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HomeMy Public PortalAbout08.17.2021 Complete City Council Meeting Packet Posted 8/12/2021 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, August 17, 2021 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the August 4, 2021 Regular Council Meeting V. CONSENT AGENDA A. Approve Street Striping Services Agreement with Sir Lines-A-Lot VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. Deer Hill Preserve 5th Addition 1. Resolution Granting Final Plat Approval for Deer Hill Preserve 5th Addition 2. Resolution Reapportioning Adopted Assessment for Deer Hill Preserve Road Improvement Project VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. ADJOURN Meeting Rules of Conduct to Address the City Council:  Fill out & turn in comment card  Give name and address  Indicate if representing a group  Limit remarks to 3-5 minutes MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: August 17, 2021 DATE OF MEETING: August 4, 2021 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Street Striping Services Agreement with Sir Lines-A-Lot – Staff recommends approval of the Street Striping Services Agreement with Sir Lines-A-Lot. See attached memo and agreement. VII. NEW BUSINESS A. Deer Hill Preserve 5th Addition – On October 6, 2015, the City Council granted preliminary approval to Property Resources Development Corporation for the Stonegate Conservation Design-Planned Unit Development (CD-PUD). On June 21, 2016, the City Council granted final plat approval for the first phase of the project, including 10 of the single family lots in the northeast portion of the site. The applicant has subsequently received approval for 5 lots in the 2nd addition, 5 lots in the 3rd addition, and 6 lots in the 4th addition. During approval of the 3rd Addition, the applicant also converted one of the lots in that addition into a lot for a private park. The applicant has now requested final plat approval of Deer Hill Preserve 5th addition, proposed to replat Outlots L and M into 8 lots and one final outlot to be replatted in the future into the final 6 lots of the project. Staff believes the proposed plat is substantially similar to the approved preliminary plat. It appears that the conditions of preliminary plat have either been addressed or will be incorporated into the attached resolution. See attached report and resolutions. Recommended Motion # 1: Motion to adopt resolution granting final plat approval for Deer Hill Preserve 5th Addition Recommended Motion # 2: Motion to adopt resolution reapportioning adopted assessment for Deer Hill Preserve Road Improvement Project X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 006032E-006050E for $60,680.87and order check numbers 051846-051918 for $388,699.09, and payroll EFT 0511201-0511235 for $55,726.38.  2 INFORMATION PACKET:  Planning Department Update  Police Department Update  Public Works Department Update  Claims List  Medina City Council Meeting Minutes 1 August 4, 2021 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 4, 2021 3 4 The City Council of Medina, Minnesota met in regular session on August 4, 2021 at 7:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Cavanaugh, DesLauriers, and Martin. 10 11 Members absent: Reid. 12 13 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 14 Gallup, City Attorney Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim 15 Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 16 Chief of Police Jason Nelson. 17 18 II. PLEDGE OF ALLEGIANCE (7:01 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:01 p.m.) 24 25 A. Approval of the July 20, 2021 Work Session City Council Meeting Minutes 26 Moved by Cavanaugh, seconded by DesLauriers, to approve the July 20, 2021 work 27 session City Council meeting minutes as presented. Motion passed unanimously. 28 29 B. Approval of the July 20, 2021 Regular City Council Meeting Minutes 30 Moved by Cavanaugh, seconded by DesLauriers, to approve the July 20, 2021 regular 31 City Council meeting minutes as presented. Motion passed unanimously. 32 33 V. CONSENT AGENDA (7:03 p.m.) 34 35 A. Set Date of Truth in Taxation Meeting for December 7, 2021 36 B. Approve Assessing Agreement for Residential with Rolf Erickson 37 C. Approve Assessing Agreement with Hennepin County 38 D. Approve Fireworks Display Contract Agreement with RES Pyro 39 DesLauriers asked if the previous contract with RES Pyro was in the amount of $5,000. 40 41 Gallup confirmed that to be true and provided additional details. 42 43 Martin commented that some of the assessment work (nonresidential) needs to be taken 44 to Hennepin County. She stated that these are the types of increases that they will 45 continue to see from Hennepin County as it looks to pass more costs to municipalities 46 because of its diminished tax base. She urged the City to be keen on safeguarding the 47 City’s war chest and keep it intact for future incidents. 48 49 Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda. 50 Motion passed unanimously. 51 Medina City Council Meeting Minutes 2 August 4, 2021 1 VI. COMMENTS (7:05 p.m.) 2 3 A. Comments from Citizens on Items not on the Agenda 4 There were none. 5 6 B. Park Commission 7 Scherer reported that he and Gallup will meet with WSB to discuss improvements for 8 Lakeshore Park. He noted that dirt will begin moving at Hunter Park in the next week. 9 He stated that the ballfield lighting ceremony will take place the following week at Paul 10 Fortin Field. 11 12 C. Planning Commission 13 Finke reported that the Planning Commission will meet the following week to hold 14 hearings related to requests for a PUD General Plan for a townhome development near 15 CR 29 and Highway 12, a Preliminary Plat for a villa project at 500 Hamel Road, and a 16 Conditional Use Permit for a solar array at 2832 Hamel Road. 17 18 VII. PRESENTATIONS 19 20 A. Resolution No. 2021-49 Recognizing Police Sergeant Kevin Boecker for 20 21 Years of Service to the City of Medina (7:07 p.m.) 22 Martin read aloud the draft resolution recognizing Police Sergeant Kevin Boecker for his 23 20 years of service to the City of Medina. She thanked him for his continued service to 24 the community. 25 26 Nelson commented that Sergeant Boecker has done a lot for the community in his time 27 with the department and the different positions that he has held. He noted that he is a 28 valuable member of the department. He stated that Boecker’s leadership as sergeant 29 allows him to leave when he needs to without worrying about the department. He noted 30 that Boecker is extremely helpful with investigations, and he cannot say enough about 31 the high quality of work Boecker completes. 32 33 Moved by Martin, seconded by Albers, to adopt Resolution No. 2021-49 Recognizing 34 Police Sergeant Kevin Boecker for 20 Years of Service to the City of Medina. 35 36 A roll call vote was performed: 37 38 DesLauriers aye 39 Albers aye 40 Cavanaugh aye 41 Martin aye 42 43 Motion passed unanimously. 44 45 VIII. NEW BUSINESS 46 47 A. Rolling Green Business Park Association – 801-899 Meander Court – 48 Planned Unit Development Amendment (7:11 p.m.) 49 Medina City Council Meeting Minutes 3 August 4, 2021 Johnson stated that the Rolling Green Business Park Association is requesting an 1 amendment to their Planned Unit Development to allow for certain retail and service 2 uses within the existing and future buildings on the property. 3 4 Finke highlighted the subject property on an aerial photograph, noting that the PUD was 5 approved in 2003 as an office park development. He noted that half of the buildings 6 within the property have been constructed. The applicant is looking for the opportunity 7 to market to additional users in order to obtain buyers to complete the project which 8 began construction 17 years ago. The proposal would amend the PUD to add some 9 additional uses to office. All other elements of the PUD would remain unchanged. He 10 stated that the PUD includes 15 total buildings with 100,000 square feet divided between 11 those buildings. He stated that additional background information was included within 12 the staff report. He reviewed the permitted uses that would be proposed under general 13 retail and service. He noted that in conversation with some members of the Council 14 there have been questions related to potential uses such as drive thru’s. He noted that 15 staff suggested additional prohibited uses. He stated that staff spoke with 16 representatives from Rolling Green, and they agreed that they did not want to include 17 those uses staff suggested to be prohibited and agree to the change. He noted that staff 18 did not see any impacts to infrastructure with the proposed changes in use. He noted 19 that the applicant agreed to hold one lot for proof of parking to ensure there is adequate 20 parking analysis completed for the site. He stated that staff recommended that it 21 seemed appropriate to add those uses. He reported that the Planning Commission held 22 a public hearing and unanimously recommended approval of the amendment as 23 proposed. He stated that the version provided by staff tonight included the additional 24 language as discussed. 25 26 DesLauriers commented that he likes the additional uses and the prohibited uses. 27 28 Albers referenced restaurants, coffee shops, ice cream shops, etc. that were listed as 29 prohibited and asked for additional details on why those uses would not be allowed. 30 31 Finke stated that he could see that a restaurant or coffee shop in that area may be 32 appropriate. 33 34 Martin agreed that it would seem that those uses could seem desirable and should 35 perhaps be permitted. 36 37 Finke commented that the primary consideration related to restaurants as a use would 38 be parking. He noted that there was a fairly large reduction in parking for the original 39 PUD because of the office use. He noted that on a per square foot basis a restaurant 40 would have a higher parking need. He stated that additional proof of parking was set 41 aside and could open that up. He noted that a large sit-down restaurant would probably 42 not come to this site without liquor available and the limited square footage. 43 44 Martin stated that the association could regulate that as well. 45 46 Finke stated that there is not a lot of room on the site for a patio and those restaurant 47 elements. 48 49 Maryann Houlihan, Rolling Green Business Association, stated that she has been in this 50 location since 2005. She noted that the restaurant situation did come up and the 51 Medina City Council Meeting Minutes 4 August 4, 2021 Association Board has been approached by various types of business. She reviewed 1 the different restaurant options that have approached the group, noting that the Board 2 was concerned with traffic that could be generated from that use. She stated that 3 architecturally the buildings need to follow the same look and appearance which does 4 not lend itself towards a sit-down restaurant. She recognized the change in the market 5 towards more takeout service and noted that option could work as it would not generate 6 much parking or traffic. She stated that she would ask that the Council consider that 7 option but noted that it is not specifically what they are looking for. She stated that all 8 the businesses currently own their units, and they would continue to focus on that 9 method. She stated that there is good interest, noting that there is a nail salon and 10 dentist who are interested at this time. She commented that they would appreciate the 11 additional flexibility. 12 13 Martin stated that if the association wanted a use such as an ice cream shop or takeout 14 food service, allowing that in the PUD would allow the association to regulate and allow 15 that option if desired without coming back to the Council to ask for that to be added in 16 the future. 17 18 Cavanaugh commented that this is a great idea that could help to spur interest and 19 complete the project. He stated that he does have some concerns related to parking. 20 He stated that a fitness use during a class could create additional parking demand, 21 which could put pressure on other users. He asked if it would make sense to include a 22 condition that would state a use could be permitted as long as it does not exceed a 23 number of parking stalls or whether staff does not believe that would be an issue. 24 25 Finke stated that in the ordinance those fitness uses have the same minimum parking 26 standards as office. He recognized that depending upon how those uses operate, there 27 could be different parking demands. 28 29 Anderson stated that parking is hard to predict in terms of needs. He stated that the City 30 parking standards should be where they start but recognized that is not a one size fits all 31 tool. He stated that if parking is limited and a business grows and the demand for 32 parking grows the business may look for a different site. He stated that these units are 33 limited to a certain size which would hopefully prevent them from outgrowing their 34 parking. He stated that he would guess that staff would be willing to review the parking 35 standards if desired by the Council. 36 37 Cavanaugh stated that he attended a class in the past where class size was limited to a 38 certain number of participants. 39 40 Finke stated that there are signs in multi-tenant buildings that reserve parking spots for 41 the closest user and the market takes over to a certain extent. He stated that the hope 42 would be that the peaks of some of the uses do not align which allows for shared parking 43 and a business to exceed their allotment of parking if needed. He believed that the 44 association covenants would be the method to control that. 45 46 Houlihan stated that several members of the Planning Commission had driven through 47 the site prior to that meeting and the footprint of the overall site is not that large. She 48 noted that many of the businesses do not have much foot traffic. She provided 49 additional details on the available parking and where congestion typically occurs within 50 the property for parking. 51 Medina City Council Meeting Minutes 5 August 4, 2021 1 Martin stated that off-sale and on-sale liquor was added as a prohibited use, therefore a 2 restaurant would not be allowed to serve alcohol. 3 4 Albers commented that might be limiting the uses. 5 6 Martin stated that perhaps the Council add additional flexibility that on-sale liquor be 7 allowed in conjunction with a restaurant use as long as it is not a bar. She noted that the 8 association could still regulate its desired users. 9 10 Albers agreed. 11 12 Martin provided suggested amended language. 13 14 1. Ordinance No. 674 Amending the Rolling Green Business Center 15 Planned Unit Development Amendment 16 Moved by Martin, seconded by Albers, to adopt Ordinance No. 674 Amending the 17 Rolling Green Business Center Planned Unit Development Amendment with the 18 additional amendment to 2(b)(d) to specifically prohibit off-sale liquor sales, to delete 19 section 2(b)(e), to amend section 2(c)(e) to add except as permitted in G below, and add 20 H that would permit restaurants including those with incidental on premises sales of 21 liquor (coffee shops, ice cream shops, and other retail food services). 22 23 Further discussion: Houlihan referenced D, noting that those uses would not be 24 permitted. She stated that there is a dentist that is considering the space. 25 26 Martin noted that those medical uses would be permitted and reviewed the medical uses 27 that would not be permitted. 28 29 Houlihan asked if counseling would be allowed. 30 31 Martin believed that would be allowed as drafted. She amended the motion to change 32 permitted use D such that the first period is replaced with a semicolon and reads, “…; 33 provided, however, hospitals…” 34 35 Albers accepted the amendment to the motion. 36 37 Motion passed unanimously. 38 39 1. Resolution No. 2021-50 Authorizing Publication of Ordinance No. 40 674 by Title and Summary 41 Moved by DesLauriers, seconded by Martin, to adopt Resolution No. 2021-50 42 Authorizing Publication of Ordinance No. 674 by Title and Summary. Motion passed 43 unanimously. 44 45 B. Resolution No. 2021-51 Allowing the Director of Public Works to Impose 46 Water Use Restrictions (7:45 p.m.) 47 Johnson stated that on July 16th the MN DNR determined that the state is in a drought 48 warning phase and staff recommends adoption of a resolution allowing the Director of 49 Public Works to impose water use restrictions should the DNR impose further 50 restrictions. 51 Medina City Council Meeting Minutes 6 August 4, 2021 1 Scherer confirmed that the state is in a severe drought condition which enacts certain 2 actions from the DNR. He stated that the City receives an appropriations permit from 3 the DNR related to water use. He stated that on July 16th the drought warning phase 4 was entered and has now gone to a severe drought phase. He provided details on the 5 City’s conservation plan that is part of the appropriations permit. He stated that the City 6 has posted water conservation efforts on the website and through other methods of 7 communication with residents. He noted that irrigation is the biggest water user and 8 waste. He stated that he contacted the Enclave, which is the largest water user in 9 Medina and requested they cut back on irrigation. He stated that the Enclave has 10 reduced to watering twice per week, but that still equates to three times the water usage 11 in January. He stated that staff reviews the drought monitoring page daily to stay up to 12 date. He reviewed some of the water usage data for Medina. 13 14 DesLauriers asked for input on the difference between using City water for irrigation 15 compared to stormwater reuse for irrigation. 16 17 Scherer stated that the City water comes from deep well aquafers. He noted that 18 irrigation is being subsidized with wells and therefore there should be an appropriations 19 permit as well. He stated that he will follow up with the DNR. 20 21 Martin commented that to clarify, this discussion is related to HOA wells which are 22 separate from the City wells. 23 24 Finke stated that beginning in 2005 any new residential development was prohibited 25 from using City water for irrigation purposes. He stated that those developments use 26 their pond for irrigation reuse, but they all have supplemental wells as well. 27 28 Albers asked the layer of the aquafer that those wells are hitting. 29 30 Scherer stated that he can provide additional details when he reaches the well section of 31 the presentation. He reviewed the different phases of restriction from the DNR and 32 noted that his request would provide him the ability to impose water use restrictions. He 33 provided additional details on well levels for the different wells in Medina and the 34 aquafers which they draw from. He reviewed the different well levels and water usage 35 for different months of the year. He stated that this would ensure he does not require 36 Council approval at the last minute if conditions continue to progress towards the next 37 phase of restriction. 38 39 Martin commented that it was helpful to have the background information on how 40 decisions would be made towards water usage restriction. She provided a suggested 41 grammatical change to the draft resolution. 42 43 Albers referenced the time, recognizing that is the worst time of day to water. He asked 44 why the time would not be 7 a.m. to 7 p.m. or 9 a.m. to 5 p.m. 45 46 Scherer stated that they are aiming more at sprinklers. He stated that if watering is 47 jammed into one time slot that places a higher demand on the water service at that time. 48 He stated that if everyone is watering at one time, such as 2 a.m., that places a high 49 demand and takes a longer period of time for the system to recover. He confirmed that 50 the time could be adjusted to 9 a.m. to 5 p.m. 51 Medina City Council Meeting Minutes 7 August 4, 2021 1 Martin provided additional grammatical suggestions to the draft resolution in order to 2 provide more flexibility to staff. She stated that perhaps the City Administrator should be 3 added as well rather than placing the authority upon just one employee. She stated that 4 in the fourth whereas, will should be changed to may. In the fifth whereas, the hours of 5 12:01 p.m. to 5:00 p.m. should be replaced with certain hours of any day as determined 6 by the Director of Public Works in consultation with the City Administrator. In section 7 one the authority would be granted to the Director of Public Works, in consultation with 8 the City Administrator. In section two, it should state, this resolution with the water use 9 restrictions adopted pursuant to section one hereof. 10 11 Moved by Martin, seconded by Cavanaugh, to adopt Resolution No. 2021-51 Allowing 12 the Director of Public Works to Impose Water Use Restrictions as modified. Motion 13 passed unanimously. 14 15 IX. CITY ADMINISTRATOR REPORT (8:10 p.m.) 16 Johnson had nothing further to report. 17 18 X. MAYOR & CITY COUNCIL REPORTS (8:10 p.m.) 19 Martin commented that Night to Unite took place the prior night and members of the 20 Council visited different parties with members of the police department. She stated that 21 she attended the Long Lake Fire Department’s 5K, which was a fun event. She stated 22 that there have been a lot of meetings related to matters of fire service. 23 24 DesLauriers stated that they recently learned that Hamel Fire had reached out to Loretto 25 Fire and asked to be absorbed by that department in order to form their own fire district 26 with one Fire Chief. He noted that those departments will go through the process rapidly 27 with the goal of accomplishing this prior to yearend. He noted that both organizations 28 have voted on the action and are excited to move forward with the consolidation. 29 30 Martin noted that the City of Medina’s interest in Hamel Fire will need to be considered 31 during this process. She commented that this does seem to be a positive action as 32 there are mutual goals shared by the two departments. 33 34 DesLauriers commented that both departments are run as nonprofits. 35 36 Martin commented that it may be more difficult to combine some of the other 37 departments as they are municipal and not nonprofits. She noted that perhaps a larger 38 fire district could be reached through a JPA. 39 40 XI. APPROVAL TO PAY THE BILLS (8:16 p.m.) 41 Moved by DesLauriers, seconded by Albers, to approve the bills, EFT 006015E-42 006031E for $64,813.28, order check numbers 051807-051845 for $76,053.94, and 43 payroll EFT 0511172-0511200 for $56,936.02 and payroll check 020450 for $735.38. 44 Motion passed unanimously. 45 46 XII. CLOSED SESSION: POLICE UNION CONTRACT – PURSUANT TO MINN. 47 STAT. 13D.03 48 Moved by Martin, seconded by Cavanaugh, to adjourn to closed session at 8:18 p.m. to 49 discuss police union contract pursuant to Minn. Stat. 13D.03. Motion passed 50 unanimously. 51 Medina City Council Meeting Minutes 8 August 4, 2021 1 The meeting returned to open session at 9:17 p.m. 2 3 XIII. ADJOURN 4 Moved by Cavanaugh, seconded by DesLauriers, to adjourn the meeting at 9:18 p.m. 5 Motion passed unanimously. 6 7 8 __________________________________ 9 Kathleen Martin, Mayor 10 Attest: 11 12 ____________________________________ 13 Jodi M. Gallup, City Clerk 14 1 TO: Mayor and City Council FROM: Steve Scherer, Public Works Director DATE: August 11, 2021 MEETING: August 17, 2021 SUBJECT: Street Striping Service Contract Enclosed in your packet for approval and execution is a street striping service contract. Our previous long-term contractor, Twin City Striping, retired this year. After soliciting multiple sources, I was only able to obtain one quote. I plan to do a minimal amount of striping this year because there is a paint shortage which is impacting both cost and lead- time. Attachments • Sir Lines-A-Lot contract MEMORANDUM Agenda Item #5A STREET STRIPING SERVICES AGREEMENT This Agreement is made this 18th day of August 2021, by and between Sir Lines-A-Lot, 7175 Cahill Road, Edina, MN 55439, a Minnesota corporation (the “Contractor”) and the City of Medina, a Minnesota municipal corporation (the “City”). Recitals 1. The City has been authorized to enter into a contract for street striping services; and 2. The City has approved the contract for street striping services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perform street striping services for the City urban residential and commercial streets as approved by the Public Works Director. 2.0. TERM. The term of this contract will be from August 18, 2021 to November 30, 2021. 3.0 COMPENSATION. The City shall compensate the Contractor a per linear foot rate of $0.12, and with a minimum charge of $2,000.00 if less than 17,000 LF is requested, for street striping services as defined in the Scope of Services above, and approved by the Public Works Director. 3.01 The Contractor shall pay for all licenses and permits. The City is tax exempt. 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 4.02 The Contractor will supply and use its own equipment, tools, and materials, including traffic control, to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER’S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker’s compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker’s compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. The Contractor shall provide the City with copies of all contracts for assigned services. 10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law. 12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MEDINA By __________________________________ Kathleen Martin, Mayor By __________________________________ Jodi M. Gallup, City Clerk SIR LINES-A-LOT (CONTRACTOR) By ____________________________ Chaise VanOverbeke, General Manager Deer Hill Preserve 5th Addn Page 1 of 6 August 17, 2021 Final Plat City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: August 11, 2021 MEETING: August 17, 2021 City Council SUBJ: Deer Hill Preserve 5th Addition – Final Plat Background On October 6, 2015, the City Council granted preliminary approval to Property Resources Development Corporation for the Stonegate Conservation Design-Planned Unit Development (CD-PUD). On that date, the Council adopted Ordinance 588 and Resolution 2015-85, granting preliminary plat approval and approving the CD-PUD rezoning subject to a number of conditions. The approved preliminary plat included 41 single family homes and approximately 90 acres of permanent conservation area to be protected with a conservation easement. On June 21, 2016, the City Council granted final plat approval for the first phase of the project, including 10 of the single family lots in the northeast portion of the site. The plat also included various outlots containing the Conservation Area and will be protected by a permanent conservation easement dedicated to the Minnehaha Creek Watershed District. The applicant has subsequently received approval for 5 lots in the 2nd addition, 5 lots in the 3rd addition, and 6 lots in the 4th addition. During approval of the 3rd Addition, the applicant also converted one of the lots in that addition into a lot for a private park. The applicant has now requested final plat approval of Deer Hill Preserve 5th addition, proposed to replat Outlots L and M into 8 lots and one final outlot to be replatted in the future into the final 6 lots of the project. Assessment Reapportionment The City constructed Deer Hill Road through the development as a public improvement project, with all the costs being assessed to the lots within Deer Hill Preserve. Outlots which were planned to be resubdivided in future phases were assessed proportionally by the number of future lots expected in each. The intent was for these assessments to be reapportioned among the lots when each outlot was replatted. Staff recommends that each lot be allocated 1/41 of the total assessment and that Outlot A be allocated 6/41 of the amount, which will be again reallocated when the Outlot is replatted. Staff has drafted the attached resolution, which would reallocate these assessments as described. Final Plat Analysis Consistency with the City’s Comprehensive Plan, CD-PUD standards, zoning and subdivision regulations, and other relevant policies was reviewed during review of the Preliminary Plat. The Agenda Item #7A Deer Hill Preserve 5th Addn Page 2 of 6 August 17, 2021 Final Plat City Council Meeting purpose of a final plat review is to ensure that the final plat is consistent with the approved preliminary plat and to ensure that all the conditions of approval have been met. Consistency with Preliminary Plat The layout of the 5th addition plat is substantially similar to the approved preliminary plat. Preliminary Plat Conditions Several conditions were applied to the preliminary plat approval for Deer Hill Preserve. The following section reviews compliance with these conditions. 1. The Developer shall install all improvements shown on the plans received by the City on September 1, 2015, except as modified herein. The construction of Deerhill Road may be completed through a public improvement project assessable entirely to the Property under terms and contractual obligations acceptable to the City. The Developer shall submit final construction plans for all other improvements for review and approval by the City Engineer prior to any construction. Deer Hill Road was constructed during the first phase. The grading plan has been reviewed by the City Engineer. Staff recommends a condition that the City Engineer’s comments be addressed. 2. The Developer shall enter into a development agreement with the City, which shall be in a form and of substance acceptable to the City and which shall include the conditions described in this approval as well as other requirements of City ordinance or policy. The developer has entered into Agreements related to the improvements in previous phases. No infrastructure is to be constructed with this phase, so staff does not believe it is necessary to enter into an additional development agreement for this phase. 3. The Developer shall provide to the City a letter of credit prior to any site construction in an amount recommended by the City Engineer to ensure completion of the required improvements, including all restoration of conservation areas. The City is holding letters of credit for the improvements in previous phases. Staff does not see a reason for a letter of credit for this phase. 4. Except as explicitly authorized by City resolution or ordinance, all aspects of this subdivision shall comply with all applicable state laws, city codes, ordinances and regulations. Informational, no action necessary. 5. The Developer shall obtain wetland replacement plan approval prior to approval of the final plat. The wetland replacement plan was approved and is being implemented on the site and was covered in the 1st addition development agreement and letter of credit. Monitoring and necessary activities are ongoing in the mitigation areas. Deer Hill Preserve 5th Addn Page 3 of 6 August 17, 2021 Final Plat City Council Meeting 6. The Developer shall adjust the location of the stormwater pipe cutting across Lot 4, Block 7 to be along the side property line or adjust the lot alignment so that the stormwater pipe is along a property line. The condition pertains to a future phase and will be addressed at that time. 7. The new portion of Deerhill Road constructed within the Property shall be built to the standards required by City ordinances and standards, including a 24 foot wide driving surface and adequate shoulders. Deer Hill Road was constructed during the 1st addition. No action is necessary. 8. The Developer shall submit Homeowner Association (HOA) documents for review and approval of the City. Such documents shall ensure maintenance of conservation areas, stormwater facilities, private roads, and other common elements. HOA documents shall also include enforcement provisions by which the HOA will ensure homeowners abide by management plans for subsurface sewage treatment systems. HOA docs were submitted and reviewed during 1st addition review. 9. Street names shall be consistent with City street-naming practices (i.e. Fox Hill Court; Stags Ridge Court). The Developer has proposed to name the cul-de-sac Deer Hill Court North, which is consistent with street naming policies. The intent is to name the other cul-de-sac Deer Hill Court West. Neither of these streets is in this phase. 10. Shared driveways shall meet relevant standards and include a reciprocal easement and maintenance agreement satisfactory to the City, which shall be recorded against the properties. No shared driveways are proposed in this phase. 11. The Developer shall grant trail easements in the locations shown on the plans received by the City on September 1, 2015, except as follows. Trail easements which are not immediately adjacent to public rights-of-way shall be a minimum of 20-feet in width. The trail easement north of the center point of the Fox Hill Court cul-de-sac shall be located to abut the western property line of the Property until a point north of Lot 9, Block 1, at which point it shall extend onto the island. The trail easement south of Morningside Road shall be shifted west as necessary to locate a trail west of the existing tree line along the property line, but still east of the planted trees. The Developer shall construct a base section as recommended by the City Engineer, cover with two inches of top soil and then seed. The conservation easement and land stewardship plan shall not prohibit the City from converting the trails to hard surface in the future. The requirement was included in the 1st and 2nd phase development agreements, with exact trail locations to be determined upon completion. 12. The Developer shall deed the upland to the northeast of the large wetland to the City for parks, trails, and open space purposes. The Developer shall update the plat to show this area as a separate outlot from the adjacent wetland area. In lieu of dedicating additional property, the Developer shall pay a park dedication fee-in-lieu of $206,213.00, from which the Deer Hill Preserve 5th Addn Page 4 of 6 August 17, 2021 Final Plat City Council Meeting construction cost of the turf trails shall be deducted. The estimated construction cost is $70,843.50, which shall leave an outstanding park dedication fee due of $135,369.50. The park dedication was adjusted upon approval of the final plat of the 1st addition. The Developer deeded the property in the northeast corner of the site at the time of 1st addition and remaining park fee has been allocated to each lot upon building permit in the amount of $2,487.80 per lot. The Developer and staff will work on the location of the trails through the conservation area and draft easements when the locations are known. The Developer will then execute the trail easements. 13. Construction traffic shall be permitted only upon those roads approved by city staff and specified in the development agreement. The requirement has been included in the development agreement and staff recommends that it be included as a condition on final plat resolution. 14. Conservation easements shall be granted over all conservation areas and shall be in a form and of substance acceptable to the City. The easement shall include enforcement and collection methods by which the easement holder can ensure payment of ongoing annual maintenance costs of the conservation areas by the homeowners within the subdivision. The easement holder for the conservation area shall be secured prior to application for final plat and be willing to accept the easement in the manner required by the CD-PUD District Ordinance. The proposed easement holder shall be an entity acceptable to the City and the Minnehaha Creek Watershed District is acceptable as the holder. The conservation easement was granted during 1st addition. 15. Conservation easements shall be granted over all conservation areas in connection with recording of the plat for the first phase of the development. Restoration of conservation areas may occur in phases along with adjacent development rather than occurring all upon the first phase, provided adequate financial guarantees are provided for restoration of the future phases. The conservation easement was granted during 1st addition and much of the restoration began throughout the site. Restoration in the conservation areas adjacent to the 5th Addition was completed in connection with earlier phases and the City is holding relevant financial guarantees. 16. The Developer shall obtain and submit an approved wetland delineation for the southern 90 acres of the subject Property prior to or concurrent with the application for final plat. If the delineation, as approved, identifies more than 1.6 acres of wetlands in excess of those identified on the plans submitted June 19, 2015, the Developer shall submit an updated Yield Plan. If the updated Yield Plan identifies a reduction of the Base Density on the southern 90 acres, the preliminary plat approval may be considered null and void. Under such circumstances, the Developer may submit a revised preliminary plat for consideration which adjusts the number of lots accordingly. The wetland delineation was approved prior to the 1st addition plat. 17. Details on any significant tree removal shall be provided. No trees are proposed to be removed for 5th addition. Deer Hill Preserve 5th Addn Page 5 of 6 August 17, 2021 Final Plat City Council Meeting 18. Street tree placement in the right-of-way shall be subject to review and approval by the City Engineer and Public Works Director. Landscaping plans shall be updated to shift trees out of the public rights-of-way which City staff believe have the potential to interfere with the intended uses of the right-of-way. The Developer and Public Works worked through street tree planting along Deer Hill Road during 1st addition. 19. Final planting plans, including but not limited to upland buffers and conservation areas, shall be subject to review and approval by the City along with the final land stewardship plan. This information was reviewed during review of 1st addition plat. 20. The Developer shall provide funds following establishment of the conservation area vegetation within each phase of the development in an amount sufficient to cover the maintenance and operation of the conservation area for three years following establishment. These matters were covered in the Land Stewardship Plan and Conservation Easement reviewed at the time of approval of the 1st addition plat. 21. The Developer shall address all comments from the City Attorney, City Engineer, and Hennepin County. Staff recommends a similar condition on the resolution pertaining to the 5th addition plat. 22. The Developer shall submit revised plans at the time of final plat application demonstrating that all primary and alternate septic sites meet the necessary setbacks as required by City Ordinance. Up to 25% of the lots may have secondary septic drainfields in the Conservation Area if it can be established that there is no reasonable alternative to locate a secondary drainfield on a lot. The location of the secondary site within the Conservation Area shall be subject to approval by the easement holder, be compliant with all applicable city and state regulations, and be acceptable only if the installation of a septic system would not result in significant hardwood tree loss. This condition was memorialized in the Development Agreement covering the entire development. At this time, the Developer has not requested to place septic locations within the conservation area. 23. All wells within the City’s Drinking Water Supply Management Area shall be registered to monitor possible contamination sites. This condition was memorialized in the Development Agreement covering the entire development. 24. The Developer shall obtain a public right-of-way easement over adjacent property related to the proposed street construction within Orono. This condition was addressed in connection with 1st addition. 25. Any agreement deemed necessary by the City Attorney between Orono and Medina related to the proposed street construction within Orono shall be obtained, as shall any required permits from all relevant agencies. This condition was addressed in connection with 1st addition. Deer Hill Preserve 5th Addn Page 6 of 6 August 17, 2021 Final Plat City Council Meeting 26. No plan or document received by the City prior to August 18, 2015 which is inconsistent with the plan received by the City on September 1, 2015 shall be considered approved through adoption of this resolution, having not yet been updated to be consistent with subsequent revisions. Informational, no action necessary. 27. The Developer shall submit title evidence satisfactory to the City Attorney at the time of submission of the final plat application. Staff recommends that a condition related to meeting the requirements of the plat opinion be included on final plat resolution. 28. The Developer shall obtain necessary approvals and permits from the Minnehaha Creek Watershed District, Hennepin County, the Minnesota Pollution Control Agency, the Minnesota Department of Health, and other relevant agencies. Staff recommends that this condition be included on final plat resolution. 29. The application for final plat shall be submitted to the City within 360 days of preliminary approval or the preliminary plat shall be considered null and void. Staff recommends that a condition be included on final plat resolution providing up to 360 days to record the plat. 30. The Developer shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the Planned Unit Development, preliminary plat, construction plans, and other relevant documents. Staff recommends that this condition be included on final plat resolution. Staff Recommendation Staff believes the proposed plat is substantially similar to approved preliminary plat. It appears that the conditions of preliminary plat have either been addressed, or will be incorporated into the attached resolution. As such, staff recommends approval of the final plat and that the Council consider the following actions: 1. Motion to adopt the resolution granting final plat approval for Deer Hill Preserve 5th Addn 2. Motion to adopt the resolution reapportioning assessments related to the 2016 Deerhill Road Extension public improvement project Attachments 1. Final Plat Resolution 2. Resolution reapportioning assessments 3. List of Documents 4. Applicant Narrative 5. Final Plat of Deer Hill Preserve 5th Addition 6. Plans received by the City on 8/10/2021 Resolution No. 2021-## DATE Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021-## RESOLUTION GRANTING FINAL PLAT APPROVAL FOR DEER HILL PRESERVE 5th ADDITION WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, on October 6, 2015, the City Council adopted Resolution 2015-85, granting preliminary approval to Property Resources Development Corporation (the “Developer”) for a conservation design planned unit development subdivision with 41 residential lots which placed approximately 90 acres into a permanent conservation easement; and WHEREAS, on October 6, 2015, the City Council also adopted Ordinance No. 588, which approved the rezoning of the Property to a Conservation Design Planned Unit Development (CD- PUD) which regulates development of the Property; and WHEREAS, on June 21, 2016, the City Council adopted Resolution 2016-53, granting final plat approval for Deer Hill Preserve, which included 10 of the lots, a number of outlots containing the conservation areas, and a number of outlots which were planned to be replatted for future phases of the project; and WHEREAS, on May 15, 2018, the City Council adopted Resolution 2018-29, granting final plat approval for Deer Hill Preserve 2nd Addition, which included five of the lots and an outlot to contain a private road; and WHEREAS, on December 4, 2018, the City Council adopted Resolution 2018-89, granting final plat approval for Deer Hill Preserve 3rd Addition, which included five of the lots and an outlot to contain a private park; and WHEREAS, on October 20, 2020, the City Council adopted Resolution 2020-81, granting final plat approval for Deer Hill Preserve 4th Addition, which included six of the lots; and WHEREAS, Stonegate Farm, Inc. (the “Owner”) owns property which is legally described as Outlots L and M, Deer Hill Preserve, Hennepin County, Minnesota (the “Property”), which are outlots intended to be replatted in future phases; and WHEREAS, the Developer intends to purchase and develop the Property as Deer Hill Preserve 5th Addition, to include eight residential lots; and WHEREAS, the City Council reviewed the final plat at the August 17, 2021 meeting; and Resolution No. 2021-## 2 DATE WHEREAS, upon review of the final plat the Council finds that, subject to certain terms and conditions, the plat is substantially consistent with the approved preliminary plat and the terms and conditions thereof, the requirements of the City’s subdivision regulations, and the requirements, terms and conditions of the CD-PUD district. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants final plat approval for Deer Hill Preserve 5th Addition, subject to the following terms and conditions: 1. Except as explicitly authorized by City resolution or ordinance, all aspects of this subdivision shall comply with all applicable state laws, city codes, ordinances and regulations. 2. The cash-in-lieu fee for park dedication shall be $2,478.80 per lot for lots in the 5th Addition and future additions, payable at the time of building permit for each lot. 3. Construction traffic shall be restricted from the existing gravel portion of Deer Hill Road and shall be permitted only upon those roads approved by City staff and specified in the development agreement. 4. The Developer shall comply with the terms and conditions of the plat opinion provided by the City Attorney. 5. The Developer shall address all comments from the City Attorney, City Engineer, and City Building Official. 6. The Developer shall obtain necessary approvals and permits from the Minnehaha Creek Watershed District, the Minnesota Pollution Control Agency, and other relevant agencies. 7. The Developer shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the final plat, construction plans, and/or reviewing and drafting other relevant documents. 8. The plat shall be filed within one year of the date of the city council resolution granting approval or the approval shall be considered void, unless a written request for time extension is submitted by the Developer and approved by the City Council. Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk Resolution No. 2021-## 3 DATE The motion for the adoption of the foregoing resolution was duly seconded by member ______ and upon a vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2021- August 17, 2021 Member _____ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021- RESOLUTION REAPPORTIONING ADOPTED ASSESSMENTS FOR DEER HILL PRESERVE ROAD IMPROVEMENT PROJECT WHEREAS, by a petition and waiver agreement between the city of Medina (the “City”), Stonegate Farm, Inc., (the “Owner”) and Property Resources Development Corporation (the “Developer”) dated August 10, 2016 and recorded in the Office of the Registrar of Titles, Hennepin County, Minnesota on August 26, 2016 as Document No. T05375399 and recorded in the Office of the County Recorder, Hennepin County, Minnesota on August 26, 2016 as Document A10349022 (the “Petition and Waiver Agreement”), the Owner and the Developer of the benefited land petitioned for the construction of the Deer Hill Preserve Road Improvement Project (the “Improvement Project”) and the special assessment of their respective properties for 100% of the cost thereof; and WHEREAS, pursuant to the Petition and Waiver Agreement, the City constructed the Improvement Project in 2017 and approved Resolution No. 2017-77 adopting assessments for the Improvement Project, including $118,048.78 for Outlot L, Deer Hill Preserve, Hennepin County, Minnesota (“Outlot L”) and $295,121.95 for Outlot M, Deer Hill Preserve, Hennepin County, Minnesota (“Oulot M”); and WHEREAS, the Owner and the Developer have now applied to subdivide Outlot L into four separate parcels and Outlot M into four separate parcels with 6 parcels remaining in Outlot M for future reapportioning; and WHEREAS, the Owner and the Developer hereby request that the special assessment previously levied against Outlot L be reapportioned into four separate assessments and Outlot M be reapportioned into four separate assessments. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, as follows: 1. The special assessment previously levied against Outlot L is hereby reapportioned in accordance with Exhibit A attached hereto and Outlot M is hereby reapportioned in accordance with Exhibit B attached hereto. 2. The special assessments so reapportioned shall bear the same interest and term and be payable under the same terms and conditions as the original special assessment as specified in Resolution No. 2017-77. 3. The city administrator or their designee shall forthwith transmit a certified duplicate of this resolution to the county auditor to be extended on the property tax lists of the county and such Resolution No. 2021- August 17, 2021 2 reapportioned assessments shall be collected and paid over in the same manner as other municipal taxes. Dated: August 17, 2021. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2021- August 17, 2021 3 EXHIBIT A PID Legal Description*Assessment Amount Lots Lot 1, Block 2 29,512.20$ 1 Lot 2, Block 2 29,512.20$ 1 Lot 3, Block 2 29,512.20$ 1 Lot 4, Block 2 29,512.18$ 1 118,048.78$ *Deer Hill 5th Addition, Hennepin County, Minnesota Resolution No. 2021- August 17, 2021 4 EXHIBIT B PID Legal Description*Assessment Amount Lots Lot 1, Block 1 29,512.20$ 1 Lot 1, Block 3 29,512.20$ 1 Lot 2, Block 3 29,512.20$ 1 Lot 3, Block 3 29,512.20$ 1 Outlot M 177,073.15$ 6 295,121.95$ *Deer Hill 5th Addition, Hennepin County, Minnesota 8/12/2021 Project: LR-21-299– Deer Hill Preserve 5th Addition Final Plat The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Document Date Pages Electronic Paper Copy? Notes Application 7/9/2021 7/9/2021 3 Yes Yes Plat 7/9/2021 2 Yes Yes Narrative 7/9/2021 1 Yes Yes Plans 7/12/2021 1/27/2021 3 Yes Yes Plans-Updated 8/10/2021 1/27/2021 3 Yes Yes Septic map 8/10/2021 6/14/2021 4 Yes Yes Certificates of Title 8/11/2021 7/13/2021 4 Yes Yes Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Engineer Comments 8/12/2021 1 Y Legal Comments 7/22/2021 1 Y City Council Report 8/11/2021 6 Y Public Comments Document Date Electronic Notes Property Resources Development Corporation Request for Final Plat Property Resources Development Corporation is requesting final plat approval for Deer Hill Preserve 5th Addition. This phase is proposed to include 8 home sites with access from Deer Hill Road. All lots will be custom graded as home plans are developed. The 6th and final phase of the Medina Deer Hill Preserve project will likely take place in 2022. History: Grading and road construction commenced during late summer 2016. It was a very wet year so paving of the road was completed during 2017. Construction of the first 3 homes began late 2017. Today, 22 home sites have been sold, 10 homes are currently occupied by new families, 5 homes are under construction and 7 homes are in design or under design review. Special Assessments: Outlot L and a portion of Outlot M will be re -platted into 8 lots. We request the current deferred principal and accrued interest be allocated amongst the 4 lots in Outlot L and 4 out of the 10 lots in Outlot M. At this time, it is the intent of Property Resources Development Corporation to pay off the remaining unpaid special assessments and interest on or before November 1, 2021. General Information: The final plat is consistent with the preliminary plat. The only modification has been to the location and size of septic sites. We engaged our septic consultant, Miller Sewer Services, to prepare the final septic designs for each of the 8 lots. The revised locations are indicated on the site plan. They will be staked and roped- off to protect the integrity of the sites. The prairie is in the fourth year of management. We are beginning to see some of the forbs and native grasses start to mature and flower. There was an area that did not get planted with prairie seed because it was undisturbed and covered with grass, (under the powerlinej . This was an oversite and that area has been rounded up in preparation of a fall planting. We are anxious to have the trails located and hopefully have the portion from Medina Morningside to Deer Hill Road paved in the near future. We would like to work together with the City, MCWD to start thinking about the creation of a linear park along the eastern trail. Thank you, Susan H Seeland Property Resources Development Corporation R.T. DOC. NO._____________ SHEET 1 OF 2 SHEETS DEER HILL PRESERVE 5TH ADDITION SR R G N NE ENIG E D E S I E NN SATHRE-BERGQUIST, INC. S US S Y R S O E R E V R P L A KNOW ALL PERSONS BY THESE PRESENTS: That Stonegate Farm, Inc., a Minnesota corporation, fee owner, and Property Resources Development Corporation, a Minnesota corporation, contract purchaser, of the following described property situated in the State of Minnesota, County of Hennepin, to wit: OUTLOT L and OUTLOT M, DEER HILL PRESERVE Have caused the same to be surveyed and platted as DEER HILL PRESERVE 5TH ADDITION and do hereby dedicate to the public for public use the easements for drainage and utility purposes as created by this plat. In witness whereof said Stonegate Farm, Inc., a Minnesota corporation has caused these presents to be signed by its proper officer this day of , 2021. Stonegate Farm, Inc. Maren E. Seeland, Vice President STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me this day of , 2021, by Maren E. Seeland, Vice President of Stonegate Farm, Inc., a Minnesota corporation, on behalf of the corporation. My Commission Expires: Notary Public, County, Minnesota (Signature) (Notary Printed Name) In witness whereof said Property Resources Development Corporation, a Minnesota corporation, has caused these presents to be signed by its proper officer this day of , 2021. Property Resources Development Corporation Maren E. Seeland, Vice President STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me this day of , 2021, by Maren E. Seeland, Vice President of Property Resources Development Corporation, a Minnesota corporation, on behalf of the corporation. My Commission Expires: Notary Public, County, Minnesota (Signature) (Notary Printed Name) SURVEYORS CERTIFICATE I, Daniel L. Schmidt do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been or will be correctly set within one year; that all water boundaries and wet lands, as defined by Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of , 2021. Daniel L. Schmidt, Licensed Land Surveyor Minnesota License No. 26147 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 2021, by Daniel L. Schmidt. My Commission Expires: Notary Public, Hennepin County, Minnesota (Signature) ( Notary Printed Name) CITY COUNCIL, CITY OF MEDINA, MINNESOTA This plat of DEER HILL PRESERVE 5TH ADDITION was approved and accepted by the City Council of the City of Medina, Minnesota at a regular meeting thereof held this day of , 2020, and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. City Council, City of Medina, Minnesota By:, Mayor By:, Administrator - Clerk Kathleen Martin Scott T. Johnson RESIDENT AND REAL ESTATE SERVICES Hennepin County, Minnesota I hereby certify that taxes payable in and prior years have been paid for land described on this plat, dated this day of , 2021. Mark V. Chapin, County Auditor By:, Deputy SURVEY DIVISION Hennepin County, Minnesota Pursuant to Minnesota Statutes Section 383B.565 (1969), this plat has been approved this day of , 2021. Chris F. Mavis, County Surveyor By: REGISTRAR OF TITLES Hennepin County, Minnesota I hereby certify that the within plat of DEER HILL PRESERVE 5TH ADDITION was filed in this office this day of 2021, at o'clock M. Martin McCormick, Registrar of Titles By:, Deputy 4 3 2 1 1 Δ Δ Δ Δ Δ Δ Δ Δ Δ Δ Δ Δ 1 2 3 3 1 2 Δ Δ OUTLOT A R.T. DOC. NO._____________ SHEET 2 OF 2 SHEETS SR R G N NE ENIG E D E S I E NN SATHRE-BERGQUIST, INC. S US S Y R S O E R E V R P L A DEER HILL PRESERVE 5TH ADDITION 0 SCALE IN FEET 80 40 40 80 160 NO R T H NOT TO SCALE 10 5 5 Being 5 feet in width and adjoining lot lines, unless otherwise indicated, and 10 feet in width and adjoining right of way lines, unless otherwise indicated, as shown on the plat. 10 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: Denotes a 1/2 inch by 14 inch iron pipe set and marked by License No. 26147. Denotes a 1/2 inch pipe found and marked by License No. 40344, unless shown otherwise. The basis for the bearing system is the North line of OUTLOT M, DEER HILL PRESERVE and is assumed to bear South 89 degrees 53 minutes 18 seconds East. Denotes a Hennepin County Cast-Iron-Monument PROJECT NAME AND NUMBER 0 1052.9 1052.7 1 Aro-, \ B Tr1 iNv. 0g8 -2 -NW /o0g8- _ ]28 15 —_ 1*. CBMH A20 / �TC�O?G9— BLD 4.0' V. 11 fM+s; 31 TB0'1 A19 T P4 BLD' 4.] .7 ' 1028 4 TC' 1021 , \_-81(): 12 5 INV: �0999'y,E\ / \ N \ \/>/' Q \ HOMESTEAD TRAIL ----'\ ID2 EXISTING UTIL RIES SHOWN ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ANY AND ALL EXISTING UTIL RIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES ARISING OUT OF HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL EXISTING UTILITIES. A8 018.6 10.6' /.1013.5 N N Noa.o S NW REVISIONS I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. BM 00 D: 11. N 998.2 FJY0998.2 9 EBMH A6 9850 D: 5.0' INV. 980.8 N NV A5 an05 FES INV: 980.0 0594 982 9 A.9' [E5 A2 INVC1785 CB Al TC' 98, BLU_" 40 A11A INV: 981.0 FES A13 19 987.0 OUTLOT IA1 X17 — EDGE -0F WEY i. A14 IME 1MC SE AE 60 30 0 30 60 120 METE! SCALE IN FEET SHEET INDEX TABLE SHEET 1 D Description 1 Title Sheet 2-3 Final Grading Plan PREPARED BY PREPARED FOR ENGINEER DEVELOPER SATHRE-BERGOUIST, INC. PRDC 150 SOUTH BROADWAY 901 Twelve Oaks Center Drive WAYZATA, MINNESOTA 55391 Suite 928 Wayzata, MN 55391 PHONE (952) 476-6000 FAX. (952)476-0104 CONTACT: Dan Schmidt, P.E. CONTACT EMAIL: SCHMIOT@SATHRE.COM Susan Sealan0 PHONE: (612)991-1823 EMAIL: Susan.seeland©prc.b2 SETBACKS FRONT: SIDE: CRNR: REAR: DHP 50' CITY 40' 30' w/ adjacent to Neighbor DHP 50' CITY 40' 40' WETLAND BUFFER POST PLANS SHOW: 1. 30' AVEREAGE WETLAND BUFFER 2. MIMIMUM BUFFER 15" DRAWING NAME 7282-019 SHEETS NO. BY DATE DRAWN BY TCW CHECKED BY DLS DATE USE (INCLUDING COPY NG, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGQUIST, INC: s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. Daniel L. Schmidt, P.E. Date: 01/27/2021 Lic. No. 26147 4 SATHRE-BERGQUIST, INC. 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952)476-6000 C�FRS pv" CITY PROJECT NO. MEDINA, MINNESOTA TITLE SHEET DEER HILL PRESERVE 5TH ADDTION PRDC FILE NO. 7282-019 1 3 01/27/21 SEPTIC -- 4$2 \7 \ :per A8 C iii018.6 (BL 136 I V/1013 5 N 190&98 \V/ N 10080NW\ .,0.-a \I i9-1051 11 A4.61 15 ( ; 43496 • 10yW 134‘37 \ ' 1069.0 \ - 1049,5 r 'B+ems 106].2\ Q X104 '6Q42 390 L.F. AAv // d / CONSTRUCTION \ �`�1� / FENCE \ / •/ / � � '1+ 32 / / /a.. 9 / 231/ 11 \\ / /\ 67 MIN A v TC:10b,9. \\ B 115 \ \ 480 L.F. NN 998.2 N s CONSTTRUCTION \ v,998 2 S i v� \ FENCE X722 34 \ ,o \I 0.: 9'Qt \N. 7 / e_' \ -v A j� �� J - v V- / �tE i� 486 LF_ \ \ \ 7 \ \ \ / ,04,/ _ _ONSTRUCTION j �\ \ \� r ~/ /�i !Z �\ FENCE /• N. /7 5315 1040.6 545_, 1047.9 105' 0 104, 8.9550 L.F. \\ 4 / CONSTRUCTION h -'/`"- - FENCE /g° \ •/ /' / -4 \i // ®/ / / /1556 543 / 2. n V 16 /� Io44�4 EXIST ING UTIL RIES SHOWN ARC SHOWN I . APAROIGMATE WAY ONLY ECO N ORS L DETERMINE THE EXACT LOCHION OF ANY AND ALL EXISTING UTERI. COMMENCING'NCR 1E AGR TO BE RESPONSIBLE FOR ANY ANALI DAM UTILITIES. DRAWING NAME 7282-019 SHEETS NO. BY DATE DRAWN BY TCW CHECKED BY DLS DATE 01/27/21 REVISIONS / / 9// / 2' ' / / 5 1649. z �\ 44, /A 10087 / 1048.] 9 it, INN. 5 1 -1048 0 \.0-‘;.8\-2\ 95 285 L.F. T `CONSTRUCTION i .- FENCE — 1 1046.6 \ 1036.9. 285 L.F. y v _ \ CONSTRUCTION ___ -- _ �\ FENCE 'MP 7... V'''''''1040 7 , 1/{)'403 0 410:10 "N1 ,. /040:3 325 L.F. CONSTRUCTION ,36�\ FENCE— USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGQUIST, INC: s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. 1,822. �1 \ 425 L.F. \ CONSTRUCTION \ FENCE 1936.0 FES A13 _--- - I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Daniel L. Schmidt, P.E. Date: 01/27/2021 Lic. No. 26147 -10403 SATHRE-BERGQUIST, INC. CONSTRUCTION NOTES 1. INSTALL SILT FENCE AS SHOWN ON PLAN, AS REQUIRED BY THE CITY OF MEDINA, MINNEHAHA CREEK WATERSHED DISTRICT OR DIRECTED BY THE ENGINEER. 2. SILT FENCE TO BE INSTALLED AROUND PERIMETER OF ALL DISTURBED ARES AT TIME OF LOT GRADING AND/OR HOME BUILDING. 3. INSPECT POND, SILT FENCE, AND ROCK ENTRANCE BERM AFTER ALL RAINFALL EVENTS AS REQUIRED BY THE NPDES PERMIT. 4. LO&WO PADS 3:1 MAX. 5. RESTORATION -2 ACRES PLUS WETLAND RESTORATION AREAS. DRY SWALES AND INFILTRATION AREAS SEEDING BY OTHERS 5.1. RESTORE ALL DISTURBED AREAS EXCEPT DRY SWALES AND INFILTRATION AREAS WITH 4" TO 6" OF TOPSOIL, OR EXISTING ON -SITE ORGANIC MTRL. 5.2. SEED ALL DISTURBED AREAS WITH MNDOT MIXTURE 6250 AT A RATE OF 100 LBS./ACRE AND FERTILIZE WITH 20-0-10 AT 100 LBS./ACRE. (UNLESS OTHERWISE NOTED) WETLAND RESTORATION - BWSR SEED MIX FOR WETLANDS (AS NOTED IN THE WETLAND REPLACEMENT PLAN APPLICATION) 5.3. ONLY PHOSPHOROUS FREE FERTILIZER IS TO BE USED ON SITE. 5.4. MULCH WITH TYPE 1 AT A RATE OF 2 TONS/ACRE AND DISC ANCHOR IMMEDIATELY AFTER PLACEMENT. USE WOODFIBER BLANKET ON ALL SLOPES 3:1 (FT) OR GREATER. 5.5. PLACE APPROVED STORM SEWER INLET PROTECTION IN OR AROUND ALL STORM SEWER INLETS AND MAINTAIN UNTIL STREET CONSTRUCTION IS COMPLETED. 5.6. MAINTAIN ALL SILT FENCE UNTIL TURF HAS BEEN ESTABLISHED. 5.7. RESTORATION WORK WILL BE COMPLETED WITHIN 72 HOURS OF GRADING COMPLETION. 6. SILT FENCE, BEFORE GRADING - 3,450 LF 7. ALL DEER HILL 4TH ADDITION LOTS HAVE BEEN PREVIOUSLY MASS GRADED AND BUILDING PADS HAVE BEEN CORRECTED AND PREPARED. INDIVIDUAL LOTS WILL BE CUSTOM GRADED, UNLESS OTHERWISE NOTED AS MASS GRADED LOTS. HOUSES AND DRIVEWAYS ARE FOR ILLUSTRATIVE PURPOSES ONLY. AS PART OF THE BUILDING PERMIT, CUSTOM GRADING & DRAINAGE AND EROSION CONTROL PLANS WILL BE PREPARED. IT MAY NECESSARY FOR BUILDING PERMIT SURVEYS TO SHOW GRADES ON ADJACENT LOTS. 8, WHERE DITCHES ARE PRESENT AT DRIVEWAY LOCATIONS, CULVERTS MAY BE REQUIRED. 9. CULVERTS SHALL BE INSTALLED AT ALL DRIVEWAYS. SIZING AND LOCATIONS SHALL BE DETERMINED WHEN THE INDIVIDUAL SITE SURVEYS ARE PREPARED. A MINIMUM 12' CULVERT SHALL BE REQUIRED. 10. THE CITY OF MEDINA SHALL NOT BE RESPONSIBLE FOR ANY ADDITIONAL COSTS INCURRED THAT ARE ASSOCIATED WITH VARIATION IN THE UTILITY ASBUILT ELEVATIONS. ALL UTILITY CONNECTIONS SHALL BE VERIFIED IN THE FIELD. 11 THE CITY, OR AGENTS OF THE CITY, ARE NOT RESPONSIBLE FOR ERRORS AND OMISSIONS ON THE SUBMITTED PLANS. THE OWNER AND THE ENGINEER OF RECORD ARE FULLY RESPONSIBLE FOR CHANGES OR MODIFICATIONS REQUIRED DURING THE CONSTRUCTION TO MEET THE CITY'S STANDARDS. 50 25 0. 50 50 100. SCALE IN FEET SEPTIC SITE LEGEND SEPTIC LOCATION 15P PERC BORING COIL BORING 15 CONTOUR LEGEND - - - 2' CONTOUR EXISTING 10' CONTOUR EXISTING 2' CONTOUR PROPOSED 10' CONTOUR PROPOSED EROSION CONTROL LEGEND CD SWALE SEEDING BY OTHERS SILT FENCE SILT FENCE (POST CONSTRUCTION) BIO-ROLL CONCRETE WASHOUT 0 INLET PROTECTION CAT.3 STRAW BLANKET 7S SVFI 5 55 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952) 476-6000 CITY PROJECT NO. MEDINA, MINNESOTA GRADING, DRAINAGE, AND EROSION CONTROL PLAN DEER HILL PRESERVE 5TH ADDTION PRDC PROJECT NAME AND NUMBER \ I I I I I I I I I / / �- CBMH A20 �, !/ 64H 4119 '� 11.: 1015.0- _ / 9 _ _ _ -61-1:04-CT- _ / / - 88LD. 47 CBMH A18 - 7 INV: 1011.0E ^/ / INV 1010.0 W TC-i02.0 •• - T �R ''��gv w0s0 -F-"",, 1Vf - -- - "INV 1009 0 S[w _1958.1 1056.5 //7 / .. . I 200 L,F. I n CONSTRUCTION FENCE 10029 )) 1052.7 Ate// �/ l/' q<T f _-__- // s " ._,,, �/� 530'sE-p �----,,---,,_,-_- _---."-*.. 9 1537110 '---1RFq 537 ! 1050 6 x 1416.4/ . 1055.8 \ / -e 280 L.F. =4„.- / CONSTRUCTION 3 ss ;T FENCE R/0g4 � 52� Ry 526 ALTERNATE 525 0 AREA 21-9 99 \ --- 55,„, \ \ ,\ ;LEM 1151 < y .1028.1 SJ- _ -7.7..,„ \ \ 1> - -foal S� 7. �' EXISTING UTILRIES SHOWN E' OWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL 0L> INE THE EXACT ',1E2T IGNOFANYAND ALL EXIS OF 4UTIL RIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY D ALL DAMAGES ARTS NG OUT OF IS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL EXISTING UTILITIES. \ \ I DRAWING NAME 7282-019 SHEETS NO. BY DATE REVISIONS DRAWN BY TCW CHECKED BY DLS DATE 01/27/21 V 11 7 7 7 t- .( 1 / 1 / lc�,0 4 / fig/ 6 Gfj,422o '� \_ r / ode i1C\\\\ 111 \` � X 03 3.3 03 /705 7 0 51077 \4 \. \�\�\\ \ / \>\I / 1 / \ 390 L.F. V A CONSTRUCTION \ x11 / B A8. A A FENCE Vv d:/ ,/ g�N\,,,.., 1C 1 C:10186 \ \ / / (BL :106' "\ \ �/ . _ 1 ��)J 1a5N V 7 V / s'' / 1--- 0� 167y4 TOo86S \ A 1 S / / N0 1008.0 NW, \ \ 232 / /� ��_ V, -1,\\ S\'V vA V / // , \\ J7 A <12' / / , 1 � \� A A \\ � �1 231/ \. \ 0 \\ \\\\\\\\\\' v\ ' / \ \ \ 1 \\ / / • / 7 1049.6 /VV L' 1 Lt11N 1J 11 (Man. 2) EX. HWL-1055.2 1062.6/ .' 1052 r �J / 1054.4 3 7-1054.0- � �-'9$557` '''' [..1-...--88.-...-'"r0.348-57' ,d-�_ 450 L.F. p0./ / CONSTRUCTION i/ FENCE �fi I 1 1051 1 I 051 '1 54573 0456/ � _. ii / I 1 I I I 108.6 �04. 6 1.�1.' [ .111-4 1\ . -- w 10 7.604 sVI 1 4049.0 -^,° 56.9 .1051.9 R� 1 \ 1/44.61 -- �� i O• A I _ 050 i.,,,,,, 0- ▪ \ ffi ▪ '� \ \ \ - 045 li7 ` 1049.0 14. 64-- it10475 IG19.3 S 7 -- - 1 '445-, p3 �\ 5451. \ 2 / , 507 233 10(8.2 i 1052 8 \ 550 L.F. CONSTRUCTION \\�,., FENCE �' -2 ® / .-- ‘. .E 1040 / /'� 285 L.F. v »�Q /'® i�/- /�- '- CONSTRUCTION )--5 -- ,12044 \§+�_,,1048_,....3.0-4. e /i ,,,....„-8, FENCE 1053 5 1053_4 287 100845.7 1 'N 'r 1 1 1 0 N 051.2 1050 //7 0 / 3 / 5 / 9 d \ 1^ A 1:28�� / ‘,04// / \ \� 480 L.F. CONSTRUCTION �/ W FENCE BF 1027,0 -2 (1626.?I USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITMATE USE. I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Daniel L. Schmidt, P.E. Date: 01/27/2021 Lic. No. 26147 GF 1034,0 TF 1035.0 O \ CONSTRUCTION -/041;_ \ FENCE / / A V 1046?I \ i \ 1046.3 \ !055.0 285 L.F. 34, I / 8 ▪ _ \ ' . 1 1, /' •' �' ' / < 10x0.3 ,,O_ - _ 325 L.F. \ -6. \ �° CONSTRUCTION- - , V - \ •36.4 \ - Io4o), d :. FENCE _ _\,:\.1 032< \ 5.,; 25 X31.0\ / 3es _ _ j 44 1552 SATHRE-BERGQUIST, INC. 0> 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952) 476-6000 8' \t GRADING, DRAINAGE, AND EROSION CONTROL PLAN DEER HILL PRESERVE 5TH ADDTION CITY PROJECT NO. MEDINA, MINNESOTA PRDC 30 25 0 50 50 100 SCALE IN FEET FILE NO. 7282-019 3 / //3 2 Z 0 W U Planning Department Update Page 1 of 2 August 17, 2021 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: August 12, 2021 SUBJ: Planning Department Updates – August 17, 2021, City Council Meeting Land Use Application Review A) Rolling Green Business Center PUD Amendment – 801-855 Meander Ct – Rolling Green Business Park Association, Inc. has requested an amendment to the PUD regulating development of the site to allow additional service/retail uses on the site. The PUD currently only permits office uses. The Council adopted an ordinance approving the amendment on August 4. The project will now be closed. B) Prairie Creek Preliminary Plat – 500 Hamel Road – Stetler Enterprises has requested preliminary plat approval for a 17-unit villa development. The Planning Commission held a public hearing at the August 10 meeting. The Commission recommended approval on a 4-1 vote. Staff intends to present to the Council at the September 7 meeting. C) Medina Townhomes – 1432 Baker Park Road (County Road 29) – Medina Townhome Development LLC has requested a Planned Unit Development General Plan and Site Plan Review for 23 rental townhomes on 2 acres north of Highway 12, east of Baker Park Road. The Planning Commission held a public hearing on August 10 and unanimously recommended approval. Staff intends to present to the Council at the September 7 meeting. D) 2832 Hamel Road – Solar Equipment CUP – All Energy Solar has requested a Conditional Use Permit (CUP) for installation of a 112-panel ground mounted solar array with an area of 2,328 square feet. The Planning Commission held a public hearing on August 10 and unanimously recommended approval. Staff intends to present to the Council at the September 7 meeting. E) Deer Hill Preserve 5th Addition – Deer Hill Road, east of Homestead Tr. – Property Resources Development Corporation has requested final plat approval for eight of the lots within the Deer Hill Preserve development. City Council is tentatively scheduled to review at the August 17 meeting. F) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction of a place of assembly. Staff is conducting preliminary review and will present to the Planning Commission for review when complete, potentially at the September 14 Planning Commission meeting. G) Sign Ordinance Amendment – Ditter Heating and Cooling has requested that the City consider amending its Sign Ordinance to increase the allowed height and size of freestanding signs within the Commercial-General zoning district adjacent to a state highway – A public hearing is tentatively scheduled for the September 14 Planning Commission meeting. H) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The Planning Commission is tentatively scheduled to review at the September 14 Planning Commission meeting. Planning Department Update Page 2 of 2 August 17, 2021 City Council Meeting I) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33 townhomes on the Roy and Cavanaugh properties. The City Council adopted documents of approval at the January 5 meeting. Staff is coordinating permitting for construction of Chippewa Road and will await final plat application. J) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete for review, and the City has requested additional materials. K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve – These projects have been preliminarily approved and the City is awaiting final plat application. L) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. M) Hamel Haven subdivision – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plat is recorded. Other Projects A) CR47/Hackamore Road – staff met with Plymouth staff regarding their proposed reconstruction of County Road 47 east of County Road 101. Plymouth intends to reconstruct the intersection in the summer of 2022 and is working on final design to coordinate with Hackamore Road west of County Road 101. Plymouth has indicated that they will be requesting an agreement from the cities of Medina and Corcoran related to cost share on the signal improvements. The CIP for 2022 includes a placeholder anticipating this work and staff will update when more information is available. B) Chippewa Road/Arrowhead Drive – The Corps of Engineers has issued the permit related to the wetland impacts/replacement for construction of Chippewa Road. Staff has been reviewing the proposed roundabout alignment for the Chippewa Road/Arrowhead Drive intersection from George Stickney, potential developer of property east of Arrowhead Drive. C) Uptown Hamel Stormwater credits – Staff has been reviewing stormwater approvals for the Uptown Hamel Stormwater Improvements. It appears that additional stormwater improvements will likely be required for new developments in Uptown Hamel because of updated stormwater regulations since the ponds were constructed in 2006. Staff is attempting to quantify how credits from what was constructed could be allocated. D) Single Room Occupancy dwellings – Colette attended a workshop on Single Room Occupancy (SRO) dwellings. A group of agencies and non-profits are working together to educate and advocate for SRO’s as a lower-cost housing option. SRO’s include some shared amenities (kitchens, potentially showers or bathrooms) and private sleeping/living space. Zoning restrictions often restrict this type of housing in many neighborhoods and communities (including Medina). Staff intends to present more information on this subject for Council consideration. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: August 12, 2021 RE: Department Updates Our department, along with Mayor Martin, Council Member Albers and City Administrator Johnson attended 13 Night to Unite parties this year. It was nice to see such a good turnout at the parties which fosters positive community relationships with our police and fire departments. After taking a year off due to the pandemic last year it was nice to be able to get out into the community. During the event, our Community Service Officers also coordinated a back-to-school supply pickup in which community members donated much needed school supplies to Interfaith Outreach. It always amazes me to see the generosity of the community to help those in need in the area. Officers and staff have been busy with an uptick in call load. We have been seeing an increase to calls for service in reference to medicals, suspicious activity, disturbances, and mental health related incidents. Officers have been doing a good job handling the uptick, but this has put a strain on our general investigator who has numerous open cases that are complex in nature that take many investigative hours. Investigator McKinley has been doing a good job prioritizing his case load. As you all have heard by now, the Loretto and Hamel Fire Departments have entered into an agreement to merge their departments. I only see this as a positive step in the right direction. This fits in the vision that Medina staff was hoping for. I am very impressed with the leadership and membership of both organizations for pushing this forward. I look forward to working with them in the future as they merge. We were notified that operationally the service level will not change and those in the community will more than likely still see the same people responding to their needs. Patrol: The following are updates of Patrol Officers between July 28, 2021, and August 10, 2021: Officers issued 8 citations and 25 warnings for various traffic offenses, responded to 4 property damage accidents, 2 personal injury accidents, 9 welfare checks, 10 medicals, 11 suspicious calls, 10 traffic complaints, 18 assists to other agencies, 5 business/residential alarms. On 07/28/2021 officer was dispatched to a theft from auto at Highway 55 Rental. A catalytic converter was cut off a rental truck at the business. MEMORANDUM On 07/29/2021 officer took a fraud report from the 400 block of West Paddock Circle. A resident reported someone gained access to their equity line of credit and cashed nearly $300,000 in checks that were written on the account. The bank is believed to be covering the fraud for the account holder. On 07/29/2021 a juvenile who had been reported as a runaway was located by the mother. A warrant had been issued by the juvenile’s probation officer. An officer met them at the residence and took the juvenile into custody on the warrant. An adult who was with the juvenile was arrested for possession of stolen property. On 07/31/2021 an officer was dispatched to a damage to property report south of Highway 55 near the cell phone tower east of County Road 19. A vehicle was found to have driven through a cornfield causing damage to the crops. Officers are awaiting estimates from the farmer to determine the level of charges. On 08/01/2021 at 1929 hours an officer stopped a vehicle for speed in the area of County Road 19 and Elsen Street in Loretto. The officer observed signs of impairment by the driver and the driver was ultimately arrested for DWI. The driver submitted to a breath test indicating a BAC of .20. The case will be forwarded to the Medina Prosecuting Attorney for charging. On 08/02/2021 officer was dispatched to a suspicious person in the area of County Road 24 and Iroquois Drive. Upon arrival the officer found a male on a mountain bike towing three wagons who said he was on his way to Baker Park Campground. One of the wagons had a flat tire. The biker was able to get the tire fixed and went on his way towards Baker Park. On 08/02/2021 an officer took a theft from auto report at the Medina Golf & Country Club. A victim reported credit cards were taken from a wallet left in a vehicle in the lot and fraudulent charges were subsequently reported. Several other agencies have been reporting similar incidents at golf courses around the metro area and are believed to be the same individuals. On 08/02/2021 an officer took a fraud report from a Loretto resident. The resident reported they applied online for a loan through “Freedom Plus LLC”. Shortly after applying for the loan the resident received a phone call from someone requesting that he purchase several gift cards and provide them with the card numbers which the resident did do. Victim sent a total of $1,250 in gift cards to the suspects. On 08/03/2021 an officer was dispatched to a personal injury accident in the 1300 block of County Road 24. A driver reported he fell asleep while driving and the vehicle drifted to the left and drove into the ditch, striking a driveway embankment at which time it became airborne and landed in some bushes on the property. Minor injuries were reported by the driver. On 08/03/2021 officer was dispatched to a theft report at Highway 55 Liquors. A male brought several bottles of alcohol to the counter. The cashier asked for ID and the male said he did not have any. When the cashier was helping another customer, the male grabbed two bottles of vodka and ran out of the store and jumped into a vehicle which took off. The case was forward to investigations. On 08/05/2021 officer, along with Hamel Fire Department, was dispatched to an electrical smell inside the Wealshire of Medina. Upon investigation it was determined that some LED lights overheated above a bar area in the facility. Power was shut down to that area. On 08/06/2021 officer took another theft from auto from the Medina Golf & Country Club. Cash and credit cards were stolen from a wallet left in a vehicle. On 08/06/2021 officer stopped a vehicle for driving out of the traffic lane in the 3000 block of Hamel Road. The driver showed signs of impairment and was arrested for DWI. While attempting to obtain a breath sample at the Police Department the suspect vomited all over the floor and passed out. A search warrant was obtained for a blood sample. Charges are pending the blood results. On 08/07/2021 officer took a burglary report 700 block of Lilium Trail. Sometime overnight someone entered a vehicle in the driveway and used the garage door opener to open the overhead garage door and go through vehicles parked in the garage. Two bicycles were stolen, one was recovered in the neighborhood. On 08/07/2021 officer was dispatched to an unconscious person in the 1300 block of Phillips Drive. Upon arrival officer determined the 26-year-old victim was deceased in bed. Case has been forwarded to Investigations who are awaiting autopsy report to determine cause of death. On 08/10/2021 officer responded to 1300 block of Maplewood Drive to take a threat report. A homeowner reported a person making a delivery of an appliance threatened to return and “shoot up his house” after a verbal exchange. The case has been forwarded to investigations for follow up and attempt to identify the delivery persons. Investigations: Compliance checks for both Alcohol and Tobacco were completed on August 5th. I’m happy to report that all the establishments in Medina and Loretto passed, and we had no violations this year. Received a report of a possible sexual assault involving a student and a coach. The parent brought their teenage daughter’s cellphone into the police department and reported their daughter had been texting their soccer coach non-stop. Some of the text messages imply there might have been a physical relationship. I executed a search warrant on the teenager’s phone, and I am currently going through thousands of text messages between the coach and the teenager. The investigation is on- going. Recently there have been several thefts from motor vehicles at the Medina Golf and Country Club. The suspect will steal wallets from the vehicles and then use the credit cards at Target to purchase Visa Gift Cards. The suspects have been involved with similar thefts from other country clubs in the area. Investigation is on-going. Interviewed two suspects at the Hennepin County Jail and juvenile detention facility. Both suspects were involved with thefts from their residence in the city of Loretto. I am in the process of completing my reports and I will then send them to the County Attorney’s office for charging considerations. Investigating a theft from HWY 55 Liquor. A suspect stole two bottles of Vodka and fled in a motor vehicle. I sent out a crime alert with information about the suspect. On 08/07, Officers responded to a person who was not breathing at a residence in Medina. Upon arrival, it was determined that the person was deceased. Officers interviewed several witnesses at the scene. I am waiting on the autopsy results from the Medical Examiner. Investigation is on-going. There are currently (21) cases assigned to Investigations 1 TO: Mayor Martin and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: August 11, 2021 MEETING: August 17, 2021 SUBJECT: Public Works Update STREETS • The Shire Drive reclaim project is well underway. The westerly portion of the asphalt has been reclaimed and the curb has been removed and replaced. Grading will begin next week when the curb has cured. We will then mill the easterly portion and add the base course. Finally, the wear course will be installed. My goal is to have the base course down by the week of August 23rd. • Work has begun on Highcrest and Oak Circle. Public Works replaced three catch basins along the roadway because they had deteriorated over many years of use. We repaired soft spots and have some drainage issues to be worked out before we will be ready for pavement. • Dusty and I are looking into possible street parking along the 500 Hamel Road project. • Staff met with the city of Plymouth and Corcoran about the signal and intersection at Hackamore and 101. Plymouth is actively working with the county on this project. The coordination of and cost share with the cities and county is key to getting this portion of Hackamore complete. • A street striping contract is in your packet for approval, I have only been able to obtain one quote at this point. Our long-time contractor retired this year, so I am making new contacts on the run. The prices are up because of paint shortages; I plan to do a minimal amount of striping this year. WATER/SEWER/STORMWATER • On July 16th the DNR declared a drought warning for the entire state because of the high heat and lack of rainfall. This means we are required to implement our water use plan, with the goal to reduce water use to 50% above January levels. Should the DNR determine Minnesota has entered the “Restrictive Phase” we will have no choice but to mandate restrictions on water use. • Our Water Operator will be on medical leave for the month of August and into September. I have a lot of knowledge in this department because operating our water system was my job prior to moving into the Director position. This is also an opportunity for others on staff to cross train. MEMORANDUM 2 PARKS/TRAILS • Public Works removed and regraded 1700 feet of the Legion Park Trail. We worked with our asphalt contractor to get the job completed in just a few days. • Work has begun at Hunter Lions Park (court replacement and ballfield relocation). The ballfield structures have been removed. The court and storm sewer have been staked, so we are ready to begin just as soon as the pipe arrives. PERSONNEL • Public Works is actively searching for a suitable replacement for the vacant Maintenance Technician position, our lack of applicants has forced us to extend our deadline until after Labor Day. ORDER CHECKS AUGUST 4, 2021 – AUGUST 18, 2021 051846 ALLIANT FINANCE, LLC ...................................................... $10,000.00 051847 ANDERSEN, HARVEY .............................................................. $136.44 051848 COMMERCIAL ASPHALT CO. .................................................. $389.03 051849 DURAIRAJAN, SARAVANAN .................................................... $250.00 051850 FARMERS STATE BANK OF HAMEL ....................................... $500.00 051851 HILYAR, MATTHEW .................................................................. $250.00 051852 LEIGHTON, JOHN ..................................................................... $500.00 051853 US HOME CORP .................................................................. $30,000.00 051854 MEDINA HAMEL SCHOOL OF MUSIC ...................................... $250.00 051855 MINNESOTA TITLE ESCROW ACCOUNT .................................. $83.99 051856 ORONO BASEBALL ASSN. ....................................................... $500.00 051857 ORWIG, KRISTIN ...................................................................... $500.00 051858 PASTRANA, MATTHEW ............................................................ $240.00 051859 ROLFS, ELLA ............................................................................ $250.00 051860 SINGH, ANKIT ........................................................................... $250.00 051861 SINGH, PARJINDER ................................................................. $250.00 051862 STRONG, STEVE/NANCY........................................................... $60.00 051863 TURNER, RHONDA .................................................................. $250.00 051864 VAN WYK, BONITA/PETER .......................................................... $4.80 051865 WHITE, PERRY/CHERYL ........................................................... $66.75 051866 XCEL ENERGY ........................................................................... $30.77 051867 ADAMS PEST CONTROL INC .................................................. $115.43 051868 BEAUDRY OIL & PROPANE .................................................. $1,478.59 051869 BLUE CROSS BLUE SHIELD OF MN ................................... $35,281.54 051870 BURSCHVILLE CONSTRUCTION INC ................................. $10,190.00 051871 CANADIAN PACIFIC RAILWAY............................................ $20,000.00 051872 CONTEMPORARY IMAGES ................................................... $2,876.01 051873 CORE & MAIN LP ................................................................... $2,681.50 051874 CROW RIVER NEWS .................................................................. $55.95 051875 DITTER INC ............................................................................ $6,671.52 051876 ECM PUBLISHERS INC .............................................................. $63.32 051877 ESS BROS. & SONS, INC. ..................................................... $2,927.75 051878 FLAGSHIP RECREATION LLC.................................................... $29.71 051879 GOPHER STATE ONE CALL .................................................... $351.00 051880 HACH COMPANY ...................................................................... $594.20 051881 HAMEL LUMBER INC ................................................................ $193.22 051882 HAMEL LIONS CLUB ............................................................. $1,125.00 051883 HAWKINS INC. ....................................................................... $3,527.13 051884 HENN COUNTY INFO TECH .................................................. $2,289.83 051885 JEREDS LAWN CARE INC ................................................... $10,500.00 051886 JIMMY'S JOHNNYS INC ......................................................... $1,144.82 051887 KD & COMPANY RECYCLING INC ............................................. $47.98 051888 KENNEDY & GRAVEN CHARTERED .................................. $14,986.34 051889 KILLMER ELECTRIC ............................................................ $69,302.50 051890 LAW ENFORCEMENT LABOR .................................................. $571.50 051891 LEAGUE OF MN CITIES INS.TRUST ........................................ $250.00 051892 LEXISNEXIS RISK DATA MGMT INC .......................................... $54.00 051893 CITY OF MAPLE PLAIN ......................................................... $7,704.15 051894 MARCO (LEASE) .................................................................... $4,164.98 051895 METRO ALARM CONTRACTORS INC ..................................... $360.00 051896 MINNESOTA STREET WORKS INC ......................................... $665.00 051897 MOTLEY AUTO SERVICE LLC .............................................. $1,239.00 051898 NAPA OF CORCORAN INC ........................................................ $26.48 051899 NORTH MEMORIAL ............................................................... $1,500.00 051900 OFFICE DEPOT ........................................................................ $196.32 051901 OIL AIR PRODUCTS LLC ............................................................ $12.24 051902 CITY OF ORONO ................................................................. $11,595.69 051903 PEARSON BROS., INC. ....................................................... $45,808.84 051904 RANDY'S SANITATION INC ........................................................ $20.00 051905 ROLF ERICKSON ENTERPRISES INC .................................. $8,107.65 051906 SAFETY SIGNS LLC .............................................................. $2,670.80 051907 SHI INTERNATIONAL CORP ...................................................... $18.00 051908 SPORTS LIGHTING AUTHORITY INC ................................... $4,419.00 051909 STAR TRIBUNE........................................................................... $49.27 051910 STREICHER'S ............................................................................. $14.01 051911 SUBURBAN TIRE WHOLESALE INC ........................................ $141.14 051912 SUMMIT COMPANIES ........................................................... $1,340.75 051913 TALLEN & BAERTSCHI .......................................................... $3,057.12 051914 TIMESAVER OFFSITE .............................................................. $302.00 051915 VIKING INDUSTRIAL CENTER ................................................... $41.28 051916 WESTSIDE WHOLESALE TIRE ................................................ $161.00 051917 WSB & ASSOCIATES ........................................................... $62,890.00 051918 ZEE MEDICAL SERVICE .......................................................... $123.75 Total Checks $388,699.09 ELECTRONIC PAYMENTS AUGUST 4, 2021 – AUGUST 18, 2021 006032E PR PERA ............................................................................. $17,697.73 006033E PR FED/FICA ...................................................................... $17,314.99 006034E PR MN Deferred Comp .......................................................... $3,740.00 006035E PR STATE OF MINNESOTA ................................................. $3,942.87 006036E CITY OF MEDINA ....................................................................... $24.00 006037E FURTHER ............................................................................. $1,795.20 006038E MN CHILD SUPPORT PAYMENT ............................................ $725.00 006039E FARMERS STATE BANK OF HAMEL ........................................ $28.00 006040E MEDIACOM OF MN LLC .......................................................... $845.79 006041E FURTHER ................................................................................ $319.71 006042E CENTURYLINK......................................................................... $250.57 006043E CIPHER LABORATORIES INC. ............................................. $8,224.65 006044E CULLIGAN-METRO .................................................................... $34.40 006045E FARMERS STATE BANK OF HAMEL ...................................... $150.00 006046E FP MAILING SOL POSTAGE BY PHON ................................ $1,000.00 006047E FRONTIER ................................................................................. $57.99 006048E PAYMENT SERVICE NETWORK INC ................................... $1,268.61 006049E VALVOLINE FLEET SERVICES ............................................... $106.43 006050E XCEL ENERGY ..................................................................... $3,154.93 Total Electronic Checks $60,680.87 PAYROLL DIRECT DEPOSIT – AUGUST 4, 2021 0511201 BILLMAN, JACKSON CARROLL ............................................... $679.07 0511202 COOK, JUSTIN W ..................................................................... $700.78 0511203 ALBERS, TODD M. .................................................................... $230.87 0511204 ALTENDORF, JENNIFER L. ...................................................... $700.98 0511205 BARNHART, ERIN A. ............................................................. $2,492.82 0511206 BAUMGARDNER, COLETTE J ............................................... $1,108.80 0511207 BOECKER, KEVIN D. ............................................................. $2,607.93 0511208 CAVANAUGH, JOSEPH ............................................................ $230.87 0511209 CONVERSE, KEITH A. ........................................................... $2,018.41 0511210 DEMARS, LISA ....................................................................... $1,436.12 0511211 DESLAURIES, DEAN ................................................................ $230.87 0511212 DION, DEBRA A. .................................................................... $2,009.13 0511213 ENDE, JOSEPH...................................................................... $2,188.48 0511214 FINKE, DUSTIN D. ................................................................. $2,649.78 0511215 GALLUP, JODI M. ................................................................... $2,148.71 0511216 GLEASON, JOHN M. .............................................................. $2,424.25 0511217 GREGORY, THOMAS ............................................................ $1,952.57 0511218 HALL, DAVID M. ..................................................................... $2,089.36 0511219 HANSON, JUSTIN .................................................................. $1,889.04 0511220 JACOBSON, NICOLE ................................................................ $854.25 0511221 JESSEN, JEREMIAH S. .......................................................... $2,418.66 0511222 JOHNSON, SCOTT T. ............................................................ $2,093.01 0511223 KLAERS, ANNE M. ................................................................. $1,499.14 0511224 LEUER, GREGORY J. ............................................................ $2,158.71 0511225 MARTIN, KATHLEEN M ............................................................ $327.07 0511226 MCGILL, CHRISTOPHER R. .................................................. $1,427.16 0511227 MCKINLEY, JOSHUA D .......................................................... $2,164.26 0511228 NELSON, JASON ................................................................... $2,622.69 0511229 REID, ROBIN ............................................................................. $230.87 0511230 REINKING, DEREK M ............................................................ $2,199.71 0511231 SCHARF, ANDREW ............................................................... $1,704.67 0511232 SCHERER, STEVEN T. .......................................................... $2,389.83 0511233 VINCK, JOHN J ...................................................................... $1,793.68 0511234 VOGEL, NICHOLE ..................................................................... $964.77 0511235 BURSCH, JEFFREY ............................................................... $1,089.06 Total Payroll Direct Deposit $55,726.38