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Home My Public Portal AboutA 1999-03-03 - CDBG AGENDA ~ ~ ~ E I !/ E CITY OF LYNW00[I CITY CLERKS OFFICE COMMUNITY DEVELOPMENT BLOCK GRANT I"~~ Z ~ 199~~ ADVISORY BOARD COMMISSION ~~ 7'~'9~m' ~I1e213e4~5a REGULAR MEETING, ~~%~ WEDNESDAY, MARCH 3, 1999 ~ 6:00 P.M. LYNWOOD CITY HALL COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 PATRICIA CARR CHAIRPERSON KEN JAMES GREEN COMMISSIONER DONALD PRIMMER COMMISSIONER CONSTANCE FRANKLIN COMMISSIONER ALLAN MACIEL VICE CHAIRPERSON OPENING CEREMONIES: A. CALLITO ORDER: B. FLAG1 SALUTE C. ROLU CALL D. CERTIFICATION OF AGENDA POSTING E. APPROVAL OF MINUTES: i MINUTES OF FEBRUARY 3, 1999 F. PUBLIC ORALS: G. NEW BUSINESS: (ITEMS ON AGENDA ONLY) 1. PUBLIC HEARING: isolidated One Year Action Plan Proposals funding fiscal year 1999-2000 H. STAFF ORALS I. BOARD ORALS YOLANDA LEWIS COMMISSIONER J. ADJOLfRNMENT Adjourn to the next regularly scheduled meeting at 6:00 p.m. in the Council Chambers of Lynwood City Hall,~l 1330 Bullis Road, Lynwood, CA. H:AMSRV/CH/AGENDA • • j MINUTES OF A REGULAR MEETING OF THE COMMU=~TITY DEVELOPMENT BLOCK j GRANT ADVISORY BOARD COMMISSION ~I WEDNESDAY, FEBRUARY 3, 1999 f I A. CALL TO ORDER: Commissioner Carr called the CDBGAB Commission meeting to order at 6:08 p.m., on the above~captioned date. k B. FLAG SALUTE: Commissioner Donald Primmer led the flag salute. All present participated. C. ROLL CALL: 1 Commissioner Carr requested roll call. Staff replied as follows: PRESENT: ABSENT: Commissioner Carr Commissioner Alford Commissioner Green Commissioner Franklin Commissioner Lewis j Commissioner Maciel Commissioner Primmer t D. CERTIFICATION OF AGENDA POSTING: 1 I Staff info ~ med the Commission that the agenda was posted per the Brown Act. a E. APPROVAL OF MINUTES: Commissioner Primmer made a motion to approve the Minutes of January 6, 1999, seconded by Commissioner Maciel. F. PUBLIC ORALS: NONE G. NEW BUSINESS(ITEMS ON AGENDA ONLY) PUBLIC HEARINGS: A. PROPOSED SUBSTANTIAL CHANGE: Annette Potts, CDBG Project Manager, gave a brief summary of the proposed amendment to the HUD Consolidated Plan of 1997. Ms. Potts informed the Commissioners that the change is being considered to increase the number of locations for sidewalk improvements. Ms. Potts further explained that although the number of locations increased, the allocation of $445,567 would remain the same. Commissioner Carr asked how additional sites could be completed without increasing funds. Ms. Potts explained that when the Public Works Department submits a proposal for funds, the proposal is based on an estimate. After funding is approved, Public Works will conduct an inspection. and complete a cost estimate based upon the overall project costs. • • Yadi Farhadi, Assistant Director of Public Works, informed the Commission that in the past the process for sidewalk improvement was different and the method used was not the same as his methods. Currently the P.W. Department's goal is to minimize cost and maximize the amount of public improvements. Mr. Farhadi, explained that in the past sidewalk reconstruction included removing sections of sidewalk and replacing the section. Currently Public Works proposes to grind down raised sidewalks under 3 inches and repair them. Commissioner Carr asked why there is such as great difference between the approved project cost and the proposed amendment. Mr. Farhadi said that this is due to the scope of work changing, competitive bidding and material costs. Commissioner Primer asked when the work was going to begin. Mr. Farhadi said that the City is prepared to begin work upon approval by City Council City. The Commission then reviewed the locations with public works staff. After a brief discussion, a motion was made. Commissioner Primmer moved, Commissioner Green seconded to recommend approval of the proposal Substantial Change to City Council. All Commissioners approved. 1, CDBGAB Commission Reorganization Commissioner Primmer nominated Commissioner Carr as Chairperson and Commissioner Maciel as Vice Chairperson. There were no other nominations. All Commissioners voted in favor. All Commissioners congratulated newly nominated Chairperson Patricia Carr and Vice Chairperson Allan Maciel. B. Public Hearing -Community Development and Housing Needs The Commission reviewed a staff report regarding needs for fiscal year 1999-2000. Ms. Potts explained that the City expects to have approximately $2.2 million in CDBG funds and $630,000 in HOME funds. The purpose of the hearing was to obtain comments and input on current community needs and how best to utilize federal funding to meet those needs. Commissioner Carr said that there is a need for a first time homebuyers program. Ms. Potts said that this program is being proposed for next fiscal year through the HOME program. Commissioner Carr asked if the new housing program proposed by the HOME program were enacted, would the CDBGAB Commission be disposed of. Ms. Potts replied that she did not believe that it is the desire of City Council to dispose of the Commission. After a brief discussion regarding current needs, Commissioner Carr said that she would speak to her neighbors and report back at the next meeting. Commissioner Maciel commented that staff may have information/documentation on this matter and asked if additional information regarding community needs could be bought back at the next meeting. Ms. Potts informed the Commission of staff's intention to bring information to the March 1999 meeting which includes proposals from various service providers for consideration of funding. The proposals recommended for funding should address current City needs and should be consistent with the City's consolidated planning goals. Also representatives from projects requesting funds will be invited to the next meeting to discuss their projects and community needs. 2 Staff Orals: Commissioner Maciel informed the Commission that at the February 2, 1999, City Council meeting, a' person (Jack Kean) went before City Council with a piece of paper from the City Clerk's office which said handicapped no, homeless no. The person gave the impressions that the City said no to handicapped and homeless. Commissioner Maciel said that during this meeting it was asked if someone knew about the form in questions. The City Clerk answered that she put it on her counter for public review but didn't know what it was about. Someone answered that the CDBGAB Commission was responsible for the form. It was then asked who was responsible for the Commission. A persons (Gary Chitcots) who responded, did not appear to know the answers regarding the form, therefore the people and Council were under the impression, that the Commission put that information there. Commissioner Maciel stated that the Commission did not put any information out. This was the first time he was made aware of it. In his opinion, the whole situation was misleading. The person who could have responded to the question did not, or for some reason chose not to respond. He was puzzled and upset that :the Commission would be blamed for this. Ms. Potts responded that their office had not been informed of the situation that took place during the Council meeting and apologized for any misunderstanding. Ms. Potts explained that the questioned paper must have been the substantial change information forms by HUD. This form requires that the City answer questions as to whether the proposed project will benefit homeless persons, persons with AIDS and/or handicapped persons. Because the proposed project is sidewalk improvements, the answer to these questions are no. It is evident that the persons who spoke regarding this form spoke out of context and did not have an understanding of the information. HUD requires that prior to approving a substantial change to the use of CDBG funds, there must be a 30 day review period of the proposed change. Therefore this information was. submitted to the City Clerk's office for public review, however was not submitted to the Commission for recommendation. Commissioner Maciel said the whole situation made the Commission look bad. Commissioner Carr apologized and said that she was in attendance at the Council meeting, however left before the discussion took place. Had she still been there she could have interceded. Commissioner Maciel said that no one could answer any questions, not even the City Manager, they just continued to blame it on the Commission. Commissioner Carr asked Commissioner Maciel what should be done. Commissioner Maciel said that Council should be given the correct information. Evidently everyone does not know how this process works. It would be good to send a letter to Council, making them aware that the CDBGAB Commission did not do anything. Ms. Potts apologized again for the misunderstanding and informed the Commission that .she would take their concerns to the City Manager and invite him to the next meeting to clarify this issue. In the meantime, the Commission was informed that the Substantial Change would be going before City Council at their next meeting, along with a copy of the .Minutes of this CDBGAB Commission meeting that will assist in clarifying this matter to Council. Commissioner Carr said that she believes that this is a misunderstanding and that it will all be straightened out. These things have happened in the past, but she understands how . Commissioner Maciel feels. Carr also asked that the City Clerk's office be contacted to find out what information was given. ~ ~ Ms. Potts informed the Commission that it was a copy of the Substantial Change forms. The. information discussed was just taken out of context. Commissioner Maciel said upon his review of the documentation, everything sounds logical, but this information was not explained at Council meeting. There was no further discussion on this matter. Yadi Farhadi, asked if he could give a brief report on the projects the Public Works Department is, working on. The Commission asked if he would give them a written status report on all CDBG funded activities. Farhadi said the information would be provided. There being no further comments, the CDBGAB Commission adjourned at 7:53 p.m. CHAIRPERSON CARR ANNETTE POTTS, PROJECT MGR. 4 C®SG Project Status Report For Period 7H/99 to 1017/99 Project Status Proposed Bld Date Construction Construction Fiscal Year Project Design opening Awarded Start Date Complete 1994-1995 Grant Street 1984-1995 McMillan Street 1994-1995 Pluma Street 1995-1996 ADA Improvements 1996-1997. Peach Street 1.996-t997 Euclid Avenue 1996-1.997 Plum Avenue 1996-1997 Norton Avenue 1997-1998 Lorrain Street 1997-1998 111th Street 1997-1998 110th Street 1997-1998 Harris Avenue 1997-1998 ~ BarlowAvenue 1997-1998 Pope Avenue 1997-t-998 Minnesota Avenue 1997-1'998 ...Alma Street 1997-1998 Beechwood Avenue 1997-1998 Virginia Avenue 1997-1998 Duncan Avenue 1997-1998 Elm Street 1997-1998. Elizabeth Avenue 1997-1998 Magnolia Avenue 1997-1998 Flower Street 100% 7/28/99 8/17/99 100% 7/28/99 8/17/99 100% 7/28/99 8/17/99 100% 7/28/99 8/17/99 100% 7/28/99 8/17/99 100% 7/28/99 8/17199 100% 6/30/99 7/20/99 100% 6/30/99 7/20/99 100% 6/30/99 7/20199 100% 6/30/99 7/20/99 100% 8/31 /99 9/7/99 100% 8/31/99 9/7/99 100% 8/31/99 9/7/99 100% 10/7/99 10/19!99 100% 10/7/99 10/19/99 100% 10/7/99 10/19/99 100% 10/7/99 10/19/99 100% .10/7/99 10/19/99 `1'00% 10/7/99 10/19/99 45% 45% 45% 11 /2/99 11 /2/99 1112/99 11 /2/99 11 /2/99 11 /2/99 9120/99 .9/20/99 9120/99 9/20/99 10/18/99 10/18/99 10/18/99 pending pending pending pending pending pending 85% 85% 85% 85% Cip99052 ~ 1997-1998 Birch Street 45% 1997-1998 Alley Improvements 45% 1998 1999- . Ham Park Improvements 35% 1998-1999 Natatorium' Improvements 85% 1999-2000 Street Improvements 2 CDBCa pr~~e~t Status Report For Period 7/1/99 to 10R/99 Project Status Proposed Bid Date Construction Construction Fiscal Year Project Design opening Awarded Start Date Complete