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HomeMy Public PortalAbout01.07.2020 Complete City Council Meeting Packet Posted 01/02/2020 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, January 7, 2020 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the December 17, 2019 Council Work Session B. Minutes of the December 17, 2019 Regular Council Meeting V. CONSENT AGENDA A. Approve 2020 Meeting Calendar B. Approve Amended and Restated Agreement with Randy’s Environmental Services C. Appoint Part-time Temporary Election Assistant D. Approve Portable Sanitation Services Agreement with Jimmy’s Johnnys VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. Arrowhead Holdings, LLC (OSI) - 4101 Arrowhead Drive Rezoning, Preliminary Plat, Site Plan Review, Amended Conditional Use Permit, Easement Vacation 1. Resolution Vacating Drainage and Utility Easements within Lot 1, Block 1 and Outlot A, Cavanaughs Meadowwoods Park and Lot 1, Block 1, Cavanaughs Meadowwoods Park 2nd Addition – Public Hearing B. Ordinance Amending the Regulations Pertaining to Signs; Amending Chapter 8 of the City Code 1. Resolution Authorizing Publication of Ordinance by Title and Summary C. Resolution Establishing 2020 Appointments and Designations to Various City Services, Authorities, Commissions, and Agencies VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. ADJOURN Meeting Rules of Conduct:  Fill out and turn in white comment card  Give name and address  Indicate if representing a group  Limit remarks to 3-5 minutes MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: January 2, 2020 DATE OF MEETING: January 7, 2020 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve 2020 Meeting Calendar – Staff recommends approval of the attached 2020 meeting calendar. Please take note of the added special meeting dates (i.e. board of appeal, budget work session, election canvass) and the dates that meetings must be moved to Wednesdays because of Tuesday elections or Night to Unite. See attached calendar. B. Approve Amended and Restated Agreement with Randy’s Environmental Services – City Council reviewed a rate increase request from Randy’s Environmental Services at the December 15th meeting and directed staff to update the contract authorizing the rate increase due to the large tipping fee increase imposed by Hennepin County. Staff updated the contract to reflect the rate increase, changed the notification date to January 31st, and added language allowing for Randy’s to request future rate increases due to inordinate tipping fee increases at the council’s sole discretion. See attached agreement. C. Appoint Part-time Temporary Election Assistant – Staff recommends re-hiring resident Nichole Vogel as a part-time temporary election assistant for the 2020 elections. See attached memo and job description. D. Approve Portable Sanitation Services Agreement with Jimmy’s Johnnys – The City of Medina is currently under contract with Jimmy’s Johnnys until April 2020 and has been pleased with their service. We received a quote to renew the contract for an additional two years and the fees were the same as previous years, with no increases. Staff recommends renewing the portable sanitation services agreement with Jimmy’s Johnnys. See attached memo and agreement. VII. NEW BUSINESS A. Arrowhead Holdings, LLC (OSI) - 4101 Arrowhead Drive Rezoning, Preliminary Plat, Site Plan Review, Amended Conditional Use Permit, Easement Vacation – Arrowhead Holdings, LLC (OSI) has requested approval of various land use applications to allow for a 75,000 square foot expansion of their existing building at 4101 Arrowhead Drive and  2 construction of additional parking. The proposed expansion is to the south of the existing building, with parking planned to the north. Notice for the easement vacation was published and mailed for a public hearing at the January 7 meeting. The Council should hold the public hearing before considering the vacation. However, staff would recommend delaying action on the easement vacation resolution until the other relevant documents are acted upon. See attached report. Potential Motion: Move to direct staff to prepare documents approving the rezoning, preliminary plat, site plan review, and conditional use permit subject to the conditions noted in the staff report. B. Ordinance Amending the Regulations Pertaining to Signs; Amending Chapter 8 of the City Code – The attached ordinance proposes the following two changes to the City’s sign ordinance: 1) Allow internally illuminated signs in the IP, BP, CG, and CN district adjacent to arterial roadways; 2) Add provisions to share/transfer signage among lots. Staff is requesting City Council review and discussion of the proposed amendment. See attached report. Potential Motion # 1: Motion to adopt ordinance amending the regulations pertaining to signs; amending chapter 8 of the city code [with the changes directed by the Council] Potential Motion # 2: Motion to adopt resolution authorizing publication of the ordinance by title and summary C. Resolution Establishing 2020 Appointments and Designations to Various City Services, Authorities, Commissions, and Agencies – Mayor Martin has reviewed this document and made the City Council liaison recommendations. For 2020, the Planning Commission has two full 3-year terms that are due for appointment, plus an additional vacancy due to a resignation last month, with 1-year remaining on the term. The Planning Commission interview panel believed it would be appropriate for the Council to discuss the terms when making the appointments. See attached memo, city code, and resolution. Recommended Motion: Motion to adopt resolution establishing 2020 appointments and designations to various city services, authorities, commissions, and agencies  3 X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 005350E-005363E for $50,696.06 and order check numbers 049695-049758 for $193,820.38 and payroll EFT 0509922-0509949 for $51,920.90. INFORMATION PACKET:  Planning Department Update  Police Department Update  Public Works Department Update  Claims List  Medina City Council Special Meeting Minutes 1 December 17, 2019 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF DECEMBER 17, 2019 The City Council of Medina, Minnesota met in work session on December 17, 2019 at 6:07 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order Members present: Martin, Albers, Anderson, DesLauriers (arrived at 6:20 p.m.), Pederson Members absent: Also present: Finance Director Erin Barnhart, City Administrator Scott Johnson, Public Safety Director Ed Belland, Assistant City Administrator Jodi Gallup, City Engineer Jim Stremel, and Planning Director Dusty Finke II. Arrowhead Drive & OSI Intersection Alternatives Review City Engineer Jim Stremel provided a presentation and information regarding alternative options for the intersection of Arrowhead Drive with the OSI entrance. Hayley Ruhoff- Benson and Mike Kuklok from OSI provided draft plans showing a future north entrance and exit to the OSI facility. The City Council discussed the possible alternatives, costs, wetland impacts, and traffic flows. The City Council directed staff to include a second driveway to the north for the proposed OSI addition with a modified option #2 and to look into alternatives. III. Fiscal Disparities Review Finance Director Erin Barnhart provided background information on fiscal disparities for the City Council. Council directed staff to put together a base template to compare the fiscal impacts and tax capacity impact between residential and commercial property. III. Adjournment Martin closed the meeting at 6:55 p.m. _________________________ Kathleen Martin, Mayor Attest: ____________________________ Jodi M. Gallup, City Clerk Medina City Council Meeting Minutes 1 December 17, 2019 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2019 3 4 The City Council of Medina, Minnesota met in regular session on December 17, 2019 at 5 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 10 11 Members absent: None. 12 13 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 14 Gallup, Finance Director Erin Barnhart, City Attorney Ron Batty, City Engineer Jim 15 Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 16 Chief of Police Ed Belland. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:00 p.m.) 24 25 A. Approval of the December 3, 2019 Special City Council Meeting Minutes 26 Moved by Anderson, seconded by Pederson, to approve the December 3, 2019 special 27 City Council meeting minutes as presented. Motion passed unanimously. 28 29 B. Approval of the December 3, 2019 Regular City Council Meeting Minutes 30 Martin noted that changes from herself and Anderson have provided proposed revisions 31 to be incorporated into the minutes. 32 33 Moved by Anderson, seconded by Pederson, to approve the December 3, 2019 regular 34 City Council meeting minutes as amended. Motion passed unanimously. 35 36 V. CONSENT AGENDA (7:01 p.m.) 37 38 A. Approve 2020 Tobacco License Renewals 39 B. Approve Tobacco License Violation Fine and Terms 40 C. Approve Lawn and Grounds Services with Jered’s Lawn Care Inc. 41 D. Resolution No. 2019-83 Approving a Variance to David and Angela Raskob 42 for Property Located at 4585 Balsam Street 43 E. Resolution No. 2019-84 Authorizing Internal Loan in Connection with the 44 Redemption of the City’s Taxable General Obligation Improvement Bonds, 45 Series 2011B 46 F. Resolution No. 2019-85 Authorizing Internal Loan in Connection with the 47 Redemption of the City’s General Obligation Refunding Bonds, Series 48 2012B 49 G. Resolution No. 2019-86 Approving Premises Permit to Northwest Area 50 Jaycees to Conduct Lawful Gambling 51 Medina City Council Meeting Minutes 2 December 17, 2019 H. Resolution No. 2019-87 of Local Government Support to Participate and 1 Cooperate in Fire Service Planning Grant Program for the City of Medina 2 Anderson referenced the tobacco license violation and asked if that was selling to 3 underage individuals. He also asked whether the age to purchase tobacco was 18 or 4 21. 5 6 Belland confirmed that the department ran compliance checks and those are the related 7 violations. He confirmed the age to purchase tobacco in Minnesota is 18. 8 9 Albers referenced Item C and asked if the cost of $619,000 shown in one of the bids was 10 an error. 11 12 Scherer replied that was an accurate bid. He noted that he also thought was an error 13 and called to confirm with that vendor. 14 15 Anderson noted that sometimes vendors do not really want the contract and simply 16 provide a high number. 17 18 Moved by Pederson, seconded by Albers, to approve the consent agenda. Motion 19 passed unanimously. 20 21 VI. COMMENTS (7:04 p.m.) 22 23 A. Comments from Citizens on Items not on the Agenda 24 There were none. 25 26 B. Park Commission 27 Scherer reported that the Park Commission will meet the following night to discuss the 28 park dedication related to the OSI addition and will also review goals from 2019. He 29 reported that the skating rinks should be ready, and the sliding hill is being well used. 30 31 Albers asked if the City has considered having outdoor hockey rinks. 32 33 Scherer stated that there has been discussion in the past, but the recreational skating 34 seems to be popular and the maintenance needs for a hockey rink would be increased 35 as well. He stated that they do put up some nets for recreational hockey playing. He 36 noted that he has not received any recent requests for hockey boards on outdoor rinks. 37 38 C. Planning Commission 39 Planning Commissioner Amic reported that the Planning Commission met the previous 40 week to consider the OSI addition and recommended approval of the related requests. 41 He stated that the Commission also discussed proposed amendments to the sign 42 ordinance and recommended adoption of the proposed changes. 43 44 Aaron Amic asked to speak as a resident on an item not on the agenda. He provided 45 comments related to vaping. He noted that although Minnesota still has the age to 46 purchase tobacco at 18, Plymouth has already increased the age to 21. He stated that 47 the teenagers are becoming addicted to nicotine through vaping, which has become a 48 dangerous issue. He asked the City to determine what it could do to increase the age to 49 purchase to 21. 50 51 Medina City Council Meeting Minutes 3 December 17, 2019 Anderson stated that he noticed an article recently that stated many states are 1 increasing the age to purchase to 21. 2 3 Johnson noted that there is also legislation at the federal level to change the age to 21. 4 5 Batty noted that many municipalities are increasing the age to 21, or at least considering 6 the option. He noted that a city could do that through ordinance. 7 8 Anderson commented that he would prefer to put public safety and public health above 9 economic issues. 10 11 Martin confirmed that staff would look into that option. 12 13 VII. NEW BUSINESS 14 15 A. Randy’s Environmental Services – Request for Rate Increase (7:11 p.m.) 16 Johnson noted that Randy’s was recently alerted by Hennepin County that the tipping 17 fees are increasing and therefore asked to provide an update to the City Council. 18 19 Andy Bright, Randy’s, thanked the Council for providing the opportunity for him to speak 20 tonight. He stated that Medina has a great organics program with a nine percent 21 increase this past year equating to a total of 27 percent participation in Medina. He 22 stated that about one year ago they provided an update on the state of recycling, noting 23 that has not improved and if anything has taken a further downswing. He noted that 24 even the values of aluminum and tin have decreased. He explained the process 25 Randy’s follows for recycling and noted that the decreased cost to residents for recycling 26 is typically covered by the recovered cost from recycled materials. He noted that some 27 providers have implemented a processing fee in an attempt to offset the loss but stated 28 that Randy’s has not done that. He provided an update on the notification that Randy’s 29 received from Hennepin County that the tipping fee will be increased. He stated that the 30 rates were included in the Council packet that factor in the increased tipping fee. He 31 noted that the rates do not include any increases in service fees or recycling and only 32 accommodate the increased tipping fee. 33 34 DesLauriers asked the top three recycling commodities. 35 36 Bright replied that it used to be tin, aluminum, and cardboard. He explained that there is 37 more value in cardboard because it is clean and because of the extended life of the 38 material. 39 40 DesLauriers stated that if the main commodities are down in resale value and the rates 41 need to increase to accommodate that, he would think that increased rate would 42 decrease when the commodity value increases. 43 44 Bright confirmed that to be true. He stated that Randy’s has not implemented any 45 change in the recycling rates and hopes to not have to do that. He explained that the 46 tipping fee is a governmental fee from Hennepin County and Randy’s is simply the 47 middleman delivering the trash from Medina to Hennepin County, therefore that increase 48 needs to be passed on. He stated that while it has been great to see an increase in 49 participation of recycling, there has been more of an educational component in terms of 50 what can be recycled in attempt to gain cleaner materials. 51 Medina City Council Meeting Minutes 4 December 17, 2019 1 Anderson commented that it does not seem that the timing of the County was favorable 2 as the contract required notice a month earlier. He asked if the County typically releases 3 the information at this time. He suggested that perhaps the time on the Randy’s contract 4 be changed to allow for time to process the potential increases from the County. 5 6 Martin agreed that the date could be changed to January to allow additional time for 7 Randy’s to react to changes from the County. She noted that staff did analysis to 8 determine how the rate increase relates to the tipping fee increase. 9 10 Gallup confirmed that and provided a summary. 11 12 Pederson commented that Randy’s does an excellent job and would hope that after this 13 increase the City would not see Randy’s for an additional increase in the next two to 14 three years. 15 16 Bright provided additional information on the CPI built into the current contract. He 17 stated that they did not ask for a service increase and would like to continue the 18 partnership with the City. He stated that Randy’s is attempting to ride out the changes in 19 the recycling market without passing an increase to the City. He noted that if Hennepin 20 County increases the tipping fee by one or two dollars, Randy’s typically covers that 21 increase, but the larger increases such as this need to be passed on. 22 23 Gallup stated that the last increase by Randy’s was in January of 2016 and was also 24 related to increases by Hennepin County. She noted that perhaps something be written 25 into future contracts related to the tipping fee. 26 27 Anderson commented that Randy’s has been a good partner for the City. He stated that 28 he agrees that the City would like to keep the cost down as much as possible but 29 recognized that this increase seemed to catch all parties off guard because of actions 30 from the County. He suggested that the date on the contract be amended as discussed 31 and the paragraph related to the tipping fee language as described by Gallup. 32 33 The Council confirmed support through consensus. 34 35 Moved by Martin, seconded by Anderson, to direct staff to amend the contract to allow a 36 rate increase for 2020, to amend the notice date to January 31st, and to amend the 37 paragraph related to the tipping fee. Motion passed unanimously. 38 39 VIII. CITY ADMINISTRATOR REPORT (7:37 p.m.) 40 Johnson had nothing further to report. 41 42 IX. MAYOR & CITY COUNCIL REPORTS (7:37 p.m.) 43 DesLauriers commented that he attended the Loretto holiday train event. 44 45 Anderson stated that he and Martin attended the City recognition party. 46 47 Martin stated that it would be helpful to have the date for the recognition event entered 48 into everyone’s schedule for the next year to ensure that the Council members are able 49 to attend. She commented that it really was an issue with scheduling and not an issue 50 of disinterest from the Council. She reported that she attended the Hamel Relief 51 Medina City Council Meeting Minutes 5 December 17, 2019 Association meeting, noting that the group is working to update its bylaws. She provided 1 an update of the last mayors meeting where infrastructure needs were discussed along 2 with fire service. She stated that there has been discussion related to regional fire 3 service and provided an update on that discussion. Council supported staff discussing 4 possible regional approaches to fire services. 5 6 X. APPROVAL TO PAY THE BILLS (7:46 p.m.) 7 Moved by Anderson, seconded by Albers, to approve the bills, EFT 005330E-005349E 8 for $64,216.69, order check numbers 049617-049694 for $384,279.02, and payroll EFT 9 0509890-0509921 for $58,571.68 and payroll check 020443 for $773.14. Motion 10 passed unanimously. 11 12 XII. ADJOURN 13 Moved by DesLauriers, seconded by Pederson, to adjourn the meeting at 7:47 p.m. 14 Motion passed unanimously. 15 16 17 __________________________________ 18 Kathy Martin, Mayor 19 Attest: 20 21 ____________________________________ 22 Scott Johnson, City Administrator 23 Agenda Item # 5A Agenda Item # 5B 2 operations on the same premises. It is the responsibility of the City to maintain an accurate list of Residences, and it is the responsibility of the Hauler to keep an accurate list of customers. Subd. 2. Solid Waste. The Hauler shall provide weekly Solid Waste collection services for all Residences in the City on Wednesday of each week and dispose of the Solid Waste in accordance with all applicable government regulations, goals, policies and permits. Subd. 3. Recyclables. The Hauler shall provide bi-weekly, single-sort Recyclables collection services for all Residences in the City on Wednesdays. The Hauler shall process the Recyclables at the Hauler’s recycling facility in accordance with all applicable government regulations, goals, policies and permits. Subd. 4. Compostables. The Hauler shall provide Compostables collection services (aka Blue Bag Organics) for all Residences in the City on Wednesday of each week. The Hauler shall process the Compostables in accordance with all applicable government regulations, goals, policies and permits. The City may opt to change compostable collection services to a subscription basis for its Residences at the end of any calendar year. Subd, 5, Collection Services. Solid Waste, Recyclables, and Compostables collection services are as described in this Section, hereinafter collectively and generally referred to as “Collection” or “Collections”, unless otherwise described or limited. Subd. 6. Service Area. The municipal boundaries and service area are depicted in Area 1, Area 2, and Area 3 on Exhibit A attached hereto and made a part hereof. 4. Rates. During the term of this License, the Hauler shall charge Collection rates according to the schedule attached as Exhibit B. The Hauler may propose an increase for 2022 based on the CPI for 2021 of the preceding calendar year, but the increase shall not to exceed 3 percent., for years 2019 and 2021 if the License is extended in accordance with section 9. A request for an increase attributable to the CPI must be submitted to the City no later than December 1, 2021 and shall be effective starting January 1, 2022. The Hauler may request a rate increase in any year to account for an inordinant increase in the tipping fee charged by Hennepin County but approval of any increase attributable to tipping fee shall be at the sole discretion of the City. In the event the Hauler wishes to propose a rate increase due to the tipping fee, the Hauler shall attempt to notify the City by December 1st of the preceeding year, but shall notify the City no later than September 30thJanuary 31st of the then calendar year of the preceding year. The renegotiated Residential Collection rate shall be effective January 1st of the following calendarsubject year. 5. Solid Waste. The Hauler shall deliver all Solid Waste to Hennepin County’s resource recovery facility or transfer facility. The Hauler shall deliver Solid Waste to a site other than these county facilities only with the express written permission of the Hennepin County administrator and the City. In no event shall the Hauler manage the Solid Waste using a waste 3 management practice that is ranked lower on the list of preferred waste management practices, specified in Minnesota Statutes, section 115A.02(b), than the waste management practice selected for Solid Waste by Hennepin County. Subd. 1. Items Refused for Pick-Up. The Hauler shall provide the City with a list of items or types of solid waste that will not be picked up, that require special preparation before being collected (e.g. paint cans, tires, etc.), or any other limits on collection. The list of items shall not be changed without the approval of the City’s designated representative to this License. Subd. 2. Notice of Non-Conforming Containers or Waste. The Hauler shall notice or tag and empty all nonconforming containers, bundles, or waste if reasonably possible. The tag shall explain the reason why the waste was not collected or why the container is non-conforming. 6. Recyclables. The Hauler shall collect the following Recyclables on a bi-weekly basis: a. Newspaper and inserts b. Cardboard boxes c. Glass food and beverage containers d. Metal food and beverage cans e. All plastic containers and lids, #1 - Polyethylene Terephthalate (PET, PETE), #2 High density Polyethylene (HDPE), #3 - Vinyl Polyvinyl Chloride (PVC), #4 - Low Density Polyethylene (LDPE), #5 - Polypropylene (PP) plastic bottles, #6, and #7, except those that previously contained hazardous materials or motor oil f. Magazines and catalogs g. Cereal, cracker, pasta, cake mix, shoe, gift, and electronics boxes h. Boxes from toothpaste, medications and other toiletries i. Aseptic and gable-topped containers j. Mail, office and school papers 7. Collection Restrictions. Subd. 1. Collection Day. The City may, by order of the City Council and in consultation with the Hauler, annually establish a different Collection day upon sixty (60) days’ notice to the Hauler. Subd. 2. Holidays. The Hauler shall not engage in Collection Services on New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day. When a Collection date, as described in Section 3, falls on one of the holidays listed herein, Collection shall occur one (1) business day after the holiday. By December 1st of the preceding year, the Hauler shall annually provide the City’s designated representative with the specific dates of holidays affecting service for the coming year. 4 Subd. 3, Hours of Collection. The Collection times shall be between the hours of 7:00 a.m. and 7:00 p.m. on the scheduled Collection day, unless otherwise authorized by the City's designated representative. Subd. 4. Collection. Routes. The Hauler shall efficiently establish Collection routes so as to prevent damage to City’s streets, roads, culverts, drainage ways and other public facilities and to private driveways within the City and to minimize the cost of Collection to City residents. Upon request by the City, the Hauler shall provide to the City’s designated representative a map of the Collection routes followed by the Hauler within the City. 8. Performance Standards. The Hauler shall be responsible for program management according to the following operating and personnel standards: a. The Hauler’s vehicles shall be operated in accordance with all applicable laws, ordinances, goals, and policies. b. Collection services shall be provided as described in this License unless otherwise permitted by the City’s designated representative. c. The Hauler shall employ only competent and trustworthy employees and supervisors. d. The Hauler’s employees and supervisors shall conduct themselves in a courteous, honest, and professional manner. The Hauler shall take immediate action to correct the behavior of any employee or supervisor who is insolent, disorderly, careless, unobservant, dishonest, or acting in any way that is detrimental to the satisfactory progress of work under this License. e. The Hauler’s employees shall he dressed in a manner that is professional and as neat and clean as circumstances permit. f. The Hauler shall exercise reasonable care and diligence in handling waste containers. Any waste spilled while emptying the containers shall be completely and immediately cleaned up by the Hauler. g. Except as otherwise provided for in this License, the Hauler shall provide and maintain suitable Collection containers at its cost. The Hauler must exercise due care in preventing damage to containers and shall replace cans in an upright position with the lids replaced or placed adjacent to the container, except during windy conditions when the containers may be laid on their side to prevent the containers from blowing away. The Hauler shall be responsible for the replacement of any containers damaged by its employees. h. The Hauler shall have at least one field supervisor dedicated to overseeing the performance of the Hauler’s employees in the City. The supervisor shall familiarize himself/herself with the City and the services required under these specifications. i. The Hauler shall maintain an office and provide staff persons for the receipt of service calls and complaints. This office shall be open and available for calls, at a minimum, Monday through Friday from 8 a.m. to 5 p.m. as well as any time when the Hauler is performing services under this License. This office shall contain at least two local or toll-free telephone lines listed under the 5 Hauler’s name in the City’s local telephone directory. This office shall have the ability to communicate with personnel while they perform services under this License. j. Each complaint shall be investigated by the Hauler and responded to within one (1) business day unless mutually extended by the Hauler and the complaining party. If the complaint concerns the failure of the Hauler to collect any of its Collection Services as required by this License, the Hauler shall make the Collection by noon the following calendar day. There will be no exception to this requirement unless Collection has been altered due to a holiday listed in Section 7(2) or unforeseen circumstances and authorized by the City’s designated representative. k. The City has the right to inspect all books and records of the Hauler relating to any aspect of Collection subject to this License. l. The vehicles used for Collection should be completely enclosed, watertight body, and shall be properly designed so that the wheel and axle loads with a fully-loaded body shall not exceed the schedule of weights allowed by the laws of the State of Minnesota, Hennepin County, and the City. If it is not possible to fully load the body and stay within the limits of the law, the Hauler will be required to reduce the loads in the body until it complies with the applicable law. During the period of seasonal weight restrictions, the Hauler shall strictly comply with the vehicular weight limits posted on the streets highlighted on Exhibit C attached hereto and shall, with respect to all other streets within the City, make its best effort to reduce vehicular load weights and the number of trips in order to minimize wear and tear on all City streets. m. The Hauler’s vehicles and equipment shall be painted uniformly and must be maintained in proper working order, appearance, and sanitary condition at all times. Each vehicle and piece of equipment shall include the Hauler’s name and each vehicle shall be assigned a number that is prominently painted on the vehicle. n. Sufficient equipment and personnel shall be furnished by the Hauler so that Collections can be completed within one (1) calendar day. 9. Term of License. The term of this License is for the period commencing on March 2, 2016January 7, 2020, and ending on June 30, 2018. Unless this License is terminated by either party giving at least a 60 day notice, but not more than 120 days prior to the end of the initial term, this License shall be automatically extended for a period of five years, ending on June 30, 2023. 10. Billing and Collecting. It is the responsibility of the Hauler to bill and collect charges for Collections from the owner or occupant of each Residence in the City. The City bears no responsibility in that contractual relationship. 11. Collection Reporting. Subd. 1. Recyclables. The Hauler shall provide monthly documentation and reports for the total tons collected, the percentage of the total that each material type 6 represents, and the markets used for the sale of the recyclable materials. These reporting requirements are required for the City’s annual recycling report to Hennepin County. Subd. 2. Compostables. The Hauler shall provide monthly documentation and reports for the amount of material collected, recycled, and disposed. The Hauler shall also track and provide an annual report to the City by October 31st for the following: a. Number of households requesting compostables service, the change in garbage cart size and collection frequency b. Number of participating households that cancel compostables service c. Set out rates d. Tons of compostables diverted e. Educational activities f. Survey results of users and non-users 12. Collection Point. The Hauler agrees to Collections at the curb or at any other location upon which the Hauler and the customer mutually agree. If the Hauler, in the reasonable exercise of its judgment, determines that a driveway may sustain damage from the passage of the Hauler’s vehicles, the Hauler may require a release from liability from the owner for such damage. 13. Insurance. The Hauler agrees to provide and maintain public liability insurance, including general liability, automobile liability, and loading and unloading liability, with the following minimum coverages: a. $500,000 when the claim is one for death by wrongful act or omission and $500,000 to any claimant in any other case; b. $1,500,000 for any number of claims arising out of a single occurrence; or c. twice the limits provided in clauses a and b when the claim arises out of the release or threatened release of a hazardous substance, whether the claim is brought under Minnesota Statutes, sections 115B.01 to 115B.15, or under any other law. The insurance shall be placed with insurers licensed to conduct business in the State of Minnesota, and the City shall be named as an additional insured. The Hauler shall provide a certificate of insurance to the City to demonstrate compliance with the above requirements. 14. Indemnity. The Hauler agrees to take all precautions necessary to protect the public against injury and to defend, indemnify, and hold the City harmless from any liability, costs of defense, claims, damages, costs, judgments, or other expenses which may arise by reason of any claim for bodily or personal injury, property damage, disease, or death resulting directly or indirectly from an act or omission of the Hauler. 15. Performance Bond. The Hauler agrees to post and maintain a performance bond in the amount of $50,000 to guarantee full compliance with the terms of this License. The City may charge any cost related to the Hauler’s failure to perform the services required, against any monies due or to become due to the Hauler. 7 16. Accommodation of Disabled Persons. In accordance with the Americans with Disabilities Act, the Hauler shall provide a reasonable accommodation to disabled residents who are unable to place their Solid Waste, Recyclables, and Compostables out for Collection. Disabled residents must request a reasonable accommodation. The City will not publicize this service but will advise the Hauler of any requests for a reasonable accommodation submitted to the City. The Hauler will determine the accommodation offered and the cost, if any, to the disabled resident based on the nature of the disability and subject to the requirements of the Americans with Disabilities Act. The City will be provided with a copy of the Hauler’s written documentation on any request for a reasonable accommodation. 17. Annual City Clean-Up. The Hauler agrees to provide up to six (6) thirty (30) yard roll off dumpsters for the City’s use during its annual City Clean-Up in each year of the license. The dates of the annual City Clean-Up will be set by the City. There will be no charge to the City except for disposal of the Solid Waste collected during the annual clean-up. 18. Public Education. The Hauler shall coordinate with the City to promote recycling, composting, and the proper disposal of Solid Waste to Residences at no charge. Public education efforts may include brochures, signs, videos, and presentations to classes and community groups. 19. City Facilities Collection. The Hauler agrees to provide at its own expense containers for the weekly collection of Solid Waste and Compostables and bi-weekly collection of Recyclables at the City facilities listed below. The Hauler shall provide containers for Collections at each of the facilities listed below and said containers shall be painted, or otherwise prepared, so that the waste may be source separated. a. Lakeshore Park Two 95-gallon carts b. Maple Park Two 95-gallon carts c. Morningside Park Two 95-gallon carts d. Holy Name Park Two 95-gallon carts e. Hunter Park Two 95-gallon carts f. Hamel Legion Park Five 95-gallon carts g. The Park at Fields of Medina Two 95-gallon carts h. Hamel Community Building Two Commercial Dumpsters i. City Hall Two Commercial Dumpsters j. Public Works and Police Building Two Commercial Dumpsters The Hauler shall provide document destruction service at City Hall and the Public Works and Police Building at no charge to the City. 20. Emergency or Disaster Services. The Hauler shall provide, upon the request of the City, any additional collections requested and reasonably necessary during a declared emergency that endangers life or property in the City. The cost of this service will be mutually negotiated between the Hauler and the City. 8 21. Review Process. Each year a representative .from the Hauler and the City will meet to review services and costs. 22. Revocation. This License may be revoked by the Medina City Council upon notice and hearing for failure of the Hauler to perform any material condition hereof. 23. Exclusive License. This License grants the Hauler an exclusive license to provide and offer Collections in the City. In the event the Hauler has reason to believe that other solid waste, recycling, or compostable collection haulers are operating in a manner that is contrary to this License, the Hauler must first notify the City and may take legal and appropriate steps to ensure its Collection as an exclusive license holder under the terms of this License. CITY OF MEDINA By: Kathleen Martin, Mayor By: Scott T. Johnson, City Administrator RANDY’S SANITATION, INC. By: Its: By: Its: A-1 EXHIBIT A B-1 Exhibit B Collection Service Rates per Month 35 gallon solid waste cart weekly $11.47 65 gallon solid waste cart weekly $15.09 95 gallon solid waste cart weekly $17.48 35 gallon solid waste cart bi-weekly with composting* $8.57 (grandfathered residents only) 65 gallon solid waste cart bi-weekly with composting* $12.25 (grandfathered residents only) 95 gallon solid waste cart bi-weekly with composting* $14.70 (grandfathered residents only) Additional solid waste cart $5.81 Single-sort recycle cart including Blue Bag Organics $5.19 Single-sort recycle cart without Blue Bag Organics# $3.06 Optional Grass and Leaves Pick-up $7.13 Optional Drive-up Service $10.19 per truck *These rates only apply to the grandfathered residents that subscribed to this service under the previous license agreement. When Residences participate in Compostables Collection, their Solid Waste Collection needs may decrease to a point where bi-weekly, instead of weekly, Solid Waste Collection is appropriate and acceptable. For this reason only, bi-weekly Solid Waste Collection pricing is provided here and, as such, is not in violation of the terms of this License. #If the City opts out of the city-wide Blue Bag Organics program, the annual cost to its residents for the subscription Blue Bag Organics program would be $40 for the first year and $79.95 for each year thereafter. C-1 EXHIBIT C City of Medina December 17, 2019 Requesting a rate increase for Residents of Medina 2020 Service Current Rate: Proposed Rate: 35 gallon $11.26 $11.47 65 gallon $14.47 $15.09 95 gallon $16.65 $17.48 35 gallon w/BBO Grandfathered $8.36 $8.57 65 gallon w/BBO Grandfathered $11.63 $12.25 95 gallon w/BBO Grandfathered $13.87 $14.70 Addt'l Trash Cart $5.19 $5.81 Presented by Andy Bright- Municipal Contract Manager On October 30, 2019 Hennepin County informed Haulers of a Rate Increase. Randy's disposes In accordinance of the Hennepin County Waste Management Practice specified in Minnesota Statutes section 115A.02 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Jodi Gallup, Assistant City Administrator DATE: January 2, 2020 MEETING: January 7, 2020 SUBJECT: Part-time Temporary Election Assistant Appointment Background on Absentee Voting Cities within Hennepin County are responsible for administering the absentee voting process for our residents. In 2020, the city will be administering three elections with the full 46-day absentee voting period before each election. During this time, city staff must be trained, available, and authorized by the Secretary of State’s office to issue absentee ballots to voters. The attached 2020 calendar shows all the days in 2020 that city hall must be open for absentee voting. Election Assistant Appointment With the increased volume of absentee voters, Medina has appointed part-time temporary election assistants since 2014 to assist with absentee voting and other election duties. This is a budgeted position. Staff is recommending re-hiring resident Nichole Vogel as a part-time temporary election assistant for the 2020 elections. This position would work 20 – 40 hours a week (depending on the volume of voting needs) during the absentee voting periods. During any downtime, the Election Assistant would assist in scanning files, which would greatly help keep our electronic document management system up to date. Recommendation Staff recommends the appointment of Nichole Vogel as a part-time temporary election assistant for 2020. Agenda Item # 5C ~City of Medina~ 2020 ELECTION ASSISTANT Position Title: Election Assistant Department: Administration Supervisor’s Title: Assistant City Administrator Pay Grade: $18.00/hour FLSA Status: NON-EXEMPT Work Status: Part-time; temporary PRIMARY OBJECTIVE OF POSITION Performs supervised and unsupervised work assisting in election preparation, issuing absentee ballots, scanning documents and other general duties as assigned. ESSENTIAL FUNCTIONS OF POSITION • Assist with 2020 election support to the City’s Election Coordinator. • Provide customer service to voters in person, over the phone and by email. • Learn to use the Minnesota Secretary of State’s Voter Registration System (SVRS) to enter voters and track absentee ballots. • Issue absentee ballots to voters in person and by mail. • Attend election judge training required to perform the duties assigned to the absentee ballot board. • Serve on the absentee ballot board to review returned absentee ballots and accept or reject them. • Scan permanent city records into the City’s record retention software called Laserfiche. • Perform other duties as delegated by supervisor or apparent. • Represent the City of Medina in a tactful manner that commands respect of the public, contractors, developers and others. HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of general municipal operations, City policies and procedures. • Knowledge of MN Secretary of State rules and policies, regulations, statutes and practices pertaining to elections • Knowledge of, and skill in, the correct use of English. • Skill to communicate with a variety of individuals and handle a variety of customer service situations. • Skills in the operation of computers and pertinent software packages. • Ability to work independently and plan, organize and prioritize work tasks. • Ability to prepare work results with completeness and accuracy. • Ability to handle multiple ongoing tasks and complete work in a timely manner. • Ability to use various office equipment. MINIMUM QUALIFICATIONS • High school diploma or equivalent. • Advanced computer skills and the ability to quickly learn new computer programs. DESIRED QUALIFICATIONS • Previous clerical or secretarial experience in a municipality or comparable public agency. • Experience working as an election judge or administering elections. • Experience in working with municipal database programs. WORKING CONDITIONS Most work is performed indoors at city hall. The exception is trips to meetings and training. Generally, the position requires light lifting, usually less than 10 pounds, with up to 50 pounds on occasion. Aside from cleansers for cleaning office workspace, no hazardous materials or chemicals are used on this job. S MTWTF SSMTWTF S 1234 1234 5 67891011 5 67891011 12 13 14 15 16 17 18 12 13 14 15 16 17 18 19 20 21 22 23 24 25 19 20 21 22 23 24 25 26 27 28 29 30 31 26 27 28 29 30 31 1 S MTWTF SSMTWTF S 12345678 2 345678910 11 12 13 14 15 9 10 11 12 13 14 15 16 17 18 19 20 21 22 16 17 18 19 20 21 22 23 24 25 26 27 28 29 23 24 25 26 27 28 29 30 31 S MTWTF SSMTWTF S 1 234567 12345 8 91011121314 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 31 27 28 29 30 S MTWTF SSMTWTF S ELECTION DAYS 1234 123 5 67891011 4 5678910 ABSENTEE VOTING PERIODS 12 13 14 15 16 17 18 11 12 13 14 15 16 17 19 20 21 22 23 24 25 18 19 20 21 22 23 24 HOLIDAYS (City Hall Closed) 26 27 28 29 30 1 22526 27 28 29 30 31 March 3rd: Presidential Primary S MTWTF SSMTWTF S (AB Voting: Jan 17 to Mar 2) 3 4567891234567 10 11 12 13 14 15 16 8 91011121314 August 11th: State Primary Election Day 17 18 19 20 21 22 23 15 16 17 18 19 20 21 (AB Voting: June 26 to Aug 10) 24 25 26 27 28 29 30 22 23 24 25 26 27 28 31 29 30 November 3rd: General Election Day (AB Voting: Sept 18 to Nov 2) S MTWTF SSMTWTF S 123456 12345 7 8 9 10 11 12 13 6 7 8 9 10 11 12 14 15 16 17 18 19 20 13 14 15 16 17 18 19 21 22 23 24 25 26 27 20 21 22 23 24 25 26 28 29 30 27 28 29 30 31 JUNE NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JULY AUGUST SEPTEMBER OCTOBER 2020 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: January 2, 2020 MEETING: January 7, 2020 SUBJECT: Portable Sanitation Services Agreement Background Every year the City provides portable sanitation units in City parks. Most of the units are put in the parks approximately April 15th and are removed the middle of October. The exceptions are the units at Morningside Park and Maple Park, which are left up year-round and two of the units near the fields at Hamel Legion Park that only get played on until the middle of July. The City of Medina is currently in contract with Jimmy’s Johnnys until April 2020 and has been pleased with their service. We received a quote to renew the contract for an additional two years and the fees were the same as previous years, with no increases. We needed to make one change to the contract as the unit at the Paul Fortin field was not noted as ADA, so the contract of $5,395 accounts for the increase due to the change in the unit cost for ADA unit. The list of parks where the units will be located and the dates, they will be available are as follows: • Hamel Legion Park 2 Units (2- ADA Units – April 15 to July 15) • Hamel Legion Park 1 Unit (1- ADA Unit- Paul Fortin Field – April 15 to Oct. 15) • Hunter Lions Park 1 Unit (April 15 to October 15) • Holy Name Park 1 Unit (April 15 to October 15) • Lakeshore Park 1 Unit (April 15 to October 15) • Morningside Park 1 Unit (Year Round) • Maple Park 1 Unit (Year Round) Recommendation Approve the renewal of the contract for 2020-2022 with Jimmy’s Johnnys Agenda Item # 5D 39578 Grand Ave, North Branch, MN 55056 Office: 651-277-7368 * Fax: 651-277-5910 * www.JimmysJohnnys.com December 18th, 2019 Katrina Jones City of Medina 2052 County Rd 24 Medina, MN 55340 Katrina, Jimmy’s Johnnys would like to give you a quote that would be good thru 2022 for your portable toilets. We are a Veteran Owned local service provider proudly servicing the entire Twin Cities and surrounding areas. The pricing would remain the same and would be good thru 2022. The below prices are per each 28-day billing cycle. The prices do include once a week service. Regular Unit $65.00 ADA Unit $125.00 Hand sanitizer Free/included Extra service/ tip over $30.00 Additional regular units for special event $65.00 Weekly servicing consists of pumping and sanitizing the toilet, thoroughly cleaning all toilet surfaces and replacing the toilet paper. We also offer increased assurance of excellent service with the addition of vehicle tracking systems in our service trucks. Using state-of-the-art GPS technology, we are able to guarantee your toilets are serviced as scheduled. If you have any questions or need further information regarding this quote or any of our services, please give our office a call at 651-277-7368. Sincerely, Sara If this quote is acceptable, please sign and send back via fax or email. ________________________ ______________ Signature Date 1 PORTABLE SANITATION SERVICES AGREEMENT This Agreement is made this 7th day of January 2020, by and between Jimmy’s Johnnys, 39578 Grand Avenue, North Branch, MN 55056, a Minnesota corporation (the “Contractor”) and the city of Medina, a Minnesota municipal corporation (the “City”). Recitals 1. The City has been authorized to enter into a contract for portable sanitation services; and 2. The City has approved the contract for portable sanitation services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will provide Portable Sanitation Units to City parks designated on 3.0 COMPENSATION. The units will be placed in the parks approximately April 15th, and are to be removed by October 15th, a total of six months (unless otherwise noted in 3.0), with the exception of Morningside and Maple Park, which are left up year-round. The service on these units will occur on a weekly basis from April 15 – October 15 (or as determined by the Public Works Director) in the areas listed in 3.0, and marked on Exhibit A and Exhibit B. 2.0. TERM. The term of this contract will be from April 2, 2020 to April 1, 2022. 3.0 COMPENSATION. The City shall compensate the Contractor in the amount of $5,395 per year. The City is exempt from sales tax. Any non-contract requests for extra units or extra service to the units for special events by the Public Works Director will be billed to the City separately at a rate of $65 per extra unit, or $30 per extra service. Portable Sanitation services, described in 1.0 above, will be provided by the Contractor on the City-owned sites listed below. 1. Hamel Legion Park/ADA(Lighted field - April 15th - July 15th) 2. Hamel Legion Park/ADA(Outside four-plex - April 15th - July 15th) 3. Hamel Legion Park/ADA (Paul Fortin Field - April 15th - October 15th) 4. Morningside Park (year-round) 5. Maple Park (year-round) 6. Holy Name Park (April 15th - October 15th) 7. Hunter Lions Park (April 15th - October 15th) 8. Lakeshore Park (April 15th - October 15th) 9. Fields of Medina/ADA (April 15th - October 15th) 2 3.01 The Contractor shall pay for any licenses and permits. These costs shall be included in the bid cost. 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 4.02 The Contractor will supply and use its own equipment and tools to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER’S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker’s compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker’s compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy 3 or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by the Contractor in performing its obligations is subject to the requirements of the Act, and the Contractor must comply with the requirements of the Act as if the Contractor was a government entity. 10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunity under statute or common law. 13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If the contract is terminated early, the City will pay a prorated fee for the services performed to date in that calendar year. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MEDINA By _____________________________ Kathleen Martin, Mayor By _____________________________ Jodi M. Gallup, City Clerk JIMMY’S JOHNNYS By _____________________________ Rick Anderson, owner Arrowhead Holdings, LLC (OSI) Page 1 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: January 2, 2020 MEETING: January 7, 2020 City Council SUBJ: Public Hearing – Arrowhead Holdings, LLC (OSI) - 4101 Arrowhead Drive Rezoning, Prelim Plat, Site Plan Review, Amended Conditional Use Permit, Easement Vacation Background Arrowhead Holdings, LLC (OSI) has requested approval of various land use applications to allow for a 75,000 square foot expansion of their existing building at 4101 Arrowhead Drive and construction of additional parking. The proposed expansion is to the south of the existing building, with parking planned to the north. The existing building is approximately 100,400 square feet in size. The OSI site is approximately 21 acres, and the applicant owns the 28-acre vacant outlot to the north. The applicant proposes to replat the lots to move the property line to the north to accommodate the new parking. The western 7 acres of the OSI site includes woods and wetlands and is proposed to be left as open space. The outlot contains approximately 16 acres which is farmed, and the western portion slopes to a large wetland to the west. Highway 55 is located to the south. Property to the east of the site includes rural lots which are planned for potential Low Density Residential development. The Bridgewater neighborhood is located to the northeast. Property across the large wetland to the west is guided Business and is subject of the Weston Woods Comprehensive Plan Amendment. An aerial of the site and surrounding properties can be found at the top of the following page. The request includes the following land use applications, and staff recommends that they be considered in this order: 1) Rezoning of the Outlot – The outlot is zoned Business (B) and Business Park (BP) based on a previous preliminary approval for development of a portion of the site. The proposed rezoning would update the zoning based upon the location of the new property line. 2) Preliminary Plat to re-plat property - The applicant proposes to re-plat the property to shift approximately 12 acres from the Outlot to the OSI site. No improvements are proposed on the northern outlot at this time. 3) Site Plan review for construction of expansion and new parking. 4) Amended Conditional Use Permit for structure over 50,000 square feet. 5) Easement Vacation – the applicant requests the vacation of all easements on the existing platted lots, proposes to replace them with new easements on the new plat. Agenda Item # 7A Arrowhead Holdings, LLC (OSI) Page 2 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Rezoning Request The OSI site is guided Commercial and zoned Commercial-Highway (CH) while the outlot is guided Business and zoned Business (B) and Business Park (BP). Without a rezoning, portions of the OSI site and outlot would be in two different zoning districts as a result of the shifted lot line. The applicant has requested to zone the entire expanded OSI site as CH and the entire outlot as BP. OSI Site – Commercial-Highway (CH) Because the existing OSI site is zoned CH, staff believes it is reasonable to zone the expanded site CH. The Comprehensive Plan would continue to identify the northern portion of the site as Business, but staff believes the rezoning to CH is nonetheless appropriate without requiring a Comprehensive Plan Amendment. The proposed principal use of the site (office) is permitted in both Commercial and Business land uses, and the northern portion will be occupied by parking. This peculiarity could be addressed during the next citywide Comp Plan update. Arrowhead Holdings, LLC (OSI) Page 3 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Outlot – Business Park The City has established the B and BP zoning districts to implement the objectives of the Business land use in the Comprehensive Plan. The outlot is guided Business in the Comprehensive Plan, and is currently split between the B and BP districts based upon a previous preliminary approval when OSI had proposed to construct a new building on a portion of the outlot. The B and BP districts allow similar uses, but as described in their purpose statements, generally the B district is intended to be applied to property more proximate to arterial roadways and the BP zoning district is intended to be applied to property more proximate to residential lands. The purpose statements of the B and BP district are attached for reference. The most significant difference between the BP and B zoning districts is that the B district allows a height of 45 feet, and the BP district allows 35 feet. The setback requirements are slightly more for BP and very limited outside storage is permitted in B while no outside storage is permitted in BP. The outlot is approximately 1000 feet north of Highway 55, with residential property east of Arrowhead Drive. This may suggest that the BP district could be applied to the proposed northern lot. Staff Recommendation The definition and objectives of the Business land use should provide guidance when determining appropriate zoning regulations for property within the use. This information is attached for reference. According to Section 825.35 of the City Code: “amendments [to the zoning map] shall not be issued indiscriminately but shall only be used as a means to reflect changes in the goals and policies of the community as reflected in the Plan or changes in conditions in the City.” Staff recommends approval of the rezoning of the expanded OSI site to CH and the outlot to the BP zoning district. Preliminary Plat The applicant proposes to re-plat the subject property into two lots. The following table compares Lot 1 to the CH zoning district and the Outlot to the BP zoning district. This review is contingent upon the rezoning as described above. Outlot A is large enough that it could be subdivided in the future, but could also be platted as a single lot. CH Requirement Lot 1 OSI Site BP Requirement Outlot Minimum Lot Area 1 acre 32.72 acres 3 acres 16.14 acres Minimum Lot Width 100 feet 760 feet 200 feet 480 feet Minimum Lot Depth 120 feet 1598 feet 200 feet 1211 feet Arrowhead Holdings, LLC (OSI) Page 4 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Transportation, Streets and Right-of-way The existing OSI driveway accesses Arrowhead Drive approximately 115 feet north of Meander Road. The applicant does not propose an additional access point. The location of the OSI driveway in relation to Meander Road was acknowledged to be a potential issue at the time it was originally constructed. The property owner and City entered into a petition and waiver agreement related to OSI’s contribution towards an improvement to the situation when it became necessary. The City recently studied the Chippewa Road/Arrowhead Drive corridor to identify necessary improvements to support developments along the entire corridor. The study anticipated additional traffic from the site based on discussions with OSI. The study identified the need for additional right-of-way along the northeastern portion of the outlot to accommodate the intersection of new Chippewa Road and existing Arrowhead Drive and generally the need for additional right-of-way along the entire corridor. The applicant has provided this right-of-way on the plat. The corridor study also identified options for potential improvements to address the insufficient distance between the OSI driveway and Meander Road and to address additional traffic to/from the OSI site. Staff has been working with representatives from OSI to determine which option best serves the interests of both parties. Staff recommends a condition that the applicant enter into an agreement with the City related to its contribution towards the chosen improvement. Staff recommends sidewalk connections be improved within the site and to Arrowhead Drive Sewer/Water/Easements The OSI site is served by a sewer line which flows to Arrowhead Drive. A watermain is looped from Highway 55 to Arrowhead Drive and also stubbed to the north. The applicant proposes to extend the watermain to the northern property line of the replatted lot. Staff recommends a condition requiring easements around the perimeter of the lots, over all stormwater improvements and wetlands, and over the public portion of the watermain. Park Dedication Park dedication was deferred on the Outlot when the property was initially developed in 2010. The subdivision ordinance states that the City can require one of the following options for park dedication purposes: 1) Up to 10% of the buildable property (1.91 acres) 2) Cash in-lieu of land dedication up to 8% of the pre-developed market value of the property ($166,250). 3) A combination of the above The applicant has requested that the park dedication for the Outlot continued to be deferred since no construction is proposed at this point. The property to be added to the OSI site is approximately 38.7% of the remaining buildable property, which would mean $64,410 would be due now and $101,840 would remain for the outlot if approved. Arrowhead Holdings, LLC (OSI) Page 5 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting The Park Plan identifies a future park search area west of the subject property. Staff believes this search area is intended for the area west of the large wetland to the west of the site. As such, staff does not recommend park land in this location. There is an existing off-street trail along the east of Arrowhead Drive. The Trail Plan identifies a trail along future Chippewa Road to the north of the site. The City recently completed a corridor study of Chippewa Road/Arrowhead Drive which identified the likely location for the trail to be north of Chippewa Road. The Park Commission reviewed at their December meeting. The Commission discussed whether a trail easement should be required along the north of the property, to provide additional flexibility when Chippewa Road is constructed, in case it is decided that the trail is preferred on the south of Chippewa Road. Doing so would account for approximately 5% of the total land the City could require, equivalent to an $8300 reduction in the park dedication fee. The Park Commission recommended not requiring land or the trail easement, and recommended requiring a park dedication fee of $64,410 for the property being added to Lot 1. The Commission supported deferring the park dedication for Outlot A. Review Criteria/Staff Recommendation The following criteria are described in the subdivision ordinance: “In the case of all subdivisions, the City shall deny approval of a preliminary or final plat if one or a combination of the following findings are made: (a) That the proposed subdivision is in conflict with the general and specific plans of the city, or that the proposed subdivision is premature, as defined in Section 820.28. (b) That the physical characteristics of this site, including but not limited to topography, vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are such that the site is not suitable for the type of development or use contemplated. (c) That the site is not physically suitable for the proposed density of development or does not meet minimum lot size standards. (d) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. (e) That the design of the subdivision or the type of improvements are likely to cause serious public health problems. (f) That the design of the subdivision or the type of improvements will conflict with public or private streets, easements or right-of-way. The City’s has a relatively low amount of discretion while reviewing a plat request. If the plat meets relevant ordinance standards and does not meet the criteria above, it should be approved. The Planning Commission held a public hearing on the plat at their December 10 meeting. Minutes from the hearing are attached for reference, and there was little discussion related to the plat. The Commission did not make any of the findings noted above and recommended approval of the plat subject to the following conditions: 1. The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as other requirements by City ordinance or policy. Arrowhead Holdings, LLC (OSI) Page 6 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting 2. The Applicant shall install all improvements shown on the plans dated _______, except as may be modified herein. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 3. The Applicant shall enter into an agreement with the City related to construction of turn lane improvements at the driveway. 4. The Applicant shall update plans to relocate the driveway to a location acceptable to the City Engineer. 5. The Applicant shall pay $64,410 park dedication fee. Park dedication for Outlot A shall be deferred until such time as Outlot A is platted and developed. 6. The plat shall dedicate additional right-of-way as recommended by the City Engineer, including a 40’ half right-of-way for Arrowhead Drive, right-of-way consistent with the conceptual alignment of Chippewa Road, and an addition 10 feet of right-of-way at all potential intersection locations. 7. The plat shall dedicate drainage and utility easement over the public portion of the watermain, stormwater improvements, wetlands and 10 feet wide along the perimeter of the lot and outlot. 8. The dead-end watermains and hydrants located on these dead-end watermains shall be privately maintained. 9. The Applicant shall submit a letter of credit in an amount of 150% of the cost of site improvements in order to ensure completion. 10. The final plat applicant shall be filed within 180 days of the date of the resolution granting preliminary approval or the approval shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. 11. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, construction plans, and other relevant documents. Arrowhead Holdings, LLC (OSI) Page 7 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Proposed Site Plan The proposed use of the addition is predominantly office. Other uses include 6700 square feet of training space and 1300 square feet of lab. Office is a permitted use in the CH zoning district. Following is a summary comparing the proposed addition to the dimensional standards of the CH district. CH District Requirement Addition Building after Addition Minimum Front Yard Setback 25 feet (50’*) 665 feet (east) 93 feet (south) 548 (east) 93 feet (south) Minimum Rear Yard Setback 25 feet (50’*) 485 feet (west) 347 feet (west) Minimum Interior Yard Setback 15 feet (50’*) 400 feet (east) 820 feet (north) 388 feet (east) 575 feet (north) Setback from Highway 55 50 feet 93 feet 93 feet Setback from Arrowhead Dr. 35 feet 665 feet 548 feet Setback from Residential 50 feet (100’*) 703 feet (east) 593 feet (east) Minimum Parking Setbacks Front Yard 25 feet 123 feet (east) Rear and Side Yard 10 feet 25 feet (north) Residential (east) 40 feet (80’*) 123 feet (east) Maximum Hardcover 75% 31.7% Building Height 45 feet * Increased requirement for structures >50,000 s.f. Building Materials and Design The CH zoning district requires the following architectural standards. The Planning Commission and Council can discuss whether the proposed building is consistent with the standards or recommend conditions if necessary. Materials The CH district requires: “All exterior building materials shall be durable and meet the following standards: (a) A minimum of 30 percent of the building exterior shall be brick, natural stone, stucco (not Exterior Insulation and Finish System or similar product), copper, or glass. (b) A maximum of 70 percent may be decorative concrete, split face (rock face) decorative block, and/or decorative pre-cast concrete panels. Decorative concrete shall be color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance. (c) A maximum of 20 percent may be wood, metal (excluding copper) or fiber cement lap siding, if used as accent materials which are integrated into the overall building design.” The principal building is proposed to include the exterior materials to the right: Materials Proposed Required Glass, stone, brick, stucco 52% Minimum 30% Precast concrete 48% Maximum 70% Metal 0% Maximum 20% Arrowhead Holdings, LLC (OSI) Page 8 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Staff recommends a condition that the concrete panels are “color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance.” Modulation The business districts require: “Buildings shall be modulated a minimum of once per 40 feet of building perimeter to avoid long, monotonous building walls. This modulation may include varying building height, building setback, or building materials/design. The portions of building which exceed two stories or 35 feet shall be set back a minimum of six feet from the lower portion of the building.” The southern façade of the addition is approximately 350 feet in length, requiring 9 aspects of modulation. The eastern façade is approximately 115 feet in length, requiring 3 aspects of modulation. The eastern façade provides a fair amount of modulation, especially taken together with the remainder of the existing building. The central portion of the southern façade is fairly homogeneous and would appear additional modulation could be incorporated. Fenestration and Transparency The commercial districts require: “Building elevations which face a public street shall include generous window coverage. Alternative architectural elements may be approved by the City when windows are not practical.” The southern façade of the structure includes approximately 11.6% window coverage and various other architectural elements. The eastern façade of the addition includes 14.8% windows. Multi-sided Architecture The commercial districts require: “Any rear or side building elevation which faces a public street or a residential zoning district shall include design and architectural elements of a quality generally associated with a front façade. The elevation(s) shall be compatible with the front building elevation.” Staff believes the principal structure generally provides multi-sided architecture. Stormwater The applicant proposes a series of filtration basins for stormwater management. The City Engineer has reviewed and provided comments to address. The project will also be subject to Elm Creek Watershed review and approval. Wetlands and Floodplains A large wetland is located along the western portion of the property. There is a basin in the eastern portion of the site and a small basin northwest of the building. No wetland impacts are proposed, although moving the driveway to the north would likely necessitate impacts. The wetland require buffers with a minimum average width as follows: Wetland Required buffer Large basin to west 35 feet Eastern basin 20 feet Northwestern basin 20 feet Arrowhead Holdings, LLC (OSI) Page 9 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting FEMA floodplain maps identify a large “Zone A” floodplain within the large wetland basin to the west. The Elm Creek Watershed uses a regulatory elevation of 981.7. All improvements are proposed more than 10 feet above the elevation of the floodplain location. No impacts are proposed within the mapped floodplain. Transportation/Access/Loading Transportation and access were described within the preliminary plat section above. No loading docks are proposed within the addition. There are two existing docks on the northeast corner of the existing building. Parking The applicant proposes 763 parking spaces. According to the City’s parking ordinance, the proposed uses would require a minimum of 688 parking spaces. This calculation assumes full need for the training spaces, although this area will likely be used by the employees of the facility and not drive its own parking demand. In the past, OSI’s parking needs have exceeding the city’s minimum parking requirements. Lighting The City’s lighting ordinance requires light trespass to be no more than 0.5 FC at property lines and 0.0 FC adjacent to residential property. The preliminary lighting plans appear to exceed these amounts. Staff recommends a condition that the lighting plans be updated to comply. Tree Preservation The applicant proposes to remove 13 trees for construction of the parking lot. The tree preservation ordinance would permit 10% of the trees on the site to be removed without replacement in connection with “other activities” on the site beyond initial development. The proposed removal is beneath the permitted about. It should also be noted that most of the trees proposed to be removed are boxelders in the northeast corner of the parking lot. The tree preservation ordinance exempts the removal of “pioneering Tree species such as box elder when needed to manage other ecosystems and where removal will not cause erosion or damage to riparian areas.” Landscaping The commercial district includes the following landscape requirements: • Building Setting - At least 10 feet of landscaped area shall be provided adjacent to all buildings except for walks, outdoor sales areas, plaza space and approved loading docks. Office 1 stall per 250 s.f. 141,600 s.f. 567 spaces Warehouse/Shop 1 stall per employee or 1 stall per 2000 s.f. 23,560 s.f. 12 spaces Training 1 stall per 3 seats 6700 s.f. 109 spaces Total 688 spaces Arrowhead Holdings, LLC (OSI) Page 10 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Walks within this landscaped area shall be limited to where practically necessary to serve access points of buildings. Landscaping appears to be greater than 10 feet in width, except for north of the addition. Staff recommends a condition that the landscaping area be widened. • Minimum Planting Requirement Required Proposed Overstory trees 1 per 50’ site perimeter 105 trees 64 new+85 existing Ornamental trees 1 per 100’ site perimeter 52 trees 13 new+15 existing Shrubs 1 per 30’ site perimeter 175 shrubs >2000 grasses The lot was landscaped under similar requirements in 2010. Twelve of the original landscaping trees are proposed to be removed and 77 new trees proposed. The code also allows for credit for preservation beyond requirements, which would also apply in this case. Staff would recommend that some of the trees be shifted from the narrower islands to the exterior of the parking lot, since the survival rate is difficult within islands. • Parking lot landscaping – minimum of 8% of parking lot area The interior of the parking lot and loading dock area includes approximately 11.6% landscaping area. • Landscaping islands every 20 spaces, wider separations for cells of 120 spaces Plans appear to provide required landscaping islands and separation. Utilities, Mechanical Equipment, and Trash and Recycling Facilities The commercial districts require: All utilities shall be placed underground. To the extent possible, all utility equipment, meters and transformers shall be placed either inside of the building or within an outside mechanical court formed by walls. If not located within the building, these items shall be fully screened from view from adjacent property and streets through the use of opaque landscaping or walls constructed of materials which are compatible with the building. The landscaping plan shows landscape screening around transformers and generators. The plans do not identify transformers, generators, or HVAC location. Staff recommends a condition that these locations be identified and screening measures provided. All trash and material to be recycled are required to be stored within the principal building, within an accessory structure, or within an enclosed outdoor area adjacent to the principal structure. It appears that these are located in the area of the loading docks and no new storage areas are proposed. Staff recommends a condition to identify these locations on the plans. Arrowhead Holdings, LLC (OSI) Page 11 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Conditional Use Permit The CH zoning district requires a conditional use permit (CUP) for buildings over 50,000 square feet in size. A CUP was granted for the original 100,000 square foot building and is proposed to be amended to expand by 75,000 square feet. CUPs are subject to specific requirements for each use which are above the general zoning requirements, and also subject to a general set of criteria for all CUPs. Following are the specific standards for buildings over 50,000 square feet in the CH district with a summary of how staff believes each are met: (a) The structure may only be utilized for a use which is permitted in the zoning district in which it is located. Proposed uses are permitted in the CH district. (b) Required Front, Rear, and Side Yard Setbacks shall be increased to 50 feet. Structure setbacks exceed 50 feet (see chart on page 6). (c) Structures and loading areas shall be no less than 100 feet from residential zoning districts. Parking shall be no less than 80 feet from residential zoning districts. The building and loading areas are over 590 feet away from residential, and parking is 123 feet. (d) The city may require increased landscaping and screening to minimize the impact of intensive traffic within parking and loading areas. Taking existing landscaping and preserved trees into account, the site exceeds minimum landscaping standards. The Planning Commission and Council can discuss whether additional plantings are necessary. (e) The city may require additional landscaping, screening and architectural elements to minimize the impact of longer building facades. The Planning Commission and Council can discuss whether additional elements are necessary. (f) A detailed traffic analysis may be required by the city to determine traffic control needs. City staff and OSI representatives are discussing which alternative will best serve each party’s needs and staff recommends a condition related to OSI’s contribution to the alternative chosen by the Council. General CUP Standards Pursuant to Section 825.39 of the zoning code, when considering CUPs, the City shall consider: Subd. 1. That the conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the immediate vicinity. Subject to the conditions recommended, staff does not believe these will be a concern. Arrowhead Holdings, LLC (OSI) Page 12 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Subd. 2. That the establishment of the conditional use will not impede the normal and orderly development of surrounding vacant property for uses predominant in the area. Staff does not believe the CUP will impede development. Subd. 3. That adequate utilities, access roads, drainage and other necessary facilities have been or are being provided. These matters are discussed above, and subject to the conditions recommended, staff believes they will be addressed. Subd. 4. That adequate measures have been or will be taken to provide sufficient off-street parking and loading space to serve the proposed use. These matters are discussed above, and staff believes have been provided. Subd. 5. That adequate measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to control lighted signs and other lights in such a manner that no disturbance to neighboring properties will result. Subject to the conditions recommended, staff does not believe these will be a concern. Subd. 6. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. The uses are all permitted in the zoning district. Subd. 7. The use is consistent with the purposes of the zoning code and the purposes of the zoning district in which the applicant intends to locate the proposed use. The uses are all permitted in the zoning district. Subd. 8. The use is not in conflict with the policies plan of the City. Staff does not believe the proposed CUP would conflict with the policies of the City. Subd. 9. The use will not cause traffic hazard or congestion. Subject to construction of the chosen alternative to address the driveway location, staff believes this concern will be addressed. Subd. 10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare or general unsightliness. Subject to the conditions recommended, staff does not believe these will be a concern. Subd. 11. The developer shall submit a time schedule for completion of the project. The applicant anticipates construction during 2020. Subd. 12. The developer shall provide proof of ownership of the property to the Zoning Officer. OSI utilized economic development bonds to finance its original facility through a program with Hennepin County. The bonds were issued by the City of Minneapolis, which owns the real estate as part of the arrangement. Minneapolis consented to the application. Arrowhead Holdings, LLC (OSI) Page 13 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting Easement Vacation The building addition is proposed in a location where some existing water and storm sewer pipes are located. These pipes will be relocated during construction, but there are easements over the pipes. The easements would no longer be necessary after the pipes are relocated, so the applicant has requested that they be vacated. There are also easements along the lot lines which are being shifted which the applicant desires to be vacated. The applicant has requested to vacate all the drainage and utility easements on the subject property and to dedicate new easements on the plat. This is easier than describing the portions of the easements desired to be vacated. According to Minnesota Statute 462.358 subd. 7: “The governing body of a municipality may vacate any publicly owned utility easement…which are not being used for sewer, drainage, electric, telegraph, telephone, gas and steam purposes or for boulevard reserve purposes, in the same manner as vacation proceedings are conducted for streets…” According to Minnesota Statutes 412.851, “The council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted only by a vote of four-fifths of all members of the council. No vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks' published and posted notice.” Notice was published and mailed for a public hearing at the January 7 meeting. The Council should hold the public hearing before considering the vacation. Staff Recommendation Rezoning As discussed above, staff recommends that the rezoning request be discussed first because the site was designed based on the CH zoning district standards. The criteria for reviewing a rezoning were described above. Staff recommends approval of the rezoning of the enlarged OSI site to the CH zoning district and of the remaining outlot to the BP district. Preliminary Plat Staff also recommends approval of the preliminary plat. The criteria for the plat and recommended conditions were described earlier in the report. Site Plan Review and Conditional Use Permit The City has a relatively low level of discretion when reviewing the Conditional Use Permit and Site Plan Review. If a proposed conditional use permit meets the specific and general standards described earlier in the report, it should be approved. The City Council may impose additional conditions “it considers necessary to protect the best interests of the surrounding area or the community as a whole.” Staff has recommended some of those conditions below. Arrowhead Holdings, LLC (OSI) Page 14 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting The purpose of a Site Plan Review is to review compliance with relevant land use regulations. If the proposed construction meets the requirements, it should be approved. The City can apply conditions as necessary to ensure compliance with City requirements. Staff recommends approval of the Site Plan Review and Conditional Use Permit subject to the following conditions: 1. Approval of this Site Plan Review shall be contingent upon final plat approval and approval of a rezoning of the subject property to the Commercial-Highway zoning district. 2. Approval of this Site Plan Review shall be contingent upon the vacation of easements in the location of the building addition. 3. The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as other requirements by City ordinance or policy. 4. The Applicant shall enter into an agreement with the City related to construction of improvements for the driveway location 5. The Applicant shall install all improvements shown on the plans dated _____________, except as may be modified herein. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 6. The Applicant shall abide by the requirements of the wetland protection ordinance, including installation of vegetative buffers, recordation of easements, and installation of signage. Plans shall be updated to meet minimum buffer width requirements. 7. The Applicant shall update the plans to provide 10 feet of landscaping north of the addition. 8. The Applicant shall submit specifications confirming that proposed concrete panels are color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance. 9. The Applicant shall update lighting plans to comply with the City’s lighting ordinance, limiting light trespass to 0.5 FC at the north and south property line and 0.0 FC at the east property line. 10. Plans shall be updated to improve pedestrian connections within the site and to Arrowhead Drive. 11. The Applicant shall identify transformer, generator, HVAC, and trash/recycling storage locations and provide screening measures for review and approval. 12. All comments from the Elm Creek Watershed District shall be addressed. 13. All comments from the City Engineer shall be addressed. 14. All comments from the Fire Chief shall be addressed. 15. The site plan review approval shall be effective for one year and thereafter shall be considered null and void. 16. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, site plan review, and related documents. Easement Vacation Staff also recommends approval of the vacation of the drainage and utility easements, upon condition that replacement easements are dedicated on the new plat. The criteria for vacations are described above. Arrowhead Holdings, LLC (OSI) Page 15 of 15 January 7, 2020 Rezoning, Pre Plat, Site Plan Review, CUP, Vacation City Council Meeting A draft resolution is attached for review. Staff believes it is in the interest of the public to vacate the easements, if the replacement easements are provided on the new plat and recommends approval of the vacation. However, staff would recommend delaying action on the resolution until the other relevant documents are acted upon. Potential Action If the Council finds that the relevant criteria for each request as described in the report have been satisfied, the following action would be appropriate: Move to direct staff to prepare documents approving the rezoning, preliminary plat, site plan review, and conditional use permit subject to the conditions noted in the staff report. Attachments 1. List of Documents 2. DRAFT Resolution approving easement vacation 3. Excerpt from 12/10/2019 Planning Commission minutes 4. Excerpt from 12/18/2019 Park Commission minutes 5. Comp Plan Information – Commercial and Business Land Use 6. Business and Business Park Zoning District purposes 7. Engineering comments dated 12/26/2019 8. Preliminary Plat and Plans 1/2/2020 Project: LR-19-264 – OSI Rezoning, Preliminary Plat, Site Plan Review, Conditional Use Permit, Easement Vacation The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Document Date Pages Electronic Paper Copy? Notes Application 11/8/2019 11/8/2019 3 Yes Yes Updated 12/4/2019 Deposit 11/8/2019 11/7/2019 1 Yes Yes $5000 Deposit-Additional 11/21/2019 11/18/2019 1 Yes Yes $5000 Rezoning Description 12/4/2019 12/4/2019 2 Yes Yes Preliminary Plat 11/8/2019 11/7/2019 2 Yes Yes Plans 11/8/2019 11/8/2019 22 Yes Yes Updated Elevations 12/4/2019 12/4/2019 1 Yes Yes Plans-Updated 12/18/2019 12/18/2019 26 Yes Yes Stormwater Management 11/8/2019 11/8/2019 104 Yes Yes Geotech Information 11/8/2019 8/18/2018 55 Yes Stormwater – Updated 11/8/2019 8/21/2018 10 Yes Yes Stormwater – updated 12/18/2019 12/18/2019 108 Yes SWPPP 12/18/2019 12/18/2019 67 Yes Response-City 12/18/2019 12/18/2019 3 Yes Response-Engineering 12/18/2019 12/18/2019 6 Yes <over> 1/2/2020 Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes City Engineer comments 11/27/2019 5 Y City Engineer comments 12/9/2019 7 Y City Engineer comments 12/26/2019 7 Y Legal comments 11/22/2019 1 Y Notice 11/27/2019 7 10 pages w/ affidavit and labels Preliminary Comments 11/27/2019 3 Y 13 pages w/ attachments Planning Commission Report 12/6/2019 13 Y 38 pages w/ attachments City Council Report 1/2/2020 15 Y Public Comments Document Date Electronic Notes Planning Commission minutes 12/10/2019 Park Commission minutes 12/18/2019 Resolution No. 2020-## DATE Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS WITHIN LOT 1, BLOCK 1 AND OUTLOT A, CAVANAUGHS MEADOWWOODS PARK AND LOT 1, BLOCK 1, CAVANAUGHS MEADOWWOODS PARK 2ND ADDITION WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, the city of Minneapolis and Arrowhead Holdings, LLC (collectively the “Owners”) own property at 4101 Arrowhead Drive and immediately to the north which is legally described as: Lot 1, Block 1, Cavanaughs Meadowwoods Park, Hennepin County, Minnesota, Outlot A, Cavanaughs Meadowwoods Park, Hennepin County, Minnesota, Lot 1, Block 1, Cavanaughs Meadowwoods Park 2nd Addition, Hennepin County, Minnesota (collectively the “Property”); and WHEREAS, drainage and utility easements were dedicated to the public within certain portions of the Property on the plats of Cavanaughs Meadowwoods Park and Cavanaughs Meadowwoods Park 2nd Addition; and WHEREAS, the Owners have requested approval to replat the Property as Cavanaughs Meadowwoods Park 3rd Addition; and WHEREAS, Arrowhead Holdings, LLC proposes to relocate certain utilities which are currently located within the Property’s existing drainage and utility easements; and WHEREAS the Owners have petitioned the City to vacate those platted drainage and utility easements within the Property and have proposed to dedicate new easements within the Cavanaughs Meadowwoods Park 3rd Addition plat; and WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to consider the proposed vacation; and WHEREAS, notice of the public hearing was posted, published in the official newspaper and mailed to the owners of affected properties, all in accordance with law; and WHEREAS, the City Council held a public hearing on the proposed vacation on January 7, 2020, at which hearing all interested parties were heard; and Resolution No. 2020-## 2 DATE WHEREAS, following the public hearing, the City Council determined that the drainage and utility easements proposed within the Cavanaughs Meadowwoods Park 3rd Addition plat would better serve the public interest than those originally dedicated; and WHEREAS, upon such finding, the City Council determined that the vacation of the previously dedicated drainage and utility easements is in the public interest, subject to required easements being dedicated to the public within the Cavanauaghs Meadowwoods Park 3rd Addition plat. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota as follows: 1. Subject to the Owners dedicating all easements required by the city within the Cavanaughs Meadowwoods Park 3rd Addition plat, the drainage and utility easements described in Exhibit A are vacated. 2. The city administrator or his designee is authorized and directed to prepare and present to the Hennepin County Auditor a notice that the City has completed these vacation proceedings and record with the Hennepin County Recorder the vacation of the easements described in Exhibit A only in coordination with and immediately prior to the recording of the Cavanaughs Meadowwoods Park 3rd Addition plat. Dated: ______________________________ Kathleen Martin, Mayor ATTEST: ______________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2020-## 3 DATE EXHIBIT A Legal Description of Vacated Drainage and Utility Easements All drainage and utility easements dedicated to the public on the plats of Cavanaughs Meadowwoods Park and Cavanaughs Meadowwoods Park 2nd Addition that are within the following described property: Lot 1, Block 1, Cavanaughs Meadowwoods Park, Hennepin County, Minnesota; Outlot A, Cavanaughs Meadowwoods Park, Hennepin County, Minnesota; and Lot 1, Block 1, Cavanaughs Meadowwoods Park 2nd Addition, Hennepin County, Minnesota. Medina Planning Commission Excerpt from DRAFT 12/10/2019 Meeting Minutes 1 Public Hearing – Arrowhead Holdings, LLC (OSI) – 4101 Arrowhead Drive – Rezoning, Preliminary Plat, Site Plan Review, and Conditional Use Permit for Construction of a 75,000 Sq. Ft. Building Expansion Finke presented a request from Arrowhead Holdings (OSI) for various land use applications to construct a 75,000 square foot addition to the south of the existing building and additional parking to the north. He explained the purpose of each of the land use requests. He stated that the Commission and Council previously reviewed and approved a request from the applicant over one year ago for an additional building to the north that did not move forward. He explained that this addition would move forward rather than the additional building. He reviewed the adjacent land uses. He stated that the wooded preserved area would remain preserved under this site plan. He provided a rendering of the building addition and additional parking. He explained that the rezoning would ensure that the zoning matches the new property lines, with Commercial Highway applying to the existing OSI lot and Business Park for the outlot. He stated that about 12 acres would shift from the outlot to the OSI site under the Preliminary Plat. He stated that in the future the outlot could be subdivided into several lots or replatted prior to construction. He stated that there would be needed improvements at the access point to support the improvement, noting that was identified in the Arrowhead Drive and Chippewa Road Visioning Study and reviewed the two available options. He noted that one of the access improvements would be required and would be a condition of approval for the Preliminary Plat. He explained that the preferred option can be determined between the Council and applicant. He stated that there are some relatively minor conditions of approval related to the Site Plan. He suggested that perhaps some modulation be added to the center of the building to breakup that façade. He noted that the Conditional Use Permit is fairly standard, noting that the criteria are listed in the staff report and advised that staff recommends approval of the Site Plan and Conditional Use Permit subject to the conditions noted in the staff report. Lon Nagen, representing OSI, was present to answer any questions. Galzki asked for input on possibly breaking up the long wall with additional modulation. Nagen commented that the existing architecture is simple in shape and form. He recognized that this is a very large building and breaking it into smaller sections could make it appear more patchwork. He noted that they are intending to maintain the existing architecture theme. Galzki asked if there is a shortage of ornamental trees and asked if there has been additional thought to that element. Nagen replied that there has not been much luck with ornamental trees on the site and therefore they would not want to continue to plant something that is not successful on the site. Reid stated that she does not have a problem with the large spans of the building as it fits with the existing building. Reid opened the public hearing at 7:20 p.m. No comments made. Reid closed the public hearing at 7:20 p.m. Motion by Galzki, seconded by Nielsen, to recommend approval of the rezoning of the expanded OSI site to CH and the outlot to the BP zoning district, the Preliminary Plat, and the Site Plan Review and Conditional Use Permit subject to the conditions noted in the staff report. Motion carries unanimously. Medina Park Commission Excerpt from DRAFT 12/18/2019 Meeting Minutes 1 Arrowhead Holdings, LLC (OSI) – 4101 Arrowhead Drive Rezoning, Preliminary Plat, Site Plan Review, Amended Conditional Use Permit, Easement Vacation – Park Dedication Review Gallup provided an overview presentation of the applicant’s request for various land use applications to allow for a 75,000 square foot expansion of OSI’s existing building at 4101 Arrowhead Drive and construction of additional parking. Gallup stated that the park dedication ordinance allows 10% of buildable land, which would total 1.91 acres, or 8% of pre-developed market value as cash-in-lieu, which would be approximately $166,250, or a combination of land and cash. She noted that the park and trail plan identifies a future park area to the west of a large wetland, which is west of this site. She also noted that there is an existing trail along Arrowhead Drive and a future trail along Chippewa, which is shown on the north side of the road in the recent corridor study. Gallup stated that the applicant has requested that the park dedication be deferred on the outlot until development occurs on that site. She noted that the property being developed now is 38.7% of the total calculations, which would equate to $64,410 in park dedication dollars. The Park Commission reviewed the park and trail map and agreed that there would be no reason to take park or trail land dedication for this site. It was noted that the proposed trail along Chippewa should be on the northside of the road where there are more residential lots. A motion was made by Weir and seconded by Lee to recommend that park dedication be provided for the replatted Lot 1, Block 1 as $64,410 of cash-in-lieu fee of land dedication and that the remaining park dedication fee for the outlot deferred until development is proposed on that site. Motion passed unanimously. Comp Plan Information – Commercial and Business Uses Commercial (C) provides areas for highway oriented businesses and retail establishments including commercial, office and retail uses. These uses are concentrated along the arterial corridors and are served or will be served by urban services. Commercial Uses The following objectives refer to commercial land uses which will provide a variety of retail products and services mixed with smaller offices. Objectives: 1. Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. 2. Provide convenient and attractive shopping and services to meet the needs of City residents. 3. Encourage businesses that benefit the local community by providing employment opportunities offering convenience goods and services, utilizing high quality design, and having limited impact on public services. 4. Require commercial activities that serve the broader metropolitan market to have access to a regional highway or frontage road. 5. Regulate the impact of commercial development along the border between commercially and residentially guided areas to ensure that commercial property has a minimal impact on residential areas. 6. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B-3) standards. 7. Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. 8. Establish standards for the commercial area north of TH 55 at Tamarack Drive which results in a high quality, walkable and appropriately scaled development which complements nearby residential neighborhoods, emphasizes goods and services for local residents over highway users and provides gathering opportunities for the community. 9. Require frontage roads that do not directly access arterial roadways and limit access to arterial and collector roadways. 10. Limit the scale of commercial development where urban services are not available to protect water resources and to integrate such uses with surrounding rural lands. 11. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD’s may be used to help accomplish this policy. 12. Emphasize pedestrian safety. 13. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 14. Regulate noise, illumination, and odors as needed to maintain public health and safety. Business (B) provides opportunities for corporate campus uses including office, warehouse, and light industrial. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Business Uses The following objectives refer to business land uses that are connected to or planned for urban services. Businesses in this use generally include office complexes, business park development, warehouse and light industrial opportunities. Objectives: 1. Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. 2. Encourage businesses that benefit the local community by providing employment opportunities utilizing high quality design, and having limited impact on public services. 3. Consider permitting uses such as nursing homes and assisted living facilities where suitable, subject to appropriate requirements related to density, ensuring compatibility between uses, and preventing the use from being predominantly independent-living residential in nature. These uses are expected to occupy a very small proportion of Business land. Residential density is estimated to be between 5-20 units per net acre, but flexibility will be considered based upon the mix of nursing home, assisted living, memory care, independent living units, and other uses proposed within a development. 4. Regulate the impact of development along the border between business and residentially guided areas to ensure that business uses have a minimal impact on residential areas. 5. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B-3) standards. 6. Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. 7. Create or update standards that promote a more rural appearance, or create campus style developments that protect ecologically significant areas and natural features. 8. Require frontage roads that do not directly access arterial roadways and limit access points to collector and arterial roadways. 9. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD’s may be used to help accomplish this policy. 10. Emphasize pedestrian safety. 11. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 12. Regulate noise, illumination, and odors as needed to maintain public health and safety. Business (B) and Business Park Zoning District Purposes Business (B) Zoning District Purpose “The purpose of the Business (B) district is to provide for a zoning district for a mix of office, high quality light industrial, and larger-scale retail and service uses with proximity to arterial roadways. Development shall include high quality and attractive building materials and architectural design as well as extensive landscaping in order to limit impacts on surrounding land uses, and shall be integrated and coordinated in a way to most efficiently utilize site improvements and to protect the natural environment.” Business Park (BP) Zoning District Purpose “The purpose of the Business Park (BP) district is to provide an attractive, high quality business park primarily for office, high quality manufacturing and assembly, and non-retail uses in developments which provide a harmonious transition to residential development and neighborhoods by: 1) conducting all business activities and essentially all storage inside buildings, 2) consisting of low profile, high quality and attractive buildings which blend in with the environment, 3) providing open space, quality landscaping and berming which achieve a park-like setting; 4) including berming and buffering of parking, loading docks and other similar functions; and 5) protecting and enhancing the natural environment.” K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 5 5 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M December 26, 2019 Mr. Dusty Finke Planner City of Medina 2052 County Road 24 Medina, MN 55340-9790 Re: OSI Site – Engineering Review of Final Plat Submittal City Project No. LR-19-264 WSB Project No. 012652-000 Dear Mr. Finke: We have reviewed the OSI Site Preliminary Plat application and updated plans dated December 18, 2019. The applicant proposes to construct an addition to the south of the existing building and add additional parking areas to the north. The documents were reviewed for general conformance with the City of Medina’s general engineering standards, Utility Design Manual, and Stormwater Design Manual. We have the following comments with regards to engineering and stormwater management matters. Demolition Plan (Sheet C1, C2): 1. Show additional linework for the removal of watermain and storm sewer systems impacted with the proposed building construction. The linework for the sewer system installations is not shown on this sheet. 2. The existing watermain should be removed along with existing gate vale up to tee, note that tee should be plugged. The pavement removals will need to be adjusted to accommodate the full removal as requested. Complete. 3. Show the removal of the temporary parking lot and ponding area. Complete. Site, Dimension, Paving Plan (Sheet C3, C4): 4. Provide an exhibit showing the turning movements of trucks (fire and delivery) within the site including the delivery entrances along with a detail of the truck dimensions. Confirm with the Fire Marshall that 22’ wide drive-isles are acceptable for access. Not complete. 5. Show locations of ribbon curb, surmountable, and full back barrier curb on site plan. Indicate curve radii as well. Complete. 6. Provide typical details for proposed retaining walls. Retaining walls 4’ or higher will require an engineering design and certification as a separate submittal to the City for review prior to construction. Complete. OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 2 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx Grading & Erosion Control Plans (Sheet C5, C6): 7. Add more directional arrows with percent of grade along curb lines, within parking areas, and generally on grading plan. Add additional grade notes to slopes such as “4:1” or “5:1” where appropriate. In many locations the pond grades are noted as 3:1, but actually appear to be flatter. Confirm and correct where appropriate. 8. The cross-slope of sidewalks/trails cannot exceed 2.0% based on ADA guidelines. The plan does not provide enough detail to confirm cross-slope grades. During construction (but prior to installation), the applicant will need to provide confirmation (whether in the field or on a plan) that the cross-slopes are 2.0% or less. Complete, the applicant will need to address at the time of construction. 9. Provide additional protection (bollards, etc.) to prevent traffic from going over the ends of the hammerhead and the grass pave surface. Complete. 10. Provide the grades alongside the retaining walls near the hammerhead. Complete. 11. Provide whether the existing gravel trail ties into the proposed parking area. Complete. 12. Add bioroll to perimeter of the bottom of the filtration areas to protect from silt inundation until turf establishment, add detail to plans. Complete. 13. The proposed pavement section shows a sand section, add 4-inch draintile to the plan extending 100’ in each direction from pertinent catch basins along curb line to allow for subsurface drainage of sand section. Add appropriate detail to plan. Complete. 14. Show more grading arrows and elevations for the new concrete paving area, along the new drive lane/parking on the south side of the building, and the new parking area to the east. 15. The contours between the retaining wall and building at hammerhead should be graded as a swale. Utility Plan (Sheets C7, C8) 16. Based on the current design, it appears the applicant will be required to apply for permits from DLI, provide copies to the City. 17. The watermain and connections to the building and hydrant locations will need to be reviewed and approved by the City’s Fire Marshall. 18. Show the domestic and fire services as separate taps from the main. Move westerly hydrant further west to location at or near 90 degree bend. A hydrant needs to be located past the point of the service locations to allow for flushing. Complete, but confirm this location is acceptable to the City Fire Marshall and consider a bollard(s) to protect the hydrants. 19. Show and note the location of the PIV on the plan. The location has been added to the plan, but review location with the City’s Fire Marshall. Due to the close proximity to the back of curb, consider adding a bollard(s) to protect the PIV. Note the size and type of valves for both the PIV and domestic. 20. Where watermain crosses any storm or sanitary sewer, add note “Maintain 18-inch Separation, 4” Rigid Insulation”. Confirm crossings do not conflict with normal watermain pipe placement, note offset if conflict and provide appropriate details. Not complete, a note was added to the legend (#10), but label not shown on the actual locations on the plan. OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 3 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx 21. The City prefers PVC C900 for watermain piping, DIP is an acceptable alternative for hydrant leads but note that poly-wrap must be used. Complete. 22. For the sanitary sewer, add the pipe strength designation (i.e. SDR 35, SDR 26, etc). Complete. 23. The existing manhole likely has a poured invert, consider setting the connection to the manhole a minimum of 6” above the existing invert so that the poured invert does not need to be removed. With note about core drilling add a note about using a rubber boot and clamp as well; the connection will need to be waterproof. Complete. 24. Add rip-rap quantity and class notes at the flared end sections and pond overflow swales. Complete. 25. Where connection to existing watermain, a new valve will be required (both locations). At the end of the northerly watermain extension, add a temporary hydrant to the end for flushing. Complete. 26. Provide drainage and utility easements over all public watermain and sanitary sewer. The watermain extension to the north for future looping will be considered a public watermain. Complete. 27. Add the proposed invert elevation at the upstream end of the sanitary sewer pipe and note the actual percent grade. The sewer manhole will need a new infi-shield when during excavation, note as such on the plan. 28. On the final construction plans, note the size of the storm sewer structures. Details (Sheet C9-C10) 29. Add the pertinent City standard details to the plan. Details are missing for watermain, sanitary sewer, storm sewer, pipe bedding for various pipe materials, pedestrian curb ramps, etc. Not Complete, add details for the pedestrian curb ramps and sanitary sewer manhole. There are other City details that can be used in lieu of what is shown on Sheet C9 such as the rip-rap, please use City details where applicable. 30. Confirm design section for the heavy-duty pavement section. The typical section only shows 6-inches of aggregate base and no select granular borrow section. The pavement section for the fire truck route needs to meet a minimum of a 9-ton section. Complete. 31. On the bituminous pavement detail the designation for the non-wear course should read SPNWB230C for an “SP 12.5” mix; the wear course appears to be an “SP 9.5” mix and should be indicated as such as well. Consider using a “B” oil instead of a “C” oil to reduce cost. Complete. Traffic & Intersections We have completed a traffic engineering review of the existing intersection for the proposed Open Systems International (OSI) expansion. The traffic engineering review documents the need for turn lanes and the associated right-of-way on Arrowhead Drive based on the anticipated traffic generation from the proposed site expansion. Based on our traffic engineering review, site plan and information provided by the developer, the following summarizes the findings. The estimated trip generation from the existing building and proposed building expansion for the OSI site is shown below in Table 1. The trip generation rates used to estimate the proposed site traffic are based on extensive surveys of the trip-generation rates for other similar land uses as OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 4 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx documented in the Institute of Transportation Engineers Trip Generation Manual, 10th Edition. The table shows the total daily, AM peak hour and PM peak hour trip generation for the site. Table 1 – OSI Site Traffic Generation Size ADT AM Peak PM Peak Use Total In Out Total In Out Total In Out Office 80,000 sf 900 450 450 143 127 16 137 21 116 Warehouse 20,400 sf 36 18 18 4 1 3 4 3 1 Total Existing 936 468 468 147 128 19 141 24 117 Office 51,681 sf 582 291 291 92 82 10 88 13 75 Total Building Expansion 582 291 291 92 82 10 88 13 75 Total Trips 1,518 759 759 239 210 29 229 37 192 A MnDOT Local Road Research Board study conducted in 2008 provides warrants for requiring left or right turn lanes. The warrants are based on peak hour turning traffic and the opposing through traffic volume and speed on the major roadway. Table 2 summarizes the warrants. Table 2 - Turn Lane Volume Warrants Major Street Speed (MPH) Major Street Volume (ADT) Left Turn Lane Volume (PHV) Right Turn Lane Volume (PHV) 30 < 500 40 35 1000 40 30 1500 30 25 2000 25 20 2500 20 15 3000 15 10 3500 15 8 4000 15 7 4500 15 6 > 5000 15 5 35 < 500 40 35 1000 40 30 1500 30 20 2000 25 15 2500 15 10 > 3000 15 5 40 < 500 35 30 1000 30 25 1500 25 20 2000 15 15 OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 5 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx 2500 15 10 > 3000 15 5 45 < 500 35 30 1000 30 25 1500 25 15 > 2000 15 10 Source - MnDOT LRRB 2008-14 ADT = Average Daily Traffic PHV = Peak Hour Volume An analysis was conducted using the following assumptions: · Speed limit on Arrowhead Drive of 30mph · Existing ADT on Arrowhead Drive of 1050vpd · Existing peak hour left turn volume into the site estimated at 64vph (50% of the entering traffic) · Anticipated site expansion peak hour left turn volume into the site estimated at 41vph (50% of the entering traffic) Based on the analysis it can be concluded that, at a minimum a northbound left turn lane would be required into the existing OSI driveway with or without the proposed site expansion. As was documented in the “Chippewa Road and Arrowhead Drive Visioning Study” there is currently a need for a minimum of 100ft left turn vehicle queue storage into the OSI driveway for the average traffic conditions. The need for a dedicated left turn lane or other capacity/operational improvements will only get worse as the site expansion occurs. Currently, the addition of an adequate northbound left turn lane into the existing OSI driveway is not possible at the current location because of its relationship to Meander Road and TH 55. In order to provide an improvement that will address the existing and future operational and safety of traffic at the OSI driveway two alternatives can be considered: Alternative 1: Roundabout intersection at Meander. The OSI driveway would be re- aligned south as a part of a public improvement project. Alternative 2: Move the current driveway entrance north as a part of the OSI project improvements to a point that can accommodate the appropriate left turn lanes on Arrowhead Drive (northbound left turn lane into the OSI site and southbound left turn lane onto Meander Road). The turn lanes on Arrowhead Drive would need to be constructed with the proposed OSI project improvements. In addition to the OSI driveway/Meander Road intersection, there is a need for additional capacity at the TH 55 and Arrowhead Drive intersection, specifically for the southbound Arrowhead Drive (left turn) to eastbound TH 55. Based on a meeting with MnDOT configuring the intersection with dual left turn lanes to allow for additional capacity without realigning Meander Road is a feasible alternative. This improvement could be completed as a separate public improvement project in conjunction with the OSI expansion. OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 6 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx 32. Based on the above traffic analysis the City should work with OSI representatives to determine the appropriate improvement alternative that will accommodate the existing and proposed site expansion. 33. Provide additional ROW along the northerly property line to accommodate the future Chippewa Road extension and turn lanes at Arrowhead Drive. The City can provide the proposed right-of-way linework as a CAD drawing upon request. 34. Provide additional 7’ of ROW adjacent to the west side of Arrowhead Drive (total of 40’ half ROW). 35. At minimum, provide an additional 17’ of ROW (total of 50’ half ROW) approximately 350’ north and south of the existing/proposed driveway location to accommodate future turn lanes. The final ROW request will be dependent on the final OSI driveway location and/or intersection design. 36. The current submittal does not include a second driveway location into the site. If further expansion and/or a new building location is proposed with future submittals, it is anticipated that a singular driveway location will not function properly and a second driveway will be required. Further comments may be provided once this driveway has been identified and a traffic review is conducted. Stormwater Management 37. The development will need to meet the appropriate watershed standards permitting requirements for Elm Creek Watershed Management Commission and. Please provide permitting documents to the City when approved. Not complete, but the applicant stated that an application was submitted to the watershed. 38. Provide an updated SWPPP plan meeting the MPCA requirements to be implemented during construction and interim and/or permanent turf establishment information. Complete. 39. Provide a liner for the bottom of the filtration basin to prevent interaction to the adjacent wetland due to the proposed elevation of the filtration media being below the edge of wetland elevation. Not complete. 40. A GrassPave detail is provided in the plans. Please specify where GrassPave is to be used onsite. Complete. 41. The existing stormwater pond should be modeled using Atlas 14 with the impervious from the proposed building addition to determine the new 100-year HWL. The proposed building must meet the freeboard requirement of 2 feet from the pond 100-year HWL. Complete. 42. Provide storm sewer calculations to confirm that the minimum flow velocity is 3 feet per second. Maximum velocity into the basins shall be limited to 6 feet per second. Not complete. Storm sewer calculations not found in latest submittal. 43. The outlet pipe from Basin 1 is shown as a 15”, whereas in the HydroCAD report it is listed as an 18”. Please revise plans to be consistent. Complete. 44. Draintile within the biofiltration basins should have a slope greater than 0%. Complete. OSI Site Expansion – City of Medina Engineering Review December 26, 2019 Page 7 K:\012652-000\Admin\Docs\2019-12-18 Submittal\_2019-12-26 OSI Site Expansion - WSB Engineering Comments.docx 45. Provide a maintenance plan for the GrassPave area and the biofiltration basins. The GrassPave area should use manufacturer recommendations. The biofiltration basins should use guidance found in the Minnesota Stormwater Manual. Wetland Impacts 46. A wetland delineation report for the site was submitted on August 21, 2018. The Notice of Application was issued on August 23, 2018 and the notice of Decision issued September 22, 2018. 47. An upland buffer must also be applied to the wetland on the north and west boundary of the parcel. Complete, the appropriate buffer was applied to the wetland. In order to calculate a letter of credit and construction engineering escrow amounts for the final development agreement, an engineer’s estimate (in Excel format) of the proposed utility improvements and a schedule for completion of construction will be required. The estimate should also include the cost of landscaping items. The City, or agents of the City, are not responsible for errors and omissions on the submitted plans. The owner, developer, and engineer of record are fully responsible for changes or modifications required during construction to meet the City’s standards. We would be happy to discuss this review in more detail. Please contact me at 763-287-8532 if you have any questions or if you would like to set up a time to meet. Sincerely, WSB Jim Stremel, P.E. City Engineer MARK DATE G0.0 /V o l u m e s / O f fi c e / P r o j e c t s / 2 0 1 9 / 1 9 1 0 0 1 • O p e n S y s t e m s I n t e r n a t i o n a l ( O S I ) / A r c h i C A D M o d e l s / D D 1 . 2 . p l n We d n e s d a y , D e c e m b e r 1 8 , 2 0 1 9 10 : 5 7 A M 700 41st Avenue North St. Cloud, Minnesota USA 56303 320.251.3304 www.negenarchitects.com STUDIO TELEPHONE WEB I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Print Name: Lon Negen Signature: Date: 12/18/19 License No: 41402 Certification COMM. NO.: ARCHITECT: DATE: DRAWN BY:#CAD Technician Full Name 12/18/19 LDN 191001 COVER SHEET Revisions Consultant The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without the expressed written consent of Negen & Associates, Inc. These are available for limited review and evaluation by clients, consultants, contractors government agencies vendors and office personnel only in accordance with this notice. © 2004-2019 Negen and Associates, St. Cloud, MN 56303 City Resubmittal 4101 Arrowhead Drive Medina, MN 55340 OSI, Inc. Corporate Headquarters Addition near Hamel — Hennepin 1 of 1 1 2 3 4 5 6 7 28 ( 6 7 / 8 " ) 123456789101112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 28(6 7/8") CAFETERIA KITCHEN TRAINING TRAINING 27,242.36 sq ft STORAGE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 UP 24(6") MECHANICAL 11,035.49 sq ft OFFICE 24,902.84 sq ft ROOM NAME CAFETERIA KITCHEN MECHANICAL OFFICE STORAGE TRAINING TRAINING MECHANICAL AREA (Sq Ft) 3,831 2,030 11,035 24,903 637 6,551 27,191 10,822 OCCUPANCY CLASS B Business B Business S-1 Storage-Moderate B Business B Business B Business B Business B Business FUNCTION OF SPACE Assembly without fixed seats Unconcentrated (tables and chairs) Kitchens, commercial Accessory storage areas, mechanical equipment room Business areas Warehouses Educational Classroom area Business areas Business areas LOAD FACTOR 15 200 300 100 500 20 100 100 OCC'S 256 11 37 250 2 328 272 109 COLOR OCCUPANCY CLASS A-1!THEATERS A-2!RESTAURANTS A-3!OTHER A-4!SPORTS A-5!OUTDOORS B!BUSINESS E!EDUCATIONAL F-1!FACTORY - MODERATE HAZARD F-2!FACTORY - LOW HAZARD H-1!HIGH HAZARD H-2!HIGH HAZARD H-3!HIGH HAZARD H-4!HIGH HAZARD COLOR OCCUPANCY CLASS H-5!HIGH HAZARD I-1!INSTITUTIONAL - HOUSING I-2!INSTITUTIONAL - HOSPITALS I-3!INSTITUTIONAL - PRISIONS I-4!INSTITUTIONAL - DAY CARE M!MERCANTILE R-1!RESIDENTIAL - HOTELS R-2!RESIDENTIAL - APARTMENTS R-3!RESIDENTIAL - TEMPORARY R-4!RESIDENTIAL - 5 - 16 OCCUPANTS S-1!STORAGE - MODERATE HAZARD S-2!STORAGE - LOW HAZARD U!UTILITY NOT TO SCALE 3 FIRST FLOOR OCCUPANCY PLAN G0.0 NOT TO SCALE 2 BASEMENT FLOOR OCCUPANCYPLAN G0.0 NOT TO SCALE 4 SECOND FLOOR OCCUPANCY PLAN G0.0 OSI, Inc. Corporate Headquarters Addition 4101 Arrowhead Drive Medina, MN 55340 PROJECT TITLE CONCEPTUAL IMAGE - NOT FOR CONSTRUCTION PROJECT TEAMVICINITY MAP OWNER: Open Systems International, Inc. 4101 Arrowhead Drive Medina, MN 55340 Telephone:!763.551.0559 Contact:!Hayley Ruhoff-Benson ARCHITECT: Negen & Associates, Inc. 700 41st Avenue North St. Cloud, MN 56303 Telephone: !320.251.3304 Contact: !Lon Negen GENERAL CONTRACTOR: CoBeck Construction Company, LLC 218 13th Avenue South South St. Paul, MN 55075 Telephone: !651.756.7521 Contact: !David Hannah SURVEYOR: Rehder and Associates, Inc. 3440 Federal Drive, Suite 110 Eagan, MN 55122 Telephone: !651.452.5051 Contact: !Greg Gentz CIVIL ENGINEER: Rehder and Associates, Inc. 3440 Federal Drive, Suite 110 Eagan, MN 55122 Telephone: !651.452.5051 Contact: !Nick Adams LANDSCAPE ARCHITECT: Aune Fernandez Landscape Architects 755 Prior Avenue N, Suite 103 Saint Paul, MN 55104 Telephone: !651.341.3611 Contact: !Jacen Aune DRAWING INDEX PROJECT LOCATION OCCUPANCY CLASS LEGEND CODE SUMMARY SPACE INVENTORY 74,207 1146 GENERAL G0.0!COVER SHEET SURVEY 1 of 2!EXISTING CONDITIONS SURVEY 2 of 2!EXISTING CONDITIONS SURVEY ARCHITECTURAL A1.0!ARCHITECTURAL SITE PLAN A2.0!FLOOR PLAN-OVERALL A2.1!FLOOR PLAN-OVERALL A3.0!EXTERIOR ELEVATIONS-OVERALL A3.1!EXTERIOR IMAGES CIVIL C0! !TITLE SHEET C1-C2!!SITE DEMOLITION PLAN C3-C4!SITE DIMENSION PLAN C5-C6!GRADING, DRAINAGE & EROSION CONTROL PLAN & SWPPP C7-C8!UTILITY PLAN C9-C10!DETAILS & SPECIFICATIONS C11!CITY DETAILS C12!WETLAND BUFFER EXHIBIT LANDSCAPE L1.0!LANDSCAPE PLAN SOUTH L1.1!LANDSCAPE PLAN NORTH ELECTRICAL ES!SITE PLAN PHOTOMETRICS ZONING SUMMARY ZONING DISTRICT:!Commercial Highway (CH) ! PERMITTED USE:!Professional and Medical Office Uses ! LOT STANDARDS:!Minimum Lot Size:!1 acre !Minimum Lot Width:!100'-0" !Minimum Lot Depth:!120'-0" !Minimum Front Yard Setback:!25'-0" !Minimum Rear Yard Setback:!25'-0" !Minimum Interior Yard Setback:!15'-0" ! !Street Setbacks:!Local Roadway: 25'-0 !!Minor Collector Roadway: 35'-0" !!Major Collector Roadway: 50'-0" ! !Minimum Parking Setback:!Front Yard: 25'-0" !!Rear and interior Side Yard: 10'-0" !!Side Yard, adjacent to street: 25'-0" !!Residential Zoning District: 40'-0" !Maximum Impervious Surface:!75% DESIGN AND DEVELOPMENT STANDARDS:!The commercial district standards, as required in Section 838.5, shall be observed. !Maximum Building Height:! !45'-0" !Outdoor Lighting:! ! !Per lighting Ordinance PARKING REQUIREMENTS:!Office:!1/250 sf ! ! !Assembly:!1/4 seats PARKING CALCULATIONS:!Office:!51,681/250 = 207 stalls required ! ! !Assembly:!Assembly spaces are used by the same employee counted in the office calculation above or by occupants already in the building, so there is no additional parking load for the project. !!! !!!New: 207 ! ! !Existing: 170 (per 2010 project) ! ! !Total Required = 377 ! ! !Provided: 748 (standard)+15 (accessible) ESTIMATED USAGE:!!Estimated Water Usage: 7,500 gallons per day ! ! !Estimated Sanitary Usage: 6,800 gallons per day BUILDING AREA:! !Basement:!!11,036 sf ! ! !First Floor:!!38,269 sf !Second Floor:!24,903 sf !Total:! !74,207 sf MARK DATE A2.1 /V o l u m e s / O f fi c e / P r o j e c t s / 2 0 1 9 / 1 9 1 0 0 1 • O p e n S y s t e m s I n t e r n a t i o n a l ( O S I ) / A r c h i C A D M o d e l s / D D 1 . 2 . p l n We d n e s d a y , D e c e m b e r 1 8 , 2 0 1 9 10 : 5 7 A M 700 41st Avenue North St. Cloud, Minnesota USA 56303 320.251.3304 www.negenarchitects.com STUDIO TELEPHONE WEB I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Print Name: Lon Negen Signature: Date: 12/18/19 License No: 41402 Certification COMM. NO.: ARCHITECT: DATE: DRAWN BY:#CAD Technician Full Name 12/18/19 LDN 191001 FLOOR PLAN- OVERALL Revisions Consultant The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without the expressed written consent of Negen & Associates, Inc. These are available for limited review and evaluation by clients, consultants, contractors government agencies vendors and office personnel only in accordance with this notice. © 2004-2019 Negen and Associates, St. Cloud, MN 56303 City Resubmittal 4101 Arrowhead Drive Medina, MN 55340 OSI, Inc. Corporate Headquarters Addition 1 2 3 4 5 6 7 28 ( 6 7 / 8 " ) 123456789101112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 28(6 7/8") JJ K LL MM NN 4 5 6 7 9.5 9.5 10.5 10.5 11.5 11.5 2.75 2.75 3 3 8 9 9 K.3 12 1 ' - 0 " 140'-0"40'-0" 341'-6 1/4" FIRE DEPARTMENT CONNECTION PHONE BOOTH PHONE BOOTH PHONE BOOTH PHONE BOOTH COATS 102 TRAINING 104 TRAINING 105 TRAINING 106 TRAINING 107 TRAINING 108 CONFERENCE 153 CONFERENCE 154 CONFERENCE 155 CONFERENCE 156 MOTHERS 162 UNISEX 161 WOMEN 160 MEN 164 WOMEN 163 IT 128 CONFERENCE 157 COFFEE 129 ENTRY 100 CONFERENCE 159 CAFETERIA 167 KITCHEN 173 LAB 152 LAB 151 OPEN OFFICE 130 CUSTODIAL 165 COATS 110 KITCHENETTE 103 OFFICE 132 OFFICE 133 OFFICE 134 OFFICE 135 OFFICE 136 OFFICE 137 OFFICE 138 OFFICE 139 OFFICE 140 OFFICE 141 OFFICE 142 OFFICE 143 OFFICE 144 OFFICE 145 OFFICE 146 OFFICE 147 OFFICE 148 OFFICE 149 OFFICE 124 OFFICE 123 OFFICE 122 OFFICE 125 OFFICE 126 OFFICE 127 OFFICE 131 STORAGE 111 Fitness 166 STAIRS 158 OFFICE 117 OFFICE 116 OFFICE 115 OFFICE 118 OFFICE 119 OFFICE 120 OFFICE 121 OFFICE 114 OFFICE 113 OFFICE 112 ENTRY 109ENTRY 170 CIRCULATION 101 CIRCULATION 169 STAIRS 168 RISER ROOM 171 JJ K LL MM NN 4 5 6 7 9.5 9.5 10.5 10.5 11.5 11.5 2.75 2.75 3 3 8 9 9 K.3 271'-4" 91 ' - 4 " 271'-4" 91 ' - 4 " GL A S S R A I L GLASS RAIL GLASS RAILJBE 115'-4" JBE 114'-8 3/4" CONFERENCE 244 CONFERENCE 242 CONFERENCE 234 CONFERENCE 241 CONFERENCE 240 CUSTODIAL 236 MEN 238 WOMEN 239 OPEN OFFICE 200 WORK ROOM 244 FUTURE 245 UTILITY 233 OFFICE 232 OFFICE 231 OFFICE 230 OFFICE 229 OFFICE 228 OFFICE 227 OFFICE 225 OFFICE 224 OFFICE 223 OFFICE 222 OFFICE 221 OFFICE 220 OFFICE 219 OFFICE 218 OFFICE 217 OFFICE 216 OFFICE 215 OFFICE 214 OFFICE 213 OFFICE 213 OFFICE 211 OFFICE 210 OFFICE 209 OFFICE 208 OFFICE 207 OFFICE 206 OFFICE 205 OFFICE 204 OFFICE 203 OFFICE 202 OFFICE 201 IT 226 KITCHENETTE 235 CIRCULATION 237 SCALE: 1/16" = 1'-0" 1 FIRST FLOOR PLAN-OVERALL A2.1 0 8'16'32' SCALE: 1/16" = 1'-0" 2 SECOND FLOOR PLAN-OVERALL A2.1 0 8'16'32' MARK DATE A2.0 /V o l u m e s / O f fi c e / P r o j e c t s / 2 0 1 9 / 1 9 1 0 0 1 • O p e n S y s t e m s I n t e r n a t i o n a l ( O S I ) / A r c h i C A D M o d e l s / D D 1 . 2 . p l n We d n e s d a y , D e c e m b e r 1 8 , 2 0 1 9 10 : 5 7 A M 700 41st Avenue North St. Cloud, Minnesota USA 56303 320.251.3304 www.negenarchitects.com STUDIO TELEPHONE WEB I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Print Name: Lon Negen Signature: Date: 12/18/19 License No: 41402 Certification COMM. NO.: ARCHITECT: DATE: DRAWN BY:#CAD Technician Full Name 12/18/19 LDN 191001 FLOOR PLAN- OVERALL Revisions Consultant The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without the expressed written consent of Negen & Associates, Inc. These are available for limited review and evaluation by clients, consultants, contractors government agencies vendors and office personnel only in accordance with this notice. © 2004-2019 Negen and Associates, St. Cloud, MN 56303 City Resubmittal 4101 Arrowhead Drive Medina, MN 55340 OSI, Inc. Corporate Headquarters Addition 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 UP 24(6") J K L M N 4 5 6 7 2.75 2.75 3 3 91 ' - 0 " 1' - 0 " 30 ' - 0 " 30 ' - 0 " 30 ' - 0 " 18 ' - 7 1 / 8 " 11 ' - 4 7 / 8 " 121'-0" 1'-0"40'-0"40'-0"40'-0" MECHANICAL 001 UNISEX 002 SCALE: 1/16" = 1'-0" 1 BASEMENT FLOOR PLAN-OVERALL A2.0 0 8'16'32' MARK DATE A3.0 /V o l u m e s / O f fi c e / P r o j e c t s / 2 0 1 9 / 1 9 1 0 0 1 • O p e n S y s t e m s I n t e r n a t i o n a l ( O S I ) / A r c h i C A D M o d e l s / D D 1 . 2 . p l n We d n e s d a y , D e c e m b e r 1 8 , 2 0 1 9 10 : 5 7 A M 700 41st Avenue North St. Cloud, Minnesota USA 56303 320.251.3304 www.negenarchitects.com STUDIO TELEPHONE WEB I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Print Name: Lon Negen Signature: Date: 12/18/19 License No: 41402 Certification COMM. NO.: ARCHITECT: DATE: DRAWN BY:#CAD Technician Full Name 12/18/19 LDN 191001 EXTERIOR ELEVATIONS-OVERALL Revisions Consultant The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without the expressed written consent of Negen & Associates, Inc. These are available for limited review and evaluation by clients, consultants, contractors government agencies vendors and office personnel only in accordance with this notice. © 2004-2019 Negen and Associates, St. Cloud, MN 56303 City Resubmittal 4101 Arrowhead Drive Medina, MN 55340 OSI, Inc. Corporate Headquarters Addition 2.75 3 4 5 6 7 8 9 9.5 10.5 116'-8" T.O. PRECAST 100'-0" FIRST FLR. RIBBON WINDOW, 3% BRICK, PRECAST PANEL, 46% STUCCO, 30% BUTT GLAZED WINDOW SYSTEM, 4% RIBBON WINDOW, 10% RIBBON WINDOW, 7% 88'-0" BASEMENT FLR. 116'-0" SECOND FLR. 100'-0" FIRST FLR. 96'-0" T.O. FOOTING 88'-0" BASEMENT FLR. J K K.3 L M N 84'-0" T.O. FTG. RIBBON WINDOW, 12% BRICK, PRECAST PANEL, 31% STUCCO, 16% BUTT GLAZED WINDOW SYSTEM, 13% CONCRETE PRECAST WALL PANEL, 28% EXISTING ADDITION 116'-0" SECOND FLR. 100'-0" FIRST FLR. 116'-8" T.O. PRECAST 88'-0" BASEMENT FLR. 116'-0" SECOND FLR. 100'-0" FIRST FLR. 10.5 9.5 8 7 6 5 4 3 2.75 116'-8" T.O. PRECAST 100'-0" FIRST FLR. 84'-0" T.O. FOOTING STUCCO, 50% BUTT GLAZED WINDOW SYSTEM, 5%RIBBON WINDOW, 11% RIBBON WINDOW, 6% BRICK, PRECAST PANEL, 28% 96'-0" T.O. FOOTING 116'-8" T.O. PRECAST 100'-0" FIRST FLR. N M L K.3 K J RIBBON WINDOW, 15% RIBBON WINDOW, 18% STUCCO, 28% FIRE DEPARTMENT CONNECTION BRICK, PRECAST PANEL, 29% CONCRETE PRECAST PANEL, 10% EXISTINGADDITION 116'-0" SECOND FLR. 100'-0" FIRST FLR. 96'-0" T.O. FTG. SCALE: 1/16" = 1'-0" 1 SOUTH EXTERIOR ELEVATION A3.0 0 8'16'32' SCALE: 1/16" = 1'-0" 2 WEST EXTERIOR ELEVATION A3.0 0 8'16'32' SCALE: 1/16" = 1'-0" 3 NORTH EXTERIOR ELEVATION A3.0 0 8'16'32' SCALE: 1/16" = 1'-0" 4 EAST EXTERIOR ELEVATION A3.0 0 8'16'32' MARK DATE A3.1 /V o l u m e s / O f fi c e / P r o j e c t s / 2 0 1 9 / 1 9 1 0 0 1 • O p e n S y s t e m s I n t e r n a t i o n a l ( O S I ) / A r c h i C A D M o d e l s / D D 1 . 2 . p l n We d n e s d a y , D e c e m b e r 1 8 , 2 0 1 9 10 : 5 7 A M 700 41st Avenue North St. Cloud, Minnesota USA 56303 320.251.3304 www.negenarchitects.com STUDIO TELEPHONE WEB I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Print Name: Lon Negen Signature: Date: 12/18/19 License No: 41402 Certification COMM. NO.: ARCHITECT: DATE: DRAWN BY:#CAD Technician Full Name 12/18/19 LDN 191001 EXTERIOR IMAGES Revisions Consultant The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without the expressed written consent of Negen & Associates, Inc. These are available for limited review and evaluation by clients, consultants, contractors government agencies vendors and office personnel only in accordance with this notice. © 2004-2019 Negen and Associates, St. Cloud, MN 56303 City Resubmittal 4101 Arrowhead Drive Medina, MN 55340 OSI, Inc. Corporate Headquarters Addition NORTHEAST EXTERIOR IMAGE NORTHWEST EXTERIOR IMAGE SOUTHWEST EXTERIOR IMAGESOUTHEAST EXTERIOR IMAGE = 4 0 . 3 f e e t B u i l d i n g h e i g h t Overh a n g Gener a t o r E top o f w a l l Rai l i n g a t Chain l i n k f e n c e Wal l Con c r e t e Drain Trenc h Ov e r h a n g x x x x x x x x x x x x x x x x x x x x x x x xxxxxxxxx Well Vault Geothermal STAT E H I G H W A Y N O . 5 5 A R R E A D O W H W E T L A N D 14 8 10 6 10 10 10 10 9 15 8 5 17 7 9 7 9 9 6 20 20 14 14 14 14 9 14 9 4 15 6 6 6 4 6 BUILDING AREA = 68,883 SQUARE FEET EXISTING BUILDING FFE - 1006.0 CB 2 CB 1 16 16 8 19 15 19 16 16 16 10 10 10 9 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 9 16 16 16 16 16 18 19 8 BUILDING AREA=40,239.73 sq ftRISER ROOM PROPOSED BUILDING 420 PARKING STALLS 338 PARKING STALLS 150 FUTURE PARKING STALLS NORTH PROPERTY LINE Illuminance (Fc)Average = 0.37Maximum = 0.6Minimum = 0.0Avg/Min Ratio = N.A.Max/Min Ratio = N.A. NORTH PROPERTY LINE Illuminance (Fc)Average = 0.37Maximum = 0.6Minimum = 0.0Avg/Min Ratio = N.A.Max/Min Ratio = N.A. XSM4 XSM3 XSM3 XSM4D XSM4 XSM4 XSW1 XSW1 SM4D SM4D SM4D SW14 SW14 XSM4 SM4H SM4H SM4D SM4D SM4D XSM4D SM4 SW14 SW14 SW14 SW14 XSMB XSMB XSMB XSMB XSM4D SM4H SM4D SM4D SM4D SM4D XSM4D2 SM4H SM4H XSM4 XSM4 SM4H SM4H 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 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0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.3 0.5 0.7 1.0 1.4 1.8 2.3 2.5 2.3 3.7 4.0 3.5 2.4 2.1 2.2 2.1 2.0 1.9 1.9 1.7 1.5 1.4 1.5 1.9 2.7 2.3 1.5 1.2 1.2 1.1 1.1 1.0 0.9 0.7 0.6 0.5 0.4 0.3 0.2 0.2 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.2 0.4 0.6 0.9 1.2 1.7 2.2 2.5 2.1 2.4 2.7 2.7 2.1 1.8 1.8 1.8 1.8 1.8 1.8 1.6 1.4 1.3 1.3 1.5 1.9 1.7 1.2 1.0 0.9 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.3 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.3 0.4 0.7 1.1 1.5 1.9 2.2 2.0 1.9 2.1 3.1 2.2 1.7 1.5 1.4 1.5 1.6 1.6 1.5 1.3 1.2 1.1 1.1 1.2 1.1 0.9 0.7 0.6 0.6 0.6 0.5 0.4 0.4 0.3 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.4 0.6 0.9 1.3 1.6 1.8 1.7 1.7 1.9 3.1 2.8 1.7 1.4 1.3 1.3 1.4 1.4 1.3 1.1 1.0 0.9 0.8 0.7 0.6 0.5 0.4 0.4 0.4 0.4 0.3 0.3 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.5 0.8 1.1 1.3 1.4 1.3 1.4 1.6 2.6 2.9 1.8 1.3 1.2 1.2 1.1 1.2 1.0 0.9 0.8 0.7 0.5 0.4 0.3 0.3 0.2 0.3 0.2 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.4 0.6 0.9 1.1 1.1 1.1 1.2 1.4 1.9 2.2 1.7 1.2 1.0 0.9 0.9 0.8 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.5 0.8 0.9 1.0 1.0 1.1 1.1 1.2 1.4 1.2 0.8 0.7 0.7 0.7 0.6 0.5 0.5 0.4 0.3 0.3 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.4 0.6 0.8 0.8 0.8 0.9 0.8 0.8 0.8 0.7 0.5 0.5 0.5 0.4 0.4 0.4 0.3 0.3 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.5 0.6 0.6 0.6 0.6 0.6 0.5 0.4 0.3 0.3 0.3 0.3 0.3 0.3 0.2 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.4 0.4 0.5 0.4 0.4 0.4 0.3 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.3 0.3 0.3 0.3 0.3 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.2 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1 fc 1 fc 1 fc 1 fc 1 fc 1 fc 0.5 fc 0.5 fc 0.5 fc 0.5 fc 0.5 fc 0.5 fc 0.25 fc 0.25 fc 0.25 fc 0.25 fc 0.25 fc Calculation Summary Label CalcType Units Avg Max Min Avg/Min Max/Min SITE GROUND Illuminance Fc 0.77 9.6 0.0 N.A.N.A. CENTER PARKING Illuminance Fc 2.13 4.1 1.3 1.64 3.15 NEW NORTH PARKING Illuminance Fc 2.34 4.6 0.9 2.60 5.11 NEW SOUTH PARKING Illuminance Fc 1.96 6.6 0.1 19.60 66.00 NORTH PROPERTY LINE Illuminance Fc 0.37 0.6 0.0 N.A.N.A. SOUTH PROPERTY LINE Illuminance Fc 0.09 0.3 0.0 N.A.N.A. Luminaire Schedule Symbol Qty Label Arrangement LLF Description Arr. Watts Arr. Lum. Lumens 1 SM4 SINGLE 0.900 MCGRAW GLEON-AF-04-LED-E1-T4W MOUNT ON 30FT POLE WITH 30IN BASE AT NEW LOCATION 225 24391 10 SM4D BACK-BACK 0.900 MCGRAW GLEON-AF-04-LED-E1-T4W MOUNT ON 30FT POLE WITH 30IN BASE AT NEW LOCATION 450 48782 7 SM4H SINGLE 0.900 MCGRAW GLEON-AF-04-LED-E1-SL4-HSS MOUNT ON 30FT POLE WITH 3OIN BASE AT NEW LOCATION 225 19935 6 SW14 SINGLE 0.900 INVUE ENT-F02-LED-E1-BL4 WALL MOUNT AT 10FT 49.3 4314 2 XSM3 SINGLE 0.900 EXISTING MCGRAW GLEON-AF-04-LED-E1-T3 MOUNTED ON 30FT POLE WITH 30IN BASE 225 24568 6 XSM4 SINGLE 0.900 EXISTING MCGRAW GLEON-AF-04-LED-E1-T4W MOUNTED ON 30FT POLE WITH 30IN BASE 225 24391 3 XSM4D BACK-BACK 0.900 EXISTING MCGRAW GLEON-AF-04-LED-E1-T4W MOUNTED ON 30FT POLE WITH 30IN BASE 450 48782 1 XSM4D2 TWIN 0.900 NEW MCGRAW GLEON-AF-04-LED-E1-T4W MOUNT ON NEW 30FT POLE WITH 30IN BASE AT EXISTING LOCATION 450 48782 4 XSMB SINGLE 0.800 EXISTING MCGRAW BRC-70-MP BOLLARD 70 2797 2 XSW1 SINGLE 0.900 EXISTING INVUE ENT-F02-LED-E1-BL3 WALL MOUNT 49.3 4462 SITE PLAN PHOTOMETRIC ES THESE DOCUMENTS HAVE BEEN PREPARED BY HUNT ELECTRIC CORPORATION WITH THE EXPRESSED UNDERSTANDING THAT THE INSTALLATION OF THE WORK DESCRIBED WILL BE PERFORMED BY HUNT ELECTRIC CORPORATION OR UNDER DIRECT SUPERVISION. INSTALLATION OF THIS WORK UNDER ANY OTHER CIRCUMSTANCES IS PROHIBITED. PROJECT NUMBER: DATE: DRAWN: CHECKED: SCALE: SHEET NUMBER 7900 Chicago Avenue South Bloomington, MN 55420 (651) 646 2911 Fax (651) 643 6575 PL A N N O R T H TR U E N O R T H REVISION SCHEDULE SHEET NAME NORTH ARROW KEY PLAN ON E I N C H OSI, INC. CORPORATE HEADQUARTERS ADDITION 4101 ARROWHEAD DRIVE MEDINA, MN 55340 V:2823 - 85175 10-30-2019 B.E.H. D.P.B. NO.REVISION DATE AS INDICATED PERMIT ISSUE 10-30-2019 V: \ P r o j e c t s \ 2 0 1 8 \ 2 8 2 3 - O S I B u i l d i n g 2 \ 1 0 - P r e C o n F i l e s \ 5 0 - E n g i n e e r i n g - I n t \ 1 0 - A u t o C a d \ D r a w i n g s \ E S . d w g , 1 2 / 1 6 / 2 0 1 9 1 : 1 3 : 1 1 P M , D W G T o P D F . p c 3 LANDSCAPE PLAN landscape plan 0'10'20'40' n twenty 1 key notes HARDWOOD SHREDDED MULCH; APPLY TO A 4" DEPTH WITH PELLET WEED PREVENTER UNDER MULCH. 2 1 2" TRAP ROCK MULCH INSTALLED TO A 3" DEPTH ON NON-WOVEN LANDSCAPE FABRIC 2 IRRIGATION: PROVIDE IRRIGATION FOR SOD AREAS WITHIN THE IRRIGATION LIMITS FOR 100 % COVERAGE. PROVIDE IRRIGATION TO ALL SHRUB AND PERENNIAL AREAS. PROVIDE SHOP DRAWING FOR IRRIGATION SYSTEM INCLUDING HEAD LAYOUT, SPACING, TYPE, BACKFLOW PREVENTER LOCATIONS, POINT OF CONNECTION, SLEEVES, CONTROLLER, VALVE BOX LOCATIONS, ZONE INDICATIONS AND PIPE SIZING. PROVIDE ON-SITE OPERATION TUTORIAL FOR OWNER AN INCLUDE ALL MANUALS AND INFORMATION ON THE SYSTEM 3 planting schedule ALL PLANTING BEDS SHALL RECEIVE 12" PULVERIZED LOAM TOPSOIL BORROW MN DOT SPEC. 3877-2B ENHANCE WITH AGED AND SCREEN COMPOST ALL SODDED(LAWN) AREA SHALL RECEIVE 4" MIN. COMMON TOPSOIL BORROW MN DOT SPEC. 3877-1A planting soil notes B A 1. CONFIRM ALL QUANTITIES, SHAPES AND LOCATIONS OF BEDS, AND ADJUST AS REQUIRED TO CONFORM TO THE SITE CONDITIONS. CONFIRM ANY ADJUSTMENTS WITH THE LANDSCAPE ARCHITECT. 2. LOCATE ALL UTILITIES. NOTIFY THE LANDSCAPE ARCHITECT OF ANY CONFLICTS WITH NEW CONSTRUCTION. 3. THE CONTRACTOR SHALL REMOVE FROM THE SITE ALL SOD/TURF WHICH HAS BEEN REMOVED FOR NEW PLANT BEDS. ANY PLANT STOCK NOT PLANTED ON DAY OF DELIVERY SHALL BE HEELED IN AND WATERED UNTIL INSTALLATION. PLANTS NOT MAINTAINED IN THIS MANNER WILL BE REJECTED. 4. THE PLAN TAKES PRECEDENCE OVER THE PLANT SCHEDULE IF DISCREPANCIES EXIST. ADVISE LANDSCAPE ARCHITECT OF ANY DISCREPANCIES. 5. THE CONTRACTOR SHALL AVOID DAMAGING EXISTING TREES. DO NOT STORE OR DRIVE HEAVY MATERIALS OVER TREE ROOTS. DO NOT DAMAGE TREE BARK OR BRANCHES. 6. THE CONTRACTOR SHALL KEEP PAVEMENTS, FIXTURES AND BUILDINGS CLEAN AND UNSTAINED. ANY DAMAGE TO EXISTING FACILITIES SHALL BE REPAIRED AT THE CONTRACTOR'S EXPENSE. THE PROJECT SITE SHALL BE KEPT CLEAR OF CONSTRUCTION WASTES AND DEBRIS. 7. THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR PLANTING SOIL QUANTITIES TO COMPLETE THE WORK SHOWN ON THE PLAN. MULCH, PLANTING SOIL AND OTHER MISCELLANEOUS PLANTING COMPONENTS SHALL BE CONSIDERED INCIDENTAL TO THE RELATED PLAN. VERIFY ALL QUANTITIES. 8. CONTRACTOR IS RESPONSIBLE FOR WATERING AND ALL PLANT CARE UNTIL FINAL ACCEPTANCE BY THE OWNER. 9. PLANT MATERIAL SHALL BE PROTECTED AND MAINTAINED UNTIL THE INSTALLATION OF PLANTINGS IS COMPLETE, INSPECTION HAS BEEN MADE AND PLANTING IS ACCEPTED EXCLUSIVE OF THE GUARANTEE 10. MAINTENANCE SHALL INCLUDE WATERING, WEEDING, MULCHING, REMOVAL OF DEAD MATERIAL PRIOR TO GROWING SEASON, RE-SETTING PLANTS AND PROPER GRADE, AND KEEPING PLANTS IN A PLUMB POSITION. AFTER ACCEPTANCE, THE OWNER SHALL ASSUME MAINTENANCE RESPONSIBILITIES. HOWEVER, THE CONTRACTOR SHALL CONTINUE TO BE RESPONSIBLE FOR KEEPING THE TREES PLUMB THROUGHOUT THE GUARANTEE PERIOD. 11. WATERING: MAINTAIN A WATERING SCHEDULE WHICH WILL THOROUGHLY WATER ALL PLANTS ONCE A WEEK AND SOD EVERY OTHER DAY UNTIL ACCEPTANCE BY THE OWNER. IN EXTREMELY HOT, DRY WEATHER, WATER MORE OFTEN AS REQUIRED BY INDICATIONS OF HEAT STRESS SUCH AS WILTING LEAVES. CHECK MOISTURE UNDER MULCH PRIOR TO WATERING TO DETERMINE NEED. CONTRACTOR SHALL MAKE THE NECESSARY ARRANGEMENTS FOR WATER. planting notes 2 2 2 1 3 3 3 3 3 A A A A A SOUTH NO DATE ISSUE / REVISION DRAWN BY: CHECKED BY:L1.0 DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. THIS SQUARE APPEARS 1/2" x 1/2" ON FULL SIZE SHEETS. PROJECT NUMBER: 190012 COPYRIGHT 2019 BY AF LLC. ALL RIGHTS RESERVED. PRELIMINA R Y NOT FOR CO N S T R U C T I O N DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. client project certification issue / revision sheet title OSI 4101 Arrowhead Drive Medina, MN 55340 755 prior avenue n suite 103, st. paul, mn 55104 651.341.361 or 651.248.6155 aune fernandez landscape architects OSI 4101 Arrowhead Drive Medina, MN 55340 Cobeck Construction 218 13th Avenue South South St. Paul, MN 55075 1 11-7-2019 CITY SITE PLAN REVIEW 2 12-18-2019 CITY SITE PLAN RE-SUBMITTAL 166 #3 Cont. CK 129 #3 Cont. CK 123 #1 Cont. SH2 3 3" BB AB2 6 7` Clump AX2 4 7` Clump AX2 1,659 sf drilled seed SEED 1 64 #3 Cont. CK 244 #3 Cont. CK 60 #3 Cont. CK 98 #1 Cont. SH2 PROPOSED ADDITION EXISTING BUILDING d d d d d d d 3 7` Clump AX2 REMOVE EXISTING DOGWOOD IN TRAP ROCK MULCH BED; TRANSPLANT DOGWOOD TO AN AREA IDENTIFIED BY OWNER; TOP DRESS TRAP ROCK MULCH AFTER NEW PLANTINGS ARE INSTALLED TRAP ROCK MULCH BED; MATCH EXISTING ON SITE; VERIFY SOD LAWN NURP POND HIGH W A Y 5 5 TREES CODE QTY BOTANICAL / COMMON NAME CONT AB2 3 Acer x freemanii `Bailston` / Matador Maple 3" BB AX2 9 Amelanchier x grandiflora `Autumn Brilliance` / `Autumn Brilliance` Serviceberry 7` Clump PERRENIALS CODE QTY BOTANICAL / COMMON NAME SIZE CK 664 Calamagrostis x acutiflora `Karl Foerster` / Feather Reed Grass #3 Cont. HT 36" W 18" SH2 217 Sporobolus heterolepis / Prairie Dropseed #1 Cont. GROUND COVERS CODE QTY BOTANICAL / COMMON NAME CONT SPACING PP 3,370 sf Poa pratensis / Kentucky Bluegrass sod SEED 1 2,571 sf SHORT DRY GRASS MIX drilled seed PLANT SCHEDULE 20 SCALE LANDSCAPE PLAN planting schedule landscape plan 0'15'30'60' n thirty NORTH ALL PLANTING BEDS SHALL RECEIVE 12" PULVERIZED LOAM TOPSOIL BORROW MN DOT SPEC. 3877-2B ENHANCE WITH AGED AND SCREEN COMPOST ALL SODDED(LAWN) AREA SHALL RECEIVE 4" MIN. COMMON TOPSOIL BORROW MN DOT SPEC. 3877-1A planting soil notes B A 1 key notes HARDWOOD SHREDDED MULCH; APPLY TO A 4" DEPTH WITH PELLET WEED PREVENTER UNDER MULCH. 2 1 2" TRAP ROCK MULCH INSTALLED TO A 3" DEPTH ON NON-WOVEN LANDSCAPE FABRIC 2 IRRIGATION: PROVIDE IRRIGATION FOR SOD AREAS WITHIN THE IRRIGATION LIMITS FOR 100 % COVERAGE. PROVIDE IRRIGATION TO ALL SHRUB AND PERENNIAL AREAS. PROVIDE SHOP DRAWING FOR IRRIGATION SYSTEM INCLUDING HEAD LAYOUT, SPACING, TYPE, BACKFLOW PREVENTER LOCATIONS, POINT OF CONNECTION, SLEEVES, CONTROLLER, VALVE BOX LOCATIONS, ZONE INDICATIONS AND PIPE SIZING. PROVIDE ON-SITE OPERATION TUTORIAL FOR OWNER AN INCLUDE ALL MANUALS AND INFORMATION ON THE SYSTEM 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 B 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 A A A A A A A A A A A A 3 A A A A A A A A NO DATE ISSUE / REVISION DRAWN BY: CHECKED BY:L1.1 DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. THIS SQUARE APPEARS 1/2" x 1/2" ON FULL SIZE SHEETS. PROJECT NUMBER: 190012 COPYRIGHT 2019 BY AF LLC. ALL RIGHTS RESERVED. PRELIMINA R Y NOT FOR CO N S T R U C T I O N DATE:REG. NO.: SIGNATURE: TYPED OR PRINTED NAME: I HEREBY CERTIFY that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. client project certification issue / revision sheet title OSI 4101 Arrowhead Drive Medina, MN 55340 755 prior avenue n suite 103, st. paul, mn 55104 651.341.361 or 651.248.6155 aune fernandez landscape architects OSI 4101 Arrowhead Drive Medina, MN 55340 Cobeck Construction 218 13th Avenue South South St. Paul, MN 55075 1 11-7-2019 CITY SITE PLAN REVIEW 2 12-18-2019 CITY SITE PLAN RE-SUBMITTAL scale: nts perennial1scale: nts deciduous tree2scale: nts coniferous tree tree3scale: nts shrub4scale: nts alum. edge5 4 3" BB GI 14 3" BB GI 15 3" BB GI 9 3" BB GI 36,493 sf drilled seed SEED 1 33,683 sf drilled seed SEED 3 23,169 sf drilled seed SEED 3 2 3" BB GI4 3" BB GI 3 3" BB AB2 4 7` Clump AX2 2 3" BB GI 2 3" BB GI 77 #1 Cont. SL2 400 #1 Cont. SH 105 #1 Cont. SL2 76 #1 Cont. SL2 77 #1 Cont. SL2 40 #1 Cont. SL2 105 #1 Cont. SL2 454 #1 Cont. SH 77 #1 Cont. SL2 454 #1 Cont. SH 77 #1 Cont. SL2 77 #1 Cont. SL2 105 #1 Cont. SL2 81 #1 Cont. SH 77 #1 Cont. SL2 77 #1 Cont. SL2 105 #1 Cont. SL2 454 #1 Cont. SH 77 #1 Cont. SL2 77 #1 Cont. SL2 105 #1 Cont. SL2 77 #1 Cont. SL2 77 #1 Cont. SL2 105 #1 Cont. SL2 77 #1 Cont. SL2 2 3" BB AB2 2 3" BB AB2 2 3" BB AB2 REPAIR SOD PROP O S E D P R O P E R T Y L I N E TREES CODE QTY BOTANICAL / COMMON NAME CONT AB2 9 Acer x freemanii `Bailston` / Matador Maple 3" BB AX2 4 Amelanchier x grandiflora `Autumn Brilliance` / `Autumn Brilliance` Serviceberry 7` Clump GI 52 Gleditsia triacanthos inermis `Impcole` TM / Imperial Honeylocust 3" BB SHRUB AREAS CODE QTY BOTANICAL / COMMON NAME CONT SPACING SL2 1,787 Schizachyrium scoparium / Little Bluestem Grass #1 Cont. 24" o.c. SH 1,924 Sporobolus heterolepis / Prairie Dropseed #1 Cont. 24" o.c. GROUND COVERS CODE QTY BOTANICAL / COMMON NAME CONT SPACING PP 3,710 sf Poa pratensis / Kentucky Bluegrass sod SEED 1 40,940 sf SHORT DRY GRASS MIX drilled seed SEED 3 48,698 sf TALL/WET WILDFLOWER MIX drilled seed SUBSOIL LOOSENED SUBSOIL PLANTING SOIL FINISHED GRADE MULCH (4" DEEP), REFER TO SPECIFICATION CUT SLITS IN ORGANIC CONTAINER TO FACILITATE ROOT PENETRATION. IF CONTAINER IS NON-ORGANIC, REMOVE COMPLETELY. NOTE: SPACING PER PLAN 6" EQ.EQ.EQ.EQ. PLAN SECTION TYPICAL OFFSET SPACING 6 0 ° 90° TYPICAL GRID SPACING NOTES: 1. IT IS THE CONTRACTORS OPTION TO STAKE TREES; HOWEVER, THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING TREES IN A PLUMB POSITION THROUGHOUT THE GUARANTEE PERIOD. 2. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. 3. DO NOT PLANT TOO DEEP: EXPOSE TOP OF ROOT FLARE AND PULL MULCH AWAY FROM TRUNK. 16" POLYPROPYLENE OR POLYETHYLENE (40 MIL, 1-1/2" WIDE STRAP) (TYPICAL) DOUBLE STRAND 14 GA. WIRE, 2 SPACED EQUALLY AT OPPOSITE SIDES MULCH (4" DEEP) REFER TO SPECIFICATION) TOPSOIL PER SPECIFICATION SOD TOPSOIL ROOTBALL TO SIT ON SUBGRADE, CUT ALL ROPES AND REMOVE NON-ORGANIC CONTAINERS SUBGRADE FOOTFLARE SHALL BE EXPOSED AND SET AT GRADE 12" MIN 18" MIN 6'-0" STEEL STAKE 4' - 0 " + / - 2' M I N . NOTES: 1. CONIFER TO HAVE SHREDDED HARDWOOD MULCH UNLESS NOTED OTHERWISE. NO MULCH TO BE IN CONTACT WITH TRUNK. 2. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. 3. TWO ALTERNATE METHODS OF TREE STAKING ARE ILLUSTRATED. 4. IT IS THE CONTRACTORS OPTION TO STAKE TREES; HOWEVER, THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING TREES IN A PLUMB POSITION THROUGHOUT THE GUARANTEE PERIOD. 5. DO NOT PLANT TOO DEEP: EXPOSE TOP OF ROOT FLARE AND PULL MULCH AWAY FROM TRUNK. VA R I E S 2' M I N . 18" MIN 6'-0" STEEL STAKE DOUBLE STRAND 14 GA. WIRE, 3'0" @ 120' INTERVALS (TYPICAL) 16" POLYPROPYLENE OR POLYETHYLENE (40 MIL, 1-1/2" WIDE STRAP) (TYPICAL) FLAGGING (ONE PER WIRE) MULCH (4" DEEP) REFER TO SPECIFICATION TOPSOIL, PER SPECIFICATION WOOD OR STEEL STAKE SET AT ANGLE LAWN ROOTBALL TO SIT ON SUBGRADE, CUT ALL ROPES AND REMOVE INORGANIC CONTAINERS SUBGRADE LAWN BED MEDIA OR AGGREGATE 4" MILL FINISH ALUMINUM EDGING 12" STAKES LOCKED INTO EDGING NOTES: 1. HAND LOOSEN ROOTS OF CONTAINERIZED MATERIAL (TYPICAL). 2. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. 3. SHRUBS TO SIT ON SUBGRADE. 4. APPLY PELLET WEED PREVENTER PRIOR TO MULCHING. PER PLAN TOPSOIL PER SPECIFICATION MULCH 4" DEPTH, REFER TO SPECIFICATION GROUNDCOVER PER PLAN TOPSOIL APPROVED SUBGRADE SLIT ORGANIC CONTAINER OR REMOVE INORGANIC CONT. Ordinance Amendment Page 1 of 4 January 7, 2020 Sign Ordinance City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Johnson DATE: January 2, 2020 MEETING: January 7, 2020 City Council SUBJ: Ordinance Amendment – Coordinated Site Signage and Sign Illumination Background The attached ordinance proposes the following two changes to the City’s sign ordinance: • Allow internally illuminated signs in the IP, BP, CG, and CN district adjacent to arterial roadways • Add provisions to share/transfer signage among lots IP, BP, CG, CN Sign Illumination Earlier this year, an industrial property along County Road 116 inquired about installation of a new monument sign. The owner was hoping to have an internally illuminated monument sign along CR116. During discussions, staff informed the owner of the following limitation on properties within the Industrial Park, Business Park, Commercial-General, and Commercial- Neighborhood districts: “Limitation on internal illumination. Freestanding Signs shall not be internally illuminated unless they are located along the frontage of a state highway.” It is likely that the intent of this limitation is to reduce potential light intrusion from freestanding signs along lesser traveled roadways and also in areas which may be nearer residential property. Staff believed the limitation may warrant some discussion, especially within the context of a property along County Road 116 just north of Highway 55. The ordinance does permit freestanding signs to be externally illuminated, with lights shining downward onto the sign. A zoning map is attached for reference. The districts in which this limitation apply are: Industrial Park (brown), Business Park (light purple), Commercial-General (orange), and Commercial-neighborhood (yellow). The relevant properties are generally located in the following areas: • Tower Drive/Hamel Road (warehouse properties) • County Road 116, north of Highway 55 • Arrowhead Drive, south of Highway 55 • Mohawk Drive, north of Chippewa (Wealshire) • Potentially future development along Willow Drive, north and south of Hwy 55 Ordinance Amendment Page 2 of 4 January 7, 2020 Sign Ordinance City Council Meeting The City regulates the luminance (brightness) of internally illuminated signs by restricting to 500 NITS and restricting light output to 2000 lumens to limit glare on adjacent streets and properties. Properties within the Commercial-Highway and Business zoning districts are not subject to similar limitations on illuminations and internally illuminated signs would be permitted adjacent to any type of street, even if adjacent to residential property. Options Staff recommends expanding the locations where internally illuminated signs are permitted in these districts beyond adjoining Highway 55. At the least, staff would recommend allowing internally illuminated signs along arterial roadways. Arterial roadways would include Highway 55, Highway 12, CR116, and CR101. It would also include CR19, CR 24, and CR11, but there are no properties within the relevant zoning districts in these locations. If the Planning Commission and City Council concur with expanding where internally illuminated are permitted in these districts, the following options have been discussed: • Prohibit internally illuminated signs except adjacent to arterial roadways • Prohibit internally illuminated signs within 200 feet of a residential district • Allow internally illuminated within the districts, rely on luminance (brightness) limitations If the prohibition against internally illuminated signs were removed, the luminance and light output limitations would still apply. This would treat these districts more similar to the Commercial-Highway and Business districts. The Planning Commission has discussed this issue twice. Originally, staff had presented an ordinance which would allow internal illumination regardless of the class of roadway within these districts, except within 200 feet of a residential property. The Planning Commission did not recommend approval of this version. Staff then updated the language to allow internal illumination along arterial roadways. The Planning Commission discussed at their December meeting and recommended that internal illumination be allowed along arterial roadway EXCEPT within 200 feet of residential property. Coordinated Site Signage Generally, business/commercial properties are permitted to construct one freestanding (ie. monument or pylon sign) per street frontage which is limited in size by district. Existing regulations do not include provisions for a commercial development to have a sign identifying businesses on multiple lots within a development. Existing regulations would not prohibit a property owner from allowing signage identifying a business on another lot. However, it would effectively “count against” the property owner who would allow the signage. Ordinance Amendment Page 3 of 4 January 7, 2020 Sign Ordinance City Council Meeting It is common for a commercial development to have a common sign for the benefit of multiple lots. Staff believes it is appropriate for the sign ordinance to allow for a means to provide this type of signage. The attached ordinance suggests language which would allow for sign are to be transferred amongst lots. Staff recommends discussion on the following subjects: Transfer of signage vs. allowing additional signage Some other communities allow each commercial development to have a shared sign in addition to the signs allowed on each lot. Rather than allowing additional signage for the shared development sign, the proposed language would allow the otherwise allowed amount of freestanding signage to be transferred from one lot to another. Staff believes that allowing transferring is preferable because it allows coordination between lots whether or not they were developed at the same time by the same party. Increase Sign Size – 2x The language allows a sign which accommodates signage from another site to be larger than would otherwise be allowed. This is meant to remove the disincentive of having to “give up” some allowed signage to accommodate signage from another lot. As drafted, the ordinance would allow a sign to be up to twice as large in terms of area. This number could be adjusted higher or lower depending on the feedback from the Planning Commission and Council. As an example, a freestanding sign in the Commercial-Highway or Business zoning district is limited to 80 square feet. The pylon signs at Aldi, Just for Kix, or West Financial would be good examples of this size. There are not good examples of a 160 square foot sign. The multi-tenant sign at the corner of Highway 55 and Clydesdale Trail (near Goddard School) is larger through a PUD. However, if you exclude the Target sign on the top and the top two tenant panels, the remaining 5 tenant panels are approximately 160 square feet. As drafted, the sign would not be allowed to be taller. The City’s ordinance limits freestanding signage to 20 feet, and even lower in some districts. This limitation is 20’ height 160 s.f. Ordinance Amendment Page 4 of 4 January 7, 2020 Sign Ordinance City Council Meeting comparatively low when reviewing other communities. The Commission and Council could discuss whether there is interest in providing flexibility for height. Again, the sign at the corner of Highway 55 and Clydesdale Trail provides a good comparison. That sign is 30 feet in height (allowed through a PUD). To picture a 20-foot tall sign, imagine the sign without the Target sign and the top tenant panel. Limitation on Signage Transferred – 50% The draft ordinance limits the amount of sign area transferred to 50% of what is allowed on the lot from which it is transferred. For example, a parcel in the Commercial-Highway district is permitted up to 80 square feet of freestanding signage and could, therefore, transfer 40 square feet to another lot. This limitation can be adjusted based upon feedback from the Commission and Council. Staff would recommend at least 32 square feet. An example of this size would be one of the tenant panels on the sign at Highway 55 and Clydesdale Trail. Limitation on transfer distance – 1000 feet The draft ordinance allows signage to be transferred to a lot within 1000 feet, or the same development. This distance allows a good deal of flexibility, without allowing transfer “across town.” The allowance could be limited to adjacent lots or a smaller distance. Another possibility would be to remove the requirement that the lots be within 1000 feet of each other. This may especially provide opportunities for Uptown Hamel, which could work with owners along Highway 55 to get signage on the Highway. Potential Action The Planning Commission held a public hearing on the proposed ordinance amendment at the December 10 meeting. One property owner spoke in favor of the allowance for coordinated site signage and urged as much flexibility as possible. In their particular case, their property would be accessed through a backage road which would take a number of turns to reach. The Planning Commission discussed and recommended an adjustment to the internal illumination requirement as described above. They supported allowing internally illuminated signs to arterial roadways, but not within 200 feet of residential property. With that recommendation, the Commission recommended approval of the attached ordinance. After the Council has completed its review, it could consider the following actions: 1. Move to adopt the ordinance amending regulations pertaining to signs [with the changes directed by the Council]. 2. Move to adopt the resolution authorizing publication by title and summary Attachments 1. Draft Ordinance 2. Resolution authorizing publication by title and summary 3. Excerpt from 12/10/2019 Planning Commission minutes 4. Zoning Map Ordinance No. ### 1 DATE CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE AMENDING THE REGULATIONS PERTAINING TO SIGNS; AMENDING CHAPTER 8 OF THE CITY CODE The City Council of the City of Medina ordains as follows: SECTION I. Section 815.13 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 815.13.Commercial General (CG), Business Park and Industrial Park District Signs. Subd. 1. Permitted Signs. In addition to the Signs allowed in Section 815.07, the following Signs are permitted in Commercial General (CG) District. All Signs shall be integrated with the design and architecture of any buildings or structures on the property in terms of materials, style, color and placement. (a) Freestanding Signs. (1) Maximum number. One freestanding sign is permitted per lot, except a second sign shall be permitted if the lot has frontage on more than one street. The second freestanding sign may not be located along the same street frontage as the first freestanding sign. (2) Maximum size. No freestanding sign shall exceed 64 square feet of Sign Area. (3) Maximum height. No freestanding sign shall exceed 10 feet in height. (4) Setbacks. Freestanding Signs shall be set back a minimum of 10 feet from all property lines and shall not encroach within a Clear Vision Triangle of an intersection. (5) Limitation on internal iIllumination. Freestanding Signs shall not be internally illuminated unless they are located along the frontage of an arterial roadway and greater than 200 feet from residential property state highway. External illumination shall be downcast and otherwise conform with Section 829 of the City Code. (6) Landscaping, The Freestanding Sign shall be landscaped around the perimeter of the base of the Sign. The landscaping shall cover at least two (2) times the total area of the Sign base. (b) Wall Signs. (1) Maximum size. The maximum total Sign Area of Wall Signs shall be based upon the area of the wall on which they are attached as described in the table below. Additionally, no individual Wall Sign shall exceed 200 square feet of Sign Area. For the purposes of a multi-tenant building, the maximum Sign Area for Wall Signs shall be based on the frontage of the space leased or owned. Ordinance No. ### 2 DATE Area of Wall Maximum Total Sign Area on Wall 1000 square feet or less 8% of the area of the wall Greater than 1000 square feet and less than 5000 square feet 80 square feet + 4% of the area of the wall in excess of 1000 square feet 5000 square feet or greater 240 square feet + 2% of the area of the wall in excess of 5000 square feet (2) Wall Signs limited to one wall per street frontage. Wall signs shall only be located on one building wall, except lots with frontage on two or more streets may have Wall Signs on one wall per street frontage. (3) Projecting Signs prohibited. No Wall Sign shall extend more than 12 inches from the surface of a building face, wall, or surface. (c) Window Signs. (1) Maximum number. Only one Window Sign shall be permitted along each frontage of a structure, except for multi-tenant buildings where one Window Sign shall be permitted per tenant space. (2) Maximum size. The Window Sign shall be limited to 50 percent of the window in which it is located. (3) No permit required. No permit shall be required for a Window Sign, but such Sign shall meet relevant requirements of this ordinance. (d) Directional Signs. (1) Directional Signs shall be only permitted for properties utilizing a drive-thru or that have loading or staging areas. (2) Maximum number. Two Directional Signs are permitted for each property. (3) Location. The Directional Signs shall be set back at least five feet from the curb or right-of-way. Subd. 2. Illumination. If the Sign is illuminated, it shall meet the applicable luminary requirements set forth in Section 829 of the city’s ordinances. Freestanding Signs shall not be internally illuminated unless they are located along the frontage of a state highwayan arterial roadway and greater than 200 feet from residential property. SECTION II. Section 815.15 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 815.15. Commercial Neighborhood (CN) District Signs. Subd. 1. Permitted Signs. In addition to the Signs allowed in Section 815.07, the following Signs are permitted in Commercial Neighborhood (CN) District. All Signs shall be integrated with the design and architecture of any buildings or structures on the property in terms of materials, style, color and placement. (a) Freestanding Signs. Ordinance No. ### 3 DATE (1) Maximum number. One freestanding sign is permitted per lot, except a second sign shall be permitted if the lot has frontage on more than one street. (2) Maximum size. No freestanding sign shall exceed 40 square feet of Sign Area. (3) Maximum height. No freestanding sign shall exceed 10 feet in height. (4) Setbacks. Freestanding Signs shall be set back a minimum of 10 feet from all property lines and shall not encroach within a Clear Vision Triangle of an intersection. (5) Limitation on internal iIllumination. Freestanding Signs shall not be internally illuminated unless they are located along the frontage of an arterial roadway and greater than 200 feet from residential property state highway. External illumination shall be downcast and otherwise conform with Section 829 of the City Code. (56) Landscaping, The Freestanding Sign shall be landscaped around the perimeter of the base of the Sign. The landscaping shall cover at least two (2) times the total area of the Sign base. (b) Wall Signs. (1) Maximum size. The total Sign Area of Wall Signs shall not exceed eight percent of the area of the wall to which they are attached. For the purposes of a multi-tenant building, the maximum Sign Area for Wall Signs shall be based on the frontage of the space leased or owned. Additionally, no individual Wall Sign shall exceed 64 square feet of Sign Area. (2) Wall Signs limited to one wall per street frontage. Wall signs shall only be located on one building wall, except lots with frontage on two or more streets may have Wall Signs on one wall per street frontage (3) Projecting Signs prohibited. No Wall Sign shall extend more than 12 inches from the surface of a building face, wall, or surface. (c) Window Signs. (1) Maximum number. Only one Window Sign shall be permitted along each frontage of a structure, except for multi-tenant buildings where one Window Sign shall be permitted per tenant space. (2) Maximum size. The Window Sign shall be limited to 50 percent of the window in which it is located. (3) No permit required. No permit shall be required for a Window Sign, but such Sign shall meet relevant requirements of this ordinance. (d) Directional Signs. (1) Directional Signs shall be only permitted for properties utilizing a drive-thru or that have loading or staging areas. (2) Maximum number. Two Directional Signs are permitted for each property. (3) Location. The Directional Signs shall be set back at least five (5) feet from the curb or right-of-way. Ordinance No. ### 4 DATE Subd. 2. Illumination. If the Sign is illuminated, it shall meet the applicable luminary requirements set forth in Section 829 of the city’s ordinances. Freestanding Signs shall not be internally illuminated unless they are located along the frontage of a state highway.an arterial roadway and greater than 200 feet from residential property. SECTION III. Subd. 5 of Section 815.25 of the code of ordinances of the City of Medina is amended by deleting the struck through language and adding the underlined language as follows: Section 815.21. General Sign Location, Design and Construction Requirements. Subd. 5. RESERVED. Coordinated Site Signage. Sign Area for Freestanding Signs may be transferred from one lot to another lot subject to the following conditions: (a) The maximum aggregate Sign Area of Freestanding Signs shall not be increased. (b) The maximum number of Freestanding Signs allowed on each lot shall not be increased. (c) Sign Area shall not be transferred to or from residential lots. (d) A Freestanding Sign on a lot to which Sign Area is transferred may exceed the allowed maximum Sign Area but shall not exceed 200% of the allowed Sign Area. (e) The allowed Sign Area for Freestanding Sign(s) on a lot from which the Sign Area is transferred shall be reduced by an equal amount. (f) No more than 50% of the maximum Sign Area may be transferred to another lot. (g) The lot to which Sign Area is transferred shall be located within 1000 feet of the lot from which Sign Area is transferred or be within the same development. (h) No Sign Area may be transferred between or among lots except pursuant to an agreement among the property owners in a form and substance acceptable to the City. The agreement shall be recorded against the lots, document the reduction of Sign Area allowed on the lot from which the Sign Area was transferred, and describe maintenance obligations. SECTION IV. This ordinance shall become effective upon its adoption and publication. Adopted by the Medina city council this _____ day of _________, 2020. ______________________________ Kathleen Martin, Mayor Attest: ___________________________________ Jodi M. Gallup, City Clerk Published in the Crow River News on the ____ day of _________, 2020. Resolution No. 2020-## DATE Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an ordinance amending regulations pertaining to signs; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is four pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ##, an ordinance amending the regulations pertaining to signs. The ordinance amends existing regulations to allow internally illuminated signs on additional properties within certain zoning districts. The ordinance also establishes regulations to allow for the transferring of allowed signage amongst multiple lots. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: . ______________________________ Kathleen Martin, Mayor ATTEST: _________________________________ Jodi M. Gallup, City Clerk Resolution No. 2020-## 2 DATE The motion for the adoption of the foregoing resolution was duly seconded by member ________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Medina Planning Commission Excerpt from DRAFT 12/10/2019 Meeting Minutes 1 Public Hearing – Ordinance Amendment – Chapter 8 of the City Code Related to Signs Finke presented changes to the sign ordinance. He stated that the first change was discussed back in July related to internally illuminated signs within certain zoning districts. He noted that the recommendation at that time was to open that ability to all zoning districts except for the residential district, but the Commission did not support that option. He stated that staff updated that recommendation to allow internally illuminated signs along all arterial roadways. He stated that the second portion of the change would relate to transferred/shared signage between sites. He stated that staff recommends that internal illumination be expanded in some way. He stated that the coordinated signage language would allow transference of signage from one lot to another, using the example of a business park with a sign that identifies multiple tenants within the site. He noted that the current language would not allow that ability. He stated that other communities typically allow a development sign above and beyond the signage for any specific lot. He noted that this language proposed would allow lots to transfer some of its allotted signage for coordinated signage. He provided details on the allowance that would be given for coordinated signage. He stated that a limitation was included on how much signage could be transferred. He noted that staff also included a recommendation that the giving and receiving site be within 1,000 feet of each other. Reid opened the public hearing at 7:33 p.m. Todd Leyse, Adam’s Pest Control, stated that his business would benefit from coordinated signage at the new site. He stated that while the primary access point will be from Willow Drive, they would like to have signage near Highway 55. He stated that the coordinated signage would provide benefit. He asked if wall signage could be transferred towards the coordinated signage. He believed that these changes to the ordinance would make it easier for customers to find the businesses they are attempting to visit. Reid closed the public hearing at 7:35 p.m. Finke stated that many properties are allowed more than one free standing sign, as some properties are allowed one sign per street frontage. He used the example of Adam’s Pest Control, noting that the front business would be allowed a sign near Highway 55 and another near the cul-de-sac. He stated that the back Adam’s Pest Control would only be allotted signage on the cul-de-sac. He noted that business could transfer some of its signage to the exterior of the development and have a smaller cul-de-sac sign. Galzki commented that for that site it would make the most sense to have large signage near Highway 55 with smaller signage at Willow Drive and the driveway. Finke provided details on the maximum size of the coordinated sign allowed. Reid referenced two arterial roadways (24 and 11) and asked if those should be excluded as it is unknown how that area will develop. Finke explained that this would only apply to commercial zoning districts. He stated that if desired those could be left off. Nester noted that the properties on those roadways do not have the appropriate zoning to allow internally illuminated signs and therefore does not have a problem including those roadways. She noted that if there is a rezoning that would come before the Planning Commission. Medina Planning Commission Excerpt from DRAFT 12/10/2019 Meeting Minutes 2 Galzki stated that the last discussion included the level of illumination, specifically for properties with adjacent residential property. He asked if 200 feet would be sufficient to protect adjacent residential properties. Finke stated that the 200-foot requirement was not included in the draft as proposed. He provided additional information on the previous measurements that staff has completed on illuminated signs. Nester commented that she likes the idea of prohibiting the signs within 200 feet of residential properties. She commented that the arterial roadway was a great addition. Amic asked why a 1,000-foot limit would be needed. Finke explained that the intent would be for coordinated signage within a specific development area. Motion by Nester, seconded by Nielsen, to recommend adoption of the ordinance amending regulations pertaining to signs with the language prohibiting internally illuminated signs within 200 feet of residential property. Motion carries unanimously. Katrina Independence Medina Spurzem Peter School Lake Holy Name Half Moon Wolsfeld Mooney Winterhalter Krieg Miller Thies Ardmore Hidden Lake HAMEL P I O N E E R H O M E S T E A D T O M A H A W K CHIPPEWA PARKVIEW WILLOW COUNTY ROAD 19 COUNTY ROAD 101 COUNTY ROAD 116 M E DIN A MOHAWK NAVAJO HIGHWAY 55 TOWNLINE TAMARACK CHESTNUT COUNTY ROAD 24 ARROWHEAD HUNTER CHEYENNE BROCKTON COUNTY ROAD 11 CLYDESDALE H O L Y N A M E HACKAMORE H O L L Y B U S H EVERGREEN MORNINGSIDE HAMEL CLYDES DAL E COUNTY ROAD 19 WIL LOW HIGHWAY 55 P I O N E E R COUNTY ROAD 24 CHIPPEWA A R R O W H E A D COUNTY ROAD 19 WIL LO W HIGHWAY 55 M E D I N A M E D I N A HAMEL WILLOW TAMARACK HUNTER Zoning Map(Residential) 0 0.25 0.5 0.75 1Miles Please contact the Planning Department (763-473-4643) for more information regarding property within PUDs (Planned Unit Developments) Map Updated: July 5, 2019 Current to Ordinance #649 Legend Non-Residential (see reverse) Agricultural Preserve (AG) Rural Residential (RR) Rural Residential 1 (RR1) Rural Residential 2 (RR-2) Rural Residential-Urban Reserve (RR-UR) Suburban Residential (SR) Urban Residential (UR) Single Family Residential (R1) R1 - rezoning pending Single and Two-Family Residential (R2) R2- rezoning pending Residential-Mid Density (R3) Multiple Family Residential (MR) Planned Unit Development (PUD) Residential-Multiple Family (R4) Uptown Hamel (UH) Katrina Independence Medina Spurzem Peter School Lake Holy Name Half Moon Wolsfeld Mooney Winterhalter Krieg Miller Thies Ardmore Hidden Lake HAMEL P I O N E E R H O M E S T E A D T O M A H A W K CHIPPEWA PARKVIEW WILLOW COUNTY ROAD 19 COUNTY ROAD 101 COUNTY ROAD 116 M E DIN A MOHAWK NAVAJO HIGHWAY 55 TOWNLINE TAMARACK CHESTNUT COUNTY ROAD 24 ARROWHEAD HUNTER CHEYENNE BROCKTON COUNTY ROAD 11 CLYDESDALE H O L Y N A M E HACKAMORE H O L L Y B U S H EVERGREEN MORNINGSIDE H A M E L CLYDES DAL E COUNTY ROAD 19 WIL LOW HIGHWAY 55 P I O N E E R COUNTY ROAD 24 CHIPPEWA A R R O W H E A D COUNTY ROAD 19 WIL LO W HIGHWAY 55 M E D I N A M E D I N A HAMEL WILLOW TAMARACK HUNTER Zoning Map 0 0.25 0.5 0.75 1Miles Map Updated: July 5, 2019 Current to Ordinance #649 (Non-Residential) Please contact the Planning Department (763-473-4643) for more information regarding property within PUDs (Planned Unit Developments) PUD (Non-Res) Legend Residential - see reverse Rural Residential-2 (RR-2) Rural Public/Semi-Public (RPS) Business Park (BP) Business (B) Industrial Park (IP) Commercial-Highway (CH) Commercial Highway-Railroad (CH-RR) Commerial-General (CG) Rural Business Holding (RBH) Rural Commercial Holding (RCH) Sanitary Landfill (SL) Uptown Hamel (UH) Commercial-Neighorhood (CN) Public/Semi-Public (PS) 2020 Appointments Page 1 of 2 January 7, 2020 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director and Scott Johnson, City Administrator DATE: January 2, 2020 MEETING: January 7, 2020 City Council SUBJ: 2020 Appointments Summary At the beginning of each year, the City Council appoints officials and staff to various boards and other positions. The 2020 resolution is attached for City Council action. Planning Commission Appointments Planning Commissioners are appointed by the Council for staggered 3-year terms. As a result, the Council appoints two or three Planning Commissioners for 3-year terms at the beginning of each year. For 2020, two full 3-year terms are due for appointment, plus an additional vacancy due to a resignation last month, with 1-year remaining on the term. The City received five applications, which are provided to the Council in a sealed envelope because the material includes private data pursuant to Minnesota Data Practices Law. Two of the applicants are currently serving on the Commission and desire to continue to serve: Robin Reid (10/2006-2014 and 1/2016-2019) and Cindy Piper (8/2018-2019) Mayor Martin, Councilmember Albers (Planning Commission liaison) and I (Planning Director Dusty Finke) interviewed the applicants who are not currently serving. The City has been fortunate to have a strong pool of candidates the last few years. As a result, several interested and qualified applicants have not been able to be appointed. The panel discussed the benefits of experienced Commissioners who serve for several terms. Such Commissioners provide continuity, experience, and leadership. The trade-off is that appointing members for numerous terms reduces the opportunity for new members to serve. The panel believed it would be appropriate for the Council to discuss this when making the appointment. The City Code addresses multiple terms on the Commission as follows: “No person shall serve more than nine consecutive years on the planning commission. Any person who has served nine consecutive years may be appointed again after an interruption in service of at least one year.” Of the four Commissioners in the middle of their terms, two members have one year of experience and two members have three years of experience. In addition to determining whom to appoint to the Commission, the Council will also need to determine which terms will be 3-years and which will be the remaining 1-year term. Agenda Item # 7C 2020 Appointments Page 2 of 2 January 7, 2020 City Council Meeting Pending the Council’s discussion related to experience on the Commission and more opportunity for new members to serve, the Council could take the following action: Move to add the following Planning Commission appointments to the resolution [with the term indicated for each]: • Robin Reid • Cindy Piper • Ron Grajcyk Commissioners Reid and Piper just completed 1-year terms at the end of 2019, because they were appointed to fill vacancies with partial terms. Action Requested Following the discussion related to the Planning Commission appointments, the Council could take the following action: Motion to adopt resolution establishing 2020 appointments and designations to various city services, authorities, commissions, and agencies. Attachment 1. Resolution establishing 2020 appointments and designations 2. City Code Section 825.33 Planning Commission 3. Planning Commission application materials (sealed – contains private data) Resolution No. 2020- January 7, 2020 Member ____ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2020- ESTABLISHING 2020 APPOINTMENTS AND DESIGNATIONS TO VARIOUS CITY SERVICES, AUTHORITIES, COMMISSIONS, AND AGENCIES WHEREAS, the City contracts with various consultants and businesses to provide services to the City, and WHEREAS, the City is required to appoint City representatives to City commissions as well as area jurisdictions, agencies, authorities and commissions as indicated by governing documents, State statute, or City codes. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Medina hereby establishes the 2020 appointments and designations listed on Exhibit A. Dated: January 7, 2020. ______________________________ Kathleen Martin, Mayor Attest: _______________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Exhibit A Council Office/Liaisons 2020 Appointment(s) Acting Mayor Jeff Pederson Public Safety Liaison Dino DesLauriers Public Works Liaison Jeff Pederson Planning & Zoning Liaison John Anderson Parks Liaison Todd Albers Administration Liaison Kathleen Martin Mayor's Emergency Declaration (Hierarchy of City Council to declare emergency in Mayor's absence) 1. Kathleen Martin 2. Jeff Pederson 3. Dino DesLauriers 4. John Anderson 5. Todd Albers City Consultants Auditing Services Abdo Eick and Meyers LLP Building Inspector Metro West Inspection City Assessor Southwest Assessing (Rolf Erickson) City Attorney Kennedy & Graven (Ron Batty) City Engineer WSB (Jim Stremel) Financial Ehlers & Associates, Inc. Fire Marshal Todd Geske Metro West Inspection (alternate) IT Cipher Laboratories (Mike Brocco) Planning Consultant Northwest Associated Consultants, Inc. Prosecuting Attorney Tallen & Baertschi (Steve Tallen) City Staff City Clerk Jodi Gallup City Treasurer Erin Barnhart Human Resource Officers Scott Johnson Jodi Gallup Data Compliance Officials Jodi Gallup Ed Belland - Police Anne Klaers - Police Erin Barnhart - Finance Dusty Finke - Planning Steve Scherer - Public Works Responsible Authority for MN Government Data Practices Act Jodi Gallup Zoning Administrator Dusty Finke Deb Dion (alternate) 1 Exhibit A City Committee, Agency, Commission Representatives Communities in Collaboration Council Ed Belland Elm Creek Watershed (2nd Wednesday @ 11:30 a.m., Maple Grove City Hall) Elizabeth Weir Scott Johnson (alternate) Hamel VFD Relief Association (2nd Monday @ 8:00 p.m.) (need 2 elected officials as ex-officio members) Kathleen Martin Dino DesLauriers Highway 55 Corridor Coalition Joint Powers Jeff Pederson Scott Johnson (1st alternate) Lake Independence TMDL through Pioneer-Sarah Creek Watershed Hakanson Anderson Scott Johnson (alternate) Lake Sarah TMDL through Pioneer-Sarah Creek Watershed Hakanson Anderson Scott Johnson (alternate) Elm Creek TMDL through Elm Creek Watershed Hakanson Anderson Elizabeth Weir (alternate) Minnehaha Creek Watershed Peter Rechelbacher Northwest Hennepin League of Municipalities (2nd Wednesday @ 6:30 p.m.) Kathleen Martin Other Council Member (alternate) I-94 Chamber of Commerce Jodi Gallup Scott Johnson (alternate) Pioneer-Sarah Creek Watershed (third Thursday @ 4:00 p.m., Independence City Hall) Mike McLaughlin Pat Wulff (1st alternate) Scott Johnson (2nd alternate) Uptown Hamel Inc. (Business Assn.) (third Tuesday @ Noon, location changes) Jeff Pederson Scott Johnson (alternate) Weed and Tree Inspector Steve Scherer Designation of Official Depositories & Investment of Idle Funds Farmers State Bank of Hamel 21st Century Bank of Loretto Citigroup/Smith Barney MBIA Voyageur Asset Management Inc./(4M) Fund RBC Dain Rauscher, Inc. Designation of Official City Legal Newspaper Crow River News Planning Commission 1 Year Term 3 Year Term 3 Year Term Park Commission 3 Year Term Angela Bernhardt 3 Year Term Troy Hutchinson 2 Section 825.33. Planning Commission. Subd. 1. Establishment. A planning commission of seven members is established and shall constitute the planning agency of the city. Members of the planning commission shall be persons who have resided in the city for at least two years immediately preceding appointment. Members shall be appointed by the city council, shall serve staggered terms of three years and may be removed by a vote of two-thirds of the full city council. Terms shall begin January 1. No person shall serve more than nine consecutive years on the planning commission. Any person who has served nine consecutive years may be appointed again after an interruption in service of at least one year. Subd. 2. Powers and Duties. The planning commission shall have such powers and duties as may be conferred upon it by statute or ordinance. All of the planning commission's actions shall be advisory to the city council. Subd. 3. Organization. The planning commission may elect from among its members such officers as it may deem appropriate. The planning commission may adopt bylaws or operational procedures for the conduct of its business. The bylaws or operational procedures may pertain to such matters as the planning commission deems appropriate but shall not be in conflict with any ordinance or statute. Subd. 4. Staff Liaison. The zoning administrator or such other person as may be designated by the city administrator shall serve as staff liaison to the planning commission. The staff liaison shall prepare reports and information for the planning commission, and may attend its meetings and participate in hearings and discussions held by the commission but shall not vote on any item before the planning commission. Subd. 5. Recommendations. The planning commission shall make recommendations to the city council on items before it within a reasonable time or such time as is prescribed by statute or ordinance. Failure by the planning commission to make a recommendation within the required period shall be deemed to be a denial unless the delay is agreed to by the applicant. The planning commission may condition its recommendations in order to effect the intent of the land use controls of the city. The planning commission shall accompany any recommendation of denial of an application with a statement of its findings regarding the matter. Subd. 6. Council Action. The city council may adopt, modify or reject the recommendations of the planning commission by vote of a simple majority of those present, unless otherwise required by statute or ordinance. Planning Department Update Page 1 of 2 January 7, 2020 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: January 2, 2020 SUBJ: Planning Department Updates – January 7, 2020 City Council Meeting Land Use Application Review A) OSI Expansion – Arrowhead Drive, north of Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site plan review and preliminary plat to construct an expansion to the existing building and parking lot at 4101 Arrowhead Drive. The plat proposes to increase the size of the main lot and decrease the size of the outlot to the north. The Planning Commission held a public hearing at the December 10 meeting and recommended approval. The application is scheduled for review at the January 7 City Council meeting. B) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s Pest Control) has requested various approvals for development of a 35,000 s.f. office building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning Commission held a public hearing at the November 12 meeting and recommended approval. The City Council reviewed on December 3 and directed staff to prepare documents for approval, which are scheduled to be presented on January 21. C) Mark of Excellence Comp Plan Amendment, PUD Concept Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Comp Plan Amendment and PUD Concept Plan for development of 76 twinhomes, 41 single- family, and 32 townhomes on the Roy and Cavanaugh properties. The Planning Commission held a public hearing at the October 8 meeting. A number of residents provided written comment and one spoke in opposition of the amendment. Following the hearing, the Planning Commission voted 4-2 to recommend denial of the Comprehensive Plan Amendment. The Council reviewed and tabled the request at the November 6 meeting to allow for a neighborhood meeting. D) Roehl Preliminary Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a preliminary plat to subdivide 28 acres into two lots. The application is currently incomplete and will be scheduled for a hearing when necessary information is submitted. E) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. Staff is conducting a preliminary review. F) 4585 Balsam Hardcover Variance – Dave Raskob has requested a variance from the 25% hardcover limitation for a lot within the shoreland overlay district, to 32%. The Planning Commission held a public hearing at the November 12 meeting and recommended approval. The City Council adopted a resolution of approval at the December 17 meeting. The project will now be closed. G) Thurber Lot Combination – 2885 Ardmore Avenue – Ken and Marquita Thurber have requested to combine two substandard vacant lots into a single lot. The property is located south of Ardmore Avenue, west of County Road 19. The City Council approved of the combination at the December 3rd meeting. The project will now be closed. Planning Department Update Page 2 of 2 January 7, 2020 City Council Meeting H) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. I) Hamel Haven subdivisions – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plats are recorded. Other Projects A) MSA Certification of Mileage – Staff completed the certification of mileage and submitted to MnDOT. The City has approximately ½ mile of unallocated MSA mileage as a result of new roads being constructed (the City can allocate up to 20% of its streets). Staff intends to analyze to determine whether there is a good opportunity to allocate this mileage. B) Long Lake Subwatershed – I met with Minnehaha Creek Watershed staff to review preliminary data from the subwatershed assessment and discuss roles for completing the assessment and strategies to roll out implementation based on the assessment results. C) City land management – staff met with a natural resource scientist from WSB to discuss preparation of a land management plan for the City’s nature preserves and other passive lands. D) Zoning Enforcement – one correction notice is pending for a zoning violation. TO: City Council FROM: Edgar J. Belland, Director of Public Safety, Through City Administrator Scott Johnson DATE: January 2, 2020 RE: Police Department Updates Happy New Year! As we move into 2020, we are working on finishing the hiring process for the two officer positions. We will start the process to fill Sgt. Nelson’s position who is replacing me. I have submitted the fire grant proposal. I will be making a presentation on January 29th to the Grant Committee explaining in further detail the needs of the City. With the end of 2019, we will be pulling all the data together to get our final reports to the State of Minnesota and for our annual report. Holiday Train Total Donations Again, this year the donations from the Holiday Train were awesome. The local food banks will receive $23,038.80 in cash and 655 pounds of food. The event went well. The weather was cold, but everyone had a good time. I want to give a special thanks to the Reserves and Community Service Officers for all their extra efforts planning and working the event. Dealing with a couple thousand people and the traffic that was generated by the event was exceptionally handled. There were no major problems throughout the event. New Federal Tobacco Law On December 20th President Trump signed legislation to increase the minimum age for purchasing tobacco and vaping products to age 21. I will be working with our City Attorney to update our city ordinance to meet the requirements of the federal law. Patrol Sgt. Nelson is out of the office 12/23/19 – 01/07/2020 Investigations Investigating a fraudulent use of a credit card at Target. The suspect is part of a metro-wide theft ring. I was able to positively identify one of the suspects involved. Investigation is ongoing Investigating a theft of a cell phone from the Medina Inn. The suspect has been identified and will be charged with felony theft. On Christmas Day, Officer Scharf stopped a vehicle involved in a traffic complaint. The driver had a warrant from Hennepin County. While searching the vehicle, Officer Scharf located several pieces of mail not belonging to the driver. I responded to the police department and interviewed the suspect. MEMORANDUM I later executed a search warrant on the vehicle and located several additional pieces of mail and possible stolen property. Investigation is ongoing. I was out of the office the week of 12/23 – 12/27 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: January 2, 2020 MEETING: January 7, 2020 SUBJECT: Public Works Update STREETS • Public Works worked during the Christmas and New Years breaks, dealing with both snow and ice events. Having the right equipment for weather events makes it easier to complete the work and Public Works staff is thankful for the significant investment Medina has made in great emergency equipment. WATER/SEWER/STORMWATER • There was a small sewer leak in the sewer force main from lift station #1 to the Sycamore neighborhood. The leak was spotted and repaired immediately. The issue was an air release valve on the east side of County Road 19. PARKS/TRAILS • Public Works has been working on the ice-skating rinks but with the recent rain, it made the condition of them more slushy, and so we are working on getting them back to good condition. • Katrina and I have met with some weed control contractors to get some ideas on how to reduce costs along with possibly cutting down on fertilizer and chemical use in the parks. We will soon be gathering quotes and getting a company under contract for a 2-year contract. MISCELLANEOUS • We have ordered the new ditch tractor and mower. We are still weighing out options on trading or selling the mower outright. It is likely we will not take delivery until early July on the new mower. PERSONNEL • We have decided to start the search to fill the vacant Public Works Maintenance Technician position. We will be asking to advertise for the position at the January 21st meeting and hope to have someone on board in April. ORDER CHECKS DECEMBER 18, 2019 – JANUARY 7, 2020 049695 4FRONT ENERGY SOLUTIONS ................................................. $51.00 049696 ANCONA TITLE & ESCROW ....................................................... $29.55 049697 ASPEN MILLS INC .................................................................... $410.86 049698 BEAUDRY OIL & PROPANE .................................................. $1,383.21 049699 CASH........................................................................................... $54.00 049700 CHARLES CUDD .................................................................. $10,000.00 049701 CONTEMPORARY IMAGES ................................................... $2,238.01 049702 CUMMING, TODD/BONNIE ......................................................... $53.45 049703 DINGMANN, IVAN .................................................................. $1,373.50 049704 ECM PUBLISHERS INC .............................................................. $39.58 049705 ELAM, TIMOTHY OR MEGAN ................................................ $1,000.00 049706 EMERY S TREE SERVICE ..................................................... $2,920.00 049707 ETZEL, LAVONNE ......................................................................... $3.74 049708 GO PERMITS LLC ..................................................................... $101.00 049709 HENN COUNTY SHERIFF......................................................... $150.00 049710 JAISWAL, ROHIT ...................................................................... $200.00 049711 KRUEGER, RUSSELL ................................................................. $41.11 049712 MARTIN-MCALLISTER ........................................................... $1,100.00 049713 MARX, WALLACE .................................................................. $2,000.00 049714 MEDINA MP LLC .................................................................. $58,500.00 049715 MET COUNCIL (SAC) ............................................................. $2,460.15 049716 METRO WEST INSPECTION ............................................... $16,022.15 049717 OFFICE DEPOT .......................................................................... $24.19 049718 PATIL, AJAY ................................................................................ $42.28 049719 PEDERSON, JEFF ............................................................... $10,000.00 049720 PULTE GROUP ........................................................................... $58.34 049721 ROLF ERICKSON ENTERPRISES INC .................................. $6,193.06 049722 SCHMID, GAYLE ....................................................................... $250.00 049723 SIRVA RELOCATION CREDIT, LLC.............................................. $7.89 049724 STREICHERS INC ..................................................................... $863.97 049725 TEGRETE (CARLSON BLDG) ................................................... $156.10 049726 TIME SAVER OFFSITE SEC SVCS IN ...................................... $445.50 049727 US SOLAR BUSINESS ........................................................... $1,520.60 049728 ZEE MEDICAL SERVICE ............................................................ $63.80 049729 DAVIS MOTORSPORTS OF DELANO ................................. $25,345.98 049730 ACME TOOLS ........................................................................... $637.99 049731 ASPEN MILLS INC .................................................................... $482.73 049732 AXON ENTERPRISE INC ....................................................... $1,194.00 049733 BOYER FORD TRUCKS INC ..................................................... $525.04 049734 CARGILL INC. ...................................................................... $16,031.15 049735 DESIGNING NATURE, INC. ........................................................ $90.00 049736 DPC INDUSTRIES INC .............................................................. $297.48 049737 EARL F ANDERSEN INC .......................................................... $155.75 049738 ENGEL WATER TESTING INC.................................................. $450.00 049739 GRAINGER.................................................................................. $44.19 049740 HOLIDAY FLEET ......................................................................... $56.51 049741 HUELIFE, LLC ........................................................................ $5,160.00 049742 MATTHEW E HUNZ .................................................................. $306.00 049743 JIMMY'S JOHNNYS INC ............................................................ $130.00 049744 KENNEDY & GRAVEN CHARTERED .................................... $7,799.87 049745 NAPA OF CORCORAN INC ........................................................ $25.69 049746 NUTRIEN AG SOLUTIONS, INC ............................................... $429.75 049747 OFFICE DEPOT .......................................................................... $68.42 049748 RANDY'S SANITATION INC ...................................................... $827.44 049749 STREICHER'S ........................................................................... $772.88 049750 TACTICAL ADVANTAGE ........................................................... $520.00 049751 BUSINESS WATCH INTERNATIONAL ...................................... $500.00 049752 CRAIG RAPP, LLC ................................................................. $1,400.00 049753 DELANO SPORTSMANS CLUB ................................................ $500.00 049754 LEAGUE OF MINNESOTA CITIES ............................................ $100.00 049755 METRO ELEVATOR INC ........................................................... $190.00 049756 MN SAFETY COUNCIL INC ...................................................... $580.00 049757 ROLF ERICKSON ENTERPRISES INC .................................. $8,087.47 049758 TEGRETE (CARLSON BLDG) ................................................ $1,355.00 Total Checks $193,820.38 ELECTRONIC PAYMENTS DECEMBER 18, 2019 – JANUARY 7, 2020 005350E ELAN FINANCIAL SERVICE .................................................. $2,359.01 005351E FARMERS STATE BANK OF HAMEL ......................................... $12.00 005352E MINNESOTA, STATE OF ....................................................... $1,403.00 005353E FURTHER ................................................................................. $268.13 005354E PR PERA .............................................................................. $15,909.60 005355E PR FED/FICA ....................................................................... $16,593.84 005356E PR MN Deferred Comp ........................................................... $1,650.00 005357E PR STATE OF MINNESOTA .................................................. $3,661.97 005358E CITY OF MEDINA ........................................................................ $21.00 005359E FURTHER .............................................................................. $1,341.98 005360E FURTHER ................................................................................. $996.13 005361E CITY OF PLYMOUTH ................................................................ $937.48 005362E WRIGHT HENN COOP ELEC ASSN ...................................... $5,247.02 005363E MEDIACOM OF MN LLC ........................................................... $294.90 Total Electronic Checks $50,696.06 PAYROLL DIRECT DEPOSITS DECEMBER 24, 2019 0509922 BOEDDEKER, KAYLEN ............................................................ $663.42 0509923 JOHNSON, PATRICK M. ........................................................... $599.77 0509924 ALTENDORF, JENNIFER L. ................................................... $1,436.78 0509925 BARNHART, ERIN A. ............................................................. $2,466.27 0509926 BELLAND, EDGAR J. ............................................................. $2,817.14 0509927 BOECKER, KEVIN D. ............................................................. $2,262.52 0509928 CONVERSE, KEITH A. ........................................................... $1,945.12 0509929 DINGMANN, IVAN W ................................................................. $427.69 0509930 DION, DEBRA A. .................................................................... $2,060.85 0509931 ENDE, JOSEPH...................................................................... $2,017.40 0509932 FINKE, DUSTIN D. ................................................................. $2,649.59 0509933 GALLUP, JODI M. ................................................................... $1,925.52 0509934 GLEASON, JOHN M. .............................................................. $2,010.21 0509935 GREGORY, THOMAS ............................................................ $2,152.30 0509936 HALL, DAVID M. ..................................................................... $2,023.84 0509937 JACOBSON, NICOLE ................................................................ $812.74 0509938 JESSEN, JEREMIAH S. .......................................................... $2,522.85 0509939 JOHNSON, SCOTT T. ............................................................ $2,218.86 0509940 JONES, KATRINA M............................................................... $1,409.82 0509941 KLAERS, ANNE M. ................................................................. $1,376.88 0509942 LEUER, GREGORY J. ............................................................ $1,849.23 0509943 MCGILL, CHRISTOPHER R. .................................................. $1,635.27 0509944 MCKINLEY, JOSHUA D .......................................................... $1,981.43 0509945 NELSON, JASON ................................................................... $3,088.56 0509946 REINKING, DEREK M ............................................................ $2,379.37 0509947 SCHARF, ANDREW ............................................................... $2,016.17 0509948 SCHERER, STEVEN T. .......................................................... $2,303.25 0509949 SCHNEIDER, BENJAMIN .......................................................... $868.05 Total Payroll Direct Deposit $51,920.90