HomeMy Public PortalAbout02.19.2019 Regular Meeting - Complete Meeting Packet Posted 2/14/2019 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, February 19, 2019
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the February 5, 2019 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Hamel Legion Park Concession Services Agreement with CJS, LLC
B. Approve Job Description for Public Works Foreman and Authorize Internal Recruitment
C. Approve Job Description, Authorize Recruitment and Hiring of Seasonal Public Works
Technician
D. Resolution Accepting Donation from Hamel Lions Club
E. Resolution Supporting Transportation Funding
F. Approve Agreement by and between the City of Medina and U.S. Home Corporation
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Brockton Lane Sanitary Sewer Improvement Project – Public Hearing
1. Resolution Ordering the 2019 Brockton Lane Sanitary Sewer Improvement Project,
Approving Plans and Specifications, and Ordering Advertisement for Bids
B. Hickory Drive Street & Utility Improvement Project
1. Resolution Approving Plans and Specifications for the Hickory Drive Street and Utility
Improvement Project and Ordering the Advertisement for Bids
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Meeting Rules of Conduct:
Fill out and turn in white
comment card
Give name and address
Indicate if representing a group
Limit remarks to 3-5 minutes
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: February 14, 2019
DATE OF MEETING: February 19, 2019
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Hamel Legion Park Concession Services Agreement with CJS, LLC – This
agreement authorizes CJS, LL (dba Honey & Mackie’s) to operate concessions for the
Hamel Baseball Season. In return for allowing Honey & Mackie’s to operate concessions,
they lock and unlock the bathrooms for baseball practices and games, spot check/tidy
up/restock the bathrooms throughout the week and pick up garbage near the concession
area. The city previously contracted with the Church of St. Anne youth group to provide
these services, but they stepped down before the 2018 baseball season. This will be the
second year working with Honey & Mackie’s. Staff recommends approval.
See attached agreement.
B. Approve Job Description for Public Works Foreman and Authorize Internal Recruitment –
As Public Works Foreman Ivan Dingmann’s retirement approaches, staff requests council
action to approve the updated job description and authorize an internal recruitment to select
his replacement. Staff recommends approval.
See attached memo and job description.
C. Approve Job Description, Authorize Recruitment and Hiring of Seasonal Public Works
Technician – Staff requests approval of the job description, authorization to recruit and hire
the seasonal public works technician position. This position will begin in early spring and
could continue into the fall. The main function of this position is to handle park
maintenance and assist the public works employees with other projects throughout the
season. Staff recommends approval.
See attached memo and job description.
D. Resolution Accepting Donation from Hamel Lions Club – The Hamel Lions Club has
generously offered to donate $4,200 to the City of Medina, which is 10% of the cost for
our recent Hamel Community Building renovations/updates (new carpet, new chairs, paint,
etc.). Staff recommends approval.
See attached resolution.
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E. Resolution Supporting Transportation Funding – The Highway 55 Corridor Coalition at
their January meeting requested member cities pass resolutions to encourage the Minnesota
Legislature to support legislative funding for the Highway 55 Corridor Coalition to
provide additional funding to improve the safety and operations of Trunk Highway 55
through Hennepin and Wright Counties. Medina is a member of this coalition and staff
recommends approval.
See attached resolution.
F. Approve Agreement with U.S. Home Corporation – U.S. Homes Corporation has agreed
to pay for their portion of the Brockton Lane project. This agreement spells out the
developer’s cost participation with the Brockton Lane project. Staff recommends approval.
See attached agreement.
VII. NEW BUSINESS
A. Brockton Lane Sanitary Sewer Improvement - Public Hearing – The sewer potion of the
project is proposed to be funded through special assessments to the benefiting properties of
sewer replacement. A public hearing has been noticed and must be held at this meeting.
Following the public hearing, Council should consider the adoption of the resolution ordering
the project, approving the plans and specifications, and ordering advertisement for bids.
See attached memo, resolution, and plans.
Recommended Motion: Adopt Resolution Ordering the 2019 Brockton Lane Sanitary
Sewer Improvement Project, Approving Plans and Specifications, and Ordering
Advertisement for Bids
B. Hickory Drive Street & Utility Improvement Project – Staff worked with the Elm Creek
Watershed to secure funding in 2020 for approximately $70,312. The watershed stated
that the City could expend funds on the project in 2019 and be reimbursed in 2020 if the
City chooses to move ahead this year. Staff also received notice that $60,000 was approved
through the Hennepin County Opportunity Grant. With the grant funding secured, City
staff recommends proceeding with construction in 2019. Staff is requesting City Council
review and discussion.
See attached memo, resolution, draft policy, and plans.
Recommended Motion: Resolution Approving Plans and Specifications for the Hickory
Drive Street and Utility Improvement Project and Ordering the Advertisement for Bids
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 004967E-004980E for $47,627.60
and order check numbers 048458-048493 for $313,006.54 and payroll EFT 0509227-0509258
for $54,059.49.
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INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
February 5, 2019
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 5, 2019 3
4
The City Council of Medina, Minnesota met in regular session on February 5, 2019 at 5
7:00 p.m. in the City Hall Chambers. Acting Mayor Pederson presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Anderson, DesLauriers, and Pederson. 10
11
Members absent: Martin. 12
13
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 14
Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, 15
and Chief of Police Ed Belland. 16
17
II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:00 p.m.) 23
24
A. Approval of the January 15, 2019 Special City Council Meeting Minutes 25
Moved by Anderson, seconded by Albers, to approve the January 15, 2019 special City 26
Council meeting minutes as presented. Motion passed unanimously. 27
28
B. Approval of the January 15, 2019 Regular City Council Meeting Minutes 29
It was noted on page four, line 22, it should state, “Anderson asked for the if there was a 30
plan to potentially keep large trucks off the newly constructed road.” 31
32
Johnson noted that staff will also incorporate the suggested changes provided in writing 33
by Martin. 34
35
Moved by Anderson, seconded by DesLauriers, to approve the January 15, 2019 regular 36
City Council meeting minutes as amended. Motion passed unanimously. 37
38
V. CONSENT AGENDA (7:02 p.m.) 39
40
A. Approve Agreement by and between the City of Medina and Steven R. 41
Hughes and Mary J. Hughes 42
B. Approve Tennis Court Rental Agreement with Carrie Agre 43
C. Approve Amended and Restated Grounds Services Agreement with Hamel 44
Athletic Club 45
D. Approve Cemetery Custodian Services Agreement with Joe Kittok 46
E. Resolution No. 2019-04 Accepting Resignation of Public Works Foreman 47
Ivan Dingmann 48
F. Schedule Special Meetings on April 17, 2019 at 7:30 a.m. for the Spring 49
Business Forum and 9 a.m. for the Business Tours 50
Medina City Council Meeting Minutes 2
February 5, 2019
G. Approve Stormwater Construction and Maintenance Agreement with BT 1
Real Estate 2
Johnson thanked Ivan Dingmann for his many years of dedicated service, noting that he 3
will be greatly missed. He stated that his date of retirement will be July 8, 2019. 4
5
Moved by Anderson, seconded by Albers, to approve the consent agenda. Motion 6
passed unanimously. 7
8
VI. COMMENTS (7:04 p.m.) 9
10
A. Comments from Citizens on Items not on the Agenda 11
There were none. 12
13
B. Park Commission 14
Scherer reported that the Park Commission recently appointed a new slate of Officers 15
and discussed the repaving of Hamel Road, specifically whether the shoulders could be 16
widened. He stated that the County did not respond favorably to the request. He stated 17
that the Youth Park Commission members provided an update on their two-year terms 18
and hoped that the Commission would gain new youth members as the previous youth 19
member terms have expired. 20
21
C. Planning Commission 22
Finke reported that the Planning Commission will meet the following week to hold four 23
hearings: proposed changes to the Commercial Neighborhood Zoning District, continued 24
discussion of rezoning 35 properties in the City for consistency with the Comprehensive 25
Plan, a Conditional Use Permit to construct a large accessory structure, and a request 26
from a property owner for a proposed amendment to the R-R1 District to reduce side 27
yard setbacks. 28
29
VII. OLD BUSINESS 30
31
A. 2019 Work Plan Goals (7:09 p.m.) 32
Johnson noted that during the previous discussion of 2019 Work Plan goals, the public 33
safety section was not able to be reviewed in depth and therefore time has been allotted 34
tonight. 35
36
Belland provided a summary of the 2018 accomplishments of the public safety 37
department which includes implementation of a Narcan program, revision of the training 38
schedule, community outreach opportunities, and continued research on gun cameras. 39
He stated that the gun cameras would be an intermediate step that he hoped to bring 40
forward for Council consideration in the next few months. He explained that when the 41
life of the dash cameras expire, he would then hope to integrate a combined dash and 42
body camera system at that time through a Hennepin County program. 43
44
Albers asked for information on data retention. 45
46
Belland stated that the Medina policy requires 90-day retention. He stated that the 47
majority of the held data could be eliminated after 90 days. He noted that if there is a 48
large event, that data could be held longer. He explained that 90-day mark is based on 49
policies used by other adjacent community department policies. 50
51
Medina City Council Meeting Minutes 3
February 5, 2019
Pederson asked if Hennepin County will require a different timeline for data retention. 1
2
Belland stated that could be possible but noted that with a gun camera, if there is an 3
incident that will be known immediately. He provided information on a demo that was 4
done by the police department using the gun cam equipment. He continued to review 5
accomplishments from 2018 including updates to the radio system and equipment and 6
recruitment and retainage of officers. He stated that the most recent hires have come 7
from the department’s Community Service Officers, confirming that those Officers are 8
trained first responders. He noted that the department continues to work on the planning 9
for Medina Celebration Day and continues to work with the fire departments on future 10
planning. He acknowledged that there are challenges for the future and priorities will 11
continue to be identified which will help to prioritize future needs for the public safety 12
departments. 13
14
Albers asked the average age of a volunteer firefighter. 15
16
Belland estimated that the average age is most likely late 20’s to early 30’s, noting that 17
there are some members that have many years of experience. He explained that most 18
of the volunteers do not exceed more than five years of service because they accept 19
other positions and no longer have time. 20
21
Pederson asked if there are things that could be offered in terms of recruitment or 22
whether people choose to accept the position because they simply want to help. 23
24
Belland stated that most people simply want to help. He noted that because of the high 25
home values and high mortgage prices in Medina, there are not a lot of people from the 26
community accepting the volunteer firefighter positions. He provided details on other 27
communities that have moved towards duty crews to ensure sufficient coverage. He 28
reviewed the 2019 goals which include the rotation of the new Investigator and 29
evaluation of the administrative staff. 30
31
Johnson noted that staff will be updating the staffing and succession plan in 2019. 32
33
Belland stated that he intends to retire in March of 2020. He stated that Sergeant 34
Nelson has done a great job and would be a good choice as the next Chief. He noted 35
that obviously the final decision would be for the Council and staff to make. He stated 36
that he has been lucky to have the staff members that he has as they do a great job and 37
conduct themselves in a professional manner. He noted that there are no complaints on 38
his department and often receives positive responses from members of the community. 39
40
Pederson stated that he also feels that Sergeant Nelson would make a great 41
replacement. He asked and confirmed that the position would be open for recruitment 42
within the department. 43
44
Johnson stated that since 2015 the City has followed a staffing and succession plan to 45
ensure that there are employees ready to step up when another employee leaves or 46
retires. 47
48
Belland continued to review the goals for 2019 including weapon and body cameras, 49
mobile computers, squad replacement, and emergency training. He welcomed any 50
members of the Council that would be interested in doing a ride along with an Officer. 51
Medina City Council Meeting Minutes 4
February 5, 2019
1
Pederson referenced a medical call in which the police, fire and ambulance all 2
responded. He stated that perhaps if the police are first to respond, the fire department 3
would not be necessary, in order to save funds. 4
5
Belland stated that there are only eight types of medical calls which the fire department 6
are required to respond. He noted that some of the fire departments want to be involved 7
in more medical calls as that is an opportunity to gain experience and provide customer 8
service to the community. 9
10
Moved by Anderson, seconded by Albers, to Adopt 2019 Work Plan Goals. Motion 11
passed unanimously. 12
13
VIII. CITY ADMINISTRATOR REPORT (7:44 p.m.) 14
Johnson had nothing further to report. 15
16
IX. MAYOR & CITY COUNCIL REPORTS (7:44 p.m.) 17
Albers stated that he and DesLauriers attended new city official training recently, which 18
he found very interesting. He noted that it was also an opportunity to make connections 19
with members of adjacent community City Councils. 20
21
DesLauriers agreed that the training was helpful and informational. He stated that he 22
also participated in the Freeze Your Buns Run 5K event in Hamel on February 3rd. 23
24
X. APPROVAL TO PAY THE BILLS (7:46 p.m.) 25
Moved by Anderson, seconded by DesLauriers, to approve the bills, EFT 004943E-26
004966E for $1,548,306.69 and order check numbers 048378-048457 for $430,862.62 27
and payroll EFT 0509200-0509226 for $52,178.38. Motion passed unanimously. 28
29
XI. ADJOURN 30
Moved by Anderson, seconded by Albers, to adjourn the meeting at 7:47 p.m. Motion 31
passed unanimously. 32
33
34
__________________________________ 35
Jeff Pederson, Acting Mayor 36
Attest: 37
38
____________________________________ 39
Jodi M. Gallup, City Clerk 40
1
HAMEL LEGION PARK CONCESSION SERVICES AGREEMENT
THIS HAMEL LEGION PARK CONCESSION SERVICES AGREEMENT (the
“Agreement”) is entered into this 19th day of February 2019, by and between the City of
Medina, a Minnesota municipal corporation (the "City") and CJS, LLC, (dba Honey &
Mackie’s), a Minnesota corporation (the "Contractor").
RECITALS
WHEREAS, the City owns the Tom Anderson Fields Four-Plex in Hamel Legion
Park (the “Site”) which was constructed for general community recreational use; and,
WHEREAS, the City desires to make available the sale of food and beverage
concessions (the “Concessions”) as a benefit to the general public at the Site in a City
owned field house (the “Facility”); and,
WHEREAS, the Contractor submitted a proposal representing Contractor’s
professional expertise to provide said Concession services; and,
WHEREAS, the City and Contractor wish to specify certain terms and conditions
relating to the Site and the operation, maintenance and use of the Facility.
AGREEMENT
NOW, THEREFORE, in consideration of mutual promises and obligations
contained herein, the parties agree as follows.
ARTICLE I. CONTRACT DURATION
This Agreement shall be in effect from the date of execution of this Agreement
through October 31, 2019.
The City and Contractor shall meet for a post season review after October 31st of
each year to discuss the agreement and the duties of each party to determine if an
amendment needs to be made for the next season.
ARTICLE II. DUTIES OF THE CONTRACTOR
1. Equipment Approvals. The Contractor agrees to provide Contractor
owned NSF equipment, approved by Hennepin County Health Department, for
Concessions operated on the Site and in the Facility.
2. Inventory Requirements. The Contractor agrees to purchase and maintain
an inventory of Concessions and to provide such Concessions as sale items. The
Contractor agrees further to provide other supplies as necessary for proper Concession
operations.
Agenda Item # 5A
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3. Specific Concessions to be Provided. The Contractor agrees to provide
beverages, hot dogs, popcorn, candy, chips, ice cream, and other refreshments for sale to
the general public at the Site. The Contractor shall retain all profit from the concession
sales. The Contractor shall submit a general list of Concession items and prices to the
City with the understanding that specific items may change throughout the season.
4. Responsibility for Facility. The Contractor will be responsible for any
damage to the Site, the Facility and the Facility’s contents.
5. Times and Dates of Concession Services. Concessions shall be open from
5:30-9 p.m. Monday – Thursday during regularly scheduled field use by the Hamel
Athletic Club and during weekend tournaments approved by the City, beginning April 22,
2019 through October 31, 2019.
6. First Right of Refusal to Serve Concessions. The Contractor shall have first
right of refusal to serve Concessions during the hours of ball field use. If the Contractor is
unable to serve Concessions on any given day, a third party may be allowed to provide
Concession services at the Facility as long as they first obtain a license through the
Hennepin County Department of Health or the Contractor agrees to allow the third party to
operate under the Contractor’s existing license. If the third party wishes to use the
Contractor owned equipment, the third party will need to submit a $300 damage deposit to
the Contractor. The damage deposit will be returned to the third party minus any damages
after the equipment has been inspected by the Contractor. It will be the Contractor’s
responsibility to remove any Contractor owned equipment that is not being used by the third
party and inventory from the Facility when a third party is providing Concession services at
the Facility. All Concession services shall comply with all Minnesota Department of Health
regulations.
7. Management of Food Concession Operations. The Contractor shall
provide trained staff for Concession operations at the Site. The Contractor agrees also to
train and supervise all workers and volunteers for proper Concession handling and
cleanup.
8. Payments to City. The City waives all rental, connection and utility fees
for the usage of the Facility for Concession operations. The Contractor shall pay to the
City any remaining fees in accordance with the City’s fee schedule.
9. Compliance with Laws. The Contractor agrees to comply with all City
Code requirements, including licensing and permit requirements for Concession
operations, and shall abide by the orders and instructions of the City’s designated
inspectors. The Contractor also agrees to comply with all local, State, and Federal laws,
rules, and regulations that apply to such Concessions, including but not limited to, health
and sanitary codes regarding the preparation, sale and storage of food. The Contractor
shall, at its own expense, obtain and keep in effect all licenses and permits which may be
required by law to operate the Facility. Contractor shall require all volunteers to exercise
courtesy and consideration in their relations with the public. The Contractor shall be
responsible for the payment of any sales taxes and/or personal property taxes which may
3
be due as a result of the Concession or Facility operations. Neither Contractor nor
Contractor’s employees or volunteers shall be considered employees of the City for any
purpose.
10. Records and Reports. The Contractor agrees to maintain an internal
control system which shall include tracking all revenues and expenditures. The
Contractor agrees to provide unaudited financial statements to the City upon request by
the City.
11. Clean Up and Area Maintenance. The Contractor agrees to be responsible
for daily cleaning of the service area and daily pick up of all trash and debris located
within 100 feet of the Facility. All garbage and recyclables shall be properly deposited in
the garbage enclosure. The Contractor agrees to occasionally check the restrooms to
ensure they remain orderly; this includes restocking soap and toilet paper and emptying
garbage containers when needed. The Contractor shall be responsible for the cleaning of
all equipment and the removal of all Concession supplies from the Site immediately
following the close of the season.
ARTICLE III. DUTIES OF THE CITY
The City shall supply the Facility with electric, water and sewer utilities. The City
shall supply the Facility with the proper cleaning supplies, garbage bags, soap, and toilet
paper. The City shall be responsible for regular maintenance to the building including
weekly cleaning of the restrooms. The City shall supply the Site with adequate solid
waste and recyclable containers. The City shall arrange for weekly garbage and recycling
collection by a licensed hauler to be picked up at the garbage enclosure.
ARTICLE IV. INSURANCE
The Contractor shall be responsible for insuring all of its personal property brought
and maintained at the Site. During the performance of services, the Contractor shall
maintain the following minimum insurance coverage and name the City as an additional
insured:
A. Comprehensive General Liability Insurance: $2,000,000 combined single limit
with bodily injury limits of not less than $2,000,000 for each occurrence and
not less than $2,000,000 in the aggregate, and with property damage limits of
not less than $2,000,000 for each occurrence.
B. Workers Compensation Insurance in accordance with Minnesota State Laws.
C. Property damage insurance to adequately cover repair and replacement costs
for the Contractor’s property.
ARTICLE V. INDEMNIFICATION
The Contractor shall take all reasonable precautions for the safety of all users of the
Site and shall provide reasonable protection to prevent damage to the Site. The Contractor
agrees to defend, indemnify, and hold harmless the City, its officials, agents, and
employees from and against all claims, damages, losses, and expenses, including attorney
fees arising out of or resulting from the performance of Concession operations and services
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under this Agreement by the Contractor, its officers, employees, members and agents.
Nothing herein shall be construed as waiving any statutory limitation on liability available
to the City.
ARTICLE VI. PRIVATIZATION CLAUSE
Contractor agrees to comply with the Minnesota Government Data Practices Act
(the “Act”) and all other applicable state and federal laws relating to data privacy or
confidentiality. All data created, collected, received, stored, used, maintained or
disseminated by the Contractor in performing its obligations is subject to the requirements
of the Act, and the Contractor must comply with the requirements of the Act as if the
Contractor was a government entity.
ARTICLE VII. TERMINATION
Either party may terminate this Agreement for any reason by giving a thirty (30)
day written notice to the other party.
ARTICLE VIII. ASSIGNMENT
The Contractor shall not assign all or any portion of this Agreement without the
City’s prior written consent, which consent the City may withhold at its sole discretion.
ARTICLE IX. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Minnesota.
CITY OF MEDINA
By:________________________________
Scott T. Johnson, City Administrator
CITY OF MEDINA CITY COUNCIL
By:________________________________
Kathleen Martin, Mayor
CJS, LLC
By:________________________________
Suzanne Varecka
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: February 14, 2019
MEETING: February 19, 2019
SUBJECT: Public Works Foreman and Seasonal Public Works Technician Job
Postings and Recruitment
Background
With the recent notice of resignation from Public Works Foreman Ivan Dingmann, we would
like to start the process of filling that position ahead of his retirement. There has been some
interest from within the Public Works department and so it is proposed to post the position
internally, with approval, as soon as possible. Backfilling this position will allow responsibilities
to slowly shift and ample time for training. Once this position is filled, we could begin our search
for a new full-time Public Works Technician, which would be posted externally. If possible, it is
recommended to recruit and fill this position prior to Ivan’s departure as well.
It is also recommended to post the seasonal Public Works Technician now as many other cities
have already posted their seasonal positions. Last year we only received three applications. We
would like to have this position filled prior to spring because this position primarily works in the
parks. All positions discussed in this memo are budgeted in 2019.
Recommendation
Approve the job description for posting and recruitment of the Public Works Foreman position
internally. Approve the job description, recruitment, and appointment for the seasonal Public
Work Technician position externally.
Agenda Item #’s 5B & 5C
City of Medina Position Description
PUBLIC WORKS FOREMAN
City Council Approved:
Position Title: Public Works Foreman
Department: Public Works
Supervisor’s Title: Public Works Director
Pay Grade: 6
FLSA Status: NON-EXEMPT
Work Status: Full-time
PRIMARY OBJECTIVE OF POSITION
To perform supervisory, manual, semi-skilled, and skilled work to assist in maintenance tasks performed
in all public works areas. To operate a variety of equipment, to participate in snow plowing/sanding, and
to perform routine maintenance on City-owned buildings/facilities. To respond to emergency situations
and work beyond normal hours. To be responsible for prioritizing and assigning tasks to other Public
Works employees and ensuring safe operations are followed at all City buildings and job sites.
ESSENTIAL FUNCTIONS OF POSITION
Provides daily work direction to other public works employees as directed by, or in absence of,
the Public Works Director.
Takes the lead on communicating with the general public about questions, concerns/complaints,
and informing owners about tasks that need to be completed on or near properties.
Acts as a safety captain daily on job sites to ensure proper safety procedures are being followed
by all public works staff.
Determines on call schedule and works with other public works staff to ensure adequate
coverage. May need to serve as back up as needed.
Directs street maintenance activities: patches potholes and fills cracks; cleans/repairs storm
sewers/catch basins; paints crosswalks; and repairs street lights/signals. Operates sweeper to
clean street surfaces, maintains signs and trims trees in right-of-way; and uses traffic control
procedures.
Participates in snow plowing tasks: plows with trucks and loaders, hauls and blows snow; and
applies sand/salt on roads as needed.
Performs preventive maintenance and basic repairs on vehicles/equipment and keeps written
records; cleans public works garage and maintenance areas.
Directs park maintenance activities: mows grass and trims grass/trees/bushes; inspects
playground equipment and areas and keeps free of trash and other hazards; repairs and cleans
buildings/facilities; and maintains courts, ball fields and ice rinks.
Assists in the maintenance of the municipal water system and components: checks wells and
chemical feeding equipment, making repairs as needed; checks water valves through operation;
and flushes and repairs hydrants.
Assists in the maintenance of the municipal wastewater system and components: checks, cleans
and repairs lift stations, and assists in cleaning sewer lines.
Inspects new and old utilities and handles utility locates for water and sewer lines as well as street
lighting; reads water meters and makes repairs as necessary; and responds to, or refers to
appropriate staff person, complaints regarding high utility bills.
Assists in the maintenance of City buildings: cleans/sanitizes, performs basic carpentry, works
with building systems/equipment, and assists in troubleshooting problems.
Operates a one-ton truck with a hoist, pickup trucks, street sweeper, backhoe, road grader, dump truck,
pony grader, blacktop and self-propelled rollers, tractor loader, tractor-snow blower, riding and push lawn
mowers, string trimmer, pumps, leaf blower, and generator.
Operates a cutting torch and welder as needed in repairing equipment; makes some repairs to vehicle and
equipment bodies.
Cleans, installs, repairs, and replaces utility covers; cleans and repairs culverts.
Assists in responding to sewer backups, water main breaks, or other public works emergencies
Maintains inventory of shop and equipment supplies, including small engines and hand tools.
Keeps up-to-date on topics such as safety and hazardous materials through meetings, seminars, and
workshops; and shares in work place safety through individual and team efforts.
City of Medina Position Description
PUBLIC WORKS MAINTENANCE WORKER
City Council Approved:
OTHER DUTIES AND RESPONSIBILITIES
Performs other related duties as delegated by the Supervisor or apparent.
Provides good working habits and a willingness to cooperate with others and contribute in a positive way
to a pleasant working climate.
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of relevant City ordinances, policies, and procedures.
Knowledge of OSHA-related rules & ability to follow, and advise of, applicable safety guidelines while
performing tasks.
Knowledge of City’s geography and various infrastructures.
Knowledge of operation and maintenance of City’s water system, including procedures for the proper
collection of samples and testing.
Knowledge of City’s wastewater collection system, testing, and treatment.
Skill in repair and maintenance of public works tools, equipment and facilities.
Skill to operate all equipment and tools of public works department including in inclement weather and
various traffic situations.
Skill in troubleshooting problems and taking corrective measures.
Ability to exert moderate to considerable physical effort to perform the position’s essential functions.
Ability to communicate effectively with other City employees and the general public.
Ability to follow oral and written instructions.
Ability to work independently and as part of a team and provide work direction daily to other employees.
Ability to regularly lift/carry objects weighing up to 60 pounds & occasionally lift objects weighing up to
150 lbs.
Ability to perform various movements such as lifting, bending, carrying while performing essential
functions.
Ability to respond quickly and decisively to emergency situations in absence of supervisor and direct
other public works staff.
Ability to safely enter and work in confined spaces; work at heights including occasionally climbing
water tower.
Ability to safely work around chemicals, fumes, and other hazardous substances.
Ability to see & hear to operate equipment, to use depth perception when plowing streets, to distinguish
color when operating equipment panel lights, & have good night vision when plowing.
Machines, tools, and equipment used: Pick-up, dump truck, loader, backhoe, sweeper, skid-steer, grader, roller,
lawn mower, vactor, shovel/pick/mall, grinder, various saws, drills and other hand/power tools.
MINIMUM REQUIREMENTS
High school diploma or equivalent and 5 years knowledge/skills related to public works.
Mechanical aptitude.
Class B commercial driver's license (or ability to obtain within a reasonable amount of time).
Class C water and Class S-D Sewer license (or ability to obtain in a reasonable amount of time).
Ability to respond to emergency situations when on call and be on site within 45 minutes.
Ability to be trained in all public works areas and the operation and use of all public works equipment.
DESIRABLE QUALIFICATIONS
Ten years of experience in municipal public works operations.
Other training, certifications, or courses in public works or related field.
Class A commercial driver’s license.
SUPERVISION OF OTHERS:
At the discretion of the Public Works Director, will provide direction to other Public Works employees. May
serve as acting director in the absence of the Public Works Director.
City Council Approved:
WORK ENVIRONMENT: The Public Works Foreman functions in a varying work environment depending on
the circumstances. Work is achieved in the office, within a motor vehicle, operating heavy and/or light
equipment, and consistently outdoors often under adverse weather conditions. Position requires the use of paving
and patching materials during hot or humid weather conditions, application of, and exposure to, a variety of
hazardous chemicals, contact with sanitary sewage, and exposure to noise due to maintenance activities. The
Foreman works in confined places and will occasionally work at high elevations such as water towers. The
position is highly visible to public while performing work tasks and safety precautions and procedures always
need to be followed.
City of Medina Position Description SEASONAL PUBLIC WORKS TECHNICIAN
1
Position Title: Seasonal Public Works Technician
Department: Public Works
Accountable To: Public Works Foreman
Pay: $16 - $19
FLSA Status: NON-EXEMPT
Work Status: Part-time, temporary
PRIMARY OBJECTIVE OF POSITION
To perform non-supervisory, manual, semi-skilled, and skilled work to assist in maintenance tasks
performed in all public works areas. To operate a variety of equipment and to perform routine
maintenance on City-owned buildings/facilities.
ESSENTIAL FUNCTIONS OF POSITION
• Assists in street maintenance activities: patches potholes and fills cracks; cleans/repairs storm
sewers/catch basins; and paints crosswalks.
• Assists in park maintenance activities: mows grass and trims grass/trees/bushes; inspects playground
equipment and park areas and keeps free of trash and other hazards.
• Assists in the maintenance of City buildings: cleans/sanitizes and performs basic carpentry.
• Performs preventative maintenance of Street Department vehicles as well as heavy and light
equipment, including minor repairs.
• Operates a one-ton truck with a hoist, pickup trucks, riding and push lawn mowers, string trimmer, pumps,
leaf blower, and various hand/power tools.
OTHER DUTIES AND RESPONSIBILITIES
• Performs other related duties as delegated by the Public Works Foreman or apparent.
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE,
SKILLS, AND ABILITIES:
• Basic knowledge of infrastructure functions: streets, parks, water and sewer.
• Skill in repair and maintenance of public works tools, equipment and facilities.
• Skill in troubleshooting problems and taking corrective measures.
• Ability to comply with OSHA-related rules & ability to follow applicable safety guidelines while performing
work tasks.
• Ability to communicate effectively with other City employees and the general public.
• Ability to follow oral and written instructions.
• Ability to work independently and as part of a team.
• Ability to exert moderate to considerable effort to perform the position’s essential functions.
• Ability to regularly lift/carry objects weighing up to 60 pounds.
• Ability to perform various movements such as lifting, bending, carrying while performing essential functions.
MINIMUM QUALIFICATIONS:
• Must be 18 years of age
• Some knowledge and skills related to public works
• Valid Class D driver’s license in the State of Minnesota.
PREFERRED QUALIFICATIONS:
• Ability to run basic light-duty equipment.
• Class B driver's license.
Resolution No. 2019-
February 19, 2019
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION ACCEPTING DONATION FROM HAMEL LIONS CLUB
WHEREAS, The Hamel Lions Club has generously offered to donate a check in the
amount of $4,200 (the “Donation”) to the city of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the City’s Capital Fund to go toward
updates to the Hamel Community Building; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel
Lions Club for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, that the City accepts the Donation and thanks the Hamel Lions Club.
Dated: February 19, 2019.
____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5D
Resolution No. 2019-
February 19, 2019
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-
RESOLUTION SUPPORTING TRANSPORTATION FUNDING
WHEREAS, the annual funding gap for highways, bridges and transit has resulted in
deferring basic maintenance, delaying expansion projects with resulting safety concerns, mounting
congestion, and missed economic growth for businesses and commuters; and
WHEREAS, MnDOT’s current budget does not allow for the expansion of Highway 55; and
WHEREAS, thousands of new residents will move into the Twin Cities Metropolitan Area
over the next 20 years, generating tens of thousands of additional trips on the transportation system
every day; and
WHEREAS, Minnesota Counties have had to rely increasingly on the property tax to
maintain roads and bridges; and
WHEREAS, transportation funding comes primarily from user fees and are
constitutionally dedicated to transportation purposes; and
WHEREAS, a comprehensive transportation solution should include funding for roads,
bridges and transit, and address the varying needs in different parts of the state.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina
that the City of Medina encourages the Minnesota Legislature to support the Legislative
Funding proposal presented on behalf of the Highway 55 Corridor Coalition to
provide additional funding to further improve the safety and operations of Trunk Highway
55 through Hennepin and Wright Counties.
Dated: February 19, 2019.
______________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _________
and upon vote being taken thereon, the following voted in favor thereof:
Agenda Item # 5E
Resolution No. 2019- 2
February 19, 2019
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
1
AGREEMENT
This Agreement is made this ________ day of __________, 2019, by and between the city
of Medina, a municipal corporation under the laws of Minnesota (the “City”), and U.S. Home
Corporation, a Delaware corporation (the “Developer”)
WITNESSETH:
WHEREAS, the City and Developer entered into that certain Development Agreement,
dated October 2, 2012, and recorded on October 12, 2012, as document no. T5001625 in the Office
of the Registrar of Titles, Hennepin County, Minnesota related to the Enclave at Brockton; and
WHEREAS, the City and Developer entered into that certain Development Agreement,
dated June 18, 2013, and recorded on August 13, 2013 as document no. T05106156 in the Office
of the Registrar of Titles, Hennepin County, Minnesota related to the Enclave at Brockton 3rd
Addition; and
WHEREAS, the City and Developer entered into that certain Development Agreement,
dated April 23, 2015, and recorded on May 11, 2015, as document no. T05254227 in the Office of
the Registrar of Titles, Hennepin County, Minnesota related to the Enclave at Brockton 5th
Addition; and
WHEREAS, the City and Developer entered into that certain Development Agreement,
dated March 25, 2016, and recorded on May 11, 2016, as document no. T05346467 in the Office
of the Registrar of Titles, Hennepin County, Minnesota related to the Enclave at Brockton 6th
Addition; and
WHEREAS, the development agreements described above are collectively referenced
herein as the “Development Agreements”; and
Agenda Item # 5F
2
WHEREAS, the Development Agreements pertain to the property legally described in
Exhibit A attached hereto (the “Property”); and
WHEREAS, paragraph 6(d) of each of the Development Agreements describe the
obligation of the Developer to construct certain improvements within the Brockton Lane right-of-
way to provide safe and efficient access to the Property; and
WHEREAS, the City and Developer desire that the Developer’s obligation to make these
improvements be met through an alternate means than described in the Development Agreements.
NOW, THEREFORE, in consideration of the covenants and the mutual obligations
contained herein, the City and the Developer hereby covenant and agree as follows:
1. The Developer agrees to pay to the City $299,066.25 towards the cost of
improvements which will be constructed by the City on Brockton Lane adjacent to
the Property. The Developer agrees to submit this amount by March 15, 2019.
2. The City and Developer agree that payment of the amount specified in paragraph 1
of this Agreement shall release the Developer of the obligation to construct the
street improvements within the Brockton Lane right-of-way as described in
paragraph 6(d) of each of the Development Agreements.
3. Upon receipt of the amount specified in paragraph 1 of this Agreement, the City
agrees to reduce the corresponding amount of the relevant letter(s) of credit being
held by the City to ensure completion of the Developer’s obligations to make
improvements on Brockton Lane.
4. Except as specifically amended by this Agreement, all terms and conditions of the
Development Agreements shall remain the same and in full force and effect.
This document drafted by:
City of Medina (DDF)
2052 County Road 24
Medina, MN 55340
********************
3
IN WITNESS WHEREOF, the City and the Developer have caused this Agreement to be
duly executed in their names and behalves on or as of the date first above written.
CITY OF MEDINA
By:
Kathleen Martin, Mayor
By:
Scott T. Johnson, City Administrator-Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ___ day of _______, 2019, by
Kathleen Martin and Scott T. Johnson, the mayor and city administrator-clerk, respectively, of the
city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation.
__________________________________
Notary Public
4
U.S. HOME CORPORATION
By__________________________________
Jonathan A. Aune, Vice President
STATE OF MINNESOTA )
) ss
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ___ day of __________, 2019,
by Jonathan A. Aune, the vice president of U.S. Home Corporation, a Delaware corporation, on behalf
of the corporation.
____________________________________
Notary Public
A-1
EXHIBIT A
Legal Description
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Josh Eckstein, Consulting Engineer (Bolton & Menk)
DATE: February 14, 2019
MEETING: February 19, 2019
SUBJECT: Brockton Lane Reconstruction Update
Background:
Reconstruction of Brockton Lane between Medina Road and Hamel Road, a border street of
Plymouth and Medina, is proposed to be constructed in 2019. The project was accelerated based
on feedback from both City Councils. This reconstruction project will help bring this segment of
roadway, which is adjacent to new development, to proper condition and will include the
necessary pedestrian accommodations.
The proposed Brockton Lane project would upgrade the road from its existing two-lane rural
section to an urban section with proper turn lanes. Also included would be a trail on one side of
the road along with utility replacement. A feasibility study has been prepared as directed by the
Medina City Council for the sewer replacement. The study is necessary because the sewer
portion will be assessed.
Council received the Feasibility Study and called for the improvement hearing on January 15,
2019. Plans and specifications have been prepared for the project and are being finalized for
bidding. Title sheets for the plan and specification are attached for reference. Staff will email a
link to the plans to the Council prior to the meeting and a paper copy will be available at City
Hall.
The methodology to split the project costs and quantities has remained the same as previously
agreed upon.
Project Schedule:
• February 19 - Improvement Hearing
• February 19 - Order Improvements
• February to March - Public Bidding
• March 21 - Open Bids
• April 2 – Council Award
• May to November - Construction
Funding:
The project is proposed to be funded through special assessments to the benefiting properties of
sewer replacement, state aid funding, City utility funds and developer contribution. The road portion
of the project does not meet requirements to assess benefited properties or bond as a 429 project, as
Agenda Item # 7A
Page 2 of 2
we are receiving a developer contribution. Brockton Lane is an approved Minnesota State Aid
(MSA) route and the project has been designed with the intention of using MSA funds.
Potential Action:
• Approve the resolution ordering the 2019 Brockton Lane Sanitary Sewer Improvement
Project, approving plans and specifications, and ordering advertisement for bids.
Resolution No. 2019-##
February 19, 2019
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2019-##
RESOLUTION ORDERING THE 2019 BROCKTON LANE SANITARY SEWER
IMPROVEMENT PROJECT, APPROVING PLANS AND SPECIFICAITONS,
AND ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, a resolution of the city council adopted on January 15, 2019, fixed a date for
a public hearing on the proposed 2019 Brockton Lane Sanitary Sewer Improvement Project, the
improvement of Brockton Lane from Hamel Road to 625 feet south of Hamel Road by
reconstructing the existing sanitary sewer infrastructure (the “Sewer Project”); and
WHEREAS, ten days’ mailed notice and two weeks’ published notice for the hearing was
given, and the hearing was held in the Council Chambers at Medina City Hall, 2052 County Road
24, Medina, MN 55340 on February 19, 2019, at which all persons desiring to be heard were given
an opportunity to be heard thereon; and
WHEREAS, the estimated total cost of the Sewer Project is $130,625 and;
WHEREAS, the Sewer Project is planned to be constructed in connection with a larger
project including the reconstruction of Brockton Lane and related improvements (the “Brockton
Lane Project”); and
WHEREAS, the City Council has been advised by Bolton & Menk, Inc., the consulting
engineers, that the Sewer Project is necessary, cost-effective, and feasible as detailed in the
Feasibility Study.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as follows:
1. The Sewer Project is hereby ordered as proposed in the council resolution adopted
the 15th day of January, 2019.
2. The engineer, Bolton & Menk, Inc., is hereby designated as the engineer for the
Sewer Project. The engineer has been authorized to prepare plans and specifications for the
making of the Brockton Lane Project, to include the Sewer Project.
3. The City hereby approves the plans and specifications for the Brockton Lane Project,
including the Sewer Project, a copy of which is available at City Hall.
4. The Cities of Plymouth and Medina shall prepare and cause to be inserted in the official
newspapers and in a trade publication an advertisement for bids to make the Brockton Lane Project
improvement, including the Sewer Project, under such approved plans and specifications. The
Resolution No. 2019-##
February 19, 2019
2
advertisement shall specify the work to be done and shall state that bids will be received by the
City of Plymouth until 10:00 a.m. on March 21, 2019, at which time they will be publicly opened
and read by the consulting engineer at the City of Plymouth, 3400 Plymouth Boulevard, Plymouth,
MN 55447.
5. The bids will then be tabulated and will be considered by the Medina City Council at
7:00 p.m. on April 2, 2019, in the council chamber of its City Hall (2052 County Road 24, Medina,
MN 55340) and the Plymouth City Council at 7:00 p.m. on April 9, 2019 in the council chambers
of its City Hall. Any bidder whose responsibility is questioned during consideration of the bid
will be given an opportunity to address each of the Councils on the issue of responsibility. No
bids will be considered unless sealed and filed with the City of Plymouth Clerk-Treasurer and
accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City
of Plymouth for 5% percent of the amount of such bid.
Dated: February 19, 2019.
_________________________
Kathleen Martin, Mayor
Attest:
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
PROJECT MANUAL
Brockton Lane Improvements
City of Medina
City of Plymouth
Plymouth, MN
HAMEL
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SHEET NUMBER SHEET TITLE
GENERAL
1 - 3 TITLE SHEET, LEGEND, GENERAL NOTES
4 - 5 STATEMENT OF ESTIMATED QUANTITIES
6 GENERAL PLAN LAYOUT
7 ALIGNMENT PLAN
CIVIL
8 - 11 EXISTING CONDITIONS
12 - 15 REMOVALS PLAN
16 - 19 UTILITY COORDINATION PLAN
20 - 43 TABLES, TYPICAL SECTIONS, DETAILS, STAGING PLAN
44 - 50 SWPPP, EROSION CONTROL PLAN, & TURF ESTABLISHMENT
51 - 54 GRADING PLAN
55 RETAINING WALL PLAN
56 - 57 SANITARY SEWER & WATER PLAN & PROFILE
58 - 64 STORM SEWER PLAN & PROFILE
65 - 79 STREET PLAN & PROFILE, INTERSECTION DETAILS
80 - 84 SIGNING & STRIPING PLAN
85 - 86 RRFB
87 - 95 CROSS SECTIONS
THIS PLAN SET CONTAINS 95 SHEETS.
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DESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
R
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
www.bolton-menk.com
OF
S.A.P. 250-114-001
BROCKTON LANE IMPROVEMENTS
PJS
DDS
JZE
C15.117272 95
MINNESOTA DEPARTMENT OF TRANSPORTATION
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
BROCKTON LANE
--- GOVERNING SPECIFICATIONS ---
THE 2018 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATION FOR CONSTRUCTION" SHALL GOVERN.
PROJECT LOCATION
TYPICAL PLAN SCALE
UNLESS OTHERWISE NOTED:
Date
Date
VICINITY MAP
END PROJECT: SAP 250-114-001 (BROCKTON LANE)
STA.56+85.65
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY
QUALITY LEVEL D UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL
WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE
38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION
AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."
R
District State Aid Engineer:
Review for compliance with State Aid Rules/Policy
Approved for State Aid Funding: State Aid Engineer
CITY:PLYMOUTH
COUNTY:HENNEPIN
DISTRICT:M
DESIGN DESIGNATION BROCKTON LANE
STA. 10+32.73TO STA. 56+85.65
FUNTIONAL CLASSIFICATION MAJOR COLLECTOR
SF 110
NO. & WIDTH OF TRAFFIC LANES 2 & 12 ft
NO. & WIDTH OF PARKING LANES 1 & 8 ft
ADT (PRESENT YEAR) 2019 5,600
ADT (PROJECTED YEAR) 2039 6,850
HCADT (PROJECTED YEAR) 2029 4.10%
DESIGN SPEED 30-40 mph
DESIGN LOAD 9 ton
DESIGN SPEED NOT ACHIEVED AT:
N/A
DESIGN SPEED FOR ROADWAY BASED ON
ON STOPPING SIGHT DISTANCE:
HEIGHT OF EYE = 3.5 FT
HEIGHT OF OBJECT = 2.0 FT
BROCKTON LANE (SAP 250-114-001)
GROSS LENGTH 4,652.92 FEET 0.881 MILES
NET LENGTH 4,652.92 FEET 0.881 MILES
LENGTH AND DESCRIPTION BASED UPON
PROPOSED BROCKTON LANE CENTERLINE
MINN. PROJ. NO.N/A
BEGIN PROJECT: SAP 250-114-001 (BROCKTON LANE)
STA.10+32.73
CONSTRUCTION PLAN FOR:
GRADING, AGGREGATE BASE, PLANT MIXED BITUMINOUS PAVEMENT, CONCRETE CURB AND GUTTER, ADA IMPROVEMENTS,
STORM SEWER, SANITARY SEWER, WATER MAIN, LANDSCAPING AND RELATED APPURTENANCES
SAP 250-114-001 LOCATED ON BROCKTON LANE FROM HAMEL ROAD TO MEDINA ROAD (GEOGRAPHICAL DESCRIPTION)
FROM SECTION 13, T118N, R23W TO
THE NORTH LINE OF
SECTION 12, T118N, R23W (LEGAL DESCRIPTION)
JOSHUA ECKSTEIN, P.E.
Design Engineer: I hereby certify that this plan was prepared by me or under my direct supervision, and that
I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
Date License Number02/14/2019 48224
STATE AID PROJECT NO.250-114-001
FEETSCALE
0 2500 5000
INDEX MAP
FEETSCALE
0 25 50
HORIZONTAL SCALE
FEETSCALE
0 5 10
VERTICAL SCALE
ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM AND BE INSTALLED IN ACCORDANCE
WITH THE "MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES" (MN MUTCD) AND
PART VI, "FIELD MANUAL" FOR TEMPORARY TRAFFIC CONTROL DEVICES.
PROJECT DATUM: HENNEPIN COUNTY COORDINATES
HORIZONTAL: NAD83 (1986 AD)
VERTICAL: NAVD 29
CONTRACTOR:
OBSERVER:
DATE:
TNH
STA=43+31.16
LT
RECORD DRAWING
INFORMATIONBM=1010.59
1
BIKE TRAIL DESIGN DESIGNATION
STA. 10+32.73TO STA. 56+85.65
DESIGN SPEED 20 MPH
DESIGN SPEED FOR BIKEWAY
BASED ON STOPPING SIGHT
DISTANCE:
HEIGHT OF EYE = 4.5 FT
HEIGHT OF OBJECT = 0 FT
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: February 14, 2019
MEETING: February 19, 2019
SUBJECT: Hickory Drive Street & Utility Improvement Project – Approve Plans/Specs
and Authorize Advertisement for Bids
Background:
On November 7, 2018 the City Council conducted the improvement hearing, adopted a resolution
accepting the feasibility report, and authorized the preparation of plans and specifications for the
proposed Hickory Drive Street & Utility Project. Since that time, plans and specifications have been
prepared in accordance with MN Statute Chapter 429. Enclosed is an abridged set of the
construction plans showing the proposed improvements. A complete set of construction plans are
available for review at city hall.
The total estimated project cost is $671,500 which includes a 10% contingency factor and 28%
indirect costs for legal, engineering, administrative, and financing. The estimated cost of the land
acquisition for the proposed ponding improvements have been included with the project costs.
Grant Funding Update:
The City applied for grant funding through the Elm Creek Watershed Management Commission
(ECWMC) and a grant through the Hennepin County Natural Resources Opportunity Grant Program.
The ECWMC grant has been obtained (up to 25% of the eligible storm sewer and ponding
improvements) and the money will indeed be available for the 2019 construction season. The total
amount available through the ECWMC grant is estimated to be $77,500. The total amount available
through the Hennepin County grant is $60,000.
Property Acquisition Update:
The City Council and City staff have been working through the process of acquiring the necessary
property for the proposed ponding improvements. City staff has a final signed agreement from the
property owner.
Electronic Bidding:
The construction industry has been trending toward the use of electronic bidding for public project
procurement for a number of years. To date, the City has requested only paper bids for their public
infrastructure improvement projects. While paper bids are still a viable and reasonable means to
obtain bids, many cities are specifying the use of electronic bidding. With electronic bidding, cities
are experiencing time savings, greater accuracy in bid results, and efficiency for City staff and
contractors alike.
Agenda Item # 7B
2
Current state statutes do allow for cities to use electronic bidding for project procurement, but the
statutes do not provide specific guidance regarding the procedure of receiving and opening electronic
bids. The statute simply says that vendors may submit bids electronically “…in a form and manner
required by the municipality…”, essentially leaving it up to the individual cities to determine how to
handle electronic bidding. The League of Minnesota Cities has suggested that cities adopt a policy
related to the procedures for electronic bidding.
A draft bidding policy has been provided for the City Council to review. The City Council could,
without a policy in place, authorize bidding of the Hickory Drive Street and Utility Improvement
Project using electronic means on a trial basis and then consider adopting a policy at a later date.
Next Steps:
With the grant funding secured, City staff recommends proceeding with construction in 2019. The
next step is for City Council to approve final plans/specifications and authorize advertisements for
bidding of the project. The proposed bid date is Thursday March 21, 2019 at 2:00 PM. With that
schedule in mind, it is anticipated bids will be presented at the City Council meeting on April 2nd for
consideration of award.
City Council Action Requested:
Adopt the resolution approving plans/specifications and authorizing the advertisement for bids.
Resolution No. ________
February 19, 2019
Member ___________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. _______
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE HICKORY DRIVE STREET AND UTILITY IMPROVEMENT PROJECT
AND ORDERING THE ADVERTISEMENT FOR BIDS
WHEREAS, on November 7, 2018, the city council adopted Resolution 2018-79, ordering
the 2019 Hickory Drive Street and Utility Improvement Project (the “Project”) and authorizing
WSB and Associates, Inc., the city engineer, to prepare plans and specifications for such Project;
and
WHEREAS, the city engineer has prepared plans and specifications for the Project, the
improvement of Hickory Drive north of Hamel Road by reconstructing the existing bituminous
pavement, installation of storm sewer, and replacement of watermain; and
WHEREAS, on February 19, 2019, the plans and specifications were presented to the city
council for approval.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1. The plans and specifications for the 2019 Hickory Drive Street and Utility
Improvement Project dated February 19, 2019 are hereby approved.
2. The city engineer is directed to insert in the official paper an advertisement for bids
upon the making of such improvement under such approved plans and specifications. The
advertisements shall be published for 21 days, shall specify the work to be done, shall state that
the bids will be received by the clerk until 2:00 p.m. on Thursday, March 21, 2019, at which time
they will be publically opened in the council chambers of the city hall by the engineer, will then
be tabulated, and will be considered by the council at 7:00 p.m. on April 2, 2019, in the council
chambers of the city hall. Any bidder whose responsibility is questioned during the consideration
of the bid will be given an opportunity to address the council on the issue of responsibility. No
bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit,
cashier’s check, bid bond, or certified check payable to the clerk for 5 percent of the amount of
such bid.
Resolution No. ________
February 19, 2019
2
Dated: February 19, 2019
_________________________
Kathleen Martin, Mayor
Attest:
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
___________ and upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
City of Medina Policy, Bidding Policy
XX.00 Bidding Policy
March X, 2019
1
XX.00 Bidding Policy
Purpose:
This policy sets forth the requirements for bidding and advertising for competitively bid projects
that are estimated to exceed $175,000. It defines and clarifies the City bidding process that is
established by statute, including processes specific to electronic advertising and bidding.
Contracts that involve special assessments under Minnesota State Statute 429 have additional
requirements; contact the City Engineer for direction on the appropriate process to use before
starting a 429 project.
Statute Authority:
The City of Medina follows Minnesota State Statutes in regard to bidding and other requirements
for municipal contracts. These include procedures for competitive bidding and mandated terms
for contractual agreements.
Procedures
A. Approval: Projects or procurements must be either in the approved budget or require City
Council authorization prior to bidding. All competitively bid contracts require City Council
action awarding a contract.
B. Specifications: A City standard construction contract template shall be used as the starting
point for construction contract drafting. These templates detail the City’s contract
requirements based upon the estimated contract amount. Bid bonds, responsible bidder,
insurance, performance and payment bonds and withholding affidavits are required for all
competitively bid contracts.
C. Advertisement for Bid: Specific language is required for the advertisement for bids. The
City’s standard advertisement for bids should be used to ensure required language is
included. When using electronic bidding, the notice will clearly state that paper bids will not
be accepted. Contact the City Engineer for assistance with generating an advertisement for
bids if necessary. Projects estimated to exceed $175,000 require publication in the City’s
official newspaper and a trade publication at least ten days prior to the bid opening. Projects
that include special assessments require at least three weeks of advertisement prior to the bid
opening. State Statute allows the City to use the City’s website to replace the official
newspaper and an electronic plan distribution service such as QuestCDN to replace the trade
publication requirement. An affidavit of publication is required from each publishing entity.
If the advertisement is completed electronically, the affidavit must be created by the City
staff or agent publishing the bid and requires acknowledgement of publication, including
City of Medina Policy, Bidding Policy
XX.00 Bidding Policy
March X, 2019
2
date, notarized signature and content of the advertisement for bids. Screen shots of the digital
bid advertisement shall be included with the affidavit to document that the advertisement was
published. Staff shall ensure that the bidding website has the functionality to facilitate
submission of required information and documents to meet all state statutes and bidding
laws.
D. Bid Requirements: Required documents from the bidders include but are not limited to a bid
bond, bid form containing responsible contractor language, human rights certification, and
affidavit of non-collusion. All paper bids must be sealed and identified on the outside
wrapper.
E. Bid Opening: The bid opening will take place in a conference room, council chambers, or
other public place where any bidders present may observe. Two City staff or agents will be
present when the bid time expires. All bids shall be acknowledged and read aloud or viewed
online. Bid results will be available after this process is complete. Only the name of the
bidder and the dollar amount specified is public information; all other bid data is not public
until after the Council awards the contract. For online bids, all bid submittals and documents
for the winning contractor, including the bid tabulation and abstract, shall be scanned and
retained.
F. After Bid Opening: Bids should be evaluated to determine the responsibility of the bidder.
The contract must be awarded to the lowest responsible bidder. If City staff determines the
lowest bidder is not the lowest responsible bidder, the City Attorney shall be contacted for
consultation and justification prior to recommendation to the City Council. A signed contract,
certificate of insurance, performance bond and payment bond are required before a notice to
proceed is issued.
G. The City has the right to reject all bids.
H. All bid submittals and documents shall be retained in accordance with the City record
retention schedule.
Responsibility and Authority
Administrative implementation of policy. By authority of applicable Minnesota Statutes.
Policy Approval: City Council approved on xx/xx/xxxx
TA
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SCALE IN FEET
0 1000 2000
K:
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HICKORY DRIVE
STREET & UTILITY IMPROVEMENT PROJECT
CITY OF MEDINA
STREET AND UTILITY CONSTRUCTIONCONSTRUCTION PLAN FOR
LOCATED ON HICKORY DRIVE
PROJECT LOCATION MAP
F/O
UGT
G
EXISTING PLAN SYMBOLS
PROPERTY LINES/RIGHT-OF-WAY
UTILITY EASEMENT
TREE LINE
SIGN
DECIDUOUS TREE
SHRUB
CONIFEROUS TREE
EXISTING UTILITY SYMBOLS
FIBER OPTIC CABLE
UNDERGROUND TELEPHONE
GAS LINE
CATV VAULT
POWER POLE
ELECTRIC BOX
CATCH BASIN
STORM APRON
CND
CTV
OH
UNDERGROUND CABLE
CABLE TV
OVERHEAD COMMUNICATIONS LINE
UGE
OHE
UNDERGROUND POWER
OVERHEAD POWER
UGEUNDERGROUND ELECTRIC
OHTOVERHEAD TELEPHONE
WATER MAIN
SANITARY SEWER
STORM SEWER
GATE VALVE
HYDRANT
SANITARY SEWER MANHOLE
STORM SEWER MANHOLE ST
s
COUNTY:HENNEPIN
PROJECT LOCATION
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE
GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."
GOPHER ONE CALL TICKET NUMBER: 181560727
UTILITY COORDINATION MEETING HELD ON: XXXXXXXXXXXX
APPROVED BYSHEET NO.DATE
PLAN REVISIONS
ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES
WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
THIS PLAN SET CONTAINS 27 SHEETS
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER
MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
LICENSE NUMBER:DATE:02/19/2019 45782
JAMES L. STREMEL, P.E.
SHEET
27
OF
WSB PROJ. NO. 012125-000 1
THIS PLAN SET HAS BEEN PREPARED FOR:
CITY OF MEDINA
2052 COUNTY ROAD 24
MEDINA, MN 55340
(763) 473-4643
A CALL TO GOPHER STATE ONE (651-454-0002)
IS REQUIRED A MINIMUM OF 48 HOURS PRIOR
TO PERFORMING ANY EXCAVATION.
EXCAVATION NOTICE SYSTEM
PLAN SET INDEX
GOVERNING SPECIFICATIONS
UTILITY INFORMATION
THE 2018 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN.
ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE LATEST EDITION OF
THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING
THE LATEST FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE
LAYOUTS.
ALL UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE 2013
EDITION OF THE CITY ENGINEER'S ASSOCIATION OF MINNESOTA STANDARD
UTILITY SPECIFICATIONS.
PROJECT
LOCATION
MB
MBVL
T
S RIM: 1000.66
NAINV:INV:INV:INV:INV:INV:
VL
T
CO
5"
7"
VL
TTNH ELEV: 1004.92
14"
S
RIM: 1002.50
NAINV:INV:INV:INV:INV:INV:
16"16"
VL
T
18"
15"
CO
14"
10"
18"
18"
16"
12"
6"
4"4"
4"
UGE
UGE
UGE
UGE
UGE
UGE
U
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UG
T
UG
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UG
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UG
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UG
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13+00
14
+
0
0
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+
5
0
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ss
W
SO W
SO
W
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WSO
WSOWSO
11.5'
EXISTING 6" WATERMAIN
STA 10+31.80
11.85' RT
8" TO 6" REDUCER
CONNECT TO
EXISTING WATERMAIN
STA 12+05.60
44.14' LT
56' - 1.5" TYPE K COPPER PIPE
1.5" CURB STOP
CONNECT TO
EXISTING WATER
SERVICE
STA 12+31.92
9.15' RT
8"X6" TEE
STA 12+33.82
40.13' RT
HYDRANT W/ 6" VALVE
STA 12+50.91
40.28' RT
33' - 1.5" TYPE K COPPER PIPE
1.5" CURB STOP
CONNECT TO
EXISTING WATER
SERVICE
STA 12+54.52
48.38' LT
57' - 1.5" TYPE K COPPER PIPE
1.5" CURB STOP
CONNECT TO
EXISTING WATER
SERVICE
STA 12+90.05
5.93' RT
8" GATE VALVE
STA 12+95.78
5.75' RT
8" TO 6" REDUCER
CONNECT TO
EXISTING WATERMAIN
STA 10+41.77
11.90' RT
8" GATE VALVE
980
985
990
995
1000
1005
1010
1015
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1025
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1000
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PVIS:12+25.00
PVIE:1002.51
AD:1.48
K:101.57
150.00' VC
BVCS:11+50.00
BVCE:1001.86
EVCS:13+00.00
EVCE:1002.06
HP STA:12+39.06
HP ELEV:1002.25
PVIS:10+50.00
PVIE:1000.98
AD:2.41
K:20.73
50.00' VC
BVCS:10+25.00
BVCE:1001.36
EVCS:10+75.00
EVCE:1001.20
LP STA:10+56.82
LP ELEV:1001.12
PVIS:13+56.00
PVIE:1001.73
AD:2.36
K:12.70
30.00' VC
BVCS:13+41.00
BVCE:1001.82
EVCS:13+71.00
EVCE:1001.99
LP STA:13+48.62
LP ELEV:1001.80
-1.54%0.88%-0.60%1.76%
INV: 993.40 (S)
EXISTING 8" PVC SANITARY SEWER
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INV: 992.08 (W)
INV: 992.08 (E)
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45° VERTICAL BENDS -
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MAINTAIN 18" SEPARATION
4" POLYSTYRENE INSULATION
EXISTING 6" WATERMAIN
MAINTAIN 18" SEPARATION
4" POLYSTYRENE INSULATION
LEGEND
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GATE VALVE
HYDRANT
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ADJUST SANITARY SEWER
FRAME & RING CASTING (NEW
RINGS AND CHIMNEY SEALS)
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WSB PROJECT NO.:
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012125-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:
AS SHOWN
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27
12
PROPOSED ℄
ELEVATION
EXISTING ℄
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MB
MBVL
T
S RIM: 1000.66
NAINV:INV:INV:INV:INV:INV:
VL
T
CO
5"
7"
VL
TTNH ELEV: 1004.92
14"
S
RIM: 1002.50
NAINV:INV:INV:INV:INV:INV:
16"16"
VL
T
18"
15"
CO
14"
10"
18"
18"
16"
12"
6"
4"4"
4"
UGE
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9+75 10+00 11+00 12+00
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14
+
0
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s
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15
"
15"
18"
2
1
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2
4
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W SO
12"
12"
2
4
"
1000010006
18"
EXISTING 6" WATERMAIN
EXISTING 8" SANITARY SEWER
R1-1
HAMEL RD
HICKORY DR
STREET
SIGN (2)
NO
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ANY
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NO
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ANY
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NO
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ANY
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NO
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ANY
TIME
NO
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12
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O-R7-1A
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5006
5007
5004
5003
5002
5009
5010
5011
5000
5001
5008
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980
985
990
995
1000
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980
985
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1
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PVIS:12+25.00
PVIE:1002.51
AD:1.48
K:101.57
150.00' VC
BVCS:11+50.00
BVCE:1001.86
EVCS:13+00.00
EVCE:1002.06
HP STA:12+39.06
HP ELEV:1002.25
PVIS:10+50.00
PVIE:1000.98
AD:2.41
K:20.73
50.00' VC
BVCS:10+25.00
BVCE:1001.36
EVCS:10+75.00
EVCE:1001.20
LP STA:10+56.82
LP ELEV:1001.12
PVIS:13+56.00
PVIE:1001.73
AD:2.36
K:12.70
30.00' VC
BVCS:13+41.00
BVCE:1001.82
EVCS:13+71.00
EVCE:1001.99
LP STA:13+48.62
LP ELEV:1001.80
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INV: 997.43 (N)
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INV: 996.65 (N)INV: 996.54 (S)
INV: 996.50 (E)
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50' DRAINTILE - SEE CITY DETAIL
50' DRAINTILE - SEE CITY DETAIL
50' DRAINTILE - SEE CITY DETAIL
50' DRAINTILE - SEE CITY DETAIL
LEGEND
CURB AND GUTTER
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NEW CITY PROPERTY LINE
Planning Department Update Page 1 of 2 February 19, 2019
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: February 14, 2019
SUBJ: Planning Department Updates – February 19, 2019 City Council Meeting
Land Use Application Review
A) RR1 side setback amendment – Brian and Christine Raskob, owners of 3240 Carriage Drive, have
requested that the City consider reducing the minimum side yard setback in the RR1 zoning district
for lots over 5 acres in size from 50 feet to 20 feet. The Planning Commission held a public hearing
at the February 12 meeting and recommended approval. The item is scheduled for review at the
March 5 City Council meeting.
B) Theisen Riding Arena CUP – 3325 County Road 24 – Scott and Chantelle Theisen have requested a
CUP for construction of a barn and indoor riding arena. The Planning Commission held a public
hearing at the February 12 meeting and recommended approval. The item is scheduled for review at
the March 5 City Council meeting.
C) 764 Aster Road Easement Vacation – Toll Brothers has requested that the City vacate an existing
drainage and utility easement and replace it 3 feet to the north. This would allow construction of a
deck. A public hearing is scheduled for the March 5 City Council meeting.
D) Maxxon Variance/Site Plan Review – 920 Hamel Road – The City Council approved a site plan
review for an addition at Maxxon back in 2018. At that time, the applicant had proposed pervious
surfacing in the parking lot to offset the added hardcover for the addition. The City and applicant
have been in discussions about potentially making alternative improvements to the site to capture the
runoff into the Hickory Drive pond project. The applicant has now requested a variance from the
25% hardcover limitation in the Elm Creek shoreland district to invest in the alternative site
improvements rather than pervious bituminous. The Planning Commission is tentatively scheduled
to review at the March 12 meeting.
E) Raskob Elm Creek Addition – 500 Hamel Road – The John W Raskob Trust has requested to
subdivide the 8 acres (approximately 4 net acres) of property into two separate parcels so
that the family could market the two separately. Staff is conducting a preliminary review
and the application will be presented to the Planning Commission when prepared,
potentially at the March 12 meeting.
F) School Lake Nature Preserve CD-PUD Amendment – Wally and Bridget Marx have requested an
amendment to the CD-PUD to shift the location of one of the lots in the development. Staff has
conducted a preliminary review and requested additional information. The item will be scheduled
for a public hearing when complete, potentially at the March 12 Planning Commission meeting.
G) Cavanaughs Meadowwoods Park Third Addition/OSI Expansion – Arrowhead Drive, north of
Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site
plan review, preliminary plat and rezoning to construct a 2nd building north of their existing facility.
The applicant proposes to construct the building on a separate lot and to rezone the property to
Business, in line with the updated Comprehensive Plan. The Council adopted approval documents
on November 7. The applicant has now requested final plat approval. Staff will present to Council
when ready.
H) Richardson Lot Combination – PIDs 18-118-23-24-0116 and 18-118-23-24-0117 – Big Island
Land LLC (Dale Richardson) has requested a lot combination of two vacant parcels along
Ardmore Avenue, just west of County Road 19. The parcels do not meet relevant lot
standards and the applicant desires to combine them to construct a single home. The
Planning Department Update Page 2 of 2 February 19, 2019
City Council Meeting
application is currently incomplete, and staff has requested additional information. Staff will
schedule when complete for review.
I) Ditter Concept Plan – Jim Ditter, Tom Ditter, and Ditter Properties have requested review of a
concept plan related to the potential subdivision of four existing parcels totaling approximately 25
acres into five lots. The application will be left open in case the Ditters have additional information
to provide in the coming months.
J) Johnson ADU CUP, Maxxon, Dykhoff Septic Variance, Hamel Brewery, St. Peter and Paul
Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting
the applicants with the conditions of approval in order to complete the projects.
K) Woods of Medina, Hamel Haven subdivisions – These subdivisions have received final approval.
Staff is working with the applicants on the conditions of approval before the plats are recorded
Other Projects
A) Rezoning for consistency with 2040 Comp Plan – The Planning Commission held a public
hearing on an ordinance rezoning 35 parcels of land which were identified by staff to be
consistent with the updated Comprehensive Plan. At the hearing, many comments were
received about the rezoning of two parcels at CR116 and Meander Road, and the
Commission recommended zoning to Commercial-Neighborhood. The Planning
Commission wanted to further consider an owner’s request in the northwest corner of the
City for a Rural Business Holding designation rather than Rural Residential-Urban Reserve.
The Planning Commission also recommended that the City Council consider the land use
designation of two smaller parcels in the southwest corner of the City currently designated
for High Density development. The owner has now requested a lower density designation.
Following these discussions, the Planning Commission recommended approval of the
ordinance, excluded 5 parcels in the Northwest corner of the city proposed to be rezoned
RR-UR.
B) Tolomatic Administrative Site Plan Review – Tolomatic has requested approval of a site
plan review to expand its parking lot at 3800 CR 116. The site plan has been approved and
staff will work with the applicant on conditions of approval.
C) Three Rivers Park Administrative Site Plan Review – Three Rivers Park has proposed to
demolish and reconstruct a number of buildings within the Baker Park campground. It
appears that the total square footage of the structures would not increase within the
campground. Review is underway.
D) Uptown Hamel – a group of students at the Humphrey School of Public Affairs has agreed to
research and make recommendations to support improvements and development in the Uptown
Hamel area. An open house is scheduled for the evening of February 20 to kick-off the process.
E) Brockton Lane improvement project – staff reviewed and provided comments to the project
engineer on the project. The improvement hearing is scheduled for the February 19 Council
meeting.
F) Hickory Drive improvement project – Staff worked with the Elm Creek Watershed to secure
funding in 2020 for approximately $70,312. The watershed stated that the City could expend funds
on the project in 2019 and be reimbursed in 2020 if the City chooses to move ahead this year. Staff
also received notice that $60,000 have been approved in Hennepin County Opportunity Grant
funding. At the February 19 meeting, the City Engineer will request that the Council authorize
bidding on the project.
G) Cates Ranch Drive properties – Jeff Cates, the owner of approximately 80 acres east of Willow and
north of Highway 55, spoke at the February Planning Commission meeting. He urged the Planning
Commission to reconsider delaying development of his property because of previous assessment
payments for the Highway 55 traffic signal, dedication of right-of-way for Chippewa Road, and lack
of business land in Medina. The Commission suggested that the owner’s representatives meet with
staff to discuss process.
TO: City Council
FROM: Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: February 14, 2019
RE: Police Department Update
CSO Hiring
The application deadline was February 8, 2019. We received two applications for the position.
Interviews are scheduled for February 15th. From the interview we will conduct a background
check on the top candidate.
West Metro Drug Taskforce (WMDT) Annual Meeting
On February 14, 2019 we held our 15th annual WMDT meeting. The taskforce reported that in 2018
they arrested 154 persons for drug related crimes. They had 110 criminal complaints and executed
171 search warrants. They recovered 85.5 pounds of high-grade marijuana, 10.9 pounds of
marijuana wax, 1.2 pounds of cocaine, 21.5 pounds of edibles, 70 pounds of methamphetamine, 69
grams of heroin, 3,982 pills of prescription narcotics and seized over $280,000. The street value of
the seized drugs was estimated at $2.1 million dollars. They continue to do a great job. We also
discussed the new requirements of the Federal Equitable Sharing program. We also recognized the
outgoing member of the taskforce from the Orono Police Department.
Sergeant Nelson’s Update:
Training: On January 29th Officer McGill attended CPR certification training at North Memorial as
part of his EMT requirements.
Patrol Activities: - For the dates of January 29 to February 12, 2019, our officers issued 40
citations and 89 warnings for various traffic infractions. There was a total of 7 traffic accidents, 11
medicals, 13 alarms and 2 DWI’s.
These last two weeks officers have been dealing with the weather and have responded to numerous
vehicles in the ditch and weather-related calls for assistance. Due to the slippery conditions we had
several medicals from falls that resulted in a dislocated knee, serious concussion and in one case a
male fell off a ladder and was knocked unconscious. When he came to, he called his wife who in
turn called the police. The male was found to have sustained a serious head injury and was
transported to the hospital for evaluation. Once at the hospital, it was discovered that he had a brain
bleed and had immediate surgery.
MEMORANDUM
On 02-10-19, Officer Gregory was dispatched to Target for an employee who was in custody for
theft. It was discovered that the juvenile male had been stealing while working for the past month.
The juvenile was issued a citation for theft and then was turned over to his mother after being
terminated.
On 02-09-19, Officer Scharf was dispatched to an intoxicated person at the Medina Entertainment
Center refusing to leave. Upon arrival, the male was being verbally abusive to staff and stated that
he wanted to leave but there was no one to get him. A taxi was called, and the male then left.
On 02-09-19, Officer Scharf stopped a vehicle for speeding (going 75 mph in a 55-mph zone). The
juvenile male was found to have been drinking and was subsequently arrested and transported back
to the police department where he tested .08. The juvenile was booked and released to his parents
with a future court date.
On 02-06-19, Officer Scharf stopped a vehicle for an equipment violation. The driver was found to
not have a valid driver license and was in possession of marijuana. The vehicle was impounded, and
the driver was issued citations.
On 01-30-19, Officer Hall responded to Target for a theft in progress. Upon arrival, it was learned
that the loss prevention employee had tried to stop a theft subject from leaving the store, but the
subject pushed the employee and fled. The area was checked but no one was located. The case has
been forwarded to investigations.
Investigations Update:
Investigating an employee theft at a local business. The employee was terminated, and I will be
contacting the suspect this week.
Took a theft report from a local business. The theft involved a piece of construction equipment. The
equipment was entered as stolen through NCIC. I am waiting to hear if there is any video
surveillance of the theft.
Investigating a report of a suspicious SUV in the area of Wild Meadows development. There have
been two reports of a Black SUV driving in the neighborhood and waiting near bus stops. No
children are getting in or out of the SUV. Officers are conducting extra patrol during pick up and
drop off times in the neighborhood.
Investigating a possible case of child abuse in the city of Loretto. Hennepin County Child Protection
services met with the family. There is a Corner House interview scheduled for 02/25/19.
We received a DNA analysis report back from the Hennepin County Crime Lab. The case is from
2012 and involved the cutting of city owned generator cables. The suspect submitted to a DNA
buccal swab sample. The results matched a sample of DNA that was found on a facemask on scene.
The case will be submitted to the Hennepin County Attorney’s office for review for charging.
There are currently 10 cases assigned to investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: February 14, 2019
MEETING: February 19, 2019
SUBJECT: Public Works Update
STREETS
• With all the recent snow, Public Works has been very busy with snow removal. The main
streets are clear and in good condition, but the side streets remain snow covered.
• Public works will be pushing back snow in intersections and from around fire hydrants in
the next few weeks as time allows. This is a long process with thousands of hydrants to
clear.
• Bid packets have been sent out for our road materials which will be due at the end of
February and on the agenda in March for approval.
• The roads are moving around a lot this year due to a rainy fall season and extreme cold
weather. It will be some time until they get back to normal and it is expected that there
may be a significant amount of asphalt cracking.
WATER/SEWER/STORMWATER
• We remain optimistic that we will avoid more watermain breaks. It has been a while
since we have seen the streets move as much as they have this year, which is more likely
to result in breaks in the pipes.
• We have been working on the generator for the foxberry lift station because the fan broke
and went into the radiator. It is currently at the shop and should be repaired and back in
place by next week.
• Elm Creek Watershed and Hennepin county approved the funding for the Hickory Dr.
stormwater project. Plans and specs are in your packet for review.
PARKS/TRAILS
• We have an Eagle Scout candidate who has agreed to do the dugout installation at the
Hamel Legion Park. As soon as weather permits, the construction and installation of the
benches and dugouts will begin.
• The sledding hill is in good condition and full of activity when temperatures permit.
Page 2 of 2
MISCELLANEOUS
• We have updated the Foreman job description and are seeking approval to post internally
for Ivan’s replacement. Once we have that position filled, we will post externally for a
full-time Public Works Technician, in hopes to get that position filled prior to Ivan’s
departure.
• The brush and compost site are continuing to be chipped and hauled away. Weather has
caused some further delays, but it should be completed in the next week or so.
• Katrina is working on details for Clean Up Day and putting together the fee schedule. We
will once again have trees at $15.00, approximately 50% of the cost to purchase. The
supplemental funding will come from the environmental fund as we have done in
previous years.
ORDER CHECKS FEBRUARY 6, 2019 – FEBRUARY 19, 2019
048458 ASPEN MILLS INC .................................................................... $241.31
048459 KRUEGER INTERNATIONAL INC ........................................ $15,132.00
048460 CITY OF LONG LAKE ............................................................. $6,215.07
048461 MARCO (LEASE) ....................................................................... $724.88
048462 METRO WEST INSPECTION ............................................... $18,348.84
048463 BURSCHVILLE CONSTRUCTION INC ................................... $4,950.00
048464 CENTERPOINT ENERGY ...................................................... $4,581.34
048465 COMPLETE PAINTING SERVICES INC ................................. $4,338.00
048466 CONTEMPORARY IMAGES ................................................... $2,170.78
048467 DPC INDUSTRIES INC .............................................................. $651.36
048468 ERICKSON, BRIDGET .............................................................. $500.00
048469 GOPHER STATE ONE CALL .................................................... $147.15
048470 HENN COUNTY SHERIFF........................................................... $75.00
048471 HENN CTY RECORDER/REGISTRAR ........................................ $69.50
048472 MATTHEW E HUNZ .................................................................. $190.40
048473 INTERSOURCE INC ............................................................. $10,129.75
048474 JANKOWSKI, THADDEUS OR JONI ......................................... $250.00
048475 LEAGUE OF MINNESOTA CITIES ............................................ $225.00
048476 LEXISNEXIS RISK DATA MGMT INC .......................................... $47.00
048477 LITTLE FALLS MACHINE INC ................................................... $455.70
048478 CITY OF MAPLE PLAIN ............................................................ $581.38
048479 METROPOLITAN COUNCIL ............................................... $137,768.40
048480 METRO WEST INSPECTION .................................................... $108.00
048481 MOTLEY AUTO SERVICE LLC ................................................. $140.00
048482 NAPA OF CORCORAN INC ...................................................... $587.75
048483 NORTH MEMORIAL .................................................................. $490.00
048484 OFFICE DEPOT .......................................................................... $44.40
048485 CITY OF ORONO ...................................................................... $770.00
048486 PREMIUM WATERS INC ............................................................. $52.09
048487 RYAN COMPANIES ............................................................. $34,164.07
048488 SUBURBAN TIRE WHOLESALE INC ........................................ $570.20
048489 TALLEN & BAERTSCHI .......................................................... $2,943.08
048490 TARGET CORPORATION .................................................... $55,107.09
048491 TIMESAVER OFFSITE .............................................................. $145.00
048492 TOLL BROS, INC .................................................................. $10,000.00
048493 WESTSIDE WHOLESALE TIRE .................................................. $92.00
Total Checks $313,006.54
ELECTRONIC PAYMENTS FEBRUARY 5, 2019 – FEBRUARY 19, 2019
004967E PR PERA .............................................................................. $16,310.33
004968E PR FED/FICA ....................................................................... $16,593.96
004969E PR MN Deferred Comp ........................................................... $2,170.00
004970E PR STATE OF MINNESOTA .................................................. $3,838.60
004971E SELECT ACCOUNT ............................................................... $1,380.02
004972E CITY OF MEDINA ........................................................................ $20.00
004973E CENTURYLINK.......................................................................... $233.92
004974E CIPHER LABORATORIES INC. .............................................. $4,753.00
004975E CULLIGAN-METRO ..................................................................... $33.70
004976E FRONTIER .................................................................................. $56.86
004977E MEDIACOM OF MN LLC ........................................................... $294.90
004978E PAYMENT SERVICE NETWORK INC ....................................... $792.31
004979E PITNEY BOWES POSTAGE BY PHONE ............................... $1,000.00
004980E FARMERS STATE BANK OF HAMEL ....................................... $150.00
Total Electronic Checks $47,627.60
PAYROLL DIRECT DEPOSIT FEBRUARY 6, 2019
0509227 ALBERS, TODD M. .................................................................... $230.87
0509228 ALTENDORF, JENNIFER L. ................................................... $1,530.27
0509229 ANDERSON, JOHN G. .............................................................. $230.87
0509230 BARNHART, ERIN A. ............................................................. $2,385.47
0509231 BELLAND, EDGAR J. ............................................................. $2,790.57
0509232 BOECKER, KEVIN D. ............................................................. $2,529.48
0509233 CONVERSE, KEITH A. ........................................................... $2,098.54
0509234 DESLAURIES, DEAN ................................................................ $230.87
0509235 DINGMANN, IVAN W. ............................................................. $2,091.29
0509236 ENDE, JOSEPH...................................................................... $1,644.66
0509237 FINKE, DUSTIN D. ................................................................. $2,402.99
0509238 GALLUP, JODI M. ................................................................... $1,832.12
0509239 GLEASON, JOHN M. .............................................................. $1,979.61
0509240 GREGORY, THOMAS ............................................................ $2,148.90
0509241 HALL, DAVID M. ..................................................................... $3,283.70
0509242 JACOBSON, NICOLE ................................................................ $943.45
0509243 JESSEN, JEREMIAH S. .......................................................... $2,545.71
0509244 JOHNSON, SCOTT T. ............................................................ $2,206.31
0509245 JONES, KATRINA M............................................................... $1,347.79
0509246 KIESER, NICHOLAS.................................................................. $591.32
0509247 KLAERS, ANNE M. ................................................................. $1,507.58
0509248 LEUER, GREGORY J. ............................................................ $2,548.29
0509249 MARTIN, KATHLEEN M ............................................................ $327.07
0509250 MCGILL, CHRISTOPHER R. .................................................. $1,474.85
0509251 MCKINLEY, JOSHUA D .......................................................... $2,043.73
0509252 NELSON, JASON ................................................................... $2,269.10
0509253 PEDERSON, JEFF .................................................................... $227.97
0509254 PETERSON, DEBRA A. .......................................................... $1,885.55
0509255 REINKING, DEREK M ............................................................ $1,756.79
0509256 ROBBINS, MELISSA ................................................................. $772.54
0509257 SCHARF, ANDREW ............................................................... $1,699.26
0509258 SCHERER, STEVEN T. .......................................................... $2,501.97
Total Payroll Direct Deposit $54,059.49