HomeMy Public PortalAbout12.17.2019 Complete Work Session Meeting Packet Posted 5/29/2009 Page 1 of 1
WORK SESSION MEETING AGENDA
MEDINA CITY COUNCIL
Tuesday, December 17, 2019
6:00 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Arrowhead Dr & OSI Intersection Alternatives Review Discussion
III. Fiscal Disparities Review
IV. Adjourn
Posted 12.12.19
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: December 12, 2019
MEETING: December 17, 2019
SUBJECT: Arrowhead Dr & OSI Intersection Alternatives Review Discussion
Background:
The Chippewa Road and Arrowhead Drive visioning process was completed and a final report
memorandum provided to the City Council on November 6, 2019. Since that time, Open Systems
International (OSI) has submitted plans for an expansion of their current facilities including an
addition to their building and a larger parking area.
During the review of the OSI expansion submittal, City staff have identified the need for
improvements related to the existing OSI driveway to improve traffic operations and accommodate
the proposed increase in traffic volumes generated to and from the site. A more detailed review has
been provided below.
Alternatives Review:
OSI recently suggested an additional alternative (beyond what is detailed below) by which an
additional driveway further north would be added to accommodate most of the additional traffic into
their site, potentially in connection with limiting employee traffic from using the existing OSI
driveway. Unfortunately, there has not been time to complete a traffic analysis on this alternative.
Staff intends to further review and perform the necessary traffic analysis in the coming weeks to
determine the feasibility of this suggested alternative. If this alternative is feasible, it is likely that
most of the improvements would be constructed with the site expansion project similar to Alternative
2 below.
With that in mind, the two primary alternatives included with the visioning study were further refined
to provide additional detail with respect to the roadway design, ad/dis-advantages, and cost
considerations.
Alternative 1:
• Design:
o Construct a roundabout intersection at Meander; the OSI driveway would be re-
aligned to the south to line up with Meander Road.
• Ad/Dis-advantages:
o Provides long term traffic operations improvement and can accommodate further
development from adjacent properties.
o Improves sight distance with respect to the existing OSI driveway location.
Roundabouts generally have fewer “injury accidents” than traditional intersections.
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o Project would likely be delivered as public improvement with a higher initial cost,
but no further improvements would be needed to accommodate the Meander Road
turn lane at a later date. There would also be savings with respect to the dual left turn
lane improvements at TH 55.
o Less wetland impacts and fewer potential challenges with wetland permit sequencing.
o More right-of-way needed from OSI.
• Estimated Project Costs:
o Driveway portion (OSI): $ 232,000
Road portion (OSI/City): $ 863,000
Total cost: $1,095,000
o Dual left turn lanes at TH55: $148,000. A portion of the road widening to
accommodate the second left turn lane would be completed with the roundabout
project, the estimated cost above is the remaining amount to “finish” the dual left turn
lane improvements. There is a savings of $63,000 from Alternative 2 and potentially
more if constructed in conjunction with the roundabout project.
o Based on a preliminary review, wetland impacts are possible with the roundabout and
connecting streets but could be minimized by shifting the roundabout further to the
west; the potential cost of this mitigation (offsite credits) would be $35,000.
o Grand total project cost including dual left turn lane and wetland mitigation:
$1,278,000
Alternative 2:
• Design:
o Move the current OSI driveway entrance north to a point that can accommodate left
turn lanes on Arrowhead Drive (northbound left turn lane into the OSI site and
southbound left turn lane onto Meander Road).
• Ad/Dis-advantages:
o Provides improvement in traffic operations on Arrowhead Drive to accommodate left
turns into the OSI site and onto Meander Road.
o Although the new sight distance meets engineering guidance, there would be an
overall reduction in sight distance.
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o The initial project to construct the northbound (NB) left turn lane into OSI and the
southbound (SB) left turn lane onto Meander Road could be constructed as a part of
the OSI site expansion improvements or split as a public/private partnership.
o The initial project does not correct projected traffic operational issues on Meander
Road. A separate project would be needed at a later date to accomplish similar
operations as Alternative 1.
o Additional wetland impacts and potential challenges with wetland permit
sequencing/approvals. Permit timeline could be longer.
o Less right-of-way needed from OSI.
• Estimated Project Costs:
o Driveway portion (OSI): $ 342,000
Road portion (OSI): $ 200,000
Road portion (City): $ 118,000
Total cost: $ 660,000
o Dual left turn lanes at TH55: $211,000. It is assumed this project would be
constructed at a later date as a stand-alone project.
o Based on a preliminary review, significant wetland impacts would be needed at the
new OSI driveway location. The estimated cost for this mitigation (offsite credits)
would be $70,000.
o Future Meander Road widening/turn lane public improvement project: $240,000.
The anticipated wetland impacts to construct the trail would be an additional
mitigation cost (offsite credits) of $30,000.
o Grand total project cost including dual left turn lane and wetland mitigation:
$1,211,000.
Next Steps:
Staff seeks input from the City Council on which is the preferred alternative previously identified in
the visioning study. Staff will also analyze whether the additional access to the north (potentially in
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connection with limitations on the traffic movements from the existing OSI driveway) is a feasible
alternative as well.
Based on City Council input and direction, WSB will work with OSI to refine the preferred
alternative from the visioning study, the suggested alternative by OSI, and discuss the specifics of
project delivery, whether in conjunction with the OSI improvements, as a part of a separate public
improvement project, or both.
City Council Action Requested:
Provide input on the preferred alternative. Direct City staff to work with OSI on further refinement
of this alternative, analyze and refine the newly suggested alternative by OSI, and discuss the
specifics of project delivery.
MEMORANDUM
TO: Mayor and City Council Members
FROM: Erin Barnhart, Finance Director
DATE: December 11, 2019
SUBJ: Fiscal Disparities History
Summary
Attached thirteen-year history:
Disparities contribution:
o Varies by year (increases & decreases.)
o Directly corresponds to C/I tax capacity from 2 years prior. 40% taken off each
C/I property for the shared pool.
o Deducted from overall tax capacity – increasing tax rate (in Medina.)
Disparities Distribution Levy:
o Varies by year (increases & decreases.)
o Determined by total shared pool (seven counties.)
o Levy multiplied from prior year tax rate.
Disparities Payment:
o Historically, increases from year to year.
o Paid to City within property tax levy.
Are we contributors or gainers?
Medina is a contributing city.
What can we do?
Each city has little to no control over their fiscal disparities. All the pooled cities provide too
many variables to determine a desired outcome.
Work Session
City of Medina
Fiscal Disparities History
‐1
Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual
Pay Pay Pay Pay Pay Pay Pay Pay Pay Pay Pay Pay Pay
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Fiscal Disparities Contribution (deducted from tax capacity)923,268 1,093,576 1,243,806 1,190,876 1,126,735 987,892 1,086,970 981,062 1,001,792 1,036,021 1,098,117 1,144,193 1,236,378
Fiscal Disparities Distribution Levy (multiplied by prior year tax rate for payment)206,847 233,300 247,967 244,842 230,369 195,885 192,666 219,224 250,369 277,380 309,680 341,048 417,481
Fiscal Disparities Payment (applied against total property tax levy)31,753 36,007 39,035 39,912 43,717 41,806 47,471 55,904 59,029 64,632 68,963 73,397 89,879
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Fiscal Disparities History