HomeMy Public PortalAbout02.19.2019 Work Session - Complete Packet Posted 5/29/2009 Page 1 of 1
WORK SESSION AGENDA
MEDINA CITY COUNCIL
Tuesday, February 19, 2019
6:00 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Open Meeting Law Training – Ron Batty (30 minutes)
III. Review Hamel Community Building Fees (30 minutes)
IV. Adjourn
Posted 2.14.19
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: February 11, 2019
DATE OF MEETING: February 19, 2019
SUBJECT: February 19, 2019 Work Session – 6:00 PM
Work Session 6:00 PM
Open Meeting Law Training – City Attorney Ron Batty (30 Minutes)
City Attorney Ron Batty will provide a refresher on the Open Meeting Law. The training
provided by the League of Minnesota Cities is general in nature. I thought the training would be
helpful for the City Council and Commissioners because of the gray areas that exist under this
statute. Also, interpretations by attorneys on this subject can vary. I thought it would be helpful
to make sure we are on the same page with City Attorney Ron Batty. Attached is a copy of the
Statute.
Review Hamel Community Building Fees – City Administrator Scott Johnson,
Finance Director Erin Barnhart and Suzie Sween Hamel Lions (30 Minutes)
Staff will provide background information on the fees for the Hamel Community Building.
Attached is the background information from Assistant City Administrator Jodi Gallup and
Finance Director Erin Barnhart.
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555718v1 ME230-1A
MINNESOTA OPEN MEETING LAW
CITY OF MEDINA
RON BATTY, CITY ATTORNEY
FEBRUARY 19, 2019
A. In General. The Minnesota Open Meeting Law (OML), Minnesota Statutes, Chapter 13D,
requires that meetings involving a quorum of a public body must be open to the public. The
OML applies to the city council and to “any committee, subcommittee, board, department,
or commission” of the city. The seeming simplicity of the statute is deceptive.
B. Purpose and Interpretation. The courts have interpreted the OML in a number of cases and
have found there to be three broad purposes of the statute:
1. to assure the public’s right to be informed;
2. to prohibit actions being taken where it is impossible for the public to detect
improper influences; and
3. to afford the public an opportunity to present its views.
The courts have noted that the law was enacted for the public benefit and must be given a
liberal construction in the public’s favor. On the other hand, the courts understand there are
competing interests at stake and attempt to balance the public’s right to be informed versus
the public’s right to effective and efficient government. The law gives the public the right to
attend all meetings, subject to permitted closures, but not necessarily the right to speak at the
meeting.
C. What is a Meeting? The courts have broadly described a meeting as:
1. a gathering of at least a quorum;
2. of a body subject to the OML;
3. to discuss, decide or receive information as a group;
4. on a matter related to its official business.
It is not necessary that any action be taken or even anticipated for a gathering to constitute a
meeting. A meeting does not include chance or social gatherings as long as public business
is not discussed. Training or team building sessions do not constitute a meeting so long as
city business is not discussed.
Telephone calls, emails, or letters may constitute a meeting if the members are using this
type of communication in a serial manner as a means of deciding public matters outside the
public view. It is permissible for members to lobby and consult one another without a
majority present, but decisions on public business must be made publicly. It is also
important that facts which are persuasive to a member and which are discovered outside of a
public meeting be restated at a public meeting for the benefit of all and on the record.
D. What is a Committee? The OML applies to committees of public bodies but the statute does
not include a definition of committee. This is one of the most litigated aspects of the law
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because of its ambiguity. The original version of the OML did not include committees. The
statute was later amended to prevent public bodies from turning themselves into a
“committee of the whole” to avoid the application of the law. It is clear that any committee
which includes a quorum of the main body is subject to the OML. When the committee is
composed of fewer than a quorum of the main body, the courts will generally look to the
following factors to determine whether the OML applies:
1. the degree of formality with which the appointments to the committee are made;
2. whether specific or only general direction is given as to the purpose of the
committee; and
3. whether the committee has the power to make decisions.
An additional factor which may be considered is whether, even if the above factors argue
against the group being considered a committee, there is a pattern of the main body rubber
stamping the group’s recommendations.
E. Regular Meetings. Regular meetings are those that are held pursuant to a previously
established schedule and, as such, do not require special notice. City councils typically
adopt a meeting schedule at the beginning of the year which adheres to its regular meeting
duties except when necessary to deviate for holidays, elections or the like. Work sessions or
similar meetings which are held in accordance with a regular schedule are regular meetings
regardless of their name.
F. Special Meetings. All meetings which are not regular meetings are special meetings. A
special meeting may be called by the council at a regular or special meeting or by the mayor
or any two council members between meetings. Three days’ notice must be given for a
special meeting, except an emergency meeting. Only those agenda items which have been
included in the notice may be discussed at a special meeting. That means that, unlike
regular meetings, items may not be added to the agenda of a special meeting at the last
minute.
G. Emergency Meetings. Emergency meetings are those which are called to deal with
situations which cannot wait even for three days’ notice. They typically involve natural
disasters or other imminent threats to public health or safety. Emergency meetings are very
rare.
H. Work Sessions. Rules about not taking votes at work sessions or similar constraints on
conducting business at such meetings are self-imposed limitations and may be changed by
the city council. Under state law, a meeting is a meeting is a meeting.
I. Adjourned Meetings. Any meeting may be adjourned or continued to a later time. No
notice of an adjourned or continued meeting is needed so long as the time and place of the
subsequent meeting is established at the meeting and reflected in the minutes.
J. Closed Meetings. In some cases meetings may or must be closed. Meetings may be closed
only if closure is expressly authorized by statute or permitted by the attorney-client
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privilege. Before closing a meeting, the council or commission must state on the record the
specific legal authority for closing the meeting and describe the subject to be discussed.
For example, a meeting to discuss preliminary allegations or charges against an employee
must be closed (although the employee may require that it be kept open). A meeting may be
closed to evaluate the performance of an employee; discuss labor negotiation strategies and
proposals; consider the sale or purchase of real estate; receive security briefings or reports,
or receive attorney-client advice relating to pending or threatened litigation. Usually, closed
meetings must be audio recorded and minutes must be kept. (This does not apply to
meetings closed under the attorney-client privilege.)
A meeting may not be closed merely because data that is not public will be discussed. Data
that is not public may be discussed at an open meeting if the data relates to a matter in the
scope of the authority of the public body and such discussion is reasonably necessary to
conduct the business of the body. However, care must be taken regarding what is said in an
open meeting because the record of the meeting will be public.
K. Meetings by Interactive TV. A meeting may be conducted via interactive television if all of
the following conditions are met:
1. all participating members of the body, wherever their physical location, can hear and
see one another and can hear and see all discussion and testimony at any location at
which at least one member is present;
2. members of the public present at the regular meeting location can hear and see all
discussion and testimony and all votes of members of the body;
3. at least one member is physically present at the regular meeting location; and
4. each location at which a member of body is present is open and accessible to the
public.
L. Meeting Notice. A schedule of the regular meetings of the council or commission must be
kept on file at its primary offices. If the council or commission decides to hold a regular
meeting at a time or place different from the time or place stated in its schedule of regular
meetings, it must give the same notice of the meeting that is provided for a special meeting.
Notice of special meetings must be posted at least three days before the meeting and must
include the date, time, place, and purpose of the meeting. For an emergency meeting, no
notice is required but good faith efforts to notify the news media and other parties requesting
notice must be made.
M. Quorum. In order for a meeting to take place, a quorum of the group must be present. A
quorum generally consists of a simple majority of the group. In the case of a five-member
body, three members are needed for a quorum. Vacancies in office and mandatory recusals
due to a conflict of interest are subtracted from the membership of the body when
determining a quorum. If a quorum is not present, there is no meeting and no official
business may be conducted. A meeting may be adjourned by less than a quorum.
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N. Votes. Votes of the members of the body on an action taken in a meeting required to be
open to the public must be recorded in a journal kept for that purpose. The vote of each
member must be recorded on each appropriation of money, except for payments of
judgments, claims, and amounts fixed by statute. The journal must be available to the public
during normal business hours.
O. Access to Meeting Materials. The public must have access to all materials provided to the
public body before, during or after the meeting and pertaining to the items on the agenda.
This does not include materials classified as non-public by law.
P. Robert’s Rules. Robert’s Rules of Order or similar guides for conducting meetings are
commonly adopted by city councils. While they are useful as general guides, strict
adherence is not required. Robert’s in particular is intended for large legislative bodies and
often does not translate well for small groups such as city councils. Such rules should not
become an impediment to conducting business.
Q. Violation of OML. Intentional violations of the OML may subject a member to personal
liability in the form of a civil penalty up to $300. The public body may not pay the penalty
on behalf of the member. If a member is found to have intentionally violated the OML three
or more separate times involving the same governing body, that person shall forfeit any
further right to serve on such public body or in any other capacity with the public body for a
period of time equal to the term of office the person was then serving. The violations must
involve three separate matters, not simply three meetings regarding the same matter. A
court may also award costs, disbursements and attorneys’ fees of up to $13,000 per violation
per plaintiff.
The OML does not impose a penalty that reverses or invalidates decisions made at a
meeting held in violation of the OML.
R. Email and Social Media. With respect to the OML, e-mail is fundamentally no different
from any other form of communication. Care must be exercised that a quorum or more of
the council or commission does not use e-mail to communicate with each other outside of a
meeting. “Reply all” is dangerous. As noted above, one-on-one, serial email
communication can constitute a violation of the OML if they are used to form a consensus
outside of a public meeting.
Use of social media by a member of a public body is not a violation of the OML so long as
the social media use is limited to exchanges with all members of the general public. The
OML also notes that email is not considered a type of social media for purposes of this
section.
S. Interpretation of OML. The OML is subject to ultimate interpretation by the courts.
Interpretations may also be offered by the Minnesota Attorney General (AG) and by the
Data Practices Office (DPO) of the Minnesota Department of Administration. Opinions by
the AG and DPO are not legally binding but may be persuasive to a court and may offer
some “safe harbor” protection for a city acting in reliance on them and in good faith.
Office of the Revisor of Statutes
7018 Minnesota Statutes MEETINGS OF PUBLIC BODIES Chapter 13D
2018 Minnesota Statutes
CHAPTER 13D. OPEN MEETING LAW
Section Headnote
13D.01 MEETINGS MUST BE OPEN TO THE PUBLIC; EXCEPTIONS.
13D.015 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS.
I3D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS.
13D.021 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS; CONDITIONS.
13D.03 CLOSED MEETINGS FOR LABOR NEGOTIATIONS STRATEGY
13D.04 NOTICE OF MEETINGS.
13D.05 MEETINGS HAVING DATA CLASSIFIED AS NOT PUBLIC.
13D.06 CIVIL FINES; FORFEITURE OF OFFICE; OTHER REMEDIES.
13D.065 USE OF SOCIAL MEDIA.
13D.07 CITATION.
13D.08 OPEN MEETING LAW CODED ELSEWHERE.
13D.01 MEETINGS MUST BE OPEN TO THE PUBLIC; EXCEPTIONS.
Subdivision 1. In executive branch, local government.
All meetings, including executive sessions, must be open to the public
(a) of a state
(1) agency,
(2) board,
(3) commission, or
(4) department,
when required or permitted by law to transact public business in a meeting;
(b) of the governing body of a
(1) school district however organized,
(2) unorganized territory,
(3) county,
(4) statutory or home rule charter city,
(5) town, or
(6) other public body;
(c) of any
(l) committee,
(2) subcommittee,
(3) board,
(4) department, or
(5) commission,
of a public body; and
(d) of the governing body or a committee of:
(1) a statewide public pension plan defined in section 356A.01, subdivision 24; or
(2) a local public pension plan governed by sections 424A.091 to 424A.096 or chapter 354A, or
Laws 2013, chapter 111, article 5, sections 31 to 42.
Subd. 2. Exceptions.
This chapter does not apply
(1) to meetings of the commissioner of corrections;
(2) to a state agency, board, or commission when it is exercising quasi-judicial functions involving
disciplinary proceedings; or
(3) as otherwise expressly provided by statute.
Subd. 3. Subject of and grounds for closed meeting.
Before closing a meeting, a public body shall state on the record the specific grounds permitting the
meeting to be closed and describe the subject to be discussed.
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Subd. 4. Votes to be kept in journal.
(a) The votes of the members of the state agency, board, commission, or department; or of the governing
body, committee, subcommittee, board, department, or commission on an action taken in a meeting
required by this section to be open to the public must be recorded in a journal kept for that purpose.
(b) The vote of each member must be recorded on each appropriation of money, except for payments
of judgments, claims, and amounts fixed by statute.
Subd. 5. Public access to journal.
The journal must be open to the public during all normal business hours where records of the public body
are kept.
Subd. 6. Public copy of members' materials.
(a) In any meeting which under subdivisions 1, 2, 4, and 5, and section 13D.02 must be open to the
public, at least one copy of any printed materials relating to the agenda items of the meeting prepared or
distributed by or at the direction of the governing body or its employees and:
(1) distributed at the meeting to all members of the governing body;
(2) distributed before the meeting to all members; or
(3) available in the meeting room to all members;
shall be available in the meeting room for inspection by the public while the governing body considers
their subject matter.
(b) This subdivision does not apply to materials classified by law as other than public as defined in
chapter 13, or to materials relating to the agenda items of a closed meeting held in accordance with the
procedures in section 13D.03 or other law permitting the closing of meetings.
History:
1957 c 773 s 1 1967 c 462 s 1 1973 c 123 art 5 s 7. 1973 c 654s 15 1973 c 680s 1,3;1975 c 271 s 6;
1981 c 174s 1; 1983 c 137 s 1; 1983 c274 s 18; 1984 c 462 s27. 1987 c 313 s 1; 1990 c 550 s 2,3 1991
c 292 art 8 s 12. 1991 c 319 s 22. 1994 c 618 art 1 s39 1997 c 154 s 2. 1Sp2001 c 10 art 4 s 1;2010 c
359 art 12 s 3, 1 Sp2011 c 8 art 8 s 2,14; 2013 c 111 art 5 s4,80
13D.015 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS.
Subdivision 1. Application.
This section applies to:
(1) a state agency, board, commission, or department, and a statewide public pension plan defined in
section 356A.01, subdivision 24; and
(2) a committee, subcommittee, board, department, or commission of an entity listed in clause (1).
Subd. 2. Conditions.
An entity listed in subdivision 1 may conduct a meeting governed by this section and section 13D.01,
subdivisions 1, 2, 4, and 5, by telephone or other electronic means so long as the following conditions are
met:
(1) all members of the entity participating in the meeting, wherever their physical location, can hear
one another and can hear all discussion and testimony;
(2) members of the public present at the regular meeting location of the entity can hear all discussion
and all votes of members of the entity and participate in testimony;
(3) at least one member of the entity is physically present at the regular meeting location; and
(4) all votes are conducted by roll call, so each member's vote on each issue can be identified and
recorded.
Subd. 3. Quorum; participation.
Each member of the entity participating in a meeting by telephone or other electronic means is considered
present at the meeting for purposes of determining a quorum and participating in all proceedings.
Subd. 4. Monitoring from remote site; costs.
If telephone or another electronic means is used to conduct a meeting, the entity, to the extent practical,
shall allow a person to monitor the meeting electronically from a remote location. The entity may require
the person making a connection to pay for documented marginal costs that the entity incurs as a result of
the additional connection.
Subd. 5. Notice.
If telephone or another electronic means is used to conduct a regular, special, or emergency meeting, the
entity shall provide notice of the regular meeting location, of the fact that some members may participate
by electronic means, and of the provisions of subdivision 4. The timing and method of providing notice is
govemed by section 13D.04. In addition, the entity must post the notice on its website at least ten days
before any regular meeting as defined in section 13D.04. subdivision 1
History:
2009 c 80 s 1; 2012 c 290 s63
13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS.
Subdivision 1. Conditions.
A meeting governed by section 13D.01, subdivisions 1, 2.4. and 5, and this section may be conducted by
interactive television so long as:
(1) all members of the body participating in the meeting, wherever their physical location, can hear
and see one another and can hear and see all discussion and testimony presented at any location at which
at least one member is present;
(2) members of the public present at the regular meeting location of the body can hear and see all
discussion and testimony and all votes of members of the body;
(3) at least one member of the body is physically present at the regular meeting location; and
(4) each location at which a member of the body is present is open and accessible to the public.
Subd. 2. Members are present for quorum, participation.
Each member of a body participating in a meeting by electronic means is considered present at the
meeting for purposes of determining a quorum and participating in all proceedings.
Subd. 3. Monitoring from remote site; costs.
If interactive television is used to conduct a meeting, to the extent practical, a public body shall allow a
person to monitor the meeting electronically from a remote location. The body may require the person
making such a connection to pay for documented marginal costs that the public body incurs as a result of
the additional connection.
Subd. 4. Notice of regular and all member sites.
If interactive television is used to conduct a regular, special, or emergency meeting, the public body shall
provide notice of the regular meeting location and notice of any site where a member of the public body
will be participating in the meeting by interactive television. The timing and method of providing notice
must be as described in section 13D,04.
Subd. 5. School boards; interactive technology with an audio and visual link.
A school board conducting a meeting under this section may use interactive technology with an audio and
visual link to conduct the meeting if the school board complies with all other requirements under this
section.
History:
1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s6;
1981 c 174s 1;1983 c 137 s 1; 1983 c 274 s 18; 1984c 462 s 27; 1987 c 313 s 1; 1990c 550 s2 3 1991
c 292 art 8 s 12; 1991 c 319s 22; 1994c 618 art 1 s 39; 1997 c 154 s 2; 1 Sp2011 c 11 art 2 s 1
13D.021 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS; CONDITIONS.
Subdivision 1. Conditions.
A meeting governed by this section and section a 3'' ;'_, subdivisions 1, 2, 4, and 5, may be conducted by
telephone or other electronic means so long as the following conditions are met:
(1) the presiding officer, chief legal counsel, or chief administrative officer for the affected
goveming body determines that an in -person meeting or a meeting conducted under section 6 3D_0'2 is not
practical or prudent because of a health pandemic or an emergency declared under chapter 12;
(2) all members of the body participating in the meeting, wherever their physical location, can hear
one another and can hear all discussion and testimony;
(3) members of the public present at the regular meeting location of the body can hear all discussion
and testimony and all votes of the members of the body, unless attendance at the regular meeting location
is not feasible due to the health pandemic or emergency declaration;
(4) at least one member of the body, chief legal counsel, or chief administrative officer is physically
present at the regular meeting location, unless unfeasible due to the health pandemic or emergency
declaration; and
(5) all votes are conducted by roll call, so each member's vote on each issue can be identified and
recorded.
Subd. 2. Members are present for quorum, participation.
Each member of the body participating in a meeting by telephone or other electronic means is considered
present at the meeting for purposes of determining a quorum and participating in all proceedings.
Subd. 3. Monitoring from remote site; costs.
If telephone or another electronic means is used to conduct a meeting, to the extent practical, the body
shall allow a person to monitor the meeting electronically from a remote location. The body may require
the person making a connection to pay for the documented additional cost that the body incurs as a result
of the additional connection.
Subd. 4. Notice of regular and all member sites.
If telephone or another electronic means is used to conduct a regular, special, or emergency meeting, the
public body shall provide notice of the regular meeting location, of the fact that some members may
participate by telephone or other electronic means, and of the provisions of subdivision 3. The timing and
method of providing notice is governed by section i l ly O4 of the Open Meeting Law.
History:
2007c110s1
13D.03 CLOSED MEETINGS FOR LABOR NEGOTIATIONS STRATEGY.
Subdivision 1. Procedure.
(a) Section 13D.01. subdivisions 1, 2. 4. 5. and section 13D.02 do not apply to a meeting held pursuant to
the procedure in this section.
(b) The governing body of a public employer may by a majority vote in a public meeting decide to
hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or
developments or discussion and review of labor negotiation proposals, conducted pursuant to sections
179A.01 to 179A.25.
(c) The time of commencement and place of the closed meeting shall be announced at the public
meeting.
(d) A written roll of members and all other persons present at the closed meeting shall be made
available to the public after the closed meeting.
Subd. 2. Meeting must be recorded.
(a) The proceedings of a closed meeting to discuss negotiation strategies shall be tape-recorded at the
expense of the governing body.
(b) The recording shall be preserved for two years after the contract is signed and shall be made
available to the public after all labor contracts are signed by the governing body for the current budget
period.
Subd. 3. If violation claimed.
(a) If an action is brought claiming that public business other than discussions of labor negotiation
strategies or developments or discussion and review of labor negotiation proposals was transacted at a
closed meeting held pursuant to this section during the time when the tape is not available to the public,
the court shall review the recording of the meeting in camera.
(b) If the court finds that this section was not violated, the action shall be dismissed and the
recording shall be sealed and preserved in the records of the court until otherwise made available to the
public pursuant to this section.
(c) If the court finds that this section was violated, the recording may be introduced at trial in its
entirety subject to any protective orders as requested by either party and deemed appropriate by the court.
History:
1957 c 773 s 1; 1967 c 462 s 1, 1973 c 123 art 5 s 7, 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6;
1981 c 174 s L. 1983 c 137 s 1., 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1;1990 c 550 s 2,3;1991
c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39: 1997 c 154 s 2
13D.04 NOTICE OF MEETINGS.
Subdivision 1. Regular meetings.
A schedule of the regular meetings of a public body shall be kept on file at its primary offices. If a public
body decides to hold a regular meeting at a time or place different from the time or place stated in its
schedule of regular meetings, it shall give the same notice of the meeting that is provided in this section
for a special meeting.
Subd. 2. Special meetings.
(a) For a special meeting, except an emergency meeting or a special meeting for which a notice
requirement is otherwise expressly established by statute, the public body shall post written notice of the
date, time, place, and purpose of the meeting on the principal bulletin board of the public body, or if the
public body has no principal bulletin board, on the door of its usual meeting room.
(b) The notice shall also be mailed or otherwise delivered to each person who has filed a written
request for notice of special meetings with the public body. This notice shall be posted and mailed or
delivered at least three days before the date of the meeting.
(c) As an alternative to mailing or otherwise delivering notice to persons who have filed a written
request for notice of special meetings, the public body may publish the notice once, at least three days
before the meeting, in the official newspaper of the public body or, if there is none, in a qualified
newspaper of general circulation within the area of the public body's authority.
(d) A person filing a request for notice of special meetings may limit the request to notification of
meetings concerning particular subjects, in which case the public body is required to send notice to that
person only concerning special meetings involving those subjects.
(e) A public body may establish an expiration date for requests for notices of special meetings
pursuant to this subdivision and require refiling of the request once each year.
(1) Not more than 60 days before the expiration date of a request for notice, the public body shall
send notice of the refiling requirement to each person who filed during the preceding year.
Subd. 3. Emergency meetings.
(a) For an emergency meeting, the public body shall make good faith efforts to provide notice of the
meeting to each news medium that has filed a written request for notice if the request includes the news
medium's telephone number.
(b) Notice of the emergency meeting shall be given by telephone or by any other method used to
notify the members of the public body.
(c) Notice shall be provided to each news medium which has filed a written request for notice as
soon as reasonably practicable after notice has been given to the members.
(d) Notice shall include the subject of the meeting. Posted or published notice of an emergency
meeting is not required.
(e) An "emergency" meeting is a special meeting called because of circumstances that, in the
judgment of the public body, require immediate consideration by the public body.
(f) If matters not directly related to the emergency are discussed or acted upon at an emergency
meeting, the minutes of the meeting shall include a specific description of the matters.
(g) The notice requirement of this subdivision supersedes any other statutory notice requirement for
a special meeting that is an emergency meeting.
Subd. 4. Recessed or continued meetings.
(a) If a meeting is a recessed or continued session of a previous meeting, and the time and place of the
meeting was established during the previous meeting and recorded in the minutes of that meeting, then no
further published or mailed notice is necessary.
(b) For purposes of this subdivision, the term "meeting" includes a public hearing conducted
pursuant to chapter 429 or any other law or charter provision requiring a public hearing by a public body.
Subd. 5. Closed meetings.
The notice requirements of this section apply to closed meetings.
Subd. 6. State agencies.
For a meeting of an agency, board, commission, or department of the state required or permitted by law to
transact public business in a meeting:
(1) the notice requirements of this section apply only if a statute governing meetings of the agency,
board, or commission does not contain specific reference to the method of providing notice;
(2) all provisions of this section relating to publication are satisfied by publication in the State
Register or posting on the website of the agency, board, commission, or department; and
(3) a schedule of the regular meetings shall be kept on file at the primary offices or posted on the
website of the agency, board, commission, or department.
Subd. 7. Actual notice.
If a person receives actual notice of a meeting of a public body at least 24 hours before the meeting, all
notice requirements of this section are satisfied with respect to that person, regardless of the method of
receipt of notice.
History:
1957 c 773 s 1; 1967 c 462 s 1. 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6;
1981 c 174s 1; 1983c 137s 1. 1983c274s 18; 1984c462s27; 1987c313s 1; 1990c550s23 1991
c292art _8s12;1991c319s22;1994c618art 1 s 39; 1997 c 154 s 2; 2014 c 274 s 1
13D.05 MEETINGS HAVING DATA CLASSIFIED AS NOT PUBLIC.
Subdivision 1. General principles.
(a) Except as provided in this chapter, meetings may not be closed to discuss data that are not public data.
(b) Data that are not public data may be discussed at a meeting subject to this chapter without
liability or penalty, if the disclosure relates to a matter within the scope of the public body's authority and
is reasonably necessary to conduct the business or agenda item before the public body.
(c) Data discussed at an open meeting retain the data's original classification; however, a record of
the meeting, regardless of form, shall be public.
(d) All closed meetings, except those closed as permitted by the attorney -client privilege, must be
electronically recorded at the expense of the public body. Unless otherwise provided by law, the
recordings must be preserved for at least three years after the date of the meeting.
Subd. 2. When meeting must be closed.
(a) Any portion of a meeting must be closed if expressly required by other law or if the following types of
data are discussed:
(1) data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse,
or maltreatment of minors or vulnerable adults;
(2) active investigative data as defined in section 13.82, subdivision 7, or internal affairs data
relating to allegations of law enforcement personnel misconduct collected or created by a state agency,
statewide system, or political subdivision;
(3) educational data, health data, medical data, welfare data, or mental health data that are not public
data under section 13.32, 13 3805 stthdivision 1, i 3.381 or 13.46_ st bdlvis1oi 2 or 7; or
(4) an individual's medical records govemed by sections 1 '4 .2 91 to 144.298.
(b) A public body shall close one or more meetings for preliminary consideration of allegations or
charges against an individual subject to its authority. If the members conclude that discipline of any
nature may be warranted as a result of those specific charges or allegations, further meetings or hearings
relating to those specific charges or allegations held after that conclusion is reached must be open. A
meeting must also be open at the request of the individual who is the subject of the meeting.
Subd. 3. What meetings may be closed.
(a) A public body may close a meeting to evaluate the performance of an individual who is subject to its
authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its
next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting
must be open at the request of the individual who is the subject of the meeting.
(b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the
attorney -client privilege.
(c) A public body may close a meeting:
(1) to determine the asking price for real or personal property to be sold by the government entity;
(2) to review confidential or protected nonpublic appraisal data under section 13.44. subdivision 3.
and
(3) to develop or consider offers or counteroffers for the purchase or sale of real or personal
property.
Before holding a closed meeting under this paragraph, the public body must identify on the record
the particular real or personal property that is the subject of the closed meeting. The proceedings of a
meeting closed under this paragraph must be tape recorded at the expense of the public body. The
recording must be preserved for eight years after the date of the meeting and made available to the public
after all real or personal property discussed at the meeting has been purchased or sold or the governing
body has abandoned the purchase or sale. The real or personal property that is the subject of the closed
meeting must be specifically identified on the tape. A list of members and all other persons present at the
closed meeting must be made available to the public after the closed meeting. If an action is brought
claiming that public business other than discussions allowed under this paragraph was transacted at a
closed meeting held under this paragraph during the time when the tape is not available to the public,
section 13D.03. subdivision 3, applies.
An agreement reached that is based on an offer considered at a closed meeting is contingent on approval
of the public body at an open meeting. The actual purchase or sale must be approved at an open meeting
after the notice period required by statute or the governing body's internal procedures, and the purchase
price or sale price is public data.
(d) Meetings may be closed to receive security briefings and reports, to discuss issues related to
security systems, to discuss emergency response procedures and to discuss security deficiencies in or
recommendations regarding public services, infrastructure and facilities, if disclosure of the information
discussed would pose a danger to public safety or compromise security procedures or responses.
Financial issues related to security matters must be discussed and all related financial decisions must be
made at an open meeting. Before closing a meeting under this paragraph, the public body, in describing
the subject to be discussed, must refer to the facilities, systems, procedures, services, or infrastructures to
be considered during the closed meeting. A closed meeting must be tape recorded at the expense of the
governing body, and the recording must be preserved for at least four years.
History:
1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7, 1973 c 654 s 15; 1973 c 680s 1,3; 1975 c 271 s 6;
1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274s 18;1984 c 462 s 27; 1987 c 313 s 1, 1990 c 550 s 2,3; 1991
c 292 art 8 s 12. 1991 c 319 s 22 1994 c 618 art 1 s 39; 1997 c 154 s 2; 1999 c 227 s 22; 2002 c 379 art 1
s5,2004c276s1;2004c290s18;2007c110s2,2007c147art 10s15,2008c335s1;2010c365
art1 s8
13D.06 CIVIL FINES; FORFEITURE OF OFFICE; OTHER REMEDIES.
Subdivision 1. Personal liability for $300 fine.
Any person who intentionally violates this chapter shall be subject to personal liability in the form of a
civil penalty in an amount not to exceed $300 for a single occurrence, which may not be paid by the
public body.
Subd. 2. Who may bring action; where.
An action to enforce the penalty in subdivision 1 may be brought by any person in any court of competent
jurisdiction where the administrative office of the goveming body is located.
Subd. 3. Forfeit office if three violations.
(a) If a person has been found to have intentionally violated this chapter in three or more actions brought
under this chapter involving the same governing body, such person shall forfeit any further right to serve
on such goveming body or in any other capacity with such public body for a period of time equal to the
term of office such person was then serving.
(b) The court determining the merits of any action in connection with any alleged third violation
shall receive competent, relevant evidence in connection therewith and, upon finding as to the occurrence
of a separate third violation, unrelated to the previous violations, issue its order declaring the position
vacant and notify the appointing authority or clerk of the goveming body.
(c) As soon as practicable thereafter the appointing authority or the governing body shall fill the
position as in the case of any other vacancy.
Subd. 4. Costs; attorney fees; requirements; limits.
(a) In addition to other remedies, the court may award reasonable costs, disbursements, and reasonable
attorney fees of up to $13,000 to any party in an action under this chapter.
(b) The court may award costs and attorney fees to a defendant only if the court fords that the action
under this chapter was frivolous and without merit.
(c) A public body may pay any costs, disbursements, or attorney fees incurred by or awarded against
any of its members in an action under this chapter.
(d) No monetary penalties or attorney fees may be awarded against a member of a public body
unless the court finds that there was an intent to violate this chapter.
(e) The court shall award reasonable attorney fees to a prevailing plaintiff who has brought an action
under this section if the public body that is the defendant in the action was also the subject of a prior
written opinion issued under section 13.072, and the court finds that the opinion is directly related to the
cause of action being litigated and that the public body did not act in conformity with the opinion. The
court shall give deference to the opinion in a proceeding brought under this section.
History:
1957 c 773 s 1, 1967 c 462 s 1. 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6;
1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2,3; 1991
c292art8s12; 1991 c319s22; 1994c618art 1 s39; 1997 c 154s 2; 2008 c 335 s 2
13D.065 USE OF SOCIAL MEDIA.
The use of social media by members of a public body does not violate this chapter so long as the
social media use is limited to exchanges with all members of the general public. For purposes of this
section, e-mail is not considered a type of social media.
History:
2014c274s_2
13D.07 CITATION.
This chapter may be cited as the "Minnesota Open Meeting Law."
History:
1957 c 773 s 1. 1967 c 462 s 1. 1973 c 123 art 5 s 7. 1973 c 654 s 15. 1973 c 680s 1 3; 1975 c 271 s 6;
1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1;1990c 550 s 2,3; 1991
c 292 art 8 s 12; 1991 c 319s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2
13D.08 OPEN MEETING LAW CODED ELSEWHERE.
Subdivision 1. Board of Animal Health.
Certain meetings of the Board of Animal Health are governed by section 35.0661, subdivision 1.
Subd. 2. Minnesota Life and Health Guaranty Association.
Meetings of the Minnesota Life and Health Guaranty Association Board of Directors are governed by
section 61B.22.
Subd. 3. Comprehensive Health Association.
Certain meetings of the Comprehensive Health Association are governed by section 62E.10, subdivision
4.
Subd. 4. Health Technology Advisory Committee.
Certain meetings of the Health Technology Advisory Committee are governed by section 62J.156.
Subd. 5. Health Coverage Reinsurance Association.
Meetings of the Health Coverage Reinsurance Association are governed by section 62L.13, subdivision 3.
Subd. 5a. MNsure.
Meetings of MNsure are governed by section 62V.03, subdivision 2
Subd. 6. Self -insurers' security fund.
Meetings of the self -insurers' security fund and its board of trustees are governed by section 79A.16.
Subd. 7. Commercial self-insurance group security fund.
Meetings of the commercial self-insurance group security fund are governed by section 79A.28
Subd. 8. Lessard -Sams Outdoor Heritage Council.
Certain meetings of the Lessard -Sams Outdoor Heritage Council are governed by section 97A.056,
subdivision 5.
Subd. 9. Enterprise Minnesota, Inc.
Certain meetings of the board of directors of Enterprise Minnesota, Inc. are governed by section 1160.03.
Subd. 10. Minnesota Business Finance, Inc.
Certain meetings of Minnesota Business Finance, Inc. are governed by section 116S.02.
Subd. 11. Northern Technology Initiative, Inc.
Certain meetings of Northern Technology Initiative, Inc. are governed by section 116T.02
Subd. 12. Agricultural Utilization Research Institute.
Certain meetings of the Agricultural Utilization Research Institute are governed by section 116V.01
subdivision 10
Subd. 13. Hospital authorities.
Certain meetings of hospitals established under section 144.581 are governed by section 144.581.
subdivisions 4 and 5.
Subd. 14. Advisory Council on Workers' Compensation.
Certain meetings of the Advisory Council on Workers' Compensation are governed by section 175.007,
subdivision 3.
Subd. 15. Electric cooperatives.
Meetings of a board of directors of an electric cooperative that has more than 50,000 members are
governed by section 308A.327.
Subd. 16. Town boards.
Certain meetings of town boards are governed by section 366.01, subdivision 11.
Subd. 17. Hennepin County Medical Center and HMO.
Certain meetings of the Hennepin County Board on behalf of the HMO or Hennepin Healthcare System,
Inc. are governed by section 383B.217
Subd. 18. Hennepin Healthcare System, Inc.
Certain meetings of the Hennepin Healthcare System, Inc. are governed by section 383B.917.
Subd. 19. Real Estate Appraisal Advisory Board.
Certain meetings of the Real Estate Appraisal Advisory Board are governed by section 82B.073
ste'bdiv „toy
History:
2012c290s64;2013c9s2;2013c108art 1s67,2018c173s1
Coovriaht t0 2018 by the Revisor of Statutes, State of Minnesota. All rights reserved.
1
TO: Medina City Council
FROM: Jodi Gallup, Assistant City Administrator
DATE: February 6, 2019
RE: Hamel Community Building Fee Discussion
Background
The Hamel Community Building was originally constructed in 2005, largely from funds
donated by the Hamel Lions Club. Prior to the building construction, staff estimated
annual operating expenditures and created a fee schedule for revenues to attempt to keep
the operating budget balanced (see 2004 worksheet). The difficult part about balancing a
budget for a rental facility is the unknown factor on how much the building will be rented
out. Each year, staff has carefully considered how much revenue we can charge for “peak
times”, while making the non-peak times (week days) more affordable in hopes to gain
additional rental revenue.
Hamel Community Building Expenses and Revenues
The attached spreadsheet shows the Hamel Community Building revenues and expenses
over the last 10 years. Revenues have steadily increased over the last ten years from
$14,102 in 2008 to $25,199 in 2013 to $40,405 in 2018. Expenses have fluctuated from
year to year depending on maintenance needs for the building but are roughly around
$30,000 in more recent years.
As the building continues to age, capital improvements will be needed. The City recently
spent $41,959.26 on the following improvements to the building:
January 2018 – bought 63 used chairs: $1,260
December 2018 – bought new chair carts: $969.75
January 2019 – bought 150 new chairs: $15,132.00
January 2019 – paint and wall repairs: $4,338.00
January 2019 – install new carpet: $20,259.51
These capital improvements were funded from the $5,245 revenue surplus in Hamel
Community Building rental fees in 2018, $4,200 donation from the Hamel Lions Club,
and $32,141 from the Capital Improvement Plan.
Community Building Rental Fee Comparison
At the City Council Goal Setting Session, Council directed staff to look into the Hamel
Community Building rental fees. Staff has put together the attached venue rental
comparison data on nearby community rental facilities. It is difficult to compare rental
rates of other facilities to our facility as each facility has unique amenities, capacity, and
limitations.
MEMORANDUM
2
Recommendation
Staff believes the all-day rate in the amount of $450 for Saturday and Sunday (peak)
rentals is an appropriate fee for the size of our facility and amenities provided. Staff does
feel that the Friday fee could be increased to raise additional rental revenues. Currently,
the Friday rate is the same as Monday-Thursday weekday pricing. Staff recommends
increasing the Friday rates as follows:
Friday Rates
< 4 hours = $100 $175
All day = $190 $250
Staff also recommends increasing the Saturday afternoon (< 4 hours) rate from $150 to
$200.
Attachments
1. Hamel Community Building Estimates from 2004
2. Hamel Community Building 10-Year Analysis 2008-2018
3. Venue Rental Comparison Data
Expenditures
Estimate -
Shared Costs High - Total Low - Total
Shared Costs
- Who Pay? Notes
Insurance 1,200$ 1,500$ 1,000$ Estimate from City's insurance company
Heat/Gas 2,500$ 4,000$ 1,500$ Medina City Hall = $5,000/yr.
Electric (air, lights, etc.) 3,500$ 5,000$ 2,500$ Medina City Hall = $7,000/yr
Water 400$ 540$ 270$ High $45 mo. Low = minimum mo. charge of $22.58 mo.
Sewer 500$ 850$ 420$ High $70.40 mo. Low = minimum mo. charge of $35.18 mo.
Repairs/ Maintenance 500$ 1,500$ 500$ Estimate from City's insurance company
Phone - local phone service 650$ 700$ 600$ (One business phone line at $52 mo.)
Exterior Cleaning - Bathroom -$ 500$ -$
Interior Cleaning (regular maint) -$ 1,000$ -$ City Hall = $400 mo.
Interior Cleaning (event based) -$ 2,500$ -$ $50 per event, High = 45 events and Low = 24 Events
Yard/Landscaping -$ 1,000$ -$
Incorporate into Park maintenance & mowing contract; savings from land
may be off-set
Mats -$ 400$ 200$ City Hall = $52 mo.
Cleaning & Other Supplies -$ 750$ 500$ City Hall = $480 year
Garbage 750$ 1,000$ 500$ could also range depending on use
Window Cleaning -$ 300$ -$ City Hall cost = $400/yr.
Odor Control -$ 300$ 150$ City Hall = $45 mo.
Misc. -$ 750$ 250$ unexpected expenditures
Special Cleaning - Buff Floor -$ 1,000$ 600$ $200 est. 3-5 times a year
Total 10,000$ 23,590$ 8,990$
Cost per sq. ft. 2.00$ 4.72$ 1.80$ (Corcoran - $3.04 per square ft.)
Revenues Estimate High Low
30 events 45 events 24 events
(Note: Corcoran, Hannover and Independence have kitchen facilites)
Fees (est. $200 per event) 6,000$ 9,000$ 4,800$
$200 * # of events; Corcoran = $4,800yr. (2001) Hanover - $6,125yr.(2001)
- Independence - $7,700yr.-(2003)
Non-Profits ($25 - $100 per event) 1,500$ 2,250$ 1,200$ Avg. $50/event
7,500$ 11,250$ 6,000$
Net: Expenditures minus Fees 2,500$ 12,340$ 2,990$
Agent Annual Contribution (40%?) 1,000$ 4,936$ 1,196$ (Agent and City split the difference between annual cost and revenues)
City Annual Contribution (60%?) 1,500$ 7,404$ 1,794$
Total Revenues 10,000$ 23,590$ 8,990$
Net Revenues over Expenditures -$ -$
Labor
Agent - (clear sidewalk, schedule events, shedule cleanings, stock supplies, change bulbs, minor upkeep & repairs, other?)
City - (annual budget, receipt money and pay bills, insurance claims, major repairs, plow parking lot, mow & maintain park area)
Hamel Community Building
Estimate of Annual Operating Expenditures and Revenues - October 2004
CITY OF MEDINA HAMEL COMMUNITY BUILDING OPERATING FUND
Account 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual
Community Building
Revenues
Community Bldg Rent 14,102 13,164 25,429 21,978 22,134 23,969 28,795 31,304 31,817 37,198 39,283
Miscellaneous Revenues 150 1,230 419 508 0 0 1,122
Contributions and Donations 455 0 0 0
Total Revenues 14,102 13,164 25,429 21,978 22,284 25,199 29,214 32,267 31,817 37,198 40,405
Expenditures
Personal Services
Full-Time Salaries 2,260 2,391 2,391 2,265 2,711 2,728 3,098 2,990 3,315 3,468 3,645
PERA 147 161 168 168 197 198 225 224 249 260 273
Social Security 139 147 148 135 151 153 177 170 190 199 198
Medicare 33 35 34 31 35 36 41 40 45 47 46
Employer Paid Health 0 522 597 768 69 753 846 943 1,052 818 892
Employer Paid Dental 0 45 45 59 67 69 70 71 74 74 73
Employer Paid Life 0 3 2 2 2 2 2 1 1 1 1
Employer Paid Other 0 125 125 125 125 125 125 125 125 150 150
Worker s Compensation 0 15 16 15 0 0 0 0 0 0 0
Total Personal Services 2,579 3,445 3,525 3,569 3,357 4,063 4,585 4,564 5,050 5,016 5,278
Supplies
Operating Supplies 1,231 1,355 969 1,307 800 988 4,606 1,067 2,100 2,264 1,312
Repair & Maint Supplies 698 126 24 247 2,325 128 300 1,054 3,312 94 1,940
Total Supplies 1,929 1,481 993 1,554 3,125 1,116 4,906 2,121 5,411 2,358 3,252
Other Services and Charges
Contractual Services 2,618 1,799 1,969 1,555 1,563 1,943 6,101 4,615 5,302 5,841 6,300
Cleaning Services 0 1,216 445 327 173 2,742 3,246 2,183 2,405 2,528 3,520
Telephone 2,706 2,665 2,551 7,206 213 1,653 870 0000
Cellular Phones/Pagers 204 0 448 0 0 394 426 364 381 381 383
Alarm Monitoring 0 0 0 0 212 213 320 240 170 0 0
Printing & Publishing 0 0 0 208 1,480 0 0 0000
General Liability Ins 1,157 1,001 1,662 1,426 4,949 0 0 0000
Property Insurance 4,608 4,290 4,320 5,183 520 1,658 1,762 1,761 1,575 1,643 1,741
Electric Utilities 850 585 494 605 1,306 5,607 5,118 5,366 5,249 5,651 5,304
Water Utilities 2,252 2,010 1,832 1,501 0 577 525 630 675 647 710
Gas Utilities 0 0 0 0 1,144 1,754 2,132 1,102 1,230 1,165 1,924
Building 2,432 1,537 1,682 2,949 0 1,447 108 1,049 0 1,587 2,196
Maintenance Contracts 0 0 0 195 629 664 1,324 3,025 2,517 3,952 2,566
Uncollectable Account 2,459 937 563 587 250 0 0 0000
Other Miscellaneous 23 0 79 5 100 25 4 0 0 0 65
Sales Tax 0 0 0 0 0 0 1,640 0 1,644 1,771 1,921
Total Other Services and Charges 19,308 16,041 16,046 21,747 12,539 18,678 23,576 20,336 21,147 25,166 26,630
Capital Outlay
Community Building 00 0000 0 000
Total Capital Outlay 00 0000 0 0000
Total Expenditures 23,816 20,966 20,564 26,871 19,021 23,857 33,066 27,022 31,608 32,540 35,160
Total Gain/‐Loss ‐9,714 ‐7,802 4,865 ‐4,892 3,263 1,342 ‐3,852 5,245 209 4,659 5,245
10-YEAR HISTORY
VENUE RENTAL COMPARISON
MEDINA - Hamel Community Building
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 120
Conf. 150
Included in fee
Renter’s
responsibility to set
up tables & chairs
Renter’s Responsibility –
cleaning supplies provided.
OR Option to hire cleaning
service for $75 fee.
Catering: No requirements
Kitchen: Industrial fridge/freezer, sinks, coffee maker, ample counter space &
serving window.
Equipment: N/A
Notes: Baseball fields, tennis courts, basketball court, soccer fields, volleyball
court, playground, fire pit, sledding hill & ice-skating facilities.
Monday - Thursday Friday Saturday & Sunday Security Deposit / Alcohol Fee
PLYMOUTH - Plymouth Creek Center (6 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 175
Included in fee
Fee includes set
up of tables &
chairs
Cleaning included in
fee and includes
takedown of tables
& chairs
Catering: Catering required through preferred vendors only.
Kitchen: N/A
Equipment: 1 cordless microphone, and LCD Projector with screen
Notes: Not available Friday 3pm – Sunday 6pm.
Social Hall with wood dance floor. Large windows on north & west sides offer a view of the
ponds, gardens & natural areas of Plymouth Creek Park. The rates below are based on
dividing the larger room (accommodations for 350) in half.
Monday - Thursday 10am – 12am Friday 10am – 3pm Sunday 6pm – Midnight Security Deposit / Alcohol Fee
INDEPENDENCE – Community Center (7 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 200
Included in fee
Chairs & Tables in
place - renter to
rearrange as desired
Responsibility of
renter
Catering: No requirements
Kitchen: Service area includes refrigerator, freezer, stove, microwave & counter space
Equipment: N/A
Resident Any Day/All Day Non-Resident Any Day/All Day Wedding Security Deposit / Alcohol Fee
<1.5 Hours $50 <4 Hours $100 Afternoon <4 Hours 7am-2pm $150 Security Deposit $250
<4 Hours $100 All Day $190 Evenings 3pm - Midnight $350 Security Deposit with Alcohol or Dance $500
All Day $190 All Day $450 Alcohol Additional $50 Rent Fee
$100/hour - 2hr min. $100/hour - 2hr min. $100/hour - 2hr min. Security Deposit $500
2 Hours $200 2 Hours $200 2 Hours $200 Alcohol $60/Hour for Police Service
4 Hours $400 4 Hours $400 4 Hours $400
Under 50 people $150 Under 50 people $250 Resident $400 Security Deposit $650
50-100 $200 50-100 $400 Non-Resident $1,000 Alcohol - Contract required for Police Service
101-150 $300 101-150 $500
151-200 $400 151-200 $750
CORCORAN – Community Room (8 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 145
Included in Fee
Chairs & Tables
in place - renter
to rearrange as
desired
Responsibility of
renter to put tables
& chairs away
Catering: No requirements
Kitchen: Unknown / under renovations. Previously had a kitchen available for use.
Equipment: N/A
Notes: The community room is currently under renovations to allow the space to be used as
the council chambers and for future growth. Not available for the duration of 2019; possibly
renting it out again in 2020.
Monday – Thursday Friday Eve only Saturday & Sunday Security Deposit / Alcohol Fee
MAPLE GROVE – Community Center / Banquet Room (14 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 250
Included in fee
Fee includes set
up of tables &
chairs
Fee includes
takedown of tables
& chairs
Catering: Catering required
Kitchen: Additional $75 rental fee
Equipment: Fee applies for use of LCD/Overhead/Slide Projectors and TV/DVD
Notes: Dance Floor, and views of landscaped garden and patio.
Mon - Thu 7am – 10pm Friday 8am – 1am Saturday 8am – 1am Sunday 12:30 – 10pm Security Deposit / Alcohol Fee
OSSEO – Community Center / Banquet Room (16 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 65
Conf. 140
Included in fee
Renter’s
responsibility
OR Option to
request set up
for $100 fee
Responsibility of
renter – NO cleaning
supplies provided.
Catering: No food catering requirements. Alcohol only permitted for an event that is
through and Osseo approved caterer licensed to serve alcohol.
Kitchen: Non-commercial kitchen with access to serving window and sink. Preparation and
storage of food within the kitchen is not permissible.
Equipment: Microphone & Podium
Notes: Not available on Tues. and Thurs. 11:30am – 5pm (reserved by Senior Citizens Center)
Monday – Sunday HALF Day Monday – Sunday FULL Day Security Deposit / Alcohol Fee
All Day $150 All Day $275 All Day $350 Security Deposit equivalent to 50% of rent costs
Alcohol $75/Hour for Police Service
Resident $375 Resident $425 Resident $750 Resident $425 Security Deposit = 50% of rent costs
Non-Resident $425 Non-Resident $475 Non-Resident $800 Non-Resident $475 Alcohol - $40/hr for security (min. $160)
Resident $60 Resident $120 Security Deposit $250
Non-Resident $100 Non-Resident $200 Alcohol only permitted through licensed caterer
ROCKFORD – Town Hall (17 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet 400
NOT included - Required to
rent from outside source.
Renter’s
responsibility
Responsibility of
renter
Catering: No requirements
Kitchen: Serving window with counter space – no kitchen.
Equipment: N/A
Any Day/All Day No Alcohol Any Day/All Day with Alcohol Misc. Security Deposit / Alcohol Fee
EDEN PRAIRIE – Community Center / Cambria Room (18 miles away)
Seating Tables/Chairs Set-up Clean-up Catering, Kitchen, Equipment & Notes
Banquet
70-100
Included in fee
Chair & Table set
up included
Responsibility of renter to
wipe tables & empty trash.
Chairs & tables stay in place.
Catering: No requirements
Kitchen: Counter space & sink.
Equipment: Includes use of A/V system which includes projector, Screen,
Whiteboard, 2 wireless microphones, Internet and ability to play DVD/CD
Resident / Local Business Non-Resident / Local Business Security Deposit / Alcohol Fee
Medina – Hamel Community Building: https://tinyurl.com/yclt5tcl
Plymouth – Plymouth Creek Center: https://tinyurl.com/y7qjbu5v
Independence – Community Center: https://tinyurl.com/y8mekqkj
Corcoran – Community Center: https://www.ci.corcoran.mn.us/
Maple Grove – Community Center/Banquet Room: https://tinyurl.com/ycxykgjt
Osseo – Community Center/Banquet Room: https://tinyurl.com/y9afxym8
Rockford – Town Hall: http://www.rockfordtownship.com/Hallinfo.html
Eden Prairie – Community Center/Cambria Room: https://tinyurl.com/ydaego3h
Under 100 people $150 Under 100 people $200 Wedding $600 Security Deposit $200
101-200 $200 101-200 $250 Group Fundraiser $375 Alcohol - Contract required for Police Service
201-400 $300 201-400 $375 Set-up Day before if needed $100
Clean-up Day after if needed $100
Two-hour minimum $60/hr Two-hour minimum $75/hr No reference made re. deposit.
Alcohol not permitted
EDEN PRARIE - Cambria Room ROCKFORD - Town Hall
MAPLE GROVE - Banquet Room
PICTURES NOT AVAILABLE:
Osseo - Banquet Room
Corcoran - Community Center
INDEPENDENCE - Community CenterPLYMOUTH - Plymouth Creek Center
MEDINA
Hamel Community Building