HomeMy Public PortalAbout10.20.2020 City Council Meeting Packet Posted 10/15/2020 Page 1 of 2
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, October 20, 2020
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the October 6, 2020 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution Certifying Delinquent City Charges for Services to the Hennepin County Auditor for
Collection in 2021
B. Resolution Certifying Delinquent Storm Water Utility Charges to the Hennepin County Auditor for
Collection in 2021
C. Resolution Certifying Delinquent Utility Charges to the Hennepin County Auditor for Collection in
2021
D. Resolution Accepting Public Utilities within the Woods of Medina
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATIONS
A. Resolution Thanking Retired Public Safety Director Ed Belland for 29 Years of Service to the City
of Medina
B. Resolution Providing for the Sale of $6,040,000 General Obligation Refunding Bonds, Series
2020A
VIII. NEW BUSINESS
A. Long Lake Creek Subwatershed Assessment/Wolsfeld Lake Ravine Project
B. Mike and Carolyn Anderson, Oakwood Hill LLC – Easement Vacation - 985/995 Medina Road –
Public Hearing
1. Resolution Vacating a Portion of Drainage and Utility Easements at 985 and 995 Medina
Road
C. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing
1. Resolution Vacating Drainage and Utility Easements within Outlot A, Rolling Green
Business Center
D. Deer Hill Preserve 4th Addition Final Plat
1. Resolution Granting Final Plat Approval for Deer Hill Preserve 4th Addition
2. Resolution Reapportioning Adopted Assessments for Deer Hill Preserve Road
Improvement Project
E. Sewer Lining Project from Clydesdale Trail to the Medina Country Club
IX. OLD BUSINESS
A. Ordinance Amending Individual Sewage Treatment System Permit Requirements; Amending
Chapters 7 and 8 of the City Code
1. Resolution Authorizing Publication of Ordinance by Title and Summary
X. CITY ADMINISTRATOR REPORT
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: Dial 1-612-517-3122
Enter Conference ID: 241 364 607#
Posted 10/15/2020 Page 2 of 2
XI. MAYOR & CITY COUNCIL REPORTS
XII. APPROVAL TO PAY BILLS
XIII. ADJOURN
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: October 15, 2020
DATE OF MEETING: October 20, 2020
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial 1-612-517-3122; Enter Conference ID: 241 364 607#
V. CONSENT AGENDA
A. Resolution Certifying Delinquent City Charges for Services to the Hennepin County
Auditor for Collection in 2021 – The resolution certifies delinquent city charges for
services to Hennepin County to be collected with 2021 taxes. Staff recommends approval.
See attached resolution.
B. Resolution Certifying Delinquent Storm Water Utility Charges to the Hennepin County
Auditor for Collection in 2021 – The resolution certifies delinquent municipal storm water
utility charges to Hennepin County to be collected with 2021 taxes. Staff recommends
approval.
See attached resolution.
C. Approve Resolution Certifying Delinquent Utility Charges to the Hennepin County
Auditor for Collection in 2021 – The resolution certifies delinquent municipal utility
charges to Hennepin County to be collected with 2021 taxes. Staff recommends approval.
See attached resolution.
D. Resolution Accepting Public Utilities within the Woods of Medina – Staff recommends
approval of the resolution accepting public utilities within the Woods of Medina upon
receiving a two-year warranty bond.
See attached resolution.
VII. PRESENTATIONS
A. Resolution Thanking Retired Public Safety Director Ed Belland for 29 Years of Service to
the City of Medina – Retired Public Safety Director Ed Belland will be at the virtual
meeting to be recognized for his 29 years of service to the City of Medina.
See attached resolution.
2
Recommended Motion: Motion to approve resolution thanking retired Public Safety
Director Ed Belland for 29 years of service to the City of Medina
B. Resolution Providing for the Sale of $6,040,000 General Obligation Refunding Bonds,
Series 2020A – Shelly Eldridge with Ehlers Public Finance Advisors will be at the virtual
meeting to present the pre-sale report.
See attached resolution.
Recommended Motion: Motion to approve resolution providing for the sale of
$6,040,000 General Obligation Refunding Bonds, Series 2020A
VIII. NEW BUSINESS
A. Long Lake Creek Subwatershed Assessment/Wolsfeld Lake Ravine Project –
Minnehaha Creek Watershed will be present at the October 20, 2020 meeting to provide a
summary of the findings of the Long Lake Subwatershed Assessment and to present the
“Implementation Roadmap” to improve water quality. Minnehaha Creek Watershed will
also update Council on a grant opportunity to complete a ravine stabilization project for
Wolsfeld Lake.
See attached report.
Recommended Motion # 1: Move to accept the Long Lake Subwatershed Assessment and
Implementation Roadmap
Recommended Motion # 2: Move to direct staff to take actions to implement the Wolsfeld
Lake Ravine Stabilization Project, contingent upon funding BWSR.
Recommended Motion # 3: Move to direct staff to include necessary funding within the
2021 and 2022 CIP for the Wolsfeld Lake Ravine Stabilization Project.
B. Mike and Carolyn Anderson, Oakwood Hill LLC, - Easement Vacation - 985/995 Medina
Road – Public Hearing – On October 6, 2020, the City Council granted approval of a lot
line arrangement to Mike Anderson and Steve Hicks (on behalf of Oakwood Hill LLC)
between two parcels at 985 and 995 Medina Road. There are existing drainage and utility
easements adjacent to the property lines which were moved. The property owners have
requested that the City vacate a portion of the easements.
See attached memo and resolution.
Recommended Motion: Motion to adopt Resolution Vacating a Portion of Drainage and
Utility Easement at 985 and 995 Medina Road
C. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing
– On September 15, 2020, the City granted preliminary plat approval to US Home
Corporation (Lennar) for Meadowview Commons. The plat proposed 125 townhome units
3
and an outlot for future commercial development. The plat included outlots from two
separate plats, Fields of Medina and Rolling Green Business Center. The Rolling Green plat
had included drainage and utility easements over the wetland on the east portion of the site
as well as around the perimeter of the site. The easement along the west side of the Rolling
Green outlot would cut through the site and a number of the townhome parcels. The
applicant has requested that the City vacate the existing easements, which will be replaced
with appropriately located easements upon the Meadowview Commons plat. Staff
recommends review of the vacation in connection with review of the plat. Because
publication has to occur so far in advance of the hearing, staff had published notice for the
October 20, 2020 meeting. Lennar needed some additional time to address comments which
staff made on the plat.
See attached memo and resolution.
Recommended Motion: Move to table the public hearing on the proposed easement
vacation until the November 4, 2020 City Council meeting.
D. Deer Hill Preserve 4th Addition Final Plat – Staff believes the proposed plat is substantially
similar to the approved preliminary plat, despite the adjustments noted in the staff report. It
appears that the conditions of preliminary plat have either been addressed or will be
incorporated into the attached resolution and development agreement. As such, staff
recommends approval of the final plat and that the Council consider the following actions:
See attached report.
Recommended Motion # 1: Move to adopt Resolution Granting Final Plat Approval for
Deer Hill Preserve 4th Addition
Recommended Motion # 2: Move to adopt Resolution Reapportioning Adopted
Assessments for Deer Hill Preserve Road Improvement Project
E. Sewer Lining Project from Clydesdale Trail to the Medina Country Club – The City has
actively been making corrections to the sewer system to reduce excessive inflow and
infiltration. An additional section of pipe from Clydesdale Trail to The Medina County Club
requires lining. Funds are available in the 2021 CIP for this purpose. Because we want to
take advantage of the dry soil conditions within the easement area (where we access the
sewer line) we are asking to move forward as soon as quotes are obtained. We have funds
available in the Sewer Capital Fund to pay for this project now.
See attached memo.
Recommended Motion: Direct staff to move forward with sewer lining project as soon as
quotes are gathered, and scheduling will allow
4
IX. OLD BUSINESS
A. Ordinance Amending Individual Sewage Treatment System Permit Requirements;
Amending Chapters 7 and 8 of the City Code – City Code section 720 regulates
Individual Sewage Treatment Systems (ISTS), or septic systems, pursuant to Minnesota
Rules. Minnesota Rules permit a City to adopt more restrictive standards, but not less
restrictive. Section 720 includes several provisions which are more restrictive. Staff is
recommending the following changes to the City’s Code: 1) Remove requirement that
every design include percolation tests (perc tests); 2) Remove requirement for minimum
of two 1,000-gallon septic tanks; and 3) Technical corrections including statutory
references. Council requested additional information related to the current requirement
for a minimum of two 1000-gallon septic tanks. Todd Geske, the City Building Official,
will be present at the October 20 meeting to answer any questions the Council may
have.
See attached report.
Recommended Motion # 1: Motion to adopt Ordinance Amending Individual Sewage
Treatment System Permit Requirements; Amending Chapters 7 and 8 of the City Code
[ OR: with the following change(s)….]
Recommended Motion # 2: Motion to adopt Resolution Authorizing Publication of
Ordinance by Title and Summary
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 005679E-005695E for $62,488.38
and order check numbers 050768-050822 for $310,504.75, payroll EFT 0510553-0510586 for
$54,859.75
INFORMATION PACKET:
x Planning Department Update
x Police Department Update
x Public Works Department Update
x Claims List
Medina City Council Meeting Minutes 1
October 6, 2020
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 6, 2020 3
4
The City Council of Medina, Minnesota met in regular session on October 6, 2020 at 5
7:00 p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
Martin read aloud a statement explaining that because of the ongoing pandemic, all City 8
Council and Commissions meetings will be held in a virtual format. She provided 9
instructions on how members of the public can participate in the meetings. 10
11
I. ROLL CALL 12
13
Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 14
15
Members absent: None. 16
17
Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 18
Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim 19
Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 20
Chief of Police Jason Nelson. 21
22
II. PLEDGE OF ALLEGIANCE (7:06 p.m.) 23
24
III. ADDITIONS TO THE AGENDA (7:07 p.m.) 25
The agenda was approved as presented. 26
27
IV. APPROVAL OF MINUTES (7:07 p.m.) 28
29
A. Approval of the September 15, 2020 Work Session Meeting Minutes 30
Moved by Martin, seconded by Albers, to approve the September 15, 2020 Work 31
Session meeting minutes as presented. 32
33
A roll call vote was performed: 34
35
Albers aye 36
DesLauriers aye 37
Anderson aye 38
Pederson aye 39
Martin aye 40
41
Motion passed unanimously. 42
43
B. Approval of the September 15, 2020 Regular City Council Meeting Minutes 44
Moved by Martin, seconded by Albers, to approve the September 15, 2020 regular City 45
Council meeting minutes as presented. 46
47
A roll call vote was performed: 48
49
Albers aye 50
DesLauriers aye 51
Medina City Council Meeting Minutes 2
October 6, 2020
Anderson aye 1
Pederson aye 2
Martin aye 3
4
Motion passed unanimously. 5
6
V. CONSENT AGENDA (7:08 p.m.) 7
8
A. Reschedule November 10, 2020 Special Council Meeting to November 13, 9
2020 at 1 p.m. 10
B. Appoint Jackson Carroll-Billman to Community Service Officer Position 11
C. Approve Snow Removal Services Agreement with Hunzy’s LLC 12
D. Approve Tree Trimming Agreement with Ray’s Tree Service 13
E. Resolution No. 2020-66 Appointing Election Judges for the November 3, 14
2020 General Election 15
F. Resolution No. 2020-67 Accepting Donation from Thomas VanBeusekom 16
G. Resolution No. 2020-68 Approving Recycling Grant Agreement with 17
Hennepin County 18
H. Resolution No. 2020-69 Approving a Donation from the Hamel Athletic Club 19
I. Approve Field Conversion and Installation Services Agreement with 20
Supreme Outdoor Services 21
J. Approve Installation Services Agreement with D’Fence 22
K. Approve Preliminary Development Agreement between the City of Medina 23
and U.S. Home Corporation Regarding Meadow View Commons 24
Johnson noted that staff is requesting Council pull Item C from the Consent Agenda. 25
26
Martin expressed appreciation to those serving as Election Judges this year, recognizing 27
the challenging times. She also thanked those that made donations to the parks. 28
29
Moved by DesLauriers, seconded by Martin, to approve the consent agenda. 30
31
A roll call vote was performed: 32
33
Albers aye 34
DesLauriers aye 35
Anderson aye 36
Pederson aye 37
Martin aye 38
39
Motion passed unanimously. 40
41
C. Approve Snow Removal Services Agreement with Hunzy’s LLC 42
Johnson thanked DesLauriers for pointing out some mistakes in the agreement. 43
44
Scherer stated that the changes were identified in the redline version that was e-mailed 45
earlier in the day to the City Council, noting that the changes were mainly to the dates. 46
He noted that the agreement would run from October 7, 2020 through October 7, 2022. 47
48
Moved by DesLauriers, seconded by Martin, to approve the revised snow removal 49
services agreement with Hunzy’s LLC. 50
51
Medina City Council Meeting Minutes 3
October 6, 2020
A roll call vote was performed: 1
2
Albers aye 3
DesLauriers aye 4
Anderson aye 5
Pederson aye 6
Martin aye 7
8
Motion passed unanimously. 9
10
VI. COMMENTS (7:13 p.m.) 11
12
A. Comments from Citizens on Items not on the Agenda 13
Kelsey Ottum, 1029 Jubert Trail, stated that her neighbors put together a petition that 14
gained about 200 signatures. She stated that they are concerned with the safety of 15
Meander and the entrance of CR 116 onto Meander. She stated that when approaching 16
CR 116 from Meander it is difficult to see approaching vehicles and pedestrians. She 17
stated that they would like to voice their concerns for safety related to the proposed 18
development. 19
20
Martin stated that the petition has been received and is being reviewed by City staff. 21
22
Finke stated that staff is reviewing the issues, especially related to the sightlines from 23
Jubert Drive. He noted that a site analysis was completed and perhaps there is 24
vegetation and grading of the Fields of Medina berm that could be impacting the line of 25
vision. He noted that staff will respond once the review is complete. 26
27
Ottum commented that there is currently a sidewalk that runs down Meander but stops 28
at the corner of 116 and Meander. She commented that it would be great if that 29
sidewalk could be extended to promote pedestrian safety. 30
31
Ryan Brokaw, 1041 Jubert Trail, echoed the comments of the previous speaker. He 32
noted that there are many children in that area and the blind corner at CR 116 and 33
Meander is dangerous for pedestrians. He stated that he would like to see the area 34
made safer as development continues in this area. 35
36
Martin noted that there were multiple public forums and hearings related to the Meadow 37
View Commons Townhome development request that would have been noticed to 38
properties in that area. She encouraged residents to watch for those notices, as those 39
provide the best opportunity to provide comments throughout the development process. 40
41
Brokaw asked that the Council still consider the requests of those in the petition to 42
ensure safety to those in the neighborhood. 43
44
Scherer stated that while he would love to extend the sidewalk in that area, the City does 45
not have the necessary right-of-way and there is not a willing seller at this time. He 46
stated that there are plans to do additional striping in that area in an attempt to provide 47
an area for pedestrians. He stated that a speed study was completed on this roadway 48
two years ago to set the speed limit for the Meander roadway. 49
50
Medina City Council Meeting Minutes 4
October 6, 2020
B. Park Commission 1
Scherer provided an update on the progress on the little league updates, noting that the 2
first update was completed, and the remainder were placed on hold awaiting additional 3
planning. He invited members of the public to go online and make comments on the 4
Hunter Lions Park Concept Plan. 5
6
C. Planning Commission 7
Finke reported that the Planning Commission will meet the following week to hold a 8
public hearing to consider a six-lot subdivision northwest of Holy Name Lake, titled Holy 9
Name Lake Estates. He stated that Final Plat request was also received from 10
Meadowview Commons and the fourth phase of the Deerhill Preserve rural subdivision 11
is being reviewed. He noted that the Chippewa Road and Weston Woods EAW is out 12
for public comment. 13
14
VII. PRESENTATIONS 15
16
A. Resolution No. 2020-70 Recognizing Public Safety Director Jason Nelson 17
for 20 Years of Service to the City of Medina (7:30 p.m.) 18
Martin read aloud the proposed resolution recognizing Jason Nelson for 20 years of 19
service to the City of Medina. 20
21
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2020-70 Recognizing 22
Public Safety Director Jason Nelson for 20 Years of Service to the City of Medina. 23
24
Further discussion: Martin commented that Nelson has been a tremendous resource and 25
shining light with the challenges of 2020, related to COVID and the death of George 26
Floyd and its ramifications. 27
28
A roll call vote was performed: 29
30
Albers aye 31
DesLauriers aye 32
Anderson aye 33
Pederson aye 34
Martin aye 35
36
Motion passed unanimously. 37
38
B. Resolution No. 2020-71 Recognizing Public Works Field Inspector John 39
Gleason for 10 Years of Service to the City of Medina (7:34 p.m.) 40
Martin read aloud the proposed resolution recognizing John Gleason for 10 years of 41
service to the City of Medina. 42
43
Moved by Martin, seconded by Pederson, to adopt Resolution No. 2020-71 Recognizing 44
Public Works Field Inspector John Gleason for 10 Years of Service to the City of 45
Medina. 46
47
Further discussion: Scherer commented on the dedication that John Gleason has to the 48
department and his work and noted that Public Works is lucky to have him on the team. 49
50
Medina City Council Meeting Minutes 5
October 6, 2020
Martin echoed the comments that Public Works has a great team and John Gleason 1
makes it better. 2
3
A roll call vote was performed: 4
5
Albers aye 6
DesLauriers aye 7
Anderson aye 8
Pederson aye 9
Martin aye 10
11
Motion passed unanimously. 12
13
VIII. NEW BUSINESS 14
15
A. Roehl Heights – Final Plat – 1735 Medina Road (7:38 p.m.) 16
Martin referenced a memorandum submitted by Mr. Roehl dated October 6, 2020, which 17
will become a part of the record for tonight’s meeting. 18
19
Johnson reported that on June 16th the Council provided preliminary approval of the plat 20
of the two-lot subdivision request at 1735 Medina Road. 21
22
Finke stated that the purpose of the final plat review is to review consistency with the 23
preliminary plat and ensure that the conditions of preliminary plat have been met. He 24
noted that additional right-of-way was provided along the south border of the site, as 25
requested through preliminary plat. He noted that a number of the preliminary plat 26
conditions will continue as final plat conditions. He stated that the applicant is 27
requesting that the wetland buffers for the northern lot would not be implemented until 28
the construction occurs on the northern lot. 29
30
1. Resolution No. 2020-72 Granting Final Plat Approval to the Estate 31
of Robert J. Roehl for the Roehl Heights Plat 32
Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-72 Granting 33
Final Plat Approval to the Estate of Robert J. Roehl for the Roehl Heights Plat. 34
35
A roll call vote was performed: 36
37
Albers aye 38
DesLauriers aye 39
Anderson aye 40
Pederson aye 41
Martin aye 42
43
Motion passed unanimously. 44
45
1. Upland Buffer Easement Agreement 46
Moved by DesLauriers, seconded by Albers, to approve the Upland Buffer Easement 47
Agreement. 48
49
A roll call vote was performed: 50
51
Medina City Council Meeting Minutes 6
October 6, 2020
Albers aye 1
DesLauriers aye 2
Anderson aye 3
Pederson aye 4
Martin aye 5
6
Motion passed unanimously. 7
8
B. Mike and Carolyn Anderson, Oakwood Hill LLC, Lot Line Rearrangement – 9
985/995 Medina Road (7:44 p.m.) 10
Johnson stated that the property owners of 985 Medina Road and 995 Medina Road are 11
proposing a lot line rearrangement which will provide one property with the frontage 12
necessary to construct a driveway. 13
14
Finke displayed an aerial photograph that shows the lot line rearrangements. He noted 15
that the purpose is to provide frontage with one property to serve a driveway for that 16
property. He noted that the properties are zoned rural residential and neither lot 17
contains five contiguous acres of suitable soils, even though one lot is over 30 acres in 18
size. He noted that the rearrangement would provide an improvement for the smaller of 19
the two lots. He stated that staff recommends replacement easements along the 20
property lines. He noted that vacation requests have also been submitted for the 21
easements that would no longer serve purpose with the lot line rearrangement, which 22
will be considered at the next Council meeting. He stated that staff recommends 23
approval of the request. 24
25
DesLauriers referenced the schematic and proposed new driveway, noting that the end 26
on Medina Road appears to be off the property line. He asked if that would be adjusted. 27
28
Finke stated that most of the driveway would be in the realigned segment but the portion 29
near Medina Road would be located in the easement in order to improve sight distances. 30
31
1. Resolution No. 2020-73 Approving a Lot Line Rearrangement of 985 32
and 995 Medina Road 33
Moved by DesLauriers, seconded by Martin, to adopt Resolution No. 2020-73 Approving 34
a Lot Line Rearrangement of 985 and 995 Medina Road. 35
36
A roll call vote was performed: 37
38
Albers aye 39
DesLauriers aye 40
Anderson aye 41
Pederson aye 42
Martin aye 43
44
Motion passed unanimously. 45
46
C. Ordinance Amending Individual Sewage Treatment System Permit 47
Requirements; Amending Chapters 7 and 8 of the City Code (7:51 p.m.) 48
Johnson noted that staff is recommending three changes to the ordinance related to 49
individual sewage treatment system permit requirements. 50
51
Medina City Council Meeting Minutes 7
October 6, 2020
Finke provided additional details on the three proposed changes to the ordinance. He 1
noted that the Planning Commission held a public hearing the previous month and 2
recommended approval. 3
4
Albers stated that he would prefer Medina to remain more stringent than the State 5
standard, as septic is a big issue for rural residential areas. He stated that he would feel 6
more comfortable staying with the two-tank requirement. He stated that he would prefer 7
over capacity rather than under capacity. 8
9
DesLauriers stated that he supports the new requirement as proposed by staff. 10
11
Finke displayed the table from Minnesota Rules, which would come into play if the City 12
removed the two-tank requirement and provided details on those specifications. He 13
stated that this requirement was advocated for by the previous Building Official, with the 14
thought that larger capacity in the tank would allow more opportunity for settling of solids 15
within the tanks, if they are not pumped regularly. He stated that the requirement for 16
separate tanks was the thought of the previous Building Official that the 17
compartmentalized tanks did not function as well as two separate tanks. He stated that 18
the new Building Official believes that the compartmentalized tanks have improved in 19
recent years and fully supports the use of those tanks. 20
21
Albers stated that he would still prefer to have additional capacity. He stated that last 22
spring water got into his tanks and he received a high-volume alarm quickly, noting that 23
he has two 1,000-gallon tanks. 24
25
DesLauriers asked the age of Albers’ system. 26
27
Albers estimated that his system was installed in 2000 or 2001. 28
29
DesLauriers stated that there was a comment related to new technology since that time. 30
31
Finke commented that there is nothing time sensitive about this ordinance and staff 32
could provide more information if desired. He stated that the important element would 33
be to allow for compartmentalized tanks, even if the higher capacity is required. 34
35
Anderson stated that he tends to agree with the comments of Albers and would prefer to 36
remain conservative. He commented that he would not want to run afoul of the State in 37
having a more stringent standard. He stated that he would be interested in having more 38
information from staff to discuss at a later date. 39
40
Pederson stated that he is comfortable with the language as presented, with the single 41
tank and increased capacity. 42
43
Martin stated that she is also comfortable with the language as proposed. 44
45
Moved by Martin, seconded by Albers, to table Ordinance Amending Individual Sewage 46
Treatment System Permit Requirements; Amending Chapters 7 and 8 of the City Code 47
until the time staff can gather the requested information. 48
49
A roll call vote was performed: 50
51
Medina City Council Meeting Minutes 8
October 6, 2020
Albers aye 1
DesLauriers aye 2
Anderson aye 3
Pederson aye 4
Martin aye 5
6
Motion passed unanimously. 7
8
D. Medina Fire Contracts Letter (8:09 p.m.) 9
Johnson stated that at the September 15th Council work session there was a 10
recommendation for the development of a joint powers agreement (JPA)/fire service 11
district to provide fire and emergency services on a regional basis to Medina and 12
neighboring cities which would allow regional sharing of equipment and personnel. He 13
stated that staff is asking the Council to review the draft letter. 14
15
Martin stated that she and DesLauriers worked on the letter in an attempt to open 16
dialogue with the fire departments about this topic. 17
18
DesLauriers commented that part of the letter identifies the next steps, including a 19
meeting will take place on October 8, 2020 with the Fire Chiefs to discuss a future fire 20
district/JPA. He noted that part of the letter identifies inconsistencies between the 21
departments in an attempt to gain consistency. He stated that he is asking for additional 22
input on the letter and process moving forward. 23
24
Johnson stated that perhaps a special work session could be held on November 4th to 25
discuss this topic. 26
27
Anderson stated that he agrees with the intent of the letter and does think that getting in 28
front of the various Chiefs in order to gain consistency in the contracts is important. He 29
commented that from a process standpoint he believes this letter would put the cart 30
before the horse. He stated that it is his perception that there is some question as to 31
whether Medina is serious about the joint powers agreement. He believes that the 32
Council should review and adopt the fire services report before attempting to further 33
communicate with the neighboring communities. He suggested that the Council review 34
the fire services agreement at the next Council work session on October 20th to discuss 35
the final fire study report and take a formal vote at the regular meeting on October 20th. 36
He noted that the letter could then be sent out after that formal action of the Council is 37
taken on the study and its recommendations. He believes that the letter would be better 38
received by neighboring communities if it follows action of the Council. 39
40
Pederson stated that there was quite a bit of discussion about the JPA/fire service 41
district at the last meeting. He stated that he did not have a preference on when the 42
letter is sent. 43
44
Martin stated that she believed that Medina was solid on its commitment to move 45
forward with the fire district/JPA at the last meeting. She stated that she was unsure that 46
she was ready to adopt the report as the path forward, noting that she will need 47
additional time to review the report. She stated that the content of the report will not 48
change her preference to move forward on the fire district/JPA. She did not see that the 49
report would need to be adopted prior to sending the letter. She stated that she would 50
Medina City Council Meeting Minutes 9
October 6, 2020
like to send the letter as it does show Medina’s commitment and is asking for the 1
commitment of the different fire service organizations. 2
3
DesLauriers stated that there was a lot of time spent discussing this at the last meeting 4
and sending the letter would show commitment in moving forward. He believed that the 5
letter should be sent now. 6
7
Anderson stated that he respectfully disagrees. He stated that Medina is asking for a 8
serious commitment from each of the four departments without first making it very clear 9
that it is making its own commitment. He stated that there was a discussion and sense 10
of approval in a work session but did not think that constitutes the level of commitment 11
that the departments serving Medina deserve. He believed that the letter would receive 12
pushback without having that formal and authoritative approval of the Council. 13
14
Martin stated that her intention is that this letter would open the dialogue further in a 15
flexible manner. 16
17
Moved by DesLauriers, seconded by Albers, to direct staff to send the letter to the four 18
fire departments as amended by the City Council. 19
20
A roll call vote was performed: 21
22
Albers aye 23
DesLauriers aye 24
Anderson nay 25
Pederson aye 26
Martin aye 27
28
Motion passed. 29
30
IX. CITY ADMINISTRATOR REPORT (8:22 p.m.) 31
32
A. COVID-19 Public Meeting Update 33
Batty stated that the memorandum in the packet provides an update to the Council 34
related to the legal basis which the City has been able to hold virtual meetings. He 35
reviewed the options the City has continuing to move forward. He noted that a few 36
Executive Orders have been issued in the past three months which contain a strong 37
recommendation that government meetings be held virtual if possible. He stated that if 38
meetings are held in person, those at risk are encouraged to participate virtually. He 39
stated that another Executive Order relates to conduct at public meetings and specifies 40
that social distancing would be required and mask wearing would be required whenever 41
someone is not speaking, testifying, or presenting. He stated that if there were a desire 42
by the Mayor, or Council, to change the meeting format, a modified order would need to 43
be issued by the Mayor. 44
45
Anderson commented that the virtual meeting format continues to be the right course of 46
action. 47
48
Martin agrees and noted that there have been too many situations where people have 49
tested positive after attending public events. 50
51
Medina City Council Meeting Minutes 10
October 6, 2020
Pederson agreed. 1
2
Albers and DesLauriers confirmed that they would be fine continuing in the virtual format 3
as well. 4
5
B. Update Related to Brush Pile Gates and Security 6
Scherer stated that there has been a lot of brush clearing this year. He informed the City 7
Council that in the past week three of the four people he approached at the brush pile 8
were not Medina or Loretto residents. He stated that he would prefer to limit contact with 9
people. He stated that they have investigated the possibility of installing gates, noting 10
that there are CARES Act funds available for that purpose. He stated that the price of 11
grinding the brush has increased and there is an increased amount of activity from 12
residents outside of Medina and Loretto. He provided details on where the gates would 13
be installed. He noted that the gate would have a code entry system that could be 14
shared with residents. He provided a cost estimate of $50,000 for the two gates and 15
keypad. He noted that the most recent grinding cost was $17,000 for comparison. He 16
asked for input from the Council. 17
18
Martin commented that she thinks this is a wonderful idea, noting that the size of the pile 19
has been amazing at different times throughout the summer. 20
21
Albers agreed that the pile has been big this summer. He agreed that this would make 22
sense. He stated that the cost seems high but if the City is spending higher amounts on 23
grinding fees, the payback should occur quickly by reducing the amount of brush from 24
non-residents. 25
26
DesLauriers agreed that this seems like a necessity. He stated that he would like to see 27
multiple quotes. He noted that cameras could be installed for the gate but also the 28
garage. 29
30
Scherer confirmed that a camera could be posted in a position to capture the whole rear 31
of City Hall. 32
33
Anderson stated that perhaps the Council should review the penalty for illegal dumping 34
and whether it should be strengthened if the City is going to spend these funds on the 35
gates. 36
37
Scherer noted that currently staff just chases them out at this point and obtains a license 38
number. He noted that the police call to scold the person after the fact. 39
40
Anderson stated that perhaps Nelson should also be involved in the discussion. He 41
stated that if someone were hit with a substantial fine, word could spread quickly that 42
illegal dumping is not allowed in Medina. 43
44
Martin asked if there is any signage onsite that non-residents are not allowed to dump 45
materials. 46
47
Scherer confirmed that there are signs posted. He stated that he will work to obtain a 48
second quote and review options to present back to the Council. 49
50
Medina City Council Meeting Minutes 11
October 6, 2020
Martin stated that she would be more willing to support the request if CARES Act funds 1
could be used for this purpose. 2
3
Barnhart stated that the City can use CARES Act funds for this purpose as the intent is 4
to have less staff interaction. She stated that the gates would need to be installed by 5
November 15th in order to use CARES Act funds. 6
7
Anderson asked if the gates must be completed by November 15th or whether the project 8
must be started. 9
10
Barnhart believed that the project must be completed, and goods must be bought and 11
received by that date. 12
13
Scherer stated that he will get a second quote. He noted that the first contractor stated 14
that posts could be in the ground within a couple weeks, but the gates are custom made. 15
He noted that the parts could be delivered but it might not be fully assembled by that 16
date. 17
18
Pederson stated that he owns a gate of this type and it operates flawlessly. He provided 19
two contractors that do excellent work on this type of product. 20
21
Moved by Albers, seconded by DesLauriers, to direct staff to proceed to discern whether 22
a gate system could be installed by November 15th that would be reimbursable with 23
CARES Act funds and to work with Pederson if necessary, and to proceed with 24
installation of the gate system. 25
26
A roll call vote was performed: 27
28
DesLauriers aye 29
Albers aye 30
Pederson aye 31
Anderson aye 32
Martin aye 33
34
Motion carried unanimously. 35
36
X. MAYOR & CITY COUNCIL REPORTS (8:45 p.m.) 37
No comments. 38
39
XI. APPROVAL TO PAY THE BILLS (8:45 p.m.) 40
Moved by Anderson, seconded by Martin, to approve the bills, EFT 005654E-005678E 41
for $100,018.43, order check numbers 050691-050767 for $334,597.67, and payroll EFT 42
0510499-0510552 for $106,573.78. 43
44
A roll call vote was performed: 45
46
Albers aye 47
DesLauriers aye 48
Anderson aye 49
Pederson aye 50
Martin aye 51
Medina City Council Meeting Minutes 12
October 6, 2020
1
Motion passed unanimously. 2
3
XII. CLOSED SESSION: ATTORNEY-CLIENT PRIVILEGED DISCUSSION ON 4
THREATENED LITIGATION MATTER SPECIFICALLY WITH MINNESOTA 5
DEPARTMENT OF LABOR AND INDUSTRY PURSUANT TO MINN. STAT. 6
SEC. 13D.05, SUBD. 3(b) 7
Moved by Martin, seconded by Anderson, to adjourn the meeting to closed session at 8
8:47 p.m. for an attorney-client privileged discussion on threatened litigation matter, 9
specifically with Minnesota Department of Labor and Industry pursuant to Minn. Stat. 10
Sec. 13D.05, Subd. 3(b). 11
12
A roll call vote was performed: 13
14
Martin aye 15
DesLauriers aye 16
Albers aye 17
Pederson aye 18
Anderson aye 19
20
Motion passed unanimously. 21
22
The meeting returned to open session at 9:06 p.m. 23
24
XIII. CLOSED SESSION: CITY ADMINISTRATOR ANNUAL PERFORMANCE 25
REVIEW, PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD. 3(a) 26
Moved by Martin, seconded by Anderson, to adjourn the meeting to closed session at 27
9:07 p.m. for the purpose of conducting the annual performance review of the City 28
Administrator pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(a). 29
30
A roll call vote was performed: 31
32
Pederson aye 33
Anderson aye 34
DesLauriers aye 35
Albers aye 36
Martin aye 37
38
Motion passed unanimously. 39
40
The meeting returned to open session at 9:34 p.m. 41
42
XIV. MAYOR & CITY COUNCIL REPORTS (9:35 p.m.) 43
Albers reported that he attended the Three Rivers Park District trail meeting two weeks 44
ago with DesLauriers and Pederson. He noted that he has received a lot of comments 45
from citizens on the proposed trail and believed that the Council needs to think about the 46
impact of the trail in relation to people’s backyards when it comes forward. 47
48
Martin commented that it is almost a wish list from Three Rivers Park District, as the 49
ability to put trail in certain locations is based on the property owner willing to grant 50
easement. 51
Medina City Council Meeting Minutes 13
October 6, 2020
1
DesLauriers stated that he also received comments related to the trail alignment. He 2
stated that the park trail future planning map identifies segments that go nowhere, which 3
is similar to the Diamond Head Trail. 4
5
Martin asked if the plans should be compared to each other. 6
7
DesLauriers confirmed that would be his intent before the City provides additional 8
comments. 9
10
Anderson noted that he also received several emails related to where the trail could be 11
in relation to someone’s yard. He believed that the issues could be reasonably 12
managed. 13
14
DesLauriers stated that he attended a fire nearby his home in Plymouth and commented 15
that the display of fire trucks and departments was impressive. He commented on the 16
quick response time and commended the local fire departments. 17
18
XV. ADJOURN 19
Moved by Anderson, seconded by DesLauriers, to adjourn the meeting at 9:42 p.m. 20
21
A roll call vote was performed: 22
23
Pederson aye 24
Anderson aye 25
DesLauriers aye 26
Albers aye 27
Martin aye 28
29
Motion passed unanimously. 30
31
32
__________________________________ 33
Kathleen Martin, Mayor 34
Attest: 35
36
____________________________________ 37
Jodi M. Gallup, City Clerk 38
Resolution No. 2020-
October 20, 2020
Member _____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
RESOLUTION CERTIFYING DELINQUENT CITY CHARGES FOR SERVICES
TO THE HENNEPIN COUNTY
AUDITOR FOR COLLECTION IN 2021
WHEREAS, the records of the Outstanding Receivables of the City of Medina list certain
accounts as being delinquent; and
WHEREAS, the obligors were previously notified of the delinquency in accordance with
the statutes of the State of Minnesota; and
WHEREAS, Minnesota State Statute 462.353, and Section 514.67, as well as, Section
355.07 and Section 825.51 of the Medina City Code authorizes certification of such delinquent
accounts to the Hennepin County Auditor for collection;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota to direct the Hennepin County Auditor to place upon the tax rolls for taxes payable in
2021 the delinquent accounts which are listed in Exhibit A, attached hereto, at an interest rate of 6
percent from the date of adoption of this resolution.
Dated: October 20, 2020.
__________________________
Kathleen Martin, Mayor
ATTEST:
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
None
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5A
Resolution No. 2020-
October 20, 2020
2
EXHIBIT A
PID INVOICE PROPERTY ADDRESS OWNER PAST DUE 10% FEE BALANCE
12-118-23-41-0011 Invoice # 6735 22 HAMEL ROAD 22 HAMEL ROAD LLC $3,808.51 $380.85 $4,189.36
02-118-23-11-0024 Invoice # 6931 80 ADDRESS UNASSIGNED FOXBERRY FARMS $852.00 $85.20 $937.20
01-118-23-12-0017 Invoice # 6957 280 BERGAMOT DRIVE SILVA, CARLOS $25.00 $2.50 $27.50
TOTAL $4,685.51 $468.55 $5,154.06
Resolution No. 2020-
October 20, 2020
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
RESOLUTION CERTIFYING DELINQUENT STORM WATER UTILITY CHARGES
TO THE HENNEPIN COUNTY
AUDITOR FOR COLLECTION IN 2021
WHEREAS, the records of the Storm Water Utility Funds of the City of Medina list
certain accounts as being delinquent; and
WHEREAS, the consumers have been previously notified of the delinquency in
accordance with the statutes of the State of Minnesota; and
WHEREAS, Minnesota State Statute 444.075 and Section 740.23 of the Medina City Code
authorizes certification of such delinquent accounts to the Hennepin County Auditor for collection;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota to direct the Hennepin County Auditor to place upon the tax rolls for taxes payable in
2021 the delinquent accounts which are listed in Exhibit A, attached hereto, at an interest rate of 12
percent from the date of adoption of this resolution.
Dated: October 20, 2020.
Kathleen Martin, Mayor
ATTEST:
____________________________________
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5B
Resolution No. 2020-
October 20, 2020
2
Exhibit A
PID PROPERTY ADDRESS OWNER PAST DUE 10% FEE BALANCE
25-118-23-12-0013 1516 HUNTER DR ABBOTT, MICHAEL $37.83 $3.78 $41.61
12-118-23-34-0007 3396 ELM CREEK DR ADAMS, TODD/HOLLY $41.83 $4.18 $46.01
23-118-23-14-0003 2200 TAMARACK DR ANDERSON, CHAD/BARBARA $37.83 $3.78 $41.61
26-118-23-14-0005 1270 WILLOWBROOK DR ANDERSON, MATTHEW $37.83 $3.78 $41.61
09-118-23-34-0003 3300 LEAWOOD DR API REAL ESTATE LLC $105.86 $10.59 $116.45
23-118-23-24-0007 2055 TAMARACK DR BONNER, JEFFREY $37.83 $3.78 $41.61
05-118-23-22-0004 4585 PIONEER TR CAMPION, NEAL P.$52.93 $5.29 $58.22
04-118-23-14-0005 PID 04-118-23-14-0005 CATES, JEFFREY $41.83 $4.18 $46.01
04-118-23-14-0004 2575 CATES RANCH DR CATES, JEFFREY $83.66 $8.37 $92.03
04-118-23-11-0002 2590 CATES RANCH DR CATES, JEFFREY $125.49 $12.55 $138.04
16-118-23-22-0002 3195 HAMEL RD CIRCLE INVESTMENTS $52.93 $5.29 $58.22
23-118-23-42-0010 1072 OAK CIR DAHLIN, DAN $37.83 $3.78 $41.61
03-118-23-23-0003 2240 CHIPPEWA RD DAMYAN, ANDREY $41.83 $4.18 $46.01
25-118-23-11-0003 1482 HUNTER DR DECKER, WYATT/GEORGIANNA $37.83 $3.78 $41.61
05-118-23-33-0001 PID 05-118-23-33-0001 EGAN, MARY LENORE $105.86 $10.59 $116.45
06-118-23-44-0003 PID 06-118-23-44-0003 EGAN, MARY LENORE $105.86 $10.59 $116.45
02-118-23-22-0002 1555 HACKAMORE RD EIDE, CLINTON $41.83 $4.18 $46.01
02-118-23-21-0001 PID 02-118-23-21-0001 EIDE, CLINTON $41.83 $4.18 $46.01
24-118-23-34-0003 1705 HUNTER DR ERICKSON II, ARTHUR $37.83 $3.78 $41.61
06-118-23-21-0001 4425 STATE HWY NO 55 ET AL TRSTES, KA DOBOSZENSKI $296.40 $29.64 $326.04
02-118-23-34-0040 FIELDS WEST OUTLOT C FIELDS OF MEDINA $41.83 $4.18 $46.01
02-118-23-34-0041 FIELDS WEST OUTLOT D FIELDS OF MEDINA $41.83 $4.18 $46.01
02-118-23-44-0106 FIELDS OUTLOT D FIELDS OF MEDINA $41.83 $4.18 $46.01
02-118-23-34-0039 FIELDS WEST OUTLOT B FIELDS OF MEDINA $41.83 $4.18 $46.01
13-118-23-23-0009 675 NAVAJO RD GERULIS, GREG $41.83 $4.18 $46.01
04-118-23-31-0003 4007 APACHE DR HANNAN, TIMOTHY $52.93 $5.29 $58.22
18-118-23-21-0114 PID 18-118-23-21-0114 HENNEPIN FORFEITED LAND $105.42 $10.54 $115.96
29-118-23-24-0004 1225 WELCOME DR HOOVER, JACQUELYN $37.83 $3.78 $41.61
12-118-23-41-0067 102 HAMEL RD JACOB BROTHERS HAMEL LLC $79.47 $7.95 $87.42
12-118-23-41-0042 105 HAMEL RD JBC-MTKA LLC $133.86 $13.39 $147.25
01-118-23-22-0002 655 HACKAMORE RD JEAN, NANCY $41.83 $4.18 $46.01
14-118-23-11-0004 3175 TUCKBOROUGH TR JONCZYK, MICHAEL/SONIA $41.83 $4.18 $46.01
23-118-23-43-0008 1160 CHEROKEE RD KINSELLA, JAMES/JESSICA $41.36 $4.14 $45.50
14-118-23-24-0010 1200 OAKVIEW RD KOLTES, TYLER $41.83 $4.18 $46.01
23-118-23-24-0004 2175 TAMARACK DR KOSTIAL, BRAD $37.83 $3.78 $41.61
16-118-23-41-0009 2672 WILLOW DR L AND R NEVERLAND LLC $37.83 $3.78 $41.61
Resolution No. 2020-
October 20, 2020
3
01-118-23-21-0005 435 HACKAMORE RD LARSON, MARILYN $41.83 $4.18 $46.01
09-118-23-32-0002 3415 LEAWOOD DR MCCARTHY JR, WALTER $105.86 $10.59 $116.45
12-118-23-44-0007 PID 12-118-23-44-0007 OLSEN, JACOB/ERIN $43.08 $4.31 $47.39
06-118-23-12-0004 PID 06-118-23-12-0004 PEGASUS LAND SOLUTIONS LLC $510.23 $51.02 $561.25
11-118-23-14-0002 PID 11-118-23-14-0002 RASMUSSEN, MARGARET E $66.92 $6.69 $73.61
13-118-23-42-0006 2800 HUNTER DR HOMELAND INVESTMENTS LLC $41.83 $4.18 $46.01
18-118-23-21-0016 4525 WALNUT ST ROBERTS, JOE $52.93 $5.29 $58.22
02-118-23-44-0068 PID 02-118-23-44-0068 ROLLING GREEN BUSINESS CENTER $158.95 $15.90 $174.85
02-118-23-44-0099 873 MEANDER CT SARMOSI LLC $54.38 $5.44 $59.82
06-118-23-22-0003 80 ADDRESS PENDING SCHUMACHER, ROSEMARIE $211.72 $21.17 $232.89
24-118-23-42-0001 PID 24-118-23-42-0001 SJ GROVES & SONS CO $37.83 $3.78 $41.61
06-118-23-22-0002 4695 STATE HWY NO 55 SLP JCR LLC $52.93 $5.29 $58.22
13-118-23-13-0002 PID 13-118-23-13-0002 SOLUM HOLDINGS LLC $41.83 $4.18 $46.01
04-118-23-12-0005 PID 04-118-23-12-0005 ST LOUIS PARK INVESTMENT CO $41.83 $4.18 $46.01
08-118-23-21-0003 4000 HAMEL RD STATE OF MINNESOTA (PCA)$1,757.89 $175.79 $1,933.68
05-118-23-34-0002 PID 05-118-23-34-0002 STATE OF MINNESOTA (PCA)$159.81 $15.98 $175.79
05-118-23-11-0001 PID 05-118-23-11-0001 STATEWIDE DEVELOPMENT CORP $52.93 $5.29 $58.22
12-118-23-32-0001 705 HAMEL RD STAUBER & ROSATI LLC $41.83 $4.18 $46.01
14-118-23-34-0008 2425 TAMARACK DR TAMARACK 2425 LLC $37.83 $3.78 $41.61
11-118-23-33-0007 1405 HAMEL ROAD VONBANK, DAVID $41.83 $4.18 $46.01
03-118-23-41-0005 PID 03-118-23-41-0005 W.J. CAVANAUGH, FLP $41.83 $4.18 $46.01
11-118-23-33-0006 1495 HAMEL ROAD YA VANG, MATTHEW $41.83 $4.18 $46.01
03-118-23-22-0002 2400 CATES RANCH DR CATES, JEFFREY $41.83 $4.18 $46.01
TOTAL $5,943.88 $594.39 $6,538.27
Resolution No. 2020-
October 20, 2020
Member ______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES
TO THE HENNEPIN COUNTY
AUDITOR FOR COLLECTION IN 2021
WHEREAS, the records of the Utility Funds of the City of Medina list certain accounts
as being delinquent; and
WHEREAS, the consumers have been previously notified of the delinquency in
accordance with the statutes of the State of Minnesota; and
WHEREAS, Minnesota State Statute 444.075 and Section 740.23 of the Medina City Code
authorizes certification of such delinquent accounts to the Hennepin County Auditor for collection;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota to direct the Hennepin County Auditor to place upon the tax rolls for taxes payable in
2021 the delinquent accounts which are listed in Exhibit A, attached hereto, at an interest rate of 12
percent from the date of adoption of this resolution.
Dated: October 20, 2020.
Kathleen Martin, Mayor
ATTEST:
____________________________________
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
None
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5C
Resolution No. 2020-
October 20, 2020
2
Exhibit A
PID PROPERTY ADDRESS OWNER PAST DUE 10% FEE BALANCE
01-118-23-23-0035 770 LILIUM TR AL-HAWWARI, AHMAD $52.98 $5.30 $58.28
02-118-23-41-0047 855 FOX PATH CT BAECHLER, BIESUZ/ANDREW $118.99 $11.90 $130.89
12-118-23-23-0004 622 STATE HWY NO 55 BUJOLD, DANIEL/CATHERINE $66.15 $6.62 $72.77
12-118-23-43-0046 3238 BUTTERNUT DR CALLI, BRAD $162.18 $16.22 $178.40
02-118-23-41-0007 4230 FOXBERRY CT CHERNE, DEREK/MICHELLE $31.27 $3.13 $34.40
12-118-23-43-0119 3375 BUTTERNUT DR COLE, MATT $162.18 $16.22 $178.40
02-118-23-14-0034 840 FOX PATH CT CRISOSTOMO, JOSEPH/ASHLEY $490.36 $49.04 $539.40
18-118-23-23-0004 2877 LAKESHORE AVE HERRERA, STEPHANIE $1,229.13 $122.91 $1,352.04
13-118-23-11-0056 3084 CYPRESS CIRCLE NO JOSIN, HARVEY/CYNTHIA $1,703.33 $170.33 $1,873.66
12-118-23-24-0001 592 STATE HWY NO 55 KNIGHT, MICHAEL/BEVERLY $860.11 $86.01 $946.12
12-118-23-24-0001 592 STATE HWY NO 55 KNIGHT, MICHAEL/BEVERLY $150.93 $15.09 $166.02
01-118-23-24-0009 655 LILIUM TR LANTERMAN, SEAN/MARIA $122.22 $12.22 $134.44
12-118-23-31-0035 420 RIDGE VIEW CIR LINDSEY A STEINER TRUST $320.99 $32.10 $353.09
12-118-23-31-0020 581 HAMEL RD MCGLENNAN PROPERTIES $53.54 $5.35 $58.89
18-118-23-21-0127 3115 ASPEN AVE MILLER, CRAIG/IDA $54.05 $5.41 $59.46
02-118-23-23-0074 4424 BLUEBELL TR S OLSON, TOM/JERAMIE $38.24 $3.82 $42.06
12-118-23-43-0006 3302 BUTTERNUT DR PRENTICE, SCOTT/MOLLY $12.83 $1.28 $14.11
02-118-23-41-0044 4225 SHOREWOOD TR REDDI, VIDYOTHAM $242.53 $24.25 $266.78
01-118-23-33-0005 4140 FAIRWAY DRIVE AMASAZI HOLDINGS LLC $108.20 $10.82 $119.02
18-118-23-21-0017 4525 WALNUT ST ROBERTS, JOE $2,165.27 $216.53 $2,381.80
18-118-23-22-0192 3112 LAKESHORE AVE ROBINSON, GREG $3,225.89 $322.59 $3,548.48
28-118-23-13-0014 1325 ELSINORE CIR S HOLDINGS LLC $188.14 $18.81 $206.95
02-118-23-44-0099 873 MEANDER CT SARMOSI LLC $1,936.82 $193.68 $2,130.50
02-118-23-41-0037 955 SUNSET CT SCHOUVILLER ET, MELISSA $1,327.92 $132.79 $1,460.71
02-118-23-11-0009 4620 FOXBERRY DR STEINE, NICHOLAS $379.63 $37.96 $417.59
12-118-23-24-0002 582 STATE HWY NO 55 TATE, JEFFREY J.$1,226.12 $122.61 $1,348.73
18-118-23-21-0122 3180 BIRCH AVE WARD, LEIA $4.60 $0.46 $5.06
TOTAL $16,434.60 $1,643.46 $18,078.06
Resolution No. 2020-##
October 20, 2020
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2020-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE WOODS OF MEDINA
WHEREAS, the City of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, TEGLFII Woods of Medina, LLC (the “Developer”) is constructing
improvements within the platted development known as the Woods of Medina for the purpose of
developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement dated
October 10, 2019 (the “Development Agreement”) related to the development of the subdivision;
and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer and watermain infrastructure improvements (the “Improvements”),
to serve the units within the Development; and
WHEREAS, the street improvements within the Development will be completed at a
future date and therefore will not yet be accepted by the City as public improvements; and
WHEREAS, the city engineer has inspected the Improvements and determined that they
have been constructed in accordance with the plans incorporated in the Development Agreement;
and
WHEREAS, the estimated cost of construction of the Improvements was $114,318.11 for
the sanitary sewer and $93.126.70 for the watermain, the total amount of the Improvements was
$207,444.81; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer’s contractor will be required to submit a warranty bond regarding repair or replacement
of any defects in the Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Improvements as public improvements and shall maintain
them, except as provided for herein.
Agenda Item # 5D
Resolution No. 2020-## 2
October 20, 2020
2. The Developer shall remain responsible to repair or replace defective portions of the
Improvements if they show signs of failure for two years from the date of this resolution,
normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Improvements as
required herein and pursuant to the Development Agreement, the City shall utilize the
warranty bond for such purpose.
4. Upon receipt of the warranty bond and at the discretion of the city engineer, the City
authorizes a reduction of the letter of credit for the Improvements as described herein.
5. Acceptance of the Improvements is subject to the terms and conditions of the letter from
the city engineer dated October 14, 2020.
6. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: October 20, 2020.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-XX
October 20, 2020
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-XX
THANKING RETIRED PUBLIC SAFETY DIRECTOR ED BELLAND FOR TWENTY-
NINE YEARS OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Ed Belland has been a valued full time City of Medina employee in the Police
Department of the City since August 5, 1991; and
WHEREAS, Belland served as a licensed peace officer at the City of Medina for twenty-
nine years, retiring on March 31, 2020; and
WHEREAS, Belland served six years as a Patrol Officer; and
WHEREAS, Belland served as the Public Safety Director/Police Chief for the last twenty-
three years; and
WHEREAS, Belland implemented a 24-hour/7 days a week department; and
WHEREAS, Belland created the Police Sergeant and Police Investigator positions; and
WHEREAS, Belland was involved in establishing the West Metro Drug Task Force and
chaired the task force in 2013-14; and
WHEREAS, Belland served as the City of Medina Emergency Manager for the last twenty-
three years: and
WHEREAS, Belland was instrumental in the establishment of the Lake Area Emergency
Management Group for the City of Medina; and
WHEREAS, Belland showed strong leadership and vision throughout the planning and
construction of the Police Facility at 600 Clydesdale Trail in 2013; and
WHEREAS, Belland attended and graduated from the FBI Academy during the winter of
2013; and
WHEREAS, Belland received the Leadership Award from the League of Minnesota Cities
in 2015; he was the first law enforcement professional in the State to receive this award from the
League of Minnesota Cities; and
WHEREAS, Belland started mandatory officer training for de-escalation, implicit bias and
managing the mentally ill; and
WHEREAS, Beland implemented the NarCan program and had all officers certified to
administer the drug to overdose victims; and
Agenda Item # 7A
Resolution No. 2020-XX
October 20, 2020
2
WHEREAS, Belland brought selfless leadership, professionalism, a great attitude, and
work ethic to the job daily; and
WHEREAS, the City of Medina expresses sincere gratitude for Ed’s dedication and service
to the Medina community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Ed Belland for twenty-nine years of service to the community and
wishes him the best of luck with his retirement.
Dated: October 20, 2020.
Kathleen Martin, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
Resolution Providing for the Sale of
$6,040,000 General Obligation Refunding Bonds, Series 2020A
A. WHEREAS, the City Council of the City of Medina, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $6,040,000 General Obligation Refunding
Bonds, Series 2020A (the "Bonds"), to refund the outstanding maturities of the General
Obligation Improvement Plan Bonds, Series2017A and the 2022 through 2034 outstanding
maturities of the General Obligation Capital Improvement Plan Bonds, Series 2012A for interest
cost saving; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota
("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota
Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the
sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on November 17,
2020, for the purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are
hereby authorized to cooperate with Ehlers and participate in the preparation of an official
statement for the Bonds and to execute and deliver it on behalf of the City upon its
completion.
Dated: October 20, 2020.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
_______ and upon vote being taken thereon, the following voted in favor thereof:
Agenda Item # 7B
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
October 20, 2020
Pre-Sale Report for
City of Medina, Minnesota
$6,040,000 General Obligation
Refunding Bonds, Series 2020A
P r e pared by:
Ehlers
3060 Centre Pointe Drive
Roseville, MN 55113
Ad viso r s:
Shelly Eldridge, Senior Municipal Advisor
Stacie Kvilvang, Senior Municipal Advisor
BUI L D I N G C O M MUNITI ES . I T ’S W H AT WE D O.
"HFOEB*UFN#
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 1
Proposed Issue:
$6,040,000 General Obligation Refunding Bonds, Series 2020A
Purposes:
The proposed issue includes financing for the following purposes:
To current refund the outstanding callable maturities of the City's 2012A and 2017A Bonds
xCurrent Refunding 2012A Capital Improvement Plan (CIP) Bonds which were
originally issued to finance the construction of the City’s public works and police
facility. Debt service will continue to be paid from ad valorem property taxes. The
2012A was structured to “wrap around” existing CIP debt that will be paid in 2023.
Interest rates on the obligations proposed to be refunded are 1.50% to 2.75%. The
refunding is expected to reduce debt service expense by approximately $278,520
over the next 13 years. The Net Present Value Benefit of the refunding is estimated
to be $256,443, equal to 5.255% of the refunded principal.
This refunding is considered to be a Current Refunding as the obligations being
refunded are either callable (pre-payable) within 90 days of the date of closing of
the new Bonds.
xCurrent Refunding 2017A Improvement Bonds which were issued to finance the
Deerhill Improvement project. Debt service will continue to be paid from special
assessments.
Interest rates on the obligations proposed to be refunded are 1.375% to 2.625%. The
refunding is expected to reduce debt service expense by approximately $51,967 over
the next 10 years. The Net Present Value Benefit of the refunding is estimated to be
$48,627, equal to 4.342% of the refunded principal.
This refunding is also considered to be a Current Refunding as the obligations being
refunded are either callable now.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters:
x475 General Bonding Authority
x475.521 Capital Improvement Plan Bonds for the 2012A Bonds. CIP Bonds have a
limitation under the CIP Act is that, without referendum, the total amount of principal
and interest in any one year on all CIP Bonds issued by the City debt cannot exceed
0.16% of the total EMV in the municipality. The City’s maximum annual debt service
amount is $2,893,409 for the Pay 2020 tax year ($1,808,380,400 x .0016). The highest
EXECUTIVE SUMMARY OF PROPOSED DEBT
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 2
annual principal and interest payment on the CIP Bonds outstanding and to be issued
under this CIP is anticipated to be approximately $459,545. As such, debt service on
the CIP Bond portion will be well within the annual limits under the CIP Act.
The CIP portion of the Bonds also count against the City’s General Obligation Debt
Capacity Limit of 3% of estimated market value (EMV). The total amount of qualified
outstanding debt cannot exceed $54,251,412. As of December 1, 2020, the City has
$5,525,000 debt subject to the legal debt limit. After this issue, the City has over
49,200,000 available.
x429 Improvement Bonds for the 2017A Bonds. Assessments of at least 20% of the
project costs are required so that the Bonds can be a general obligation without a
referendum. 100% of the project costs have been assessed and therefore the 2017A
portion of the Bonds will not count against the City’s debt limit.
The Bonds will be general obligations of the City for which its full faith, credit and taxing
powers are pledged.
Term/Call Feature:
The Bonds are being issued for a term of 14 years. Principal on the Bonds will be due on
February 1 in the years 2022 through 2034. Interest is payable every six months beginning
August 1, 2021.
The Bonds will be subject to prepayment at the discretion of the City on February 1, 2030 or
any date thereafter.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during
the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations.
Bank qualified status broadens the market for the Bonds, which can result in lower interest
rates.
Rating:
The City’s most recent bond issues were rated by Moody’s Investors Service. The current
ratings on those bonds are “Aa1”. The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue
may be higher than the City’s bond rating in the event that the bond rating of the insurer is
higher than that of the City.
Basis for Recommendation:
Based on our knowledge of your situation, your objectives communicated to us, our advisory
relationship as well as characteristics of various municipal financing options, we are
recommending the issuance of general obligation bonds as a suitable financing option for the
following reasons:
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 3
xThe City’s policy and past practice has been to refinance improvement projects with
this type of debt issue.
xThis is a cost-effective option among the limited other options available to refinance
these types of projects.
xGeneral obligation bonds provide the lowest possible interest cost.
xThe expectation that this form of financing will also meet the City’s objectives for term,
structure and optional redemption.
xThe refunding meets the City’s objectives to reduce ongoing debt service costs.
xThe method of sale process identified herein complies with City policy as well as best
practices endorsed by the Government Finance Officers Association (GFOA).
Method of Sale/Placement:
We will solicit competitive bids for the purchase of the Bonds from underwriters and banks.
We will include an allowance for discount bidding in the terms of the issue. The discount is
treated as an interest item and provides the underwriter with all or a portion of their
compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount (maximum
discount), the unused allowance may be used to reduce your borrowing amount.
Premium Pricing:
In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium
is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds
the yield to the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.”
The underwriter of the bonds will retain a portion of this reoffering premium as their
compensation (or “discount”) but will pay the remainder of the premium to the City..
For this issue of Bonds we will use the net premium to reduce the size of the issue. The
resulting adjustments may slightly change the true interest cost of the issue, either up or down.
The amount of premium can be restricted in the bid specifications. Restrictions on premium
may result in fewer bids but may also eliminate large adjustments on the day of sale and
unintended impacts with respect to debt service payment. Ehlers will identify appropriate
premium restrictions for the Bonds intended to achieve the City’s objectives for this financing.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that, other than the
obligations proposed to be refunded by the Bonds, there are no other refunding opportunities
at this time. We will continue to monitor the market and the call dates for the City’s
outstanding debt and will alert you to any future refunding opportunities.
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 4
Continuing Disclosure:
Because the City will have more than $10,000,000 in outstanding debt at closing (including
this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain
updated Annual Financial Information and its Audited Financial Statement annually as well as
providing notices of the occurrence of certain reportable events to the Municipal Securities
Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange
Commission (SEC). The City is already obligated to provide such reports for its existing bonds
and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds tax-exempt obligations, the City must ensure compliance with certain
Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all
gross proceeds of the issue, including initial bond proceeds and investment earnings in the
debt service fund. How issuers spend bond proceeds and how they track interest earnings on
funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your
specific responsibilities will be defined in the Tax Certificate prepared by your Bond Attorney
and provided at closing. We recommend that you regularly monitor compliance with these
rules and/or contract with Ehlers to assist you.
Risk Factors:
Special Assessments: We have assumed no pre-paid special assessments. If the City receives
a significant amount of pre-paid assessments or lots are not sold as projected, it may need to
levy portion a of the debt service.
Current Refunding: The Bonds are being issued to finance a current refunding of prior City
debt obligations. The 2017A prior debt obligations are callable any time and the 2012A prior
debt obligations are callable on or after February 1, 2021. The new Bonds will not be pre-
payable until February 1, 2030.
This refunding is being undertaken based in part on an assumption that the City does not
expect to pre-pay this debt prior to the new call date and that market conditions warrant the
refunding at this time.
Other Considerations:
2012A: Because the issue is not callable until 2/1/2021, the regular 2/1/2021 payment will
need to be made as scheduled. The bond proceeds will pay the remaining outstanding
principal balance.
2017A: Because the issue is callable anytime, the bonds will be paid as soon as possible with
bond proceeds. The next payment due will be 8/1/2021.
Other Service Providers:
This debt issuance will require the engagement of other public finance service providers. This
section identifies those other service providers, so Ehlers can coordinate their engagement on
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 5
your behalf. Where you have previously used a particular firm to provide a service, we have
assumed that you will continue that relationship. Fees charged by these service providers will
be paid from proceeds of the obligation, unless you notify us that you wish to pay them from
other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the
final fees may vary. If you have any questions pertaining to the identified service providers or
their role, or if you would like to use a different service provider for any of the listed services
please contact us.
Bond Counsel: Kennedy & Graven, Chartered
Paying Agent: Bond Trust Services Corporation
Rating Agency: Moody’s Investor’s Service (Moody’s)
Summary:
The decisions to be made by the City Council are as follows:
xAccept or modify the finance assumptions described in this report
xAdopt the resolution attached to this report.
This presale report summarizes our understanding of the City’s objectives for the structure
and terms of this financing as of this date. As additional facts become known or capital
markets conditions change, we may need to modify the structure and/or terms of this
financing to achieve results consistent with the City’s objectives.
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 6
Pre-Sale Review by City Council: October 20, 2020
Due Diligence Call to review Official Statement: Week of October 26, 2020
Conference with Rating Agency: Week of October 20, 2020
Distribute Official Statement: Week of November 2, 2020
City Council Meeting to Award Sale of the Bonds: November 17, 2020
Estimated Closing Date: December 10, 2020
Redemption Date: 2017A Obligations Being Refunded: December 22, 2020
Redemption Date: 2012A Obligations Being Refunded: February 1, 2021
Attachments
Estimated Sources and Uses of Funds
Estimated Proposed Debt Service Schedule
Estimated Debt Service Comparison
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed with Bonds Sale
EHLERS’ CONTACTS
PROPOSED DEBT ISSUANCE SCHEDULE
Presale Report
City of Medina, Minnesota
October 20, 2020
Page 7
Shelly Eldridge, Senior Municipal Advisor (651) 697-8504
Stacie Kvilvang, Senior Municipal Advisor (651) 697-8506
Silvia Johnson, Public Finance Analyst (651) 697-8580
Alicia Gage, Senior Financial Analyst (651) 697-8551
The Preliminary Official Statement for this financing will be sent to the City Council at
their home or email address for review prior to the sale date.
EHLERS’ CONTACTS
City of Medina, Minnesota
$6,040,000 General Obligation Refunding Bonds, Series 2020A
Issue Summary
Assuming Current GO BQ "Aa2" Market Rates + 25 Bps
Total Issue Sources And Uses
Dated 12/10/2020 | Delivered 12/10/2020
Current
Refunding
2012A CIP
Current
Refunding
2017A Imp
Issue
Summary
Sources Of Funds
Par Amount of Bonds $4,995,000.00 $1,045,000.00 $6,040,000.00
Transfers from Prior Issue Debt Service Funds - 106,650.00 106,650.00
Total Sources $4,995,000.00 $1,151,650.00 $6,146,650.00
Uses Of Funds
Total Underwriter's Discount (1.200%) 59,940.00 12,540.00 72,480.00
Costs of Issuance 52,927.16 11,072.84 64,000.00
Deposit to Current Refunding Fund 4,880,000.00 1,129,125.83 6,009,125.83
Rounding Amount 2,132.84 (1,088.67) 1,044.17
Total Uses $4,995,000.00 $1,151,650.00 $6,146,650.00
Series 2020A GO Ref Bds C | Issue Summary | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$6,040,000 General Obligation Refunding Bonds, Series 2020A
Issue Summary
Assuming Current GO BQ "Aa2" Market Rates + 25 Bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
12/10/2020 - - - - -
08/01/2021 - - 40,699.31 40,699.31 -
02/01/2022 305,000.00 0.450% 31,713.75 336,713.75 377,413.06
08/01/2022 - - 31,027.50 31,027.50 -
02/01/2023 315,000.00 0.500% 31,027.50 346,027.50 377,055.00
08/01/2023 - - 30,240.00 30,240.00 -
02/01/2024 490,000.00 0.500% 30,240.00 520,240.00 550,480.00
08/01/2024 - - 29,015.00 29,015.00 -
02/01/2025 500,000.00 0.600% 29,015.00 529,015.00 558,030.00
08/01/2025 - - 27,515.00 27,515.00 -
02/01/2026 505,000.00 0.750% 27,515.00 532,515.00 560,030.00
08/01/2026 - - 25,621.25 25,621.25 -
02/01/2027 510,000.00 0.900% 25,621.25 535,621.25 561,242.50
08/01/2027 - - 23,326.25 23,326.25 -
02/01/2028 510,000.00 1.050% 23,326.25 533,326.25 556,652.50
08/01/2028 - - 20,648.75 20,648.75 -
02/01/2029 515,000.00 1.150% 20,648.75 535,648.75 556,297.50
08/01/2029 - - 17,687.50 17,687.50 -
02/01/2030 530,000.00 1.300% 17,687.50 547,687.50 565,375.00
08/01/2030 - - 14,242.50 14,242.50 -
02/01/2031 535,000.00 1.400% 14,242.50 549,242.50 563,485.00
08/01/2031 - - 10,497.50 10,497.50 -
02/01/2032 430,000.00 1.500% 10,497.50 440,497.50 450,995.00
08/01/2032 - - 7,272.50 7,272.50 -
02/01/2033 445,000.00 1.600% 7,272.50 452,272.50 459,545.00
08/01/2033 - - 3,712.50 3,712.50 -
02/01/2034 450,000.00 1.650% 3,712.50 453,712.50 457,425.00
Total $6,040,000.00 - $554,025.56 $6,594,025.56 -
Yield Statistics
Bond Year Dollars $44,575.67
Average Life 7.380 Years
Average Coupon 1.2428879%
Net Interest Cost (NIC)1.4054878%
True Interest Cost (TIC)1.4090403%
Bond Yield for Arbitrage Purposes 1.2362327%
All Inclusive Cost (AIC)1.5639612%
IRS Form 8038
Net Interest Cost 1.2428879%
Weighted Average Maturity 7.380 Years
Series 2020A GO Ref Bds C | Issue Summary | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$6,040,000 General Obligation Refunding Bonds, Series 2020A
Issue Summary
Assuming Current GO BQ "Aa2" Market Rates + 25 Bps
Debt Service Comparison
Date Total P+I Net New D/S Old Net D/S Savings
02/01/2021 - (1,044.17) - 1,044.17
02/01/2022 377,413.06 377,413.06 404,418.76 27,005.70
02/01/2023 377,055.00 377,055.00 405,175.00 28,120.00
02/01/2024 550,480.00 550,480.00 580,393.76 29,913.76
02/01/2025 558,030.00 558,030.00 581,768.76 23,738.76
02/01/2026 560,030.00 560,030.00 582,493.76 22,463.76
02/01/2027 561,242.50 561,242.50 587,768.76 26,526.26
02/01/2028 556,652.50 556,652.50 582,737.52 26,085.02
02/01/2029 556,297.50 556,297.50 581,850.00 25,552.50
02/01/2030 565,375.00 565,375.00 590,750.02 25,375.02
02/01/2031 563,485.00 563,485.00 593,412.52 29,927.52
02/01/2032 450,995.00 450,995.00 475,181.26 24,186.26
02/01/2033 459,545.00 459,545.00 479,731.26 20,186.26
02/01/2034 457,425.00 457,425.00 477,787.50 20,362.50
Total $6,594,025.56 $6,592,981.39 $6,923,468.88 $330,487.49
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................410,676.79
Net PV Cashflow Savings @ 1.236%(Bond Yield).....410,676.79
Transfers from Prior Issue Debt Service Fund...... (106,650.00)
Contingency or Rounding Amount....................1,044.17
Net Present Value Benefit $305,070.96
Net PV Benefit / $6,450,676.79 PV Refunded Debt Service 4.729%
Net PV Benefit / $6,000,000 Refunded Principal...5.085%
Net PV Benefit / $6,040,000 Refunding Principal..5.051%
Refunding Bond Information
Refunding Dated Date 12/10/2020
Refunding Delivery Date 12/10/2020
Series 2020A GO Ref Bds C | Issue Summary | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$4,995,000 General Obligation Refunding Bonds, Series 2020A
Current Refunding 2012A CIP
Debt Service Schedule
Date Principal Coupon Interest Total P+I
105%
Overlevy
02/01/2021 - - - - -
02/01/2022 205,000.00 0.450% 62,032.46 267,032.46 280,384.08
02/01/2023 215,000.00 0.500% 53,412.50 268,412.50 281,833.13
02/01/2024 390,000.00 0.500% 52,337.50 442,337.50 464,454.38
02/01/2025 395,000.00 0.600% 50,387.50 445,387.50 467,656.88
02/01/2026 400,000.00 0.750% 48,017.50 448,017.50 470,418.38
02/01/2027 405,000.00 0.900% 45,017.50 450,017.50 472,518.38
02/01/2028 405,000.00 1.050% 41,372.50 446,372.50 468,691.13
02/01/2029 410,000.00 1.150% 37,120.00 447,120.00 469,476.00
02/01/2030 420,000.00 1.300% 32,405.00 452,405.00 475,025.25
02/01/2031 425,000.00 1.400% 26,945.00 451,945.00 474,542.25
02/01/2032 430,000.00 1.500% 20,995.00 450,995.00 473,544.75
02/01/2033 445,000.00 1.600% 14,545.00 459,545.00 482,522.25
02/01/2034 450,000.00 1.650% 7,425.00 457,425.00 480,296.25
Total $4,995,000.00 - $492,012.46 $5,487,012.46 $5,761,363.08
Significant Dates
Dated 12/10/2020
First Coupon Date 8/01/2021
Yield Statistics
Bond Year Dollars $38,587.63
Average Life 7.725 Years
Average Coupon 1.2750525%
Net Interest Cost (NIC)1.4303872%
True Interest Cost (TIC)1.4339691%
Bond Yield for Arbitrage Purposes 1.2362327%
All Inclusive Cost (AIC)1.5824261%
IRS Form 8038
Net Interest Cost 1.2750525%
Weighted Average Maturity 7.725 Years
Series 2020A GO Ref Bds C | Current Refunding 2012A C | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$4,995,000 General Obligation Refunding Bonds, Series 2020A
Current Refunding 2012A CIP
Debt Service Comparison
Date Total P+I Net New D/S Old Net D/S Savings
02/01/2021 - (2,132.84) - 2,132.84
02/01/2022 267,032.46 267,032.46 287,425.00 20,392.54
02/01/2023 268,412.50 268,412.50 289,725.00 21,312.50
02/01/2024 442,337.50 442,337.50 466,487.50 24,150.00
02/01/2025 445,387.50 445,387.50 464,643.76 19,256.26
02/01/2026 448,017.50 448,017.50 467,243.76 19,226.26
02/01/2027 450,017.50 450,017.50 469,643.76 19,626.26
02/01/2028 446,372.50 446,372.50 466,843.76 20,471.26
02/01/2029 447,120.00 447,120.00 468,450.00 21,330.00
02/01/2030 452,405.00 452,405.00 474,843.76 22,438.76
02/01/2031 451,945.00 451,945.00 475,393.76 23,448.76
02/01/2032 450,995.00 450,995.00 475,181.26 24,186.26
02/01/2033 459,545.00 459,545.00 479,731.26 20,186.26
02/01/2034 457,425.00 457,425.00 477,787.50 20,362.50
Total $5,487,012.46 $5,484,879.62 $5,763,400.08 $278,520.46
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................254,310.41
Net PV Cashflow Savings @ 1.236%(Bond Yield).....254,310.41
Contingency or Rounding Amount....................2,132.84
Net Present Value Benefit $256,443.25
Net PV Benefit / $5,261,039.19 PV Refunded Debt Service 4.874%
Net PV Benefit / $4,880,000 Refunded Principal...5.255%
Net PV Benefit / $4,995,000 Refunding Principal..5.134%
Refunding Bond Information
Refunding Dated Date 12/10/2020
Refunding Delivery Date 12/10/2020
Series 2020A GO Ref Bds C | Current Refunding 2012A C | 10/ 8/2020 | 1:23 PM
City of Medina, MN
$6,100,000 GO CIP Bonds, Series 2012A
Debt Service To Maturity And To Call
Date
Refunded
Bonds D/S To Call Principal Coupon Interest
Refunded
D/S
12/10/2020 - - - - - -
02/01/2021 4,880,000.00 4,880,000.00 - - - -
08/01/2021 - - - - 53,712.50 53,712.50
02/01/2022 - - 180,000.00 1.500% 53,712.50 233,712.50
08/01/2022 - - - - 52,362.50 52,362.50
02/01/2023 - - 185,000.00 1.750% 52,362.50 237,362.50
08/01/2023 - - - - 50,743.75 50,743.75
02/01/2024 - - 365,000.00 1.875% 50,743.75 415,743.75
08/01/2024 - - - - 47,321.88 47,321.88
02/01/2025 - - 370,000.00 2.000% 47,321.88 417,321.88
08/01/2025 - - - - 43,621.88 43,621.88
02/01/2026 - - 380,000.00 2.000% 43,621.88 423,621.88
08/01/2026 - - - - 39,821.88 39,821.88
02/01/2027 - - 390,000.00 2.000% 39,821.88 429,821.88
08/01/2027 - - - - 35,921.88 35,921.88
02/01/2028 - - 395,000.00 2.125% 35,921.88 430,921.88
08/01/2028 - - - - 31,725.00 31,725.00
02/01/2029 - - 405,000.00 2.125% 31,725.00 436,725.00
08/01/2029 - - - - 27,421.88 27,421.88
02/01/2030 - - 420,000.00 2.250% 27,421.88 447,421.88
08/01/2030 - - - - 22,696.88 22,696.88
02/01/2031 - - 430,000.00 2.375% 22,696.88 452,696.88
08/01/2031 - - - - 17,590.63 17,590.63
02/01/2032 - - 440,000.00 2.375% 17,590.63 457,590.63
08/01/2032 - - - - 12,365.63 12,365.63
02/01/2033 - - 455,000.00 2.625% 12,365.63 467,365.63
08/01/2033 - - - - 6,393.75 6,393.75
02/01/2034 - - 465,000.00 2.750% 6,393.75 471,393.75
Total $4,880,000.00 $4,880,000.00 $4,880,000.00 - $883,400.08 $5,763,400.08
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation 12/10/2020
Average Life 7.887 Years
Average Coupon 2.3349032%
Weighted Average Maturity (Par Basis) 7.887 Years
Weighted Average Maturity (Original Price Basis) 7.887 Years
Refunding Bond Information
Refunding Dated Date 12/10/2020
Refunding Delivery Date 12/10/2020
2012A GO CIP Bonds CR fil | SINGLE PURPOSE | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$1,045,000 General Obligation Refunding Bonds, Series 2020A
Current Refunding 2017A Imp
Debt Service Schedule
Date Principal Coupon Interest Total P+I
105%
Overlevy
02/01/2021 - - - - -
02/01/2022 100,000.00 0.450% 10,380.60 110,380.60 115,899.63
02/01/2023 100,000.00 0.500% 8,642.50 108,642.50 114,074.63
02/01/2024 100,000.00 0.500% 8,142.50 108,142.50 113,549.63
02/01/2025 105,000.00 0.600% 7,642.50 112,642.50 118,274.63
02/01/2026 105,000.00 0.750% 7,012.50 112,012.50 117,613.13
02/01/2027 105,000.00 0.900% 6,225.00 111,225.00 116,786.25
02/01/2028 105,000.00 1.050% 5,280.00 110,280.00 115,794.00
02/01/2029 105,000.00 1.150% 4,177.50 109,177.50 114,636.38
02/01/2030 110,000.00 1.300% 2,970.00 112,970.00 118,618.50
02/01/2031 110,000.00 1.400% 1,540.00 111,540.00 117,117.00
Total $1,045,000.00 - $62,013.10 $1,107,013.10 $1,162,363.76
Significant Dates
Dated 12/10/2020
First Coupon Date 8/01/2021
Yield Statistics
Bond Year Dollars $5,988.04
Average Life 5.730 Years
Average Coupon 1.0356157%
Net Interest Cost (NIC)1.2450331%
True Interest Cost (TIC)1.2504932%
Bond Yield for Arbitrage Purposes 1.2362327%
All Inclusive Cost (AIC)1.4466786%
IRS Form 8038
Net Interest Cost 1.0356157%
Weighted Average Maturity 5.730 Years
Series 2020A GO Ref Bds C | Current Refunding 2017A I | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$1,045,000 General Obligation Refunding Bonds, Series 2020A
Current Refunding 2017A Imp
Debt Service Comparison
Date Total P+I Net New D/S Old Net D/S Savings
02/01/2021 - 1,088.67 - (1,088.67)
02/01/2022 110,380.60 110,380.60 116,993.76 6,613.16
02/01/2023 108,642.50 108,642.50 115,450.00 6,807.50
02/01/2024 108,142.50 108,142.50 113,906.26 5,763.76
02/01/2025 112,642.50 112,642.50 117,125.00 4,482.50
02/01/2026 112,012.50 112,012.50 115,250.00 3,237.50
02/01/2027 111,225.00 111,225.00 118,125.00 6,900.00
02/01/2028 110,280.00 110,280.00 115,893.76 5,613.76
02/01/2029 109,177.50 109,177.50 113,400.00 4,222.50
02/01/2030 112,970.00 112,970.00 115,906.26 2,936.26
02/01/2031 111,540.00 111,540.00 118,018.76 6,478.76
Total $1,107,013.10 $1,108,101.77 $1,160,068.80 $51,967.03
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings.....................156,366.37
Net PV Cashflow Savings @ 1.236%(Bond Yield).....156,366.37
Transfers from Prior Issue Debt Service Fund...... (106,650.00)
Contingency or Rounding Amount....................(1,088.67)
Net Present Value Benefit $48,627.70
Net PV Benefit / $1,189,637.60 PV Refunded Debt Service 4.088%
Net PV Benefit / $1,120,000 Refunded Principal...4.342%
Net PV Benefit / $1,045,000 Refunding Principal..4.653%
Refunding Bond Information
Refunding Dated Date 12/10/2020
Refunding Delivery Date 12/10/2020
Series 2020A GO Ref Bds C | Current Refunding 2017A I | 10/ 8/2020 | 1:23 PM
City of Medina, Minnesota
$1,210,000 General Obligation Improvement Bonds, Series 2017A
Debt Service To Maturity And To Call
Date
Refunded
Bonds
Refunded
Interest D/S To Call Principal Coupon Interest
Refunded
D/S
12/10/2020 - - - - - - -
12/22/2020 1,120,000.00 9,125.83 1,129,125.83 - - - -
02/01/2021 - - - 95,000.00 1.375% 11,650.00 106,650.00
08/01/2021 - - - - - 10,996.88 10,996.88
02/01/2022 - - - 95,000.00 1.625% 10,996.88 105,996.88
08/01/2022 - - - - - 10,225.00 10,225.00
02/01/2023 - - - 95,000.00 1.625% 10,225.00 105,225.00
08/01/2023 - - - - - 9,453.13 9,453.13
02/01/2024 - - - 95,000.00 1.875% 9,453.13 104,453.13
08/01/2024 - - - - - 8,562.50 8,562.50
02/01/2025 - - - 100,000.00 1.875% 8,562.50 108,562.50
08/01/2025 - - - - - 7,625.00 7,625.00
02/01/2026 - - - 100,000.00 2.125% 7,625.00 107,625.00
08/01/2026 - - - - - 6,562.50 6,562.50
02/01/2027 - - - 105,000.00 2.125% 6,562.50 111,562.50
08/01/2027 - - - - - 5,446.88 5,446.88
02/01/2028 - - - 105,000.00 2.375% 5,446.88 110,446.88
08/01/2028 - - - - - 4,200.00 4,200.00
02/01/2029 - - - 105,000.00 2.375% 4,200.00 109,200.00
08/01/2029 - - - - - 2,953.13 2,953.13
02/01/2030 - - - 110,000.00 2.625% 2,953.13 112,953.13
08/01/2030 - - - - - 1,509.38 1,509.38
02/01/2031 - - - 115,000.00 2.625% 1,509.38 116,509.38
Total $1,120,000.00 $9,125.83 $1,129,125.83 $1,120,000.00 - $146,718.80 $1,266,718.80
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation 12/10/2020
Average Life 5.334 Years
Average Coupon 2.3163266%
Weighted Average Maturity (Par Basis) 5.334 Years
Weighted Average Maturity (Original Price Basis) 5.334 Years
Refunding Bond Information
Refunding Dated Date 12/10/2020
Refunding Delivery Date 12/10/2020
2017A GO Imp Bonds CR Fil | SINGLE PURPOSE | 10/ 8/2020 | 1:23 PM
2 YEAR TREND IN MUNICIPAL BOND INDICES
Source: The Bond Buyer
The Bond Buyer “20 Bond Index” (BBI) shows average yields on a group of municipal bonds that
mature in 20 years and have an average rating equivalent to Moody’s Aa2 and S&P’s AA.
The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that
mature in 30 years and have an average rating equivalent to Moody’s A1 and S&P’s A+.
Long Lake Creek Page 1 of 3 October 20, 2020
Subwatershed Assessment City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 14, 2020
MEETING: October 20, 2020 City Council
SUBJ: Long Lake Creek Subwatershed Assessment/Wolsfeld Lake Ravine Project
Background
Minnehaha Creek Watershed will be present at the October 20, 2020 meeting to provide a
summary of the findings of the Long Lake Subwatershed Assessment and to present the
“Implementation Roadmap” to improve water quality.
The southeast 1/6 of the City (approximately) is located within the Long Lake Creek
Subwatershed. Participation in the Partnership and implementing projects which were identified
was one of the projects included in the City’s Comprehensive Surface Water Management Plan.
Over the past four years, the City has been active in the Long Lake Creek Partnership, which
consists of the following organizations which include cities, the watershed district and a non-
profit citizen group:
1) City of Medina
2) City of Orono
3) City of Long Lake
4) Minnehaha Creek Watershed
5) Long Lake Waters Association
The group originally studied the possibility of carp management in Long Lake. However, the
scope has expanded to look more holistically at the Long Lake Creek subwatershed which
extends from School Lake and Holy Name Lake in Medina south through Long Lake, and then
south to Tanager Lake, adjacent to Lake Minnetonka.
In 2018, with the leadership of Minnehaha Creek Watershed, the Partnership received a
$112,000 grant from Minnesota Board of Water and Soil Resources (BWSR) to conduct an
assessment of the subwatershed. The purpose of the assessment was to identify and quantify the
water quality issues in the subwatershed and to identify achievable projects to address the issues.
The attached “Implementation Roadmap” summarizes and prioritizes the actions the Partners
could take.
Wolsfeld Lake Ravine Project
One of the high priority projects identified in the Assessment was the stabilization of a ravine
draining into the southwest of Wolsfeld Lake.
The project is projected to result in a phosphorus load
reduction of 46 lbs/yr, which would achieve the projected
load reduction necessary for Wolsfeld Lake. The estimated project cost is $290,196.
Estimated Load
Reduction
46 lbs/yr Total
Phosphorus
Project Cost $290,196
Agenda Item # 8A
Long Lake Creek Page 2 of 3 October 20, 2020
Subwatershed Assessment City Council Meeting
This project was identified as one of the best in terms of cost/benefit, estimated by load
reduction/$. The project was also identified as a shorter-term possibility because it would be
constructed on public land, within the DNR’s Wolsfeld Woods Scientific and Natural Area.
The project location is
shown to the right.
Minnehaha Creek has been
able to secure funding
through BWSR’s
Watershed-based fund for
the project. The District
included preliminary design
work for the project within
the scope of the
subwatershed assessment
and lead the charge to
pursue the funding.
District staff has indicated a
preference to provide
technical assistance with
identifying and applying for
grants, but that the local cities take the lead on the actual construction and administration of the
projects, as expertise and resources allow.
Staff believes the City is well situated to administer the project and hopes that by showing active
participation and leadership, will be better situated to partner with Minnehaha Creek Watershed
District in the future.
Financial Information
The grant includes a 20% local match. Staff recommends including $75,000 in the CIP from the
Stormwater Utility to cover this amount. If the Council directs staff to move forward, staff has
tentatively scheduled the project to be completed in the winter of 2021/2022, with design to
occur in 2021.
The City sets aside funds in the Stormwater Utility Fund to support local matches for grants to
improve water quality. The current balance of the fund is approximately $1 million, and
approximately $70,000 per year is budgeted to be set aside for potential projects.
Staff is currently preparing a draft CIP for City Council review along with budget discussions.
The City has most often pursued water quality grants as opportunities arise. As a result, the 5-
year CIP does not currently include a list of identified projects. As a result, there appears to be
capacity in the Stormwater Utility Fund for the Wolsfeld Lake Ravine Project. Staff intends to
attempt to identify a few additional opportunities to include as placeholders over the rest of the
5-year CIP cycle.
Long Lake Creek Page 3 of 3 October 20, 2020
Subwatershed Assessment City Council Meeting
Potential Action
Following the presentation from Minnehaha Creek and discussion of the Wolsfeld Lake Ravine
Project, staff would recommend the following actions:
1. Move to accept the Long Lake Subwatershed Assessment and Implementation Roadmap
2. Move to direct staff to take actions to implement the Wolsfeld Lake Ravine Stabilization
Project, contingent upon funding BWSR.
3. Move to direct staff to include necessary funding within the 2021 and 2022 CIP for the
Wolsfeld Lake Ravine Stabilization Project.
Attachment
1. Long Lake Subwatershed Assessment Implementation Roadmap
2. 2021-2025 Capital Improvement Plan
LONG LAKE CREEK
SUBWATERSHED PARTNERSHIP
IMPLEMENTATION ROADMAP
PREVIEW
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SSummary
This Implementation Roadmap Preview highlights the key findings and near-term project priorities that
will be included in the Long Lake Creek Subwatershed Implementation Roadmap, set to be completed in
early 2021. The roadmap is a result of a collaborative planning process to identify feasible and cost-
effective projects that create healthier and more vibrant communities within the Long Lake Creek
Subwatershed.
Purpose
The Cities of Long Lake, Medina, and Orono; Long Lake Waters Association (LLWA); and Minnehaha
Creek Watershed District (MCWD or District) have agreed to work together towards a common goal of
improving water quality within the Long Lake Creek Subwatershed. The partners aim to restore the five
impaired lakes in the system to meet state water quality standards, providing fishable and swimmable
lakes that underpin the quality of life in their surrounding communities.
To support this effort, the District has led the development of a science-driven “implementation
roadmap” that identifies the highest-impact and most feasible projects to achieve this vision. By working
together to develop and follow a shared implementation plan, the partners will be able to leverage each
other’s resources and have greater success at securing grant funding to support the work.
This Implementation Roadmap Preview has been developed as an interim deliverable to provide an
overview of the findings and recommendations for the city councils. The full roadmap will be finalized in
early 2021 and will include three main components:
1. data, methodology, and findings from the subwatershed assessment
2. prioritized projects, costs, and benefits
3. recommended action steps, roles, timeline, and funding strategy for implementation
Background
Five lakes within the Long Lake Creek Subwatershed are impaired for excess nutrients including Holy
Name, School, Wolsfeld, Long, and Tanager (see Figure 1). In 2014, the MN Pollution Control Agency
(MPCA) completed the Upper Minnehaha Creek Watershed Total Maximum Daily Load (TMDL) Study
which sets pollutant reduction goals needed to meet water quality standards so that each lake is
suitable for recreational use and can support aquatic life. The TMDL assigned load reduction
requirements to the Cities of Medina, Orono, and Long Lake that must be met as part of the cities’
Municipal Separate Stormsewer System (MS4) permits.
In 2016, the three cities adopted resolutions to work together to pursue grant funding and implement
projects to improve water quality and address TMDL requirements (Attachment A). The cities recognized
that taking a coordinated and collaborative approach could increase their chances of success. In parallel,
the Long Lake Waters Association (LLWA), a non-profit entity composed of residents throughout the
Long Lake Creek Subwatershed, formed to protect and enhance water quality within the subwatershed.
Between 2016 and 2018, the cities and LLWA began to engage the District in efforts to manage carp in
Long Lake as a strategy to improve water quality. As a regional unit of government spanning the three
cities, the District assumed the role of convener to help coordinate and guide the efforts of the
partnership. The group agreed that a holistic and data-driven approach was needed in order to identify
and pursue the most cost-effective projects to improve water quality.
In 2018, with the support of the
partners, the District obtained a
$112,000 Accelerated
Implementation Grant from the Board
of Soil and Water Resources (BWSR).
Through this grant, the District has
been serving as the technical and
planning lead to conduct a
subwatershed assessment, identify
cost-effective projects and strategies
to improve water quality, and develop
a clear and actionable roadmap to
guide implementation. Since 2018,
the District, cities, and LLWA have
routinely met to share information
and align goals, plans, and
expectations for how the partners will
work together to advance water
quality improvement projects.
RRoadmap Development
To develop the implementation
roadmap, the District has followed a
4-step approach:
x Understand resource needs – Complete a natural resource assessment to understand issues
and drivers of poor water quality throughout the subwatershed
x Understand land use plans - Incorporate land use plans to identify opportunities to implement
water quality improvement projects
x Integrate and prioritize – Integrate land use and natural resource understanding to evaluate
and prioritize project opportunities
x Develop implementation plan – Develop an implementation plan that provides clarity on roles,
action steps, timelines, and funding strategy
The following sections summarize the work completed and findings under each of these four steps. Note
that this assessment focused on the upper portion of the subwatershed (everything draining to Long
Lake). In 2011, MCWD completed a study for the lower portion of the subwatershed (everything
downstream of Long Lake) which took a similar approach to diagnose drivers of poor water quality and
identify and prioritize project opportunities. The findings from that study have been incorporated into
the implementation section.
Understanding Resource Needs
The first step in solving a water quality issue is understanding the underlying drivers of the problem. To
diagnose the drivers of the impairments in the Long Lake Creek system, the MCWD conducted a natural
resource assessment that involved intensive water quality monitoring, analysis of in-lake conditions,
ecological health assessments, and watershed modeling.
Figure 1
As part of the assessment, the subwatershed was broken into smaller management units based on how
water flows through the system and the unique landscape conditions and land uses present in each unit.
Below is a summary of the primary drivers of poor water quality for each management unit, with the
corresponding numbers shown in Figure 2:
1. Degraded wetlands, stream erosion, and agricultural runoff are the primary watershed sources of
phosphorus to School Lake and Wolsfeld Lake in Medina
2. Agricultural runoff and degraded
wetlands in Medina contribute
phosphorus to Holy Name Lake
and Long Lake
3. Urban runoff in downtown Long
Lake/Orono delivers the largest
phosphorus load to Long Lake
4. Degraded wetlands and golf
course runoff in Orono contribute
excess phosphorus to Long Lake
5. Altered wetlands and streams in
Orono/Long Lake are the primary
drivers of phosphorus loading to
Tanager Lake
6. Internal loading — the process in
which phosphorus that has
settled to the lake bottom is
released back into the water — is
a significant source of phosphorus
for all of the impaired lakes
7. Common carp densities are high
in Long Lake and Wolsfeld Lake;
however, this is unlikely to be a
significant driver of poor water
quality in these deep lakes
Based on this understanding of the drivers, the following were identified as key management strategies
to improve water quality:
x Stormwater Management – Add new, or enhance existing, stormwater management practices
to treat polluted stormwater before it enters lakes
x Stream and Wetland Restoration – Restore degraded wetlands and streams to improve water
quality, reduce flooding, and improve habitat
x Land Use-Specific Practices – Implement best practices for specific land uses like agriculture and
golf courses to reduce phosphorus loading from these properties
x Internal Load Management – Reduce internal loading through practices like alum treatment,
shallow lake drawdown, and rough fish management
Figure 2
UUnderstandingg Landd Usee Planss
Water quality improvements are often most cost-effective when integrated into other land use changes
such as redevelopment, road reconstruction, or park improvements. To identify opportunities to
integrate projects that address major drivers of water quality into these land use changes, MCWD held
work sessions with each partner to share the findings of the natural resource assessment and discuss
local knowledge and land use plans. This included review and discussion of the following:
x City capital improvement plans
x Anticipated development/redevelopment activity
x Priorities and problem areas
x Existing stormwater treatment
x Landowner relationships
This dialogue was a key step in the process that allowed MCWD to translate the management strategies
into specific, tangible project opportunities.
Integrationn andd Prioritization
Based on input from the three cities, a total of 47 potential projects or strategies were identified, and a
preliminary engineering analysis was conducted to develop load reduction and cost estimates to help
prioritize the opportunities. In addition, 7 projects that were identified as high priority in the 2011
feasibility study for the lower portion of the subwatershed were incorporated, for a total of 54 project
opportunities.
Of the 54 projects evaluated, 37 are
recommended for advancement
based on their high cost-
effectiveness and feasibility to
implement. The full list of
evaluated projects, and maps
showing the project locations, are
included as Attachment B.
If completed in total, these projects
would achieve 95-100 percent of
the reductions required by the
state for Wolsfeld Lake, Long Lake,
and Tanager Lake. The estimated
percent progress toward the state
requirements for School Lake and
Holy Name Lake are 57 percent and
20 percent, respectively; however,
additional projects are currently
being evaluated for these areas, so
these numbers are expected to
increase for the final roadmap.
This diagram shows the
total load reductions
required by the state to
achieve water quality
standards (total number of
boxes)and the estimated
progress that would be
made by implementing the
recommended projects
(blue boxes).
Figure 3
The table below provides a breakdown of the state-required load reductions for each city compared to
the total estimated load reductions and construction costs for the 37 recommended projects.
Location
Total Load Reductions
Required by TMDL
(lbs TP/yr)
Total Load Reductions from
Recommended Projects
(lbs TP/yr)
Construction Cost
City of Long Lake 172 119 $4,058,000
City of Medina 237 108 $1,587,000
City of Orono 187 145 $1,876,000
Internal Loading 625 702 $2,446,000
Total 1221 1074 $9,967,000
IImplementation Planning
The cities have requested that the District provide recommendations for project priorities, funding
strategy, and implementation timeline. The proposed projects and actions are not a mandate but simply
recommendations intended to help the cities make progress toward their water quality goals. The
following is a basic framework for implementation based on the discussions of the partnership to date.
Additional detail on the implementation approach, actions steps, and funding strategy for the
recommended projects will be incorporated into the final roadmap.
Roles
The following is a general characterization of roles for implementing the roadmap. Specific roles for the
design, construction, maintenance, and funding of each project will be determined on a case-by-case
basis and memorialized through cooperative agreements.
Cities
As the regulated parties with assigned load reductions through the state TMDL, the cities are assumed
to be the primary implementers for projects on the landscape. As such, the pace and scale of
implementation will be largely driven by the cities. It is expected that the cities will continue to actively
participate in the partnership to identify and evaluate new project opportunities, coordinate
implementation efforts, and provide support for grant applications.
District
The District proposes to serve the following roles:
x Develop and maintain the implementation roadmap and funding strategy
x Continue to convene the partnership to coordinate implementation efforts and grant
applications, track progress, and identify new project opportunities
x Provide technical, planning, and financial support to cities for implementation of projects on the
landscape
x Lead the development and implementation of internal load management projects
LLWA
The LLWA’s primary role is to support the implementation efforts of the partnership by continuing to
build awareness and support in the community. This may involve relaying information, helping to
convene residents, and advising the cities and District on engagement efforts.
Funding
Based on discussions with the cities, it is assumed that implementation will be primarily grant
dependent. The District will develop and maintain the grant strategy with the goal of leveraging the
maximum amount of external funding. This will involve evaluating the recommended projects
(estimated benefits, costs, readiness to implement) against the potential grant sources (eligibility
requirements, review criteria, available funds, timelines) to find the best matches.
The table below provides a summary of potential grant and loan programs, availability, and match
requirements. Most grants require a match, and it is recommended that the cities begin to dedicate
funds or otherwise develop a strategy for contributing to grant match.
Agency/Grant Program Typical Projects Funded Typical
Availability
Typical
Application
Deadlines
Match
Required
BWSR Accelerated
Implementation Grant
Pre-project identification, planning and design
work to accelerate implementation of projects
that improve or protect water quality
Annual, variable
funds (~$20M)
Late
Summer-
Early Fall
Yes: 25%
cash or
in-kind
BWSR Wƌojects and
Practices Grant (P&P)
Projects and practices that will protect or
restore water quality in lakes, rivers or streams
Annual, variable
funds (~$12M)
Late
Summer
Yes: 25%
cash or
in-kind
BWSR Watershed-
Based Implementation
Funding (WBIF)
Water quality improvement projects prioritized
in collaboration with other LGUs in the West
Mississippi Metro Basin
Biennial, variable
funds (~$875K)
Late
Summer-
Early Fall
Yes: 25%
cash or
in-kind
MPCA Section 319
Small Watershed Focus
(SWF)
Small-scale watershed planning and
comprehensive implementation that targets
total maximum daily load (TMDL) plans
Annual, variable
funds (~$2.8M)
Early Fall
(2021 is last
cycle)
Yes: 40%
cash or
in-kind
MPCA Point Source
Implementation Grants
(PSIG)
Stormwater projects that contribute towards
meeting wasteload reductions prescribed under
a total maximum daily load (TMDL) plan
Annual, variable
(max. grant
award of $7M)
Summer Yes: 20%
match
MPCA Clean Water
Partnership Loans
Low-interest loans for nonpoint-source best
management practices that target the
restoration and protection of a water resources
Annual, variable
funds (max. loan
award of $3M)
Accepted on
a rolling
basis
N/A
MPCA/EPA Clean Water
Revolving Fund (SRF)
Low-interest loans for stormwater projects
ranked on the Project Priority List
Annual, variable Spring N/A
Hennepin County
Natural Resources
Opportunity Grant
Implementation of projects that improve water
quality or preserve, establish or restore natural
areas
Annual, variable
funds (max. grant
award of $100K)
Open year-
round
No
match
required
Hennepin County
AGBMP Loan Program
Low-interest loans to make improvements or
implement practices that will reduce or prevent
nonpoint source pollution
Annual, variable
funds (~$14M)
N/A N/A
MN DNR Conservation
Partners Grant Program
Restoration or enhancement of prairies,
wetlands, forests, or habitat for fish, game or
wildlife
Annual, variable
funds (grants
range from $5K-
$400K)
Fall Yes: 10%
non-
state
funds
MET Council
Stormwater Grant
Program
Practices to treat and manage stormwater for
redevelopment projects or retrofit fully
developed areas with new stormwater
management practices
sariable
ĂǀĂůŝĂďŝůŝƚLJ
Fall to
Winter
Yes: 25%
match
Timeline
The project list in Attachment B categorizes projects into short, mid, and long-range priorities, with the
exception of a few projects that are dependent on development/redevelopment activity. These
categorizations are based on the following:
x Prioritization of the most cost-effective projects
x Consideration of project feasibility, complexity, land ownership, dependency on other
projects/development
x Watershed management best practice of reducing upstream/external nutrient loads before
managing internal loads for greater longevity and cost-effectiveness
x Assumption that implementation is primarily grant-dependent and cities will need time to
allocate funds to cover grant matches
Short-Range Implementation Priorities
Below is a summary of recommended implementation activities for the next 5 years. This includes
implementation of short-range (1-5 year) priorities, as well as development of some mid-range (5-10
year) priorities. These recommendations are intended to help the cities pursue the projects that are
most cost-effective and will be strong candidates for grant funding. It is anticipated that the
implementation plan will be updated every few years, in coordination with the partnership, to account
for new information and add detail for the next few years.
Activity Project Name Lead
Agency
Est. Load
Reduction
(lb TP/yr)
Est.
Construction
Cost
Preliminary Grant Strategy
(see grant table above)
Project
Implementation
Wolsfeld Woods Ravine
Stabilization Medina 46.0 $290,196 2020 BWSR WBIF
Holbrook Park Regional
Stormwater Management Long Lake 51.3 $1,309,646
2021 MPCA SWF, 2021 BWSR
P&P, 2021/22 Hennepin
Opportunity, 2021/22 MPCA
PSIG
Orono Golf Course Wetland
Restorations Orono 11.2 $206,900 2021 MPCA SWF, 2022 BWSR
WBIF
Project
Investigation/
Development
Co Rd 6 Regional
Stormwater Pond Retrofit MCWD 17.2 $183,900 TBD
Wolsfeld Agricultural BMPs Medina 36.7 $331,175 TBD
Public Works Regional
Stormwater Management Long Lake 30.4 $1,232,814 TBD
Spring Hill Golf Club Reuse Orono 26.1 $279,625 TBD
Swamp Lake Internal Load
Management MCWD TBD TBD TBD
Project
Identification/
Screening
Screening of development/
redevelopment activity for
opportunities
All TBD TBD TBD
Attachment A:
2016 City Partnership Resolutions
REQUEST FOR COUNCIL ACTION
DATE: April 25, 2016
ITEM NO: 6
______________________________________________________________________________
Department Approval: Administrator Reviewed: Agenda Section:
Name Adam Edwards Public Works Director/
Title Public Works Director/City Engineer Parks Director Report
______________________________________________________________________________
Item Description: Long Lake Creek Subwatershed Partnership
_____________________________________________________________________________
Exhibits.
1. Draft Resolution
2. Long Lake Creek Subwatershed Partnership Summary
3. Map of the Tanager Lake/Long Lake Subwatershed
1. Purpose. The purpose of this Council action is to gain approval to adopt a resolution to partner with
other governmental agencies to pursue and show support in the pursuit of water quality improvement grant
funding in the Long Lake Creek Subwatershed.
2. Background. A Total Maximum Daily Load (TMDL) was established for Long Lake Creek and
Tanager Lake. This TMDL was established as a result of a study of the Upper Minnehaha Creek
Watershed, which Long Lake Creek ultimately discharges to. Impaired waterbodies located in the
subwatershed include: Tanager Lake (Orono), Long Lake (Long Lake/Orono), Dickey Lake (Medina),
Holy Name Lake (Medina), Wolsfeld Lake (Medina), and School Lake (Medina). The TMDL includes a
nutrient load reduction allocation that Cities are required to show progress toward meeting. The Minnesota
Pollution Control Agency (MPCA) has set a load reduction goal of 125lbs/yr. The City of Medina, City of
Long Lake, Hennepin County, and MnDOT have also been assigned nutrient load reduction goals. Long
Lake, Medina, and Minnehaha Creek Watershed District have all expressed interest in partnering to
improve water quality in the subwatershed.
3. Proposal. The requirement and focus on Long Lake Creek/Tanager Lake provides an opportunity to
partner to apply for grants and collaboratively complete larger regional projects to meet these goals.
Potential funding sources include the: MPCA, Hennepin County, Minnehaha Creek Watershed District,
and the Minnesota Board of Water and Soil Resources. Through a partnership the associated organizations
should be able to leverage grant funds to complete cost effective projects to reduce the TMDL in the
subwatershed.
4. Process. The attached resolution, if adopted, could be included in all grant applications for projects
proposing to improve water quality in the subwatershed and would authorize city staff to coordinate with
partnering cities and the watershed district in pursing grants. If a grant application is selected for an
improvement project a separate resolution will be provided to each participating organization to enter into
an agreement with the lead agency on the proposed project.
5. Recommendation. Staff recommends approval of the attached resolution.
COUNCIL ACTION REQUESTED
Consider a motion to adopt the attached resolution to partner with other intergovernmental agencies in
seeking grants and to improve water quality in the Long Lake Creek Subwatershed.
[Page 1 of 4]
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. 6 6 1 0
A RESOLUTION TO PARTNER WITH OTHER INTERGOVERNMENTAL AGENCIES TO
PURSUE AND SHOW SUPPORT IN THE PURSUIT OF GRANTS TO IMPROVE WATER
QUALITY IN THE LONG LAKE CREEK SUBWATERSHED
WHEREAS, The Minnesota Pollution Control Agency (MPCA) completed the Upper
Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study in March 2014; and
WHEREAS, The Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study
addresses nutrient impairments and nutrient budgets in the distinct hydraulic basin referred as the "Upper
Watershed" of the Minnehaha Creek including; and
WHEREAS, The Tanager Lake Subwatershed, also known as the Long Lake Creek
Subwatershed, is located in the Upper Minnehaha Creek Watershed and includes Long Lake Creek and 6
impaired lakes within the City of Long Lake, City of Medina, and City of Orono; and
WHEREAS, Total Maximum Daily Load (TMDL) allocations have been established for City of
Long Lake, City of Medina, City of Orono, Hennepin County, and the Minnesota Department of
Transportation (MnDOT); and
WHEREAS, The City of Orono is required to show progress towards meeting the established
TMDL allocation; and
WHEREAS, Grants are available to support municipality and partnership projects to improve
surface water quality in the State of Minnesota; and
WHEREAS, Partnering with other intergovernmental agencies in pursuing these grants for the
Long Lake Subwatershed may result in a more organized and effective effort to improve water quality in
the Long Lake Subwatershed.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Orono, Minnesota
that the City Council does hereby partner with other intergovernmental agencies to pursue and show
support in the pursuit of grants to improve water quality in the Long Lake Subwatershed.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held April 25,
2016.
ATTEST:
ane Tiegs, Cit Clerk
Lili Tod McMillan, Mayor
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CITY OF
LONG LAKE
City Council
Resolution No. 2016-09
A RESOLUTION TO PARTNER WITH OTHER INTERGOVERNMENTAL AGENCIES TO
PURSUE AND SHOW SUPPORT IN THE PURSUIT OF GRANTS TO IMPROVE WATER
QUALITY IN THE LONG LAKE CREEK SUBWATERSHED
WHEREAS, the Minnesota Pollution Control Agency (MPCA) completed the Upper
Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study in March 2014; and
WHEREAS, the Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study
addresses nutrient impairments and nutrient budgets in the distinct hydraulic basin referred as the
"Upper Watershed" of the Minnehaha Creek including; and
WHEREAS, the Tanager Lake Subwatershed, also known as the Long Lake Creek
Subwatershed, is located in the Upper Minnehaha Creek Watershed and includes Long Lake Creek
and 6 impaired lakes within the City of Long Lake, City of Medina, and City of Orono; and
WHEREAS, Total Maximum Daily Load (TMDL) allocations have been established for City of
Long Lake, City of Medina, City of Orono, Hennepin County, and the Minnesota Department of
Transportation (MnDOT); and
WHEREAS, the City of Long Lake is required to show progress towards meeting the
established TMDL allocation by the year 2018; and
WHEREAS, grants are available to support municipality and partnership projects to
improve surface water quality in the State of Minnesota; and
WHEREAS, partnering with other intergovernmental agencies in pursuing these grants for
the Long Lake Subwatershed may result in a more organized and effective effort to improve water
quality in the Long Lake Subwatershed.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Long Lake,
Minnesota, that the City Council does hereby partner with other intergovernmental agencies to
pursue and show support in the pursuit of grants to improve water quality in the Long Lake
Subwatershed.
Adopted by the City Council of the City of Long Lake this 5th day of April 2016.
BY:
Donn Ch Istr m Mayor
Y o r Y
ATTEST:
Jeanette Moeller, City Clerk
Member Anderson introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-27
A RESOLUTION TO PARTNER WITH OTHER INTERGOVERNMENTAL
AGENCIES TO PURSUE AND SHOW SUPPORT IN THE PURSUIT OF GRANTS TO
IMPROVE WATER QUALITY IN THE LONG LAKE CREEK SUBWATERSHED
WHEREAS, The Minnesota Pollution Control Agency (MPCA) completed the Upper
Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study in March 2014; and
WHEREAS, The Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL
Study addresses nutrient impairments and nutrient budgets in the distinct hydraulic basin referred
as the "Upper Watershed" of the Minnehaha Creek including; and
WHEREAS, The Tanager Lake Subwatershed, also known as the Long Lake Creek
Subwatershed, is located in the Upper Minnehaha Creek Watershed and includes Long Lake
Creek and 6 impaired lakes within the City of Long Lake, City of Medina, and City of Orono;
and
WHEREAS, Total Maximum Daily Load (TMDL) allocations have been established for
City of Long Lake, City of Medina, City of Orono, Hennepin County, and the Minnesota
Department of Transportation (MnDOT); and
WHEREAS, The City of Medina is required to show progress towards meeting the
established TMDL allocation by the year 2018; and
WHEREAS, Grants are available to support municipality and partnership projects to
improve surface water quality in the State of Minnesota; and
WHEREAS, Partnering with other intergovernmental agencies in pursuing these grants
for the Long Lake Subwatershed may result in a more organized and effective effort to improve
water quality in the Long Lake Subwatershed; and
NOW THEREFORE BE IT RESOLVED, by the City Council of Medina, Minnesota
that the City Council does hereby partner with other intergovernmental agencies to show support
in the pursuit of grants to improve water quality in the Long Lake Subwatershed. Furthermore,
City Council directs staff to work with the City Engineer to submit a Biennial Budget Request
(BBR) to the MN Board of Water and Soil Resources (BWSR) for the fiscal year 2018-2019.
This submission is the first effort of the partnership to obtain funding for a prospective project;
The cost to facilitate this request is a not to exceed amount of $1,500.
Resolution No. 2016-27
April 5, 2016
Dated: April 5, 2016.
Calle
Jodi lup, City Clerk
Attes •
i iii4
.Gal
er on, Acting Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member Martin
and upon vote being taken thereon, the following voted in favor thereof:
Anderson, Cousineau, Martin, Pederson
And the following voted against same: (Absent: Mitchell)
None
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-27 2
April 5, 2016
Attachment B:
List and Maps of Evaluated Projects
Location Priortization
(Recommendation)
Prioritization
(Timeline)ProjectID ProjectName
Receiving
Impaired
Waterbody
Project/StrategyDescription
NetTP
Improvement
(lb/yr)
Construction
Cost
Lifecycle
Cost
Normalized
LifecycleCost
($/lbTP/30Ͳyr)
LongLake NotRecommended LL01 GrandAvenueLongLake Regionalstormwatertreatment:ReͲplumbstorm
sewertobypassLongLake 4.4 $190,200 $190,200 $1,435
LongLake Recommended ShortRange
Priority LL03 HolbrookPark LongLake Regionalstormwatertreatment:Subsurface
infiltration 51.3 $1,309,646 $1,346,746 $875
LongLake NotRecommended LL04ͲA IndustrialBlvdPondͲA LongLake Regionalstormwatertreatment:Wetland
restorationandreͲplumbstormsewer 3.1 $206,238 $355,939 $3,827
LongLake NotRecommended LL04ͲB IndustrialBlvdPondͲBLongLake Regionalstormwatertreatment:ReͲplumb
stormsewer 2.2 $77,613 $77,613 $1,176
LongLake Recommended LongRange
Priority LL04ͲC IndustrialBlvdPondͲC LongLake Regionalstormwatertreatment:ReͲrouteDaniels
Ststormsewerwhenroadisreconstructed 17.7 $621,502 $621,502 $1,170
LongLake Recommended MidRange
PriorityLL05 LLPublicWorks LongLake Regionalstormwatertreatment:Subsurface
infiltration 30.4 $1,232,814 $1,269,914 $1,394
LongLake NotRecommended LL07Ͳ3a VAPropertywith
westernarea LongLake Regionalstormwatertreatment:Maximize
treatmentbybringingoffͲsiterunoffintothesite 15.0 $1,563,160 $1,606,227 $3,569
LongLake NotRecommended LL07Ͳ3b VAProperty LongLake Regionalstormwatertreatment:Scenario3aplus
treatmentbyreconstructingCityHallparkinglot 18.0 $1,769,400 $1,812,467 $3,356
LongLake NotRecommended LL11 NelsonParkSouthPond
Retrofit LongLake Stormwaterpondretrofit/expansion:Irrigatecity
park 1.6 $147,900 $247,267 $5,151
LongLake Recommended MidRange
PriorityLL12 NelsonParkNorthPond
Retrofit LongLake Stormwaterpondenhancements:Subsurfacespent
limefilter 10.8 $524,483 $562,087 $1,729
LongLake Alternative DevelopmentͲ
dependent LL13ͲA fitHAUSPropertyͲALongLake Regionalstormwatertreatment:Subsurface
storage&MTD7.0 $554,065 $591,165 $2,805
LongLake Recommended DevelopmentͲ
dependent LL13ͲB fitHAUSPropertyͲBLongLake Regionalstormwatertreatment:Subsurface
infiltration 8.5 $369,065 $406,165 $1,597
Location Priortization
(Recommendation)
Prioritization
(Timeline)ProjectID ProjectName
Receiving
Impaired
Waterbody
Project/StrategyDescription
NetTP
Improvement
(lb/yr)
Construction
Cost
Lifecycle
Cost
Normalized
LifecycleCost
($/lbTP/30Ͳyr)
Medina Recommended MidRange
PriorityMD01 SwampͲSchoolCorridor
Improvements SchoolLake Streambankstabilization:Channelstabilization(1/2
of1,600'length,bothsides)7.2 $446,000 $446,000 $2,065
Medina Recommended MidRange
PriorityMD02 WillowDrWetland WolsfeldLake Wetlandrestoration:Waterquality,floodstorage,
andhabitatenhancement TBD TBD TBD
Medina NotRecommended MD03ͲAWolsfeldAgBMPsͲAWolsfeldLake AgBMPs:A.Grassedwaterway 0.3 $25,668 $38,251 $5,093
Medina Recommended MidRange
PriorityMD03ͲBWolsfeldAgBMPsͲBWolsfeldLake AgBMPs:Wetlandrestoration 12.7 $289,500 $439,201 $1,154
Medina Recommended MidRange
PriorityMD03ͲCWolsfeldAgBMPsͲCWolsfeldLake AgBMPs:Alternativetileintakes 11.7 $3,500 $6,017 $17
Medina Recommended MidRange
PriorityMD03ͲDWolsfeldAgBMPsͲDWolsfeldLake AgBMPs:Buffer 12.3 $38,175 $45,725 $124
Medina Recommended LongRange
Priority MD04 NWWolsfeldRavine WolsfeldLake Ravinestabilization:650ft,bothsides 5.9 $362,500 $362,500 $2,066
Medina Recommended ShortRange
Priority MD05 WolsfeldWoodsRavine WolsfeldLake Ravinestabilization:StabilizeravineinWolsfeld
Woods 46 $290,196$312,896$227
Medina Recommended DevelopmentͲ
dependent
MD06and
MD07
AgLandNWofHoly
NameLongLake Landusepolicy:Conservationdensityincentives
whenparcelsdevelop N/A N/A N/A
Medina Recommended DevelopmentͲ
dependent MD08 AgLandNEofHoly
NameHolyName Wetlandrestorationandpolicy:Explorewetland
bankingwhenpropertydevelops N/A N/A N/A
Medina NotRecommended MD10 TamarackRoad
Wetland LongLake WetlandRestoration:TamarackRoadflooding N/A N/A N/A N/A
Medina Alternative LongRange
Priority MD11 DeerhillPondRetrofitͲ
A LongLake Stormwaterpondenhancements:Subsurfacespent
limefilter 10.3 $563,546 $601,149 $1,938
Medina Recommended LongRange
Priority MD12 DeerhillPondRetrofitͲ
B LongLake Stormwaterpondenhancements:DeerhillPond
Reuse 11.8 $157,400 $256,767 $725
Medina NotRecommended MD13 DeerhillPondRetrofitͲ
C LongLake Stormwaterpondenhancements:Diversionfilter N/A N/A N/A N/A
Location Priortization
(Recommendation)
Prioritization
(Timeline)ProjectID ProjectName
Receiving
Impaired
Waterbody
Project/StrategyDescription
NetTP
Improvement
(lb/yr)
Construction
Cost
Lifecycle
Cost
Normalized
LifecycleCost
($/lbTP/30Ͳyr)
Orono Recommended LongRange
Priority OR01 OronoWoodsPond
Retrofit LongLake Stormwaterpondenhancements:Subsurfacespent
limefilter 7.4 $586,571 $624,174 $2,814
Orono NotRecommended OR03 CR6PondExpansion LongLake Stormwaterpondenhancements:PondexpansionN/A N/A N/A N/A
Orono Recommended MidRange
PriorityOR03ͲACR6PondRetrofitͲA LongLake Stormwaterpondenhancements:A.IronͲenhanced
sandfilterbench 17.2 $183,900 $220,350 $427
Orono Alternative LongRange
Priority OR03ͲBCR6PondRetrofitͲB LongLake Stormwaterpondenhancements:B.Aluminjection
system 199.5 $952,500 $2,286,341 $382
Orono NotRecommended OR03ͲCCR6PondRetrofitͲC LongLake Stormwaterpondenhancements:C.Stormwater
reusesystem 2.3 $121,400 $220,767 $3,200
Orono Recommended MidRange
PriorityOR04ͲA SpringHillGolfClub
ReuseͲA LongLake Stormwaterreuse:Reusefromwetlandforgolf
courseirrigation TBD TBD TBD
Orono Recommended LongRange
Priority OR04 WetlandRestoration
Area LongLake Wetlandrestoration:Waterqualityandhabitat
improvements TBD TBD TBD
Orono Recommended MidRange
PriorityOR05 SpringHillGolfClub
ReuseͲB LongLake Stormwaterpondenhancements:Pondreuse 9.8 $157,125 $256,492 $872
Orono Recommended MidRange
PriorityOR06 SpringHillGolfClub
ReuseͲC LongLake Stormwaterpondenhancements:Pondreuse 16.3 $122,500 $221,867 $453
Orono Alternative LongRange
Priority OR07 SpringHillRdFilter LongLake Stormwaterpondenhancements:IronͲEnhanced
SandFilter 14.3 $727,163 $764,767 $1,778
Orono NotRecommended OR10 6thAveNCulvert
Repair LongLake Stormwaterenhancements:Addressupstream
floodingandloadfromgolfcourse N/A N/A N/A N/A
Orono Recommended MidRange
PriorityOR2011_01 BrownRdOutfall
Stabilization TanagerLake 2011FeasibilityStudy:StabilizationofBrownRd
OutfallSites(Sta7650Ͳ7675)11.6 $49,731TBDTBD
Orono Recommended LongRange
Priority OR2011_02 Reach2Stream
Restoration TanagerLake 2011FeasibilityStudy:Streamremeanderaround
SmithDumpSite 30.1 $396,100TBDTBD
Orono Recommended ShortRange
Priority OR2011_03 OronoGolfCourse
WetlandRestorations TanagerLake 2011FeasibilityStudy:EnhancementofwetlandsDͲ
117Ͳ23Ͳ02Ͳ013andDͲ117Ͳ23Ͳ02Ͳ039 11.2 $206,900TBDTBD
Orono Recommended MidRange
PriorityOR2011_04 YMCAWetland
Restoration TanagerLake 2011FeasibilityStudy:RestorationofwetlandDͲ
117Ͳ23Ͳ03Ͳ016 4.9 $34,500TBDTBD
Orono Recommended LongRange
Priority LL/OR2011_0 LongLakeCreek
WetlandRestoration TanagerLake 2011FeasibilityStudy:RestorationofwetlandDͲ
117Ͳ23Ͳ03Ͳ044A36.8 $138,500TBDTBD
Location Priortization
(Recommendation)
Prioritization
(Timeline)ProjectID ProjectName
Receiving
Impaired
Waterbody
Project/StrategyDescription
NetTP
Improvement
(lb/yr)
Construction
Cost
Lifecycle
Cost
Normalized
LifecycleCost
($/lbTP/30Ͳyr)
InͲLake Recommended LongRange
Priority CM_DIR_01 LongLakeCarp
Management LongLake Internalloadmanagement:Carpremoval TBD $400,000$400,000TBD
InͲLake Recommended LongRange
Priority
CM_DIR_02
_B
LongLakeStructural
CarpBarrier LongLake Internalloadmanagement:Structuralcarpbarrier TBD $100,000$100,000TBD
InͲLake Alternative LongRange
Priority
CM_DIR_02
_A
LongLakeElectricCarp
Barrier LongLake Internalloadmanagement:Electriccarpbarrier TBD TBD $250,000TBD
InͲLake Recommended LongRange
Priority IL_DIRͲ01 LongLakeAlum
Treatment LongLake Internalloadmanagement:Alumtreatment 295 $825,000$825,000$30
InͲLake Recommended LongRange
Priority IL_HND_01 HolyNameAlum
Treatment HolyName Internalloadmanagement:Alumtreatment 69.6 $72,000$72,000$34
InͲLake Recommended MidRange
PriorityCM_WS_01 SchoolFishBarrier SchoolLake Internalloadmanagement:Fishbarrier TBD $50,000$50,000TBD
InͲLake Recommended LongRange
Priority CM_WS_02 WolsfeldCarpRemovalWolsfeldLake Internalloadmanagement:Carpremoval TBD $200,000$200,000TBD
InͲLake Recommended MidRange
PriorityIL_WS_01 SwampDrawdown SchoolLake Internalloadmanagement:Drawdownof
waterbody TBD $300,000$300,000TBD
InͲLake Recommended MidRange
PriorityIL_WS_02 SchoolAlumTreatment SchoolLake Internalloadmanagement:Alumtreatment 92.7 $183,000$183,000$66
InͲLake Recommended MidRange
PriorityIL_WS_03 KriegAlumTreatment WolsfeldLake Internalloadmanagement:Alumtreatment TBD TBD TBD TBD
InͲLake Recommended LongRange
Priority IL_WS_04 WolsfeldAlum
Treatment WolsfeldLake Internalloadmanagement:Alumtreatment 80 $279,000$279,000$55
InͲLake Recommended LongRange
Priority OR2011_05 TanagerAlum
Treatment TanagerLake 2011FeasibilityStudy:TanagerLakealum
treatment 164.7 $37,400$37,400TBD
Swamp
School Lake
Krieg
Wolsfeld Lake
Deerhill Pond
Dickey's Lake
Long Lake
Hwy 6 Pond
MEDINA
ORONO
LONG LAKE
Hwy 12
CSAH 24
Pa
r
k
v
i
e
w
D
r
CM_WS_02
CM_WS_01
IL_WS_01
IL_WS_02
IL_WS_03
IL_WS_04
MD01
MD02
MD03
MD04
MD05
Path: Q:\Departments\GIS\Projects\LLSubwatershed_Assessment\GIS\LLSW_SchoolWolsfeld_Projs_092020.mxd
¯
0 750 1,500375 Feet
LEGEND
Internal Loading Project
Partner Identified
Opportunities
School/Wolsfeld
Management Unit
LONG LAKE CREEK
SUBWATERSHED
POTENTIAL PROJECTS
Wolsfeld Lake Deerhill Pond
Holy Name Lake
MEDINA
Ta
m
a
r
a
c
k
Dr Hun
t
e
r
Dr
Medina Rd
CSAH 24
PL
Y
M
O
U
T
H
MD06 MD07
MD08
MD09
MD10
MD11
MD12
IL_HND_01
Path: Q:\Departments\GIS\Projects\LLSubwatershed_Assessment\GIS\LLSW_HolyName_Projs_092020.mxd
LEGEND
Partner Identified
Opportunities
Holy Name/
DeerhillManagement Unit
Internal Loading Project
¯
0 600 1,200300 Feet
LONG LAKE CREEK
SUBWATERSHED
POTENTIAL PROJECTS
Dickey's Lake
Long LakeLONG LAKE
Hwy 12
LL01
LL03
LL04
LL05 LL06
LL07
LL08 LL09
LL10
LL11
LL12
LL13
OR01
Path: Q:\Departments\GIS\Projects\LLSubwatershed_Assessment\GIS\LLSW_Downtown_Projs_092020.mxd
LEGEND
Partner Identified
Opportunities
Downtown Long Lake/
Orono Management Unit
LONG LAKE CREEK
SUBWATERSHED
POTENTIAL PROJECTS
¯
0 320 640160 Feet
Wolsfeld Lake
Deerhill Pond
Dickey's Lake
Long Lake
Hwy 6 Pond
Lydiard Lake
Hwy 12 Ponds
MEDINA
ORONO
LONG LAKE
Ta
m
a
rac
k
Dr
Hun
te
r
Dr
CM_DIR_01
IL_DIR-01
MD13
OR02
OR03
OR04
OR05
OR06
OR07
OR08
OR09
OR10
Path: Q:\Departments\GIS\Projects\LLSubwatershed_Assessment\GIS\LLSW_Direct_Projs_092020.mxd
LEGEND
Internal Loading Project
Partner Identified
Opportunities
Direct Management Unit
LONG LAKE CREEK
SUBWATERSHED
POTENTIAL PROJECTS
¯
0 500 1,000250 Feet
Brown's Bay
Long Lake
Hwy 12 Ponds
Tanager Lake
ORONO
LONG LAKE
y 12
LL01
LL02
OR2011 01
OR2011 02
OR2011 03
OR2011
04
OR2011 05
LL/OR2011 01
CM_DIR_02_A
CM_DIR_02_B
Path: Q:\Departments\GIS\Projects\LLSubwatershed_Assessment\GIS\LLSW_LongLake_Projs_092020.mxd
¯
0 590 1,180295 Feet
LEGEND
Internal Loading Project
Partner Identified
Opportunities
Long Lake Creek
Management Unit
LONG LAKE CREEK
SUBWATERSHED
POTENTIAL PROJECTS
2021 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Road/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments
4 Tamarack Drive/Highway 55 Interesection 5,105,000$
Road Fund / Assessments / Bonds
/ Developer
5 Clydesdale trail overlay 600/101 150,000$ 75,000$ Road/Bonds/Assessments
6 Oakview Road - Overlay 43,000$ 21,500$ Road/Bonds/Assessments
7 Deer Hill Road East - Overlay 27,000$ 23,500$ Road/Bonds/Assessments
8 Dusty Trail - Overlay 4,000$ 2,000$ Road/Bonds/Assessments
9 Tower Dr West Overlay/curb 45,000$ 22,500$ Road/Bonds/Assessments
10 Chestnut Road - Overlay 50,000$ 25,000$ Road/Bonds/Assessments
11 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund
12 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Road/Bonds/Assessments
13 Hackamore Medina/ Portion 700,000$
To be negotiated
Medina/corcoran/County
14 Willow Drive North to 24 - reclaim 370,000$ 300,000$ Road/Bonds/Assessments
15 Shire Dr Overlay 32,000$ 16,000$ Road/Bonds/Assessments
16 Iroquois Drive Overlay 30,000$ 15,000$ Road/Bonds/Assessments
17 Maplewood Drive Overlay 29,328$ 14,664$ Road/Bonds/Assessments
18 Bobolink Road Overlay 90,000$ 45,000$ Road/Bonds/Assessments
19 Morningside Road Overlay 110,000$ 55,000$ Road/Bonds/Assessments
20 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Road/Bonds/Assessments
21 Arrowhead & CR 118 Whistleless Crossing Reserves/State Bonding/Grant
22 Roads Sub-total 77,000$ 38,500$ 1,313,000$ 421,500$ 557,000$ 295,200$ 5,234,328$ 114,664$ 188,660$ 142,628$
23
24 Public Works
25 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
26 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
27 Air Compressor Equipment Bonds/Cap Equip Fund
28 Ditch Mower Replacement/Loretto Equipment Bonds/Cap Equip Fund
29 Backhoe Replacement Equipment Bonds/Cap Equip Fund
30 Skid Steer Upgrade w/ Bucket/Harly Rake 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
31 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
32 Public Works Sub-total 12,000$ 12,000$ 4,000$ 4,000$ 244,000$ 244,000$ 242,000$ 242,000$ -$ -$
33
34 Police
35 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ 80,000$ 80,000$ Equipment Bonds/Cap Equip Fund
36 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
37 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund
38 Portable Radios 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip
39 Squad Radios DWI Forfeiture Fund/Cap Equip
40 Policy and Procdure (Lexipol) 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
41
Police Security Cameras / Building / Interview
Rooms 30,000$ 30,000$ Equipment Bonds/Cap Equip Fund
42 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund
43 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip
44 Police Sub-total 179,000$ 179,000$ 167,000$ 167,000$ 145,000$ 145,000$ 134,000$ 134,000$ 80,000$ 80,000$
45
46 Fire
47 HAMEL
48 Ongoing PPE Replacement 10,000$ 10,000$ 12,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
49 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
50 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
51 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
52 **Annual Contract - Exp 12/31/2022 75,000$ 75,000$ 77,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund
53 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$ 75,237$ 77,000$
54
55 Loretto & Long Lake
56 Fire (Loretto) - Exp 12/31/21 28,290$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund
57 Fire (Long Lake) - Exp 12/31/2025 6,148$ 6,148$ 6,148$ 6,148$ Equipment Bonds/Cap Equip Fund
58 Fire Sub-total -$ 34,438$ -$ 34,438$ -$ 34,438$ -$ 34,438$ -$ -$
59
60 Emergency Management
61 Siren Maintenance 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund
62 Civil Defense Sirens 30,000$ 30,000$ Revolving Cap. Impr. Fund
63 Civil Defense Sub-total 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 37,500$ 37,500$ 7,500$ 7,500$
64
65
66 Administration/Data Processing
67 Vehicle Equipment Bonds/Cap Equip Fund
68 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
69
70 City Buildings
71 City Hall Repairs/Renovation 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
72 Community Building Repairs 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
73 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
74 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
75 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$
76
77
78
79 Water (high growth expectation)
80 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital
81
Chippewa Watermain Extension - Arrowhead
to Mohawk 400,000$ 400,000$ Water Capital Improvement
82 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement
83 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023)
84 Water Sub-total 835,000$ 835,000$ 1,400,000$ 1,400,000$ 2,600,000$ 2,600,000$ -$ -$ -$ -$
2021 - 2025 Capital Improvement Plan
2021 2022 2023 2024 2025
1
2021 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2021 - 2025 Capital Improvement Plan
2021 2022 2023 2024 2025
85
86 Sewer
87 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund
88 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund
89 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund
90 Sewer Sub-total 800,000$ 800,000$ 100,000$ 100,000$ -$ -$ 750,000$ 750,000$ -$ -$
91
92 Storm Water
93 Wolsfeld Ravine 100,000$ 25,000$ 200,000$ 50,000$ Storm Water Fund/Grants/MCWD
94 Storm Water Sub-total 100,000$ 25,000$ 200,000$ 50,000$ -$ -$ -$ -$ -$ -$
95
96 Municipal Park Replacements
97 Trails
98 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund
99 Hamel Legion Park
100 Holy Name Park
101 Hunter Lions Park
102 Full Park Reconstruction/Tennis Court 150,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Municipal Park Fund/Grants/Donations
103 Lakeshore Park
104 Redesign/Large Playground Equipment 100,000$ 100,000$ Municipal Park Fund
105 Rainwater Nature Area
106 Maple Park
107 Walnut Park
108 Medina Morningside Park
109 Playground curb/rubber under swings Municipal Park Fund
110 Replace baseball backstop Municipal Park Fund
111 Parking Area 10,000$ 10,000$ Municipal Park Fund
112 Medina Lake Preserve
113 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund
114 Tomann Preserve - Park Development
115 The Park at Fields of Medina
116 285,000$ 235,000$ 125,000$ 125,000$ 155,000$ 155,000$ 55,000$ 55,000$ 30,000$ 30,000$
117
118 New Park Development
119 Trails
120 Arrowhead Dr RR Crossing Park Dedication Fund
121 Arrowhead Trail Connection RR-Loram Park Dedication Fund
122 Hackamore Trail 230,000$ 115,000$ 263,000$ 131,000$ Park Ded/Cost Share w/ Corcoran
123 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund
124 Medina Lake Preserve
125 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund
126 Park Land by Medina Golf & CC 250,000$ 250,000$ Park Dedication Fund
127 Sioux Dr./HWY 55 Ped Crossing Future Study
128
Land Acquisitions / New Trails (rolling-used as
development occurs)250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund
129 Parks Sub-total 680,000$ 565,000$ 250,000$ 250,000$ 538,000$ 406,000$ 275,000$ 275,000$ 500,000$ 500,000$
130
131 TOTAL:3,103,737$ 2,861,438$ 3,694,737$ 2,689,438$ 4,376,737$ 4,019,138$ 6,858,065$ 1,774,602$ 936,397$ 892,128$
2
Anderson/Oakwood Hill Page 1 of 2 October 20, 2020
Easement Vacation City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 15, 2020
MEETING: October 20, 2020 City Council
SUBJ: Public Hearing – Mike and Carolyn Anderson/Oakwood Hill LLC –
985/995 Medina Road – Easement Vacation
Overview
On October 6, 2020, the City Council granted approval of a lot line arrangement to Mike
Anderson and Steve Hicks (on behalf of Oakwood Hill LLC) between two parcels at 985 and
995 Medina Road. There are existing drainage and utility easements adjacent to the property
lines which were moved. The property owners have requested that the City vacate a portion of
the easements. The location of the portion of drainage and utility easements proposed to be
vacated are on either side of a property line which was moved, clouded in red below:
Agenda Item # 8B
Anderson/Oakwood Hill Page 2 of 2 October 20, 2020
Easement Vacation City Council Meeting
Analysis
The owners granted replacement easements on either side of the new property lines as a
condition of approval of the lot line rearrangement. These easements are in the process of being
recorded at Hennepin County with a title company.
According to Minnesota Statute 462.358 subd. 7: “The governing body of a municipality may
vacate any publicly owned utility easement…which are not being used for sewer, drainage,
electric, telegraph, telephone, gas and steam purposes or for boulevard reserve purposes, in
the same manner as vacation proceedings are conducted for streets…”
According to Minnesota Statutes 412.851, “The council may by resolution vacate any street,
alley, public grounds, public way, or any part thereof, on its own motion or on petition of a
majority of the owners of land abutting on the street, alley, public grounds, public way, or
part thereof to be vacated. When there has been no petition, the resolution may be adopted
only by a vote of four-fifths of all members of the council. No vacation shall be made unless
it appears in the interest of the public to do so after a hearing preceded by two weeks'
published and posted notice.”
Notice was published and mailed for a public hearing at the October 20 meeting. The Council
should hold the public hearing before considering the vacation.
Staff contacted the utility providers and requested that they locate their facilities. The natural gas
service line for 985 Medina Road is located just inside of the “old” property line and runs
through the existing easement. The owners recorded a private easement between the parties to
accommodate this private service line.
Staff believes the replacement easements along the new property lines better serve the interests
of the public. Staff also believes the private easement is appropriate for the service line rather
than the line running through a public easement. Therefore, staff recommends adoption of the
resolution vacating the portion of the easement.
Potential Action
The City Council should first hold a public hearing on the proposed easement vacation. If the
Council finds the vacation to be in the interest of the public, staff would recommend the
following action:
Move to adopt the resolution vacating a portion of drainage and utility easements on 985
and 995 Medina Road.
Attachments
1. Document List
2. Draft resolution
3. Survey
10/15/2020
Project: LR-20-276 – Anderson/Hicks(Oakwood Hill LLC) Rearrangement and Vacation
The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are
only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant
Document Received Document
Date
Pages Electronic Paper
Copy?
Notes
Application 8/27/2020 8/27/2020 3 Yes Yes Signed by Oakwood 9/12/2020
Application-Vacation 9/28/2020 9/28/2020 3 Yes Yes
Deposit 8/27/2020 8/27/2020 1 Yes Yes $1000 from Anderson
Deposit 9/28/2020 9/26/2020 1 Yes Yes $1000 from Clark
Survey 8/27/2020 1 No Yes
Survey-updated 9/8/2020 9/8/2020 1 Yes Yes
Survey-updated 9/22 9/22/2020 9/22/2020 3 Yes Yes
Survey-updated 9/30 9/30/2020 9/30/2020 2 Yes Yes
Septic information 8/31/2020 4/3/2020 16 Yes Yes
Title Commitment-Anderson 9/22/2020 9/19/2020 8 Yes Yes
Title Commitment-Oakwood 9/22/2020 9/19/2020 8 Yes Yes
Title Commitment-Schmidt 9/22/2020 9/19/2020 8 Yes Yes
Documents from Staff/Consultants/Agencies
Document Document
Date
# of
pages
Electronic Notes
Legal Comments 9/29/2020 1 Y
Engineering comments N/A No comments
Preliminary Comments 9/11/2020 2 Y 5 pages w/ attachments
City Council Report 8/27/2020 3 9 pages w/ attachments
City Council Report 10/15/2020 2 Y
Public Comments
Document Date Electronic Notes
10/15/2020
Resolution No. 2020-##
DATE
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-##
RESOLUTION VACATING A PORTION OF DRAINAGE AND UTILITY EASEMENTS
AT 985 AND 995 MEDINA ROAD
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Michael W. Anderson and Carolyn G. Anderson (the “the Andersons”) own
property located at 995 Medina Road (the “Anderson Parcel”); and
WHEREAS, Oakwood Hill, LLC (“Oakwood”) owns property located at 985 Medina
Road (the “Oakwood Parcel”); and
WHEREAS,the Anderson Parcel and Oakwood Parcel are collectively referred to herein
as the “Property” and are legally described in Exhibit A, attached hereto; and
WHEREAS, the Andersons and Oakwood are collectively referred to herein as the
“Owners”; and
WHEREAS, drainage and utility easements were dedicated to the public upon certain
portions of the Property on the plat of Green Pastures Farm; and
WHEREAS, on October 6, 2020, the City granted approval to the Owners of a lot line
rearrangement between 985 Medina Road and 995 Medina Road: and
WHEREAS, the Owners have requested that the City vacate a portion of the drainage
and utility easements which were adjacent to the property lines which were moved; and
WHEREAS, the Owners have granted replacement drainage and utility easements
adjacent to the newly adjusted property lines of the Property; and
WHEREAS,pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to
consider the proposed vacation; and
WHEREAS, notice of the public hearing provided in accordance with law; and
WHEREAS,the City Council held a public hearing on the proposed vacation on October
20, 2020 at which hearing all interested parties were heard; and
Resolution No. 2020-## 2
DATE
WHEREAS, following the public hearing, the City Council determined that the drainage
and utility easements granted adjacent to the adjusted property lines better serve the public interest
than the portion of the easements proposed to be vacated; and
WHEREAS, upon such finding, the City Council determined that the proposed vacation of
a portion of the drainage and utility easements is in the public interest.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota as follows:
1. The portion of the drainage and utility easements upon the Property described in
Exhibit B are hereby vacated.
2. The city administrator or his designee is authorized and directed to prepare and
present to the Hennepin County Auditor a notice that the City has completed these
vacation proceedings and record with the Hennepin County Recorder the vacation of
the easements described in Exhibit B.
Dated:
______________________________
Kathleen Martin, Mayor
ATTEST:
______________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-## 3
DATE
EXHIBIT A
Legal Description of the Property
Anderson Parcel – 995 MEDINA ROAD
That part of Lot 1, Block 1, Green Pastures Farm which lies easterly of the following described
line and it’s southeasterly extension: Commencing at the most southerly corner of said Lot 1;
thence on an assumed bearing of North 68 degrees 29 minutes East along the Southeasterly line
of said Lot 1 a distance of 177.11 feet to the point of beginning of the line being described;
thence North 39 degrees 06 minutes 53 seconds West a distance of 191.45 feet to it’s intersection
with the east line of the west 45.00 feet of said Lot 1; thence northerly along said east line to the
northerly line of said Lot 1 and said line there ending.
Also, that part of Lot 2, Block 1, Green Pastures Farm, which lies westerly of the following
described line: Commencing at the most westerly corner of said Lot 2; thence on an assumed
bearing of North 68 degrees 29 minutes East along the westerly segment of the northerly line of
said Lot 2 a distance of 524.17 feet to an angle point in said northerly line and the point of
beginning of the line being described; thence continuing North 68 degrees 29 minutes East a
distance of 36.13 feet; thence North 19 degrees 46 minutes 51 seconds West a distance of 102.81
feet; thence North 64 degrees 41 minutes 31 seconds East a distance of 132.52 feet; thence North
00 degrees 21 minutes 56 seconds West a distance of 231.60 feet to the northerly line of said Lot
2 and said line there ending.
Oakwood Parcel – 985 MEDINA ROAD
That part of Lot 1, Block 1, Green Pastures Farm which lies westerly of the following described
line and it’s southeasterly extension: Commencing at the most southerly corner of said Lot 1;
thence on an assumed bearing of North 68 degrees 29 minutes East along the Southeasterly line
of said Lot 1 a distance of 177.11 feet to the point of beginning of the line being described;
thence North 39 degrees 06 minutes 53 seconds West a distance of 191.45 feet to it’s intersection
with the east line of the west 45.00 feet of said Lot 1; thence northerly along said east line to the
northerly line of said Lot 1 and said line there ending.
Also Lot 2, Block 1, Green Pastures Farm except the North 225 feet of the East 208 feet of said
Lot 2.
Also, except that part of said Lot 2 which lies westerly of the following described line:
Commencing at the most westerly corner of said Lot 2; thence on an assumed bearing of North
68 degrees 29 minutes East along the westerly segment of the northerly line of said Lot 2 a
distance of 524.17 feet to an angle point in said northerly line and the point of beginning of the
line being described; thence continuing North 68 degrees 29 minutes East a distance of 36.13
feet; thence North 19 degrees 46 minutes 51 seconds West a distance of 102.81 feet; thence
North 64 degrees 41 minutes 31 seconds East a distance of 132.52 feet; thence North 00 degrees
21 minutes 56 seconds West a distance of 231.60 feet to the northerly line of said Lot 2 and said
line there ending.
Resolution No. 2020-## 4
DATE
EXHIBIT B
Legal Description of Vacated Easements
That part of the 20.00 foot wide drainage and utility easement centered along the northeasterly
line of Lot 1, Block 1, Green Pastures Farm which lies southeasterly of the northwesterly 10.00
feet of said easement which is adjacent to Medina Road and which lies northwesterly of a line 20
feet northwesterly of, measured at right angles to, and parallel with the southeasterly line of said
Lot 1 and its northeasterly extension.
LOT LINE REARR AN GE MENT F OR
MICH AEL ANDERSON AND STEVE HICKS
IN LOTS 1 AND 2, BL OCK 1, GREEN P ASTURES F AR M
HENNEPIN COUNTY, MINNESOTA
DETAIL
AY.. Andersen:
Lat. M alt 1. OREN MN.. A IIM
Progeny la he Deeded by .nae l Andaman le M. 1.1.
a wn. . ar.c.11a .e ade .M1..a .
mm., r w. .a
0 40 80 160
SCALE IN FEET
942 . REVISED
o.rz Ela-an woo.uac. .fix as
gWM.. LAND PLANNER S
G RO NBERG & ASSOCIA TES, INC.
445 N. WILLOW DRIVE LONG LAKE, MN 65355
..... PHONE: 952-471-4141 FAX: 9523)3-4435
Lennar – Meadowview Commons Page 1 of 2 October 20, 2020
Easement Vacation City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 14, 2020
MEETING: October 20, 2020 City Council
SUBJ: Public Hearing – US Home Corp. (Lennar) – Meadowview Commons –
N of Hwy 55 – S of Meander Rd., W of CR116 – Easement Vacation
Background
On September 15, 2020, the City granted preliminary plat approval to US Home Corporation
(Lennar) for Meadowview Commons. The plat proposed 125 townhome units and an outlot for
future commercial development.
The plat included outlots from two separate plats, Fields of Medina and Rolling Green Business
Center. The Rolling Green plat had included drainage and utility easements over the wetland on
the east portion of the site as well as around the perimeter of the site.
The easement along the west side of the Rolling Green outlot would cut through the site and a
number of the townhome parcels. The applicant has requested that the City vacate the existing
easements, which will be replaced with appropriately located easements upon the Meadowview
Commons plat.
Staff recommends review of the vacation in connection with review of the plat. Because
publication has to occur so far in advance of the hearing, staff had published notice for the
October 20, 2020 meeting. Lennar needed some additional time to address comments which
staff made on the plat.
As such, staff recommends that the City Council open the public hearing on the vacation of the
drainage and utility easements on Outlot A, Rolling Green Business Center, accept any public
comment, and then table the hearing until the November 4, 2020 City Council meeting.
Easement Vacation
According to Minnesota Statute 462.358 subd. 7: “The governing body of a municipality may
vacate any publicly owned utility easement…which are not being used for sewer, drainage,
electric, telegraph, telephone, gas and steam purposes or for boulevard reserve purposes, in
the same manner as vacation proceedings are conducted for streets…”
According to Minnesota Statutes 412.851, “The council may by resolution vacate any street,
alley, public grounds, public way, or any part thereof, on its own motion or on petition of a
majority of the owners of land abutting on the street, alley, public grounds, public way, or
part thereof to be vacated. When there has been no petition, the resolution may be adopted
only by a vote of four-fifths of all members of the council. No vacation shall be made unless
Agenda Item # 8C
Lennar – Meadowview Commons Page 2 of 2 October 20, 2020
Easement Vacation City Council Meeting
it appears in the interest of the public to do so after a hearing preceded by two weeks'
published and posted notice.”
Staff contacted the utility providers and requested that they locate their facilities. No utilities
were identified in the portion of the easement which will not be replaced in the Meadowview
Commons plat.
Potential Action
If the Council prefers to review the easement vacation in connection with the plat application,
staff would recommend that the Council open the public hearing, accept any testimony, and take
the following action:
Move to table the public hearing on the proposed easement vacation until the November
4, 2020 City Council meeting.
Attachments
1. Draft resolution
Resolution No. 2020-##
DATE
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-##
RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS
WITHIN OUTLOT A, ROLLING GREEN BUSINESS CENTER
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Rolling Green Business Park, LLC (the “Owner”) owns property located
south of Meander Road, east of Jubert Trail which is legally described as:
Outlot A, Rolling Green Business Center, Hennepin County, Minnesota (the “Property”);
and
WHEREAS, drainage and utility easements were dedicated to the public upon certain
portions of the Property on the plat of Rolling Green Business Center; and
WHEREAS, US Home Corporation, dba Lennar (the “Applicant”), intends to purchase the
Property and has requested approval of a subdivision of the Property and the land to the west to be
called Meadowview Commons; and
WHEREAS the Applicant has requested that the City to vacate those platted drainage and
utility easements within the Property and have proposed to dedicate new easements within the
Meadowview Commons plat; and
WHEREAS,pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to
consider the proposed vacation; and
WHEREAS, notice of the public hearing was posted, published in the official newspaper
and mailed to the owners of affected properties, all in accordance with law; and
WHEREAS,the City Council held a public hearing on the proposed vacation on October
20, 2020 and November 4, 2020 at which hearing all interested parties were heard; and
WHEREAS,following the public hearing, the City Council determined that the drainage
and utility easements proposed within the Meadowview Commons plat would better serve the public
interest than those originally dedicated; and
WHEREAS,upon such finding, the City Council determined that the vacation of the
previously dedicated drainage and utility easements is in the public interest, subject to required
easements being dedicated to the public within the Meadowview Commons plat.
Resolution No. 2020-## 2
DATE
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota as follows:
1. Subject to the Owners dedicating all easements required by the city within the
Meadowview Commons plat, the drainage and utility easements described in Exhibit
A are vacated.
2. The city administrator or his designee is authorized and directed to prepare and
present to the Hennepin County Auditor a notice that the City has completed these
vacation proceedings and record with the Hennepin County Recorder the vacation of
the easements described in Exhibit A only in coordination with and immediately
prior to the recording of the Meadowview Commons plat.
Dated:
______________________________
Kathleen Martin, Mayor
ATTEST:
______________________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-## 3
DATE
EXHIBIT A
Legal Description of Vacated Drainage and Utility Easements
All drainage and utility easements dedicated to the public on the plat of Rolling Green Business
Center that are within the following described property:
Outlot A, Rolling Green Business Center, Hennepin County, Minnesota
Deer Hill Preserve 4th Addn Page 1 of 7 October 20, 2020
Final Plat City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 15, 2020
MEETING: October 20, 2020 City Council
SUBJ: Deer Hill Preserve 4th Addition – Final Plat
Background
On October 6, 2015, the City Council granted preliminary approval to Property Resources
Development Corporation for the Stonegate Conservation Design-Planned Unit Development
(CD-PUD). On that date, the Council adopted Ordinance 588 and Resolution 2015-85, granting
preliminary plat approval and approving the CD-PUD rezoning subject to a number of
conditions. The approved preliminary plat included 41 single family homes and approximately
90 acres of permanent conservation area to be protected with a conservation easement.
On June 21, 2016, the City Council granted final plat approval for the first phase of the project,
including 10 of the single family lots in the northeast portion of the site. The plat also included
various outlots containing the Conservation Area and will be protected by a permanent
conservation easement dedicated to the Minnehaha Creek Watershed District. The applicant has
subsequently received approval for 5 lots in the 2nd addition and 5 lots in the 3rd addition.
The applicant has now requested final plat approval of Deer Hill Preserve 4th addition, proposed
to replat Outlots G and J into 6 lots.
Assessment Reapportionment
The City constructed Deer Hill Road through the development as a public improvement project,
with all of the costs being assessed to the lots within Deer Hill Preserve. Outlots which were
planned to be resubdivided in future phases were assessed proportionally by the number of future
lots expected in each.
The intent was for these assessments to be reapportioned among the lots when each outlot was
replatted. In this case, Outlot G was allocated 4/41 of the assessment and Outlot J was allocated
2/41. Staff has drafted the attached resolution, which would reallocate these assessments to each
of the newly platted lots.
Park Dedication Fee
As part of the 3rd Addition, the applicant had proposed to remove one lot from the subdivision
and replace it with a private park. The City approved this change and granted a reduction of park
dedication fees on remaining lots from $2487.80 to $1078.58 as credit for the private park and
amenities.
The applicant has developed the private park including substantial amenities.
Agenda Item # 8D
Deer Hill Preserve 4th Addn Page 2 of 7 October 20, 2020
Final Plat City Council Meeting
The applicant has proposed to return the park dedication fee back to the original amount for the
remaining 20 lots within the 4th phase and remaining phases. This would generate an additional
$28,184.40 in park dedication fees. The applicant originally had hoped to earmark the additional
revenue for construction of public trails that the City had planned to build in the development.
Staff informed the applicant that it did not believe the City should restrict use of park dedication.
The applicant is hopeful that this infusion of park dedication funds would help support the
construction of public trails in the development.
Staff is supportive of accepting the applicant’s request to return to the original park fee of
$2487.80 per lot, provided it is recognized that the City is not obligated to proceed any
differently with trail construction in the area. The trail connection connecting Deer Hill Preserve
and Medina Morningside has been a relatively high priority connection, and staff had hoped to
work with the applicant to hopefully partner on its construction in 2021. Staff has included the
higher park dedication fee amount in the attached resolution as requested by the applicant.
Final Plat Analysis
Consistency with the City’s Comprehensive Plan, CD-PUD standards, zoning and subdivision
regulations, and other relevant policies was reviewed during review of the Preliminary Plat. The
purpose of a final plat review is to ensure that the final plat is consistent with the approved
preliminary plat and to ensure that all the conditions of approval have been met.
Consistency with Preliminary Plat
The layout of the 4th addition plat is generally similar to the approved preliminary plat with the
following adjustments:
Adjustment between Lots 1&2, Block 1
The 4th Addition plat proposes shift one of the lot lines between Lots 1&2, Block 1
approximately 25 feet to the west, and another lot line approximate 10 feet to the south.
The net result increases the size of Lot 2, Block 1 and decreases the size of Lot 1. The
project was approved as a PUD and these changes do not result in either lot falling under
the lot standards of the PUD.
Grading Plan Revision
The proposed grading plan for the 4th addition proposes to build up the main level of
some of the homes between 5-8 feet. The lots would accommodate walk-out homes
rather than the original full basements. The applicant has indicated that it would allow
the homes to be pushed back from Deer Hill Road and improve drainage in the front of
the homes.
Generally speaking, staff would be concerned with raising the grade of the front of the
homes because it would increase the perceived height of the homes. In the case of a CD-
PUD especially, there is language about maintaining viewsheds and scenic views from
adjacent roadways. Raising the building pads could potentially be in conflict.
Deer Hill Preserve 4th Addn Page 3 of 7 October 20, 2020
Final Plat City Council Meeting
In this case, however, the lots are the flattest and the most interior of the subdivision.
Staff believes the impacts on viewsheds are limited because of the location, and improved
drainage would be a benefit. Staff would have more concerns with raising pads of homes
which are visible from Homestead Trail or County Road 6.
Despite these adjustments, staff believes that the proposed plat is generally consistent with the
approved preliminary plat.
Preliminary Plat Conditions
Several conditions were applied to the preliminary plat approval for Deer Hill Preserve. The
following section reviews compliance with these conditions.
1. The Developer shall install all improvements shown on the plans received by the City on
September 1, 2015, except as modified herein. The construction of Deerhill Road may be
completed through a public improvement project assessable entirely to the Property under
terms and contractual obligations acceptable to the City. The Developer shall submit final
construction plans for all other improvements for review and approval by the City Engineer
prior to any construction.
Deer Hill Road was constructed during the first phase. The grading plan has been reviewed by
the City Engineer. Staff recommends a condition that the City Engineer’s comments be
addressed.
2. The Developer shall enter into a development agreement with the City, which shall be in a
form and of substance acceptable to the City and which shall include the conditions described
in this approval as well as other requirements of City ordinance or policy.
The developer has entered into Agreements related to the improvements in previous phases.
There are two stormwater pipes proposed to be constructed in the 4th Addition, but these are
private pipes. Staff does not believe it is necessary to enter into an additional development
agreement for this phase.
3. The Developer shall provide to the City a letter of credit prior to any site construction in an
amount recommended by the City Engineer to ensure completion of the required
improvements, including all restoration of conservation areas.
The City is holding letters of credit for the improvements in previous phases. Staff does not see a
reason for a letter of credit for this phase.
4. Except as explicitly authorized by City resolution or ordinance, all aspects of this subdivision
shall comply with all applicable state laws, city codes, ordinances and regulations.
Informational, no action necessary.
5. The Developer shall obtain wetland replacement plan approval prior to approval of the final
plat.
The wetland replacement plan was approved and is being implemented on the site and was
covered in the 1st addition development agreement and letter of credit. Monitoring and
necessary activities are ongoing in the mitigation areas.
Deer Hill Preserve 4th Addn Page 4 of 7 October 20, 2020
Final Plat City Council Meeting
6. The Developer shall adjust the location of the stormwater pipe cutting across Lot 4, Block 7
to be along the side property line or adjust the lot alignment so that the stormwater pipe is
along a property line.
The condition pertains to a future phase and will be addressed at that time.
7. The new portion of Deerhill Road constructed within the Property shall be built to the
standards required by City ordinances and standards, including a 24 foot wide driving surface
and adequate shoulders.
Deer Hill Road was constructed during the 1st addition. No action is necessary.
8. The Developer shall submit Homeowner Association (HOA) documents for review and
approval of the City. Such documents shall ensure maintenance of conservation areas,
stormwater facilities, private roads, and other common elements. HOA documents shall also
include enforcement provisions by which the HOA will ensure homeowners abide by
management plans for subsurface sewage treatment systems.
HOA docs were submitted and reviewed during 1st addition review.
9. Street names shall be consistent with City street-naming practices (i.e. Fox Hill Court; Stags
Ridge Court).
The Developer has proposed to name the cul-de-sac Deer Hill Court North, which is consistent
with street naming policies. The intent is to name the other cul-de-sac Deer Hill Court West.
Neither of these streets is in this phase.
10. Shared driveways shall meet relevant standards and include a reciprocal easement and
maintenance agreement satisfactory to the City, which shall be recorded against the
properties.
No shared driveways are proposed in this phase.
11. The Developer shall grant trail easements in the locations shown on the plans received by the
City on September 1, 2015, except as follows. Trail easements which are not immediately
adjacent to public rights-of-way shall be a minimum of 20-feet in width. The trail easement
north of the center point of the Fox Hill Court cul-de-sac shall be located to abut the western
property line of the Property until a point north of Lot 9, Block 1, at which point it shall
extend onto the island. The trail easement south of Morningside Road shall be shifted west
as necessary to locate a trail west of the existing tree line along the property line, but still east
of the planted trees. The Developer shall construct a base section as recommended by the
City Engineer, cover with two inches of top soil and then seed. The conservation easement
and land stewardship plan shall not prohibit the City from converting the trails to hard
surface in the future.
The requirement was included in the 1st and 2nd phase development agreements, with exact trail
locations to be determined upon completion.
12. The Developer shall deed the upland to the northeast of the large wetland to the City for
parks, trails, and open space purposes. The Developer shall update the plat to show this area
as a separate outlot from the adjacent wetland area. In lieu of dedicating additional property,
the Developer shall pay a park dedication fee-in-lieu of $206,213.00, from which the
Deer Hill Preserve 4th Addn Page 5 of 7 October 20, 2020
Final Plat City Council Meeting
construction cost of the turf trails shall be deducted. The estimated construction cost is
$70,843.50, which shall leave an outstanding park dedication fee due of $135,369.50.
The park dedication was adjusted upon approval of the final plat of the 1st addition. The
Developer deeded the property in the northeast corner of the site at the time of 1st addition and
remaining park fee has been allocated to each lot upon building permit. As noted above, the
Developer also constructed the private park in the subdivision and the fee was adjusted for the
lots in the 3rd addition and moving forward. The Developer has now requested that the fee for
the 4th addition and future phases be changed back to the original amount of $2,487.80 per lot.
A condition has been included in the attached resolution to do so. The Developer and staff will
work on the location of the trails through the conservation area and draft easements when the
locations are known. The Developer will then execute the trail easements.
13. Construction traffic shall be permitted only upon those roads approved by city staff and
specified in the development agreement.
The requirement has been included in the development agreement and staff recommends that it
be included as a condition on final plat resolution.
14. Conservation easements shall be granted over all conservation areas and shall be in a form
and of substance acceptable to the City. The easement shall include enforcement and
collection methods by which the easement holder can ensure payment of ongoing annual
maintenance costs of the conservation areas by the homeowners within the subdivision. The
easement holder for the conservation area shall be secured prior to application for final plat
and be willing to accept the easement in the manner required by the CD-PUD District
Ordinance. The proposed easement holder shall be an entity acceptable to the City and the
Minnehaha Creek Watershed District is acceptable as the holder.
The conservation easement was granted during 1st addition.
15. Conservation easements shall be granted over all conservation areas in connection with
recording of the plat for the first phase of the development. Restoration of conservation areas
may occur in phases along with adjacent development rather than occurring all upon the first
phase, provided adequate financial guarantees are provided for restoration of the future
phases.
The conservation easement was granted during 1st addition and much of the restoration was
began throughout the site. Restoration in the conservation areas adjacent to the 4th Addition
was completed in connection with earlier phases and the City is holding relevant financial
guarantees.
16. The Developer shall obtain and submit an approved wetland delineation for the southern 90
acres of the subject Property prior to or concurrent with the application for final plat. If the
delineation, as approved, identifies more than 1.6 acres of wetlands in excess of those
identified on the plans submitted June 19, 2015, the Developer shall submit an updated Yield
Plan. If the updated Yield Plan identifies a reduction of the Base Density on the southern 90
acres, the preliminary plat approval may be considered null and void. Under such
circumstances, the Developer may submit a revised preliminary plat for consideration which
adjusts the number of lots accordingly.
The wetland delineation was approved prior to the 1st addition plat.
Deer Hill Preserve 4th Addn Page 6 of 7 October 20, 2020
Final Plat City Council Meeting
17. Details on any significant tree removal shall be provided.
No trees are proposed to be removed for 4th addition.
18. Street tree placement in the right-of-way shall be subject to review and approval by the City
Engineer and Public Works Director. Landscaping plans shall be updated to shift trees out of
the public rights-of-way which City staff believe have the potential to interfere with the
intended uses of the right-of-way.
The Developer and Public Works worked through street tree planting along Deer Hill Road
during 1st addition.
19. Final planting plans, including but not limited to upland buffers and conservation areas, shall
be subject to review and approval by the City along with the final land stewardship plan.
This information was reviewed during review of 1st addition plat.
20. The Developer shall provide funds following establishment of the conservation area
vegetation within each phase of the development in an amount sufficient to cover the
maintenance and operation of the conservation area for three years following establishment.
These matters were covered in the Land Stewardship Plan and Conservation Easement reviewed
at the time of approval of the 1st addition plat.
21. The Developer shall address all comments from the City Attorney, City Engineer, and
Hennepin County.
Staff recommends a similar condition on the resolution pertaining to the 4th addition plat.
22. The Developer shall submit revised plans at the time of final plat application demonstrating
that all primary and alternate septic sites meet the necessary setbacks as required by City
Ordinance. Up to 25% of the lots may have secondary septic drainfields in the Conservation
Area if it can be established that there is no reasonable alternative to locate a secondary
drainfield on a lot. The location of the secondary site within the Conservation Area shall be
subject to approval by the easement holder, be compliant with all applicable city and state
regulations, and be acceptable only if the installation of a septic system would not result in
significant hardwood tree loss.
This condition was memorialized in the Development Agreement covering the entire
development.
23. All wells within the City’s Drinking Water Supply Management Area shall be registered to
monitor possible contamination sites.
This condition was memorialized in the Development Agreement covering the entire
development.
24. The Developer shall obtain a public right-of-way easement over adjacent property related to
the proposed street construction within Orono.
This condition was addressed in connection with 1st addition.
25. Any agreement deemed necessary by the City Attorney between Orono and Medina related to
the proposed street construction within Orono shall be obtained, as shall any required permits
from all relevant agencies.
This condition was addressed in connection with 1st addition.
Deer Hill Preserve 4th Addn Page 7 of 7 October 20, 2020
Final Plat City Council Meeting
26. No plan or document received by the City prior to August 18, 2015 which is inconsistent
with the plan received by the City on September 1, 2015 shall be considered approved
through adoption of this resolution, having not yet been updated to be consistent with
subsequent revisions.
Informational, no action necessary.
27. The Developer shall submit title evidence satisfactory to the City Attorney at the time of
submission of the final plat application.
Title information was submitted for the 4th addition, and the City Attorney has prepared a plat
opinion. Staff recommends that a condition related to meeting the requirements of the plat
opinion be included on final plat resolution.
28. The Developer shall obtain necessary approvals and permits from the Minnehaha Creek
Watershed District, Hennepin County, the Minnesota Pollution Control Agency, the
Minnesota Department of Health, and other relevant agencies.
Staff recommends that this condition be included on final plat resolution.
29. The application for final plat shall be submitted to the City within 360 days of preliminary
approval or the preliminary plat shall be considered null and void.
Staff recommends that a condition be included on final plat resolution providing up to 360 days
to record the plat.
30. The Developer shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the Planned Unit Development, preliminary plat, construction plans,
and other relevant documents.
Staff recommends that this condition be included on final plat resolution.
Staff Recommendation
Staff believes the proposed plat is substantially similar to approved preliminary plat, despite the
adjustments noted above. It appears that the conditions of preliminary plat have either been
addressed, or will be incorporated into the attached resolution and development agreement. As
such, staff recommends approval of the final plat and that the Council consider the following
actions:
1. Motion to adopt the resolution granting final plat approval for Deer Hill Preserve 4th Addn
2. Motion to adopt the resolution reapportioning assessments related to the 2016 Deerhill
Road Extension public improvement project
Attachments
1. List of Documents
2. Final Plat Resolution
3. Resolution reapportioning assessments
4. Applicant Narrative
5. Final Plat of Deer Hill Preserve 4th Addition received by the City on 10/11/2020
6. Plans received by the City on 10/11/2020
10/15/2020
Project: LR-20-279 – Deer Hill Preserve 4th Addition Final Plat
The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are
only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant
Document Received Document
Date
Pages Electronic Paper
Copy?
Notes
Application 9/16/2020 9/16/2020 3 Yes Yes
Plat 9/18/2020 NA 1 Yes Yes
Plat 10/11/2020 NA 1 Yes Yes
Plans 9/18/2020 9/18/2020 5 Yes Yes
Plans 10/11/2020 10/12/2020 5 Yes Yes
Narrative 10/11/2020 1 Yes Yes
Narrative 10/15/2020 1 Yes Yes
Septic suitability report 10/11/2020 10/8/2020 20 Yes Yes
Title Commitment 9/17/2020 7/9/2020 10 Yes Yes 207 pages w/ attachments
Documents from Staff/Consultants/Agencies
Document Document
Date
# of
pages
Electronic Notes
Plat Opinion 10/14/2020
Legal Comments 9/29/2020 1 Y
Engineering comments 9/24/2020 5 Y
Preliminary Comments 10/6/2020 2 Y 7 pages w/ attachments
City Council Report 10/15/2020 7 Y
Public Comments
Document Date Electronic Notes
Resolution No. 2020-##
DATE
Member ______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-##
RESOLUTION GRANTING FINAL PLAT APPROVAL
FOR DEER HILL PRESERVE 4th ADDITION
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, on October 6, 2015, the City Council adopted Resolution 2015-85, granting
preliminary approval to Property Resources Development Corporation (the “Developer”) for a
conservation design planned unit development subdivision with 41 residential lots which placed
approximately 90 acres into a permanent conservation easement; and
WHEREAS, on October 6, 2015, the City Council also adopted Ordinance No. 588, which
approved the rezoning of the Property to a Conservation Design Planned Unit Development (CD-
PUD) which regulates development of the Property; and
WHEREAS, on June 21, 2016, the City Council adopted Resolution 2016-53, granting
final plat approval for Deer Hill Preserve, which included 10 of the lots, a number of outlots
containing the conservation areas, and a number of outlots which were planned to be replatted for
phases of the project; and
WHEREAS, on May 15, 2018, the City Council adopted Resolution 2018-29, granting
final plat approval for Deer Hill Preserve 2nd Addition, which included five of the lots and an outlot
to contain a private road; and
WHEREAS, on December 4, 2018, the City Council adopted Resolution 2018-89,
granting final plat approval for Deer Hill Preserve 3rd Addition, which included five of the lots and
an outlot to contain a private park; and
WHEREAS, Stonegate Farm, Inc. (the “Owner”) owns property which is legally described
as Outlots G and J, Deer Hill Preserve, Hennepin County, Minnesota (the “Property”), which are
outlots intended to be replatted in future phases; and
WHEREAS, the Developer intends to purchase and develop the Property as Deer Hill
Preserve 4th Addition, to include six residential lots; and
WHEREAS, the park dedication fee for each lot in the Deer Hill Preserve had originally
been established as $2,487.80, but the City provided additional credit for lots in Deer Hill Preserve
3rd Addition and future phases for construction of a private park; and
Resolution No. 2020-## 2
DATE
WHEREAS, the Owner and Developer have requested that the City adjust the park
dedication fees payable for lots in the 4th Addition and future phases back to the original amount
of $2,487.80; and
WHEREAS, the City Council reviewed the final plat at the October 20, 2020 meeting; and
WHEREAS, upon review of the final plat the Council finds that, subject to certain terms
and conditions, the plat is substantially consistent with the approved preliminary plat and the terms
and conditions thereof, the requirements of the City’s subdivision regulations, and the
requirements, terms and conditions of the CD-PUD district.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby grants final plat approval for Deer Hill Preserve 4th Addition, subject to the following
terms and conditions:
1. Except as explicitly authorized by City resolution or ordinance, all aspects of this
subdivision shall comply with all applicable state laws, city codes, ordinances and
regulations.
2. The cash-in-lieu fee for park dedication shall be $2,478.80 per lot for lots in the 4th Addition
and future additions.
3. The Developer shall petition that the City to reapportion special assessments for the Deer
Hill Road Public Improvement from the Property to the lots created within Deer Hill
Preserve 4th Addition.
4. Construction traffic shall be restricted from the existing gravel portion of Deer Hill Road
and shall be permitted only upon those roads approved by city staff and specified in the
development agreement.
5. The Developer shall comply with the terms and conditions of the plat opinion provided by
the City Attorney
6. The Developer shall address all comments from the City Attorney, City Engineer, and City
Building Official.
7. The Developer shall obtain necessary approvals and permits from the Minnehaha Creek
Watershed District, the Minnesota Pollution Control Agency, and other relevant agencies.
8. The Developer shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the final plat, construction plans, and/or reviewing and drafting other
relevant documents.
9. The plat shall be filed within one year of the date of the city council resolution granting
approval or the approval shall be considered void, unless a written request for time
extension is submitted by the Developer and approved by the City Council.
Dated:
By: ______________________
Kathleen Martin, Mayor
Attest:
Resolution No. 2020-## 3
DATE
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
_______ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-
October 20, 2020
Member _____ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-
RESOLUTION REAPPORTIONING ADOPTED ASSESSMENTS FOR DEER HILL
PRESERVE ROAD IMPROVEMENT PROJECT
WHEREAS, by a petition and waiver agreement between the city of Medina (the “City”),
Stonegate Farm, Inc., (the “Owner”) and Property Resources Development Corporation (the
“Developer”) dated August 10, 2016 and recorded in the Office of the Registrar of Titles, Hennepin
County, Minnesota on August 26, 2016 as Document No. T05375399 and recorded in the Office
of the County Recorder, Hennepin County, Minnesota on August 26, 2016 as Document
A10349022 (the “Petition and Waiver Agreement”), the Owner and the Developer of the benefited
land petitioned for the construction of the Deer Hill Preserve Road Improvement Project (the
“Improvement Project”) and the special assessment of their respective properties for 100% of the
cost thereof; and
WHEREAS, pursuant to the Petition and Waiver Agreement, the City constructed the
Improvement Project in 2017 and approved Resolution No. 2017-77 adopting assessments for the
Improvement Project, including $118,048.78 for Outlot G, Deer Hill Preserve, Hennepin County,
Minnesota (“Outlot G”) and $59,024.39 for Outlot J, Deer Hill Preserve, Hennepin County,
Minnesota (“Outlot J”); and
WHEREAS, the Owner and the Developer have now applied to subdivide Outlot G into
four separate parcels and Outlot J into two separate parcels; and
WHEREAS, the Owner and the Developer hereby request that the special assessment
previously levied against Outlot G be reapportioned into four separate assessments and Outlot J
be reapportioned into two separate assessments.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The special assessment previously levied against Outlot G is hereby reapportioned in
accordance with Exhibit A attached hereto and Outlot J is hereby reapportioned in accordance with
Exhibit B attached hereto.
2. The special assessments so reapportioned shall bear the same interest and term and be
payable under the same terms and conditions as the original special assessment as specified in
Resolution No. 2017-77.
3. The city administrator or their designee shall forthwith transmit a certified duplicate
of this resolution to the county auditor to be extended on the property tax lists of the county and such
Resolution No. 2020-
October 20, 2020
2
reapportioned assessments shall be collected and paid over in the same manner as other municipal
taxes.
Dated: October 20, 2020.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
_______ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2020-
October 20, 2020
3
EXHIBIT A
PID Legal Description* Assessment Amount
Lot 1, Block 1 29,512.20$
Lot 2, Block 1 29,512.20$
Lot 3, Block 1 29,512.20$
Lot 4, Block 1 29,512.18$
118,048.78$
*Deer Hill 4th Addition, hennepin County, Minnesota
Resolution No. 2020-
October 20, 2020
4
EXHIBIT B
PID Legal Description* Assessment Amount
Lot 1, Block 2 29,512.20$
Lot 2, Block 2 29,512.19$
59,024.39$
*Deer Hill Preserve 4th Addition, Hennepin County, Minnesota
Property Resource Development Corporation
Request for Final Plat Approval of
Deer Hill Preserve 4th Addition
PRDC received Preliminary Plat approval for a 41 Lot Conservation Design PUD on
October 6, 2015. Final Plat approval for ten lots was received on June 21, 2016. Deer
Hill Preserve 2nd Addition Final Platted five additional lots on May 15 2018. Deer Hill
Preserve 3rd Addition consisted of 5 lots and an Outlot for a neighborhood park and it
received Final Plat approval on November 28, 2018.
The proposed final plat is substantially consistent with the Preliminary Plat. We have
made minor modifications to the width of Lot 2 Block 1, adding approximately 25 feet of
additional width to the interior lot. This was accomplished by sliding the original septic
sites on Lot 1 Block 1 to the west.
We have slightly narrowed the width of the flag on Lot 2. The revised width will easily
accommodate the driveway and allow for drainage and landscaping. In addition, we
propose to Install storm water pipe on Lot 3 and 4 Block 1 as well as Lot 1 and 2 Block
2. Raising the home sites is something we would have liked to accomplish during our
road construction, but we did not have the extra material at the time.
Each home in Deer Hill Preserve is custom designed and sited to maximize shared view
sheds. We intend to manage this addition as we did the home sites in 3rd Addition
where we elevated the building pads and increased the front yard set backs to an
average of 75 feet. This significantly improves the view shed from Deer Hill Road,
allows for a more natural slope to the home sites and enhances a rural feel to the
neighborhood.
We would also request that the special assessments for Outlot G and Outlot J be
proportionally allocated to the lots being platted.
Additionally, we would like to request the park fees be increased to the original amount
of $2478.80 per lot which would provide additional revenue which the City may utilize at
its discretion for future installation of the public trail system and hopefully complete the
connection to Baker Park Reserve and the connection to the Medina Morningside
neighborhood.
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MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: October 15, 2020
MEETING: October 20, 2020
SUBJECT: Sewer Lining from Clydesdale Trail to The Medina County Club
Background
In 2017 the City of Medina was assessed a surcharge for excessive inflow and infiltration (aka
I/I), in the amount of $698.860. An estimated balance of $190,000 remains. The surcharge
requires either payment or repairs to the sewer system to reduce I/I.
Since then, Public Works has actively monitored and televised the situation. Corrections have
been completed. The corrections include pipe lining on Co Rd 116 / Hwy 55, Pinto Drive and
Hamel Road. Numerous manholes and miscellaneous leaks have also been rehabbed.
An additional section of pipe from Clydesdale Trail to The Medina County Club also requires
lining. Funds are available in the 2021 CIP for this purpose. Because we want to take advantage
of the dry soil conditions within the easement area (where we access the sewer line M/Hs) we are
asking to move forward as soon as quotes are obtained. We have funds available in the Sewer
Capital Fund to pay for this project now.
Recommendation
Staff recommends moving forward with the sewer lining project as soon as quotes are gathered,
and scheduling will allow.
Agenda Item # 8E
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Ordinance Amendment Page 1 of 2 October 20, 2020
ISTS Regulations City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 14, 2020
MEETING: October 20, 2020 City Council
SUBJ: Ordinance Amendment – ISTS regulations
Summary
At the October 6 meeting, the City Council discussed an ordinance which proposed the following
amendments to City Code related to Individual Sewage Treatment Systems (ISTS), or septic
systems:
1) Remove requirement that every design include percolation tests (perc tests)
2) Remove requirement for minimum of two 1000-gallon septic tanks
3) Technical corrections including statutory references
Council requested additional information related to the current requirement for a minimum of
two 1000-gallon septic tanks. Todd Geske, the City Building Official, will be present at the
October 20 meeting to answer any questions the Council may have.
Two Septic Tank Requirement
State rules include minimum requirements for septic tank capacity based upon the number of
bedrooms and projected sewage flow. The rules also allow larger, compartmentalized tanks
rather than individual tanks.
The City’s ordinance requires a minimum of two 1000-gallon septic tanks. This capacity is
equivalent to the state’s requirement for a 6 or 7 bedroom home. The following table is required
by Minnesota Rules:
The City’s previous Building Official advocated the two 1000-gallon tank requirement because
he believed it provided improved opportunity for solids to settle before being discharged to the
pump tank, and ultimately to the drainfield. He believed two tanks functioned better than a
single, larger, compartmentalized tank.
Building Official Geske believes the septic tank and baffle design has improved in recent years
and supports the allowance for compartmentalized tanks. He notes that especially in situations
where a septic system is being replaced on a smaller lot, it is often difficult to accommodate
Agenda Item # 9A
Ordinance Amendment Page 2 of 2 October 20, 2020
ISTS Regulations City Council Meeting
three 1000-gallon tanks (2 septic tanks and a pump tank) and this can cause issues for property
owners.
The City’s requirement for two 1000-gallon tanks is more restrictive standard than state rules,
which the City is allowed to adopt. The ordinance reviewed by the Council on October 6 would
have removed the requirement, effectively allowing compartmentalized tanks and reverting to
the state requirements for septic tank capacity.
Another option would be for the City to require additional capacity, but remove the requirement
that there be separate tanks. Building Official Geske notes his primary concern was to remove
the requirement for two separate tanks. If the Council prefers to be restrictive and require the
additional capacity, it would likely not cause as many issues as the requirement for separate
tanks. He notes that additional capacity in the septic tanks does have the potential to allow
additional settling of suspended solids.
This requirement is Subd. 1 of Section 720.09 of the code, in the middle of page 2 of the
ordinance, highlighted in grey. Staff has proposed language which would maintain the
requirement for a minimum septic tank capacity of 2000 gallons. The other alternative would be
to delete Subd. 1 in its entirety and to revert to the state requirement for septic tank capacity.
Planning Commission Recommendation
The Planning Commission held a public hearing on the proposed changes at the September 8
meeting. An excerpt from the hearing is attached.
No one spoke at the hearing. After a brief discussion, the Planning Commission unanimously
recommended approval of the ordinance as presented on October 6 (removing the more
restrictive tank standard). The Commission did not discuss the possibility of requiring additional
capacity, but still allowing compartmentalized tanks.
Potential Action
After the Council completes review, it could consider the following actions:
1. Move to adopt the ordinance amending individual sewage treatment system permit
requirements as presented [ OR: with the following change(s)….]
2. Move to adopt the resolution authorizing publication by title and summary
Attachments
1. Draft Ordinance
2. Resolution authorizing publication by title and summary
Ordinance No. ### 1
DATE
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE AMENDING INDIVIDUAL SEWAGE TREATMENT SYSTEM
PERMIT REQUIREMENTS; AMENDING CHAPTERS 7 AND 8 OF THE CITY CODE
The City Council of the City of Medina ordains as follows:
SECTION I. Section 720.07 of the code of ordinances of the City of Medina is amended by
deleting the struck through language and adding the underlined language as follows:
Section 720.07. General Provisions Required by State Rules.
Subd. 1. Technical Standards. Except as explicitly modified in this section, the technical
standards and criteria in Minnesota Rules 7080.1017 to 7080.2400 and Minnesota Rules
7081.0110 to 7081.0290 are hereby specifically adopted.
Subd. 2. Surface discharge prohibited. Surface discharge of sewage from SSTS is prohibited
unless a national pollution discharge elimination system permit is issued by the Minnesota
Pollution Control Agency (MPCA).
Subd. 3. Proper sewage treatment required. All sewage generated in areas of the City not
served by municipal sanitary sewer shall be treated and dispersed by an approved SSTS that is
sited, designed, installed, operated, and maintained in accordance with the provisions of this
Section or by a system that has been permitted by the MPCA.
Subd. 4. Licensing. No person shall engage in site evaluation, inspection, design, installation,
construction, alternation, extension, repair, maintenance, or pumping of SSTS without an
appropriate and valid license issued by MPCA in accordance with Minnesota Rules, Chapter
7083 except as exempted in 7083.0700.
Subd. 5. Two sites required for all new lots. All lots created after January 23, 1996 shall
include a minimum of two soil treatment and dispersal areas that support systems as described in
Minnesota Rules, Chapter 7080.2200 to 7080.2230 or site conditions described in Minnesota
Rules, Chapter 7081.0270, subp. 3 to subp. 7.
Subd. 6. SSTS Abandonment. Any SSTS, or part thereof, which will no longer be used shall
be abandoned consistent with the requirements of Minnesota Rules, Chapter 7080.2500.
Subd. 7. Management Plans Required. All new or replacement SSTS shall require a
Management Plan consistent with the requirements of Minnesota Rules, Chapter
70807082.0600, Subp. 1. All SSTS with a Management Plan shall abide by the requirements of
the Management Plan.
Subd. 8. Removal of Solids Every Three Years. All systems which are not operated under an
Operating Permit or a Management Plan as described herein shall be assessed at least one time
every three years to determine the need to remove solids from septic tanks. Solids shall be
removed if necessary based on Minnesota Rules, Chapter 7080.2450.
Ordinance No. ### 2
DATE
Subd. 9. Class V Injection wells. All owners of new or replacement SSTS that are considered
to be Class V injection wells, as defined in the Code of Federal Regulations, title 40, part 144,
are required by the federal government to submit SSTS inventory information to the United
States Environmental Protection Agency as described in CFR40 part 144. Further, owners are
required to identify all Class V injection wells in property transfer disclosures.
Subd. 10. Bedroom Additions. The City shall not issue a building permit or variance for a
bedroom addition on property served by a system unless the SSTS is in compliance with
applicable requirements, as evidenced by a certificate of compliance. A local unit of government
is authorized to temporarily waive the certificate of compliance requirement in this item for a
bedroom addition permit for which application is made during the period from November 1 to
April 30, provided a compliance inspection of the system is performed by the following June 1
and the applicant submits a certificate of compliance by the following September 30.
Subd. 11. SSTS in Floodplains. SSTS shall not be located in a floodway and wherever
possible, location within any part of a floodplain should be avoided. If no option exists to locate
a SSTS outside of a floodplain, location within the flood fringe is allowed if the requirements in
Minnesota Rules, Chapter 7080.2270 and all relevant local requirements are met.
SECTION II. Section 720.09 of the code of ordinances of the City of Medina is amended by
deleting the struck through language and adding the underlined language as follows:
Section 720.09. Deviations from Adopted Standards and More Restrictive Standards.
Subd. 1. Minnesota Rules, Chapter 7080.1930 is modified by requiring at least two septic tanks
with a minimum septic tank capacity of 12,000 gallons each.
Subd. 2. Minnesota Rules, Chapter 7080.2100, subp. 2(C) is modified to require a pump tank
with a minimum capacity of 1,000 gallons.
Subd. 3. All soil treatment areas shall be protected before, during and after construction on the
lot. The method of protection of the additional soil treatment area shall be approved by the City of
Medina Building Official and may include, but is not limited to, snow fencing, permanent fencing
and silt fencing.
Subd. 4. No building permit shall be issued for construction on any property if such construction
negatively impacts one of the two required soil treatment areas that can accommodate a standard
ISTS, unless it can be shown that such treatment area can be replaced upon the property.
Subd. 5. Tanks and soil treatment and dispersal areas shall be setback a minimum of 75 feet
from wetlands.
Subd. 6. All SSTS with a pump shall include an alarm within the structure served to warn of
failure.
Ordinance No. ### 3
DATE
Subd. 7. Holding Tanks.
(a) Holding tanks in compliance with Minnesota Rules 7080.2290 may only be allowed in
the following circumstances:
(1) As replacement for existing failing SSTS or for SSTS that pose an imminent threat
to public health or safety.
(2) For construction on lots existing as of March 26, 2015 where it can be shown
conclusively that a SSTS cannot feasibly be installed.
(3) For buildings with limited water use, with the exception that dwellings shall not be
connected to holding tanks unless meeting (1) or (2) above.
(4) For floor drains within a structure.
(b) In addition to conditions of an Operating Permit as described in this Section, use of
holding tanks shall be subject to the following conditions:
(1) An alarm shall be installed on the holding tank(s) which indicates when one day’s
use remains in the tank(s).
(2) The owner shall maintain a valid contract with a licensed liquid waste
haulermaintainer to pump and haul the holding tank to a licensed treatment facility.
(3) The pumper shall certify each date the tank is pumped, the volume of the waste
removed, the treatment facility to which the waste was discharged, and the water
meter reading at the time of pumping. These records shall be maintained by the
owner, and shall be provided upon request to the City.
(4) Any dwelling served by holding tanks shall require a minimum of two tanks.
(5) The owner shall install a remote reading water meter to record indoor water use.
(6) The holding tank shall be regularly pumped, no less frequently than bi-weekly or
other regular schedule agreed upon with the City.
(7) A holding tank that is solely used for floor drains shall not be subject to the
requirements of Subd. 7(b) (3)-(6), above.
Subd. 8. Allowed Reduction in the Vertical Separation for Existing System Compliance.
As permitted by Minnesota Rules 7080.1500 Subp. 4, an existing ISTS which was designed and
constructed with a three-foot separation distance shall be allowed a maximum of a 15 percent
reduction in vertical separation distance to account for settling of sand or soil, normal variations
of measurements, and interpretations of the limited layer conditions.
SECTION III. Section 720.15 of the code of ordinances of the City of Medina is amended by
deleting the struck through language and adding the underlined language as follows:
Section 720.15. Construction Permit. It shall be unlawful for any person to construct, install,
modify or replace a SSTS without obtaining a permit from the City.
Subd. 1. Activities requiring a permit. A construction permit is required for installation of a
new SSTS, for replacement of an existing SSTS, or for any repair or replacement of components
that will alter the original function of the system, change the treatment capacity of the system,
change the location of the system, or otherwise change the original system’s design, layout, or
function.
Ordinance No. ### 4
DATE
Subd. 2. Activities not requiring a permit. A construction permit is not required for the
following minor repairs or replacements of system components that do not alter the original
function of the system:
(a) Repair or replacement of pumps, floats or other electrical devices of the pump;
(b) Repair or replacement of baffles in the septic tank;
(c) Installation or repair of inspection pipes and manhole covers; or
(d) Repair or replacement of the line from the building to the septic tank.
Subd. 3. Permit Application Requirements. Applications shall be made on forms provided by
the City and shall involve the following:
(a) Site Evaluation Report;
(b) Detailed soil descriptions within soil treatment areas;
(c) If determined necessary by the Building Official based upon site characteristics, Ttwo
sets of percolation tests for the primary and secondary site;
(d) Design Report;
(e) Management Plan; and
(f) Any other information requested by the City to confirm compliance with relevant
regulations and to ensure protection of the public health, safety, and welfare.
Subd. 4. Installation and Inspection Requirements.
(a) No changes may be made to the approved design without approval of the amended
design.
(b) All tests and data required by the City inspector shall be provided.
(c) The installer shall provide an accurate as-built at the time of final inspection.
(d) The installer shall test any pumps and alarms at the time of final inspection.
Subd. 5. Permit Expiration. A Construction Permit shall be valid for a period of no more than
one year from the date of issuance.
Subd. 6. Permit Suspension or Revocation. The City may suspend or revoke a Construction
Permit issued under this section for any false statements, misrepresentations of facts on which
the Construction Permit was issued, or unauthorized changes to the system design that alter the
original function of the system, change the treatment capacity of the system, change the location
of the system, or otherwise change the original system’s design, layout, or function. A notice of
suspension or revocation and the reasons for the suspension or revocation shall be conveyed in
writing to the permit holder. If suspended or revoked, installation or modification of a treatment
system may not commence or continue until a valid Construction Permit is obtained.
SECTION IV. Section 720.17 of the code of ordinances of the City of Medina is amended by
deleting the struck through language and adding the underlined language as follows:
Section 720.17. Operating Permit.
Subd. 1. Operating Permit Required. An Operating Permit in compliance with Minnesota
Rules 7082.0600 subp. 2 shall be required for:
(a) Type III IV Systems, as described in Minnesota Rules 7080.2350;
Ordinance No. ### 5
DATE
(b) Type IV Systems, as described in Minnesota Rules 7080.2400;
(c) MSTS, as described in Minnesota Rules 7081; and
(d) Holding Tanks.
Subd. 2. Operating Permit Requirements. An Operating Permit shall specify the following,
which shall be reviewed by the City and approved only if compliant with relevant regulations:
(a) Maintenance requirements, including frequency;
(b) System operational and performance requirements;
(c) Monitoring requirements;
(d) Compliance limits and compliance boundaries;
(e) Reporting frequency;
(f) Disclosure of the location and condition of the soil treatment and dispersal system, if
applicable;
(g) Stipulation of acceptable and prohibited discharges;
(h) Executed contract between the owner and a licensed maintenance contractor; and
(i) A requirement that the permittee notify the City when permit requirements are not met.
Subd. 3. Transfer of Operating Permit.
(a) The Operating Permit shall be recorded against the title of the subject property and shall
bind successors in title for the term of the permit.
(b) With the exception of a sale as described above, the Operating Permit may not be
transferred without prior approval by the City.
Subd. 4. Suspension or Revocation.
(a) The City may suspend or revoke any Operating Permit issued under this section for any
false statements or misrepresentations of facts on which the Operating Permit was issued
or for failure to comply with the terms and conditions of the Operating Permit.
(b) Notice of suspension revocation and the reasons for revocation shall be conveyed in
writing to the owner.
(c) If suspended or revoked, the City may require that the treatment system be removed from
service, operated as a holding tank, or abandoned.
(d) At the City’s discretion, the Operating Permit may be reinstated or renewed upon the
owner taking appropriate corrective actions.
SECTION V. Section 820.25 of the code of ordinances of the City of Medina is amended by
deleting the struck through language and adding the underlined language as follows:
Section 820.25. Data for Preliminary Plat. Each Preliminary Plat shall contain the following
information.
Subd. 1. Identification and Description. Proposed name of subdivision, which name shall
not duplicate or be alike in pronunciation with the name of any plat recorded in the County.
(a) Legal description of the subdivision and a survey prepared and certified by a surveyor
registered in the State of Minnesota.
Ordinance No. ### 6
DATE
(b) Key Map showing location of the subdivision and property for at least 660 feet adjacent.
(c) Names and addresses of the owner, subdivider, surveyor and designer of the
subdivision.
(d) North point.
(e) Date of preparation.
(f) Approval by the subdivision owner.
(g) Scale of one inch equals 100 feet or larger.
Subd. 2. Existing Conditions. The following existing conditions must be shown:
(a) Boundary line of proposed subdivision, clearly indicated.
(b) Existing zoning classification.
(c) Total approximate area of each zoning classification.
(d) Location, widths and names of all existing or previously platted streets or other public
ways, showing type, width and condition of improvements, if any, railroad and
utility rights-of-way, parks and other public open spaces, permanent buildings and
structures, easements, and section and corporate lines both within the subdivision
and to a distance of 100 feet beyond the subdivision.
(e) Location and size of existing sewers, water mains, culverts or other underground
facilities both within the subdivision and to a distance of 100 feet beyond the tract.
Such data as grades, invert elevations and locations of catch basins, manholes and
hydrants, shall be shown only on request.
(f) The boundary lines of adjoining unsubdivided or subdivided land, within 100 feet of the
proposed subdivision and the record owner thereof.
(g) Topographic data shall be required of the proposed subdivision and out to 50 feet
beyond boundaries of the plat at contours at vertical intervals of not more than two
feet. Additional topographic data up to 300 feet beyond the subdivision boundaries
shall be furnished upon City Engineer recommendation.
(h) The types, boundaries and the amount of suitable soils for each lot on the plat set forth
by a soil series map that references designations made by the most current Hennepin
County Soil Survey. In rural areas, suitable soils must be calculated for each parcel,
including the existing parcel and for each type of soil.
(i) Wetland data shall be required and must consist of a wetland delineation report which
identifies all wetlands, ponds, lakes, waterways, floodplains and shorelines. The
owners or subdividers shall submit to the Zoning Administrator office three (3)
copies of the full wetland delineation report for consideration with the preliminary
plat. Any area located in the areas set forth by this provision shall not be considered
in the calculation for contiguous soils in rural areas.
Ordinance No. ### 7
DATE
(j) Floodplain information shall be provided to the Zoning Administrator for consideration
with the preliminary plat and delineated on the preliminary plat for review. The
preliminary plat shall follow the regulations in section 826.86 subdivisions 1-3 with
regard to floodplain management. All areas in the floodplain shall be established
and those areas may not be included in the calculation for contiguous suitable soils
in rural areas.
(k) The primary and secondary septic sites shall be designated for rural areas. and
percolation tests shall be provided for both sites. The sites must be within the areas
shown as having contiguous suitable soils. Two (2) copies of the percolation tests
must be submitted to the Zoning Administrator for consideration with the
preliminary plat for review and approval. The Zoning Administrator has the
authority to accept or deny the results of the percolation tests and/or the septic
locations on any lot. The septic system design and construction must follow section
720 Individual Sewage Treatment Standards.
(l) Soils types information shall be provided by the owner or subdivider to the Zoning
Administrator for consideration with the preliminary plat. This information shall
consist of two (2) copies of the soil boring logs and the soils designations for the
areas within the plat as set forth by the most current Hennepin County Soils Survey.
In the event that the owner or subdivider is of the opinion that the soils types
designated by the most current Hennepin County Soils Survey are inaccurate by type
or location, he or she shall include information with respect to the inaccuracies in the
submittal. The Zoning Administrator has the authority to accept or deny the results
of the soil borings. Based on the information submitted and any other relevant
information, the Zoning Administrator shall calculate the final acreage amount of
contiguous suitable soils for each lot.
Subd. 3. Subdivision Design Features. The following Subdivision Design Features shall be
provided:
(a) Layout of proposed streets, showing right-of-way widths and proposed names of streets.
The name of any street heretofore used in the City or its environs shall not be used,
unless the proposed street is an extension of an already named street, in which event
the same shall be used.
(b) Locations and widths of proposed alleys, pedestrian ways and utility easements.
(c) Proposed street and alley centerline profile grades showing approximately both existing
and proposed centerline profile grade lines.
(d) Proposed location and size of storm and sanitary sewer lines and water mains and
proposed gradient of sewer lines.
(e) Proposed storm and sanitary sewer point of discharge or connection to existing systems
and water main connection or source of supply.
Ordinance No. ### 8
DATE
(f) Layout, numbers and preliminary dimensions of lots and blocks.
(g) Minimum front, side and rear building setback lines, indicating dimensions.
(h) Areas, other than streets, alleys, pedestrian ways and utility easements intended to be
dedicated or preserved for public use, including the size of such area or areas in
acres.
(i) A separate draft of all proposed restrictive covenants, if they are to be used, for the
preliminary plat.
Subd. 4. Other Information. The following additional information shall be provided.
(a) Provision for surface water disposal, drainage, and flood control.
(b) If any zoning changes are contemplated, the proposed zoning plan for the areas.
(c) Where the subdivider owns property adjacent to that which is being proposed for the
subdivision, the Planning Commission shall require that the subdivider submit a
sketch plan of the remainder of the property so as to show the possible relationships
between the proposed subdivision and the future subdivision. In any event, all
subdivisions shall be shown to relate well with existing or potential adjacent subdivi-
sions.
(d) Potential resubdivision and use of excessively deep or wide (over 200 feet) lots shall be
indicated.
(e) Such other information as may be requested by the Zoning Administrator or Planning
Commission.
SECTION VI. This ordinance shall become effective upon its adoption and publication.
Adopted by the Medina city council this th day of , 2020.
______________________________
Kathleen Martin, Mayor
Attest:
___________________________________
Jodi M. Gallup, City Clerk
Published in the Crow River News on the _____day of __________, 2020.
Resolution No. 2020-##
DATE
Member ______________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2020-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ###BY TITLE AND SUMMARY
WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an
ordinance amending individual sewage treatment system permit requirements; and
WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is eight pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina
that the city clerk shall cause the following summary of Ordinance No. ### to be published in the
official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the City of Medina has adopted Ordinance No. ###, an ordinance amending
individual sewage treatment system permit requirements. The ordinance removes the requirement
for percolation tests for all designs and the requirement for a minimum of two 1,000 gallon septic
tanks. The ordinance also makes various technical changes related to statutory references.
The full text of the ordinance is available from the city clerk at Medina city hall during regular
business hours.
BE IT FURTHER RESOLVED by the city council of the City of Medina that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post
a full copy of the ordinance in a public place within the city.
Dated:
______________________________
Kathleen Martin, Mayor
ATTEST:
_________________________________
Jodi M. Gallup, City Clerk
Resolution No. 2020-## 2
DATE
The motion for the adoption of the foregoing resolution was duly seconded by member ______
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Planning Department Update Page 1 of 2 October 20, 2020
City Council Meeting
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: October 15, 2020
SUBJ: Planning Department Updates – October 20, 2020 City Council Meeting
Land Use Application Review
A) Anderson/Hicks Rearrangement and Easement Vacation – 995 and 985 Medina Road –
The owners have requested a lot line rearrangement between the two lots and to vacate the
easements along the property lines being moved. The Council adopted a resolution of
approval on the lot line rearrangement on October 6 and is scheduled to hold a public
hearing for the easement vacation for October 20.
B) Deer Hill Preserve 4th Addition – Property Resources Development Corporation has
requested final plat approval for the 4th Addition, which is proposed to include six lots.
Staff has conducted preliminary review and requested changes. The application is
scheduled to be presented to Council at the October 20 meeting.
C) Meadow View Townhomes– north of Highway 55, west of CR116 – Lennar has requested
final plat approval to develop 125 townhomes on approximately 20 net acres. The Council
adopted documents of approval on September 15. Staff has conducted a preliminary review
and requested revisions. The application is tentatively scheduled for review at the
November 4 meeting.
D) Holy Name Lake Estates – north of Pinto Drive, northwest of Holy Name Lake – Donavon
DesMarais has requested preliminary plat approval for a six-lot rural subdivision. The
applicant also requests a variance from the maximum cul-de-sac length to expend Pinto
Drive to serve the site. Staff is conducting a preliminary review and will schedule a public
hearing when complete, potentially at the November 10 Planning Commission meeting.
E) Three Rivers Park Outdoor Learning Center CUP – 4001 County Road 24 – Three Rivers
Park has requested a Conditional Use Permit for construction of a 1900 square foot building
in the Outdoor Learning Center. The building would include showers and an infirmary for
guests. Staff is conducting a preliminary review and will schedule a public hearing when
complete, potentially at the November 10 Planning Commission meeting.
F) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of
Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat
and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33
townhomes on the Roy and Cavanaugh properties. Staff is conducting a preliminary review
and will schedule a public hearing when complete, potentially at the November 10 Planning
Commission meeting.
G) Schwarz Accessory Dwelling Unit – 1425 County Road 24 – Chaid and Jessica Schwarz
have requested a conditional use permit to convert an existing home to an accessory
dwelling unit to allow construction of a new home on their property. The CUP would also
permit three accessory structures on the site. The applicant is considering withdrawing the
application because they do not believe they will proceed with the renovation for the ADU
at this time.
Planning Department Update Page 2 of 2 October 20, 2020
City Council Meeting
H) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive –
Robert Atkinson has requested a change of the future land use from Future Development
Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The
application is incomplete for review, and the City has requested additional materials.
I) Roehl Final Plat – 1735 Medina Road – The Estate of Robert Roehl has requested a
preliminary plat to subdivide 28 acres into two lots. The City Council granted preliminary
plat approval on June 16. The applicant has requested final plat approval. The Council
adopted a resolution of approval at the October 6 meeting. Staff will work with the
applicant on conditions of approval before the plat is recorded.
J) Ditter Subdivision – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested
Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and Interim Use Permit to
replat their existing four lots into five lots. The City Council adopted documents of
approval on September 15. Staff has submitted the Comprehensive Plan Amendment for
review by the Met Council.
K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Jan-Har, LLP (dba Adam’s
Pest Control) has requested various approvals for development of a 35,000 s.f. office
building, restaurant, and 13,000 s.f. warehouse/repair shop north of Highway 55, west of
Willow Drive (PIDs 04-118-23-21-0001 and 04-118-23-24-0001). The Planning
Commission held a public hearing at the November 12 and March 10 meetings and
recommended approval. The City Council adopted approval documents on March 17.
L) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
M) Hamel Haven subdivision – These subdivisions have received final approval. Staff is
working with the applicants on the conditions of approval before the plat is recorded.
Other Projects
A) Chippewa Road/Weston Woods EAW – Mark of Excellence Homes has submitted an EAW for
construction of Chippewa Road and the Weston Woods development. The public comment period
for the EAW extends through October 28.
B) Septic Ordinance amendment – Staff is proposing amendments to the City’s septic regulations
based on feedback from the Building Official. The proposed changes would remove the requirement
that every design provide percolation tests and the higher requirement for two 1000-gallon septic
tanks. The Planning Commission held a public hearing at the September 8 meeting and
recommended approval. The Council discussed at the October 6 meeting and requested more
information. Staff intends to present the ordinance at the October 20 meeting.
C) Long Lake Creek Subwatershed Assessment – staff met with Minnehaha Creek Watershed related
to the Implementation Roadmap and the Wolsfeld Lake Ravine Project. Information will be
presented to the Council at the October 20 meeting.
D) Meander Road Analysis – staff continues to review sightlines and other matters presented by the
petition from residents of Fields of Medina. Staff had already intended to stripe the east side of
Meander at County Road 116 to provide a wider shoulder for pedestrian use. Staff is preparing
options to improve sightlines coming out of Jubert Drive onto Meander Road.
E) Midwest Planning conference – I attended several sessions from the (virtual) Midwest Planning
Conference this week. I wanted to thank the Council for providing the time and resources for staff’s
continuing education!
TO:City Council
FROM:Jason Nelson, Director of Public Safety,
Through City Administrator Scott Johnson
DATE:October 15, 2020
RE: Department Updates
COVID Update
As you are all aware, we at the police department have been hit by the COVID bug. Employees who
have had it have all had different symptoms. Staff is doing fine while in quarantine. I continue to
monitor ways to mitigate a major outbreak at the police department, but as you know being first
responders we cannot telecommute and must be here for the citizens. The entire staff has done an
amazing job in these trying times. I am appreciative that we have such great personnel that all work
together as a team to assist one another. It appears we are not the only one having COVID issues.
This is an interesting article that I received on October 15, from the Department of Public Safety
National Guard needed to help with COVID-19 outbreaks in two Minnesota nursing
homes
The Minnesota National Guard has been called in to help two nursing homes deal with
coronavirus outbreaks as long-term care facilities face a new wave of COVID-19
infections. The Guard was asked to help at Guardian Angels Health and Rehabilitation
Center in Hibbing and Sacred Heart Care Center in Austin, state health officials said
Tuesday. A rise in COVID-19 cases likely caused by community transmission created
staffing shortages and the Guard had to step in to help. “Staffing shortages in long-term
care facilities may persist if community spread of COVID continues,” Scott Smith, a
Health Department spokesman, said in a statement. “By following guidelines to reduce
the spread of COVID, communities are ensuring the resiliency of their public health and
safety.” The outbreak at the Hibbing facility has since stabilized and emergency staff is
no longer needed there. Guard members continue to help in Austin where 17 infections
have been confirmed — seven in staff and 10 in residents. “The residents who tested
positive for COVID-19 are isolated from the rest of our community and being treated by
a designated staff team,” Sacred Heart posted in an update on its website. “The staff who
have tested positive are quarantined at home and will not be allowed to return to work
until they have recovered and passed our return-to-work protocols.” Smith noted that
Minnesota “has a cadre of Army and Air National Guard trained and nationally certified
doctors, physician assistants, nurses and emergency medical technicians that make up the
pool of professionals that fill the teams depending on the roles that are needed to be filled
City Council
MEMORANDUM
at any given site.” Infections in long-term care facilities, such as nursing homes and
assisted living, are back on the rise after relative stability over the summer. Long-term
care facilities bore the early brunt of the pandemic and have so far accounted for 1,524 of
Minnesota’s 2,151 deaths. In May, state officials announced a widespread effort to help
facilities get outbreaks under control. It included more testing and protective gear, better
infection control as well as help with staffing shortages. The push made progress and
long-term care deaths declined dramatically. In late July the death rate in long-term care
had dropped tenfold to about 13 a week from a high of 137 a week in May.
https://www.twincities.com/2020/10/13/national-guard-needed-to-help-with-covid-19-
outbreaks-in-two-minnesota-nursing-homes/
Hiring New Community Service Officer
With the City Council’s approval at the previous council meeting, a job was offered to Jackson
Billman who accepted and will start on October 27. We are excited to add Jackson to our team. He
will be a great addition.
Patrol Updates
We have been extremely busy over the past few weeks. Our officers have been taking numerous
thefts of political signs especially in the southern portion of the city. This is not just happening in
Medina; it is happening in numerous other cities around Lake Minnetonka. Cases have been
forwarded to our investigator who is working diligently on the cases. Unfortunately, currently we
have no solid leads.
Investigations:
Investigating a theft from Target that occurred over several days. The suspect stole several items
over a period of three days. The suspect has been identified as they used their Minnesota Driver’s
License to return one of the stolen items. I attempted to interview the suspect, but they refused to
provide any statement. My report will be forwarded to the County Attorney’s office for charging.
Investigating another theft from Target. Two suspects stole over a thousand dollars worth of
jewelry. The suspect then went to a Target store in Minneapolis and returned all the items for store
credit. The suspects also used their MN ID cards to return the items. The suspects are known in the
metro area and are responsible for stealing over $30,000 in product over the last few months from
various Target stores. My report will be sent to the County Attorney’s office for charging.
Investigating the fraudulent use of a credit card at Target. The suspect stole the credit card in a
neighboring city and then used the card at the Medina Target. The suspect was wearing a facemask
and a baseball cap. A crime alert was sent out. Investigation is on-going.
There are currently (17) cases assigned to investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: October 15, 2020
MEETING: October 20, 2020
SUBJECT: Public Works Update
STREETS
x The final round of striping for the season was completed last week.
x The final wear course and curb replacement is done on the Villa’s of Medina. The City
will accept the improvements and take over responsibility soon, likely before the snow
arrives.
WATER/SEWER/STORMWATER
x The final warranty items were successfully completed, prior to expiration, on the Water
Tower Rehab Project.
x Public Works has completed the fall hydrant flushing and will now make any necessary
repairs revealed during the process.
x Public Works removed an old field culvert which was in disrepair located in the creek
downstream of Medina Lake. It will not be replaced as there is no need for it in the
future.
x WSB prepared an estimate for a sewer lining project for the trunk line going to the
Medina County Club. Funding is in next year’s CIP, however we would like to start the
project sooner because of the dry weather conditions. All of this is part of the ongoing
surcharge received from the MCES for Inflow and Infiltration. Approximately 50% of the
lining project and the engineering fees qualify for the surcharge. The current balance on
the surcharge is approximately $190,000.
PARKS/TRAILS
x The Hamel Lions Park vision study is now on social pinpoint. Comments are welcome
from the public. One of the tennis courts is now being proposed as four pickle ball courts
which will enable other interests to utilize the park.
x Staff has secured easement rights from Loram for the Arrowhead Trail connection. This
project will likely be completed next year.
MISCELLANEOUS
x Public Works Staff has initiated a review/evaluation of the City’s Safety Manual to
assure compliance with the latest Occupational Safety and Health Act (OSHA)
regulations. Our goal is to complete all applicable sections by spring, 2021. This is an
aggressive timeline, but necessary to assure the health and safety of all personnel.
Page 2 of 2
PERSONNEL
x Public Works is looking for a second person to help with snow plowing as we remain
short one person. Ivan Dingman has agreed to help again this winter, when available. It
is necessary to fill this position so the City has adequate coverage.
ORDER CHECKS OCTOBER 7, 2020 – OCTOBER 20, 2020
050768 CHANG, HISAO ........................................................................... $59.60
050769 COMMERCIAL ASPHALT CO. ............................................... $9,514.84
050770 MARCO (LEASE) ....................................................................... $795.61
050771 MN DVS ....................................................................................... $18.00
050772 PREMIUM WATERS INC ............................................................. $33.09
050773 EAGLE BROOK CHURCH ......................................................... $250.00
050774 HAMEL FIRE RELIEF ASSN ................................................ $48,116.46
050775 LEN BUSCH ROSES ................................................................. $500.00
050776 PATEL, SONAL/ANJANA .......................................................... $500.00
050777 TIME SAVER OFFSITE SEC SVCS IN ...................................... $148.00
050778 VETSCH PLUMBING SERVICES ................................................ $50.00
050779 ASPEN MILLS INC ................................................................. $1,675.70
050780 BAYCOM, INC ............................................................................. $48.00
050781 BEAUDRY OIL & PROPANE .................................................. $1,524.09
050782 BLUE CROSS BLUE SHIELD OF MN ................................... $37,794.86
050783 CONTEMPORARY IMAGES ................................................... $2,334.52
050784 CORE & MAIN LP ...................................................................... $489.32
050785 DALCO ENTERPRISES INC .................................................. $4,170.16
050786 DESLAURIERS & SONS INC .................................................... $950.00
050787 EQUIFAX ....................................................................................... $7.99
050788 GOPHER STATE ONE CALL INC ............................................. $459.00
050789 GRAFIX SHOPPE ...................................................................... $505.00
050790 HAKANSON ANDERSON ASSOCIATES I ................................ $500.00
050791 HAMEL BUILDING CENTER ..................................................... $300.82
050792 VOID .............................................................................................. $0.00 VENDOR CORRECTION
050793 HAMEL LIONS CLUB ................................................................ $525.00
050794 HENN COUNTY INFO TECH .................................................. $2,306.49
050795 HENN COUNTY SHERIFF........................................................... $25.60
050796 JEREDS LAWN CARE INC ................................................... $10,500.00
050797 JIMMYS JOHNNYS INC ............................................................ $825.00
050798 KD & COMPANY RECYCLING INC ........................................... $800.09
050799 KENNEDY & GRAVEN CHARTERED .................................... $5,906.00
050800 KRAEMER MINING AND MATERIALS ...................................... $667.09
050801 LANO EQUIPMENT INC ............................................................ $892.52
050802 LAW ENFORCEMENT LABOR SERVICES ............................... $558.00
050803 LEXISNEXIS ................................................................................ $82.00
050804 LONG LAKE FIRE DEPT ........................................................ $6,002.25
050805 LORETTO VOLUNTEER FIRE DEPT IN............................... $22,538.53
050806 MAPLE PLAIN, CITY OF ........................................................ $2,926.06
050807 MEDTOX LABS ........................................................................... $50.33
050808 MET COUNCIL (SAC) ............................................................. $7,380.45
050809 MET COUNCIL (WASTEWATER SVC) ................................ $30,736.53
050810 MN DEPT OF LABOR/IND(BLDGPERM) .............................. $10,487.76
050811 MOTLEY AUTO SERVICE LLC ................................................. $412.00
050812 NAPA OF CORCORAN INC ...................................................... $241.21
050813 NELSON ELECTRIC MOTOR REPAIR ..................................... $270.00
050814 NORTHWEST FAMILY PHYSICIANS .......................................... $52.00
050815 OFFICE DEPOT ........................................................................ $175.35
050816 ORONO, CITY OF .................................................................. $3,309.49
050817 STREICHERS INC .................................................................. $4,373.96
050818 TALLEN & BAERTSCHI .......................................................... $1,955.69
050819 TEGRETE (CARLSON BLDG) ................................................... $131.04
050820 TIME SAVER OFFSITE SEC SVCS IN ...................................... $149.75
050821 WESTERN ELECTRIC INC ......................................................... $92.00
050822 HAMEL VOLUNTEER FIRE DEPT ......................................... 85,387.50
Total Checks $310,504.75
ELECTRONIC PAYMENTS OCTOBER 7, 2020 – OCTOBER 20, 2020
005679E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
005680E FARMERS STATE BANK OF HAMEL ....................................... $150.00
005681E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
005682E PR PERA .............................................................................. $17,207.81
005683E PR FED/FICA ....................................................................... $17,516.04
005684E PR MN Deferred Comp ........................................................... $1,840.00
005685E PR STATE OF MINNESOTA .................................................. $3,800.17
005686E CITY OF MEDINA ........................................................................ $20.00
005687E FURTHER .............................................................................. $3,327.42
005688E FARMERS STATE BANK OF HAMEL ......................................... $20.00
005689E CENTURYLINK.......................................................................... $241.71
005690E CIPHER LABORATORIES INC. ............................................ $11,264.05
005691E CULLIGAN-METRO ..................................................................... $33.70
005692E FURTHER ................................................................................. $187.38
005693E MEDIACOM OF MN LLC ........................................................... $817.64
005694E PAYMENT SERVICE NETWORK INC .................................... $1,688.25
005695E XCEL ENERGY ...................................................................... $2,374.21
Total Electronic Checks $62,488.38
PAYROLL DIRECT DEPOSIT OCTOBER 14, 2020
0510553 BOEDDEKER, KAYLEN C ..................................................... $1,371.31
0510554 JOHNSON, PATRICK M. ....................................................... $1,032.23
0510555 VOGEL, NICHOLE .................................................................... $623.12
0510556 ALBERS, TODD M. ................................................................... $230.87
0510557 ALTENDORF, JENNIFER L. .................................................. $1,521.00
0510558 ANDERSON, JOHN G. ............................................................. $230.87
0510559 BARNHART, ERIN A. ............................................................ $2,514.01
0510560 BOECKER, KEVIN D. ............................................................ $2,484.50
0510561 CONVERSE, KEITH A. .......................................................... $2,567.97
0510562 DEMARS, LISA ...................................................................... $1,377.69
0510563 DESLAURIES, DEAN ............................................................... $230.87
0510564 DINGMANN, IVAN W ................................................................ $143.25
0510565 DION, DEBRA A. ................................................................... $1,765.68
0510566 ENDE, JOSEPH..................................................................... $1,721.91
0510567 FINKE, DUSTIN D. ................................................................ $2,650.69
0510568 GALLUP, JODI M. .................................................................. $2,119.18
0510569 GLEASON, JOHN M. ............................................................. $1,883.95
0510570 GREGORY, THOMAS ........................................................... $2,102.32
0510571 HALL, DAVID M. .................................................................... $2,039.87
0510572 HANSON, JUSTIN ................................................................. $2,406.37
0510573 JACOBSON, NICOLE ............................................................... $819.36
0510574 JESSEN, JEREMIAH S. ......................................................... $2,419.22
0510575 JOHNSON, SCOTT T. ........................................................... $2,286.94
0510576 KLAERS, ANNE M. ................................................................ $1,427.39
0510577 LEUER, GREGORY J. ........................................................... $2,076.67
0510578 MARTIN, KATHLEEN M ........................................................... $327.07
0510579 MCGILL, CHRISTOPHER R. ................................................. $1,505.33
0510580 MCKINLEY, JOSHUA D ......................................................... $2,014.46
0510581 NELSON, JASON .................................................................. $2,531.59
0510582 PEDERSON, JEFF ................................................................... $230.87
0510583 REINKING, DEREK M ........................................................... $2,096.92
0510584 SCHARF, ANDREW .............................................................. $3,024.20
0510585 SCHERER, STEVEN T. ......................................................... $2,372.90
0510586 WILSON, KIMBERLY ................................................................ $709.17
Total Payroll Direct Deposit $54,859.75