HomeMy Public PortalAbout05.05.2020 - Complete City Council Meeting Packet Posted 05/01/2020 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, May 5, 2020
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the April 21, 2020 Regular Council Meeting
V. CONSENT AGENDA
A. Approve 2019 Annual Report
B. Approve Mill and Paving Services Agreement with Omann Brothers, Inc.
C. Approve Seal Coating Services Agreement with Pearson Brothers, Inc.
D. Approve Services Agreement for Lake Independence Shoreline Stabilization Project with Hantho
Outdoor Services
E. Approve Ardmore Culvert Replacement Agreement with Burschville Construction, Inc.
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Stetler – Conditional Use Permit for Barn at 1832 Medina Road
B. City Attorney Update on Allowing a Return to In-Person Meetings
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: Dial 1-612-517-3122
Enter Conference ID: 220 040 138#
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: April 30, 2020
DATE OF MEETING: May 5, 2020
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial 1-612-517-3122; Enter Conference ID: 220 040 138#
V. CONSENT AGENDA
A. Approve 2019 Annual Report – Staff recommends approval of the 2019 Annual Report.
See attached report.
B. Approve Mill and Paving Services Agreement with Omann Brothers, Inc. – Omann
Brothers, Inc. was the low bid for mill and paving services in the 2020 road materials bids.
Staff recommends approval.
See attached agreement.
C. Approve Seal Coating Services Agreement with Pearson Brothers, Inc. – Pearson Brothers,
Inc. was the low bid for seal coating services in the 2020 road materials bids. Staff
recommends approval.
See attached agreement.
D. Approve Services Agreement for Lakes Independence Shoreline Stabilization Project with
Hantho Outdoor Services – Staff recommends approval of the agreement with the low bid,
Hantho Outdoor Services, to complete the Lake Independence shoreline stabilization
project. This project will be completed with grant money from the Board of Water and Soil
Resources.
See attached memo and agreement.
E. Approve Ardmore Culvert Replacement Agreement with Burschville Construction, Inc. –
Staff received two quotes and recommends approval of the contract with the low quote,
Burschville Construction, Inc to replace the Ardmore culvert.
See attached memo and agreement.
2
VII. NEW BUSINESS
A. Stetler – Conditional Use Permit for Barn at 1832 Medina Road – Nor-son Custom
Builders has applied for a conditional use permit on behalf of property owners Cris and
Jim Stetler to build a barn at 1832 Medina Road. The Property, zoned rural residential, is
located northeast of Medina City Hall and is about 35 acres in size. The surrounding
property is also zoned Rural Residential. The Planning Commission reviewed the request
on April 14th and voted unanimously to recommend approval of this conditional use
permit with the conditions listed in this staff report.
See attached report.
Recommended Motion: Direct staff to prepare a resolution approving the Conditional
Use Permit for a barn at 1832 Medina Road per the conditions noted in the staff report.
B. City Attorney Update on Allowing a Return to In-Person Meetings – City Attorney Ron
Batty’s memo provides some guidance on conditions allowing a return to in-person
meetings. The information was requested by the City Council at the April 21, 2020 City
Council Meeting.
See attached memo.
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005490E-005510E for $97,986.76
and order check numbers 050167-050214 for $198,124.37, payroll EFT 0510198-0510224 for
$50,775.35 and payroll check 0020445 for $13,862.67.
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
April 21, 2020
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 21, 2020 3
4
The City Council of Medina, Minnesota met in regular session on April 21, 2020 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
Mayor Martin read aloud a statement related to the COVID-19 situation and reported that 8
this meeting is being conducted by telephonic means. 9
10
I. ROLL CALL 11
12
Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 13
14
Members absent: None. 15
16
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, Finance 17
Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, 18
Public Works Director Steve Scherer, and Chief of Police Jason Nelson. 19
20
II. PLEDGE OF ALLEGIANCE (7:10 p.m.) 21
22
III. ADDITIONS TO THE AGENDA (7:10 p.m.) 23
The agenda was approved as presented. 24
25
IV. APPROVAL OF MINUTES (7:10 p.m.) 26
27
A. Approval of the April 7, 2020 Regular City Council Meeting Minutes 28
Martin noted that her proposed changes were circulated by staff for incorporation into 29
the minutes. 30
31
Moved by Anderson, seconded by Pederson, to approve the April 7, 2020 regular City 32
Council meeting minutes as amended. 33
34
A roll call vote was performed: 35
36
Pederson aye 37
Anderson aye 38
DesLauriers aye 39
Albers aye 40
Martin aye 41
42
Motion passed unanimously. 43
44
B. Approval of the April 8, 2020 Local Board of Review Meeting Minutes 45
Martin noted that proposed changes from herself were circulated by staff for 46
incorporation into the minutes. 47
48
Moved by Anderson, seconded by Pederson, to approve the April 8, 2020 Local Board of 49
Review meeting minutes as amended. 50
51
Medina City Council Meeting Minutes 2
April 21, 2020
A roll call vote was performed: 1
2
Pederson aye 3
Anderson aye 4
DesLauriers aye 5
Albers aye 6
Martin aye 7
8
Motion passed unanimously. 9
10
V. CONSENT AGENDA (7:12 p.m.) 11
12
A. Resolution No. 2020-24 Accepting Donation from William and Thelma 13
Bryson 14
Moved by Pederson, seconded by Anderson, to approve the consent agenda. 15
16
A roll call vote was performed: 17
18
Pederson aye 19
Anderson aye 20
DesLauriers aye 21
Albers aye 22
Martin aye 23
24
Motion passed unanimously. 25
26
VI. COMMENTS (7:13 p.m.) 27
28
A. Comments from Citizens on Items not on the Agenda 29
There were none. 30
31
B. Park Commission 32
Scherer reported that the Commission met the previous week and canceled the parks 33
tour. He noted that individual Commissioners will visit specific parks and take notes to 34
discuss virtually at the next meeting. He stated that the Commission also reviewed the 35
park elements of the Lennar Concept Plan, with a fair amount of discussion related to 36
the greenspace and trail corridor. He stated that staff is discussing whether the trail 37
could be a public amenity without the City having to maintain that element. 38
39
C. Planning Commission 40
Planning Commissioner Galzki reported that the Commission met the previous week to 41
hold two public hearings. He stated that the Commission recommended approval of a 42
CUP that would allow construction of an accessory building in excess of 5,000 square 43
feet for a riding arena, barn and staging area. He stated that there was one comment of 44
support from the public. He stated that the Commission also reviewed the PUD Concept 45
Plan from Lennar, noting that the Commission and members of the public provided input 46
and questions to Lennar. He stated that the main items of discussion were traffic, 47
landscape screening along Meander Road, and the density. He stated that the 48
Commission also expressed concern with the request related to reduced garage sizes. 49
He stated that the Commission recommended that the developer hold an open house for 50
the Fields of Medina residents in order to address comments. He stated that the 51
Medina City Council Meeting Minutes 3
April 21, 2020
Commission supported the request overall with direction that the density should be 1
reduced. 2
3
VII. NEW BUSINESS 4
5
A. Stormwater Pollution Prevention Plan (SWPPP) – Annual Public Hearing 6
(7:21 p.m.) 7
Scherer highlighted improvement projects the City completed the previous year along 8
with projects anticipated for the future. He also highlighted proposed changes to the 9
MS4 permit that will need to occur going forward related to performance measured 10
standards including chloride and pet waste. He stated that there is a proposal to 11
increase the permit fee and the Stormwater Coalition will speak on behalf of the member 12
cities. He provided details on the City’s minimum control measures including public 13
outreach and education, public participation, illicit discharge detection and elimination, 14
management of construction site runoff, management of post construction site runoff, 15
and pollution prevention/good housekeeping. 16
17
Pederson commended staff for the great projects that have recently been completed and 18
the amount of phosphorus that will be reduced. He asked if the City would hold a clean-19
up day event this year. 20
21
Scherer thanked Stremel for assisting the City in the design of the pond and Johnson for 22
his participation in the gully project. He stated that many residents have been collecting 23
junk over the past few months and hoped that the City could hold the event in some 24
manner in the future. He noted that he did cancel most of the tree order, advising that 25
he will still plant the Hickory Drive trees as planned. 26
27
Johnson confirmed that clean-up day has been postponed for the time being with the 28
hope that it could occur on a future date. 29
30
Anderson thanked Scherer for the presentation and great work. 31
32
DesLauriers echoed the thanks of the previous Council members. He also commented 33
on the great Hickory Drive project noting that area is much improved. 34
35
Albers thanked Scherer for his presentation and work accomplished. He stated that he 36
looks forward to what 2020 can bring in terms of stormwater improvements. 37
38
Scherer stated that this Council and the previous Council has been very proactive and 39
have found ways to get these projects completed. He noted that it takes a village to get 40
these projects completed. 41
42
Martin echoed the previous comments. She stated that she was pleased to see the 43
resident participation in one project and noted that perhaps staff could identify additional 44
volunteer opportunities for different projects when they arise. She also commended Liz 45
Weir for encouraging and educating the City on the importance of these issues and 46
completing these incremental projects. She asked staff to think about what the most 47
challenging stormwater issue might be facing the City in the next two years, noting that 48
perhaps a worksession discussion could occur to plan steps and funding that may be 49
necessary. 50
51
Medina City Council Meeting Minutes 4
April 21, 2020
Martin opened the public hearing. 1
2
No comments made. 3
4
Martin closed the public hearing. 5
6
B. US Home Corp (Lennar) – Meadow View Townhomes – Planned Unit 7
Development (PUD) Concept Plan Review for Proposed 138-Unit 8
Townhome Development at PID 11-118-23-12-0004 – North of Hwy 55, South 9
of Meander Road, West of CR116 (7:48 p.m.) 10
Finke presented a Planned Unit Development Concept Plan from Lennar which would 11
propose a 138-unit townhome development. He provided an explanation of the PUD 12
tool noting that the Planning Commission and City Council would decide whether or not 13
to rezone to a PUD, which allows flexibility to the zoning requirements in return for 14
providing other elements within the PUD Ordinance and/or goals of the City. He stated 15
that the subject property is zoned medium density residential and is within the current 16
staging period. He stated that the Fields of Medina property was split off of this parcel 17
with a master plan to construct townhomes on this parcel. He displayed the proposed 18
concept plan and provided details on the proposed access, privately maintained roads 19
within the development, and green corridor and trail. He noted that the development 20
would be a mix of rowhomes and quad homes. He noted that as proposed most of the 21
development meets the requirements of the R-3 district. He identified areas where 22
flexibility would be requested including front yard setback, reduced minimum garage 23
size, and density. He explained that while R-3 allows for a density of five to seven units 24
per acre, noting that there are specific design elements that must be incorporated to 25
reach seven units per acre. He stated that the applicant proposes seven acres but 26
would not specifically follow the requirements within code and instead falling under the 27
PUD. He discussed infrastructure related to transportation and parks and trails. He 28
noted that the Planning Commission held a public hearing the previous week and the 29
comments were provided to the Council. He noted that many of the comments were 30
related to a desire for screening and a concern with traffic. 31
32
Albers stated that he attended the Planning Commission the previous week and 33
generally agree with what was requested by the Commission and residents. He stated 34
that it would be important to have adequate screening and would agree to shifting the 35
greenspace towards the road to increase screening. He stated that he also agrees with 36
the comments made related to color and stressed the importance of diversity. He asked 37
if there would be a benefit to complete this project and the Tamarack improvements in 38
tandem. 39
40
Finke stated that staff saw the likelihood that there could be five separate projects in the 41
Tamarack Drive corridor and that is the reason for the study. He stated that the 42
expectation would be that Tamarack would be built out in pieces as the adjacent 43
properties develop. 44
45
Paul Tibone, Lennar, stated that he is present to receive input from the Council and 46
answer any questions. 47
48
Albers stated that one takeaway he got from the meeting the previous week was related 49
to the color palette of the buildings, urging the developer to stay away from the tan family 50
to make it more distinctive than neighboring developments in Plymouth. He referenced 51
Medina City Council Meeting Minutes 5
April 21, 2020
the back to back home loops south of Meander, noting that elimination of those would 1
create more greenspace and provides another buffer. 2
3
Finke stated that the City has a high level of discretion for PUD requests. He stated that 4
the property is guided for development of five to seven units per acre with this request 5
coming in at seven units per acre. He explained that if the units were pushed back a few 6
feet from the private drive and the garage size were at the minimum size of 400 square 7
feet, the applicant would be at 6.25 units per acre and the flexibility would come under 8
the PUD to reach seven units. He explained that a PUD allows for a more collaborative 9
design process between the developer and the City. 10
11
DesLauriers referenced the buffer yard requirement of .2 opacity and asked if that is 12
equal to 20 percent. 13
14
Finke confirmed that is what is meant to approximate. 15
16
DesLauriers noted that could be increased to address screening on Meander Road. He 17
stated that he would be more comfortable around five units per acre rather than seven. 18
He stated that garage size was just decreased to 400 square feet and would find it 19
difficult to reduce that size further. He encouraged the developer to use the tool of 20
neighborhood meetings. He asked for input related to affordable housing. 21
22
Finke stated that the developer is working with Hennepin Land Trust in attempt to make 23
a few units affordable. He noted that if provided in the development, under standard 24
zoning, that would push the developer to seven units per acre. 25
26
Tibone stated that he spoke with Hennepin Land Trust early in the process but did not 27
have anything to report on a definite path forward. He noted that they are still exploring 28
that option. 29
30
Anderson echoed the thoughts of the members of the Park and Planning Commissions. 31
He noted that he would like to see more greenspace, the development moved south, 32
removal of the loops, an increased berm and more trees along the south side of 33
Meander, and a reduction of the number of units closer to 110. He echoed the 34
comments of DesLauriers related to garage size. 35
36
Pederson agreed that if a PUD is going to be used, he would like the density to be closer 37
to five units rather than seven units. He noted that he would like to see a berm and 38
screening on the south side of Meander and would be curious as to the ratio of 39
hardcover for the site. He stated that he would also want to see more than two designs 40
of housing to increase the variety. He stated that he would also support the Park 41
Commission in the desire to have the trail to the north, privately maintained but available 42
for public use. He believed that turn lanes into the development would be needed on 43
Meander to prevent backups and commented that the cost for the Tamarack Drive 44
improvements should be determined as well. 45
46
Finke stated that the concept plan did not specifically mention the hardcover but noted 47
that the developer is not requesting flexibility and therefore he would presume it would 48
meet the R-3 standards. 49
50
Medina City Council Meeting Minutes 6
April 21, 2020
Martin stated that she likes the interior corridor of greenspace but would add additional 1
berm and greenspace to the north. She stated that they know what Lennar normally 2
looks like in terms of a development, but the City would like to see additional variation 3
and brighter colors. She noted that the development would impact traffic and therefore 4
would agree that additional turn lanes would be helpful along with contribution to the 5
Tamarack Drive improvements. She stated that she would not support a smaller garage 6
size and would encourage neighborhood meetings. She stated that a pocket park or 7
other neighborhood amenity would be desired. She stated that this development 8
appears to be a bunch of rowhouses with no sense of community. She encouraged 9
Lennar to review the standards for a PUD, as the City is looking for creativity in design 10
and efficiencies in land use. 11
12
John Podvin, 1053 Jubert Trail, commented that he attended and spoke at the Planning 13
Commission meeting the previous week. He reiterated the importance of the public 14
forum between Lennar and the Fields of Medina residents, along with the importance of 15
the Tamarack Drive improvements occurring along with this development. He thanked 16
the Commissions and Council for their review of requests to ensure that the projects 17
work for not just the developer but also the City and neighboring residents. 18
19
Andrea Brokaw, 1041 Jubert Trail, stated that her property backs to Meander and 20
appreciated the comments of the Planning Commission. She stressed the need for 21
buffering and for the greenspace to be moved to the north. She stated that with all the 22
development to the north in Corcoran, she was concerned with how the traffic would be 23
mitigated as Meander seems to be the only way to access the property and adjacent 24
commercial property that will develop. She stated that she would be concerned with low 25
income housing being included in the project related to resale value of adjacent property. 26
27
Martin read aloud an email received from Ryan Brokaw that will be a part of the record. 28
She recognized that traffic is a concern in all areas of Medina, but especially north of 29
Highway 55. She noted that the Council has and continues to, reach out to citizens to 30
ask them for assistance in reaching out to regional representatives related to 31
transportation. 32
33
Pederson referenced the mega church on 116 in Corcoran, noting that those services 34
will be held on the weekend, which will not impact weekday commutes. He echoed the 35
comments of Martin related to the lack of ability for the City to control the issue of traffic 36
from neighboring communities and on County roads. 37
38
Andrea Brokaw clarified that her concern is not with 116, even though that will continue 39
to be busy, but how traffic from the north could be minimized to mitigate the traffic that 40
would take 116 to Meander to access the commercial properties. 41
42
Pederson stated that Medina would support a road from Hwy 55 to the north to access 43
those commercial properties. 44
45
Finke confirmed that this area will be reviewed more broadly in the Tamarack Drive 46
Study to justify the turn signal and connection to Highway 55 at Tamarack Drive. He 47
stated that the whole idea for Tamarack Drive is to help minimize the impact on 48
Meander. 49
50
Medina City Council Meeting Minutes 7
April 21, 2020
Stremel reiterated that the study is reviewing those issue and he looks forward to 1
providing the Council with an update when the study is completed. 2
3
Tibone stated that they will attempt to setup a digital neighborhood meeting to gather 4
additional input. He stated that he took notes tonight, as he did for the Planning 5
Commission and summarized the comments that seemed to be high priority including 6
additional screening and a berm and the desire for architectural diversity. He asked for 7
more information on the idea of architectural diversity and color palette. 8
9
Martin provided additional clarification. She stated that she does not prefer a beige 10
development and prefers the white presentation. She stated that for her it is more a 11
matter of architectural diversity and interest. 12
13
Tibone acknowledged that everyone has their own opinion and thought. He explained 14
that the problem is that there are predetermined color packages and materials. He 15
stated that architecture and aesthetics is subjective and therefore he was looking for 16
more information. 17
18
Martin stated that she prefers an upscale aesthetic, whereas the pictures provided were 19
not alluring or inviting and looked like a bunch of cubes of eight plex homes in a field. 20
21
DesLauriers commented that these are the exact same townhouses as the Enclave and 22
therefore the developments would look identical. 23
24
Tibone confirmed the design to be the same as Lennar had success with that 25
development and that model throughout the metro. 26
27
Martin stated that this design appears to be a bunch of boxes next to each other in a 28
linear fashion. She stated that the Enclave is a smaller group of townhomes that back 29
up to the park and have a neighborhood park. 30
31
Pederson stated that in the reading material there were only one or two designs and 32
therefore he would find it helpful to have more variety in the designs. 33
34
Anderson agreed with both the comments of Pederson and Martin. He agreed that this 35
is a big block of houses that are not terribly interesting and do not fit with what the City is 36
trying to create in Medina with open community and greenspace. 37
38
Albers agreed with the comments of Anderson. He stated that this is “too vanilla” and 39
does not seem to fit. He commented that this would not seem to be appealing when 40
driving by on Highway 55. He agreed that more variety would be helpful. He stated that 41
Plymouth has a lot in terms of brown and beige developments and Medina does not 42
want that type of development. He stated that during the Comprehensive Plan process 43
the comment of residents echoed that they do not want Medina to become Plymouth. 44
45
Martin stated that the middle greenspace adds interest to the design but agrees that the 46
northern portion needs greenspace. 47
48
Pederson stated that he would also be mindful of the impact that this development would 49
have on the adjacent Fields of Medina and Villas of Medina property values. 50
51
Medina City Council Meeting Minutes 8
April 21, 2020
Tibone referenced the issue of garage size and asked if the position of the Council is 1
due to complaints related to garage size in the Enclave or from other residents. He 2
explained that this model is very popular across the metro and therefore he wanted more 3
input from the Council that he can relay to his design team. 4
5
Martin stated that the ordinance was recently relaxed to 400 square feet and this would 6
be a reduction to that size. She stated that there is concern in the community with 7
vehicles, refuse containers, and bicycles being left outside rather than stored in the 8
garage. 9
10
Tibone referenced the comment related to amenities or a clubhouse, or lack of those 11
items. He stated that it was his understanding that the park facilities obligation has 12
already been satisfied through the Fields of Medina. He noted that the greenspace 13
component would be above the already satisfied obligations. He referenced the concern 14
with the affordability and property values. He explained that those units would be sold at 15
the market rate and asked if the concern is related to affordability or that they would not 16
be upscale. 17
18
Martin stated that the Council has not discussed whether it desires affordable housing in 19
this development, but the Comprehensive Plan speaks to an attempt to increase the 20
number of affordable units in the community. 21
22
DesLauriers asked the market price range for this development. 23
24
Tibone replied that the development would begin in the low $300,000s and would 25
increase from there dependent on the finishes and items the buyer chooses. He stated 26
that they are attempting to deliver a functional and practical housing opportunity for the 27
community at a good value. He stated that if architectural redesign and additional 28
amenities are desired, that would increase the price of the units. He stated that this 29
model is popular in the market because it targets a younger, entry level type 30
demographic and once those elements are changed, the price increases and could then 31
decrease the ability for that target market to afford the product. 32
33
Pederson asked if the affordable component would be related to Section 42. 34
35
Finke stated that for this specific concept plan, the only reference to affordable housing 36
was within the applicant’s narrative and stated that the developer was in discussions 37
with the Hennepin Land Trust to secure a small number of units for affordable housing. 38
He provided details on the model used by Hennepin Land Trust. 39
40
C. Diamond Lake Regional Trail Master Plan (9:07 p.m.) 41
Johnson provided background on the Diamond Lake Regional Trail Master Plan, noting 42
that Three Rivers Park District is requesting input from Medina. 43
44
Stephen Shurson, Three Rivers Park District, stated that the Park District manages its 45
trail system throughout Hennepin County. He stated that the Park District is currently in 46
the master planning process for the Diamond Lake Regional Trail, providing details on 47
the trail that would travel through seven communities. He noted that currently they are 48
receiving feedback on different segments of the trail to find one cohesive preferred route. 49
He anticipated that the master plan would be completed in the next year and would be 50
followed by cooperative agreements with each of the communities the trail would 51
Medina City Council Meeting Minutes 9
April 21, 2020
meander through. He noted that the Park District would then begin to acquire property 1
rights for the 21 miles of trail, which would take many years. He provided details on the 2
cooperative agreement. He stated that the Park District has been working with its 3
consultant to develop route alternatives and described the process thus far, noting that 4
Medina staff has been a part of the process. He explained that they would like the 5
Council to review the route alternates and provide input for a preliminary approval before 6
going out for public engagement. He stated that following the public engagement 7
process, the Park District will return to Park Commissions and City Councils to ask for 8
support of the preferred route that is developed, and reviewed the additional steps that 9
would be necessary before submission of the master plan to the Metropolitan Council. 10
He stated that one of the goals of this project is to create a high scenic park experience 11
through the trail system and reviewed the possible different trail segments. 12
13
Finke stated that while the Council can provide feedback, the intent is to provide all 14
alternatives for the public engagement process. 15
16
Martin asked for input on the bike path component. 17
18
Shurson provided details on the bike path component, noting that the corridor could be 19
12 to 16 feet wide. He noted that there would be some constraints with wetlands and 20
road conditions and some project elements could vary depending on the conditions in 21
that area. He continued to review the alternate trail segment options. 22
23
Martin commented that she is very impressed with the thought process of this project. 24
She commented that having an effective way for pedestrians to cross Highway 55 would 25
be very important in Medina. She stated that she would like to see the trail run on a 26
north/south corridor in the western portion of Medina. She stated that she would also 27
want to ensure that residents in Medina have adequate access to the trail from their 28
neighborhoods. 29
30
DesLauriers asked if this is consistent with the parks and trails master plan for Medina. 31
32
Scherer stated that Three Rivers Park District is attempting to incorporate some of the 33
existing trails and explained that the vision is more of a natural trail, rather than the 34
typical City trail. He explained that the desire is to stay away from development in more 35
natural areas but noted that some of the existing trails will need to be incorporated in 36
order to have the full connection. He commented that the north/south connection would 37
be difficult in some areas with the Tamarack wetlands. 38
39
Shurson noted that the green lines represent the trails that came from the City’s parks 40
and trail plan. He commented that the Park District wants to make sure that this trail 41
helps to support the City’s trail network as well. 42
43
Anderson stated that the Park Commission members support the notion of attempting to 44
pickup where the City has existing trails or has planned for future trails. He stated that 45
may lend itself to the north/south corridor being on the eastern side of Medina in order to 46
take advantage of the City’s existing trails. 47
48
Shurson confirmed that the Holy Name Lake area was mentioned as an amenity and 49
important part of the system. He stated that if there are areas of higher importance, the 50
Park District would be happy to hear that input. He stated develop tends to happen east 51
Medina City Council Meeting Minutes 10
April 21, 2020
to west, therefore the further west the segment, the more time there would be to acquire 1
the properties and right-of-way needed for the trail. He again noted that the plan would 2
still take about one year to complete and then acquisitions would begin. 3
4
Pederson stated that he likes the idea of connecting with the school on the Wessin 5
property. He stated that it would be interesting to see how the trail could go over or 6
under Highway 55 and asked who would finance that connection. 7
8
Shurson stated that it is too early to have studied that element. He noted that 9
underpasses are generally less expensive than a bridge overpass. He stated that once 10
the master plan is in place, Three Rivers Park District can partner with different entities 11
on improvement projects that could incorporate the master plan elements with those 12
construction plans. He stated that the Park District also competes for Federal funding 13
when available. 14
15
Pederson asked who would pay for maintenance. 16
17
Shurson stated that extraordinary maintenance would be funded through the Park 18
District, while the City could assist with winter maintenance. He explained that the 19
plowing of trails in the winter is left up to the city, on whether they find that to be an 20
amenity and whether it wants to complete that activity. 21
22
Albers thanked Shurson for the presentation. He noted that this is a very ambitious plan 23
for the regional trail. 24
25
Moved by DesLauriers, seconded by Albers, to approve, for the purpose of seeking 26
public input, the draft route alternatives for the Diamond Lake Regional Trail Master Plan 27
through Medina; approval of a preferred route shall be subject to review following public 28
engagement. 29
30
A roll call vote was performed: 31
32
Pederson aye 33
Anderson aye 34
DesLauriers aye 35
Albers aye 36
Martin aye 37
38
Motion passed unanimously. 39
40
VIII. CITY ADMINISTRATOR REPORT (9:49 p.m.) 41
Johnson stated that Batty sent an update related to recently adopted legislation which 42
allows restaurants with on-sale liquor licenses to sell alcohol with the purchase of 43
takeout food. He stated that cities can opt out, but staff does not recommend that 44
action. 45
46
Martin stated that she agrees that the City should not opt out. 47
48
Pederson, Anderson, DesLauriers, and Albers agreed that the City should do what it can 49
to support local businesses. 50
51
Medina City Council Meeting Minutes 11
April 21, 2020
IX. MAYOR & CITY COUNCIL REPORTS (9:50 p.m.) 1
Martin commented that she hopes staff, the Council and residents continue to do well in 2
this challenging time. 3
4
Pederson stated that the Council may want to consider that the next meeting will be held 5
in this manner as well because the Stay at Home Order may be extended past May 4th. 6
7
Martin stated that it would not appear that the Council would be prepared to hold its 8
regular May 5th meeting in person. She stated that they are doing well with social 9
distancing and this method of conducting meetings seems to be working well for the time 10
being. 11
12
Anderson agreed. He stated that if the Council decides to gather in person, he would 13
suggest using the Hamel Community Building, which would allow the ability to truly 14
spread out. He agreed that perhaps the May meetings continue to be held 15
telephonically. 16
17
Albers agreed that the May 5th meeting should be held telephonically, and further 18
direction will hopefully be gained when the Governor makes his next update related to 19
the Stay at Home Order. 20
21
Batty provided input on the legal ability for cities to hold meetings electronically. He 22
commented that the City would have some discretion as to when it would convert to 23
another method of holding meetings. 24
25
Martin confirmed the consensus of the Council to hold the May 5th meeting virtually and 26
possibly longer, dependent on the COVID-19 situation. 27
28
X. APPROVAL TO PAY THE BILLS (10:01 p.m.) 29
Moved by Anderson, seconded by Pederson, to approve the bills, EFT 005470E-30
005489E for $161,128.40, order check numbers 050124-050116 for $208,464.47, and 31
payroll EFT 0510171-0510197 for $49,122.79 and payroll check 002444 for $6,890.27. 32
33
A roll call vote was performed: 34
35
Pederson aye 36
Anderson aye 37
DesLauriers aye 38
Albers aye 39
Martin aye 40
41
Motion passed unanimously. 42
43
XI. ADJOURN 44
Moved by Anderson, seconded by Pederson, to adjourn the meeting at 10:02 p.m. 45
46
A roll call vote was performed: 47
48
Pederson aye 49
Anderson aye 50
DesLauriers aye 51
Medina City Council Meeting Minutes 12
April 21, 2020
Albers aye 1
Martin aye 2
3
Motion passed unanimously. 4
5
6
__________________________________ 7
Kathleen Martin, Mayor 8
Attest: 9
10
____________________________________ 11
Jodi M. Gallup, City Clerk 12
2019 ANNUAL
REPORT
Building on a Strong Foundation
This report provides an overview of the City
of Medina’s activities, accomplishments,
and fiscal responsibility for 2019.
Agenda Item # 5A
1 | Page
2019 Annual Report
2019
TABLE OF CONTENTS
Mayor’s Welcome
City Council page 2
City Departments
City Administration pages 3-7
Finance Department pages 8-10
Planning Department pages 11-13
Public Works Department pages 14-15
Parks & Trails page 16-17
Police Department pages 18-23
Fire Departments pages 24-26
2019: A Year in Retrospect pages 27-28
Preview of 2020 Goals page 29
Recognizing Our Contributors pages 30
Recognizing Staff and Service Providers pages 31
2 | Page
2019 Annual Report
2019
Mayor’s Welcome
I am pleased to share this Annual Report, which outlines changes and activities in Medina in 2019
and exhibits the high quality of service provided to our residents and businesses by an extremely
capable, committed and nimble City staff.
I invite you to turn the pages of this report and hope it brings you great pride to be a resident of
Medina.
Kathleen Martin, Mayor
City Council
Kathleen Martin,
Mayor
Term:
August 2018-
Present
John Anderson,
Councilmember
Term:
January 2013-
Present
Jeff Pederson,
Councilmember
Term:
January 2011-
Present
Todd Albers,
Councilmember
Term:
January 2019-
Present
Dino DesLauriers,
Councilmember
Term:
August 2018-
Present
2019 City Council Members
3 | Page
2019 Annual Report
2019
City Administration
It is an honor and a privilege to provide the 2019 Annual Report for Medina. Our theme in 2019
was “Building on a Strong Foundation.” We did so by updating zoning regulations to align with our
2040 Comprehensive Plan, implemented contractual, off-site solar gardens to help reduce future
energy costs, established municipal park funding for future costs, continued to study future fire
services, and did extensive succession planning, training, and recruitment for staff needs.
Our team has and will continue to concentrate on providing high quality services to Medina
residents in the most cost-effective manner possible. We will continue to work to strengthen ties
with our residents and businesses. We were able to accomplish several important projects in 2019 to
improve quality of life in Medina.
The City of Medina looks forward to a safe and productive 2020. As the City Administrator, I
welcome your visits and calls. You can reach me at scott.johnson@medinamn.gov or (763) 473-
8840.
Scott Johnson, City Administrator
PRIMARY SERVICES
The Administration Department oversees the daily operations and administration of the City and
works closely with the City Council to implement Council policies and directives. The services
provided by the Administration Department include city elections, recycling, records retention (city
code, ordinances, resolutions, meeting minutes, contracts, etc.), licensing (liquor, tobacco, gambling,
solicitors, etc.), public relations, human resources, and IT/communications.
STAFFING
The Administration Department consists of three staff members: a full-time City Administrator
(Scott Johnson), full-time Assistant City Administrator-City Clerk (Jodi Gallup), and part-time
Administrative Assistant (Nicole Jacobson). The City contracts for legal counsel with Kennedy &
Graven.
HIGHLIGHTS and ACTIVITIES
• Business: The City orchestrated a business forum in the spring for Medina businesses and
spring and fall tours of local businesses. Throughout the year, staff actively participated in
the Uptown Hamel Business Group. The Medina Economic Development Authority held
their two annual meetings.
• Human Resources: The City recognized four employees for milestone years of service and
hired four new employees: a seasonal Public Works position, a GIS/Planning Intern, a
Community Service Officer, and a full-time Public Works employee. The City accepted the
resignation of two long-term employees due to retirements: Public Works Foreman Ivan
Dingmann and Public Safety Director Ed Belland (retiring in 2020). The City Council
Pictured: Facilitator/Artist Timothy Foss
and Assistant City Administrator Jodi Gallup
4 | Page
2019 Annual Report
2019
approved an updated Staff Needs Analysis & Succession Plan in May. The City appointed
existing employee Derek Reinking as the new Public Works Foreman and appointed Police
Sergeant Jason Nelson as the new Public Safety Director effective upon Chief Belland’s
retirement on March 31, 2020. Staff began an extensive recruitment process to hire a new
full-time police officer position. The City Council passed a resolution recognizing Fidel
(Dell) Theis for 45 years of service on the Hamel Volunteer Fire Department as he retired.
An all employee team building day was held in the Fall to focus on employees’ Insights
Discovery profiles; each employee completed an online questionnaire and received a detailed
personality assessment, which included a detailed description of their communication style
and approach, key strengths and weaknesses, value to the team, possible blind spots,
opposite types, and suggestions for development. The assessment also included a
Management Chapter, which enabled employees to consider their own management style as
well as the needs of those they manage in terms of motivation, working environment and
preferred style of leadership. An employee recognition event was held in December.
• Information Technology: Staff continued to
enhance electronic security and entered into
new copier lease agreements with Marco.
• Garbage, Recycling & Organics: Staff
continued to heavily promote organics
recycling in 2019 and offered a $20 credit on
residents’ garbage bills for new organics
subscribers and referrals, which was funded
through an organics grant from Hennepin
County. Staff further encouraged organics
recycling at Clean-up Day by distributing free
bags of compost to organics customers and
free blue bags to others to test out the
program. Staff also created a recycling sorting
game at Medina Celebration Day to educate
residents on what items go in trash, recycling,
and organics.
5 | Page
2019 Annual Report
2019
• Licenses & Permits: Inn Kahoots changed its charitable gambling vendor at the end of the
year from District #284 Youth Hockey to the Northwest Area Jaycees, leading to the Jaycees
application for a new perpetual gambling license to operate charitable gambling at Inn
Kahoots. District #284 Youth Hockey conducted charitable gambling bingo at Medina
Celebration Day this year, which had
historically been run by the Hamel Lions
Club. In December, two establishments failed
tobacco license compliance checks, and each
was required to pay a $500 fine; tobacco sales
will be suspended for 10 days if either fails
another compliance check within 12 months.
On December 20, 2019, President Trump
signed legislation to raise the federal minimum
age for the sale of tobacco products from 18
to 21 years of age. The City issued a record
year of solicitor permits (43) due to the high
number of contractors soliciting roof repairs
and replacements after a significant hail storm.
• Public Relations: The City continues to utilize social media to promote public events and
services to residents. Assistant City Administrator Jodi Gallup continues to write a monthly
column in a community publication called LocalTies. The column gives many residents a
more personal connection to the City of Medina and the services its staff provides. The
Medina Message newsletter educates residents on current news and events, City Council
actions, public meeting notices, and other pertinent information. The City continues to hold
its annual Medina Celebration Day event each September at the Hamel Community Building
and surrounding park.
• Transportation: The City worked with the City of Plymouth to substantially complete a full
reconstruct of Brockton Lane. The City conducted a visioning study for Chippewa Road and
Arrowhead Drive. The engineering plans for the Arrowhead Drive Quite Zone project were
completed with bidding and construction scheduled to occur in 2020 thanks to a $450,000
MNDOT grant. Finally, Hickory Drive was reconstructed in 2019 with enhanced stormwater
infrastructure.
Bingo at Medina Celebration Day
6 | Page
2019 Annual Report
2019
FACTS and FIGURES
Administration Facts
Full-Time Equivalent (FTE) Employees: 26
Total Hours Worked by All Employees: 55,226
Average Staff Longevity: 10.2 years
Number of First Reports of Injury: 1
Total Market Value: $1,771,995,000
City Council 2019 Actions
Ordinances Adopted: 10
Resolutions Approved: 87
Local Board of Appeal Applications Reviewed: 17
Hours Spent in Council Session: 59.4
Recycling & Organics Reporting
Recycling
656.90 tons collected
(annually)
88% weekly set-out rate
Organics
52.55 tons collected (annually)
530 out of 2,194 households subscribe
24% participation rate
3
2
3 3
5
1
3
1 1
0
1
2
3
4
5
6
Liquor Licenses
Number of each type issued in
2019
7 | Page
2019 Annual Report
2019
1
43
3
1
3
8
Number of Licenses & Permits
Approved in 2019
Transient Merchants
Peddler/Solicitor
Perpetual Gambling
New Perpetual Gambling
Raffle
Tobacco
Pictured Above: City staff promoting the upcoming 2020 Census at various city events in 2019.
8 | Page
2019 Annual Report
2019
Finance Department
In 2019, the City adopted an asset replacement plan for the City’s parks. The plan is intended to
establish a fund for the replacement of park assets, currently valued at over $3 million, over the next
35 years. Parks are a vital part of the Medina community and way of life. The City strives to keep
parks safe, in good condition and provide fun recreational options for residents. The City will
continue to evaluate for needed replacements on an ongoing basis; especially with new park assets
being added on a regular basis. This will include, but not limited to property taxes, bonding, grants
and donations.
The City continues to maintain adequate fund balances for general City operations. The City’s
General Fund follows City policy to keep a minimum of five months of the next year’s budgeted
expenditures in the General Fund. In the event of serious economic constraints on the community,
the City will be able to utilize these reserves for emergency purposes as designed. City water funds
are also sound for present and future needs. Utility Fund balances are primarily comprised of user
fees from monthly water bills, which go towards daily operations and infrastructure
replacement. Having healthy fund balances can alleviate the need to issue bonds for projects
when possible, funding the project primarily with funds on hand and not accruing additional finance
costs.
Erin Barnhart, Finance Director
PRIMARY SERVICES
The Finance Department supports other City departments in making reliable management decisions
while maintaining the integrity of the City’s financial management system.
Specifically, the department is responsible for:
• Accounting
• Financial Management
• Assessing
• Payroll
• Utility Billing
The Finance Department also produces the following documents, with the assistance of other City
departments: the comprehensive budget, annual audited financial statements, the five-year capital
improvement program (CIP), and the financial management plan.
STAFFING
The Finance Department consists of three positions: Finance Director (Erin Barnhart), Accountant
(Jennifer Altendort) and part-time Administrative Assistant (Nicole Jacobson) who is shared with
Administration.
• Purchasing
• Investments
• Debt Service & Bond Management
• Management of City Assets
• Election Assistance
9 | Page
2019 Annual Report
2019
HIGHLIGHTS and ACTIVITIES
In addition to providing the day to day financial services, the department also assisted in operations
of the Hamel Community Building.
The 2019 water and sewer rate analysis supported a 2% increase to water rates and a 3% increase to
sewer rates for 2019 to cover increased operating expenses in the water utility fund and sewer utility
fund, which allows these enterprise funds to remain self-contained in paying for on-going
operational expenses and future capital expenses. The water utility fund provides for the distribution
of potable water to customers, which includes the operation of three water systems, administration
costs and utility billing. The sewer utility fund covers fees to the Metropolitan Council for sewage
treatment, customer service, utility billing, maintenance and monitoring of the system.
Medina resident Lucy Mitchell, wife of late Mayor Bob Mitchell, along with her family have
established the Robert G. Mitchell, Jr. Fund of the Minneapolis Foundation with an initial gift of
$250,000 to the fund. This fund has been established as a perpetual endowment from which the City
of Medina can receive distributions for special projects in support of improvements to the City’s
parks, trails, and wetlands. The City is extremely grateful to the Mitchell/Crosby Family for this
generous gift, which will provide indispensable funds to improve our parks, trails, and wetlands into
the future.
In 2019, permits for forty-six new single-family homes were issued, adding $27,641,809 of value to
the tax base. The total residential and commercial construction activity, which includes new
construction, remodels and additions, added an estimated $27,685,408 of value to the tax base.
The 2019 finances were audited in April of 2020 and found to be in compliance and good standing.
Where Do My Property Taxes Go?
County
$0.44 Schools
$0.26 City
$0.23
Other
$0.07
10 | Page
2019 Annual Report
2019
FACTS and FIGURES
General Fund Revenue in 2019: $4,572,338
General Fund Expenditures in 2019: $4,572,338
Property Tax
Levy
73%
Other Taxes
1%
Licenses and
Permits
8%
Inter-
governmental
6%
Charges for
Services
3%
Fines and
Forfeitures
2%
Miscellaneous
3%Transfers In
4%
General
Administration
19%Planning & Zoning
4%
Facilities
3%
Police & Emergency
Management
36%
Fire
10%
Building Inspection
7%
Public Works
16%
Park and Recreation
5%
City Tax Levy
$3,904,817 in 2018
$4,002,894 in 2019
Utility Billing
3,259 customers
1,815 billed monthly
1,607 use electronic
payment services
City Bond Rating
Aa1
11 | Page
2019 Annual Report
2019
Planning/Zoning & Building Department
A summer hailstorm resulted in a record number of building permits being issued by the City in
2019. This, plus a continued healthy pace of construction activity kept the Planning Department
busy. New development activity, however, was slower in 2019, which was envisioned in the updated
Comprehensive Plan to support the goal to protect “significant natural resources and open spaces
throughout the City.”
Early in the year, the City updated several zoning regulations and rezoned dozens of properties to
align the same with the City’s updated Comprehensive Plan. The updated Comprehensive Plan took
effect in late 2018, and the City made all necessary changes by May 2019 as required by state law.
The City worked with a group of graduate
students from the Humphrey School of Public
Affairs at the University of Minnesota to engage
the public on ways to support revitalization and
improvement in Uptown Hamel. This work will
help set the table for future actions.
Never hesitate to contact the Planning
Department if you have any questions related to
building permits, zoning, or general questions
related to development in Medina. We look
forward to chatting with you!
Dusty Finke, Planning Director
PRIMARY SERVICES
The Planning and Zoning Department administers the City’s Comprehensive Plan, Zoning
Ordinance and Subdivision Ordinance. This includes coordinating the policy directives of the
Planning Commission and City Council, reviewing development and land use applications for
compliance with relevant City regulations, and code enforcement activities. The Department
coordinates the building permit process and assists contractors and homeowners. The Department
also administers the Wetland Conservation Act and floodplain regulations and assists other
departments with geographical information system (GIS) mapping and analysis.
STAFFING
The Planning and Zoning Department consists of two full-time staff members (Planning Director
Dusty Finke and Associate Planner Deb Dion) and Administrative Assistant Katrina Jones shared
with the Public Works Department. The department also often works with an intern. The City
contracts for building inspection/plan review services with Metro West Inspection Services and for
supplemental planning consulting services with Northwest Associated Consultants.
12 | Page
2019 Annual Report
2019
HIGHLIGHTS and ACTIVITIES
• Building Permit Activity (summary can be found on following page)
o 43 new single-family homes
o Combined residential and commercial construction added an estimated $50,985,816 of
market value to the City
o 1039 building permits issued, the most in a single year
• Uptown Hamel public engagement and study
• Land Use Activity (summary can be found on following page)
o Amended approval granted for expansion at Maxxon (920 Hamel Road)
o 12 smaller-scale projects (variances, conditional use permits, lot rearrangements, etc.)
• Chippewa Road/Arrowhead Drive
Corridor Study – staff assisted the
City Engineer with studying future
needs for improvements along
Arrowhead Drive and future
Chippewa Road, culminating in a
report that:
o Identifies right-of-way needs so
they can be dedicated upon
subdivision.
o Provides a framework for
improvements to be constructed
with adjacent development.
• Quad City Sewer Agreement – Planning staff coordinated negotiations on an agreement to
allow the City of Loretto to connect to the regional wastewater system.
o Agreement allows Loretto to take its wastewater treatment plant offline, improving local
water quality.
o Results in Medina being reimbursed more favorably for conveying wastewater from the cities
of Loretto, Independence and Greenfield.
• Zoning updates for consistency with updated Comp Plan –
o Rezoned 35 parcels, initiated by the City.
o Updated Uptown Hamel district regulations.
• Ordinance Amendments – updated regulations related to:
o Commercial-Neighborhood district regulations.
o Setbacks in the Rural Residential-1 zoning district.
13 | Page
2019 Annual Report
2019
FACTS and FIGURES
Building Permit Activity (2015-2019):
2015 2016 2017 2018 2019
# New Single Family 63 64 60 56 43
Valuation $27,933,345 $34,036,649 $29,700,510 $31,235,936 $23,391,809
# New Townhomes 26 0 0 0
Valuation $4,412,000 $0 $0 $0
# New Multi-family 1
# units 82
Valuation $12,436,239
# New Commercial 3 5 2 0 2
Valuation $3,835,973 $13,201,640 $3,180,250 $0 $1,798,280
# Other Valued
Residential 189 117 134 110 144
Valuation $5,043,858 $3,637,034 $5,197,373 $5,460,604 $9,388,480
# Other Valued
Commercial 74 58 65 106 53
Valuation $3,006,041 $7,807,687 $9,383,763 $9,462,523 $3,971,008
General Permits 283 305 344 341 796
Total Permits 911 815 861 835 1244
Total Valuation $44,231,217 $58,683,010 $47,461,896 $46,159,063 $50,985,816
Land Use Application History (2015-2019):
2015 2016 2017 2018 2019
Variances 4 2 3 0 2
Conditional Use Permits 6 1 8 1 3
Preliminary Plats 3 3 5 1 2
Final Plats 5 6 4 4 2
Lot Divisions, Rearrangements 0 2 3 4 3
Site Plans 3 4 2 2 2
Planned Unit Developments 4 2 1 1 1
Stage I (Mixed Use) Plans 0 0 0 0 0
Stage II (Mixed Use) Plans 0 0 0 0 0
Comp Plan Amendments 1 0 3 1 0
Zoning Amendment 0 3 4 1 3
Ordinances 7 3 9 7 3
Vacations 2 3 0 0 3
Extensions to file plats 4 4 2 3 1
Private Kennel Licenses 0 0 0 0 0
Interim Use Permit 0 0 1 0 0
Annexations 0 1 0 0 0
Totals 39 34 45 25 25
14 | Page
2019 Annual Report
2019
Public Works Department
2019 was a challenging year for Public Works, due to record rainfalls and two street reconstruction
projects on Brockton Lane and Hickory Drive, which kept the department very busy. Other projects
included replacement of the Sioux Drive railroad crossing, the quad city sewer agreement, and a
change in staffing with the retirement of our Foreman. The Public Works department always works
hard to deliver cost effective quality service to the residents of Medina.
Steve Scherer, Public Works Director
PRIMARY SERVICES
The Public Works Department oversees the daily operations of sewer and water utilities, parks and
trails, road maintenance and repair, as well as working closely with the Planning Department to plan
infrastructure needs throughout the City as it continues to grow.
STAFFING
The Public Works Department consists of six full-time staff members: Public Works Director,
Foreman, Field Inspector, Water & Sewer Operator, and two Maintenance Technicians. The
department also includes one seasonal Maintenance Technician and an Administrative Assistant who
is shared with the Planning Department. The Public Works Department works with WSB and
Hakanson Anderson for engineering guidance.
HIGHLIGHTS and ACTIVITIES
Road Paving and Maintenance Projects
• The Brockton Lane reconstruct was a very large project including water, sewer, and storm
sewer utilities, along with curb and gutter, a paved roadside trail,
a pedestrian crossing at the Hamel Legion Park entrance, and
on-street parking for park visitors. This was a joint project with
the City of Plymouth.
• The Hickory Drive reconstruct project was completed in early
fall and included watermain and service replacement, curb and
gutter, and storm sewer.
• The railroad crossing at Sioux Drive was replaced this past
spring. The project included new tracks and panels by the
railroad, and new pavement provided by the City of Medina.
• A mill and overlay was completed at the entrance of the
Bridgewater development.
• Medina Road was seal coated and striped.
Mill work at Sioux Drive
15 | Page
2019 Annual Report
2019
Water and Sewer
• The quad city agreement among
the cities of Medina, Loretto,
Independence, and Greenfield
was completed this year.
Loretto’s sewage will now be
conveyed to the Metropolitan
Council Environmental Services
system and Medina will now be
compensated for providing
regional service to the system.
• The water main at Brockton
Lane and Hickory Drive was
replaced and upsized.
• The sewer main was replaced
during the Brockton Lane
project.
• Well motors, check valves
and any worn drop pipes
were replaced at both well
#3 and well #6.
Storm Sewer
• A storm sewer pond was established at Hickory Drive.
• Public Works made progress on stormwater maintenance and
inspections in 2019.
• Public Works maintained and repaired culverts and catch
basins throughout the City due to record rainfalls.
On-Call Policy:
The Public Works Department’s 24/7 on-call policy requires a scheduled
public works employee to respond within 45 minutes. There were 26 call-
outs in 2019 and 54.5 on-call hours worked. This does not include the
hours spent on snow removal and ice treatment.
Hickory Drive Storm Pond
Project Name
Maintained Infrastructure
Roads & Trails:
61.5 Miles of Street
6.4 Miles of Sidewalk
10.6 Miles of On & Off Road Trails
700 Street Signs
164 Street Lights
35 Roadside Ditch Miles (mowed)
181 Culverts
Sewer:
51.5 Sanitary Sewer Miles
11 Sewer Lift Stations
1,085 Sewer Manholes
Water:
522 Hydrants
62 Water Main Miles
11 Water Wells
1 Water Treatment Plant
Water Pumped/Treated (gallons):
149,676,000 – Hamel System
10,397,300 – Independence Beach
4,057,900 – Medina Morningside
Hwy 55 watermain break
16 | Page
2019 Annual Report
2019
Parks and Trails
The Public Works Department and Park Commission had a productive
year. The Public Works staff spent approximately 1,477 hours on our
parks in 2019. The following projects, policies, and improvements were
completed in 2019:
• Entered into baseball field rental and maintenance agreements
with the Hamel Athletic Club and Orono Baseball.
• Held the annual park tour and made recommendations on the
2020-2024 Capital Improvement Plan.
• Entered into concession services agreement with CJS, LLC (a.k.a.
Honey and Macky’s) to run concessions during the baseball
season.
• Public Works and the
Hamel Athletic Club
assisted with an Eagle
Scout project in the
Spring to install new
dugouts at the Little
League Field.
• Installed new batting cage
nets and fencing around
the batting cage nets to
improve safety in Hamel
Legion Park.
• Accepted donations from the Hamel Athletic Club for the batting
cage improvements and for improvements to grass the infield at
quad field number four.
• Resurfaced tennis court in Hunter Lions Park and added
additional striping for USTA youth lines.
• Began discussions with Lake
Independence neighborhood
on how to improve
Lakeshore Park, Walnut
Park, and Maple Park.
• Updated the City of Medina’s
trail plan to comply with the
2020-2040 Comprehensive
Plan.
• Installed new donated
memorial bench at Holy
Name Park in memory of Kay, Ray & Muriel Anderson.
Parks and Nature Areas
181 acres maintained in 14 locations
Pavilions & Picnic Areas – 10
Baseball & Softball Fields – 10
Basketball Courts or Hoops – 5
Tennis Courts – 4
Ice Skating Rinks – 3
Volleyball Courts – 3
Open Playfields – 4
Boat Launch – 1
Fishing Pier – 2
Field House – 1
Warming House – 1
Soccer Fields – 5
Park Dedication Fee Revenue
Generated from New Development
2015: $346,583.15
2016: $72,893.02
2017: $40,854.82
2018: $114,918.34
2019: $8,854.19
Eagle Scout Dugout Project
17 | Page
2019 Annual Report
2019
• Held numerous resident engagement
events to educate the public on the
importance of funding the municipal
park fund. The City Council approved
allocating $112,000 into the municipal
park fund as part of the 2020 budget
approval.
• Heard a presentation from the
Minnesota Cricket Association on the
growing popularity of the sport in the
area and the need for a cricket field in
Medina.
• Accepted the establishment of a new
fund, the Robert G Mitchell Jr.
Designated Beneficiary Fund, to help
support Medina’s parks, trails, and
wetlands.
The Park Commission reviewed the following land use applications and made recommendations on
policies, park dedication, parks, and trails related to the following:
• Patricia Raskob Trust – Preliminary Plat – 500 Hamel Road
• Mark of Excellence Homes – Weston Woods – East of Mohawk Drive and North of Hwy
55 – Comprehensive Plan Amendment and PUD Concept Plan – Park Dedication Review
• Jan Har, LLP (Adam’s Pest Control) – Rezoning, Preliminary Plat, Site Plan Review,
Conditional Use Permit (North of Hwy 55, West of Willow Dr) – Park Dedication Review
• Arrowhead Holdings, LLC (OSI) - 4101 Arrowhead Drive Rezoning, Preliminary Plat, Site
Plan Review, Amended Conditional Use Permit, Easement Vacation – Park Dedication
Review
18 | Page
2019 Annual Report
2019
Police Department
The Medina Police Department continued positive momentum in many areas. The department
experienced changes in personnel, equipment and training, and spent time planning for the future as
the time has come for my (Ed Belland’s) retirement as the Public Safety Director for the City of
Medina.
We added our second part-time CSO to the department, Patrick Johnson, a resident of Medina, in
March. He joined Melissa Robbins in the support roll for our department as our Community Service
Officer. In August of 2019, Melissa Robbins took a position with the Buffalo, Minnesota Police
Department as a full-time licensed patrol officer. Kaylen Boeddeker, a Loretto resident who is in her
last semester of skills training, was hired to replace Melissa in September.
On September 12, 2019, I submitted my letter of intent to retire at the end of March 2020. It was
the start of the process to fill my position and backfill other positions left open due to my departure.
We also proposed the hiring of the 11th licensed officer for the department in 2020. That position
was approved in the 2020 budget process.
The selection process was completed for the Public Safety Director by naming Sergeant Jason
Nelson as the next Public Safety Director for Medina. We also started the recruitment for two
officer positions and the internal process to replace Sergeant Nelson’s position. The personnel
selection committee has been busy throughout the year.
We continued to replace and upgrade our equipment. In 2019, we replaced four squad cars. We had
budgeted for three, but at the end of 2018, Officer Scharf was t-boned at an intersection on
Highway 101. He was not injured but the squad vehicle was totaled. We added weapon cameras to
all our service weapons. These cameras are activated whenever an officer draws his or her service
weapon. We replaced all our squad computers in 2019. While these types of computers have a life
expectancy of approximately 4 years, the computers we replaced lasted 7 years due to upgrading
them to solid-state drives, which have no moving parts. The new computers came with the solid-
state drives.
Our mandatory training in use of force, pursuit/emergency driving, bloodborne pathogens, right-to-
know and active shooters continued in 2019. We held classes in commercial truck enforcement and
officer mental health. De-escalation training also continued for all officers. We need to ensure our
officers stay up to date with the latest and best techniques available when dealing with emergency
situations.
I want to thank the Medina and Loretto communities for all its support over the last 28 and a half
years. It has been a privilege to serve such a great community. I leave the community in great hands
as I retire. Jason Nelson has the experience, ethics and skills to take the Medina Police Department
into the future.
Edgar J. Belland, Police Chief/Public Safety Director
19 | Page
2019 Annual Report
2019
PATROL HIGHLIGHTS
The patrol officers have once again done an amazing job protecting the citizens of Medina. We have
six full-time officers that work 12-hour shifts. The officers cover Medina and Loretto 24 hours a
day, 365 days a year. Working the 12-hour shifts allows the department to have the best coverage
with the least amount of staffing. Our police officers are required to wear many hats: a patrol officer
acts as a marriage counselor, mental health counselor, drug and alcohol counselor, emergency
medical specialist, mediator, crises management specialist, criminal investigator, and animal control
specialist. The officers have their specialties and have continued to train and educate themselves in
the areas of leadership, drug and alcohol impaired driver enforcement, and crisis management.
The City’s adopted core values of teamwork, trust, professionalism, and communication are well
understood by our officers; and we work as a team to ensure that the City of Medina and its citizens
are protected every day. I could not be prouder of the work that
these officers do on a day-to-day basis.
Officers again this year have saved lives using Narcan in
response to opioid overdoses. On two different occasions,
officers were dispatched to medicals, and as a result of their
training, acted quickly to determine the incident resulted from
opioid usage and successfully administered Narcan to save two
lives.
In the summer of 2019, officers responded to a call at Peg’s
Countryside Catering where a person was located unconscious
but breathing and officers began to render medical aid. A short
time later the Hamel Fire Department arrived and, while
assisting in medical aid, its carbon dioxide detector went off.
Hand it not been for Hamel Fire Department having carbon
dioxide detectors attached to its medical kits, we could have had several people including police and
fire personnel critically or fatally injured. We have since outfitted all our medical bags with carbon
dioxide detectors.
This past summer we have had several theft rings impacting not only our City, but the entire
metropolitan area, by stealing cars and committing residential burglaries. Every few months these
groups have showed up in our City. Through good patrol and investigative work, several individuals
involved in these criminal activities have been arrested and charged this past year.
In late Fall, we responded to a domestic that involved a juvenile being stabbed twice and a mother
that was assaulted multiple times with a frying pan. The suspect is the juvenile male’s sibling that has
mental health issues and is now receiving assistance at a mental health facility.
Jason Nelson, Patrol Sergeant
Officer Scharf’s graduation from Drug
Recognition Expert School (DRE)
20 | Page
2019 Annual Report
2019
INVESTIGATIONS HIGHLIGHTS
In 2019, there were 205 cases assigned to investigations. The cases included property crimes,
physical assaults, financial crimes, death investigations, sexual assaults and child abuse. Several of the
cases involved responses from multiple agencies in the metro area. Of these cases, many were sent
to the Hennepin County Attorney’s Office and City Attorney’s office for criminal prosecution. In
addition to criminal investigations, I also conducted 52 permit background checks and
approximately 50 background checks for solicitor permits, city employment, and liquor license
applications.
A suspect was identified with reports of numerous residential burglaries and thefts from motor
vehicles. This suspect was part of a group of approximately 80 juveniles committing similar crimes
in the 7-county metro area, including several communities in Hennepin County. A metro wide task
force of numerous police agencies was formed to investigate this crew. A search warrant was
executed at a residence in Minneapolis and numerous items from the burglaries were recovered.
Multiple suspects were later charged with numerous felonies. Our case was submitted to the
Hennepin County Attorney’s office for charging.
A suspect crashed a stolen vehicle and was picked up by another party who was also driving a stolen
vehicle. Both parties were later located in the area and were placed under arrest. Upon searching the
vehicles, we discovered numerous stolen items. After further investigation, it was determined the
arrested parties recently had committed a burglary in the City of Hutchinson and had stolen one of
the vehicles from the City of Watertown. The suspects have been charged with possession of stolen
property by the Hennepin County Attorney’s Office.
Joshua McKinley, Investigator
PRIMARY SERVICES
The Police Department provides law enforcement and emergency response service to the citizens of
Medina and Loretto, 24 hours a day, 365 days a year. The Medina Police Department works to
ensure the safety of the citizens of Medina. Further, it is our mission to treat all people with the
utmost respect and dignity in every situation. The Police Department also provides a variety of
crime prevention and safety programs for citizens and businesses in the City.
STAFFING
The Police Department consists of the Director of Public Safety (overseeing fire as well as police),
one patrol sergeant, two investigators, six patrol officers, two part-time community service officers,
and one full-time administrative assistant. Officer McKinley finished his first year as the in- house
investigator. We have five Reserve Officers. The Medina Reserve Unit logged 861 volunteer hours in
2019.
21 | Page
2019 Annual Report
2019
HIGHLIGHTS and ACTIVITIES
Training: Our all-day training in 2019 was held at the Medina Police Department and the Corcoran
Police range. We had live fire scenarios, hands on defensive tactics and simunition (non-lethal
ammunition) training. The scenario-based training involved traffic stops, domestics and dealing with
the mentally ill. We held four department shoots including a qualifying shoot in December. We
continue to use PATROL Online for training our licensed officers. PATROL Online has expanded
its course to cover the new training requirements with de-escalation, implicit bias and managing the
mentally ill.
We have one patrol officer assigned to the West Metro Drug Taskforce (Medina, Minnetrista,
Orono, West Hennepin Public Safety, and Hennepin County Sheriff’s Office). In 2019, the taskforce
had 112 arrests. It charged 110 persons with drug-related crimes and conducted 134 search warrants.
It seized 30 firearms and over $4,300,000 worth of street drugs. The taskforce remains committed to
reducing drugs on our streets. In 2019, meth continues to be a major issue in our area. Our taskforce
took 152 pounds of meth off the streets.
Community Service Policing: In 2019, we continued our Coffee with a Cop program. Our
recurring events continue to be very successful. They include: Medina Celebration Day, Loretto
FunFest, Liberty Triathlon, Tuesday Night Time Trials, Freeze Your Buns Fun Run, Holy Name
Fall Festival, Hamel Lions Easter Egg Hunt, Hamel Rodeo Parade and Dance, Police Bike Rodeo,
Night to Unite, Toys for Tots and Uptown Hamel Sliding Party.
Medina Police Officers, Reserves, and Community
Service Officers at the Bike Safety Rodeo.
Shop with a Cop Event.
22 | Page
2019 Annual Report
2019
FACTS and FIGURES
DISPATCH CALLS 2019
Animal (151)
CSO (363)
Emergency (1206)
Non-Emergency
(6716)
Water Event (1)
23 | Page
2019 Annual Report
2019
2019 FBI NATIONAL CRIME DATA FOR MEDINA
PART ONE CRIME
STATISTICS 2015 2016 2017 2018 2019
Murder 0 0 0 0 0
Rape 1 0 1 1 0
Robbery 0 0 0 0 0
Assaults 0 0 2 3 1
Burglary 6 12 7 3 14
Thefts 88 93 64 74 88
Auto Thefts 3 4 2 0 3
Arson 2 0 0 0 0
TOTAL 100 109 76 81 106
PART TWO CRIME
STATISTICS 2015 2016 2017 2018 2019
Forgery 1 6 12 8 1
Fraud 11 17 19 13 11
Stolen/Theft Rel. 1 5 0 4 3
Vandalism 29 26 15 12 0
Weapons 2 0 0 1 1
Narcotics 73 56 24 44 30
DWI 103 78 62 26 33
Liquor Laws 14 15 9 11 8
Disorderly
Conduct 12 4 8 5 1
CSC 1 4 1 0 5
Other Assaults 11 14 6 8 5
Other 30 38 38 9 16
Kidnapping 0 0 0 0 0
TOTAL 288 263 194 141 114
24 | Page
2019 Annual Report
2019
Fire Departments
The City of Medina is served by four different fire departments. Hamel Fire covers the northeastern
area, Loretto Fire covers the northwestern area, Long Lake Fire covers the southeast area and Maple
Plain Fire covers the southwest area of the City. All four departments continued to provide quality
fire and emergency services to the City in 2019. The four departments responded to 248 calls in
2019, taking approximately 2,421 hours to handle all the calls. The call hours are not a true
measurement of the departments’ service when one considers the thousands of hours they spend in
training and equipment maintenance.
Edgar J. Belland, Director of Public Safety
PRIMARY SERVICES
The four fire departments provide fire protection for the entire City of Medina. Our fire
departments also provide response to accidents, medical calls, hazardous material incidents, and
emergency management situations. They also provide support for many community functions such
as the Hamel Rodeo, Medina Celebration Day, Loretto FunFest, the Holiday Train, area bike rides,
and races. Each department holds fundraisers and open houses and provides fire prevention
programs to the residents of Medina.
STAFFING
Each department is staffed differently, and the numbers fluctuate year-to-year. Each of the collective
firefighters for Maple Plain, Loretto and Hamel departments are staffed with approximately 30
firefighters per department. Having four fire departments serving Medina is a great resource to draw
from when additional personnel is needed to respond to a major incident. In addition, the Mutual
Aid Agreements amongst all Hennepin County fire departments provides Medina with additional
resources.
Long Lake Fire Training on Homestead Trail.
25 | Page
2019 Annual Report
2019
HIGHLIGHTS AND ACTIVITIES
HAMEL LORETTO LONG LAKE MAPLE PLAIN
On-Boarded 6 new
members
Replaced Utility pickup
and Suburban-Utility
donated to Loretto Lions
Started a Recruitment
Committee and increased
new firefighters from 1
in 2018 to 5 in 2019
3 firefighters retired
Ordered new rescue
apparatus
Purchased ResQPump-
Donated by Corcoran
Lions
Added two new day time
responders – one at each
station
Hosted the Annual Open
House and Steak Fry
All Officers now certified
in BlueCard Incident
Command
Added 9 new firefighters Approved new duty
uniforms for firefighters
for 2020 budget
Hired 1 new firefighter
Hamel Fire Department Transition Study Group - On July 1, 2019, the Hamel Volunteer Fire
Department Board of Directors requested the formation of a joint task force with representatives of
the City of Medina to investigate the feasibility of transitioning Hamel Fire to a municipal fire
department.
On August 20, 2019, the Medina City Council authorized the formation of this transition study
group, appointing Mayor Martin and Council Member DesLauriers to participate in discussions with
the Hamel Fire Department. The study group held four meetings, after which the City
representatives recommended the City authorize a professional study to advise the City on the
possible formation of a municipal fire department for the City of Medina.
On December 17, 2019, the City Council approved a
resolution supporting the participation and
cooperation in a fire service planning grant program
through the state fire marshal’s office. Medina was
awarded the grant in January 2020 and has hired a
consultant to complete the study in 2020.
Medina recognizes Fidel (Dell) Theis for 45 years of
service to Hamel Volunteer Fire as he retires
26 | Page
2019 Annual Report
2019
FIRE COVERAGE MAP
050100150200
Hamel
(178)Loretto
(40)Long
Lake
(16)
Maple
Plain
(14)
Number of Medina
Calls
0
1000
2000
Hamel
(1645)Loretto
(442)Long
Lake
(190)
Maple
Plain
(144)
Total Medina Call
Hours
Fire Operating Budget
2017 - $329,173
2018 - $338,211
2019 - $362,183
Fire Capital Budget
2017 - $97,200
2018 - $107,290
2019 - $97,877
Population Served
75.4% -- Hamel Fire
12.4% -- Loretto Fire
10.5% -- Long Lake Fire
1.7% -- Maple Plain Fire
Geographical Area
54% -- Hamel Fire
28% -- Loretto Fire
17% -- Long Lake Fire
1% -- Maple Plain Fire
Market Value Protected
74.3% -- Hamel Fire
13.5% -- Loretto Fire
11.2% -- Long Lake Fire
1.0% -- Maple Plain Fire
Fire Chief Leadership
Jeff Ruchti – Hamel Fire
Jeff Leuer – Loretto Fire
James Van Eyll – Long Lake Fire
Chris Doyle – Maple Plain Fire
27 | Page
2019 Annual Report
2019
Ja
n
u
a
r
y
•Conducted oath of office for Mayor Martin and Councilmembers Albers
and DesLauriers
•Established 2019
appointments and designations to various
city services
•Held annual goal setting
session
•Approved copier lease
with Marco
•Received feasibility report
and called for public hearing for Brockton Lane
improvement project
•Installed new carpet at
the Hamel Community Building
Fe
b
r
u
a
r
y
•Approved tennis court rental agreement with Agre Tennis
•Approved baseball grounds agreement with
Hamel Athletic Club
•Approved concession
agreement with CJS, LLC
•Held Brockton Lane
sanitary sewer improvement hearing
•Approved plans and specs for Hickory Drive street
and utility improvement project
Ma
r
c
h
•Heard annual report presentations from our
four fire departments
•Adopted ordinances
amending regulations for commercial-neighborhood
zoning district, amending official zoning map to
comply with 2040 comp plan, and amending side
yard setback requirements
•Approved Canadian Pacific
Railway agreement for grade crossing extension
•Enforced annual spring road weight restrictions
Ap
r
i
l
•Adopted ordinance amending School Lake
Nature Preserve Conservation Design-PUD
•Recognized Steve Scherer for 25 years of service
•Recognized Thomas Gregory for 15 years of
service
•Held public hearing for Maxxon variance and site plan review
•Held annual Medina business forum and spring business tours
•Held Board of Appeal and Equalization meetings
•Held Annual Medina Clean-up Day
Ma
y
•Accepted donation from Hamel Athletic Club to
complete field upgrades
•Heard presenation from U
of M Humphrey students on Uptown Hamel study
•Adopted ordinance rezoning certain
properties to RR-UR
•Approved staff needs analysis
•Hired Austin Roerick in Public Works
•Held annual park tour
•Held bike safety rodeo for kids
Ju
n
e
•Held Medina Economic Development Authority
meeting
•Approved court resurfacing
agreement for Hunter Lions tennis court
•Reviewed Charlie's concept plan for 172 Hamel Road
•Reviewed Independence and Maple Plain's comprehensive plans
•Approved annual liquor license renewals
2019: A Year in Retrospect
28 | Page
2019 Annual Report
2019
Ju
l
y
•Recognized Public Works Foreman Ivan Dingmann as he retires
•Appointed Derek Reinking as new Public Works Foreman
•Adopted 2019 trail master plan
•Adopted ordinance amending Uptown Hamel
Zoning District
•Approved temporary liquor
licenses to Holy Name of Jesus Church and Wildlife
Rehabiliation Center of Minnesota
Au
g
u
s
t
•Attended Night to Unite neighborhood celebrations
•Accepted resignation of CSO Melissa Robbins
•Held public hearing for Presbyterian Homes
conduit bond request
•Approved resolution
granting final plat approval of Raskobs Elm
Creek Addition
•Formed Hamel Fire Dept
transition study group
•Recognized Jennifer
Altendorf for five years of service
Se
p
t
e
m
b
e
r
•Held budget open house and approved 2020 preliminary budget and tax levy
•Approved Quad-city agreement with Medina,
Independence, Greenfield, and Loretto
•Adopted resolution recognizing Fidel (Dell)
Theis for 45 years with Hamel Fire
•Accepted Chief Belland's retirement notice
(effective 3/31/2020)
•Held Annual Medina
Celebration Day
Oc
t
o
b
e
r
•Accepted donation from Hamel Athletic Club for
field improvements
•Accepted donations for
Medina Celebration Day
•Began Chippewa Road and
Arrowhead Drive visioning study
•Adopted resolutions certifying delinquent
utilities to the Hennepin County Auditor No
v
e
m
b
e
r
•Reviewed Mark of Excellence Homes Weston
Woods request for a comp plan amendment and PUD
concept plan
•Approved cooperative
agreement for Hickory Drive stormwater
improvements
•Appointed Jason Nelson as
next Public Safety Director (effective 4/1/2020)
•Approved stormwater design manual
•Accepted public utilities within Enclave at Brockton
4th, 5th, & 6th additions
De
c
e
m
b
e
r
•Participated in Holiday Train
•Accepted resignation of Austin Roerick
•Appointed Ivan Dingmann as part-time seasonal
employee
•Adopted final 2020
budget, tax levy, and fee schedule
•Approved 2020 tobacco licenses
•Approved 2020 lawn and grounds agreement
•Adopted resolution supporting fire study grant
application and participation
2019: A Year in Retrospect
29 | Page
2019 Annual Report
2019
Preview of 2020 Goals
Overarching Organizational Goals
• Institutionalize employee shared/core values
• Strengthen ties with local businesses
• Continue to recruit new commissioners and volunteers for the city
• Continue to look for opportunities to partner with neighboring
communities
Administration
• Attract campus businesses to Hwy 55
• Continue planning process for
Hackamore Road Project
• Successfully administer Presidential
Primary, State Primary, and General
Election
• Introduce new voting equipment
Finance
• Lead the budget process
• Issue new credit cards or p-cards
with cash back benefits
• Research workflow software
• Long-term budget analysis
Planning/Zoning
• Complete Tamarack Drive corridor
study
• Assist with Diamond Lake Regional
Trail master plan
• Create affordable and lifecycle
housing strategy
• Update developer’s handbook
Public Safety
• Complete fire services study
• Onboard new police personnel and
evaluate additional positions
• Review tobacco ordinance
• Replace various equipment
Public Works
• Complete road and overlay projects
• Address inflow and infiltration plan
• Update pavement management plan
• Plan for 2021 filter replacement at
water treatment plant
Parks/Trails
• Assist with Baker Park ravine project
• Begin Hunter Park future concept
plan
• Explore options for park land
purchase in Chippewa/Mohawk area
30 | Page
2019 Annual Report
2019
Recognizing Our Contributors
GRANTS
$12,385.00 Hennepin County Residential Recycling Grant
$12,853.00 Hennepin County Residential Organics Grant
$44,200.00 Hennepin County Trail Grant for County Road 116/Pinto Drive Trail Project
$47,152.38 Metropolitan Council Grant for Brockton Sewer Project
$68,750.00 Elm Creek Watershed Grant for Tower Drive Stormwater Project
$22,576.20 Federal Grant for the Safe and Sober Traffic Project
2019 DONATIONS & CONTRIBUTIONS
Civic/Non-Profit Organizations
Boy Scout Troop 3570
Friends of Wolsfeld Woods
Hamel American Legion
Hamel Athletic Club
Hamel Lions Club
Hamel Volunteer Fire Department
Lake Independence Citizens Assoc.
Loretto Lions Club
Loretto Volunteer Fire Department
Medina Celebration Day Committee
Minnesotans’ Military Appreciation Fund
Wayzata Youth Hockey Association
Wayzata High School Y.E.S. Club
We Can Ride
AAA
Adam's Pest Control
Adam's Healthy Home Heating &
Air
Andy’s Hometowne Pizza
Art 2 Heart
AutoMotorPlex of Medina
Brookley Wofford Toppel, Ms.
Royalty
International
Casey’s General Store
Darlyne Whitman
Ditter Cooling, Heating &
Electrical
DMJ Asphalt
Dobo’s Cafe & Bakeshop
Dojo Karate of Medina
Edward Jones Investments
Farmers State Bank of Hamel
Flagship Technologies
Fortin Chiropractic Clinic
Fortin Consulting
Gregor Farm & Greenhouse
Highway 55 Party Rental
Intercomp
John Day Company
Kalla Lily Salon and Spa
KD & Company Recycling
Local Businesses & Individuals
Kumon of Medina
Lenny Leuer Honey
LocalTies
Loram Maintenance of Way
Lt. Col. Jim Rohrer, USAF Ret.
Maple Crest Landscape
Maxxon
Medina Entertainment Center
Medina Golf & Country Club
Medina-Hamel School of Music
Molly O’Brien-Hasek
North Star Search & Rescue
Okalee of Medina
Peg’s Countryside Café
Peg’s Countryside Catering
Robert Belzer and Family
Scherer Pumpkin Patch
SharePoint Credit Union
Shelly Boyum-Breen, Author of
Shelly Bean the Sports Queen
Target - Medina
The Pilates Advantage
The Wealshire of Medina
True Care Auto Repair
Winston & Co. Boutique
31 | Page
2019 Annual Report
2019
Recognizing Staff & Service Providers
Thank you to all of the staff, consultants, and representatives who provided service to the City in 2019.
ELECTED OFFICIALS
Mayor: Kathleen Martin
Council Members: Jeff Pederson, John Anderson,
Dino DesLauriers, Todd Albers
CITY OF MEDINA STAFF
Administration & Finance Department
Scott Johnson, City Administrator
Jodi Gallup, Assistant City Administrator-City Clerk
Erin Barnhart, Finance Director
Jennifer Altendorf, Accountant
Nicole Jacobson, PT Administrative Assistant
Public Works Department
Steve Scherer, Public Works Director
Ivan Dingmann, Foreman (retired in July)
Derek Reinking, Foreman (July-present)
Greg Leuer, Water/Sewer Operator & Maint.
John Gleason, Maint. Worker/Field Inspector
Joe Ende, Maintenance Worker
Austin Roerick, Maintenance Worker (June-Nov)
Planning and Zoning Department
Dusty Finke, Planning Director
Debra Dion, Associate Planner
Katrina Jones, Administrative Assistant
Ben Schneider, GIS/Planning Intern
Police Department
Ed Belland, Public Safety Director
Jason Nelson, Sergeant
Josh McKinley, Investigator
Anne Klaers, Administrative Assistant
Officers: Kevin Boecker, Chris McGill, Keith
Converse, Tom Gregory, David Hall, Jeremiah Jessen,
and Andrew Scharf
CSO: Melissa Robbins, Patrick Johnson, Kaylen
Boeddeker
APPOINTED REPRESENTATIVES
Planning Commission
Robin Reid, Chairperson
Commission Members: Kerby Nester, Aaron Amic,
Rashmi Williams, Cindy Piper, Peter Galzki, Beth
Nielsen.
Park Commission
Steve Lee, Chairperson
Commission Members: John Jacob, Jeff Rumsey,
Elizabeth Weir, Ann Thies, Mary Morrison, Terry
Sharp.
Other City Appointed Representatives
Elm Creek Watershed Management Commission:
Elizabeth Weir and Terry Sharp
Minnehaha Creek Watershed Commission: Elizabeth
Weir
Pioneer-Sarah Creek Watershed Management
Commission: Mike McLaughlin and Pat Wulff
Police Reserve Officers
Michael Chorley, Todd Larson, Mark Ihrke, Ron
Dahl, John Cowle, Jeff Kordiak
APPOINTED CONSULTANTS
Attorney: Ron Batty, Kennedy and Graven
Engineer: Jim Stremel, WSB
Assessor: Rolf Erickson, Southwest Assessing
Auditors: Abdo, Eick and Meyers
Finance Services: Joe Rigdon, KDV
Prosecuting Attorney: Steve Tallen, Tallen and
Baertschi
Planning Consultant: Northwest Associated
Consultants
Building Inspection: Todd Geske, Metro West
Inspection
Fire Marshal: Todd Geske
IT Consultant: Mike Brocco, Cipher Laboratories
1
MILL AND PAVING SERVICES AGREEMENT
This Agreement is made this 5th day of May 2020, by and between Omann Brothers Inc., 6551
LaBeaux Avenue NE, Albertville, MN 55301, a Minnesota corporation (the “Contractor”) and the
City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for mill and paving services; and
2. The City has approved the contract for mill and paving services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform mill and paving services for the City.
“Mill and Paving Services” will consist of milling bituminous surface at depth per square yard
(including milling removal) and paving of roads, and will also include bituminous placement, at the
discretion of the Public Works Director.
2.0. TERM. The term and prices of this contract shall remain in effect from May 2020 until the
end of November 2020 or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor for Mill and Overlay Services
according to the above 1.0 Scope of Services at the following 2020 Road Materials Bid rates:
Mill Bituminous surface at depth per square yard (including removal):
• $1.95 per square yard for 0” to 2” of bituminous milling
• $2.80 per square yard for 2” to 4” of bituminous milling
• $4.50 per square yard for 4” to 6” of bituminous milling
Bituminous mixture used for 2020 paving projects:
• $74.20 for MN-D.O.T. SPNWB230(B) Mix, placed on streets
• $74.20 for MN-D.O.T. SPNWB330(B) Mix, placed on streets
• $74.20 for MN-D.O.T. SPWEB240(B) Mix, placed on streets
• $80.20 for MN-D.O.T. SPWEB340(C) Mix, placed on streets
• $95.20 for MN-D.O.T. SPWEA240(B) Mix, placed on trails
Reclaim Roadway at depth per square yard:
• $3.90 per square yard for 0” to 2” of reclaim roadway
• $3.90 per square yard for 2” to 4” of reclaim roadway
• $3.90 per square yard for 4” to 6” of reclaim roadway
Agenda Item # 5B
2
The Contractor will receive additional compensation for:
• Bituminous Curb Installation at a cost of $5.00/LF
• Miscellaneous milling as a rate of $495/hr. and a mobilization fee of $500
• Reclaim Roadway at a rate of $380/hr. and a mobilization fee of $500
• Miscellaneous Equipment per the 2020 Road Materials Bid may also be contracted at the
discretion of the Public Works Director.
3.01 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost. The City is exempt from sales tax.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools, as well as
traffic control, to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
3
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 PAYMENT AND PERFORMANCE BOND. The Contractor shall provide a Payment and
Performance Bond to the City at no additional cost to the City.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
10.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
11.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
12.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
13.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
14.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Jodi M. Gallup, City Clerk
OMANN BROTHERS, INC.
(CONTRACTOR)
By ______________________________
1
SEAL COATING SERVICES AGREEMENT
This Agreement is made this 5th day of May 2020, by and between Pearson Brothers, Inc., 11079
Lamont Avenue N.E., Hanover, MN 55341 a Minnesota corporation (the “Contractor”) and the City
of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for seal coating services; and
2. The City has approved the contract for seal coating services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform seal coating services for the City. “Seal
Coating Services” will consist of installation of seal coating, according to the specifications listed on
the attached Exhibit A and materials listed in 3.0 below. Public Works Director will provide a detailed
map to contractor at time of installation.
2.0. TERM. The term and prices of this contract shall remain in effect from May 2020 until
November 2020, or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor according to the square yard
pricing listed below:
ITEM NO. 11A – Seal Coating, Installed, Including Pre-Sweeping, CRS-2 Liquid Asphalt at .27
Gallons/Sq Yd, 1/8” Trap Rock at 25 lbs/Sq Yd, Area Rolled With Two Eleven Wheeled
Pneumatic Tire Rollers and Excess Rock Pick Up and Disposal (May require two sweepings)
• 0-25,000 Sq. yds. $___1.55_
• 25-50,000 Sq. yds. $___1.50_
• 50-75,000 Sq. yds. $___1.48_
3.01 Length and width of paved area will vary. Payment and Performance Bond
shall be required and shall be included in the bid price.
3.02 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost. The City is exempt from sales tax.
Agenda Item # 5C
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4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools, as well as
traffic control, to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
4.04 The Contractor acknowledges that all OSHA Safety requirements will be in
place at all times.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
3
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Jodi M. Gallup, City Clerk
PEARSON BROTHERS INC.
(CONTRACTOR)
By ______________________________
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: April 29, 2020
MEETING: May 5, 2020
SUBJECT: Lake Independence Shoreline Stabilization Project
Background
As part of the sub watershed findings, Lakeshore Park’s shoreline was identified as a potential
project site for restoration. Staff was directed to put together plans and apply for grant funding.
The Board of Water and Soil Resources approved funds in the amount of $29,000 for the project;
Medina is expected to contribute 10% above this. There are also engineering costs that will likely
make up the difference. Any excess funds will be used to incorporate more plantings into the
steep slope above the shoreline itself.
The City received the following two quotes for the Lake Independence Shoreline Stabilization
Project:
Total
HANTHO OUTDOOR SERVICES $21,969
DESIGNING NATURE INC $28,828
Recommendation
Approve accepting the quote from Hantho Outdoor Services for the Lake Independence
Shoreline Stabilization Project.
Agenda Item # 5D
SERVICES AGREEMENT FOR
LAKE INDEPENDENCE SHORELINE STABILIZATION PROJECT
This Agreement is made this 5th day of May 2020, by and between Hantho Outdoor Services, 8905
Autumn Oaks Drive, Rockford, MN 55373, a Minnesota corporation (the “Contractor”) and the
City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for the Lake Independence
Shoreline Stabilization Project; and
2. The City has approved the contract for the Lake Independence Shoreline Stabilization
Project with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform the work in accordance with the
Construction Plans and Specifications in the Project Manual as approved by the Public
Works Director. Work shall be completed within 14 calendar days once work has
commenced, weather permitting.
2.0. TERM. The term of this contract will be May 2020 to September 2020.
3.0 COMPENSATION. The City shall compensate the Contractor in accordance in accordance
with the accepted Quote and as approved by the Public Works Director.
3.01 The Contractor shall pay for all licenses and permits, with the exception that
the City has obtained the Work in Public Waters Permit from the Minnesota Department of
Natural Resources. The City is tax exempt.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker’s compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
4.02 The Contractor will supply and use its own equipment, tools, and materials,
including traffic control, to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work
performed by the Contractor and its respective employees or agents under this Agreement.
The Contractor shall name the City as an additional insured under its general liability policy
in limits acceptable to the City. Prior to performing any services under this Agreement, the
Contractor shall provide evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs
and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a
result of bodily injury, loss of life, property damages and any other damages arising out of
the Contractor’s performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first
obtaining the express written consent of the City. The Contractor shall provide the City with
copies of all contracts for assigned services.
10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with
this Agreement shall be effective, except as expressly set forth or incorporated herein. Any
purported amendment to this Agreement is not effective unless it is in writing and executed
by both parties.
11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunities under statute or common law.
12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _________________________________
Kathleen Martin, Mayor
By _________________________________
Jodi M. Gallup, City Clerk
HANTHO OUTDOOR SERVICES
By ____________________________
(Owner)
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: April 29, 2020
MEETING: May 5, 2020
SUBJECT: Ardmore Culvert Replacement
Background
Upon culvert inspection last summer, Public Works discovered that the culvert between Lake
Ardmore and Lake Independence under Ardmore Ave was in bad condition. The culvert is rusted
through and the connection band in the center of the road is failing. Public Works is planning to
replace the culvert before it develops into a larger problem. This is not the average culvert
replacement, there is a watermain over it and a sewer main under it. Since this project requires
more than Public Works can do safely, we will need to hire a contractor to partner with. We
received two quotes from reputable companies, Burschville Construction Inc. and Valley Rich.
Both companies agreed to utilize Public Works as much as possible to save on expenses, which
is notated in the quotes. The total below indicates the maximum amount the contractor would be
compensated, unless agreed upon with the Public Works Director.
Total
BURSCHVILLE CONSTRUCTION, INC. $39,790
VALLEY-RICH CO., INC. $42,300
Recommendation
Staff recommends accepting the quote for the culvert replacement with Burschville Construction
Inc.
Agenda Item # 5E
1
ARDMORE CULVERT REPLACEMENT AGREEMENT
This Agreement is made this 5th day of May 2020, by and between Burschville Construction
Inc., 11440 8th St NE, Hanover, MN 55341, a Minnesota corporation (the “Contractor”) and
the City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for culvert replacement services; and
2. The City has approved the contract for culvert replacement services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform culvert replacement services. As
mutually agreed, portions of the culvert replacement will be completed by Public Works staff
as notated on the quote. Any additional work will need approval by the Public Works Director.
2.0. TERM. The term of this contract shall be from May 6th, 2020 until September 1st, 2020.
3.0 COMPENSATION. The City shall compensate the Contractor for culvert replacement
services up to a maximum of $39,790, unless otherwise approved by the Public Works
Director. The City is exempt from sales tax.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
2
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
3
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Jodi M. Gallup, City Clerk
BURSCHVILLE CONSTRUCTION INC.
By ______________________________
Owner
1832 Medina Road Page 1 of 5 May 5, 2020
CUP City Council
MEMORANDUM
TO: Mayor and City Council
FROM: Ben Schneider, Planning Intern and Dusty Finke, Planning Director
Through City Administrator Scott Johnson
DATE: April 30, 2020
MEETING: May 5, 2020 Planning Commission Meeting
SUBJ: CUP for Barn at 1832 Medina Road
Review Deadline
Application received: March 10, 2020
120-day review deadline: July 18, 2020
Summary of Request
Nor-son Custom Builders (“The Applicant”) has applied for a conditional use permit on behalf of
property owners Cris and Jim Stetler to build a barn at 1832 Medina Road (“The Property”). The
Property, zoned rural residential, is located northeast of Medina City Hall and is about 35 acres
in size. The surrounding property is also zoned Rural Residential.
The proposed structure would be
located near the southwest corner of
the lot. In total, the structure would
be 14,596 SF, including a 3,456 SF
barn, 7,680 SF indoor arena, and a
3,456 SF staging area. The owners
are also constructing a principal
house on the other side of the lot to
the northeast. Both the house and
the barn would have their own
driveways.
The zoning code requires a
conditional use permit for the
construction of an accessory
building larger than 5,000 SF.
Approximately 2/3 of the Property
is located within a large wetland.
Both construction of the home and
the barn trigger the establishment of
upland buffers adjacent to this
wetland. An aerial is provided to
the right.
Agenda Item # 7A
1832 Medina Road Page 2 of 5 May 5, 2020
CUP City Council
CUP for Accessory Structures in Excess of 5,000 SF
According to Section 825.19 of the City Code, properties over 5 acres in size are permitted to
include a maximum of two accessory structures with a maximum aggregate footprint of 5000 s.f.
Accessory structures which exceed these limitations are conditional uses subject to the following
additional standards described in Section 826.98. Staff has described compliance with each
standard below each in italics:
(i) The accessory building’s design shall include architectural interest through the appropriate
use of the following elements: cupolas, dormers, windows, porches, overhangs, varied building
foundation, or other design treatments which the city council determines create a quality
architectural design that enhances the appearance of the accessory building and complements the
principal dwelling and the rural residential character or residential neighborhood in which the
building is to be constructed;
The proposed barn includes cupolas and a porch/overhang over the entry door. The applicant
has indicated that this entry will include stone accents and timbers. Windows are proposed
along the eastern portion of the structure. The western 32 feet of the 160-foot-long street-facing
façade is at a lower elevation than the rest of the structures. The Planning Commission and
Council should discuss if proposed architectural features are sufficient.
(ii) At least two colors or textures shall be used in the accessory building’s exterior design,
including contrasting trim or fascia;
The applicant proposes a combination of “earth brown” and “white sand” color. Stone accents
are noted for the entry location.
(iii) Any metal exterior materials on the accessory building shall be warranted to resist fading for
a period of at least 15 years; and
The proposed metal exterior includes a 30-year fade warranty.
(iv) The accessory building shall have an infiltration basin, rain garden, rain barrel or other
similar best management practice used to capture storm water runoff from the building and to
improve water quality. Said best management practice must be reviewed and approved by the
city council.
The applicant proposes to provide stormwater abstraction using expanded wetland buffers. Staff
recommends a condition that stormwater from the roof of the structure be directed away from
the large paddock to the north of the building. This could be accomplished with gutters or
adjusting paddock design and grading. The additional area of buffers shown would meet the
City’s stormwater requirements. The applicant will also need to meet the requirements of the
Elm Creek Watershed.
1832 Medina Road Page 3 of 5 May 5, 2020
CUP City Council
General Conditional Use Permit Standards
Section 825.39 of the City Code includes more general standards for reviewing any conditional
use permit:
1. That the conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair
property values within the immediate vicinity.
Staff does not believe this structure will be injurious to nearby property nor impair property
values.
2. That the establishment of the conditional use will not impede the normal and orderly
development of surrounding vacant property for uses predominant in the area.
Staff does not believe this structure will impede the normal and orderly development of
surrounding vacant property.
3. That adequate utilities, access roads, drainage and other necessary facilities have been or are
being provided.
As noted above, the applicant will be required to provide stormwater management as a condition
of approval. This application also triggered a review by the Elm Creek Watershed Management
Commission, so this CUP will also be contingent on the watershed’s approval and The Applicant
satisfying their recommendations related to stormwater management, erosion and sediment
control, and buffer strips. The Applicant has provided a manure and pasture management plan,
which is required.
4. That adequate measures have been or will be taken to provide sufficient off-street parking and
loading space to serve the proposed use.
Staff believes adequate parking exists.
5. That adequate measures have been or will be taken to prevent or control offensive odor,
fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to control
lighted signs and other lights in such a manner that no disturbance to neighboring properties will
result.
Staff recommends a condition for implementation of a manure and pasture management plan to
reduce impacts of manure and prevent overgrazing and erosion.
6. The use, in the opinion of the City Council, is reasonably related to the overall needs of the
City and to the existing land use.
City Code allows for barns as a conditional use.
7. The use is consistent with the purposes of the zoning code and the purposes of the zoning
district in which the applicant intends to locate the proposed use.
Staff believes an accessory barn is consistent with rural residential lots.
8. The use is not in conflict with the policies of the City.
Staff does not believe the proposed use conflicts with the policies of the City.
9. The use will not cause traffic hazard or congestion.
Staff does not believe the CUP would cause traffic or congestion concerns.
1832 Medina Road Page 4 of 5 May 5, 2020
CUP City Council
10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare or
general unsightliness.
Staff does not believe the use would cause these concerns.
11. The developer shall submit a time schedule for completion of the project.
This will need to be a condition for approval.
12. The developer shall provide proof of ownership of the property to the Zoning Officer.
The City Attorney has not requested additional documentation with regards to ownership at this
time.
Animal Density Standards
Section 826.25, Subd. 8 provides standards for animal density. There may be one animal unit for
the first two grazeable acres of a property and one additional animal unit for each grazeable acre
of land thereafter. According to a survey provided by Otto Associates, The Property has a total of
12.9 grazeable acres, meaning there may be up to 11 horses on site (1 horse is equal to 1 animal
unit). The Applicant has indicated there will be 8 horses, which would be allowed. The amount
of grazable acres is subject to staff confirmation. Staff recommends a condition for approval that
does not allow the property owners to surpass the maximum animal density.
Much of the grazable acreage is not easily accessible because it is across the large wetland. As
such, the fenced pasture will be much smaller. Staff recommends a condition requiring active
manure and pasture management to reduce impacts of manure and overgrazing.
Planning Commission
There was a public hearing for this application at the April 14 Planning Commission Meeting.
One member of the public spoke and supported the application.
The Commission voted unanimously to recommend approval of this conditional use permit with
the conditions listed in this staff report. The discussion before the vote was brief and
complementary of the proposed barn and indoor arena.
Staff Recommendation
When reviewing a conditional use permit request, the Planning Commission and City Council
should review the specific and general criteria described above. If the criteria are met, the CUP
should be approved.
As described in Section 825.41 of the City Code: “In permitting a new conditional use or the
alteration of an existing conditional use, the City Council may impose, in addition to those
standards and requirements expressly specified in this Ordinance, additional conditions which
the City Council considers necessary to protect the best interests of the surrounding area or the
community as a whole. These conditions may include, but are not limited, to the following:
1. Increasing the required lot size or yard dimensions.
2. Limiting the height, size or location of buildings.
3. Controlling the location and number of vehicle access points.
1832 Medina Road Page 5 of 5 May 5, 2020
CUP City Council
4. Increasing the street width.
5. Increasing the number of required off-street parking spaces.
6. Limiting the number, size, location or lighting of signs.
7. Required diking, fencing, screening, landscaping or other facilities to protect adjacent or
nearby property.
8. Designating sites for open space.”
Staff believes that this CUP request overall meets the criteria presented in this report. Staff
recommends approval subject to the following conditions:
1. The applicant shall address comments made by the City Engineer
2. The applicant shall update plans to direct runoff from the structure away from the
paddock area.
3. The applicant shall obtain approval from the Elm Creek Watershed Commission
4. The applicants shall install improvements as indicated on the civil plans received by the
City on 4/22/2020 and architectural plans received 3/10/2020, except as modified by the
conditions herein.
5. The applicant shall meet the requirements of the wetland protection ordinance, including
provisions for recordation of easements, planting of appropriate vegetation and
installation of required signs.
6. The applicant shall execute a stormwater maintenance agreement and maintain
stormwater management practices as described in the agreement.
7. Manure shall be managed in a manner which prevents nuisance and protects water
quality. The applicant shall manage the use of pastureland in a manner which prevents
overgrazing and erosion. The applicant shall implement manure and pasture management
plans in conformance with University of Minnesota Extension guidance. Manure and
pasture management is subject to periodic review by city staff
8. The number of animal units shall not exceed eight unless manure and pasture
management plans are approved by City staff for additional animals. In any event,
animal density on the Property shall not exceed the amount permitted in the RR district
(grazable acres minus 1).
9. The Applicant shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the application for the conditional use permit
Recommended Motion: Direct staff to prepare a resolution approving the Conditional Use
Permit for a barn at 1832 Medina Road per the conditions noted in the staff report.
Attachments
1. Document List
2. Excerpt from DRAFT 4/14/2020 Planning Commission minutes
3. City Engineer Comments
4. Applicant Narrative
5. Pasture and Manure Management Plans
6. Plans
4/30/2020
Project: LR-19-267 – Stetler Barn CUP
The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are
only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant
Document Received Document
Date
Pages Electronic Paper
Copy?
Notes
Application 3/10/2020 3/10/2020 3 Yes Yes
Deposit 3/10/2020 3/4/2020 1 Yes Yes $1000
Plans 3/10/2020 3/9/2020 7 Yes Yes 3 civil; 4 arch
Plans-updated 4/22/2020 4/22/2020 3 Yes Yes Civils
Volume control calcs 3/10/2020 3/10/2020 1 Yes
Narrative 3/10/2020 3/6/2020 1 Yes 6 pages w/ pics and specs
Stormwater Management Plan 4/22/2020 4/16/2020 33 Yes
Manure/Pasture Management 4/2/2020 4/2/2020 1 Yes
Manure/Pasture Management 4/28/2020 4/28/2020 2 Yes
Documents from Staff/Consultants/Agencies
Document Document
Date
# of
pages
Electronic Notes
City Engineer comments 3/25/2020 2 Y
Elm Creek Comments 3/25/2020 1 Y
Elm Creek Comments 4/28/2020 6 Y
Notice 4/3/2020 6 Y 8 pages w/ affidavit and map
Preliminary Comments 3/24/2020 3 Y
Planning Commission Report 4/9/2020 5 Y 16 pages w/ attachments
City Council Report 4/30/2020 6 Y
Public Comments
Document Date Electronic Notes
Planning Commission minutes 4/14/2020 Y
4/30/2020
Medina Planning Commission Excerpt from DRAFT 4/14/2020 Meeting Minutes
1
Cris and Jim Stetler – 1832 Medina Road – Conditional Use Permit for Construction of an
Accessory Structure in Excess of 5,000 Square Feet
Ben Schneider presented a request to construct an accessory structure over 5,000 square feet at 1832
Medina Road. He noted that the site received approval for the construction of a home the previous year,
which has not yet been built. He provided details on the proposed accessory structure which would be a
barn, indoor riding arena and storage area. He identified the wetlands on the site, along with the
pasturable land. He noted that both the home and accessory structure would have their own driveways.
He stated that a CUP is required for an accessory structure over 5,000 square feet and referenced the
criteria that are reviewed for a CUP. He reviewed some of the architectural details that would be
proposed. He provided details on animal density, noting that the survey claims 12.9 grazable acres but
staff is unsure if that is the correct figure because of the wooded area on the site. He noted that the site
could support up to 11 animals, but the applicant would propose eight. He stated that staff recommends
approval of the request, subject to the conditions noted in the staff report.
Jim Stetler, applicant, stated that he is present if anyone has any questions.
Piper asked if this is planned to be used commercially.
Stetler replied that this would only be used for his horses.
Reid opened the public hearing at 8:41 p.m.
Jerry Roehl stated that is in favor of the project and has no objections.
Reid closed the public hearing at 8:42 p.m.
Nestor commented that this seems to be a good use of the space.
Nielsen agreed that this is a great design and use of space.
Galzki agreed that this will be a great use of the space and will be a great addition to the viewshed along
the roadway.
Reid asked if there would be night lighting on the barn.
Stetler stated that they have not gotten that detailed into the planning but that would be workable. It was
noted that perhaps there would be security lighting at the entryway, but they would not go beyond that.
Motion by Piper, seconded by Nestor, to recommend approval of the Conditional Use Permit for the
construction of an accessory structure over 5,000 square feet with the conditions recommended in the
staff report.
A roll call vote was performed:
Amic aye
Nestor aye
Nielsen aye
Galzki aye
Piper aye
Grajcyk aye
Reid aye
Motion carried.
1
Dusty Finke
From:Jim Stremel <JStremel@wsbeng.com>
Sent:Thursday, March 26, 2020 3:19 PM
To:Ben Schneider
Cc:Dusty Finke; Debra Peterson; Heather Nelson; Alison Harwood
Subject:RE: LR-20-267: Stetler Barn CUP
Ben,
Here are revised comments from our DRC discussions today. Let me know if there are any additional comments to be
added.
Jim Stremel, PE
Sr. Project Manager
763.287.8532 (o) | 612.419.1549 (m)
WSB | wsbeng.com
This email, and any files transmitted with it, is confidential and is intended solely
for the use of the addressee. If you are not the addressee, please delete this email
from your system. Any use of this email by unintended recipients is strictly prohibited.
WSB does not accept liability for any errors or omissions which arise as a result
of electronic transmission. If verification is required, please request a hard copy.
From: Jim Stremel
Sent: Wednesday, March 25, 2020 6:09 PM
To: 'Ben Schneider' <ben.schneider@medinamn.gov>
Cc: Dusty Finke <dusty.finke@medinamn.gov>; Debra Peterson <debra.peterson@medinamn.gov>; Heather Nelson
<HNelson@wsbeng.com>; Alison Harwood (aharwood@wsbeng.com) <aharwood@wsbeng.com>
Subject: RE: LR‐20‐267: Stetler Barn CUP
Hello Ben,
Below are our engineering comments on the site and grading plans for the barn, let us know if you have any questions:
Civil/Site:
1. Show more grading arrows and percent grades on the driveway and low point, it appears to be relatively flat.
2. Note with the proposed driveway will be constructed of and include a typical section.
3. No water or sewer services are shown for the proposed barn, please confirm no sewer/water services are
proposed and show them on the plan if proposed.
4. Additional silt fence will need to be shown to encompass the locations down‐gradient of construction
disturbances.
5. A redundant BMP will be required adjacent to the wetland areas, the entire length of where the silt fence will
end up going.
Stormwater:
6. Gutters and downspouts will be required on the north side of the barn roof to control runoff that may be
otherwise directed into the paddock area, show the location of the discharge points.
2
7. A permit with the watershed (ECWMC) will be required. Provide final permit review comments from the
watershed and final permit approval to City.
Wetlands:
8. Delineation has been completed. Notice of Decision will be sent out soon approving the boundaries.
9. Project provides a 30‐foot upland buffer around the wetlands, which does not meet the minimum buffer
requirements. The wetlands are classified as a Preserve by the Medina Wetland Functional Assessment.
Preserve wetlands require an average 35‐foot upland buffer (minimum 25 feet).
10. There appear to be no impacts proposed as part of this project. If impacts to wetlands are proposed, the
applicant will need to apply for impact approval through the Wetland Conservation Act.
From: Ben Schneider <ben.schneider@medinamn.gov>
Sent: Friday, March 20, 2020 3:08 PM
To: Jim Stremel <JStremel@wsbeng.com>; Steve Scherer <steve.scherer@medinamn.gov>; rbatty@kennedy‐
graven.com; tg.metrowest@gmail.com; surfacewatersolutions@outlook.com; judie@jass.biz; Scott Johnson
<scott.johnson@medinamn.gov>
Cc: Dusty Finke <dusty.finke@medinamn.gov>; Debra Peterson <debra.peterson@medinamn.gov>
Subject: LR‐20‐267: Stetler Barn CUP
Hello All,
Attached is a CUP application to build a barn at 1832 Medina Road. We received this 10 days ago, so apologies for the
delay in routing this.
If possible, please provide comments by March 25, 2020. The Planning Commission Review is tentatively scheduled for
April 14.
Jim and Judie, let us know if this triggers your permitting.
Thank you,
3/6/2020
Conditional Use Permit Application
City of Medina
Site Location: 1832 Medina Road
Long Lake, Mn, 55356
This conditional use permit application is for a new barn building at 1832 Medina Road.
The following pages of this document provide descriptions and example photos to illustrate
architectural elements for this future building including:
- Contrasting colors for roofing and siding
- Wainscot details
- Street facing decorative covered entry with timbers and stone
- Roof cupolas
- Windows at 3 sides of the building
- Decorative service doors
- Varied roof pitches and overhangs with soffits
- Varied building foundation
- Information on the durability and fade resistant color clad steel
Also attached with this application are architectural plans for the building and civil documents
showing grading and storm water management plans.
-Brody Schmid
Project Manager, Nor-Son Custom Builders
700 East Lake Street, Wayzata, MN, 55391
*Decorative street side covered entry with stone accents and timbers
*Contrasting colors of “earth brown” & “white sand” for roof, siding, & wainscot
*Uni-rib steel roofing & siding *Uni-rib steel wainscot in contrasting color
*Windows & decorative doors *Varied roof pitches
*Roof cupolas *Overhangs with steel soffit & fascia
1832 Medina Road, Medina MN
Stetler Residence
4/27/20
Manure and Pasture Management Plan
Recreation use of horses for private use. Horses are used for trail riding and for showing.
Are housed in a barn and turned out daily.
Property is 34 acres, with 12.9 usable acres, for 8 horses. (Allowed horses 11.5 according
to current zoning requirements)
Property has a manure management plan that includes manure bunkers for composting.
Some manure will be composted and be used on the property. Other manure or compost
will be hauled away 2-3 times per year. No manure will be spread in wetlands or setbacks.
Horses housed in stalls overnight and stalls are cleaned daily. Dry lots are cleaned weekly.
Manure in pastures are dragged into grass 2-4 times a year before mowing.
Manure Management Plan
8 horses (50 lbs./day/horse x 8 horses x 365 days/year) ≈ 73 tons of manure per year
8 horses (0.8 cu ft/day/horse x 8 horses x 365 days/year) ≈ 2,336 cu ft of manure per year
Assumptions:
15% of manure deposited on pasture for five months, 0.15 x 73 tons ≈ 11 tons/year -- May to
September, minus kept inside at night.
35% deposited on lot, 90% collected ≈ 0.35 x 0.9 x 73 ≈ 23 tons/year or ≈ 736 cu ft/year
50% collected from stalls, 73 tons/year x 50% ≈ 36.5 tons/year or ≈ 1,168 cu ft/year
Stall manure + bedding; assume 50% added volume ≈ 1,904 cu ft/year
3 – 10x10x8’ Concrete bottom manure storage unit for composting
Composting will reduce volume by 40 to 60%; 1,904 cu ft x 0.5 ≈ 952 cubic feet of compost.
Manure composted, removed and hauled away twice per year, or more often if needed. A small
amount of composted manure may be used around the property for fertilizer.
Pasture Management
2-3 fenced paddocks with grass (between house and barn)
Will work with the U of M Extension Office and Paul Stewart (Hennepin County Rural
Conserationist) to determine best seed for wet soil pastures. (Seeded with Agassiz CHS
#4 or La Crosse BLM #4 grass seed mix)
3 Dry lot paddocks
Horses will be rotated between dry lots and grass paddocks
- Rotate off of grass to dry lots to rest grass and regrow
- Keep in dry lots when ground is wet in fall and spring
- Keep off dry lots during period of high rain and mud
- Ensure horses are in dry lots often enough to let the grass pastures rest
Main source of feed for horses is small square hay bales and pelleted grain. Grass from
paddocks is supplemental forage not primary source.
1
DOCSOPEN-ME230-1A-650926.v1-4/30/20
Kennedy Ronald H. Batty
470 US Bank Plaza
200 South Sixth Street
Minneapolis MN 55402
&
Graven (612) 337-9262 telephone
(612) 337-9310 fax
rbatty@kennedy-graven.com
http://www.kennedy-graven.com
C H A R T E R E D
MEMORANDUM
To: Honorable Mayor and Council Members
From: Ron Batty, city attorney
Date: April 30, 2020
Re: Conditions allowing a return to in-person meetings
Minnesota Statutes, Chapter 13D, the Open Meeting Law, provides that all meetings of public bodies
must be open to the public, subject to limited exceptions. One of the rarely used exceptions is section
13D.021, which allows meetings to be conducted partially or wholly by telephone or other electronic
means in the event of a health pandemic or an emergency declared under Minnesota Statutes, Chapter
12. On March 11, 2020, the World Health Organization declared the COVID-19 outbreak to be a health
pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of
the pandemic. On March 13, 2020, Governor Walz issued Executive Order 20-01, which declared a
state of peacetime emergency to address the COVID-19 pandemic in Minnesota. On March 16, 2020,
Mayor Kathleen Martin issued Mayoral Declaration No. 2020-1, a declaration of local emergency
under the authority granted to mayors in Minnesota Statutes, section 12.29. On March 17, 2020, the
Medina city council by resolution extended the mayor’s declaration of local emergency until further
action by the city council.
Based on the above, on March 16, 2020, Mayor Martin also issued a Statement and Determination
Regarding Conduction meetings by Telephone or Other Electronic Means whereby she determined that
it was not practical or prudent to hold meeting in person or by interactive television because of the
pandemic. Since that date all meetings of the city council and all boards and commissions of the city
have been conducted exclusively by telephone.
On March 25, Governor Walz issued Executive Order 20-20 (the stay-at home order, extended by EO
20-33) which generally required persons to shelter in place, subject to certain exceptions. Workers in
certain critical occupations were exempt but employees in those occupations who were able to work
Agenda Item # 7B
2
DOCSOPEN-ME230-1A-650926.v1-4/30/20
from home were required to do so. Those not able to perform a job considered a critical function from
home were allowed to work outside of their homes but were still required to adhere to Minnesota
Department of Health guidance, including social distancing.
The question recently raised by the city council is when will Medina return to in-person meetings?
More specifically, when MAY Medina go back to in-person meetings and when Must the city do so?
It should be remembered that holding meetings by telephone or other electronic means may occur in
one of two ways. It is possible to conduct a meeting mostly by telephone or other electronic means so
long as at least one member of the body or the chief administrative officer or the chief legal counsel is
physically present at the regular meeting location and members of the public are allowed to attend in
person as well. All other members of the body and other members of the public are allowed to attend
by telephone. This is not the option Medina chose. The statute also allows a meeting to be completely
by telephone or other electronic means with no persons physically present if the mayor, city
administrator or city attorney determines that in-person attendance at the regular location is not feasible
due to the pandemic or emergency. Mayor Martin’s order makes this determination.
In order for the city to consider altering its current form of meetings, the Governor’s stay at home order
would need to be lifted or an exemption created for attendance at public meetings. There is no explicit
prohibition in the Governor’s order banning attendance at public meetings and it is questionable
whether anyone would be cited for doing so. However, inviting the public to a meeting seems contrary
to the spirit of the Governor’s order and would only be allowable if social distancing could be achieved.
Given the small size of the Medina council chambers, that might be a challenge. There is more space
available at the Hamel Community Center but the city does not have the necessary technological
facilities at that location. When the Governor’s order is lifted or if it is modified to allow attendance at
public meetings, it would be possible for the city to consider allowing partial or full in-person meetings.
To do so would require that the Mayor’s March 16 Statement and Determination be revoked or
modified.
The city will be required to return to in-person meetings when all the legal underpinnings of the
Mayor’s Statement and Determination are removed. That would include not only the stay at home order
but also the state and local emergency declarations. If the Governor’s emergency declaration contained
in Executive order 20-01 is terminated, the city would need to consider whether there remained any
basis for continuing its local emergency. Absent some specific local situation, that seems unlikely.
Without an emergency declaration in place, the only basis for continuing telephone or electronic
meetings would be the existence of a health pandemic. There is no definition in state law of a health
pandemic and no certainty as to who has the authority to declare one. There would need to be some
credible basis to say a health pandemic continued to exist. If that did not exist, there would be no
authority to continue with anything but in-person meetings.
In summary, I do not see the city returning to full in-person meetings in the near future. Before that
could happen, certain actions would be required by non-city players, specifically the Governor and
health officials, followed by coordinated efforts by the mayor and city council to rescind previous city
actions.
Planning Department Update Page 1 of 2 May 5, 2020
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: April 30, 2020
SUBJ: Planning Department Updates – May 5, 2020 City Council Meeting
Land Use Application Review
A) Stetler Barn CUP – 1832 Medina Road – Chris and Jim Stetler have requested a
Conditional Use Permit for construction of a 12,300 square foot barn and riding arena. The
Planning Commission held a public hearing at the April 14 meeting and recommended
approval. Staff intends to present to the City Council on May 5.
B) Roehl Preliminary Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a
preliminary plat to subdivide 28 acres into two lots. A public hearing is scheduled for the
May 12 Planning Commission meeting.
C) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert
Atkinson has requested a change of the future land use from Future Development Area to Business,
a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete
for review, and the City has requested additional materials.
D) Meadow View Townhomes– north of Highway 55, west of CR116 – Lennar has requested
review of a Planned Unit Development (PUD) concept plan for development of 138
townhomes south of the Fields of Medina. The Planning Commission held a public hearing
at the April 14 meeting and the City Council reviewed on April 21. The feedback from the
Council was generally not supportive of the PUD. The applicant has indicated that they will
likely proceed with a development under the R3 standards and incorporating as many
comments received during concept review that they can.
E) Charlie’s Restaurant– 172 Hamel Road – Steve and Richard Andres have requested
approval of a Site Plan Review and Conditional Use Permit for Charlie’s Restaurant. The
applicants have withdrawn the application after further consideration of site development
costs. The project will now be closed.
F) Mark of Excellence Comp Plan Amendment, PUD Concept Plan – east of Mohawk Drive,
north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Comp
Plan Amendment and PUD Concept Plan for development of 76 twinhomes, 41 single-
family, and 32 townhomes on the Roy and Cavanaugh properties. The Council adopted a
resolution granting conditional approval and authorizing submission to the Met Council.
Staff is preparing the submission.
G) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s
Pest Control) has requested various approvals for development of a 35,000 s.f. office
building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of
Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning
Commission held a public hearing at the November 12 and March 10 meetings and
recommended approval. The City Council adopted approval documents on March 17.
H) OSI Expansion – Arrowhead Drive, north of Highway 55 – Arrowhead Holdings (real estate
company for OSI) has requested approval of a site plan review and preliminary plat to construct an
expansion to the existing building and parking lot at 4101 Arrowhead Drive. The plat proposes to
increase the size of the main lot and decrease the size of the outlot to the north. The Planning
Planning Department Update Page 2 of 2 May 5, 2020
City Council Meeting
Commission held a public hearing at the December 10 meeting and recommended approval. The
City Council approved the requests on March 17. Staff will now await final plat
application.
I) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted
resolutions approving these projects, and staff is assisting the applicants with the conditions of
approval in order to complete the projects.
J) Hamel Haven subdivisions – These subdivisions have received final approval. Staff is working
with the applicants on the conditions of approval before the plats are recorded.
Other Projects
A) Tamarack Drive study – Staff reviewed feedback from the virtual open house on April 14 and the
online surveys which were posted through the month of April and developed updated concepts for
additional feedback. WSB has created another online activity which will be available until 5/18.
Staff will be sending invites to the activity to property owners, to nearby homeowner’s associations
and to people who provided their email addresses during the first activity. A link to the activity is
available at https://medinamn.us/tamarack/ Staff intends to present a draft report at the May 19
council meeting.
B) Hackamore Road Preliminary Design – Staff has met with Hennepin County and adjacent cites to
discuss the Hackamore Road project. Staff has been providing feedback to WSB to settle on rough
concepts for lane alignments. Online engagement is being planned for the next few weeks and a
virtual open house on May 19.
C) Hennepin County Covid-19 business resource forum – I have been attending weekly
teleconferences coordinated by Hennepin County where various agencies discussed programs
available to support businesses affected by Covid-19. Links to the information are located on the
City of Medina’s website.
TO: City Council
FROM: Jason Nelson, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: May 1, 2020
RE: Police Department Updates
The past two weeks have been more of the same. We continue to refine our best practices within the
police department. The way we are doing things right now is constantly changing as new guidelines
and recommendations come out daily.
Our part one and part two crimes are down by 38% and 45% respectively, but our CAD calls for
service are up by 17%. Part one crimes are things such as homicide, sexual assault, robbery,
aggravated assault, burglary, larceny, auto theft, arson. Part two crimes are things such as fraud,
forgery, embezzlement, weapons, traffic related crimes, drug and alcohol offenses, shoplifting, etc.
We still thankfully have no one out with COVID-19 or illness in their immediate families. There
have been confirmed cases within Hennepin County Jail along with some police and fire
departments. The Lakes Area Chiefs currently have no employees that are out because of COVID-
19 but may be out because spouses or other family members have been affected. We continue to
meet and speak several times a week on various issues.
We are keeping a close eye on our congregate care facilities. There is a total of 65 cases in
Hennepin County and as of Friday, Minnesota Department of Health (MDH) reported that there
were 24 confirmed cases and as of this morning there were a total of 46 that had confirmed cases.
So, this is a large area of concern because it takes a large amount of resources to assist when the
virus hits these types of facilities. We continue to be in touch with our facilities: Wealshire, Okalee
and Medina Ridge Condominiums.
Seasonal weight restrictions have been lifted by the state. Public Works Director Steve Scherer has
kept a couple of our vulnerable roads restricted in hopes of preserving them. During the weight
restrictions this year there were less vehicles stopped due to COVID-19 and lack of new
construction. Our officers stopped 19 vehicles for weight violations.
MEMORANDUM
Patrol:
Patrol Updates 04/15/2020 through 04/28/2020
Patrol Activities – Between the dates of April 15, 2020 through April 28, 2020 our officers issued 12
citations and 15 warnings for various traffic violations. There were no traffic accidents reported, 3
medicals, 7 business alarms, 2 residential alarms, 5 suspicious calls, and 6 assists to other agencies.
Rush hour traffic continues to be very light with the Executive Order still in effect.
With the Reserves being asked to stay home, Officers have also been conducting house/business
checks for the residents that have requested additional checks. During this time period 86
house/business checks were conducted.
On 04/16/2020 Officers were dispatched to the 300 block of Bergamot Drive on a possible juvenile
luring incident. After speaking to the mother and child, officers were checking the area for the
described suspect vehicle when the reporting party learned the person seen was an employee of a car
dealership who was looking for an address to drop off some keys and had attempted to ask the
juvenile where the address was located. The attempted luring was a misunderstanding.
On 04/18/2020 Officer was dispatched to the 4300 block of Hamel Road on reported shots heard.
The officer checked the area but was unable to locate the source of the shots.
On 04/19/2020 while on patrol Officer discovered a large amount of metal and garbage dumped in
the 4500 block of Arrowhead Drive. Dayshift CSO did a follow up and was unable to determine
who had dumped the material. Public Works was notified to pick up the material. This area has
been a trouble spot for people dumping unwanted belongings.
On 04/21/2020 Officer was dispatched to a reported grass fire on the Medina Golf course. It was
determined that Medina Golf did have a burn permit issued but was unaware of the DNR burning
restrictions that were in place. The fire was put out by Hamel Fire Department and Medina Golf was
issued an invoice for their services.
On 04/24/2020 Officer was dispatched to a suspicious person walking along the railroad tracks
eastbound from the Loretto area. The Officer was able to locate, and made contact with, the subject
who said he was trying to walk to Coon Rapids. He was warned about the dangers of walking on the
railroad tracks and advised that he was trespassing on railroad property. The subject advised he
would stick to the roadways.
On 04/27/2020 Officer was dispatched to a welfare check of a person reported to be laying on the
ground and hitting his own head against a car window. Upon making contact with the individual,
the officer determined the subject was likely under the influence of a controlled substance. North
Memorial Ambulance was called to the scene to check on the subject and found nothing life
threatening. The subject was released to his father who had been contacted to pick him up.
On 04/28/2020 Officers were dispatched to the 500 block of Clydesdale Circle on a reported house
fire. Upon arrival it was learned a juvenile had been cooking dinner for herself when the pan caught
on fire on the stove. The female suffered burns on her arms, legs, and feet. The juvenile’s mother
arrived on scene and transported her to Urgent Care in Plymouth for treatment. There was minimal
damage to the residence from the fire.
Investigations:
Our office received a second complaint about a business that was not following the Governor’s
executive order for staying at home. I went to the business and spoke with the owner about the
complaint. I explained the executive order to the owner and learned they were in violation. The
business was given a verbal warning and the owner shut down immediately.
I sent out two administrative subpoenas for an on-going theft investigation. It may take a few weeks
before I receive the results.
I was able to positively identify a suspect who has been stealing from a local business. The suspect
has been very active in the metro area. I will be making attempts to interview the suspect and then
send my report in for charging.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: April 30, 2020
MEETING: May 5, 2020
SUBJECT: Public Works Update
STREETS
• Staff had another meeting with the stakeholders for the Hackamore Road project. The
discussions have been about where there are needs for turn lanes and how to best fit
everything into the space available.
• Public Works removed seasonal weight restrictions on all city streets on April 27th.
• Public Works is working on installing many signs around town.
• Public Works has continued shouldering on Willow Dr., Pioneer Trail, and other spots
around the city that need it.
WATER/SEWER/STORMWATER
• Public Works flushed the hydrants in the Keller addition. There were complaints about
air in the water. Their water comes from Orono and they are having some trouble with a
new well. There are no health concerns, just air in the water and it settles out in a minute.
They are working to remedy the problem and we will also continue to monitor it.
• Staff continues to work on inflow and infiltration throughout the city. Staff and WSB will
be metering to try to find any more issues in the system.
• A progress meeting was held with the Metropolitan Council Environmental Services and
their construction partners. The project is going to begin the week of May 4th. There will
be a shut down on County 19 as they bring the pipe across the road. There will be two
crossings, each will take two to three days to complete. There is a full-scale detour being
set up and Public Safety has been involved in the review.
• Public Works will be working with Burschville Construction to replace a large culvert on
Ardmore Ave. The contract is in your packet for approval.
PARKS/TRAILS
• Public Works has begun fertilizing all the parks and ball fields. This is to reduce costs in
the park maintenance contracts.
• Spring cleanup is complete in the parks and around city buildings.
PERSONNEL
• Our new Public Works Maintenance Technician, Curtis Biegert, started and we are
getting him familiar with the city and our processes.
ORDER CHECKS APRIL 21, 2020 – MAY 5, 2020
050167 BEUGEN, MARA/TROY ............................................................. $700.00
050168 CLARK, CHRIS/STACY ............................................................... $20.00
050169 FIRESIDE HEARTH & HOME .................................................... $102.00
050170 GONYEA HOMES INC .............................................................. $179.50
050171 HAWLEY, CRAIG/SARAH ......................................................... $100.00
050172 HUTTON, MEGHAN .................................................................... $13.90
050173 KHAN, ZAKI/AISHA ................................................................... $500.00
050174 MET COUNCIL (SAC) ........................................................... $14,760.90
050175 SORENSEN, BARTON/JENNIFER .............................................. $80.68
050176 YARBROUGH, TRAVIS ............................................................. $500.00
050177 ABDO, EICK & MEYERS LLP ............................................... $13,000.00
050178 ADAMS PEST CONTROL INC .................................................. $115.43
050179 BATTERIES + BULBS ............................................................... $126.80
050180 BEAUDRY OIL & PROPANE ..................................................... $548.90
050181 D FENCE .............................................................................. $12,160.00
050182 EARL F ANDERSEN INC ....................................................... $6,088.05
050183 EGAN COMPANY ...................................................................... $244.00
050184 EHLERS & ASSOC INC .......................................................... $7,875.00
050185 GREAT AMERICAN FINANCIAL SERVI .................................... $178.95
050186 HACH COMPANY ...................................................................... $690.74
050187 HAMEL BUILDING CENTER .................................................. $1,043.81
050188 HOLIDAY (CARWASHES) ........................................................... $84.50
050189 JEREDS LAWN CARE INC ................................................... $10,500.00
050190 KENNEDY & GRAVEN CHARTERED .................................. $15,839.10
050191 KRAEMER MINING AND MATERIALS ................................... $5,190.93
050192 LEAGUE OF MN CITIES INS.TRUST ..................................... $1,000.00
050193 LORETTO AUTO RECONDITION ............................................. $538.98
050194 MARCO (LEASE) .................................................................... $1,324.68
050195 MEDTOX LABS ........................................................................... $50.33
050196 METRO WEST INSPECTION ............................................... $22,023.72
050197 MN DVS ....................................................................................... $14.25
050198 MORRIS ELECTRONICS INC. .................................................. $201.00
050199 NAPA OF CORCORAN INC ...................................................... $216.95
050200 NELSON ELECTRIC MOTOR REPAIR .................................. $3,179.00
050201 OFFICE DEPOT ........................................................................ $104.73
050202 ROLF ERICKSON ENTERPRISES INC .................................. $9,691.13
050203 RUCHTI, STEVE .......................................................................... $50.00
050204 RUSSELL SECURITY RESOURCE INC .................................... $495.00
050205 SITEONE LANDSCAPE SUPPLY ................................................ $23.99
050206 SOUTH LAKE MTKA. POLICE DEPT ........................................ $134.65
050207 SUN LIFE FINANCIAL ............................................................ $1,359.86
050208 TEGRETE (CARLSON BLDG) ................................................... $565.00
050209 TIME SAVER OFFSITE SEC SVCS IN ...................................... $219.00
050210 TOLL GAS & WELDING SUPPLY ................................................ $43.54
050211 US SOLAR BUSINESS - 1 ...................................................... $3,220.24
050212 US SOLAR BUSINESS - 3 ...................................................... $4,414.87
050213 WESTSIDE WHOLESALE TIRE .................................................. $70.01
050214 WSB & ASSOCIATES INC.................................................... $58,540.25
Total Checks $198,124.37
ELECTRONIC PAYMENTS APRIL 21, 2020 – MAY 5, 2020
005490E DELTA DENTAL ..................................................................... $2,344.80
005491E DELTA DENTAL ..................................................................... $2,405.55
005492E FP MAILING SOL POSTAGE BY PHON ................................. $1,010.00
005493E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
005494E DELTA DENTAL ..................................................................... $2,528.50
005495E DELTA DENTAL ..................................................................... $2,528.50
005496E ELAN FINANCIAL SERVICE .................................................. $4,748.18
005497E CITY OF PLYMOUTH ............................................................. $1,024.88
005498E WRIGHT HENN COOP ELEC ASSN ...................................... $2,373.51
005499E MEDIACOM OF MN LLC ........................................................... $294.90
005500E PR FED/FICA ....................................................................... $10,805.37
005501E PR MN Deferred Comp ......................................................... $26,000.00
005502E PR STATE OF MINNESOTA .................................................. $1,577.28
005503E PR PERA .............................................................................. $15,642.51
005504E PR FED/FICA ....................................................................... $15,928.62
005505E PR MN Deferred Comp ........................................................... $1,190.00
005506E PR STATE OF MINNESOTA .................................................. $3,513.22
005507E CITY OF MEDINA ........................................................................ $21.00
005508E FURTHER .............................................................................. $1,749.29
005509E FURTHER ................................................................................... $76.65
005510E CIPHER LABORATORIES INC. .............................................. $1,224.00
Total Electronic Checks $97,986.76
PAYROLL DIRECT DEPOSIT APRIL 29, 2020
0510198 BOEDDEKER, KAYLEN ............................................................ $628.35
0510199 JOHNSON, PATRICK M. ........................................................... $633.53
0510200 ALTENDORF, JENNIFER L. ................................................... $1,608.01
0510201 BARNHART, ERIN A. ............................................................. $2,516.51
0510202 BOECKER, KEVIN D. ............................................................. $2,323.95
0510203 CONVERSE, KEITH A. ........................................................... $2,056.02
0510204 DION, DEBRA A. .................................................................... $1,983.04
0510205 ENDE, JOSEPH...................................................................... $1,997.15
0510206 FINKE, DUSTIN D. ................................................................. $2,626.78
0510207 GALLUP, JODI M. ................................................................... $2,032.68
0510208 GLEASON, JOHN M. .............................................................. $1,930.33
0510209 GREGORY, THOMAS ............................................................ $1,986.99
0510210 HALL, DAVID M. ..................................................................... $2,157.22
0510211 HANSON, JUSTIN .................................................................. $1,987.64
0510212 JACOBSON, NICOLE ................................................................ $949.86
0510213 JESSEN, JEREMIAH S. .......................................................... $2,311.13
0510214 JOHNSON, SCOTT T. ............................................................ $2,311.73
0510215 JONES, KATRINA M............................................................... $1,146.56
0510216 KLAERS, ANNE M. ................................................................. $1,470.74
0510217 LEUER, GREGORY J. ............................................................ $2,188.10
0510218 MCGILL, CHRISTOPHER R. .................................................. $2,101.36
0510219 MCKINLEY, JOSHUA D .......................................................... $2,070.26
0510220 NELSON, JASON ................................................................... $2,882.22
0510221 REINKING, DEREK M ............................................................ $1,904.99
0510222 SCHARF, ANDREW ............................................................... $1,933.80
0510223 SCHERER, STEVEN T. .......................................................... $2,437.31
0510224 SCHNEIDER, BENJAMIN .......................................................... $599.09
Total Payroll Direct Deposit $50,775.35
PAYROLL MANUAL CHECK APRIL 27, 2020
0020445 DINGMANN, IVAN ................................................................ $13,862.67
Total Payroll Manual Check $13,862.67