HomeMy Public PortalAboutA 1999-08-04 - CDBG~. ~~~ ~ ~ ~I~ ~i° o~~
_~ ~ ~ RECEIVED
CITY OF IYNWOpV
- CITY CLERKS OFFICE
AGENDA
JUl 2 8 195ry
7~ ~
COMMUNITY DEVELOPMENT BLOCK GRANT Q
ADVISORY BOARD COMMISSION ;
REGULAR MEETING,
WEDNESDAY, AUGUST 4,1999
6:00 P.M.
LYNWOOD CITY HALL COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
CONSTANCE FRA1vKI,IN
CHAIRPERSON
JAMES GREEN
VICE CHAIR
DONALD PRIMMER
COMIvIISSIONER
VETA BANKS
.^ <~ ° CONIIvIISSIONER
JUAN BRIGHT
COMMISSIONER
OPENING CEREMONIES:
A. CALL TO ORDER:
B. FLAG SALUTE
C. ROLL'CALL
D. CERTIFICATION OF AGENDA POSTING
E. APPROVAL OF MINUTES:
MINITTES OF JULY 7, 1999
F. PUBLIC ORALS:
G. NEW BUSINESS: (ITEMS ON AGENDA ONLY)
JOANETTE GUTIERREZ
COMMISSIONER
1. STATUS REPORT ON CDBG FUNDED STREET PROJECTS
(PUBLIC WORKS DEPARTMENT)
H. STAFF ORALS
I. BOARD ORALS
J. ADJOti~FS1MENT
Adjourn to the next regularly scheduled meeting at 6:00 p.m. in the Council Chambers of Lynwood
City Hall, 11330 Bullis Road, Lynwood, CA.
YOLANDA LEWIS
CONIlvIISSIONER
Kw-~sRVic-uwc~amw
;, ;
• •
c~t~~ of YN~OOD
~.
a ~,~~
,:~~ ~~ ~ City ~tdeeting CkaQQenges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603-0220
MEMORANDUM
DATE: June 24, 1999
TO: Alfretta Earnest, Finance Directo
.ATTN.: Annette Potts, Project Manager
FROM: Joseph Y. Wang., P.E., Director of Public Works/City Engin
SUBJECT: STATUS_REPORT FOR VARIOUS
PUBLIC WORKS CDBG FUNDED PROJECTS
•u-~/af alC• Cli•~
i~I~~l
Per your request, following is status of various .Public Works CDBG funded
projects:
1. Natatorium tmorovement FY 1998-99~ The project design is 30% complete.
Plans and specifications .are scheduled to be completed by October 1999. The
. construction is to be completed by June 2000. The. current project fund .balance
is $890,000.
2. Sidewalk Reconstruction fY 1997-98~ The project construction is 80%
completed. The project is expected. to be 100% finalized by October 1999. The
project fund balance is $100,000.
3. Street Improvements FY 1997-98: Staff has completed the construction for
Flower Street from Bellinger St. to State St., Los Flores BI. from State St. toy
Peach St. and Virginia Av. from Elmwood Av. to Sanborn Av.
Staff has completed 30% of the design of the remaining 13 streets of this
program. The-construction of these 13 streets is scheduled to be completed by
June 2000.. The project current fund balance is $1,050,000.
4. Alley Reconstruction FY 1997-98: The design for the ten (10) alleys in this
program is 50% complete. The construction is scheduled to be done by Jure
2000., The current project fund balance is $ 190,000.
•-
~~ •
e 5. Wheelchair Ramp Installation FY 1997-98: The construction has been 70~%.
The project will be completed by September 1999. The project. current fund C
balance is $30,000. ~ ~
i
6. Street Improvements FY 1996-97: The construction of Norton Av. from Long
Beach BI. to California Av. and Califomia Av. to Martin L. King. BI. has been
completed. The construction of the remaining 4 streets in the program will be
completed by December 1999. The project current fund balance is $150,000.
7. Pavement Reconstruction FY 1995-96: This program has been 100%
completed.
8. Pavement Reconstruction FY 1994-95: The construction of the remaining 3
streets in this program is scheduled to be completed by January 2000. The
project current fund balance is $280,000.
9. ADA Improvements FY 1994-95: The project is 30% completed and the
construction is scheduled to be done by June 2000. The project current fund
balance is $140,000.
Should you have any questions please give me a call on extension 287.
Thank you for your cooperation.
mem99089.doc
•
MINUTES OF A REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BLOCK
GRANT ADVISORY BOARD COMMfSSION
WEDNESDAY, JULY 7, 1999
A. CALL TO ORDER:
Chairperson Franklin called the CDBGAB Commission meeting to order at 6:14
p. m. on the above captioned date. _
B. FLAG SALUTE:
All those present participated.
C. ROLL CALL
Present
Commissioner Primmer
Commissioner Franklin
Commissioner Lewis
Commissioner Green
Commissioner Gutierrez
Absent
Commissioner Banks
D. CERTIFICATION OF AGENDA POSTING:
Staff informed the Commission that the Agenda was posted per the Brawn Act.'
E. APPROVAL OF MINUTES:
Commissioner Primmer made a motion to approve the .Minutes of April 14, 1999.
Motion was seconded by Commissioner Green, and. carried unanimously.
F. PUBLIC ORALS: NONE
G. NEW BUSINESS:
1. LNDUCTION OF NEW CDBGAB COMMISSIONER (Juan Bright)
Lynwood City Clerk, Andrea Hooper, was in attendance to swear in newly
appointed Commissioner Juan Bright. The Commission thanked Ms. Hooper and
Commissioner Bright took a seat on the Panel.
2. INFORC.IATION ITEM: HOUSING REHAB STATUS REPORT
Donyea Adams, Rehabilitation Specialist, gave an overview of the housing
program., He informed the Commission that the Community Development
Department had several new housing projects underway and referred to the
submitted status report.
Mr. Adams stated. that the C.D. Department is still running a housing
rehabilitation program,. however some changes have been made. He stated that
the program is now utilizing HOME funds instead of. CDBG funds and offers
Loans up to $30,000, and' Grants up $5,000. In conclusion, Mr. Adams stated
that the new programs are very aggressive.. Housing staff has been working: on
the programs for the last 6-8 months. Public hearings and meetings were held to
inform the public about the new programs and the amendment to the
Consolidated Plan.
1
r
Commissioner Franklin asked why the Commission had not been made aware of
the changes, prior to this meeting and wanted to know. if housing loans and
grants would continue to be submitted to the Commission for review and
approval. Adams said No. Applications are reviewed and approved by the C.D.
Department and the City Manager. The Commission would receive copies of
status reports and the annual performance.
Commissioner Franklin asked what had happened to the applications that were
previously submitted to the Commission and returned to the housing division for
additional information? Adams stated that most of the cases were transferred to
the new program, if eligible:
Commissioner Primmer asked why wasn't the Commission informed about the
new programs. Primmer stated that the housing division stopped submitting
cases as of May 1998, without explanation.
Commissioner Primmer asked that all status reports for the housing program
contain the submittal date of the application, repairs completed and a completion
date. Mr. Adams informed the Commission that the housing status reports would
contain the homeowners name, date, address, type and amount of assistance,
date of application and the status of the application..
Commissioner Primmer asked who determines priorities for funding. Mr. Adams
stated that the priority of the applications had -not changed. Applications are
processed on a first come first serve basis. Mr. Primmer asked if the program is
still backlogged?
Mr. Adams stated that the program has received 53 applications. 10 are being
"processed, 10 have been approved, 10 are in the inspection stage, 7 are out to
bid, 2 are in construction and 5 are completed.
Commissioner Franklin, asked if the Commission could have a list of the
applications on file. She stated that she has received a complaint from a resident
who submitted an application, but was later told that her application was lost.
Commissioner Primmer stated that the Commission should be allowed to visit. the
homeowners to see the end result of the projects. Mr. Adams stated that he
would talk to the homeowners and try to arrange something.
Commissioner Primmer .asked Mr. Adams if he was aware of the letter sent by
Patricia Carr dated May 17, 1999, and requested a response. Mr. Adams stated
that he was dismayed when he received the letters. He stated that he doesn't
approve loans and grants, nor does he work with any particular Council person.
That is notr~a part of his job description. He stated that working with the Council .
is the responsibility of the Community Development Director.
Mr. Adams said his understanding was that there was no communication
between the housing division and the Commission, however the Commission had
an idea that grants and. loans were being funded without a total understanding of
how the new program worked. As a result of receiving the letters from Ms. Carr,
the Community Development Director, Gary Chicots; Ralph Davis, Interim City
Manager; and Mark Fullerton, met with Ms. Carr regarding the concerns in the
letters.
Commissioner Primmer stated. that the letter written by Ms. Carr was directed to
Mr. Adams and asked why did he not attend the meeting? Commissioner
Primmer said that Mark Fullerton is a new employee, who may not know. what-
had transpired in the past, therefore, Mr. Adams should have attended the
meeting. .
2
Mr. Adams stated that the meeting was rescheduled for a day that he was out
sick. Adams stated that he is just a staff person, under the C.D. Director. Adams
said that those who attended the meeting should have been able to answer any
questions Ms. Carr had.
Commissioner Primmer asked if Mr. Adams had received any feedback on how
Ms. Carr felt about the meeting. Mr. Adams answered that his Director said that
Ms. Carr was comfortable with the information she received and understood. He
did not talk to Ms. Carr personally. Mr. Adams stated that he works very had
and. he has a lot of stuff going on. The programs and projects he's working on
take a lot of.time and concentration. That's where a lot of his attention goes.
Commissioner Primmer said that his concern is that the Commission received
status reports every month, than all of a sudden, housing decided to do ,there
own thing, approve loans and grants and close the Commission out.
Commissioner Primmer said the CDBGAB Commission was never informed of
any new programs. In May of 1998, there were many cases pending, but since
then no cases or status reports were submitted to the Commission and no
explanation as to why not. It appears as if the housing staff is picking who they
want to give assistance. to. People, like that woman whose application was lost,
or people who really need it assistance, are not receiving it. '
Commissioner Primmer said that the Commission should receive information that
will enable them to answer questions, when asked about the housing program.
The housing division. has more staff now and should be able to keep them up, to
date.
Mr. Adams responded "that's a lot of emotion Mr. Primmer. The housing division
did not bring the information to the Commission, as Mr. Primmer stated, they
submitted the .information to the Redevelopment Agency, as the public body, to
do the public notice, public meeting, etc. The housing division got bogged down
in "how to", implement the program and all the rules and regulations, public
hearings and meeting.
Commissioner Primmer asked were any of the Commissioner invited to or
informed of the meetings. Adams said it was announced in the newspapers.
The_ Commissioners said they were not invited. Commissioner Primmer asked
that the Commission- not be overlooked in the future.
Commissioner Franklin asked what reports the housing division will submit
regarding the housing. program. Adams answered a quarterly status report, on
how many applications, grants, loans, housing project, etc. Adams said he wants
the Commi.~sion to know everything that happening with the housing division.
Former Commission Patricia Carr was in attendance at the meeting and asked to
approach the Commission. Commission Franklin allowed Ms. Carr to address
the Commission: Ms. Carr said that she was disappointed that Mr. Adams was
not at the meeting. She was informed that he was at work at the time of the
meeting but did not attend.
During the meeting between Ms. Carr and the above named City representatives,
City staff explained what the new programs were about, however never address
the concerns. of Ms. Can's letters.
Gary Chitcots, Community Development Director, informed Ms. Carr that they
made .some mistakes regarding the public hearings. Ms. Carr said that as a
result of the meeting, she feels that the actions taken on the housing programs
are invalid. Ms. Carr was not satisfied with her response from the City.
3
+~ !-
Ms. Carr informed the Commission that HUD would not allow the office that is
.processing the applications to have authority to approve funding. Ms. Carr told
that Commission that there is a resolution that gives the Commission authority to
approve loans and grants. If the resolution is not amended by City Council; then
it is still in effect. The Commission needs to obtain this information for
themselves.
Ms. Carr said she will be contacting the HUD office to request that they perform
an audit of the housing program. Ms. Carr said she wanted to know who is
approving loans and grants, how many have been processed, how much money ,
has .been spent?
Ms. Carr informed the Commission that the housing staff is taking power away
from them. Who gave the housing division the authority to increase loan and
grant amounts?
The Commission asked Mr. Adams for a response. Mr. Adams responded "I
don't think I should, maybe we should refer this matter to the City Attorney for an
adequate response".
Commissioner Bright asked. if all the information discussed in Ms: Carr's letters
and. at this meeting would be included in the status report. Mr. Adams said it can
be included.
Commissioner Primmer said that he agrees with Commissioner Bright and asked
if the Commission could also have copies of the response letter from the City to
Ms. Carr regarding her concerns. Mr. Adams said he was not sure that the
information could be given out, he would check with his supervisor and get. back
to the Commission.
STAFF ORALS: Lynwood City staff welcomed the new Commissioner Bright.
BOARD ORALS:
AII. Commissioners welcomed Commissioner Bright to the CDBGAB Commission.
The Commission expressed their gratitude towards Commissioner Bright's
appointment.
Commissioner Greene requested CDBG information from the last five years
regarding funding allocations. Ms..Potts explained that this ..request .must be
made through the City Clerk's office. This information is considered public
information and a public information request must be made in order to allow staff
to pull recd: ds from several City locations and compile for distribution.
There being no other discussion, the CDBGAB Commission adjourned at 7:05
p.m.
Chairperson Franklin Date Annette Potts, Project Manager
4