HomeMy Public PortalAbout07.20.2021 City Council Regular Meeting Packet Posted 7/15/2021 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, July 20, 2021
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the July 6, 2021 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Job Description and Authorize Recruitment to Fill Vacant Seasonal Public Works Position
B. Resolution Accepting Donation from Hamel Athletic Club
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Highcrest Drive and Oak Circle Improvement Project – Public Hearing and Assessment Hearing
1. Resolution Approving Plans According to Feasibility Report and Ordering Highcrest
Drive and Oak Circle Improvement Project
2. Resolution Adopting Assessment Roll for Highcrest Drive and Oak Circle Road Overlay
Project
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Meeting Rules of Conduct to
Address the City Council:
Fill out & turn in comment
card
Give name and address
Indicate if representing a
group
Limit remarks to 3-5 minutes
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: July 15, 2021
DATE OF MEETING: July 20, 2021
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Job Description and Authorize Recruitment to Fill Vacant Seasonal Public
Works Position – Staff is seeking authorization to begin the recruitment process for the
seasonal public works maintenance position and appoint the best candidate. This is a
budgeted seasonal position to support the public works department with seasonal parks
and public works’ needs. Staff recommends approval.
See attached memo and job description.
B. Resolution Accepting Donation from Hamel Athletic Club – The Hamel Athletic Club
(HAC) has submitted a donation in the amount of $66,442.50 for their share of the new
ball field lights on the Paul Fortin Memorial Field in Hamel Legion Park. The total
project cost came in under budget at $281,375. The Grant covered $148,490 and the
remaining costs were split between the City of Medina and HAC at $66,442.50 each.
Staff recommends approval of the resolution accepting the donation.
See attached resolution.
VII. NEW BUSINESS
A. Highcrest Drive and Oak Circle Improvement Project – Public Hearing and Assessment
Hearing. At the June 15, 2021, meeting, the City Council received the feasibility report
and called for the public hearings for the Highcrest Drive and Oak Circle Improvement
Project and levying special assessments. The hearings have been noticed for the July 20th
City Council meeting.
See attached report.
Recommended Motion # 1: Motion to adopt resolution approving plans according to
feasibility report and ordering Highcrest Drive and Oak Circle Improvement Project
Recommended Motion # 2: Motion to adopt resolution adopting assessment roll for
Highcrest Drive and Oak Circle Road Overlay Project
2
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 006001E-006014E for $89,895.42
and order check numbers 051745-051806 for $501,148.70, and payroll EFT 0511138-0511171
for $55,116.93.
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
July 6, 2021
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF JULY 6, 2021 3
4
The City Council of Medina, Minnesota met in regular session on July 6, 2021 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. 10
11
Members absent: None. 12
13
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, Finance 14
Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, 15
Public Works Director Steve Scherer, and Public Safety Director Jason Nelson. 16
17
II. PLEDGE OF ALLEGIANCE (7:01 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:02 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:02 p.m.) 23
24
A. Approval of the June 15, 2021 Work Session City Council Meeting Minutes 25
Moved by Cavanaugh, seconded by Albers, to approve the June 15, 2021 work session 26
City Council meeting minutes as presented. Motion passed unanimously. 27
28
B. Approval of the June 15, 2021 Regular City Council Meeting Minutes 29
Martin noted that prior to the meeting Johnson distributed changes from herself to be 30
incorporated into the minutes. 31
32
Moved by Cavanaugh, seconded by Reid, to approve the June 15, 2021 regular City 33
Council meeting minutes as amended. Motion passed unanimously. 34
35
V. CONSENT AGENDA (7:03 p.m.) 36
37
A. Approve Mill and Paving Services Agreement with Omann Brothers Inc. 38
B. Approve Curb and Concrete Installation Services Agreement with Schmidt 39
Curb Co. Inc. 40
C. Approve Seal Coating Services Agreement with Pearson Brothers, Inc. 41
D. Approve Temporary On-Sale Liquor License for September 18, 2021 to the 42
Church of the Holy Name of Jesus at 155 County Road 24 43
E. Resolution No. 2021-41 Accepting Resignation of Public Works 44
Maintenance Technician Nick Zumbusch 45
F. Authorize Recruitment to Fill Vacant Public Works Maintenance Technician 46
Position 47
G. Resolution No. 2021-42 Approving Off-Site Gambling Permit for the 48
Wayzata Youth Hockey District #284 to Conduct Lawful Charitable 49
Gambling at 3200 Mill Street 50
Medina City Council Meeting Minutes 2
July 6, 2021
H. Resolution No. 2021-43 Approving Proposed Transfers and Assignment of 1
Fund Reserves 2
Moved by Reid, seconded by Cavanaugh, to approve the consent agenda. Motion 3
passed unanimously. 4
5
VI. COMMENTS (7:04 p.m.) 6
7
A. Comments from Citizens on Items not on the Agenda 8
There were none. 9
10
B. Park Commission 11
Park Commissioner Hutchinson stated that over the last several months the Commission 12
has spent a lot of time discussing the Diamond Lake Regional Trail concept and thanked 13
the Council and staff for the thoughtful input that was put into that process. He believed 14
that the future residents would benefit from that amenity. He stated that the Commission 15
met in person for the annual tour of the parks and provided an update. 16
17
Commissioner DesLauriers noted the fence that had been removed at Hunter Lions Park 18
and asked if the intent is to get pickleball courts in this year. 19
20
Commissioner Hutchinson commented that the intent is to change the orientation of the 21
ballfield. 22
23
Scherer commented that they are working to finish the grading plan at this time. He 24
provided an update on the drainage work and field raising that will occur as part of the 25
project. 26
27
C. Planning Commission 28
Finke reported that the Planning Commission will meet the next week to consider a 29
request for an amendment to the Planned Unit Development for Rolling Green Business 30
Association at CR 116 and Meander to introduce retail and service uses into the 31
buildings. He stated that the Commission will also consider a request for a Preliminary 32
Plat for 500 Hamel Road. He noted that those items will likely move forward to the 33
Council in August. 34
35
VII. NEW BUSINESS 36
37
A. Police Body/Squad Camera Purchase (7:09 p.m.) 38
Johnson stated that the Council previously reviewed the portable recording policy and 39
accepted public comment on this topic. He noted that the next step tonight would be to 40
consider the request for squad and body worn cameras by the police department. 41
42
Nelson stated that he would like to move forward with purchasing squad and body worn 43
cameras. He noted that the Council previously discussed and created a policy for such 44
recording devices in 2019. He stated that Batty recommended that the policy be 45
reviewed with the ability to receive public comment. He noted that at that time the City 46
received no comments, and he has only received positive support related to the 47
additional protection that would be provided to the Officers. He stated that the previous 48
concern about additional staff time that would be required for public data requests has 49
been cleared up since that initial discussion with the advancement of technology and the 50
change in what is considered public and private data. 51
Medina City Council Meeting Minutes 3
July 6, 2021
1
Cavanaugh stated that the request is for six squad cameras and 12 body worn cameras 2
and asked for clarification on how that equipment would be allocated. 3
4
Nelson stated that there are six squad vehicles within the fleet along with 11 sworn 5
personnel, along with himself, and two additional CSOs. He noted that there would be 6
body worn cameras for each sworn Officer. 7
8
Albers asked if there would be additional equipment requests in the future, using the 9
example of an additional Officer or squad being added. He asked the cost per squad 10
camera and body camera. 11
12
Nelson provided details on the cost for body cameras and squad cameras. He stated 13
that at this time he does not anticipate adding additional squads but noted that if 14
additional staff is added, perhaps additional squads would be needed. He stated that his 15
focus would be to ensure each Officer can have a body worn camera. 16
17
Albers asked if the squad cameras could be transferred to new vehicles when vehicles 18
are replaced. 19
20
Nelson confirmed that equipment could be transferred. He estimated the life of a squad 21
camera to be five to seven years and during that time the equipment could be in two or 22
three different vehicles. He also provided information on the price for data storage. He 23
noted that this cost would include an updating of the body camera equipment in three 24
years. 25
26
DesLauriers stated that in 2019 the weapons cameras were purchased and asked if 27
those still would have been purchased knowing that body cameras would be purchased 28
two years later. 29
30
Nelson confirmed it is a natural progression. He explained that the equipment has 31
different functions, noting that body cameras catch what is in front of someone while 32
weapon cameras provide a different viewpoint. 33
34
DesLauriers asked the number of communities in the metro that have a combination of 35
squad, weapons, and body cameras. 36
37
Nelson commented that there are not a lot of agencies that use weapon cameras, 38
estimating perhaps ten percent. He noted that the equipment depends on the 39
philosophy of the agency. He explained that traffic oriented agencies use squad 40
cameras. 41
42
Martin asked if the weapon cameras would be rotated out eventually. 43
44
Nelson commented that he would prefer to keep them because there is little ongoing 45
cost related to equipment or data storage. He noted that the equipment also provides 46
very clear audio and video. 47
48
Martin referenced comments that she submitted to staff prior to the meeting including 49
different language changes and grammatical suggestions. She stated that within the 50
policy she was confused with language related to transfer tag, marking recordings, and 51
Medina City Council Meeting Minutes 4
July 6, 2021
reference of recorded contacts. She stated that perhaps it could be clarified that those 1
are intended to protect privacy and sources and would be a protection of evidence rather 2
than perceived as a destruction of evidence. She stated that perhaps the statutory 3
references should also be checked since the policy was created two years ago. 4
5
Nelson confirmed that they are doing a review of the policy to provide any necessary 6
changes. 7
8
Martin noted that the agenda does call for public comments and welcomed any public 9
comments. 10
11
No public comments were received. 12
13
Hutchinson commented that he believes the body cameras are extremely important for 14
everyone and encouraged the Council to accept the recommendation from the police 15
department. He commented that he is a litigator and therefore good documentation, and 16
record of encounters serves the community well at a fraction of the cost that could come 17
from litigation that does not have the supporting data. 18
19
Moved by DesLauriers, seconded by Albers, to authorize purchase of six in-squad 20
cameras and twelve body-worn cameras at the cost of approximately $105,842. Motion 21
passed unanimously. 22
23
B. Shire Road Improvement Project – Public Hearing and Assessment Hearing 24
(7:25 p.m.) 25
Johnson stated that at the June 1st Council meeting the Council received the feasibility 26
report and called for a public hearing tonight. 27
28
Scherer stated that the intent tonight is to hold the required hearings for the Shire Road 29
improvement project. He stated that he has spoken to all three businesses at length 30
about the project, which is probably why they chose not to attend tonight. He provided 31
background information on the maintenance that has been completed on the road over 32
the years and the required improvements. He provided information on the estimated 33
cost, noting that the assessment is proposed to be split equally between the three 34
businesses. He stated that all three businesses agree with that split of the assessment. 35
He reviewed the actions before the Council tonight. 36
37
Batty stated that there are two public hearings scheduled which could be held separately 38
or together. 39
40
Martin opened the public hearing for both issues. 41
42
No comments. 43
44
Martin closed the public hearing. 45
46
1. Resolution Approving Plans According to Feasibility Report and 47
Ordering Shire Road Improvement Project 48
Moved by Cavanaugh, seconded by DesLauriers, to adopt resolution approving plans 49
according to feasibility report and ordering Shire Road Improvement Project. Motion 50
passed unanimously. 51
Medina City Council Meeting Minutes 5
July 6, 2021
1
2. Resolution Adopting Assessment Roll for Shire Road Improvement 2
Project 3
Moved by Cavanaugh, seconded by DesLauriers, to adopt resolution adopting 4
assessment roll for Shire Road Improvement Project. Motion passed unanimously. 5
6
VIII. CITY ADMINISTRATOR REPORT (7:31 p.m.) 7
Johnson stated that the IT Consultant is working with staff to develop a method to 8
livestream the Council meetings and review interactive meeting options for the Council 9
meetings. He noted that once those options are reviewed, a policy could be developed. 10
11
Martin noted that the City did so well during the pandemic and therefore it would be nice 12
to continue to offer an interactive method for participation during the times when a 13
member of the Council is traveling or to allow members of the public to participate in that 14
method. She stated that if a member of the Council wished to participate remotely, they 15
would need to be located in a public space available to members of the public and that 16
location would need to be noticed. 17
18
Albers asked if the remote member would need to be in a public space. He noted that if 19
he were out of town at a conference, a hotel would have a public space and asked if that 20
would qualify. 21
22
Batty stated that the statute states that the space needs to be available to the public. He 23
noted that someone could be in a hotel lobby with a sign. He stated that the reason this 24
has not worked well in the past is because people often want to attend from a hotel room 25
which is not necessarily open to the public. He stated that remote location would need 26
to be noticed in advance and there would need to be some type of announcement at that 27
location that anyone can attend, such as a sign. 28
29
Martin commented that the best thing is when all members are present, but the second-30
best thing would be to provide an option for a member that is unable to attend in person 31
to participate remotely. 32
33
Batty noted that the concern would be related to safety. He noted that if someone 34
threatening attends in person at City Hall, there are multiple people in attendance to help 35
whereas if someone threatening chooses to join someone attending remotely, that 36
person would be alone. He stated that if someone attending remotely did not feel safe, 37
they could choose to end their participation in the meeting and move to a location they 38
felt safe. 39
40
IX. MAYOR & CITY COUNCIL REPORTS (7:42 p.m.) 41
DesLauriers stated that he and Cavanaugh attended the Uptown Hamel meeting noting 42
that there was good discussion between the 12 business and landowners in attendance. 43
He recognized Finke for the information he provided and discussion that he helped to 44
facilitate. 45
46
Cavanaugh stated that it would be helpful to have a clear definition for that group as to 47
what should ultimately be accomplished, whether it is specific to properties or a broader 48
goal for the area. 49
50
Medina City Council Meeting Minutes 6
July 6, 2021
DesLauriers reviewed the area that was focused on during the discussion at that 1
meeting. He noted that the next step may be to bring in a firm that has worked on a 2
similar project in another state. He stated that the next meeting would be held in July. 3
4
Reid stated that she and Johnson attended the Uptown Business Association meeting. 5
She stated that it is a small group but hoped that attendance would increase with the 6
return to in person meetings. She reviewed the current duties of the group and the 7
additional work that would be needed in terms of branding. 8
9
Finke stated that Hennepin County received a lot of grant applications but noted that he 10
did provide follow up information related to the City’s application. 11
12
Reid noted that simple branding could be done without grant funds, but there would be 13
some buy-in required from the property owners. 14
15
Martin stated that she will be attending a fire services meeting the following week and 16
she, DesLauriers, Johnson, and Barnhart continue to work towards the Maple Plain fire 17
contract. 18
19
X. APPROVAL TO PAY THE BILLS (7:48 p.m.) 20
Moved by Reid, seconded by Martin, to approve the bills, EFT 005978E-006000E for 21
$64,464.81, order check numbers 051655-051744 for $454,471.86, and payroll EFT 22
0511109-0511137 for $55,546.74. Motion passed unanimously. 23
24
XI. ADJOURN 25
Moved by Cavanaugh, seconded by DesLauriers, to adjourn the meeting at 7:49 p.m. 26
Motion passed unanimously. 27
28
29
30
__________________________________ 31
Kathleen Martin, Mayor 32
Attest: 33
34
____________________________________ 35
Jodi M. Gallup, City Clerk 36
MEMORANDUM
TO: Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: July 15, 2021
MEETING: July 20, 2021
SUBJECT: Part-time seasonal public works position
With the resignation of the full-time Public Works Maintenance Technician Nick Zumbusch,
staff would like to move forward with the hiring of a part-time seasonal Maintenance
Technician.
The 2021 budget has funds allocated for this position. To attract qualified personnel, I find it
necessary to raise the pay scale to $20 -$25 per hour. I have an interested candidate and would
like to move on this immediately if we can come to an arrangement.
Recommendation:
Approve updated job description for the Part-Time Maintenance Technician with an updated pay
range to $20-$25 per hour and allow Public Works Director to hire a qualified candidate at his
discretion, after passing a background check.
Agenda Item # 5A
City of Medina Position Description SEASONAL PUBLIC WORKS TECHNICIAN
Position Title: Seasonal Public Works Technician
Department: Public Works
Accountable To: Public Works Foreman
Pay: $20 - $25
FLSA Status: NON-EXEMPT
Work Status: Part-time, temporary
PRIMARY OBJECTIVE OF POSITION
To perform non-supervisory, manual, semi-skilled, and skilled work to assist in maintenance tasks
performed in all public works areas. To operate a variety of equipment and to perform routine
maintenance on City-owned buildings/facilities.
ESSENTIAL FUNCTIONS OF POSITION
• Assists in street maintenance activities: patches potholes and fills cracks; cleans/repairs storm
sewers/catch basins; and paints crosswalks.
• Assists in park maintenance activities: mows grass and trims grass/trees/bushes; inspects playground
equipment and park areas and keeps free of trash and other hazards.
• Assists in the maintenance of City buildings: cleans/sanitizes and performs basic carpentry.
• Performs preventative maintenance of Street Department vehicles as well as heavy and light
equipment, including minor repairs.
• Operates a one-ton truck with a hoist, pickup trucks, riding and push lawn mowers, string trimmer, pumps,
leaf blower, and various hand/power tools.
OTHER DUTIES AND RESPONSIBILITIES
• Performs other related duties as delegated by the Public Works Foreman or apparent.
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE,
SKILLS, AND ABILITIES:
• Basic knowledge of infrastructure functions: streets, parks, water and sewer.
• Skill in repair and maintenance of public works tools, equipment and facilities.
• Skill in troubleshooting problems and taking corrective measures.
• Ability to comply with OSHA-related rules & ability to follow applicable safety guidelines while performing
work tasks.
• Ability to communicate effectively with other City employees and the general public.
• Ability to follow oral and written instructions.
• Ability to work independently and as part of a team.
• Ability to exert moderate to considerable effort to perform the position’s essential functions.
• Ability to regularly lift/carry objects weighing up to 60 pounds.
• Ability to perform various movements such as lifting, bending, carrying while performing essential functions.
• Ability to operate snow removal equipment.
MINIMUM QUALIFICATIONS:
• Must be 18 years of age
• Some knowledge and skills related to public works
• Valid Class D driver’s license in the State of Minnesota.
PREFERRED QUALIFICATIONS:
• Ability to run basic light-duty equipment.
• Class B driver's license.
1
Resolution No. 2021-
July 20, 2021
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2021-
RESOLUTION ACCEPTING DONATION FROM HAMEL ATHLETIC CLUB
WHEREAS, The Hamel Athletic Club has generously offered to donate a check in the
amount of $66,442.50 (the “Donation”) to the city of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the City’s Park Fund to install ball field
lights at the Paul Fortin Memorial Field; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel
Athletic Club for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, that the City accepts the Donation and thanks the Hamel Athletic Club.
Dated: July 20, 2021.
____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5B
Resolution No. 2021-
July 20, 2021
Member ______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2021-xx
RESOLUTION APPROVING PLANS ACCORDING TO FEASIBILITY REPORT AND
ORDERING HIGHCREST DRIVE AND OAK CIRCLE IMPROVEMENT PROJECT
WHEREAS, pursuant to previous actions by the city council, city staff has prepared plans
and specifications for the miscellaneous milling and overlay for the Highcrest Drive and Oak Circle
Improvement Project and has presented such plans and specifications to the council for approval.
WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing was
given and the hearing was held on July 20, 2021, at which hearing all persons desiring to be heard
were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby adopted.
2. The above-described improvement is necessary, cost effective and feasible as detailed
in the feasibility report.
3. The improvement is hereby ordered as proposed.
Dated: July 20, 2021.
Kathleen Martin, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
None
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 7A1
Resolution No. 2021-xx
July 20, 2021
Member __ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2021-xx
RESOLUTION ADOPTING ASSESSMENT ROLL FOR
HIGHCREST DRIVE AND OAK CIRCLE ROAD OVERLAY
PROJECT
WHEREAS, the city clerk has, with the assistance of the public works director and the city
finance director, prepared a proposed roll regarding the assessment of benefited properties for a
portion of the cost of the Highcrest Drive and Oak Circle Road Overlay project which consists of
miscellaneous milling and overlay improvements; and
WHEREAS, pursuant to notice as required by law, the city council conducted a public
hearing on July 20, 2021, with regard to the proposed assessments and heard and passed upon all
objections to the proposed assessment.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the improvement in the
amount of the assessment levied against it.
2. The special assessment shall be payable in equal annual installments extending over
a period of 7 years, the first installment to be payable on or before the first Monday in January,
2022, and shall bear interest at the rate of 4.00% per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment from
the date of this resolution until December 31, 2022. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to November 15,
2021, pay the whole of the assessment on such property to the city finance director, with interest
accrued to the date of payment, except that no interest shall be charged if the entire assessment is
paid within 60 days of the adoption of the assessment. Thereafter, any owner may pay to the city
finance director the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding year.
4. The city clerk shall forthwith transmit a certified duplicate of this resolution to the
county auditor to be extended on the property tax lists of the county and such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Agenda Item # 7A2
Resolution No. 2021-xx
July 20, 2021 2
Dated: July 20, 2021.
Kathleen Martin, Mayor
ATTEST:
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member __ and
upon vote being taken thereon, the following voted in favor thereof:
-
and the following voted against same:
-
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2021-xx
July 20, 2021 3
MapID PID NAME ADDRESS ASSESSMENT SHARE
1 2311823420005 CHARLES & AMY COLE 1025 HIGHCREST DR WAYZATA MN 55391 $1,058.60
2 2311823420006 ADAM P BRIGHT 1952 HIGHCREST DR WAYZATA MN 55391 $1,058.59
3 2311823420007 RICHARD & KRISTEN CAWOOD 1932 HIGHCREST DR WAYZATA MN 55391 $1,058.59
4 2311823420008 ALBERT & JENNIFER CLEVELAND 1912 HIGHCREST DR WAYZATA MN 55391 $1,058.59
5 2311823420010 DANIEL & CAROLYN DAHLIN 5208 MAYVIEW RD MINNETONKA MN 55345 $1,058.59
6 2311823420011 JOSHUA & BRIANA MOLNA 1082 OAK CIR WAYZATA MN 55391 $1,058.59
7 2311823420012 MARK & ANNE PARSONS 1085 OAK CIR WAYZATA MN 55391 $1,058.59
8 2311823420013 CHASE & MACKENZIE HICKS 1075 OAK CIR WAYZATA MN 55391 $1,058.59
9 2311823420014 S J M WILLIS & C L LAZARUS 1055 OAK CIR WAYZATA MN 55391 $1,058.59
10 2311823420016 JONATHAN & MEGAN SCHLUETER 1905 HIGHCREST DR WAYZATA MN 55391 $1,058.59
11 2311823420009 MARLYS A DAVIS TAYLOR 1052 OAK CIR WAYZATA MN 55391 $1,058.59
$11,644.50
Resolution No. 2021-xx
July 20, 2021 4
Planning Department Update Page 1 of 2 July 20, 2021
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: July 15, 2021
SUBJ: Planning Department Updates – July 20, 2021 City Council Meeting
Land Use Application Review
A) Rolling Green Business Center PUD Amendment – 801-855 Meander Ct – Rolling Green
Business Park Association, Inc. has requested an amendment to the PUD regulating
development of the site to allow additional service/retail uses on the site. The PUD
currently only permits office uses. The Planning Commission held a public hearing at the
July 13 meeting and recommended approval. Staff intends to present to the Council on
August 4.
B) Prairie Creek Preliminary Plat – 500 Hamel Road – Stetler Enterprises has requested
preliminary plat approval for a 17-unit villa development. Staff is conducting a preliminary
review and a public hearing will be scheduled when complete, potentially at the August 10
meeting.
C) Medina Townhomes – 1432 Baker Park Road (County Road 29) – Medina Townhome
Development LLC has requested a Planned Unit Development General Plan and Site Plan
Review for 23 rental townhomes on 2 acres north of Highway 12, east of Baker Park Road.
A public hearing is tentatively scheduled for the August 10, 2021 Planning Commission
meeting.
D) 2832 Hamel Road – Solar Equipment CUP – All Energy Solar has requested a Conditional
Use Permit (CUP) for installation of a 112-panel ground mounted solar array with an area of
2,328 square feet. A public hearing is tentatively scheduled for the August 10, 2021
Planning Commission meeting.
E) Deer Hill Preserve 5th Addition – Deer Hill Road, east of Homestead Tr. – Property
Resources Development Corporation has requested final plat approval for eight of the lots
within the Deer Hill Preserve development. City Council is tentatively scheduled to review
at the August 17 meeting.
F) Sign Ordinance Amendment – Ditter Heating and Cooling has requested that the City
consider amending its Sign Ordinance to increase the allowed height and size of
freestanding signs within the Commercial-General zoning district adjacent to a state
highway – A public hearing is tentatively scheduled for the September 14 Planning
Commission meeting.
G) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and
Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition
to its building. The Planning Commission is tentatively scheduled to review at the
September 14 Planning Commission meeting.
H) Ditterswind Final Plat – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested
final plat approval of a 5-lot subdivision. The City granted preliminary plat approval during
the fall of 2020. The City Council approved this at the April 20 meeting. Staff will work
with the applicant to prepare the plat for recording before construction begins.
I) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of
Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat
Planning Department Update Page 2 of 2 July 20, 2021
City Council Meeting
and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33
townhomes on the Roy and Cavanaugh properties. The City Council adopted documents of
approval at the January 5 meeting. Staff is coordinating permitting for construction of
Chippewa Road and will await final plat application.
J) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive –
Robert Atkinson has requested a change of the future land use from Future Development
Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The
application is incomplete for review, and the City has requested additional materials.
K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve –
These projects have been preliminarily approved and the City is awaiting final plat
application.
L) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
M) Hamel Haven subdivision – These subdivisions have received final approval. Staff is
working with the applicants on the conditions of approval before the plat is recorded.
Other Projects
A) Wolsfeld Woods Ravine Stabilization – staff met with MnDNR staff along with Minnehaha
Creek Watershed. Over the past few months the DNR has been increasingly indicating that
they believe any work within the SNA is contrary to the goals of the SNA and state rules,
even if the work is intended to reduce erosion and reserve nutrient pollution to the lake. In
addition, the DNR has formally classified the woods as “Old Growth,” which places even
further restrictions on impacts to tress. Staff is concluding that work within the SNA will
not be feasible. Minnehaha Creek staff is consulting with the Board of Water and Soil
Resources (BWSR) to confirm that we will be able to shift the funding to another project
around this lake. If BWSR indicates this is a possibility, staff intends to work with Minnehaha
Creek and adjoining private property owners to identify feasible project(s).
B) Chippewa Road/Arrowhead Drive – Staff met with George Stickney, potential developer of
property east of Arrowhead Drive, at the intersection of the Chippewa Road extension.
Stickney is proposing to adjust the alignment of the Arrowhead Drive/Chippewa Road
intersection to be a roundabout. Staff met with Mr. Stickney and Mark Smith, whose plans
currently include construction of the Chippewa Road extension along the planned
alignment. Staff indicated that a roundabout may be a viable option if properly designed
and the developers come up with a means to implement as part of their subdivision
improvements.
C) Arrowhead Drive/Highway 55 improvements – staff met with representatives of Arrowhead
Holdings and OSI related to their driveway relocation. Arrowhead Holdings intends to finalize plans
for their driveway by early August. Staff indicated that it would be highly preferred if the property
owner could complete their driveway this fall, and the City would then be able to more easily
construct the turnlane improvements on Arrowhead Drive in 2022.
D) Hackamore Road – staff met with Corcoran staff related to a strategy to begin construction of
Hackamore Road. Staff has also been notified by MnDOT that there is additional LRIP funding
available and that they are reconsidering the City’s application, but at a lower amount ($700,000).
In addition, the City of Plymouth has indicated that they are proceeding with design for
improvements to CR47 from CR101 to Lawndale, with potential construction in 2022. This project
would likely include improvements on the east end of Hackamore.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: July 15, 2021
RE: Department Updates
The summer is flying by, and the past two weeks were busy with activities. After a year off, the
annual Hamel Rodeo, which is based in Corcoran, was very successful. They were sold out for
every show with a lot of extra people not only in Corcoran but Medina as well. As part of the Hamel
Rodeo, the Inn Kahoots Bar in Hamel has large outdoor events every evening after the rodeo and as
a result, we staff extra officers there. By doing this and working with the bar security things again
went off without a hitch. In addition to this we took part in the Hamel Rodeo Parade. Our
Community Service and Reserve Officer’s, along with Officer Tom Gregory overseeing all the
operations, did a fantastic job. This past week is also an extremely long week for the Hamel Fire
Department, whose staff spends hundreds of hours working at the Rodeo, while still staffing for calls
for service in Medina. They did a great job with this as they always do.
Next up we are preparing for Night to Unite on Tuesday, August 3rd. We cannot wait to get out and
make those personal contacts within the community after not being able to last year. This is always a
fun night to speak with those in a relaxed setting. The Council is more than welcome to join the
police officers as always. Feel free to reach out to myself or Sergeant Boecker if you would like to
ride with an officer.
Staff has been busy enjoying time off this year with their families after over a year of not really
being able to take time off due to schedule and staffing limitations, along with COVID, which
affected everyone. Staff is doing a great job managing their time that had been accumulated.
Patrol:
The following are updates of Patrol Officers between July 1, 2021, and July 13, 2021: Officers
issued 26 citations and 41 warnings for various traffic offenses, responded to 1 property damage
accident, 9 welfare checks, 12 medicals, 6 suspicious calls, 7 traffic complaints, 15 assists to other
agencies, 4 business/residential alarms, 2 fireworks complaints, and 5 disturbance calls.
On 07/02/2021 an officer was dispatched to a reported disturbance at Target. It was reported that
someone was panhandling in the parking lot and playing extremely loud electric violin while doing
MEMORANDUM
so. The officer checked with Target management who said the person had permission to be on the
property. No further action was taken, and the reporting party was advised.
On 07/03/2021 an officer was dispatched to a traffic complaint of a reported wrong way driver who
was driving the wrong way on Highway 55 and was then parked in front of Inn Kahoots Bar. The
officer located the vehicle as it was leaving the area. A traffic stop was conducted, and the driver
was found to be an Uber driver who was picking up a fare at the bar.
On 07/03/2021 an officer responded to assist Hennepin County Sheriff’s Office on a report of a
female in a vehicle unconscious and not breathing. Upon arrival CPR was being performed on the
female and North Ambulance and Corcoran PD was also on scene and soon after Loretto Fire
arrived. CPR was continued and one shock was delivered from an AED. The patient was
transported to the hospital by North Ambulance.
On 07/04/2021 an officer took a theft from auto report and a car theft report in the City of Loretto.
Unlocked vehicles were ransacked, and one vehicle was stolen that had been left unlocked and the
key fob in the glove compartment. The vehicle was later recovered in the City of Jordan. The
suspects are believed to be part of a somewhat organized group that targets suburban neighborhoods
to steal from unlocked vehicles.
On 07/07/2021 an officer responded to assist Corcoran PD with a report of two drivers physically
fighting along County Road 116 after a traffic altercation. When officers arrived in the area both
suspects had already left the area. One of the drivers did call in after the fact to make a report to
Corcoran PD regarding the incident.
On 07/08/2021 officers were dispatched to a welfare check of a person who had been in the restroom
at Holiday for two hours and they had been unable to make contact with them. Upon arrival officers
pounded on the door and a female began moaning inside. The female was able to eventually open
the door for officers and was believed to be having a drug overdose. The female was transported to
the hospital by North Ambulance.
From 07/08/2021 through 07/11/2021 the Hamel Rodeo took place. The yearly after-party at Inn
Kahoots Bar went well and there were no issues reported. Two officers worked at Inn Kahoots as
extra security on Friday and Saturday night and several Reserve Officers volunteered and assisted at
the Rodeo and for the parade. Everything went well this year, and it was good to have the rodeo
back after having been canceled in 2020.
On 07/12/2021 officers were dispatched to assist Hennepin County Sheriff’s Water Patrol with a
reported overturned boat on Spurzem Lake. Upon arrival officers could see an overturned boat with
one person in the water yelling for help. Maple Plain Fire Department launched their rescue boat
and was able to bring the victim and their boat to shore. The male was uninjured.
On 07/13/2021 an officer responded to the 3200 block of County Road 24 to take a burglary/theft
report. A contractor working at a jobsite reported a work site toolbox had been broken into and
numerous tools were stolen sometime overnight. The case has been forwarded to investigations for
follow up.
Investigations:
A motor vehicle was stolen over the weekend of 4th of July in the City of Loretto. The vehicle was
recovered two days later in the City of Jordan. The suspects involved then committed similar crimes
in the City of Jordan and then used stolen credit cards at various businesses in the metro. The Jordan
Police Department processed the vehicle that was stolen from Loretto, and they were able to get
latent prints and DNA. The investigation is on-going.
Investigating a possible violation of a DANCO (Domestic Abuse No Contact Order). The violation
occurred sometime overnight on 07/09. I am attempting to gather more information from the victim
to complete my investigation.
I completed a theft investigation from April and sent the case to the County Attorney’s office for
charging. Two suspects stole a construction trailer and were then living in a stolen camper in Baker
Park. I executed three separate search warrants and located numerous stolen tools, illegal narcotics,
and a firearm. Both suspects are convicted felons.
Worked an overnight patrol shift over 4th of July weekend.
Worked two nights of a security detail at Inn Kahoots for the rodeo dance.
Currently there are (13) cases assigned to investigations.
1
TO: Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: July 15, 2021
MEETING: July 20, 2021
SUBJECT: Public Works Update
STREETS
• The Medina Road shouldering project is scheduled to start July 19th. The project
should only take two days to complete with striping to follow.
• Public Works has completed some miscellaneous patching and shouldering along
Tamarack Drive, north of Medina Road.
• Highcrest and Oak Circle assessment roles are in your packet for approval.
• Public Works Staff trimmed trees along Hackamore at the intersection of
Bergamot to clear up visibility issues.
WATER/SEWER/STORMWATER
• Thanks to our policy for not allowing irrigation through the City’s water system,
our water system is doing just fine through the drought conditions.
• The 2021 (WINS) Wastewater Infrastructure Needs Survey is complete.
• The new computer software programs for the water treatment plant are
approximately 90% complete.
PARKS/TRAILS
• The Loram trail extension along Arrowhead Drive has been paved. Public Works
will work to complete the grading and drainage in the weeks to come.
• Plans are being finalized for the first phase of renovations at Hunter Lions Park
(tennis court replacement and ballfield relocation). We are waiting for pipe and
structures for drainage to arrive. We should have the materials in the next two
weeks.
PERSONNEL
• Public Works is actively searching for a suitable replacement for the vacant
Maintenance Technician position.
MEMORANDUM
ORDER CHECKS JULY 6, 2021 – JULY 20, 2021
051745 BARVE, ASHISH ......................................................................... $250.00
051746 BHATI, DEVI/ROOMA RATHORE .............................................. $200.00
051747 BRYON, KATHERINE/PATRICK ................................................. $100.00
051748 DARULA, KENNETH/LINDA .................................................. $10,000.00
051749 DOSHI, SEJAL/HITEN ................................................................ $250.00
051750 KOMMERA, SUMANKUMAR ...................................................... $500.00
051751 VOID .................................................................................................$0.00 CORRECTION NEEDED
051752 NARASIMHAN, SUCHITHRA ...................................................... $250.00
051753 POTHACAMURY, ANIL ............................................................... $200.00
051754 SEVERSON, SONDRA ............................................................... $250.00
051755 STEINER, LINDA .......................................................................... $23.97
051756 STETLER, JAMES/CHRISTINE ............................................... $1,050.00
051757 TRADEMARK TITLE SERVICE .................................................... $43.26
051758 BEAUDRY OIL & PROPANE ................................................... $6,214.52
051759 BLUE CROSS BLUE SHIELD OF MN ................................... $38,418.05
051760 COMMERCIAL ASPHALT CO. ................................................ $1,736.54
051761 CONTEMPORARY IMAGES ....................................................... $140.98
051762 CRYSTEEL TRUCK EQUIPMENT ................................................ $81.00
051763 DESIGNING NATURE, INC. .................................................... $1,085.00
051764 ECM PUBLISHERS INC .............................................................. $277.03
051765 FERGUSON ENTERPRISES INC ............................................... $836.88
051766 GOPHER STATE ONE CALL ...................................................... $475.40
051767 HAMEL LUMBER INC ................................................................. $238.51
051768 HAMEL LIONS CLUB .................................................................. $775.00
051769 HAMEL VOLUNTEER FIRE DEPT ........................................ $85,387.50
051770 HAWKINS INC. ......................................................................... $3,276.57
051771 HENN COUNTY INFO TECH ................................................... $2,289.83
051772 HENN COUNTY SHERIFF ............................................................ $28.68
051773 HENN CTY RECORDER/REGISTRAR ......................................... $65.00
051774 JEREDS LAWN CARE INC .................................................... $10,500.00
051775 JIMMY'S JOHNNYS INC ............................................................. $825.00
051776 KD & COMPANY RECYCLING INC ............................................ $237.73
051777 KRAEMER MINING AND MATERIALS .................................... $6,641.67
051778 LANO EQUIPMENT INC ............................................................... $33.76
051779 LAW ENFORCEMENT LABOR ................................................... $571.50
051780 LEXISNEXIS RISK DATA MGMT INC .......................................... $49.00
051781 LITTLE FALLS MACHINE INC ...................................................... $12.26
051782 CITY OF LONG LAKE .............................................................. $5,930.75
051783 CITY OF MAPLE PLAIN ........................................................... $7,704.15
051784 MATRIX CONSULTING GROUP ............................................. $5,600.00
051785 MEDTOX LABS ............................................................................. $51.33
051786 METROPOLITAN COUNCIL .................................................. $14,760.90
051787 METROPOLITAN COUNCIL .................................................. $33,322.64
051788 MINNESOTA TITLE ESCROW ACCOUNT .................................. $69.13
051789 NAPA OF CORCORAN INC ........................................................ $366.79
051790 NELSON ELECTRIC MOTOR REPAIR ...................................... $270.00
051791 NORTHWEST ASSOC CONSULTANTS ...................................... $58.50
051792 NORTHWEST FAMILY PHYSICIANS ........................................... $52.00
051793 OFFICE DEPOT .......................................................................... $295.64
051794 ON-SITE MEDICAL SERVICES .................................................. $810.00
051795 CITY OF ORONO ................................................................... $13,526.82
051796 RYAN COMPANIES ............................................................... $61,310.25
051797 CHRISTOPHER OR DONNA SERVAIS ......................................... $8.26
051798 SITEONE LANDSCAPE SUPPLY LLC ....................................... $542.90
051799 STREICHER'S ............................................................................. $252.97
051800 TALLEN & BAERTSCHI ........................................................... $2,856.91
051801 TARGET CORPORATION ..................................................... $98,894.21
051802 TIMESAVER OFFSITE ................................................................ $187.00
051803 TITAN MACHINERY ...................................................................... $39.34
051804 VISU-SEWER INC .................................................................. $21,693.43
051805 WATER CONSERVATION .......................................................... $539.89
051806 WSB & ASSOCIATES ............................................................ $58,690.25
Total Checks $501,148.70
ELECTRONIC PAYMENTS JULY 6, 2021 – JULY 20, 2021
006001E PR PERA ................................................................................ $17,866.25
006002E PR FED/FICA ......................................................................... $16,913.55
006003E PR MN Deferred Comp ............................................................ $3,640.00
006004E PR STATE OF MINNESOTA .................................................... $3,921.22
006005E CITY OF MEDINA ......................................................................... $23.00
006006E FURTHER............................................................................... $33,635.20
006007E MN CHILD SUPPORT PAYMENT .............................................. $725.00
006008E CENTURYLINK ........................................................................... $251.33
006009E FARMERS STATE BANK OF HAMEL ........................................ $150.00
006010E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
006011E PAYMENT SERVICE NETWORK INC ..................................... $1,046.32
006012E CIPHER LABORATORIES INC. ............................................... $6,240.27
006013E FRONTIER .................................................................................... $57.99
006014E XCEL ENERGY ....................................................................... $4,425.29
Total Electronic Checks $89,895.42
PAYROLL DIRECT DEPOSIT – JULY 7, 2021
0511138 BILLMAN, JACKSON CARROLL ................................................ $679.07
0511139 COOK, JUSTIN W ....................................................................... $603.58
0511140 ALBERS, TODD M. ..................................................................... $230.87
0511141 ALTENDORF, JENNIFER L. ....................................................... $700.98
0511142 BARNHART, ERIN A. ............................................................... $2,492.82
0511143 BOECKER, KEVIN D. ............................................................... $2,718.64
0511144 CAVANAUGH, JOSEPH ............................................................. $230.87
0511145 CONVERSE, KEITH A. ............................................................ $2,018.41
0511146 DEMARS, LISA ........................................................................ $1,436.12
0511147 DESLAURIES, DEAN .................................................................. $230.87
0511148 DION, DEBRA A. ...................................................................... $2,009.13
0511149 ENDE, JOSEPH ....................................................................... $1,957.03
0511150 FINKE, DUSTIN D. ................................................................... $2,649.78
0511151 GALLUP, JODI M. .................................................................... $2,229.91
0511152 GLEASON, JOHN M................................................................. $2,094.34
0511153 GREGORY, THOMAS .............................................................. $1,952.57
0511154 HALL, DAVID M. ....................................................................... $2,071.10
0511155 HANSON, JUSTIN .................................................................... $2,223.16
0511156 JACOBSON, NICOLE ................................................................. $854.25
0511157 JESSEN, JEREMIAH S. ........................................................... $2,491.70
0511158 JOHNSON, SCOTT T. .............................................................. $2,093.01
0511159 KLAERS, ANNE M. .................................................................. $1,499.13
0511160 LEUER, GREGORY J. ............................................................. $1,868.43
0511161 MARTIN, KATHLEEN M .............................................................. $327.07
0511162 MCGILL, CHRISTOPHER R. ................................................... $1,427.16
0511163 MCKINLEY, JOSHUA D ........................................................... $2,054.72
0511164 NELSON, JASON ..................................................................... $2,622.69
0511165 REID, ROBIN ............................................................................... $230.87
0511166 REINKING, DEREK M .............................................................. $2,435.97
0511167 SCHARF, ANDREW ................................................................. $1,704.70
0511168 SCHERER, STEVEN T. ........................................................... $2,389.83
0511169 VINCK, JOHN J ........................................................................ $1,765.32
0511170 VOGEL, NICHOLE ................................................................... $1,003.76
0511171 ZUMBUSCH, NICHOLAS P ..................................................... $1,819.07
Total Payroll Direct Deposit $55,116.93