ordinance authorizing publication of the fee schedule ordinance by title and summary. See attached resolution. VII. PRESENTATION A. 2019 Fire Department Annual Reports – All four fire departments that provide service to Medina will be present to provide their 2019 Annual Reports. No attachments for this item. VIII. NEW BUSINESS A. Fire Study Grant and Professional Consulting Services Agreement with Matrix Consulting Group – On January 30, 2020, the City of Medina was notified by the State Fire Marshal’s department that we have been awarded a grant of $25,000 towards the Medina fire services proposal for a fire study. We interviewed three fire consultants in December and our interview panel’s recommendation was Matrix Consulting Group. The Matrix Consulting Group estimated costs for their service is $42,000. If we accept the grant, the City is expected to pay 5% of the $25,000 grant as a match which is $1,250. The $1,250 would be included in the $17,000 of city funds to hire the Matrix Consulting Group. Finance Director Barnhart has informed me that there is a $14,000 fire surplus from 2019 and the remaining $3,000 can come from reserves or unallocated antenna revenue. See attached memo and agreement. Recommended Motion: Move to accept the $25,000 State Fire Marshal’s Grant and approve the agreement with Matrix Consulting Group to conduct a fire services study for $42,000 B. Ordinance Amending Regulations Pertaining to Residential Parking; Amending Chapter 8 of the City Code – The attached ordinance proposes to reduce the minimum garage size requirement for townhomes from 440 square feet (22’ x 20’ = 440 sf) to 400 square feet (20’ x 20’ or 19’ x 21’). Single-family detached homes would still require a minimum of 440 square feet, under the assumption that additional space may be necessary for lawn mowers and other equipment. Four hundred (400) square feet would provide a garage around 20’ x 20’ or 19’ x 21’. The square footage difference between 400 and 440 is 40 square feet, which means 40 square feet is either dispersed by increasing or decreasing the depth and/or width of the garage. The Planning Commission reviewed the request at their February 11th meeting and did not receive any public comments. The Ordinance was recommended for approval by the Planning Commission with a 4/3 vote. See attached report, ordinance and resolution.  3 Potential Motion # 1: Move to adopt ordinance amending regulations pertaining to residential parking; amending chapter 8 of the city code Potential Motion # 2: Move to adopt resolution authorizing publication of the ordinance by title and summary. XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 005417E-005427E for $45,305.01 and order check numbers 049942-049985 for $219,776.45 and payroll EFT 0510044-0510073 for $53,742.19. INFORMATION PACKET:  Planning Department Update  Police Department Update  Public Works Department Update  Claims List  Medina City Council Meeting Minutes 1 February 18, 2020 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 18, 2020 3 4 The City Council of Medina, Minnesota met in regular session on February 18, 2020 at 5 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Anderson, and Martin. 10 11 Members absent: DesLauriers and Pederson. 12 13 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 14 Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim 15 Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, 16 Police Sergeant Jason Nelson, and Chief of Police Ed Belland. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:00 p.m.) 24 25 A. Approval of the February 4, 2020 Regular City Council Meeting Minutes 26 Martin noted that she and Anderson submitted written changes to be incorporated into 27 the minutes. 28 29 Moved by Albers, seconded by Anderson, to approve the February 4, 2020 regular City 30 Council meeting minutes as amended. Motion passed unanimously. 31 32 V. CONSENT AGENDA (7:01 p.m.) 33 34 A. Approve On-Sale Wine License and Off-Sale Intoxicating Liquor License to 35 Three Rivers Park District at Baker National Golf Course, 2925 Parkview 36 Drive 37 B. Approve Weed Control Services Agreement with Jenco Property 38 Maintenance 39 C. Authorize Recruitment and Appointment for Seasonal Public Works 40 Maintenance Technician 41 D. Authorize Internal Job Posting for Police Officer Position 42 E. Resolution No. 2020-09 Accepting Donation from Farmers State Bank of 43 Hamel 44 Anderson referenced Item D, noting that he had the pleasure of sitting in on the interview 45 process. He stated that he believed applicants three and four to be good candidates 46 and asked why they were not pursued. 47 48 Nelson replied that there were some background issues that appeared when a second 49 review of the applications was completed. 50 51 Medina City Council Meeting Minutes 2 February 18, 2020 Moved by Anderson, seconded by Albers, to approve the consent agenda. Motion 1 passed unanimously. 2 3 VI. COMMENTS (7:04 p.m.) 4 5 A. Comments from Citizens on Items not on the Agenda 6 Eric Thompson stated that he is the power of attorney for Ms. Thompson the property 7 owner at 345 Hamel Road. He stated that he completed a document search for the 8 property of 345 Hamel Road at the City of Medina. He stated that his concern is an 9 apparent incompetency of archived documents of the City prior to 2000. He referenced 10 documents between the property of 345 Hamel Road and the City that were absent in 11 the document search. He asked where the documents are from prior to 2000. He stated 12 that the City either has a training issue or incompetency related to document storage. 13 He stated that he spoke with both Scherer and Johnson prior to the meeting and they 14 will be working with him to resolve the issue, noting that his issue is related to wells and 15 abandoned wells. 16 17 Martin asked if the resident is looking for records related to abandoned wells on the 18 property at 345 Hamel Road. 19 20 Thompson confirmed that he was originally looking for that information. He stated that 21 he had the date as June of 1992. He stated that it was discovered that in 2020, the 22 policy of the City is that the State tracks that reporting process. He stated that his 23 question is who was responsible for the tracking of that information in 1992, as the State 24 did not track that information during that time. 25 26 Martin stated that the Department of Health tracks that information. She noted that 27 sometimes wells are abandoned, and the paperwork is not ultimately filed. 28 29 Thompson noted that prior to 2000 there was no documentation of any type, including 30 building permits for additions to the home that were added after the original construction 31 of the home. 32 33 Martin expressed appreciation for Mr. Thompson’s comments and frustration. She 34 stated that sometimes porches and garages were not permitted, as residents were 35 unaware that permits were required at that time. She stated that the Council has a great 36 deal of confidence in the current staff, noting that current staff did not work here during 37 the time in which the documents Mr. Thompson is attempting to search and find. 38 39 Thompson stated that he appears tonight wearing the hat of a private citizen and 40 representing his mother. He noted that his concerns related to his mother have been 41 resolved with the help of Scherer and Johnson but still wanted to express his concerns 42 related to the topic of document storage. 43 44 B. Park Commission 45 Scherer reported that the Park Commission meeting this month has been canceled for 46 lack of quorum, but will potentially be rescheduled to the following week. He stated that 47 Hamel Athletic Club would like to change a field for little league purposes for the 48 Commission to consider when it does meet. 49 50 Medina City Council Meeting Minutes 3 February 18, 2020 C. Planning Commission 1 Finke reported that Reid was elected as Chair and Amic as Vice Chair for 2020. He 2 reported that the Commission held a public hearing related to minimum garage size 3 requirements and ultimately, with a 4-3 vote, the Commission recommended a reduction 4 to the minimum garage size from 440 square feet to 400 square feet for townhomes. 5 6 Martin commented that the reduction of 40 square feet seems to remove the area that 7 would be used for storage of bicycles and trash containers and would essentially leave 8 room for two vehicles. 9 10 Finke confirmed that was the main point of discussion for the Commission on that topic. 11 He stated that the Council will review this item at its next meeting. 12 13 VII. PRESENTATIONS 14 15 A. Three Rivers Park District – Commissioner Marge Beard (7:15 p.m.) 16 Three Rivers Park District Commissioner Beard introduced herself, noting that she was 17 selected to fill a vacant seat on the Three Rivers Park District. She provided background 18 information on herself noting that she is a resident of Plymouth for the past 25 years and 19 also served on the Plymouth City Council. She provided background on Three Rivers 20 Park District which was established over 50 years ago as a standalone government 21 entity. She also provided some fun facts about Medina including the most used parks 22 and recreation activities. 23 24 Martin thanked Beard for her work and noted that it would be helpful to have some 25 written information that could be shared with new residents. 26 27 B. Other 28 Ken Anderson stated that he is running for Hennepin County Commissioner for District 29 7. He stated that he is a resident of Maple Grove and has been for the past seven 30 years. He stated that he noticed a lack of cooperation between some cities and the 31 County government. He noted that he has noticed disparities in the availability of mental 32 health services in different schools and wants to see the County resources paired with 33 the school districts to ensure that mental health services are available to both students 34 and teachers. He commented that taking care of the environment is one of the most 35 important things. He stated that he is committed to helping Medina preserve its rural 36 nature, work with the City on County level projects, ensure there is continued focus on 37 public safety and work cooperatively with the City. 38 39 Anderson asked how many seats are open this year. 40 41 Ken Anderson replied that there are four seats currently open this year. 42 43 VIII. NEW BUSINESS 44 45 A. Hackamore Road Project Estimates and Scope of Work (7:27 p.m.) 46 Scherer stated that Hackamore has been discussed several times in the past. He stated 47 that Medina staff met with Corcoran and decided it was time to start planning for the 48 project to ensure right-of-way can be obtained as properties are developed. He stated 49 that Corcoran would most likely want to move forward on the eastern side prior to when 50 Medina City Council Meeting Minutes 4 February 18, 2020 Medina would be ready but noted that the road would need to be completed 1 cooperatively. He noted that two proposals were received. 2 3 Finke stated that the process will include some sort of public participation. He stated 4 that the scope includes two options at the 30 percent level at which time the preferred 5 choice can be selected to move forward. He noted that selection would move forward to 6 the 75 percent level, but not full design. He stated that the cost for the scope would be 7 split equally, noting that the cost-share for the road improvements would be determined 8 at a later date. 9 10 Martin asked for additional details on what is included in a 30 percent and 75 percent 11 design. 12 13 Stremel explained that a 75 percent design would include a plan set with information that 14 could be submitted for permitting. He explained that 30 percent design would most likely 15 identify more issues than it would resolve but noted that most of those issues would be 16 resolved by 75 percent. He stated that the last 25 percent of design would focus on 17 specifications and more detailed design elements to prepare for bidding. 18 19 Martin asked if each municipality would have the ability to comment on the 30 percent 20 design. 21 22 Stremel confirmed that each City has the ability to provide input. 23 24 Finke stated that this process assumes that the cities will come to an agreement on the 25 preferred design option. 26 27 Martin stated that she would be in agreement with the 50/50 cost-share for this process. 28 She stated that she would want to make it clear that Medina is not in agreement that the 29 total project cost would be shared at the same rate. She explained that a big push in 30 development will occur from the Corcoran side of the road, while Medina does not have 31 the same scale of development within the next 20 years. She stated that the 32 development that will occur in Corcoran will cause additional congestion on Medina 33 roads and that the City will have to fund those improvements itself. 34 35 Anderson agreed with the comments of Martin, noting that he was hesitant to even cost-36 share the study at 50/50. He stated that he would agree to the study cost-share with the 37 same comments relayed that Medina does not agree to the same cost-share for the 38 roadway improvements. 39 40 Martin stated that the 50/50 cost-share for the design would ensure that Medina has an 41 equal place at the table for the design discussion. 42 43 Moved by Anderson, seconded by Albers, to approve the proposal from WSB for the 44 30% and 75% design work for the Hackamore Road Improvements and to equally split 45 the costs of such design work with the City of Corcoran. Motion passed unanimously. 46 47 IX. CITY ADMINISTRATOR REPORT (7:41 p.m.) 48 Johnson had nothing to report. 49 50 X. MAYOR & CITY COUNCIL REPORTS (7:41 p.m.) 51 Medina City Council Meeting Minutes 5 February 18, 2020 Martin advised of a recent meeting she and staff attended along with the notes provided 1 from the mayors meeting. 2 3 Anderson provided a brief update related to the discussion on the topic of regional fire 4 service. 5 6 XI. APPROVAL TO PAY THE BILLS (7:43 p.m.) 7 Moved by Albers, seconded by Anderson, to approve the bills, EFT 005398E-005416E 8 for $66,223.05, order check numbers 049878-049941 for $124,194.45, and payroll EFT 9 0510011-0510043 for $54,065.08. Motion passed unanimously. 10 11 XII. ADJOURN 12 Moved by Anderson, seconded by Albers, to adjourn the meeting at 7:43 p.m. Motion 13 passed unanimously. 14 15 16 17 18 __________________________________ 19 Kathy Martin, Mayor 20 Attest: 21 22 ____________________________________ 23 Jodi M. Gallup, City Clerk 24 TO: Mayor Martin and City Council FROM: Sergeant Jason Nelson DATE: February 28, 2020 RE: Sergeant Promotion There were two internal candidates that applied for the Sergeant position: Officer David Hall and Officer Kevin Boecker. It was a very difficult decision because we have two highly qualified candidates vying for the position. Both are long term employees of the police department with 17 and 19 years of experience, respectively. Interviews were conducted on February 27, 2020, by Orono Chief Correy Farniok, Dayton Police Sergeant Greg Burstad, Council Member Dino DesLauriers, Assistant City Administrator Jodi Gallup, and me. Recommendation I recommend the appointment of Officer Kevin Boecker to the position of Sergeant, effective April 1, 2020, with an hourly wage (non-exempt) of $42.91/hr. This being a non-union position, Officer Boecker will proceed in accordance with the City Personnel Policies. Following a six-month probationary period, Officer Boecker’s performance will be reviewed with a possible increase to Pay Grade 8, Step 7 of the City’s Pay Grade/Step Scale on January 1, 2021. MEMORANDUM Agenda Item # 5B Resolution No. 2020- March 4, 2020 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION ACCEPTING DONATION FROM HAMEL ATHLETIC CLUB WHEREAS, The Hamel Athletic Club has generously offered to donate a check in the amount of $30,850 (the “Donation”) to the city of Medina (the “City”); and WHEREAS, the Donation will be dedicated to the City’s Municipal Park Fund to install/reconfigure fencing and purchase and install a new scoreboard in Hamel Legion Park; and WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel Athletic Club for their generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, that the City accepts the Donation and thanks the Hamel Athletic Club. Dated: March 4, 2020. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Items # 5C, 5D, 5E February 12th, 2020 City of Medina Park Commission Medina City Hall 2052 County Road 24 Medina, MN 55340 To Whom it My Concern, First, the Hamel Baseball Board of Directors would like to provide an update on our 2020 enrollment. We have closed 2020 enrollment a full month ahead of schedule, and our enrollment numbers have increased from the mid-420’s in 2019 to 460+ children ages 4-12 participating in our summer baseball program at Hamel Legion Park and Hunter Park. This is wonderful news for the league and for the City of Medina; Hamel Baseball is growing! Our goal with this project at Legion Park is threefold: 1. Upgrade the experience for all who choose to play Hamel baseball. There are many leagues to choose from in the West Metro, and we are constantly striving to make Hamel Little League a premier program by increasing the quality of our facilities. 2. Enable more families to choose Hamel by increasing our field capacity. We have waitlists at every age group in 2020, and we are turning people away to other programs. The residential expansion in the west metro is bringing more families with children into our district, and we would like to accommodate as many as possible. 3. Enable Hamel to host a Little League District Tournament in the future. As you will see in the proposal, adding a new fence and scoreboard to Quad 4 will give us two, regulation Little League fields. This will enable us to host a tournament, which will bring people from outside the community into the City of Medina for two full weeks in mid-July. We have invested a great deal of funds in past projects at both Legion Park and Hunter Park. These improvements include LED lighting on our main field in 2018, and field, bullpen, and dugout improvements to multiple fields in 2019. This project is no exception, as it will be paid for entirely by Hamel Baseball. We are not requesting any assistance from the city. Through these investments, we hope to build on a solid foundation of improvements made over the last two years. Legion Park is a hub of activity from April-July, and we would appreciate your support in creating an even better atmosphere and experience for our players. Along with this proposal summary letter, see also the following information: 1. Drawing of improvements to Quad 1, Quad 2, Quad 4 2. Quote for Quad 1, Quad 2, and Quad 4 fence work 3. Quote for Quad 4 scoreboard Thank you for your consideration of this request. Sincerely, Andy Servi President, Hamel Athletic Club QUAD 4 GRASS 4 113.1 _ . I ..i.J,1.U_I Zia 1J,I.JLLIJI��JIJJ QUAD 2 i GRASS 2 GRASS 3 1 di A -- ♦� 3So Lf 4'wt f�liitE I-4 Ward EwlafAoi t fbrl E,ctsrw6 46/ fiNu 'fo VSNhw H 'cwsoE bAt (�''bn� f�+ N y vw� w,� t'+' Un. 4 1 hiEw SLbR E 8oA ��n 2/1112020 Google Maps Go, glc Maps Imagery ©2020 MaxarTechnologies, U.S. Geological Survey, Map data ©2020 50 ft ,•• • •• •• ARUN, Lou'itoti t• • •'ti . Giles ft3U15 ("fee 1 - Ne FFa •• • If Mot tellieVE� frosif I-4 MW Gin SlMIE81.111 (tEwj https://www.google.com/mapsl@45.0377969: 93.5244633,140mldata=l3m 111 e3 111 DINIUS FENCE, LLC b'FENCE COMMERCIAL & RESIDENTIAL FENCING Mike Mohs ATTN: HAMEL ATHLETIC CLUB February 11'11, 2020 RE: QUAD #1 & #2 GATES AND QUAD 4 NEW 4' MGR OUTFEILD FENCE & FENCE REMOVALS We propose to furnish all labor, tools and materials necessary to complete the following fence work at the above referenced site. Quad #4 - Furnish and install approximately 350' of 4' high chain link fencing with blue fence cap $ 9,885.00 - Furnish and install one 4'H x 4'W walk gate with blue fence cap, hinges and latch $ 665.00 - Furnish and install 2 — 3" x 16' (out of ground) yellow foul poles $ 1,500.00 - Remove approximately 400' of existing 8' high outfield fencing and install end posts as needed $ 2,675.00 Quad #1 - Furnish and install one 8'H x 4'W walk gate, posts, hinges and latch within sideline fence Quad #2 - Furnish and install one 8'H x 4'W walk gate, posts, hinges and latch within sideline fence $ 980.00 $ 980.00 THE ABOVE WORK CAN BE COMPLETED FOR THE TOTAL SUM OF: $ 16,685.00 Notes: 1) The above quote includes all applicable taxes. 2) The materials used in the above quote are all commercial grade and are as follows: 9 Gauge Fabric 3" Gate Posts (8' High Fence) 2-1/2" End Posts 2" Line Posts 1-5/8 Top & Bottom Rail 3) End posts will be concrete set. Line posts will be driven 3' into the ground 4) If posts with concrete footings cannot be pulled, they will be cut off at ground level. 5) The above quote includes proper disposal of all removed materials. 6) The above quote assumes that .all fence lines will be cleared, grubbed and staked by General Contractor before any work can commence. 7) The above quote assumes that all digging will take place during normal working conditions (no frozen ground). 8) We are certified as a Women Owned Disadvantaged Business Enterprise (W/DBE). ...DUE TO THE IMPORT SANCTIONS ON ALL STEEL AND LUMIMUM PRODUCTIS. THERE COULD BE SIGNIFCATN MARKET FLUCTUATIONS THAT MAY REQUIRE ADJUSTMENTS TO ABOVE QUOTE. THEREFORE, THE ABOVE PRICE QUOTE IS SUBJECT TO CHANGE. D'FENCE CANNOT GUARANTEE OR PREDICT THE COSTS OF RAW OR OTHER MATERIALS USED IN THE ABOVE REFERENCED JOB AND ANY CHANGE IN MARKET PRICES OR CONDITIONS MAY BE REFLECTED IN A CHANGE OF THE ABOVE QUOTE. IF JOB IS ACCEPTED, THE MATERIALS MUST BE PURCHASED AND STORED WTrHIN 15 DAYS OF ACCEPTANCE. THE ABOVE PRICES ARE ONLY GOOD FOR 15 DAYS. If you have any questions regarding the above quote, please contact me at your convenience. Sincerely, D'Fence - If° Venisa C. Dinius VCD/V10-20 (2) 18291 Territorial Road #2 Maple Grove, MN 55369 Office: 763.428.2477 Cell: 612.282.9196 Fax: 763.428.4887 venisa@dfencecompany.com Proposal 2714 East 33rd St. Minneapolis, MN 55406 (612) 788-6828 (office) (612) 788-6715 (fax) Email: kaufsign@aol.com February 13, 2020 PROPOSAL SUBMITTED TO: City of Medina 2052 County Road 24 Medina, MN 55340 RE: Hamel scoreboard Manufacture and install - 1 - Nevco model #3385 electronic scoreboard $ 4,800.00 Installation $ 5,175.00 Solar Panel $ 3,300.00 Sponsor Panel $ 890.00 $14,165.00** **Price includes all artwork, labor, and materials. Price does not include structural engineering (if needed), or sign permits. 50% down payment and balance due upon completion. Thank You, Daniel J. Kaufman DATE OF ACCEPTANCE__________________ SIGNATURE________________________ 1 FENCE INSTALLATION SERVICES AGREEMENT This Agreement is made this 4th day of March 2020, by and between D’Fence, 18291 Territorial Road #2, Maple Grove, MN 55369, a Minnesota corporation (the “Contractor”) and the City of Medina, a Minnesota municipal corporation (the “City”). Recitals 1. The City has been authorized to enter into a contract for fence installation services; and 2. The City has approved the contract for fence installation services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perform fence installation services for the City. “Fence Installation Services” will include the furnishing of all labor, tools, and materials necessary to furnish and install fencing and gates, and remove fencing at fields in Hamel Legion Park as defined in Exhibit A. 2.0 TERM. The term and prices of this contract shall remain in effect from March 2020 until August 2020, or until such later date as may be mutually agreed upon. 3.0 COMPENSATION. The City shall compensate the Contractor $16,685.00, as described above in the Scope of Services. Compensation for additional fencing work or changes to the scope of services must first be approved by the Public Works Director. 3.01 The Contractor shall pay for all sales taxes, licenses and permits. These costs shall be included in the bid cost. All invoices must include the following language: “All labor and material subject to sales tax by the State of MN is included in the contract amount and will be remitted by the vendor.” 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 4.02 The Contractor will supply and use its own equipment and tools to complete the services under this Agreement. If it is determined by the Public Works Director that additional traffic control is needed, it will be provided by the City. 2 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER’S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker’s compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker’s compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunity under statute or common law. 12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If the contract is terminated early, the City will pay a prorated fee for the services performed to date in that calendar year. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. 3 CITY OF MEDINA By _____________________________ Kathleen Martin, Mayor By ______________________________ Scott Johnson, City Administrator D’FENCE (CONTRACTOR) By ______________________________ 4 Exhibit A Ordinance No. March 4, 2020 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING AN AMENDED FEE SCHEDULE The city council of the city of Medina ordains as follows: Section 1. The 2020 schedule of fees and rates is hereby amended by adding the underlined text as follows: The schedule of fees for collecting the following items and materials and acquisition of trees from the Annual City Clean-up Day shall be: Accepted Items: • Scrap Metal .............................................................................. No Charge • Vehicle Batteries ...................................................................... No Charge • Anti-freeze ............................................................................... No Charge • Computer Tower/Laptop/Small Handheld Device....………...No Charge • Small Kitchen Appliances…………………………………… No Charge • Large Appliances …………………………………………… . …$5 each • Miscellaneous Electronics …………………………………. $5 -10 each • Computer Monitor……………………………………………... $10 each • Televisions (small)……………………………………………...$10 each • Televisions (large flat screen – 27” on up)……………………. $15 each • Televisions (large tube style – 27” on up) ……………………. $25 each • Counsel & Projection TVs…………………………………… $50 each • Mattress/Box springs .............................................................. …$50 each • Tires – car……………………………………… .. ………...........$5 each • Tires – truck – with or without rim ............................................... $5 each • Tires – semi truck – without rim ................................................. $10 each • Tires – semi truck – with rim………………………………….. $15 each • Tires – tractor ........................ $25.00 small/$45.00 medium/$60.00 large • Dumping by volume (i.e. carpet, furniture/building materials) ……………………………………$10 small load - up to $30 large load Purchase of Trees: ........................................................................... $15 each Section 2. This ordinance shall become effective upon its adoption and publication. Adopted by the City Council of the City of Medina this __ day of February, 2020. Agenda Item # 5F Ordinance No. March 4, 2020 _____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk Published in the Crow River News this ___day of ______, 2020. Resolution No. 2020- March 4, 2020 Member ___ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ___ BY TITLE AND SUMMARY WHEREAS, the city council of the city of Medina has adopted Ordinance No. ___ regarding revisions of the city’s fee schedule; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Medina has adopted Ordinance No. ___. The ordinance revises the city’s fee schedule to include fees for Clean-Up Day. The ordinance will not be codified. The full text of Ordinance No. ___ is available for inspection at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the city of Medina that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: March 4, 2020. Kathleen Martin, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____ upon vote being taken thereon, the following voted in favor thereof: Agenda Item # 5G Resolution No. 2020- March 4, 2020 2 And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: Mayor Martin and the Medina City Council FROM: Edgar J. Belland, Director of Public Safety DATE: February 27, 2020 RE: Fire Study Grant On January 30, 2020, I was notified by the State Fire Marshal’s department that the city of Medina has been awarded a grant of $25,000 towards the Medina fire services proposal for a fire study. Back in December, we put out a fire services request for proposal. Through that process, we had three consulting companies put in bids to conduct our RFP. The three companies were: Matrix Consulting Group, McGrath Consulting Group and Beacon GIS First Responder Planning Services. We interviewed the three consultants and our interview panel’s recommendation was Matrix Consulting Group. Upon receiving the grant, our intention is to propose to the Medina City Council to seek approval to move forward with Matrix Consulting Group in March of 2020 per City Council direction on February 4, 2020. The Matrix Consulting Group estimated costs for their service is $42,000. If we accept the grant, the City is expected to pay 5% of the $25,000 grant as a match which is $1,250. The $1,250 would be included in the $17,000 of city funds to hire the Matrix Consulting Group. Finance Director Barnhart has informed me that there is $14,000 fire surplus from 2019 and the remaining $3,000 can come from reserves or unallocated antenna revenue. Requested Motion: Motion to accept the $25,000 State Fire Marshal’s Grant and approve the agreement with Matrix Consulting Group to conduct a fire services study for $42,000 MEMORANDUM Agenda Item # 8A Matrix Consulting Group Page 1 640249v2ME230-1A PROFESSIONAL CONSULTING SERVICES AGREEMENT THIS PROFESSIONAL CONSULTING SERVICES AGREEMENT (the “Agreement”), is entered into this ____ day of March, 2020 by and between Matrix Consulting Group, a _________________ under the laws of ________________ (hereinafter called the "CONSULTANT"), and the city of Medina, a municipal corporation under the laws of Minnesota (hereinafter called "CITY"). WHEREAS, CITY desires to engage the CONSULTANT to conduct a Comprehensive Fire Service Study and CONSULTANT agrees to conduct such study. NOW, THEREFORE, the parties hereto mutually agree as follow: (1) Employment of Consultant. CITY agrees to engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services described in CITY’s Request for Proposals dated November 27, 2019 and incorporated into this Agreement as Attachment A and CONSULTANT’S Proposal dated December 3, 2019 and incorporated into this Agreement as Attachment B. (2) Time of Performance. All services to be performed hereunder by the CONSULTANT shall be completed within 150 days of the project start date, unless this Agreement is terminated earlier as provided for herein. (3) Compensation. The CITY agrees to pay the CONSULTANT a sum not to exceed $42,000. CONSULTANT agrees to complete the project and all services provided herein for an amount not to exceed said sum. (4) Method of Payment. The CONSULTANT shall bill monthly for hours and travel expenses completed to date as described in CONSULTANT’S Proposal. Total payments shall not exceed the amount shown in (3), above. CITY shall pay invoices within thirty (30) days of receipt. Invoiced amounts cannot exceed $25,000 in FY 2020. The remaining $17,000 will be invoiced in January, 2021 after delivery and acceptance of the final report. (5) Changes. CITY may, from time to time require changes in the scope of services of the CONSULTANT to be performed hereunder. Such changes, which are mutually agreed upon by and between CITY and the CONSULTANT, shall be incorporated in written amendment to this Agreement. (6) Services and Materials to be Furnished by CITY. CITY shall furnish the CONSULTANT with all available necessary information, data, and material pertinent to the execution of this Agreement. CITY shall cooperate with the CONSULTANT in carrying out the work herein and shall provide adequate staff for liaison with the CONSULTANT. Matrix Consulting Group Page 2 640249v2ME230-1A (7) Termination of Agreement. If, for any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligation under this Agreement, CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination at least five (5) days before the effective date of such termination. CITY may terminate this Agreement at any time without cause if CITY, in its sole discretion, determines that CONSULTANT’S services under this Agreement are no longer needed. CITY shall provide written notice of such termination without cause to CONSULTANT at least five (5) days before the effective date of the termination. CITY agrees to pay CONSULTANT for all work performed and expenses incurred by CONSULTANT up to the effective date of termination. CONSULTANT shall perform no additional work or incur additional expenses after the effective date of the termination. (8) Information of Reports. The CONSULTANT shall, at such time and in form as CITY may require, furnish such periodic reports concerning the status of the project, such statements, and copies of proposed and executed plans and other information relative to project as may be requested by CITY. The CONSULTANT shall furnish CITY, upon request, with copies of all documents and other material prepared or developed in relation with or as part of project. (9) Records and Inspections. CONSULTANT shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of one year after the completion of the project. CITY shall have free access at all proper times to such records, and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings, and activities. (10) Completeness of Contract. This Agreement and any additional or supplementary documents attached to and incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the parties hereto. (11) CITY Not Obligated to Third Parties. CITY shall not be obligated or liable hereunder to any party other than the CONSULTANT. (12) When Rights and Remedies Not Waived. In no event shall the making by CITY of any payment to the CONSULTANT constitute or be construed as a waiver by CITY of any breach of covenant, or any default which may exist on the part of the CONSULTANT and the making of any such payment by CITY while any such breach or default shall exist in no way impairs or prejudices any right or remedy available to CITY in respect to such breach or default. Matrix Consulting Group Page 3 640249v2ME230-1A (13) Hold Harmless. Each party shall be responsible for its own acts and will be responsible for all damages, costs, fees and expenses which arise out of the performance of this Agreement and which are due to that party’s own negligence, tortious acts and other unlawful conduct and the negligence, tortious action and other unlawful conduct of its respective agents, officers and employees. (14) Insurance. CONSULTANT agrees to maintain insurance during the term of this Agreement: for comprehensive general liability in the amount of $2,000,000 per occurrence and $4,000,000 in aggregate; automobile liability insurance in the amount of $1,000,000; workers’ compensation insurance in the amount of $1,000,000 and professional liability in the amount of $1,000,000 per occurrence and $3,000,000 in aggregate. CONSULTANT shall provide CITY with an insurance certificate which names the CITY as an additional insured. (15) Personnel. The CONSULTANT has all personnel required in performing the services under this Agreement. All of the services required hereunder will be performed by the CONSULTANT or under CONSULTANT'S supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant and its personnel shall at all times be considered independent contractors and not employees or representatives of the City of Medina (16) Assignability. The parties hereby agree that CONSULTANT may not assign, convey or transfer its interest, rights and duties in this Agreement without the prior written consent of CITY. (17) Notices. Any notices, bills, invoices, or reports required by this Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the addresses noted below: Scott Johnson, City Administrator Richard P. Brady, President City of Medina Matrix Consulting Group 2052 County Road 24 1650 S Amphlett Blvd., Suite 213 Medina, MN 55340 San Mateo, California 94402 or at such other address as either party may notify the other party of in accordance with this section. (18) DATA PRACTICES ACT COMPLIANCE. All data provided to CONSULTANT, received from CONSULTANT or created, collected, received, stored, used maintained or disseminated by CONSULTANT pursuant to this Agreement shall be administered in accordance with and is subject to the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13. CONSULTANT agrees to notify CITY within three (3) business days if it receives a data request from a third party. This Agreement does not create a duty on the part of CONSULTANT to provide access to public data if the data are available from CITY, except as may be required by law. These obligations regarding data survive termination of this Agreement. Matrix Consulting Group Page 4 640249v2ME230-1A (19) WAIVER. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provision or of any other or additional breach. (20) SEVERABILITY. If any provision of this Agreement shall be determined to be void or otherwise unenforceable by a court of competent jurisdiction such provision shall be severed and the remainder of this Agreement shall remain in full force and effect. (21) CHOICE OF LAW. This Agreement shall be governed by and construed in accordance with the laws of Minnesota. Any legal actions shall be venued in Hennepin County, Minnesota. (22) COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original but all of which taken together shall constitute one and the same instrument. (23) EFFECTIVE DATE. This Agreement shall be effective as of the date of execution by the second party to sign. * * * * * * * * * * * * Matrix Consulting Group Page 5 640249v2ME230-1A IN WITNESS WHEREOF, CITY and the CONSULTANT have executed this agreement as of the date first written above. CITY OF MEDINA By: __________________________ Kathleen Martin, Mayor By: __________________________ Scott Johnson, City Administrator Date: Matrix Consulting Group Page 6 640249v2ME230-1A MATRIX CONSULTING GROUP By: __________________________ Richard P. Brady, President Date: Ordinance Amendment Page 1 of 5 March 4, 2020 Parking for Residential Uses City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Debra Dion, Associate Planner through Director of Planning Dusty Finke DATE: February 27, 2020 MEETING: March 4, 2020 City Council SUBJ: Ordinance Amendment – Parking Ordinance – Related to minimum parking requirements for residential uses Background In January Planning staff met with a developer that is considering submitting plans for a townhome development. During discussions of City requirements, the developer noted that the City’s minimum garage size requirement of 440 square feet was larger than they had experienced in other communities in the Twin Cities and that they do not have a design that would provide for such a large garage. This information led staff to review the history behind requiring the 440 square feet for garages and to also research other communities and their requirements for square foot minimums, if any. Existing Regulations Generally speaking, the City requires two parking spaces per dwelling. In addition, the City requires 1 guest parking space per 4 units in townhome developments and multiple family buildings. Depending on the type of housing unit and zoning district, one or two of these spaces may be required to be within a garage. Some zoning districts, especially the districts existing prior to 2000, do not currently require garages. All new single-family homes and townhomes constructed in the past few decades have provided at least two garage stalls, even though City regulations did not require it in all cases. Presumably, the market demanded garages. On October 18, 2011, the City approved of a large revision to its parking regulations. One of the changes established that the minimum size for a two-car garage was 440 square feet. Prior to this 2011 amendment, single-family homes, twin homes, and townhomes in certain zoning districts required an attached two-car garage but there was no minimum size. The current regulations are summarized in the table on the next page. Proposed Amendment – Garages/Enclosed Parking spaces As noted above, current requirements for required garages/enclosed parking vary by zoning district and use. The attached ordinance amendment proposes to regulate parking and garages by use instead of zoning district. Staff believed that it made sense to, for the most part, have the same requirement across zoning designations. As proposed, the requirement would be the same for single-family detached homes regardless of zoning district. Townhomes and multiple family Agenda Item # 8B Ordinance Amendment Page 2 of 5 March 4, 2020 Parking for Residential Uses City Council Meeting buildings such as apartments would have a different requirement but would be the same across zoning designation. The following table summarizes the current requirements and the proposed changes. The situations which would be changed are highlighted in yellow. Zoning District/Use Existing Regulations Proposed Ordinance Parking Spaces Required Attached garage stalls required Parking Spaces Required Attached garage stalls required AG, RR, RR1, RR2 – single family (Agricultural, Rural Residential, Rural Residential-1, Rural Residential-2) 2 0 2 2 SR - Suburban Residential – single family (Keller Estates, Foxberry Farms) 2 0 2 2 UR – Urban Residential – Single Family (Morningside, Cherry Hill, Independence Beach) 2 0 2 2 MR – Multiple Residential (western Hamel) Single and Two-Family 2 0 2 2 Townhome 2.25 0 2.25 2 Multiple Family 2.25 0 2.25 1 R1 – Single-Family Residential (Reserve, southern Enclave) 2 2 2 2 R2 – Single and Two-Family Residential (Fields of Medina/northern Enclave) 2 2 2 2 R3 – Mid-Density Residential Townhomes 2.25 2 2.25 2 Multiple Family 2.25 1 2.25 1 R4 – Mid-Density Residential Townhomes 2.25 2 2.25 2 Multiple Family 2.25 1 2.25 1 MXR - Mixed Residential Single- and Two-Family 2 2 2 2 Townhomes 2.25 2 2.25 2 Multiple Family 2.25 1 2.25 1 Uptown Hamel Single- and Two-Family 2 1 2 2 Townhomes 2.25 1 2.25 1 Multiple Family 2.25 1 2.25 1 The ordinance would require 2 attached garage stalls for all detached single-family homes, twinhomes, and townhomes. The ordinance would also require one garage stall per dwelling for all multiple family units. The ordinance includes an exception for townhome units in Uptown Hamel, where only one garage stall would be required. Staff included this exception for more flexibility to support redevelopment and because some of the parcels are constrained in terms of size or frontage. Ordinance Amendment Page 3 of 5 March 4, 2020 Parking for Residential Uses City Council Meeting The ordinance, if adopted, would require garages in some circumstances where garages are not currently required. There are several older homes in the City which do not have an attached garage. If the ordinance is adopted, these homes would become nonconforming. The implications of the nonconformity seem limited. If a home was demolished, it could be replaced without a garage, until it was not reconstructed within a year. After a year, any replacement home would need to include an attached garage. Conceptually, this may be a problem for small or narrow lots, although staff was not able to identify specific cases. Nonetheless, staff included an exception for substandard lots. Proposed Amendment – Minimum Garage Size Staff reviewed minimum garage size requirements for townhomes in other communities and it does appear that the existing minimum of 440 square foot is comparatively large. The following table summarizes the responses we received: Several communities require two garage stalls but do not specify a minimum size. Presumably, the garage would at least need to be the size of two parking stalls (generally 342-380 square feet, depending on the community). Several cities established a minimum size of 400 square feet. Staff’s impression is that the purpose of the minimum size requirement for garages is to make sure the garage has enough space for two vehicles plus some additional space for storage. In a townhome setting, the most common items would likely be garbage/recycling carts and recreational equipment such as bikes. The City has a couple of examples of townhome developments with varying garage sizes. • Townhomes in The Enclave (3218-3294 Red Oak Trail) were approved before the City enacted the 440 square foot minimum. Garages are either 370 square feet or 389 square feet, depending on the unit. • Townhomes in the Medina Townhomes (502-547 Clydesdale Cir.) was constructed with garages just over 440 square feet. CITY SINGLE FAMILY TOWNHOME Medina (current)440 sf 440 sf Medina (draft)440 sf 400 sf Brooklyn Park 480-576 sf 480 sf (concerns raised by builders; often changed in PUDs) Becker 400 sf with min. width of 20' 400 sf with min. width of 20' Plymouth 400 sf 400 sf Maple Grove 2 stalls (no minimum size)2 stalls (no minimum size) Savage 400 sf 240 sf/one car garage minimum Richfield 400 sf At least one enclosed parking space Burnsville 440 sf minimum of 1 parking space per unit Rogers 2 enclosed parking spaces/one and two family SENT ADDITIONAL EMAIL TO SEE IF THEY HAD MORE INFO Eagan Two enclosed parking spaces/no min. square footage One enclosed parking space per unit required White Bear Lake Double car garage/no min. size One enclosed space Bloomington One garage + exterior spaces by bedrooms one enclosed parking space/exterior spaces by bedrooms Waconia No requirement No requirement Woodbury No minimum garage size requirement No minimum garage size requirement Wayzata No minimum garage size requirement No minimum garage size requirement Orono No minimum garage size requirement No minimum garage size requirement Minnetrista No minimum garage size requirement No minimum garage size requirement Ordinance Amendment Page 4 of 5 March 4, 2020 Parking for Residential Uses City Council Meeting Staff is not aware of complaints related to the size of the garages in the Enclave development. The potential developer who raised this question with staff has townhome designs with garages 370-380 square feet (19’ width x 20’ depth = 380 sf). The developer has provided photos of the garages including two vehicles and trash carts, which are attached for reference. The attached ordinance proposes to reduce the minimum garage size requirement for townhomes from 440 square feet (22’ x 20’ = 440 sf) to 400 square feet (20’ x 20’ or 19’ x 21’). Single- family detached homes would still require a minimum of 440 square feet, under the assumption that additional space may be necessary for lawn mowers and other equipment. Four hundred (400) square feet would provide a garage around 20’ x 20’ or 19’ x 21’. The square footage difference between 400 and 440 is 40 square feet, which means 40 square feet is either dispersed by increasing or decreasing the depth and/or width of the garage. The picture below (Medina Townhomes) provides an example of garages 440 square feet. The townhome units have an overall width of either 26’-3” or 26’-5”. The garage size is 22’ x 20’ (440 sf). The picture below (The Enclave) provides an example of two garage sizes. The corner units have 389 sf (18’-1 ½” x 19’-8 3/4”) garages and the interior unit has a 370 sf (18’-10 ¼” x 20’- 6”) garage. The townhome units have an overall width each of 32 feet. The examples/pictures provided show that varying designs/floor plans can have a major impact on exterior appearance. The Medina Townhomes were constructed with a minimal width of 26 feet across the front and incorporated the larger 440 sf garage which gives the exterior an appearance of ALL garage. The Enclave development provided for smaller garage spaces, but each unit is six feet wider than the Medina Townhomes, giving it a different exterior feel of not all garage. Ordinance Amendment Page 5 of 5 March 4, 2020 Parking for Residential Uses City Council Meeting Proposed Amendment: Multiple Family Detached Garages Current regulations require one garage stall per unit in most multiple family districts. Regulations do not require that such garage is attached to the multiple family buildings, so lines of garages would be allowed separate from the building. Staff noted that several communities require garages in new development to be under or attached to the main building and has suggested language to add this requirement. Planning Considerations and Findings The Planning Commission reviewed the request at their February 11th meeting and did not receive any public comments. The Ordinance was recommended for approval with a 4/3 vote. Minutes from the discussion are attached for reference. The Commission had a mix of opinions on the 440 square foot minimum garage size requirement for townhomes. Commissioners Nester, Nielsen, and Piper preferred keeping the City’s current 440 square foot minimum requirements intact. Commissioner Nester felt the 400 square feet would not provide enough space for two vehicles, Nielsen felt if the City reduced the square footage then down the road a request for something less would be asked for again, and Piper was concerned with the lack of indoor space causing potential outside storage issues. Commissioners Reid, Amic, Galzki, and Grajczyk were in favor of reducing the garage square footage to 400 square feet for townhomes, noting that the existing requirement is higher than is seen in almost any other community. All other parking regulation changes proposed by staff did receive approval by the Commission. Potential Action After the City Council has completed its review, it could consider the following action: Move to adoption of the ordinance amending regulations pertaining to residential parking. Attachments 1. Excerpt from draft 02/11/20 Planning Commission minutes 2. Draft Ordinance 3. Pictures of cars parked in ~380 sf garage 1 CITY OF MEDINA 1 PLANNING COMMISSION 2 DRAFT Meeting Minutes 3 Tuesday February 11, 2020 4 5 1. Call to Order: Chairperson Reid called the meeting to order at 7:00 p.m. 6 Present: Planning Commissioners Aaron Amic, Peter Galzki, Ron Grajcyk, Beth Nielsen, 7 Kerby Nester, Cindy Piper, and Robin Reid. 8 Absent: None. 9 Also Present: City Planning Director Dusty Finke and City Planner Deb Dion 10 8. Public Hearing – Ordinance Amendment: Residential Parking Requirements 11 Dion stated that this ordinance review started with a staff review of a potential 12 application for a townhome project. She stated that at that preapplication meeting the 13 square footage minimum for the garage space of 440 square feet was determined to be 14 too high for the project. She noted that the development seemed to meet all the other 15 requirements for a townhome development in Medina, with the exception of garage size. 16 She stated that the City currently requires a minimum of 440 square feet for a single-17 family home and townhome. She noted that staff then reviewed the requirements of other 18 communities in the metro area and reviewed those findings. She provided photographs 19 provided by a developer of two vehicles parked inside garages of smaller square footage. 20 She stated that in 2011 the City passed the regulation requiring a minimum square 21 footage of 440 square feet for a garage and noted that prior to that the City did not have a 22 minimum requirement. She stated that prior to the regulation, the Lennar townhome 23 project used garages size of 370 and 389 square feet in size. 24 Finke noted that the Dominium townhome project, which was constructed after the 440 25 square foot requirement, made similar comments about garage size and had to adjust their 26 design to accommodate larger than normally built garage sizes. 27 Nielsen stated that she did not see Corcoran on the list. 28 Finke stated that city does not have much of an existing townhome development and 29 therefore staff did not look into that city. 30 Piper stated that she is surprised that Wayzata and Orono do not have minimum 31 requirements. 32 Amic stated that in his opinion Wayzata has a more urban feel which typically has less 33 garage space. 34 2 Nester noted a conference she recently attended where it was stated that as transportation 35 continues to change, people will most likely change their garage space to additional 36 living space. 37 Amic noted that he has also heard that many families may transition from two vehicles to 38 one vehicle. 39 Dion reviewed the recommendation for the minimum garage size for single-family homes 40 to remain at 440 square feet with townhomes decreasing to 400 square feet. 41 Finke stated that currently the City has many regulations based on different uses in 42 different districts. He stated that the proposed table would more standardize the 43 requirements for garages based on use rather than zoning district. He stated that in some 44 cases two garage spaces would now be required where not previously required and 45 therefore those properties would become non-conforming. He explained that those 46 properties are within “legacy districts” that were constructed prior to the regulations 47 enacted in the 1980s. He used the example of the Independence Beach neighborhood. 48 Reid opened the public hearing at 7:27 p.m. 49 No comment made. 50 Reid closed the public hearing at 7:27 p.m. 51 Nester stated that her fear would be that people would not have enough room to park two 52 vehicles in their garage and would park one vehicle outdoors, which is not aesthetically 53 pleasing. She stated that she is in agreement with the restructuring within the ordinance 54 but would remain at a minimum of 440 square feet. 55 Nielsen stated that this sounded similar to the deck issue on Hunter, where builders build 56 as much as they can. She commented that this would allow a builder to build more home 57 with less garage/deck. 58 Piper commented that a smaller garage would also cause people to want to place their 59 trash cans outside of the garage. 60 Nielsen commented that this could also cause people to put their bicycles and other items 61 outdoors. 62 Reid commented that often happens at homes with two and three car garages. 63 Amic commented that some trucks are too large to park in a garage. He stated that when 64 walking through the Enclave townhome development, he does not often notice two 65 vehicles parked in a garage. He commented that often those garages have enough space 66 for one vehicle and the additional storage items. 67 Nielsen asked if 400 square feet would be sufficient for the potential development 68 application. 69 3 Finke stated that the developer would still need to modify their plans, noting that the 70 difference would simply be how much living space would need to be converted to garage 71 space. 72 Piper asked if townhome developments require vehicles to be parked in garages. 73 Finke commented that often trash cans are required to be in the garage but not vehicles. 74 He stated that the Enclave townhome development has garages of 380 square feet, and 75 therefore 400 would be slightly larger. 76 Amic commented that at 400 square feet you are probably not going to fit two vehicles. 77 He commented that he does not believe that garage space will be a problem in 20 years 78 and believed that 400 square feet seemed like a good middle ground. 79 Galzki stated that one amenity of Medina is the amount of open space and he is leery 80 when he sees the trend in more development of smaller homes. He stated that 440 square 81 feet is already a small garage and would leave it as is. 82 Nielsen stated that if the garage size was reduced, the developer could potentially 83 redesign to add another townhome unit. 84 Galzki stated that the development would still need to meet all the other zoning 85 requirements and a few hundred square feet will most likely not make a significant 86 difference. 87 Finke stated that the developer has stated that if the requirement is changed to 400 square 88 feet, the builder could make the change converting living space to garage space, but at 89 440 square feet the entire model would need to be changed. He noted that the developer 90 has not tweaked their model to that degree for any other community in the metro. 91 Reid stated that she would not have a problem changing the minimum to 400 square feet, 92 as people moving into townhomes often expect less space. She referenced the 93 requirement that would require all garage space to be connected or tucked under. She 94 asked how that would apply to multi-family housing, such as apartments. 95 Finke stated that if the requirement is not included, the apartment would have the option 96 for a detached garage bank that is a more outdated style of construction. 97 Amic commented that he believes that the Enclave townhome garages are too small but 98 agreed that 400 square feet would seem to be a good middle ground. 99 Finke explained that for townhomes, the larger requirement would equate to more garage 100 façade rather than living space. He spoke of the relation of the size requirements and 101 density requirements, noting that only so much will fit on the land still meeting the 102 density and other requirements. 103 Galzki commented that 400 square feet seems sufficient for a townhome and would be a 104 good compromise in providing for additional development. 105 4 Motion by Nester, seconded by Piper, to keep the minimum garage size at 440 square 106 feet. 107 Further discussion: Nielsen stated that the question would then be whether to change the 108 other requirements recommended by staff. 109 Motion by Nester, seconded by Piper, to keep the minimum garage size at 440 square 110 feet and recommend approval of the other changes to the ordinance pertaining to 111 residential parking as presented. Motion failed with a vote of 3–4 (Nester, Nielsen, and 112 Piper in support). 113 Galzki noted that there are requirements from the Metropolitan Council and this change 114 would help to support the required density. 115 Grajcyk commented that he previously lived in a townhome with a smaller garage that 116 was still very nice with good curb appeal. He commented that in his experience 400 117 square feet was enough space to park two vehicles and keep the trash can inside. 118 Motion by Amic, seconded by Galzki, to recommend adoption of the ordinance 119 amending regulations pertaining to residential parking as recommended by staff with a 120 minimum garage size of 400 square feet for townhomes. Motion carries 4-3 (Nester, 121 Nielsen, and Piper opposed). 122 Ordinance No. 1 March 4, 2020 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING REGULATIONS PERTAINING TO RESIDENTIAL PARKING; AMENDING CHAPTER 8 OF THE CITY CODE The City Council of the City of Medina ordains as follows: SECTION I. Section 826.15 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.15. (AG) Lot Area, Height, Lot Width, and Yard Requirements,and Parking. Subd. 6. Parking. Refer to Section 828.51. Subd. 2. SECTION II. Section 826.25 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.25. (RR) Lot Area, Height, Lot Width, Setbacks, Requirements and Animal Unit Density Standards, and Parking. Subd. 9. Parking. Refer to Section 828.51. Subd. 2. SECTION III. Section 826.25.5 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.25.5 (RR-UR) Lot Area, Height, Lot Width, Setbacks, Requirements and Animal Unit Density Standards, and Parking. Subd. 9. Parking. Refer to Section 828.51. Subd. 2. SECTION IV. Section 826.26.6 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.26.6. (SR) Lot Area, Height, Lot Width, and Yard Requirements,and Parking. Subd. 4. Parking. Refer to Section 828.51. Subd. 2. Ordinance No. 2 March 4, 2020 SECTION V. Section 826.26.7 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.26.7. (SR) Additional Requirements. Subd. 1. All dwellings shall have a depth of at least 20 feet for at least 50 percent of their width. All dwellings shall have a width of at least 20 feet for at least 50 percent of their depth. Subd. 2. All dwellings shall have a permanent foundation in conformance with the Minnesota state building code. Subd. 3. Off-street parking located outside of required setbacks shall be provided for at least two vehicles for all single family dwellings. A suitable location for a garage measuring at least 20 feet by 24 feet which does not require a variance shall be provided and indicated as such on a survey or site plan to be submitted when applying for a building permit to construct a new dwelling or alter an existing garage. SECTION VI. Section 826.35 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.35. (UR) Lot Area, Height, Lot Width, and Yard Requirements,and Parking. Subd. 4. Parking. Refer to Section 828.51. Subd. 2. SECTION VII. Section 826.45 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 826.45. (MR) Lot Area, Height, Lot Width, and Yard Requirements,and Parking. Subd. 3. Parking. Refer to Section 828.51. Subd. 2. Ordinance No. 3 March 4, 2020 SECTION VIII. Section 828.51 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 828.51. Off-Street Parking Standards. Subd. 1. Design and Maintenance of Off-Street Parking Areas. (a) Parking Space Size. The minimum dimensions for off-street parking spaces, exclusive of access drives, drive aisles, ramps, or columns, shall not be less than 9’ wide and 19’ deep except as provided for in Table 1, Minimum Parking Space and Aisle Dimensions, and Paragraphs (c) and (d) below. Table 1: Minimum Off-Street Parking Space and Aisle Dimensions Parking Angle Stall Width Stall Depth 1 Way Aisle Width 2 Way Aisle Width 0º (Parallel) 9’ 22’ 12’ 22’ 30º 9’ 19’ 12’ -- 45º 9’ 19’ 14’ -- 60º 9’ 19’ 18’ -- 90º 9’ 19’ -- 22’ (b) For off-street parking areas, the city may require twenty-four (24) feet of width for primary drive aisles and twenty-two (22) feet of width for secondary drive aisles. (c) Parking for compact cars. (i) A maximum of 20 percent of required off-street spaces may be designed and reserved for small or compact cars. (ii) Compact spaces shall not be permitted in any building designed to be used for residential purposes or in parking lots of less than 40 parking spaces. (iii) Compact parking spaces shall have minimum dimensions of 8’ wide and 16’ deep. (iv) Compact stalls shall not have generally preferential locations such that their use by non-compact cars will be encouraged. (v) Signs and markings, as approved by the city, shall be placed and maintained for compact car spaces. (d) RESERVEDThe minimum square footage required for residential two car garages shall be 440 square feet. (e) Parking areas shall be designed so as to provide adequate means of access to a public alley or street. Such access shall be located to minimize interference with traffic movement. Ordinance No. 4 March 4, 2020 (f) Signs. No signs shall be located in any parking area except as necessary for orderly operation of traffic movement and such signs shall not be a part of the permitted advertising space. (g) Maintenance of off-street parking space. It shall be the joint and several responsibility of the operator and owner of the principal use, uses and/or building to maintain, in a neat and adequate manner, the parking space, accessways, landscaping and required fences. (h) Asphalt or concrete surface for parking and driveway areas shall be required in all commercial and industrial districts. Porous asphalt or other similar pervious material suitable for use in Minnesota shall be encouraged. Parking areas for infrequent parking such as for special events or for fewer than 20 times per year, may use grasscrete or similar materials or techniques to be in conformance with this provision. Such materials shall not be considered impervious if at least 50 percent is exposed grass or similar landscaping. (i) Access driveways leading to loading docks and trash collection areas shall be constructed to a minimum nine ton capacity. (j) To the extent practicable, dead end drive aisles shall not be permitted. (k) To the extent practicable, traffic moving from one part of a parking area to another shall be capable of doing so without using a public street or ally. (l) Fire lanes shall have a clear aisle width of not less than 24 feet. Adequate turning radii shall be provided at fire lane corners to allow emergency vehicles to turn in one maneuver without interference from obstructions. (m) Parking lots shall comply with City of Medina engineering standards. Subd. 2. Off-Street Spaces Required. The following are the minimum number of parking spaces required for each use. However, in all commercial and industrial districts no use shall be provided fewer than four parking spaces. (a) One and Two-family Two (2) spaces per dwelling unit. (b) Multiple Dwellings and Townhomes Two (2) spaces per dwelling unit, which may include enclosed spaces; plus the greater of 2 spaces or .25 spaces per unit of guest parking. (a) Residential Uses: Single Family Detached Two (2) spaces (garage attached to the principal structure with a minimum area of 440 sq. ft.). Ordinance No. 5 March 4, 2020 Exception - Substandard lots shall be required to have two parking spaces, a minimum of one of which shall be within an enclosed garage with a minimum area of 240 sq. ft.). Two-Family Dwellings Two (2) spaces per dwelling (garage attached to the principal structure with a minimum area of 400 sq. ft.) Townhomes Two (2) spaces per dwelling (garage attached to the principal structure with a minimum area of 400 sq. ft.) PLUS guest parking of .25 spaces per unit (minimum of two guest parking spaces) Exception – Uptown Hamel shall be required to have two parking spaces, a minimum of one of which shall be within an enclosed garage with a minimum area of 240 sq. ft.). Multiple Family Dwellings (Apartments/ Condominiums) Two (2) spaces per dwelling unit, of which a minimum of one space shall be within a garage which is attached to or under the multiple family building; PLUS guest parking of .25 spaces per unit (minimum of two guest parking spaces) (b) Accessory Dwelling Units Refer to specific zoning district supplemental requirements. (c) Religious Institutions, Theaters, Auditoriums, and other places of assembly. One (1) space for each four seats or for each five (5) feet of pew length based upon maximum design capacity; plus additional parking for accessory uses and facilities as prescribed by this Ordinance. (d) Business and Professional Offices One (1) space for each two hundred fifty (250) square feet of gross floor space. (e) Medical and Dental Clinics One (1) space for each 250 square feet of gross floor space. (f) Hotel or Motel One (1) space per rental unit plus one (1) space for each employee on largest workshift. (g) Schools: Grade schools, elementary schools, middle school, junior high school At least two (2) spaces for each classroom. (h) Schools: High School At least one (1) space for each six (6) students plus one (1) space for each classroom. (i) Vocational or business schools At least one (1) space for each three (3) students at maximum capacity plus one (1) space for each classroom. (j) Hospitals At least one (1) space for each two (2) hospital beds, plus one (1) space for each two hundred fifty (250) square feet of office space. Ordinance No. 6 March 4, 2020 (k) Bowling Alleys At least five (5) spaces for each alley, plus one (1) space per five (5) seats of accessory facilities, plus one (1) additional space for each employee on largest workshift. (l) Automobile Service Stations At least one (1) space for each five hundred (500) square feet gross floor area; plus one (1) space for each service stall. Such spaces shall be in addition to spaces required for gas pump areas. (m) Retail Sales and Service At least one (1) space for each two hundred fifty (250) square feet gross floor area up to 10,000 square feet; plus at least one (1) space for each three hundred (300) square feet gross floor area in excess of 10,000 square feet. (n) Restaurants, Drive-through Food Establishments, Cafes, Bars, Taverns, Night Clubs At least one (1) space for each three (3) seats based on capacity design including outdoor seating areas; plus at least five (5) stacking spaces for drive-through operations. (o) Health Club (Includes, but not limited to dance, martial arts, and yoga studios.) At least one (1) space for each two hundred fifty (250) square feet gross floor area. (p) Funeral Homes Sufficient off-street parking shall be required to accommodate the maximum number of guests expected to be in attendance at a funeral home at any given time. The number of required spaces shall be determined by the City Council after due consideration is given to the expected parking needs of the funeral home. (q) Industrial, Warehouse, Storage, Handling of Bulk Goods At least one space for each employee on largest workshift or one space for each two thousand square feet of gross floor area, whichever is larger. (r) Uses not specifically noted As determined by the City Council following review by the Planning Commission. SECTION IX. Section 840.3.02 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 840.3.02. Building Materials and Design. Subd. 1. Building Materials. All exterior building materials shall be durable and consistent with relevant codes, regulations, and other industry standards. Subd. 2. Garages. Each principal dwelling unit shall include garage space with a minimum capacity of two vehicles. In the case that garage doors occupy more than half of the horizontal building façade facing a street, architectural elements shall be provided to reduce the monotonous appearance of garage doors. These elements may include varying the Ordinance No. 7 March 4, 2020 setback of the garage doors, differentiating roof designs, constructing dormers, and installing garage doors with windows or other design elements. Subd. 3. Utilities. Utilities shall be placed underground. Subd. 4. Parking. Refer to Section 828.51. Subd. 2. SECTION X. Section 841.4.02 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 841.4.02. Building Materials and Design. Subd. 4. Enclosed Parking. Townhomes shall include garage space with a minimum capacity of two vehicles, and multiple family structures shall include a minimum of one enclosed or underground parking stall per dwelling unit. Refer to Section 828.51. Subd. 2. SECTION XI. Section 843.04 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 843.04. (MXR-1 and MXR-2) Single Family and Two Family Residential Lot Standards. The following standards shall be observed for all single-family and two-family residential uses, subject to additional requirements, exceptions and modifications set forth in the City Code. Subd. 4. Additional MXR-1 and MXR-2 Development Standards (a) Building Materials and Design. (i) Building Materials. All exterior building materials shall be durable and consistent with relevant codes, regulations, and other industry standards. (ii) Garages. Each principal dwelling unit shall include garage space with a minimum capacity of two vehicles. In the case that garage doors occupy more than half of the horizontal building façade facing a street, architectural elements shall be provided to reduce the monotonous appearance of garage doors. These elements may include varying the setback of the garage doors, differentiating roof designs, constructing dormers, and installing garage doors with windows or other design elements. (iii) Utilities. Utilities shall be placed underground. (iv) Parking. Refer to Section 828.51. Subd. 2. SECTION XII. Section 843.05 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 843.05. MXR-3 Subdistrict Standards for Townhome, Multiple Family Residential and other Uses. The following standards shall be observed for townhomes, multiple family Ordinance No. 8 March 4, 2020 residential uses and other uses, excluding single-family and two-family dwellings. The standards shall be subject to additional requirements, exceptions and modifications set forth in the City Code. Many of these standards may be applied across a coordinated development so that individual lots may not meet all requirements (lot area and impervious surface coverage, for example) but the development as a whole is consistent with the standards. In these situations, the City shall require documentation which describes the property which is subject to the coordinated development. Subd 10. Building Materials and Design (d) Enclosed Parking. Townhomes shall include garage space with a minimum capacity of two vehicles, and multiple family structures shall include a minimum of one enclosed or underground parking stall per dwelling unit. Refer to Section 828.51. Subd. 2. SECTION XIII. This ordinance shall become effective upon its adoption and publication. Adopted by the Medina city council this th day of , 2020. ______________________________ Kathleen Martin, Mayor Attest: ___________________________________ Jodi M. Gallup, City Clerk Published in the Crow River News on the th day of , 2020. Resolution No. 2019-## DATE Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2019-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an ordinance amending regulations pertaining to residential parking; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is eight pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ###, an ordinance amending regulations pertaining to residential parking. The ordinance establishes parking requirements by land use (detached single family, townhomes, multiple-family) rather than individual requirements in each zoning district. The ordinance amends the minimum size required for garages in new townhomes from 440 square feet to 400 square feet. The ordinance also requires that garages for new multi-family structures be attached to or below the dwelling structure. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Resolution No. 2019-## 2 DATE Dated: . ______________________________ Kathleen Martin, Mayor ATTEST: _________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted.       Planning Department Update Page 1 of 2 March 4, 2020 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: February 27, 2020 SUBJ: Planning Department Updates – March 4, 2020 City Council Meeting Land Use Application Review A) Mark of Excellence Comp Plan Amendment, PUD Concept Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Comp Plan Amendment and PUD Concept Plan for development of 76 twinhomes, 41 single- family, and 32 townhomes on the Roy and Cavanaugh properties. The Planning Commission held a public hearing at the October 8 meeting. A number of residents provided written comment and one spoke in opposition of the amendment. Following the hearing, the Planning Commission voted 4-2 to recommend denial of the Comprehensive Plan Amendment. The Council reviewed and tabled the request at the November 6 meeting to allow for a neighborhood meeting, which was held on January 20. Staff intends to present to the Council at the March 17 meeting. B) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s Pest Control) has requested various approvals for development of a 35,000 s.f. office building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning Commission held a public hearing at the November 12 meeting and recommended approval. The City Council reviewed on December 3 and directed staff to prepare documents for approval. Staff has been working with the adjacent property owner to secure right-of-way for the frontage road to Willow Drive. We have been unable to reach agreement on the right-of-way to the east, so the applicant intends to amend the site plan and plat to access the site directly from Highway 55. A public hearing on the updated site plan is scheduled for March 10. C) OSI Expansion – Arrowhead Drive, north of Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site plan review and preliminary plat to construct an expansion to the existing building and parking lot at 4101 Arrowhead Drive. The plat proposes to increase the size of the main lot and decrease the size of the outlot to the north. The Planning Commission held a public hearing at the December 10 meeting and recommended approval. The City Council reviewed at the January 7 meeting and directed staff to prepare documents. Staff is in discussions with OSI about improvements to Arrowhead Drive and will present approval documents when complete. D) Roehl Preliminary Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a preliminary plat to subdivide 28 acres into two lots. The application is currently incomplete and will be scheduled for a hearing when necessary information is submitted. E) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete for review, and the City has requested additional materials. Planning Department Update Page 2 of 2 March 4, 2020 City Council Meeting F) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. G) Hamel Haven subdivisions – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plats are recorded. Other Projects A) Residential Garage Requirements – staff met with a developer considering a townhome project in the City. The developer noted that the City requires each townhome to have a 440 square foot garage, which they indicated did not seem common, and would not be marketable. Staff has collected information and recommended a reduction in the size requirement for townhomes. The Planning Commission held a public hearing and discussed on February 11. The Commission voted 4-3 to recommend approval of the ordinance reducing the minimum size and making other changes. Three Commissioners did not support the reduction in garage size. Staff intends to present the ordinance at the March 4 Council meeting. B) Tamarack Drive study – Staff is scheduling meetings with relevant agencies and property owners to collect background information. Staff is aiming for a public engagement activity in April. C) Hackamore Road Preliminary Design – WSB is scheduling a kick-off meeting for this project with staff from Corcoran and Medina the week of March 9. D) Diamond Lake Regional Trail – representatives from Three Rivers Park district met with the Park Commission on 2/26 and discussed potential alternative routes for a future regional trail which is being planned to run north-south in the eastern 1/3 of the City. The Commission and staff provided feedback on the alternatives and discussed other possible routes. TO: City Council FROM: Edgar J. Belland, Director of Public Safety, Through City Administrator Scott Johnson DATE: February 27, 2020 RE: Police Department Updates Hiring Processes Justin Hanson has started his field training program with Officer Boecker and the first couple of weeks have gone very well. We have posted the second patrol position for the internal process with a deadline of March 9th. On Thursday February 29th we will be holding the interviews for the sergeant’s position. Coronavirus As the news increases of the coronavirus spreading through different countries, we are hearing we should prepare for the worst. In 2003 we prepared for “Severe Acute Respiratory Syndrome”, (SARS) and in 2014 “Middle East Respiratory Syndrome”, (MERS) and more recently we prepared for the Pandemic Flu. In each of these cases we discussed response plans at the emergency management meeting. We will continue to develop these plans to address the Coronavirus as it progresses. Currently, we are purchasing N95 masks, hand sanitizer, and disinfecting wipes and are monitoring the movement of the virus. If we have a major outbreak, we will keep everyone up to date. Patrol: Training – On 02-/12, Officer Boecker attended Background Investigator Training. On 02-25 Officer Boecker conducted our annual Use of Force and Taser Training. Officer Justin Hanson is in full swing with his field training and it is progressing well. He is going to be an excellent officer for the department. Patrol Activities - For the dates of February 11 to February 25, 2020 our officers issued 70 citations and 122 warnings for various traffic infractions. There was a total of 7 traffic accidents, 14 medicals, 10 alarms. MEMORANDUM We have had several weather-related incidents the past two weeks as a result of the snow and ice. Luckily, we had no serious injury related crashes, and most were minor property damage or vehicles that went into the ditch. On 02-13, Officers Hanson and Gregory responded to a school bus stop arm violation that occurred on State Highway 55. The bus driver reported that a vehicle had passed the bus as it was letting a student off. The owner of the vehicle was contacted, and she admitted that she was driving the car but never saw a bus during her travels. The driver will be formally charged. On 02-15, Officers Hanson and Boecker responded to a burglary. It was learned that 4-5 unknown males had entered a residence looking for one of the renters. There was nothing stolen, and it is not known who entered the residence. On 02-20, Officer Scharf assisted Minnetonka Police with an impaired driver who was all over the road and backing up on the off ramp on I-394. The driver was arrested and Officer Scharf who is a Drug Recognition Examiner (DRE) assisted in evaluating the driver. 02-21, Officer Scharf took a theft from auto report at St. Ann’s Church. The victim reported that she was at a funeral when someone stole a bag from her unlocked vehicle. No suspects at this time. On 02-22, Officer Scharf responded to a fall from a horse. Upon arrival, the female appeared to have a severe head injury and was transported to the hospital. Investigations: Interviewed a suspect involved with the fraudulent use of a credit card. The credit card was stolen from a residential burglary in Medina in September of 2019. The case was submitted to the county attorney’s office for charging. Investigating a case of check forgery. I submitted an administrative subpoena to the bank to obtain video surveillance of the suspect. Received information about a possible DNA match from a commercial burglary in 2019. The DNA was found on a window crank and is not a match for the victim. The DNA profile will be uploaded to a National Data Base and will be routinely searched. The investigation is ongoing. Completed the Investigator section of the 2019 annual report. Participated in our annual use of force training. There are currently (3) cases assigned to investigations. MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: February 26, 2020 MEETING: March 4, 2020 SUBJECT: Public Works Update STREETS • Staff will be kicking off the Hackamore design project in the next week. • The streets are shifting around with the frost moving down. This is a temporary inconvenience and the roadways will return to normal as they thaw. • We have had one snow fall in the past two weeks. It has been a very clam stretch of weather. • Public Works will be posting the seasonal weight restrictions as soon as the State announces their restrictions. We typically follow MNDOTs lead but we reserve the right to extend the season as long as we see fit. WATER/SEWER/STORMWATER • Public Works has discovered several malfunctioning meters in the water system. Staff will follow up with each meter. • Public Works is gathering quotes to replace the chlorine gas with bleach for both the Morningside and Independence Beach water systems. Bleach is a slightly more expensive disinfectant but is a lot safer for the operator and the general public, especially if there is a leak. PARKS/TRAILS • The sliding hills and skating rinks are being used a lot this year with the reasonable temperatures and the abundance of snow. • Public works will be working with Jenco, our weed and feed contractor, for the parks and other properties. The idea is to work on best management practices to reduce the amount of both herbicide and fertilizer. PERSONNEL • I will be on vacation from February 29th to March 7th. • The fulltime Public Works Maintenance Technician posting closed February 24th. City staff will score and bring in the top candidates for interviews. The best candidate will be brought forward to council for approval. Equipment • Public works has been demoing three backhoes from John Deere, Case, and Caterpillar. We have also ordered our skid steer replacement and air compressor. • The 2003 Sterling single axel truck had some major repairs done to it recently. As always with large truck repairs they are never inexpensive. Let’s hope the rest of the year goes well for repairs. ORDER CHECKS FEBRUARY 18, 2020 – MARCH 4, 2020 049942 BAJJURI, SAI POOJA/PADMAJA .............................................. $200.00 049943 BLUE CROSS BLUE SHIELD OF MN ................................... $34,058.06 049944 CENTERPOINT ENERGY ...................................................... $3,440.04 049945 DENTISTRY BY DESIGN LLC ................................................... $700.00 049946 GLOBAL CLOSING & TITLE SERVICE ..................................... $139.87 049947 MET COUNCIL (SAC) ............................................................. $7,380.45 049948 NATIONAL CHARITY LEAGUE INC .......................................... $300.00 049949 SCHEUNEMANN, THOMAS ...................................................... $500.00 049950 WATERMARK TITLE AGENCY LLC ............................................ $38.23 049951 ASPEN MILLS INC ................................................................. $1,007.65 049952 BATTERIES + BULBS ............................................................... $137.40 049953 BEAUDRY OIL & PROPANE .................................................. $2,903.21 049954 BOYER FORD TRUCKS INC ................................................ $11,049.76 049955 ECM PUBLISHERS INC ............................................................ $218.49 049956 EHLERS & ASSOC INC .......................................................... $1,500.00 049957 FASTENAL COMPANY ............................................................. $193.18 049958 FINANCE AND COMMERCE INC .............................................. $246.20 049959 HAMEL BUILDING CENTER ....................................................... $35.06 049960 HENN COUNTY INFO TECH .................................................. $2,059.81 049961 HENN CTY RECORDER REGISTRAR ........................................ $48.50 049962 HOLIDAY FLEET ......................................................................... $57.78 049963 INTOXIMETERS INC ................................................................. $107.80 049964 J.O.T.S. COMPUTER SERVICES INC ....................................... $412.50 049965 JIMMYS JOHNNYS INC ............................................................ $130.00 049966 KELLYS WRECKER SERVICE INC ............................................. $94.09 049967 KENNEDY & GRAVEN CHARTERED .................................. $14,723.95 049968 LEAGUE OF MINNESOTA CITIES ............................................ $640.00 049969 LEAGUE OF MN CITIES INS.TRUST ................................... $60,095.00 049970 MARCO (LEASE) .................................................................... $1,419.79 049971 MEDTOX LABS ........................................................................... $50.00 049972 METRO WEST INSPECTION ............................................... $14,505.73 049973 MN DEPT OF NATURAL RESOURCES .................................... $300.00 049974 MN RURAL WATER ASSOC ..................................................... $325.00 049975 MOTLEY AUTO SERVICE LLC ................................................. $394.00 049976 MOTOROLA SOLUTIONS INC ............................................. $32,516.00 049977 NAPA OF CORCORAN INC ...................................................... $224.05 049978 OFFICE DEPOT .......................................................................... $71.05 049979 STREICHERS INC ....................................................................... $72.98 049980 SUN LIFE FINANCIAL ............................................................ $1,460.15 049981 TEGRETE (CARLSON BLDG) ................................................ $1,355.00 049982 TIME SAVER OFFSITE SEC SVCS IN ...................................... $296.00 049983 US SOLAR BUSINESS - 1 ...................................................... $1,187.08 049984 US SOLAR BUSINESS - 3 ...................................................... $1,263.34 049985 WSB & ASSOCIATES INC.................................................... $21,919.25 Total Checks $219,776.45 ELECTRONIC PAYMENTS FEBRUARY 18, 2020 – MARCH 4, 2020 005417E PR PERA .............................................................................. $16,853.34 005418E PR FED/FICA ....................................................................... $17,047.82 005419E PR MN Deferred Comp ........................................................... $1,800.00 005420E PR STATE OF MINNESOTA .................................................. $3,776.70 005421E CITY OF MEDINA ........................................................................ $21.00 005422E FURTHER .............................................................................. $1,759.76 005423E FARMERS STATE BANK OF HAMEL ....................................... $150.00 005424E CITY OF PLYMOUTH ............................................................. $1,212.56 005425E WRIGHT HENN COOP ELEC ASSN ...................................... $2,218.78 005426E VALVOLINE FLEET SERVICES ................................................ $170.15 005427E MEDIACOM OF MN LLC ........................................................... $294.90 Total Electronic Checks $45,305.01 PAYROLL DIRECT DEPOSITS FEBRUARY 19, 2020 0510044 BOEDDEKER, KAYLEN ............................................................ $699.37 0510045 JOHNSON, PATRICK M. ........................................................... $633.53 0510046 VOGEL, NICHOLE .................................................................. $1,021.79 0510047 ALTENDORF, JENNIFER L. ................................................... $1,521.00 0510048 BARNHART, ERIN A. ............................................................. $2,548.96 0510049 BELLAND, EDGAR J. ............................................................. $2,815.61 0510050 BOECKER, KEVIN D. ............................................................. $2,346.41 0510051 CONVERSE, KEITH A. ........................................................... $1,978.16 0510052 DINGMANN, IVAN W ................................................................. $179.07 0510053 DION, DEBRA A. .................................................................... $1,880.15 0510054 ENDE, JOSEPH...................................................................... $2,014.11 0510055 FINKE, DUSTIN D. ................................................................. $2,594.13 0510056 GALLUP, JODI M. ................................................................... $2,006.03 0510057 GLEASON, JOHN M. .............................................................. $2,074.18 0510058 GREGORY, THOMAS ............................................................ $1,972.84 0510059 HALL, DAVID M. ..................................................................... $2,039.87 0510060 HANSON, JUSTIN .................................................................. $1,480.03 0510061 JACOBSON, NICOLE ................................................................ $949.86 0510062 JESSEN, JEREMIAH S. .......................................................... $2,472.91 0510063 JOHNSON, SCOTT T. ............................................................ $2,286.95 0510064 JONES, KATRINA M............................................................... $1,481.50 0510065 KLAERS, ANNE M. ................................................................. $1,427.40 0510066 LEUER, GREGORY J. ............................................................ $1,857.77 0510067 MCGILL, CHRISTOPHER R. .................................................. $1,820.21 0510068 MCKINLEY, JOSHUA D .......................................................... $2,014.47 0510069 NELSON, JASON ................................................................... $2,335.25 0510070 REINKING, DEREK M ............................................................ $2,435.97 0510071 SCHARF, ANDREW ............................................................... $1,882.66 0510072 SCHERER, STEVEN T. .......................................................... $2,372.91 0510073 SCHNEIDER, BENJAMIN .......................................................... $599.09 Total Payroll Direct Deposit $53,742.19