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Home My Public Portal AboutA 1999-01-06 - CDBG• .. i AGENDA ~ ~~~ CITY OF LYNW00'~ CITY ;CLERI {S OFFICE COMMUNITY DEVELOPMENT BLOCK GRANT ®~C 3 ~ ~ ~~p ADVISORY BOARD COMMISSION , ~ginini~ili2i~t4o5es REGULAR MEETING, . I _ WEDNESDAY, JANUARY 6, 1999 ~ ~ ' / ~~~~ ! ~ 6:00 P.M. ! (.~~~~ LYNWOOD CITY HALL COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 KEN ALFORD COMMISSIONER DONALD PRIMMER COMMISSIONER CONSTANCE FRANKLIN COMMISSIONER JAMES GREEN COMMISSIONER PATRICIA CARR COMMISSIONER. ALLAN MACIEL COMMISSIONER YOLANDA LEWIS COMMISSIONER OPENING CEREMONIES:. A. CALL TO ORDER: B. FLAG SALUTE C. ROLL CALL D. CERTIFICATION OF AGENDA POSTING E. APPROVAL OF MINUTES: MINUTES OF NOVEMBER 4, 1998 F. PUBLIC ORALS: G. NEW BUSINESS: (ITEMS ON AGENDA ONLY) ~ 1. REORGANIZATION 2. MID YEAR STATUS REPORT (INFORMATIONAL ITEM ONLY) 3. COMMUNITY NEEDS SURVEY H. STAFF ORALS L BOARD ORALS J. ADJOURNMENT Adjourn to the next regularly scheduled meeting at 6:00 p.m. in the Council Chambers of Lynwood City Hall, 11330 Bullis Road, Lynwood, CA. H:AMSRV(CH/AGENDA ' i i • ~ I ! ' i ' MINUTES OF A REGULAR MEETING OF THE COMMUNITY DEVELOPMENT BLOCK ' GRANT ADVISORY BOARD COMMISSION WEDNESDAY,. NOVEMBER 4, 1998 A. CALL TO ORDER: The meefing was called to order at 6:13 p.m. on the above captioned date by Commissioner Franklin. ;. B. FLAG SALUTE: . The flag salute was led by Commissioner Green. All those present participated.' ;~ C. ROLL CALL: Commissioner Franklin requested roll call. Staff .replied as follows: PRESENT: Commissioner Franklin Commissioner Green Commissioner Carr Commissioner Maciel ABSENT: Commissioner Alford Commissioner Primmer Commissioner Lewis D. CERTIFICATION OF AGENDA POSTING: Staff informed the Commission. that the agenda was posted per the Brown Act. ; E. APPROVAL OF MINUTES: ` ', Commissioner Green made a motion to approve the Minutes of September 9, 1998, seconded by Commissioner Maciel. Motion carried unanimously. F. PUBLIC ORALS: .~ NONE G. NEW BUSINESS:(ITEM$ ON AGENDA ONLY) 1. Pl1BLIC HEARING: CDBG SUBSTANTIAL CHANGE FY 1998-99. The public hearing was opened at 6:15 p.m. Ms. Potts distributed photos subm;ittE by Joe Wang, Acting Public Works Director and explained to the public that tr purpose of the hearing is to .receive public input and comments on the propose substantial change to the City's Consolidated Plan FY 1998-99. Ms. Potts explain that the City of Lynwood proposes to cancel the .Street Reconstruction Project, ar reappropriate funds to the new Natatorium Improvement Project. P Jim Given, Acting Director of Recreation & Community Services, gave ' a k- summary of the current improvement needs of the Natatorium. Mr. Given stated; tl the Natatorium was built in 1954 and due to the age of the facility, and limit infrastructure improvements throughout the years, .the Natatorium has deteriorates ' ~~ 1 '~ ' ~ • ~i A ~ Alvan Maciel, Lynwood resident, questioned why other funding sources were r being considered to complete the needed repairs. Mr. Maciel expressed I concerns regarding the cancellation of needed street improvements. Mr. Given replied that other funding sources had been considered, however. current funds were available from other sources. Because the Natatori improvement project has become a priority, the use of CDBG funds would; be # most expedient way to complete the project. Jim Green, Lynwood resident, stated that according to the pictures, there seem to be a considerable amount of patch work and hap hazard conditions. In additi it appeared that major electrical improvements were needed. Joe Wang, Acting Public Works Director, stated that the City attempted to mal minor repairs to the building in the past, however the building is-now in need major repairs due to deterioration of the structure. The needed improvements 'a detrimental to the operation of the facility. ; Mr. Wang explained that the project was funded four years ago with CDBG fur Several studies were completed by structural engineers, in preparation for specifications. However, funding for this project was reallocated. Therefore project was not completed. Mr. Green agreed that the Natatorium is in need of repair, but asked Mr. Warig if Commission recommended approval to City Council to reappropriate funds to cc this project, would $931,950 be enough to complete the project or will Public We ask for additional funds? Mr. Wang stated that $931,950 would be enough to complete the current profs which includes repair of the structural damages only. However, staff may con back at a later date to request funding for additional improvements, such as tl addition of a weight room, etc. Mr. Given, stated that the City is also considering other funding sources for futu improvements. Mr. Maciel asked if funding could be taken from other CDBG funded activities s~ as United Families of Lynwood or the Natatorium extended Hours to make improvements. He stated that he does not understand how the City could let Natatorium deteriorate to such a condition. Mr. Given replied that the City has to prioritize projects according to need Mr. Maciel agreed that improvements are needed for the Natatorium, however str reconstruction is also necessary. Alfretta Earnest, Finance Director, informed the public that the City also funds puk improvements from several other sources, and other funds are being considered' street improvement. Therefore the City does not intend to neglect any street need of improvements. The City continues to apply for various grants as th become available. However, as with CDBG funds, some grants are restricted particular uses.. Ms. Earnest further explained that the Public Works Department currently has $2 million, in CDBG funds from prior year's allocations, for street improvem These' projects have not been completed as of this date, however the sufjst< change will not affect these funds. The requested change will only effect fiscal 1998-99 funds. s. e r 12 • Constance Franklin, Lynwood resident, stated that it is her understanding that t funds are being considered for reallocation because of the backlog on carryon public improvements. ~; Patricia Carr, Lynwood resident, stated that she would prefer that the City ~ fi funding sources other than CDBG for the Natatorium improvement project. Ms. Carr said that the condition, of residential streets in Lynwood are ridiculous a all funds allocated for streets should be spent accordingly. Lynwood streets ha been neglected for years and nothing has been done to correct the proble Therefore, she is not in support of the proposed project. ~~ Annette Potts, Project Manager, informed the public that the Public ; Wor Department was currently working to complete street improvement projects, :carri over from prior years. It is not the City's intent to neglect any of it's streets, howe~ because of the current .backlog of public improvement projects, funds allocated street improvements this fiscal year, probably would not be completed until the nE fiscal year. Therefore the funds would be carried over for use next year. d If the City decides to fund the Natatorium improvement project, which is currentlyi a priority, the Public Works Department could complete these improvements, 'in .conjunction with the outstanding public improvement projects, during this fiscal yeailr. i ivis. parr asKea now .long wouia the repairs to the Natatorium taKe'~ Mr. Wai replied approximately 2 1/2 months, once construction began. Mr. Wang provided brief breakdown on the individual stages of the project. Ms. Carr asked how much would the design stage cost? Mr. Wang replied .approximately $70,000. Ms. Carr asked if Public Works has received an estimate; on the total cost of the project. Mr. Wang replied that the total cost of the project ;~ would be approximately 1 million dollars. , ; .~ Ms. Carr stated that due to the fact that street improvements funded this fiscal yeas probably could not be completed until next fiscal year because of the current backlog, that she would reconsider reallocating funds for the Natatorium improvement project. Ms. Carr requested that Joe Wang provide the CDBGAB Commission with a status report of all outstanding public improvement projects, to include the year in which ~~ funds were allocated, the location of streets and the amount available. ~ ,~ Mr. Green requested thaf the CDBGAB Commission receive a timetable of when a CDBG funded public improvements will be completed. After brief discussions, Commissioner Green made a motion to recommend approval of the Substantial Change to City Council. Seconded by Commissioner'. Carr. The motion carried unanimously. . The public hearing was closed at 6:45 p.m. ~a 3 'l • ~ ~ H. STAFF ORALS: Staff informed the CDBGAB Commission that there would not be a meeting during the month of December,. 1998, unless the Loan Review Committee was requested to meet. At which time staff would contact the Commissioners for availability., I. BOARD ORALS: Commissioner Green stated that the Rehabilitation Division had several cases were tabled pending additional information and he was expecting submittal of th cases. Staff replied that Rehabilitation Division did not submit any cases for this Agenc However, they were given an option to call a special meeting if necessary. Commissioner Carr expressed her dissatisfaction with the condition of 1 Natatorium and other public facilities. Comments were made regarding the lack of community involvement in publ concerns. A brief discussion took place regarding the fact that the City pays .f crossing guard, and the School District does not participation in the costs. i J. ADJOURNMENT: t Motion to adjourn to the next regularly scheduled meeting was made by Commissioner Green, seconded by Commissioner Carr. Motion carried r unanimously. The meeting adjourned at 7:05 p.m. ° ~ CDBG ADVISORY BOARD CHAIRPERSON ANNETTE POTTS, CDBG PROJECT MANAGER 4 DATE: January 6, 1999 TO: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADVISORY BOARD COMMISSION FROM.• Annette Potts, CDBG Project Manager Chondra Handley, Administrative Analyst SUBJECT.• CDBGYEAR-TO-DATE REPORT JULY 1, 1997 -DECEMBER 1, 1998 BACKGROUND: The CDBG Division is responsible for overall management, oversight and coordination of the Community Development Block Grant (CDBG); HUD Consolidated Plan, and othCer grant funded activities. The CDBG division is subdivided into five major functions: CDBG Administration, Public Facilities and Improvements, Community Conservation, Public and Social Services. Division ,responsibilities include monitoring and evaluation of CDBG activities and providing technical .assistance to subrecipients; developing systems for assuring compliance with program requirements; preparing reports and documents such as the City's S year Consolidated Plan. and annual update for current housing. and community development needs; submission of CDBG, HOME and special grant applications; Grantee Performance Reports; Semi Annual Labor Reports; Minority Business Enterprises and Contract/ Subcontract activity reports; Environmental Reviews and Section 3 reports. The Division prepares budgets, schedules and amendments. Develops and executes agreements with subrecipients andlor contractors to carry out program activities; coordinates resolution of audit and/or monitoring findings andlor concerns, seeks other funding sources to augment existing activities and aid in the development of new activities and services to the community. ~ This year, the CDBG Division has oversight of the following activities: PUBLICAND SOCIAL SERVICES: United Families of Lynwood St. Francis Child Abuse Program Natatorium Extended Hours Program Senior Citizen Program Afterschool Playground Program Crossing Guards Participants Year to Date 0 79 Closed until January 1999 200 approximately monthly 378 approximetly monthly PUBLIC FACILITIES AND IMPROVEMENTS: - Street Improvements - Handicapped Improvements - Sidewalk Improvements - Alley Improvements Projects Completed -0- cancelled None this fiscal year None this fiscal year None this fiscal year 1 -Natatorium Improvement COMMUNITY CONSERVATION: Participants Year to Date Residential Rehabilitation ~ 3 DPL' S, 2 EMERGENCY GRANTS, 2 SENIOR GRANTS Code Enforcement EXPENDITURE ANALYSIS FISCAL YE~4R 1998-99 Reported below are expenditures for CDBG and HOME funded activities. The report covers expenditures made from July 1, 1998 through November 1, 1998. ., i ..NAME AMOUNT AMOUNT BALANCE BUDGETED EXPENDED I 1 Afterschool Playground $ 91,550.00 0 $ 91,550.00 2 Senior Citizens Program $ 49,434.00 $ 11,035.00 $ 38,399.00 i 3 Crossing Guards $ 90,566.00 $ 18,540.00. $ ,72,026.00 4 Natatorium Ext. Hours $ 50,000.00 0 $ 50,000.00 i 5 St. Francis Child Abuse Pg. $ 21,500.00 $ 5,100.00 $ 16,40Q.00 6 United Families of Lynwood $ 10,000.00 0 $ 10,000.00 ,~ 7 Fair Housirig. Foundation $ 16,355.00 $ 5,347.00 $ 11,008.00 i 8 CDBG Administration $ 380,645.00 $ 75,252.00 $305,393.00 9 Code Enforcement $ 260,000.00 $ 35,056.00. $224,944.00 10 Rehabilitation $ 285,000.00 $ 75,363.00 $209,637.00 ~I 11 Public Improvements $ 931,950.00 cancelled 0 ~ I 0 ,~ 12 HOME Program $ 584,000.00 0 $584,000.00 i 13 Natatorium Renovation $ 931,950.00 0 $931,950.00 j II 1 2 CITY OF LYNWOOD CONSOLIDATED PLAN COMMUNITY DEVELOPMENT NEEDS SURVEY i The City of Lynwood is starting the planning process for use of Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) funds for fiscal year 1999-2000. ~ An important part of this plan is to ask you, the resident, what you think. are the important needs' in your neighborhood. Please help the City prepare the Plan by completing the following survey. i Please check the appropriate box below for each category showing what you. think are the greatest unmet needs in your community. Please provide your input for each item. Please circle the category(s) you represenf: Resident.>•Business>';Community''Group >.' Ghurch NEEDS CATEGORY PRIORITY NEED LEVEL HIGH MED LOW NO NEED I 1. Public Facilities Needs ' Senior Centers ~ ~ ~ ~ Youth Centers ~ ~ ~ ~ City Hall ~ ~ ~ ~ 2. Infrastructure Improvements I Street Improvements ~ ~ ~ ~ 3. Public Service Needs Senior Citizen Services ~ ~ O ~ i Handicapped Services ~ ~ ~ 0 Youth Services ~ ~ ~ ~ ~ Transportation Services ~ ~ ~ ~ Substance Abuse Services ~ ~ ~ ~ Employment Training ~ ~ ~ ~ ~I Crime Awareness Fair Housing Counseling Lead Paint Testing & Abatement Other 4. Accessibility Needs~Removal of barriers to Handicapped) Public Building .Parks & Rec. Facilities Health Facilities Other 5.. Economic Development Needs Job Creation Job Training Business Support Services Other 6. Housing Needs ^ ^ ^ ^ O ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ O O ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ O ~ ^ ^ ^ ^ ^ ^ Residential Rehabilitation ^ ^ ^ ^ Residential Property ^ ^ ^ ^ Maint./Code Enforcement Homeownership Assistance ^ ^ ^ ^ Rental Housing Assistance ^ ^ ^ a Homeless Transitional Housing ^ ^ ^ ^ Special Needs Housing ^ ^ ^ ^ a. Mentallllness ^ ^ ^ ^ b. Drug/Alcohol ^ ^ ^ ^ c. HIV ^ ^ ^ ^ Tenant Based Rental Assis. ^ ^ ^ ^ Other ^ ^ ^ ^ To assist the City in evaluating needs by geographical area, please identify the nearest cross street to your residence: PLEASE RETURN SURVEY TO: CITY OF LYNWOOD 11330 BULLIS ROAD LYNWOOD, CA 90262