HomeMy Public PortalAbout01.19.2021 Complete City Council Regular Meeting Packet Posted 1/14/2021 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, January 19, 2021
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the January 5, 2021 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution Authorizing Resubmission of an Adjustment to the Weston Woods of Medina
Comprehensive Plan Amendment to the Metropolitan Council for Review
B. Resolution Accepting Resignation of Police Officer Kaylen Boeddeker
C. Approve Tennis Court Rental Agreement with Carrie Agre
D. Approve 2021 Tobacco License to Inn Kahoots
E. Approve Holy Name Estates Wetland Replacement Plan
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Discussion on Ordinance Pertaining to Penalties and Targeted Residential Picketing
B. Public Works Position Recruitment
C. Police Officer Position Recruitment
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: Dial 1-612-517-3122
Enter Conference ID: 532 151 169#
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: January 14, 2021
DATE OF MEETING: January 19, 2021
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial 1-612-517-3122; Enter Conference ID: 532 151 169#
V. CONSENT AGENDA
A. Resolution Authorizing Resubmission of an Adjustment to the Weston Woods of Medina
Comprehensive Plan Amendment to the Metropolitan Council for Review – The Owners
requested that the City amend its Comprehensive Plan regarding their property which
generally makes the following changes: 1) changes staging and growth of the northern
parcel (78.5 gross acres; 28 net acres) from 2025 to 2020. 2) changes future land use of
the southern parcel (-52.5 gross acres; 29.2 net acres) from Business to the following:
Low Density Residential (+38.8 gross acres; 17.0 net acres), Medium Density Residential
(+6.3 gross acres; 4.8 net acres), and Parks, Recreation, Open Space (+7.4 gross acres;
7.4 net acres). Staff recommends approval.
See attached resolution.
B. Resolution Accepting Resignation of Police Officer Kaylen Boeddeker – Public Safety
Director Jason Nelson received the resignation of Police Officer Kaylen Boeddeker on
January 14, 2021. Staff recommends approval.
See attached resolution and letter.
C. Approve Tennis Court Rental Agreement with Carrie Agre – Agre Tennis has been
providing summer tennis camps in Hamel Legion Park since 2009. The City Council
updated the tennis court rental fees in 2019 with the provision that organized groups could
negotiate a fee through a separate contract. Staff proposes the same contract terms as 2020,
which includes a fee of $6 per hour per court. Staff recommends approval.
See attached agreement.
D. Approve 2021 Tobacco License to Inn Kahoots – Inn Kahoots has submitted the proper
paperwork and fees to apply for a tobacco license at 45 Hamel Road. Staff recommends
approval.
No attachments for this item.
2
E. Approve Holy Name Estates Wetland Replacement Plan – The Holy Name Lake Estates
project consists of the construction of 6 single-family rural residential lots and associated
infrastructure, including one public street and stormwater management practices. Several
wetlands exist on the site. The applicant proposes a total of 3,343 sf (0.0767 ac) of impact
to two wetlands to grade for roadway construction. Replacement is proposed at a 2:1 ratio
through wetland banking credits. A total of 0.1534 acre of wetland credit will be purchased
from two banks: Bank No. 1643 located in Hennepin County and Bank No. 1409 located
in Anoka County. Both banks are located within Major Watershed 20 and Bank Service
Area 7. Staff recommends approval.
See attached memo and plan.
VII. NEW BUSINESS
A. Discussion on Ordinance Pertaining to Penalties and Targeted Residential Picketing – The
Medina City Council recently inquired about ordinances prohibiting targeted residential
picketing, which a handful of cities throughout Minnesota have recently adopted. Such
ordinances are aimed at preventing protesting and related activities outside of residential
dwellings. Public Safety Director Jason Nelson has worked closely with our City Attorney
to bring forward a draft ordinance. Staff is requesting City Council review and discussion of
the proposed ordinance.
See attached memo and draft ordinance.
Potential Motion: Direct staff to bring ordinance [with recommended changes] to future
meeting for adoption.
B. Public Works Position Recruitment – The Public Works Department is requesting to move
forward with advertising to fill the full-time Public Works Maintenance Technician
vacancy. The Public Works Department has always delivered a high level of service to its
residents. It is imperative to fill the open position now because we have several projects
slated for 2021. Public Works is stretched to its limit with the number of new
developments, streets, trails, utilities, and park duties. The position is budgeted for in the
2021 City Budget.
See attached memo and job description.
Recommended Motion: Motion to approve job description and authorize staff to begin
recruitment for the vacant Public Works maintenance technician position.
C. Police Officer Position Recruitment – On August 2020, Police Officer Kaylen Boeddeker
was hired. The officer gave her letter of resignation on January 14, 2021. The letter of
resignation was accepted by Public Safety Director Jason Nelson. Staff is asking the City
Council for permission to allow for the immediate start of a new hiring process due to the
resignation. The position is budgeted for in the 2021 City Budget.
3
See attached memo and job description.
Recommended Motion: Motion to approve job description and authorize staff to begin
recruitment for the vacant Police Officer position.
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005782E-005799E for $5,880,518.26
and order check numbers 051151-051210 for $426,766.87, and payroll EFT 0510739-0510771
for $56,265.77.
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
January 5, 2021
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 5, 2021 3
4
The City Council of Medina, Minnesota met in regular session on January 5, 2021 at 5
7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
Martin stated that this meeting is being held in a virtual format due to the ongoing 8
pandemic. She provided instruction on how members of the public can participate in the 9
meeting. 10
11
I. ROLL CALL 12
13
Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. 14
15
Members absent: None. 16
17
Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 18
Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim 19
Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 20
Chief of Police Jason Nelson. 21
22
II. PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS (7:04 p.m.) 23
24
Martin welcomed the newly elected members of the Council. 25
26
A. Oath of Office for Mayor Kathleen Martin 27
B. Oath of Office for Councilmember Joseph Cavanaugh 28
C. Oath of Office for Councilmember Robin Reid 29
30
Gallup administered the ceremonial Oath of Office to Martin, Cavanaugh, and Reid. She 31
noted that all three members signed the appropriate paperwork and were administered 32
the Oath of Office prior to tonight’s meeting. 33
34
III. ADDITIONS TO THE AGENDA (7:08 p.m.) 35
The agenda was approved as presented. 36
37
IV. APPROVAL OF MINUTES (7:08 p.m.) 38
39
A. Approval of the December 15, 2020 Regular City Council Meeting Minutes 40
Martin stated that prior to the meeting, Johnson distributed proposed changes to the 41
minutes as suggested by her. 42
43
Moved by Martin, seconded by Albers, to approve the December 15, 2020 regular City 44
Council meeting minutes as amended. 45
46
A roll call vote was performed: 47
48
DesLauriers aye 49
Albers aye 50
Reid aye 51
Medina City Council Meeting Minutes 2
January 5, 2021
Cavanaugh aye 1
Martin aye 2
3
Motion passed unanimously. 4
5
V. CONSENT AGENDA (7:09 p.m.) 6
7
A. Adopt 2021 Meeting Calendar 8
B. Approve 2021 Pay Equity 9
C. Approve Amended Job Description and Appoint Nicole Jacobson to the 10
Position of Part-Time Administrative Assistant in the Police Department 11
D. Approve Amended Job Description and Appoint Nichole Vogel to the 12
Position of Part-Time Administrative Assistant in the 13
Administration/Finance Department 14
E. Amend 94.00 Investment Policy 15
F. Resolution No. 2021-01 Accepting Donation from Doboszenski and Sons, 16
Inc. 17
Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda. 18
19
A roll call vote was performed: 20
21
Albers aye 22
Reid aye 23
Cavanaugh aye 24
DesLauriers aye 25
Martin aye 26
27
Motion passed unanimously. 28
29
VI. COMMENTS (7:11 p.m.) 30
31
A. Comments from Citizens on Items not on the Agenda 32
There were none. 33
34
B. Park Commission 35
Scherer stated that the Park Commission did not meet in December. He stated that the 36
HAC group has been awarded roughly $150,000 for the lights on the Paul Fortin field 37
through a Twins grant. He stated that there would still be about $150,000 needed to 38
complete the project. He stated that there would be a discussion between the City and 39
the group to determine the cost split of that additional portion of the project. He stated 40
that the parks have been busy, noting that sliding hills have been abuzz with children. 41
He stated that the skating rinks are well used. 42
43
Martin commented that the use of the parks is a great reflection on City staff and other 44
community groups. She stated that it is great to see children using the parks. 45
46
C. Planning Commission 47
Finke reported that the Planning Commission will be meeting the following week to hold 48
two public hearings to consider a Conditional Use Permit for a riding arena addition to an 49
existing barn and to review the City’s storm water management regulations. 50
51
Medina City Council Meeting Minutes 3
January 5, 2021
VII. OLD BUSINESS 1
2
A. Mark Smith (Mark of Excellence Homes) – Weston Woods – Preliminary Plat 3
and PUD General Plan of Development – E. of Mohawk Dr, N. of Hwy 55 and 4
1952 Chippewa Road (7:16 p.m.) 5
Johnson stated that following the December review of this item, staff was directed to 6
prepare the documents for approval and put the item on the agenda under Old Business. 7
He noted that typically this would appear under the Consent Agenda, but it was the City 8
Council’s decision to bring this back under Old Business. He noted that the changes 9
suggested at the December 15th meeting have been incorporated by staff. 10
11
Finke stated that changes were made to section six related to the architectural 12
guidelines as suggested by the Council. He stated that another addition was adding 13
language related to wetland bounce on the wetland south of the newly created 14
Chippewa Road and reviewed those details. He stated that with those changes, staff 15
recommends adoption as noted in the staff report. 16
17
Albers asked how much rain would occur to generate a half foot wetland bounce. 18
19
Stremel stated that the bounce would relate to a 100-year event, which is around seven 20
inches of rain in a 24-hour period. 21
22
Finke stated that the model for what is proposed would be below a half foot and is 23
modeled to return back to the typical level after 18 hours. 24
25
Cavanaugh referenced Diamond Lake Trail, noting that one alternative comes down 26
Mohawk. He asked if that would be proposed on the west or east side of Mohawk. 27
28
Finke stated that one of the alternatives for that trail comes down Arrowhead Drive on 29
the east of the site. He stated that the trail would be on the east side of Arrowhead on 30
the trail corridor the City already has in place. He stated that as far as he could tell, the 31
trail remained on Arrowhead and did not come further into the subject site. 32
33
Mark Smith, applicant, thanked everyone for the work that has been done throughout 34
this process. He referenced the changes proposed for section six noting that he agrees 35
with the changes to A and B. He referenced C and stated that while he agreed to do 36
some screening and separation on the two-level rowhomes that have the patios 37
together, but that does not work on the twin homes. 38
39
Martin stated that her recollection was to the patios of the rowhomes as well and agrees 40
with the comments of the applicant. She confirmed the consensus of the Council that 41
the partition for the patios would apply only to the rowhomes and not the twin homes. 42
43
Smith stated that it would be difficult to have partitions between the upper-level decks 44
and could look strange. He believed that the partition would apply only to the ground 45
level patios. 46
47
Albers recognized the comments of the applicant and agreed that it would make the 48
most sense at the ground level. He believed that the different architectural details that 49
will be added to the backside of the rowhomes would satisfy that requirement. 50
51
Medina City Council Meeting Minutes 4
January 5, 2021
Martin noted that 6C would include partitions between the patios of the rowhome units. 1
2
Smith asked if the word screening could replace partition as he may be able to create 3
separation in a more pleasing manner. 4
5
Albers asked the type of vegetation that would be used for screening. He noted that 6
some vegetation would not provide adequate screening while other types would and 7
could be very attractive. 8
9
Martin asked if the words privacy screening would be agreeable to the Council and 10
confirmed consensus with that language with both the Council and applicant. 11
12
Cavanaugh asked if vegetation were to be used for screening, would that then be 13
covered in the association documents to ensure long-term maintenance. 14
15
Smith confirmed that would be addressed in the association documents and would be 16
maintained in that manner. 17
18
Martin confirmed that language could be added to 6C stating that the privacy screening 19
would be maintained by the HOA. 20
21
Smith referenced 6D related to vegetative screening of the utility boxes. He stated that 22
he has attempted to do that in the past, but the utility companies do not like that feature 23
and often cause damage to the landscaping which causes problems. He stated that the 24
utility companies want the boxes visible and to be easily accessible, therefore while that 25
screening looks great when it goes in, it gets damaged and causes problems. 26
27
Scherer stated that there is a two-foot clear zone on the electrical boxes. He was 28
unsure of the rules for the other utility boxes. He stated that those boxes are within the 29
right-of-way and therefore the City does not want that clogged up. 30
31
DesLauriers stated that he was vocal last time that the green rectangle box is not 32
aesthetically pleasing but recognized that the applicant does not have much control over 33
that. He stated that perhaps another cover could be used for the boxes. 34
35
Scherer stated that cannot be done with electrical boxes. He stated that some shrubs 36
could be placed behind the box to dampen the effect, if desired, but those boxes need to 37
be visible and accessible as they are worked on. He noted that residents are creative 38
and sometimes paint utilities. 39
40
DesLauriers stated that Hamel Road never had these boxes but now they appear 41
everywhere, and they do not look very good. 42
43
Sherer commented that when the electrical poles went away the electrical boxes popped 44
up. 45
46
Martin commented that she is willing to remove that language. 47
48
Reid agreed that the applicant has done all that he can, and this is not under his control. 49
50
Medina City Council Meeting Minutes 5
January 5, 2021
Martin confirmed that item 6D would be stricken from the proposed resolution granting 1
preliminary plat and PUD general plan approval. 2
3
4
1. Ordinance No. 667 Establishing a Planned Unit Development District for 5
“Weston Woods of Medina” and Amending the Official Zoning Map 6
Moved by Martin, seconded by DesLauriers, to adopt Ordinance No. 667 Establishing a 7
Planned Unit Development District for “Weston Woods of Medina” and Amending the 8
Official Zoning Map. 9
10
A roll call vote was performed: 11
12
DesLauriers aye 13
Albers aye 14
Cavanaugh aye 15
Reid aye 16
Martin aye 17
18
Motion passed unanimously. 19
20
2. Resolution No. 2021-02 Authorizing Publication of Ordinance by Title 21
and Summary 22
Moved by Martin, seconded by DesLauriers, to adopt Resolution No. 2021-02 23
Authorizing Publication of Ordinance No. 667 by Title and Summary. 24
25
A roll call vote was performed: 26
27
Reid aye 28
Cavanaugh aye 29
Albers aye 30
DesLauriers aye 31
Martin aye 32
33
Motion passed unanimously. 34
35
36
3. Resolution No. 2021-03 Granting Preliminary Plat and PUD General Plan 37
Approval for Weston Woods of Medina 38
Moved by Martin, seconded by Albers, to adopt Resolution No. 2021-03 Granting 39
Preliminary Plat and PUD General Plan Approval for Weston Woods of Medina as 40
presented in the redline version distributed to the Council on January 4, 2021 with the 41
following modifications: item 6C shall be modified to read “privacy screening between 42
the ground level patios of the rowhome units to provide separation of the outdoor areas 43
adjacent to such units, which shall be maintained by the HOA; and item 6D shall be 44
stricken. 45
46
A roll call vote was performed: 47
48
DesLauriers aye 49
Albers aye 50
Reid aye 51
Medina City Council Meeting Minutes 6
January 5, 2021
Cavanaugh aye 1
Martin aye 2
3
Motion passed unanimously. 4
5
6
VIII. NEW BUSINESS 7
8
A. Resolution No. 2021-04 Establishing 2021 Appointments and Designations 9
to Various City Services, Authorities, Commissions and Agencies (7:51 10
p.m.) 11
Martin stated that Johnson distributed a revised version to the Council earlier today and 12
highlighted the change to the Elm Creek Watershed alternate position. She stated that 13
the City always designates an Acting Mayor, noting that position signifies a person that 14
has some experience. She noted that DesLauriers was previously appointed to that 15
position when former Council Member Pederson was out of town and he is slated to 16
continue in that position. She stated that other members of the Council are designated 17
to other liaison positions and provided background information on how those 18
appointments are made. She recognized that both Reid and Cavanaugh have a great 19
deal of experience serving in different positions of the City. She explained why certain 20
moves were proposed in order to expose members to different areas and gain additional 21
knowledge in those areas. 22
23
Johnson asked if there were any questions or concerns with the designations as 24
proposed. 25
26
Moved by DesLauriers, seconded by Reid, to adopt Resolution No. 2021-04 Establishing 27
2021 Appointments and Designations to Various City Services, Authorities, 28
Commissions and Agencies as revised and circulated earlier today. 29
30
A roll call vote was performed: 31
32
DesLauriers aye 33
Albers aye 34
Cavanaugh aye 35
Reid aye 36
Martin aye 37
38
Motion passed unanimously. 39
40
B. Arrowhead Drive (North of Highway 55) Improvement Project (8:00 p.m.) 41
Johnson stated that these improvements were identified in a visioning study completed 42
in 2019. 43
44
Stremel provided background information on the visioning study that was completed in 45
2019. He stated that OSI is currently expanding its building and previously completed 46
the parking lot expansion. He noted that Weston Woods is proceeding with the plans for 47
Chippewa Road. He stated that with those other projects proceeding, it seems 48
appropriate to review the design and proceed with some of the work on Arrowhead 49
Drive. He provided an overview of the proposed improvements for traffic and storm 50
water. He stated that they want to minimize the disturbance to the existing pavement. 51
Medina City Council Meeting Minutes 7
January 5, 2021
He stated that the new storm water pond will minimize the impact of the additional 1
hardcover surface. He stated that they will look to minimize the width of the road in the 2
area between two wetlands in order to minimize that impact. He stated that the intention 3
would not be to pursue final plans for the Meander turn lane as that could come forward 4
with a future project for Meander. He stated that they were able to collect some 5
preliminary data before the snowfall in order to prepare topographical and wetland 6
delineation documents. He noted that the proposal includes different phases because of 7
the complicated process that would be required with MnDOT related to the intersection 8
improvements. 9
10
DesLauriers stated that he spoke with Finke related to the construction costs shown in 11
the report. He noted that Stremel agreed to honor the lower amount shown on the 12
report. 13
14
Stremel stated that was his mistake and agreed to honor the lower amount in the 15
proposal of $88,718. He stated that staff is not asking for authorization on the 16
construction services at this time. He stated that they can work towards minimizing the 17
impact on the roadway which could also reduce the construction length. He explained 18
that the action tonight is to authorize design and bidding costs for the project at a cost 19
not to exceed $110,140. He stated that he does believe that is a conservative estimate 20
for the construction services cost but noted that it would be reviewed as the design 21
process moves forward. 22
23
Cavanaugh asked for clarification on the dollar amount that would be approved tonight. 24
25
Martin stated that the intent is to proceed with design and bidding for the project which 26
would not exceed $110,140. 27
28
Stremel confirmed that to be correct. 29
30
Moved by Martin, seconded by DesLauriers, to authorize staff to commence design of 31
the Arrowhead Drive improvement project based upon the scope of services and not-to-32
exceed cost estimate of $110,140. 33
34
A roll call vote was performed: 35
36
Reid aye 37
Cavanaugh aye 38
Albers aye 39
DesLauriers aye 40
Martin aye 41
42
Motion passed unanimously. 43
44
IX. CITY ADMINISTRATOR REPORT (8:20 p.m.) 45
Johnson stated that January 19th will be a busy night for the City Council with the annual 46
goals work session at 5 p.m., the economic development authority meeting at 6:30 p.m. 47
and the regular Council meeting at 7 p.m. 48
49
X. MAYOR & CITY COUNCIL REPORTS (8:21 p.m.) 50
Medina City Council Meeting Minutes 8
January 5, 2021
DesLauriers commented that the parks are well used noting that there are 50 to 150 1
people using the sledding hill and skating rink any time he drives past. 2
3
Cavanaugh noted that he has been out with his kids the past few weeks and it has been 4
fantastic. He asked if it would be possible to invite food trucks to the park as an amenity 5
for the users. 6
7
Scherer stated that he does not have the answer for that question. 8
9
Martin stated that perhaps staff could discuss that at their next staff meeting. 10
11
Johnson confirmed that staff could discuss that at the staff meeting the following day. 12
13
XI. APPROVAL TO PAY THE BILLS (8:23 p.m.) 14
Moved by DesLauriers, seconded by Albers, to approve the bills, EFT 005757E-15
005781E for $1,201,750.57, order check numbers 051074-051150 for $301,399.32, and 16
payroll EFT 0510712-0510738 for $55,632.18. 17
18
A roll call vote was performed: 19
20
DesLauriers aye 21
Albers aye 22
Cavanaugh aye 23
Reid aye 24
Martin aye 25
26
Motion passed unanimously. 27
28
XII. ADJOURN 29
Moved by Cavanaugh, seconded by Reid, to adjourn the meeting at 8:25 p.m. 30
31
A roll call vote was performed: 32
33
DesLauriers aye 34
Albers aye 35
Reid aye 36
Cavanaugh aye 37
Martin aye 38
39
Motion passed unanimously. 40
41
__________________________________ 42
Kathleen Martin, Mayor 43
Attest: 44
45
____________________________________ 46
Jodi M. Gallup, City Clerk 47
Resolution No. 2021-##
DATE
Member __________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2021-##
RESOLUTION AUTHORIZING RESUBMISSION OF AN ADJUSTMENT TO THE
WESTON WOODS OF MEDINA COMPREHENSIVE PLAN AMENDMENT
TO THE METROPOLITAN COUNCIL FOR REVIEW
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Mark R. Smith and Kathleen R. Smith (the “Owners”) own property located
at 1952 Chippewa Road (the “Northern Parcel”) and also own property located immediately to the
south, generally located east of Mohawk Drive, north of Highway 55, and south of Chippewa Road
(the “Southern Parcel”); and
WHEREAS, the Northern Parcel and Southern Parcel (collectively the “Property”) are
legally described in Exhibit A, attached hereto; and
WHEREAS, the Owners requested that the City amend its Comprehensive Plan with
regard to the Property which generally makes the following changes:
1) Change of Staging and Growth of the Northern Parcel (78.5 gross acres; 28 net acres)
from 2025 to 2020.
2) Change of Future Land Use of the Southern Parcel (-52.5 gross acres; 29.2 net acres)
from Business to:
a) Low Density Residential (+38.8 gross acres; 17.0 net acres)
b) Medium Density Residential (+6.3 gross acres; 4.8 net acres)
c) Parks, Recreation, Open Space (+7.4 gross acres; 7.4 net acres); and
WHEREAS, on April 7, 2020, the City Council adopted Resolution 2020-18, granting
conditional approval of the Weston Woods of Medina Comprehensive Plan Amendment and
authorizing submission to the Metropolitan Council for review; and
WHEREAS, on May 12, 2020, the Metropolitan Council authorized the City to place the
amendment into effect; and
WHEREAS, following further design of the project, the Owners requested to adjust the
location of the proposed land uses within the Property; and
WHEREAS, the Planning Commission held a duly noticed public hearing on November
10, 2020, reviewed the updated site design and location of the proposed land use and considered
information provided by the Owners and City staff, and heard testimony from interested parties;
and
Agenda Item # 5A
Resolution No. 2021-## 2
DATE
WHEREAS, on December 15, the City Council reviewed the recommendation of the
Planning Commission, reviewed other relevant information and heard additional testimony; and
WHEREAS, following such review, the City Council authorized submission of the
adjustment to the conditionally approved Weston Woods of Medina Comprehensive Plan
Amendment for review by the Metropolitan Council.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the City of Medina,
Minnesota hereby directs City staff submit the adjustment to the Weston Woods of Medina
Comprehensive Plan as depicted in Exhibit B, attached hereto, to the Metropolitan Council for
review.
BE IT FURTHER RESOLVED that the Comprehensive Plan Amendment shall not be
effective until formally adopted by the City Council through separate action, and such adoption
shall be subject to the conditions described in Resolution 2020-18.
Dated: DATE.
__________________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _________
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2021-## 3
DATE
EXHIBIT A
Legal Description of the Property
Northern Parcel:
Southern Parcel:
Resolution No. 2021-## 4
DATE
EXHIBIT B
Proposed Comprehensive Plan Amendment
Table 5-2 – Future Land Use to be amended as follows:
Table 5-3 – Net Residential Density to be amended as follows:
Resolution No. 2021-## 5
DATE
Table 5-4 – Staging Plan – Residential Development Capacity to be amended as follows:
Table 5-5 – Staging Plan – Net Acres to be amended as follows:
Resolution No. 2021-## 6
DATE
Map 5-3 to be amended as follows:
Resolution No. 2021-## 7
DATE
Map 5-5 to be amended as follows:
Resolution No. 2021-
January 19, 2021
Member _____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2021-
RESOLUTION ACCEPTING RESIGNATION OF
POLICE OFFICER KAYLEN BOEDDEKER
WHEREAS, Kaylen Boeddeker was hired as a Police Officer with the City of Medina on
August 4, 2020; and
WHEREAS, on January 14, 2021, Kaylen Boeddeker submitted a letter of resignation from
her position addressed to the Public Safety Director; and
WHEREAS, Kaylen Boeddeker’s resignation from her position is effective immediately.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
Kaylen Boeddeker’s letter of resignation is hereby accepted.
Dated: January 19, 2021.
______________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5B
Kaylen Boeddeker
95 Mallard Lane
Loretto, MN 55357
Dear Chief Nelson and the City of Medina,
This is my notice of resignation. I am resigning from my position as Police Officer due to
personal reason as of January 14th, 2021.
I want to thank Chief Nelson and the rest of the Medina Police Department for giving me the
opportunity to learn and grow as a person. I have genuinely enjoyed my time working for the
City of Medina.
Sincerely,
Kaylen Boeddeker
1
TENNIS COURT RENTAL AGREEMENT
This Agreement is made this 19th day of January, 2021, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and Carrie Agre, 19620 63rd Avenue
N., Corcoran, MN 55340, called the “Licensee”.
WHEREAS, the Licensee desires to use the tennis courts for tennis lessons, which
are owned by the City and located in the City’s Hamel Legion Park (the “Subject Property”).
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property on Sunday
evenings from May 23 to September 26 from 5:00 p.m. to 7:30 p.m. and from Monday
through Thursday from 8:00 a.m. to 12:00 p.m. for the weeks of June 14 to June 17, July 5
to July 8, July 12 to July 15, July 19 to July 22, July 26 to July 29, and August 2 to August
5. In the event that a lesson is cancelled due to rain, the City grants the Licensee permission
to use the Subject Property on the following Friday to make up the missed lesson. Any
requests for changes to this schedule must be submitted to the Assistant City Administrator
in writing at least seven days prior to the requested reservation date. The requested schedule
change will be reviewed by City staff and may be approved or denied depending on demand
for the tennis courts.
2. The Licensee shall obtain executed Voluntary Waiver of Liability Agreements as identified on
Exhibit B from every participant and instructor prior to any use of the Subject Property.
3. The Licensee shall submit a damage and maintenance deposit in the amount of $150.00 to the
City prior to June 1, 2021. The City shall return the deposit to the Licensee, minus
expenses for any damage or maintenance to the Subject Property following inspection by
the City after October 1, 2021.
4. The Licensee shall provide all equipment necessary to conduct tennis lessons.
5. The Licensee shall be responsible for picking up all tennis balls, containers, trash, paper, and
debris after use of the Subject Property.
6. The Licensee shall require all participants in and visitors to the tennis camp on the Subject
Property to park in the parking lot within Hamel Legion Park, as identified by the
crosshatch marks on Exhibit A attached hereto.
Agenda Item # 5C
2
7. Upon termination of this Agreement, the Licensee agrees to remove from the Subject Property
all temporary structures, equipment and other items used by the Licensee, leave the Subject
Property free from debris and return the Subject Property to its condition prior to its use by the
Licensee.
8. The Licensee shall pay the City $6 per hour per court for use of the Subject Property.
Payments shall be submitted to the City in monthly installments at the end of each month for
the entire month’s rental fees, accompanied by a written log of each day and the times the
Subject Property was used.
9. The Licensee hereby agrees to defend, indemnify and hold harmless the City, its officers,
employees and agents, from any liability, damages, claims, costs, judgments or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
10. The City may cancel, terminate, suspend or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Scott T. Johnson, City Administrator
CARRIE AGRE (LICENSEE)
By____________________________
Carrie Agre
Exhibit A
Tennis Courts in Hamel Legion Park
Subject Property Subject
Property
Designated Parking Area
Subject
Property
CITY OF MEDINA
VOLUNTARY WAIVER OF LIABILITY AGREEMENT
I know that tennis and the events and activities related to it are inherently dangerous activities in which I
choose to participate voluntarily and at my own risk. I understand that such activities can result in
personal injury, death and disability or property damage and loss. I also understand that these risks and
dangers are increased when other persons are present at the same time and using the same facilities.
In consideration of using the athletic facilities of the city of Medina (the “City”) and wishing to
participate in the youth tennis activities and knowing there are certain dangers related to this activity, I
hereby state and affirm that:
1. My participation is fully voluntary.
2. I acknowledge that the activity is not an essential service provided by the City.
3. I understand and acknowledge that the activities in which I am about to engage as a participant
have certain risks. I understand that these risks, known or unknown, anticipated or unanticipated,
may result in injury, death, illness, disease or damage to myself or my property, or to other
persons and their property.
4. I hereby personally assume all risks in connection with this activity and I waive any right to make
claims or bring actions against the City or its officers, employees or agents for any injuries or
damages to me or my property related to the alleged negligence of the City. This waiver does not
apply to any injuries or damages that are the result of any willful, wanton, or intentional
misconduct by the City.
5. I agree to hold harmless and indemnify the City, its officers, employees and agents, from any
and all claims or actions for injury or damages to any third party, including other participants
or spectators, resulting from my participation in any activity while at or about the City athletic
facilities.
6. I understand that entering into and signing this agreement affects my legal rights and results in
my giving up or waiving certain legal rights. I accept this and sign this agreement of my own
free will.
7. The terms of this agreement shall serve as a release and assumption of risk and shall be binding
on behalf of myself, my heirs, executor, administrator and all members of my family.
8. My signature indicates that I have read this entire document, understand it completely,
acknowledge that it cannot be modified or changed in any way by oral representations, and agree
to be bound by its terms.
_____________________________________ ________________________________________
Name (Print) Signature
_____________________________________ ________________________________________
Parent Signature (if under 18 years old) Date
Exhibit B
https://medinamn.sharepoint.com/Shared Documents/Active Packets/CC PACKET - JAN 19/CA Approved/5E - HolyNameReplacementPlan memo-01-19-
2021CC.docx
54
0
G
A
T
E
W
A
Y
B
L
V
D
|
BU
R
N
S
V
I
L
L
E
,
M
N
|
55
3
3
7
|
95
2
.
7
3
7
.
4
6
6
0
|
WS
B
E
N
G
.
C
O
M
Memorandum
To: Honorable Mayor Martin and Medina City Council Members
From: Alison Harwood, WSB
Date: January 14, 2021
Re: Holy Name Lake Estates Replacement Plan
City Project No. WR-20-145
WSB Project No. 17265-000
The Holy Name Lake Estates project consists of the construction of 6 single-family rural
residential lots and associated infrastructure, including one public street and stormwater
management practices. Several wetlands exist on the site. The applicant proposes a total of
3,343 sf (0.0767 ac) of impact to two wetlands to grade for roadway construction. Replacement is
proposed at a 2:1 ratio through wetland banking credits. A total of 0.1534 acre of wetland credit
will be purchased from two banks: Bank No. 1643 located in Hennepin County and Bank No.
1409 located in Anoka County. Both banks are located within Major Watershed 20 and Bank
Service Area 7.
The application was noticed to the Wetland Conservation Act Technical Evaluation Panel on
December 18, 2020. Comments were allowed until January 13, 2021. Members of the TEP (LGU,
Hennepin Conservation District, Minnehaha Creek Watershed District, DNR, and BWSR) met on
January 8, 2021 to discuss the replacement plan. The TEP members requested additional
information regarding the final impact calculations and post-construction drainage areas. The
applicant addressed these comments on January 12, 2021. The TEP ultimately agreed with the
proposed sequencing and minimization efforts.
On behalf of the City of Medina, Local Government Unit for the Wetland Conservation Act, I
recommend that the City Council approves the wetland replacement plan for the Holy Name Lake
Estates project. A Notice of Decision is attached for review.
Recommended Action:
Motion to approve the Holy Name Lake Estates wetland replacement plan.
Agenda Item # 5E
BWSR NOD Form – November 5, 2019 1
Minnesota Wetland Conservation Act
Notice of Decision
Local Government Unit: City of Medina County: Hennepin
Applicant Name: JD Dossier, LLC (Donavon DesMariais)
Applicant Representative: Kjolhaug Environmental Services (Rob Bouta)
Project Name: Holy Name Lake Estates LGU Project No. (if any): WR-20-145 (WSB No. 17265)
Date Complete Application Received by LGU: 12/2/2020
Date of LGU Decision: 1/19/2021
Date this Notice was Sent: 1/20/2021
WCA Decision Type - check all that apply
☐Wetland Boundary/Type ☐Sequencing ☒Replacement Plan ☐Bank Plan (not credit purchase)
☐No-Loss (8420.0415) ☐Exemption (8420.0420)
Part: ☐ A ☐ B ☐ C ☐ D ☐ E ☐ F ☐ G ☐ H Subpart: ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ 6 ☐ 7 ☐ 8 ☐ 9
Replacement Plan Impacts (replacement plan decisions only)
Total WCA Wetland Impact Area: 3,343 sf (0.0767 acre)
Wetland Replacement Type: ☐ Project Specific Credits:
☒ Bank Credits: 0.1534 acre
Bank Account Number(s): 1643 and 1409
Technical Evaluation Panel Findings and Recommendations (attach if any)
☒ Approve ☐ Approve w/Conditions ☐ Deny ☐ No TEP Recommendation
LGU Decision
☒ Approved with Conditions (specify below)1 ☐ Approved1 ☐ Denied
List Conditions: Confirmation of withdrawal of wetland credits
Decision-Maker for this Application: ☐ Staff ☒ Governing Board/Council ☐ Other:
Decision is valid for: ☒ 5 years (default) ☐ Other (specify):
1 Wetland Replacement Plan approval is not valid until BWSR confirms the withdrawal of any required wetland bank credits. For project-
specific replacement a financial assurance per MN Rule 8420.0522, Subp. 9 and evidence that all required forms have been recorded on
the title of the property on which the replacement wetland is located must be provided to the LGU for the approval to be valid.
LGU Findings – Attach document(s) and/or insert narrative providing the basis for the LGU decision1.
☐ Attachment(s) (specify): Click here to enter text.
☒ Summary: On behalf of JD Dossier, LLC, KES submitted a replacement plan application for the Holy Name
Lake Estates project. The project proposes 0.0767 acre of fill to two wetlands within the project area.
Mitigation is proposed via purchase of wetland bank credits at a 2:1 ratio. The TEP reviewed the application on
January 8, 2021 and provided comments to the applicant regarding the final design impact calculations and
requested additional information about post-construction drainage areas. The applicant responded to the
requests and the TEP ultimately recommended approval of the application.
1 Findings must consider any TEP recommendations.
Attached Project Documents
BWSR NOD Form – November 5, 2019 2
☒ Site Location Map ☐ Project Plan(s)/Descriptions/Reports (specify):
Appeals of LGU Decisions
If you wish to appeal this decision, you must provide a written request within 30 calendar days of the date you
received the notice. All appeals must be submitted to the Board of Water and Soil Resources Executive Director
along with a check payable to BWSR for $500 unless the LGU has adopted a local appeal process as identified
below. The check must be sent by mail and the written request to appeal can be submitted by mail or e-mail.
The appeal should include a copy of this notice, name and contact information of appellant(s) and their
representatives (if applicable), a statement clarifying the intent to appeal and supporting information as to why
the decision is in error. Send to:
Appeals & Regulatory Compliance Coordinator
Minnesota Board of Water & Soils Resources
520 Lafayette Road North
St. Paul, MN 55155
travis.germundson@state.mn.us
Does the LGU have a local appeal process applicable to this decision?
☒ Yes1 ☐ No
1If yes, all appeals must first be considered via the local appeals process.
Local Appeals Submittal Requirements (LGU must describe how to appeal, submittal requirements, fees, etc. as applicable)
Send petition and $500 to: City of Medina, 2052 County Road 24, Medina, MN 55340
Notice Distribution (include name)
Required on all notices:
☒ SWCD TEP Member: Stacey Lijewski ☒ BWSR TEP Member: Ben Carlson ☐ LGU TEP Member (if different than LGU contact):
☒ DNR Representative: Lucas Youngsma, Melissa Collins
☒ Watershed District or Watershed Mgmt. Org.: Minnehaha Creek WD (Tom Dietrich)
☒ Applicant (notice only): Donavon DesMarais ☒ Agent/Consultant (notice only): KES (Rob Bouta)
Optional or As Applicable:
☐ Corps of Engineers: ☐ BWSR Wetland Mitigation Coordinator (required for bank plan applications only):
☐ Members of the Public (notice only): ☒ Other: Dusty Finke, City of Medina
Signature: Date:
This notice and accompanying application materials may be sent electronically or by mail. The LGU may opt to send a
summary of the application to members of the public upon request per 8420.0255, Subp. 3.
Ordinance Amending Chapters 1 and 3 Page 1 of 2 January 19, 2021
City Council Meeting
697987.v1
MEMORANDUM
TO: Honorable mayor and members of the city council
FROM: David Anderson, assistant city attorney
DATE: January 14, 2021
MEETING: January 19, 2021 regular city council
SUBJ: Draft ordinance amending chapters 1 and 3 of the city code of ordinances
pertaining to penalties and targeted residential picketing
Background
Councilmember Albers recently inquired about ordinances prohibiting targeted residential
picketing, which a handful of cities throughout Minnesota have recently adopted. Such ordinances
are aimed at preventing protesting and related activities outside of residential dwellings. At the
direction of the council and staff, I prepared a draft ordinance for council review and discussion.
The draft ordinance is rather straightforward and prohibits all of the following activities, which are
collectively included within the ordinance’s definition of “targeted residential picketing”:
(a) marching, standing, patrolling or other similar activities by one or more persons directed
at a particular residential dwelling in a manner that adversely affects the safety, security,
or privacy of an occupant of the dwelling;
(b) marching, standing, patrolling or other similar activities by one or more persons which
prevents or hinders an occupant of a residential dwelling from gaining access to or exiting
from the property on which the residential dwelling is located; and
(c) marching, standing, patrolling or other similar activities by one or more persons focused
on, in front of or about a particular residential dwelling without the consent of the
dwelling's occupants.
Despite the recent trend of other Minnesota cities adopting similar regulations, these ordinances
have actually been around for quite a long time. More importantly, such ordinances have withstood
legal challenges made under the First Amendment. In fact, in 1988 the United States Supreme
Court found constitutional a Brookfield, Wisconsin ordinance that made it “unlawful for any
person to engage in picketing before or about the residence or dwelling of any individual in the
town of Brookfield."1 The Court reasoned that this form of regulation is a reasonable restriction
on otherwise protected speech because the type of protests banned by the ordinance “generally do
not seek to send a message to the general public, but to intrude upon the targeted resident, and to
do so in an especially offensive way.” The Court held that the ordinance did not violate the First
Amendment because it is content neutral (i.e. it applies to all expression regardless of its
1 Frisby v. Schultz, 487 U.S. 474, 486 (1988).
Agenda Item # 7A
Ordinance Amending Chapters 1 and 3 Page 2 of 2 January 19, 2021
City Council Meeting
697987.v1
substance), it serves the significant government interest of protecting residential privacy, and it
leaves open ample alternative channels of communication for those desiring to express themselves.
Additionally, it is worth noting that the Minnesota Court of Appeals relied on the Frisby decision
when it found constitutional a temporary restraining order prohibiting an activist from protesting
within two blocks of the residence of an executive director of an abortion clinic.2 Because of this
well-established legal precedent, it is highly likely that the ordinance presented to the council
would survive constitutional scrutiny if challenged.
You will notice that the draft ordinance also amends sections 115.01 and 115.03 of the city code,
which provide maximum criminal penalties for petty misdemeanor and misdemeanor code
violations. This is merely an attempt to clean up the code. While recently reviewing the city’s
penalty provisions in chapter 1, it was determined that these two code sections are outdated because
they establish maximum monetary penalties that are below the statutory limits provided for in
Minnesota Statutes, section 609.02. Specifically, in 2000 the statutory maximum monetary
penalties for petty misdemeanors and misdemeanors were increased from $200 and $700 to $300
and $1,000, respectively. The proposed code amendment adopts by reference the statutory
penalties for petty misdemeanors and misdemeanors, together with any future amendments to
eliminate the need to revise these code sections if and when the legislature makes additional
changes.
Review and Discussion Only
The council should review and discuss the draft ordinance and decide whether it wishes to consider
formal adoption at a future meeting, either as presented or with any proposed amendments. If the
council desires to consider formal adoption of the draft ordinance, with or without amendment,
city staff will bring it back to a future meeting so that all statutory posting requirements can first
be met.
Attachment
1. Draft ordinance
2 Welsh v. Johnson, 508 N.W.2d 212 (Minn. Ct. App. 1993).
696489.v1
CITY OF MEDINA
ORDINANCE NO. ______
An Ordinance Amending Chapters 1 and 3 of the City Code of
Ordinances Pertaining to Penalties and Targeted Residential Picketing
The city council of the city of Medina ordains as follows:
SECTION I: Medina city code chapter 1, sections 115.01 and 115.03 are hereby amended
by adding the double-underlined language and deleting the stricken language as follows:
Section 115.01. Penalty, Petty Misdemeanor. Whenever an act or omission is declared by this
Code to be a petty offense or a petty misdemeanor, any person violating the provision shall, upon
conviction, by subject to a fine of not more than $100 be subject to the penalties prescribed for
petty misdemeanors in Minnesota Statutes, section 609.02, subd. 4a, as may be amended from time
to time.
Section 115.03. Penalty, Misdemeanors. In any other case, unless another penalty is expressly
provided by this Code, any person violating any provision of this Code, or any rule or regulation
adopted in pursuance thereof, or any other provision of any Code adopted in this Code by
reference, or any provision of any license, special use permit, conditional use permit, condition or
term of any approval, including any provision declaring an act or omission to be a misdemeanor,
shall, upon conviction, be subject to a fine of not more than $700 or imprisonment for a term not
to exceed 90 days, or both be subject to the penalties prescribed for misdemeanors in Minnesota
Statutes, section 609.02, subd. 3, as may be amended from time to time.
SECTION II: Medina city code chapter 3 is hereby amended by adding a new section 360,
entitled “Targeted Residential Picketing,” as follows:
360. TARGETED RESIDENTIAL PICKETING
Section 360.01. Purpose. The city of Medina has an interest in safeguarding the right of its
residents to enjoy, in their home and dwelling, a feeling of well-being, tranquility, and privacy.
The city council finds that targeted residential picketing in front of or about a residential dwelling
causes emotional distress to the dwelling occupants, obstructs and interferes with the free use of
public rights-of-way, and has as its object the harassment of the dwelling occupants. The city
council further finds that, without resorting to targeted residential picketing, ample opportunities
otherwise exist for those desiring to exercise constitutionally-protected freedom of speech and
expression.
Section 360.03. Definition. For purposes of this section, the term “targeted residential picketing”
means:
696489.v1
(a) marching, standing, patrolling or other similar activities by one or more persons
directed at a particular residential dwelling in a manner that adversely affects the
safety, security, or privacy of an occupant of the dwelling;
(b) marching, standing, patrolling or other similar activities by one or more persons
which prevents or hinders an occupant of a residential dwelling from gaining access
to or exiting from the property on which the residential dwelling is located; or
(c) marching, standing, patrolling or other similar activities by one or more persons
focused on, in front of or about a particular residential dwelling without the consent
of the dwelling's occupants.
Section 360.05. Targeted Residential Picketing Prohibited. No person shall engage in targeted
residential picketing within the city of Medina.
SECTION III. This ordinance shall be effective upon its adoption and publication.
Adopted by the city council of the city of Medina this _____ day of ________, 2021.
____________________________
Kathleen Martin, Mayor
ATTEST:
____________________________
Jodi M. Gallup
City Clerk
Published in the Crow River News on the ___ day of _________, 2021.
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: January 14, 2021
MEETING DATE: January 19, 2021
SUBJECT: Public Works Maintenance Technician
Background
The Public Works Department is requesting to move forward with advertising to fill the full-time
Public Works Maintenance Technician vacancy. The budget was approved, and position was filled in
2020. The position became open once again after the previous hire resigned to resume driving truck.
The Public Works Department has always delivered a high level of service to its residents. It is
imperative to fill the open position now because we have several projects slated for 2021. Public
Works is stretched to its limit with the number of new developments, streets, trails, utilities, and park
duties.
The job description is included in your packet. The position is at a 3-4 pay grade with starting hourly
rate of $24.68 to $31.90/hour DOQ, while the range ultimately extends to $34.78. The actual wage
will be set based on the top candidates’ skills, knowledge, and abilities.
Staff recommendation:
Motion to approve job description and authorize staff to begin recruitment for the vacant Public Works
maintenance technician position.
Agenda Item # 7B
City of Medina Position Description
PUBLIC WORKS MAINTENANCE TECHNICIAN
Position Title: Public Works Maintenance Technician
Department: Public Works
Accountable To: PW Director/ PW Foreman
Pay Grade: 3-4
FLSA Status: NON-EXEMPT
Work Status: Full-time
PRIMARY OBJECTIVE OF POSITION
To perform non-supervisory, manual, semi-skilled, and skilled work to assist in maintenance tasks
performed in all public works areas. To operate a variety of equipment, to participate in snow
plowing/sanding, and to perform routine maintenance on City-owned buildings/facilities. To respond to
emergency situations and work beyond normal hours.
ESSENTIAL FUNCTIONS OF POSITION
Assists in street maintenance activities: patches potholes and fills cracks; cleans/repairs storm
sewers/catch basins; paints crosswalks; and repairs street lights/signals. Operates sweeper to
clean street surfaces, maintains signs and trims trees in right-of-way; and uses traffic control
procedures.
Participates in snow plowing tasks: plows with trucks and loaders, hauls and blows snow; and
applies sand/salt on roads as needed.
Performs preventive maintenance and basic repairs on vehicles/equipment and keeps written
records; cleans public works garage and maintenance areas.
Assists in park maintenance activities: mows grass and trims grass/trees/bushes; inspects
playground equipment and areas and keeps free of trash and other hazards; repairs and cleans
buildings/facilities; and maintains courts, ball fields and ice rinks.
Assist in the maintenance of the municipal water system and components.
Assist in the maintenance of the municipal wastewater system and components.
Inspect new and old utilities and handles utility locates for water and sewer lines as well as street
lighting; reads water meters and makes repairs as necessary; and responds to, or refers to
appropriate staff person, complaints regarding high utility bills.
Assists in the maintenance of City buildings: cleans/sanitizes, performs basic carpentry, and
works with building systems/equipment, assisting in troubleshooting problems.
Performs preventative maintenance and repair of Street Department vehicles and heavy and light
equipment including minor repair or adjustment to hydraulic systems, motors, brakes, steering,
electrical and cooling systems, starters, etc.; maintains vehicle maintenance records.
Maintains and repairs city streets including patching holes and sealing cracks using a bituminous cold mix
or hot mix; rakes, grades, and operates the roller.
Operates a one-ton truck with a hoist, pickup trucks, street sweeper, backhoe, road grader, dump truck,
pony grader, blacktop and self-propelled rollers, tractor loader, tractor-snow blower, riding and push lawn
mowers, string trimmer, pumps, leaf blower, and generator.
Operates a cutting torch and welder as needed in repairing equipment; makes some repairs to vehicle and
equipment bodies.
Removes snow from sidewalks, intersections, catch basins, municipal parking lots, and around City
buildings.
Assists in repairing and replacing sewer and water mains.
Cleans, installs, repairs, and replaces utility covers; cleans and repairs culverts.
Assists in responding to sewer backups, water main breaks, or other public works emergency.
Maintains inventory of shop and equipment supplies, including small engines and hand tools.
Keeps up-to-dateup to date on topics such as safety and hazardous materials through meetings, seminars,
and workshops; and shares in work place safety through individual and team efforts.
OTHER DUTIES AND RESPONSIBILITIES
Performs other related duties as delegated by the Supervisor or apparent.
Provides good working habits and a willingness to cooperate with others and contribute in a positive way
to a pleasant working climate while following the City of Medina’s core values, which include teamwork,
trust, professionalism, and communication.
City of Medina Position Description
PUBLIC WORKS MAINTENANCE TECHNICIAN
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of relevant City ordinances, policies, and procedures.
Knowledge of OSHA-related rules & ability to follow applicable safety guidelines while performing
works tasks.
Knowledge of City’s geography and various infrastructures, and ability to read as-builts.
Skill in operating equipment for snow removal/sanding/sweeping/patching City streets.
Skill in repair and maintenance of public works tools, equipment and facilities.
Ability to exert moderate to considerable physical effort to perform the position’s essential functions.
Ability to communicate effectively with other City employees and the general public.
Ability to follow oral and written instructions.
Skill to operate all equipment and tools of public works department including in inclement weather and
various traffic situations.
Skill in troubleshooting problems and taking corrective measures.
Ability to work independently and as part of a team.
Ability to regularly lift/carry objects weighing up to 60 pounds & occasionally lift objects weighing up to
150 lbs.
Ability to perform various movements such as lifting, bending, carrying while performing essential
functions.
Ability to respond quickly and decisively to emergency situations in absence of supervisor.
Ability to safely enter & work in confined spaces; work at heights including occasionally climbing water
tower.
Ability to safely work around chemicals and other hazardous substances.
Machines, tools, and equipment used: Pick-up, dump truck, loader, backhoe, sweeper, skid-steer, grader, roller,
lawn mower, shovel/pick/mall, grinder, various saws, drills and other hand/power tools.
MINIMUM REQUIREMENTS
High school diploma or equivalent and some knowledge/skills related to public works.
Mechanical aptitude.
Minimum Class B commercial driver's license, with the ability to obtain a Class A within a year.
Ability to be trained in all public works areas and the operation and use of all public works equipment.
Ability to respond when on-call within 45 minutes.
DESIRABLE QUALIFICATIONS
Ability to run heavy equipment, including large trucks, front end loaders and backhoes.
Possession of a Class C water and Class S-D Sewer license or willingness to obtain in a
reasonable time frame.
Class A commercial driver’s license
WORK ENVIRONMENT: The Public Works Maintenance Technician functions in a varying work
environment depending on the circumstances. Work is achieved in the office, within a motor vehicle, operating
heavy and/or light equipment, and consistently outdoors often under adverse weather conditions. Position
requires the use of paving and patching materials during hot or humid weather conditions, application of, and
exposure to, a variety of hazardous chemicals, contact with sanitary sewage, and exposure to noise due to
maintenance activities. This position works in confined places and is exposed to raw sewage and hot asphalt
which may contain a variety of hazardous and toxic materials, and will may occasionally work at high elevations
such as water towers. The position is highly visible to public while performing work tasks.
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Public Safety Director Jason Nelson
DATE OF REPORT: January 14, 2021
DATE OF MEETING: January 19, 2021
SUBJECT: Police Officer Hiring
General Background
At the June 2, 2020 regular meeting, the City Council authorized the addition of a police
officer that was budgeted for in 2019. This position was not filled due to passing on one
of the finalists because of background concerns in late 2019. The City Council gave the
authorization to move forward with looking at our two internal Community Service
Officer candidates.
On August 2020, an officer was hired. The officer has now given a letter of resignation
which I have accepted. I am asking the council for permission to allow for the immediate
start of a new hiring process due to the resignation. A typical hiring process takes
approximately 2-3 months from start to finish, and then approximately 16 weeks for field
training. The officer is considered a probationary employee for 12 months, starting from
the date of hire.
Recommendation
Motion to approve job description and authorize staff to begin recruitment for the vacant
Police Officer position.
Agenda Item # 7C
City of Medina Position Description
POLICE OFFICER
City Council Approved: 09/17/2019
Position Title: Police Officer
Department: Police Department
Supervisor’s Title: Police Sergeant
Pay Grade: 5 (within Union Scale)
FLSA Status: NON-EXEMPT
Work Status: Full-time
PRIMARY OBJECTIVE OF POSITION
Performs non-supervisory, patrol and police work in support of law enforcement, crime detection/prevention and
investigation, traffic control, emergency response, and public assistance activities. Responsible for minimal
administrative functions; assists with some educational and safety programs in public schools; and provides law
enforcement at community functions. Majority of time is spent responding to calls to enforce laws and patrolling
to protect the property and serve the residents of the community.
ESSENTIAL FUNCTIONS
Keeps supervisory employees informed of all pertinent matters through daily activity reports and regular
intra-departmental communications.
Provides oversight and training to Community Service Officer, newly-hired and part-time police officers.
Communicates internally with administrative staff, public works, fire employees, and City Attorney; and,
externally with Hennepin County law enforcement, judicial and social services personnel, area police
departments, state and federal law enforcement agencies, business people, City visitors, and residents.
Assesses daily reports and confers with Police Chief, Sergeant, Administrative Assistant, and other
officers to determine activity in the community and potential problems.
Patrols community by car, bike, or on foot to provide a police presence, enforce traffic and other state and
federal laws as well as City ordinances; writes tickets for violations as appropriate.
Locates and arrests suspects, taking prisoners to jail; prepares written reports of crimes, and assists in the
prosecution of violators.
Checks businesses and residential areas for signs of vandalism or break-in.
Responds to calls for service; makes out initial reports; and investigates and performs follow-up work as
needed.
Responds to emergency situations and identifies hazardous situations; notifies appropriate emergency,
public works, or other personnel; and makes proper decisions for assisting sick or injured persons.
Conducts criminal and other investigations—with assistance from Hennepin County attorneys—by
interviewing witnesses/complainants/victims, interviewing/interrogating suspects, collecting and
preserving evidence, preparing written reports; informs Chief of status of investigations; attends court
proceedings to serve as witness and present evidence and other information.
Conducts welfare checks and serves official documents such as warrants, ex parte orders, eviction,
subpoenas, juvenile papers and makes death notifications.
Provides security and police assistance at community events including crowd and traffic control
measures.
Assists other law enforcement agencies in their crime prevention and investigation efforts as needed and
according to mutual aid agreements.
Prepares a variety of complete and accurate reports such as incident, arrest, and investigative reports,
preliminary criminal charges, and initial complaint reports, court testimony and ensures adequate record
keeping.
Identifies hazards to traffic and pedestrians and reports matters requiring attention to public works
department.
Mediates and resolves disputes between individuals using an appropriate degree of tact and persuasion.
Answers residents’ requests for information including directions, regulations, ordinances, and where to
obtain additional information.
Responds to animal complaints; locates and transports animals to current impound facility.
Inspects and maintains vehicle and all personal and departmental equipment.
Attends mandatory and other classes for required continuing education to maintain POST licensure and
meet department’s training needs.
City of Medina Position Description POLICE OFFICER
City Council Approved: 09/17/2019
Participates in department’s public education efforts by providing information and advice to the residents
and business people regarding law enforcement and public safety issues.
Engages in community-oriented policing: participates in informal community talks, formal meetings, and
sponsored events; assists with a variety of departmental programs; and pursues a variety of networking
opportunities.
Supervises part-time officers and serves as field training officer, when assigned, for new hires.
OTHER DUTIES AND RESPONSIBILITIES
Perform other related duties as delegated by Supervisor or apparent.
Provides good working habits and a willingness to cooperate with others and contribute in a positive way
to a pleasant working climate, while following the City of Medina’s core values, which include
teamwork, trust, professionalism, and communication.
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of local geography, City streets and addresses, business and residential areas.
Knowledge, skill, and ability to effectively use personal and departmental equipment.
Knowledge of relevant City ordinances and policies and departmental policies and procedures.
Knowledge of all departmental directives.
Knowledge of, and ability to understand/apply, state and federal laws, POST standards, City ordinances
and policies, departmental policies, procedures and directives.
Knowledge of principles, practices, and procedures used in law enforcement, police science and
administration, court proceedings, and public safety.
Knowledge of relevant radio/dispatch procedures and FCC radio communications requirements.
Knowledge of county jail procedures.
Knowledge of basic medical and judicial procedures, practices and terminology.
Skill in gathering appropriate information through interviewing victims, witnesses, and suspects; working
with crime scenes; and contacting other law enforcement agencies.
Skill in operating a police vehicle in all kinds of weather conditions and situations.
Skill in handling and discharging firearms and ensuring their proper use.
Skill in using an appropriate degree of tact and persuasion during numerous and varied interpersonal
communications.
Skill in standardized field sobriety testing.
Ability to attend mandatory classes and obtain required continuing education credits.
Ability to use senses of sight, hearing, and smell.
Ability to use several types of vision (far, near, depth, peripheral, color and night).
Ability to exert considerable physical effort when required during calls for service or emergency
situations (e.g. subduing others, transporting victims, rescue actions, etc.)
Ability to stand, walk, and sit for long periods of time; ability to bend, crouch, stoop, stretch, or crawl as
needed.
Ability to comprehend/apply federal, state, county, and city criminal, traffic, and other civil laws and
procedures and keep current on changes.
Ability to work independently and interact with many diverse groups such as juveniles, minorities,
intoxicated persons, people on drugs, mentally ill persons, and the elderly.
Ability to maintain certification as a First Responder.
Ability to analyze a variety of problems/situations, oftentimes stressful and during emergencies, and take
decisive and effective action.
Ability to use computer, typewriter, tape recorder, and police management software.
Ability to prepare routine reports, forms, and correspondence with completeness and accuracy.
Ability to communicate effectively, orally and in writing, with supervisors and general public and
maintain appropriate level of confidentiality.
Ability to transport victims/suspects/others to appropriate medical/crisis facilities.
City of Medina Position Description POLICE OFFICER
City Council Approved: 09/17/2019
Ability to respond to medical emergencies and analyze situation to determine proper intervention
including use of defibrillators.
Machines, tools, and equipment used: Squad cars, MDC’s, mobile and portable radios, radar, firearms and other
weapons, cameras and audiovisual equipment, intoxilizer, portable breath tester, defibrillator and other medical
equipment, investigative equipment, computer and office equipment, phone, and numerous other personal and
departmental equipment.
MINIMUM REQUIREMENTS
Associate’s degree in law enforcement and completion of skills training.
Valid Minnesota POST license or eligible to be licensed on day of hire.
Valid Minnesota driver’s license.
Must meet all state-mandated and employer-required certifications, medical/psychological, background
checks, and other requirements.
Ability to maintain First Responder and CPR certification and attend other continuing education classes.
DESIRABLE QUALIFICATIONS
Experience working in a variety of assignments as a Police Officer.
Projects a work style characterized by confidence, energy and enthusiasm.
Good public speaker, capable or projecting a positive image.
Good listener, capable of empathizing with the concerns of department staff, other city employees
and community residents.
Bachelor’s degree in Law Enforcement or related field.
WORKING CONDITIONS
Work is performed both indoor at the Police Department and in the field. The exceptions include response
to emergency, police or fire incidents and trips to meetings, training, and conferences. Generally, the
position requires light lifting, usually less than 10 pounds, with up to 150 pounds on occasion, climbing
stairs/ladders, and performing lifesaving and rescue procedures. Some hazardous materials or chemicals
are exposed to on this job, including toxic materials, blood borne pathogens and other infectious
environments. Other hazardous conditions may include having to deal with unruly or dangerous
individuals, confined or high workspaces, dangerous animals, loud noises, emergency driving, unsafe
building sites and deadly force, traffic control and working in and near traffic, inclement weather, and
natural or man-made disasters.
Planning Department Update Page 1 of 2 January 19, 2021
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: January 14, 2021
SUBJ: Planning Department Updates – January 19, 2021 City Council Meeting
Land Use Application Review
A) Krinke Accessory Structure CUP – 2905 Willowood Farm Road – Lothar and Mona
Krinke have requested a conditional use permit for construction of a 12,000 square foot
indoor riding arena addition to an existing barn. The Planning Commission held a public
hearing at the January 12 meeting and recommended approval. Staff intends to present to
Council at the February 2 meeting
B) M/I Homes Comprehensive Plan Amendment – 1400 Hamel Road – M/I Home has
requested a Comprehensive Plan Amendment to change the future land use from Business to
Medium Density Residential and submitted a concept plan review for a potential
development of 78 townhomes. Preliminary review is underway, and a public hearing will
be scheduled when complete, potentially at the February 9 or March 9 meeting.
C) Townhome PUD Concept Plan – 1432 County Road 29 – Medina Townhome
Development LLC has requested review of a Planned Unit Development (PUD) Concept
Plan for development of 24 townhomes east of Baker Park Road, north of Highway 12.
Preliminary review is underway, and a public hearing will be scheduled when complete,
potentially at the February 9 or March 9 meeting.
D) Pioneer Trail Preserve – 2325 Pioneer Tr. – James and Melissa Korin have requested a 3-
lot subdivision of a 40-acre parcel. Preliminary review is underway, and a public hearing
will be scheduled when complete, potentially at the February 9 or March 9 meeting.
E) Holy Name Lake Estates Final Plat – north of County Road 24, northwest of Holy Name
Lake - JD Dossier Holdings LLC has requested final plat approval for a six-lot rural
subdivision on 90 acres. The City granted preliminary approval of the subdivision on
December 1, 2020. Preliminary review is underway, and the City Council will review when
complete, potentially at the February 16 or March 2 meeting.
F) Meadowview Commons 2nd Addition Final Plat – south of Meander Rd, west of Jubert Tr –
US Home Corporation (Lennar) has requested final plat approval for development of the
remaining 83 townhome lots in the project. The initial 42 townhome lots were approved in
November 2020. Preliminary review is underway, and the City Council will review when
complete, potentially at the March 2 or March 16 meeting.
G) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of
Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat
and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33
townhomes on the Roy and Cavanaugh properties. The City Council adopted documents of
approval at the January 5 meeting.
H) Three Rivers Park Outdoor Learning Center CUP – 4001 County Road 24 – Three Rivers
Park has requested a Conditional Use Permit for construction of a 1900 square foot building
in the Outdoor Learning Center. The building would include showers and an infirmary for
guests. The Council adopted a resolution of approval at the December 15 meeting. The
project will now be closed.
Planning Department Update Page 2 of 2 January 19, 2021
City Council Meeting
I) Schwarz Accessory Dwelling Unit – 1425 County Road 24 – Chaid and Jessica Schwarz
have requested a conditional use permit to convert an existing home to an accessory
dwelling unit to allow construction of a new home on their property. The CUP would also
permit three accessory structures on the site. The applicant is considering withdrawing the
application because they do not believe they will proceed with the renovation for the ADU
at this time.
J) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive –
Robert Atkinson has requested a change of the future land use from Future Development
Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The
application is incomplete for review, and the City has requested additional materials.
K) Ditter Subdivision – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested
Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Interim Use Permit to
replat their existing four lots into five lots. The City Council adopted documents of
approval on September 15. The Met Council has reviewed the Comprehensive Plan
Amendment and authorized the City to put it into effect. Staff will await final plat
application.
L) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s
Pest Control) has requested various approvals for development of a 35,000 s.f. office
building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of
Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The City Council
adopted approval documents on March 17. Staff will await final plat application.
M) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
N) Hamel Haven subdivision – These subdivisions have received final approval. Staff is
working with the applicants on the conditions of approval before the plat is recorded.
Other Projects
A) Planning Commission orientation – I met with Commissioners Rhem and Sedabres for an
orientation session prior to the January 12 meeting.
B) Stormwater Management Ordinance – The Planning Commission held a public hearing on
the stormwater management ordinance at the January 12 meeting. The Commission
requested additional information and tabled the ordinance until the February 9 meeting.
C) Chippewa Road permitting – staff is beginning to prepare permits for other agencies for
construction of Chippewa Road from Mohawk to Arrowhead.
D) Diamond Lake Regional Trail – staff met with Three Rivers Park District staff to review
public feedback on the alternative routes. Staff discussed next steps in presenting the
preferred alternative to the Park Commission and City Council, and is currently finalizing a
schedule for review.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: January 14, 2021
RE: Department Updates
We are off and running in 2021. Things that have occurred in 2020 will forever change how we live
our lives; not just personally but professionally. With all the challenges that were presented to the
police department in 2020, officers and staff have done a fantastic job and I could not be prouder to
lead the women and men of this department.
On Thursday, January 14, 2021, I accepted Probationary Officer Kaylen Boeddeker’s resignation
from the Medina Police Department for personal reasons. I will ask the City Council’s permission to
authorize the immediate start of a new hiring process.
We continue to train and prepare for civil unrest. All our sworn personnel are being trained in
Mobile Field Force, along with almost every law enforcement officer in Hennepin County. With
monies that were donated last year, we have purchased equipment and tools to help keep officers
safe if/when we are called to assist with potential civil unrest. By being prepared and being part of
the county-wide mobile field force team, this will allow Medina to get assistance from other
agencies should the need arise in our city.
I have some 2020 preliminary results from our West Metro Drug Task Force (DTF). Our task force
keeps records and has done so since inception of the unit in 2004. Most of the work they do goes
unnoticed by most as it is critical for the cases to not be publicized due to the nature of what they do
and those involved. With that being said, the unit took 85 guns off the streets (DTF record), seized
428 pounds of methamphetamines (DTF and State Record), 53.6 pounds of marijuana edibles (DTF
record), 99 pounds of marijuana, 5.7 pounds of cocaine, and served 111 search warrants. This is all
while having restrictions on operations due to civil unrest and COVID. Our DTF agent from Medina
has been nominated for a national award from the Department of Drug Enforcement (DEA) due to
his relentless efforts and success in methamphetamine investigations. I wish I were able to publicly
recognize the officer but due to the nature of the work they do I cannot.
Patrol:
Patrol Updates 12/29/2020 through 01/12/2021
MEMORANDUM
Patrol Activities – Between the dates of December 29, 2020 through January 12, 2021 our officers
issued 20 citations and 48 warnings for various traffic violations. There were 2 property damage
accidents reported, 0 personal injury accidents, 15 medicals, 3 welfare checks/mental health calls, 1
business alarm, 3 residential alarms, 7 suspicious calls, 4 traffic complaints, and 6 assists to other
agencies.
On 12/31/2020 officers were dispatched to a vehicle in the ditch near Holy Name Church. Upon
arrival officers found a vehicle was making a U-turn and went off the road and got stuck. A team
effort by multiple officers and passengers in the vehicle was able to push the vehicle back onto the
roadway.
On 01/08/2021 officer was called to Target on a past action theft report that had taken place on
01/05. A known theft suspect came through the self-checkout and had scanned a candy bar multiple
times but failed to ring up any of the high dollar merchandise in her cart. This female is known by
Target for doing this same thing at other stores. The case was forwarded to investigations for follow
up.
On 01/08/2021 a driver was stopped for driving with no headlights on coming through Loretto. The
driver showed signs of being under the influence and field sobriety tests were administered. The
driver was placed under arrest for DWI. Driver has two additional DWIs on his driving record to
enhance the charge.
On 01/10/2021 officer was dispatched to a possible garage fire near Highway 55 and Arrowhead
Drive. The caller reported the sky was orange to the south and believed it to be a large fire. Officers
checked the area but were unable to locate anything on fire. It is unknown what the reporting party
had seen as they attempted to call the person back and received no answer.
On 01/11/2021 officer responded to assist West Hennepin Public Safety on a report of two males
fighting along the road. Officers arrived in the area and were able to contact both parties. One male
was arrested for DWI by West Hennepin. Medina officer assisted with getting statements and
photos.
On 01/12/2021 officer was dispatched to a report of an alarm sounding at the Hillcrest Apartments in
Loretto. Loretto Fire Department also responded. After walking through the building the alarm was
narrowed down to a particular apartment. Management assisted with entering the apartment and the
alarm sound was found to be an alarm clock going off inside the apartment. No issues were found.
On 01/12/2021 officer was dispatched to an animal complaint near County Road 24 and Tamarack
Drive. Officer made contact with a dog owner who said he had a rescue dog run off on him. The
dog still had a leash attached to it when it took off. Officers checked the area along with the dog
owner but were unable to locate the dog. The following day a resident along Medina Road reported
a dog running with a leash attached. The dog was located at a residence and they were able to take
the dog into custody. The dog was reunited with the grateful owner.
Investigations:
Officers responded to a theft that occurred at a business. The theft occurred a few days prior and the
business was now making a report. I learned the female suspect has committed several similar thefts
in the area. The suspect has been identified and my case will be submitted to the Hennepin County
Attorney’s office for gross misdemeanor charges.
After further investigation, I closed a case involving the financial exploitation of a vulnerable adult. I
learned the vulnerable adult’s accounts are all current and there were no signs of criminal activity.
Sergeant Boecker and I attended a one-day training course to be certified Taser instructors.
There are currently (8) cases assigned to investigations.
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: January 14, 2021
MEETING: January 19, 2021
SUBJECT: Public Works Update
STREETS
• The streets are in winter driving condition. We received a few complaints about
snowpack on residential streets. Medina always strives to balance the need to make roads
safe for drivers with the need to protect our watersheds from the harms of deicing
products. We tend to use less salt in residential neighborhoods with low-speed limits,
which can result in a few complaints.
• I will be working on feasibility reports for both the Tower Drive West and the Shire
Drive overlays scheduled for this summer.
WATER/SEWER/STORMWATER
• We have obtained two quotes for the software upgrade at the water treatment plant in
Hamel. Due to significant price differences, I am comparing bid offers from the two
integrators to assure the quotes are offering equivalent services.
• Much of the sewer lining project was completed this week. We only have some manhole
work remaining which will be completed with a different subcontractor. This project
went very well so far, the pipe is restored to almost new condition.
• Lisa submitted our application for the next 5-year MS-4 permit. I have engaged the
service of WSB to provide technical data that needs to be added for our TMDL.
• Staff will be working on the stormwater maintenance policy along with the new permit.
Many of the tracking/documentation components of the MS-4 will be incorporated into
the new policy.
PARKS/TRAILS
• Jodi Gallup and I will be working closely with HAC to find a way to partner and finance
the remaining $150,000 needed for the Paul Fortin Field Lighting Project. Some of the
questions that need to be answered include (1) what is the correct city portion? (2) could
the city help to finance HAC’s portion of this project over a few years? (3) what does this
do to HAC’s current plan?
• The parks are still seeing very heavy use at the sliding hills and the trails. Unseasonably
warm weather has made it difficult to make good ice. Public Works will keep working at
it as time allows.
MISCELLANEOUS
• Derek Reinking and Joe Ende have spent a few days welding and repairing snow
equipment from the last large storm. We are fortunate to have such skilled members on
the Public Works.
ORDER CHECKS JANUARY 5, 2021 – JANUARY 19, 2021
051151 KIMBERLY BALDWIN ................................................................ $500.00
051152 RONALD CARLSON ............................................................... $1,000.00
051153 CAVANAUGH, JOE, SR. ........................................................ $5,000.00
051154 CHURCH OF SAINTS PETER & PAUL .................................. $2,000.00
051155 D.B. RASKOB CONSTRUCTION LLC .................................... $1,000.00
051156 HOLY NAME CHURCH .......................................................... $4,328.00
051157 VOID .............................................................................................. $0.00 AMOUNT CORRECTION
051158 US HOME CORP .................................................................. $36,075.50
051159 OPEN SYSTEMS INTERNATIONAL....................................... $2,000.00
051160 JEFF PEDERSON .................................................................. $1,350.00
051161 VAN DE VEN, MARTHA/ANDREW ......................................... $1,000.00
051162 VANMAN ARCHITECTS & BUILDERS ................................... $5,000.00
051163 WAKEFIELD LTD PARTNERSHIP ......................................... $5,000.00
051164 CRYSTEEL TRUCK EQUIPMENT ............................................. $166.00
051165 ECM PUBLISHERS INC ............................................................ $261.21
051166 GOPHER STATE ONE CALL .................................................... $144.45
051167 HAMEL LUMBER INC .................................................................. $87.73
051168 HAMEL LIONS CLUB ................................................................ $525.00
051169 HENN COUNTY INFO TECH .................................................. $2,214.91
051170 HENN COUNTY TAXPAYER SVCS DEPT ............................. $1,467.85
051171 MATTHEW E HUNZ .................................................................. $338.62
051172 KELLY'S WRECKER SERVICE INC ............................................ $80.65
051173 LEXISNEXIS RISK DATA MGMT INC .......................................... $39.50
051174 CITY OF MAPLE PLAIN ......................................................... $1,042.29
051175 NORTH MEMORIAL .................................................................. $140.00
051176 NORTHWEST ASSOC CONSULTANTS ..................................... $35.10
051177 NORTHWEST FAMILY PHYSICIANS .......................................... $52.00
051178 OFFICE DEPOT .......................................................................... $33.99
051179 CITY OF ORONO ................................................................... $1,093.65
051180 STREICHER'S ........................................................................... $173.95
051181 SUBURBAN TIRE WHOLESALE INC ........................................ $595.96
051182 TALLEN & BAERTSCHI .......................................................... $2,955.29
051183 TIMESAVER OFFSITE .............................................................. $381.75
051184 VIKING INDUSTRIAL CENTER ................................................. $152.27
051185 ABDO, EICK & MEYERS LLP ................................................. $7,000.00
051186 ACME TOOLS ........................................................................... $350.97
051187 BEAUDRY OIL & PROPANE .................................................. $2,421.08
051188 BLUE CROSS BLUE SHIELD OF MN ................................... $34,855.15
051189 VOID .............................................................................................. $0.00 VENDOR CORRECTION
051190 ELM CREEK WATERSHED .................................................. $18,687.32
051191 HAMEL VOLUNTEER FIRE DEPT ....................................... $85,387.50
051192 LAW ENFORCEMENT LABOR .................................................. $571.50
051193 CITY OF LONG LAKE ............................................................. $5,930.75
051194 LORETTO VOL FIRE DEPT INC .......................................... $21,295.81
051195 METROPOLITAN COUNCIL ................................................. $33,322.64
051196 MOTLEY AUTO SERVICE LLC ................................................. $407.00
051197 NELSON ELECTRIC MOTOR REPAIR .................................. $2,010.50
051198 OFFICE DEPOT .......................................................................... $79.65
051199 OPG-3, INC ............................................................................ $7,632.00
051200 PIONEER-SARAH CREEK ................................................... $14,294.11
051201 RYAN COMPANIES ............................................................. $40,386.17
051202 STREICHER'S ............................................................................. $31.95
051203 TARGET CORPORATION .................................................... $65,143.41
051204 WESTSIDE WHOLESALE TIRE .................................................. $96.00
051205 METROPOLITAN COUNCIL ................................................... $7,380.45
051206 BOND TRUST SERVICES CORP ........................................... $1,425.00
051207 EXECUTIVE TITLE ...................................................................... $72.24
051208 JOHNSON, ROBIN ................................................................. $1,000.00
051209 KNUDSON, BRIAN .................................................................... $250.00
051210 NATIONAL CHARITY LEAGUE INC .......................................... $500.00
Total Checks $426,766.87
ELECTRONIC PAYMENTS JANUARY 5, 2021 – JANUARY 19, 2021
005782E PR PERA .............................................................................. $17,517.45
005783E PR FED/FICA ....................................................................... $17,487.20
005784E PR MN Deferred Comp ........................................................... $1,840.00
005785E PR STATE OF MINNESOTA .................................................. $3,939.29
005786E CITY OF MEDINA ........................................................................ $21.00
005787E FURTHER ............................................................................ $33,215.20
005788E FARMERS STATE BANK OF HAMEL ......................................... $32.00
005789E FARMERS STATE BANK OF HAMEL ........................................... $8.00
005790E CENTURYLINK.............................................................................. $9.76
005791E PAYMENT SERVICE NETWORK INC ....................................... $919.96
005792E XCEL ENERGY ...................................................................... $5,903.97
005793E VOID .............................................................................................. $0.00 VENDOR CORRRECTION
005794E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
005795E CENTURYLINK.......................................................................... $247.68
005796E FURTHER .............................................................................. $3,582.83
005797E MEDIACOM OF MN LLC ........................................................... $842.54
005798E FRONTIER .................................................................................. $57.63
005799E BOND TRUST SERVICES CORP .....................................$5,793,893.75
Total Electronic Checks $5,880,518.26
PAYROLL DIRECT DEPOSIT – JANUARY 6, 2021
0510739 BILLMAN, JACKSON CARROLL ............................................... $588.60
0510740 BOEDDEKER, KAYLEN C ...................................................... $1,656.20
0510741 JOHNSON, PATRICK M. ........................................................... $633.53
0510742 ALBERS, TODD M. .................................................................... $230.87
0510743 ALTENDORF, JENNIFER L. ................................................... $1,613.29
0510744 BARNHART, ERIN A. ............................................................. $2,537.40
0510745 BOECKER, KEVIN D. ............................................................. $2,975.60
0510746 CAVANAUGH, JOSEPH ............................................................ $230.87
0510747 CONVERSE, KEITH A. ........................................................... $1,989.15
0510748 DEMARS, LISA ....................................................................... $1,424.61
0510749 DESLAURIES, DEAN ................................................................ $230.87
0510750 DINGMANN, IVAN W ................................................................. $667.46
0510751 DION, DEBRA A. .................................................................... $1,923.62
0510752 ENDE, JOSEPH...................................................................... $2,346.79
0510753 FINKE, DUSTIN D. ................................................................. $2,621.11
0510754 GALLUP, JODI M. ................................................................... $2,204.85
0510755 GLEASON, JOHN M. .............................................................. $2,644.33
0510756 GREGORY, THOMAS ............................................................ $2,496.09
0510757 HALL, DAVID M. ..................................................................... $2,193.63
0510758 HANSON, JUSTIN .................................................................. $2,210.42
0510759 JACOBSON, NICOLE ................................................................ $821.53
0510760 JESSEN, JEREMIAH S. .......................................................... $2,232.63
0510761 JOHNSON, SCOTT T. ............................................................ $2,310.18
0510762 KLAERS, ANNE M. ................................................................. $1,504.40
0510763 LEUER, GREGORY J. ............................................................ $2,323.11
0510764 MARTIN, KATHLEEN M ............................................................ $327.04
0510765 MCGILL, CHRISTOPHER R. .................................................. $1,521.81
0510766 MCKINLEY, JOSHUA D .......................................................... $2,013.54
0510767 NELSON, JASON ................................................................... $2,595.02
0510768 REID, ROBIN ............................................................................. $230.87
0510769 REINKING, DEREK M ............................................................ $2,328.98
0510770 SCHARF, ANDREW ............................................................... $2,157.36
0510771 SCHERER, STEVEN T. .......................................................... $2,480.01
Total Payroll Direct Deposit $56,265.77