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12.01.2020 Complete City Council Meeting Packet
Posted 11/23/2020 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, December 1, 2020 7:00 P.M. Meeting to be held telephonically/virtually pursuant Minn. Stat. Sec. 13D.021 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the November 13, 2020 Special Council Meeting B. Minutes of the November 17, 2020 Regular Council Meeting V. CONSENT AGENDA A. Approve LMCIT Liability Insurance Renewal Waiver B. Approve 2021 Rate Schedule with Kennedy & Graven C. Approve Continuing Education Program Request for Police Officer Andrew Scharf D. Resolution Approving a Preliminary Plat for a Subdivision to be Known as “Holy Name Lake Estates” VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. 2021 Budget 1. Budget and Tax Levy Presentation – Public Comment 2. Resolution Approving 2021 Final Tax Levy 3. Resolution Approving 2021 Final Budget 4. Resolution Reducing Debt Service Tax Levies for 2021 B. Ordinance Adopting an Amended Fee Schedule – Public Hearing 1. Resolution Authorizing Publication of Ordinance by Title and Summary C. Three Rivers Park District – Baker Park Outdoor Learning Center – Conditional Use Permit Amendment D. Fire Department Services Contract Notification Letters VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. ADJOURN Telephonic/Virtual Meeting Call-in Instructions Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/ For audio only: Dial 1-612-517-3122 Enter Conference ID: 967 508 28# MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: November 23, 2020 DATE OF MEETING: December 1, 2020 SUBJECT: City Council Meeting Report Telephonic/Virtual Meeting Call-in Instructions Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/ For audio only: Dial 1-612-517-3122; Enter Conference ID: 967 508 28# V. CONSENT AGENDA A. Approve LMCIT Liability Insurance Renewal Waiver – The City is required to approve the LMCIT form each year. Staff recommends approval. See attached letter. B. Approve 2021 Rate Schedule with Kennedy & Graven – Attached is a letter from Kennedy and Graven stating they are recommending no increase in legal rates for 2021. Staff recommends approval. See attached letter. C. Approve Continuing Education Program Request for Police Officer Andrew Scharf – Police Officer Andrew Scharf has submitted a request for Tuition Aid, pursuant to the City’s Continuing Education Program in Section 5.80 of the Personnel Policy. The program was established by Council in December 2005. The City Administrator must provide a recommendation for approval of courses and the program to the City Council prior to utilization of the program. Staff recommends approval. See attached memo. D. Resolution Approving a Preliminary Plat for a Subdivision to be Known as “Holy Name Lake Estates” – Council reviewed this item at the November 17th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. 2 VII. NEW BUSINESS A. 2021 Budget - Staff recommends a City General Fund Budget of $5,082,380 and a proposed total levy of $4,622,859 for 2021. This is consistent with the preliminary budget adopted on September 1st by the City Council. Staff recommends approval of the 2021 Budget. See attached budget booklet and resolutions. Recommended Motion # 1: Adopt Resolution Approving the 2021 Final Tax Levy Recommended Motion #2: Adopt Resolution Approving the 2021 Final Budget Recommended Motion # 3: Adopt Resolution Reducing Debt Service Tax Levies for 2021 B. Ordinance Adopting an Amended Fee Schedule – Public Hearing – Staff has updated the attached fee schedule to reflect changes for 2021. This item has been noticed and a public hearing will be held at this meeting prior to Council approval of the ordinance. See attached ordinance and resolution. Recommended Motion # 1: Adopt ordinance adopting an amended fee schedule Recommended Motion # 2: Adopt resolution authorizing publication of ordinance by title and summary. C. Chippewa Three Rivers Park District – Baker Park Outdoor Learning Center – Conditional Use Permit Amendment – Three Rivers Park District has made an application for a Conditional Use Permit Amendment to add a 1,900 square foot shower and infirmary building at the Outdoor Learning Center property located at 4001 County Road 24. The original CUP for the Outdoor Learning Center was granted in 1997 which included the main lodge and eight cabins. The CUP was amended in 2010 to include an administrative office building on the site. The Planning Commission reviewed this request at their November 10th meeting and recommended approval subject to the conditions noted in the staff report. See attached report. Recommended Motion: Motion to direct staff to prepare a resolution approving the amended CUP subject to the conditions recommended by the Planning Commission. D. Fire Department Services Contract Notification Letters – Mayor Martin, Council Member Dino DesLauriers, City Attorney Ron Batty and staff have been working on draft letters to three of the four fire departments that provide service to Medina. The letters are requesting amendments to the contracts to allow for a transition to a fire service district/joint powers agreement for fire services and to stop any automatic contract renewals. Mr. Batty has reviewed the contracts and the letters to make sure they comply with the contract language. The Long Lake Fire Contract already has language allowing for the transition to 3 a fire service district/joint powers agreement with a 30-day notice and will not receive a letter. The letters would then be sent to the fire departments on December 31, 2020 if approved by the City Council. Attached are the proposed letters for City Council discussion and direction. See attached letters. Recommended Motion: Motion to direct staff to mail fire department services contract notification letters to the Hamel, Maple Plain, and Loretto Fire Departments on December 31, 2020. X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, 005728E-005732E for $24,943.17 and order check numbers 050951-051001 for $184,605.22. INFORMATION PACKET: Planning Department Update Police Department Update Public Works Department Update Claims List Medina City Council Special Meeting Minutes 1 November 13, 2020 SPECIAL MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 13, 2020 The City Council of Medina, Minnesota met in special session on November 13, 2020 at 1:00 p.m. virtually. Mayor Martin presided. I. ROLL CALL Members present: Albers, Anderson, Pederson, and Martin. Members absent: DesLauriers Also present: City Administrator Scott Johnson and Assistant City Administrator/City Clerk Jodi Gallup. II. Resolution No. 2020-86 Approving Canvass of Returns and Declaring the Results of the Municipal Election Held on November 3, 2020 Johnson presented the draft resolution to approve the canvass of returns declaring the results of the municipal election. He noted the Mayoral term would be for two years and the Council Member terms would be for four years beginning the first Tuesday of 2021. Moved by Albers, seconded by Anderson, to approve resolution no. 2020-86 approving canvass of returns and declaring the results of the municipal election held on November 3, 2020. A roll call vote was performed: Albers aye Anderson aye Pederson aye Martin aye Motion passed unanimously. III. ADJOURN Moved by Martin, seconded by Pederson, to adjourn the meeting at 1:05 p.m. A roll call vote was performed: Albers aye Anderson aye Pederson aye Martin aye Motion passed unanimously. Medina City Council Special Meeting Minutes 2 November 13, 2020 Medina City Council Meeting Minutes 1 November 17, 2020 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 17, 2020 3 4 The City Council of Medina, Minnesota met in regular session on November 17, 2020 at 5 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 Martin read aloud a statement explaining that all Council, Board and Commission 8 meetings continue to be held in a virtual format due to the ongoing pandemic. 9 10 I. ROLL CALL 11 12 Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 13 14 Members absent: None. 15 16 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 17 Gallup, City Attorney Ron Batty, Planning Consultant Nate Sparks, Finance Director Erin 18 Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works 19 Director Steve Scherer, Chief of Police Jason Nelson, and Alison Harwood of WSB. 20 21 II. PLEDGE OF ALLEGIANCE (7:07 p.m.) 22 23 III. ADDITIONS TO THE AGENDA (7:08 p.m.) 24 The agenda was approved as presented. 25 26 IV. APPROVAL OF MINUTES (7:08 p.m.) 27 28 A. Approval of the November 4, 2020 Regular City Council Meeting Minutes 29 Moved by Martin, seconded by DesLauriers, to approve the November 4, 2020 regular 30 City Council meeting minutes as presented. 31 32 A roll call vote was performed: 33 34 DesLauriers aye 35 Albers aye 36 Pederson aye 37 Anderson aye 38 Martin aye 39 40 Motion passed unanimously. 41 42 V. CONSENT AGENDA (7:10 p.m.) 43 44 A. Approve 2021 Agreement with TimeSaver Off Site Secretarial, Inc. 45 B. Approve 2021 Rate Schedule with WSB 46 C. Appoint Dino DesLauriers as Acting Mayor through the end of 2020 47 D. Motion to Confirm Moving Forward with a Fire Service District/Joint Powers 48 Agreement to Explore Options and Opportunities 49 E. Approve Letter to State Fire Marshal Requesting Facilitation Services 50 F. Resolution No. 2020-92 Accepting Donation from Memorial for Vicki Perri 51 Medina City Council Meeting Minutes 2 November 17, 2020 Moved by Anderson, seconded by DesLauriers, to approve the consent agenda. 1 2 A roll call vote was performed: 3 4 DesLauriers aye 5 Albers aye 6 Pederson aye 7 Anderson aye 8 Martin aye 9 10 Motion passed unanimously. 11 12 VI. COMMENTS (7:12 p.m.) 13 14 A. Comments from Citizens on Items not on the Agenda 15 There were none. 16 17 B. Park Commission 18 Scherer reported that the Park Commission will meet the following night to discuss park 19 dedication and trail options related to the Weston Woods development request. He 20 stated that the group will also discuss the lakeshore park plan and how to gain 21 community input. 22 23 C. Planning Commission 24 Planning Commissioner/Councilmember Elect Robin Reid reported that the Planning 25 Commission met the previous week and held three public hearings. She stated that the 26 first hearing was for the Weston Woods project noting that two written comments were 27 received prior to the meeting in support of the project. She stated a few Commissioners 28 were hesitant to advance the staging but agreed that the benefits outweighed that 29 concern and the Commission recommended unanimous approval. The second hearing 30 was to consider the Holy Name Estates project and highlighted some of the comments 31 expressed during the discussion. She noted that substantial improvements will be made 32 to Pinto Drive and some utilities as part of the project. The Commission ultimately did 33 not have concern with the longer cul-de-sac length and recommended unanimous 34 approval of the request and variance. The third public hearing was to consider an 35 amendment to the Three Rivers Park CUP to add a new building, no public comments 36 were received, and the Commission recommended unanimous approval of the request. 37 38 DesLauriers congratulated Reid on her election win and commented that he looks 39 forward to working with her on the Council. 40 41 VII. PRESENTATIONS 42 43 A. Resolution No. 2020-87 Recognizing Joshua McKinley for Five Years of 44 Service to the City of Medina (7:17 p.m.) 45 Martin read aloud the draft resolution recognizing Joshua McKinley for five years of 46 service to the City of Medina. 47 48 Moved by Pederson, seconded by Albers, to adopt Resolution No. 2020-87 recognizing 49 Joshua McKinley for Five Years of Service to the City of Medina. 50 51 Medina City Council Meeting Minutes 3 November 17, 2020 Further discussion: Nelson commented that Josh is a great member of the department 1 and was a CSO more than five years ago before he went to the Buffalo Police 2 Department and then returned when there was a position available in Medina. He 3 commented that Josh does great work with investigations and fills in wherever he is 4 needed. 5 6 Martin commented that Medina is fortunate to have a great Police Department and 7 thanked Josh for his willingness to wear multiple hats in the department. 8 9 A roll call vote was performed: 10 11 Albers aye 12 DesLauriers aye 13 Anderson aye 14 Pederson aye 15 Martin aye 16 17 Motion passed unanimously. 18 19 B. Resolution No. 2020-88 Awarding the Sale of General Obligation Refunding 20 Bonds, Series 2020A, in the Original Aggregate Principal Amount of 21 $5,720,000; Fixing Their Form and Specifications; Directing Their Execution 22 and Delivery; Providing for Their Payment; and Providing for the 23 Redemption of Bonds Refunded Thereby (7:22 p.m.) 24 Martin applauded staff for their ability to continue to find options to save the City money. 25 The bond refunding will save Medina a total of $512,000. 26 27 Johnson thanked Eldridge and Barnhart for their work on the refunding noting that the 28 results were much better than expected. 29 30 Shelly Eldridge, Ehlers, confirmed that the results of the sale were wonderful with five 31 bids received and the results were contained in the sale report sent via email earlier 32 today. She stated that the winning bidder had a true interest cost of .9952, which is less 33 than one percent. She stated that a premium bid was also received which resulted in a 34 reduction of $320,000. She confirmed that there was a reduction to both the debt and 35 the interest rate. She stated that the bidding results were very tight and close which can 36 be attributed to the rating of the City, the size of the debt and the 13-year term. She 37 stated that the majority of the savings the City will see as a result of this action are 38 related to the capital improvement bond for the public works and police facility, which 39 reduces the need for the City to include those interest costs within its levy. 40 41 Martin thanked Eldridge for her work and presentation. 42 43 Johnson also thanked Eldridge and Barnhart noting that the timing was perfect and 44 taxpayer dollars will be saved because of this action. 45 46 Pederson echoed his comments and of thanked staff. 47 48 Anderson stated that as the Council moves forward it is important to maintain a good 49 bond rating which affords the City these opportunities to save money. 50 51 Medina City Council Meeting Minutes 4 November 17, 2020 Moved by Martin, seconded by Pederson, to adopt Resolution No. 2020-88 Awarding the 1 Sale of General Obligation Refunding Bonds, Series 2020A, in the Original Aggregate 2 Principal Amount of $5,720,000; Fixing Their Form and Specifications; Directing Their 3 Execution and Delivery; Providing for Their Payment; and Providing for the Redemption 4 of Bonds Refunded Thereby. 5 6 A roll call vote was performed: 7 8 Pederson aye 9 Albers aye 10 Anderson aye 11 DesLauriers aye 12 Martin aye 13 14 Motion passed unanimously. 15 16 VIII. NEW BUSINESS 17 18 A. Holy Name Lake Estates – Preliminary Plat and Variances – Northeast of 19 Pinto Drive, North of Holy Name Lake (7:33 p.m.) 20 Sparks stated that the subject property contains three parcels totaling about 90 acres in 21 size, noting that about 25 acres is under the ordinary high water (OHW) for Holy Name 22 Lake. He stated that the proposal would replat the three lots into six lots ranging in size 23 from 10 to 23 acres. The property is zoned rural residential and is guided as such under 24 the Comprehensive Plan. He stated that the applicant is contesting the soil designation 25 and a variance is being sought for the cul-de-sac length. He stated that a portion of the 26 existing road would also be required to be reconstructed and provided details on the 27 extension of Pinto Drive and the reconstructed portion. He reviewed the rural residential 28 zoning district and shoreland overlay standards. He identified the area that Hennepin 29 County does not count towards suitable soils because of the slope. He explained that 30 the applicant’s surveyor visited the site and identified additional areas that can be 31 included in the suitable soil configuration because the slope is under 12 percent. He 32 stated that many times in rural subdivisions the City prefers to have a private street 33 system but that was not considered in this proposal as the street would serve two 34 existing properties that are not part of the proposed subdivision. He stated that the 35 proposed cul-de-sac length would exceed the maximum allowance and therefore a 36 variance would be required. He noted that the standard of 750 is more urban related 37 and this proposal could be deemed acceptable because there are no other road 38 connections, there would be minimal abilities to further develop in this area, and this 39 would be the most effective approach to provide access to the site. He identified the 40 substandard portion of Pinto Drive that would be reconstructed to meet City standards. 41 He noted that process would require some tree removal and relocation of utilities but 42 only within the right-of-way. He stated that the Park Commission reviewed this request 43 to discuss trail corridor planning within this area and provided an overview on the 44 recommended park dedication. He reviewed the remaining standards that are met by 45 the request. He stated that the cul-de-sac length variance seems justified because of 46 the limited potential future development in this area and limited capacity for development 47 in this area as well as there being no future road connections planned. He noted that 48 the soil contestation also seems appropriate with the additional information provided by 49 the applicant. He reported that the Planning Commission held a public hearing to 50 Medina City Council Meeting Minutes 5 November 17, 2020 consider the request at its meeting the previous week and unanimously recommended 1 approval of the request and variance. 2 3 Martin asked for input on the plat in general with discussion then focusing on the cul-de-4 sac variance and soil contestation. She stated that she finds the plat to be fairly well laid 5 out and the requirements of the ordinance met. She stated that she does not fully 6 understand the soils review and the necessity to contest the soil survey as the lots seem 7 to meet the minimum standards. 8 9 Sparks stated that the applicant suspected that there were certain areas on the site 10 where the soils were omitted due to the slope exceeding 12 percent but when those 11 areas were measured the slope was under 12 percent and therefore those areas could 12 be considered as suitable soils for the purpose of calculating minimum lot size. He 13 stated that the Hennepin County soils map is completed on more of a global basis and 14 the specificity of certain areas are lost, therefore the applicant focused on those areas 15 and has proven that in the areas they are contesting. He noted that there may be areas 16 that were counted as suitable by Hennepin County but perhaps exceed the 12 percent 17 slope, which might then cause the lots to shift counterclockwise around the cul-de-sac. 18 He stated that in the past the City has focused on the areas contested and has not 19 looked above the area of review. He stated that in this case the ultimate number of lots 20 would not be changed and therefore the Council could accept the soils contest as such. 21 22 Martin asked if the applicant would need to take the soils contest further or whether it 23 would be made a condition of plat approval. 24 25 Sparks stated that the applicant has completed further investigations on the identified 26 areas, which allows the City to amend its review of the soils on this specific subdivision. 27 He stated that the Hennepin County map would be amended through this process and 28 the applicant has successfully done that in the opinion of staff. 29 30 Martin asked and received confirmation that the City would be the decision maker on 31 whether the Hennepin County map is incorrect. 32 33 Scherer asked if there would be an easement on the entire northern border all the way to 34 the west. 35 36 Sparks stated that this is the drawing the Park Commission reviewed prior to its 37 recommendation and confirmed that would occur. 38 39 Donavan DesMarais, applicant, confirmed that the northern border could continue all the 40 way to the west and along lots one and two as discussed by the Park Commission, 41 which provides the option to go west or south. 42 43 Martin referenced proposed condition seven of the recommendation from the Planning 44 Commission, which speaks to park dedication. She stated that perhaps additional 45 language should be added to include the language “…easements granted for trail 46 purposes will be extended along the north boundary”. 47 48 DesLauriers asked if there was a possibility to extend this road to connect to another 49 roadway. 50 51 Medina City Council Meeting Minutes 6 November 17, 2020 Sparks commented that staff reviewed where the road could potentially go. He stated 1 that this area is rural, designated for one unit per acre and it would not be possible to 2 connect to another roadway without subdividing additional parcels that are too small to 3 divide. He stated that there would be no way to connect to another road or cul-de-sac 4 without impacting additional properties. 5 6 Martin asked and received confirmation on the details on Pinto Drive to be improved and 7 extended. She stated that she is comfortable with the cul-de-sac but asked for input 8 from the other members of the Council. 9 10 Pederson stated that the cul-de-sac extension is a concern but if public safety is not 11 concerned, he believed that the upgrade of Pinto would be a nice trade off. 12 13 Scherer provided input noting that this would provide additional space for public works 14 and public safety to navigate and turn around. He stated that he would also want to see 15 a clause that requires the developer to cost share the final overlay lift for the first 300-16 400 feet of the roadway as damage will be done from the construction vehicles. He 17 confirmed that in discussions with the applicant, the applicant has agreed to pay the 50 18 percent assessment which would avoid the residents having to pay the assessment. 19 20 DesMarais confirmed that he discussed that with staff and agrees with that statement. 21 He noted that the forecasted damage may not exist, but he still agrees to split the cost at 22 the rate proposed by the City for that section of up to 400 feet. He stated that he and 23 staff agree with the desired outcome for the road after the development is completed. 24 25 Martin confirmed the consensus of the Council that the developer is correct in its 26 assessment that the Hennepin County soils assessment was incorrect in the areas 27 shaded in orange and it is appropriate that those areas be included in the suitable soils 28 calculation for the purposes of meeting the five-acre minimum standard. She stated that 29 ten conditions were proposed by the Planning Commission and reviewed the 30 suggestions to amend condition seven to clarify the extension of the trail easement and 31 add a condition that the applicant shall pay 50 percent of the cost to improve up to the 32 first 400 feet of Pinto Drive measured from CR 24 to ensure conformity and consistency 33 with the remainder of the improved Pinto Drive. 34 35 Pederson asked if the regional trail has been addressed as it appears that could move 36 forward in the future and just wanted to ensure that the easement provided was 37 sufficient. 38 39 Scherer confirmed that was included and explained that the extension to the west was 40 provided in the case that those properties to the west subdivide, therefore two options 41 are provided. 42 43 DesLauriers stated that it seems excessive that the Diamond Lake regional trail would 44 be proposed to be 25 feet wide and asked for details. 45 46 Scherer replied that the easement would be that large for the purpose of drainage, but 47 the surface of the trail would most likely be ten feet. 48 49 Sparks confirmed that the easement is wider to accommodate the trail and any drainage 50 needs. 51 Medina City Council Meeting Minutes 7 November 17, 2020 1 Moved by Martin, seconded by DesLauriers, to direct staff to prepare a resolution of 2 approval subject to the conditions noted in the staff report, the amendment to condition 3 seven and the inclusion of the additional condition related to the improvement of the first 4 400 feet of Pinto Drive as measured from CR 24. 5 6 A roll call vote was performed: 7 8 Anderson aye 9 Albers aye 10 DesLauriers aye 11 Pederson aye 12 Martin aye 13 14 Motion passed unanimously. 15 16 B. Chippewa Road Extension/Weston Woods EAW (8:21 p.m.) 17 Finke stated that the public comment period for this environmental assessment 18 worksheet (EAW) occurred in October and ten comments were received from different 19 agencies. He explained that an EAW is intended to summarize the environmental 20 impacts of a project and solicit input. He stated that ultimately an EAW leads the 21 decision-making body, in this case the Council, to determine whether additional 22 environmental study is necessary through an environmental impact statement (EIS). 23 The criteria are summarized in the staff report, noting that the natural resources expert 24 from WSB is present, as she coordinated the City portion of the EAW. He noted that 25 much of the work was completed by the applicant’s consultant. He stated that the EAW 26 was mandatory because of the wetland impacts anticipated for the extension of 27 Chippewa Road. He stated that a summary of the comments from the agencies 28 received was included in the staff report. He noted that the moderate quality woodland 29 on the site was called out by multiple agencies and was discussed at length during the 30 concept plan review. He noted that the seven acres identified by the City are proposed 31 to be preserved through this development. He stated that the DNR also commented that 32 there are Blanding’s turtles in this area and suggested construction practices. He stated 33 that most of the other comments were more technical related to each of the agencies 34 review practices. He stated that none of the agencies recommended requiring an EIS 35 and therefore staff believes that the existing regulatory practices would provide sufficient 36 review and recommends that an EIS is not necessary. 37 38 Martin commented that this is an excellent compilation of the comments received and 39 the staff responses. She noted that she has no additional comments. 40 41 The Council had no further questions and commended staff for the well-done work. 42 43 Moved by DesLauriers, seconded by Albers, to approve the Response to Comments, 44 Findings of Fact, and Record of Decision. 45 46 A roll call vote was performed: 47 48 Albers aye 49 DesLauriers aye 50 Pederson aye 51 Medina City Council Meeting Minutes 8 November 17, 2020 Anderson aye 1 Martin aye 2 3 Motion passed unanimously. 4 5 1. Resolution No. 2020-89 Approving the Response to Comments, 6 Findings of Fact, and Record of Decision for the Chippewa Road 7 Extension and Weston Woods EAW and Making a Negative Declaration 8 of Need for an Environmental Impact Statement 9 Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-89 Approving 10 the Response to Comments, Findings of Fact, and Record of Decision for the Chippewa 11 Road Extension and Weston Woods EAW and Making a Negative Declaration of Need 12 for an Environmental Impact Statement. 13 14 A roll call vote was performed: 15 16 Albers aye 17 Anderson aye 18 Pederson aye 19 DesLauriers aye 20 Martin aye 21 22 Motion passed unanimously. 23 24 IX. OLD BUSINESS 25 26 A. US Home Corp (Lennar) – Meadowview Commons – North of Hwy 55, South 27 of Meander Road, West of County Road 116 (8:31 p.m.) 28 Finke stated that this first phase of development would include 42 townhomes along with 29 various outlots. He stated that the purpose of the final plat review is to ensure 30 consistency with preliminary plat and review whether the conditions of preliminary have 31 been met, or will be met, with this final plat. He stated that the final plat is consistent 32 with the preliminary plat, noting that some alignment was changes for the outlots to 33 include the private road and accommodate utilities. He stated that the staff report 34 discusses how the conditions of preliminary plat have or will be met. He called attention 35 to the construction of Tamarack Drive along the western portion of the plat, noting that 36 the proposed resolution for final plat calls for the construction of the northern 500 feet of 37 Tamarack Drive south of Meander. He noted that additional right-of-way would be 38 needed from another property and provided additional details on what could occur if that 39 right-of-way cannot be secured. He stated that the preliminary plat resolution included a 40 condition that allowed the City to secure a petition and waiver to contribute towards 41 additional improvements on Tamarack at Highway 55. He noted that staff does not 42 however recommend a petition and waiver for the improvements at Highway 55. He 43 explained that if the City collects petition and waiver as developments come forward it 44 gives the idea that the City will complete that improvement. He stated that staff believes 45 that perhaps those improvements can be constructed with an adjacent development 46 project and therefore a public improvement project would not be necessary. He stated 47 that in the case that the City needs to complete those improvements as a public 48 improvement project, the City could collect petition and waiver or assessments from 49 properties in the area, therefore that opportunity will still exist. He explained that there 50 are a number of items that could change between now and the time the ultimate project 51 Medina City Council Meeting Minutes 9 November 17, 2020 is completed, including the cost, which is why staff does not want to collect petition and 1 waiver at this time. He noted that 45 percent of the anticipated traffic generation will be 2 developed in the future which provides the City with additional opportunities for 3 contributions. 4 5 Martin stated that she received a letter dated November 12, 2020 from the civil engineer 6 of the Cavanaughs, which has been circulated to the Council, noting that the civil 7 engineer is present tonight to address any questions. She commented that much of the 8 content from the letter was addressed through the staff report. 9 10 Pederson commented that a traffic analysis was completed for Meander Road, noting 11 that significant traffic will try to enter from CR 116. He did not believe that assistance 12 would be received from Hennepin County for improving that intersection and commented 13 on the other paths the traffic could take. He stated that he believes that this would be 14 the last opportunity for the City to have a nice retail development on the westerly 15 property and wants to ensure that the road is sufficient to handle the traffic. He asked if 16 the applicant would be paying their share towards the stoplight improvement at Highway 17 55 and whether the applicant would be constructing the full width of roadway for the first 18 500 feet. He used the example of Bridgewater in which the developer was supposed to 19 build the full width of road but because of the recession did not complete that task. 20 21 Finke replied that the conditions within the proposed development agreement would 22 require the construction of the 500 feet of Tamarack. He stated that related to the 23 Highway 55 intersection improvements, the City could not require construction of that 24 improvement because traffic counts do not warrant that improvement. He stated that the 25 alternative would be to require petition and waiver of properties that develop. He noted 26 that although the preliminary plat required a condition as such, staff now recommends 27 against that. 28 29 Pederson stated that he agrees with construction of 500 feet of Tamarack Drive but does 30 not support removing the condition related to petition and waiver. 31 32 Finke stated that the Council can choose to include that condition if it feels appropriate. 33 34 Anderson echoed the comments of Pederson related to the concern of traffic and the 35 desire to require the construction of the northern 500 feet of Tamarack Drive and include 36 the petition and waiver. 37 38 Martin used the example of the Brockton Lane project, which came a number of years 39 after the Enclave project. She stated that part of the City’s cost for that project came 40 from funds received in the Enclave approval process. She asked why this developer 41 would not also be required to contribute to the cost of those future improvements as it 42 will benefit the development and these homes contribute to the necessity of the 43 improvement. 44 45 Batty stated that there have been several court cases that have indicated that it is not a 46 permissible way to pay for public roads, which is why the City has avoided that. He 47 stated that the alternative has been described by staff. He explained that the conclusion 48 was that petition and waiver are of the most value when used immediately. He 49 explained that when improvements are delayed, land uses, and costs can change which 50 are risks to a petition and waiver. 51 Medina City Council Meeting Minutes 10 November 17, 2020 1 Martin stated that it would appear that either the developer commit to that contribution 2 towards the improvement now or the homeowners would be hit with an assessment 3 later. She stated that she would not want to see residents of the townhomes responsible 4 for the assessment rather than the developer. She asked if the perspective purchasers 5 of the townhomes could be made aware of the potential future improvements and related 6 assessments to ensure that they have been informed. 7 8 Batty commented that there are two improvements to consider, the first being the 9 construction of the northern portion of Tamarack Drive, which Lennar will be required to 10 build that full width of the 500-foot road segment, as long as the necessary right-of-way 11 can be obtained from the other property owner on the west side. He stated that with 12 regard to the stoplight and other intersection improvements, those would be warranted 13 more in the future and therefore a petition and waiver would not be utilized for some 14 time. He stated that the Council was very clear during the numerous meetings related to 15 the Tamarack Drive study that the Council did not want to see the City put funds into the 16 project. He explained that requiring petition and waiver signals that the improvement 17 would be completed as a public improvement project and therefore staff does not 18 support requiring a petition and waiver. 19 20 Pederson stated that Wayzata School District has a property on the south side of 21 Highway 55 and has a projected timeline of three to five years and will need a stoplight. 22 He asked how that property owner would feel when the City tells them that a petition and 23 waiver was not done. He stated that an inflation rate could be added to the petition and 24 waiver. 25 26 Batty stated that the City always includes an inflator in petition and waivers but uses a 27 construction cost index. He explained that while that is a good general estimator, 28 construction costs can change disproportionately. He stated that the improvement may 29 be completed as a public improvement project which would include assessments but 30 there is also the possibility that a developer may be willing to complete a 31 disproportionate amount of work in order to move forward with the project. He noted that 32 requiring a petition and waiver would discourage against the second possibility. 33 34 Anderson commented that Batty did a good job explaining why a petition and waiver was 35 not recommended. 36 37 Albers commented that his questions have been addressed. 38 39 DesLauriers agreed with the comments of Batty. He asked if the road would be large 40 enough to support emergency vehicles if the right-of-way is not obtained from the 41 property owner to the west and Lennar only constructs their half of the road. He also 42 asked if there would be a concern with vehicle stacking on that short segment of road if 43 only half the road is constructed. 44 45 Finke stated that the design would need to be shown in order to make those 46 determinations, noting that it could possibly only be used as a secondary emergency 47 access as there is alternative access to the site. 48 49 DesLauriers asked if there would be an any ideas as to the possible width in that 50 scenario. 51 Medina City Council Meeting Minutes 11 November 17, 2020 1 Stremel commented that the proposed segment of Tamarack would be 32 feet wide, 2 therefore if only the east half is constructed that would be 16 feet wide and could suffice 3 for emergency access. He stated that perhaps a temporary two-way segment could be 4 constructed within the Lennar right-of-way. 5 6 Finke confirmed that the temporary road would be very different and would remove other 7 options, noting that the trail area could be used for additional width and the trail could 8 then be constructed in the future with the remainder of the road. 9 10 Batty stated that the development agreement states that Lennar will build the full width of 11 the road as long as the necessary right-of-way is dedicated by the property owner to the 12 west by December 31st. He stated that if the right-of-way is not dedicated, Lennar would 13 only be responsible for construction within the right-of-way that would be dedicated by 14 Lennar. 15 16 Pederson commented that while he respects the position of staff, he disagrees with it 17 because of the safety concerns. He stated that a 16-foot road would only place 18 additional burden on Meander Road. 19 20 Scherer clarified that the road would not be 16 feet wide, as there is additional right-of-21 way proposed for trail that could be used if the right-of-way from the other property 22 owner cannot be obtained. He stated that while it would not be the road envisioned, it 23 could support the temporary use. 24 25 Pederson stated that if the trail is removed to create additional road width, that would 26 create additional safety concerns for pedestrians. 27 28 Anderson stated that he now believes it would be inadvisable to use a petition and 29 waiver as this is not a City road and he would not want this to be a City improvement 30 project. He stated that if the road has to be constructed in a temporary manner, as long 31 as it is safe, he will support that. 32 33 DesLauriers agreed with the comments of Anderson. He stated that after receiving input 34 from staff he does not believe that a petition and waiver would be the best course. He 35 stated that like Pederson, he would prefer the full segment of road be constructed but 36 recognized that without right-of-way from the other property owner, that is something 37 that is out of the control of the City and Lennar. 38 39 Albers echoed the comments of Anderson and DesLauriers and agrees that at this time 40 it would not be in the best interest of the City to pursue a petition and waiver. 41 42 Martin confirmed the consensus of the Council not to include a petition and waiver and 43 provided suggested language for the condition related to the construction of the 500-foot 44 segment of Tamarack Drive to ensure that a safe roadway could be constructed if the 45 necessary right-of-way is not received from the western property owner. 46 47 1. Easement Vacation – Public Hearing Continuation 48 Martin reopened the public hearing. 49 50 No comments made. 51 Medina City Council Meeting Minutes 12 November 17, 2020 1 Martin closed the public hearing. 2 3 2. Resolution No. 2020-90 Granting Final Approval of the Meadowview 4 Commons Plat 5 Martin asked if it would be appropriate to add an addition to item 11 requiring that 6 homeowners be made aware of the potential assessment. 7 8 Batty stated that he does not object to the action but commented that he has not seen 9 that in other instances. He stated that the developer could be required to add language 10 to the HOA documents attempting to notify purchasers of the property. 11 12 Albers commented that he would support that. 13 14 Anderson asked for input from Martin as to why she believes that should be done. 15 16 Martin explained that comes from her sense that the developer will not incur the 17 additional costs for the intersection improvements and if that potential cost could be 18 absorbed by the homeowners, that should be advised to buyers. 19 20 Anderson asked why they would potentially put the homeowners at some potential risk 21 rather than making it clear to the developer that they would be responsible to build out 22 the roadway. 23 24 Martin stated that everyone is in agreement that the developer is responsible for building 25 out the segment of Tamarack contiguous to the development. She stated that her 26 statement regarding notice would be for the other future improvements related to the 27 segment and intersection at Highway 55. 28 29 Finke clarified that the City could require the physical construction of whatever portion of 30 the road that can be constructed depending upon right-of-way. He stated that if the 31 right-of-way can be obtained, the developer would be responsible to construct that full 32 500-foot segment of roadway. He stated that if the right-of-way is not provided from the 33 other property owner, the physical construction can only be required on the right-of-way 34 provided by the applicant. He stated that Lennar would not be required to reconstruct 35 the other portion of Tamarack Drive if the other property owner does not provide the 36 right-of-way and explained that portion of the roadway would be constructed along with a 37 future development project that necessitates that portion of the roadway. 38 39 Anderson stated that he does not object to the language proposed by Martin. 40 41 Martin acknowledged that it would be unusual to include this type of language in a HOA 42 document but believed it could be appropriate. 43 44 DesLauriers stated that he agrees it would be transparent, noting that perhaps that 45 language could be added to condition 16 related to HOA documents. 46 47 Pederson stated that he also likes being transparent and would agree to the additional 48 language. 49 50 Medina City Council Meeting Minutes 13 November 17, 2020 Moved by Martin, seconded by Albers, to adopt Resolution No. 2020-90 Granting Final 1 Approval of the Meadowview Commons Plat with the conditions noted and amended as 2 follows: condition four should state in the event that the property owner to the west does 3 not contribute the necessary right-of-way by the identified deadline, the applicant shall 4 submit plans to be reviewed by the City Engineer related to the second access to the 5 site which shall be constructed as a full roadway utilizing the road right-of-way and area 6 marked as streetscape/greenspace/trail; and condition 11 shall be amended to include 7 the language that the documents shall include a notice to perspective owners that the 8 full construction of Tamarack to Highway 55 has not been assessed nor budgeted for by 9 the City and any such future road improvements may subject the property to future road 10 assessments. 11 12 Further discussion: Johnson noted that two people have requested to speak on this item. 13 14 Anderson stated that while he respects the requests to speak, he would have thought 15 those requests would have come forward at an earlier time in the discussion, such as 16 when the public hearing was opened. He stated that it is now late in the discussion to 17 receive input. 18 19 Martin noted that the public hearing was related to vacation of easement and did not 20 specifically concern the road improvement topic. 21 22 Pederson commented that he would accept the comments if they were kept brief. He 23 asked that the comments be kept under three minutes. 24 25 Martin agreed with the comments of Pederson and confirmed the consensus of the 26 Council. 27 28 Eric Miller, civil engineer representing the Cavanaughs, stated that he attempted to 29 respect the process and appreciated the allowance to speak. He recognized the 30 evolution of the discussion but noted that even though this is the final plat approval there 31 are still unresolved issues. He referenced the future funding of the roads and referenced 32 the City’s study and the allocation of traffic that can occur to Meander Road until the 33 connection to Highway 55 is provided. He noted that this development would only 34 consume 30 percent of the trips needed to trigger the connection to Highway 55. He 35 stated that the total development is area is 70 acres and this development area is 22 36 acres of that. He stated that as identified, following this development, a four-acre 37 development would be the trigger to fund the remaining construction of Tamarack Drive, 38 which will hinder potential development opportunities. He asked that the Council 39 withhold final approval until those items have been resolved. 40 41 Joe Jablonski, Lennar, appreciated the discussion tonight. He referenced the second 42 proposed change to the resolution related to HOA documents. He stated that while he 43 appreciates the attempt of the Council, the additional language could cause problems 44 because there is not identified dollar figure which could cause hesitation from buyers. 45 He stated that they would not be able to provide clarity as to when that could occur or 46 how much the amount could be. 47 48 Pederson commented that he appreciated the input from staff related to the issue of 49 petition and waiver. He stated that although he still feels differently, he will support the 50 action. 51 Medina City Council Meeting Minutes 14 November 17, 2020 1 A roll call vote was performed: 2 3 Pederson aye 4 Anderson aye 5 DesLauriers aye 6 Albers aye 7 Martin aye 8 9 Motion passed unanimously. 10 11 3. Resolution No. 2020-91 Vacating Drainage and Utility Easements within 12 Outlot A, Rolling Green Business Center 13 Moved by Martin, seconded by DesLauriers, to adopt Resolution No. 2020-91 Vacating 14 Drainage and Utility Easements within Outlot A, Rolling Green Business Center. 15 16 A roll call vote was performed: 17 18 Pederson aye 19 Anderson aye 20 DesLauriers aye 21 Albers aye 22 Martin aye 23 24 Motion passed unanimously. 25 26 4. Development Agreement by and between the City of Medina and 27 U.S. Home Corporation for Meadowview Commons 28 Moved by Martin, seconded by DesLauriers, to approve the Development Agreement by 29 and between the City of Medina and U.S. Home Corporation for Meadowview Commons 30 with the added conditions related to final plat approval as modified to be incorporated 31 into the development agreement. 32 33 A roll call vote was performed: 34 35 Albers aye 36 DesLauriers aye 37 Anderson aye 38 Pederson aye 39 Martin aye 40 41 Motion passed unanimously. 42 43 X. CITY ADMINISTRATOR REPORT (9:43 p.m.) 44 Nelson provided a brief update on recent liquor license violations of two businesses 45 conducted on October 28th. He stated that these are first offenses for both businesses 46 which typically result in a $500 fine and/or ten-day suspension of the liquor license. He 47 asked that the Council accept the $500 fine and stay the ten-day suspension of the 48 liquor license for 12 months so long as there are no additional violations. 49 50 Medina City Council Meeting Minutes 15 November 17, 2020 The Council confirmed consensus with the recommendation of Nelson to impose the 1 $500 fine and stay the ten-day license suspension for a period of 12 months as long as 2 there are no additional violations. 3 4 Johnson stated that Albers had brought forward an idea for an ordinance against 5 protests on private residences or property, like what was enacted in Lino Lakes. He 6 asked for direction from the Council on whether to investigate the issue. 7 8 Anderson agreed that he would strongly support that idea. 9 10 The Council confirmed consensus with directing staff to research that topic. 11 12 XI. MAYOR & CITY COUNCIL REPORTS (9:46 p.m.) 13 No comments. 14 15 XII. APPROVAL TO PAY THE BILLS (9:47 p.m.) 16 Moved by DesLauriers, seconded by Albers, to approve the bills, EFT 005710E-17 005727E for $61,653.82, order check numbers 050873-050950 for $96,973.34, and 18 payroll EFT 0510615-0510649 for $56,538.52. 19 20 A roll call vote was performed: 21 22 Pederson aye 23 Anderson aye 24 DesLauriers aye 25 Albers aye 26 Martin aye 27 28 Motion passed unanimously. 29 30 XIII. CLOSED SESSION: ATTORNEY-CLIENT PRIVILEGED DISCUSSION ON 31 POTENTIAL LITIGATION RELATED TO ZONING VIOLATION AT 2402 STATE 32 HIGHWAY 55 PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD.3(b) 33 Moved by Martin, seconded by DesLauriers, to adjourn to closed session at 9:48 p.m. to 34 discuss potential litigation related to zoning violation at 2402 State Highway 55 pursuant 35 to Minn. Stat. 13D.05, Subd. 3(b). 36 37 A roll call vote was performed: 38 39 Anderson aye 40 Albers aye 41 DesLauriers aye 42 Pederson abstain 43 Martin aye 44 45 Pederson noted that he has a conflict and will not be able to participate in the closed 46 session. 47 48 Motion passed unanimously. 49 50 The meeting returned to open session at 10:28 p.m. 51 Medina City Council Meeting Minutes 16 November 17, 2020 1 XIV. ADJOURN 2 Moved by Anderson, seconded by DesLauriers, to adjourn the meeting at 10:28 p.m. 3 4 A roll call vote was performed: 5 6 Anderson aye 7 DesLauriers aye 8 Albers aye 9 Martin aye 10 11 Motion passed unanimously. 12 13 14 __________________________________ 15 Kathleen Martin, Mayor 16 Attest: 17 18 ____________________________________ 19 Jodi M. Gallup, City Clerk 20 LIABILITY COVERAGE – WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member’s effective date of coverage. Return completed form to your underwriter or email to pstech@lmc.org. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: •If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. •If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. •If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. Agenda Item # 5A 2 LMCIT Member Name: __________________________________________________________________________ Check one: o The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member’s governing body meeting: _____________________________________________ Signature: Position: ________________________________ Offices in Minneapolis Saint Paul St. Cloud 150 South Fifth Street Suite 700 Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer DOCSOPEN-ME230-1A-688376.v1-11/23/20 RONALD H. BATTY Attorney at Law Direct Dial (612) 337-9262 Email: rbatty@kennedy-graven.com November 23, 2020 Mr. Scott T. Johnson City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 RE: 2021 Legal Rates Dear Scott: Kennedy & Graven’s 2021 rates for Medina’s legal work will remain unchanged from this year’s rates, as you requested. As always, it has been a pleasure to work with the city council and city staff during the past year. I am proud to have been the Medina city attorney for the past 34 years and look forward to a successful 2021. Very truly yours, Ronald H. Batty Medina City Attorney RHB:ktb Agenda Item # 5B Agenda Item # 5C November 12th, 2020 To Whom It May Concern: I am writing to you, in reference to the Continuing Education Program (5.80) that the City of Medina offers to any current full time employees, who are in good standing and who have been with the City for at least one year. I know that the Medina Police Department currently offers leadership positions, and that when new positions, or vacated positions arise, there would be an opportunity for me to serve the department in such a role. I believe that it is critical for me to pursue additional education, as to serve better in these positions should I be selected when the opportunity presents itself. I am wishing to continue my education, in the capacity of a Masters of Public Administration graduate degree program through Metropolitan State University. This would begin in January of 2021, and is a 40 credit program, encompassed by 10 mandated courses which are as follows: • Practical Research for Public Administration and Non-profit Management • Public Administration Foundations • Leading Public Service Organizations • Economic Reasoning for Public Administrators and Nonprofit Managers • Strategic Human Resources Management: Public and Nonprofit • Information Management, Evaluation, and Public Accountability • Public Ethics and the Common Good • Public Policy Analysis • Public Finance • Capstone in Community Oriented Management • Electives (4 credits) I believe that pursuing this education would be pivotal to my career, and to succeeding in a leadership role within the City of Medina, specifically within the Police Department, when the opportunity arises. Sincerely, Andrew J. Scharf Personnel Policy 5.80 Continuing Education Program 73 5.80 Continuing Education Program Purpose: To assist employees in upgrading their job skills and knowledge by sharing the cost of their continued education at accredited institutions. Policy: 1. All full-time employees in good standing who have at least one year of service with the City and all regular part-time employees in good standing who have at least five years of service with the City may request tuition aid. 2. Tuition aid will be given only for courses that are directly related to the employee’s present or anticipated responsibilities or to the approved degree program. 3. The employee shall provide a letter of intent to their Department head of the employee’s intent to begin taking courses, at least 30 days prior to the course start date. The employee must submit courses they desire to take, to their Department head, in advance of attending the classes, for consideration. If an employee wishes to pursue a degree program, the employee should give notice to the Department head at least 30 days prior to the course start date to receive proper consideration of the request. All requests for tuition reimbursement will be considered on a case-by-case basis. If the Department head approves, he/she will forward the employee’s courses to the City Administrator for review and recommendation to the City Council for final approval. Courses must be approved in advance by the City Council in order to receive reimbursement. 4. Reimbursement will be made for tuition, registration fees and lab fees only, up to a maximum amount of $2,000.00 per employee per calendar year. No reimbursement shall be made for coursework that involves “testing out” of a subject area or for any “competency- based” coursework. If tuition costs exceed $2,000.00 in any given year, the employee would be eligible for reimbursement in subsequent years for approved classes actually taken. This eligibility would continue until the reimbursement for all approved tuition costs is provided. 5. Approval for tuition reimbursement shall only be granted for courses taken from accredited institutions and pursued outside of normal working hours. 6. The employee must show proof of satisfactory completion of the course (grade at least “C”), and evidence of the tuition paid to their Department head before reimbursement will be made. 7. Charges for books, supplies, memberships, permits, activity tickets, transportation and any other charges for which the employee receives some item or service other than actual instruction, are not eligible for reimbursement. Personnel Policy 5.80 Continuing Education Program 74 8. The employee must report his/her eligibility to receive educational assistance from another agency, if such exists, as no duplicate reimbursements will be made. 9. If an employee leaves employment with the City on a voluntary basis within one year of receiving tuition reimbursement, the City may withdraw the last calendar year’s tuition reimbursement from the employee’s remaining payroll. Approved By: Medina City Council Date: December 20, 2005; Amended: November 19, 2013 and September 5, 2017 Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2020-__ RESOLUTION APPROVING A PRELIMINARY PLAT FOR A SUBDIVISION TO BE KNOWN AS “HOLY NAME LAKE ESTATES” WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Donavon DesMarais (the “Applicant”) has made an application for a subdivision of land (the “Property”) legally described as: That part of the Northwest Quarter of the Northwest Quarter of Section 24, Township 118, Range 23, Hennepin County, Minnesota, lying East of the West 674.41 feet thereof. and The South 60.00 feet of the East 644.41 feet of the West 674.41 feet of the Northwest Quarter of the Northwest Quarter of Section 24, Township 118, Range 23, Hennepin County, Minnesota. and The East 5/16ths of the South Half of the Northwest Quarter of Section 24, Township 118, Range 23, Hennepin County, Minnesota, except road. and The Northeast Quarter of the Northwest Quarter of Section 24, Township 118, Range 23, Hennepin County, Minnesota. WHEREAS, the Property is three separate parcels totaling approximately 90 acres in size; and WHEREAS, the Property is zoned RR, Rural Residential; and WHEREAS, the Applicant is proposing to develop the property into six separate lots intended as single family residential properties consistent with the Rural Residential zoning district standards; and WHEREAS, the City’s subdivision ordinance states in Section 820.29 Subd. 2 (g) that cul- de-sacs shall not exceed 750 feet in length; and Agenda Item # 5D WHEREAS, the proposed subdivision includes an extension of an existing dead-end roadway that would result in a cul-de-sac length of about 3,500 feet and so, as part of the preliminary plat application, the Applicant also seeks a variance under the City’s subdivision ordinance to allow a cul-de-sac that exceeds 750 feet in length; and WHEREAS, the Planning Commission held a duly noticed public hearing on November 10, 2020 and, following said public hearing, recommended approval of the subdivision and variance with conditions; and WHEREAS, the City Council reviewed the proposed preliminary plat and the Planning Commission’s recommendation of approval on November 17, 2020; and WHEREAS, the City Council makes the following findings of fact in regards to the preliminary plat based on the requirements of the subdivision ordinance: a. The proposed preliminary plat is consistent with the Comprehensive Plan and is not premature for consideration. b. The subdivision is appropriate for the physical conditions on the site including the topography, storm water, natural resources, and soils. c. The density proposed is consistent with the intent of the City of Medina Comprehensive Plan and the lots proposed are consistent with the standards of the Rural Residential Zoning District. d. The proposed subdivision will not cause substantial environmental damage. e. The proposed subdivision is not likely to be injurious to public health. f. The proposed subdivision and its improvements will not conflict with public or private streets, easements, or rights-of-way. WHEREAS, the City Council makes the following findings of fact in regards to the variance related to the cul-de-sac length requirements in Section 820.29 Subd. 2 (g): a. The proposed cul-de-sac is the extension of an existing street with no planned future connections. b. There are no other exiting streets that are available to be connected to this Property. Because of these particular physical surroundings, a particular and unusual hardship would result if the strict letter of the City’s subdivision ordinance were carried out. c. The condition is unique to the parcels of land for which the variance is sought and are not common to other properties within the City. d. The particular and unusual hardship is related to the requirements of these regulations and has not been created by any persons presently or formerly having an interest in the parcel of land. e. The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves the preliminary plat together with the aforementioned variance for the subdivision to be named “Holy Name Lake Estates” with the following conditions to be fulfilled prior to the consideration of the final plat: 1. The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as all other requirements by City ordinance or policy. 2. All easement legal descriptions shall be provided to the City Attorney. 3. An upland buffer conservation easement and planting plans shall be provided around the wetlands. All requirements of the wetland protection ordinance shall be met. 4. The property owner shall submit title documentation and meet the requirements of the City Attorney with regards to title issues and recording procedures. 5. All comments from the City Engineer shall be addressed. 6. All comments from the Minnehaha Creek Watershed District shall be addressed. 7. The applicant shall submit park dedication in the amount recommended by the Parks Commission. This includes the trail easements totaling 1.18 acres and cash-in-lieu in the amount of $18,553. 8. Trail easements shall be 25 feet in width and include corridors along the north property line of Lot 1 outside of wetland areas; along the north property line of Lot 2 in the western portion of the lot; between Lots 1 and 2; and along Pinto Drive west of Lot 2, all in accordance with City requirements. 9. Drainage and utility easements adjacent to trail easements shall be increased in size to accommodate the standard drainage and utility area outside of the trail easement. 10. The grading plan shall be modified to include an area for future trail construction within easements and the right-of-way. 11. The Applicant shall pay for 50% for the pavement overlay of the approximately 450 feet of Pinto Drive north of County Road 24 and reconstruct the remainder of the existing road to the northern terminus to meet City standards. 12. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat and other associated documents. 13. The application for final plat shall be submitted to the City within 180 days of preliminary approval or the preliminary plat shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. Dated: December 1, 2020. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Mayor and City Council Members FROM: Erin Barnhart, Finance Director DATE: November 22, 2020 SUBJ: 2021 Final Budget This 2021 budget reflects the Council’s property tax levy and budget discussions throughout 2020. When approved, this budget will be the basis for the final 2021 property tax levy to be certified to Hennepin County in December 2020. The County will then use the certified property tax levy for final 2021 property tax calculations. General Fund - see attachment A The General Fund is the primary operating fund for the governmental operations of the City. Activities enabled by General Fund planning include police protection and community support, fire prevention and suppression, planning and zoning, street maintenance and repair, parks and recreation, sanitation and waste removal, as well as engineering, legal and general administrative functions. Over the course of 2020, staff and city council discussed several goals for the 2021 budget, which included; keeping a flat tax rate (22.492%), maintaining/lowering expenses and spacing out projects if possible. In response to the economic uncertainties brought on by COVID-19, each department, along with consultants were asked to try and maintain a flat budget moving into 2021. There are several areas with increases: • Property/Liability Insurance • Health Insurance • Hennepin County Technology Services (Assessor Software) • New Police Mandates Health insurance renewals for 2021 increased 5.3%. The preliminary budget estimated a 10% increase. The 2021 final budget includes the reduced amount, a decrease of $30,000. Property Tax Levy – see attachments A-E The property tax levy allocates 81% to the general fund for general operations of the City. Debt service comprises 10% and capital levies (Municipal Park and Equipment) comprise 9%. Calculations from Hennepin County estimate a 4.3% market value increase and a 5.2% tax capacity increase for pay 2021. The market value increase, due primarily to development growth in 2019 (46 new single-family homes, Medina Sr. Living and Auto Motor Plex), and a capital levy decrease provides $297,348 (attachment A, line 1) of additional tax revenue while maintaining a flat tax rate. Proposals for use of the tax revenue attributed to growth include; Agenda Item # 7A 2 general fund increases bullet pointed above, Staff COLA and the remainder of $178,734 (attachment A, line 36) being allocated to reserves. Proposed 2021 tax rate: 22.492%; 0% increase from 2020. Pre-existing debt service levies have decreased by $67,260. Capital levies for the Municipal Park Fund and Equipment Fund have no increase. The overall total levy increase for 2021 amounts to $230,088. Property Tax Levy: 2020 2021 Change General Fund $3,434,452 $3,731,800 $297,348 Capital Equipment 312,500 312,500 0 Municipal Park Fund 112,000 112,000 0 Road Improvement Debt Service 152,753 119,651 (33,102) Building Debt Service 381,066 346,908 (34,158) Total Levy $4,392,771 $4,622,859 $230,088 Property Tax Distribution – see attachments F-I Property taxes are distributed to several districts/agencies. Medina property taxes are distributed to Hennepin County, one of four school districts (Wayzata, Delano, Orono and Rockford), the City of Medina and metro taxing districts (regional railroad authority, county parks, mosquito control, etc.) Capital Improvement Plan (CIP) – see attachment J The CIP is a 5-year plan in place to determine long-term project & equipment needs. Capital improvement projects are funded by a combination of assessments, bonding, grants, state aid, developer contribution and the following funds: • Road Fund • Equipment Fund • Revolving Capital Fund • Water Capital Fund • Sewer Capital Fund • Storm Water Fund • Water Utility Fund • DWI Forfeiture Fund • Municipal Park Fund • Park Dedication Fund 2021 Road Projects • Tower Dr West (Overlay/Curb) • Shire Dr (Overlay) Equipment • Services to update and monitor police policy and procedures was moved up from 2022 to 2021. Utility Rate Increases Water 1% Sewer 1% Storm Water 3% 3 Reserve Fund A fund balance policy was established with specific guidelines the City of Medina will use to maintain an adequate level of fund balance within the General Fund, which is the main operating fund of the City. To provide for cash flow requirements, emergency and contingency needs, and funds for specific programs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year. A minimum of 5 months of tax related operating expenditures is required. 2020 Reserves - $1,048,695 2020 Assigned Reserves - $334,910 (Litigation, Railroad Crossing, Retirement, Comp Plan, ALHOA) 2020 Available Reserves - $714,000 2021 Proposed Addition - $178,734 2021 Proposed Addition – CARES Act remaining balance ~$341,197 Actions Needed Resolution Approving Final Budget for 2021 Resolution Approving Final Levy for 2021 Resolution Reducing Debt Service Tax Levies for 2021 CITY OF MEDINA GENERAL FUND PRELIMINARY 2021 BUDGET 2021 Amount Percentage 2018 2018 2019 2019 2020 2020 Prelim Increase Increase Budget Actual Budget Actual Budget YTD Budget (Decrease) (Decrease) REVENUES & OTHER FINANCING SOURCES: 1 Property Tax Levy 3,229,026 3,154,881 3,325,897 3,280,862 3,434,452 1,774,882 3,731,800 297,348 8.7% 2 Other Taxes 30,000 51,358 33,000 86,330 75,000 39,493 75,000 0 0.0% 3 Licenses and Permits 374,300 592,277 377,400 599,726 390,669 663,477 391,269 600 0.2% 4 Intergovernmental 232,118 271,965 263,910 295,468 288,773 319,985 288,773 0 0.0% 5 Charges for Services 124,564 130,169 123,146 153,911 138,087 91,235 141,254 3,167 2.3% 6 Fines and Forfeitures 105,000 88,044 110,000 98,187 95,000 63,826 95,000 0 0.0% 7 Special Assessments 0 1,761 1,715 444 0 219 0 0 N/A 8 Miscellaneous 108,225 215,518 123,698 223,574 164,359 156,392 131,875 (32,484) -19.8% 9 Sale of Assets 300000000 0N/A 10 Transfers In 223,110 208,110 213,572 213,573 220,784 220,784 227,409 6,625 3.0% 11 Total Revenues & Other Financing Sources 4,426,643 4,714,083 4,572,338 4,952,074 4,807,124 3,330,293 5,082,380 275,256 5.7% EXPENDITURES & OTHER FINANCING USES: General Government: 12 Mayor & Council 25,146 25,273 25,645 26,264 25,544 23,179 25,544 (0)0.0% 13 Administration 602,321 599,335 630,578 732,195 662,230 584,509 664,267 2,037 0.3% 14 Elections 10,900 15,235 11,400 1,378 15,400 31,293 15,400 0 0.0% 15 Assessing 90,492 91,048 93,839 101,144 98,065 96,312 104,316 6,251 6.4% 16 Planning & Zoning 193,840 169,889 189,411 184,493 191,032 142,329 191,095 63 0.0% 17 Comprehensive Plan 8,000 0 8,000 0 8,000 0 8,000 0 0.0% 18 Data Processing 82,083 79,586 82,083 84,061 88,704 79,017 90,704 2,000 2.3% 19 Police/Public Works Facility 69,415 79,670 76,415 67,410 77,500 47,483 79,500 2,000 2.6% 20 Municipal Building 39,100 40,904 60,810 46,936 61,000 37,446 58,800 (2,200)-3.6% 21 Unallocated 2,100 0 2,100 0 0 0 0 0 N/A 22 Total General Government 1,123,397 1,100,938 1,180,281 1,243,880 1,227,475 1,041,568 1,237,625 10,150 0.8% Public Safety: 23 Police 1,617,770 1,647,492 1,649,375 1,647,906 1,737,110 1,583,615 1,849,789 112,679 6.5% 24 Police Records Management 8,850 8,693 8,850 8,905 13,500 9,142 13,500 0 0.0% 25 Fire 424,716 413,375 446,242 425,597 419,111 513,964 408,130 (10,981)-2.6% 26 Building Inspections 312,012 409,365 318,343 339,170 330,664 258,375 329,479 (1,185)-0.4% 27 Emergency Management 5,200 3,990 5,200 4,739 5,800 145,525 5,800 0 0.0% 28 Total Public Safety 2,368,548 2,482,916 2,428,010 2,426,318 2,506,185 2,510,621 2,606,698 100,513 4.0% Public Works: 29 Public Works 706,455 641,593 727,877 701,488 751,401 502,540 743,356 (8,045)-1.1% 30 Sanitation & Recycling 18,146 12,567 20,080 15,031 26,001 11,774 26,538 537 2.1% 31 Total Public Works 724,601 654,160 747,957 716,519 777,402 514,314 769,895 (7,508)-1.0% Parks & Recreation: 32 Community Building 37,127 50,694 41,146 35,248 41,808 19,001 42,077 269 0.6% 33 Parks 170,970 242,850 170,944 205,705 193,373 163,670 186,341 (7,032)-3.6% 34 Total Parks & Recreation 208,097 293,544 212,090 240,954 235,181 182,671 228,417 (6,764)-2.9% Economic Development Housing 0 0 0 0 56,880 0 57,010 130 0.2% 35 Transfers Out 2,000 53,362 4,000 4,000 4,000 4,000 4,000 0 0.0% 36 Transfer to Reserves 0 0 0 0 0 0 178,734 178,734 N/A 37 Total Expenditures & Other Financing Uses 4,426,643 4,584,920 4,572,338 4,631,671 4,807,123 4,253,174 5,082,380 275,257 5.7% EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) 38 EXPENDITURES AND OTHER FINANCING USES 0 129,163 0 320,403 1 (922,880)(0)(1) -129.7% Attachment A 1 City of Medina 2021 Property Tax Levy Scenario Summary Actual Proposed Pay Pay 2020 2021 Property Tax Information: 1 Estimated Market Value Change (Taxable)N/A 4.4% 2 Estimated Tax Capacity Change (Taxable)N/A 5.1% 3 4 General Fund Levy $3,434,452 $3,731,800 5 % Change N/A 8.7% 6 7 Debt Service & Capital Levies $958,319 $891,059 8 % Change N/A -7.0% 9 10 Total Levy $4,392,771 $4,622,859 11 % Change N/A 5.2% 12 13 City Local Tax Capacity Rate 22.492% 22.492% 14 % Change N/A 0.0% 15 16 17 Estimated Property Taxes: 18 19 $700,000 Home With No Market Value Change $1,687 $1,687 20 % Change N/A 0.0% 21 22 $700,000 Home With 3.0% Market Value Increase $1,687 $1,766 23 % Change N/A 4.7% 24 25 $5,000,000 C/I Property With No Market Value Change $22,154 $22,154 26 % Change N/A 0.0% 27 28 $5,000,000 C/I Property With 3.0% Market Value Increase $22,154 $23,055 29 % Change N/A 4.1% Attachment B 2 City of Medina Property Tax Levies 2021 Proposed Proposed Amount Percentage Pay Pay Increase Increase 2020 2021 (Decrease) (Decrease) 1 General Fund Levy 3,434,452 3,731,800 297,348 8.7% 2 3 Debt Service & Capital Levies: 4 5 Public Works and Police Department Facility: 6 7 2012A G.O. Capital Improvement Plan (CIP) Bonds - $6.1 million 243,705 212,151 (31,554) -12.9% 8 2013A G.O. Refunding Bonds (2007A recharacterized CIP portion) 137,361 134,757 (2,604) -1.9% 9 10 Total Public Works and Police Department Facility 381,066 346,908 (34,158) -9.0% 11 12 Other Debt Service: 13 14 2010A G.O. Improvement Bonds - Holy Name Drive and Pioneer Trail 29,500 0 (29,500) -100.0% 16 2011B Taxable G.O. Improvement Bonds - Hunter Drive North 60,000 61,000 1,000 1.7% 17 2015A G.O. Improvement Bonds - Tower Drive 63,253 58,651 (4,602) -7.3% Total Other Debt Service 152,753 119,651 (33,102) -21.7% Capital Levies: 18 Municipal Park Fund Levy 112,000 112,000 0 0.0% 19 Capital Equipment Fund Levy 312,500 312,500 0 0.0% 20 21 Total Capital Levies 424,500 424,500 0 0.0% 22 23 Total Debt Service & Capital Levies 958,319 891,059 (67,260) -7.0% 24 25 Total Levies 4,392,771 4,622,859 230,088 5.2% Attachment C 3 City of Medina 2021 Proposed Property Tax Scenario Residential Homesteads 2020 2021 2020-2021 Budget Proposed Change 1 City Tax Rate:22.492%22.492%0.0% 2 3 General Fund Levy:$3,434,452 $3,731,800 $297,348 4 5 Debt Service & Capital Levies:$958,319 $891,059 ($67,260) 6 7 Total Levy:$4,392,771 $4,622,859 $230,088 8 9 Change in Total Levy:5.2% 10 11 2020 CITY PROPERTY TAXES 12 13 Homestead City Local City 14 Market Market Value Tax Tax Capacity Property 15 Value Exclusion Capacity Rate Taxes 16 2020 2020 2020 2020 2020 17 18 $100,000 ($28,200) $718 22.492% $161 19 $200,000 ($19,200) $1,808 22.492% $407 20 $300,000 ($10,200) $2,898 22.492% $652 21 $450,000 $0 $4,500 22.492% $1,012 22 $500,000 $0 $5,000 22.492% $1,125 23 $600,000 $0 $6,250 22.492% $1,406 24 $700,000 $0 $7,500 22.492% $1,687 25 $800,000 $0 $8,750 22.492% $1,968 26 $900,000 $0 $10,000 22.492% $2,249 27 $1,000,000 $0 $11,250 22.492% $2,530 28 29 2021 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) 30 31 Market Homestead City Local City Property Percentage 32 Value Market Value Tax Tax Capacity Property Taxes Tax 33 2021 Exclusion Capacity Rate Taxes Increase Increase 34 NO CHANGE 2021 2021 2021 2021 (Decrease) (Decrease) 35 36 $100,000 ($28,200) $718 22.492% $161 $0 0.0% 37 $200,000 ($19,200) $1,808 22.492% $407 $0 0.0% 38 $300,000 ($10,200) $2,898 22.492% $652 $0 0.0% 39 $450,000 $0 $4,500 22.492% $1,012 $0 0.0% 40 $500,000 $0 $5,000 22.492% $1,125 $0 0.0% 41 $600,000 $0 $6,250 22.492% $1,406 $0 0.0% 42 $700,000 $0 $7,500 22.492% $1,687 $0 0.0% 43 $800,000 $0 $8,750 22.492% $1,968 $0 0.0% 44 $900,000 $0 $10,000 22.492% $2,249 $0 0.0% 45 $1,000,000 $0 $11,250 22.492% $2,530 $0 0.0% 46 47 2020 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) 48 49 Market 50 Value Homestead City Local City Property Percentage 51 2021 Market Value Tax Tax Capacity Property Taxes Tax 52 INCREASE OF Exclusion Capacity Rate Taxes Increase Increase 53 2.0%2021 2021 2021 2021 (Decrease) (Decrease) 54 55 $102,000 ($28,100) $739 22.492% $166 $5 2.9% 56 $204,000 ($18,900) $1,851 22.492% $416 $10 2.4% 57 $306,000 ($9,700) $2,963 22.492% $666 $15 2.2% 58 $459,000 $0 $4,590 22.492% $1,032 $20 2.0% 59 $510,000 $0 $5,125 22.492% $1,153 $28 2.5% 60 $612,000 $0 $6,400 22.492% $1,440 $34 2.4% 61 $714,000 $0 $7,675 22.492% $1,726 $39 2.3% 62 $816,000 $0 $8,950 22.492% $2,013 $45 2.3% 63 $918,000 $0 $10,225 22.492% $2,300 $51 2.3% 64 $1,020,000 $0 $11,500 22.492% $2,587 $56 2.2% 65 66 2020 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) 67 68 Market 69 Value Homestead City Local City Property Percentage 70 2021 Market Value Tax Tax Capacity Property Taxes Tax 71 INCREASE OF Exclusion Capacity Rate Taxes Increase Increase 72 4.0%2021 2021 2021 2021 (Decrease) (Decrease) 73 74 $104,000 ($27,900) $761 22.492% $171 $10 6.0% 75 $208,000 ($18,500) $1,895 22.492% $426 $20 4.8% 76 $312,000 ($9,200) $3,028 22.492% $681 $29 4.5% 77 $468,000 $0 $4,680 22.492% $1,053 $41 4.0% 78 $520,000 $0 $5,250 22.492% $1,181 $56 5.0% 79 $624,000 $0 $6,550 22.492% $1,473 $68 4.8% 80 $728,000 $0 $7,850 22.492% $1,766 $79 4.7% 81 $832,000 $0 $9,150 22.492% $2,058 $90 4.6% 82 $936,000 $0 $10,450 22.492% $2,350 $101 4.5% 83 $1,040,000 $0 $11,750 22.492% $2,643 $113 4.4% Attachment D 4 City of Medina 2021 Proposed Property Tax Scenario Commercial/Industrial Properties 2020 2021 2020-2021 Budget Budget Change City Tax Rate:22.492%22.492%0.0% General Fund Levy:$3,434,452 $3,731,800 $297,348 Debt Service & Capital Levies:$958,319 $891,059 ($67,260) Total Levy:$4,392,771 $4,622,859 $230,088 Change in Total Levy:5.2% 2020 CITY PROPERTY TAXES City Local City Market Tax Tax Capacity Property Value Capacity Rate Taxes 2020 2020 Pay 2020 2020 $1,000,000 $18,500 22.492%$4,161 $2,000,000 $38,500 22.492%$8,659 $3,000,000 $58,500 22.492%$13,158 $4,000,000 $78,500 22.492%$17,657 $5,000,000 $98,500 22.492%$22,154 $6,000,000 $118,500 22.492%$26,653 $7,000,000 $138,500 22.492%$31,151 $8,000,000 $158,500 22.492%$35,649 $9,000,000 $178,500 22.492%$40,148 $10,000,000 $198,500 22.492%$44,646 2021 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Market City Local City Property Percentage Value Tax Tax Capacity Property Taxes Tax 2021 Capacity Rate Taxes Increase Increase NO CHANGE 2021 Pay 2021 2021 (Decrease)(Decrease) $1,000,000 $18,500 22.492%$4,161 $0 0.0% $2,000,000 $38,500 22.492%$8,660 $0 0.0% $3,000,000 $58,500 22.492%$13,158 $0 0.0% $4,000,000 $78,500 22.492%$17,657 $0 N/A $5,000,000 $98,500 22.492%$22,154 $0 N/A $6,000,000 $118,500 22.492%$26,653 $0 N/A $7,000,000 $138,500 22.492%$31,151 $0 N/A $8,000,000 $158,500 22.492%$35,649 $0 N/A $9,000,000 $178,500 22.492%$40,148 $0 N/A $10,000,000 $198,500 22.492%$44,646 $0 N/A 2021 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) Market Value City Local City Property Percentage 2,021 Tax Tax Capacity Property Taxes Tax INCREASE OF Capacity Rate Taxes Increase Increase 2.0%2021 Pay 2021 2021 (Decrease) (Decrease) $1,020,000 $18,900 22.492% $4,251 $90 2.2% $2,040,000 $39,300 22.492% $8,840 $180 2.1% $3,060,000 $59,700 22.492% $13,428 $270 2.1% $4,080,000 $80,100 22.492% $18,016 $360 2.0% $5,100,000 $100,500 22.492% $22,605 $451 2.0% $6,120,000 $120,900 22.492% $27,193 $541 2.0% $7,140,000 $141,300 22.492% $31,782 $631 2.0% $8,160,000 $161,700 22.492% $36,370 $721 2.0% $9,180,000 $182,100 22.492% $40,959 $811 2.0% $10,200,000 $202,500 22.492% $45,547 $901 2.0% 2021 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) Market Value City Local City Property Percentage 2,021 Tax Tax Capacity Property Taxes Tax INCREASE OF Capacity Rate Taxes Increase Increase 4.0%2021 Pay 2021 2021 (Decrease) (Decrease) $1,040,000 $19,300 22.492% $4,341 $180 4.3% $2,080,000 $40,100 22.492% $9,019 $360 4.2% $3,120,000 $60,900 22.492% $13,698 $540 4.1% $4,160,000 $81,700 22.492% $18,376 $719 4.1% $5,200,000 $102,500 22.492% $23,055 $900 4.1% $6,240,000 $123,300 22.492% $27,733 $1,081 4.1% $7,280,000 $144,100 22.492% $32,412 $1,261 4.0% $8,320,000 $164,900 22.492% $37,090 $1,441 4.0% $9,360,000 $185,700 22.492% $41,768 $1,621 4.0% $10,400,000 $206,500 22.492% $46,447 $1,801 4.0% Attachment E 5 CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY PROPOSED PAY 2021 Share 2021 in Cents Proposed Tax Rate County $0.40 38.079% Schools $0.28 26.919% * City $0.24 22.492% Other $0.08 7.954% ** $1.00 95.444% * School District #284 Wayzata ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) County $0.40 Schools $0.28 City $0.24 Other $0.08 Attachment F 6 CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY PROPOSED PAY 2021 Share 2021 in Cents Proposed Tax Rate County $0.37 38.079% Schools $0.35 36.021% * City $0.22 22.492% Other $0.06 6.534% ** $1.00 103.126% * School District #879 Delano ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) County $0.37 Schools $0.35 City $0.22 Other $0.06 Attachment G 7 CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY PROPOSED PAY 2021 Share 2021 in Cents Proposed Tax Rate County $0.42 38.079% Schools $0.25 22.597% * City $0.25 22.492% Other $0.07 6.534% ** $1.00 89.702% * School District #278 Orono ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) County $0.42 Schools $0.25 City $0.25 Other $0.07 Attachment H 8 CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY PROPOSED PAY 2021 Share 2021 in Cents Proposed Tax Rate County $0.40 38.079% Schools $0.28 26.919% * City $0.24 22.492% Other $0.08 7.954% ** $1.00 95.444% * School District #883 Rockford ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) County $0.40 Schools $0.28 City $0.24 Other $0.08 Attachment I 9 2021 CIP: DEPARTMENT Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Roads 1 Tamarack North of Medina to Blackfoot Overlay 54,000$ 43,200$ Road/Bonds/Assessments 2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments 3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments 4 Tamarack Drive/Highway 55 Interesection Road Fund / Assessments / Bonds / Developer 5 Clydesdale trail overlay 600/101 150,000$ 75,000$ Road/Bonds/Assessments 6 Oakview Road - Overlay 43,000$ 21,500$ Road/Bonds/Assessments 7 Deer Hill Road East - Overlay 27,000$ 23,500$ Road/Bonds/Assessments 8 Dusty Trail - Overlay 4,000$ 2,000$ Road/Bonds/Assessments 9 Tower Dr West Overlay/curb 45,000$ 22,500$ Road/Bonds/Assessments 10 Chestnut Road - Overlay 50,000$ 25,000$ Road/Bonds/Assessments 11 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund 12 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Road/Bonds/Assessments 13 Hackamore Medina/ Portion 700,000$ 700,000$ To be negotiated Medina/corcoran/County 14 Willow Drive North to 24 - reclaim 370,000$ 300,000$ Road/Bonds/Assessments 15 Shire Dr Overlay 32,000$ 16,000$ Road/Bonds/Assessments 16 Iroquois Drive Overlay 30,000$ 15,000$ Road/Bonds/Assessments 17 Maplewood Drive Overlay 29,328$ 14,664$ Road/Bonds/Assessments 18 Bobolink Road Overlay 90,000$ 45,000$ Road/Bonds/Assessments 19 Morningside Road Overlay 110,000$ 55,000$ Road/Bonds/Assessments 20 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Road/Bonds/Assessments 21 Arrowhead & CR 118 Whistleless Crossing Reserves/State Bonding/Grant 22 Roads Sub-total 77,000$ 38,500$ 1,313,000$ 1,121,500$ 557,000$ 295,200$ 129,328$ 114,664$ 188,660$ 142,628$ 23 24 Public Works 25 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund 26 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund 27 Air Compressor Equipment Bonds/Cap Equip Fund 28 Ditch Mower Replacement/Loretto Equipment Bonds/Cap Equip Fund 29 Backhoe Replacement Equipment Bonds/Cap Equip Fund 30 Skid Steer Upgrade w/ Bucket/Harly Rake 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund 31 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund 32 Public Works Sub-total 12,000$ 12,000$ 4,000$ 4,000$ 244,000$ 244,000$ 242,000$ 242,000$ -$-$ 33 34 Police 35 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ 80,000$ 80,000$ Equipment Bonds/Cap Equip Fund 36 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund 37 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund 38 Portable Radios 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip 39 Squad Radios DWI Forfeiture Fund/Cap Equip 40 Policy and Procedure (Lexipol) 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund 41 Police Security Cameras / Building / Interview Rooms 30,000$ 30,000$ Equipment Bonds/Cap Equip Fund 42 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund 43 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip 44 Police Sub-total 189,000$ 189,000$ 157,000$ 157,000$ 145,000$ 145,000$ 134,000$ 134,000$ 80,000$ 80,000$ 45 46 Fire 47 HAMEL 48 Ongoing PPE Replacement 10,000$ 10,000$ 12,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund 49 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund 50 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund 51 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund 52 **Annual Contract - Exp 12/31/2022 75,000$ 75,000$ 77,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund 53 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$ 75,237$ 77,000$ 54 55 Loretto & Long Lake 56 Fire (Loretto) - Exp 12/31/21 22,999$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund 57 Fire (Long Lake) - Exp 12/31/2025 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund 58 Fire Sub-total -$ 28,999$ -$34,290$ -$34,290$ -$34,290$ -$-$ 59 60 Emergency Management 61 Siren Maintenance 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund 62 Civil Defense Sirens 30,000$ 30,000$ Revolving Cap. Impr. Fund 63 Civil Defense Sub-total 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 37,500$ 37,500$ 7,500$ 7,500$ 64 65 66 Administration/Data Processing 67 Vehicle Equipment Bonds/Cap Equip Fund 68 Administration Sub-total -$ -$-$-$-$-$-$-$-$-$ 69 70 City Buildings 71 City Hall Repairs/Renovation 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund 72 Community Building Repairs 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund 73 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund 74 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund 75 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 76 77 78 79 Water (high growth expectation) 80 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital 81 SCADA Software 22,000$ 22,000$ Water Utility Fund 82 Media Replacement Filtration 100,000$ 100,000$ Water Utility Fund 83 Chippewa Watermain Extension - Arrowhead to Mohawk 400,000$ 400,000$ Water Capital Improvement 2021 - 2025 Capital Improvement Plan 2021 2022 2023 2024 2025 Attachment J 10 2021 CIP: DEPARTMENT Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source 2021 - 2025 Capital Improvement Plan 2021 2022 2023 2024 2025 84 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement 85 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023) 86 Water Sub-total 957,000$ 957,000$ -$-$1,400,000$ 1,400,000$ -$-$2,600,000$ 2,600,000$ 87 88 Sewer 89 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund 90 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund 91 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund 92 Sewer Sub-total 800,000$ 800,000$ 100,000$ 100,000$ -$-$750,000$ 750,000$ -$-$ 93 94 Storm Water 95 Wolsfeld Ravine 100,000$ 25,000$ 200,000$ 50,000$ Storm Water Fund/Grants/MCWD 96 Storm Water Sub-total 100,000$ 25,000$ 200,000$ 50,000$ -$-$-$-$-$-$ 97 98 Municipal Park Replacements 99 Trails 100 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund 101 Hamel Legion Park 102 Holy Name Park 103 Hunter Lions Park 104 Full Park Reconstruction/Tennis Court 150,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Municipal Park Fund/Grants/Donations 105 Lakeshore Park 106 Redesign/Large Playground Equipment 100,000$ 100,000$ Municipal Park Fund 107 Rainwater Nature Area 108 Maple Park 109 Walnut Park 110 Medina Morningside Park 111 Playground curb/rubber under swings Municipal Park Fund 112 Replace baseball backstop Municipal Park Fund 113 Parking Area 10,000$ 10,000$ Municipal Park Fund 114 Medina Lake Preserve 115 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund 116 Tomann Preserve - Park Development 117 The Park at Fields of Medina 118 285,000$ 235,000$ 125,000$ 125,000$ 155,000$ 155,000$ 55,000$ 55,000$ 30,000$ 30,000$ 119 120 New Park Development 121 Trails 122 Arrowhead Tr Connection 55 - Meander/Signal 60,000$ 60,000$ Park Dedication Fund 123 Arrowhead Trail Connection RR-Loram 80,000$ 80,000$ Park Dedication Fund 124 Hackamore Trail 230,000$ 115,000$ 263,000$ 131,000$ Park Ded/Cost Share w/ Corcoran 125 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund 126 Medina Lake Preserve 127 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund 128 Park Land by Medina Golf & CC 250,000$ 250,000$ Park Dedication Fund 129 Sioux Dr./HWY 55 Ped Crossing Future Study 130 Land Acquisitions / New Trails (rolling-used as development occurs)250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund 131 Parks Sub-total 820,000$ 705,000$ 250,000$ 250,000$ 538,000$ 406,000$ 275,000$ 275,000$ 500,000$ 500,000$ 132 133 TOTAL:3,375,737$ 3,127,999$ 2,284,737$ 1,979,290$ 3,176,737$ 2,818,990$ 1,753,065$ 1,774,454$ 3,536,397$ 3,492,128$ 11 Resolution No. 2020-XX December 1, 2020 Member ________ introduced the following resolution and moved its adoption. CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION APPROVING 2021 FINAL TAX LEVY Be it resolved, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2021, upon the taxable property in the City of Medina, for the following purposes: To raise $3,731,800 as adequate revenue for the general fund operating budget (of which $178,734 will be allocated to reserves), $466,559 as adequate revenue for debt service, $312,500 for capital equipment and $112,000 for municipal parks. General Fund: $3,731,800 Debt Service: 2011B Taxable G.O. Improvement Bonds $ 61,000 2012A G.O. Capital Improvement Plan Bonds $ 212,151 2013A G.O. Refunding Bond $ 134,757 2015A G.O. Improvement Bond $ 58,651 Municipal Parks $ 112,000 Capital Equipment $ 312,500 Total Levy: $4,622,859 The City Clerk, Jodi M. Gallup, is hereby instructed to transmit a certified copy of this resolution to the county auditor of Hennepin County, Minnesota. Dated: December 1, 2020. ______________________________ Kathleen Martin, Mayor Attest: _______________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Resolution No. 2020-XX December 1, 2020 Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020- December 1, 2020 Member ______ introduced the following resolution and moved its adoption. CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION APPROVING 2021 FINAL BUDGET Be it resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be approved for the 2021 budget: Expenditures/ Revenues & Expenses & Other Sources Other Uses General Fund $ 5,082,380 $ 5,082,380 Special Revenue Funds $ 209,000 $ 342,950 Capital Project Funds $ 1,221,233 $ 3,222,837 Debt Service Funds $ 5,839,417 $ 5,440,290 Water Fund $ 1,328,438 $ 1,352,978 Sanitary Sewer Fund $ 769,000 $ 846,056 Storm Water Fund $ 258,193 $ 292,703 Be it also resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that the Capital Improvement Plan (CIP) be approved for 2021: 2021 CIP $ 3,127,999 Dated: December 1, 2020. ______________________________ Kathleen Martin, Mayor _______________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020- December 1, 2020 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION REDUCING DEBT SERVICE TAX LEVIES FOR 2021 WHEREAS, Hennepin County maintains a bond register with the City’s scheduled bonded debt levies for taxes payable in 2021, and requests a City resolution canceling the debt levy if the City does not levy the scheduled amounts; and WHEREAS, the City has determined that specific debt levies may be partially reduced due to the accumulation and projection of other revenue sources, including previously collected tax levies, previously collected and future projected special assessments, and utility fund contributions; and NOW THEREFORE, BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following reductions of debt service levies be made for taxes payable in 2021: Scheduled Proposed Reduction Levy Levy To Levy Debt Service: 2011B Taxable G.O. Improvement Bonds $ 87,210 $ 61,000 $ 26,210 2012A G.O. Capital Improvement Plan Bonds $ 301,796 $ 212,151 $ 89,645 2013A G.O. Refunding Bonds $ 168,446 $ 134,757 $ 33,689 2015A G.O. Improvement Bonds $ 58,651 $ 58,651 $ - 2016A G.O. Refunding Bonds $ 94,583 $ - $ 94,583 BE IT FURTHER RESOLVED, that the City Clerk Jodi Gallup, is hereby instructed to transmit a certified copy of this resolution to the county auditor of Hennepin County, Minnesota. Date: December 1, 2020. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____ and upon vote being taken thereon, the following voted in favor thereof: Resolution No. 2020- 2 December 1, 2020 and the following voted against same: Whereupon said resolution was declared duly passed and adopted. 2021 COMPREHENSIVE ANNUAL BUDGET DECEMBER 1, 2020 KATHLEEN MARTIN MAYOR JOHN ANDERSON COUNCIL MEMBER JEFF PEDERSON COUNCIL MEMBER TODD ALBERS COUNCIL MEMBER DINO DESLAURIERS COUNCIL MEMBER SCOTT JOHNSON CITY ADMINISTRATOR ERIN BARNHART FINANCE DIRECTOR JASON NELSON PUBLIC SAFETY DIRECTOR DUSTY FINKE PLANNING DIRECTOR STEVE SCHERER PUBLIC WORKS DIRECTOR THIS PAGE LEFT BLANK INTENTIONALLY CITY OF MEDINA 2021 COMPREHENSIVE ANNUAL BUDGET Table of Contents CITY ADMINISTRATOR’S BUDGET SUMMARY Page Transmittal Letter .............................................................................................................1 GENERAL FUND BUDGET SUMMARY ................................................................ 5 Revenue Summary/Graph ................................................................................................6 Expenditure Summary .....................................................................................................7 Expenditure Summary by Department/Graph .................................................................8 Expenditure by Type/Graph .............................................................................................9 GENERAL FUND REVENUES Revenue Detail ...............................................................................................................10 GENERAL FUND EXPENDITURES General Government Overview ............................................................................................................11 Mayor and Council ............................................................................................12 Administration ...................................................................................................13 Elections .............................................................................................................15 Assessing............................................................................................................17 Planning and Zoning ..........................................................................................18 Comprehensive Plan ..........................................................................................20 Data Processing ..................................................................................................21 Police/Public Works Facility .............................................................................22 Municipal Building ............................................................................................23 Unallocated Insurance ........................................................................................24 Public Safety Overview ............................................................................................................25 Police..................................................................................................................26 Police Records Management..............................................................................28 Fire .....................................................................................................................29 Building Inspections ..........................................................................................30 Emergency Management ...................................................................................32 Public Works ..................................................................................................................33 Sanitation and Recycling ...............................................................................................35 Parks and Recreation Community Building .........................................................................................36 Parks ...................................................................................................................37 Economic Development Housing ..................................................................................39 CITY OF MEDINA 2021 COMPREHENSIVE ANNUAL BUDGET Table of Contents Continued General Fund Budget Summary .................................................................................... 40 SPECIAL REVENUE FUNDS BUDGETS .............................................................. 41 Environmental Fund.......................................................................................................42 Municipal Park Fund......................................................................................................43 Field House Operations Fund ........................................................................................44 Police Forfeiture Fund ...................................................................................................45 Police Reserve Equipment Fund ....................................................................................46 German Liberal Cemetery Fund ....................................................................................47 Community Event Fund .................................................................................................48 Cable Franchise Fund ....................................................................................................49 Combined Special Revenue Funds Budgets ..................................................................50 CAPITAL PROJECT FUNDS BUDGETS .............................................................. 53 Park Dedication Fund ....................................................................................................54 General Capital Improvement Fund ...............................................................................55 Water Capital Improvement Fund .................................................................................56 Sewer Capital Improvement Fund .................................................................................57 Tax Increment 1-9 Fund .................................................................................................58 Equipment Replacement Fund .......................................................................................59 Road Improvement Fund ...............................................................................................60 Combined Capital Project Funds Budgets .....................................................................62 CITY OF MEDINA 2021 COMPREHENSIVE ANNUAL BUDGET Table of Contents Continued DEBT SERVICE FUNDS BUDGETS ...................................................................... 65 G.O. Improvement Bonds 2010A Fund .........................................................................66 G.O. Taxable Improvement Bonds 2011B Fund ...........................................................67 G.O. Capital Improvement Plan Bonds 2012A Fund (PW/PD Facility) .......................68 G.O. Refunding Bonds 2012B (TIF) .............................................................................69 G.O. Refunding Bonds 2013A (PW/PD Facility) ..........................................................70 G.O. Improvement Bonds 2015A (Tower Drive) ..........................................................71 G.O. Refunding Bonds 2016A (TIF) .............................................................................72 G.O. Improvement Bonds 2017A (Deer Hill) ...............................................................73 G.O. Refunding Bonds 2020A (PW/PD Facility) ..........................................................74 G.O. Refunding Bonds 2020A (Deer Hill) ....................................................................75 Combined Debt Service Funds Budgets ........................................................................76 PUBLIC UTILITY FUNDS BUDGETS ................................................................... 79 Water Utility Fund .........................................................................................................80 Sewer Utility Fund .........................................................................................................82 Storm Water Utility Fund ..............................................................................................84 CAPITAL IMPROVEMENT PROGRAM ...............................................................87 FEE SCHEDULE .........................................................................................................89 THIS PAGE LEFT BLANK INTENTIONALLY Page 1 of 89 Mayor and City Council Members November 20, 2020 The City of Medina Staff is pleased to submit the 2021 proposed Comprehensive Annual Budget and property tax levy for your consideration of final approval on December 1, 2020. This 2021 budget reflects the Council’s property tax levy and budget discussions throughout 2020. When approved, this budget will be the basis for the final 2021 property tax levy to be certified to Hennepin County in December 2020. The County will then use the certified property tax levy for final 2021 property tax calculations. Medina’s population as of the 2010 census was 4,892 residents living in a total of 1,702 housing units. 2021 population is estimated to be 6,930, based on mathematical estimations of Medina’s fire districts. Total taxable market value increased 4.4% from $1.808 billion in 2020 to $1.887 billion in 2021. Adjusted net tax capacity increased 5.1% from $19.5 million in 2020 to $20.5 million in 2021. The budget proposes a General Fund property tax levy increase of $297,348 for 2021, which maintains a flat tax rate of 22.492% from 2020-2021. The levy increase is primarily due to new growth and tax base expansion. Pre-existing debt service levies have decreased by $67,260. Capital levies for the Municipal Park Fund and Equipment Fund have no increase. The overall total levy increase for 2021 amounts to $230,088. Property Tax Levy: 2020 2021 Change General Fund $3,434,452 $3,731,800 $297,348 Capital Equipment 312,500 312,500 0 Municipal Park Fund 112,000 112,000 0 Road Improvement Debt Service 152,753 119,651 (33,102) Building Debt Service 381,066 346,908 (34,158) Total Levy $4,392,771 $4,622,859 $230,088 The General Fund Budget reflects the revenues and expenditures developed from the City’s service needs, trend analysis, the annual goal setting session, joint work sessions with the City Council and Staff, and City Council discussions. The expenditure levels are focused on maintaining the City’s current level of services and to address capital, maintenance, or special project needs. Page 2 of 89 GENERAL FUND REVENUES: The total budgeted revenue for 2021 is $5,082,380 compared to the 2020 budget of $4,807,124. As has been true in the past, these revenue estimates are based on conservative assumptions. With the proposed general operating levy increase, property tax collections in the General Fund are projected to increase from $3,434,452 in 2020 to $3,731,800 in 2021. As in prior years, the City continues to receive the largest portion of the General Fund revenue from the property tax. In 2021, the tax levy will provide approximately 73.0% of the City’s total General Fund revenues. Licenses and Permits are estimated to remain steady. The budget is conservative regarding building permit activity to account for slowing growth in the future. A large portion of building permit surplus can be offset by building inspection liability that is not booked until year-end. Budgeted transfers to the General Fund from the Water, Sewer, and Storm Water funds have increased from $220,784 in 2020 to $227,409 based on a 1% water increase, 1% sewer increase and a 3% storm water increase. GENERAL FUND EXPENDITURES: General Fund expenditures are budgeted to increase from $4,807,123 in 2020 to $5,082,380 in 2021, of this increase $178,734 is a transfer to the reserve fund. General government expenditures are budgeted to increase $10,150 or 0.8%, largely due to staff wages and building contracts services (utilities and maintenance). Public safety expenditures are budgeted to increase $100,513 or 4.0%, due to fire services, staff wages, addition of part-time staff and building inspections. Parks and recreation expenditures are budgeted to decrease $6,767 or 2.9%. Public works expenditures are budgeted to decrease by $7,508 or 1.0%. Capital replacement acquisitions will continue to be transacted through other funding sources or reserves on an as needed or emergency basis only. Personnel costs represent 59% of the General Fund Budget. A 1% cost of living adjustment (COLA) plus an additional 1% July 1, 2021 and defined pay grade step (step) increases are included in the 2021 budget for qualifying employees. OTHER FUND BUDGETS In addition to the City’s General Fund Budget and proposed property tax levy, the City also has several other Special Revenue, Capital Projects, Debt Service, and Enterprise fund budgets. While a profile and proposed budget of each fund is included in this budget document, a summary of each fund’s key changes should be noted to understand the impact on meeting future City service needs. Community Event Fund: The City has depended on donations to fund the fireworks display at the annual Medina Celebration Day event. Conduit bond revenue in the amount of $15,500 was received in 2019 to be spread over five years. Additional donations will again be needed in 2021 to fund a fireworks contract for the event. To assist in the event funding, a $4,000 transfer in from the General Fund is budgeted for 2021. Page 3 of 89 Municipal Park Fund: Park equipment has an asset/depreciation life between 10 and 40 years. Past practice for park equipment replacement needs have been funded from the General Fund or Park Dedication Fund if classified as a capital improvement. The past need for park replacement has not been great because the parks were new or newer. As the parks and park equipment within the City of Medina approach asset life, there will be an increased need for replacement. The funds within the Park Dedication Fund will not be enough to maintain a practice of funding replacements or improvements. The 2040 Comprehensive Plan shows between $13.8 and $27.4 million in new parks and trails development over the next 20 years. The Park Dedication Fund’s revenue source is 100% dependent on development and developers and needs to set aside for future use. There have been past years and will be again when no revenue comes in for Park Dedication. Thus, the reason there is importance in establishing a constant revenue source for the Municipal Park Fund to handle replacements, which will be ongoing while there are parks in use. Water Utility: The City’s 2018 Water Rate Analysis demonstrated the need for a 1% rate increase in user rates and no current increase in the trunk connection fees. Sewer Utility: The City’s 2018 Sewer Rate Analysis includes a 1% rate increase in user rates and a decrease in trunk connection fees because of the addition of an area charge for the Willow TH 55 lift station . Storm Water Utility: A 3% increase in the Storm Water Utility rate has been included in the 2021 budget. The storm water utility revenue supports administrative costs for annual reporting, pond maintenance, etc. and will be used as matching funds for capital project completion. The CIP for storm water projects is large and completion of the projects is highly contingent on receiving grant or cooperative funding from other agencies and partners. The remaining portions of this document provide greater detail on individual fund sources and uses budgets. Supplemental information can be obtained from the Finance Department. FINAL COMMENTS This budget has been prepared based on the direction given by the City Council to date and the best estimates of staff of the available revenues and the expenditures required to reasonably maintain core levels of services without significantly compromising quality of life for Medina taxpayers. Respectfully Submitted, Erin Barnhart Finance Director Page 4 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 5 of 89 General Fund The General Fund is the primary operating fund for the governmental operations of the City. Activities enabled by General Fund planning include police protection and community support, fire prevention and suppression, planning and zoning, street maintenance and repair, parks and recreation, sanitation and waste removal, as well as engineering, legal and general administrative functions. Page 6 of 89 General Fund Revenues and Other Financing Sources By Type 2021 2021 Amount Percentage 2019 2020 Prelim Increase Increase Budget Budget Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES BY TYPE Property Tax Levy 3,325,897 3,434,452 3,731,800 297,348 8.7% Other Taxes 33,000 75,000 75,000 0 0.0% Licenses and Permits 377,400 390,669 391,269 600 0.2% Intergovernmental 263,910 288,773 288,773 0 0.0% Charges for Services 123,146 138,087 141,254 3,167 2.3% Fines and Forfeitures 110,000 95,000 95,000 0 0.0% Special Assessments 1,715 0 0 0 N/A Miscellaneous 123,698 164,359 131,875 (32,484) -19.8% Sale of Assets 0 0 0 0 N/A Transfers In 213,572 220,784 227,409 6,625 3.0% Total Revenues and Other Financing Sources 4,572,338 4,807,124 5,082,380 275,256 5.7% Page 7 of 89 General Fund Expenditures and Other Financing Uses By Department 2021 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) General Government: Mayor & Council 25,544 25,544 25,544 (0) 0.0% Administration 630,578 662,230 664,267 2,037 0.3% Elections 11,400 15,400 15,400 0 0.0% Assessing 93,840 98,066 104,316 6,250 6.4% Planning & Zoning 189,411 191,032 191,095 63 0.0% Comprehensive Plan 8,000 8,000 8,000 0 0.0% Data Processing 82,083 88,704 90,704 2,000 2.3% Police/Public Works Facility 76,415 77,500 79,500 2,000 2.6% Municipal Building 60,810 61,000 58,800 (2,200) -3.6% Unallocated 2,100 0 0 0 N/A Total General Government 1,180,181 1,227,476 1,237,626 10,149 0.8% Public Safety: Police 1,649,375 1,737,110 1,849,789 112,679 6.5% Police Records Management 8,850 13,500 13,500 0 0.0% Fire 446,242 419,111 408,130 (10,981) -2.6% Building Inspections 318,343 330,664 329,479 (1,185) -0.4% Emergency Management 5,200 5,800 5,800 0 0.0% Total Public Safety 2,428,010 2,506,185 2,606,698 100,513 4.0% Public Works: Public Works 727,877 751,401 743,356 (8,045) -1.1% Sanitation & Recycling & Organics 20,080 26,001 26,538 537 2.1% Total Public Works 747,957 777,402 769,894 (7,508) -1.0% Parks & Recreation: Community Building 41,146 41,808 42,077 269 0.6% Parks 169,444 193,373 186,341 (7,032) -3.6% Total Parks & Recreation 210,590 235,181 228,418 (6,764) -2.9% Economic Development Housing Housing 0 56,880 57,010 130 0.2% Total Economic Development Housing 0 56,880 57,010 130 0 Transfers Out 4,000 4,000 4,000 0 0.0% Transfer to Reserves 0 0 178,734 178,734 N/A Total Expenditures & Other Financing Uses 4,570,738 4,807,124 5,082,380 275,255 5.7% Page 8 of 89 General Fund Expenditures and Other Financing Uses By Department 2021 Page 9 of 89 General Fund Expenditures and Other Financing Use By Type 2021 Personnel Services, $2,884,088, 59% Supplies, $429,417, 9% Other Services and Charges, $1,586,141 , 32% Capital Outlay, $0 , 0% Transfers Out, $182,734, 0% Total $5,802,380 Page 10 of 89 General Fund Revenues PROFILE Revenues for all General Fund operations, regardless of the department responsible for charging and collecting them, are all listed jointly in the revenues section of the budget document. This includes all revenues from property taxes to recreation charges for activities. The primary breakdowns for revenues in the General Fund are: Taxes Special Assessments Licenses and Permits Intergovernmental Revenues Charges for Services Fines and Forfeitures Miscellaneous Revenues REVENUE DETAILS Property Taxes $ 3,731,800 These are the General Fund property taxes charged to all taxable properties in the City of Medina based on the tax capacity of each property. The 2021 budget is 5.7% greater than the 2020 budget. Property Taxes make up about 73% of the total revenues and other sources collected to provide General Fund services. Licenses and Permits $ 391,269 These are charges for items that state statutes have granted authority to issue and the fee amounts are generally authorized on an annual basis within the City’s fee schedule. The City estimates these amounts conservatively as these amounts can vary considerably from year to year. Types of fees included are liquor and cigarette licenses, and building, plumbing, and hunting permits. Charges for Services $ 141,254 Cities may receive revenues for services provided. The main sources of revenue are from public safety services and community room rentals. Other charges include election filing fees, sales of maps and copies, and assessment searches. These three revenue sources, property taxes, licenses and permits, and charges for services, together make up approximately 84% of the City’s general operating revenues and other sources. The balance comes from fines and forfeitures, intergovernmental activity, antenna rent, and operating transfers. Page 11 of 89 General Fund Expenditures GENERAL GOVERNMENT OVERVIEW PROFILE The General Fund General Government consists of City Council, Administration, Elections, Assessing, Planning & Zoning, Comprehensive Plan, Data Processing, and Municipal Buildings. 2021 General Government Expenditures 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) General Government: Mayor & Council 25,544 25,544 25,544 (0) 0.0% Administration 630,578 662,230 664,267 2,037 0.3% Elections 11,400 15,400 15,400 0 0.0% Assessing 93,840 98,066 104,316 6,250 6.4% Planning & Zoning 189,411 191,032 191,095 63 0.0% Comprehensive Plan 8,000 8,000 8,000 0 0.0% Data Processing 82,083 88,704 90,704 2,000 2.3% Police/Public Works Facility 76,415 77,500 79,500 2,000 2.6% Municipal Building 60,810 61,000 58,800 (2,200) -3.6% Unallocated 2,100 0 0 0 N/A Total General Government 1,180,181 1,227,476 1,237,626 10,149 0.8% Page 12 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – MAYOR AND COUNCIL PROFILE The City Council is comprised of the Mayor and four Council Members. All are elected at large. Under the City’s Council-Administrator form of government, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Appeal and Equalization, and the Canvassing Board for municipal elections. The City Council budget includes expenditures related to compensation, memberships, subscriptions and training of its members. Printing expenditures are also included for the flier Council has chosen to insert with the County’s proposed tax statements over the past few years. BUDGETED PERSONNEL LEVELS 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 Mayor 1 1 1 1 1 1 1 1 1 1 Council Members 4 4 4 4 4 4 4 4 4 4 STAFFING HISTORY & PHILOSOPHY Medina is a Statutory A form of government. All Council members are at large. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Mayor and Council Total Personnel Services 17,494 17,494 17,494 (0) 0.0% Total Other Services and Charges 8,050 8,050 8,050 0 0.0% Total Mayor and Council 25,544 25,544 25,544 (0) 0.0% Page 13 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – ADMINISTRATION PROFILE The City Administrator is the Chief Administrative Officer of the City. It is the Administrator’s duty to properly administer all affairs relating to the City. The Administrator provides management of the City to ensure that all City Council policies and directives are carried out. Activities include coordinating recommendations to the City Council on financial, legislative, and management issues and to serve as a liaison between the Council, advisory boards and commissions, consultants, other levels of government, the media, and the public. The Administration budget includes expenditures related to general administration, human resources management, information technology, legal, contract management, statutorily required clerk services and financial management including: budgeting, debt management, investments, vendor check processing, special assessments, public improvement financing, and risk management. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 City Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant City Administrator/City Clerk 0.80 0.80 0.80 0.80 0.80 0.80 Assistant to City Administrator/Deputy Clerk 0.80 0.80 0.80 0.80 Administrative Assistant 0.50 0.50 0.50 Administration Intern 0.42 Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Finance Director 1.00 1.00 Accountant II 1.00 1.00 1.00 1.00 1.00 Accounting Technician 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Part-Time 0.50 0.50 0.50 0.50 Total FTE's 4.30 4.30 4.30 4.30 4.30 4.30 4.80 4.80 5.22 5.18 STAFFING HISTORY & PHILOSOPHY In 2006, a Finance Director position was added to bring financial functions in house from the consultants and previously assigned to the City Administrator. The position created investment strategies to provide cash flow and conserving capital, while maximizing investment income revenue. In 2007, an Accountant was added to handle utility billing and the processing of development reimbursable items, as well as to improve segregation of accounting and finance duties, assist in enhancing the accuracy of financial reporting, and to meet the demands of City growth. This position also provided support for the additional 250 utility accounts added through new development. Page 14 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – ADMINISTRATION (continued) In 2008, the position of Assistant to the City Administrator was reassigned from an Administrative Assistant position to assume all statutory clerk functions (as Deputy Clerk), duties in human resource management, elections, public relations, information technology, contract management and liaison to parks and the community building previously held by the City Administrator. In 2008, an Accounting Technician position was created to replace the retiring Deputy Clerk. The position also provided resources for the newly created Storm Water Utility which added an additional 2,500 accounts, as well as monthly utility billing in 2009. In 2012, an Assistant Finance Director position was created to replace the Accountant position as well as to cover added responsibilities acquired due to a vacant Finance Director position in interim status with a contracted consultant. In 2015, the Finance Director position was filled eliminating the Assistant Finance Director position and reducing consultant hours. Additionally, a half-time Accountant position was filled. In 2016, the budget includes the reassignment of the position Assistant to the Administrator to Assistant Administrator/City Clerk. In 2018, the budget includes the reassignment of the Accounting Technician position to Accountant II. In 2019, a part-time administrative assistant position was created to be shared between admin and finance, replacing the vacant PT Finance Clerk position. Assistant City Administrator position was approved pay grade increase from 5-6 to 7-8. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Administration Total Personnel Services 522,623 547,890 545,937 (1,953) -0.4% Total Supplies 5,100 5,100 5,100 0 0.0% Total Other Services and Charges 102,855 109,240 113,230 3,990 3.7% Total Capital Outlay 0 0 0 0 N/A Total Administration 630,578 662,230 664,267 2,037 0.3% Page 15 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT - ELECTIONS PROFILE The City Clerk’s Office is responsible for administration of elections, including supervision of elections and voter registration. The Clerk’s Office ensures elections are handled in accordance with State, Federal, and County regulations. The Clerk’s Office oversees all activities related to City elections including notices, materials, and certification of process. Additionally, the Clerk’s Office arranges polling places and sets up voting equipment. The Clerk’s Office also supervises the recruiting and training of election coordinators and judges and oversees the maintenance of voter registration files. Section 200 of the Medina City Code provides for regular municipal elections to be held in even-numbered years only. STAFFING HISTORY & PHILOSOPHY Although internal staff provides a service to this department every year and significantly during an election year, no time is allocated due to the fluctuation in activity during off election years. The General Administration budget contains the staffing resources to conduct the City’s elections. In 2006, City Staff restructured the flow of the election coordination by increasing internal staff administration and decreasing part-time hiring by 30%. In 2008, the City established a second precinct, which led to additional hiring of part-time election staffing. In 2010, City Staff enacted additional efficiencies in election coordination and shifts to reduce part- time hiring. In 2012 additional shift hours were added for an additional absentee precinct at the primary and general election. This was also a presidential election and required more staffing. In 2014 two part-time election judges were hired to administer absentee voting. 2015 was a non-election year. Shift staffing was not necessary. 2016 one full-time election judge was hired to administer absentee voting along with staff. Presidential election and no excuse absentee voting implemented. Additional election judges for office help will be needed for future presidential elections. 2017 was a non-election year. In 2018, two full-time election judges were hired to assist in absentee voting. In 2020, two primary elections and one general election were held. All elections had absentee voting and required election judges at City Hall. Page 16 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – ELECTIONS (continued) OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Elections Total Personnel Services 6,000 8,550 8,550 0 0.0% Total Supplies 800 1,000 1,000 0 0.0% Total Other Services and Charges 4,600 5,850 5,850 0 0.0% Total Capital Outlay 0 0 0 0 N/A Total Elections 11,400 15,400 15,400 0 0.0% Page 17 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT - ASSESSING PROFILE The primary function of the City’s Assessing services is to provide the accurate classification and valuation of all real, personal and exempt property, including the value of all improvements and structures thereon, located within Medina at maximum intervals of five years. In addition, the Assessor maintains a data base and affiliated files, including property characteristics and photographs on all parcels, provides computerized reports and responds to requests of the Minnesota Department of Revenue, Hennepin County, City departments and members of the general public. The City Assessor also attends and coordinates the City’s Local Board of Appeal and Equalization hearing, commonly held in April each year and provides valuation information to the City to determine park dedication fees when properties subdivide. BUDGETED PERSONNEL LEVEL AND STAFFING HISTORY & PHILOSOPHY The City continues to utilize contracted assessing services. On a regular basis, the City receives competitive quotes for this service. The contract services the City engages in are more economically feasible than hiring full-time staff. The City currently contracts with Rolf Erickson Enterprises Inc. South West Assessing for assessing services. No staffing is allocated to this department. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Assessing Total Supplies 250 0 0 0 N/A Total Other Services and Charges 93,590 98,066 104,316 6,250 6.4% Total Assessing 93,840 98,066 104,316 6,250 6.4% Page 18 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – PLANNING AND ZONING PROFILE The Planning and Zoning department is primarily responsible for the drafting and enforcement of the City’s zoning and subdivision ordinances (Chapter 8) and for coordinating the Comprehensive Plan. The department has considerable contact with various members of the public on matters related to property in the City including residents, business owners, contractors and builders, potential buyers, developers, realtors, appraisers, flood insurance agents, and other similar persons. The department manages the review process of all land use and development applications including: subdivisions, site plan reviews, planned unit developments, conditional use permits, rezoning, variances, and other appeals. This process includes meeting with potential applicants prior to an application, reviewing requests for consistency with City regulations, preparing memoranda to assist the City officials, and drafting resolutions and ordinances. The department also coordinates the development process after a project is approved, which entails drafting documents such as easements and development agreements and verifying that all terms and conditions applied to a project are followed. Assistance is provided to the Planning Commission, including supplying monthly information packets, maintenance of Commission meeting agendas and minutes, and distribution of public hearing notices. Geographical Information System (GIS) and mapping services for all City departments are provided by this department. This includes obtaining and maintaining relevant data and creating maps and providing spatial analysis when requested. The department inspects for compliance with zoning and nuisance regulations and carries through with enforcement activities when necessary. This includes unlicensed/inoperable vehicles and property maintenance, and property manure management practices. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 Planning Director 0.70 0.70 0.70 0.70 0.70 0.70 City Planner 0.70 0.75 0.75 0.80 Associate Planner 0.30 0.30 0.30 0.30 0.30 0.30 0.38 Planning Assistant 0.30 0.35 0.35 0.45 Administrative Assistant 0.12 0.12 0.12 0.12 0.12 0.12 0.12 0.12 0.12 0.12 Part Time Help Total FTE's 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.22 1.22 1.75 STAFFING HISTORY & PHILOSOPHY In 2004, the City created the position of full-time City Planner, as opposed to utilizing only outside consultants to meet the demands of the City’s growth and land use applications. In 2008, the department was restructured to provide or enhance professional planning and zoning services in the areas of land-use review, building permit review, ordinance revisions, use of GIS, as well as code and septic enforcement. In 2016, the City Planner was reassigned as Planning Director and the Planning Assistant was budgeted and reassigned at Associate Planner. Page 19 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – PLANNING AND ZONING (continued) OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Planning and Zoning Total Personnel Services 137,111 140,682 144,045 3,363 2.4% Total Supplies 800 750 750 0 0.0% Total Other Services and Charges 51,500 49,600 46,300 (3,300) -6.7% Total Capital Outlay 0 0 0 0 N/A Total Planning and Zoning 189,411 191,032 191,095 63 0.0% Page 20 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – COMPREHENSIVE PLAN PROFILE The City’s Comprehensive Plan is updated every ten years and establishes the vision and sets the course for the City looking out two decades to guide future residential growth, economic development, and investments in City services such as natural resources, parks, recreation, transportation, and water resources. The 2020-2040 Comprehensive Plan was completed in September 2018. $8,000 is assigned each year within General Fund reserves to account for total project cost every ten years. OPERATING BUDGET CAPITAL OUTLAY N/A 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Comprehensive Plan Total Other Services and Charges 8,000 8,000 8,000 0 0.0% Total Comprehensive Plan 8,000 8,000 8,000 0 0.0% Page 21 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – DATA PROCESSING PROFILE The main function for Data Processing is information technology (IT). This covers annual licensing fees and web-based programs, as well as copier/printer leases. Also included are maintenance costs for workstations and servers necessary to maintain the City’s electronic records and management. In 2014 video recording and editing of City Council meetings was implemented. In 2017 transition to the cloud was implemented reducing the need for servers. BUDGETED PERSONNEL LEVEL AND STAFFING HISTORY & PHILOSOPHY This service is provided on a contractual basis. No staffing is allocated directly to this department and staff coordination is budgeted from the General Administration budget. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Data Processing Total Supplies 59,000 68,954 70,954 2,000 2.9% Total Other Services and Charges 23,083 19,750 19,750 0 0.0% Total Capital Outlay 0 0 0 0 N/A Total Data Processing 82,083 88,704 90,704 2,000 2.3% Page 22 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – POLICE/PUBLIC WORKS FACILITY PROFILE The former Clam Corp building at 600 Clydesdale Trail was obtained in 2012 and improved in 2013 for use as the Medina police/public works facility. The Police/Public Works Facility department provides for the ongoing cleaning, maintenance and repair of the building. Public Works and Police departments contract or perform all maintenance on building and/or equipment. BUDGETED PERSONNEL LEVEL The personnel from the Public Works and Police departments provide these services within the scope of their existing duties. STAFFING HISTORY & PHILOSOPHY The Public Works and Police departments are responsible for these activities. OPERATING BUDGET CAPITAL OUTLAY See the General Capital Improvement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Police/Public Works Facility Total Supplies 0 0 0 0 N/A Total Other Services and Charges 76,415 77,500 79,500 2,000 2.6% Total Police/Public Works Facility 76,415 77,500 79,500 2,000 2.6% Page 23 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – MUNICIPAL BUILDING PROFILE The Municipal Building function provides for the ongoing cleaning, maintenance and repair of government buildings including City Hall. Other facilities, such as Hamel Community Building, Field House, and Hamel Water Treatment Plant have expenditures charged directly to their respective departments. Public Works contracts or performs all maintenance on building and/or equipment, as well as mowing, work on garden beds, heating/cooling, plumbing, painting, parking lot, electrical, and water softener upkeep. BUDGETED PERSONNEL LEVEL The personnel from the Public Works department provide these services within the scope of their existing duties. STAFFING HISTORY & PHILOSOPHY The Public Works Department is responsible for these activities with minor contracting and maintenance contracts used for specific items. The Administration Department provides contract management for the various service contracts to these areas. OPERATING BUDGET CAPITAL OUTLAY See the General Capital Improvement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Municipal Building Total Supplies 4,800 2,800 2,800 0 0.0% Total Other Services and Charges 56,010 58,200 56,000 (2,200) -3.8% Total Capital Outlay 0 0 0 0 N/A Total Municipal Building 60,810 61,000 58,800 (2,200) -3.6% Page 24 of 89 General Fund Expenditures (Continued) GENERAL GOVERNMENT – UNALLOCATED INSURANCE PROFILE Insurance coverage costs include insurance policy premiums, agent services and provisions for deductible amounts. Under Minnesota Statutes, the City is obligated to contract with an insurance agent to procure any policies deemed appropriate. It is anticipated that the agent selected will provide advice and recommendations regarding exposures, policies and options for the City. The League of Minnesota Cities Insurance Trust (LMCIT) has added a risk management component to its operations that provides a review of identified exposures and advice as to how the City can minimize potential for claims. NOTE: In years prior to 2015, the City did not allocate insurance policy premiums to existing City departments. For the 2015 budget and forward, the City intends to allocate insurance costs by department. OPERATING BUDGET CAPITAL OUTLAY N/A 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Unallocated Total Other Services and charges 2,100 0 0 0 N/A Total Unallocated 2,100 0 0 0 N/A Page 25 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY OVERVIEW PROFILE The General Fund Public Safety departments include Police Services, Police Records Management, Fire Services, Building Inspections, and Emergency Management activities. These categories relate directly to making the City of Medina a safe place to live and work. These services are necessary to address mandated requirements by State and Federal laws. It is the responsibility of the local unit of government to protect their citizens and property. 2021 Public Safety Expenditures 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Public Safety: Police 1,649,375 1,737,110 1,849,789 112,679 6.5% Police Records Management 8,850 13,500 13,500 0 0.0% Fire 446,242 419,111 408,130 (10,981)-2.6% Building Ins pections 318,343 330,664 329,479 (1,185)-0.4% Emergency Management 5,200 5,800 5,800 0 0.0% Total Public Safety 2,428,010 2,506,185 2,606,698 100,513 4.0% Page 26 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – POLICE PROFILE The Police Department provides for police administration, public safety services, investigation, and patrol. The Public Safety Director provides leadership and management oversight by coordinating and administrating all divisions within the department. The Public Safety Director is responsible for overseeing multiple strategies by ensuring accountability and allocating resources. Sworn, uniformed officers respond to calls-for-service of both emergency and non-emergency nature. In addition, police services conduct proactive patrol in residential and commercial areas to deter crime and increase traffic safety. Officers seek to make a positive difference in the lives of the residents of Medina and the community. Community Service Officers are utilized to perform police- related duties that do not require a sworn police officer. The investigative process includes, but is not limited to, carrying out interviews and interrogations, recording and witnessing formal statements, conducting line-ups, performing surveillance, gathering and processing evidence, reviewing and analyzing the data gathered, writing and serving search warrants, and disseminating information to fellow officers within the department and agencies outside the police department. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 Public Safety Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief 1.00 Sergeant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Investigator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Officers 8.00 8.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 CSOs 1.50 1.50 1.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75 Administrative Assistant 1.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Transcriptionist 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Overtime 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57 Total FTE's 14.57 14.07 13.57 12.82 12.82 12.82 12.82 12.82 12.82 12.82 STAFFING HISTORY & PHILOSOPHY Medina began providing contractual police services to Loretto from the date of inception. In 1998, scheduling was structured to provide response to all emergencies, 24 hours a day, seven days a week, 365 days a year. In 2003, the drug task force was formed, and a position was designated to address drug related issues. In 2005, that position was backfilled for general patrol duties. In 2004, the Sergeant position was created to increase the supervision and accountability of the patrol division and to work on investigations. In 2007, an Investigator was added to do all in house investigations. In 2007, a part-time Transcriptionist was added to increase efficiencies within the department. In 2013, the Police Chief position was elevated to the Public Safety Director position. Page 27 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – STAFFING HISTORY & PHILOSOPHY (continued) In 2019, Police Sergeant was promoted to Public Safety Directed; effective March 2020. Addition of full- time officer was approved; effective 2020. Part-time transcriptionist position was removed from the budget; effective 2020. In 2021, a part-time Administrative Assistant was added for backup. OPERATING BUDGET CAPITAL OUTLAY See the Equipment Replacement Fund, Police Forfeiture Fund, and Police Reserve Equipment Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Police Total Personnel Services 1,428,125 1,511,542 1,625,521 113,979 7.5% Total Supplies 60,000 61,068 60,568 (500) -0.8% Total Other Services and Charges 161,250 164,500 163,700 (800) -0.5% Total Capital Outlay 0 0 0 0 N/A Total Police 1,649,375 1,737,110 1,849,789 112,679 6.5% Page 28 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – POLICE RECORDS MANAGEMENT PROFILE This function was established to capture the ongoing expenditures created by the City’s records management system. BUDGETED PERSONNEL LEVEL The personnel from the Police department provide these services within the scope of their existing duties. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Police Records Management Total Supplies 150 0 0 0 N/A Total Other Services and Charges 8,700 13,500 13,500 0 0.0% Total Capital Outlay 0 0 0 0 N/A Total Police Records Management 8,850 13,500 13,500 0 0.0% Page 29 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – FIRE PROFILE The purpose of fire protection is to respond to fire, medical emergencies, water rescues and chemical spills/hazards within the City in a timely and efficient manner to minimize the loss sustained by citizens and/or businesses in the City. The fire services budget also provides public education in fire prevention, fire safety awareness, and fire extinguisher training. BUDGETED PERSONNEL LEVEL This service is provided on a contractual basis. No staffing is allocated to this department. The Administration Department provides contract management for the service contracts and the coordination is provided by the Police Department. In 2020, a fire study was completed to determine benefits of a regional fire district or municipal fire department. Planning and implementation are projected to continue in 2021. OPERATING BUDGET CAPITAL OUTLAY See the Equipment Replacement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Fire Total Other Services and Charges 446,242 419,111 408,130 (10,981) -2.6% Total Capital Outlay 0 0 0 0 N/A Total Fire 446,242 419,111 408,130 (10,981) -2.6% Page 30 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – BUILDING INSPECTIONS PROFILE The Building Inspection division provides services for all building permit related activities in the City. This includes permits for new construction, additions, alterations and remodels, mechanical, plumbing, and septic systems. This also includes reviewing plans for consistency with relevant codes prior to construction beginning, and on-site inspections during and after construction. The function also maintains address files with past permit information and completes various state-required reports. The division is also responsible for the review and inspection of other types of permits including permanent and temporary sign permits, driveway/curb cut permits and sewer/water hookup permits. The division provides bi-annual fire inspections of all commercial properties in the City. Such inspections include proper material storage, fire suppression devices, emergency exiting and fire lane circulation. This division coordinates the City’s septic system monitoring program. This program requires property owners on individual sewage treatment systems to have their systems pumped and inspected by a private licensed contractor a minimum of once every three years. This division also provides inspections for construction site erosion and sediment control measures to protect water quality and is responsible for regulation and enforcement related to wetlands within the City. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 Planning Director 0.30 0.30 0.30 0.30 0.30 0.30 City Planner 0.30 0.25 0.25 0.20 Associate Planner 0.70 0.70 0.70 0.70 0.70 0.70 0.13 0.13 Planning Assistant 0.70 0.65 0.65 0.55 PW Inspector 0.06 0.06 0.06 0.06 Administrative Assistant 0.23 0.23 0.23 0.23 0.23 0.23 0.23 0.23 0.23 0.23 Intern 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.35 Total FTE's 1.74 1.74 1.74 1.74 1.68 1.68 1.68 1.58 1.61 1.11 STAFFING HISTORY & PHILOSOPHY The City utilizes contract services for most plan review inspection activities. In 2009, staff was allocated to provide zoning plan reviews for structure setbacks, hardcover, and landscaping. In-house staff also provides administrative support and coordinates financial and statistical reporting. Page 31 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – BUILDING INSPECTIONS (Continued) In 2010, more accurate allocation of the Administrative Assistant, who provides phone and counter services relating to building inspections, was implemented. In 2016, the City Planner was reassigned as Planning Director and the Planning Assistant was budgeted and reassigned at Associate Planner. In 2018, the budget for Public Works Inspector was moved from Public Works to Building Inspections. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Building Inspections Total Personnel Services 171,193 170,259 171,379 1,120 0.7% Total Supplies 0 750 750 0 0.0% Total Other Services and Charges 147,150 159,655 157,350 (2,305) -1.4% Total Building Inspections 318,343 330,664 329,479 (1,185) -0.4% Page 32 of 89 General Fund Expenditures (Continued) PUBLIC SAFETY – EMERGENCY MANAGEMENT PROFILE The purpose of the Emergency Management function is to ensure the effective coordinated use of resources to: 1) maximize the protection of life and property, 2) ensure the continuity of government, 3) sustain survivors and 4) repair essential facilities and utilities in the event of a disaster, whether natural or manmade. Emergency Management is headed by the Public Safety Director. The City’s emergency plan is reviewed annually, and continual training is conducted in accordance with City Ordinance 206. BUDGETED PERSONNEL LEVEL The personnel from the Police department provide these services within the scope of their existing duties. OPERATING BUDGET CAPITAL OUTLAY See the General Capital Improvement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Emergency Management Total Supplies 0 0 0 0 N/A Total Other Services and Charges 5,200 5,800 5,800 0 0.0% Total Emergency Management 5,200 5,800 5,800 0 0.0% Page 33 of 89 General Fund Expenditures (Continued) PUBLIC WORKS PROFILE Public Works provides maintenance of all City streets, sidewalks and trails, which includes patching, seal coating, crack sealing, sweeping, striping, mowing ditches, shouldering, grading, drainage issues, paving and minor sidewalk and curb repair. Also included are snow and ice control on roads, trails and parking lots, which are provided in a safe and cost-effective manner while balancing personnel resources and environmental concerns, as well as servicing all trucks and equipment used. Public Works also provides traffic control, maintenance, replacement and inventory of signage, pavement markings, and street and signal lights. The department also maintains a compost and brush pile that can be utilized by the residents year-round. Public Works is on call 24/7 for all emergencies that may arise. Compliance with safety regulations is provided by the department, including training seminars and testing to maintain the various licensing requirements, and yearly safety training to meet OSHA requirements. The Public Works Department provides budgeting, pavement management, road material bids, contracting with low bidders, and overseeing all road projects each year, as well as other smaller projects. Public Works is also involved in the set up, and tear down, and post clean-up of Clean-up Day and Medina Celebration Day. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 PW Director 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 PW Foreman 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Administrative Assistant 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 Street Maintenance/Inspector 0.43 0.49 0.43 0.49 0.43 0.49 0.43 0.49 0.49 0.49 PW Maintenance 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 PW Maintenance 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 PW Maintenance 0.20 0.20 0.20 0.20 0.20 0.45 0.50 PW On-call 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 Winter Temp 0.25 0.25 0.05 0.05 Part Time Help 0.25 0.25 0.25 0.25 0.30 Total FTE's 2.86 2.86 2.61 2.61 2.42 2.67 2.72 2.52 2.27 2.28 Page 34 of 89 General Fund Expenditures (Continued) PUBLIC WORKS (continued) STAFFING HISTORY & PHILOSOPHY In 2006, the Public Works Superintendent duties were redefined following retirement of the Public Works Director, which allowed for a higher level of administration and supervision. In 2007, a Foreman position was created to manage the day-to-day oversight of the employees working in the field. An On-Call policy was also adopted to compensate staff available for dispatch after hours. In 2009 & 2010, the department delayed the replacement of the retiring Equipment Operator. Part-time staffing was utilized for seasonal projects such as snow plowing and street maintenance. In 2011, the Street Maintenance position was written to include inspections. In 2012, the Public Works Superintendent title was changed to Public Works Director and the Administrative Assistant title was changed to Office Assistant. In 2014, a winter temporary position was added, which will become a full-time Public Works Maintenance position in 2015, allocated 50% to public works and 50% to parks. In 2018, the inspections position was budgeted to Building Inspections and removed from Public Works Budget. In 2020, winter seasonal help was added to assist in snow plowing. OPERATING BUDGET CAPITAL OUTLAY See the Equipment Replacement Fund and Road Improvement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Public Works Total Personnel Services 307,747 298,971 287,826 (11,145) -3.7% Total Supplies 214,080 244,580 244,580 0 0.0% Total Other Services and Charges 206,050 207,850 210,950 3,100 1.5% Total Capital Outlay 0 0 0 0 N/A Total Public Works 727,877 751,401 743,356 (8,045) -1.1% Page 35 of 89 General Fund Expenditures (Continued) SANITATION AND RECYCLING PROFILE Sanitation and recycling is responsible for the administration of the City’s recycling and organic activities as well as refuse hauling. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 Assistant City Administrator/City Clerk 0.10 0.10 0.10 0.10 0.10 0.10 Deputy Clerk 0.10 0.10 0.10 Total FTE's 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 STAFFING HISTORY & PHILOSOPHY In 2009, the City took on duties previously provided by a contracted Recycling Coordinator. In 2016, the budget includes the reassignment of the position Assistant to the Administrator to Assistant Administrator/City Clerk. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Sanitation and Recycling Total Personnel Services 11,130 12,156 12,693 537 4.4% Total Supplies 500 500 500 0 0.0% Total Other Services and Charges 4,450 4,450 4,450 0 0.0% Total Sanitation and Recycling 16,080 17,106 17,643 537 3.1% Organics Total Supplies 4,000 7,895 7,895 0 0.0% Total Other Services and Charges 0 1,000 1,000 0 0.0% Total Organics 4,000 8,895 8,895 0 0.0% Total Sanitation and Recycling & Organics 20,080 26,001 26,538 537 2.1% Page 36 of 89 General Fund Expenditures (Continued) COMMUNITY BUILDING PROFILE The Hamel Community Building is available to be rented for various private functions. The Community Building department provides for the ongoing cleaning, maintenance and repair of the Hamel Community Building. BUDGETED PERSONNEL LEVEL Services are provided on a contractual basis. OPERATING BUDGET CAPITAL OUTLAY See the General Capital Improvement Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Community Building Total Personnel Services 5,566 6,078 6,347 269 4.4% Total Supplies 5,500 5,500 5,500 0 0.0% Total Other Services and Charges 30,080 30,230 30,230 0 0.0% Total Capital Outlay 0 0 0 0 N/A Total Community Building 41,146 41,808 42,077 269 0.6% Page 37 of 89 General Fund Expenditures (Continued) PARKS PROFILE This department represents the consolidation of all park maintenance operating functions. Activities within this department include maintenance and repair of playground equipment, installation and upkeep of park signage, repairs and snow removal on parking lots, dock installation and repairs, park shelter buildings, picnic shelters, irrigation systems, bleachers, benches, restroom and dumpster enclosures to ensure safe, clean and accessible park buildings and equipment. In addition, this department provides basic park turf maintenance including mowing, fertilizing, weed control, and seeding and aerating. It also provides miscellaneous grounds maintenance such as streetscape and flower maintenance, rain garden maintenance, as well as garbage collection and picking up litter. Other responsibilities include maintenance activities for athletic fields, tennis courts, basketball courts, and ice-skating rinks. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 PW Director 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 PW Foreman 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 Assistant City Administrator/City Clerk 0.05 0.05 0.05 0.05 0.05 0.05 Assistant to City Administrator/Deputy Clerk 0.05 0.05 0.05 0.05 Street Maintenance/Inspector 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 PW Maintenance 0.35 0.35 0.35 0.35 0.35 0.35 0.50 Part Time Help 0.25 0.25 0.25 0.25 0.25 Total FTE's 1.10 1.10 1.10 1.10 1.10 0.85 1.00 0.50 0.50 0.45 STAFFING HISTORY & PHILOSOPHY The staffing structure of the department has been modified since 2006 to reflect the time spent by Public Works staff and Administrative support for park functions. In 2017, a part-time parks position was added. Page 38 of 89 General Fund Expenditures (Continued) PARKS AND RECREATION (continued) OPERATING BUDGET CAPITAL OUTLAY See the Park Dedication Fund & Municipal Park Fund. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Parks Total Personnel Services 77,749 73,728 64,296 (9,432) -12.8% Total Supplies 23,920 29,020 29,020 0 0.0% Total Other Services and Charges 67,775 90,625 93,025 2,400 2.6% Total Capital Outlay 0 0 0 0 N/A Total Parks 169,444 193,373 186,341 (7,032) -3.6% Page 39 of 89 General Fund Expenditures (Continued) ECONOMIC DEVELOPMENT HOUSING PROFILE This department created in 2020 was derived to budget funds for the City to continue to participate in the Livable Communities Act (LCA), a program administered by the Metropolitan Council offering grants to participating cities to support development of affordable and life-cycle housing. The City elected to take part in the LCA in 1996 and to continue in 2010. The 2040 Comprehensive Plan also notes that the City participates in LCA Communities which participate in the LCA are required to expend a certain amount annually to help create, sustain, preserve, or advance affordable and/or life-cycle housing opportunities (ALHOA). The City is required to report annually whether at least 85% of the annual amount (determined by Metropolitan Council) is expended each year. If the City does not expend 85% of the ALHOA, the City does not qualify for any grants within the LCA. Current funding source is antenna revenue. OPERATING BUDGET CAPITAL OUTLAY None requested. 2021 Amount Percentage 2019 2020 Preliminary Increase Increase Budget Budget Budget (Decrease) (Decrease) Economic Development Housing Total Other Services and Charges 0 56,880 57,010 130 0.2% Total Economic Development Housing 0 56,880 57,010 130 0.2% Page 40 of 89 GENERAL FUND BUDGET 2021 Amount Percentage 2019 2020 Prelim Increase Increase Budget Budget Budget (Decrease) (Decrease) REVENUES & OTHER FINANCING SOURCES: Property Tax Levy 3,325,897 3,434,452 3,731,800 297,348 8.7% Other Taxes 33,000 75,000 75,000 0 0.0% Licenses and Permits 377,400 390,669 391,269 600 0.2% Intergovernmental 263,910 288,773 288,773 0 0.0% Charges for Services 123,146 138,087 141,254 3,167 2.3% Fines and Forfeitures 110,000 95,000 95,000 0 0.0% Special Assessments 1,715 0 0 0 N/A Miscellaneous 123,698 164,359 131,875 (32,484) -19.8% Sale of Assets 000 0 N/A Transfers In 213,572 220,784 227,409 6,625 3.0% Total Revenues & Other Financing Sources 4,572,338 4,807,124 5,082,380 275,256 5.7% EXPENDITURES & OTHER FINANCING USES: General Government: Mayor & Council 25,645 25,544 25,544 (0) 0.0% Administration 630,578 662,230 664,267 2,037 0.3% Elections 11,400 15,400 15,400 0 0.0% Assessing 93,839 98,065 104,316 6,251 6.4% Planning & Zoning 189,411 191,032 191,095 63 0.0% Comprehensive Plan 8,000 8,000 8,000 0 0.0% Data Processing 82,083 88,704 90,704 2,000 2.3% Police/Public Works Facility 76,415 77,500 79,500 2,000 2.6% Municipal Building 60,810 61,000 58,800 (2,200) -3.6% Unallocated 2,100 0 0 0 N/A Total General Government 1,180,281 1,227,475 1,237,625 10,150 0.8% Public Safety: Police 1,649,375 1,737,110 1,849,789 112,679 6.5% Police Records Management 8,850 13,500 13,500 0 0.0% Fire 446,242 419,111 408,130 (10,981) -2.6% Building Inspections 318,343 330,664 329,479 (1,185) -0.4% Emergency Management 5,200 5,800 5,800 0 0.0% Total Public Safety 2,428,010 2,506,185 2,606,698 100,513 4.0% Public Works: Public Works 727,877 751,401 743,356 (8,045) -1.1% Sanitation & Recycling 20,080 26,001 26,538 537 2.1% Total Public Works 747,957 777,402 769,895 (7,508) -1.0% Parks & Recreation: Community Building 41,146 41,808 42,077 269 0.6% Parks 170,944 193,373 186,341 (7,032) -3.6% Total Parks & Recreation 212,090 235,181 228,417 (6,764) -2.9% Economic Development Housing 0 56,880 57,010 130 0.2% Transfers Out 4,000 4,000 4,000 0 0.0% Transfer to Reserves 0 0 178,734 178,734 N/A Total Expenditures & Other Financing Uses 4,572,338 4,807,123 5,082,380 275,257 5.7% EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES 0 1 (0) (1) -129.7% Page 41 of 89 Special Revenue Funds Special Revenue Funds are categorized by the specific nature of the source of revenues. Grant and donation funds given for a specific purpose are accounted for as Special Revenue Funds. The Special Revenue Funds for the City of Medina are: Environmental Fund Municipal Park Fund Field House Operations Fund Police Forfeiture Fund Police Reserve Equipment Fund German Liberal Cemetery Fund Community Event Fund Cable Franchise Fund Page 42 of 89 Special Revenue Funds ENVIRONMENTAL FUND PROFILE The Medina Environmental Fund’s primary function is to provide for securing land for conservation of natural resources, for parks and open space, and for trails, including partnerships with other agencies on grant applications; secondary uses include: 1) Incentivizing residents to improve storm water run-off management through voluntary installation of rain gardens and other measures in order to benefit the health of lakes and streams; 2) Establishing a program for the installation of curb cuts for interested residents who wish to install rain gardens; 3) Partnering with Storm Water Utility Funds or grant resources to accomplish water improvement projects; 4) Lending funds to landowners to complete wetland mitigation projects that will be repaid to the City when the landowner receives compensation for the mitigation; 5) Implementing Low Impact Development or other sustainable initiatives in City projects; 6) Removing sick and diseased boulevard trees on city land and replacing them; and, 7) Subsidizing the cost of tree stock made available to residents on City Clean Up Day. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Miscellaneous 8,633 0 (8,633) -100.0% EXPENDITURES AND OTHER FINANCING USES: Other Services and Charges 26,392 31,000 4,608 17.5% Capital Outlay 0 0 0 N/A Transfers Out 0 0 0 N/A Total Expenditures and Other Financing Uses 26,392 31,000 4,608 17.5% Net Change in Fund Balance (17,759) (31,000) (13,241) 74.6% Fund Balance, Beginning of Year 527,411 509,652 Fund Balance, End of Year 509,652 478,652 Page 43 of 89 Special Revenue Funds (Continued) MUNICIPAL PARK FUND PROFILE The Municipal Park Fund is to be used by the City Council as they see the need for park projects and maintenance outside of expenditures within the General Fund and Park Dedication Fund. Municipal Park Fund projects are primarily the replacement of existing park equipment and structures that do not qualify for the Park Dedication Fund. Projects and replacements are presented through the Capital Improvement Plan. Revenues are generated by taxes, antenna revenue, grants and donations from individuals, businesses and organizations. In 2019, discussions and planning took place amongst staff, City Council, Park Commission and community outreach to establish a 30-year replacement plan. A levy implementation was passed for 2020 and onward to fund ongoing replacements. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Taxes 58,813 112,000 53,187 90.4% Miscellaneous 63,316 0 (63,316) -100.0% Transfers In 0 0 0 N/A Total Revenues and Other Financing Uses 122,129 112,000 (10,129) (0) EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 59,260 235,000 175,740 296.6% Net Change in Fund Balance 62,869 (123,000) (185,869) -295.6% Fund Balance, Beginning of Year 269,320 332,189 Fund Balance, End of Year 332,189 209,189 Page 44 of 89 Special Revenue Funds (Continued) FIELD HOUSE OPERATIONS FUND PROFILE The Field House Operations Fund was established at the end of 2009 with a donation to assist in operating costs related to the opening of the field house at Hamel Legion Park. The donation was part of the contributions for the construction of the field house. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Miscellaneous 894 1,000 106 11.9% EXPENDITURES AND OTHER FINANCING USES: Personal Services 0 0 0 N/A Supplies 34 900 866 2536.2% Other Services and Charges 2,843 4,100 1,257 44.2% Total Expenditures and Other Financing Uses 2,877 5,000 2,123 73.8% Net Change in Fund Balance (1,983) (4,000) (2,017) 101.7% Fund Balance, Beginning of Year 8,038 6,055 Fund Balance, End of Year 6,055 2,055 Page 45 of 89 Special Revenue Funds (Continued) POLICE FORFEITURE FUND PROFILE The Police Forfeiture Fund was established to account for receipts and disbursements related to forfeited vehicles, equipment and cash from drug, DWI, and other crime related cases. Expenditures are restricted by law to be used for drug and DWI enforcement. In 2018, due to law changes, forfeiture revenues and federal drug revenues have ceased or decreased significantly. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Fines and Forfeitures 14,487 20,000 5,513 38.1% Miscellaneous 0 0 0 N/A Sale of Assets 1,451 0 (1,451) -100.0% Total Revenues and Other Financing Sources 15,938 20,000 4,062 25.5% EXPENDITURES AND OTHER FINANCING USES: Personal Services 362 0 (362) -100.0% Supplies 0 0 0 N/A Other Services and Charges 32,366 40,000 7,634 23.6% Capital Outlay 0 0 0 N/A Transfers Out 0 0 0 N/A Total Expenditures and Other Financing Uses 32,728 40,000 7,272 22.2% Net Change in Fund Balance (16,790) (20,000) (3,210) 19.1% Fund Balance, Beginning of Year 248,122 231,332 Fund Balance, End of Year 231,332 211,332 Page 46 of 89 Special Revenue Funds (Continued) POLICE RESERVE EQUIPMENT FUND PROFILE The Medina Police Reserve Equipment Fund is utilized to track donations to the City of Medina in appreciation of the Reserves as well as Charges for Services they provide. These donations are accepted by City Council for various purposes. Various expenditures are approved through the Capital Improvement Program for a period of five years when enough funds are available. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Charges for Services 0 0 0 N/A Miscellaneous 200 0 (200) -100.0% Total Revenues and Other Financing Sources 200 0 (200) -100.0% EXPENDITURES AND OTHER FINANCING USES: Supplies 571 3,000 2,429 425.6% Other Services and Charges 0 1,200 1,200 N/A Capital Outlay 0 0 0 N/A Total Expenditures and Other Financing Uses 571 4,200 3,629 635.8% Net Change in Fund Balance (371) (4,200) (3,829) 1032.7% Fund Balance, Beginning of Year 17,939 17,568 Fund Balance, End of Year 17,568 13,368 Page 47 of 89 Special Revenue Funds (Continued) GERMAN LIBERAL CEMETERY FUND PROFILE The German Liberal Cemetery Fund was created in 2010 when the cemetery was transferred to City ownership. This fund is used to account for lot sales that are legally restricted to the maintenance of the cemetery and principal amounts received and related interest income for the care of the German Liberal Cemetery. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Charges for Services 10,465 5,000 (5,465) -52.2% Miscellaneous 0 0 0 N/A Total Revenues and Other Financing Sources 10,465 5,000 (5,465) -52.2% EXPENDITURES AND OTHER FINANCING USES: Personal Services 0 0 0 N/A Other Services and Charges 1,976 4,650 2,674 135.3% Total Expenditures and Other Financing Uses 1,976 4,650 2,674 135.3% Net Change in Fund Balance 8,489 350 (8,139) -95.9% Fund Balance, Beginning of Year 155,299 163,787 Fund Balance, End of Year 163,787 164,137 Page 48 of 89 Special Revenue Funds (Continued) COMMUNITY EVENT FUND PROFILE The Community Event Fund was established to account for donations and event costs as they relate to the City’s Celebration Day. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Miscellaneous 0 0 0 N/A Transfers In 4,000 4,000 0 0.0% Total Revenues and Other Financing Sources 4,000 4,000 0 0.0% EXPENDITURES AND OTHER FINANCING USES: Supplies 0 0 0 N/A Other Services and Charges 0 8,100 8,100 N/A Total Expenditures and Other Financing Uses 0 8,100 8,100 N/A Net Change in Fund Balance 4,000 (4,100) (8,100) -202.5% Fund Balance, Beginning of Year 18,865 22,865 Fund Balance, End of Year 22,865 18,765 Page 49 of 89 Special Revenue Funds (Continued) CABLE FRANCHISE FUND PROFILE The Cable Franchise Fund was established to account for cable related costs. Cable franchise fee revenues are committed to this fund. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Other Taxes 60,506 67,000 6,494 10.7% Miscellaneous 0 0 0 N/A Total Revenues and Other Financing Sources 60,506 67,000 6,494 10.7% EXPENDITURES AND OTHER FINANCING USES: Other Services and Charges 12,342 15,000 2,658 21.5% Net Change in Fund Balance 48,164 52,000 3,836 8.0% Fund Balance, Beginning of Year 21,347 69,510 Fund Balance, End of Year 69,510 121,510 Page 50 of 89 Special Revenue Funds (Continued) 204 226 227 235 Environmental Municipal Field Police Fund Park House Forfeiture REVENUES & OTHER FINANCING SOURCES: Revenues Property Taxes 112,000 Other Taxes Intergovernmental Charges for Services Fines and Forfeitures 20,000 Miscellaneous 0 0 1,000 0 Total Revenues 0 112,000 1,000 20,000 Other Financing Sources Sale of Assets 0 Transfers In Total Other Financing Sources 0000 Total Revenues & Other Financing Sources 0 112,000 1,000 20,000 EXPENDITURES & OTHER FINANCING USES: Current General Government Public Safety 40,000 Public Works Parks & Recreation 31,000 0 5,000 Total Current 31,000 0 5,000 40,000 Capital Outlay General Government Public Safety 0 Public Works Parks & Recreation 0 235,000 Total Capital Outlay 0 235,000 0 0 Other Financing Uses Transfers Out 0 Total Expenditures & Other Financing Uses 31,000 235,000 5,000 40,000 EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES (31,000) (123,000) (4,000) (20,000) Page 51 of 89 Special Revenue Funds (Continued) 236 238 240 250 Total Police Reserve German Liberal Community Cable Special Equipment Cemetery Event Franchise Revenue 112,000 67,000 67,000 0 0 5,000 5,000 20,000 00001,000 0 5,000 0 67,000 205,000 0 4,000 4,000 0 0 4,000 0 4,000 0 5,000 4,000 67,000 209,000 4,650 4,650 4,200 44,200 0 8,100 15,000 59,100 4,200 4,650 8,100 15,000 107,950 0 0 0 0 235,000 0 0 0 0 235,000 0 4,200 4,650 8,100 15,000 342,950 (4,200) 350 (4,100) 52,000 (133,950) Page 52 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 53 of 89 Capital Project Funds The Capital Projects set of funds is used to record and keep track of costs for major projects. Often these projects will cross fiscal years and must be kept separate for assessment accounting or funding purposes. The City’s Capital Improvement Program includes a five-year projection of capital improvement needs that will partially be funded from the Capital Project Funds. Some of the funds act as repositories for capital replacement funds for major assets, such as water and sewer infrastructure. The Capital Projects Funds include: Park Dedication Fund General Capital Improvement Fund Water Capital Improvement Fund Sewer Capital Improvement Fund Tax Increment 1-9 Fund Equipment Replacement Fund Road Improvement Fund Page 54 of 89 Capital Project Funds PARK DEDICATION FUND PROFILE The Park Dedication Fund is to be used by the City Council as they see the need for new park projects, outside of expenditures within the General Fund. Park Dedication funds are needed for new park development, which is the intended use of Park Dedication funds, as mandated by state statute. Park Dedication Fund projects are presented through the Capital Improvement Plan. Revenues are generated from Park Dedication Fees charged on new developments. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Intergovernmental 0 0 0 N/A Charges for Services 32,400 20,000 (12,400) -38.3% Miscellaneous 0 6,000 6,000 N/A Total Revenues and Other Financing Sources 32,400 26,000 (6,400) -19.8% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 19,565 705,000 685,435 3503.4% Net Change in Fund Balance 12,835 (679,000) (691,835) -5390.1% Fund Balance, Beginning of Year 1,607,679 1,620,514 Fund Balance, End of Year 1,620,514 941,514 Page 55 of 89 Capital Project Funds (Continued) GENERAL CAPITAL IMPROVEMENT FUND PROFILE The General Capital Improvement Fund provides for the accounting of sources (revenues) and uses (expenditures) of monies available from several sources such as the General Fund or grant activity. The City’s Capital Improvement Program includes a five-year projection of capital improvement needs that will partially be funded from the Capital Improvement Fund. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Intergovernmental 0 0 0 N/A Miscellaneous 0 2,000 2,000 N/A Transfers In 0 0 0 N/A Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 0 2,000 2,000 N/A EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 61,895 55,000 (6,895) -11.1% Net Change in Fund Balance (61,895) (53,000) 8,895 -14.4% Fund Balance, Beginning of Year 317,969 256,074 Fund Balance, End of Year 256,074 203,074 Page 56 of 89 Capital Project Funds (Continued) WATER CAPITAL IMPROVEMENT FUND PROFILE The Water Capital Improvement Fund accounts for the construction of water infrastructure. The financing of these improvements is through a combination of special assessments, water connection fees through development, and bonding. The fund supports debt service payments of the Water enterprise fund as follows: 40% for the Water Treatment Plant, Series 2005A bonds (since refunded by the 2012B bonds) 100% for the Water Tower, Well, and Raw Water Supply Line, Series 2007A bonds (since refunded by the 2013A bonds) The City’s Capital Improvement Program includes a five-year projection of capital improvement needs that will partially be funded from the Water Capital Improvement Fund. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Charges for Services 344,638 300,000 (44,638) -13.0% Special Assessments 0 0 0 N/A Miscellaneous 0 5,000 5,000 N/A Transfers In 0 0 0 N/A Total Revenues and Other Financing Sources 344,638 305,000 (39,638) -11.5% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 0 835,000 835,000 N/A Transfers Out 356,028 204,038 (151,990) -42.7% Total Expenditures and Other Financing Uses 356,028 1,039,038 683,010 191.8% Net Change in Fund Balance (11,390) (734,038) (722,648) 6344.7% Fund Balance, Beginning of Year 1,483,660 1,472,271 Fund Balance, End of Year 1,472,271 738,233 Page 57 of 89 Capital Project Funds (Continued) SEWER CAPITAL IMPROVEMENT FUND PROFILE The Sewer Capital Improvement Fund accounts for the financing of improvements and the construction of sewer infrastructure. The financing of these improvements is through a combination of special assessments, sewer connection fees through development, and bonding. The City’s Capital Improvement Program includes a five-year projection of capital improvement needs that will partially be funded from the Sewer Capital Improvement Fund. In 2020, and interfund loan of $140,000 was made to the debt service fund for early redemption of bonds callable. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Charges for Services 40,219 40,000 (219) -0.5% Special Assessments 0 0 0 N/A Miscellaneous 0 15,000 15,000 N/A Total Revenues and Other Financing Sources 40,219 55,000 14,781 36.8% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 109 800,000 799,891 733845.0% Transfers Out 0 0 0 Total Expenditures and Other Financing Uses 109 800,000 799,891 733845.0% Net Change in Fund Balance 40,110 (745,000) (785,110) -1957.4% Fund Balance, Beginning of Year 3,122,662 3,162,772 Fund Balance, End of Year 3,162,772 2,417,772 Page 58 of 89 Capital Project Funds (Continued) TAX INCREMENT 1-9 FUND PROFILE The Tax Increment 1-9 fund accounts for all tax increment financing (TIF) revenues and expenditures from TIF District 1-9. This TIF District has been the primary financing tool for the redevelopment around the Uptown Hamel area and north Hwy 55 and 101 area. Revenues are derived from tax increments on properties within the TIF District. The TIF District fund makes annual transfers to the 2008A G.O. Bond Fund - Uptown Hamel and 2005C G.O. Tax Increment Bond Fund – Uptown Hamel (since refinanced by the 2012B G.O. Refunding Bonds) as necessary based on annual TIF fund analysis. Payments of principal and interest are also made on two Pay-As-You-Go Tax Increment Notes based on the amount of increment received on various parcels. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Tax Increments 253,133 452,547 199,414 78.8% Miscellaneous 0 0 0 N/A Total Revenues and Other Financing Sources 253,133 452,547 199,414 78.8% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 213,057 0 (213,057) -100.0% Transfers Out 256,400 272,800 16,400 6.4% Total Expenditures and Other Financing Uses 469,457 272,800 (196,657) -41.9% Net Change in Fund Balance (216,324) 179,747 396,071 -183.1% Fund Balance, Beginning of Year (117,998) (334,322) Fund Balance, End of Year (334,322) (154,575) Page 59 of 89 Capital Project Funds (Continued) EQUIPMENT REPLACEMENT FUND PROFILE This fund is a capital improvement fund for replacement of equipment such as Public Works trucks and machinery, police vehicles, fire equipment, and major office equipment. Proceeds from the issuance of Equipment Certificates and transfers from the General Fund have been the primary funding sources. Beginning with the 2015 budget, the City intends to certify a property tax levy specifically for the funding of equipment replacement. In 2019, a levy implementation was passed for 2020 and onward. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 164,100 312,500 148,400 90.4% Miscellaneous 1,600 48,186 46,586 2911.6% Sale of Assets 18,105 20,000 1,895 10.5% Transfers In 0 0 0 N/A Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 183,805 380,686 196,881 107.1% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 409,444 312,499 (96,945) -23.7% Transfers Out 0 0 0 N/A Total Expenditures and Other Financing Uses 409,444 312,499 (96,945) -23.7% Net Change in Fund Balance (225,639) 68,187 293,826 -130.2% Fund Balance, Beginning of Year 101,180 (124,459) Fund Balance, End of Year (124,459) (56,272) Page 60 of 89 Capital Project Funds (Continued) ROAD IMPROVEMENT FUND PROFILE This fund is a capital project fund utilized to construct and maintain the City’s road system. Numerous projects are scheduled in the five-year Capital Improvement Plan (CIP). The City also incorporates the Pavement Management Plan into the CIP for long range planning. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Intergovernmental 0 0 0 N/A Special Assessments 141,917 0 (141,917) -100.0% Miscellaneous 0 0 0 N/A Transfers In 0 0 N/A Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 141,917 0 (141,917) -100.0% EXPENDITURES AND OTHER FINANCING USES: Capital Outlay 584,285 38,500 (545,785) -93.4% Net Change in Fund Balance (442,368) (38,500) 403,868 -91.3% Fund Balance, Beginning of Year 1,051,601 609,233 Fund Balance, End of Year 609,233 570,733 Page 61 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 62 of 89 Capital Project Funds (Continued) 401 402 225 General Water Park Capital Capital Dedication Improvement Improvement REVENUES & OTHER FINANCING SOURCES: Revenues Property Tax Levy Tax Increments Intergovernmental 0 0 Charges for Services 20,000 300,000 Special Assessments 0 Miscellaneous 6,000 2,000 5,000 Total Revenues 26,000 2,000 305,000 Other Financing Sources Sale of Assets Transfers In 00 Bond Proceeds 0 Total Other Financing Sources 0 0 0 Total Revenues & Other Financing Sources 26,000 2,000 305,000 EXPENDITURES & OTHER FINANCING USES: Capital Outlay General Government 40,000 Public Safety 0 Public Works Parks & Recreation 705,000 15,000 Economic Development Water 835,000 Sewer Total Capital Outlay 705,000 55,000 835,000 Other Financing Uses Transfers Out 204,038 Total Expenditures & Other Financing Uses 705,000 55,000 1,039,038 EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES (679,000) (53,000) (734,038) Page 63 of 89 Capital Project Funds (Continued) 403 Sewer 406 411 420 Total Capital Tax Increment Equipment Road Capital Improvement #1-9 Replacement Improvement Projects 312,500 312,500 452,547 452,547 00 40,000 360,000 000 15,000 0 48,186 0 76,186 55,000 452,547 360,686 0 1,201,233 20,000 20,000 00 0 00 0 0 0 20,000 0 20,000 55,000 452,547 380,686 0 1,221,233 0 40,000 300,499 300,499 12,000 38,500 50,500 720,000 0 0 835,000 800,000 800,000 800,000 0 312,499 38,500 2,745,999 272,800 0 476,838 800,000 272,800 312,499 38,500 3,222,837 (745,000) 179,747 68,187 (38,500) (2,001,604) Page 64 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 65 of 89 Debt Service Funds Debt Service Funds track the monies collected and paid for the retirement of bonded debt obligations of the City. Funds are collected in several ways. Some dollars are collected through property tax levies established solely for payment of these obligations. Some dollars are collected through special assessments against specific properties in the City which receive the benefits of debt-financed projects. Tax increments are also dedicated to payment of debt obligations in some cases. If a general pledge of the tax base of the City is made against a bond obligation it is accounted for in the Debt Service Funds. The City’s Debt Service Funds include: G.O. Improvement Bonds 2010A Fund G.O. Taxable Improvement Bonds 2011B Fund G.O. Capital Improvement Plan Bonds 2012A Fund (PW/PD Facility) G.O. Refunding Bonds 2012B Fund (TIF) G.O. Refunding Bonds 2013A Fund (PW/PD Facility) G.O. Improvement Bonds 2015A (Tower Drive) G.O. Refunding Bonds 2016A (2008A) G.O. Improvement Bonds 2017A Fund G.O Refunding Bonds 2020A (2012A & 2017A) Page 66 of 89 Debt Service Funds G.O. IMPROVEMENT BONDS 2010A FUND PROFILE These bonds were to fund the 2010 road improvement projects based on the financing philosophy of Council from 2008. The Council proceeded with a bonding and assessment policy. Revenues for payment of this bond issue come from the property tax levy and special assessments. Expenditures in this fund are for principal and interest on the bonds and agent fees for bond servicing. In 2020, this debt was fully retired. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 15,524 0 (15,524) -100.0% Special Assessments 0 0 0 N/A Miscellaneous 0 0 0 N/A Total Revenues and Other Financing Sources 15,524 0 (15,524) -100.0% EXPENDITURES AND OTHER FINANCING USES: Debt Service 61,640 0 (61,640) -100.0% Net Change in Fund Balance (46,116) 0 46,116 -100.0% Fund Balance, Beginning of Year 39,647 (6,470) Fund Balance, End of Year (6,470) (6,470) Page 67 of 89 Debt Service Funds (Continued) G.O. TAXABLE IMPROVEMENT BONDS 2011B FUND PROFILE These bonds were to fund the 2011 Hunter Drive North road improvement project based on the financing philosophy of Council from 2008. The Council proceeded with a bonding and assessment policy. Revenues for payment of this bond issue come from the property tax levy and special assessments. Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. In 2020, this debt was fully retired with an interfund loan from the sewer capital fund. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 31,570 61,000 29,430 93.2% Intergovernmental 0 0 0 N/A Special Assessments 0 0 0 N/A Miscellaneous 0 0 0 N/A Total Revenues and Other Financing Sources 31,570 61,000 29,430 93.2% EXPENDITURES AND OTHER FINANCING USES: Debt Service 301,513 0 (301,513) -100.0% Net Change in Fund Balance (269,942) 61,000 330,942 -122.6% Fund Balance, Beginning of Year 192,016 (77,926) Fund Balance, End of Year (77,926) (16,926) Page 68 of 89 Debt Service Funds (Continued) G.O. CAPITAL IMPROVEMENT PLAN BONDS 2012A FUND PROFILE These bonds were issued in the amount of $6.1 million to fund the 2012 purchase and improvement of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. Revenues for payment of this bond issue come from the property tax levy, Water Fund (9%), and Sewer Fund (11%). Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. This debt will be replaced with refunding bond 2020A. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 128,247 212,151 83,905 65.4% Miscellaneous 0 0 0 N/A Bond Proceeds 0 4,880,000 4,880,000 N/A Transfers In 60,926 53,038 (7,888) -12.9% Total Revenues and Other Financing Sources 189,173 5,145,189 4,956,017 2619.8% EXPENDITURES AND OTHER FINANCING USES: Debt Service 287,628 4,880,928 4,593,301 1597.0% Transfers Out 0 0 0 N/A 287,628 4,880,928 4,593,301 1597.0% Net Change in Fund Balance (98,455) 264,261 362,716 -368.4% Fund Balance, Beginning of Year 443,843 345,388 Fund Balance, End of Year 345,388 609,649 Page 69 of 89 Debt Service Funds (Continued) G.O. REFUNDING BONDS 2012B FUND (TIF) PROFILE In 2012, the City issued the 2012B G.O. Refunding Bonds to refinance $655,000 of the 2005C G.O. Tax Increment Bonds (Uptown Hamel), with the defeasance occurring on February 1, 2013. Revenues for payment of this bond issue come from tax increments generated by TIF District 1-9 and special assessments. Expenditures in this fund are for principal and interest on the bonds and agent fees for bond servicing. In 2020, this debt was fully retired with an interfund loan from the sewer capital fund. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Special Assessments 4,292 7,601 3,309 77.1% Miscellaneous 0 0 0 N/A Transfers In 75,000 75,000 0 0.0% Total Revenues and Other Financing Sources 79,292 82,601 3,309 4.2% EXPENDITURES AND OTHER FINANCING USES: Debt Service 176,956 0 (176,956) -100.0% Net Change in Fund Balance (97,664) 82,601 180,265 -184.6% Fund Balance, Beginning of Year 14,849 (82,815) Fund Balance, End of Year (82,815) (214) Page 70 of 89 Debt Service Funds (Continued) G.O. REFUNDING BONDS 2013A FUND PROFILE In 2013, the City issued the 2013A G.O. Refunding Bonds to refinance $1,160,000 of the 2007A G.O. Water Revenue Bonds, with the defeasance occurring on February 1, 2015. A total of $1.4 million of the remaining outstanding 2007A G.O. Water Revenue Bonds were originally recharacterized as G.O. CIP bonds in 2012 to assist in the financing of improvements of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. Revenues for payment of this bond issue come from the property tax levy, Water Fund (9%), and Sewer Fund (11%). Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. This debt will be fully retired on February 1, 2023. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 72,279 134,757 62,478 86.4% Miscellaneous 0 0 0 N/A Transfers In 34,340 33,689 (651) -1.9% Total Revenues and Other Financing Sources 106,619 168,446 61,827 58.0% EXPENDITURES AND OTHER FINANCING USES: Debt Service 160,620 162,665 2,045 1.3% Net Change in Fund Balance (54,001) 5,781 59,782 -110.7% Fund Balance, Beginning of Year 221,317 167,316 Fund Balance, End of Year 167,316 173,097 Page 71 of 89 Debt Service Funds (Continued) G.O. IMPROVEMENT BONDS 2015A FUND PROFILE In 2015, the City issued $1,765,000 of 2015A G.O. Improvement Bonds to finance improvements to Tower Drive. Other sources for the project included MSA, park dedication, grant, and utility funds. The project is accounted for in the Tower Drive capital projects fund. Revenues for payment of this bond issue come from the property tax levy and special assessments. Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. This debt will be fully retired on February 1, 2031. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 32,695 58,651 25,956 79.4% Special Assessments 73,110 80,586 7,476 10.2% Miscellaneous 0 0 0 N/A Transfers In 0 0 0 N/A Total Revenues and Other Financing Sources 105,804 139,237 33,433 31.6% EXPENDITURES AND OTHER FINANCING USES: Debt Service 158,630 153,478 (5,152) -3.2% Net Change in Fund Balance (52,826) (14,241) 38,585 -73.0% Fund Balance, Beginning of Year 302,045 249,219 Fund Balance, End of Year 249,219 234,978 Page 72 of 89 Debt Service Funds (Continued) G.O. REFUNDING BONDS 2016A FUND PROFILE In 2016, the City issued the 2016A G.O. Refunding Bonds to refinance $2,280,000 of the 2008A G.O. Improvement Bonds, with the defeasance occurring on February 1, 2017. Revenues for payment of this bond issue come from tax increments generated by TIF District 1-9 and special assessments. Expenditures in this fund are for principal and interest on the bonds and agent fees for bond servicing. This debt will be fully retired on February 1, 2024. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Special Assessments 6,956 10,144 3,188 45.8% Miscellaneous 0 0 0 N/A Transfers In 181,400 197,800 16,400 9.0% Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 188,356 207,944 19,588 10.4% EXPENDITURES AND OTHER FINANCING USES: Debt Service 187,290 188,578 1,288 0.7% Net Change in Fund Balance 1,066 19,366 18,300 1717.3% Fund Balance, Beginning of Year 35,523 36,589 Fund Balance, End of Year 36,589 55,955 Page 73 of 89 Debt Service Funds (Continued) G.O. IMPROVEMENT BONDS 2017A FUND PROFILE In 2017, the City issued $1,210,000 of 2017A G.O. Improvement Bonds to finance the Deer Hill Improvement Project. The project will be 100% assessed; payable at the sale of each lot, issuance of building permit or at the end of a twelve-year deferment in 2028. The project is accounted for in the Deer Hill Improvement capital projects fund. Revenues for payment of this bond issue come from special assessments. Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. In 2020, this debt was refunded with G.O. Refunding Bond 2020A. Debt Service Funds (Continued) 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Special Assessments 122,796 0 (122,796) -100.0% Miscellaneous 0 0 0 N/A Transfers In 0 0 0 N/A Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 122,796 0 (122,796) -100.0% EXPENDITURES AND OTHER FINANCING USES: Transfers Out 0 0 0 N/A Debt Service 118,959 0 (118,959) -100.0% 118,959 0 (118,959) -100.0% Net Change in Fund Balance 3,838 0 (3,838) -100.0% Fund Balance, Beginning of Year 340,492 344,330 Fund Balance, End of Year 344,330 344,330 Page 74 of 89 G.O. REFUNDING BONDS 2020A FUND PROFILE In 2020, the City issued the 2020A G.O. Refunding Bonds to refinance $4,880,000 of the 2012A G.O. CIP Bonds, with the defeasance occurring on February 1, 2021. Revenues for payment of bond 2012A come from the property tax levy and the utility funds (water & sewer). Expenditures in this fund are for principal and interest on the bonds and agent fees for bond servicing. This debt will be fully retired on February 1, 2034. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Property Tax Levy 0 0 0 N/A Miscellaneous 0 0 0 N/A Transfers In 0 0 0 N/A Total Revenues and Other Financing Sources 0 0 0 N/A EXPENDITURES AND OTHER FINANCING USES: Debt Service 0 54,641 54,641 N/A Net Change in Fund Balance 0 (54,641) (54,641) N/A Fund Balance, Beginning of Year 0 0 Fund Balance, End of Year 0 (54,641) Page 75 of 89 Debt Service Funds (Continued) G.O. REFUNDING BONDS 2020A FUND PROFILE In 2020, the City issued the 2020A G.O. Refunding Bonds to $1,120,000 of the 2017A G.O. Improvement Bonds, with the defeasance occurring on December 22, 2020. Revenues for payment of this bond issue come from special assessments. Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. This debt will be fully retired on February 1, 2031. 2021 Amount Percentage 2020 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) REVENUES AND OTHER FINANCING SOURCES: Special Assessments 0 35,000 35,000 N/A Miscellaneous 0 0 0 N/A Transfers In 344,330 0 (344,330) -100.0% Bond Proceeds 0 0 0 N/A Total Revenues and Other Financing Sources 344,330 35,000 (309,330) -89.8% EXPENDITURES AND OTHER FINANCING USES: Debt Service 0 0 0 N/A Net Change in Fund Balance 344,330 35,000 (309,330) -89.8% Fund Balance, Beginning of Year 0 344,330 Fund Balance, End of Year 344,330 379,330 Page 76 of 89 Debt Service Funds (Continued) 312 316 319 320 G.O. G.O. Taxable G.O. G.O. Improvement Improvement CIP Refunding Bonds Bonds Bonds Bonds 2010A 2011B 2012A 2012B REVENUES & OTHER FINANCING SOURCES: Revenues Property Tax Levy 0 61,000 212,151 Intergovernmental 0 Special Assessments 0 0 7,601 Miscellaneous 0 0 0 0 Total Revenues 0 61,000 212,151 7,601 Other Financing Sources Transfers In 53,038 75,000 Bond Proceeds 4,880,000 Total Other Financing Sources 0 0 4,933,038 75,000 Total Revenues & Other Financing Sources 0 61,000 5,145,189 82,601 EXPENDITURES & OTHER FINANCING USES: Expenditures Debt Service 0 0 4,880,928 0 Other Financing Uses Transfers Out 0 Bonds Paid by Escrow Total Other Financing Uses 0 0 0 0 Total Expenditures & Other Financing Uses 0 0 4,880,928 0 EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES 0 61,000 264,261 82,601 Page 77 of 89 Debt Service Funds (Continued) 321 322 323 324 325 326 G.O. G.O. G.O. G.O. G.O. G.O. Refunding Improvement Refunding Improvement Refunding Refunding Total Bonds Bonds Bonds Bonds Bonds Bonds Debt 2013A 2015A 2016A 2017A 2020A 2020A Service 134,757 58,651 0000466,559 00 80,586 10,144 0 35,000 133,331 000000 0 134,757 139,237 10,144 0 35,000 599,890 33,689 197,800000359,527 0 0 0 4,880,000 33,689 0 197,8000005,239,527 168,446 139,237 207,944 0 0 35,000 5,839,417 162,665 153,478 188,578 0 54,641 0 5,440,290 0 0 0 0 0 0 0 0 0 162,665 153,478 188,578 0 54,641 0 5,440,290 5,781 (14,241) 19,366 0 (54,641) 35,000 399,128 Page 78 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 79 of 89 Public Utility Funds The Public Utility Funds track the revenues and expenses for fee based public utility services provided by the City. These funds operate on their own ability to generate revenues and receive no property tax support. Each year the City Council reviews the operations of these funds and sets rates for each service based on the needs for general operations, capital spending and debt service payments. The public utilities in 2021 include: Water Utility Fund Sewer Utility Fund Storm Water Utility Fund Page 80 of 89 Public Utility Funds (Continued) WATER UTILITY FUND PROFILE The Water Utility Fund provides for the distribution of potable water to customers. This fund includes the operations, administration and utility billing for the utility. The City has three separate water systems which it maintains: Hamel, Independence Beach and Medina Morningside. Water is supplied by ten municipal wells, and the Hamel system utilizes a water treatment facility. Also included in the Water Fund along with providing the water is the maintenance of meters, locating water mains and services, testing of the municipal water supply throughout the systems as required, preventative maintenance, and emergency repairs to the City’s distribution system. The utility billing operation prepares and sends out utility bills, receives meter readings and administers the collections and assessment for nonpayment. Agreements with the cities of Maple Plain and Orono are also in place to provide water to separate developments within the City of Medina. OVERVIEW Operating revenues are budgeted to increase $193,546, primarily due to new growth in the city. A 1% charge for services rate increase supported by the 2018 Water Rate Analysis. Operating expenses (excluding transfers) are budgeted to increase $44,870 (includes CIP). Transfers out to the General Fund for operating costs were reviewed in 2018 and show a budgeted increase of approximately 3%. In 2012, the City issued $6.1 million of 2012A G.O. Capital Improvement Plan Bonds to fund the 2012 purchase and improvement of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. The Water Fund will be transferring amounts equal to 9% of the debt service payments on the CIP bonds through February 1, 2034. Additionally, in 2012, the City recharacterized $1.4 million of the remaining outstanding 2007A G.O. Water Revenue bonds. The debt was removed from the Water Fund as revenue bonds and was correspondingly reestablished as CIP bonds to assist in the financing of improvements of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. The Water Fund will be transferring amounts equal to 9% of the debt service payments on the recharacterized bonds (since refinanced by the 2013A G.O. Refunding Bonds) through February 1, 2023. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 PW Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 PW Foreman 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 Office Assistant 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 Street Maintenance/Inspector 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 PW Maintenance 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 PW Water/Sewer Operator 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 PW Maintenance 0.17 0.17 0.17 0.17 0.17 0.17 PW On-call 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.15 0.15 0.15 Part Time Help Total FTE's 1.97 1.97 1.97 1.97 1.97 1.97 1.80 1.50 1.50 1.52 CAPITAL OUTLAY Accounted for in the Water Capital Improvement Fund. Page 81 of 89 Public Utility Funds (Continued) WATER UTILITY FUND (continued) 2021 Amount Percentage 2020 Preliminary Increase Increase Budget Budget (Decrease) (Decrease) OPERATING REVENUES Charges for Services Charges for Services 892,854 1,080,400 187,546 21.0% Special Assessments 8,000 14,000 6,000 75.0% Meter Sales 28,140 20,000 0 -28.9% Total Charges for Services 928,994 1,114,400 193,546 20.0% TOTAL OPERATING REVENUES 928,994 1,114,400 193,546 20.0% OPERATING EXPENSES Personnel Services 180,498 225,368 44,870 24.9% Supplies 102,020 102,020 0 0.0% Depreciation 345,000 345,000 0 0.0% Other Services and Charges 229,350 229,350 0 0.0% TOTAL OPERATING EXPENSES 856,868 901,738 44,870 5.2% OPERATING INCOME (LOSS)72,126 212,662 148,676 194.8% NONOPERATING REVENUES Miscellaneous Revenues 0 0 0 N/A Interest Earnings 5,000 5,000 0 0.0% Water Connect/Reconnect Fee 17,000 5,000 (12,000) -70.6% Total Nonoperating Revenues 22,000 10,000 (12,000) -54.5% NONOPERATING EXPENSES Bond Principal (570,000) (195,000) Bond Interest (15,738) (9,038) 0 -42.6% Fiscal Agent s Fees (1,400) (800) 600 -42.9% Total Nonoperating Expenses (587,138) (204,838) 600 -65.1% INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS (493,012) 17,824 137,276 -103.6% CAPITAL CONTRIBUTIONS AND TRANSFERS Transfers from Other Funds 356,028 204,038 (151,990) -42.7% Transfers to Other Funds (125,758) (124,402) 1,356 -1.1% Capital Contributions 0 0 0 N/A Total Capital Contributions and Transfers 230,270 79,636 (150,634) -65.4% CHANGE IN NET POSITION (262,742) 97,460 (13,358) -137.1% NET POSITION, JANUARY 1 10,512,066 10,728,078 216,012 2.1% NET POSITION, DECEMBER 31 10,249,324 10,825,538 576,214 5.6% Page 82 of 89 Public Utility Funds (Continued) SEWER UTILITY FUND PROFILE The Sewer Utility Fund provides for the collection and conveyance of wastewater through a system of mains and lift stations. Sewage is treated by the Metropolitan Council Environmental Services, whose fees account for a significant portion of this fund’s expenses. Included in this fund is the routine and preventative maintenance of the City’s collection system and its appurtenances, monitoring of inflow and infiltration, television inspection of the interiors of mains, and customer service such as providing sewer locations. This activity involves the operation and maintenance of the City’s ten lift stations, which includes buildings, equipment, and property. The utility billing operation prepares and sends out utility bills and administers the collections and assessment for nonpayment. An agreement with the City of Plymouth is also in place to provide sewer service to an area within the City of Medina. OVERVIEW Operating revenues are budgeted to increase by $119,112, largely due to new growth in the City. Rates are scheduled to increase by 1% as supported by the 2018 sewer rate analysis. Operating expenses are projected to increase by $40,837 (includes CIP). Transfers out to the General Fund for operating costs were reviewed in 2018 and show a budgeted increase of approximately 3%. In 2012, the City issued $6.1 million of 2012A G.O. Capital Improvement Plan Bonds to fund the 2012 purchase and improvement of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. The Sewer Fund will be transferring amounts equal to 11% of the debt service payments on the CIP bonds through February 1, 2034. Additionally, in 2012, the City recharacterized $1.4 million of the remaining outstanding 2007A G.O. Water Revenue bonds. The debt was removed from the Water Fund as revenue bonds and was correspondingly reestablished as CIP bonds to assist in the financing of improvements of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. The Sewer Fund will be transferring amounts equal to 11% of the debt service payments on the recharacterized bonds (since refinanced by the 2013A G.O. Refunding Bonds) through February 1, 2023. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 PW Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 PW Foreman 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 Office Assistant 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 Street Maintenance/Inspector 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 PW Maintenance 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 PW Water/Sewer Operator 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 PW Maintenance 0.18 0.18 0.18 0.18 0.18 0.18 PW On-call 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.15 0.15 0.15 Total FTE’s 1.69 1.69 1.69 1.69 1.69 1.69 1.51 1.21 1.21 1.23 CAPITAL OUTLAY Accounted for in the Sewer Capital Improvement Fund. Page 83 of 89 Public Utility Funds (Continued) SEWER UTILITY FUND (continued) 2021 Amount Percentage 2020 Prelim Increase Increase Budget Budget (Decrease) (Decrease) OPERATING REVENUES Charges for Services Charges for Services 642,413 761,500 119,112 18.5% Special Assessments 2,500 2,500 0 0.0% Total Charges for Services 644,913 764,000 119,112 18.5% TOTAL OPERATING REVENUES 644,913 764,000 119,112 18.5% OPERATING EXPENSES Personal Services 155,838 146,675 (9,163) -5.9% Supplies 5,880 5,880 0 0.0% Depreciation 100,000 100,000 0 0.0% Other Services and Charges 415,500 465,500 50,000 12.0% TOTAL OPERATING EXPENSES 677,218 718,055 40,837 6.0% OPERATING INCOME (LOSS)(32,305) 45,945 78,275 -242.2% NONOPERATING REVENUES Miscellaneous Income 0 0 0 N/A Interest Earnings 5,000 5,000 0 0.0% Total Nonoperating Revenues 5,000 5,000 0 0.0% INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS (27,305) 50,945 78,275 -286.6% CAPITAL CONTRIBUTIONS AND TRANSFERS Transfers to Other Funds (130,358) (128,001) 2,357 -1.8% Capital Contributions 0 0 0 N/A Total Capital Contributions and Transfers (130,358) (128,001) 2,357 -1.8% CHANGE IN NET POSITION (157,663) (77,056) 80,632 -51.1% NET POSITION, JANUARY 1 4,533,004 4,543,314 10,310 0.2% NET POSITION, DECEMBER 31 4,375,341 4,466,258 90,917 2.1% Page 84 of 89 Public Utility Funds (Continued) STORM WATER UTILITY FUND PROFILE The Storm Water Utility Fund provides for the collection and management of storm water throughout the City in compliance with State and Federal regulatory requirements. The Storm Water Utility provides for regional planning, surface water quality monitoring, and compliance with the Wetlands Conservation Act, approved Total Maximum Daily Loads (TMDL’s) to impaired bodies of water and mandated Storm Water Pollution Prevention Program (SWPPP). OVERVIEW Operating revenues are budgeted at a 3% rate increase. Operating expenses are budgeted to decrease by $15,400. Potential projects are comprised of Best Management Practices (BMP’s) implemented in the City’s SWPPP, TMDL Implementation Plan(s), Loretto Wetland Restoration/Creation, Water Quality improvements relating to Hamel Road Tower Drive project, Stream, Ditch, and Wetland Restoration, other wetland restoration in MCWD area, and other general projects recommended by the Public Works Director and City Administrator. Grant funding is likely necessary for the completion of major projects. BUDGETED PERSONNEL LEVEL 2021 2020 2019 2018 2017 2016 2015 2014 2013 PW Director 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 PW Foreman 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 Office Assistant 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 Street Maintenance Inspector 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 Total FTE's 0.70 0.70 0.70 0.70 0.70 0.60 0.60 0.60 0.60 CAPITAL OUTLAY Various Improvements. Page 85 of 89 Public Utility Funds (Continued) STORM WATER UTILITY FUND (continued) 2021 Amount Percentage 2020 Prelim Increase Increase Budget Budget (Decrease) (Decrease) OPERATING REVENUES Charges for Services Charges for Services 226,106 255,693 32,087 13.1% Special Assessments 2,500 2,500 0 0.0% Total Charges for Services 228,606 258,193 32,087 12.9% TOTAL OPERATING REVENUES 228,606 258,193 32,087 12.9% OPERATING EXPENSES Personal Services 78,470 73,070 (5,400) -6.9% Supplies 5,200 5,200 0 0.0% Depreciation 70,000 70,000 0 0.0% Other Services and Charges 67,700 57,700 (10,000) -14.8% TOTAL OPERATING EXPENSES 221,370 205,970 (15,400) -7.0% OPERATING INCOME (LOSS)7,236 52,223 47,487 621.7% NONOPERATING REVENUES Miscellaneous Income 0 0 0 N/A Interest Earnings 1,000 0 (1,000) -100.0% Total Nonoperating Revenues 1,000 0 (1,000) -100.0% INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS 8,236 52,223 46,487 534.1% CAPITAL CONTRIBUTIONS AND TRANSFERS Transfers from Other Funds 0 0 0 N/A Grants 0 0 0 N/A Transfers to Other Funds (59,935) (61,733) (1,798) 3.0% Capital Contributions 0 0 0 N/A Total Capital Contributions and Transfers (59,935) (61,733) (1,798) 3.0% CHANGE IN NET POSITION (51,699) (9,510) 44,689 -81.6% NET POSITION, JANUARY 1 1,343,156 1,097,526 (245,630) -18.3% NET POSITION, DECEMBER 31 1,262,342 1,088,016 (174,326) -13.8% Page 86 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 87 of 89 Capital Improvement Program The Capital Improvement Program (CIP) is a planning document that presents a five-year overview of scheduled capital projects to address the City’s goals for maintaining public infrastructure. The CIP includes a long-term financing plan that allows the City to allocate funds for these projects based on assigned priorities. The five-years within the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope and cost of projects as new information becomes available. The information contained in this plan represents an estimate of improvement costs based on present knowledge and expected conditions. A capital improvement is defined as a major non-recurring expenditure related to the City’s physical facilities and grounds. The CIP also distinguishes between projects contained in the City’s operating budgets and capital improvement projects financed through the City’s capital funds and public utility funds. The CIP is predicated on the goals and policies established by the City Council, including general development, redevelopment, and maintenance policies that are part of the City’s Comprehensive Plan. A primary objective of the CIP is to identify projects that further these goals and policies in a manner consistent with funding opportunities and in coordination with other improvement projects. (The CIP will be compiled and presented separately.) Page 88 of 89 THIS PAGE LEFT BLANK INTENTIONALLY Page 89 of 89 Fee Schedule The City Council adopts an ordinance which revises the City’s fee schedule, including fees for land use, liquor licensing, public safety, and other permits issued by the City. It also establishes rates for sanitary sewer, water, storm water, and other services. (The fee schedule will be compiled and presented separately.) Ordinance No December 1, 2020 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING AN AMENDED FEE SCHEDULE The city council of the city of Medina ordains as follows: Section 1. The schedule of fees and rates attached hereto as Exhibit A, Exhibit B and Exhibit C is hereby adopted. Section 2. This ordinance shall become effective on January 1, 2021 upon its adoption and publication. Adopted by the City Council of the City of Medina this 1st day of December, 2020. _____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk Published in the Crow River News this ___ day of December, 2020. Agenda Item # 7B Exhibit A City of Medina Fee Schedule Effective January 1, 2021 1 Ordinance No. December 1, 2020 Administration Service Charge Address Labels $50.00 Address List $25.00 Administrative Appeal $250.00 Affidavit of Filing $15.00 Audit Book copy $50.00 City Code Book Cost + 10% Copies – single or double sided (B&W) $0.25 per page ($5.00 minimum) Copies or pictures – color 8 ½ x 11 $.50 per page ($5.00 minimum) Credit Card Payments Credit Card fees apply; + $0.50 if less than $100.00 (excluding utility and online HCB payments) Delinquent Charges Assessed 10% administrative fee DVD/Flash Drive/CD $30.00 per DVD/Flash Drive $20 per CD Mailing costs of copies/reports At cost New resident listing $20.00 Peddler, Solicitor, Transient Merchant Permit Application Fee $50.00 up to $100.00 if extensive background check is needed Photographs $20.00 + cost of photo Non-Sufficient Funds $30.00 Notary No Charge Special Assessment search $25.00 Special Council Meeting request $250.00 Special Event Permit Fee $25.00 Tax Increment Financing application (minimum) $1,500 (deposit) + c.a.c Tobacco License (annual) $150.00 German Liberal Cemetery Service Charge Gravesite Purchase $1,500.00 Gravesite Transfer $15.00 Interment (Open/Close) for Casket (Includes locate & marker) $1,010 Interment (Open/Close) for Cremation or infant Cherub $410 Disinterment (Open/Close) for Casket $900.00 Disinterment (Open/Close) for Cremation or infant Cherub $300 Marker Removal $100 Funeral Service Attendant/Traffic Control $150.00 Park and Recreation Service Charge Independence Beach Parking Permit (residents only) No Charge Ball Field and Court Use See Exhibit C Hamel Community Building See Exhibit B Liquor Service Charge 3.2 Malt Liquor-off sale $50.00 3.2 Malt Liquor-on sale $100.00 Consumption & Display License $200.00 Liquor License Investigation (in-state maximum) $500.00 Liquor License Investigation (out-of-state maximum) $10,000.00 Off-sale $150.00 On-sale Class A: >20,000 sq. ft. $7,500.00 On-sale Class B: 12,000 – 20,000 sq. ft. $6,500.00 On-sale Class C: 6,000 – 12,000 sq. ft. $5,500.00 On-sale Class D: < 6,000 sq. ft. $4,500.00 On-sale Sunday $200.00 Public Dance $100.00 3.2 Malt Liquor one day set up $25.00 Temporary on-sale application fee $25.00 Wine License $2,000.00 On-sale Brewer Taproom License $500.00 Off-sale Small Brewer License $150.00 Microdistillery Cocktail Room License $500.00 Fire Service Charge Fire False Alarm (first) No Charge Fire False Alarm (second) $150.00 Fire False Alarm (third) $200.00 Fire False Alarm (fourth and thereafter) $250.00 Post Fire Inspection $40.00 + c.a.c. Number of alarms within one calendar year Exhibit A City of Medina Fee Schedule Effective January 1, 2021 2 Ordinance No. December 1, 2020 Police Service Charge Accident/Police Report $.25/page ($5.00 minimum) Burning Permit (non-resident) $20.00 Burning Permit (resident) No Charge Dog Impounds $25.00 at Police office or $50.00 at Strehler Farm + $10.00 each additional calendar day Reserve Officer at event/per hour $25.00 Event Security (per officer/per hour) $80.00100.00 and $90.00125.00 on Holidays (23-hour minimum) Fingerprinting Resident & Employees $20.00 up to 3 cards, $5.00 each additional card. Non- residents $30.00 up to 3 cards, $5.00 each additional card. Criminal Suspense Files Non- Medina Case $20.00 Fireworks Permit $50.00 Gambling Investigation Fee (annual) $50.00 Gambling Application for Exempt Permit $10.00 Gun Club license (annual) $50.00 Hunting Permit (non-resident) $25.00 Hunting Permit (resident) $15.00 Kennel License (City Council Review) $300 (deposit) + c.a.c. Kennel License (Administrative Review) $100.00 Kennel License (Waiver) $300 (deposit) + c.a.c. Letter of Conduct $15.00 Police False Alarm (first) No Charge Police False Alarm (second) $25.00 Police False Alarm (third) $50.00 Police False Alarm (fourth) $75.00 Police False Alarm (fifth and thereafter) $150.00 Vehicle Impound/Storage $10.00/day + towing fees No Parking Sign Deposit $5.00 per sign. Deposit returned when signs are returned. Public Works Service Charge Curb stop repair $250.00 (deposit) + c.a.c. Driveway Curb Cut Review $100.00 (no fee if in connection with building permit fee >$1000) Driveway Waiver $500.00 Frozen/damaged meter repair $100.00 Annual ROW Registration Fee $100.00 per year Noxious Weed / Mowing $150 per hour ROW Permit $100.00 Small Wireless Facility Rent $150 Annual + $25 Maintenance Small Wireless Electrical $73 per node (less than or equal to 100 watts), $182 per node (>100 watts), or actual cost Sanitary Sewer Prohibited Connection Fee - Residential $100 per month Surcharge – noncompliance w/ stormwater prohibition from sanitary sewer $100.00 per month Sanitary Sewer Prohibited Connection Fee – Comm/Industrial $100 + $20 per 1,000 gallons per month Water disconnect/reconnect trip fee $65.00 Radio Transmitter $135.00 Water meter iPearl (1”) + radio transmitter & meter horn $535.00 Water meter iPearl (3/4”) + radio transmitter & meter horn $420.00 Water meter SRII (1”) + radio transmitter & meter horn $556.00 All other meters (at cost) Trunk Connection Rates per living unit for residential; and, equivalent for commercial as determined by the Metropolitan Council SAC, except as may be amended by City policy. City may adjust number of units determined by Metropolitan Council if it deems it appropriate based on information provided. Service Charge Hamel Urban Service Area-Sewer Willow Lift Station Area $860 $1,555 Hamel Urban Service Area-Water $7,575.00 Independence Beach Area-Sewer $860 Independence Beach Area-Water $4,410.00 Medina Morningside Area-Sewer $860 Medina Morningside Area-Water $4,410.00 Sewer Availability Charge (SAC) Fee As set by Metropolitan Council Maple Plain Service Area-Water Per Maple Plain Fee Schedule Number of alarms within one calendar year Exhibit A City of Medina Fee Schedule Effective January 1, 2021 3 Ordinance No. December 1, 2020 Sewer and Water Rates - All rates monthly. (MM=Medina Morningside, IB=Independence Beach). Service Charge Sewer (residential) minimum $22.50 22.73 per month Sewer (residential) per 1,000 gallons of water usage $5.62 5.68 Sewer (commercial) minimum $22.50 22.73 per month Sewer (commercial) per 1,000 gallons of water usage $5.62 5.68 Sewer only (residential) (based on 6,000 gallons per month) $33.7 734.10 per month MM & IB Water (residential) (base charge) $12.86 12.99 per month MM & IB Water (residential) 0-4,000 gallons $2.85 2.88 per 1,000 gallons MM & IB Water (residential) 5,000-6,000 gallons $3.22 3.25 per 1,000 gallons MM & IB Water (residential) 7,000-10,000 gallons $4.29 4.33 per 1,000 gallons MM & IB Water (residential) 11,000-23,000 gallons $4.64 4.68 per 1,000 gallons MM & IB Water (residential) 24,000 and up gallons $5.73 5.78 per 1,000 gallons MM & IB Water (irrigation) 0-13,000 gallons $4.64 4.68 per 1,000 gallons MM & IB Water (irrigation) 14,000 and up gallons $5.73 5.78 per 1,000 gallons MM & IB Water (commercial) (base charge) $12.86 12.99 per month MM & IB Water (commercial) water usage under 10,000 gallons per month $4.29 4.33per 1,000 gallons MM & IB Water (commercial) water usage over 10,000 gallons per month $5.73 5.78 per 1,000 gallons Storm Water Utility Fees Service Charge Storm Water Utility Annual Fee $34.39 35.42 per Residential Equivalency Factor (REF) + Annual Watershed Due established by specific Watershed Storm Water Appeal $250.00 Exhibit A City of Medina Fee Schedule Effective January 1, 2021 4 Ordinance No. December 1, 2020 Sewer and Water Rates - All rates monthly. Service Charge Hamel Water (residential) (base charge) $17.88 18.06 per month Hamel Water (residential) 0- 4,000 gallons $3.22 3.25 per 1,000 gallons Hamel Water (residential) 5,000-6,000 gallons $3.93 3.97 per 1,000 gallons Hamel Water (residential) 7,000-10,000 gallons $5.36 5.42 per 1,000 gallons Hamel Water (residential) 11,000-23,000 gallons $6.32 6.38 per 1,000 gallons Hamel Water (residential) 24,000 and up gallons $7.14 7.22 per 1,000 gallons Hamel Water (irrigation) 0- 13,000 gallons $6.45 6.51 per 1,000 gallons Hamel Water (irrigation) 14,000 and up gallons $7.14 7.22 per 1,000 gallons Hamel Water (commercial) (base charge) $17.88 18.06 per month Hamel Water (commercial) water usage 0 – 9,000 gallons per month $5.36 5.42 per 1,000 gallons Hamel Water (commercial) water usage 10,000 + gallons per month $7.14 7.22 per 1,000 gallons Penalty for unpaid utility bills 10% per month on unpaid balance (penalty not interest) City of Maple Plain Water Service Rate established by City of Maple Plain + 10% Medina administrative fee City of Orono Water Service Rate established by City of Orono + 10% Medina administrative fee City of Plymouth Sewer Service Rate established by City of Plymouth + 10% Medina administrative fee The Enclave at Medina Raw Water Usage for the first 2,000,000 gallons per month $3.25 per 1,000 gallons The Enclave at Medina Raw Water Usage above 2,000,000 gallons per month $3.81 per 1,000 gallons Dominium (per unit) 0-13,000 gallons $3.25 per 1,000 gallons Dominium (per unit) 14,000 and up gallons $3.81 per 1,000 gallons Tanker Fill $75.00 + Hamel commercial water rates Exhibit A City of Medina Fee Schedule Effective January 1, 2021 5 Ordinance No. December 1, 2020 Building Inspection Related Service Charge Building Permits Based on valuation – 1994 Building Fee Schedule Building Plan Review 65% of building permits Site Plan Review “Administrative” $1,000.00 deposit + c.a.c. Investigation fee (for work began without permit) Double charge Demolition (minimum) $100.00 per structure (residential) + surcharge $200.00 per structure (non- residential) + state surcharge Fence < 57 feet (no Permit); >= 5 and < 7 feet = $50 >=7 feet+ = based on valuation – 1994 building fee schedule (location verification) Building – fireplace $50.0075.00 per fireplace + state surcharge Re-side – residential $100.00 per structure + state surcharge Re-roof – residential $100.00 ($165 for wood shingles/shakes) per structure + state surcharge Occupancy Financial Guarantee (ex: occupy home prior to approval of final grade; other similar) $10,000 escrow or $20,000 escrow if septic system is not completed Window, patio door, and front door replacement (existing openings) $50.00 (1 window); $100.00 (2+ windows) + state surcharge Windows and doors (changing opening) Based on valuation – 1994 Building Fee Schedule Grading, Plan Review (engineer review of submitted plans and building permits) $250.00 (grading plan review fee is reduced in cases where combined building plan review and grading plan review otherwise would exceed $650) Grading Permit (grading permit fee for disturbance less than 1000 cubic yards is reduced in cases where combined building permit and grading permit would otherwise exceed $1000) < 50 cubic yards = $50.00 51-100 cubic yards = $75.00 101-1000 cubic yards = $200.00 1,001+ cubic yards = $200+$25 per each additional 100 yds. (max. $750.00) + financial guarantee of 150% of cost; Violations = c.a.c. Hardcover Surface Small Improvement Review (ex. sport courts, address monuments, pillars, sheds< 200 square feet, etc.) $50.00 Mechanical (residential) $50.00 75.00 per piece + state surcharge Moving Structure on public street $100.00 + c.a.c. Plumbing (residential) $50.00 (1-5 fixtures); $10.00 each additional + state surcharge Septic (new – Types 1-3) Septic (new – Type 4) $250.00 + $100 site visit $935 Septic Repair (drainage fields) $125.00 Septic or Holding tank only (ex: floor drains) $100.00 Septic system abandonment $100.00 Septic Violation Inspection $250.00 + c.a.c. Sewer Hook-up $100.00 Signs (temporary/portable) $50.00 Sign face replacement-wall or pylon $50.00 New monument/pylon sign State fee schedule New wall sign/lighting change $100.00 Storm water Pollution Prevention Program Review $200.00 Underground Tank Removal $100.00 Tree Preservation Plan Review $25.00 50.00 (no fee if part of grading or building permit) Water Hook-up $100.00 Water Heater – residential $50.00 + state surcharge Temporary Structures – res Temporary Structures - comm $100.00 + state surcharge $200.00 + state surcharge Planning and Zoning Service Charge Agriculture Preserve Application $50.00 + c.a.c. Agriculture Preserve Expiration $50.00 + c.a.c. Appeal Administrative Decision $500 (deposit); c.a.c. not to exceed $500 Appeal of Wetland Conservation Act Staff Decision of Functional Assessment and Value Classification $500 (deposit) + c.a.c. Appeal of Wetland Corrections Notice $500.00 (deposit) + c.a.c. Exhibit A City of Medina Fee Schedule Effective January 1, 2021 6 Ordinance No. December 1, 2020 Appeal of Open Space Composite Map and/or reference data $500.00 (deposit) + c.a.c. Cartway Easement $20,000.00 (deposit) + c.a.c. Comprehensive Plan Amendment $2,000.00 (deposit) + c.a.c. Comprehensive Plan Copy $100.00 Concept Plan Review $1,000.00 Conditional Use Permit application (commercial, minimum) $2,000.00 (deposit) + c.a.c. Conditional Use Permit application (Telecommunications Tower, minimum) $2,000 (deposit) + c.a.c. Conditional Use Permit application (residential, minimum) $1,000 (deposit) + c.a.c. Conditional Use Permit Annual Review $100.00 residential; $200.00 commercial Conservation Design collaborative goal setting process $1,000.00 Development Improvement Financial Guarantee (i.e. Letter of Credit or Cash) 150% amount of estimated improvements Environmental Review (e.g. EAW, EIS) $10,000.00 (deposit) + c.a.c. Interim Use Permit $2,000.00 (deposit) + c.a.c. Lot Combination or Rearrangement Lot Combination of Substandard Lots $1,000.00 (deposit) + c.a.c. $200 + cost of title documentation Maps 11x17 = $1; others = c.a.c. Park Dedication Fee (see city code) Residential = 8% of land value but no < $3,500/unit or >$8,000/unit; Commercial = 8% of land value Planned Unit Development Concept $2,000.00 (deposit) + c.a.c. Planned Unit Development General Plan $10,000.00 (deposit) + c.a.c. Planned Unit Development Final Plan $2,000.00 (deposit) + c.a.c. Rezoning Application (minimum) $1,000.00 (deposit) + c.a.c. Site Plan Review “Administrative” $1,000.00 deposit + c.a.c. Site Plan Review $5,000.00 (deposit) + c.a.c. Subdivision Application (minimum) (2-5 lots) $5,000.00 (deposit) + c.a.c. Subdivision Application (>5 lots) $10,000 (deposit) + c.a.c. Temporary Outdoor Sales Event $50.00 Upland Buffer Vegetation Review/Inspection/Guarantee 150% financial guarantee Upland buffer sign $10.006.00 Vacation $2,000.00 (deposit) + c.a.c. Variance Application (minimum) $1000.00 (deposit) + c.a.c. for residential; $2,000.00 (deposit) + c.a.c. for commercial Wetland Delineation Review $600.00 Wetland Field Estimate (flagging) $250.00300.00 Wetland Exemption Decision/No Loss $300.00 Wetland Replacement Plan $750.00 (deposit) + c.a.c. Zoning Letter $50.00 Staff Consultant Fees – Staff and consultant time spent on planning applications (or defined as other c.a.c.) will be charged to applicant. Service Charge City Attorney Up to $275 per hour, per rate schedule City Engineer Up to $185 per hour, per rate schedule Survey Crew Up to $205 per hour, per rate schedule Prosecuting Attorney Up to $143.75 per hour, per rate schedule Planning Consultants Up to $160 per hour, per rate schedule Tree Inspector Up to $90 per hour City Staff - Professional $90 per hour City Staff – Public Works $70 per hour + time & half for over time City Staff – Field Inspector $90 per hour + time & half for over time City Staff – Administrative Support $70 per hour + time & half for over time Exhibit A City of Medina Fee Schedule Effective January 1, 2021 7 Ordinance No. December 1, 2020 *c.a.c. = city accrued costs *Deposits for land use and other applications must include the fee established by this fee schedule ordinance and any unpaid fees from the previous application involving essentially the same property by the same or similar applicant. *Deposits for land use applications that require more than two requests or large in scale shall be determined by the City Administrator. *Deposits will be returned for land use projects paid in full after final approval, deposits for wetland and grading permits will be returned upon acceptance of work if bills are paid in full. *Escrow for building certificate will be returned upon acceptance of project. *Land use applications are processed by planning, building, finance, engineering and legal departments and all costs associated with the review shall be billed to the applicant. Exhibit B Hamel Community Building Fee Schedule Effective January 1, 2021 8 Ordinance No. December 1, 2020 Group Time Period Rental Rate Monday to Thursday All Day $190 Monday to Thursday < 4 Hours $100 Monday to Thursday < 1.5 Hours $50 Friday All Day $250 Saturday or Sunday All Day $450 Alcohol Usage* All Day $100 Facility walk-through required: First one is free, if you miss appointment or need another one, each additional walk-through: Scheduled $25 Appointment with vendor to view facility prior to event Scheduled $25 Sales Tax Included in all fees. Kitchen Service Area and Outdoor Shelter use included in all fees. * in addition to base fee Community Building Security Deposit ○ Time Period Security Deposit Rate City Approved Medina Civic Groups - Any Day Anytime $100 Any Day Anytime $250 Any Day w/ Alcohol or Dance Anytime $500 ○This fee is to cover any damage to the facility, extra clean-up, or cancellation of event without 3 weeks’ notice. Exhibit C Field and Court Reservation Fee Schedule Effective January 1, 2021 9 Ordinance No. December 1, 2020 Field Usage Fee Table Field fees are based on a 2.5-hour time slot. If additional time is needed, the fee will increase $25 per additional hour. Facility Practice Fee Game Fee Tournament Fee Ball Field* $25 $50 Calculated on a case by case basis Open Field $50.00 $100 Calculated on a case by case basis Light Fee:$15 / field / hour – this fee will be required if lights are requested *Renter is expected to drag the field on day of reservation, chalk for their own games, and prepare field for playing condition in the event of rain. These fees cover the city’s cost to reserve the field and help pay for annual maintenance and capital expenses to keep these facilities in playing condition. Field Usage Security Deposit $500.00 Security Deposit for field reservations pertaining to games and/or practices per every Field Reservation Application submitted. $800.00 Security Deposit for field reservations pertaining to tournaments per every Field Reservation Application submitted. Tennis Court Fee Rental & Deposits The tennis courts are available free of charge to residents on a first come, first serve basis. Organized recreational groups may reserve the tennis courts with advanced approval, based on availability, for the following fee: Court Rental - $20 per court per hour* Court Deposit - $150 Security Deposit *This fee may be negotiated through a separate group rental agreement, which must be approved by the Medina City Council. Key Deposit A $25 key deposit is required for issued keys to any building reservation on the facilities. Keys must be returned by 4:30 p.m. of next business day after rental. Rental Fees for Amenities Field House Bathroom Fee $70 per day to reserve both men’s and women’s bathrooms Portable Toilets The City of Medina will determine if Additional Toilets or Special Cleaning needs to be scheduled on the day or days that the fields are reserved. Portable Toilet Fees: $60 Additional Units (per unit); $200 ADA Toilet; $35 Special Cleaning (per unit) Exhibit C 10 Ordinance No. December 1, 2020 Field and Court Reservation Fee Schedule Effective January 1, 2021 RESERVATION FEE AND DEPOSIT POLICY Recreation Field Reservation fees Recreation field reservation fees are the fees required for the direct usage of the fields. This fee includes the field usage fee as well as any fees associated with the requested/required rental of amenities. All fees will be required by the City upon submission of the reservation application. Refunds of Reservation Fees Refunds for all recreation field reservation fees are processed on an individual basis with regards to the conditions of the cancellation. All cancellation notices and requests for rescheduling must be submitted in writing. Any cancellations that occur upon the day of the event, the City must receive the cancellation notice by the next business day. REFUND FOR CANCELLATIONS DUE TO WEATHER CONDITIONS. All cancellations that are due to weather conditions must be verified by the City staff prior to refund. A percent of the recreation field reservation fees may be remitted to the City according to the percent of field used if event is interrupted due to weather conditions and is not rescheduled. NO FEE REFUNDS. Recreation field reservation fee refunds will not be given for cancelled game/practice reservations that are not related to weather conditions less than fourteen (14) days before the event. NO FEE REFUNDS. Recreation field reservation fee refund will not be given for cancelled tournament reservations that are not related to weather conditions less than thirty (30) days before the event. Recreation Field Reservation Security Deposit Recreation Field Reservation Security Deposit is required to secure the performance of the field usage and any administration fees connected to cancellations or rescheduling. A security deposit will be required by the City upon submission of the reservation application. Refunds of Security Deposit The applicant; having fulfilled the obligations under the field reservation application, City Code Chapter 515, and an after post-event inspection by the Public Works Department, will have their Security Deposit refunded. A full security deposit will be remitted to the applicant upon having left no financial obligation to the City and having caused no damage beyond ordinary wear and tear. A percent of the security deposit will be remitted to the City pending: 1)any financial obligation to the City, 2)the percent of damages to the facilities beyond the ordinary wear and tear. Resolution No. 2020- December 1, 2020 Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ___ BY TITLE AND SUMMARY WHEREAS, the city council of the city of Medina has adopted Ordinance No. ___ an ordinance amending the city’s fee schedule; and WHEREAS, the ordinance is 10 pages in length and consists almost entirely of a chart and exhibits; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Medina has adopted Ordinance No. ___. The ordinance revises the city’s fee schedule, including fees for public safety, sewer and water, storm water, planning and zoning, building, and other services. The ordinance will not be codified. The full text of Ordinance No. __ is available for inspection at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the city of Medina that the City Clerk keep a copy of the ordinance in the clerk’s office at city hall for public inspection and that the City Clerk post a full copy of the ordinance in a public place within the city. Dated: December 1, 2020. Kathleen Martin, Mayor ATTEST: Resolution No. 2020- December 1, 2020 2 Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. NORTHWEST ASSOCIATED CONSULTANTS, INC. __________________________________________________________________ 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com PLANNING REPORT TO: Medina City Council FROM: Nate Sparks DATE: November 20, 2020 MEETING DATE: December 1, 2020 RE: Baker Park – Outdoor Learning Center – Shower Building/Infirmary CITY FILE: LR-20-281 Review Deadline Application Received: October 9, 2020 Conditional Use Permit Review Deadline: February 7, 2021 BACKGROUND Three Rivers Park District has made an application for a Conditional Use Permit Amendment to add a 1,900 square foot shower and infirmary building at the Outdoor Learning Center property located at 4001 County Road 24. The site received a CUP for the Outdoor Learning Center which included the main lodge and eight cabins in 1997. The CUP was amended in 2010 to include and administrative office building on the site. The CUP is attached for reference. PROJECT SITE The site is located south of County Road 24 and east of Baker Park Road (County Road 19). As stated above, the site includes cabins, a lodge, sanitary facilities, an administrative office, and a maintenance shed. The parcel is 291 acres in size with a vast majority of the site being part nature preservation. The property is zoned PS, Public/Semi-Public. It is guided for a Park, Recreation, and Open Space use in the Comprehensive Plan. The property also lies within the Shoreland District, as it is riparian to Lake Katrina. Agenda Item # 7C PROJECT DESCRIPTION The applicant is seeking to add the 1,900 square foot building to the existing campus. It is to be located south of the cabins and north of the maintenance building. The location of the building and aerial photo is shown on the attached “Site Context” map. The building is intended to be used for an “infirmary” for anyone who may become sick or injured while staying on-site, shower rooms for those using the cabins, laundry facilities, and storage. It is intended to serve the users of the facility and not intended to expand its capacity. The architecture of the building is intended to match the cabins with log siding. The roof will be metal. They intend to place a limited amount of solar panels on the roof. The facility will be linked to the cabin area via ADA accessible pathways. A retaining wall will be used to accommodate the building area and access drive. The access drive will link the site to the maintenance shed. APPLICATION REVIEW Section 826.71 of the Zoning Ordinance states that “outdoor recreational and open space uses operated by a governmental agency or conservation group” is permitted as a conditional use within the PS District. Therefore, this accessory structure would require an amendment to the existing conditional use permit to be included on the premises. Structure Setbacks The PS District has setback requirements of 50 feet to the front and 30 feet to the sides and rear. The Shoreland Ordinance requires a 150 foot setback to the ordinary high water mark of a natural environment lake for any structure or a septic system. The building is located central to a 291 acre parcel. It is well over 1000 feet to the front and side lot lines and over 600 feet to Lake Katrina. Lighting The lighting proposed is limited and is not near a property line. It is generally consistent with the City’s lighting ordinance. Exterior Finish The building is intended to have a log cabin look to match the existing structures on site. This conforms to the City’s building material ordinance. Landscaping / Tree Preservation The applicant proposes to remove 15 trees to allow for the construction of the building. The tree preservation ordinance would permit 5% of trees on the site to be removed. To remove 15 trees without replacement, a site would need to have 300 trees. In this case, there are substantially more trees on the site. The Park District indicates that the trees proposed for removal are of lower quality. Disturbed areas are intended to be replaced with natural landscaping to match the area. A raingarden with appropriate plantings is proposed. Wetlands The proposed building is over 150 feet from the nearest wetland. The applicant is proposing a 75-foot buffer around the portion of the wetland downhill from the proposed construction. This area is heavily wooded, so no planting will be required. However, the buffer will be formalized. Parking The use of the building is intended for existing staff and the users of the site. No additional staff will be assigned to this building therefore the building will not increase parking demand. The parking area will remain at the administrative office building. Overflow parking areas are available at the maintenance shed. Utilities The site has existing septic systems which serve the existing structures. The applicant proposes a new septic system to serve this structure. Staff recommends requiring a detailed septic plan to be provided. With the amount of land available, Staff believes finding a location for an adequate septic system will not be an issue. Solar Equipment The applicant stated that they intend to add solar panels to the roof. Section 828.09 of the Zoning Ordinance has requirements for solar panels including a 70% roof coverage limitation and pitch requirements. Such panels will need to meet these code requirements. CONDITIONAL USE PERMIT REVIEW Conditional uses may be approved by the City, provided the use meets the review criteria found in Section 825.39 of the Zoning Ordinance: 1. That the conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the immediate vicinity. 2. That the establishment of the conditional use will not impede the normal and orderly development of surrounding vacant property for uses predominant in the area. 3. That adequate utilities, access roads, drainage and other necessary facilities have been or are being provided. 4. That adequate measures have been or will be taken to provide sufficient off-street parking and loading space to serve the proposed use. 5. That adequate measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to control lighted signs and other lights in such a manner that no disturbance to neighboring properties will result. 6. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. 7. The use is consistent with the purposes of the zoning code and the purposes of the zoning district in which the applicant intends to locate the proposed use. 8. The use is not in conflict with the policies plan of the City. 9. The use will not cause traffic hazard or congestion. 10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare or general unsightliness. Because the proposed building is accessory and will not substantially increase the level of activity, traffic, or other factors, Staff believes these findings can be made. STAFF RECOMMENDATION The proposed structure will serve existing visitors and staff. The building is not near any setbacks and will not have any impacts on adjacent properties. Staff recommends approval of the request. PLANNING COMMISSION RECOMMENDATION The Planning Commission recommended approval of the request with the listed conditions. The first two conditions were included on previous approvals and are on-going requirements, while the remainder are relevant to the current project: 1. The Applicant shall maintain “No Parking” signs around the circular drive area in locations approved by the Fire Marshal. 2. The Applicant shall provide coordinated overflow parking at the Turkey Barn (maintenance shed), located south of the office building, during larger events at the lodge. 3. Construction shall generally adhere to the plans provided. 4. A septic plan shall be provided. 5. A wetland buffer shall be provided for the wetland near the site. 6. Roof mounted solar panels shall meet City zoning requirements at the time of permit application. 7. All comments of the City Engineer shall be addressed. 8. The Applicant shall obtain required Minnehaha Creek Watershed District approvals. 9. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, construction plans, and other relevant documents. POTENTIAL ACTION If, following review, the Council concurs that the application meets the CUP criteria noted above, the following action could be made: Motion to direct staff to prepare a resolution approving the amended CUP subject to the conditions recommended by the Planning Commission. ATTACHMENTS: 1. List of Documents 2. Excerpt from draft 11/10/2020 Planning Commission 3. Resolution 2010-13 4. Applicant Narrative 5. Site Context Map 6. Site & Building Plan Set 11/23/2020 Project: LR-20-281– Three Rivers CUP Amendment The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Document Date Pages Electronic Paper Copy? Notes Application 10/9/2020 10/9/2020 3 Yes Yes Deposit 10/9/2020 10/1/2020 1 Yes Yes $2000 Narrative 10/9/2020 NA 1 Yes Yes Plans 10/9/2020 10/9/2020 10 Yes Yes Plans-Updated 10/26/2020 10/26/2020 3 Yes Yes Civil Only Site Context 10/9/2020 May 2020 1 Yes Yes Wetland Map 10/9/2020 NA 1 Yes Yes GeoTech Report 10/9/2020 10/8/2020 36 Yes Yes Raingarden Plant List 10/9/2020 NA 1 Yes Yes Wetland Buffer Exhibit 10/27/2020 10/27/2020 1 Yes Yes Stormwater Report 10/26/2020 10/26/2020 169 Yes Yes Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Engineer Comments 10/23/2020 2 Y Engineer Comments 11/2/2020 2 Y Legal Comments 10/21/2020 1 Y Planning Commission Report 11/6/2020 4 Y City Council Report 11/20/2020 4 Y Public Comments Document Date Electronic Notes Planning Commission minutes 11/10/2020 Y Medina Planning Commission Excerpt from DRAFT 11/10/2020 Meeting Minutes 1 Three Rivers Park District – 4001 County Road 24 – Conditional Use Permit for Construction of Shower Facility and Infirmary at the Outdoor Learning Center – PID 2011823210004 Sparks presented a request for a Conditional Use Permit (CUP) amendment for a new structure at the Outdoor Learning Center. He reviewed the original approval and structures that have received approval since that time. He stated that the subject parcel is 291 acres in size and zoned public/semi-public. He stated that because this is a conditional use, an amendment would be needed for improvements and/or additional structures. He displayed an aerial photograph and identified the existing structures, noting that the new building would be located south of the office and cabins and north of the maintenance shed. He stated that the new building would be designed to match the cabins on the property and would be about 1,900 square feet. He stated that it would include showers, an infirmary area, along with storage and laundry. He stated that the building would not increase the capacity of the site. He noted that tree replacement would not be required as the tree removal would be minimal and within the limitations of Code. He provided details on the proposed solar panels and established wetland buffer area that would be protected from construction. He stated that staff recommends approval subject to the conditions noted in the staff report. Jason Zemke, Three Rivers Park District, provided background information on the development on this site noting that a shower building was originally contemplated but the buildings were constructed in phases. He noted that the infirmary space is a State requirement, and they are looking forward to better serving the users of this site. He noted that previously there were bussing campers to the campground for showers and this would be a much more efficient feature. Nielsen commented that she has stayed in the cabins at the site and the showers would be a nice addition. Reid opened the public hearing at 8:48 p.m. No comments. Reid closed the public hearing at 8:49 p.m. Galzki commented that he camped at Baker Park as a child and having the shower building close to the campsite was a benefit. He stated that this will be an improvement to the site. Piper echoed the comments of support. Grajczyk agreed that this will be a nice addition to that area of the park. Couri stated that she has also stayed at this site and showers will be a welcome amenity. Popp stated that he likes the inclusion of the sustainable design elements. Reid commented that this is a good project, and she appreciates the improvements Three Rivers Park District continues to make for Baker Park. Motion by Couri, seconded by Grajczyk, to recommend approval of the Conditional Use Permit amendment subject to the conditions noted in the staff report. Medina Planning Commission Excerpt from DRAFT 11/10/2020 Meeting Minutes 2 A roll call vote was performed: Nielsen aye Galzki aye Piper aye Grajczyk aye Couri aye Popp aye Reid aye Motion carries unanimously. Member Smith introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2010-13 RESOLUTION GRANTING AN AMENDED CONDITIONAL USE PERMIT TO THE THREE RIVERS PARK DISTRICT TO CONSTRUCT AN OFFICE BUILDING AT THE NEAR WILDERNESS AREA LOCATED AT 4001 COUNTY ROAD 24 WHEREAS, on August 5, 1997, the Medina City Council ("City") adopted Resolution No. 97-29, granting a conditional use permit to Suburban Hennepin Regional Park District for an outdoor educational facility consisting of a main lodge and eight log cabins and parking located at 4001 County Road 24 ("Subject Property"), which is legally described on Exhibit - A attached hereto; and WHEREAS, Three Rivers Park District ("Applicant"), successor in interest to Suburban Hennepin Regional Park District, has requested approval of an amended conditional use permit to allow construction of an 768 square foot office building at the Subject Property, and WHEREAS, the request was reviewed by the Planning Commission on January 12, 2010 and, following public hearing as required by law, the Planning Commission recommended approval thereof, subject to certain terms and conditions; and WHEREAS, the City Council reviewed the application on February 3, 2010 for conformance with city ordinances, considered the recommendations of the Planning Commission and heard comments from the applicant and other interested parties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota, that it should and hereby does approve the request by Three Rivers Park District for an amended conditional use permit at the Subject Property, subject to the following terms and conditions: 1) The Applicant shall install four "No Parking" signs 75 feet apart around the circular drive area in locations approved by the Fire Marshal. Signs and signposts shall be designed to be natural in appearance to the extent possible by relevant code requirements. 2) The Applicant shall name each existing camper cabin after an early settler of the Medina area and shall identify each with a name plate. 3) The Applicant shall provide coordinated overflow parking at the Turkey Barn, located south of the office building, during larger events at lodge. 4) The Applicant shall obtain all necessary permits related to the construction of the office building. Resolution 2010-13 February 16, 2010 5) The Applicant shall obtain approval from Minnehaha Creek Watershed District for construction of the office building. 6) All areas of building shall meet ADA requirements and be accessible unless the Applicant receives an exemption from the state. 7) The site shall be inspected by the Maple Plain Fire Department and city staff for approved accessibility for emergencies. 8) The proposed site must be developed in accordance with the approved building and site plans and in accordance with the building and fire codes. If the Applicant wishes to make any changes to the plans after approval which will be significant, in the opinion of the city staff, the Applicant must return to the planning commission for further review. 9) The Applicant shall pay to the City a fee in the amount sufficient to pay for all costs associated with the review of the application to amend the Conditional Use Permit. BE IT HEREBY FURTHER RESOLVED that resolution 97-29 is superseded by this resolution, the relevant and consistent terms and conditions of the approval having been incorporated herein. Dated: February 16, 2010. ATTEST: �' C Chad M. Adams, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Johnson and upon vote being taken thereon, the following voted in favor thereof: Crosby, Smith, Johnson, Siitari, Weir And the following voted against same: None Whereupon said resolution was declared duly passed and adopted. Resolution 2010-13 2 February 16, 2010 EXHIBIT — A Legal description for Three Rivers Park District Near Wilderness Settlement Area The NE 1/4 of the SW 1/4 of the NW 1/4 of section 20, township 118, range 23, Hennepin County, MN" { Resolution 2010-13 3 February 16, 2010 Kodet Architectural Group, Ltd. Architecture • Interiors • Planning Address 15 Grove►and Terrace Minneapolis, MN 55403 Contact P: 612.377.2737 F: 612.377.1331 E: arch@kodet.com www.kodet.con, Project Narrative RE: Three Rivers Park District Baker Park Outdoor Learning Center Shower Building and Infirmary Building Addition. Address: 4001 County Road 24, Medina MN 55359 (PID#2011823210004) Existing site is approximately 291 acres in size. The site is used for outdoor educational learning activities. The new 1,9005f shower and infirmary building will be used by day -time campers and night-time campers all year round. Approximately 20 employees will be on site during the summer. The current zoning is PS Public/Semi-Public zoning district. Outdoor recreational uses operated by government agency in the current zoning district requires a conditional use permit. The proposed building addition would expand the existing conditional use for this site. The 1,9005f single story building will have the following rooms: three accessible shower rooms, one assisted use bathroom/shower room, four shower rooms, three accessible restrooms, one regular restroom, infirmary room, laundry room, mechanical room, and maintenance storage area. Building will have accessible paths leading up to the main doors into the building. Covered porch will also surround the main entries of the building. Lights will be installed on the building and will be consistent to other buildings on the site. The single story building will be approximately 22 feet tall. The exterior walls will be cladded with log siding and have exposed glulam beams to match the architecture of other cabins on the site. The building will have a metal standing seam roof. The project is being funded with State Funds and is required to meet State B3 Sustainable Guidelines. A number of sustainable design elements are being proposed to meet these guidelines. For example: solar panels on the roof, clear story windows for natural light and rain gardens around the building. The building will be constructed of Structural Insulated Panels offering a high insolation factor. High Efficiency I-aVAC Equipment and LED Lighting for MEP strategies. The building will utilize many recycled and low carbon materials in meeting these Goals. The B3 Project Page can be found on the Minnesota B3 Project Website. Existing grades on site will require retaining walls to be used to help minimize disturbed areas while meeting ADA Guidelines to the building through the site. In coordination with TRPD Forestry Staff some low quality trees, less desirable trees will need to be removed to allow for the building placement. Three Rivers Park District will provide and install landscaping at disturbed areas and will be consistent with the nature of the site. Rain gardens will also have plants that are compatible with soil conditions and sun exposure. New well and septic system will be installed. Propane tank will also be installed for heating the building. New electrical service will be required to the building. The access road from the Maintenance Building will be widened to allow for Fire Department Truck access to this end of the site and building location. The new shower, restroom and infirmary building is required for TRPD to efficiently operate camp activities and functions. The proposed project will help the current outdoor educational learning center for many years into the future. Thank you for your consideration in expanding the existing conditional use on this property. Michael Schellin, AIA Kodet Architectural Group Lake Independence Lake Katrina Baker Park Reserve Baker Outdoor Learning Center WI N T E R W I N D S SU M M E R W I N D S WINTER SUN PATH SUMMER SUN PATH © Kodet Architectural Group, Ltd. 2020 KODET ARCHITECTURAL GROUP Shower Building & Infirmary Site Context Showing Climate Patterns May 2020 Baker Outdoor Learning Center MAINTENANCE SHED SITE AREA CABIN #1 CABIN #2 CABIN #3 CABIN #4 CABIN #5 CABIN #6 CABIN #7 CABIN #8 LODGE OFFICE HILL TOP / HIGH POINT SLOPES DOWN SL O P E S D O W N SL O PE S D O W N 0 10' 20' GRADING AT PROPOSED BUILDING AND PATIO LIMIT CONSTRUCTION ACCESS TO ROCK CONSTRUCTION ENTRANCE 1jS \N S3, \ \\ i I Ii l l I 1 i ® / I I /I ,//tv / / / Q / .1020 dS 9 f= a 77 4 (ME 4 ME.1014.04± 012.94 4 / M / 7 (1018.74) (1018.34 SF 3S TW.1019.60 BW.1019.60 TS.1019.29 TW.1014.50 BW.1014.40 1013.03 TW.1014.12) BW.1014.10 BW.1010.00 BS.1014.60 ) d 1 1 BW.1019.30) / TW.1019.34 ) C dS ME.1005.58±) ME.1005.96±) 1012.83 012.98 d. I I FILTRATION BASIN '/ BOTTOM = 1002.25 4 0 HWL=1006.15 / EOF = 1006.20 F/ / TW.1011.00 1014.50 1017.03) 1016.7 018.74) 1018.29 (1016.845 TW.1014.00 BW.1010.00 TW.1014.00 BW.1013.50 / / 1 GENERAL NOTES: §•1///// / ' TW.101010.4.0000J5 / // / BW.1 0/11) /,‘,/ /I• / 0 20' 40' ACESSIBILITY NOTE NEW TRAIL SURFACES SHALL BE FIRM AND STABLE. 2. NEW TRAIL SEGMENTS BETWEEN ACCESSIBLE BUILDINGS SHALL HAVE A RUNNING SLOPE NO GREATER THAN 1:20. 3. CROSS SLOPES FOR TRAILS SHALL NOT EXCEED 2% UNLESS OTHERWISE SPECIFIED, ALL CONSTRUCTION SHALL COMPLY WITH THE 2018 EDITION OF MN/DOT STANDARD CONSTRUCTION SPECIFICATIONS (INCLUDING SUPPLEMENTS) AND CITY ENGINEER'S ASSOCIATION OF MN STANDARD SPECIFICATIONS 2013 EDITION, AS APPLICABLE. ALL CONSTRUCTION SHALL COMPLY WITH APPLICABLE HENNEPIN COUNTY, MN DEPARTMENT OF HEALTH, AND MN DEPARTMENT OF LABOR AND INDUSTRY PERMIT REQUIREMENTS. 2. CONTRACTOR SHALL VERIFY ALL UNDERGROUND UTILITIES IN THE AREA OF CONSTRUCTION, PRIOR TO BEGINNING THE WORK. 3. NEW CONSTRUCTION FEATURES SHALL MATCH IN TO EXISTING WHERE APPLICABLE (PAVEMENTS, CURBS, SIDEWALKS). PROVIDE SMOOTH TRANSITIONS AT MATCH -IN POINTS. 4. THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL HORIZONTAL AND VERTICAL CONTROLS. 5. CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. 6. THE CONTRACTOR SHALL OBTAIN ALL NECESSARY CONSTRUCTION PERMITS REQUIRED TO PERFORM ALL THE WORK. THE CONTRACTOR SHALL POST ALL BONDS, PAY ALL FEES, PROVIDE PROOF OF INSURANCE, AND PROVIDE ANY NECESSARY TRAFFIC CONTROL FOR THE WORK. 7. PROTECT EXISTING UTILITIES UNLESS OTHERWISE NOTED. 8. SUBSTITUTIONS FROM INFO. SHOWN HEREON SHALL BE REVIEWED AND APPROVED BY THE ENGINEER OF RECORD. 9. VERIFY BUILDING DIMENSIONS WITH ARCHITECTURAL AND FOUNDATION PLAN. 10. OWNER/CONTRACTOR TO HOLD PRECONSTRUCTION MEETING PRIOR TO CONSTRUCTION. 11. PROPOSED CONTOURS AND SPOT ELEVATIONS ARE TO FINISHED GRADE. 12. NO GRADED SLOPES SHALL EXCEED 3:1 (HOR:VER) UNLESS OTHERWISE NOTED. 13. FINISHED TRAIL SHALL BE FLUSH WITH TRAIL ADJACENT PAVEMENT. 14. SEE ARCH. PLANS FOR BUILDING CONSTRUCTION. LEGEND SF PROPOSED STORM SEWER PROPOSED SANITARY SEWER EXISTING CONTOUR PROPOSED MAJOR CONTOUR PROPOSED MINOR CONTOUR PROPOSED PAVER PATIO PROPOSED SILT FENCE -L E/ O STORMWATER POLLUTION PREVENTION PLAN NOTES: PROPOSED EROSION CONTROL BLANKET PROPOSED INLET PROTECTION ROCK CONSTRUCTION ENTRANCE 1. GRADING CONTRACTOR SHALL VERIFY LOCATIONS AND ELEVATIONS OF ALL UNDERGROUND UTILITIES WITH THE RESPECTIVE UTILITY COMPANIES PRIOR TO CONSTRUCTION 2. ALL EROSION CONTROL MEASURES CALLED FOR ON THESE. PLANS AND SPECIFICATIONS, WHICH MAY INCLUDE SILT FENCE, SEDIMENTATION BASINS OR TEMPORARY SEDIMENT TRAPS, SHALL BE CONSTRUCTED AND SERVICEABLE IN THE FOLLOWING ORDER: A. ROCK CONSTRUCTION ENTRANCES. B. SILT FENCE. C. COMMON EXCAVATION AND EMBANKMENT (GRADING ) D. SEED AND MULCH OR SOD. E. BIO-ROLL BARRIERS IN FINISHED GRADED AREAS. F. INLET AND OUTLET FACILITIES SUBSEQUENT TO STORM SEWER WORK. GRADING CONTRACTOR SHALL PROVIDE AND MAINTAIN ALL EROSION CONTROL MEASURES AS MAY BE SHOWN ON THESE PLANS OR SPECIFICATIONS. GRADING CONTRACTOR SHALL IMPLEMENT ANY ADDITIONAL EROSION CONTROL MEASURES AS MAY BE REQUIRED TO PROTECT ADJACENT PROPERTY. 3. ALL EROSION CONTROL FACILITIES SHALL BE MAINTAINED BY THE CONTRACTOR DURING GRADING OPERATIONS. ANY TEMPORARY FACILITIES WHICH ARE TO BE REMOVED AS CALLED FOR ON THESE PLANS AND SPECIFICATIONS SHALL BE REMOVED BY THE GRADING CONTRACTOR WHEN DIRECTED BY THE ENGINEER. THE GRADING CONTRACTOR SHALL THEN RESTORE THE SUBSEQUENTLY DISTURBED AREA IN ACCORDANCE WITH THESE PLANS AND SPECIFICATIONS. 4. THE GRADING CONTRACTOR SHALL SCHEDULE THE SOILS. ENGINEER SO THAT CERTIFICATION OF ALL CONTROLLED FILLS WILL BE FURNISHED TO THE OWNER DURING CONSTRUCTION AND UPON COMPLETION OF THE PROJECT. 5. ALL DISTURBED AREAS, EXCEPT AREAS TO BE PAVED AND/OR SPECIFICALLY DESIGNED BY A LANDSCAPE PLAN, SHALL BE COVERED WITH A MINIMUM 6" OF TOP SOIL. ALL DISTURBED AREAS SHALL BE SEEDED & MULCHED AT THE PRESCRIBED RATES WITHIN 72 HOURS OF FINAL GRADING UNLESS OTHERWISE NOTED. SEED MIX: MNDOT NO, 25-131 220#/ACRE MULCH: TYPE 1 2 TONS/ACRE (DISK ANCHORED) FERTILIZER: 150#/ACRE RATE OF APPLICATION 20-10-10 6. ALL EXPOSED SOIL AREAS WITH A CONTINUOUS POSITIVE SLOPE WITHIN 200 LINEAL FEET OF ANY SURFACE WATER, MUST HAVE TEMPORARY EROSION PROTECTION OR PERMANENT COVER FOR THE EXPOSED SOIL AREAS YEAR ROUND, ACCORDING TO THE FOLLOWING TABLE OF SLOPES AND TIME FRAMES. TYPE OF SLOPE TIME STEEPER THAN 3:1 7 DAYS (Maximum time an area can remain open 10:1 TO 31 14 DAYS when the area is not actively being worked) FLATTER THAN 10:1 14 DAYS 7. IT IS REQUIRED THAT SOILS TRACKED FROM THE SITE BY MOTOR VEHICLES BE CLEANED DAILY FROM PAVED ROADWAY SURFACES THROUGHOUT THE DURATION OF CONSTRUCTION. 8. ALL EROSION & SEDIMENT CONTROL MEASURES SHOWN ON THIS PLAN AND IMPLEMENTED IN THE FIELD AS DIRECTED BY THE ENGINEER SHALL CONFORM TO THE MPCA'S "PROTECTING WATER QUALITY IN URBAN AREAS: BEST MANAGEMENT PRACTICES FOR MINNESOTA". 9. ALL SOLID WASTE/ CONSTRUCTION DEBRIS SHALL BE DISPOSED OF IN ACCORDANCE WITH MPCA REQUIREMENTS. HAZARDOUS MATERIALS SHALL BE STORED/ DISPOSED OF IN COMPLIANCE WITH MPCA REGULATIONS 10. INLET SEDIMENTATION CONTROL IS TO BE PROVIDED TO ALL STORM SEWER CATCH BASINS THROUGHOUT CONSTRUCTION. MEASURES APPLIED SHALL COMPLY WITH BEST MANAGEMENT PRACTICES FOR MINNESOTA AND APPLICATIONS OF NPDES PHASE II AS APPROPRIATE FOR PHASE OF CONSTRUCTION. 11. CONTRACTOR SHALL PREVENT SOIL LOSS DURING CONSTRUCTION DUE TO WIND EROSION, DUST SHALL BE SUPPRESSED THROUGH THE APPLICATION OF WATER AS DEEMED NECESSARY BY THE CONTRACTOR, OR THROUGH EQUIVALENT BMP'S AS APPROVED BY THE ENGINEER. 12. CONTRACTOR TO INSTALL A ROCK CONSTRUCTION ENTRANCE AT SELECTED ENTRANCE FOR CONSTRUCTION TRAFFIC. LOCATION WILL BE DETERMINED AT THE PRECONSTRUCTION MEETING. 13. CONTRACTOR TO PROTECT EXISTING TREES TO REMAIN THROUGH INSTALLATION OF ORANGE CONSTRUCTION FENCE ALONG THE DRIP LINE OF THE TREE. KEYNOTES: 0 O 0 0 0 0 0 0 10 11 INSTALL SILT FENCE AT DOWNSTREAM CONSTRUCTION LIMITS PER 1/CJ-501. INSTALL SILT FENCE AROUND PROPOSED ISTS SITE PRIOR TO ANY OTHER CONSTRUCTION ACTIVITY TO OCCURRING IN THE VICINITY OF THE ISTS SITE. NO CONSTRUCTION TRAFFIC IS TO BE ALLOWED WITHIN THE ISTS SITE EXCEPT FOR ISTS CONSTRUCTION. PROTECT EXISTING TRAIL TO REMAIN. APPROXIMATE LOCATION OF WELL. (WELL DESIGN BY OTHERS). APPROXIMATE SECONDARY ISTS DRAIN FIELD LOCATION (DESIGN BY OTHERS). INSTALL CAT III EROSION CONTROL BLANKET PER 5/CJ-501 ON ALL SLOPES 3:1 OR STEEPER. NEW FILTRATION BASIN PER 2/CG-101. INSTALL SILT FENCE AROUND PERIMETER OF NEW RAIN GARDEN UPON COMPLETION OF RAIN GARDEN GRADING. NEW RETAINING WALL (DESIGN BY OTHERS) (WALL HEIGHT NOT TO EXCEED 4 FT) INSTALL INLET PROTECTION PER 7/CJ-501 ON NEW STORM SEWER INLETS IMMEDIATELY AFTER INSTALLATION. INSTALL NEW CONCRETE STAIRWAY (DESIGN BY OTHERS). PER PLAN NOTE: FINE GRAINED MATERIAL WITHIN THE MEDIA MIX SHALL CONTAIN NO MORE THAN 5% CLAY CONTENT. 85-88% SAND 8-12% FINES 3-5% MNDOT GRADE 2 COMPOST 5-8% (BY WEIGHT) IRON FILINGS 4" PERF. SDR 26 DRAINTILE ANDERSON 13605 1st Avenue N. #100 Plymouth, MN 55441 1 ae-mn.com P 763.412.4000 1 F 763.412.4090 Anderson Engineering of Minnesota, LLC SHOWER BUILDING AND INFIRMARY OUTDOOR LEARNING CENTER 4001 CO RD 24 MEDINA, MN THREE RIVERS PARK DISTRICT NOT FOR CONSTRUCTION REVISION LOG NO. DATE DESCRIPTION OF REVISIONS 1 10/2620 REVISED PER MCWD COMMENTS C.U.P SUBMITTAL OCTOBER 9, 2020 DESIGNED: IJW DRAWN: IJW CHECKED BY: DRAWING TITLE GRADING AND EROSION CONTROL PLAN DRAWING NO. CG -101 PLOTTED: COMM. NO. FILTRATION BASIN TYPICAL SECTION MS 15940 M EXISTING AINTENANCEUILDING SF SF / SF SF SF SF SF SF SF SF SF - SF • • 72 LF 12" CL IV II RCP @ 9.58% CB5 R. 1018.90 1.1014.90 1.1011.90 (SUMP) 0 20' 40' UTILITY PLAN CONTINUATION - ISTS LOCATION 1.1012.50 0 EXISTING MAINTENANCE BUILDING • • 0 50LF12"CLIV� RCP @ 10.00% 0 11012 00 ( 9� • ® INS TALL PVC SDR 26 @ 1.00% (MIN) dS lS 4 / • INSTALL 66 LF 6" PVC SDR 26 4 @ 1.00% (MIN) 4 I♦ INSTALL 47 LF / 6" PVC SDR 26 @ 1.00% (MIN) • • 8 i � n SF SF / ." INSTALL 75 LF 6"PVC SDR 26 @ 1.00% (MIN) I • R.1002.25 1.1000.75 19.75 LF SDR 26 PVC @ 0.5% 4 FILTRATION BASIN BOTTOM = 1002.25 HWL = 1006.15 R.1002.25 1.1000.65 19.75 LF SDR 26 PVC @ 0.5% R.1002.25 1.1000.75 FES 4 1.1008.00 INSTALL 45 LF 6" PVC SDR 26 @ 1.00:/ (MIN) 4 FES 2 1.1003.00 OCS 2 PER 2/CU-101 _35 \\ SF FES 6 -' 1.1008.00 56LF12"CLIV RCP @ 3.39% CB 7 R. 1013.90 1.1009.90 1.1006.90 (SUMP) 5F 4 • 0 0 \ .ds EOF = 1006.20 / 33.00 LF SDR 26 PVC @0.5% co I N • FES 1 1.1000.00 s 0 20' 40' TOP OF WEIR 1006.20 1006.90 TOP BERM LEGEND SF KEYNOTES: PROPOSED STORM SEWER PROPOSED SANITARY SEWER EXISTING CONTOUR PROPOSED MAJOR CONTOUR PROPOSED MINOR CONTOUR PROPOSED GRAVEL DRIVE PROPOSED SILT FENCE PROPOSED PAVER PATIO PROPOSED CONCRETE STOOP • PROTECT EXISTING TRAIL TO REMAIN. ® INSTALL 16 LF 4" HDPE PIPE FOR FUTURE WELL CONNECTION. 3® COORDINATE UTILITY CONNECTION WITH PLUMBING PLANS. ® APPROXIMATE LOCATION OF WELL, (WELL DESIGN BY OTHERS). O. APPROXIMATE PRIMARY ISTS DRAIN FIELD LOCATION (DESIGN BY OTHERS). ® INSTALL SANITARY SEWER CLEANOUT PER 9/CJ-501 ® NEW RAIN GARDEN /FILTRATION BASIN PER 2/CG-101. ® INSTALL NEW GRAVEL DRIVE PER 2/CJ-501 ® APPROXIMATE SECONDARY ISTS DRAIN FIELD LOCATION (DESIGN BY OTHERS). 10. DESIGN OF SANITARY SERVICE FROM ISTS TANKS TO FIELD BY OTHERS. 11 DESIGN OF ISTS TANKS BY OTHERS 12 PROPOSED CONCRETE STOOP. SEE ARCH PLANS. 13 PROPOSED PAVER PATIO. SEE ARCH PLANS. GENERAL NOTES 1. ALL CONSTRUCTION SHALL COMPLY WITH RECOMMENDATIONS OF THE SOIL ENGINEER UNLESS DIRECTED OTHERWISE. 2. ALL CONSTRUCTION SHALL COMPLY WITH CARVER COUNTY'S ENGINEERING STANDARDS AND THE 2018 EDITION OF MNDOT STANDARD CONSTRUCTION SPECIFICATIONS (INCLUDING SUPPLEMENTS) UNLESS DIRECTED OTHERWISE. 3. ALL CONSTRUCTION SHALL COMPLY WITH APPLICABLE MUNICIPAL, WATERSHED DISTRICT, COUNTY, MPCA, DEPT. OF HEALTH, AND MNDOT PERMITS. 4. THE LOCATION AND TYPE OF EXISTING UTILITIES SHOWN ON THE PLANS ARE FOR GENERAL INFORMATION ONLY. THE INFORMATION IS NOT WARRANTED TO BE ACCURATE OR COMPLETE. THE CONTRACTOR, IN COOPERATION WITH THE APPROPRIATE UTILITY COMPANY OR MUNICIPALITY, IS RESPONSIBLE FOR VERIFYING THE LOCATION AND DEPTH OF ALL UNDERGROUND UTILITIES. 5. PROVIDE MINIMUM 10' HORIZONTAL & 18" VERTICAL SEPARATION OF ALL WATERMAIN CROSSINGS FROM STORM OR SANITARY SEWER. 6. ALL JOINTS & CONNECTIONS IN THE STORM SEWER SYSTEM SHALL BE WATER TIGHT. APPROVED RESILIENT RUBBER JOINTS MUST BE USED TO MAKE WATER TIGHT CONNECTIONS TO MANHOLES AND CATCH BASINS. 7. ALL NEW NON-METALLIC SANITARY AND WATER SERVICE PIPE SHALL HAVE TRACER WIRE, PER MNDOT SPECIFICATIONS. 8. PROTECT EXISTING UTILITIES UNLESS OTHERWISE NOTED. 9. SUBSTITUTIONS FROM INFO. SHOWN HEREON SHALL BE REVIEWED AND APPROVED BY THE ENGINEER OF RECORD. 10. VERIFY BUILDING DIMENSIONS WITH ARCHITECTURAL AND FOUNDATION PLAN. 11. NEW CONSTRUCTION FEATURES SHALL MATCH IN TO EXISTING WHERE APPLICABLE (PAVEMENTS, CURBS, SIDEWALKS). PROVIDE SMOOTH TRANSITIONS AT MATCH -IN POINTS. 12. THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL HORIZONTAL AND VERTICAL CONTROLS. 13. CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. 14. 5. THE CONTRACTOR SHALL OBTAIN ALL NECESSARY CONSTRUCTION PERMITS REQUIRED TO PERFORM ALL THE WORK. THE CONTRACTOR SHALL POST ALL BONDS, PAY ALL FEES, PROVIDE PROOF OF INSURANCE, AND PROVIDE ANY NECESSARY TRAFFIC CONTROL FOR THE WORK. Pl Uk TURF STABILIZED OVERFLOW SEE PLAN 100 YR HWL=1006.15 13 LF-12" RCP © 0.00% I. 1003.00 BASIN BOTTOM 1002.25 4" ORIFACE 1=1003.80 48" 57 LF - 12" RCP 0 0.00% I. 1000.50 PROFILE 2' FES W/TG I. 1000.00 W/ CL. IV RIP RAP INLET 4" SDR, 26 PVC 1000.55 2' SUMP A-_, ANDERSON 13605 1st Avenue N. 8100 Plymouth, MN 55441 1 ae-mn.com P 763.412.4000 1 F 763.412.4090 Anderson Engineering of Minnesota, LLC SHOWER BUILDING AND INFIRMARY OUTDOOR LEARNING CENTER 4001 CO RD 24 MEDINA, MN THREE RIVERS PARK DISTRICT NOT FOR CONSTRUCTION REVISION LOG NO. DATE DESCRIPTION OF REVISIONS 1 10/2620 REVISED PER MCWD COMMENTS C.U.P SUBMITTAL OCTOBER 9, 2020 DESIGNED: IJW DRAWN: IJW CHECKED BY: DRAWING TITLE PAVING AND UTILITY PLAN DRAWING NO. CU -101 // OCS 2 SCALEMM i=998.50 PLOTTED: COMM. NO. 15940 FINISH FLOOR100' -0" T.O. UPPER ROOF121' -8" T.O. LOWER ROOF115' -4" STANDING SEAM METAL ROOF LOG SIDING CEMENTITIOUS BOARD TONGUE-IN-GROOVE CEDAR CEILING SHIPLAP SIDING CONCRETE COLUMN GLULAM BEAM CONCRETE FOUNDATION & BENCH STANDING SEAM METAL ROOF TONGUE-IN-GROOVE CEDAR CEILING ROOF MOUNTED SOLAR PANELS NOTE: APPOX. 2,000 SF OF SOLAR PANELS ARE REQUIRED TO MEET RENEWABLE ENERGY GOALS FINISH FLOOR100' -0" T.O. UPPER ROOF121' -8" T.O. LOWER ROOF115' -4" GLULAM BEAM STANDING SEAM METAL ROOF LOG SIDING CEMENTITIOUS BOARD LOG SIDING STANDING SEAM METAL ROOF ROOF MOUNTED SOLAR PANELS NOTE: APPOX. 2,000 SF OF SOLAR PANELS ARE REQUIRED TO MEET RENEWABLE ENERGY GOALS Th e a b o v e d r a w i n g s , s p e c i f i c a t i o n s a n d i d e a s , d e s i g n a n d a r r a n g em e n t s r e p r e s e n t e d a r e a n d s h a l l r e m a i n t h e p r o p e r t y o f t h e A r c hi t e c t , a n d n o p a r t s h a l l b e c o p i e d , d i s c l o s e d t o o t h e r s , o r u s ed i n c o n n e c t i o n w i t h a n y o t h e r p r o j e c t f o r w h i c h t h e y t h e y h a v e b e e n p r e p a r e d a n d d e v e l o p e d w i t h o u t t h e w r i t t e n p e r m i s s i o n o f t h e A r c h i t e c t . V i s u a l c o n t a c t w i t h t h e s e d r a w i n g s o r s p e c i f i c at i o n s s h a l l c o n s t i t u t e c o n c l u s i v e e v i d e n c e o f t h e s e r e s t r i c t i o ns . I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , o r r e p o r t w a s p re p a r e d b y m e o r u n d e r m y d i r e c t su p e r v i s i o n , a n d t h a t I a m a d u l y L i c e n s e d A r c h i t e c t u n d e r t h e la w s o f t h e S t a t e o f M i n n e s o t a . Ar c h i t e c t : M i c h a e l S c h e l l i n , A I A © 2 0 2 0 K o d e t A r c h i t e c t u r a l G r o u p , L t d . Li c e n s e N u m b e r : 4 3 5 9 1 Da t e Da t e : Dr a w n B y : Pr o j e c t N o . : Ch e c k e d B y : 12 345 D C B A 1/ 1 / 2 0 2 0 NOT FOR CONSTUCTION KO D E T A R C H I T E C T U R A L G R O U P 15 G r o v e l a n d T e r r a c e | M i n n e a p o l i s , M N 5 5 4 0 3 - 1 1 5 4 61 2 . 3 7 7 . 2 7 3 7 Ko d e t A r c h i t e c t u r a l G r o u p , L t d . | w w w . k o d e t . c o m 10 / 8 / 2 0 2 0 4 : 1 2 : 0 8 P M C : \ U s e r s \ q k l e t t \ D o c u m e n t s \ 1 0 9 3 2 0 _ T R P D _ B A K E R O U T D O O R L E A R N I N G C E N T E R _ D D 2 _ q k l e t t . r v t 10 9 3 2 0 Au t h o r Ch e c k e r T. R . P . D . | S H O W E R B U I L D I N G A N D I N F I R M A R Y A3.1 Exterior Elevations 40 0 1 C o . R d . 2 4 M E D I N A , M N 5 5 3 5 9 BA K E R P A R K | O U T D O O R L E A R N I N G C E N T E R 10 / 0 9 / 2 0 2 0 1/4" = 1'-0"A3.1 D1 WEST ELEVATION 0'2'4'8' Graphic Scale 1/4" = 1' -0" Material Keying Legend 1/4" = 1'-0"A3.1 B1 SOUTH ELEVATION Revisions FINISH FLOOR100' -0" T.O. UPPER ROOF121' -8" T.O. LOWER ROOF115' -4" STANDING SEAM METAL ROOF SHIPLAP SIDING GLULAM BEAM CONCRETE FOUNDATION & BENCH CEMENTITIOUS BOARD CONCRETE COLUMN LOG SIDING GLULAM BEAM STANDING SEAM METAL ROOF ROOF MOUNTED SOLAR PANELS NOTE: APPOX. 2,000 SF OF SOLAR PANELS ARE REQUIRED TO MEET RENEWABLE ENERGY GOALS FINISH FLOOR100' -0" T.O. UPPER ROOF121' -8" T.O. LOWER ROOF115' -4" GLULAM BEAM CONCRETE FOUNDATION & BENCH STANDING SEAM METAL ROOF LOG SIDING TONGUE-IN-GROOVE CEDAR CEILING SHIPLAP SIDING LOG SIDING STANDING SEAM METAL ROOF ROOF MOUNTED SOLAR PANELS ROOF MOUNTED SOLAR PANELS NOTE: APPOX. 2,000 SF OF SOLAR PANELS ARE REQUIRED TO MEET RENEWABLE ENERGY GOALS Th e a b o v e d r a w i n g s , s p e c i f i c a t i o n s a n d i d e a s , d e s i g n a n d a r r a n g em e n t s r e p r e s e n t e d a r e a n d s h a l l r e m a i n t h e p r o p e r t y o f t h e A r c hi t e c t , a n d n o p a r t s h a l l b e c o p i e d , d i s c l o s e d t o o t h e r s , o r u s ed i n c o n n e c t i o n w i t h a n y o t h e r p r o j e c t f o r w h i c h t h e y t h e y h a v e b e e n p r e p a r e d a n d d e v e l o p e d w i t h o u t t h e w r i t t e n p e r m i s s i o n o f t h e A r c h i t e c t . V i s u a l c o n t a c t w i t h t h e s e d r a w i n g s o r s p e c i f i c at i o n s s h a l l c o n s t i t u t e c o n c l u s i v e e v i d e n c e o f t h e s e r e s t r i c t i o ns . I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , o r r e p o r t w a s p re p a r e d b y m e o r u n d e r m y d i r e c t su p e r v i s i o n , a n d t h a t I a m a d u l y L i c e n s e d A r c h i t e c t u n d e r t h e la w s o f t h e S t a t e o f M i n n e s o t a . Ar c h i t e c t : M i c h a e l S c h e l l i n , A I A © 2 0 2 0 K o d e t A r c h i t e c t u r a l G r o u p , L t d . Li c e n s e N u m b e r : 4 3 5 9 1 Da t e Da t e : Dr a w n B y : Pr o j e c t N o . : Ch e c k e d B y : 12 345 D C B A 1/ 1 / 2 0 2 0 NOT FOR CONSTUCTION KO D E T A R C H I T E C T U R A L G R O U P 15 G r o v e l a n d T e r r a c e | M i n n e a p o l i s , M N 5 5 4 0 3 - 1 1 5 4 61 2 . 3 7 7 . 2 7 3 7 Ko d e t A r c h i t e c t u r a l G r o u p , L t d . | w w w . k o d e t . c o m 10 / 8 / 2 0 2 0 4 : 1 2 : 1 8 P M C : \ U s e r s \ q k l e t t \ D o c u m e n t s \ 1 0 9 3 2 0 _ T R P D _ B A K E R O U T D O O R L E A R N I N G C E N T E R _ D D 2 _ q k l e t t . r v t 10 9 3 2 0 Au t h o r Ch e c k e r T. R . P . D . | S H O W E R B U I L D I N G A N D I N F I R M A R Y A3.2 Exterior Elevations 40 0 1 C o . R d . 2 4 M E D I N A , M N 5 5 3 5 9 BA K E R P A R K | O U T D O O R L E A R N I N G C E N T E R 10 / 0 9 / 2 0 2 0 1/4" = 1'-0"A3.2 B1 NORTH ELEVATION 1/4" = 1'-0"A3.2 D1 EAST ELEVATION 0'2'4'8' Graphic Scale 1/4" = 1' -0" Material Keying Legend Revisions 53 SF ACC. R.R. 114 69 SF ASSISTED-USEBATHROOM 104 53 SF ACC. R.R. 112 61 SF ACC. SHOWER 111 47 SF R.R. 106 116 SF MECHANICAL / DATA / IT 100 356 SF HALLWAY 113 56 SF ACC. SHOWER 102 A3.2B1 A3.1 B1 CHANGING BENCH 56 SF ACC. SHOWER 109 CHANGING BENCH 30 SF SHOWER 108 30 SF SHOWER 110 BENCH D1 A3.5 A3.1 D1 30 SF SHOWER 107 CHANGING BENCH 30 SF SHOWER 105 8" 6' - 4" 4" 3' - 8" 3' - 2" 3' - 6" 6' - 0" 8" 3' - 10" 8" 3' - 6" 1' - 0" 1' - 6" 6' - 6 1/2" 6' - 7" 4' - 1 1/2" 7' - 11" 3' - 0" 1' - 2" 7' - 4" 1' - 10" 3' - 4" 9' - 4" 3' - 0" 70' - 0" 3' - 0" 10' - 0" 3' - 10" 9' - 2" 4" 6' - 9" 1' - 10" 4' - 1" 3' - 6" 1' - 0" 3' - 6" 8" 3' - 10" 8" 6' - 0" 1' - 10" 4' - 9" 3' - 9" 3' - 6" 2' - 8" 3' - 6" 11' - 3" 4' - 8" A3.2 D1 266 SF INFIRMARY 117 SINK 5' - 0" 1' - 5" 7" 7' - 0" WORK BENCH BENCH 12' - 0" 2' - 6" 195 SF MAINTENACE STORAGE 101 53 SF ACC. R.R. 118 1' - 10" 6" 12' - 9" 3' - 0" 2' - 0" 2' - 0" 2' - 0" 2' - 0" 2' - 0" 2' - 0" 2' - 6" 2' - 0" 2' - 0" 2' - 0" 2' - 0" 6' - 6" 23' - 0" 14' - 6" 3' - 0" 3' - 0"2' - 0"2' - 0"2' - 0"2' - 0"2' - 0"2' - 0"2' - 0"3' - 0" 15' - 5" 20' - 0" 34' - 7" 7' - 3 1/2" 5' - 0" 7' - 6" 11" 23' - 0" 17' - 6" 7' - 9 1/2" 3' - 6" 19' - 1 1/2" 3' - 10" 4" NOTE: EXTENTS OF ROOF ABOVE General Notes 1. CONCRETE BLOCK DIMENSIONS ON FLOOR PLANS ARE NOMINAL AND TAKEN FROM FACE OF BLOCK. 2. AT EXISTING WALLS, DIMENSIONS ARE TAKEN FROM FACE OF EXISTING WALL SURFACE. 3. AT METAL STUD / GYPSUM BOARD PARTITIONS, DIMENSIONS ARE TAKEN FROM CENTERLINE OF STUD. 4. FOR PARTITION TYPES, SEE SHEET A8.4. 5. TRANSITIONS BETWEEN FLOOR MATERIALS TO BE LOCATED AT CENTERLINE OF DOOR BETWEEN ROOMS U.N.O. 6. ALL PENETRATIONS THROUGH FIRE-RATED WALLS ARE TO BE SEALED WITH FIRE RETARDANT SEALANT. ALL OTHER PENETRATIONS THROUGH OTHER WALLS TO BE SEALED COMPLETELY WITH SEALANT. 7. ALL CONDUIT IN EXPOSED CONCRETE BLOCK PARTITION TO BE CONCEALED. 8. COORDINATE PLUMBING WITHIN CONCRETE BLOCK, PRECAST, OR GYPSUM BOARD PARTITIONS AND FURRING. 9. AT EXPOSED PRECAST PARTITIONS, ALL CONDUIT AND PIPING TO BE CONCEALED OR RUN ON BACK SIDE IN FURRING OR ABOVE CEILINGS. 10. CONTRACTOR SHALL PROVIDE (1) ADDITIONAL SURROUNDS 1'-4" WIDE BY 1'-0" DEEP PER FLOOR FOR MISC. PIPE/DUCT/COLUMN PENETRATIONS. UTILIZE PARTITION TYPE F4F. 11. SLOPE TILE FLOORS IN RESTROOMS WITH FLOOR DRAINS TO DRAIN AT 1/4"/FT. EXCEPT AT RESTROOMS IN EXISTING BUILDING. Legend CONCRETE BLOCK WALLS STUD WALLS STRUCTURALLY INSULATED PANEL (S.I.P.) ROOF PERIMETER Key Notes BENCH PROVIDED & INSTALLED BY OWNER. OWNER TO COORDINATE WITH ACCESSIBILITY CODE REQUIREMENTS. TOILET PAPER DISPENSER PROVIDED AND INSTALLED BY OWNER. OWNER TO COORDINATE WITH ACCESSIBILITY CODE REQUIREMENTS. SOAP DISPENSER PROVIDED AND INSTALLED BY OWNER. CHANGING STATION PROVIDED AND INSTALLED BY OWNER. OWNER TO COORDINATE WITH ACCESSIBILITY CODE REQUIREMENTS. MIXING STATION PROVIDED AND INSTALLED BY OWNER. MOP BUCKET PROVIDED BY OWNER. KAIVAC UNIT PROVIDED BY OWNER. CLEANING CART PROVIDED BY OWNER. SHELVING PROVIDED AND INSTALLED BY OWNER. CASEWORK PROVIDED AND INSTALLED BY OWNER, TYP. SANITARY NAPKIN DISPOSAL UNIT PROVIDED & INSTALLED BY OWNER, TYP. LOCKERS PROVIDED AND INSTALLED BY OWNER. 1 2 3 4 5 6 7 8 9 10 11 12 Th e a b o v e d r a w i n g s , s p e c i f i c a t i o n s a n d i d e a s , d e s i g n a n d a r r a n g em e n t s r e p r e s e n t e d a r e a n d s h a l l r e m a i n t h e p r o p e r t y o f t h e A r c hi t e c t , a n d n o p a r t s h a l l b e c o p i e d , d i s c l o s e d t o o t h e r s , o r u s ed i n c o n n e c t i o n w i t h a n y o t h e r p r o j e c t f o r w h i c h t h e y t h e y h a v e b e e n p r e p a r e d a n d d e v e l o p e d w i t h o u t t h e w r i t t e n p e r m i s s i o n o f t h e A r c h i t e c t . V i s u a l c o n t a c t w i t h t h e s e d r a w i n g s o r s p e c i f i c at i o n s s h a l l c o n s t i t u t e c o n c l u s i v e e v i d e n c e o f t h e s e r e s t r i c t i o ns . I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , o r r e p o r t w a s p re p a r e d b y m e o r u n d e r m y d i r e c t su p e r v i s i o n , a n d t h a t I a m a d u l y L i c e n s e d A r c h i t e c t u n d e r t h e la w s o f t h e S t a t e o f M i n n e s o t a . Ar c h i t e c t : M i c h a e l S c h e l l i n , A I A © 2 0 2 0 K o d e t A r c h i t e c t u r a l G r o u p , L t d . Li c e n s e N u m b e r : 4 3 5 9 1 Da t e Da t e : Dr a w n B y : Pr o j e c t N o . : Ch e c k e d B y : 12 345 D C B A 1/ 1 / 2 0 2 0 NOT FOR CONSTUCTION KO D E T A R C H I T E C T U R A L G R O U P 15 G r o v e l a n d T e r r a c e | M i n n e a p o l i s , M N 5 5 4 0 3 - 1 1 5 4 61 2 . 3 7 7 . 2 7 3 7 Ko d e t A r c h i t e c t u r a l G r o u p , L t d . | w w w . k o d e t . c o m 10 / 8 / 2 0 2 0 4 : 1 1 : 5 8 P M C : \ U s e r s \ q k l e t t \ D o c u m e n t s \ 1 0 9 3 2 0 _ T R P D _ B A K E R O U T D O O R L E A R N I N G C E N T E R _ D D 2 _ q k l e t t . r v t 10 9 3 2 0 QK MS T. R . P . D . | S H O W E R B U I L D I N G A N D I N F I R M A R Y A2.1 Floor Plan 40 0 1 C o . R d . 2 4 M E D I N A , M N 5 5 3 5 9 BA K E R P A R K | O U T D O O R L E A R N I N G C E N T E R 10 / 0 9 / 2 0 2 0 0'2'4'8' 1/4" = 1'-0"A2.1 D1 FLOOR PLAN Graphic Scale 1/4" = 1' -0" Material Keying Legend Revisions 1,900 TOTAL SF ME230-1A-687600.v2 December 31, 2020 Chief Jeff Ruchti Hamel Volunteer Fire Department 92 Hamel Road Hamel, MN 55340 RE: Medina/Hamel Fire Contract Notification Letter Dear Chief Ruchti, We are pleased that your fire department and others are working with the City of Medina to explore a fire service district/joint powers agreement (JPA). The Medina City Council has directed that the City advance toward the fire service district/JPA model based on the 2020 Matrix Study. This approach will allow regional sharing of equipment and personnel resources under the governance of a board of representative elected officials, the sharing of costs among solid financial partners (surrounding cities) and permit us to safeguard the continued delivery of effective emergency services to the residents of Medina and its neighbors in a time when recruiting , training and retaining volunteer firefighters has become more challenging. Given the direction from the Medina City Council, the City does not want the contract with your department to renew automatically when it expires on December 31, 2022. Accordingly, pursuant to Section 20 of the Amended and Restated Contract for Fire Protection dated January 1, 2018 between your fire department and the City of Medina, this letter constitutes Medina’s two year written notice that the contract is terminated, effective December 31, 2022. Consistent with the letter sent to your attention on October 7, 2020, we propose that the contract be amended to include the following to promote a regional fire services approach: 1. That we amend the agreement between Medina and your department to provide that termination without cause can occur upon one-year’s advance notice and that the contract will automatically renew (unless terminated per the provision below) for successive one-year periods. 2. That we amend the contract to include a mutual agreement clause to permit transition, upon thirty-days advance agreement, to a joint powers agreement and/or a future fire services taxing jurisdiction. I will contact you shortly to discuss the next steps. Sincerely, Scott Johnson City Administrator Agenda Item # 7D ME230-1A-687603.v2 December 31, 2020 Chief Jeff Leuer Loretto Fire Department PO Box 22 Loretto, MN 55357 RE: Medina/Loretto Fire Contract Notification Letter Dear Chief Leuer, We are pleased that your fire department and others are working with the City of Medina to explore a fire service district/joint powers agreement (JPA). The Medina City Council has directed that the City advance toward the fire service district/JPA model based on the 2020 Matrix Study. This approach will allow regional sharing of equipment and personnel resources under the governance of a board of representative elected officials, the sharing of costs among solid financial partners (surrounding cities) and permit us to safeguard the continued delivery of effective emergency services to the residents of Medina and its neighbors in a time when recruiting , training and retaining volunteer firefighters has become more challenging. Given the direction from the Medina City Council, the City does not want the contract with your department to renew automatically when it expires on December 31, 2021. Accordingly, pursuant to Section 6.1 of the Loretto Volunteer Fire Department Contract for Fire Service dated January 1, 2013 between your fire department and the City of Medina, this letter constitutes Medina’s one year written notice that the contract is terminated, effective December 31, 2021. Consistent with the letter sent to your attention on October 7, 2020, we propose that the contract be amended to include the following to promote a regional fire services approach: 1. That we amend the agreement between Medina and your department to provide that termination without cause can occur upon one-year’s advance notice and that the contract will automatically renew (unless terminated per the provision below) for successive one-year periods. 2. That we amend the contract to include a mutual agreement clause to permit transition, upon thirty-days advance agreement, to a joint powers agreement and/or a future fire services taxing jurisdiction. We recognize that our contract with your department also includes four other contracting cities and that each of them would need to agree to an amended contract or Medina and your department would have to enter into a separate agreement. Agenda Item # 7D ME230-1A-687603.v2 I will contact you shortly to discuss the next steps. Sincerely, Scott Johnson City Administrator ME230-1A-687601.v2 December 31, 2020 Chief Chris Doyle Maple Plain Fire Department 1645 Pioneer Avenue Maple Plain, MN 55359 RE: Medina/Maple Plain Fire Contract Notification Letter Dear Chief Doyle, We are pleased that your fire department and others are working with the City of Medina to explore a fire service district/joint powers agreement (JPA). The Medina City Council has directed that the City advance toward the fire service district/JPA model based on the 2020 Matrix Study. This approach will allow regional sharing of equipment and personnel resources under the governance of a board of representative elected officials, the sharing of costs among solid financial partners (surrounding cities) and permit us to safeguard the continued delivery of effective emergency services to the residents of Medina and its neighbors in a time when recruiting , training and retaining volunteer firefighters has become more challenging. Given the direction from the Medina City Council, the City does not intend to extend the contract when it expires on December 31, 2021. Accordingly, pursuant to Section 4.02 of the Amended and Restated Contract for Fire Protection dated January 1, 2018 between your fire department and the City of Medina, this letter is written notice that the City is terminating the agreement, effective January 1, 2022. Consistent with the letter sent to your attention on October 7, 2020, we propose that the contract be amended to include the following to promote a regional fire services approach: 1. That we amend the agreement between Medina and your department to provide that termination without cause can occur upon one-year’s advance notice and that the contract will automatically renew (unless terminated per the provision below) for successive one-year periods. 2. That we amend the contract to include a mutual agreement clause to permit transition, upon thirty-days advance agreement, to a joint powers agreement and/or a future fire services taxing jurisdiction. I will contact you shortly to discuss the next steps. Sincerely, Scott Johnson City Administrator Agenda Item # 7D Planning Department Update Page 1 of 2 December 1, 2020 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: November 23, 2020 SUBJ: Planning Department Updates – December 1, 2020 City Council Meeting Land Use Application Review A) Holy Name Lake Estates – north of Pinto Drive, northwest of Holy Name Lake – Donavon DesMarais has requested preliminary plat approval for a six-lot rural subdivision. The applicant also requests a variance from the maximum cul-de-sac length to expand Pinto Drive to serve the site. The Planning Commission held a public hearing at the November 10 meeting. A number of neighbors spoke at the hearing, mainly asking questions about the construction. Following the hearing, the Commission unanimously recommended approval of the variance and preliminary plat. The Council reviewed at the November 17 meeting and directed staff to draft a resolution of approval. The resolution is scheduled to be presented to the Council on December 1. B) Three Rivers Park Outdoor Learning Center CUP – 4001 County Road 24 – Three Rivers Park has requested a Conditional Use Permit for construction of a 1900 square foot building in the Outdoor Learning Center. The building would include showers and an infirmary for guests. The Planning Commission held a public hearing at the November 10 meeting. No one spoke at the hearing. The Commission unanimously recommended approval of the amended CUP. Staff intends to present to Council on December 1. C) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33 townhomes on the Roy and Cavanaugh properties. The Planning Commission held a public hearing at the November 10 meeting. Two comments were received and one person spoke at the meeting in favor of the project. Following the hearing, the Commission unanimously recommended approval. Staff intends to present the application to the City Council on December 15. D) Pioneer Trail Preserve – 2325 Pioneer Tr. – James and Melissa Korin have requested a 3- lot subdivision of a 40 acre parcel. Staff is conducting preliminary review and will prepare for public hearing when complete, potentially at the December 8 Commission meeting. E) Schwarz Accessory Dwelling Unit – 1425 County Road 24 – Chaid and Jessica Schwarz have requested a conditional use permit to convert an existing home to an accessory dwelling unit to allow construction of a new home on their property. The CUP would also permit three accessory structures on the site. The applicant is considering withdrawing the application because they do not believe they will proceed with the renovation for the ADU at this time. F) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete for review, and the City has requested additional materials. G) Meadow View Townhomes– north of Highway 55, west of CR116 – Lennar has requested final plat approval to develop 125 townhomes on approximately 20 net acres. The Council Planning Department Update Page 2 of 2 December 1, 2020 City Council Meeting adopted documents of approval on September 15. Staff has conducted a preliminary review and requested revisions. The Council adopted a resolution of approval on November 17. H) Deer Hill Preserve 4th Addition – Property Resources Development Corporation has requested final plat approval for the 4th Addition, which is proposed to include six lots. The Council reviewed and granted a resolution of approval at the October 20 meeting. Staff will work with the applicant on the conditions of approval before executing the plat. I) Roehl Final Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a preliminary plat to subdivide 28 acres into two lots. The City Council granted preliminary plat approval on June 16. The applicant has requested final plat approval. The Council adopted a resolution of approval at the October 6 meeting. Staff will work with the applicant on conditions of approval before the plat is recorded. J) Ditter Subdivision – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Interim Use Permit to replat their existing four lots into five lots. The City Council adopted documents of approval on September 15. The Met Council has reviewed the Comprehensive Plan Amendment and authorized the City to put it into effect. Staff will await final plat application. K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s Pest Control) has requested various approvals for development of a 35,000 s.f. office building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning Commission held a public hearing at the November 12 and March 10 meetings and recommended approval. The City Council adopted approval documents on March 17. L) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. M) Hamel Haven subdivision – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plat is recorded. Other Projects A) Density Regulations/Sound Suppression Bonus – As directed by the Minnesota Department of Labor and Industry, staff is preparing an ordinance amendment removing the option for additional density for residential projects which incorporate sound suppression into buildings. A public hearing is scheduled for the December 8 Planning Commission meeting. B) Corcoran Annexation Request – The City of Corcoran has received a request for development of a mini-storage facility at 22410 Highway 55 (north of Highway 55 and west of Rolling Hills Road). The subject property extends approximately 0.3 acres into Medina. The applicant and City of Corcoran have inquired if Medina would be willing to allow Corcoran to annex this 0.3 acre. Staff has requested additional information related to the proposed development. C) Meander Road Analysis – Staff continues to review sightlines and other matters presented by the petition from residents of Fields of Medina. Staff had already intended to stripe the east side of Meander at County Road 116 to provide a wider shoulder for pedestrian use. Staff is preparing options to improve sightlines coming out of Jubert Drive onto Meander Road. TO: City Council FROM: Jason Nelson, Director of Public Safety, Through City Administrator Scott Johnson DATE: November 23, 2020 RE: Department Updates Last week Administrative Assistant Klaers, Sergeant Boecker and I spent two days reviewing our policy and procedure manual. This is something that is usually done every other year from front to back. We had not updated the manual for the past two and a half years as Chief Belland wanted me to determine how policies were dictated after I was promoted. There are mandatory policies from the Police Officers Standards Training (POST) Board that are reviewed annually and changed as case law or legislative direction merits. The new policy manual will be rolled out to the staff on December 15, 2020. This is no small undertaking as it is very labor intensive to ensure all the federal, state, and local court decisions are taken into account along with legislative decisions. It has been a very busy two weeks on the COVID front. With the spike in COVID cases across Minnesota, we at the police department have not been immune to it. Several officers have been tested and quarantined due to exposers. As you can imagine, this affects not only the officers that are being asked to quarantine, but also their partners as they are required to work more hours. We continue to utilize the disinfectant equipment that has been purchased to get our squads, squad room and entire police department as clean as possible. To date, we as a Lakes Area Emergency Group are as close to activating our lakes area emergency staffing plan as we ever have been. All area departments have been impacted and we are monitoring staffing levels daily. I reached out to our fire departments. Most indicate that COVID is also impacting their agencies but not to the level where there are any concerns about service interruptions. They too are meeting and talking with their mutual aid partners on a regular basis. Sergeant Boecker is on vacation currently and it is well deserved. Sergeant Boecker has been doing a fantastic job since his promotion managing the patrol officers and keeping up with all his administrative duties. He has been a big addition to the management team. Last week Officer McGill put together our annual cold weather / night qualification firearms shoot at the Delano Range. In the past, this has been something where we all get together after for dinner but because of COVID we were not able to do that part of the teambuilding this year. MEMORANDUM I continue to get positive praise from community members about our police officers. The past two weeks I have received emails, faxes and phone calls about officers and their performance. It is always nice to receive the positive feedback as I believe that our officers go above and beyond even in difficult times, which is what we all strive to do. Investigations: Officers responded to a theft in progress at Target. Upon arrival, two suspects were apprehended and will be charged with theft. I executed a search warrant on the suspect’s vehicle and located numerous stolen items from Target. Suspects have been stealing from the business over the last few weeks. Suspects will be charged via formal complaint. Investigating another theft from Target. I have been able to positively identify one of the suspects involved. Making attempts to identify the second suspect. Completed a background investigation for a new reserve officer applicant. There are currently (11) cases assigned to investigation. MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: November 20, 2020 MEETING: December 1, 2020 SUBJECT: Public Works Update STREETS • The streets are in good “winter” condition after our final grade. As is usual, the approach of colder temperatures and frost will move the streets around and some will become rough. • The signpost at Walnut and Cedar was recently hit, so the sign was reset. WATER/SEWER/STORMWATER • Public Works repaired a damaged hydrant at Loram after a forklift backed into it. • As mentioned previously, the new 2020-2025 MS-4 Stormwater Permit is available. I will review the permit with engineering and include Lisa DeMars to assist in the development of our maintenance policy. We had the first of what we are sure will be many conference calls to begin completion of the thirty-two-page application. • The carp gate on Ardmore Creek is scheduled for installation on Monday, November 23rd. The project is expected to take a couple of days. PARKS/TRAILS • The tunnel under the R/R crossing at Highway 12 and Baker Park Road is complete. We received our first complaint regarding graffiti and cars driving through the tunnel. I am looking into who owns responsibility for the tunnel as it was a Three Rivers project on City and R/R right of way. Medina will need to replace a portion of the trail which was badly damaged when the tunnel was built and the sewer line was moved. • Public Works will flood the skating rink and make snow when conditions are right. • Public Works responded to a graffiti complaint at the Hamel Community Center. MISCELLANEOUS • The gates and wiring for the compost/brush pile are almost complete. Over the winter we will develop a process for accessibility. We will be posting “property protected by video surveillance” signs. ORDER CHECKS NOVEMBER 17, 2020 – DECEMBER 1, 2020 050951 AGRE, CAROLINE .................................................................... $300.00 050952 ALL AMERICAN TITLE CO., INC ............................................... $100.00 050953 BRANTNER, STEVEN ............................................................... $250.00 050954 DYKHOFF, TOM & MARGARET ................................................ $250.00 050955 FIRST AMERICAN TITLE .......................................................... $191.92 050956 KIELEY, ROGER/BETTY ............................................................. $85.79 050957 KRISHNA SANKIRTAN SOCIETY ............................................. $250.00 050958 MARCO (LEASE) ....................................................................... $512.27 050959 NALLAMOTHU, JAYARAM ........................................................ $790.00 050960 PEARSON STUDIOS.............................................................. $1,437.00 050961 RUSSELL SECURITY RESOURCE INC ................................. $1,285.00 050962 YOUNG, PETER ........................................................................ $500.00 050963 CENTERPOINT ENERGY ......................................................... $892.43 050964 HOMETOWN FIBER ............................................................... $2,997.50 050965 NORTHERN SPECIALIST INC ............................................. $46,369.60 050966 OFFICE DEPOT ........................................................................ $257.56 050967 TRITECH SOFTWARE SYSTEMS ............................................ $150.00 050968 WESTERN ELECTRIC INC .................................................... $5,706.00 050969 ADAMS PEST CONTROL INC .................................................... $89.84 050970 AMERICAN WATER WORKS ASSN ......................................... $344.00 050971 BATTERIES + BULBS ................................................................. $89.95 050972 BEAUDRY OIL & PROPANE ..................................................... $866.92 050973 CORE & MAIN LP ........................................................................ $22.07 050974 DESIGNING NATURE, INC. ...................................................... $422.24 050975 EARL F ANDERSEN INC .......................................................... $862.50 050976 EAST SIDE OIL COMPANIES ..................................................... $90.00 050977 FERGUSON ENTERPRISES INC ................................................ $69.24 050978 GILLUND ENTERPRISES ......................................................... $472.02 050979 GO 2 HAMEL LLC ..................................................................... $481.25 050980 HENN COUNTY INFO TECH .................................................. $2,327.97 050981 HENN COUNTY TREASURER .................................................. $888.09 050982 KD & COMPANY RECYCLING INC ........................................... $259.00 050983 KENNEDY & GRAVEN CHARTERED .................................. $18,708.00 050984 LANO EQUIPMENT INC .............................................................. $76.90 050985 MARCO (MAINTENANCE) .......................................................... $38.75 050986 MEDINA AUTO SERVICE INC ............................................... $1,095.63 050987 MET COUNCIL (WASTEWATER SVC) ................................ $30,736.53 050988 MHSRC/RANGE ..................................................................... $2,375.00 050989 MN DEPT OF AGRICULTURE .................................................. $225.00 050990 MN DEPT OF LABOR/IND(BLDGPERM) ................................... $100.00 050991 MOTLEY AUTO SERVICE LLC ................................................... $58.00 050992 NORTH MEMORIAL EMS EDUCATION .................................... $490.00 050993 OFFICE DEPOT .......................................................................... $66.81 050994 OMANN BROTHERS PAVING INC ...................................... $35,430.29 050995 RCM SPECIALTIES, INC. ....................................................... $3,395.00 050996 SAMS LAWN & LANDSCAPE .................................................... $417.95 050997 STREICHERS INC ................................................................ $16,375.94 050998 SUN LIFE FINANCIAL ............................................................ $1,431.18 050999 TEGRETE (CARLSON BLDG) ................................................ $1,355.00 051000 ULINE .......................................................................................... $55.73 051001 US SOLAR BUSINESS - 1 ...................................................... $2,563.35 Total Checks $184,605.22 ELECTRONIC PAYMENTS NOVEMBER 17, 2020 – DECEMBER 1, 2020 005728E CIPHER LABORATORIES INC. ............................................ $15,325.73 005729E CIPHER LABORATORIES INC. .............................................. $1,224.00 005730E FURTHER ................................................................................. $281.43 005731E ELAN FINANCIAL SERVICE .................................................. $4,894.71 005732E MINNESOTA, STATE OF ....................................................... $3,217.30 Total Electronic Checks $24,943.17