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AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Wednesday, November 4, 2020
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the October 20, 2020 Work Session
B. Minutes of the October 20, 2020 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution of Local Government Unit Authorizing Filing of Application to Develop a Sport Facility by
Installing Ball Field Lights Under the Provisions of the Hennepin Youth Sports Program
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. OLD BUSINESS
A. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing
Continuation
1. Resolution Vacating Drainage and Utility Easements within Outlot A, Rolling Green
Business Center
B. Sewer Lining Project from Clydesdale Trail to the Medina Country Club – Project Award
1. Resolution Accepting Quotes and Awarding the Contract
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: Dial 1-612-517-3122
Enter Conference ID: 374 118 662#
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: October 29, 2020
DATE OF MEETING: November 4, 2020
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial 1-612-517-3122; Enter Conference ID: 374 118 662#
V. CONSENT AGENDA
A. Resolution of Local Government Unit Authorizing Filing of Application to Develop a Sport
Facility by Installing Ball Field Lights Under the Provisions of the Hennepin Youth Sports
Program – The Hamel Athletic Club is requesting the City Council’s support of their grant
application, which does not bind the city in any way at this point, and they are not seeking
any city funds. Additional details on the project are provided in the attached memo. Staff
recommends approval of the resolution authorizing filing of the grant application.
See attached memo and resolution.
VII. OLD BUSINESS
A. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing
Continuation – Staff recommends review of the easement vacation in connection with
review of the plat for Meadowview Commons. Because publication must occur so far in
advance of the hearing, staff had published notice for the October 20, 2020 meeting, which
is when the City Council opened the public hearing. Lennar needed additional time to
address comments which staff made on the plat, so the Council tabled the hearing to the
November 4 meeting. Lennar is still working on finalizing the plat and plans, so staff
recommends that the Council again table the public hearing until the November 17th
meeting.
See attached memo and resolution.
Recommended Motion: Move to table the public hearing on the proposed easement
vacation until the November 17, 2020 City Council meeting.
2
B. Sewer Lining Project from Clydesdale Trail to the Medina Country Club – The City
received four quotes for the sewer lining project and recommends awarding the contract to
the low bid in the amount of $66,128.50 as submitted by Visu-Sewer, Inc. The Engineer’s
estimate for this project was $90, 214.00.
See attached memo and quotes.
Recommended Motion: Move to adopt resolution accepting quotes and awarding the
contract
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005696E-005709E for $54,010.37
and order check numbers 050823-050872 for $121,772.09, payroll EFT 0510587-0510614 for
$54,148.04.
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Special Meeting Minutes 1
October 20, 2020
MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF
OCTOBER 20, 2020
The City Council of Medina, Minnesota met in work session on October 20, 2020 at 5:30
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Martin, Anderson, Albers, DesLauriers, Pederson
Members absent:
Also present: City Administrator Scott Johnson, Assistant City Administrator
Jodi Gallup, Finance Director Erin Barnhart, Public Safety Director Jason Nelson, and
Planning Director Dusty Finke
II. Second Draft Comprehensive Fire Service Study Discussion
Robert Finn from Matrix Consulting Group provided a presentation to the City Council
on the second draft preliminary Comprehensive Fire Service Study for the City of
Medina. Mr. Finn discussed how the draft joint powers agreement (JPA) expenditures
were divided over the different cities, the draft was based on all four current contracts for
fire service being dissolved, and further expense would need to be added if overlapping
fire service contracts were still needed. The City Council directed Mr. Finn to put
together a spreadsheet showing current fire costs, expected future fire costs, and joint
powers agreement costs. Council also requested footnotes on allocation of costs.
Robert Finn stated that population and call volumes were the fairest way to split up costs
amongst cities in a fire service district/JPA scenario. Mr. Finn did not think property
values were a good way to split up costs for fire services. He also explained that more
apparatus is needed with a volunteer model. The number of apparatus could be reduced
with future consolidation of services and facilities. Mr. Finn thought this would be
possible for the area by using the two Long Lake Fire Stations and reducing to three
stations by using one new station to replace the current Hamel and Loretto stations. Mr.
Finn also discussed the apparatus for the Hamel Fire Department. He recommended
Medina taking over payment of the notes owed on the new apparatus for the Hamel Fire
Department. Medina would be able to bring these assets to a fire service district/JPA.
Finally, Robert Finn explained that he thought an 8 to 12-month timeline from the point
when the fire contracts terminate would be sufficient to create a fire service district/JPA.
Council agreed that the first step is to resolve the fire contracts. Mr. Finn agreed and
informed Council about the different timelines/notices in each fire contract. He also
reminded Council that Medina has no ownership rights in the Maple Plain and Loretto
Fire Departments. Mr. Finn explained that the goal of a fire service district/JPA is to
look at fire services on a wider basis and utilize personnel/assets more regionally. He
also further explained that the Hamel Fire Department was only willing to donate their
assets if Medina absorbed them as a municipal department and this was not offered under
a fire services district/JPA option. Mr. Finn recommended Medina pay the balance of the
Medina City Council Special Meeting Minutes 2
October 20, 2020
notes on the apparatus and assume ownership of the Hamel assets under a fire services
district/JPA option.
City Administrator Scott Johnson informed Council that the Hamel Fire Department has
the first option on the equipment to purchase the City’s ownership portion and Medina
has the second option to purchase Hamel Fire’s ownership portion for equipment.
Mr. Finn further explained the proposed cost estimate of $2.5 to $5 million for a new fire
station. The costs include possible land acquisition, site preparation depend on, type of
construction materials, and the large differences in building codes. Robert Finn informed
Council that most fire service districts/JPAs have each participating City pay their
proportionate share of the costs for new buildings and the fire service district/JPA usually
floats the bond. This is due to the new fire facility being an asset as part of the regional
response system for fire services. New partners who would join the fire service
district/JPA in the future would pay a pro rata share to buy into the organization.
Scott Johnson informed the City Council that the proposed fire station location in the
Matrix study on Mohawk Drive was chosen because it was a central location in the City.
The future location of the station will need to be studied and discussed further during
discussions for the fire service district/JPA.
Council provided comments and changes for the draft report. Mr. Finn was directed to
incorporate the changes into the final report. Mr. Finn informed Council that he had
reached out to Chief Jeff Ruchti from the Hamel Fire Department to address questions on
the study from Hamel FD. He has traded voicemails and has not been able to speak to
him about the study. Mr. Finn also encouraged the four fire chiefs to reach out to him if
they had any questions on the CAD information or the study in general.
Council also requested information comparing current expenditures under the four fire
contracts over five years with five years of expenditures under a fire service district/JPA.
Specifically, additional future expenditures, upfront investment, and equipment
investment. It is important to share this information with the public, to have the options
laid out for comparisons, and ask what the risk is if we do not change the current fire
system.
Mr. Finn agreed to put together a cost benefit analysis page for the study.
Council provided further input on the draft report to be incorporated. Also, Mayor
Martin asked if we should be looking at providing EMS more efficiently for Medina. Mr.
Finn explained that EMS quick response vehicles are more common today, but it is
difficult to staff and sustain this model.
Council asked about continued fire service contracts for fire departments that serve
communities outside the fire service district. Mr. Finn informed Council that the
contracts can be renegotiated with the fire service district/JPA and not the original fire
department. Council Member Anderson asked about looking into contracting only with
Medina City Council Special Meeting Minutes 3
October 20, 2020
Long Lake and Loretto with building a third station. Mr. Finn said Matrix did not look at
this option because it included other cities outside the scope of service.
Mayor Martin requested public comment on the study. There were no public comments.
The next steps will be for staff to work with Mayor Martin and Council Member
DesLauriers to put together the contract letters for the fire departments. A meeting will
be held on November 12, 2020 with Tate Mills from the State Fire Marshal’s office to
discuss creating a framework to move forward with a fire service district/JPA.
Staff will work with Robert Finn to complete the final report per Council direction. The
final report will be provided to the City Council. Staff was directed not to bring the
report back to Council for further action.
Staff informed Council that Russell’s Security will be installing a security camera on the
front of City Hall and another camera will be installed for the brush pile behind City Hall.
Adjourn
Martin made a motion to adjourn the meeting at 6:54 p.m. Albers seconded the motion.
Pederson Aye
Anderson Aye
DesLauriers Aye
Albers Aye
Martin Aye
_________________________
Kathleen Martin, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk
Medina City Council Meeting Minutes 1
October 20, 2020
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 20, 2020 3
4
The City Council of Medina, Minnesota met in regular session on October 20, 2020 at 5
7:00 p.m. virtually. Mayor Martin presided. 6
7
Martin read a statement explaining that the Council and Commission meetings continue 8
to be held in a virtual format due to the ongoing pandemic and provided instructions on 9
how members of the public can participate. 10
11
I. ROLL CALL 12
13
Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 14
15
Members absent: None. 16
17
Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 18
Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim 19
Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 20
Chief of Police Jason Nelson. 21
22
II. PLEDGE OF ALLEGIANCE (7:08 p.m.) 23
24
III. ADDITIONS TO THE AGENDA (7:08 p.m.) 25
The agenda was approved as presented. 26
27
IV. APPROVAL OF MINUTES (7:08 p.m.) 28
29
A. Approval of the October 6, 2020 Regular City Council Meeting Minutes 30
Martin noted that Johnson distributed proposed corrections suggested by Anderson prior 31
to the meeting tonight. 32
33
Moved by Martin, seconded by DesLauriers, to approve the October 6, 2020 regular City 34
Council meeting minutes as amended. 35
36
A roll call vote was performed: 37
38
DesLauriers aye 39
Albers aye 40
Pederson aye 41
Anderson aye 42
Martin aye 43
44
Motion passed unanimously. 45
46
V. CONSENT AGENDA (7:10 p.m.) 47
48
A. Resolution No. 2020-74 Certifying Delinquent City Charges for Services to 49
the Hennepin County Auditor for Collection in 2021 50
Medina City Council Meeting Minutes 2
October 20, 2020
B. Resolution No. 2020-75 Certifying Delinquent Storm Water Utility Charges 1
to the Hennepin County Auditor for Collection in 2021 2
C. Resolution No. 2020-76 Certifying Delinquent Utility Charges to the 3
Hennepin County Auditor for Collection in 2021 4
D. Resolution No. 2020-77 Accepting Public Utilities within the Woods of 5
Medina 6
Moved by DesLauriers, seconded by Albers, to approve the consent agenda. 7
8
A roll call vote was performed: 9
10
DesLauriers aye 11
Albers aye 12
Pederson aye 13
Anderson aye 14
Martin aye 15
16
Motion passed unanimously. 17
18
VI. COMMENTS (7:11 p.m.) 19
20
A. Comments from Citizens on Items not on the Agenda 21
There were none. 22
23
B. Park Commission 24
Scherer reported that the Park Commission will meet the following night to consider the 25
Holy Name Lake Estates Preliminary Plat, Hunter Lions Park Concept Plan, and the 26
naming of the woods near the Woods of Medina. 27
28
C. Planning Commission 29
Finke reported that the Planning Commission did not meet the previous week for lack of 30
business. He reported that the Commission will meet in November and highlighted 31
some requests that the City has received that may be considered at that time. 32
33
VII. PRESENTATIONS 34
35
A. Resolution No. 2020- 78 Thanking Retired Public Safety Director Ed Belland 36
for 29 Years of Service to the City of Medina (7:15 p.m.) 37
Martin read the draft resolution thanking retired Public Safety Director Ed Belland for his 38
29 years of service to the City of Medina. She thanked him for all of the contributions 39
that he has made over the years. She stated that they had hoped to have a bigger send 40
off for Belland when he retired but due to the pandemic that has not been able to 41
happen. 42
43
Moved by Anderson, seconded by DesLauriers, to approve Resolution No. 2020-78 44
Thanking Retired Public Safety Director Ed Belland for 29 Years of Service to the City of 45
Medina. 46
47
Further discussion: DesLauriers commented that Medina is a much better place for 48
having the service of Belland and thanked him for his contributions. 49
50
Albers thanked Belland for his service and contributions. 51
Medina City Council Meeting Minutes 3
October 20, 2020
1
Belland thanked the Council for the recognition. He stated that it was his honor to serve 2
the citizens of Medina and to work with City staff and commended the Councils over the 3
years for the amazing leadership they have provided. He stated that he left the police 4
department in great hands and City staff is filled with quality people. He encouraged the 5
Council to continue to fill those positions with quality people. 6
7
Johnson commented that Belland is a servant leader that has done a phenomenal job. 8
He commented that each department in Medina is better for having worked with Belland. 9
10
Nelson commented that he was hired 20 years ago by Belland. He stated that Belland 11
was a great boss, mentor and person who believed in doing the right thing for the 12
community at all costs. He stated that he will continue to follow the path that Belland laid 13
out. He wished Belland the best in his retirement. 14
15
Scherer thanked Belland for all the good times they had over the year. He commented 16
that he misses having coffee with Belland each morning and hoped to continue that 17
tradition with Nelson once COVID has passed. 18
19
A roll call vote was performed: 20
21
Pederson aye 22
DesLauriers aye 23
Anderson aye 24
Albers aye 25
Martin aye 26
27
Motion passed unanimously. 28
29
B. Resolution No. 2020-79 Providing for the Sale of $6,040,000 General 30
Obligation Refunding Bonds, Series 2020A (7:27 p.m.) 31
Barnhart provided details on an opportunity to restructure two existing bonds that would 32
save the City considerable funds. 33
34
Shelly Eldridge, Ehlers, stated that there is an opportunity to save on interest on two of 35
the existing bonds and provided details. She estimated a savings of $330,000 over the 36
life of the bonds and provided additional details. 37
38
Moved by DesLauriers, seconded by Martin, to approve Resolution No. 2020-79 39
Providing for the Sale of $6,040,000 General Obligation Refunding Bonds, Series 40
2020A. 41
42
A roll call vote was performed: 43
44
DesLauriers aye 45
Albers aye 46
Pederson aye 47
Anderson aye 48
Martin aye 49
50
Motion passed unanimously. 51
Medina City Council Meeting Minutes 4
October 20, 2020
1
VIII. NEW BUSINESS 2
3
A. Long Lake Creek Subwatershed Assessment/Wolsfeld Lake Ravine Project 4
(7:40 p.m.) 5
Becky Christopher, Minnehaha Creek Watershed District (MCWD), stated that she is 6
excited about the potential of this partnership and the work that is being done to develop 7
a collaborative plan to improve the impaired waters in the subwatershed. She provided 8
background information on the Long Lake Creek subwatershed, the partnership between 9
cities, and the Long Lake Waters Association (LLWA). She reviewed work that has been 10
done beginning in 2017 as well as the work that was done to understand future work that 11
needs to be done along with the best strategies to address that work. She reviewed the 12
different strategies that have been identified for the different areas of the subwatershed. 13
She stated that they worked with each of the cities to evaluate the most cost-effective 14
projects to advance. She provided details on the estimated load reduction and cost for 15
the different projects. She noted that the roadmap will be a living document that can be 16
updated as the process moves forward. She anticipated that this would be a 20-year 17
project to improve the five lakes in the subwatershed. She stated that the projects have 18
been categorized based on several factors. She stated that the Wolsfeld Lake Ravine 19
project was given a high ranking in the prioritization, noting that a $230,000 grant was 20
received for this project. She stated that the next priority would be implementation of 21
agricultural best management practices within the Wolsfeld Lake area. She stated that 22
additional priorities would be investigating and addressing the internal loading of Swamp 23
Lake and continued screening of development/redevelopment activity. She recognized 24
that funding will be one of the biggest hurdles and their goal would be to leverage 25
outside grants to the extent possible. She stated that this shared plan will place them in 26
a good position for future grant funds. She reviewed the different roles the different 27
partners can play, noting that each project is unique, and rolls will be determined on a 28
case by case basis. She stated that they will complete the engineering analysis for 29
some of the projects in the next few weeks and will continue to work on the roadmap to 30
provide a more comprehensive report. She stated that the near-term priority projects will 31
continue to advance during that time period. 32
33
Martin expressed appreciation for everything the watershed has done to increase their 34
understanding and act as an antagonist for water quality. 35
36
DesLauriers stated that this was a great presentation that was well laid out. He stated 37
that when a grant is approved for about 80 percent of the cost, his appetite to pursue the 38
project is high. 39
40
Albers echoed the comments of DesLauriers. He stated that some of the strategies to 41
reduce loading were interesting and stated that he would be interested in the BMPs for 42
agricultural properties. 43
44
Pederson echoed the comments on the great presentation and the ability to secure the 45
grant. He commented that it is important to clean up the lakes. 46
47
Anderson echoed the comments thus far. He wished the watershed the best of luck as it 48
moves forward and looks forward to seeing the next steps. 49
50
Medina City Council Meeting Minutes 5
October 20, 2020
Moved by Anderson, seconded by Martin, to accept the Long Lake Subwatershed 1
Assessment and Implementation Roadmap. 2
3
A roll call vote was performed: 4
5
DesLauriers aye 6
Albers aye 7
Pederson aye 8
Anderson aye 9
Martin aye 10
11
Motion passed unanimously. 12
13
Moved by Martin, seconded by DesLauriers, to direct staff to take actions to implement 14
the Wolsfeld Lake Ravine Stabilization Project, contingent upon funding BWSR. 15
16
A roll call vote was performed: 17
18
DesLauriers aye 19
Albers aye 20
Pederson aye 21
Anderson aye 22
Martin aye 23
24
Motion passed unanimously. 25
26
Moved by Martin, seconded by DesLauriers, to direct staff to include necessary funding 27
within the 2021 and 2022 CIP for the Wolsfeld Lake Ravine Stabilization Project. 28
29
Further discussion: DesLauriers asked how the percentage of the project is initially laid 30
out. 31
32
Finke explained that will be dependent upon the grant language, noting that the 33
minimum local match is 20 percent. 34
35
DesLauriers noted that the amount designated within the Capital Improvement Plan 36
(CIP) would most likely not be necessary given the cost of the project and the grant 37
funds received. 38
39
Finke stated that it would depend on the ultimate cost of the project. 40
41
DesLauriers asked for input on the CIP item. He believed that once the budget is set, it 42
cannot be increased, only decreased. 43
44
Johnson explained that the CIP is not approved until December and this proposed item 45
would utilize funds from the stormwater utility fund. 46
47
Barnhart stated that the preliminary budget and tax levy were set in September and 48
cannot be increased. She stated that other items that do not impact the general levy can 49
still be adjusted. 50
51
Medina City Council Meeting Minutes 6
October 20, 2020
A roll call vote was performed: 1
2
DesLauriers aye 3
Albers aye 4
Pederson aye 5
Anderson aye 6
Martin aye 7
8
Motion passed unanimously. 9
10
B. Mike and Carolyn Anderson, Oakwood Hill LLC – Easement Vacation – 11
985/995 Medina Road – Public Hearing (8:15 p.m.) 12
Johnson stated that at the October 6th meeting a lot line rearrangement was approved, 13
therefore the property owners are requesting vacation of the old easements. 14
15
Finke stated that the easement vacation is along the lot line that has now been shifted. 16
He stated that there is a gas service line that runs along the driveway, which remains in 17
the same location and the property owners have issued a private easement for that 18
purpose. He stated that there does not appear to be public interest in maintaining the 19
easements and recommended that the Council hold a public hearing and then adopt the 20
resolution vacating the easements. 21
22
Martin opened the public hearing. 23
24
No comments made. 25
26
Martin closed the public hearing. 27
28
1. Resolution No. 2020-80 Vacating a Portion of Drainage and Utility 29
Easements at 985 and 995 Medina Road 30
Moved by Martin, seconded by DesLauriers, to adopt Resolution No. 2020-80 Vacating a 31
Portion of Drainage and Utility Easement at 985 and 995 Medina Road. 32
33
A roll call vote was performed: 34
35
DesLauriers aye 36
Albers aye 37
Pederson aye 38
Anderson aye 39
Martin aye 40
41
Motion passed unanimously. 42
43
C. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – 44
Public Hearing (8:21 p.m.) 45
Johnson provided background information on the request. 46
47
Finke identified the easement that would go through the site as proposed under the 48
Meadowview Commons. He stated that new easements were proposed with the plat. 49
He noted that the notice for tonight’s meeting was issued but the plat was not prepared 50
for tonight. He recommended that the public hearing be opened, testimony be accepted, 51
Medina City Council Meeting Minutes 7
October 20, 2020
and the hearing then be tabled to come back with the Final Plat for Meadowview 1
Commons. 2
3
Martin opened the public hearing. 4
5
No comments made. 6
7
Moved by Martin, seconded by Albers, to table the public hearing on the proposed 8
easement vacation until the November 4, 2020 City Council meeting. 9
10
A roll call vote was performed: 11
12
DesLauriers aye 13
Albers aye 14
Pederson aye 15
Anderson aye 16
Martin aye 17
18
Motion passed unanimously. 19
20
D. Deer Hill Preserve 4th Addition Final Plat (8:26 p.m.) 21
Finke stated that the original development was approved in 2015 and 2016. He stated 22
that during the third addition one of the lots was converted to a private park. He stated 23
that the fourth addition includes six additional lots through replatting outlots G and J. He 24
stated that some adjustments were made and provided a summary. He provided 25
additional details related to park dedication. He stated that staff recommends approval 26
of the request for Final Plat. He stated that the reapportioning of the adopted 27
assessments will split the assessments of the outlots into the newly created lots. 28
29
Anderson stated that in 2015 the Council was insistent about the trail connection 30
between Deer Hill Preserve and Medina Morningside being a high priority. He asked 31
that the City consider those wishes and priority of the trail. 32
33
Pederson echoed the comments of Anderson related to the trail connection. 34
35
1. Resolution No. 2020-81 Granting Final Plat Approval for Deer Hill 36
Preserve 4th Addition 37
Moved by DesLauriers, seconded by Martin, to adopt Resolution No. 2020-81 Granting 38
Final Plat Approval for Deer Hill Preserve 4th Addition. 39
40
A roll call vote was performed: 41
42
DesLauriers aye 43
Albers aye 44
Pederson aye 45
Anderson aye 46
Martin aye 47
48
Motion passed unanimously. 49
50
Medina City Council Meeting Minutes 8
October 20, 2020
2. Resolution No. 2020-82 Reapportioning Adopted Assessments 1
for Deer Hill Preserve Road Improvement Project 2
Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-82 3
Reapportioning Adopted Assessments for Deer Hill Preserve Road Improvement 4
Project. 5
6
A roll call vote was performed: 7
8
DesLauriers aye 9
Albers aye 10
Pederson aye 11
Anderson aye 12
Martin aye 13
14
Motion passed unanimously. 15
16
E. Sewer Lining Project from Clydesdale Trail to the Medina Country Club 17
(8:36 p.m.) 18
Scherer stated that the City was previously assessed with a surcharge for excessive 19
inflow and infiltration (I&I). He stated that since that time staff has spent a lot of time 20
attempting to address issues. He stated that this project was identified through metering 21
two years ago. He noted that staff attempted to find another project to pair this with but 22
has not been able to do so and wants to move forward with this project. He stated that 23
the easement has been cleared in preparation for this project. He noted that this is a 24
clay pipe with cracks and staff believes that lining the pipe would be a good project. 25
26
Martin agreed that this looks to be a worthwhile project. She commended Scherer for 27
continuing to identify these pocket projects that add improvement. 28
29
Pederson thanked Scherer for his work and commented that he supports the project. 30
31
Anderson thanked Scherer for continuing to work on this. 32
33
Moved by DesLauriers, seconded by Pederson, to direct staff to move forward with 34
sewer lining project as soon as quotes are gathered, and scheduling will allow. 35
36
A roll call vote was performed: 37
38
DesLauriers aye 39
Albers aye 40
Pederson aye 41
Anderson aye 42
Martin aye 43
44
Motion passed unanimously. 45
46
IX. OLD BUSINESS 47
48
A. Ordinance No. 662 Amending Individual Sewage Treatment System Permit 49
Requirements; Amending Chapters 7 and 8 of the City Code (8:43 p.m.) 50
Medina City Council Meeting Minutes 9
October 20, 2020
Martin noted that the questions previously presented by the Council have been 1
addressed through the staff report. 2
3
Finke stated that he is happy to answer any questions the Council may have. 4
5
Todd Geske, the City Building Official, commented that the capacity could stay at 2,000 6
but would like to see the elimination of the requirement for a second tank because of the 7
space they take up on smaller lots. 8
9
Anderson commented that there have recently been issues with the State and Medina 10
adopting more restrictive standards. He asked staff to be mindful that that situation. 11
12
Finke stated that in this case the Minnesota Rules allow the City to have more restrictive 13
standards. 14
15
Albers thanked staff for the additional information and for the update to the ordinance. 16
17
Moved by Albers, seconded by DesLauriers, to Adopt Ordinance No. 662 Amending 18
Individual Sewage Treatment System Permit Requirements; Amending Chapters 7 and 8 19
of the City Code. 20
21
A roll call vote was performed: 22
23
DesLauriers aye 24
Albers aye 25
Pederson aye 26
Anderson aye 27
Martin aye 28
29
Motion passed unanimously. 30
31
1. Resolution No. 2020-83 Authorizing Publication of Ordinance No. 662 by 32
Title and Summary 33
Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-83 34
Authorizing Publication of Ordinance No. 662 by Title and Summary. 35
36
A roll call vote was performed: 37
38
DesLauriers aye 39
Albers aye 40
Pederson aye 41
Anderson aye 42
Martin aye 43
44
Motion passed unanimously. 45
46
X. CITY ADMINISTRATOR REPORT (8:51 p.m.) 47
Johnson had nothing further to report. 48
49
Medina City Council Meeting Minutes 10
October 20, 2020
XI. MAYOR & CITY COUNCIL REPORTS (8:51 p.m.) 1
DesLauriers commented that he attended the Uptown Hamel business festivities the 2
previous weekend and reported a good turnout. 3
4
XII. APPROVAL TO PAY THE BILLS (8:52 p.m.) 5
Moved by DesLauriers, seconded by Martin, to approve the bills, EFT 005679E-6
005695E for $62,488.38, order check numbers 050768-050822 for $310,504.75, and 7
payroll EFT 0510553-0510586 for $54,859.75. 8
9
A roll call vote was performed: 10
11
DesLauriers aye 12
Albers aye 13
Pederson aye 14
Anderson aye 15
Martin aye 16
17
Motion passed unanimously. 18
19
XIII. ADJOURN 20
Moved by Albers, seconded by DesLauriers, to adjourn the meeting at 8:54 p.m. 21
22
A roll call vote was performed: 23
24
DesLauriers aye 25
Albers aye 26
Pederson aye 27
Anderson aye 28
Martin aye 29
30
Motion passed unanimously. 31
32
33
__________________________________ 34
Kathleen Martin, Mayor 35
Attest: 36
37
____________________________________ 38
Jodi M. Gallup, City Clerk 39
1
TO: Medina City Council
FROM: Jodi Gallup, Assistant City Administrator
DATE: October 29, 2020
RE: Hennepin Youth Sports Program Grant Application
The Hamel Athletic Club (HAC) was contacted by the Hennepin County Youth Sports
Grant Program to suggest that they submit an application for a grant in this year's cycle
for ball field lights. HAC would like to submit the application for installing Musco
downcast lights on the Paul Fortin Regulation Baseball Field in Hamel Legion Park. This
field would receive the most benefit from lights due to its use by the Hamel Hawks,
HAC, Heritage Christian Academy, and other teams. This field is also the furthest away
from the housing developments with only a few homes next to the field along Brockton.
HAC is not asking for any city funds for this project, but the grant application does
require the support of the city (aka: Local Government Unit/LGU).
The deadline for this grant is November 2nd, and the grant program has given HAC the
okay to submit the grant by the deadline without the City’s signature, due to the City
Council not meeting until November 4th.
HAC is requesting the City Council’s support of their grant application, which does not
bind the City in any way at this point.
Staff has spoken with Council members Dino DesLauriers and John Anderson regarding
this request and they are both comfortable supporting the grant application at this time,
because it is not binding us and it would be a great opportunity to receive funds for the
ball field lighting project. Council member Anderson recommended if the grant is
awarded to HAC for this project, it will be brought to the Park Commission to ensure the
lighting policy addresses that lights are shut off by 10:00 p.m., the lighting is downcast to
not light up neighboring properties, and the homes nearby be notified of the project and
the lighting policy.
Recommended Motion
Motion to adopt resolution of local government unit authoring filing of application to
develop a sport facility by installing ball field lights under the provisions of the Hennepin
Youth Sports Grant
MEMORANDUM
Agenda Item # 5A
Resolution No. 2020-
November 4, 2020
Member ____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
A RESOLUTION OF LOCAL GOVERNMENT UNIT AUTHORIZING
FILING OF APPLICATION TO DEVELOP A SPORT FACILITY BY
INSTALLING BALL FIELD LIGHTS UNDER THE PROVISIONS OF
THE HENNEPIN YOUTH SPORTS PROGRAM
WHEREAS, Hennepin County, via the Hennepin Youth Sports Program, provides for
capital funds to assist local government units of Hennepin County for the development of sport or
recreation facilities, and
WHEREAS, the City of Medina as a local government unit (hereinafter LGU) supports the
Hamel Athletic Club’s application to develop Ball Field Lights (hereinafter PROJECT) for the
purpose of increasing the recreational activities at Hamel Legion Park by allowing ball programs to
run later into the evening.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina:
I. LGU agrees to own, assume one hundred (100) percent of operation costs for
PROJECT, and will operate PROJECT for its intended purpose for the
functional life of the facility, which is estimated to be 40 years.
II. The City Administrator (authorized representative) and Mayor of the City of
Medina (LGU) are authorized and directed to execute said application and
serve as official liaison with Hennepin County or its authorized
representative.
Dated: November 4, 2020.
____________________________________
Kathleen M. Martin, Mayor
ATTEST:
_____________________________________
Scott T. Johnson, City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by member ______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Lennar – Meadowview Commons Page 1 of 1 October 20, 2020
Easement Vacation City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 28, 2020
MEETING: November 4, 2020 City Council
SUBJ: Public Hearing – US Home Corp. (Lennar) – Meadowview Commons –
N of Hwy 55 – S of Meander Rd., W of CR116 – Easement Vacation
Background
On September 15, 2020, the City granted preliminary plat approval to US Home Corporation
(Lennar) for Meadowview Commons. The plat proposed 125 townhome units and an outlot for
future commercial development.
The plat included outlots from two separate plats, Fields of Medina and Rolling Green Business
Center. The Rolling Green plat had included drainage and utility easements over the wetland on
the east portion of the site as well as around the perimeter of the site.
The easement along the west side of the Rolling Green outlot would cut through the site and a
number of the townhome parcels. The applicant has requested that the City vacate the existing
easements, which will be replaced with appropriately located easements upon the Meadowview
Commons plat.
Staff recommends review of the vacation in connection with review of the plat. Because
publication must occur so far in advance of the hearing, staff had published notice for the
October 20, 2020 meeting. Lennar needed additional time to address comments which staff
made on the plat, so the Council tabled the hearing to the November 4 meeting.
Lennar is still working on finalizing the plat and plans, so staff recommends that the Council
again table the public hearing.
Potential Action
If the Council prefers to review the easement vacation in connection with the plat application,
staff recommends that the Council again open the public hearing, accept any testimony, and take
the following action:
Move to table the public hearing on the proposed easement vacation until the November
17, 2020 City Council meeting.
Attachments
1. Draft resolution
Agenda Item # 7A
Resolution No. 2020-##
DATE
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-##
RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS
WITHIN OUTLOT A, ROLLING GREEN BUSINESS CENTER
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Rolling Green Business Park, LLC (the “Owner”) owns property located
south of Meander Road, east of Jubert Trail which is legally described as:
Outlot A, Rolling Green Business Center, Hennepin County, Minnesota (the “Property”);
and
WHEREAS, drainage and utility easements were dedicated to the public upon certain
portions of the Property on the plat of Rolling Green Business Center; and
WHEREAS, US Home Corporation, dba Lennar (the “Applicant”), intends to purchase the
Property and has requested approval of a subdivision of the Property and the land to the west to be
called Meadowview Commons; and
WHEREAS the Applicant has requested that the City to vacate those platted drainage and
utility easements within the Property and have proposed to dedicate new easements within the
Meadowview Commons plat; and
WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to
consider the proposed vacation; and
WHEREAS, notice of the public hearing was posted, published in the official newspaper
and mailed to the owners of affected properties, all in accordance with law; and
WHEREAS, the City Council held a public hearing on the proposed vacation on October
20, 2020 and November 4, 2020 at which hearing all interested parties were heard; and
WHEREAS, following the public hearing, the City Council determined that the drainage
and utility easements proposed within the Meadowview Commons plat would better serve the public
interest than those originally dedicated; and
WHEREAS, upon such finding, the City Council determined that the vacation of the
previously dedicated drainage and utility easements is in the public interest, subject to required
easements being dedicated to the public within the Meadowview Commons plat.
Resolution No. 2020-## 2
DATE
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota as follows:
1. Subject to the Owners dedicating all easements required by the city within the
Meadowview Commons plat, the drainage and utility easements described in Exhibit
A are vacated.
2. The city administrator or his designee is authorized and directed to prepare and
present to the Hennepin County Auditor a notice that the City has completed these
vacation proceedings and record with the Hennepin County Recorder the vacation of
the easements described in Exhibit A only in coordination with and immediately
prior to the recording of the Meadowview Commons plat.
Dated:
______________________________
Kathleen Martin, Mayor
ATTEST:
______________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-## 3
DATE
EXHIBIT A
Legal Description of Vacated Drainage and Utility Easements
All drainage and utility easements dedicated to the public on the plat of Rolling Green Business
Center that are within the following described property:
Outlot A, Rolling Green Business Center, Hennepin County, Minnesota
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: October 28, 2020
MEETING: November 4, 2020
SUBJECT: Medina Country Club Sewer Rehabilitation Project – Project Award
Background:
In 2017 the City of Medina was assessed a surcharge for excessive inflow and infiltration (aka
I/I), in the amount of $698.860. An estimated balance of $190,000 remains. The surcharge
requires either payment or repairs to the sewer system to reduce I/I.
Corrections have been completed since that time to address I/I in the City’s sanitary sewer system.
Sections of pipe from Clydesdale Trail to The Medina County Club were also identified to be a
contributor of I/I and will require rehabilitation. The proposed project includes cured-in-place-pipe
(CIPP) installation and manhole lining to correct these I/I issues. The City has funds available in the
Sewer Capital Fund to pay for this project.
Project Bidding:
Four quotes were received with the apparent low bid submitted by Visu-Sewer in the amount of
$66,128.50. The low bid was less than the engineer’s estimate of $90,214.00. A summary of the
project quote abstract is enclosed; the quotes ranged from $66,128.50 to $287,035.00.
Next Steps:
Assuming the City Council awards the project, construction would likely start in March of 2021 and
be substantially complete within about one week. Once a pre-construction meeting is held, a more
detailed construction schedule will be available.
City Council Action Requested:
Adopt the resolution accepting the low quote and awarding the contract to Visu-Sewer for the
Medina Country Club Sewer Rehabilitation Project in the amount of $66,128.50.
Agenda Item # 7B
K:\016867-000\Admin\Construction Admin\Bidding & Contracts\016867-000 CST LTR RECMMDTN-hmcc-102820.docx
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October 29, 2020
Honorable Mayor and City Council
City of Medina
2052 County Road 24
Medina, MN 55340
Re: Medina Country Club Sewer Rehabilitation Project
City of Medina, MN
WSB Project No. 016867-000
Dear Mayor and Council Members:
Quotes were received on-line for the above-referenced project on Wednesday, October 28, 2020,
and were privately viewed. Four quotes were received. Please find enclosed the quote tabulation
summary indicating the low quote in the amount of $66,128.50 as submitted by Visu-Sewer, Inc.,
Pewaukee, WI. The Engineer’s Estimate for the project was $90,214.00.
We recommend that the City Council consider these quotes and award a contract for the total
quote amount of $66,128.50 to Visu-Sewer, Inc. based on the results of the quotes received.
If you have any questions, please contact me at 763.287.8532.
Sincerely,
WSB
James L. Stremel, PE
City Engineer
Enclosure
cc: Scott Johnson, City of Medina
Steve Scherer, City of Medina
srb
PROJECT:
OWNER:
City of Medina, MN
WSB PROJECT NO.:
016867-000
QUOTES RECEIVED: Wednesday, October 28, 2020, at 11:00 a.m. Local Time
Contractor Bid Bond
(5%)
Add. Nos. 1
& 2 Rec'd.Total Quote
1 Visu-Sewer, Inc. N/A X $66,128.50
2 Insituform Technologies USA, LLC N/A X $81,619.90
3 Granite Inliner, LLC N/A X $101,184.00
4 Drain Services, Inc. N/A X $287,035.00
Engineer's Opinion of Probable Cost $90,214.00
Denotes corrected figure
James L. Stremel, PE, Project Manager
QUOTE TABULATION SUMMARY
I hereby certify that this is a true and correct tabulation of the quotes as received on October 28, 2020.
Medina Country Club Sewer Rehabilitation Project
K:\016867-000\Admin\Construction Admin\Bidding & Contracts\
016867-000 CST Quote Tab Summary-102820
Resolution No. ________
November 4, 2020
Member ___________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. _______
RESOLUTION ACCEPTING QUOTES AND AWARDING THE CONTRACT
WHEREAS, pursuant to a solicitation for quotes for the Medina Country Club Sewer
Rehabilitation Project, the improvement of existing sanitary sewer systems with the installation of
cast-in-place-piping and manhole lining, quotes were received, opened electronically, and
tabulated according to the law, and the following four quotes were received complying with the
solicitation:
Company Grand Total Bid
Visu-Sewer $ 66,128.50
Insituform Technologies USA, LLC $ 81,619.90
Granite Inliner, LLC $101,184.00
Drain Services, LLC $287,035.00
AND WHEREAS, it appears that Visu-Sewer of Pewaukee, WI is the lowest responsible bidder
for the Grand Total Bid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota,
as follows:
1. The Mayor and City Administrator are hereby authorized and directed to enter into the
attached contract with Visu-Sewer. in the name of the City of Medina for the
improvement of existing sanitary sewer systems with the installation of cast-in-place-
piping and manhole lining, according to the plans and specifications therefor approved by
the City Council and on file in the office of the City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until a contract has been signed.
Dated: November 4, 2020
_________________________
Kathleen Martin, Mayor
Attest:
Resolution No. ________
November 4, 2020
2
___________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
___________ and upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Planning Department Update Page 1 of 2 November 4, 2020
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 28, 2020
SUBJ: Planning Department Updates – November 4, 2020 City Council Meeting
Land Use Application Review
A) Meadow View Townhomes– north of Highway 55, west of CR116 – Lennar has requested
final plat approval to develop 125 townhomes on approximately 20 net acres. The Council
adopted documents of approval on September 15. Staff has conducted a preliminary review
and requested revisions. The application is tentatively scheduled for review at the
November 17 meeting.
B) Holy Name Lake Estates – north of Pinto Drive, northwest of Holy Name Lake – Donavon
DesMarais has requested preliminary plat approval for a six-lot rural subdivision. The
applicant also requests a variance from the maximum cul-de-sac length to expand Pinto
Drive to serve the site. A public hearing is scheduled for the November 10 Planning
Commission meeting.
C) Three Rivers Park Outdoor Learning Center CUP – 4001 County Road 24 – Three Rivers
Park has requested a Conditional Use Permit for construction of a 1900 square foot building
in the Outdoor Learning Center. The building would include showers and an infirmary for
guests. A public hearing is scheduled for the November 10 Planning Commission meeting.
D) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of
Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat
and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33
townhomes on the Roy and Cavanaugh properties. Staff is conducting a preliminary review
and will schedule a public hearing when complete, potentially at the November 10 Planning
Commission meeting.
E) Schwarz Accessory Dwelling Unit – 1425 County Road 24 – Chaid and Jessica Schwarz
have requested a conditional use permit to convert an existing home to an accessory
dwelling unit to allow construction of a new home on their property. The CUP would also
permit three accessory structures on the site. The applicant is considering withdrawing the
application because they do not believe they will proceed with the renovation for the ADU
at this time.
F) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive –
Robert Atkinson has requested a change of the future land use from Future Development
Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The
application is incomplete for review, and the City has requested additional materials.
G) Anderson/Hicks Rearrangement and Easement Vacation – 995 and 985 Medina Road –
The owners have requested a lot line rearrangement between the two lots and to vacate the
easements along the property lines being moved. The Council adopted a resolution of
approval on the lot line rearrangement on October 6 and the easement vacation for October
20. The project will now be closed.
Planning Department Update Page 2 of 2 November 4, 2020
City Council Meeting
H) Deer Hill Preserve 4th Addition – Property Resources Development Corporation has
requested final plat approval for the 4th Addition, which is proposed to include six lots. The
Council reviewed and granted a resolution of approval at the October 20 meeting. Staff will
work with the applicant on the conditions of approval before executing the plat.
I) Roehl Final Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a
preliminary plat to subdivide 28 acres into two lots. The City Council granted preliminary
plat approval on June 16. The applicant has requested final plat approval. The Council
adopted a resolution of approval at the October 6 meeting. Staff will work with the
applicant on conditions of approval before the plat is recorded.
J) Ditter Subdivision – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested
Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Interim Use Permit to
replat their existing four lots into five lots. The City Council adopted documents of
approval on September 15. Staff has submitted the Comprehensive Plan Amendment for
review by the Met Council.
K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s
Pest Control) has requested various approvals for development of a 35,000 s.f. office
building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of
Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning
Commission held a public hearing at the November 12 and March 10 meetings and
recommended approval. The City Council adopted approval documents on March 17.
L) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
M) Hamel Haven subdivision – These subdivisions have received final approval. Staff is
working with the applicants on the conditions of approval before the plat is recorded.
Other Projects
A) Chippewa Road/Weston Woods EAW – The public comment period for the EAW expired
on October 28. The City received nine comments from governmental agencies and no
comments from residents. Staff is preparing responses and intends to present the EAW for
consideration by the City Council at the November 17 meeting.
B) Corcoran Annexation Request – The City of Corcoran has received a request for
development of a mini-storage facility at 22410 Highway 55 (north of Highway 55 and west
of Rolling Hills Road). The subject property extends approximately 0.3 acres into Medina.
The applicant and City of Corcoran have inquired if Medina would be willing to allow
Corcoran to annex this 0.3 acre. Staff has requested additional information related to the
proposed development.
C) Meander Road Analysis – Staff continues to review sightlines and other matters presented
by the petition from residents of Fields of Medina. Staff had already intended to stripe the
east side of Meander at County Road 116 to provide a wider shoulder for pedestrian use.
Staff is preparing options to improve sightlines coming out of Jubert Drive onto Meander
Road.
TO: City Council
FROM: Jason Nelson, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: October 29, 2020
RE: Department Updates
Election and Civil Unrest Preparation
With the elections approaching, I have been working with the Lakes Area Emergency Management
Group to ensure that plans are in place to assist if anyone has any issues that may arise. I have been
in contact with our local election officials and have discussed what law enforcements role are in case
we are called for an incident at a polling place. The good thing about Medina and Loretto, is that we
do not have a lot of different polling places. I have been advised that there has been a significant
amount of early voting that has taken place.
The Lakes area continues to plan and prepare for any civil unrest that may occur due to elections, the
former Minneapolis Police Officer trials or any other significant incident that could transpire in the
normal course of police officer duties and responsibilities.
New Community Service Officer Started
On October 27th, Jackson Billman started with us as our second part-time Community Service
Officer. He is in training and will fill the void left when Kaylen Boeddeker was promoted to Police
Officer in August. CSO Patrick Johnson has done a fantastic job picking up extra hours while we
were running shorthanded.
Patrol Updates
Patrol Updates 09/30/2020 through 10/27/2020
Patrol Activities – Between the dates of September 30, 2020 through October 27, 2020 our officers
issued 79 citations and 195 warnings for various traffic violations. There were 10 property damage
accidents reported, 2 personal injury accident, 10 medicals, 5 welfare checks/mental health calls, 4
business alarms, 7 residential alarms, 9 suspicious calls, 5 civil matter calls, 4 disturbances, and 32
assists to other agencies.
On 10/01/2020 officer was dispatched to a reported property damage accident in the area of
Highway 55 and Pinto Drive. The driver of one of the vehicles was suspected to be under the
MEMORANDUM
influence of a controlled substance and was placed under arrest for DWI. A blood search warrant
was applied for and granted, and a blood sample was collected from the suspect. Charges are
pending the results of the blood test.
On 10/04/2020 officer was dispatched to the railroad crossing on Pinto Drive on a welfare check of a
subject standing near the railroad crossing. Upon arrival an officer made contact with a known
juvenile who likes to record trains as they pass. No issues were found.
On 10/04/2020 officer was dispatched to a reported injury accident at the intersection of Highway 55
and County Road 19. A vehicle had been on the shoulder of Highway 55 and attempted to make a u-
turn and had turned directly in front of a vehicle coming up from behind causing the collision. A
citation was mailed to the driver that had attempted the unsafe u-turn.
We continue to take theft of political signs in the city. This appears to be a metro wide problem as
many other agencies report similar sign thefts. A trail camera had been set up at an address where
numerous signs had been taken but the signs were not taken while the camera was in operation.
On 10/11/2020 around 0300 hours an officer was checking on a vehicle in Hunter Park after hours.
The driver of the vehicle fled into the Enclave Development and the officer pursued. The driver of
the vehicle later struck a curb which disabled the vehicle and the driver, a juvenile female, was taken
into custody. The juvenile was booked and released to her parents at our office. Charges are
pending.
On 10/17/2020 an officer stopped a vehicle along Highway 55 for a traffic violation. The driver
identified himself verbally which was later found to be a false name. The driver was eventually
identified and found to have a warrant for his arrest and was taken into custody. The driver was
booked into Hennepin County Jail.
On 10/17/2020 officer responded to assist Corcoran PD with an adult female choking at an address
off Old Settlers Road. Upon arrival officers attempted CPR which was unsuccessful, and the victim
was declared deceased by paramedics.
On 10/19/2020 officer was dispatched to a reported business fire at Graphic Packaging on Willow
Drive. Prior to arriving an employee was able to put out a small fire in the bail/receiving room of
the business with fire extinguishers. The fire department continued to the scene and assisted with
ventilation of the business to clear the smoke.
On 10/20/2020 we experienced our first significant snowfall of the fall. Officers responded to
multiple vehicles off the roadway in different parts of the city and one property damage accident.
On 10/24/2020 officer was working a special traffic detail and was in Brooklyn Park when he
received a hit of a stolen vehicle on a license plate he had ran. The officer confirmed he had run the
correct plate, located the vehicle, and initiated a traffic stop. The driver and a passenger were
detained until the vehicle was confirmed to have been stolen out of Brooklyn Park earlier that day.
The driver was booked into Hennepin County Jail for possession of the stolen motor vehicle and an
additional charge of driving with a canceled driver’s license.
Investigations:
On 10/24, I completed compliance checks for both alcohol and tobacco. We had two businesses fail
the alcohol compliance checks. The employees who served the underage customer will be charged
via formal complaint through the city attorney’s office. All other businesses passed the compliance
checks.
Target continues to experience theft of jewelry. A crew has been identified as being responsible for
numerous thefts in the metro area. Numerous charges are pending, and the investigation is ongoing.
Investigating the theft of cigarettes from a gas station. The suspect was wearing a face mask but
pulled it down for a moment while in the store. Thankfully, the business security cameras were able
to capture a picture of the suspects face. A crime alert was sent out to area agencies.
Completed the background investigation for our new reserve officer.
There are currently (14) cases assigned to investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: October 29, 2020
MEETING: November 5, 2020
SUBJECT: Public Works Update
STREETS
• We had our first snow event last week which left us working at a fast pace to ready the
trucks for winter. We also moved-up the scheduled DOT certifications, all trucks are
now in compliance.
• The final wear course and curb replacement is done on the Villa’s of Medina. We are
working to resolve a few issues where the curb is holding a bit of water.
• Jim Stremel and I are working to close out the dominium project, along with a few others.
Completing the last few items can always be a challenge.
• PW is working with our contractor to complete patching around manholes and valves
along the roadways. This will help to prevent the snowplow from hitting what we call
‘high iron’ in the streets. Hitting one of these items with a plow could cause serious
damage to equipment and infrastructure, as well as injury to the driver.
WATER/SEWER/STORMWATER
• WSB received quotes for the sewer lining project and they came in under the estimate.
Jim Stremel has a memo in the packet with the results and a time schedule.
• Final winterizing of the irrigation pumps for the Legion Park and Lennar Development
were completed.
PARKS/TRAILS
• The trails have been plowed for the first time, with the addition of the Villas trail along
County Rd 116. Each year we are adding more trail segments to the plowing route, we
are now up to approximately 14 miles. This is a large increase form the 2 miles plowed
12 years ago.
• Staff has secured easement rights from Loram for the Arrowhead Trail connection. This
project will likely be next year.
• As it turns colder in the next month, Public Works will prepare the skating rink and snow
machine.
MISCELLANEOUS
• Public Works met with The Minnesota Safety Council, who offered guidance on
current OSHA requirements. Staff is working to update internal documentation and
Page 2 of 2
will launch Covid-friendly “video training” options, where course materials are
available for all employees.
• Public Works has been working for over a month to prepare the “old public works
building” for election day. Preparations included a deep clean of the entire building,
getting the heating system in working order, washing light fixtures, and various other
items.
• The gates for the compost/brush pile are on-order. Wiring and installation will be
scheduled after the election.
ORDER CHECKS OCTOBER 20, 2020 –NOVEMBER 4, 2020
050823 ALL AMERICAN TITLE CO., INC ............................................... $126.50
050824 ANTONY, SCOTT/VIRGINIA ..................................................... $166.92
050825 CENTERPOINT ENERGY ......................................................... $254.76
050826 LOHREY, TAVY ......................................................................... $376.43
050827 MINNETONKA TITLE .................................................................. $58.39
050828 PETERMEIER, RYAN/REBECCA .............................................. $131.13
050829 RAUNIG, DENISE .......................................................................... $5.31
050830 ANDERSON, JAMIE ................................................................. $250.00
050831 CARS4CAUSES MN .................................................................... $10.00
050832 HALVERSON, KARA ................................................................. $250.00
050833 HAMEL BREWERY ................................................................... $810.64
050834 MARCO (LEASE) ....................................................................... $832.15
050835 METRO WEST INSPECTION ............................................... $22,290.02
050836 PINE TAR ACADEMY ................................................................ $500.00
050837 WRIGHT COUNTY HIGHWAY DEPT .......................................... $20.00
050838 ADAMS PEST CONTROL INC .................................................. $115.43
050839 ASPEN MILLS INC .................................................................... $241.40
050840 BOYER FORD TRUCKS INC .................................................. $1,852.47
050841 CONTEMPORARY IMAGES ...................................................... $889.89
050842 CORE & MAIN LP ...................................................................... $470.00
050843 ECM PUBLISHERS INC ............................................................ $633.21
050844 EHLERS & ASSOC INC .......................................................... $3,750.00
050845 ESS BROS. & SONS, INC. ........................................................ $270.00
050846 GOODIN COMPANY ................................................................... $63.95
050847 GRAINGER................................................................................ $453.24
050848 GREAT AMERICAN FINANCIAL SERVI .................................... $178.95
050849 HOLIDAY FLEET ......................................................................... $91.00
050850 KD & COMPANY RECYCLING INC ........................................... $465.25
050851 KELLYS WRECKER SERVICE INC ............................................. $85.49
050852 LANO EQUIPMENT INC ............................................................ $264.74
050853 MINNESOTA EQUIPMENT .......................................................... $40.53
050854 MOTLEY AUTO SERVICE LLC .............................................. $1,020.50
050855 NAPA OF CORCORAN INC ...................................................... $256.50
050856 NELSON ELECTRIC MOTOR REPAIR ..................................... $700.00
050857 OFFICE DEPOT .......................................................................... $77.92
050858 PATNODE BROTHERS ........................................................ $16,920.00
050859 RANDYS SANITATION INC ......................................................... $40.00
050860 ROLF ERICKSON ENTERPRISES INC ................................ $10,366.71
050861 SOUTH LAKE MTKA. POLICE DEPT ........................................ $872.00
050862 STEVES OUTDOOR SERVICES ............................................... $360.00
050863 STREICHERS INC ................................................................ $12,745.89
050864 SUN LIFE FINANCIAL ............................................................ $1,431.18
050865 TEGRETE (CARLSON BLDG) ................................................ $2,052.70
050866 TIME SAVER OFFSITE SEC SVCS IN ...................................... $269.25
050867 US SOLAR BUSINESS - 1 ...................................................... $3,146.06
050868 US SOLAR BUSINESS - 3 ...................................................... $3,742.06
050869 WESTERN ELECTRIC INC .................................................... $3,747.00
050870 WESTSIDE WHOLESALE TIRE .................................................. $30.00
050871 WSB & ASSOCIATES INC.................................................... $27,641.72
050872 ZOLL MEDICAL CORPORATION .............................................. $404.80
Total Checks $121,772.09
ELECTRONIC PAYMENTS OCTOBER 20, 2020 – NOVEMBER 4, 2020
005696E MINNESOTA, STATE OF ....................................................... $2,006.00
005697E CIPHER LABORATORIES INC. .............................................. $3,581.67
005698E AFLAC ....................................................................................... $324.66
005699E PR PERA .............................................................................. $16,801.96
005700E PR FED/FICA ....................................................................... $17,586.75
005701E PR MN Deferred Comp ........................................................... $1,840.00
005702E PR STATE OF MINNESOTA .................................................. $3,801.08
005703E CITY OF MEDINA ........................................................................ $20.00
005704E FURTHER .............................................................................. $1,827.42
005705E ELAN FINANCIAL SERVICE .................................................. $3,023.24
005706E FURTHER ................................................................................. $104.25
005707E CITY OF PLYMOUTH ............................................................. $1,024.88
005708E WRIGHT HENN COOP ELEC ASSN ...................................... $1,950.95
005709E VALVOLINE FLEET SERVICES ................................................ $117.51
Total Electronic Checks $54,010.37
PAYROLL DIRECT DEPOSIT OCTOBER 28, 2020
0510587 BOEDDEKER, KAYLEN C ...................................................... $1,525.62
0510588 JOHNSON, PATRICK M. ........................................................ $1,405.93
0510589 VOGEL, NICHOLE .................................................................. $1,226.69
0510590 ALTENDORF, JENNIFER L. ................................................... $1,521.00
0510591 BARNHART, ERIN A. ............................................................. $2,514.01
0510592 BOECKER, KEVIN D. ............................................................. $2,484.51
0510593 CONVERSE, KEITH A. ........................................................... $2,131.34
0510594 DEMARS, LISA ....................................................................... $1,377.71
0510595 DION, DEBRA A. .................................................................... $1,765.69
0510596 ENDE, JOSEPH...................................................................... $1,721.91
0510597 FINKE, DUSTIN D. ................................................................. $2,650.70
0510598 GALLUP, JODI M. ................................................................... $2,119.19
0510599 GLEASON, JOHN M. .............................................................. $2,251.73
0510600 GREGORY, THOMAS ............................................................ $2,002.28
0510601 HALL, DAVID M. ..................................................................... $2,144.15
0510602 HANSON, JUSTIN .................................................................. $2,047.59
0510603 JACOBSON, NICOLE ................................................................ $901.38
0510604 JESSEN, JEREMIAH S. .......................................................... $2,538.42
0510605 JOHNSON, SCOTT T. ............................................................ $2,286.95
0510606 KLAERS, ANNE M. ................................................................. $1,427.40
0510607 LEUER, GREGORY J. ............................................................ $1,857.77
0510608 MCGILL, CHRISTOPHER R. .................................................. $1,505.36
0510609 MCKINLEY, JOSHUA D .......................................................... $2,086.05
0510610 NELSON, JASON ................................................................... $2,531.60
0510611 REINKING, DEREK M ............................................................ $2,096.93
0510612 SCHARF, ANDREW ............................................................... $2,389.03
0510613 SCHERER, STEVEN T. .......................................................... $2,372.91
0510614 WILSON, KIMBERLY .............................................................. $1,264.19
Total Payroll Direct Deposit $54,148.04