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Home My Public Portal About13-8560 Mitchell's Lawm Maintenance Sponsored by: City Manager RESOLUTION NO. 13-8560 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH MITCHELL'S LAWN MAINTENANCE FOR MAINTENANCE OF CITYWIDE ALLEYS, IN AN AMOUNT NOT TO EXCEED $29,322.00, AND NEGOTIATE AND EXECUTE A CONTRACT WITH MY LAWN SERVICES, INC., FOR MAINTENANCE SERVICES OF NW 22ND AVENUE AND NW 27TH AVENUE , IN AN AMOUNT NOT TO EXCEED $22,680.00, PAYABLE FROM ACCOUNT NUMBERS 41-541340 AND 63-533340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Resolution No. 12-8476, Request for Proposals was issued for the maintenance of citywide alley services, and NW 27th Avenue and NW 22nd Avenue maintenance services; and WHEREAS, based on the response and evaluation from six (6) vendors, the evaluation committee met and reviewed the bid results and decided that field evaluation was warranted; and WHEREAS, based on the bid results and field evaluation, the evaluation committee recommended Mitchell's Lawn Maintenance for citywide alleys maintenance, and My Lawn Service, Inc., for NW 22nd Avenue and NW 27th Avenue landscape maintenance services; and WHEREAS, the City Commission of the City of Opa-locka desires to approve the execution of contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed $22,680.00. Resolution No. 13-8560 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to negotiate and execute an agreement with contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed $22,680.00, payable from Account Numbers 41-541340 and 63-533340, in a form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. this 13th day of March, 2013. MOTION FAILED j/ i ,J..�_� i, ' • T• /LOR MAYOR Attest to: 4 J 0: a Flores ty Clerk • •'roved as o f. ' and legal ciency: ti ,I . I I 1 V J, ; • _. ' Geller e EEN.POON MARDER PA I ty Attorney Moved by: COMMISSIONER JO NSON Seconded by: VICE MAYOR KELLEY Commission Vote: 4-1 Commissioner Holmes: NO Commissioner Miller: NO Commissioner Tydus: NO Vice-Mayor Johnson: NO Mayor Taylor: YES 2 -LOC#4 p D T)9,, G/ P 1 /Y O /1 AF'OHAT City of Opa-Locka Agenda Cover Memo Commission Meeting 03/13/2013 Item Type: Resolution Ordinance Other _ Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterX in box) Yes No (EnterX in box) x Public Hearing: Yes No Yes No (Enter X in box) x x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (EnterX in box) X Account# 41-541340 and 63- 633340 Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterX in box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (EnterX in box) specific objective/strategy this item will address) X Enhance Organizational El Bus.&Economic Dev El Public Safety Quality of Education El Qual.of Life&City Image Communcation El Sponsor Name Department: City Manager Public Works Short Title: Award of Contracts for the maintenance of City wide Alley's and NW 22&27 Avenues. Staff Summary: A total of six (6) vendors submitted proposals: Florida Turf& Landscape; Road runner Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My Lawn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18, 2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and My Services is for the maintenance of NW 22nd Avenue and NW 27th Avenue landscape. Proposed Action: Staff strongly recommends approval. Attachment: 1. Agenda Item 2. Evaluation documents 3. Copy of resolution#12-8476 3. \<0"A _� G V D N q 9"ORA1� Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Joseph L. Kelley Commissioner Timothy Holm Commissioner Dorothy John n Commissioner Luis I . San ' (.....,7 FROM: Kelvin L. Baker, Sr. City Manag DATE: March 4,2013 RE: Award of Contracts for the maintenance of City wide Alley's and NW 22 &27 Avenues REQUEST: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR A ONE YEAR PERIOD WITH MITCHEL'S LAWN MAINTENANCE INC TO MAINTAIN CITYWIDE ALLEYS IN THE AMOUNT NOT TO EXCEED TWENTY NINE THOUSAND THREE HUNDRED TWENTY TWO DOLLARS ($29,322.00) AND WITH MY LAWN SERVICES, INC. FOR THE MAINTENANCE SERVICES OF NW 22ND AVENUE AND NW 27TH AVENUE IN THE AMOUNT NOT TO EXCEED TWENTY TWO THOUSAND SIX HUNDRED EIGHTY DOLLARS ($22,680.00), PAYABLE FROM ACCOUNT NUMBERS 41- 541340 AND 63-533340 Description: A total of six (6) vendors submitted proposals: Florida Turf & Landscape; Road runner Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My Lawn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18, 2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and My Lawn Services is for the maintenance of NW 22nd Avenue and NW 27th Avenue landscape. Financial Impact: The cost for maintenance is budgeted in FY 2012-2013. Account Number: 41-541340 and 63-533340 Implementation Time Line: As soon as possible. Legislative History: Resolution# 12-8476 Recommendation(s): It is the recommendation of Staff to authorize this request as there is a need to cut the alleys and maintenance of NW 22 & 27 Avenues. Staff recommends Mitchell's Lawn maintenance for cutting the alleys and MY Lawn Services for cutting NW 22 &27 Avenues. Analysis: Mitchell's Lawn Maintenance has the best price for maintaining the alleys. The field evaluation revealed that Mitchell's has the experience,proper equipment and staff to perform the job per city's need. MY Lawn Service has the best price for maintaining NW 22 & 27 Avenue. The field evaluation showed that MY Lawn has experience and proper equipment to maintain NW 22 and NW 27Avenues landscape. Prepared By: Esin D Abia, Director, Public Works&Utilities Department Arshad Vigar, PE,Public Works and Utilities Department Mohammad Nasir, PE, Public Works and Utilities Department END OF MEMORANDUM (rs, 1/4„._. W otr--- \,40. ( hrifty if/ qA " » 4� b r February 13, 2013 TO: Mr.Abia—Public Works Director RE: RFP—12-1412100 CITYWIDE ALLEY'S AND N W 22 &27 AVENUES MAINTENANCE The members of the Evaluation Committee Members are: Gerald Lee, Arshad Vigar, King Leonard, Gregory Harris and Mohammad Nasir. A total of six(6)vendors submitted proposals: Florida Turf& Landscape; Roadrunner Professional Services;The Bannerman Group; Orchidman Landscape Artisans; Mitchell's Lawn Maintenance and My Lawn Service. Roadrunner Professional Services was disqualified for not submitting the proper paperwork. The Evaluation Committee for RFP-12-1412100 met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job properly. January 18, 2013 the Committee met again to review the bid results and Field Evaluations. An additional review meeting was called on January 30, 2013 to finalize the Evaluation. Mohammad was on vacation and replaced on the Committee with Daniel Abia. The Committee decided to select two vendors. One for the alley's and one for N W 22 & 27 Avenues. Mitchell's Lawn Maintenance had the best price for cutting the alley's. The Field Evaluation also showed that Mitchell's had the proper equipment to complete the job. My Lawn Service had the best price for cutting and maintaining N W 22 & 27 Avenues. The Field Evaluation showed that My Lawn had the proper equipment to complete the job. Thanks Rose A. McKay, Purchasing Officer City of Opa Locka 780 Fisherman Street 4th Floor Opa Locka, Fl 33054 305-953-2868 ext 1307 office 305-953-2900 fax 786-385-3853 cell rmckay@opalockafl.gov—email fA U z Z4 r ® eN en eaa -I CD ® ST 00 Z < 00 N. N F- ul 0 VI- Z w ® N. gt to D N ® 00 eV CO @' ° z en 00 D 2 e N ell ® ® ® a Lu'a: z Z tn. VI- IM- O t24 2 0enm0 gzr o 0 L t°3 t C E E C eo 7L. 1 CO o22 b EVALUATION FORM CITYWIDE ALLEY'S RFP-121412100 PRICE EXPERIENCE LOCAL WORK FORCE GRAND PROPOSER MAX 70 MAX PTS 25 MAX PTS 5 TOTAL TOTAL Florida Turf Gerald 57 15 0 72 Abia 57 24 0 81 Arshad 57 - 23 0 80 King 57 23 0 80 Gregory 57 22 0 79 392 The Bannerman Group Gerald 22 10 0 32 Abia 22 5 0. 27 Arshad 22 7 0 29 King 22 5 0 27 Gregory 22 12 0 34 1491 Orchidman Landscape Gerald 19 10 0 29 Abia 19 19 0 38 Arshad 19 20 0 39 King 19 21 0 40 Gregory 19 20 0 39 185 MitchelIs Lawn Gerald 70 20 0 90 Abia 70 22 0 92 Arshad 70 23 0 93 King 70 15 0 85 Gregory 70 10 0 80 My Lawn Service 440 Gerald 22 20 0 42 Abia 22 24 0 46 Arshad 22 24 0 46 King 22 25 0 47 Gregory 22 25 0 47 2281 EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf Q la The Bannerman Group .2, I 0 O 3. Orchidman Landscape IC1 1 0 a,c/ Mitchells Lawn 10 o2 fl O 90 My Lawn Service 6 q ri(3Ti- EVALUATION FORM CITYWIDE ALLEY'S REP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 111111.0JIMIMPIABE The Bannerman Group IMMO Orchidman Landscape Irsiiii O Mitchells Lawn y I' / My Lawn Service a / 2 /75 EVALUATION FORM CITYWIDE ALLEY'S RFP-1241412100 LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 AMAX PTS 25 5 TOTAL Florida Turf 5"I 2.4 ® 'I The Bannerman Group a 0 27 Orchidman Landscape I q 19 0 3 8 Mitchells Lawn °7 0 AP. o 9 a My Lawn Service a2 a 2 It 0 4 6 _ 4 v 4fr/f7 EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 5 7 Z 3 0 ra o The Bannerman Group 2 2 7 0 2 9 Orchidman Landscape / 9 2 0 3 q Mitchells Lawn 70 z 3 d °l 3 My Lawn Service 2. 2 Z 4 0 116 Dade l-- 1$-13 /VAMP: AR5MAD VIQ,4iZ SIGNATURE EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf The Bannerman Group - _ � Orchidman Landscape •. INITANNIVO Mitchells Lawn °, 0 MEM My Lawn Service a 6,'„eyj Leo EVALUATION FORM N W 27 &22 AVE RFP 12m14121OO PRICE EXPERIENCE LOCAL WORK FORCE - GRAND PROPOSER MAX 70 MAX PTS 25 MAX PTS 5 TOTAL TOTAL Florida Turf .1 Gerald 32 15 0 47 Abia 32' 24 0 56 Arshad 32 23 0 55 King 32 23 0 55 Gregory 32' 22 0 54 267 The Bannerman Group Gerald 17 10 0 27 Abia 17 5 0 22 Arshad 17 7 0 24 King 17 5 0 22 Gregory 17 12 0 29 1241 Orchidman Landscape Gerald 20 10 0 30 Abia 20 19, 0 39 Arshad 20' ' 20 0 40 King 20 21 0 41 Gregory 20 20 0 40 1901 Mitchells Lawn Gerald 40_ 20 0 60 Abia 40 22 0 62 Arshad 40 23 0 63 King 40' 15 0 55 Gregory 40 10 0 50 290 My Lawn Service Gerald 70 20 0 90 Abia 70 24 0 94 Arshad 70 24 0 94 King 70 25 0 95 Gregory 70 25 0 95 468 EVALUATION FORM N W 27 & 22 AVE 'FP 12=1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3 2 2. 3 v SS The Bannerman Group i o y Orchidman Landscape 2.0 2 0 U 4 0 Mitchells Lawn L+0 -2 3 0 6 3 My Lawn Service 7 0 2- 0 Palle' i- 18 -13 NAM C ' � RsHAD vigA2 ,5!4n�k i uRr EVALUATION FORM N W 27 & 22 AVE RFP-1241412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL I -- ---- F on a Turf 3 Z The Bannerman Group / ARIEWMIMIllnall Orchidman Landscape 2 Q /-- •Mitchells Lawn My Lawn Service '70 9 S KAM 1 Ad 14/__________ /7/2-I//_3 EVALUATION FORM N W 27 & 22 AVE RFPa12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3a The Bannerman Group 11 1 0 0 01: Orchidman Landscape 30 • __ Mitchells Lawn 1 0 (pD My lawn Service 76 r 0 0 ,,,/,,s EVALUATION FORM N W 27 & 22 AVE REP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf '3 24 0 56 The Bannerman Group 0 2 2 Orchidman Landscape 2.0 19 39 Mitchells Lawn 4 0 A 2. 0 G a My Lawn Service 70 c?.. � 0 9 in401 Cpl9 EVALUATION FOR" N W 27 &22 AVE RFP-12a1412100 LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL EMI Florida Turf . iirdimmfflini The Bannerman Group ' II Orchidman Landscape :^ p al .1111111111011 IIME Mitchells Lawn L{0 M11111111111111 0 My Lawn Service 9 0 r ENIMMERIMEN X' 5 t e-01/4f-1 cal° a- 13 Sponsored by: City Manager Resolution No. 12-8476 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS FOR A CONTRACTOR TO MAINTAIN CITYWIDE ALLEYS, NW 27TH AVENUE, AND NW 22 AVENUE,PAYABLE FROM ACCOUNT NUMBER 65-533340 AND 41-541340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE WHEREAS, the City is in need of a contractor to provide maintenance services for the citywide alleyways,NW 27th Avenue and NW 22"d Avenue,for public health and safety reasons; and WHEREAS, the maintenance cost will be paid from the Water& Sewer fund, Account Number 65-533340 and the General Fund, Account Number 41-541340; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to prepare and issue a Request for Proposals (RFPs) for contractors to provide maintenance service to the Citywide alleyways,NW 27th Avenue, and NW 22"Avenue. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the preamble hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to prepare a Request for Proposals for a contractor to provide maintenance service to the Citywide alleyways,NW 27th Avenue,and NW 22"d Avenue,payable from Account Numbers 65-533340 and 41-541340, to include appropriate consideration of prior experience as a city vendor. Resolution No. 12-8476 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 24`h DAY OF October,2012. MYRA AYLOR MAYOR Attest to: Approved as o form and legal sufficiency: 1. , 6,/ / / oanna Flores JoJ sh `,Geller ity Clerk C , Attorney Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES o o OP—Lack A Q‘_ \C\ a y, n. \\,RA,j Memorandum TO: Mayor yra L.Taylor Vice-Mayor 1 orothy Joh,son Commissioner 1 imothy I; mes Commissioner 'ose Ty l . Commissioner t all FROM: Kelvin L.Baker,City Manag ( DATE: October 10,2012 RE: Request for Proposals(RFP)for the Maintenance of Alleys,NW 27 Av,and NW 22 Av. Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS(RFP)TO MAINTAIN THE ALLEYS, NW 27 AV,AND NW 22 AV. IN THE CITY. Description: Currently the alleys are overgrown, creating public health and safety concerns, and meter readers are having difficulty to reach meters. The City would like to advertize to select contractor for the maintenance of citywide alleys,NW 27 Av, and NW 22 Av. Account Number: 63-533340(Water&Sewer) and 41-541340 (General Fund) Financial Impact: Acct#63-533340(Water&Sewer)has $135,000 budgeted and acct#41- 541340(General Fund)has $100,000. Therefore, between the Water&Sewer Fund and the General Fund, there is $175,000 available. Implementation Timeline:This project will be implemented immediately. Legislative History: Resolution 09-7973, Ordinance 10-02 Recommendation(s): Staff recommends approval in order to select contractor to continue keeping the City clean by maintaining alleys,NW 27 Avenue and NW 22 Avenue. Analysis: The contractor's term for the maintenance of alleys and medians ended on December 2011 and since then no regular scheduled maintenance was performed due to lack of staff and equipments. • Attachment: 1. Copy of RFP 2. Copy of Resolution 09-7973 3. Copy of Ordinance 10-02 PREPARED BY: Mohammad Nasir,PE,Interim Director of Public Works and Utilities END OF MEMORANDUM