HomeMy Public PortalAbout01.07.2020 Work Session Packet Posted 5/29/2009 Page 1 of 1
WORK SESSION AGENDA
MEDINA CITY COUNCIL
Tuesday, January 7, 2020
5:00 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Annual Goal Setting Session
III. Adjourn
Posted 1.3.2020
Draft 2020 Goals
Overarching
(1) Institutionalize Employee Shared/Core Values. Hold an employee training session and continue
the employee discussion on our core values (On-going).
(2) Continue to stay involved with business networking groups, business forums, business tours,
attract business and other opportunities to strengthen ties with our local businesses (On-going).
(3) Continue to implement electronic document management in the City (includes Laserfiche at City
Hall)
Administration
(1) Work with Council and Staff to try and attract campus business users on Highway 55 (On-going)
(2) Continue planning process for Hackamore Road project with the City of Corcoran (4th Quarter)
(3) Implement electronic email notification system instead of manually saving in outlook when
people want to subscribe or unsubscribe. (1st Quarter). This item will be implemented in
conjunction with the full address database switch. (4th Quarter)
(4) Switch the address database away from Microsoft Access to a new system that is functional in the
cloud. (4th Quarter)
(5) Negotiate new police union contract, which currently ends 12/31/2020. (4th Quarter)
(6) Complete hiring processes for two new police officers, internal sergeant promotion, and vacant
public works position. (1st Quarter)
(7) Successfully administer new Presidential Primary election, along with the State Primary and
General Elections. (1st - 4th Quarter)
(8) Introduce new voting assistance equipment called the Omni Ballot to replace the Automarks.
Medina will be one of four pilot cities in Hennepin County introducing the new voting equipment
in 2020. (3rd Quarter)
Public Works
Streets
(1) Complete 2020 overlay CIP.
(2) Work with Corcoran on Hackamore Road reconstruct plans and agreements
(3) Work to update pavement management plan and format
(4) Street visioning for Tamarack Drive and Highway 55 intersection
Stormwater
(5) Replace Ardmore Creek culvert
(6) Replace Deerhill Road East culvert
(7) Complete Ardmore Creek and Lakeshore Park projects
(8) Complete storm water asset management plan
Water/Sewer
(9) Plan for the 2021 filter media replacement at the water treatment plant
(10) Plan for the Chippewa watermain extension
(11) Continue with inflow and infiltration reduction into the sewer system
(12) Replace control panel at the Morningside lift station
(13) Bring Loretto on board with the sewer system
Parks/Trails
(14) Work with Three Rivers Park to complete the Baker Park raving project
(15) Work with Three Rivers Park to begin studying Diamond Lake Regional Trail Master Plan
(16) Begin Hunter Park future concept plan
(17) Replace damaged portions of the Hamel Legion Park Trail
(18) Look at options for park land purchase in the Chippewa/Mohawk area
Finance
(1) Research and implement new city credit cards or p-cards; specifically, cards with cash back
benefits. (2nd quarter)
(2) Research workflow software and costs within Laserfiche to have implemented in 2021 or 2022
budget. (2nd quarter)
(3) Long-term budget analysis (General Fund and Municipal Park Fund.) (2nd quarter)
Public Safety
(1) Provide quality public safety services for our citizens, businesses and visitors by working
professionally
(2) Personnel: - 1st Quarter
Replace Public Safety Director
Replace Patrol Sergeant
Hire two officers
(3) Complete Fire Grant Process
(4) Evaluate possible second sergeant - 2nd Quarter
(5) Evaluate part-time administrative assistant - 2nd Quarter
(6) Review Tobacco Ordinance -2nd Quarter
(7) Review Third Party Gift Card Procurement Ordinance - 2nd Quarter
(8) Review Policy and Procedure Manual -4th Quarter
(9) Equipment Replacement:
Squad Radios - 1st Quarter
Evaluate Thermal Cameras – 4th Quarter
Evaluate two Squads - 3rd Quarter
Research Bodycam/Squad Camera Solutions for 2021 – 3rd Quarter
Digital Speed Sign - 3rd Quarter
(10) Retention
Compensation study how do we compare to our competition - 3rd Quarter
Planning
(1) Tamarack Drive Corridor Study (1st Quarter)
(2) Stormwater Inventory (1st Quarter)
(3) Diamond Lake Regional Trail Master Plan (2nd Quarter)
(4) Affordable and Lifecycle Housing Strategy (3rd Quarter)
(5) Electric Vehicle charging requirements (3rd Quarter)
(6) Stormwater Maintenance Policy (4th Quarter)
(7) Developer’s Handbook updates (4th Quarter)
2020 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Road/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments
4 Tamarack Drive/Highway 55 Interesection 40,000$ 40,000$ 4,000,000$ 4,000,000$
Road Fund / Assessments /
Bonds / Developer
5 Clydesdale trail overlay 600/101 150,000$ 75,000$ Road/Bonds/Assessments
6 Oakview Road - Overlay 43,000$ 21,500$ Road/Bonds/Assessments
7 Deer Hill Road East - Overlay 27,000$ 23,500$ Road/Bonds/Assessments
8 Dusty Trail - Overlay 4,000$ 2,000$ Road/Bonds/Assessments
9 Tower Dr West Overlay/curb 42,000$ 21,000$ Road/Bonds/Assessments
10 Chestnut Road - Overlay 50,000$ 25,000$ Road/Bonds/Assessments
11 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund
12 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Road/Bonds/Assessments
13 Hackamore Medina/ Portion 100,000$ 100,000$ 550,000$ 400,000$ 550,000$ 400,000$ Road Fund/Bonds/Developer
14 Willow Drive North to 24 - reclaim 370,000$ 300,000$ Road/Bonds/Assessments
15 Shire Dr Overlay 32,000$ 16,000$ Road/Bonds/Assessments
16 Iroquois Drive Overlay 30,000$ 15,000$ Road/Bonds/Assessments
17 Maplewood Drive Overlay 29,328$ 14,664$ Road/Bonds/Assessments
18 Bobolink Road Overlay 90,000$ 45,000$ Road/Bonds/Assessments
19 Morningside Road Overlay 110,000$ 55,000$ Road/Bonds/Assessments
20 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Road/Bonds/Assessments
21 Arrowhead & CR 118 Whistleless Crossing 450,000$ 60,000$ Reserves/State Bonding/Grant
22 Roads Sub-total 695,000$ 262,500$ 1,013,000$ 632,000$ 644,660$ 491,828$ 770,000$ 510,000$ 4,129,328$ 4,114,664$
23
24 Public Works
25 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
26 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
27 Air Compressor 25,000$ 25,000$ Equipment Bonds/Cap Equip Fund
28 Ditch Mower Replacement/Loretto 130,000$ 130,000$ Equipment Bonds/Cap Equip Fund
29 Backhoe Replacement 130,000$ 130,000$ Equipment Bonds/Cap Equip Fund
30 Skid Steer Upgrade w/ Bucket/Harly Rake 4,000$ 4,000$ 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ Equipment Bonds/Cap Equip Fund
31 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
32 Public Works Sub-total 289,000$ 289,000$ 12,000$ 12,000$ 244,000$ 244,000$ 234,000$ 234,000$ -$ -$
33
34 Police
35 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ Equipment Bonds/Cap Equip Fund
36 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
37 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund
38 Portable Radios 6,000$ 6,000$ 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip
39 Squad Radios 40,000$ 40,000$ DWI Forfeiture Fund/Cap Equip
40 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund
41 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip
42 Police Sub-total 129,000$ 129,000$ 179,000$ 179,000$ 192,000$ 192,000$ 80,000$ 80,000$ 134,000$ 134,000$
43
44 Fire
45 HAMEL
46 Ongoing PPE Replacement 10,000$ 10,000$ 10,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
47 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
48 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
49 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
50 Annual Contract 75,000$ 75,000$ 75,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund
51 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$
52
53 Loretto & Long Lake
54 Fire (Loretto)28,290$ 28,290$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund
55 Fire (Long Lake)6,000$ 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund
56 Fire Sub-total -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ 34,290$
57
58 Emergency Management
59 Siren Maintenance 5,000$ 5,000$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund
60 Civil Defense Sirens 30,000$ 30,000$ 30,000$ 30,000$ Revolving Cap. Impr. Fund
61 Civil Defense Sub-total 35,000$ 35,000$ 37,500$ 37,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$
62
63
64 Administration/Data Processing
65 Vehicle Equipment Bonds/Cap Equip Fund
66 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
67
68 City Buildings
69 City Hall Repairs/Renovation 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
70 Community Building Repairs 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
71 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
72 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
73 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$
74
75
76
77 Water (high growth expectation)
78 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital
79
Chippewa Watermain Extension - Arrowhead
to Mohawk 400,000$ 400,000$ Water Capital Improvement
80 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement
81 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023)
82 Water Sub-total -$ -$ 835,000$ 835,000$ 1,400,000$ 1,400,000$ 2,600,000$ 2,600,000$ -$ -$
2020
2020 - 2024 Capital Improvement Plan
2021 2022 2023 2024
1
2020 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2020
2020 - 2024 Capital Improvement Plan
2021 2022 2023 2024
83
84 Sewer
85 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund
86 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund
87 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund
88 Sewer Sub-total -$ -$ 800,000$ 800,000$ 100,000$ 100,000$ -$ -$ 750,000$ 750,000$
89
90 Storm Water
91 Long Lake Creek Sub Watershed 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Storm Water Fund/Grants
92 Storm Water Sub-total -$ 10,000$ -$ 10,000$ -$ 10,000$ -$ 10,000$ -$ 10,000$
93
94 Municipal Park Replacements
95 Trails
96 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund
97 Hamel Legion Park
98 Holy Name Park
99 Hunter Lions Park
100 Full Park Reconstruction/Tennis Court 20,000$ 20,000$ 500,000$ 450,000$ Municipal Park Fund/Grants
101 Lakeshore Park
102 Redesign/Large Playground Equipment 20,000$ 20,000$ 150,000$ 150,000$ Municipal Park Fund
103 Rainwater Nature Area
104 Maple Park
105 Walnut Park
106 Basketball Hoop/Striping 5,000$ 5,000$ Municipal Park Fund
107 Medina Morningside Park
108 Playground curb/rubber under swings 50,000$ 50,000$ Municipal Park Fund
109 Replace baseball backstop 5,000$ 5,000$ Municipal Park Fund
110 Parking Area 10,000$ 10,000$ Municipal Park Fund
111 Medina Lake Preserve
112 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund
113 Tomann Preserve - Park Development
114 The Park at Fields of Medina
115 135,000$ 135,000$ 175,000$ 175,000$ 25,000$ 25,000$ 555,000$ 505,000$ 55,000$ 55,000$
116
117 New Park Development
118 Trails
119 Arrowhead Dr RR Crossing 130,000$ 130,000$ Park Dedication Fund
120 Arrowhead Trail Connection RR-Loram 75,000$ 75,000$ Park Dedication Fund
121 Hackamore Trail 174,000$ 87,000$ 174,000$ 87,000$ Park Ded/Cost Share w/ Corcoran
122 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund
123 Medina Lake Preserve
124 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund
125 Park Land by Medina Golf & CC 500,000$ 500,000$ Park Dedication Fund
126 Sioux Dr./HWY 55 Ped Crossing Future Study
127
Land Acquisitions / New Trails (rolling-used
as development occurs)250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund
128 Parks Sub-total 455,000$ 455,000$ 624,000$ 537,000$ 750,000$ 750,000$ 449,000$ 362,000$ 275,000$ 275,000$
129
130 TOTAL:1,866,237$ 1,479,790$ 3,803,737$ 3,381,790$ 3,491,397$ 3,384,618$ 4,825,737$ 4,474,790$ 5,481,065$ 5,512,454$
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