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HomeMy Public PortalAbout04.07.2020 Complete City Council Meeting Packet Posted 04/03/2020 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, April 7, 2020 7:00 P.M. Meeting to be held telephonically pursuant Minn. Stat. Sec. 13D.021 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the March 17, 2020 Regular Council Meeting V. CONSENT AGENDA A. Resolution Granting Conditional Approval of the Weston Woods of Medina Comprehensive Plan Amendment and Authorizing Submission to the Metropolitan Council for Review B. Ordinance Amending the Official Zoning Map to Rezone Lots 1 and 2, Block 1, Adams Subdivision C. Resolution Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Lots 1 and 2, Block 1, Adams Subdivision by Title and Summary D. Resolution Granting Preliminary Approval of the Adams Subdivision Plat E. Resolution Granting Approval of a Site Plan Review and Conditional Use Permit to Jan-Har, LLP (Adam’s Pest Control) F. Resolution Accepting Donation from Cynthia Piper G. Resolution Accepting Donation from Robert Belzer H. Approve Emergency Siren Replacements I. Appoint Curtis Biegert to Full-time Public Works Maintenance Technician Position VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. Ordinance Amending Section 512 of the Code of Ordinances Regarding Surface Use of Lake Independence – Public Hearing B. 2020 Budget Update – Finances and COVID-19 C. Loretto Tractor Agreement VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. CLOSED SESSION: Consideration of Land Acquisition at 03-118-23-24-0002 Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c) XII. ADJOURN Telephonic Meeting Call-in Instructions Dial 1-612-517-3122 Enter Conference ID: 162 709 614# MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: April 2, 2020 DATE OF MEETING: April 7, 2020 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Resolution Granting Conditional Approval of the Weston Woods of Medina Comprehensive Plan Amendment and Authorizing Submission to the Metropolitan Council for Review – Council reviewed this item at the March 17th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. B. Ordinance Amending the Official Zoning Map to Rezone Lots 1 and 2, Block 1, Adams Subdivision – Council reviewed this item at the March 17th meeting and directed staff to prepare the attached ordinance for approval. Staff recommends approval. See attached ordinance. C. Resolution Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Lots 1 and 2, Block 1, Adams Subdivision by Title and Summary – The attached resolution authorizes publication of the ordinance by title and summary. Staff recommends approval. See attached resolution. D. Resolution Granting Preliminary Approval of the Adams Subdivision Plat – Council reviewed this item at the March 17th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. E. Resolution Granting Approval of a Site Plan Review and Conditional Use Permit to Jan- Har, LLP (Adam’s Pest Control) – Council reviewed this item at the March 17th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. F. Resolution Accepting Donation from Cynthia Piper – Staff recommends approval of the resolution accepting a donation from Medina resident Cynthia Piper. See attached resolution. 2 G. Resolution Accepting Donation from Robert Belzer – Staff recommends approval of the attached resolution accepting a donation from Medina resident Robert Belzer. See attached resolution. H. Approve Emergency Siren Replacements – Staff is requesting the replacement of three emergency sirens in the following locations: Holy Name Park, Morningside Park, and Hamel Legion Park. Staff recommends approval. See attached memo. I. Appoint Curtis Biegert to Full-time Public Works Maintenance Technician Position – At the January 21, 2020 regular meeting, the City Council authorized the recruitment to fill a vacancy for a full-time Public Works Maintenance Technician position. The position is backfilling a critical need for the public works department by the vacancy created when Public Works Foreman Ivan Dingmann retired and an existing Public Works employee, Derek Reinking, was promoted to that position. Staff recommends approval of the appointment of Curtis Biegert to the Full-time Public Works Maintenance Technician Position. See attached resolution. VII. NEW BUSINESS A. Ordinance Amending Section 512 of the Code of Ordinances Regarding Surface Use of Lake Independence – Public Hearing – LICA is requesting a change to the no wake zone because of the recent high-water levels that are not allowing recreational use of the lake. The current high-water trigger level is set at 957.8 feet above sea level. The requested change is to raise the trigger to 958.2 feet above sea level. Staff does not recommend abolishing this ordinance. Significant amounts of grants and city dollars have been spent on shoreline restoration and water quality projects for Lake Independence. The Minnesota Department of Natural Resources (DNR) is requiring the Cities of Independence and Medina to hold public hearings on the proposed change. The minutes from the public hearing, the DNR Work Sheet on Lake Independence, and the updated draft ordinance will then be sent to the DNR for final review. If approved by the DNR, then the ordinance will be brought back to both cities for final approval. See attached draft ordinance, comments and DNR worksheet. Recommended Direction: Direct staff to submit the minutes from the public hearing, the DNR Work Sheet on Lake Independence, and the updated draft ordinance to the DNR for final review. If approved by the DNR, then the updated ordinance will be brought back to both cities for final approval. 3 B. 2020 Budget Update – Finances and COVID-19 – Finance Director will be providing an update to the City Council regarding the 2020 Budget and CIP for Medina. See attached information. C. Loretto Tractor Agreement – Public Works Director Steve Scherer will be providing an update on the tractor and mower purchase that was approved by the City Council in the 2020 CIP. Attached is an agreement with Loretto to purchase the current tractor for $17,500.00 and to terminate the 2008 agreement. See attached memo and agreement. X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 005450E-005469E for $1,151,503.26 and order check numbers 050059-050123 for $152,551.13 payroll EFT 0510109-0510170 for $106,985.41. XI. CLOSED SESSION: Consideration of Land Acquisition at 03-118-23-24- 0002 Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c) INFORMATION PACKET: • Planning Department Update • Police Department Update • Public Works Department Update • Claims List Medina City Council Meeting Minutes 1 March 17, 2020 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 17, 2020 3 4 The City Council of Medina, Minnesota met in regular session telephonically on March 5 17, 2020 at 7:00 p.m. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Mayor Martin called the meeting to order. She explained that in light of the alarming 10 increase in COVID-19 cases in Minnesota in the past few days and Governor Walz’ 11 emergency declaration, she, Johnson, and Batty concluded that it is not prudent at this 12 time to hold in-person City Council, Planning Commission, or Park Commission 13 meetings. Until further notice and commencing with this City Council meeting, all future 14 meetings of the Medina City Council, Planning Commission and Park Commission will 15 be held telephonically. The agenda and instructions on how the public may access this 16 meeting has been posted on the City website and on the doors of City Hall. She briefly 17 reviewed the process that could be followed for public participation telephonically. 18 19 Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 20 21 Members absent: None. 22 23 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 24 Gallup, City Attorney Ron Batty, City Engineer Jim Stremel, City Planning Director Dusty 25 Finke, Public Works Director Steve Scherer, Chief of Police Ed Belland, and Police 26 Sergeant (soon to be Police Chief) Jason Nelson. 27 28 II. PLEDGE OF ALLEGIANCE (7:06 p.m.) 29 30 III. ADDITIONS TO THE AGENDA (7:06 p.m.) 31 Martin requested to remove Item VII, A, Presentation from U.S. Representative Dean 32 Phillips, as that item will be postponed to a future agenda. She requested to remove 33 Item VII, B, Resolution Recognizing Police Chief Ed Belland for 28 Years of Dedicated 34 Service to the City of Medina in the Police Department as He Retires, as that will also be 35 postponed to a future date to allow members of the public to attend. She noted that the 36 retirement party, scheduled for March 31st has also been postponed to a future date, to 37 be determined later. She requested to add an Item VII, A, Discussions and Resolution 38 to Continue Emergency Declaration. She stated that at the suggestion of Albers, she 39 would also like to add an item VII, B, Presentations by City Staff of the Emergency 40 Measures and Protocols Implemented to Address the COVID-19 Outbreak. 41 42 Moved by Martin, seconded by Anderson, to approve the agenda as amended. Motion 43 passed unanimously. 44 45 IV. APPROVAL OF MINUTES (7:09 p.m.) 46 47 A. Approval of the March 4, 2020 Regular City Council Meeting Minutes 48 Martin noted that prior to the meeting Johnson had distributed the corrections to the 49 minutes proposed by herself and Anderson for incorporation into the minutes. 50 51 Medina City Council Meeting Minutes 2 March 17, 2020 Moved by Martin, seconded by Anderson, to approve the March 4, 2020 regular City 1 Council meeting minutes as amended. Motion passed unanimously. 2 3 V. CONSENT AGENDA (7:10 p.m.) 4 5 A. Approve Temporary Liquor License to Wildlife Rehabilitation Center of 6 Minnesota at 3000 Hamel Road on August 8, 2020 7 Moved by Pederson, seconded by Albers, to approve the consent agenda. Motion 8 passed unanimously. 9 10 VI. COMMENTS (7:11 p.m.) 11 12 A. Comments from Citizens on Items not on the Agenda 13 There were none. 14 15 B. Park Commission 16 Scherer reported that Park Commission meeting was held on February 26th and 17 addressed comments from the Hamel Athletic Club to shorten one of the fields which 18 would create space for little league and T-ball. 19 20 C. Planning Commission 21 Finke reported that the Planning Commission met the previous week to hold a public 22 hearing for the Adam’s Pest Control project and recommended approval of the request, 23 which appears on the Council agenda tonight. 24 25 VII. PRESENTATIONS 26 27 A. Resolution No. 2020-13 to Continue Emergency Declaration (7:14 p.m.) 28 Batty stated that the statute provides the Mayor the authority to declare a local 29 emergency, which invokes certain powers and responsibilities under the City’s 30 emergency management plan. He explained that the declaration is valid for three days 31 and can then be extended by the Council. He stated that the proposed action would 32 extend that declaration until further notice. 33 34 Belland stated that, to his knowledge, this is the first time Medina has invoked a 35 declaration of emergency. He explained that this declaration allows the City to address 36 the emergency situation and waives certain restrictions to allow the City to respond 37 quickly. He stated that the declaration would also allow the City to apply for Federal 38 funds to reimburse those emergency costs. 39 40 Pederson asked if the emergency expenses would be federally funded. 41 42 Belland stated that there is never a guarantee but in the past cities have been 43 reimbursed for declared emergency expenses, such as tornado and flood expenditures. 44 He stated that the City is taking steps to document costs related to this incident. 45 46 Moved by Anderson, seconded by Albers, to adopt resolution no. 2020-13 to extend the 47 period of the Mayor declared local emergency. Motion passed unanimously. 48 49 B. Presentations by City Staff of the Emergency Measures and Protocols 50 Implemented to Address the COVID-19 Outbreak (7:18 p.m.) 51 Medina City Council Meeting Minutes 3 March 17, 2020 Johnson stated that staff has been working closely with Martin, Batty and other staff to 1 prepare City Hall and other public facilities for this outbreak. He noted that City staff is 2 telecommuting, or working from home, and the police and public works have 3 implemented measures to make those spaces safer as well. 4 5 Belland stated that staff continues to move forward with planning with the goal to 6 maintain essential services to citizens while keeping residents and staff safe. He stated 7 that the priorities for each department have been reviewed and plans are being put in 8 place to maintain those priorities for each department. He confirmed that City Hall staff 9 has been working from home and the police department is working under social 10 distancing guidelines. He reviewed the other agencies that the department is working 11 with to develop plans. He stated that the emergency plan is in place and different 12 sections are being implemented as this moves forward. 13 14 Nelson provided an update on the activities that have occurred in the last week including 15 development of an emergency staffing plan for the next 35 days for the patrol division. 16 He provided an update on the Lake Area Emergency Management Group meeting that 17 took place today. He provided an update on the elements that have been implemented 18 at the police department to encourage social distancing and limited interaction with the 19 public. He advised of other actions including voice conferences with Hennepin County 20 and increased cleaning measures. He stated that the department will continue to work 21 with Hennepin County Emergency Management to obtain additional supplies. 22 23 Pederson thanked staff for all of their efforts. 24 25 Anderson echoed the comments of thanks, noting that everyone has done a terrific job 26 under this stressful situation. 27 28 Martin also echoed the comments of thanks for the Police. She stated that she and 29 Johnson will meet with Dean Phillips and his office later this week and welcomed any 30 input from the Council or staff. 31 32 VIII. OLD BUSINESS 33 34 A. Mark Smith (Mark of Excellence Homes) – Weston Woods – Comprehensive 35 Plan Amendment and PUD Concept Plan Review – East of Mohawk Drive, 36 North of HWY 55 and 1952 Chippewa Road (7:26 p.m.) 37 Finke stated that the Council previously reviewed this request at the November 6, 2019 38 meeting and tabled the request to allow for a neighborhood meeting that took place on 39 January 20th. He explained that the Comprehensive Plan amendment would change the 40 staging of the northern parcel from 2025 to 2020 and would change the use of the 41 southern parcel from business development to a mix of residential development and 42 dedicated park property. He provided an update on the neighborhood meeting, stating 43 that approximately 50 to 60 residents, mostly from the Bridgewater neighborhood 44 attended. He stated that most of the comments opposed the request, specifically the 45 change in staging, while one comment supported the request as it would allow for the 46 more imminent completion of Chippewa Road. He stated that there was not a lot of 47 discussion related to the change in land use on the southern property but more focused 48 on the timing of the project and additional traffic that would be brought to the area. He 49 stated that there is also a PUD concept plan for comment but noted that the PUD would 50 be contingent upon the Comprehensive Plan amendments. He stated that the vision 51 Medina City Council Meeting Minutes 4 March 17, 2020 and goals of the Comprehensive Plan should be considered as guides for the request. 1 He explained that the purpose of staging is to ensure development of infrastructure that 2 could support the development. He commented on the limited access of Mohawk Drive 3 at Highway 55 and the need for an extension of a watermain. He stated that the 4 Comprehensive Plan also includes language related to population growth and the desire 5 to slow that growth. He reviewed the objectives as they would apply to the southern 6 parcel, noting that both parcels are within the MUSA. He stated that the applicant 7 provided a narrative which includes the public benefits of the two parcels developing as 8 one parcel rather than two separate developments under two different land uses and 9 time frames. He reviewed those benefits including dedication of the highest value 10 natural resource area, that exceeds the minimum park dedication requirements, to the 11 City, the full construction cost of Chippewa Road from Mohawk to Arrowhead along with 12 floodplain mitigation costs and stormwater management areas, and construction of the 13 watermain. He stated that it would be difficult to project the costs for the infrastructure 14 improvements in the future. He noted that while it would be likely that the City would 15 receive some contributions from adjacent landowners, there would still be a City 16 contribution to those projects if completed in the future and not in conjunction with this 17 proposed development. He stated that a Comprehensive Plan amendment provides the 18 City with the highest level of discretion. He advised that a number of public comments 19 received were included in the packet, along with comments from other jurisdictions. He 20 reported that the Planning Commission held a public hearing in fall of 2019 and 21 recommended on a vote of 4-2 to recommend denial. He stated that the minutes from 22 that meeting were included in the packet as well. 23 24 Pederson stated that it might be interesting for the Council to hear about the staging and 25 the potential to jump ahead if this were not approved. 26 27 Finke stated that there is flexibility to the staging plan, provided through the 28 Comprehensive Plan, which would allow the parcel to develop up to two years prior to 29 the staging time, which would equate to 2023. He explained that the flexibility is linked 30 to a point system in the Code. 31 32 Anderson referenced the comments from financing and administration, noting that WSB 33 has provided estimates of over $6,000,000 to complete Chippewa Road. He stated that 34 the applicant is offering to pay for the majority of those expenses with the exception of 35 the $600,000 expense. He stated that an outline of public benefits from the applicant 36 was provided in the packet and identifies a cost of $2,500,000 and $3,400,000 plus right-37 of-way for the construction of the roadway. He asked if the City would be responsible for 38 that gap between the projected costs. 39 40 Finke explained that the difference in most of the numbers is trying to project difference 41 scenarios. He stated that if the project moves forward the applicant would fund the 42 construction of Chippewa Road, along with the adjacent trail, and noted that the 43 outstanding amount would be wetland mitigation and would have an estimated cost of 44 $600,000. He stated that the difference in cost between the engineer’s estimate and 45 applicant’s estimate is that the engineer’s estimate does not include efficiencies that 46 might be provided by completing the road project in conjunction with adjacent 47 development. He explained that materials from the adjoining sites could be used for the 48 road projects, along with other cost savings elements outside of hard construction costs. 49 He explained that if the project is approved as proposed, the wetland mitigation would be 50 the outstanding amount contributed by the City. He stated that the applicant could 51 Medina City Council Meeting Minutes 5 March 17, 2020 contribute towards the wetland mitigation in return for water connection fee credits, if 1 desired by the City. 2 3 Anderson stated that it sounds like the developer could construct the road for about half 4 of the cost of the City. 5 6 Stremel confirmed that it would cost the City more to construct the road as a public 7 project. 8 9 Anderson asked if staff anticipates any additional City costs associated with the 10 construction of Chippewa Road, outside of the $600,000 for wetland mitigation costs. 11 12 Finke stated that he did not anticipate any additional City costs. He noted that there 13 would be costs for permitting and such, which are comparatively small amounts. 14 15 Martin asked if staff is comfortable that whatever is proposed by the developer would 16 yield a completed road and watermain at no cost to the City, outside of the wetland 17 mitigation cost estimated at $600,000. 18 19 Stremel stated that he believes the preliminary plans to be complete and would include 20 the items discussed. He stated that staff would be involved during the process of plan 21 development and construction to ensure that City requirements are being met. 22 23 DesLauriers stated that he appreciated the clarification that the developer could 24 construct the road at about half the cost of the City. He asked if the City would still 25 anticipate the same contributions from the developer if the project is not allowed to move 26 ahead in staging to 2020 and instead jumps ahead to 2023. 27 28 Finke stated that the staging plan flexibility does not require a Comprehensive Plan 29 amendment but would still be a PUD that also has a high level of discretion. He stated 30 that the PUD and jump ahead would only link to the northern parcel and therefore the 31 necessary land may not be secured from both parcels as the parcels may not develop at 32 the same time. He stated that a lack of right-of-way could prevent a public project from 33 moving ahead. 34 35 Albers asked the net change between this proposal and the proposal reviewed by the 36 Council in November of 2019. He asked if the only change was the developer holding 37 the public meeting and agreeing to fund the construction of the road. 38 39 Finke replied that the PUD concept plan and proposed Comprehensive Plan 40 amendments remain the same from those reviewed in November. He confirmed that 41 some of the infrastructure costs that the developer is willing to contribute have been 42 made more concrete, as requested by the Council. He confirmed that the neighborhood 43 meeting was also held as directed. 44 45 Martin reviewed the requests from the public that she has received related to this topic 46 and asked for input from the Council on whether that public input should be received. It 47 was the consensus of the Council to allow those members to speak. 48 49 William Griffith, representing the applicant, stated that this project started almost three 50 years ago and has evolved since that time with the intention of identifying the public 51 Medina City Council Meeting Minutes 6 March 17, 2020 benefit. He stated that they have understood that it is the developer’s burden to prove 1 the public benefit that would warrant the PUD and Comprehensive Plan amendments. 2 He stated that the surrounding communities have provided input and have either not 3 provided comment or provided support. He stated that staff has also commented on the 4 significant public safety improvements and preservation of natural open space that 5 would be provided as a benefit. He believed that the Council has significant legal basis 6 to approve the requests. He recognized that this will come down to timing. He stated 7 that the desire would be allow this project to move forward as soon as 2020, but more 8 likely work would begin in 2021. He stated that during the current climate it will be 9 important to have projects that bring work to the community. He stated that this project 10 will provide certainty on public infrastructure and will provide opportunity to the 11 marketplace. He stated that this project is not final until it is all final, noting that the 12 Comprehensive Plan amendments would be dependent upon approval of the PUD and 13 preliminary and final plat, along with the infrastructure plans and development. 14 15 Mark Smith, applicant, thanked the City for allowing the meeting to be held in this 16 manner during this challenging time. He commended staff for their cooperative efforts 17 over the past years. He stated that they have met with staff since the November 18 meeting to determine ways to better identify the infrastructure costs. He hoped that the 19 City would see the benefits of the development and approve the requests. 20 21 Kim Hofstede, 4418 Bluebell Trail S, stated that she has frequently emailed members of 22 the Council and urged the Council to abide by the Comprehensive Plan that the 23 residents and staff worked hard to create. She did not see a reason to change the 24 staging from 2025 for the northern parcel. She stated that PUDs are negotiable and 25 therefore it is unknown as to the benefits that could be provided in the future. She stated 26 that all the Bridgewater residents at the public meeting opposed the development, with 27 the exception of one resident that does not live in the adjacent neighborhood. She 28 stated that if the Council does approve the project, she would want to see that the 29 developer is held to his promises, especially with the possibly impending recession 30 ahead. 31 32 Eric Zehnder, 4400 Bluebell Trail S, stated that he disagrees with the applicant’s 33 comments that neighbors have spoke in support of the project as all the Bridgewater 34 neighbors spoke in opposition at the community meeting. He stated that there was 35 overwhelming opposition and felt like that input is not being listened to. He commented 36 that it seems the main reason for allowing the change in staging would be in return for 37 the road construction but believed that could occur along with a PUD request in the 38 future. He noted that Mr. Smith already owns both the northern and southern parcels 39 and will likely develop those parcels himself, whether that occurs now or later. He stated 40 that the City could take the right-of-way when the south property develops and then take 41 the northern right-of-way when that parcel develops. He asked the Council keeps the 42 staging as it exists. He stated that he does not oppose the project, but just objects to the 43 change in staging. 44 45 Monica Dawson, 4544 Trillium Ave N, stated that she has been a Medina resident since 46 2003 and stated that the Wayzata schools are under an oppressive amount of pressure 47 because of development in its member cities. She stated that this development would 48 place additional burden on the Wayzata School District and its taxpayers, as the school 49 district continues to operate under the needed amount. She stated that change in 50 zoning from business to residential would place additional burden on the school district. 51 Medina City Council Meeting Minutes 7 March 17, 2020 She did not believe that the staging should be changed as it will allow additional 1 planning time for the school district and with adjacent communities. 2 3 Pederson stated that this property is within the Rockford School District, not the Wayzata 4 School District. 5 6 Finke clarified that the northern parcel is within the Rockford School District while the 7 southern parcel is in the Wayzata School District. 8 9 Peter Nohre, 4412 Bluebell Trail S, echoed the comments made by residents thus far. 10 He recognized the input and feedback from residents that helped to shape the 11 Comprehensive Plan, noting that staging was developed for a reason. He did not see a 12 reason to accelerate the staging. He stated that the Planning Commission voted to 13 recommend denial and the majority of residents have spoken out against this proposed 14 development. He stated that he is having a hard time to see the rationale to change the 15 Comprehensive Plan. He stated that there is certainty in the Comprehensive Plan, 16 identifying the guiding and staging for development. He did not see anything driving the 17 need to make the changes requested and asked the Council to consider the guidance 18 and goals of the Comprehensive Plan, leaving the staging as it exists. 19 20 Anderson asked the applicant what the cost to the City would be if the project is 21 approved, as it appears that the primary cost would be $600,000 for wetland mitigation 22 costs. He asked if there would be other costs anticipated, outside of typical 23 development expenses the City may have. 24 25 Mr. Smith replied that the only real cost to the City would be the cost of the wetland 26 mitigation. He explained that the development would propose to handle the stormwater 27 for Chippewa Road, noting that they worked with staff and the watershed to develop 28 those plans. 29 30 Albers stated that when the City set forth the Comprehensive Plan, that was the vision 31 for how the City wanted to develop the different parts of the City. He recognized the 32 amount of development that continues to occur within the Wayzata School District and 33 the pressure that is placing on the schools. He stated that it is the City’s obligation to 34 work within its Comprehensive Plan, as the schools use those plans to create its plan. 35 He asked if the applicant has considered the burden that this could place on the school 36 district. He asked for details on the type of housing that would be placed in the 37 development and the market for those housing products. 38 39 Mr. Smith provided details on the three different housing products proposed for the 40 property. He stated that the north property would be proposed for one level, empty-41 nester type housing that would cater to older individuals and single residents, which 42 would not add stress onto the schools. He stated that the southern parcel would be 43 proposed to have 40 single-family homes, which would cater to families, and 33 44 townhomes that would likely cater to young working individuals. He stated that the 45 development would have a combination of housing products that would cater to a variety 46 of residents and therefore would not place a huge burden onto the school districts. 47 48 Martin recognized the comments related to the school district. She stated that she 49 would want to ensure that the proper letters of credit and sureties would be posted for 50 the infrastructure improvements in advance to building on the property. 51 Medina City Council Meeting Minutes 8 March 17, 2020 1 Batty confirmed that letters of credit and surety would be required prior to permits being 2 issued. He noted that plats and development agreements would need to be approved 3 prior to reaching that step. He explained that public improvements are included in the 4 development agreement, with cost estimates provided by the developer and confirmed 5 by the City Engineer with surety being collected at a rate of 150 percent of the estimated 6 improvement cost. 7 8 Martin stated that she was a member of the Comprehensive Plan Steering Committee 9 and noted that part of the issue in addressing staging of land at various times was to 10 ensure a variety of housing that would not negatively impact existing property values. 11 She stated that this proposed development would seem to provide a variety of housing 12 products with pricing focused on purchasers in a different price range compared to the 13 surrounding neighborhoods and therefore would not compete in the sales market. She 14 stated that there is a wetland between the Bridgewater neighborhood and this 15 development and asked for additional information on topography and whether the 16 existing tree line would provide some buffering. 17 18 Mr. Smith stated that the three different types of housing would attract three different 19 types of customers in the market and again reviewed those details. He stated that there 20 would be over one quarter mile from the closest home in Bridgewater to the townhomes 21 that would back up to the development. He stated that there are some existing trees but 22 recognized that the wetland causes gaps in the tree line. He noted that the upland area 23 would become the floodplain mitigation area and therefore building of homes would not 24 occur in that area. 25 26 Pederson stated that the answers that have been provided have been good answers 27 and appreciated everyone’s cooperation in working together on this project. 28 29 Martin asked the Council for input on the proposed Comprehensive Plan amendments 30 and whether the amendments would be appropriate based on the vision and goals of the 31 Comprehensive Plan. 32 33 Pederson stated that he lives the closest to this development of any person in the City, 34 noting that his property is zoned rural residential. He stated that he spoke with Batty and 35 he does not have a reason to recuse himself from the discussion. He commented that 36 this type of development with the public benefits would be positive things that the City 37 needs. He stated that the watermain is included in the City’s CIP at a cost of $325,000, 38 should this project not move forward. He stated that with only one water tower and a 40-39 year-old watermain under Highway 55, that is a safety concern for the community. He 40 stated that he has lived on Mohawk Drive for a number of years and when there was a 41 fatality, there was no other option to direct traffic therefore there is a great need for the 42 road to be constructed. He stated that there is a future park planned for this area that 43 would provide a benefit to residents in this area as well. He stated that City staff have 44 stated that these improvements are needed, and the City does not own the necessary 45 right-of-way to construct the road. He noted that land acquisition costs can be 46 expensive and, in this case, there is opportunity as the developer owns the land on both 47 sides of the road. 48 49 Anderson stated that he was a part of the Comprehensive Plan Steering Committee that 50 directed the development of the Comprehensive Plan. He stated that one of the core 51 Medina City Council Meeting Minutes 9 March 17, 2020 elements of that plan was to maintain the rural character of the community and work to 1 control the growth and development. He stated that he has changed his opinion on this 2 project and is swayed by a single developer controlling these two parcels and 3 coordinating the development in a manner that will provide public benefit, including 4 important public safety improvements. He stated that the developer is willing to invest a 5 significant amount of money in public infrastructure and controls the two developments 6 to ensure that they work together harmoniously and therefore will support this endeavor. 7 8 DesLauriers echoed the thoughts of Pederson and Anderson. He stated that there was 9 a Comprehensive Plan amendment in the past for Arrowhead Drive to allow the 10 Bridgewater development. He stated that the savings to the City for the public 11 infrastructure would be between $3,000,000 and $6,000,000 and therefore that is 12 something that has to be considered. 13 14 Albers stated that he was also a part of the Comprehensive Plan Steering Committee 15 and they put thoughtful input into the staging plan and type of proposed development. 16 He recognized that changing the southern parcel guiding from business to residential 17 does add unplanned housing to the City, which seems to go against the goal of slowing 18 growth in Medina. He stated that this would potentially put stress on the school districts. 19 He stated that he understands the contribution that would be provided to the City with 20 the construction of the public improvements and therefore struggles with whether he 21 could support changing the long-term vision and goals. 22 23 Martin stated that she finds it to be a difficult decision and appreciated everyone’s 24 willingness to discuss this openly. She stated that she tends to support the request 25 because the public benefits are compelling enough to move forward. She stated that 26 she struggled with the change to the staging plan but noted that the goal in staging 27 properties for development was to ensure diversity of housing and minimize competition 28 between new and existing developments. She believed that there was sufficient variety 29 to support that change. She stated that she also believes that it would be difficult to 30 develop the southern parcel as business and therefore supports the change to 31 residential. She stated that she would support the Comprehensive Plan amendments on 32 a conditional basis, with the recognition that there are still hurdles to come. 33 34 Moved by Anderson, seconded by Pederson, to direct staff to prepare a resolution 35 conditionally approving the Comprehensive Plan Amendment and authorizing 36 submission to the Metropolitan Council, subject to the conditions and comments noted in 37 the staff report and discussed by the Council. Motion passed unanimously. 38 39 Martin asked if there are additional comments related to the proposed PUD concept 40 plan. 41 42 Finke stated that from the initial review by the Council, the concept plan remains 43 unchanged. He stated that at this time, through the discussion with the applicant, this is 44 not a fully developed plan at this point and there is an opportunity for comments to guide 45 the design of the development. He explained that the Comprehensive Plan 46 amendments relate to the use and timing on the property with ultimate design to be 47 completed upon formal application. 48 49 Martin stated that there is some distance between the proposed development and 50 existing neighborhood to the east. She stated that she would like to see a more 51 Medina City Council Meeting Minutes 10 March 17, 2020 amplified landscaping plan that would speak to the viewshed from Arrowhead or 1 Chippewa. She stated that she would also like additional information on the diversity in 2 housing elevations and building materials for the homes. 3 4 Pederson echoed the same concerns with having adequate screening around the project 5 to the best ability of the developer from the adjacent neighborhoods and roadways. He 6 commented that the driveway would be across from the Wealshire entrance and hoped 7 for a grandiose entrance that would be aesthetically pleasing. 8 9 Albers echoed some of the thoughts related to additional screening. He also proposed 10 some boulevard trees along Chippewa Road. He asked if the road would be lit with 11 streetlights. 12 13 Finke replied that the road would be a public improvement and therefore the City would 14 provide guidance. He stated that there should be discussion in the future, noting that the 15 roadway would most likely not be lit but lighting for the trail could be important. 16 17 Moved by Martin, seconded by Anderson, to briefly recess the meeting at 9:11 p.m. 18 Motion passed unanimously. 19 20 Moved by Anderson, seconded by Pederson, to reconvene the meeting at 9:25 p.m. 21 Motion passed unanimously. 22 23 B. Arrowhead Holdings, LLC (OSI) – Rezoning, Preliminary Plat, Site Plan 24 Review, Amended Conditional Use Permit, Easement Vacation – 4101 25 Arrowhead Drive (9:25 p.m.) 26 Finke stated that the Council reviewed these requests in January and directed staff to 27 prepare the documents for approval for the proposed addition and related parking 28 improvements. He reviewed the different land use approvals that would be required for 29 the request including rezoning, preliminary plat, site plan review, amended conditional 30 use permit and easement vacation. He stated that OSI since informed the City that the 31 surveyor included right-of-way for Arrowhead Drive and Chippewa Drive consistent with 32 the City completed study, but OSI did not desire for that to be included in the plat. He 33 stated that staff, Martin and OSI have been meeting with OSI to work through their 34 comments and developed an alternative that would allow for the provision of right-of-way 35 through an easement agreement for the future alignment of Chippewa and Arrowhead 36 Drive. He noted that this would allow OSI to use that area for parking until the time the 37 easement is needed for the road improvements, at which time the parking would be 38 removed and setback 10 feet from the easement. He noted that a development 39 agreement was also included for review and approval, as OSI wanted to see how all the 40 conditions would be implemented. He stated that some changes may be necessary 41 when the project reaches final plat. 42 43 Pederson asked if the screening would continue along Arrowhead Drive. 44 45 Finke stated that the landscaping plan met the requirements of the district and there 46 were no changes to what was originally approved at that point. He stated that the 47 northeast corner of the site is not included for a site plan as no development is proposed 48 for the northern portion of that property. 49 50 Pederson asked if Batty has reviewed this and has any comments. 51 Medina City Council Meeting Minutes 11 March 17, 2020 1 Batty explained that he drafted the document and therefore his comments are included. 2 3 Martin stated that she spent time working with staff and legal counsel and believes that 4 excellent product was developed that can be agreeable to both parties. 5 6 1. Ordinance No. 655 Amending the Official Zoning Map to Rezone Lot 1, 7 Block 1, and Outlot A Cavanaughs Meadowwoods Park Third Addition 8 Moved by Martin, seconded by Anderson, to adopt the ordinance no. 655 amending the 9 Official Zoning Map to rezone Lot 1, Block 1 and Outlot A Cavanaughs Meadowwoods 10 Park Third Addition. Motion passed unanimously. 11 12 2. Resolution No. 2020-14 Authorizing Publication of Ordinance Amending 13 the Official Zoning Map to Rezone Lot 1, Block 1 and Outlot A 14 Cavanaughs Meadowwoods Park Third Addition by Title and Summary 15 Moved by Martin, seconded by Anderson, to adopt resolution no. 2020-14 authorizing 16 publication of the ordinance amending the Official Zoning Map to rezone Lot 1, Block 1 17 and Outlot A Cavanaughs Meadowwoods Park Third Addition by title and summary. 18 Motion passed unanimously. 19 20 3. Resolution No. 2020-15 Granting Preliminary Approval of the 21 Cavanaughs Meadowwoods Park Third Addition Plat 22 Moved by Martin, seconded by Anderson, to adopt resolution no. 2020-15 granting 23 preliminary approval of the Cavanaughs Meadowwoods Park Third Addition plat. 24 Motion passed unanimously. 25 26 4. Resolution No. 2020-16 Granting Approval of a Site Plan Review and 27 Amended Conditional Use Permit to Open Systems International, Inc. 28 (OSI) 29 Moved by Martin, seconded by Anderson, to adopt resolution no. 2020-16 granting 30 approval of a Site Plan review and amended Conditional Use Permit to Open System 31 International, Inc. (OSI). Motion passed unanimously. 32 33 5. Resolution No. 2020-17 Vacating Drainage and Utility Easements within 34 Lot 1, Block 1, and Outlot A, Cavanaughs Meadowwoods Park and Lot 35 1, Block 1, Cavanaughs Meadowwoods Park 2nd Addition 36 Moved by Martin, seconded by Anderson, to adopt resolution no. 2020-17 vacating 37 drainage and utility easements within Lot 1, Block 1, and Outlot A, Cavanaughs 38 Meadowwoods Park and Lot 1, Block 1, Cavanaughs Meadowwoods Park 2nd Addition. 39 Motion passed unanimously. 40 41 6. Development Agreement by and between the City of Medina and 42 Arrowhead Holdings, LLC for Cavanaughs Meadowwoods Park Third 43 Addition 44 Moved by Martin, seconded by Anderson, to approve the Development Agreement by 45 and between the City of Medina and Arrowhead Holdings, LLC for Cavanaughs 46 Meadowwoods Park Third Addition. Motion passed unanimously. 47 48 C. Jan Har LLP (Adam’s Pest Control) – Rezoning, Preliminary Plat, Site Plan 49 Review, Conditional Use Permit – PIDs 04-118-23-21-0001 & 04-118-23-24-50 0001 (North of Hwy 55, West of Willow Drive) (9:39 p.m.) 51 Medina City Council Meeting Minutes 12 March 17, 2020 Finke stated that the Council reviewed these requests in December of 2019 and directed 1 staff to prepare documents of approval. He explained that this proposal would include a 2 change in access. He explained that the original discussion anticipated a primary 3 access of a frontage road that would connect to Willow Drive. He stated that property is 4 owned by a third-party and the applicant and staff have been unsuccessful as of yet in 5 negotiating for the necessary right-of-way, therefore the applicant has reviewed alternate 6 options for access to the property. He stated that staff met with MnDOT to discuss 7 alternate access, as the property has frontage along Highway 55. He stated that if the 8 frontage road cannot be constructed, the applicant would propose a full access onto 9 Highway 55, with left and right turn lanes provided. He stated that staff and MnDOT 10 believe that full access along Highway 55 would be the preferred option. He stated that 11 the Planning Commission held a public hearing the previous week and unanimously 12 recommended approval subject to the conditions in the staff report. 13 14 Pederson stated that he attended the Planning Commission and heard the comments 15 related to public safety from Belland. He asked if the utilities would be extended to the 16 property to the east regardless of whether the right-of-way is provided. 17 18 Finke confirmed that there is a public drainage and utility easement along the property to 19 the east that would allow the installation of utilities across the site, but not right-of-way. 20 21 Pederson commented that he understands that the City cannot landlock a parcel and 22 does not have say over MnDOT as far as Highway 55 decisions. He stated that 23 originally the applicant offered a contribution of $100,000 for the construction of the 24 roadway to the east but that seems to have disappeared with this alternate access plan. 25 26 Johnson stated that part of the original discussion included a contribution, but that 27 request has been eliminated. 28 29 Finke explained that the discussions have been ongoing for some time. He stated that 30 at one point the property owner to the east had requested compensation for the area 31 which was necessary for stormwater ponding. He explained that the compensation 32 request was for area that may be needed for stormwater purposes outside of the 33 easement area. 34 35 Batty stated that the deal that everyone hoped would occur with access to the east, 36 would relieve the property owner to the east of a significant financial burden as the 37 estimated cost of the road to Willow would be about $600,000. 38 39 Anderson asked if there is any reason the property to the east has not taken advantage 40 of that offer. 41 42 Batty stated that he was unaware. 43 44 Anderson stated that in previous discussions, Albers brought up a viable concern related 45 to the placement of the parking lot, which would face the south or southwest and the 46 possible disturbance to the eagle’s nest. He stated asked if that issue has been 47 addressed with this version of the plat. 48 49 Finke replied that with the exception of the change in access, the site plan is otherwise 50 unchanged. He stated that he has spoken with the Fish and Wildlife Service, as 51 Medina City Council Meeting Minutes 13 March 17, 2020 previously discussed, and noted that organization did not recommend any changes to 1 the site plan. 2 3 Albers asked if the organization had any concerns with the proximity of the building to 4 the nest. 5 6 Finke replied that the organization did not have any concerns with the site plan as 7 proposed. He stated that there was input placed on timing of construction related to 8 seasons to minimize the impact. 9 10 DesLauriers stated that it is unfortunate that the easement could not be gained. He 11 stated that another intersection along Highway 55 could bring challenges. He asked if 12 there would be raised concrete median at that intersection point or whether it would 13 simply be striped. 14 15 Finke replied that MnDOT standards would not require a raised median and would only 16 require striping. He stated that in the ultimate scenario, if the Highway 55 access were 17 to be constructed, the City would still be in a position to have the frontage road 18 constructed in the future through the property to the east and to this site, at which time 19 MnDOT may consider limiting that Highway 55 access, which could include construction 20 of a median. 21 22 Pederson stated that this applicant has an outstanding facility on Highway 55 and has 23 tried tremendously to secure the right-of-way to no avail. He understood that the 24 applicant needs to move forward with their plans but hoped that this would not close the 25 door in the future to entertain options to the east. 26 27 Moved by Pederson, seconded by DesLauriers, to direct staff to prepare documents 28 approving of the rezoning, preliminary plat, site plan review, and conditional use permit 29 subject to the conditions noted in the staff report. 30 31 Further discussion: Anderson stated that he is concerned with the potential safety 32 impacts of this full access on Highway 55 in this location. 33 34 Motion passed 4 - 1 (Albers opposed). 35 36 IX. NEW BUSINESS 37 38 A. Arrowhead Drive Railroad Improvement Project – Received Bids (10:00 39 p.m.) 40 Johnson stated that the City received five bids with the low bid being $426,969.10, which 41 does exceed the engineer’s estimate for the project. He reviewed some of the costs that 42 came in higher than expected. He stated that the project improvement costs would still 43 be covered by the grant from the State of Minnesota but simply wanted the Council to 44 review the information. 45 46 It was the consensus of the Council to accept the bid as recommended. 47 48 X. CITY ADMINISTRATOR REPORT (10:04 p.m.) 49 Johnson had nothing further to report. 50 51 Medina City Council Meeting Minutes 14 March 17, 2020 XI. MAYOR & CITY COUNCIL REPORTS (10:04 p.m.) 1 Pederson thanked Martin and Johnson and City staff for the hard work they have 2 completed this past week in order to allow for the meeting to occur electronically. 3 4 Albers echoed those thoughts of thanks. He stated that this is an interesting time the 5 City is in and hoped that it would be over soon. 6 7 Martin commended staff, the police and firefighters, and members of the Council during 8 this time. She stated that there has been excellent service from everyone this past week 9 in response to an unprecedented and unexpected threat to the citizens and the people 10 they hold dear. She recognized that people are working overtime and hoped that 11 everyone in the community does their best to stay healthy. She stated that staff remains 12 committed to providing the best level of service to the citizens of Medina. 13 14 XII. APPROVAL TO PAY THE BILLS (10:07 p.m.) 15 Moved by Martin, seconded by Anderson, to approve the bills, EFT 005428E-005449E 16 for $69,709.46, order check numbers 049986-050058 for $168,300.08, and payroll EFT 17 050074-0510108 for $56,477.03. Motion passed unanimously. 18 19 XIII. ADJOURN 20 Martin commended Batty for his assistance in developing all of the documents 21 necessary over the past week. 22 23 Moved by Pederson, seconded by Anderson, to adjourn the meeting at 10:10 p.m. 24 Motion passed unanimously. 25 26 27 28 __________________________________ 29 Kathleen Martin, Mayor 30 Attest: 31 32 ____________________________________ 33 Jodi M. Gallup, City Clerk 34 Resolution No. 2020-## April 7, 2020 Member _________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION GRANTING CONDITIONAL APPROVAL OF THE WESTON WOODS OF MEDINA COMPREHENSIVE PLAN AMENDMENT AND AUTHORIZING SUBMISSION TO THE METROPOLITAN COUNCIL FOR REVIEW WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Mark R. Smith and Kathleen R. Smith (the “Owners”) own property located at 1952 Chippewa Road (the “Northern Parcel”) and also own property located immediately to the south, generally located east of Mohawk Drive, north of Highway 55, and south of Chippewa Road (the “Southern Parcel”); and WHEREAS, the Northern Parcel and Southern Parcel (collectively the “Property”) are legally described in Exhibit A, attached hereto; and WHEREAS, the Owners have requested that the City amend its Comprehensive Plan with regard to the Property as depicted in Exhibit B, attached hereto, which generally makes the following changes: 1) Change of Staging and Growth of the Northern Parcel (78.5 gross acres; 28 net acres) from 2025 to 2020. 2) Change of Future Land Use of the Southern Parcel (-52.5 gross acres; 29.2 net acres) from Business to: a) Low Density Residential (+38.8 gross acres; 17.0 net acres) b) Medium Density Residential (+6.3 gross acres; 4.8 net acres) c) Parks, Recreation, Open Space (+7.4 gross acres; 7.4 net acres); and WHEREAS, on October 1, 2019, the City routed the proposed Comprehensive Plan amendment to affected jurisdictions for their review and comment pursuant to law; and WHEREAS, on January 20, 2020, the Owners held a neighborhood meeting at which owners of land near the Property provided feedback on the proposed amendment to the Comprehensive Plan and development; and WHEREAS, the Planning Commission held a duly noticed public hearing on October 8, 2019, reviewed the information provided by the Owners and City staff, and heard testimony from interested parties; and WHEREAS, on November 6, 2019 and March 17, 2020, the City Council reviewed the recommendation of the Planning Commission, the comments from affected jurisdictions, reviewed other relevant information and heard additional testimony; and Agenda Item # 5A Resolution No. 2020-## 2 April 7, 2020 WHEREAS, following such review, the City Council has made the following findings: 1) The proposed amendment allows a development pattern which can better support numerous community goals and objectives when compared to the development pattern likely under the Comprehensive Plan without such amendment, including but not limited to: a) Allowing for the preservation of a larger area of the existing woodlands, the highest quality natural resources on the Property. b) Providing for the efficient and timely construction of improvements necessary to provide capacity for transportation, water supply, and trail infrastructure. c) Providing an opportunity for a diversity of housing types to support residents at all stages of their lives. 2) The proposed amendment has no significant impact on regional systems because it results in no significant change of population, household, employment, water usage, sanitary sewer flow, or traffic analysis zone projections; and WHEREAS, Minnesota Statute 473.175 requires that the City submit amendments to the Comprehensive Plan to the Metropolitan Council for its review for conformance with metropolitan system plans before such amendment may be adopted and put into effect by the City. NOW, THEREFORE, BE IT RESOLVED, by the city council of the City of Medina, Minnesota hereby grants conditional approval of the amendment to the Comprehensive Plan as depicted in Exhibit B attached hereto, subject to the following terms and conditions: 1) The Comprehensive Plan amendment is subject to Metropolitan Council review and may not be placed into effect until the Metropolitan Council authorizes such action and the City formally adopts the amendment and places it into effect through separate action. 2) The Comprehensive Plan amendment shall not be placed into effect unless the Owners have received final plat and rezoning approval for the Property. 3) The Comprehensive Plan shall not become effective unless the Owners and City have entered into a development agreement in a form and of substance acceptable to the City which provides for the construction of necessary infrastructure improvements as described in the staff report dated March 12, 2020 and unless the Owners has submitted required financial guarantees to ensure completion. 4) The net residential density of the Southern Parcel shall be 3.0 - 3.5 units per net acre. 5) The Owners shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the comprehensive plan amendment, planned unit development concept plan, and other relevant documents. BE IT FURTHER RESOLVED that city staff are directed to submit the amendment to the Metropolitan Council for official review. Resolution No. 2020-## 3 April 7, 2020 Dated: April 7, 2020. __________________________________ Kathleen Martin, Mayor ATTEST: _______________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020-## 4 April 7, 2020 EXHIBIT A Legal Description of the Property Northern Parcel: Southern Parcel: Resolution No. 2020-## 5 April 7, 2020 EXHIBIT B Proposed Comprehensive Plan Amendment Table 5-2 – Future Land Use to be amended as follows: Table 5-3 – Net Residential Density to be amended as follows: Resolution No. 2020-## 6 April 7, 2020 Table 5-4 – Staging Plan – Residential Development Capacity to be amended as follows: Table 5-5 – Staging Plan – Net Acres to be amended as follows: Resolution No. 2020-## 7 April 7, 2020 Map 5-3 to be amended as follows: Resolution No. 2020-## 8 April 7, 2020 Map 5-5 to be amended as follows: Ordinance No. ### 1 April 7, 2020 CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP TO REZONE LOTS 1 AND 2, BLOCK 1, ADAMS SUBDIVISION THE CITY COUNCIL OF MEDINA, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Jan Har, LLC has requested to plat PIDs 04-118-23-24-0001 and 04-118-23-21-0001 and has requested that the City amend its zoning map to zone the property to the Business (B) zoning district. Section 2. The property to be rezoned is legally described as: Lots 1 and 2, Block 1, Adams Subdivision, Hennepin County, Minnesota (the “Property”). Section 3. The official zoning map of the City of Medina is hereby amended to change the zoning classification of the Property to Business (B). Section 4. The amendment to the zoning map is displayed on the map attached hereto as Exhibit A. Section 5. A copy of this Ordinance and the updated map shall be kept on file at the Medina City Hall. Section 6. This Ordinance shall be effective upon its passage and publication and the recording of the Adams Subdivision plat. Section 9. The City of Medina Zoning Administrator is hereby directed to make the appropriate changes to the official zoning map of the City of Medina to reflect the change in zoning classifications as set forth above upon recording of the Adams Subdivision plat. Adopted by the Medina City Council this _____ day of __________, 2020. CITY OF MEDINA By: Kathleen Martin, Mayor Attest: By: Jodi M. Gallup, City Clerk Published in the Crow River News on this _______ day of _________________, 2020. Agenda Item # 5B Ordinance No. ### 2 April 7, 2020 EXHIBIT A Map Displaying Rezoning Location of Property to be zoned to Business (B) Resolution No. 2020-## April 7, 2020 Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an ordinance amending the official zoning map to rezone Lots 1 and 2, Block 1, Adams Subdivision; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length and contains a map; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ##, an ordinance amending the official zoning map to rezone Lots 1 and 2, Block 1, Adams Subdivision. The rezoning rezones approximately 44 acres to the Business (B) zoning district. The property is located north of Highway 55 and approximately 1330 feet west of Willow Drive. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: April 7, 2020. ______________________________ Kathleen Martin, Mayor ATTEST: _________________________________ Jodi M. Gallup, City Clerk Agenda Item # 5C Resolution No. 2020-## 2 April 7, 2020 The motion for the adoption of the foregoing resolution was duly seconded by member ________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020-## April 7, 2020 Member __________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ADAMS SUBDIVISION PLAT WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Jan-Har, LLP (the “Applicant”) is the fee owner of property located north of Highway 55, approximately 1330 feet west of Willow Drive (the “Property”) which is legally described as: ; and WHEREAS, the Applicant has requested preliminary approval of the Adams Subdivision plat to plat the Property as two lots; and WHEREAS, the Planning Commission held duly noticed public hearings on November 12, 2019 and March 10, 2020, reviewed the information provided by the Applicant and City staff, heard testimony from interested parties, and recommended approval of the preliminary plat; and WHEREAS, the City Council reviewed the proposed preliminary plat, considered the Planning Commission recommendation, and heard additional testimony on December 3, 2019 and March 17, 2020; and WHEREAS, subject to the fulfillment of the conditions noted below, the City Council makes the following findings of fact in regard to the preliminary plat based on the requirements of the Subdivision Ordinance: a. The proposed preliminary plat is not in conflict with the Comprehensive Plan and is not premature for consideration. b. The subdivision is appropriate for the physical conditions on the site including the topography, storm water, natural resources, and soils. c. The site is physically suitable for the proposed density of development and meets minimum lot size standards. d. The proposed subdivision is not likely to cause substantial environmental damage. e. The proposed subdivision is not likely to be injurious to public health. f. The proposed subdivision and its improvements will not conflict with public or private streets, easements, or rights-of-way. Agenda Item # 5D Resolution No. 2020-## 2 April 7, 2020 NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants preliminary plat approval for Adams Subdivision, as depicted on the preliminary plat bearing revision date November 26, 2019, subject to the following terms and conditions: 1) The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as other requirements by City ordinance or policy. 2) The Applicant shall construct necessary improvements to provide access as follows. a) If access is provided via new road to Willow Drive: (i) Applicant shall construct public street meeting relevant specifications to Willow Drive, including necessary stormwater management. (ii) Applicant shall provide documentation acceptable to the City Attorney to ensure closure of the temporary right-in access from Highway 55 within three years after completion of the building. b) If access is provided directly via Highway 55: (i) The Applicant shall construct left-turn lane and right-turn lane and other necessary improvements as recommended and required by the Minnesota Department of Transportation (ii) The Applicant shall grant an access easement over the southern lot to allow access for the northern lot to Highway 55. 3) The Applicant shall install all improvements shown on the plans dated 2/27/2020 and 12/3/2019 except as may be modified herein. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 4) The Applicant shall preserve four acres of the wooded area for park and open space dedication through a recorded document to the satisfaction of the City If the Applicant or a future owner extinguishes the document to preserve the area in the future, a full cash-in- lieu fee of 8% of the future market value of Lots 1 and 2 shall be payable. 5) The plat shall dedicate right-of-way for the future cul-de-sac. 6) The plat shall dedicate drainage and utility easements around the perimeter of the lots, over all water mains and hydrants, over stormwater improvements, and over all wetland areas. 7) The watermain and hydrants within the lots shall be privately maintained. 8) The Applicant shall submit a letter of credit in an amount of 150% of the cost of site improvements in order to ensure completion. 9) The final plat applicant shall be filed within 180 days of the date of the resolution granting preliminary approval or the approval shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. 10) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, construction plans, and other relevant documents. Resolution No. 2020-## 3 April 7, 2020 Dated: April 7, 2020. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020-## April 7, 2020 Member __________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION GRANTING APPROVAL OF A SITE PLAN REVIEW AND CONDITIONAL USE PERMIT TO JAN-HAR, LLP (ADAM’S PEST CONTROL) WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Jan-Har, LLP (the “Applicant”) is the fee owner of property located north of Highway 55, approximately 1330 feet west of Willow Drive which is proposed to be platted and legally described as: Lot 1, Block 1, Adam’s Subdivision, Hennepin County, Minnesota (the “Property”); and WHEREAS, the Applicant proposes to construct a 43,000 square foot building for office and bar and restaurant use, a 13,100 square foot accessory building with shop, warehouse, and vehicle storage uses, and ancillary site improvements to support the buildings; and WHEREAS, City regulations require approval of a Site Plan Review for such construction; and WHEREAS, proposed uses include indoor recreation (live music and dancing), an outdoor dining and drinking area, and vehicle repair, which are allowed only upon review and approval of a conditional use permit; and WHEREAS, the Applicant has requested approval of a Site Plan Review and Conditional Use Permit pursuant to City regulations; and WHEREAS, the Planning Commission held duly noticed public hearings on November 12, 2019 and March 10, 2020, reviewed the information provided by the Applicant and City staff, heard testimony from interested parties, and recommended approval of the site plan review and conditional use permit; and WHEREAS, the City Council reviewed the proposed site plan and conditional use permit, considered the Planning Commission recommendation, and heard additional testimony on December 3, 2019 and March 17, 2020; and WHEREAS, subject to the fulfillment of the conditions noted below, the City Council has determined that the proposed construction is consistent with relevant City requirements and finds that the use meets the requirements for conditional use permits as described in Sections 825.39 and 832.3.09 of the City Code. Agenda Item # 5E Resolution No. 2020-## 2 April 7, 2020 NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants approval of the proposed Site Plan Review and the Conditional Use Permit, subject to the following terms and conditions: 1) Approval of this Site Plan Review and Conditional Use Permit shall be contingent upon approval of a rezoning of the subject property to the Business zoning district. 2) Approval of this Site Plan Review shall be contingent upon review, approval, and recording the Adams Subdivsion plat. 3) The Applicant shall install all improvements shown on the plans dated 2/27/2020 and 12/3/2019 except as may be modified herein. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 4) The Applicant shall construct necessary improvements to provide access as follows. a) If access is provided via new road to Willow Drive: (i) Applicant shall construct public street meeting relevant specifications to Willow Drive, including necessary stormwater management. (ii) Applicant shall provide documentation acceptable to the City Attorney to ensure closure of the temporary right-in access from Highway 55 within three years after completion of the building. b) If access is provided directly via Highway 55: The Applicant shall construct left-turn lane and right-turn lane and other necessary improvements as recommended and required by the Minnesota Department of Transportation 5) The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as other requirements by City ordinance or policy. 6) The Applicant shall abide by the requirements of US Fish and Wildlife Services with regard to construction near the bald eagle nest. 7) The Applicant shall abide by the requirements of the wetland protection ordinance, including installation of vegetative buffers, recordation of easements, and installation of signage. 8) The Applicant shall update landscaping plans to provide landscaping to south and west of the vehicle service bay and vehicle storage doors. 9) The Applicant shall update the parking lot plan to divide the parking into cells with landscaping at least 12 feet in width. 10) The Applicant shall update plans so that the access/circulation for the accessory building meets setback requirements from Highway 55. 11) The Applicant shall submit specifications confirming that proposed concrete panels are color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance. 12) The Applicant shall update lighting plans to comply with the City’s lighting ordinance, limiting light trespass to 0.2 FC at the property line. 13) The Applicant shall identify HVAC, transformer, generator and trash/recycling storage locations and provide screening measures for review and approval. 14) All comments from the Pioneer-Sarah Creek Watershed District shall be addressed. 15) All comments from the City Engineer and Loretto Fire Department shall be addressed. 16) The Applicant shall obtain necessary permits from the City, Minnesota Department of Transportation, Pioneer Sarah Creek Watershed, Minnesota Department of Health, Resolution No. 2020-## 3 April 7, 2020 Minnesota Pollution Control Agency, Metropolitan Council, and any other relevant agency prior to commencing construction activity on the Property. 17) Parking of two vehicles shall be permitted within an area screened from adjacent properties and roadways. Additional vehicles may be stored in the loading dock area. Parking of an additional two service vehicles which shall be no more than either 24 feet in length or 12,000 lbs. of gross vehicle weight shall be permitted in the parking lot. No other outdoor storage shall be permitted. 18) The outdoor dining and drinking area shall be delineated with fencing. 19) Adequate provision shall be made for proper inside storage of all new and used petroleum, chemical, liquid, and other product related to the vehicle repair. 20) All vehicle repair shall occur within the structure. 21) Vehicles parked outside awaiting service or pick-up shall be located in an area which is fully screened from neighboring properties and from the right-of-way. No inoperable vehicle may be parked outside. 22) No automobile storage, display or sales shall occur upon the site unless a separate conditional use permit is obtained for such use, except that retired vehicles used in connection with the approved use(s) on the site may be sold. 23) The site plan review approval shall be effective for two years and thereafter shall be considered null and void. The restaurant portion of the project may be constructed as a separate project, provided the permit is obtained within four years of approval. 24) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the site plan review, conditional use permit, and related documents. Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: City Administrator Scott Johnson and City Council FROM: Sergeant Jason Nelson DATE: April 2, 2020 RE: Cynthia Piper Donation On March 2, 2020, the police department received a check from Cynthia Piper for $200.00 to use towards Director Belland’s Retirement Party. I would ask the Medina City Council to accept the donation for Director Belland’s party and direct staff to respond with a thank you letter to Cynthia Piper. MEMORANDUM Agenda Item # 5F Resolution No. 2020- April 7, 2020 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION ACCEPTING DONATION FROM CYNTHIA PIPER WHEREAS, Cynthia Piper has generously offered to donate a check in the amount of $200.00 (the “Donation”) to the city of Medina (the “City”); and WHEREAS, the Donation will be dedicated to the City’s General Fund to help fund retired Public Safety Director Ed Belland’s retirement party; and WHEREAS, the City wishes to accept the Donation and express its gratitude to Cynthia Piper for her generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, that the City accepts the Donation and thanks Cynthia Piper. Dated: April 7, 2020. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: City Administrator Scott Johnson and City Council FROM: Sergeant Jason Nelson DATE: April 3, 2020 RE: Robert Belzer Donation On February 26, 2020, the police department received a check from Robert Belzer for $250.00 to use towards Director Belland’s Retirement Party. I would ask the Medina City Council to accept the donation for Director Belland’s party and direct staff to respond with a thank you letter to Robert Belzer. MEMORANDUM Agenda Item # 5G Resolution No. 2020- April 7, 2020 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION ACCEPTING DONATION FROM ROBERT BELZER WHEREAS, Robert Belzer has generously offered to donate a check in the amount of $250.00 (the “Donation”) to the city of Medina (the “City”); and WHEREAS, the Donation will be dedicated to the City’s General Fund to help fund retired Public Safety Director Ed Belland’s retirement party; and WHEREAS, the City wishes to accept the Donation and express its gratitude to Robert Belzer for his generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, that the City accepts the Donation and thanks Robert Belzer. Dated: April 7, 2020. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: City Council FROM: Jason Nelson, Director of Public Safety, Through City Administrator Scott Johnson DATE: April 3, 2020 RE: Replacing Outdated Weather Sirens We have been evaluating the need to update our current outdoor weather sirens. The sirens that we currently have in place were new in 1965 and we purchased them from Richfield in 1985. Over the past several years we have had rising maintenance cost on the four 1965 sirens. All four of these sirens are well past end of life. In 2019 Ready Watt Electric, our service provider who maintains our sirens, informed us that the siren in the Morningside development would need to be replace in 2020. At that time, we added $30,000 dollars into the CIP to replace this siren. As we moved forward with this plan to replace the Morningside siren, we asked Ready Watt if they had a used siren. They checked and found they had three used sirens. Due to the age of the oldest four sirens, I ask Ready Watt for a quote for the three used sirens. The sirens were new in 2001, Ready Watt will go through each of the sirens and ensure they are in good working order. These sirens should service our needs for a significant period of time into the future. The three sirens that we are proposing to replace are: Holy Name Morningside Park Hamel. The Hamel siren now is at the rear of the fire department and we were notified earlier this year that the Hamel Fire Department wishes the siren to be removed. The new location will be in Hamel Legion Park next to the picnic shelter and sledding hill area. We will work with Public Works on the exact location. In the 2020 CIP we have $30,000 for the replacement of one new siren. I would propose we go with the three used ones at the cost of $35,580 as quoted. There may be additional cost for the power company charges or issues with soil conditions that may arise. We should be able to get all three sirens replaced for around $40,000. MEMORANDUM Agenda Item # 5H I have spoken with Finance Director Barnhart and she advised that there are additional monies in the budget to cover the overages from the CIP. I would ask for City Council Approval to purchase and install the three severe weather sirens from Ready Watt Electric as listed above. MEMORANDUM TO: Medina City Council FROM: Jodi Gallup through Scott Johnson, City Administrator DATE OF REPORT: March 19, 2020 DATE OF MEETING: April 7, 2020 SUBJECT: Public Works Maintenance Technician Appointment General Background At the January 21, 2020 regular meeting, the City Council authorized the recruitment to fill a vacancy for a full-time Public Works Maintenance Technician position. The position is backfilling a critical need for the public works department by the vacancy created when Public Works Foreman Ivan Dingmann retired and an existing Public Works employee, Derek Reinking, was promoted to that position. The City filled the position last spring, but the new hire left for another job within the first 6 months. Retired employee Ivan Dingmann agreed to work through the winter months helping the city plow snow on an as-needed basis until we could recruit for a new full-time employee to begin in early spring 2020. City staff received 11 applications seeking the full-time public works position. The top 5 candidates were invited in for interviews with Public Works Director Steve Scherer, Public Works Foreman Derek Reinking, and Assistant City Administrator Jodi Gallup. We completed these interviews the week of March 9th and selected our top candidate. Staff conducted reference checks, employment verifications, and a background check on our candidate, and we feel that we have selected the best overall person for this position. Appointee Background Curtis Biegert’s background includes 16 years of extensive construction and transportation experience working for Indy Lift and Knife River. He has a strong skill set in operating equipment, maintenance, general mechanical, and responding to emergency situations. In addition to Curtis’ work experience, he also serves as a volunteer fire firefighter with the Buffalo Fire Department. It is our belief that Curtis will be a great addition to the City of Medina. Recommendation We recommend City Council approve the hiring of Curtis Biegert to the position of Public Works Maintenance Technician, effective April 27, 2020, with a beginning hourly wage (non-exempt) of $26.53/hr. and other benefits to be at the same rate as other non- union employees, in accordance with the City Personnel Policies. A probationary period is recommended for the position of 6-months, starting from the date of hire. Additional wage increase may be considered upon a satisfactory six-month performance review. Agenda Item # 5I Ordinance No. ___ April 7, 2020 CITY OF MEDINA ORDINANCE NO. An Ordinance Amending Section 512 of the Code of Ordinances Regarding Surface Use of Lake Independence The city council of the city of Medina ordains as follows: SECTION I: Section 512 of the code of ordinances is amended by adding the underlined material and deleting the stricken material as follows: Section 512.01. Authority to regulate water surface use. Pursuant to Minnesota Statutes, sections 459.20, 471.59 and 86B.205, Medina has entered into a joint powers agreement with the city of Independence for the purpose of regulating the surface use of the body of water known as Lake Independence. This ordinance shall be effective after adoption and publication of this ordinance and after adoption of a similar ordinance by Independence. This ordinance shall remain in effect until repealed or until the joint powers agreement is terminated. Section 512.03. Definitions. Subd. 1. The terms used in this ordinance related to boating, including “slow no-wake,” shall have the meanings given to them in Minnesota Statutes, section 86B.005. Subd. 2. “Lake Independence” means that body of water located in section 24, township 118, range 24, Hennepin County, Minnesota and designated by the Minnesota department of natural resources as lake #27-176. Section 512.05. Slow no-wake zone on Lake Independence. Subd. 1. Slow no-wake at high water level. Whenever the waters of Lake Independence reach or exceed 957.8 feet above sea level for a period of three consecutive days, as measured by the water level gauge set by the Minnesota department of natural resources on Lake Independence, the city administrator or designee, upon notifying the Hennepin county sheriff, shall establish a slow no-wake zone on those portions of the lake within Medina. No person shall operate a water craft, including aircraft except during landings and take-offs, in excess of slow no-wake speed on the entire lake when the high water slow no-wake restrictions are in effect. Both the implementation and removal of these restrictions must be done in coordination with action by the city of Independence. Subd. 2. Effective date of no-wake regulation. A slow no-wake restriction shall become effective upon the date specified by the city administrator and shall remain in effect until the water level for the lake has receded below 957.8 958.2 feet above sea level for at least three consecutive days. Section 512.07. Notification. The city administrator shall notify the public of both the implementation and removal of the no-wake restriction by publishing a notice in the city’s official newspaper, posting the restriction at all public lake access points within the city prior to Agenda Item # 7A Ordinance No. ___ April 7, 2020 2 and during the time the restriction is in place, posting the restriction at city hall, and by such other means as the city administrator determines to be reasonable. Section 512.09. Exemption. Enforcement, resource management and emergency personnel, while in the performance of their official duties, are exempt from the provisions of this ordinance. Section 512.11. Penalties. Any person convicted of violating this ordinance shall be guilty of a misdemeanor and shall be subject to a maximum fine or a maximum period of imprisonment, or both, as specified by Minnesota Statutes, section 609.03. Section 512.13. Enforcement. The Hennepin county sheriff’s department and special deputies appointed and sworn by the sheriff have primary responsibility for enforcing the provisions of this ordinance, but nothing herein shall preclude other licensed peace officers from enforcing this ordinance. SECTION II. This ordinance shall become effective upon its adoption and publication. Adopted by the city council of the city of Medina this ____ day of _____, 2020. ____________________________ Kathy Martin, Mayor ATTEST: ____________________________ Jodi M. Gallup, City Clerk Published in the South Crow River News this ___ day of ______, 2020. Scott Johnson, City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 February 12, 2020 Dear Scott, The purpose of this letter is to request a change in the “slow no-wake” ordinance water level on Lake Independence. The current high-water trigger level is set at 957.8 feet above sea level. The requested change is to raise the trigger to 958.2 feet above sea level. This request is championed by Lake Independence Citizen’s Association (LICA). LICA is a group of volunteers representing Lake Independence lakeshore owners and other interested parties. The LICA board of directors has engaged in numerous discussions with key stakeholders including personnel from Three Rivers Park District and MNDNR, officials from the cities of Medina and Independence as well as survey results from LICA members. Through these discussions, it has been determined that the new level of 958.2 offers an appropriate balance between water quality and responsible recreational use on Lake Independence. Note that a similar letter has been sent to the City of Independence. It is understood that both cities need to agree to this ordinance amendment. Reference: Section 915 – Regulation of Lake Sarah and Lake Independence Surface Use • 915.19 Slow no-wake zone on Lake Independence On behalf of LICA and Respectfully Submitted, Tom Blanck LICA President Agenda Item # 7A WATER SURFACE USE WORKSHEET APPLICANTS FOR WATER SURFACE USE ORDINANCES ARE REQUIRED BY MINN. RULE 6110.3600 TO SUPPLY THE FOLLOWING INFORMATION REGARDING THE WATER BODY TO BE REGULATED. YOU MAY USE THIS FORM OR SEPARATE SHEETS TO PROVIDE THE NECESSARY INFORMATION. (PLEASE NOTE ANY INFORMATION THAT IS NOT RELEVANT.) Physical Characteristics a. Size - normal surface acreage, if available, or the basin acreage listed on the DNR Web Page or in the Division of Waters Bulletin No. 25 "An Inventory of Minnesota Lakes." 832.02 surface acres (or) basin average b. Crowding potential - expressed as a ratio of water surface area to length of shoreline. 832.02 surface acres: 6.58 miles of shoreline c. Bottom topography and water depth (deepest & average) (available from DNR regional or area fisheries headquarters). Maximum depth: 58 feet Mean depth: 18 feet d. Shore soils and bottom sediments (available from DNR regional or area fisheries headquarters). 70% sand, 15% gravel, 10% mud, 5% gravel e. Aquatic flora and fauna (available from DNR regional or area fisheries headquarters). Milfoil, curley leaf, pond weed and others f. Water Circulation For Lakes: the existence and locations of strong currents, inlets, and large water level fluctuations. For Rivers and Streams: velocity and water level fluctuations. Pioneer Sarah Creek Watershed g. Natural and artificial obstructions or hazards to navigation, including but not limited to points, bars, rocks, stumps, weed beds, docks, piers, dams, diving platforms, and buoys. N/A h. Regional relationship — the locations and the level of recreational use of other water bodies in the area. N/A 2. Existing development. a. Private — to include number, location, and occupancy characteristics of permanent homes, seasonal homes, apartments, planned unit developments, resorts, marinas, campgrounds, and other residential, commercial, and industrial uses. Private: 102 property owners on Lake Independence including Vinland National Center and the YMCA Camp Eaduhapi. b. Public — to include type, location, size, facilities, and parking capacity of parks, beaches, and watercraft launching facilities. Public: Three Rivers Park District, Baker Park 3. Ownership of shoreland - to include the location and managing governmental unit of shoreline in federal, state, county, or city ownership as well as private semi-public or corporate lands. Medina owns a park including a boat ramp. Three Rivers Park District has a sizable park and also a large boat ramp and parking area. 4. Public regulations and management — to include federal, state or local regulations and management plans and activities having direct effects on watercraft use of surface waters. The lake is located in the cities of Independence and Medina, which have jurisdiction over the rules and regulations of the lake. Medina owns a park, including a boat ramp. Baker Park has a much larger boat ramp and parking area. DNR 5. History of accidents which have occurred on the surface waters (available from sheriff's office). N/A 6. Watercraft use — to include information obtained in the morning, afternoon and evening on at least one weekday and one weekend day, concerning the number of types of watercraft in each of the following categories: a. Kept or used by riparians. Assume each of the 102 property owners has a boat and that the YMCA has approximately 12 small craft (sail boats, kayaks, canoes.) b. Rented by or gaining access through resorts or marinas. Baker Park has a rental fleet of approximately 15 paddle boats. c. Using each public watercraft launching facility. At Baker Park the boat ramp facilitates between 65 and 70 boats through its ramp and parking facility. This is controlled, as the park does not let in boats once the parking spaces are full. d. In use on the waterbody. 7. Conflict perception and control preferences — to include opinions, gained by surveys or through public meetings or hearings of riparians, transients, local residents, and the public at large. Pertaining to the Slow -No Wake ordinance, there were no objections to this ordinance proposal. See minutes of both Medina and Independence City Council meetings. IN ADDITION TO THE ABOVE, APPLICANTS ARE ALSO REQUIRED TO PROVIDE: 1. The information requested in Minn. Rule 6110.3600, portrayed on a map to the extent reasonable. 2. A statement evaluating whether the information reveals significant conflicts and explaining why the particular controls proposed were selected. 3. The proposed ordinance 4. A description of public hearings held concerning the proposed controls, including an account of the statement of each person testifying. NAME (TYPE OR PRINT) SIGNATURE TITLE OF PERSON COMPLETING FORM PHONE / E_MAIL Return completed form to: Minnesota Department of Natural Resources Boat and Water Safety Section 500 Lafayette Road St. Paul, Minnesota 55155-4046 Page 1 of 2 Independence Lake Hennepin County, Minnesota 0 500 1.000 2.000 844 ACRES 3,000 Feet 4.000 Ward:. T. ©RAe Fart Legend Parks { Beach ! Boat Ramp • Boat Rental Campground • Fishing Pier D Parking Picnic Area • Restrooa7 Em ergent Vegetation Q morri s t Behar Pats R eserve http://www. lake-link.com/lakes/pages/mapZoom.cfm?file=MN Hennepin_I ndepende nceLake_7617 9/18/2014 958.3 FEMA 10% event (10 year flood elevation 2016 study) Current no-wake trigger 957.8 Illustration showing the effect of a 6” adjustment of the lake Independence no -wake ordinance trigger level. No-wake restrictions would be significantly reduced with this minor adjustment. 1 Jodi Gallup From:Randy Cole <rcolepricing@aol.com> Sent:Thursday, April 2, 2020 8:39 AM To:Scott Johnson Cc:rcolepricing@aol.com; bradkieley@gmail.com Subject:Fwd: Lake Independence No Wake Issue Attachments:Lake Independence Water Level.pptx Scott, Good morning. I am attaching a simple Powerpoint, which helps to graphically display the lake and some of the issues around the "no wake issue" that has been a major issue since LICA drove to change the Ordinance in 2014. LICA drove this change in 2014, and from what I can see without community representation and whether leaving the trigger level the same for full lake no wake was intentional or an oversight, it seems evident that it was an error, hence the reason it is finally being addressed once again. We are of opinion that the new suggested revision by LICA is a mistake and will only prolong the issue of having Lake Independence used for boating recreation and these current divisive issues around the no wake will only compound and create further issues. The higher water is trending towards a new normal and most lake shore owners have already addressed this by improving their shoreline to handle higher levels I have lived on the lake for 19+ years, and have been using the lake for 25+ years. The new suggested level is Not enough, and the trigger level should be closer to the 100 year high water mark than the ordinary high water mark. The lake can support higher levels, and this highly political issue is creating friction among older and newer residents some who would like to use the lake and others who like having it a "canoe" lake. We do not want this to turn into what happened on lake Sarah several years ago. Please confirm receipt of this email and let me know if the meeting is still on for April 7th. Regards, Randy Cole 2959 Lakeshore Ave. Medina, MN 55359 Cell (612) 685-4532 FROM MN DNR https://www.dnr.state.mn.us/lakefind/lake.html?id=27017600 •100 Year Flood Elevation 959.5’ (FEMA) •Highest ever recorded 959.05’ 5-3-2011 •Proposed Level of 958.5’ •LICA Proposed Level of 958.2’ •Current Trigger Level 957.8’ (Full lake) •Ordinary High water mark 956.8’ (DNR) •100 Year Flood Elevation 959.5’ (FEMA) •Highest ever recorded 959.05’ 5-3-2011 •Proposed Level of 958.5’ •LICA Proposed Level of 958.2’ •Current Trigger Level 957.8’ (Full lake) •Ordinary High water mark 956.8’ (DNR) Key Facts and Topics of Discussion •Amendment Document for Lake Independence was changed in July of 2014. The original ordinance was a 250’ setback and the new amendment changed to full lake without adjusting trigger level •LICA conducted a survey with only members addressing the lake level in 2019 and the results were very divided in regards to the amended ordinance. What are the demographics of the survey, and does this represent the entire community who has been enjoying Lake Independence for the past 40+ years •Why is the suggested level nearly 2’ from the 100 year high water mark and all other surrounding lakes are within a few inches •Where is the erosion currently happening on the lake in the past several years and why isn’t that a focus rather than shutting down recreation? •We would like to propose the new trigger level for full lake no wake to be set at 958.5’ which is one foot below the 100 year high water mark and at a level which Lake Independence can support. 1 Jodi Gallup From:Mike M <mclaughlin110@gmail.com> Sent:Thursday, April 2, 2020 3:48 PM To:Scott Johnson Cc:Pat Wulff Subject:Re: Lake Independence No Wake Issue Hi Scott,    Thanks for asking for a clarification. It appears from Randy Cole’s address, that he’s the owner of a large wakeboard  boat. In the past, the sheriff’s water patrol has receive complaints about this boat violating the no wake restrictions.    I didn’t attend the Board meeting, but late last summer the LICA Board agree to request an increase to the no wake  cutoff level. Hence the request that the City received from our current board president.    I am in the very small minority on the LICA Board who feel that the cutoff level should remain as it currently is set, unless  we could show scientific data indicating that raising the level would not cause further damage to the shoreline. No study  has been done. But the vast majority on the LICA Board agreed to a increase, and I will abide by   their decision.    The people who make up the LICA general membership have various opinions about the subject, as you might expect.  We sent out a survey and found that some, like me, think the level is fine the way it presently stands. Some, like the  Board, like a middling increase. And some, like Mr. Cole I guess, who would probably prefer to run their wakeboard  boats with little or no restrictions, regardless of the shoreline damage this might cost.    The data from a study funded by wakeboard boat manufacturers, suggesting wakes from wake board boats dissipate  quickly, has been widely questioned by many scientists who are authorities on lakes. Anecdotally, I have observed wake  board boats operating in the middle of Lake Independence, and I’ve watched the high energy tsunami like waves crash  up on my shoreline. These waves are unlike any waves one would see, even on an extremely windy day.    The data Mr Cole attached shows reverse thinking on the matter. If one starts with the desire to create wakes on the  lake for more of the summer, then one can suggest a cut off level that will meet that goal. There is no science involved,  and it doesn’t take into account potential damage to the shoreline caused by the wakes. This would include potential  damage to shoreline projects that the City of Medina generously helped fund to reduce soil and to reduce the  accompanying phosphorus.    Mike McLaughlin  Alt Commissioner PSCWMC  And LICA past president and  Current Board member           On Thu, Apr 2, 2020 at 8:55 AM Scott Johnson <scott.johnson@medinamn.gov> wrote:  Hi Pat and Mike,     I received the following.  I thought LICA was in agreement on the requested change for the April 7 City Council  Meeting?  2   Scott Johnson   City of Medina  Sent from my iPhone    Begin forwarded message:  From: Randy Cole <rcolepricing@aol.com>  Date: April 2, 2020 at 8:39:05 AM CDT  To: Scott.johnson@medinamn.gov  Cc: rcolepricing@aol.com, bradkieley@gmail.com  Subject: Fwd: Lake Independence No Wake Issue  Scott, Good morning. I am attaching a simple Powerpoint, which helps to graphically display the lake and some of the issues around the "no wake issue" that has been a major issue since LICA drove to change the Ordinance in 2014. LICA drove this change in 2014, and from what I can see without community representation and whether leaving the trigger level the same for full lake no wake was intentional or an oversight, it seems evident that it was an error, hence the reason it is finally being addressed once again. We are of opinion that the new suggested revision by LICA is a mistake and will only prolong the issue of having Lake Independence used for boating recreation and these current divisive issues around the no wake will only compound and create further issues. The higher water is trending towards a new normal and most lake shore owners have already addressed this by improving their shoreline to handle higher levels I have lived on the lake for 19+ years, and have been using the lake for 25+ years. The new suggested level is Not enough, and the trigger level should be closer to the 100 year high water mark than the ordinary high water mark. The lake can support higher levels, and this highly political issue is creating friction among older and newer residents some who would like to use the lake and others who like having it a "canoe" lake. We do not want this to turn into what happened on lake Sarah several years ago. Please confirm receipt of this email and let me know if the meeting is still on for April 7th. Regards, Randy Cole 2959 Lakeshore Ave. Medina, MN 55359 Cell (612) 685-4532 ‐‐   Sent from my iPhone  Mike McLaughlin  McLaughlin Woodworking   cell: 612‐819‐1655  2887 Lakeshore Ave  Maple Plain, MN 55359  3 email: mclaughlin110@gmail.com  website: mclaughlinwoodworking.com  MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Erin Barnhart, Finance Director; through City Administrator Scott Johnson DATE: March 25, 2020 SUBJ: Finances and COVID-19 During this COVID-19 emergency, there are many discussions, questions and concerns about finances. Staff is working to maintain all city operations. Procedures are being adapted to allow for online permitting and payment. Many of our utility customers already subscribe to online payments or bill pay. We will also continue to receive payments and issue payments in the mail. The Hamel Community Building has been closed until further notice. We are also tracking all expenses and loss of revenue due to COVID-19, to submit for Federal reimbursement. We anticipate there will be a decrease in permit revenue or a delay, but do not expect that decrease to fall below what is budgeted for 2020. We currently have $420,000 of reserve funds available to use in emergency purposes. The use of those funds would have to be approved by the City Council. I participated in a national Government Finance Officer Association (GFOA) webinar this week discussing how to budget during a recession. Some key points that were stressed by presenters were: 1. Use reserves if you have budget shortfalls. They’ve been set aside for rainy days. Don’t use all reserves in first year. 2. Do not delay capital projects (roads, maintenance, equipment, etc.) This has long-term negative effects on the community and future budgets trying to play catch-up. a. I do agree with Steve Scherer, PW Director, that we need to be mindful on projects that have assessments (maybe postpone). 3. We need to be aware of the tradeoff of what we are cutting. Budget not only has to be balanced, but also sustainable. 2020 Budget As mentioned previously, one impact we could see is revenue loss, but we could also see a decrease in our expenses, while projects and everyday business slows during the COVID-19 standstill. We will continue to track and monitor the budget to determine what changes will need to be made moving into the 2021 budget season. Most revenue comes from the property tax levy, 73%, which will allow us to continue to provide our core city services. Agenda Item # 7B 2 CIP We will evaluate planned projects for 2020 and determine if any should be postponed. Items approved through the CIP are funded by Capital Improvement Funds, assessments, grants and forfeiture funds. These funds cannot be used for operations or maintenance. Capital funds cannot be transferred or redistributed to other funds without an interfund loan resolution setting the terms of payback. Many major equipment purchases approved for 2020 by the City Council have already been processed. Staffing All hiring requests for 2020 are filling vacant budgeted positions that have been requested to keep departments operating at efficient levels. In closing, I have also spoken with the City’s investment brokers and auditors. Currently, there are no recommendations to change current budget practices. 1 Jodi Gallup From:John Anderson Sent:Thursday, March 19, 2020 10:11 AM To:Scott Johnson Subject:Follow up from Tuesday Night Scott,    As follow up to Tuesday Night’s Council Meeting, please find below three items.    First,  there was a request Tuesday night for ideas and needs to be communicated to Rep. Dean Phillips office.  As you  probably know, this morning, there was a telephonic meeting of the Hennepin County Fire Chiefs and they detailed the  following medical items that they are “very short” of:    “95” maskes  Protective Eyewear  Gloves  Gowns    While the Chiefs have communicated the need for these items to the Governor, it might be a good idea if it were re‐ enforced in your meeting with Congressman Phillips.    Second, I’ve spoken to a number of Council Members who commented that the technology used for the telephonic  meeting was very poor.  The constant refrains as to who was leaving or entering the call was worse than annoying.    Third, and finally, while the focus right now, and understandably, is on doing everything possible to alleviate the medical  crisis, It’s my opinion, that the economic crisis that American communities such as Medina will experience could far outlast the public-health emergency. As a City, I believe we need to start to prepare for this now and think there should be a discussion among the Council regarding the following:    Imposing a freezing hire until further notice.  A review of the 2020 CIP to determine if there are projects/expenditures that could be postponed.  An emphasis on the part of the Finance Dept. on conserving cash and the re-building of all of our funds.    Again, my opinion, I believe that we either are, or will be soon entering into a recession. Historically and oddly, (2008 being an exception), recessions haven’t negatively impacted underlying residential housing market values. But recessions have slowed the growth of those values and so to continue to rely on 4-5% growth of residential housing market values to justify tax increases to cover the needs of the City will become a challenge.    Just my thoughts. Hope you and your family are staying healthy.          Council Member John Anderson  john.anderson@medinamn.gov    1 Jodi Gallup From:John Anderson Sent:Thursday, March 19, 2020 10:21 AM To:Scott Johnson Subject:McKinsey Report Attachments:20200315_COVID-19 Response_vSHARED.pdf Scott,    Adding to, and building on, my previous comments is a report I received from McKinsey & Co.    Feel free to share, if you wish.            Council Member John Anderson  john.anderson@medinamn.gov    McKinsey Sz. Company 4 '' -' % i / • / / // /// /, ///' / / / / :i�/ i// / ` / /:` /// / /%/ ,/ // /;k1 irk ✓ // ,V./////./,/, /// COVID-19: Briefing Note Global Health & Crisis Response Updated: March 15, 2020 Version 2 — Current As Of March 3, 2020 COVID-19 is, first and foremost, a global humanitarian challenge. Thousands of health professionals are heroically battling the virus, putting their own lives at risk. Governments and industry are working together to understand and address the challenge, support victims and their families and communities, and search for treatments and a vaccine. Companies around the world need to act promptly. This document is meant to help senior leaders understand the COVID-19 situation and how it may unfold, and take steps to protect their employees, customers, supply chains and financial results. Read more on Mckinsey.com McKinsey & Company 2     v L cs) c -Irv/ cu .0 - . J Acti ons f or C\1 0 dashboards c O a) ft,' T = ci :'-' TI > a) 0 L.) = o McKinsey & Company slualuo3 Current as of march 13, 2020 COVID-19 appears to be more dangerous than the flu Latest as of March 13, 2020 Features of the disease to date1 1.5-2x Higher reproduction than the flu Up to 20% Of cases have a severe/critical form of the disease6 -0.9 S. Korea case fatality rate after widespread testing. CFR appears higher where cases missed or health systems overwhelmed2 Comparison to other diseases5 c o E Q C D a) a) crs c (0-c U (� a) c a; 0 0 C U — 3 a) -a Q 0 0 Q_0) a� a 0 0 c0 a) 0 0 -c 0) Medium (2-4) 0 J Early identification of the disease, intensification of viral control, and treatment, when available, will reduce reproduction number and case fatality Chickenpox co O Zika O Influenza H2N21957 0 Influenza H1N1 2009 dMeasles3 0 SARS-CoV COVID-19 0 Influenza 1918 Smallpox MERS-CoV O—► Ebola (West Africa 2014) Ill Low (<2%) Medium (2-15%) High (>15%) Case Fatality' (proportion of deaths among confirmed cases) 1. Evidence on exact numbers are emerging, however expected to decrease as viral containment measures intensify and treatments are developed 2. WHO statement as 3.4% and latest calculated as deaths/ cases; dependent on conditions such as the patient's age, community immunity, and health system capabilities 3. In outbreak setting or the introduction of a new disease 4. Case Fatality numbers reflect outbreak settings and factors such as the patient's age, community immunity and health system capabilities 5. Estimates are very context and time specific, however are provided from prior outbreaks based on academic lit review 6. WHO estimates 15% severe and 5% critical Sources: World Health Organization, CDC, Nature, The Lancet, PLOS One The Journal of Infectious Diseases, BMC Infectious Diseases, Infectious Disease Modelling, news reports McKinsey & Company 5 Current as of march 15, 2020 The global spread is accelerating with more reports of local transmission Latest as of March 15, 2020 1. Previously counted only countries; now aligned with new WHO reports; excluding cruise ship; 2. Previously noted as community transmission in McKinsey documents; now aligned with WHO definition Impact to date >140 Countries or territories with reported cases1 <1% China's share of new reported cases March 9th_15th >153,000 Reported confirmed cases >80 Countries or territories with evidence of local transmission2 ~75% New reported cases on March 9 -15th from Europe >5,700 Deaths ~40 Countries or territories with more than 100 reported cases1 >40 New countries with cases March 9th -15th Sources: World Health Organization, CDC, news reports CURRENT AS OF MARCH 15, 2020 The virus is located in 5 major "transmission complexes" A complex is an area with confirmed local transmission, and more than 100 confirmed cases, where it is difficult to prevent people's movement • ■ Propagation trend Mature/ on -going propagation Early propagation >1000 reported cases 250-999 100-249 50-99 10-49 <10 Americas' Total cases >2,300 Total deaths >40 14, 'it Europe Total cases Total deaths >45,000 >1,700 Middle East3 Total cases >13,900 Total deaths >620 1. WHO data is lagging news reports for the US; including CDC data increases cases to over 1,700 with >1,600 in the US alone 2. Includes Western Pacific and South -East Asia WHO regions; excludes China; Note that South Korea incremental cases are declining, however other countries are increasing 3. Eastern -Mediterranean WHO region 4. China complex Total cases >81,000 Total deaths >3,200 Asia (excl China) 2 Total cases >10,100 Total deaths >110 Source: World Health Organization, team analysis McKinsey & Company 7 CURRENT AS OF MARCH 15, 2020 Progression varies widely among countries Country China >81,000 Cases South Korea >3,200 -4.0% Deaths Case Fatality2 >8,100 >70 ~0.9% Cases Deaths Case Fatality2 Italy >21,100 Cases US3 >1,600 Cases >1,400 Deaths Case Fatality2 >40 Deaths r.d 6.8% -2.4°% Case Fatality2 Status • • • • New cases at low levels throughout China New cases declined -75% in the last week with potential decline or plateau1 -3,500 new cases on March 15th - the highest in the world, corresponding to a -180% increase in the last weeks US cases are increasing daily, however official reporting may be Iaggingl 1. Number of new confirmed cases on March 15th compared to March 8th 2. Case Fatality calculated as ( total deaths) / (total cases) — this rate is evolving and dependent upon several factors, including number of suspected cases that are tested 3. Estimated from CDC - CDC reports >1,600 cases whereas WHO lags with >12,000 cases; NYTimes reports >18,000 cases Source: WHO situation reports, US CDC, press search Recent Actions Strict containment and quarantine Significant testing at facilities and in Hubei Construction of makeshift hospitals to increase capacity Significant preparedness & rapid regulatory approval process for tests Rapid roll -out of diagnostics (e.g., diagnostic drive - through) Hospitalization available for lower -severity cases & significant hospital coordination Efforts initially focused on Northern Italy, but efforts now extend to the entire country, including cancellations of larger gatherings etc Healthcare recruiting efforts due to strain Schools closed nationwide A national emergency was declared on March 13 with Congress aiming to provide testing free of charge >29 states have declared emergency with a range of actions including school closures, bans on large gatherings and large-scale testing plans McKinsey and Company 8   CURRENT AS OF MARCH 12, 2020 People 50+ in age are —40-76% of diagnosed cases, however limited testing may skew potential case severity/volume in countries like Italy Data as of Feb 11 in China and as of March 10 in South Korea and Italy Context In all three countries, there is a significant differences in the age distribution There is only a small percentage of cases found among the youngest populations (0- 19) despite frequent contact with other individuals (school, public transport) Total cases by country and age segment, Percent by age segment 100% _ 53% 31% South Korea —.8% fatalities 6% 44% 42% Undiagnosed (TBD) China —2.3-3.9% fatalities2 1. Italy reports age segments slightly differently than South Korea and China thus categories are rounded 2. Note - Data reported from ISS March 10 reports 4.3%, however latest deaths/ cases from WHO indicates this may be higher 2. Note - Data reported from China Feb 11 reports 2.3%, however latest deaths/cases from WHO indicate this may be higher 2% 22% 37% 39% dm Undiagnosed (TBD) Italy —4.3-6.7% fatalities2 Approximate age range' ▪ 0-19 20-49 ▪ 50-69 1% ■ 70+ II Undiagnosed People over 70 make up nearly 40% of total cases in Italy compared to 9% in South Korea and 12% in China S. Korea has performed substantially more tests than Italy While Italy has 2nd oldest population in the world, they are still likely missing milder or asymptomatic case and younger cases which could impacting fatality rates Source: Korea CDC, China CDC, ISS Italian National Health Service McKinsey and Company 10 CURRENT AS OF MARCH 12, 2020 Case fatality rate data from three countries shows that older populations are at greater risk overall As of data from Feb 11 in China and as of March 10 in South Korea and Italy* Context WHO has estimated case fatality rates at 3.4% Rates vary significantly by age, co -morbidity, health system strength and other factors Case fatality rate (%) by age segment Fatalities are significantly higher for people over age 60 from the time periods reported The differences in fatality rates between countries overall however are likely due to a number of factors South Korea's could be lower due to expedited testing and response, while Italy's could be higher due to population and lack of testing 1 South Korea ® Italy 1 China 8.0 1.3 1.3 -0-0-0 0-0-0 2-0-0-0 2-0.1_0.0.2 0.10.1a4 0.4 0.2 1 0-9 10-19 20-29 30-39 Age range 1. Note - Data reported from ISS March 10 reports 4.3%, however latest deaths/ cases from WHO indicates this may be higher 2. Note - data reported from China Feb 11 reports 2.3%, however latest deaths/cases from WHO indicate this may be higher 40-49 50-59 60-69 70-79 80+ Fatalities may lag incremental case reporting i 4.3-6.7% Avg Italy1 2.3-3.9% Avg China2 0.8% Avg South Korea Source: L'Istituto Superiore di Sanity (ISS) Italy, WHO, Korea CDC, China CDC McKinsey and Company 11 N L cs) O c -Irv/ � .0 W ■ - Acti ons f or c\I 0 0 dashboards McKinsey & Company S2U2UO3 Delayed Recovery Prolonged Contraction Delayed recovery • • • • Prolonged contraction • • • M. O 0 Acti ons for N cp .L 7 O V 0. McKinsey & Company slualuo3        Current as of march 13, 2020 Example COVID-19 Response Structure: 5 teams, 18 workstreams Based on discussions with risk and health professionals and more than 200 companies across sectors COVID-19 Integrated Nerve Center See next slides B Workforce protection Supply Chain Stabilization 1 Policy & Management 2 Two Way Communication 3 Personnel & contractors 4 Facility & On -site norms 5 Health & Govt engagement 1 Supplier engagement 2 Inventory management 3 Production & Operations 4 Demand management 5 Logistics Portfolio of policies and actions incl. prevention and incident response Multi -channel communications 1 Confidential reporting mechanisms I Source of truth Tiering (all/some/no WFH) 1 Infra setup (VPN, laptops, desktops) 1 Broadband availability Staggering work shifts/times 1 Prevention (e.g., Social distancing) 1 Closures Local & federal regulators and public health officials Cross -tier risk transparency 1 Supplier restart 1 Order mgmt. 1 New supplier qualifications Critical part identification I Parts rationing I Location optimization Operational impact assessment I Production capacity optimization S&OP SKU-level demand signal estimates by macro scenario I Production and sourcing plan Ports 1 Logistics capacity pre -booking I Route optimization Customer engagement Stress -test 1-1 financials E Operate nerve center 1 B2B transparency 2 Customer protection 3 Customer outreach 1 Scenario definition 2 Financial stress tests 1 Issue map & management 2 Portfolio of actions 3 Leadership alignment Comms to B2B customers (e.g., microsite) 1 Scenario -based risk comms Prevention interventions across customer journey 1 Cust. team training 1 Execution monitoring Customer comms re: COVID-practices 1 Fact -based reports on issues I Situation comms Relevant scenarios based on latest epidemiological & economic outlook Financials in different scenarios, especially working capital requirements Single source of truth for issue resolution & tapping surge resources where needed Trigger -based portfolio of actions (across all workstreams above) Align leaders on scenarios I Roundtable exercises McKinsey & Company 18 McKinsey & Company 19 A: Organizations should consider how to protect their workforce Overall policies should consider safety first, especially for high risk individuals, as well as how to maintain business operations These should be in -line with local health authority guidance and regulatory requirements Checklist of things to consider I. Policy & Management 1. Develop policies which adhere to public health recommendations and workplace laws, including on sick leave, as well as business priorities/continuity 2. Set policies for remote working and who can access the workplace at what times (e.g., staggering shifts, business -critical employees on site only) 3. Set sign off processes for policy changes II. Two way Communication 1. Select communication channels and set protocols to communicate early and often 2. Develop approach for cascaded communications to provide clarity and direction 3. Establish two-way communication and confidential reporting for employees 4. Use official authorities for information (e.g., WHO and CDC) III. Personnel & contractors 1. Identify and tier critical functions and roles, including back -office functions 2. Assess infrastructure needs for remote working or other flexible models (e.g., VPN, broadband, laptops, remote desktop, etc.); consider piloting / testing system first to learn and adapt (e.g., everyone on multi -day pilot, remote desktop trials with subset of employees) 3. Adapt reporting and sign off processes to reduce loss of productivity (e.g., devolved responsibility); consider training managers on how to manage remotely 4. Agree on adaptations required for collective bargaining units (e.g., unions, int'I work councils) 5. Agree on policies and incentives with contractors IV. Workplace & norms 1. Implement physical mechanisms to reduce transmission (e.g., cleaning, staggering shifts) 2. Communicate with site leaders / N-1 leaders to clarify accountability and authority (e.g., WFH) — err on side of agile and localized decision -making 3. Define contingency plans for workplace closures (e.g., seating capacity in other buildings) V. Health and Govt engagement 1. Engage with health officials to assess risk and response 2. Collaborate with healthcare providers and payors to access appropriate care for individuals (e.g., health plan hotline) 3. Collaborate with appropriate government officials and other regulatory bodies to inform and implement policies McKinsey & Company 20 Current as of march 13, 2020 A: Across these areas organizations are taking a range of actions Examples of actions Basic Moderate (includes Basic) Extensive (includes Basic and Moderate) I. Policies & Management II. Two way Communication III. Personnel Remind employees of sick policy and adapt as needed Circulate guidelines for employees who recently travelled to high risk areas or display symptoms Choose a lead and set a process to review policies Ask all locations to assess their risk and define potential actions Expand sick leave policy and primary caregiver policy Restrict non -essential travel as well large gatherings Prepare detailed guidance for functions on regulatory requirements Develop C-1 and C-2 contingency plans Quarantine affected employees including C -suite leadership Develop specific policies limiting gatherings to X number of people Collaborate with industry colleagues to share best practices Publish communications (regularly and in response to major events) including who to contact with questions, policies on remote working and travel, and resources on hygiene and health; assign multidisciplinary comms. leads to control messaging across functions Post hand -washing instructions and other hygiene resources in visible locations such as bathrooms Provide real-time communication channels, nurse hot-line, and ombudsman support Develop confidential and compliant self -reporting mechanisms Provide regular updates from 0 -level or N-1 executives Provide work from home options and infrastructure where feasible Send tips on remote working Collaborate with contractors on planning for outbreak Provide personal protective gear for select frontline workers where appropriate (e.g., healthcare professionals) Cascade communications via site leaders / regional leaders Develop a global central intranet page with updated policies and information, automatic alerts from key sources, guidance by region (linked to country guidance) Provided information not only to employees and caregivers/ family members on cases (while maintaining confidentiality and in -line with authorities) Encourage all non -direct labor to work remotely Install VPN for employees; provide devices where needed Stagger work schedules to reduce crowding Ensure sick leave is understood by all employees including contractors Develop contingency plans for all middle/back office Enforce work from home for affected offices or functions Add redundancies for all critical enablers for remote working (e.g. additional telecom subscription or laptops) Develop tools to allow traveling / remote employees to assess risk and obtain guidance for specific territories Provide guidance on productivity during WFH for field staff for when they cannot conduct visits (e.g., trainings) IV. Workplace & norms Identify and reduce risk factors for transmission (e.g. shared tools) Sanitize common areas and workspace more frequently Provide hygiene supplies in key areas and encourage handwashing Limit cafeteria style food and communal snacks Increase ventilation by opening windows and ensuring filters are replaced where needed Encouraged non -handshake greetings & social distancing Limit meeting sizes / conduct virtual meetings Implement shifts to reduce overcrowding Restrict factory floor access; Restrict HQ access in affected area to outside visitors Divide production facilities by splitting critical workforce across different locations, sealing areas and doing handovers without physical contact Increase spacing between seating in cafeterias and conf rooms Develop manager accountability and plan for staffing (e.g., hospitals, manufacturing) Temporarily close offices in highly affected areas Provide on -site health personnel to provide information and answer questions and offer health checks at facilities Convert fingerprint access to retinal access to reduce transmission Health & Govt Engagement Review WHO and local regulatory guidelines Identify nearest healthcare providers / testing sites and collaborate with health insurers Develop a risk assessment in partnership with a health professional Establish testing protocol with local regulatory bodies Conduct periodic testing with agency Organizations should consult with official guidelines to establish actions based on the severity or risk of the situation and consult with health professionals Multiple guidelines are provided by the WHO and CDC Source: Press search, organization interviews McKinsey & Company 21 McKinsey & Company 22Source: CDC, WHO, NHS, SF Public Health Dept McKinsey & Company 23 Hi g h t r a n s m i s s i o n High severity McKinsey & Company 24 McKinsey & Company 25 Acti ons f or 0 N O u) E0 0 U +' O Ar V# McKinsey & Company slualuo3 McKinsey & Company 27 4 Source: Baidu, WSJ, Bloomberg, Alphaliner, Quartz, TAC index, IATA, Seabury Consulting, A.P. Moller-Maersk Group of Denmark, Agility Logistics Current as of march 13, 2020 COVID-19 Leading indicator dashboard Propagation of COVID-19 across new transmission complexes • South -Asia (ex-China)1 • Europe ® Middle East2 • Americas 1. Includes Western Pacific (excl China) and South -East Asia WHO regions 2. Eastern -Mediterranean WHO region Note: All countries or regions have documented 3rd generation cases Click on buttons for more detail V 016 McKinsey & Company 28 Sources: WHO Situation Reports; CDC travel notice, IATA, Reuters, TomTom traffic index, press searches Current as of march 13, 2020 Recovery milestones COVID-19 Leading indicator dashboard for China Tracking toward economic restart Hubei impact How deep is the impacted, and when could economic activity restart? Hubei remains deeply impacted; return to economic activity tough to foresee until mid Q2 Steady decline in confirmed cases New suspected and confirmed cases rates consistent with other provinces Quarantine lifted Public transport resumes Factory activity returns to pre - outbreak levels Daily infection rate, per million •, <0.01 Crude case fatality ratios Hubei Chinaother(avg.) China economic restart When could economic activity restart in China (ex -Hubei)? Restart has begun, especially for larger companies, despite challenges such as labor shortages and movement of goods Most activity likely to return late 01 Labor availability (movement of workers to major industrial provinces)2 Jiangsu Shandong Zhejiang Guangdong 6 14 ■ 7 '3 ■ 8 �4 •9 ▪ 03/12/2020 ▪ Same day 13 Return to work index (largest manufacturing cities by output in mainland China3) Shenzhen I54% Shanghai I 57% Chongqing I 50% Wuhan 118% 03/03/2020 Small businesses face more labor disruption Air pollution (NO2 level) 26% decline in Beijing' 26% decline in Shenzhen4 PM! manufact. 14pt decline in Feb China consumer confidence When will Chinese consumer confidence and purchasing activity return? Consumer spending in China spend may lag behind economic restart Tourism and some other sectors impacted well into 02 Congestion in major cities5 Shenzhen Beijing Shanghai Nanjing Wuhan 46% 72% 36% 76% 32% 61% 55% 62% 8% 55% ▪ 03/13/2020 ▪ Same day Earliest school restarts 8 18 Example consumer behavior metrics (anecdotal) Retail passenger car sales down 92% Smartphone sales down 37% Spending on food & drinks down $60B in Jan and Feb Hotel occupancy down 80% ▪ Started with online lessons El After March 15th ▪ TBD Source: WHO Situation Reports; National Bureau of Statistics of China; McKinsey Global Institute; OCED Data, Johns Hopkins CSSE, press research, TomTom traffic index, Baidu OianXi, CDC, New York Times, Reuters, The Economist, Peking University HSBC Business School, Tencent News, Sina news, Beijing Environmental Protection Monitoring Center, Shenzhen Environment Network McKinsey & Company 29 McKinsey & Company McKinsey & Company McKinsey & Company McKinsey & Company References COVID-19 Leading indicator dashboard for China 1. Case fatality ratio calculated as (deaths on day X) / (cases on day X). Previous versions of this dashboard calculated CFR = (deaths on day X)/ (cases on day X-7) to account for incubation. 2. Measures movement of population into destinations as of 3/12/2020 3. Wuhan included only for comparison 4. 7 -day average (6 -Mar to 13 -Mar) compared to 2019 5. Car traffic only. Congestion reflects % increase in travel time compared to free -flow conditions 6. Year -over -year comparison 7. Crude case fatality ratio likely to fall as testing becomes more widely available Note: All countries and regions have documented third -generation cases Region -specific details 1. Case fatality rate calculated as (deaths on day X) / (cases on day X). Dashboards before February 29 calculated CFR as (deaths on day X)/ (cases on day X-7) to account for incubation. 2. Assessment based on observed stoppage in growth of cases and medical community's opinion validated by external sources 3. Anecdotal reports of airline suspensions based on press searches 4. Based on representative cities: Tokyo, Singapore, Milan, Paris, Berlin, Madrid, Los Angeles Note: All countries or regions have documented third -generation cases McKinsey & Company 34 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: April 2, 2020 MEETING: April 7, 2020 SUBJECT: Loretto Tractor Agreement History In 2008, The City of Medina and the City of Loretto purchased a tractor together for mowing right of way ditches and some of Medina’s nature areas. The tractor is an important piece of our operations, keeping tall grasses, brush, and weeds down along the roadway. This allows clear visibly for vehicles when they are pulling out at intersections. Over the past 12 years we have reclaimed and are now keeping up our right of ways. Over the past few years the tractor has had several issues with the transmission and the hydraulic systems on both the mower and the tractor. The most recent repair occurred last summer when we went through two hydraulic pumps. Although the second pump was covered, the labor was not and there was excessive down time on the tractor. The mower has also had a lot of rough miles on it due to what we run into in the right of way. In December a tractor and mower were added to the CIP at $130,000 and it was approved by the City Council. As I updated the council, I recall discussing with Council the possibility of working with Loretto and that we should be prepared to pay the full price in case Loretto does not want to participate. I signed a purchase agreement with the John Deere Company under the state bid pricing in January and we are expected to take delivery late June. I did check and it has been built and is currently waiting to be shipped. Attached is an agreement with Loretto to purchase the current tractor for $17,500.00 and to terminate the 2008 agreement. Staff’s recommendation is to move forward with the new agreement. Agenda Item # 7C 1 TRACTOR AND MOWER PURCHASE AGREEMENT THIS AGREEMENT is made by and between the CITY OF MEDINA, a Minnesota municipal corporation (“Medina”), and the CITY OF LORETTO, a Minnesota municipal corporation (“Loretto”) (collectively, “Cities”). WHEREAS, on December 2, 2008, the Cities entered into a Tractor and Mower Agreement (“2008 Agreement”) to provide for the shared use of a Caterpillar MT 465 Challenger Tractor and 102” Diamond Mower (collectively, “Tractor”) by the Cities’ Public Works Departments; and WHEREAS, Medina purchased a new John Deere Tractor and Mower for its use and no longer needs the Tractor; and WHEREAS, Loretto desires to purchase and Medina desires to sell the Tractor, and the Cities seek to terminate the 2008 Agreement pursuant to the terms herein; and NOW, THEREFORE, the Cities hereby agree as follows: 1. INCORPORATION. The above recitals are hereby incorporated as if fully stated herein. 2. TRACTOR PURCHASE. a. Medina agrees to sell and Loretto agrees to buy the Tractor for the sum of SEVENTEEN THOUSAND AND FIVE HUNDRED DOLLARS ($17,500.00) (“Purchase Price”). The Purchase Price shall be paid in full within 30 days of pick-up and delivery of the Tractor. b. Loretto is responsible for the pick-up and delivery of the Tractor. The Tractor shall be available for pick-up and delivery within 5 days of execution of this Agreement. 3. 2008 AGREEMENT TERMINATION. The 2008 Agreement is terminated by this Agreement and, with the exception of the indemnification provisions of paragraph 4 of the 2008 Agreement, the obligations and responsibilities of the parties under that agreement no longer have any force and effect. 4. CONTROLLING LAW. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and performance under it. The appropriate venue and jurisdiction for any litigation hereunder shall be those courts located within Hennepin County, Minnesota. 2 5. ASSIGNMENT. This Agreement shall not be assignable by either City without written prior consent of the other City. 6. AMENDMENT. The Cities agree that if any provision of this Agreement is held to be invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non-enforceability would cause the Agreement to fail its purpose. One or more waivers by either party of any provision, term, condition, or covenant, shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 7. ENTIRE AGREEMENT. It is understood and agreed that the entire agreement of the Cities is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Cities relating to the subject matter hereof as well as any previous agreements presently in effect between the Cities relating to the subject matter of this Agreement, except as stated in section 3 above. 8. EFFECTIVE DATE. This Agreement shall be in full force and effect on the date when the Cities have fully executed the Agreement. Each city may sign a separate original of this Agreement and all the originals shall collectively constitute this Agreement. IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed by the respective duly authorized officers below CITY OF LORETTO ______________________________ Kent Koch, Mayor ______________________________ Date ______________________________ Mary Schneider, City Clerk-Treasurer ______________________________ Date CITY OF MEDINA 3 ______________________________ Kathleen Martin, Mayor ______________________________ Date ______________________________ Jodi Gallup, City Clerk ______________________________ Date Planning Department Update Page 1 of 2 April 7, 2020 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: April 2, 2020 SUBJ: Planning Department Updates – April 7, 2020 City Council Meeting Land Use Application Review A) Mark of Excellence Comp Plan Amendment, PUD Concept Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Comp Plan Amendment and PUD Concept Plan for development of 76 twinhomes, 41 single- family, and 32 townhomes on the Roy and Cavanaugh properties. At the March 17 meeting, the Council directed staff to prepare a resolution conditionally approving the amendment and directing staff to submit for Met Council review. Staff intends to present the resolution to the Council at the April 1 meeting. B) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s Pest Control) has requested various approvals for development of a 35,000 s.f. office building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning Commission held a public hearing at the November 12 and March 10 meetings and recommended approval. The City Council reviewed on December 3 and March 17 and directed staff to prepare documents for approval. Staff intends to present the documents to City Council on March 17. C) Meadow View Townhomes– north of Highway 55, west of CR116 – Lennar has requested review of a Planned Unit Development (PUD) concept plan for development of 138 townhomes south of Fields of Medina. A public hearing has been scheduled for the April 14 Planning Commission meeting. D) Stetler Barn CUP – 1832 Medina Road – Chris and Jim Stetler have requested a Conditional Use Permit for construction of a 12,300 square foot barn and riding arena. Staff is conducting preliminary review and will schedule a public hearing when complete, potentially at the April 14 meeting. E) Charlie’s Restaurant– 172 Hamel Road – Steve and Richard Andres have requested approval of a Site Plan Review and Conditional Use Permit for Charlie’s Restaurant. The proposed restaurant would be predominantly take-out food and constructed with shipping containers. Staff is conducting preliminary review and will schedule a public hearing when complete, potentially at the May 12 meeting. F) Roehl Preliminary Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a preliminary plat to subdivide 28 acres into two lots. Staff is conducting a preliminary review and will schedule a public hearing when complete, potentially at the May 12 meeting. G) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete for review, and the City has requested additional materials. H) OSI Expansion – Arrowhead Drive, north of Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site plan review and preliminary plat to construct an Planning Department Update Page 2 of 2 April 7, 2020 City Council Meeting expansion to the existing building and parking lot at 4101 Arrowhead Drive. The plat proposes to increase the size of the main lot and decrease the size of the outlot to the north. The Planning Commission held a public hearing at the December 10 meeting and recommended approval. The City Council approved the requests on March 17. Staff will now await final plat application. I) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. J) Hamel Haven subdivisions – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plats are recorded. Other Projects A) Covid-19 work from home transition – Staff has been transitioning to primarily working from home. Most department activities have been able to proceed fairly well. Staff has been working diligently to keep building permits processing as efficiently as possible. Permits such as reroofs and furnace replacements are now able to be processed fully electronically. Permits that require plan review by the City’s consulting building official are being processes partially via mail and partially electronically. B) Polaris Administrative Site Plan Review– Polaris has requested review of an administrative site plan review for a small entry/lobby addition on their building at 2100 Highway 55. The request has been reviewed and appears to meet relevant requirements and falls within the threshold for administrative review. The applicant may now proceed to building permit. C) Tamarack Drive study – An online survey is being conducted (https://medinamn.us/tamarack/) for residents to express design preferences and share other ideas. The City will also hold a virtual open house on April 14 (https://wsbeng.zoom.us/j/565999193 Meeting ID: 565 999 193). D) Hackamore Road Preliminary Design – the City Engineer has begun work on the Hackamore design. Traffic counts were conducted prior to Covid-19 related closures. E) Diamond Lake Regional Trail – Three Rivers Park District intends to present to the City Council on April 21 to discuss the alternatives which they will include in their public participation process over the summer. F) Potential parkland acquisition – staff prepared information for Council review related to the potential purchase of land for park purposes. Council is scheduled to hold a closed session on April 7. G) Hennepin County Covid-19 business resource forum – I attended a teleconference coordinated by Hennepin County where various agencies discussed programs available to support businesses affected by Covid-19. TO: City Council FROM: Jason Nelson, Director of Public Safety, Through City Administrator Scott Johnson DATE: April 3, 2020 RE: Department Updates I first want to thank the Mayor, City Council along with the City Administrator for allowing me to be the next Director of Public Safety for the city of Medina. It will be an honor and privilege to serve the citizens of Medina. With Director Belland leaving, I will have big shoes to fill but I am definitely ready for the challenge. On Tuesday March 31st, Director Belland had his last day with the Medina Police Department. As we sat and reflected on his years of service it was apparent that he was happy with his career and the direction that it went. Director Belland was a great mentor to me and will be deeply missed. We will reschedule his retirement party as time allows. On Wednesday April 1st, Kevin Boecker and I started our new positions and we will be working side by side to keep things going without any interruptions. We are very busy with the COVID-19 issues that are coming up daily and will continue to work with our neighboring departments to ensure that we are as prepared as possible. I have been working with the Lakes Area Emergency Management group and continue to work on staffing plans. We have also joined forces with the North and South Emergency Management groups in an effort to expand our staffing plans countywide if needed and are tracking all personnel and personal protective equipment on a daily basis as we are preparing for the peak of the outbreak to hit in mid to late April. We have seen a spike in mental health and domestic violence calls. This is not just in our community; it is county wide. These calls are dangerous, and we are handling them with less personnel than we would like. We have adjusted our patrol schedules and are at minimum staffing levels 24 hours a day trying to preserve our personnel and minimize contact with the general public. We are getting backup assistance from our surrounding agencies and we are doing the same for them. We have changed how we respond to medical calls, calls for service and report calls in an effort to not expose personnel to the public as much as possible. These are unprecedented times and there is no manual that gives us all the answers. The area Chiefs are leaning on each other and operating and functioning well under our emergency operational plans MEMORANDUM that at least give us a foundation to work from. I am in weekly contact with our four fire departments and they too are all working together to ensure that they have plans in place to assist one another as this pandemic moves forward. Rest assured we are as prepared as we can be. Patrol: Patrol Updates 03/17/2020 through 03/31/2020 Patrol Activities – Between the dates of March 17, 2020 through March 30, 2020 our officers issued 30 citations and 52 warnings for various traffic violations. There was only one accident reported, 6 medicals, 9 suspicious calls, and 10 assists to other agencies. Traffic numbers are lower than usual partly because of the lack of traffic due to the Executive Orders in place and partly due to the recommendation to limit public contact when possible to avoid exposure to COVID-19. There were 8 overweight trucks stopped on City roadways. Four resulted in the drivers being issued a citation and four were civil overweight violations where the companies were issued fines for the truck being overweight. On 03/17 Officer Converse overheard Hennepin County Deputies being dispatched to an attempt to locate on a domestic assault suspect that was believed to be driving eastbound on Highway 55 from the city of Rockford in an older model Honda Accord. Officer Converse monitored the highway and a short time later the suspect vehicle passed by him eastbound. With assistance from Plymouth Police, Officer Converse stopped the vehicle and placed the suspect under arrest. Officer Converse transported the suspect to the Wright County border where he was turned over to Wright County Deputies. On 03/26 Officer McGill and Boecker responded to a vehicle fire in the parking lot of Holiday located at 200 Highway 55. Upon arrival a vehicle was found parked directly in front of the business and the engine compartment was fully engulfed. Hamel Fire Department responded and was able to extinguish the fire. The vehicle was a total loss and the building did sustain some smoke damage. On 03/27 Officer Scharf responded to a reported personal injury accident in the 1100 block of Jubert Trail. Upon arrival he learned a juvenile was learning to back up a vehicle in the driveway under parent supervision. The juvenile hit the gas on the car and backed the car down the driveway, across the street, up the driveway of the neighbor across the street and through the closed garage door and into the neighbor’s garage. The crash caused significant damage to the neighbor’s house, the vehicle which was inside the garage at the time, and other items that were in the garage. On 03/31 Officer McGill responded to a reported grass fire in the 1800 block of Morgan Road. Upon arrival it was determined a homeowner was burning in violation of the DNR restrictions that were in place resulting in an out of control grass fire. Hamel Fire Department was able to extinguish the fire and have since forwarded an invoice requesting compensation for equipment and firefighter response to the fire. The case will be forwarded to the Medina Prosecuting Attorney for charging considerations along with seeking restitution for Hamel Fire Department. Investigations: Investigating an employee theft from a business. An ex-employee bought numerous cell phones on the company account and then sold the phones on social media sites. The suspect is known, and the investigation is on-going. Investigating a case of identity theft. The victim found out someone started a business in their name. I obtained an administrative subpoena for an email account that was associated with the business. I learned the email account was started last year in Florida and remained inactive until January of 2020. The IP addresses with the account were associated with various cities in the southern US. Investigation is on-going Executed a search warrant on a subject for a buccal swab. The subject’s DNA was found at a burglary scene from August 2019. The subject’s DNA was submitted to the Hennepin County Crime Lab for testing. There are currently (9) cases assigned to investigations. MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: April 2, 2020 MEETING: April 7, 2020 SUBJECT: Public Works Update STREETS • The streets are most vulnerable in the next two weeks as it warms up and the frost goes out. Police have been enforcing the weight limits as we work towards the removal of the postings. This is always a painful process for the builders as we go through this each year. • The Hackamore design project is moving forward with WSB leading the charge. I think at some point we will have issues trying to fit everything into the existing ROW on this project. • Street sweeping is scheduled to begin the first week in April. This is a contracted service, so the date is sometimes a moving target due to weather and breakdowns. • Public Works has been crack sealing the streets. We have had a good season with dry cool weather keeping the cracks open for a longer period of time allowing us to get the work completed. WATER/SEWER/STORMWATER • Public Works is making headway repairing malfunctioning meters in the water system. Staff will follow up with each meter out there, but we are limited on what we can do at this point with social distancing. • With the coronavirus upon us, public works has made some changes to how we operate in order to keep segregation between Greg Leuer, our water operator, and the rest of the crew in case one of us becomes infected and quarantined. I am also keeping to myself working from home and working in my truck to allow me to operate the system if Greg or someone else becomes infected. PARKS/TRAILS • The parks are being used more than ever right now as more and more residents are working from home or unemployed. • I met with our new grounds and maintenance contractor this week. I am confident his company will do a great job mowing the parks and building areas. He plans to begin spring cleanup soon. PERSONNEL • The full-time Public Works Maintenance Technician job offer is in your packet. We have a great candidate and I am eager to get him on board to start his career here at Medina. With the segregation of duties within public works, having a person available to help with street work is even more important. ORDER CHECKS MARCH 18, 2020 – APRIL 7, 2020 050059 BECERRA, MARIA ................................................................. $1,050.00 050060 BUNN, MICHAEL/BRENDA ....................................................... $700.00 050061 COLE, MATTHEW/NIKKI ........................................................... $416.30 050062 DINGMANN, IVAN ..................................................................... $380.00 050063 GOWDA, RAKSHIT ................................................................... $700.00 050064 GUPTA, NAMRATA ................................................................... $500.00 050065 JEWELL, NANCY ...................................................................... $100.07 050066 JUST FOR KIDS FOUNDATION ................................................ $600.00 050067 KRAUS, DONNA.......................................................................... $26.37 050068 KRISHNA SANKIRTAN SOCIETY ............................................. $100.00 050069 LANCE, JEAN ................................................................................ $6.75 050070 LEUER, KEVIN ............................................................................ $88.18 050071 MAHFOUZ, RAUDA ................................................................... $500.00 050072 OSI INC ................................................................................ $11,000.00 050073 ROHACO - ROBERTS-HAMILTON/DIV .................................... $907.50 050074 ROY, SANJALI .......................................................................... $300.00 050075 THOMPSON, KATHARINA .......................................................... $38.24 050076 WILLIS, KARRIE .......................................................................... $23.53 050077 WOODBURY REI LLC ............................................................... $695.09 050078 ALL AMERICAN TITLE CO., INC ................................................. $37.72 050079 ENCLAVE MASTER ASSN ........................................................ $100.00 050080 FARMERS STATE BANK OF HAMEL ....................................... $350.00 050081 PIONEER-SARAH CREEK WATERSHED ................................. $150.00 050082 RODBERG, JILL ..................................................................... $1,050.00 050083 AMERICAN MAILING MACHINES ............................................. $263.90 050084 BEAUDRY OIL & PROPANE .................................................. $1,304.00 050085 CONTEMPORARY IMAGES ...................................................... $989.44 050086 DPC INDUSTRIES INC .............................................................. $822.37 050087 ECM PUBLISHERS INC ............................................................ $284.95 050088 ENGEL WATER TESTING INC.................................................. $450.00 050089 GRAINGER................................................................................ $455.61 050090 GREAT AMERICAN FINANCIAL SERVI .................................... $268.45 050091 HAKANSON ANDERSON ASSOCIATES I ................................ $500.00 050092 HENN COUNTY CORRECTIONS ................................................ $67.50 050093 HENN COUNTY INFO TECH .................................................. $2,059.81 050094 HENN COUNTY SHERIFF........................................................... $81.40 050095 HOLIDAY FLEET ......................................................................... $13.00 050096 JIMMYS JOHNNYS INC ............................................................ $130.00 050097 KENNEDY & GRAVEN CHARTERED .................................. $10,984.00 050098 LANO EQUIPMENT INC .............................................................. $42.00 050099 LAW ENFORCEMENT LABOR SERVICES ............................... $496.00 050100 LONG LAKE, CITY OF ............................................................ $6,265.25 050101 LORETTO VOLUNTEER FIRE DEPT IN............................... $22,538.53 050102 MARC ....................................................................................... $309.63 050103 MARCO (LEASE) ....................................................................... $283.34 050104 METRO ELEVATOR INC ........................................................... $190.00 050105 METRO WEST INSPECTION ............................................... $33,095.33 050106 MN DEPT OF HEALTH ................................................................ $23.00 050107 NAPA OF CORCORAN INC ........................................................ $80.53 050108 OFFICE DEPOT ........................................................................ $218.58 050109 OPG-3, INC ............................................................................ $2,928.00 050110 RECYCLING ASSOCIATION OF MN......................................... $387.50 050111 ROLF ERICKSON ENTERPRISES INC .................................. $8,142.47 050112 RUSSELL SECURITY RESOURCE INC ...................................... $80.00 050113 SIEMENS INDUSTRY INC......................................................... $468.75 050114 STAR TRIBUNE......................................................................... $197.08 050115 STREICHERS INC ..................................................................... $817.87 050116 SUMMIT COMMERCIAL FACILITIES ........................................ $568.50 050117 SUN LIFE FINANCIAL ............................................................ $1,353.44 050118 TEGRETE (CARLSON BLDG) ................................................ $1,460.44 050119 TIME SAVER OFFSITE SEC SVCS IN ...................................... $331.50 050120 US SOLAR BUSINESS - 1 ...................................................... $3,330.97 050121 US SOLAR BUSINESS - 3 ...................................................... $3,761.18 050122 UTILITY LOGIC ......................................................................... $264.06 050123 WSB & ASSOCIATES INC.................................................... $26,423.00 Total Checks $152,551.13 ELECTRONIC PAYMENTS MARCH 18, 2020 – APRIL 7, 2020 005450E PR PERA .............................................................................. $17,670.35 005451E PR FED/FICA ....................................................................... $17,130.69 005452E PR MN Deferred Comp ........................................................... $1,850.00 005453E PR STATE OF MINNESOTA .................................................. $3,873.41 005454E CITY OF MEDINA ........................................................................ $22.00 005455E FURTHER .............................................................................. $1,759.76 005456E FARMERS STATE BANK OF HAMEL ......................................... $12.00 005457E ELAN FINANCIAL SERVICE .................................................. $2,936.04 005458E FURTHER .............................................................................. $4,931.75 005459E MINNESOTA, STATE OF ....................................................... $1,315.00 005460E PR PERA .............................................................................. $16,513.43 005461E PR FED/FICA ....................................................................... $16,573.57 005462E PR MN Deferred Comp ........................................................... $1,090.00 005463E PR STATE OF MINNESOTA .................................................. $3,677.90 005464E CITY OF MEDINA ........................................................................ $21.00 005465E FURTHER .............................................................................. $2,402.07 005466E CIPHER LABORATORIES INC. .............................................. $5,420.52 005467E MEDIACOM OF MN LLC ........................................................... $431.80 005468E WRIGHT HENN COOP ELEC ASSN ...................................... $2,102.49 005469E CITY OF PLYMOUTH .......................................................$1,051,769.48 Total Electronic Checks $1,151,503.26 PAYROLL DIRECT DEPOSITS MARCH 18, 2020 & APRIL 1, 2020 0510109 BOEDDEKER, KAYLEN ............................................................ $628.35 0510110 JOHNSON, PATRICK M. ........................................................... $633.53 0510111 VOGEL, NICHOLE ..................................................................... $480.59 0510112 ALTENDORF, JENNIFER L. ................................................... $1,551.09 0510113 BARNHART, ERIN A. ............................................................. $2,514.01 0510114 BELLAND, EDGAR J. ............................................................. $2,815.61 0510115 BOECKER, KEVIN D. ............................................................. $2,753.31 0510116 CONVERSE, KEITH A. ........................................................... $2,049.74 0510117 DION, DEBRA A. .................................................................... $1,880.15 0510118 ENDE, JOSEPH...................................................................... $1,846.79 0510119 FINKE, DUSTIN D. ................................................................. $2,594.13 0510120 GALLUP, JODI M. ................................................................... $2,006.03 0510121 GLEASON, JOHN M. .............................................................. $2,152.58 0510122 GREGORY, THOMAS ............................................................ $2,044.44 0510123 HALL, DAVID M. ..................................................................... $2,111.46 0510124 HANSON, JUSTIN .................................................................. $1,996.51 0510125 JACOBSON, NICOLE ............................................................. $1,080.55 0510126 JESSEN, JEREMIAH S. .......................................................... $2,526.61 0510127 JOHNSON, SCOTT T. ............................................................ $2,286.95 0510128 JONES, KATRINA M............................................................... $1,481.49 0510129 KLAERS, ANNE M. ................................................................. $1,427.40 0510130 LEUER, GREGORY J. ............................................................ $1,997.50 0510131 MCGILL, CHRISTOPHER R. .................................................. $1,605.42 0510132 MCKINLEY, JOSHUA D .......................................................... $2,014.47 0510133 NELSON, JASON ................................................................... $3,040.43 0510134 REINKING, DEREK M ............................................................ $2,149.90 0510135 SCHARF, ANDREW ............................................................... $2,056.08 0510136 SCHERER, STEVEN T. .......................................................... $2,372.90 0510137 SCHNEIDER, BENJAMIN .......................................................... $371.23 0510138 BOEDDEKER, KAYLEN ............................................................ $628.35 0510139 JOHNSON, PATRICK M. ........................................................... $633.53 0510140 ALBERS, TODD M. .................................................................... $230.87 0510141 ALTENDORF, JENNIFER L. ................................................... $1,875.86 0510142 ANDERSON, JOHN G. .............................................................. $230.87 0510143 BARNHART, ERIN A. ............................................................. $2,514.01 0510144 BELLAND, EDGAR J. ............................................................. $2,884.96 0510145 BOECKER, KEVIN D. ............................................................. $2,274.98 0510146 CONVERSE, KEITH A. ........................................................... $1,978.15 0510147 DESLAURIES, DEAN ................................................................ $230.87 0510148 DION, DEBRA A. .................................................................... $1,880.14 0510149 ENDE, JOSEPH...................................................................... $1,924.22 0510150 FINKE, DUSTIN D. ................................................................. $2,594.12 0510151 GALLUP, JODI M. ................................................................... $2,006.02 0510152 GLEASON, JOHN M. .............................................................. $1,883.95 0510153 GREGORY, THOMAS ............................................................ $2,024.37 0510154 HALL, DAVID M. ..................................................................... $2,039.87 0510155 HANSON, JUSTIN .................................................................. $1,956.64 0510156 JACOBSON, NICOLE ................................................................ $949.86 0510157 JESSEN, JEREMIAH S. .......................................................... $2,258.13 0510158 JOHNSON, SCOTT T. ............................................................ $2,286.94 0510159 JONES, KATRINA M.................................................................... $71.30 0510160 KLAERS, ANNE M. ................................................................. $1,427.39 0510161 LEUER, GREGORY J. ............................................................ $2,076.67 0510162 MARTIN, KATHLEEN M ............................................................ $327.07 0510163 MCGILL, CHRISTOPHER R. .................................................. $2,039.53 0510164 MCKINLEY, JOSHUA D .......................................................... $2,014.46 0510165 NELSON, JASON ................................................................... $2,391.50 0510166 PEDERSON, JEFF .................................................................... $230.87 0510167 REINKING, DEREK M ............................................................ $1,927.94 0510168 SCHARF, ANDREW ............................................................... $1,882.65 0510169 SCHERER, STEVEN T. .......................................................... $2,372.90 0510170 SCHNEIDER, BENJAMIN .......................................................... $467.17 Total Payroll Direct Deposit $106,985.41