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HomeMy Public PortalAbout06.01.2021 Complete City Council meeting packetPosted 5/27/2021 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, June 1, 2021 7:00 P.M. Meeting to be held telephonically/virtually pursuant Minn. Stat. Sec. 13D.021 I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ADDITIONS TO THE AGENDA IV.APPROVAL OF MINUTES A. Minutes of the May 18, 2021 Work Session B. Minutes of the May 18, 2021 Regular Council Meeting V.CONSENT AGENDA A. Accept 2020 Annual Financial Report B. Approve 2021-2022 Liquor License Renewals C. Approve Job Description, Recruitment, and Hiring of Planning Intern Position D. Ordinance Amending Police Regulations Pertaining to Gambling; Amending Section 315 of the City Code E. Resolution Authorizing Publication of Ordinance Amending Police Regulations Pertaining to Gambling; Amending Section 315 of the City Code by Title and Summary F. Resolution Approving State of Minnesota Joint Powers Agreements with the City of Medina on Behalf of its City Attorney and Police Department G. Approve Court Data Services Subscriber Amendment to CJDN Subscriber Agreement H. Resolution Requesting Funding from the Hennepin County Business District Initiative and Corridor Planning Program VI.COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII.NEW BUSINESS A. Diamond Lake Regional Trail Concept Plan B. James and Melissa Korin – Pioneer Trail Preserve – 2325 Pioneer Trail – Preliminary Plat C. Connie Fortin – 215 Hamel Road – Site Plan Review 1. Resolution Granting Approval of a Site Plan Review for a Detached Accessory Structure at 215 Hamel Road D. Shire Road Improvement Project 1. Resolution Receiving Feasibility Report and Calling for Public Hearings on Shire Road Improvement Project and Levying Special Assessments for Same E. Compensation and Classification Study VIII.CITY ADMINISTRATOR REPORT IX.MAYOR & CITY COUNCIL REPORTS X.APPROVAL TO PAY BILLS XI.ADJOURN Telephonic/Virtual Meeting Call-in Instructions Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/ For audio only: Dial 1-612-517-3122 Enter Conference ID: 315 826 129# MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: May 27, 2021 DATE OF MEETING: June 1, 2021 SUBJECT: City Council Meeting Report Telephonic/Virtual Meeting Call-in Instructions Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/ For audio only: Dial 1-612-517-3122; Enter Conference ID: 315 826 129# V. CONSENT AGENDA A. Accept 2020 Annual Financial Report – Medina’s auditing firm, Abdo, Eick, and Meyers, has updated the 2020 Annual Financial Management Letter per City Council direction at the May 18th meeting. The redline version and clean version of the management letter are included in the packet for City Council review. Staff recommends approval. See attached management letter. B. Approve 2021-2022 Liquor License Renewals – All renewal paperwork has been received. Staff recommends approval. See attached memo. C. Approve Job Description, Recruitment, and Hiring of Planning Intern Position – Staff is seeking approval to recruit and hire for the budgeted vacant Planning Intern position. Staff recommends approval. See attached memo and job description. D. Ordinance Amending Police Regulations Pertaining to Gambling; Amending Section 315 of the City Code – At the May 4th meeting, Council directed staff to bring back an ordinance amendment to require organizations licensed to conduct lawful gambling within the City to contribute ten percent of its net profits derived from lawful gambling in the City to a fund administered by the City. The licensed gambling organizations have been notified of the proposed ordinance amendment. Staff recommends approval. See attached ordinance. E. Resolution Authorizing Publication of Ordinance Amending Police Regulations Pertaining to Gambling; Amending Section 315 of the City Code by Title and Summary – Staff recommends approval of the resolution authorizing publication of the ordinance by title and summary. 2 See attached resolution. F. Resolution Approving State of Minnesota Joint Powers Agreements with the City of Medina on Behalf of its City Attorney and Police Department – The City’s ongoing Joint Powers Agreement (JPA) with the State of Minnesota to access the BCA data is due to expire soon. Staff recommends approval of the resolution approving a new JPA with the State of Minnesota to be able to continue accessing the BCA records. See attached resolution and agreement. G. Approve Court Data Services Subscriber Amendment to CJDN Subscriber Agreement – Staff recommends approval of the amendment to the CJDN subscriber agreement to allow the City to continue to access the court data services. See attached agreement. H. Resolution for Hennepin County Business Corridor Grant – One of the actions discussed was to improve branding, marketing, and communication efforts surrounding Uptown Hamel. Staff believes the Business District Initiative (BDI) would be a good opportunity to leverage funding for these efforts. Staff recommends adopting the resolution requesting funding and to direct staff to allocate $9,500 from City reserve funds to provide 25% additional match for the Business District Initiative funds. See attached resolution. VII. NEW BUSINESS A. Diamond Lake Regional Trail Concept Plan – City staff has worked with Three Rivers Park District to conduct more outreach over the past six weeks on a potential alternate Diamon Lake Regional Trail (DLRT) route down Hamel Road to connect Baker Park to the City’s northern border. The Park Commission reviewed the engagement summary, public feedback, and opportunities and challenges for this alternate trail route at their May 19th meeting. The Commission was divided on the matter with three Commissioners believing it was in the long-term interest of the City to plan for the regional trail connection and four Commissioners indicating that they did not support this regional trail connection in Medina. The public engagement summary and draft minutes from the Park Commission are included in the report. See attached report. Potential Motions: After the City Council has completed its review of the information, one of the following actions could be considered: x Move to request that [the western route option] or [the eastern route option] be included in the Diamond Lake Regional Trail Master Plan. OR 3 x Move to request that a route through Medina not be included in the Diamond Lake Regional Trail Master Plan at this time. B. James and Melissa Korin – Pioneer Trail Preserve – 2325 Pioneer Trail – Preliminary Plat – The applicants have requested preliminary plat approval to divide their 40-acre parcel at 2325 Pioneer Trail into three lots. The Planning Commission unanimously recommended approval at their May 11th meeting with the conditions noted in the staff report. See attached report. Recommended Motion: Move to direct staff to prepare a resolution granting preliminary plat approval subject to the terms and conditions noted in the staff report. C. Connie Fortin – 215 Hamel Road – Site Plan Review – The applicant has requested a Site Plan Review for construction of a 988 square foot detached garage on property at 215 Hamel Road. The Planning Commission unanimously recommended approval of the Site Plan at their May 11th meeting. See attached report. Recommended Motion: Motion to adopt resolution granting approval of a site plan review for a detached accessory structure at 215 Hamel Road. D. Shire Road Improvement Project – The Shire Road surface has deteriorated to the extent of needing a reclamation on the 1200 ft. west section, and a mill and overlay on the 450 ft. east section. Detailed cost estimates are included in the feasibility report for the proposed improvements. The project will be funded with a combination of assessments and street funds. See attached report. Recommended Motion: Motion to adopt resolution receiving feasibility report and calling for public hearings on Shire Road improvement project and levying special assessments for same. E. Compensation and Classification Study – As part of the City Council’s 2021 goals work session, the Council discussed reviewing Medina’s job evaluation and classification system to ensure reasonable compensation relationships between the various job classifications for the City of Medina. Staff will be making a recommendation on a vendor at the meeting and requesting City Council authorization to proceed with the compensation and classification study. See attached memo. Recommended Motion: Approve contract for compensation and classification study. X. APPROVAL TO PAY BILLS 4 Recommended Motion: Motion to approve the bills, EFT 005946E-005962E for $59,360.17 and order check numbers 051568-051617 for $96,891.37, and payroll EFT 0511046-0511074 for $55,116.09. INFORMATION PACKET: x Planning Department Update x Police Department Update x Public Works Department Update x Claims List Medina City Council Meeting Minutes 1 May 18, 2021 DRAFT 1 2 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF MAY 18, 2021 3 4 The City Council of Medina, Minnesota met in work session on May 18, 2021 at 6:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 Martin read a statement explaining that this meeting is being held in a virtual format 8 because of the ongoing pandemic. She provided instructions for public participation. 9 10 I. ROLL CALL 11 12 Council Members present: Cavanaugh, DesLauriers, Martin, and Reid. 13 14 Council Members absent: Albers. 15 16 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 17 Gallup, Finance Director Erin Barnhart, City Planning Director Dusty Finke, Public Works 18 Director Steve Scherer, City Engineer Jim Stremel, and Chief of Police Jason Nelson. 19 20 II. HACKAMORE ROAD IMPROVEMENT PROJECT 21 Martin commented that the City Council will review the 75% plans for Hackamore Road. 22 This work was authorized by the City Council at the February 16, 2021 meeting. 23 24 City Engineer Jim Stremel provided the presentation and discussed the revisions that 25 were made to the 75% plans. Stremel also discussed in detail the proposed stormwater 26 plan. 27 28 The City Council directed staff to discuss with utility providers burying telephone/other 29 infrastructure in the right of way and to keep the option of assessing existing properties 30 for road, trail, and other possible benefits open (expansion aspects need to be covered 31 by new developments). 32 33 The City Council thought the design for the road was thorough and well thought out. 34 Formal approval for the 75% plans for Hackamore Road was requested by staff at the 7 35 PM City Council Meeting on May 18, 2021. 36 37 38 39 40 Medina City Council Meeting Minutes 2 May 18, 2021 III. ADJOURN 1 Moved by Reid, seconded by Cavanaugh, to adjourn the meeting on behalf of the City 2 Council at 6:47 p.m. 3 4 A roll call vote was performed: 5 6 DesLauriers aye 7 Cavanaugh aye 8 Reid aye 9 Martin aye 10 11 Motion passed unanimously. 12 13 14 15 __________________________________ 16 Kathleen Martin, Mayor 17 Attest: 18 19 ____________________________________ 20 Jodi M. Gallup, City Clerk 21 Medina City Council Meeting Minutes 1 May 18, 2021 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 18, 2021 3 4 The City Council of Medina, Minnesota met in regular session on May 18, 2021 at 7:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 Martin read a statement explaining that the meeting continues to be held in a virtual 8 format because of the ongoing pandemic and provided instructions on how members of 9 the public can participate. 10 11 I. ROLL CALL 12 13 Members present: Cavanaugh, DesLauriers, Martin, and Reid. 14 15 Members absent: Albers. 16 17 Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi 18 Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim 19 Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and 20 Chief of Police Jason Nelson. 21 22 II. PLEDGE OF ALLEGIANCE (7:03 p.m.) 23 24 III. ADDITIONS TO THE AGENDA (7:04 p.m.) 25 The agenda was approved as presented. 26 27 IV. APPROVAL OF MINUTES (7:04 p.m.) 28 29 A. Approval of the May 4, 2021 Regular City Council Meeting Minutes 30 Moved by Martin, seconded by DesLauriers, to approve the May 4, 2021 regular City 31 Council meeting minutes as presented. 32 33 A roll call vote was performed: 34 35 DesLauriers aye 36 Cavanaugh aye 37 Reid aye 38 Martin aye 39 40 Motion passed unanimously. 41 42 V. CONSENT AGENDA (7:05 p.m.) 43 44 A. Approve Ball Field Lighting Installation Agreement with Killmer Electric Co. 45 Inc. 46 B. Approve the 75 Percent Design for the Hackamore Road Improvement 47 Project 48 Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. 49 50 A roll call vote was performed: 51 Medina City Council Meeting Minutes 2 May 18, 2021 1 Reid aye 2 Cavanaugh aye 3 DesLauriers aye 4 Martin aye 5 6 Motion passed unanimously. 7 8 VI. COMMENTS (7:06 p.m.) 9 10 A. Comments from Citizens on Items not on the Agenda 11 There were none. 12 13 B. Park Commission 14 Scherer reported that the Commission will meet the following night to discuss the 15 Diamond Lake Regional Trail Master Plan and review park dedication for 2325 Pioneer 16 Trail. He provided an update on the trail project along Arrowhead Drive near Loram. 17 18 C. Planning Commission 19 Finke reported that the Commission met the previous week to hold a public hearing 20 related to the Pioneer Trail subdivision request. The Commission recommended 21 approval of the three-lot rural subdivision. The Commission also reviewed a Site Plan 22 for a detached accessory building and recommended approval. Both items are 23 scheduled to be presented to the City Council at the June 1st meeting. 24 25 VII. PRESENTATIONS 26 27 A. Abdo, Eick, and Meyers – 2020 Annual Financial Report (7:10 p.m.) 28 Barnhart stated that in the beginning of March field work was completed for the 2020 29 annual audit, noting that this is the second year in which the audit was completed 30 remotely. She reported that things ran smoothly. 31 32 Steve McDonald, Abdo, Eick and Meyers, reviewed the process that is followed in order 33 to issue an opinion. He reported that a clean opinion with no issues of legal compliance 34 was issued. He stated that related to internal control, there were two findings. He stated 35 that the first was related to preparation of financial statements as the City has one 36 person involved in completing the majority of duties in preparation of the financial 37 documents. He stated that this finding is common in smaller cities. He stated that the 38 second finding was related to the COVID relief funds, noting that a few transactions were 39 paid following the cutoff date. He stated that it was explained that because the Council 40 did not meet until that date, the payments could not be issued. He stated that the finding 41 will be reworded as some of the expenses were paid with a credit card prior to the cutoff 42 date, while $3,000 was paid in checks after the cutoff date. He reviewed how the finding 43 would be modified, reducing the amount to $3,000 and stated that he would work with 44 staff on how to modify the management response. 45 46 Martin stated she reviewed the finding related to the preparation of financial statements 47 and read aloud different statements within the report. She stated that the language 48 seems inconsistent and does not provide an accurate description. She commented that 49 this information would be made available on the City website and she wanted to ensure 50 the messaging is accurate and clear to residents. She also asked for clarification on the 51 Medina City Council Meeting Minutes 3 May 18, 2021 finding related to the use of the COVID relief funds. She stated that from reading the 1 language she could not determine what occurred and believed that the language should 2 be made clearer. 3 4 McDonald agreed that the language was inconsistent related to the first internal control 5 finding and reviewed the language he could use to clarify that item. He stated that while 6 the State may have accepted the reimbursement request from the City, the City was still 7 out of compliance in issuing payment after the deadline in the amount of $3,000. He 8 stated that while the State made the decision to accept the request, the issue of 9 noncompliance with the program is still a finding. 10 11 Barnhart provided clarification in the management response. She noted that she 12 submitted an amended report to the State removing the election expenses and 13 transferred that amount to the eligible line item through public safety expenditures. She 14 stated that the State has accepted the amended report based on this finding. She 15 confirmed that the error was corrected but the error still existed during the field work of 16 the auditor and therefore would remain as a finding. 17 18 Martin stated that hearing this explanation does not cause any concern for herself, but 19 she would like additional explanation provided so that residents can easily understand 20 that as well. 21 22 McDonald agreed that modification would make sense. He stated that the important 23 thing with the finding is that if this were not tested, the City would have remained out of 24 compliance but instead was provided the opportunity to correct it. He stated that the City 25 was responsive and completed the correction. He stated that the Council could delay its 26 approval and the letter could be corrected and reissued for consideration at the next 27 meeting. 28 29 Martin confirmed that sounds like a good process. 30 31 DesLauriers agreed that it is important that the language is rewritten as discussed and 32 agreed with the path forward suggested by the auditor. 33 34 Martin confirmed the consensus of the Council with the suggested process. 35 36 McDonald stated that there was a finding the previous year related to an audit 37 adjustment and noted that there were no necessary corrections and that finding has 38 been closed. 39 40 Justin Neilson, Abdo, Eick and Meyers, continued to review the results of the audit 41 including details related to the general fund, special revenue funds, debt service funds, 42 and enterprise funds. He continued to review the other portions of the audit including 43 comparison to other communities and debt ratios and expenditures per capita. 44 45 DesLauriers referenced the water and sewer slides and stated that while it was 46 commented as a good year, he views it as an opportunity not to increase the water and 47 sewer fees. He noted that perhaps that discussion could occur when the Council begins 48 to plan the budget for the following year. 49 50 Medina City Council Meeting Minutes 4 May 18, 2021 Martin commented that another suggestion would be to discuss whether some of those 1 accumulated funds could be tapped for economic development type uses. She 2 commented that while there was a $380,000 increase in the fund balances, the 3 expenses were higher than anticipated as well. She asked if that is due to the receipt of 4 the COVID relief funds and related expenses. 5 6 Barnhart commented that the City was over budget in expenses by $491,000 noting that 7 of that, $139,000 was directly related to COVID expenditures and $376,000 was related 8 to the quiet zone which was cash flowed out of the general fund and was reimbursed by 9 the State in 2021. She stated that the City was therefore not overbudget for 10 expenditures with the exception of the COVID expenditures which were reimbursed. 11 She commented that the funds accumulated in the water and sewer funds accounts for 12 depreciation of the current infrastructure and planned future improvements. She noted 13 that she will bring additional details to that future discussion. 14 15 Martin commented staff did an excellent job maneuvering through the layers of 16 regulation and programs available because of COVID and without adding new staff 17 persons. She applauded the efforts of staff. 18 19 Martin noted that the Council is not accepting the 2020 audit statement and 20 management communication until such time it can be updated by the auditor in respect 21 to the issues discussed by the Council tonight. She stated that the remainder of the 22 report is well written and well done. 23 24 Johnson stated that staff will work with the auditor and bring back the redlined 25 management letter on the Consent Agenda for formal approval by the Council. 26 27 VIII. NEW BUSINESS 28 29 A. Chippewa Road – Arrowhead Drive to Mohawk Drive – Wetland 30 Replacement Plan (7:51 p.m.) 31 Johnson stated that the transportation plan identifies the need for construction of 32 Chippewa Road between Arrowhead and Mohawk drives which impacts 2.81 acres of 33 wetland which will require replacement. 34 35 Finke stated that the construction of the roadway was discussed in connection with the 36 Weston Woods development and the cost of the wetland replacement and permitting 37 was identified by the City as a cost the City would contribute to prepare for that 38 construction. He stated that the City is the local government unit (LGU) in terms of 39 enforcing and approving wetland replacement plan applications but is also the applicant 40 in this instance. He stated that the City would effectively be approving its own 41 application. He noted that staff used two different employees in order to serve in both 42 capacities. He stated that this situation is not unique as the City often has to approve 43 this type of activity for different projects it completes. He stated that the impacted 44 wetlands have various jurisdictions and noted that this action would be one of the 45 various permits/approvals required. He stated that staff recommends approval as 46 presented. He stated that the wetland replacement costs are projected to be $615,000. 47 He stated that the wetland credits proposed to be purchased are included in the report. 48 He stated that the purchase of the credits would not occur until such time the project is 49 more imminent. 50 51 Medina City Council Meeting Minutes 5 May 18, 2021 Martin commented that the payment authorization is requested but yet the source of 1 funding is not yet specified. She asked if the Council would have the opportunity to 2 discuss how the funding would be made when the time for the payment comes. 3 4 Finke confirmed that to be the process. 5 6 Barnhart stated that she would like to have the cost incorporated into the upcoming CIP 7 to ensure appropriate funding is in place. She agreed that there is some flexibility in 8 when that decision needs to be made. 9 10 Finke reviewed some of the sources that could be considered. 11 12 Barnhart stated that based on what has been previously approved in the CIP but is no 13 longer needed, additional options can be discussed as to how those credits could be 14 used. She stated that the year-end balance was actually higher than reported within the 15 audit as additional reimbursement funds were received. She stated that the fund 16 balance is lower than typical and therefore a combination of sources will most likely be 17 required for this funding. 18 19 Cavanaugh asked for additional input on the third funding option. 20 21 Barnhart commented that essentially because there are restrictions on the different City 22 funds, there are options to receive a contribution in return for a water connection credit 23 which provides additional flexibility as to how funds can be used. 24 25 Finke stated that would apply to the Weston Woods project as a slate of improvements 26 that will occur with the project. He explained that there is the street project and 27 watermain construction, noting that both have been identified as future City 28 improvements but are being expedited to support the development and Comprehensive 29 Plan amendment. He provided additional details on how the watermain construction by 30 the developer can result in credits that could be used as that would no longer be a future 31 City expense. He stated that the details could be negotiated within the Development 32 Agreement as that is drafted. 33 34 Reid asked if the timeframe for the Army Corps of Engineers review would impact this 35 process and/or the Weston Woods development. 36 37 Finke replied that the longer review period would only impact the construction of the 38 Chippewa Road extension. He confirmed that the purchase of the credits would be 39 contingent upon the approval of the project plans. He confirmed that the City would not 40 move forward with the purchase until all approvals and permitting are received. He 41 stated that authorization is being sought at this time to ensure the support of the Council 42 prior to spending the additional time on the permitting and approval process. 43 44 DesLauriers referenced the funding options, excluding the second option, and asked if 45 there is a preferred funding method for the City and whether there is a preferred funding 46 method for the developer. 47 48 Barnhart stated that the preferred funding method would obviously be to have the funds 49 on hand, but she would prefer not to deplete. She stated that she also tends to be 50 careful when bonds are issued and the amounts they are issued for, which impacts 51 Medina City Council Meeting Minutes 6 May 18, 2021 timing. She stated that sometimes for that reasoning bonding with a combination of 1 funds on hand may be the best choice. 2 3 DesLauriers referenced the $614,000 in cost for the credits that the City would pay and 4 asked where those funds would actually go. 5 6 Finke replied that there are wetland banks established by property owners throughout 7 the County and State which are monetized to be used for this type of purpose. He 8 explained that parties can then purchase those credits when they impact wetlands for a 9 project and onsite mitigation cannot be completed. 10 11 Martin commented that there are then wetlands preserved in exchange for those that will 12 be impacted by the project. 13 14 Finke clarified that the wetlands would either be created or restored in other locations. 15 16 Martin asked if staff would like clarification on the method of funding. 17 18 Johnson confirmed that staff would like that direction. 19 20 Martin asked if it would be appropriate to authorize the execution of an agreement for 21 the purchase of wetland replacement costs related to the Chippewa Road Extension 22 project if the agreement could be made in a manner which could be canceled or 23 contingent upon the approval of the road project and provided that funding is either from 24 the road improvement fund and/or use of the fund along with developer contribution in 25 exchange for water fee reduction; if bonds need to be issued that shall come back to the 26 Council for consideration. 27 28 Barnhart noted that if staff felt that the issuance of bonds was needed, that request 29 would come back to the Council for formal consideration. 30 31 Scherer stated that he would support looking at all funding options as staff will also need 32 to review the projects planned for the next few years and bonding may then make sense. 33 34 Cavanaugh asked for clarification on the third funding option. He stated that he 35 understands there is $400,000 in watermain funding. The City would need to add onto 36 the agreement that the developer is completing the watermain improvements. 37 38 Finke replied that is correct. 39 40 Cavanaugh asked if the contribution in exchange for water credits would equate to the 41 $400,000. 42 43 Finke confirmed that the water connection fees would be adjusted accordingly and 44 placed towards the street costs in that funding option. 45 46 Cavanaugh commented that makes sense and the $400,000 should be applied to this 47 cost which leaves an amount of $214,000 and would not seem like a huge bite out of the 48 road improvement fund. 49 50 Medina City Council Meeting Minutes 7 May 18, 2021 Barnhart agreed that if that route is chosen it would not make sense to bond for 1 $214,000. She stated that there are funding options available, and staff would need the 2 authorization to move forward and negotiate those details. 3 4 Cavanaugh asked if there is still negotiation that would be needed related to those water 5 connection credits as it would seem to be the same contribution from the developer and 6 would simply seem to be how the City uses those funds. 7 8 Finke stated that generally speaking water connection fees are paid on building permits 9 over a number of years for a development rather than upfront. He stated that he cannot 10 speak for the position of the developer and there are some practical differences. 11 12 Martin asked if there is some concern that the purchase of wetland credits would need to 13 move forward in a certain timeframe because of the availability of the credits. She asked 14 why authorization would be asked at this time when the funding source is not nailed 15 down, and the project is not yet fully approved. 16 17 Finke stated that this is a strange situation in which the City is the applicant and LGU 18 reviewing the plan. He stated that in the normal case of development, a developer 19 would find the credits and enter into a purchase agreement to purchase the credits 20 before submitting the wetland replacement plan application. He stated that it is not 21 uncommon that some amount of time passes between when the credits are found and 22 the closing on those credits occurs. 23 24 Martin stated that perhaps there are more pauses because the City is not typically in the 25 position to purchase the credits as the developer typically does such. She stated if the 26 authorization should be made contingent upon approval of the permitting and approval of 27 the road project. 28 29 Stremel commented that this is an unusual situation. He stated that he is unsure 30 whether the wetland credits could be authorized contingent upon the approval of the 31 project. 32 33 Martin asked whether there is urgency in moving forward tonight, or whether this could 34 be delayed to the June 1st meeting. 35 36 Johnson stated that this can be used as an information gathering discussion and staff 37 could bring this back to the June 1st meeting. 38 39 Mark Smith, Mark of Excellence, stated that he needed wetland credits for the 40 development project itself and he had to commit to that purchase as the purchase 41 agreement ties up those wetland credits. He stated that there are not a lot of wetland 42 credits available on the market and the cost is always increasing. He stated that while 43 he is not obligated to buy the credits at this time, he was told that the purchase could not 44 be made contingent. 45 46 Stremel agreed that the price for credits is set at this time and it could increase if the 47 decision is delayed. 48 49 Medina City Council Meeting Minutes 8 May 18, 2021 Martin commented that if the price increased, she would believe the Council could either 1 make the decision not to purchase at a later time or resell the credits if they were not 2 needed. 3 4 Finke commented that the direction staff was looking for would be to proceed with 5 securing the credits. He stated that the credits would not be closed upon at this time. 6 He stated that if the Council wants more time, there is additional time available during 7 the 60-day review period. 8 9 DesLauriers asked if delaying an additional two weeks would impact the timeline of the 10 Weston Woods development. 11 12 Finke commented that he does not believe it would impact the timeline as the letter of 13 intent was signed to move ahead. 14 15 DesLauriers stated that he would prefer to move forward tonight but would also be fine 16 waiting two weeks. 17 18 Reid commented that she agreed that either option would seem fine. 19 20 Cavanaugh commented that if the purchase agreement could be crafted in a manner 21 that could be made contingent or cancelable, he would be fine moving forward. He 22 stated that perhaps if that could not be done, staff would then bring this back in two 23 weeks. 24 25 Moved by Cavanaugh, seconded by DesLauriers, to authorize staff to enter into a 26 purchase agreement contingent on the project approval or the option for the purchase 27 agreement to be canceled; if that cannot be done staff shall bring this matter back to the 28 Council in two weeks to further assess. 29 30 execution of an agreement for the purchase of wetland replacement costs related to the 31 Chippewa Road Extension project if the agreement could be made in a manner which 32 could be canceled or contingent upon the approval of the road project and provided that 33 funding is either from the road improvement fund and/or use of the fund along with 34 developer contribution in exchange for water fee reduction; if bonds need to be issued 35 that shall come back to the Council for consideration. 36 37 A roll call vote was performed: 38 39 DesLauriers aye 40 Cavanaugh aye 41 Reid aye 42 Martin aye 43 44 Motion passed unanimously. 45 46 Moved by Cavanaugh, seconded by Martin, to approve the Wetland Conservation Act 47 Replacement Plan application for the Chippewa Road Extension Project. 48 49 A roll call vote was performed: 50 51 Medina City Council Meeting Minutes 9 May 18, 2021 Reid aye 1 DesLauriers aye 2 Cavanaugh aye 3 Martin aye 4 5 Motion passed unanimously. 6 7 IX. CITY ADMINISTRATOR REPORT (8:34 p.m.) 8 9 A. Update on Terminating Local Emergency and Returning to In-Person 10 Meetings 11 Johnson commented that the Governor updated the emergency executive order the 12 previous week and Batty has updated his memorandum to provide updated information 13 to the Council. 14 15 Batty commented that this has been discussed on a number of occasions. He stated 16 that the update to the executive order ten days ago repealed a number of sections of 17 previous orders and spread out over a number of days. He stated that while the new 18 executive order does not change anything dramatically related to the requirement to hold 19 in person meetings, it does lay the path for when the City should plan to return to in 20 person meetings. He stated that the City should most likely plan to return to in person 21 meetings beginning in July. He stated that the City’s ability to meet virtually is based on 22 the declaration of local emergency by the Mayor and approved by the Council. He 23 stated that it would be the decision of the Council at to when that declaration of local 24 emergency is lifted. He stated that the ability to meet virtually has been provided 25 because all three criteria have been met. He stated that ability to meet virtually is based 26 on the decision of the Mayor but when the criteria are no longer valid, the ability to meet 27 virtually would no longer exist legally. He provided additional detail to the three criteria: 28 existence of a pandemic, State declaration of emergency, and local declaration of 29 emergency. He stated that once the State emergency is lifted, the City would most likely 30 need to follow and lift its declaration of emergency unless the conditions of Medina are 31 unique. He stated that Medina could choose to lift its local declaration of emergency at 32 this time or wait to make that decision at a later date. He stated that while action does 33 not need to occur tonight, he believed that this update was appropriate, and that the 34 Council should begin to think about returning to in person meetings within the next few 35 months. 36 37 Martin referenced the concept of a hybrid meeting. She stated that once the Council 38 returns to meeting at City Hall, the public would be allowed to attend. She noted that her 39 concern would be that the space inside City Hall is small and her concern would be with 40 the number of people that may choose to attend. She asked if the hybrid model would 41 allow for the Council to meet in person and the public to attend virtually. 42 43 Batty commented that when a decision was made to go to something other than in 44 person meetings there were two options and Medina chose to move to fully virtual 45 meetings with no one attending at City Hall. He stated that there was an interim step 46 available where at least one member of the Council would attend at City Hall whereas 47 other members would attend remotely. He stated that under the open meeting law, once 48 the Council abandons the full-fledged remote option, public would need to be allowed to 49 attend in person as well. He stated that the City could not have the Council and staff 50 attend in person but not allow the public to attend as well. He stated that the public 51 Medina City Council Meeting Minutes 10 May 18, 2021 could still be allowed to participate remotely, but they would have to have the option to 1 attend in person as well. 2 3 Martin stated that there are still persons at risk even though much of the population has 4 been vaccinated. She asked if the City would have the ability to ask members of the 5 public questions related to their COVID exposure and vaccination status prior to allowing 6 entrance to City Hall. 7 8 Batty commented that the City Council chambers at City Hall are relatively small and 9 therefore the concern was that if only Council and staff attended in person and socially 10 distanced that would occupy the entire chambers which would not allow for members of 11 the public. He stated that other cities have asked that people stay in the hall or remain 12 outside until their agenda item came forward in order to limit the number of participants 13 within the chambers. He stated that given the most recent guidance stating that fully 14 vaccinated people no longer need to wear masks or socially distance, there will need to 15 be additional research on what people could be asked to do in order to enter City Hall. 16 17 Martin commented that her initial thought was that the Council would consider 18 terminating the local emergency when the State emergency is terminated but she 19 struggles because of the small size of the meeting space at City Hall. She stated that 20 virtual attendance could be encouraged for members of the public but acknowledged 21 that could not be mandated. She stated that most people would wonder why Medina’s 22 local emergency would extend past the State emergency but noted that her thought in 23 support would be because of the constrained meeting space. 24 25 DesLauriers stated that he does share some of the concerns of Martin. He noted that 26 additional meeting locations had been considered in the past and perhaps if there is a 27 topic where additional members of the public may attend, an alternate site could be 28 planned. He stated that he would support returning to in person meetings sooner rather 29 than later. He agreed that the local emergency should cease when the State emergency 30 ends. 31 32 Cavanaugh commented that he would also support ending the local emergency when 33 the State emergency ends and return to in person meetings. He stated that as a new 34 Council member he has struggled at times with the virtual format. He stated that he can 35 recall other locations where City meetings have been held in the past and asked if that 36 would be a challenge for staff. He stated that the community center would have 37 additional room to spread people out and asked if that would be a feasible location. 38 39 Johnson stated that there are problems with echoes in the community center, along with 40 getting the equipment to that location. He stated that staff is vaccinated, and four out of 41 the five members of the Council have been fully vaccinated. He believed everyone on 42 the Council and staff would be fully vaccinated prior to the first meeting in July. He 43 stated that typically there are only a few members of the public that attend a meeting 44 and therefore City Hall should accommodate those that choose to attend. 45 46 Reid agreed that the Council should return to in person meetings as soon as possible. 47 She also agreed that the local emergency should end when the State declaration of 48 emergency ends. She stated that if the staff and Council have been vaccinated and 49 everyone else has had the opportunity, it would then be the decision of the member of 50 the public whether they would like to attend in person or participate virtually. 51 Medina City Council Meeting Minutes 11 May 18, 2021 1 Martin commented that she would prefer to meet at City Hall because that is where the 2 equipment is located, and the doors and windows could be opened. She stated that it 3 would make sense to target for a return to in person meetings at the July 6th meeting. 4 She stated that perhaps the Council think about the discussion tonight and prepare to 5 make that decision in a formal manner at the next meeting. 6 7 Reid agreed that she would like to see definite dates and agrees with that path forward. 8 9 Martin noted that she would also support staff determining if the community center could 10 support a meeting but acknowledged the challenge that would provide in transporting the 11 recording equipment. 12 13 Johnson commented that there are concerns with moving between locations. He stated 14 that everything is in place to record meetings at City Hall. He agreed that doors and 15 windows could be opened, and the Hamel community building could be utilized if larger 16 crowds are anticipated. 17 18 Martin noted that larger crowds could also be encouraged to participate virtually. She 19 stated that this should return to the agenda at the June 1st meeting with formal 20 consideration to end the local declaration of emergency in coordination with the State 21 and that in person meetings will commence as of the July 6th meeting of the Council. 22 23 X. MAYOR & CITY COUNCIL REPORTS (8:58 p.m.) 24 DesLauriers commented that baseball is in full force at Hamel Park, and it is exciting to 25 see everyone playing again. 26 27 Reid commented that the lunch today was worthwhile and hoped to make additional 28 contacts with the Hamel business community. 29 30 Martin commented that she liked the idea Reid suggested earlier today to have a brand 31 or logo for the Uptown Hamel area. She stated that she and Cavanaugh attended a 32 meeting the previous week with Uptown Hamel property owners, which was very 33 interesting. She stated that there seems to be a true love for what Uptown Hamel is and 34 there seems to be support for a cohesive plan between the property owners in terms of 35 development for the area. She recognized the efforts that each member of the Council 36 has put forth. She advised of the upcoming Spring into Hamel event that will take place 37 this weekend. 38 39 XI. APPROVAL TO PAY THE BILLS (9:03 p.m.) 40 Moved by DesLauriers, seconded by Cavanaugh, to approve the bills, EFT 005925E-41 005945E for $61,665.26, order check numbers 051512-051567 for $299,124.75, and 42 payroll EFT 0511011-0511045 for $56,304.01 and payroll check 020448 for $193.62. 43 44 A roll call vote was performed: 45 46 DesLauriers aye 47 Cavanaugh aye 48 Reid aye 49 Martin aye 50 51 Medina City Council Meeting Minutes 12 May 18, 2021 Motion passed unanimously. 1 2 XII. ADJOURN 3 Moved by Cavanaugh, seconded by Reid, to adjourn the meeting at 9:05 p.m. 4 5 A roll call vote was performed: 6 7 DesLauriers aye 8 Cavanaugh aye 9 Reid aye 10 Martin aye 11 12 Motion passed unanimously. 13 14 15 __________________________________ 16 Kathleen Martin, Mayor 17 Attest: 18 19 ____________________________________ 20 Jodi M. Gallup, City Clerk 21 City of Medina Medina, Minnesota For the Year Ended December 31, 2020 Management Communication Agenda Item # 5A April 29, 2021 Management, Honorable Mayor and City Council City of Medina, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discreetly presented component units, each major fund, and the aggregate remaining fund information of the City of Medina, Minnesota (the City), for the year ended December 31, 2020. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated October 28, 2020. Professional standards also require that we communicate to you the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the United States of America As stated in our engagement letter, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your responsibilities. Our responsibility is to plan and perform the audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement. As part of our audit, we considered the internal control over financial reporting (internal control) of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures specifically to identify such matters. Significant Audit Findings In planning and performing our audit of the financial statements, we considered the District's City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s City’s internal control. Our consideration of internal control was for the limited purpose described in the firsprecedingt paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. aAs discussedescribed below, we identified a deficiency in internal control that we consider to be a material weaknesssignificant deficiency (findng 2020- 001)., as finding 2020-001. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider finding 2020- 001 to be a significant deficiency. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. As described below, we identified a deficiency in internal control that we consider to be a material weakness, as finding 2020-001. 2020-001 Preparation of Financial Statements Condition: As auditors, we were requested to draft the audited financial statements and related footnote disclosures as part of our regular audit services. Auditing standards require auditors to communicate this situation to the City Council as an internal control deficiency. Ultimately, it is management’s responsibility to provide for the preparation of your statements and footnotes, and the responsibility of the auditor to determine the fairness of presentation of those statements. It is our responsibility to inform you that this deficiency could result in a material misstatement to the financial statements that could have been prevented or detected by your management. Essentially, the auditors cannot be part of your internal control process.The City has one staff person involved in the majority of duties in the financial statement reporting internal control cycle. This cycle includes the drafting, review and finalization of the City’s annual financial report. The current structure doesn’t provide adequate segregation of duties for all elements of internal control. The audit firm drafts the report and management reviews the work performed but the firm can’t be considered part of internal control due to independence rules. Criteria: Internal control procedures need to separate actions between the duties around authorization, recording and reconciling. When one person has duties in each area there is not complete check and balance s should be in place to provide reasonable assurance over financial reporting. Cause: From a practical standpoint we do both for you at the same timeprepare the report in connection with our audit. Given the comparatively small size of the City and its staff, the City does not have a second person from which a complete check and balance system can be created. This is not unusual for us to do with for an organization of your size. Effect: The effectiveness of the internal control system relies on enforcement by management. The effect of deficiencies in internal controls can result in undetected errors in financial reportingSince controls are not completely segregated there is increased risk that an error or fraud could occur and not be detected.. Recommendation: It is the responsibility of the City to make the decision to accept this degree of risk associated with this condition because of cost or other considerations. We have requested management to review a draft of the auditor prepared annual financial report financials in detail for their accuracy including agreeing the information in the finance software to the report.; Wwe have answered any questions they might have,and have encouraged research of any accounting guidance in connection with the adequacy and appropriateness of classification of disclosure in your statementsamounts or disclosures. We are satisfied that the appropriate steps have been taken to provide you with the completed financial statements. While the City is reviewing the financial statements we recommend that the City agree its financial software to the numbers reported in the financial statements. Management Response: The City’s management accepts the degree of risk associated with this condition and thoroughly reviews a draft of the financial statements. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed one instance of noncompliance or other matters that are required to be reported under Minnesota statutes noted below as finding 2020-002. Formatted:Strikethrough 2020-002 Coronavirus Relief Fund Condition: The City received $500,711 of Coronavirus Relief Fund dollars during 2020. Per Federal guidelines the terms of the grant were in effect through November 15, 2020. We tested the City’s compliance with the terms of the grant agreement in our audit and by agreeing expenditures to invoice support. We identified 7 checks totaling $2,950, that were paid on November 17 th, two days after the grant period had ended. on November 17 which was 2 days after the due date identified in the grant. agreement.During our Coronavirus Relief Fund (CRF) compliance testing procedures, we reviewed City costs applied to the program as reported to the State of Minnesota and identified questioned costs of $4,224. The questioned expenses were paid November 17, 2020, after the program end date. Criteria: The Department of the Treasury Coronavirus Relief Fund program guidance states revenue replacement is not a permissible use of Fund payments. The State of Minnesota oversees the program and required Cities to either spend CRF funds by November 15, 2020 or return any unspent funds by November 20, 2020. Cause:The City was aware of the program compliance requirement, however the checks were paid past the deadline due to the date of the City Council meeting date and approval of payments.The City’s claim approval process requires City Council approval and the expenditures in question were first available to be approved at the November 17th meeting. Effect: The City is out of compliance with thedid not meet the requirement of the CRF program to spend the funds by November 17, 2020. Recommendation: We recommend City staff ensure future expenditures are spent withing the grant period. This may involve considering additional options or modifications to the purchasing policyThe City should review its claim approval process and ensure that unique situations around approval can be accommodated if internal controls can be addressed. .We did identify this issue during our audit and recommended an amended report be submitted to the State. City staff amended its report with the State and was able receive acceptance after the fact. Management Response: The City considered the expense paid to the vendor via credit card within the grant spending period. The credit card statement was paid two days after the grant period due to the scheduling of the City Council meeting. The City amended the final report to the State of Minnesota, restating the expenses to remove the election expenses considered past the deadline to eligible public safety expenses that where within the grant period. The State of Minnesota accepted the amended final report.The City was aware of final payment date of November 15th. The City proceeded with final payment authorization on the 17th given the deadline fell on a non-business day (Sunday). Following the auditor's finding, the City amended the expense report removing the payments processed after the deadline and reallocated them to eligible expenses processed within the grant period. The State of MNn accepted the amended report. No funds were returned or forfeited. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies were not changed during the year ended December 31, 2020. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions Formatted:Strikethrough Formatted:Strikethrough Formatted:Strikethrough Formatted:Superscript Formatted:Strikethrough Formatted:Strikethrough Formatted:Superscript Formatted:Strikethrough Formatted:Strikethrough Formatted:Strikethrough Commented [A1]: Need to modify for situation. Commented [A2R1]: The City was aware of final payment date of November 15th. The City proceeded with final payment authorization on the 17th given the deadline fell on a non-business day (Sunday). Following the auditor's finding, the City amended the expense report removing the payments processed after the deadline and reallocated them to eligible expenses processed within the grant period. The State of MN accepted the amended report. No funds were returned or forfeited. about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were related to estimated historical cost of the capital assets, depreciation on capital assets, evaluating a liability for other post-employment benefits, and the liability for the City’s pensions. x Management’s estimate of depreciation is based on estimated useful lives of the assets. Depreciation is calculated using the straight-line method. x Allocations of gross wages and payroll benefits are approved by City Council within the City’s budget and are derived from each employee’s estimated time to be spent servicing the respective functions of the City. These allocations are also used in allocating accrued compensated absences payable and other postemployment benefits. x Management’s estimate of its pension liability is based on several factors including, but not limited to, anticipated investment return rate, retirement age for active employees, life expectancy, salary increases and form of annuity payment upon retirement x Management’s estimate of its OPEB liability is based on several factors including, but not limited to, anticipated retirement age for active employees, life expectance, turnover, and healthcare cost trend rates. We evaluated key factors and assumptions used to develop these accounting estimates in determining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. We proposed one journal entry that we consider to be an audit entry or correction of management decisions. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated April 29, 2021. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to the required supplementary information (RSI) (Management’s Discussion and Analysis, the Schedules of Employer’s Share of the Net Pension Liability, the Schedules of Employer’s Contributions, Schedule of changes in the City's OPEB Liability and Related Ratios), which is information that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the supplementary information (combining and individual fund financial statements and schedules and schedules of federal awards), which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory section or statistical sections, which accompany the financial statements but is not RSI. We did not audit or perform other procedures on this other information, and we do not express an opinion or provide any assurance on it. Future Accounting Standard Changes The following Governmental Accounting Standards Board (GASB) Statements have been issued and may have an impact on future City financial statements: (1) GASB Statement No. 87 -Leases Summary The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This Statement increases the usefulness of governments’ financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments’ leasing activities. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2021, and all reporting periods thereafter. Leases should be recognized and measured using the facts and circumstances that exist at the beginning of the period of implementation (or, if applied to earlier periods, the beginning of the earliest period restated). However, lessors should not restate the assets underlying their existing sales-type or direct financing leases. Any residual assets for those leases become the carrying values of the underlying assets. How the Changes in This Statement Will Improve Accounting and Financial Reporting This Statement will increase the usefulness of governments’ financial statements by requiring reporting of certain lease liabilities that currently are not reported. It will enhance comparability of financial statements among governments by requiring lessees and lessors to report leases under a single model. This Statement also will enhance the decision- usefulness of the information provided to financial statement users by requiring notes to financial statements related to the timing, significance, and purpose of a government’s leasing arrangements. GASB Statement No. 89 -Accounting for Interest Cost Incurred before the End of a Construction Period Summary The objectives of this Statement are (1) to enhance the relevance and comparability of information about capital assets and the cost of borrowing for a reporting period and (2) to simplify accounting for interest cost incurred before the end of a construction period. This Statement establishes accounting requirements for interest cost incurred before the end of a construction period. Such interest cost includes all interest that previously was accounted for in accordance with the requirements of paragraphs 5–22 of Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre- November 30, 1989 FASB and AICPA Pronouncements, which are superseded by this Statement. This Statement requires that interest cost incurred before the end of a construction period be recognized as an expense in the period in which the cost is incurred for financial statements prepared using the economic resources measurement focus. As a result, interest cost incurred before the end of a construction period will not be included in the historical cost of a capital asset reported in a business-type activity or enterprise fund. This Statement also reiterates that in financial statements prepared using the current financial resources measurement focus, interest cost incurred before the end of a construction period should be recognized as an expenditure on a basis consistent with governmental fund accounting principles. Future Accounting Standard Changes (Continued) Effective Date and Transition The requirements of this Statement are effective for reporting periods beginning after December 15, 2020. Earlier application is encouraged. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by providing users of financial statements with more relevant information about capital assets and the cost of borrowing for a reporting period. The resulting information also will enhance the comparability of information about capital assets and the cost of borrowing for a reporting period for both governmental activities and business-type activities. GASB Statement No. 91 -Conduit Debt Obligations Summary The primary objectives of this Statement are to provide a single method of reporting conduit debt obligations by issuers and eliminate diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This Statement achieves those objectives by clarifying the existing definition of a conduit debt obligation; establishing that a conduit debt obligation is not a liability of the issuer; establishing standards for accounting and financial reporting of additional commitments and voluntary commitments extended by issuers and arrangements associated with conduit debt obligations; and improving required note disclosures. All conduit debt obligations involve the issuer making a limited commitment. Some issuers extend additional commitments or voluntary commitments to support debt service in the event the third party is, or will be, unable to do so. An issuer should not recognize a conduit debt obligation as a liability. However, an issuer should recognize a liability associated with an additional commitment or a voluntary commitment to support debt service if certain recognition criteria are met. As long as a conduit debt obligation is outstanding, an issuer that has made an additional commitment should evaluate at least annually whether those criteria are met. An issuer that has made only a limited commitment should evaluate whether those criteria are met when an event occurs that causes the issuer to reevaluate its willingness or ability to support the obligor’s debt service through a voluntary commitment. This Statement also addresses arrangements - often characterized as leases - that are associated with conduit debt obligations. In those arrangements, capital assets are constructed or acquired with the proceeds of a conduit debt obligation and used by third-party obligors in the course of their activities. Payments from third-party obligors are intended to cover and coincide with debt service payments. During those arrangements, issuers retain the titles to the capital assets. Those titles may or may not pass to the obligors at the end of the arrangements. This Statement requires issuers to disclose general information about their conduit debt obligations, organized by type of commitment, including the aggregate outstanding principal amount of the issuers’ conduit debt obligations and a description of each type of commitment. Issuers that recognize liabilities related to supporting the debt service of conduit debt obligations also should disclose information about the amount recognized and how the liabilities changed during the reporting period. Effective Date and Transition The requirements of this Statement are effective for reporting periods beginning after December 15, 2021. Earlier application is encouraged. Future Accounting Standard Changes (Continued) How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by eliminating the existing option for issuers to report conduit debt obligations as their own liabilities, thereby ending significant diversity in practice. The clarified definition will resolve stakeholders’ uncertainty as to whether a given financing is, in fact, a conduit debt obligation. Requiring issuers to recognize liabilities associated with additional commitments extended by issuers and to recognize assets and deferred inflows of resources related to certain arrangements associated with conduit debt obligations also will eliminate diversity, thereby improving comparability in reporting by issuers. Revised disclosure requirements will provide financial statement users with better information regarding the commitments issuers extend and the likelihood that they will fulfill those commitments. That information will inform users of the potential impact of such commitments on the financial resources of issuers and help users assess issuers’ roles in conduit debt obligations. GASB Statement No. 92 - Omnibus 2020 Summary The objectives of this Statement are to enhance comparability in accounting and financial reporting and to improve the consistency of authoritative literature by addressing practice issues that have been identified during implementation and application of certain GASB Statements. This Statement addresses a variety of topics and includes specific provisions about the following: x The effective date of Statement No. 87, Leases, and Implementation Guide No. 2019-3, Leases, for interim financial reports x Reporting of intra-entity transfers of assets between a primary government employer and a component unit defined benefit pension plan or defined benefit other postemployment benefit (OPEB) plan x The applicability of Statements No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68, as amended, and No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, as amended, to reporting assets accumulated for postemployment benefits x The applicability of certain requirements of Statement No. 84, Fiduciary Activities, to postemployment benefit arrangements x Measurement of liabilities (and assets, if any) related to asset retirement obligations (AROs) in a government acquisition x Reporting by public entity risk pools for amounts that are recoverable from reinsurers or excess insurers x Reference to nonrecurring fair value measurements of assets or liabilities in authoritative literature x Terminology used to refer to derivative instruments. Future Accounting Standard Changes (Continued) Effective Date and Transition The requirements of this Statement are effective as follows: x The requirements related to the effective date of Statement 87 and Implementation Guide 2019-3, reinsurance recoveries, and terminology used to refer to derivative instruments are effective upon issuance. x The requirements related to intra-entity transfers of assets and those related to the applicability of Statements 73 and 74 are effective for fiscal years beginning after June 15, 2020. x The requirements related to application of Statement 84 to postemployment benefit arrangements and those related to nonrecurring fair value measurements of assets or liabilities are effective for reporting periods beginning after June 15, 2020. x The requirements related to the measurement of liabilities (and assets, if any) associated with AROs in a government acquisition are effective for government acquisitions occurring in reporting periods beginning after June 15, 2020. Earlier application is encouraged and is permitted by topic. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will enhance comparability in the application of accounting and financial reporting requirements and will improve the consistency of authoritative literature. More comparable reporting will improve the usefulness of information for users of state and local government financial statements. GASB Statement No. 93 - Replacement of Interbank Offered Rates Summary The objective of this Statement is to address those and other accounting and financial reporting implications that result from the replacement of an IBOR. This Statement achieves that objective by: x Providing exceptions for certain hedging derivative instruments to the hedge accounting termination provisions when an IBOR is replaced as the reference rate of the hedging derivative instrument’s variable payment x Clarifying the hedge accounting termination provisions when a hedged item is amended to replace the reference rate x Clarifying that the uncertainty related to the continued availability of IBORs does not, by itself, affect the assessment of whether the occurrence of a hedged expected transaction is probable x Removing LIBOR as an appropriate benchmark interest rate for the qualitative evaluation of the effectiveness of an interest rate swap x Identifying a Secured Overnight Financing Rate and the Effective Federal Funds Rate as appropriate benchmark interest rates for the qualitative evaluation of the effectiveness of an interest rate swap x Clarifying the definition of reference rate, as it is used in Statement 53, as amended x Providing an exception to the lease modifications guidance in Statement 87, as amended, for certain lease contracts that are amended solely to replace an IBOR as the rate upon which variable payments depend Future Accounting Standard Changes (Continued) Effective Date and Transition The removal of LIBOR as an appropriate benchmark interest rate is effective for reporting periods ending after December 31, 2021. All other requirements of this Statement are effective for reporting periods beginning after June 15, 2020. Earlier application is encouraged. The exceptions to the existing provisions for hedge accounting termination and lease modifications in this Statement will reduce the cost of the accounting and financial reporting ramifications of replacing IBORs with other reference rates. The reliability and relevance of reported information will be maintained by requiring that agreements that effectively maintain an existing hedging arrangement continue to be accounted for in the same manner as before the replacement of a reference rate. As a result, this Statement will preserve the consistency and comparability of reporting hedging derivative instruments and leases after governments amend or replace agreements to replace an IBOR. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will enhance comparability in the application of accounting and financial reporting requirements and will improve the consistency of authoritative literature. More comparable reporting will improve the usefulness of information for users of state and local government financial statements. GASB Statement No. 94 -Public-Private and Public-Public Partnerships and Availability Payment Arrangements Summary The primary objective of this Statement is to improve financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). As used in this Statement, a PPP is an arrangement in which a government (the transferor) contracts with an operator (a governmental or nongovernmental entity) to provide public services by conveying control of the right to operate or use a nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a period of time in an exchange or exchange-like transaction. Some PPPs meet the definition of a service concession arrangement (SCA), which the Board defines in this Statement as a PPP in which (1) the operator collects and is compensated by fees from third parties; (2) the transferor determines or has the ability to modify or approve which services the operator is required to provide, to whom the operator is required to provide the services, and the prices or rates that can be charged for the services; and (3) the transferor is entitled to significant residual interest in the service utility of the underlying PPP asset at the end of the arrangement. This Statement also provides guidance for accounting and financial reporting for availability payment arrangements (APAs). As defined in this Statement, an APA is an arrangement in which a government compensates an operator for services that may include designing, constructing, financing, maintaining, or operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like transaction. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. Earlier application is encouraged. PPPs should be recognized and measured using the facts and circumstances that exist at the beginning of the period of implementation (or if applicable to earlier periods, the beginning of the earliest period restated). How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by establishing the definitions of PPPs and APAs and providing uniform guidance on accounting and financial reporting for transactions that meet those definitions. That uniform guidance will provide more relevant and reliable information for financial statement users and create greater consistency in practice. This Statement will enhance the decision usefulness of a government’s financial statements by requiring governments to report assets and liabilities related to PPPs consistently and disclose important information about PPP transactions. The required disclosures will allow users to understand the scale and important aspects of a government’s PPPs and evaluate a government’s future obligations and assets resulting from PPPs. Future Accounting Standard Changes (Continued) GASB Statement No. 95 - Postponement of the Effective Dates of Certain Authoritative Guidance Summary The primary objective of this Statement is to provide temporary relief to governments and other stakeholders in light of the COVID-19 pandemic. That objective is accomplished by postponing the effective dates of certain provisions in Statements and Implementation Guides that first became effective or are scheduled to become effective for periods beginning after June 15, 2018, and later. The effective dates of certain provisions contained in the following pronouncements are postponed by one year: x Statement No. 83, Certain Asset Retirement Obligations x Statement No. 84, Fiduciary Activities x Statement No. 88, Certain Disclosures Related to Debt, including Direct Borrowings and Direct Placements x Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction Period x Statement No. 90, Majority Equity Interests x Statement No. 91, Conduit Debt Obligations x Statement No. 92, Omnibus 2020 x Statement No. 93, Replacement of Interbank Offered Rates x Implementation Guide No. 2017-3, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (and Certain Issues Related to OPEB Plan Reporting) x Implementation Guide No. 2018-1, Implementation Guidance Update - 2018 x Implementation Guide No. 2019-1, Implementation Guidance Update - 2019 x Implementation Guide No. 2019-2, Fiduciary Activities. The effective dates of the following pronouncements are postponed by 18 months: x Statement No. 87, Leases x Implementation Guide No. 2019-3, Leases. Effective Date and Transition The requirements of this Statement are effective immediately. How the Changes in This Statement Will Improve Accounting and Financial Reporting Providing governments with sufficient time to apply the authoritative guidance addressed in this Statement will help to safeguard the reliability of their financial statements, which in turn will benefit the users of those financial statements. Future Accounting Standard Changes (Continued) GASB Statement No. 96 - Subscription-Based Information Technology Arrangements Summary This Statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset - an intangible asset - and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. Under this Statement, a government generally should recognize a right-to-use subscription asset - an intangible asset - and a corresponding subscription liability. A government should recognize the subscription liability at the commencement of the subscription term, - which is when the subscription asset is placed into service. The subscription liability should be initially measured at the present value of subscription payments expected to be made during the subscription term. Future subscription payments should be discounted using the interest rate the SBITA vendor charges the government, which may be implicit, or the government’s incremental borrowing rate if the interest rate is not readily determinable. A government should recognize amortization of the discount on the subscription liability as an outflow of resources (for example, interest expense) in subsequent financial reporting periods. This Statement provides an exception for short-term SBITAs. Short-term SBITAs have a maximum possible term under the SBITA contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. Subscription payments for short-term SBITAs should be recognized as outflows of resources. This Statement requires a government to disclose descriptive information about its SBITAs other than short-term SBITAs, such as the amount of the subscription asset, accumulated amortization, other payments not included in the measurement of a subscription liability, principal and interest requirements for the subscription liability, and other essential information. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. Earlier application is encouraged. Assets and liabilities resulting from SBITAs should be recognized and measured using the facts and circumstances that existed at the beginning of the fiscal year in which this Statement is implemented. Governments are permitted, but are not required, to include in the measurement of the subscription asset capitalizable outlays associated with the initial implementation stage and the operation and additional implementation stage incurred prior to the implementation of this Statement. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by establishing a definition for SBITAs and providing uniform guidance for accounting and financial reporting for transactions that meet that definition. That definition and uniform guidance will result in greater consistency in practice. Establishing the capitalization criteria for implementation costs also will reduce diversity and improve comparability in financial reporting by governments. This Statement also will enhance the relevance and reliability of a government’s financial statements by requiring a government to report a subscription asset and subscription liability for a SBITA and to disclose essential information about the arrangement. The disclosures will allow users to understand the scale and important aspects of a government’s SBITA activities and evaluate a government’s obligations and assets resulting from SBITAs. Future Accounting Standard Changes (Continued) GASB Statement No. 97 -Certain Component Unit Criteria, and Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans - an amendment of GASB Statements No. 14 and No. 84, and a supersession of GASB Statement No. 32 Summary The primary objectives of this Statement are to (1) increase consistency and comparability related to the reporting of fiduciary component units in circumstances in which a potential component unit does not have a governing board and the primary government performs the duties that a governing board typically would perform; (2) mitigate costs associated with the reporting of certain defined contribution pension plans, defined contribution other postemployment benefit (OPEB) plans, and employee benefit plans other than pension plans or OPEB plans (other employee benefit plans) as fiduciary component units in fiduciary fund financial statements; and (3) enhance the relevance, consistency, and comparability of the accounting and financial reporting for Internal Revenue Code (IRC) Section 457 deferred compensation plans (Section 457 plans) that meet the definition of a pension plan and for benefits provided through those plans. This Statement requires that for purposes of determining whether a primary government is financially accountable for a potential component unit, except for a potential component unit that is a defined contribution pension plan, a defined contribution OPEB plan, or another employee benefit plan (for example, certain Section 457 plans), the absence of a governing board should be treated the same as the appointment of a voting majority of a governing board if the primary government performs the duties that a governing board typically would perform. This Statement also requires that the financial burden criterion in paragraph 7 of Statement No. 84, Fiduciary Activities, be applicable to only defined benefit pension plans and defined benefit OPEB plans that are administered through trusts that meet the criteria in paragraph 3 of Statement No. 67, Financial Reporting for Pension Plans, or paragraph 3 of Statement No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, respectively. This Statement (1) requires that a Section 457 plan be classified as either a pension plan or another employee benefit plan depending on whether the plan meets the definition of a pension plan and (2) clarifies that Statement 84, as amended, should be applied to all arrangements organized under IRC Section 457 to determine whether those arrangements should be reported as fiduciary activities. This Statement supersedes the remaining provisions of Statement No. 32, Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans, as amended, regarding investment valuation requirements for Section 457 plans. As a result, investments of all Section 457 plans should be measured as of the end of the plan’s reporting period in all circumstances. Effective Date and Transition The requirements of this Statement that (1) exempt primary governments that perform the duties that a governing board typically performs from treating the absence of a governing board the same as the appointment of a voting majority of a governing board in determining whether they are financially accountable for defined contribution pension plans, defined contribution OPEB plans, or other employee benefit plans and (2) limit the applicability of the financial burden criterion in paragraph 7 of Statement 84 to defined benefit pension plans and defined benefit OPEB plans that are administered through trusts that meet the criteria in paragraph 3 of Statement 67 or paragraph 3 of Statement 74, respectively, are effective immediately. The requirements of this Statement that are related to the accounting and financial reporting for Section 457 plans are effective for fiscal years beginning after June 15, 2021. For purposes of determining whether a primary government is financially accountable for a potential component unit, the requirements of this Statement that provide that for all other arrangements, the absence of a governing board be treated the same as the appointment of a voting majority of a governing board if the primary government performs the duties that a governing board typically would perform, are effective for reporting periods beginning after June 15, 2021. Earlier application of those requirements is encouraged and permitted by requirement as specified within this Statement. The Board considered the effective dates for the requirements of this Statement in light of the COVID-19 pandemic and in concert with Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance. Future Accounting Standard Changes (Continued) How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will result in more consistent financial reporting of defined contribution pension plans, defined contribution OPEB plans, and other employee benefit plans, while mitigating the costs associated with reporting those plans. The requirements also will enhance the relevance, consistency, and comparability of (1) the information related to Section 457 plans that meet the definition of a pension plan and the benefits provided through those plans and (2) investment information for all Section 457 plans. (1)Note. From GASB Pronouncements Summaries. Copyright 2020 by the Financial Accounting Foundation, 401 Merritt 7, Norwalk, CT 06856, USA, and is reproduced with permission. * * * * * Restriction on Use This communication is intended solely for the information and use of the City Council, management, others within the City and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. The comments and recommendation in this report are purely constructive in nature, and should be read in this context. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service, and for the courtesy and cooperation extended to us by your staff. ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota April 29, 2021 yy City of Medina Medina, Minnesota For the Year Ended December 31, 2020 Management Communication April 29, 2021 Management, Honorable Mayor and City Council City of Medina, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discreetly presented component units, each major fund, and the aggregate remaining fund information of the City of Medina, Minnesota (the City), for the year ended December 31, 2020. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated October 28, 2020. Professional standards also require that we communicate to you the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the United States of America As stated in our engagement letter, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your responsibilities. Our responsibility is to plan and perform the audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement. As part of our audit, we considered the internal control over financial reporting (internal control) of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures specifically to identify such matters. Significant Audit Findings In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we identified a deficiency in internal control that we consider to be a significant deficiency (finding 2020-001). A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider finding 2020- 001 to be a significant deficiency. 2 2020-001 Preparation of Financial Statements Condition:The City has one staff person involved in the majority of duties in the financial statement reporting internal control cycle. This cycle includes the drafting, review and finalization of the City’s annual financial report. The current structure doesn’t provide adequate segregation of duties for all elements of internal control. The audit firm drafts the report and management reviews the work performed but the firm can’t be considered part of internal control due to independence auditing standards. Criteria: Internal control procedures need to separate actions between the duties around authorization, recording and reconciling. When one person has duties in each area there is not complete check and balance. Cause: Given the comparatively small size of the City and its staff, the City does not have a second person from which a complete check and balance system can be created. This is not unusual for an organization of your size. Effect: Since controls are not completely segregated there is increased risk that an error or fraud could occur and not be detected. Recommendation: It is the responsibility of the City to make the decision to accept this degree of risk associated with this condition because of cost or other considerations. We have requested management to review a draft of the auditor prepared annual financial report in detail for accuracy including agreeing the information in the finance software to the report. We have answered any questions they might have and have encouraged research of any accounting guidance in connection with amounts or disclosures. We are satisfied that the appropriate steps have been taken to provide you with the completed financial statements. Management Response: The City’s management accepts the degree of risk associated with this condition and thoroughly reviews a draft of the financial statements. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed one instance of noncompliance or other matters that are required to be reported under Minnesota statutes noted below as finding 2020-002. 3 2020-002 Condition: Criteria: Cause: Effect: Recommendation: Coronavirus Relief Fund The City received $500,711 of Coronavirus Relief Fund dollars during 2020. Per Federal guidelines the terms of the grant were in effect through November 15, 2020. We tested the City’s compliance with the grant and identified 7 checks totaling $2,950, that were paid on November 17th which was 2 days after the due date identified in the grant agreement. The State of Minnesota oversees the program and required Cities to either spend CRF funds by November 15, 2020 or return any unspent funds by November 20, 2020. The City’s claim approval process requires City Council approval and the expenditures in question were first available to be approved at the November 17 th meeting. The City did not meet the requirement of the CRF program to spend the funds by November 17, 2020. The City should review its claim approval process and ensure that unique situations around approval can be accommodated if internal controls can be addressed. We did identify this issue during our audit and recommended and amended report be submitted to the State. Management Response: The City was aware of final payment date of November 15th. The City proceeded with final payment authorization on the 17th given the deadline fell on a non-business day (Sunday). Following the auditor's finding, the City amended the expense report removing the payments processed after the deadline and reallocated them to eligible expenses processed within the grant period. The State of MN accepted the amended report. No funds were returned or forfeited. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies were not changed during the year ended December 31, 2020. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were related to estimated historical cost of the capital assets, depreciation on capital assets, evaluating a liability for other post-employment benefits, and the liability for the City’s pensions. x Management’s estimate of depreciation is based on estimated useful lives of the assets. Depreciation is calculated using the straight-line method. x Allocations of gross wages and payroll benefits are approved by City Council within the City’s budget and are derived from each employee’s estimated time to be spent servicing the respective functions of the City. These allocations are also used in allocating accrued compensated absences payable and other postemployment benefits. x Management’s estimate of its pension liability is based on several factors including, but not limited to, anticipated investment return rate, retirement age for active employees, life expectancy, salary increases and form of annuity payment upon retirement x Management’s estimate of its OPEB liability is based on several factors including, but not limited to, anticipated retirement age for active employees, life expectance, turnover, and healthcare cost trend rates. 4 We evaluated key factors and assumptions used to develop these accounting estimates in determining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. We proposed one journal entry that we consider to be an audit entry or correction of management decisions. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated April 29, 2021. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to the required supplementary information (RSI) (Management’s Discussion and Analysis, the Schedules of Employer’s Share of the Net Pension Liability, the Schedules of Employer’s Contributions, Schedule of changes in the City's OPEB Liability and Related Ratios), which is information that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the supplementary information (combining and individual fund financial statements and schedules and schedules of federal awards), which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory section or statistical sections, which accompany the financial statements but is not RSI. We did not audit or perform other procedures on this other information, and we do not express an opinion or provide any assurance on it. 5 Future Accounting Standard Changes The following Governmental Accounting Standards Board (GASB) Statements have been issued and may have an impact on future City financial statements: (1) GASB Statement No. 87 -Leases Summary The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This Statement increases the usefulness of governments’ financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments’ leasing activities. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2021, and all reporting periods thereafter. Leases should be recognized and measured using the facts and circumstances that exist at the beginning of the period of implementation (or, if applied to earlier periods, the beginning of the earliest period restated). However, lessors should not restate the assets underlying their existing sales-type or direct financing leases. Any residual assets for those leases become the carrying values of the underlying assets. How the Changes in This Statement Will Improve Accounting and Financial Reporting This Statement will increase the usefulness of governments’ financial statements by requiring reporting of certain lease liabilities that currently are not reported. It will enhance comparability of financial statements among governments by requiring lessees and lessors to report leases under a single model. This Statement also will enhance the decision- usefulness of the information provided to financial statement users by requiring notes to financial statements related to the timing, significance, and purpose of a government’s leasing arrangements. GASB Statement No. 89 -Accounting for Interest Cost Incurred before the End of a Construction Period Summary The objectives of this Statement are (1) to enhance the relevance and comparability of information about capital assets and the cost of borrowing for a reporting period and (2) to simplify accounting for interest cost incurred before the end of a construction period. This Statement establishes accounting requirements for interest cost incurred before the end of a construction period. Such interest cost includes all interest that previously was accounted for in accordance with the requirements of paragraphs 5–22 of Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre- November 30, 1989 FASB and AICPA Pronouncements, which are superseded by this Statement. This Statement requires that interest cost incurred before the end of a construction period be recognized as an expense in the period in which the cost is incurred for financial statements prepared using the economic resources measurement focus. As a result, interest cost incurred before the end of a construction period will not be included in the historical cost of a capital asset reported in a business-type activity or enterprise fund. This Statement also reiterates that in financial statements prepared using the current financial resources measurement focus, interest cost incurred before the end of a construction period should be recognized as an expenditure on a basis consistent with governmental fund accounting principles. 6 Future Accounting Standard Changes (Continued) Effective Date and Transition The requirements of this Statement are effective for reporting periods beginning after December 15, 2020. Earlier application is encouraged. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by providing users of financial statements with more relevant information about capital assets and the cost of borrowing for a reporting period. The resulting information also will enhance the comparability of information about capital assets and the cost of borrowing for a reporting period for both governmental activities and business-type activities. GASB Statement No. 91 - Conduit Debt Obligations Summary The primary objectives of this Statement are to provide a single method of reporting conduit debt obligations by issuers and eliminate diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This Statement achieves those objectives by clarifying the existing definition of a conduit debt obligation; establishing that a conduit debt obligation is not a liability of the issuer; establishing standards for accounting and financial reporting of additional commitments and voluntary commitments extended by issuers and arrangements associated with conduit debt obligations; and improving required note disclosures. All conduit debt obligations involve the issuer making a limited commitment. Some issuers extend additional commitments or voluntary commitments to support debt service in the event the third party is, or will be, unable to do so. An issuer should not recognize a conduit debt obligation as a liability. However, an issuer should recognize a liability associated with an additional commitment or a voluntary commitment to support debt service if certain recognition criteria are met. As long as a conduit debt obligation is outstanding, an issuer that has made an additional commitment should evaluate at least annually whether those criteria are met. An issuer that has made only a limited commitment should evaluate whether those criteria are met when an event occurs that causes the issuer to reevaluate its willingness or ability to support the obligor’s debt service through a voluntary commitment. This Statement also addresses arrangements - often characterized as leases - that are associated with conduit debt obligations. In those arrangements, capital assets are constructed or acquired with the proceeds of a conduit debt obligation and used by third-party obligors in the course of their activities. Payments from third-party obligors are intended to cover and coincide with debt service payments. During those arrangements, issuers retain the titles to the capital assets. Those titles may or may not pass to the obligors at the end of the arrangements. This Statement requires issuers to disclose general information about their conduit debt obligations, organized by type of commitment, including the aggregate outstanding principal amount of the issuers’ conduit debt obligations and a description of each type of commitment. Issuers that recognize liabilities related to supporting the debt service of conduit debt obligations also should disclose information about the amount recognized and how the liabilities changed during the reporting period. Effective Date and Transition The requirements of this Statement are effective for reporting periods beginning after December 15, 2021. Earlier application is encouraged. 7 Future Accounting Standard Changes (Continued) How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by eliminating the existing option for issuers to report conduit debt obligations as their own liabilities, thereby ending significant diversity in practice. The clarified definition will resolve stakeholders’ uncertainty as to whether a given financing is, in fact, a conduit debt obligation. Requiring issuers to recognize liabilities associated with additional commitments extended by issuers and to recognize assets and deferred inflows of resources related to certain arrangements associated with conduit debt obligations also will eliminate diversity, thereby improving comparability in reporting by issuers. Revised disclosure requirements will provide financial statement users with better information regarding the commitments issuers extend and the likelihood that they will fulfill those commitments. That information will inform users of the potential impact of such commitments on the financial resources of issuers and help users assess issuers’ roles in conduit debt obligations. GASB Statement No. 92 - Omnibus 2020 Summary The objectives of this Statement are to enhance comparability in accounting and financial reporting and to improve the consistency of authoritative literature by addressing practice issues that have been identified during implementation and application of certain GASB Statements. This Statement addresses a variety of topics and includes specific provisions about the following: x The effective date of Statement No. 87, Leases, and Implementation Guide No. 2019-3, Leases, for interim financial reports x Reporting of intra-entity transfers of assets between a primary government employer and a component unit defined benefit pension plan or defined benefit other postemployment benefit (OPEB) plan x The applicability of Statements No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68, as amended, and No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, as amended, to reporting assets accumulated for postemployment benefits x The applicability of certain requirements of Statement No. 84, Fiduciary Activities, to postemployment benefit arrangements x Measurement of liabilities (and assets, if any) related to asset retirement obligations (AROs) in a government acquisition x Reporting by public entity risk pools for amounts that are recoverable from reinsurers or excess insurers x Reference to nonrecurring fair value measurements of assets or liabilities in authoritative literature x Terminology used to refer to derivative instruments. 8 Future Accounting Standard Changes (Continued) Effective Date and Transition The requirements of this Statement are effective as follows: x The requirements related to the effective date of Statement 87 and Implementation Guide 2019-3, reinsurance recoveries, and terminology used to refer to derivative instruments are effective upon issuance. x The requirements related to intra-entity transfers of assets and those related to the applicability of Statements 73 and 74 are effective for fiscal years beginning after June 15, 2020. x The requirements related to application of Statement 84 to postemployment benefit arrangements and those related to nonrecurring fair value measurements of assets or liabilities are effective for reporting periods beginning after June 15, 2020. x The requirements related to the measurement of liabilities (and assets, if any) associated with AROs in a government acquisition are effective for government acquisitions occurring in reporting periods beginning after June 15, 2020. Earlier application is encouraged and is permitted by topic. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will enhance comparability in the application of accounting and financial reporting requirements and will improve the consistency of authoritative literature. More comparable reporting will improve the usefulness of information for users of state and local government financial statements. GASB Statement No. 93 - Replacement of Interbank Offered Rates Summary The objective of this Statement is to address those and other accounting and financial reporting implications that result from the replacement of an IBOR. This Statement achieves that objective by: x Providing exceptions for certain hedging derivative instruments to the hedge accounting termination provisions when an IBOR is replaced as the reference rate of the hedging derivative instrument’s variable payment x Clarifying the hedge accounting termination provisions when a hedged item is amended to replace the reference rate x Clarifying that the uncertainty related to the continued availability of IBORs does not, by itself, affect the assessment of whether the occurrence of a hedged expected transaction is probable x Removing LIBOR as an appropriate benchmark interest rate for the qualitative evaluation of the effectiveness of an interest rate swap x Identifying a Secured Overnight Financing Rate and the Effective Federal Funds Rate as appropriate benchmark interest rates for the qualitative evaluation of the effectiveness of an interest rate swap x Clarifying the definition of reference rate, as it is used in Statement 53, as amended x Providing an exception to the lease modifications guidance in Statement 87, as amended, for certain lease contracts that are amended solely to replace an IBOR as the rate upon which variable payments depend 9 Future Accounting Standard Changes (Continued) Effective Date and Transition The removal of LIBOR as an appropriate benchmark interest rate is effective for reporting periods ending after December 31, 2021. All other requirements of this Statement are effective for reporting periods beginning after June 15, 2020. Earlier application is encouraged. The exceptions to the existing provisions for hedge accounting termination and lease modifications in this Statement will reduce the cost of the accounting and financial reporting ramifications of replacing IBORs with other reference rates. The reliability and relevance of reported information will be maintained by requiring that agreements that effectively maintain an existing hedging arrangement continue to be accounted for in the same manner as before the replacement of a reference rate. As a result, this Statement will preserve the consistency and comparability of reporting hedging derivative instruments and leases after governments amend or replace agreements to replace an IBOR. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will enhance comparability in the application of accounting and financial reporting requirements and will improve the consistency of authoritative literature. More comparable reporting will improve the usefulness of information for users of state and local government financial statements. GASB Statement No. 94 - Public-Private and Public-Public Partnerships and Availability Payment Arrangements Summary The primary objective of this Statement is to improve financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). As used in this Statement, a PPP is an arrangement in which a government (the transferor) contracts with an operator (a governmental or nongovernmental entity) to provide public services by conveying control of the right to operate or use a nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a period of time in an exchange or exchange-like transaction. Some PPPs meet the definition of a service concession arrangement (SCA), which the Board defines in this Statement as a PPP in which (1) the operator collects and is compensated by fees from third parties; (2) the transferor determines or has the ability to modify or approve which services the operator is required to provide, to whom the operator is required to provide the services, and the prices or rates that can be charged for the services; and (3) the transferor is entitled to significant residual interest in the service utility of the underlying PPP asset at the end of the arrangement. This Statement also provides guidance for accounting and financial reporting for availability payment arrangements (APAs). As defined in this Statement, an APA is an arrangement in which a government compensates an operator for services that may include designing, constructing, financing, maintaining, or operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like transaction. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. Earlier application is encouraged. PPPs should be recognized and measured using the facts and circumstances that exist at the beginning of the period of implementation (or if applicable to earlier periods, the beginning of the earliest period restated). How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by establishing the definitions of PPPs and APAs and providing uniform guidance on accounting and financial reporting for transactions that meet those definitions. That uniform guidance will provide more relevant and reliable information for financial statement users and create greater consistency in practice. This Statement will enhance the decision usefulness of a government’s financial statements by requiring governments to report assets and liabilities related to PPPs consistently and disclose important information about PPP transactions. The required disclosures will allow users to understand the scale and important aspects of a government’s PPPs and evaluate a government’s future obligations and assets resulting from PPPs. 10 Future Accounting Standard Changes (Continued) GASB Statement No. 95 - Postponement of the Effective Dates of Certain Authoritative Guidance Summary The primary objective of this Statement is to provide temporary relief to governments and other stakeholders in light of the COVID-19 pandemic. That objective is accomplished by postponing the effective dates of certain provisions in Statements and Implementation Guides that first became effective or are scheduled to become effective for periods beginning after June 15, 2018, and later. The effective dates of certain provisions contained in the following pronouncements are postponed by one year: x Statement No. 83, Certain Asset Retirement Obligations x Statement No. 84, Fiduciary Activities x Statement No. 88, Certain Disclosures Related to Debt, including Direct Borrowings and Direct Placements x Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction Period x Statement No. 90, Majority Equity Interests x Statement No. 91, Conduit Debt Obligations x Statement No. 92, Omnibus 2020 x Statement No. 93, Replacement of Interbank Offered Rates x Implementation Guide No. 2017-3, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (and Certain Issues Related to OPEB Plan Reporting) x Implementation Guide No. 2018-1, Implementation Guidance Update - 2018 x Implementation Guide No. 2019-1, Implementation Guidance Update - 2019 x Implementation Guide No. 2019-2, Fiduciary Activities. The effective dates of the following pronouncements are postponed by 18 months: x Statement No. 87, Leases x Implementation Guide No. 2019-3, Leases. Effective Date and Transition The requirements of this Statement are effective immediately. How the Changes in This Statement Will Improve Accounting and Financial Reporting Providing governments with sufficient time to apply the authoritative guidance addressed in this Statement will help to safeguard the reliability of their financial statements, which in turn will benefit the users of those financial statements. 11 Future Accounting Standard Changes (Continued) GASB Statement No. 96 - Subscription-Based Information Technology Arrangements Summary This Statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset - an intangible asset - and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. Under this Statement, a government generally should recognize a right-to-use subscription asset - an intangible asset - and a corresponding subscription liability. A government should recognize the subscription liability at the commencement of the subscription term, - which is when the subscription asset is placed into service. The subscription liability should be initially measured at the present value of subscription payments expected to be made during the subscription term. Future subscription payments should be discounted using the interest rate the SBITA vendor charges the government, which may be implicit, or the government’s incremental borrowing rate if the interest rate is not readily determinable. A government should recognize amortization of the discount on the subscription liability as an outflow of resources (for example, interest expense) in subsequent financial reporting periods. This Statement provides an exception for short-term SBITAs. Short-term SBITAs have a maximum possible term under the SBITA contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. Subscription payments for short-term SBITAs should be recognized as outflows of resources. This Statement requires a government to disclose descriptive information about its SBITAs other than short-term SBITAs, such as the amount of the subscription asset, accumulated amortization, other payments not included in the measurement of a subscription liability, principal and interest requirements for the subscription liability, and other essential information. Effective Date and Transition The requirements of this Statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. Earlier application is encouraged. Assets and liabilities resulting from SBITAs should be recognized and measured using the facts and circumstances that existed at the beginning of the fiscal year in which this Statement is implemented. Governments are permitted, but are not required, to include in the measurement of the subscription asset capitalizable outlays associated with the initial implementation stage and the operation and additional implementation stage incurred prior to the implementation of this Statement. How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will improve financial reporting by establishing a definition for SBITAs and providing uniform guidance for accounting and financial reporting for transactions that meet that definition. That definition and uniform guidance will result in greater consistency in practice. Establishing the capitalization criteria for implementation costs also will reduce diversity and improve comparability in financial reporting by governments. This Statement also will enhance the relevance and reliability of a government’s financial statements by requiring a government to report a subscription asset and subscription liability for a SBITA and to disclose essential information about the arrangement. The disclosures will allow users to understand the scale and important aspects of a government’s SBITA activities and evaluate a government’s obligations and assets resulting from SBITAs. 12 Future Accounting Standard Changes (Continued) GASB Statement No. 97 - Certain Component Unit Criteria, and Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans - an amendment of GASB Statements No. 14 and No. 84, and a supersession of GASB Statement No. 32 Summary The primary objectives of this Statement are to (1) increase consistency and comparability related to the reporting of fiduciary component units in circumstances in which a potential component unit does not have a governing board and the primary government performs the duties that a governing board typically would perform; (2) mitigate costs associated with the reporting of certain defined contribution pension plans, defined contribution other postemployment benefit (OPEB) plans, and employee benefit plans other than pension plans or OPEB plans (other employee benefit plans) as fiduciary component units in fiduciary fund financial statements; and (3) enhance the relevance, consistency, and comparability of the accounting and financial reporting for Internal Revenue Code (IRC) Section 457 deferred compensation plans (Section 457 plans) that meet the definition of a pension plan and for benefits provided through those plans. This Statement requires that for purposes of determining whether a primary government is financially accountable for a potential component unit, except for a potential component unit that is a defined contribution pension plan, a defined contribution OPEB plan, or another employee benefit plan (for example, certain Section 457 plans), the absence of a governing board should be treated the same as the appointment of a voting majority of a governing board if the primary government performs the duties that a governing board typically would perform. This Statement also requires that the financial burden criterion in paragraph 7 of Statement No. 84, Fiduciary Activities, be applicable to only defined benefit pension plans and defined benefit OPEB plans that are administered through trusts that meet the criteria in paragraph 3 of Statement No. 67, Financial Reporting for Pension Plans, or paragraph 3 of Statement No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, respectively. This Statement (1) requires that a Section 457 plan be classified as either a pension plan or another employee benefit plan depending on whether the plan meets the definition of a pension plan and (2) clarifies that Statement 84, as amended, should be applied to all arrangements organized under IRC Section 457 to determine whether those arrangements should be reported as fiduciary activities. This Statement supersedes the remaining provisions of Statement No. 32, Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans, as amended, regarding investment valuation requirements for Section 457 plans. As a result, investments of all Section 457 plans should be measured as of the end of the plan’s reporting period in all circumstances. Effective Date and Transition The requirements of this Statement that (1) exempt primary governments that perform the duties that a governing board typically performs from treating the absence of a governing board the same as the appointment of a voting majority of a governing board in determining whether they are financially accountable for defined contribution pension plans, defined contribution OPEB plans, or other employee benefit plans and (2) limit the applicability of the financial burden criterion in paragraph 7 of Statement 84 to defined benefit pension plans and defined benefit OPEB plans that are administered through trusts that meet the criteria in paragraph 3 of Statement 67 or paragraph 3 of Statement 74, respectively, are effective immediately. The requirements of this Statement that are related to the accounting and financial reporting for Section 457 plans are effective for fiscal years beginning after June 15, 2021. For purposes of determining whether a primary government is financially accountable for a potential component unit, the requirements of this Statement that provide that for all other arrangements, the absence of a governing board be treated the same as the appointment of a voting majority of a governing board if the primary government performs the duties that a governing board typically would perform, are effective for reporting periods beginning after June 15, 2021. Earlier application of those requirements is encouraged and permitted by requirement as specified within this Statement. The Board considered the effective dates for the requirements of this Statement in light of the COVID-19 pandemic and in concert with Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance. 13 Future Accounting Standard Changes (Continued) How the Changes in This Statement Will Improve Accounting and Financial Reporting The requirements of this Statement will result in more consistent financial reporting of defined contribution pension plans, defined contribution OPEB plans, and other employee benefit plans, while mitigating the costs associated with reporting those plans. The requirements also will enhance the relevance, consistency, and comparability of (1) the information related to Section 457 plans that meet the definition of a pension plan and the benefits provided through those plans and (2) investment information for all Section 457 plans. (1)Note. From GASB Pronouncements Summaries. Copyright 2020 by the Financial Accounting Foundation, 401 Merritt 7, Norwalk, CT 06856, USA, and is reproduced with permission. * * * * * Restriction on Use This communication is intended solely for the information and use of the City Council, management, others within the City and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. The comments and recommendation in this report are purely constructive in nature, and should be read in this context. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service, and for the courtesy and cooperation extended to us by your staff. ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota April 29, 2021 14 MEMORANDUM TO: Medina City Council FROM: Jodi Gallup, Assistant City Administrator/City Clerk DATE: May 21, 2021 MEETING: June 1, 2021 SUBJ: Liquor License Renewals for July 1, 2021 through June 30, 2022 City Council Action Requested: Approval of the liquor license renewals listed below: Establishment Classification License Type Medina Recreations Inc. (DBA: Medina Entertainment Center) Restaurant/Bowling Alley On Sale – Class A Off Sale Sunday Medina CC, LLC (DBA: Medina Golf Country Club) Restaurant/Golf Course On Sale – Class A Sunday R.M.T. Inc. (DBA: Inn Kahoots) Restaurant On Sale – Class D Off Sale Sunday Start Fresh Corporation (DBA: Our American Kitchen/OAK Eatery) Wine & Strong Beer Wine On Sale 3.2 Three Rivers Park District (DBA: Baker National Golf Course) 3.2 Malt Beverage & Beer Wine On Sale 3.2 American Legion 394 (DBA: John Pohlker Post) 3.2 Malt Beverage & Beer On Sale 3.2 Liquor Depot Inc. Liquor Store Off Sale Holiday Stationstores (DBA: Hwy 55 Liquors) Liquor Store Off Sale Target Corporation (DBA: Target Store T-2223) Liquor Store Off Sale Agenda Item # 5B 1 TO: Medina City Council FROM: Jodi Gallup, Assistant City Administrator DATE: May 25, 2021 RE: Authorization to Recruit and Hire Planning Intern The part-time temporary Planning Intern position provides support to the planning department by assisting with administrative tasks, ordinance research and analysis, reviewing land use applications, GIS, and providing customer service through assisting with building permit issuance, and helping on the phones and at the front counter. Medina’s last Planning Intern finished his internship in the summer of 2020, and staff decided to wait to fill the position until social distancing guidelines were loosened due to needing this position to report in office. The position is intended to be filled by a student pursuing a post-secondary degree in Planning, GIS, Community Development, Public Policy/Administration, or a related field. The position is budgeted to be $16-$18 per hour, DOQ, with 40-hour work weeks during the summer months and 16–20-hour work weeks during the school year. The 2021 budget included funding for the wages and approximate hours noted above for the full year, so it is projected to be only partially utilized. Recommendation Staff is seeking the following actions from the City Council: 1) Approve the Planning Intern job description. 2) Authorize staff to recruit and hire the part-time temporary Planning Intern. MEMORANDUM Agenda Item #5C City of Medina Position Description Planning Intern City Council Approved: Position Title: Planning Intern Department: Planning Supervisor’s Title: Planning Director Pay Grade: $16-$18.00/hour DOQ FLSA Status: NON-EXEMPT Work Status: Part-time; Temporary PRIMARY OBJECTIVE OF POSITION Performs supervised duties to assist the Planning Department with various projects in planning/community development and to provide administrative support to the Department. ESSENTIAL FUNCTIONS OF POSITION ƒ Assist Planning Department with administrative tasks, including but not limited to issuing permits, document preparation, scanning, filing, and similar activities. ƒ Assist Planning Department in ordinance research and analysis, review of land use applications, community development projects and other planning and zoning projects as assigned. ƒ Provide quality service to residents, contractors, and other customers. ƒ Represent the City of Medina in a professional, tactful manner that commands respect of the public, contractors, developers and others. OTHER DUTIES AND RESPONSIBILITIES ƒ Commits to creating and maintaining a healthy workplace culture by following the City of Medina’s core values, which include teamwork, trust, professionalism, and communication. ƒ Assist Planning Department with implementation of GIS data management processes. ƒ Assist with Planning Department website improvements. ƒ Potentially attend periodic evening Planning Commission and City Council meetings. ƒ Provides good working habits and a willingness to cooperate with others and contribute in a positive way to a pleasant working climate. ƒ Performs other duties as delegated by supervisor or apparent. HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES ƒ Knowledge of and competency with ArcGIS software and GIS data management practices. ƒ Ability to perform administrative tasks such as typing, data entry, filing, etc. ƒ Ability to organize assignments, prioritize tasks and independently complete work in a timely and accurate manner. ƒ Ability to communicate professionally with a variety of individuals and provide quality customer service. Machines, tools, and equipment used: Computer, copier, scanner, telephone, and calculator. MINIMUM REQUIREMENTS ƒ Enrollment in or completion within past six months of a post-secondary program for GIS, community development, planning, public administration/policy/urban studies, or a related field. ƒ Working knowledge of personal computers, Microsoft Windows, and Microsoft Office programs. DESIRABLE QUALIFICATIONS ƒ Previous administrative experience in a municipal planning or GIS department or comparable public agency. ƒ Knowledge of and competency with ArcGIS software. ƒ Competency with WordPress or similar website management software. ƒ Knowledge of and competency with Laserfiche software. City of Medina Position Description GIS & Planning Intern City Council Approved: WORKING CONDITIONS Most work is performed indoor at city hall. The exception is some field data collection and trips to meetings and training. Generally, the position requires light lifting, usually less than 10 pounds, with up to 50 pounds on occasion. Aside from cleansers for cleaning office workspace, no hazardous materials or chemicals are used on this job. Ordinance No. ### 1 DATE CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE AMENDING POLICE REGULATIONS PERTAINING TO GAMBLING; AMENDING SECTION 315 OF THE CITY CODE The City Council of the City of Medina ordains as follows: SECTION I. Section 315.15 of the code of ordinances of the City of Medina is amended by adding the underlined language as follows: Section 315.15 Distribution of Proceeds. Subd. 1. Any organization granted approval for a premises permit under section 315.07 of this ordinance shall make not less than 50 percent of its lawful purpose expenditures for lawful purposes conducted or located within the City’s trade area. Subd. 2. Each organization licensed to conduct lawful gambling within the City pursuant to Minn. Stat. § 349.16, as it may be amended from time to time, shall contribute ten percent (10%) of its net profits derived from lawful gambling in the City to a fund administered and regulated by the City without cost to the fund. The City shall disburse the funds for charitable contributions as defined by Minn. Stat. § 349.12, subd. 7a, as it may be amended from time to time. (1) Payment under this section shall be made on the last day of each month. (2) The City’s use of such funds shall be determined at the time of adoption of the City’s annual budget or when the budget is amended. SECTION II. This ordinance shall become effective on July 1, 2021 upon its adoption and publication. Adopted by the Medina city council this _____day of ___________, 2021. ______________________________ Kathleen Martin, Mayor Attest: ___________________________________ Jodi M. Gallup, City Clerk Published in the Crow River News on the ____day of _____, 2021. Agenda Item #5D Resolution No. 2021- June 1, 2021 Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ___ BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ___, an ordinance amending police regulations pertaining to gambling; amending Section 315 of the City Code; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is one page in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ___ to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ___, an ordinance amending police regulations pertaining to gambling. The ordinance requires organizations licensed to conduct lawful gambling within the City to contribute ten percent of its net profits derived from lawful gambling in the City to a fund administered by the City. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: June 1, 2021. ______________________________ Kathleen Martin, Mayor Agenda Item #5E Resolution No. 2021- 2 June 1, 2021 ATTEST: _________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ___ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2021- June 1, 2021 Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021- RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MEDINA ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Medina on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five-year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Medina on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2. That the Public Safety Director, Jason Nelson, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That the Prosecuting Attorney, Steven Tallen, or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 4. That Kathleen Martin, the Mayor for the City of Medina, and Jodi Gallup, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Dated: June 1, 2021. ______________________________ Kathleen Martin, Mayor Agenda Item #5F Resolution No. 2021- June 1, 2021 ATTEST: _________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ___ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. SWIFT Contract # 192181 MN027059A 1 DPS/BCA CJDN JPA_March 2021 State of Minnesota Joint Powers Agreement  This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Medina on behalf of its Prosecuting Attorney ("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as “Parties.” Recitals Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a). The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access data in support of its official duties. The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective. 2 Agreement Between the Parties 2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of Access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit’s equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s systems or tools. B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental Unit to obtain data and information from BCA’s systems and tools. This method of access generally results in the Governmental Unit with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer-to-Computer System Interface occurs when the Governmental Unit’s computer exchanges data and information with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Governmental Unit employees or contractors may use any of these methods to use BCA’s systems and tools as described in this Agreement. Governmental Unit will select a SWIFT Contract # 192181 MN027059A 2 DPS/BCA CJDN JPA_March 2021 method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 2.4 Governmental Unit Policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-employment), security, timeliness, training, use of the system, and validation. Governmental Unit has created its own policies to ensure that Governmental Unit’s employees and contractors comply with all applicable requirements. Governmental Unit ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://bcanextest.x.state.mn.us/launchpad/cjisdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS. 2.6 Access Granted. A. Governmental Unit is granted permission to use all current and future BCA systems and tools for which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Governmental Unit’s written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is eligible. 2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA and the Governmental Unit regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving the Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Governmental Unit conducted a SWIFT Contract # 192181 MN027059A 3 DPS/BCA CJDN JPA_March 2021 particular transaction. If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements. When Governmental Unit’s method of access is a computer-to-computer interface as described in Clause 2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA’s request. 2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by the Governmental Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Governmental Unit’s access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of Governmental Unit as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Governmental Unit. 3 Payment The Governmental Unit understands there is a cost for access to the criminal justice data communications network described in Minn. Stat. § 299C.46. At the time this Agreement is signed, BCA understands that a third party will be responsible for the cost of access. The Governmental Unit will identify the third party and provide the BCA with the contact information and its contact person for billing purposes so that billing can be established. The Governmental Unit will provide updated information to BCA’s Authorized Representative within ten business days when this information changes. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA’s Authorized Representative is the person below, or her successor: Name: Dana Gotz, Deputy Superintendent Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Avenue SWIFT Contract # 192181 MN027059A 4 DPS/BCA CJDN JPA_March 2021 Saint Paul, MN 55106 Telephone: 651.793.2007 Email Address: Dana.Gotz@state.mn.us The Governmental Unit’s Authorized Representative is the person below, or his/her successor: Name: Steven Tallen, Attorney Address: 920 Second Ave S, Ste 1540 Minneapolis, MN 55402 Telephone: 612.349.3900 Email Address: smtallen@integra.net 5 Assignment, Amendments, Waiver, and Agreement Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws, governs the Governmental Unit’s liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit’s books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Governmental Unit’s records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If the Governmental Unit accesses federal databases, the Governmental Unit’s records are subject to examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make any requested data available for review and audit. 7.4 If the Governmental Unit accesses state databases, the Governmental Unit’s records are subject to examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any requested data available for review and audit. SWIFT Contract # 192181 MN027059A 5 DPS/BCA CJDN JPA_March 2021 7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. 8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Governmental Unit comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of Alleged Violations; Sanctions For purposes of this clause, “Individual User” means an employee or contractor of Governmental Unit. 9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Governmental Unit must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Governmental Unit must report the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User’s access to systems or tools than that made by Governmental Unit and BCA’s determination controls. 9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA’s satisfaction. If Governmental Unit’s failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. SWIFT Contract # 192181 MN027059A 6 DPS/BCA CJDN JPA_March 2021 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Governmental Unit. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment and if Governmental Unit’s Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is only at the direction of the Court. 9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party’s Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party’s authorized representative. The Governmental Unit is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue. 7+(%$/$1&(2)7+,63$*(,17(17,21$//</()7%/$1. SWIFT Contract # 192181 MN027059A 7 DPS/BCA CJDN JPA_March 2021 The Parties indicate their agreement and authority to execute this Agreement by signing below. 1. GOVERNMENTAL UNIT Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 3. COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement By: ______________________________________________ Date: _____________________________________________ 1 COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, (“BCA”) and the City of Medina on behalf of its Prosecuting Attorney (“Agency”), and by and for the benefit of the State of Minnesota acting through its State Court Administrator’s Office (“Court”) who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract number 192181, of even or prior date, for Agency use of BCA systems and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. Agenda Item #5G 2 a. “Authorized Court Data Services” means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA. b. “Court Data Services” means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. c. “Court Records” means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. “Court Case Information” means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. “Court Confidential Case Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. “Court Confidential Security and Activation Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. “DCA” shall mean the district courts of the state of Minnesota and their respective staff. e. “Policies & Notices” means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 3 f. “Rules of Public Access” means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g. “Court” shall mean the State of Minnesota, State Court Administrator's Office. h. “Subscriber” shall mean the Agency. i. “Subscriber Records” means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties 4 required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. Subscriber’s access to the Court Records for personal or non-official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber’s duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber’s obligations under this Subscriber Amendment. c. To limit the use of and access to Court Confidential Information to Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 5 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. c. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks “MNCIS” and “Odyssey.” d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. 6 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. f. Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958. 7 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber’s Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber’s bona fide personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. c. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the 8 BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber 9 hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON-WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 10 1. SUBSCRIBER (AGENCY) Subscriber must attach written verification of authority to sign on behalf of and bind the entity, such as an opinion of counsel or resolution. Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with delegated authority) Date: _____________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ______________________________________________ Date: _____________________________________________ 4. COURTS Authority granted to Bureau of Criminal Apprehension Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with authorized authority) Date: _____________________________________________ Hennepin County Page 1 of 2 June 1, 2021 Business District Initiative City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: May 27, 2021 MEETING: June 1, 2021 City Council SUBJ: Hennepin County Business District Initiative and Corridor Planning grant applications Background Hennepin County is accepting applications for their Business District Initiative and Corridor Planning programs. Application deadline is June 8, 2021 for 2021-2022 application period. Summaries of the programs are attached for reference, and information is available here: https://www.hennepin.us/economic-development/programs#cities Mayor and Council members have been having discussions with property owners and businesses in Uptown Hamel to see how the City could assist with efforts to encourage more business opportunities. One of the actions discussed was to improve branding, marketing, and communication efforts surrounding Uptown Hamel. Staff believes the Business District Initiative (BDI) would be a good opportunity to leverage funding for these efforts. Staff also believes that the Corridor Planning (CP) program would provide the opportunity to obtain professional expertise on a redevelopment and market study. Staff believes that this assistance would be helpful because the City does not have a lot of experience in more active economic development coordination and would help identify some of the opportunities in Uptown Hamel and create a more actionable plan for owners and the City. The maximum grant amount for each program is $50,000. Staff recommends requesting $50,000 of funding, but because some of the activities targeted by staff fall in each grant, it may be appropriate to request a portion of the funding from each program. Staff will consult with Hennepin County staff on which program, or combination of program funding, would be most advantageous. A tentative budget is attached for informational purposes, but staff requests authorization to adjust the budget based on staff’s judgement based upon discussion with property owners and Hennepin County. Local Funds The CP program requires a 25% local match. The BDI does not require local funds, but application guidance notes that other leveraged funds are considered favorably in the application review. Agenda Item #5H Hennepin County Page 2 of 2 June 1, 2021 Business District Initiative City Council Meeting Approximately $3,000 of budgeted funds are available in the Planning Department for professional services in 2021. Staff would anticipate requesting a similar amount in 2022. In addition, funds are available in City reserves. The City currently has unassigned reserve funds in the amount of $687,508. Recommended Actions 1. Motion to adopt the resolution requesting funding from the Hennepin County Business District Initiative and Corridor Planning Program. 2. Motion to direct staff to allocate $9500 from City reserve funds to provide 25% additional match for the Business District Initiative funds. Attachments 1. Resolution 2. Program Summaries 3. Tentative Budgets Resolution No. 2021-## June 1, 2021 Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021-## RESOLUTION REQUESTING FUNDING FROM THE HENNEPIN COUNTY BUSINESS DISTRICT INITIATIVE AND CORRIDOR PLANNING PROGRAM WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Hennepin County Community Works (the “County”), is accepting applications for funding from its Business District Initiative and Corridor Planning program; and WHEREAS, the City Council desires to support property owners and businesses in Uptown Hamel in their efforts to expand business opportunities, provide jobs, and create a sense of place. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby requests funding of up to $50,000 from the Business District Initiative and/or Corridor Planning program for the Uptown Hamel area and directs City staff to take necessary actions to submit the application. Dated: June 1, 2021. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ______ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Sound planning is the foundation of prosperity Our quality of life is shaped in part by the places we live, work and play, and how we move between them. As our population and economy continue to grow, smart urban planning is fundamental to the future success of our communities. Hennepin County’s Corridor Planning program provides cities and other agencies with resources for plans, studies or preliminary designs focused on public improvements or redevelopment around transportation corridors. Supporting growing cities Corridor Planning Program Community impact Since 2006, we’ve invested $1 million in 42 projects to support land use planning and redevelopment efforts throughout Hennepin County. The city of Wayzata used a Corridor Planning matching grant to create a plan that identified community values and priorities to inform a 10-year framework and downtown implementation plan. Who is eligible? Cities, park and watershed districts, or other local agencies and authorities How does it work? Total available funding: $250,000 every two years Max individual award: Up to $50,000 Proposals accepted starting January 1, then reviewed on rolling basis until funds are fully committed. Project timelines will vary according to scope of work. Match varies from 0 to 50 percent depending on local population size. What can be funded? Studies, plans or preliminary designs for land use, market feasibility, public realm improvements, bicycle and pedestrian connections, storm water management, sustainability improvements and more Learn more and apply hennepin.us/economic-development nathaniel.hood@hennepin.us 612-596-9876 To support planning activities along county transportation corridors Corridor Planning Program Types of projects funded $1 MillionCorridor plans and area studies (38%) Redevelopment and market studies (35%) Trails, traffic, and parking studies (18%) Public space and engagement (9%) Thriving business districts are the heart of successful communities Local main streets and commercial centers create jobs, generate tax revenue and make places for communities to come together. Suburban cities across the county rely on their unique business districts, but can face challenges unlocking their full potential. Through the Business District Initiative, we offer suburban cities resources to help turn their valued town centers into vibrant destinations. Energizing main streets Business District Initiative (BDI) Community impact Research shows that places with high densities of local businesses have higher incomes, less poverty and greater talent and employee retention. We’ve funded nine projects in seven cities, totaling $341,000 and benefiting more than 600 businesses. Walkable business districts with independent local businesses return more than 1.5 times more of their revenue to the local economy, and create 2.5 times more jobs. Who is eligible? Suburban cities and development authorities How does it work? Total available funding: up to $200,000 per funding cycle Max individual award: $50,000 Funds must be used within 8-24 months. Additional leveraged funds are not required but are considered during proposal evaluation. What can be funded? Business recruitment, district-wide marketing, wayfinding, technical assistance, financial or legal services, streetscape and façade improvements, business incubators, and more Learn more and apply hennepin.us/economic-development nathaniel.hood@hennepin.us 612-596-9876 To invigorate business districts and main streets in suburban Hennepin County Business District I nitiative (BDI) ROGERS DAYTON CHAMPLIN MAPLE GROVE BROOKLYN PARK BROOKLYN CENTER NEW HOPE ST. ANTHONY OSSEO CRYSTAL ROBBINSDALE GOLDEN VALLEY MINNEAPOLISST. LOUIS PARK EDINA HOPKINS MINNETONKA CHANHASSEN CARVER COUNTY SCOTT COUNTY DAKOTA COUNTY WRIGHT COUNTY SHERBURNE COUNTY ANOKA COUNTY RAMSEY COUNTY RICHFIELD BLOOMINGTONEDEN PRAIRIE CORCORANGREENFIELD INDEPENDENCE LORETTO MEDINA PLYMOUTH MEDICINE LAKE MAPLE PLAIN MINNETRISTA SHOREWOOD EXCELSIOR GREENWOOD LONG LAKE WAYZATA WOODLAND DEEPHAVEN MINNETONKA BEACH TONKA BAY SPRING PARK MOUND ST. BONIFACIUS FT. SNELLIN MSP INTL. AIRPORT FT. SNELLING TER HANOVER ROCKFORD ORONO Funded project sites since 2015 Description (include billing rate, if applicable) BDI request Leverage Amount Total cost Leverage Percent Leverage Source Description - indicate if committed OR process to receive commitment Staff costs hrs x rate -$ Consultant fees 28,000$ 7,000$ 35,000$ City of Medina funds (committed) or owner/business contribution Supplies or materials -$ Other -$ Total 28,000$ 7,000$ 35,000$ 25% Staff costs hrs x rate -$ -$ Consultant fees -$ Supplies or materials 6,000$ 1,500$ 7,500$ Other -$ Total 6,000$ 1,500$ 7,500$ 25% Staff costs hrs x rate -$ -$ Consultant fees -$ Supplies or materials -$ Other -$ Total -$ -$ -$ #DIV/0! Staff costs hrs x rate -$ Consultant fees -$ Supplies or materials -$ Other -$ Total -$ -$ -$ #DIV/0! Total BDI Request NTE $50,000 34,000$ Total Leverage 8,500$ Percent Leverage 25% Activity 4 - Corridor Planning Proposal Budget Name of Organization: City of Medina Activity 1 - Redevelopment Plan/Market Study Activity 2 - Public Realm and Wayfinding Improvements Activity 3 - Description (include billing rate, if applicable) BDI request Leverage Amount Total cost Leverage Percent Leverage Source Description - indicate if committed OR process to receive commitment Staff costs hrs x rate -$ Consultant fees 15,000$ 3,750$ 18,750$ City of Medina funds (committed) or owner/business contribution Supplies or materials 1,000$ 250$ 1,250$ City of Medina funds (committed) or owner/business contribution Other -$ Total 16,000$ 4,000$ 20,000$ 25% Staff costs hrs x rate -$ -$ Consultant fees -$ Supplies or materials 6,000$ 1,500$ 7,500$ Other -$ Total 6,000$ 1,500$ 7,500$ 25% Staff costs hrs x rate -$ -$ Consultant fees -$ Supplies or materials -$ Other -$ Total -$ -$ -$ #DIV/0! Staff costs hrs x rate -$ Consultant fees -$ Supplies or materials -$ Other -$ Total -$ -$ -$ #DIV/0! Total BDI Request NTE $50,000 22,000$ Total Leverage 5,500$ Percent Leverage 25% Activity 4 - Business District Initiative Proposal Budget Name of Organization: City of Medina Activity 1 - Technical Assistance - Branding/Marketing/Website Activity 2 - Public Realm and Wayfinding Improvements Activity 3 - Diamond Lake Regional Trail Page 1 of 2 June 1, 2021 Long Term Master Plan City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: May 26, 2021 MEETING: June 1, 2021 City Council SUBJ: Diamond Lake Regional Trail Master Plan Background Over the past year, Three Rivers Park District has been conducting public engagement related to a master plan for the potential future construction of the Diamond Lake Regional Trail (DLRT). This regional trail corridor is conceptually planned to connect north-south through communities in western Hennepin County, including through Medina. The DLRT Master Plan would be the first step in a planning and implementation process that would likely not see construction for years or even decades in the future. The Plan would help guide decisions by Three Rivers and communities along the route related to land acquisition and planning of other infrastructure which may relate to the trail (street improvements, local trail connections, etc.) The Park Commission and City Council reviewed the feedback in February and March. Residents along the potential routes raised concern with impacts of the future trail, especially within the rural area in southern Medina. There seemed to be more support for a regional trail in the northern area of Medina, so the Park Commissioners and City Council members requested Three Rivers Park to conduct additional engagement on a potential route which could provide a regional trail from the northern city boundary, providing an opportunity for a grade-separated crossing of Highway 55, to approximately Hamel Road, and from there west to Baker Park. Trails within Baker Park would then provide a southern route through the City. The Park Commission and City Council indicated a desire to review the results of this additional engagement to determine whether to support and approve of a future regional trail route within Medina. City staff has worked with Three Rivers Park District to conduct more outreach over the past six weeks. The additional activities conducted and a summary of the results of the outreach and engagement is attached for review. Three Rivers Park District has also reviewed the routes and identified opportunities and challenges of the routes as part of its planning process. This information is attached as well. The additional engagement has added a few extra months to the DLRT planning process. If the Medina City Council does not express support for the regional trail within Medina, Three Rivers will need to look for other opportunities to relocate a route through other communities (likely Agenda Item # 7A Diamond Lake Regional Trail Page 2 of 2 June 1, 2021 Long Term Master Plan City Council Meeting Corcoran and Plymouth). To move their process forward, Three Rivers Park District has requested that the City provide direction on whether there is support to extend the DLRT into Medina or if they will need to look for other opportunities. As such, staff is requesting direction from the City Council at the June 1 meeting. Park Commission Recommendation The Park Commission discussed at their May 19 meeting. An excerpt from the draft meeting minutes is attached for reference. The Commission provided an opportunity for residents to address the matter, although the Chair noted that the Commission had been provided an intensive summary of feedback and had the opportunity to review all previously received comments such that it was not necessary to repeat things previously submitted. Four residents spoke at the meeting. Two opposed the route along Hamel Road near their homes and two opposed the eastern route across their property near Bridgewater which is guided for potential Low Density Residential redevelopment. The feedback from the Park Commission was divided on the matter. Three Commissioners believed it was in the long-term interest of the City to plan for the regional trail connection. In addition, the two Youth Members spoke in favor of supporting the regional connection in Medina. Four Commissioners indicated that they did not support the regional trail in Medina. On a motion of 4-3 (Youth Members do not vote), the following motion was passed: Recommend that the City not support a Diamond Lake Regional Trail route through Medina at this time. Potential Actions After the City Council has completed its review of the information, one of the following actions could be considered: x Move to request that [the western route option] or [the eastern route option] be included in the Diamond Lake Regional Trail Master Plan. OR x Move to request that a route through Medina not be included in the Diamond Lake Regional Trail Master Plan at this time. Attachment 1. Excerpt from draft 5/19/2021 Park Commission minutes 2. Three Rivers Presentation 3. Summary of public engagement 4. Summary of Opportunities and Challenges 5. Correspondence Received by City Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 1 of 10 The Park Commission of Medina, Minnesota met in regular session on May 19, 2021 at 7:00 p.m., which was held virtually pursuant Minn. Stat. Sec. 13D.021. Park Commission Chair John Jacob presided. 1) Call to Order Commissioners Present: Mary Morrison, John Jacob, Angela Bernhardt, Nila Norman, Steve Lee, Terry Sharp, Troy Hutchinson Youth Members Present: Emily Jans and Katya Cavanaugh Commissioners Absent: None Also Present: Public Works Director Steve Scherer, Assistant City Administrator Jodi Gallup, Planning Director Dusty Finke, Councilmember Joe Cavanaugh 2) Additions to the Agenda: None. 3) Approval of the Minutes from: x March 17, 2021 Meeting: No changes. A motion was made by Sharp and seconded by Morrison to approve the minutes from March 17, 2021 as presented. A roll call vote was taken: Lee aye Sharp aye Bernhardt aye Norman aye Hutchinson aye Morrison aye Jacob aye Motion passed unanimously. 4) Public Comments (on items not on the agenda): None. 5) City Council Update Cavanaugh provided an update on recent City Council actions. Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 2 of 10 6) Diamond Lake Regional Trail Master Plan Finke stated that tonight the Commission will review a potential route through Medina for the Diamond Lake Regional Trail (DLRT). He reviewed background information on the DLRT and the engagement that has occurred over the past year as part of the Master Plan process. He noted that the Park Commission and City Council did not support the route proposed through the southern portion of Medina and requested engagement on an alternative route that would connect the DLRT to Baker Park. He noted that the Council has stated that they would not support the use of eminent domain and trail corridor acquisition would need to occur with willing sellers or through park dedication over time. He provided details on the two options that would connect from the northern city boundary to Hamel Road and noted that a summary of the reports from the engagement completed was included in the Commission packet for review. He stated that the intent tonight is to gain a recommendation from the Commission and present that to the Council at its June 1st meeting. He noted that Three Rivers Park District intends to move forward on its DLRT planning process, either with a recommended route through Medina or by working with neighboring communities and bypassing Medina. He introduced the members of the Three Rivers Park District team present at the meeting tonight. Stephen Shurson, Three Rivers Park District Project Manager, displayed a map showing two trail options coming from Corcoran and through the northern portion of Medina, connecting to Baker Park, into Orono, continuing through Long Lake, and connecting through Wayzata. Stewart Crosby, SRF, reviewed the existing condition of Hamel Road and noted that the preferred trail option would be to have a back of curb trail which would remain within the right-of-way. He stated that in situations where the ditch is steep, there are wetlands or other challenges, the trail could be placed on the outside of the ditch. He stated that sometimes in those instances a permanent easement could be needed. He stated that Hamel Road provides a lot of opportunities but also has challenges. He provided additional details on the different route options, challenges, and design elements that would come along with those routes. Shurson stated that the public engagement process ran a course of about seven weeks and reviewed the different methods that were utilized in attempt to solicit the most input from the public. He stated that there were two in person open house sessions at Fields of Medina Park and Baker Park along with three virtual meetings. He provided details on the input received through the interactive map option, noting that there was generally more support for the route north of Highway 55 and more opposition as it moved along Hamel Road. He stated that for those opposed to the trail, the majority of the concern centered on a concern with a loss of privacy and perceived loss of security. He stated that for those that supported the trail, the main theme related to connectivity and the opportunity to have a safe crossing of Highway 55. He noted that engagement support was evenly split between the two routes. He summarized that the majority of Hamel Road property owners were opposed to the trail while those that lived further from Hamel Road were very supportive because they desire that connectivity. He noted that the decision would be of the City as to whether it wants to move forward with the project. He stated that if Medina does not want to move forward, Three Rivers Park District will continue to move forward, working with other communities. Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 3 of 10 Jacob thanked the members present from Three Rivers Park District, Finke and the members of the public that have been involved in the engagement throughout this process. He stated that the Commission has been provided with copies of all the comments received thus far and therefore those comments do not need to be repeated tonight. He welcomed any additional comments that residents may have tonight. Doug Dunlay, 4292 Arrowhead Drive, thanked the City and Park District for engaging the public and providing the opportunity for input. He stated that currently there are two options proposed, noting that the eastern route would impact his property along with many of his neighbors. He stated that the route comes through his yard, clips his garage, and comes down his driveway which would be a huge impact. He asked that the Commission not support that route. He stated that if the eastern route is chosen, that should run along Meander Road rather than crossing private property and impacting wetlands. He stated that he is not against a bike path but believed the least impactful route to landowners, privacy and the wetlands should be found at the most economical and feasible manner. Finke commented that the long-range planning of the project was discussed and in areas of the city that have been identified for future development, exact routes were not necessarily identified but rather general location which could be worked into future potential development. He noted that in those instances the trail would be part of a subdivision request and received through park dedication. Chris Blattner, 3085 Hamel Road, commented that he has a huge concern with the posted graphic related to the number of people that supported and opposed the trail. He stated that there were probably a lot of votes from individuals that live within a subdivision and do not have direct impacts. He explained that he, and many of his neighbors, purchased their land because of their desire for privacy and have concern with a trail running through the area. Dan Strand, 1985 Hamel Road, stated that he has many concerns. He stated that at the March 17th meeting there was a statement made that the route to the west was slightly different than the original western route and asked the reason that route was changed. He stated that it was mentioned that Cavanaugh requested that change and asked which properties were involved. Shurson commented that he believed the change was made around the Tamarack Drive area in order to better align with the planned City streets north of Highway 55. He stated that the lines should be considered conceptual and flexible as there is the potential for future development which would provide opportunity to obtain trails. He stated that they also eliminated the route along 116. Finke stated that early on in the process there were three potential crossings of Highway 55 and as the process moved forward the potential Arrowhead crossing was moved further west because of the topography of the location. Strand stated that there has been a lot of work put into this process but there is a horse trail down Hamel Road for community use. He asked where the drainage from the trail would be Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 4 of 10 routed. He referenced the cost for the trail and asked where the funds would come from to construct the trail. He noted that an overpass is expense as are impacts to wetlands. He recognized the anticipated schedule to move forward to the Council in June but believed that is premature. He stated that he does not support a trail that would come through this property. He asked how many members of the city would use the trail versus those from outside Medina. Mark Lamberty, 4250 Arrowhead Drive, stated that the eastern route would directly impact their property. He stated that there is already a bike path on their property. He asked why Meander Road to Arrowhead Drive would not be considered as a viable option rather than crossing private properties and wetlands. He stated that the property owners have expressed opposition and therefore was unsure how this could be a viable route when there are not willing sellers. Tracey Lamberty commented that there are bikers using the roadway/path every day and evening. She asked why those bikers would not continue to be served with a path that would provide safety to both the bikers and drivers. Mr. Blattner commented that he did not believe the bikers would use the trails as they continue to use the roadways even when there are trails available. Mr. Lamberty asked and received confirmation that the emails he submitted were included and distributed to the members of the Commission. He stated that there is a park at the end of the road that they have allowed the City to access through their property for maintenance, even though it is a no maintenance park. He stated that he would have no desire to continue to allow that access if this route is approved. Lee stated if the City were to approve the trail corridor, could it then find itself in a situation where the park district decided to move the corridor outside of Medina because of the challenges that exist on the routes. Shurson stated that if Medina approves a route, the park district would be committed to it and would not come back at a future date stating it is not feasible. He stated that they understand there are challenges, but those challenges are not insurmountable. Lee stated that he agrees with the concept that existing trails and pathways should be used where they already exist rather than going through private property. He stated that for a long time the City has tried to find a way to connect both north and south and east and west through more than just driving and it has been a struggle. He stated that conceptually everyone supports the concept but when it comes close to someone’s home their opinion is changed. He commented that the park district is willing to help the City build a trail and a safe crossing to get over Highway 55. He stated that if the City chooses not to move forward, it will miss the opportunity to connect the north and south and east to west and that would be a terrible missed opportunity. He noted that cost would then fall solely to the residents of Medina in the future. He commented that the residents in the north have felt somewhat isolated and therefore he is attempting to best solve that dilemma. Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 5 of 10 Sharp stated that one role of the Commission is to make trails and parks accessible to all residents of Medina. He stated that it is tough to meet the wants and needs of all and he greatly respects the residents along Hamel Road. He commented that there will be a lost opportunity for the City and future generations of residents if Three Rivers chooses to bypass Medina. He stated that people come to Minnesota because of the parks and trails, both neighborhood and regional, and if those are not accessible that is a lost opportunity. Bernhardt stated that she has appreciated the openness and number of meetings to allow public input. She stated that she is ready to make a decision but is not sure it fits with the comments of the previous two Commission members. Norman stated that she has found it interesting and fun to see the members of the public participate throughout the engagement process. She stated that the role of the Commission is to think about both the present and future residents of the community. She stated that 30 years from now she cannot predict what the landscape will look like but is certain it will involve people wanting to be outside and enjoying the environment. She stated that she agrees more with the previous Commission member in the overall sentiment and commented that she is heavily weighing the disruption that would be caused to those along Hamel Road. Hutchinson stated that he has lived in Medina for over 12 years on Lake Independence, therefore he is not unfamiliar with all that comes with having property that abuts public space. He stated that as a lakeshore property owner, the lake is shared with those from the public that use the lake in both the summer and winter months. He stated that they have consistently seen through the different proposals that those that live along the search corridors provide the feedback and express that they do not want something in their backyard. He noted that is a common theme with development and other public projects. He stated that part of the draw in moving to Medina was the proximity of the neighborhood to the trail system and Baker Park. He stated that is something that should be highly valued and treasured by the community. He stated that Three Rivers Park District has skilled staff members with a tremendous amount of past experience and education and are objective in how they look at this. He explained that the desire is to build public trails that are accessible to all for the public good. He stated that he places value on the suggestions, studies, and proposals from the Park District. He stated that he does support the work that has been done by the Park District and supports the proposal. Morrison stated that she is strongly opposed to placing the trail down Hamel Road as she does not see why that route is more suitable than others that were eliminated (Tamarack and Hunter). She stated that Hamel Road is narrow with bad sightlines and the trail impedes the rural properties on which it would run adjacent. She stated that she senses that the desire is for the crossing over Highway 55 and believed there is a solution that can provide that without impeding Hamel Road. She noted that the timeline has been stated as 20 to 30 years and did not believe Medina could wait that long to obtain the safe crossing for Highway 55 and therefore this would not provide a solution for the connection issue Medina already has. She did not believe that it would make sense that Hamel Road would become the sacrificial neighborhood because everyone else has already objected. She believed that the City is Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 6 of 10 chasing the money opportunity without supporting what is ultimately best for Medina and its residents and therefore would not support this moving forward. Jans commented that she appreciates the opportunity to provide feedback. She stated that she agrees that this trail would be an opportunity and asset to future generations and would allow more people to enjoy the rural character of Medina. She asked how the environmental concerns would differ between the two routes and how impacts to the environment would be mitigated. Shurson commented that he believed there were more wetlands to be crossed on the west option compared to the east. He explained that they build boardwalks elevated above the surface of wetlands which still allows for vegetation to grow and animal life to pass under the boardwalks. He stated that boardwalks are also constructed in the winter in order to minimize disruption. He noted that they would also work with the local Watershed District to ensure the proper methods are followed. Crosby commented that the western route has roughly 1,100 feet of linear wetland while the eastern route has upwards of 1,600 linear feet, which would place the eastern route as the route with more wetland area. Cavanaugh commented that she would support a trail going through that area because it would be great to share the natural beauty of Medina with residents and others. She stated that it would also be great to have a safe pedestrian crossing over Highway 55. Jacob commented that this project and undertaking has exposed a lot of interesting challenges and the differences in opinion between the residents in the north and south and whether residents would be directly impacted by the trail. He stated that it is important to preserve the rural character of Medina as that is the reason most residents moved to Medina. He thanked Three Rivers Park District and its planning team for the work and effort that has gone into this. He recognized that there are a lot of details that would be involved in making the project a success but there does not seem to be a large amount of support for this and therefore he would not be supporting this trail. He recognized that the ultimate decision would be of the City Council. Lee thanked everyone that has provided comments and questions throughout this process, recognizing the time that everyone has put into this consideration. He asked if Medina were to move forward, would this be a timeline of 20 to 30 years. Kelly Grissman, Three Rivers Park District, commented that the trails proposed from Hamel Road north would fall under a sooner timeframe. She stated that the Park District looks for any opportunity to coordinate with other projects and willing sellers. She stated that once property becomes available, they work to secure that. She believed there is more opportunity to do that in the northern portion of Medina where properties will be developing, and roads are still be configured. She stated that getting an overpass over Highway 55 would be a challenge but beginning those conversations sooner would help to make it a more successful project. She stated that as Medina continues to develop, it would make for a more Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 7 of 10 competitive and easily fundable project. She commented that work could happen in the next seven to 10 years, whereas the Hamel segment would fall under 10 to 30 years and would be based on opportunities and whether additional right-of-way would be needed. She stated that the Park District only uses eminent domain when a community requests and supports that and Medina has stated that it does not support that option therefore the timing would be based on when opportunities present themselves. Lee asked if Scherer has any comments related to the overpass. Scherer stated that he has no comment. Lee referenced the comment that was made that Hamel Road was chosen by default because of the opposition expressed by other residents. He stated that Hamel Road provided access to people north of Highway 55 to Baker Park, which the City currently does not offer and something the other alignments did not provide. He thanked the youth members for their input tonight. Morrison commented that she feels that Medina is committed to its rural character and to force rural landowners to have a trail near their livestock would not seem appropriate. She acknowledged the point that this would connect to Baker Park but there would be options through Corcoran that could provide that connection as well. Mr. Lane referenced the question that was raised in respect to alternative trail options and reminded the Commission that there is a paved trail from the north in Corcoran, across Highway 55, through Loretto and into Baker Park which was paid for and constructed by Three Rivers Park District. He stated that while it might be fine to have a pedestrian overpass included in the long-range planning, there is access from the north to Baker Park. A motion was made by Morrison and seconded by Norman to recommend that the City not support a Diamond Lake Regional Trail route through Medina at this time. A roll call vote was taken: Lee nay Sharp nay Bernhardt aye Norman aye Hutchinson nay Morrison aye Jacob aye Motion passed 4-3. Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 8 of 10 Finke commented that the intent is to present this recommendation to the City Council at the June 1st meeting. 7) James and Meliss Korin – Pioneer Trail Preserve – 2325 Pioneer Trail – Park Dedication Review Finke presented a subdivision request for 2325 Pioneer Trail which would create three rural lots on the 40-acre site. He stated that there is one house under construction on the property, which is allowed and noted that home would fall under lot one if the request is ultimately approved. He stated that the property does not have frontage on Pioneer Trail and would receive access through an easement on the property to the east. He stated that the City would have the option to request 10 percent of the buildable land, cash in lieu, or a combination of the two. He noted that there are no park or trail improvements identified in this area and therefore staff recommends cash in lieu to satisfy park dedication in the amount of $16,000. Morrison asked if the cash in lieu would be made available to develop trails or whether it could only be used for parks. Finke confirmed that the funds would be available for trail construction, noting that most of the trails in Medina are constructed using park dedication fees. The Commissioners all agreed with the recommendation of cash in lieu to satisfy park dedication. A motion was made by Lee and seconded by Sharp to recommend cash in lieu of land in the amount of $16,000 to satisfy park dedication requirements for the Pioneer Trail Preserve Plat. A roll call vote was taken: Lee aye Sharp aye Bernhardt aye Norman aye Hutchinson absent Morrison aye Jacob aye Motion passed unanimously. 8) Staff Report General Items – Gallup stated that the City Council has been discussing a return to in person Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 9 of 10 meetings and noted that the tentative plan would be to return to in person meetings in July. She asked for input on whether a park tour would be desired for July. She noted that typically the Commission completes that in May but postponed that because of the discussion tonight and concerns with COVID. She stated that if a park tour is desired, she would suggest an alternate date other than the regular meeting night. She stated that she will poll the Commission members to determine the best date. Jacob noted that if each member of the Commission could visit their assigned park, an alternative would be for the group to provide updates on the status of each of the parks. Cavanaugh asked whether youth members are also assigned a park. Gallup confirmed that the members of the Commission have been assigned multiple parks and therefore she will let youth members choose a park which would lessen the load of the Commission. She stated that she will follow up with the youth members to determine which parks they would like. Scherer reported that the ballfield lighting installation contract was awarded by the Council the previous night and estimated that the lights would be delivered in about three weeks and perhaps the goal to have the lights up and running before the end of the season could be reached. He stated that the Public Works crew has been working on the Arrowhead Drive trail connection near Loram and provided an update, anticipating that would be completed in the next month. Jacob asked when the adjacent project in Plymouth at Medina Road and 101 would be completed as that impacted traffic. Scherer replied that project was only three days and was completed. He recognized that the road parking is very active during baseball games. He stated that he encouraged HAC to tell their members to use the overflow parking rather than the roadway. Lee asked if there is an update for Hunter Lions Park. Scherer provided an update on that planning process, noting that they are working on the grading for the pickleball courts to ensure there would not be drainage problems for the neighboring properties. Morrison stated that she has received questions from horseback riders north of 24 related to dedicated horse trails and when trails would be constructed. She asked that the Commission also review the trails in addition to their assigned parks. Scherer stated that there is no real update other than that staff needs to walk through the Deer Hill development to determine where that will be placed. He Medina Park Commission Meeting Minutes - DRAFT May 19, 2021 Page 10 of 10 stated that the trailhead for the Marx property has not yet been established. He also provided an update on a recent tree planting event in coordination with local Scouts noting that approximately 380 trees were planted. 9) Adjourn A motion was made by Sharp, seconded by Lee, to adjourn the meeting. A roll call vote was taken: Lee aye Sharp aye Bernhardt aye Norman aye Hutchinson absent Morrison aye Jacob aye Motion passed unanimously. The meeting was adjourned at 8:56 p.m. master planning Diamond Lake Regional Trail City of Medina City Council Meeting June 2, 2021 DIAMOND LAKE REGIONAL TRAIL MASTER PLAN CITY OF MEDINA JUNE 2021 DIAMOND LAKE REGIONAL TRAIL SEARCHCORRIDORRogers Corcoran Medina Long Lake Orono Wayzata Dayton Elm Creek Park Reserve Baker Park Reserve Carver Park Reserve Hyland Park Reserve Lake Rebecca Park Reserve Crow-Hassan Park Reserve 02.551.25 Miles Diamond Lake Regional Trail Search Corridor Effected Communities Hennepin County Boundary City Boundaries Existing Regional Trails Master Planned Regional Trails Other Regional Trail Search Corridors Planning Dept. 6/30/20¯ Three Rivers Park District is beginning the master planning process for future development of a new north-south regional trail through the western portion of Hennepin County. Identified as the Diamond Lake Regional Trail, it will travel 20 miles through Dayton, Rogers, Corcoran, Medina, Long Lake, Orono and Wayzata. The vision for the trail is a 10-foot-wide paved, multi-use trail that will connect natural areas, other regional trails in the Three Rivers system, and local parks and trails. Trail uses include biking, hiking, dog walking, running, and in-line skating. PLANNING TIMELINE This is a long-term master plan process, not an imminent construction project. The master plan will be reviewed and approved by city councils in all seven communities, the Three Rivers Park District Board and the Metropolitan Council before acquisition or development can begin. Right-of-way acquisition for the trail is done on a willing seller basis, which may take many years or decades to complete before trail construction can be considered. DIAMOND LAKE REGIONAL T RAIL SEARCH CORRIDORPROJECT OVERVIE W DIAMOND LAKE REGIONAL TRAIL DIAMOND LAKE REGIONAL TRAIL MASTER PLAN MASTER PLAN PROCESSCITY OF MEDINA JUNE 2021 WE ARE HERE Master Plan Process City Councils: Project Introduction Parks Commissions: 5RXWH,GHQWL¿FDWLRQDQG(YDOXDWLRQ City Councils:5HYLHZ3RWHQWLDO5RXWHV Public Engagement &LW\6WDϑ$QDO\VLV 5RXWH5HYLHZ Parks Commissions/City Councils:3UHIHUUHG5RXWH$SSURYDOV Additional Analysis in Medina, Long Lake, Orono & Plymouth Medina City Council: Decision on Preferred Route in Medina Parks Commissions/City Councils:8SGDWHG3UHIHUUHG5RXWH$SSURYDOV Draft Master Plan/30-Day Comment Period City Councils: Resolution of Support 0HWURSROLWDQ&RXQFLO7KUHH5LYHUV5HYLHZ$SSURYDO December 2019- January 2020 February - March 2020 April 2020 July - November 2020 December 2020- January 2021 January - March 2021 April - May 2021 June 2021 June - July 2021 August - September 2021 October - November 2021 December 2021- January 2022 MEDINA SOUTH TO LONG LAKE AND ORONO DIAMOND LAKE REGIONAL TRAIL MASTER PLAN +6/&2021 .033*45 #",&31"3, 3&4&37& )*()800% 1"3,4"/%: #&"$) $3:45"- #": 1-":(306/% "/50*/&1"3, /035)"3.#0"5-"/%*/( )"$,#&33: 1"3, '&3/%"-& ."34) -6350/ 0''-&"4) %0(1"3, -&&$"3-40/ #"4&#"--'*&-%4 030/04$)00- 4:45&.'"$*-*5*&4 46..*5 1"3,48*..*/( #&"$) #&%&3800% 1"3, 4&7&/ /"5*0/4 1"3, '3&/$)$3&&, 13&4&37& /03&/#&3( ("3%&/4 4"(")*-- 13&4&37& -083: 800%4 ."98&--#":-",&"$$&44 -",&7*&8 -&("$:1"3, -6$&-*/& 53"*- 8":;"5" #&"$) 4)"7&31"3, ."3("3&5 $*3$-& 1"3, 8":;"5"%&105 3"*-30"% .64&6. )".&- -&(*0/ 1"3, ."3*/" #&"$)1"3, 4"(")*-- 1"3, "/50*/& 1"3, )*()800% /"563&53"*- 4&7&//"5*0/4 1"3, #&%&3800%1"3, $3:45"-#": 1-":(306/% /0&3&/#&3( .&.03*"-1"3, .03/*/(4*%&1"3, )0-:/".&1"3, .&%*/"-",& 13&4&37& 50."//13&4&37& 8"-/651"3, */%&1&/%&/$&#&"$)1"3, -",&4)03& #",&31"3, 3&4&37& ."1-&1"3, -03&550 "5)-&5*$ 1"3, -*0/41"3, 10/%41"3, /035)"3.#0"5 -"/%*/( ."98&--#":-",&"$$&44 '3&/$) $3&&, 1"3, 030/0(0-' $0634& )"$,#&33: 1"3, 030/04$)00- 3&$3&"5*0/"- '"$*-*5*&4 -&& $"3-40/#"--'*&-%4 )0-#300, 1"3, %&95&3 1"3, &-.$3&&, 1-":'*&-% &-. $3&&, 800%4 '&3/%"-& (3&&/ 0",41"3, (3&&/ 53&& *4-"/% )*()-"/%41"3, "3/0-% ,-"&34#"4&#"--'*&-% $&%"3 )0--08 '*&-%40' .&%*/" 464"/& -6350/1"3, %&95&31"3, /&-40/ -",&4*%&1"3, )"3%*/1"3, )0-#300, 1"3, "3/0-%,-"&34 1-":'*&-% ,-"113*$) 1"3, (3&&/0",4 1"3, 50."// 13&4&37& 3"*/8"5&3 /"563&"3&" )6/5&3 -*0/41"3, ."1-&1"3, -",&4)03&1"3, 8"-/651"3, .&%*/" .03/*/(4*%& 1"3, .&%*/"(0-' $06/53:$-6# :.$"$".1 *)%6)"1* #",&31"3, 13&4&37& 413*/()*-- (0-'$-6# )"33*&5h4 800%4 7*--"4 3&4&37& 0'.&%*/" 80-4'&-% 800%44/" 800%3*--4/" ."1-&800% $ *3$- & & " 4 5 5 )"7&/6 &/035) '& 3 / % " - & 30 " % /0 3 5 ) 1 & " 7 & : 30" % 5)"7&/6&/035) )".&-30"% $06/5:30"% 4 5 " 3 , & : 3 0 " % 3".1 )*()8": $06/5:30"%  5" . 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March 2020 April 2020 July - November 2020 December 2020- January 2021 January - March 2021 April - May 2021 June 2021 June - July 2021 August - September 2021 October - November 2021 December 2021- January 2022 master planning Diamond Lake Regional Trail City of Medina City Council Meeting June 2, 2021 Diamond Lake Regional Trail North Medina Public Engagement Summary and Regional Trail Assessment Prepared by Kelly Grissman, Director of Planning and Stephen Shurson, Landscape Architect At the March 16, 2021 Medina City Council meeting, the City Council requested that Three Rivers move forward with additional Diamond Lake Regional Trail planning efforts within the northern portion of the City and authorized the general conceptual routes and engagement plan. This memo provides a summary of the engagement findings and process as well as general opportunities and design challenges for each route under consideration. Overarching Engagement Findings In general, the public engagement findings reaffirmed the community divide between support and opposition for the regional trail. Residents living predominately north of the Hamel Road corridor tended to support the regional trail concept and residents living along Hamel Road tended to oppose the regional trail concept. Residents and property owners could provide feedback in a variety of ways and several choose to participate in multiple ways making it difficult to tally the exact number of residents or property owners engaged. Three Rivers estimates that about 130 individual residents/property owners participated in the process. A map of all known engaged property owners/representatives is below. In addition, of the engaged residents and property owners, Three Rivers estimates that approximately 50% indicated support for the trail, 10% indicated support for the trail with some condition (i.e. located on the other side of the street), 30% indicated opposition for the trail and 10% did not clearly indicate support or opposition. In addition, there were two conceptual routes and crossing locations of TH 55 for consideration. Resident and property owner feedback was generally split between the locations with those preferring the more westerly option due to its more scenic qualities and separation from the anticipated business of the future Tamarack crossing and road improvements at TH 55. Those preferring the more easterly option appreciated the direct connection and safe crossing to the potential future middle school site and proximately to the existing, established neighborhoods. Many engaged residents indicated that either option would work and that local trails could be used to connect neighbors to the regional trail. Engagement Process Three Rivers worked with City staff to develop and implement an engagement process which provided multiple methods for notification and participation - with a focus on engaging Medina residents, especially those immediately adjacent to or in close proximately to one of the conceptual routes under consideration. The official public engagement spanned about 7 weeks from March 22 to May 9; however, comments were accepted through noon May 12. Notification The following notification methods were utilized: x Article in the April City newsletter x Direct mailing by City staff to owners within 350 feet (1000 feet in rural) from the conceptual routes x Emails notification by City staff to list serve and neighborhood groups near the conceptual routes x Email notification by Three Rivers staff to Medina households within Three Rivers reservation/pass/program database (648 Medina household) and to persons which provided their email contact information as part of the engagement process (84 persons). x Posted project information: o City: Website, Facebook, Next Door, Press Release to the Crow River News o Three Rivers: Project website, Baker Park Reserve Facebook Page Participation Opportunities Participation opportunities are summarized below. The following items are attached for quick reference: meeting summaries; submitted written comments; phone conversation notes; interactive map notes; and guestbook comments. x Meetings (~55-60 residents/property owners; see Reference 1 for summary) o In person, outdoor open house at The Park at Fields of Medina o Three virtual open houses o In person, Hamel Road neighborhood meeting at Baker National Golf Course x Pop Up Conversations (~15-20 residents/property owners; see Reference 2 for summary) o Park at Fields of Medina o Hamel Legion Park x Email/Phone (over 70 residents/property owners; see Reference 3 for summary) x Interactive Map (over 60 comments; see Reference 4 for summary) x Website Guest Book (7 comments; see Reference 5 for summary) General Opportunities, Design Challenges and Example Trail Cross Sections As with any new regional trail project, the Diamond Lake Regional Trail also offers several benefits and opportunities to area residents and property owners as well as several design considerations which will require site specific design solutions to minimize impacts to private property and the rural landscape, specifically wetlands. While the design challenges may appear significant, they are not unique to the conceptual routes in Medina and rather typical for new regional trail initiatives in rural, suburban and urban environments. General Opportunities See summary below and Reference 6 for corresponding map. x Direct connection from northwest Medina and Hamel area to Baker Park Reserve – likely including a grade separated crossing of TH 55. x Ability to utilize Baker Park Reserve for 1.6 miles and connect to the Lake Independence Regional Trail along CR 19. x Highlights the highly scenic and rural qualities in Medina along Hamel Road x Maximize use of public road right of way. x Existing rural road cross section (no curb and gutter) or storm sewer is generally less costly and easier regional trail construction scenario. x Provides an off-road connection to Hennepin County Public Works at Arrowhead or to the future Wayzata Middle School at Tamarack Drive. Design Challenges See summary below and Reference 6 for corresponding map. x Wetlands are present along each conceptual route and will likely require boardwalk construction x For the Baker Park Reserve (Segment 1): o Approximately 1,300 feet of adjacent wetlands along the roadway and within the park boundary x For the Hamel Road route (Segment 2): o The speed and volume of traffic, hills, utilities, curves, intersection on curve at Pioneer Trail, adjacent steep grades and ditches and driveways/road crossings are design challenges which may require additional right-of-way and/or walls in select areas. o Trail may impact existing gravel shoulder/equestrian trail on one side of road. x For the West Option (Segment 3A): o Up to approximately 1,100 feet of wetlands along this segment. o Three roadway crossings. o Potential impact to private property. x For the East Option (Segment 3B): o Approximately 800 feet of wetlands along this segment. o Potential impacts to the roadway ditch along Hamel Road. o Ten driveway crossings on the north/west side and three on the south/east side. o Large wetland crossing north of Fields of Medina. x For the Arrowhead Drive Route (Segment 4): o Up to approximately 2,000 feet of wetland impacts along this segment. o Two driveway crossings on the north/west side and four driveway crossings on the east/south side. o The trail would extend along a gravel road. o There may be potential impacts to the roadway ditch that may require additional easements. Example Trail Cross Sections The example cross sections, Reference 7, were prepared for the Hamel Road conceptual route to help adjacent residents/property owners best understand what the trail could look like and the potential need for private easements based on the ultimate design solution. The first option shows the existing conditions – rural road cross section centered within 66’ public right of way. The second option improves the road on one side with a curb and gutter likely allowing the regional trail to be primarily located within the public right of way where design challenges do not exist. The third option preserves the rural road cross section and adjacent ditch and illustrated that this option may require 5-20 feet of additional property rights (easement) from adjacent properties. Record of Meeting SRF No. 13057 Location: Fields of Medina Neighborhood Park Client: Three Rivers Park District Date: April 14, 2021 Subject: Fields of Medina Open House Staff Attendees: Stephen Shurson, Kelly Grissman & Danny McCullough, Three Rivers Park District; Dusty Finke, City of Medina; Stewart Crosby, SRF From: Stewart Crosby Purpose of Meeting: The purpose of the meeting was to provide residents of the Medina an opportunity to learn about the route being reviewed along Hamel Road in Medina. Summary of Meeting Twenty people attended the open house event that was held outside at the Fields of Medina Pavilion. The Park District had maps and boards with trail corridor and master plan information displayed. Below is a summary of comments from the online meetings. x Several comments were made that the eastern route would provide a needed direct route to the future Wayzata school. x It was noted that the west route would be less developed and more scenic. x The west route would also provide a local connection to Fields of Medina Neighborhood Park. x Preferences to highlight the rural/scenic landscape and focus on enjoyable recreation/biking options rather than just along roads were shared. In addition, it was noted that trails along roads especially those that are high traffic, higher speed and without good sightlines at intersections are not used as frequently as trails which are predominately separated from roads/vehicles. x Several participants did not have a strong preference for the east or west route and several participants noted their support to connect to (and through) Baker as well as other parks. x There was a lot of interest in a pedestrian crossing over Highway 55. x The comment was made that having a trail along Hamel Road to Baker Park would be a huge amenity. There are not many trails that connect to the northeast area of Medina so this would be a welcome connection. x A comment was made about the width of the right of way and installing a trail alongside the road. x The planned commercial developments north of TH 55 on either side of the future Tamarack Drive (eastern option) may be too congested to consider the addition of a trail. The planned 5HIHUHQFH Three Rivers Park District April 14, 2021 Diamond Lake Regional Trail Page 2 roundabout in the middle of Tamarack Drive would be fairly close to TH55 may conflict with a long pedestrian bridge approach on the north side of the highway. A potential ped bridge may be better located further east of west of Tamarack Drive itself. x The assumption expressed by some Fields of Medina residents that attended the meeting was that other neighborhood residents would be very much in favor of the trail through or near their neighborhood. It was stated that even if the western route option was chosen, it would be not too far away and that local trails could connect the neighborhood. There was a feeling that the residents of the Fields of Medina have not expressed their positive views of the trail and that more outreach to the neighborhood is necessary by concerned residents. There was concern that the negative voices were more prominent and that the positive voices have not been expressed. Additional on-site or virtual meetings were offered. A Pop-up event will take place later in the month. x Residents in the Enclave neighborhood, around the Hamel Lions Park, desired trail connections beyond their neighborhood and would like to be connected to the regional trail. x The comment was made that long term this would be a community asset. x Mayor’s two questions: trail through Fields of Medina. Are residents interested in a trail that services on a trail in the northern part of the City to connect to the regional trail going north? x DM - Spoke to residents at 2035 Hamel Road (Bliss family)- supportive of trail but very concerned about ROW impacts to their property- narrow ROW there- would like to see the trail on north side of roadway- their property/ ROW area is steep and not easy to access for trail construction x DM- Spoke with resident at 900 Sunset Court (Vicky Rahn)- Fields of Medina development- preferred western route across 55 and around Fields of Medina- supportive of the trail and does not prefer the “no option” option. x There was concern that the ‘no option’ would be road based and not be great for biking (adjacent traffic volume/speed, cars pulling up into and across crossings, poor sightlines, etc.) - at least one resident indicated that they would rather drive to a more scenic/independent trail corridor than use trails along county roads that were not designed (or maintained) for biking in mind – they viewed the route along Hamel as acceptable should be designed/maintained properly. Record of Meeting SRF No. 13057 Location: Online Zoom Meeting Client: Three Rivers Park District Date: April 19, 2021 Subject: Hamel Road Virtual Property Owner Meetings Attendees: Stephen Shurson & Kelly Grissman, Three Rivers Park District; Dusty Finke, Mayor Kathleen Martin, City of Medina; Stewart Crosby, SRF From: Stewart Crosby Purpose of Meeting: The purpose of the meeting was to provide residents of the Hamel Road corridor an opportunity to learn about the route being reviewed along Hamel Road in Medina. Summary of Meeting Five residents were on the call. Below is a summary of comments from the online meetings. Attendees included: Tom and Donna Sicheneder, 2185 Hamel Road, LuAnn, Annette (Jubert property), Jim Lane 2605 Hamel Rd x How does a trail like this impact property values? It was noted that some Hamel Road residents are not in favor of the trail and wonders what a trail like this does to property values. x What side of the road would the trail be located? x Concern was raised about the trail crossing driveways. The question was asked what design elements are incorporated into the design? Will a trail eliminate bikers traveling on the roadway? x Hamel Road is heavily used by bikers now and has steep slopes and wetlands. Consider looking at the Pioneer Trail corridor where the residents are further and whether the land that is the old landfill could be used for the trail. It was suggested we look at the Pioneer Trail corridor. x It was mentioned that the Hamel Road segment came up as a surprise and was not part of the original north/south planning alignment. x A question was asked about how acquisitions are made and how is a fee developed for the private property that is needed? What happens to existing vegetation? x It was noted that the City has not thought about eminent domain for this trail. It was noted that Three Rivers would not use that tool for this trail. x Jim Lane offered to facilitate a pop-up along Hamel Road. x The City would be willing to extend the comment period to allow Hamel Road residents to have an opportunity to learn about the trail. Record of Meeting SRF No. 13057 Location: Online Zoom Meeting Client: Three Rivers Park District Date: April 13 & 14, 2021 Subject: Hamel Road Virtual Property Owner Meetings Attendees: Stephen Shurson, Kelly Grissman & Danny McCullough, Three Rivers Park District; Dusty Finke, Mayor Kathleen Martin, City of Medina; Stewart Crosby, SRF From: Stewart Crosby Purpose of Meeting: Two meeting options were provided, one on April 13 at 5 pm and one on April 14 at Noon. The purpose of the meetings was to provide residents of the Hamel Road corridor an opportunity to learn about the route being reviewed along Hamel Road in Medina. Summary of Meeting Nine residents were on the call for the Tuesday, April 13 meeting and ten residents were present for the Wednesday, April 14 meeting. Below is a summary of comments from the online meetings. x The comment was made that the line north of Hwy 55 at Tamarack should be straight and not curved through already developing areas because there will not be an opportunity for a trail since it’s already developed and/or all park dedication for the property has already been set aside. x There was concern about the trail going through Fields of Medina because it is a neighborhood park and a regional trail would bring more outside users to the park and the neighborhood. x The comment was made that the east route appears longer which could be more costly and will extend through commercial development along Highway 55, which will cause congestion. x The western route would benefit with a connection to the Hennepin County Public Works Facility. x The westerly route would be better to provide room for the bridge and there will be more congestion on the east route once the signal goes in at Tamarack Drive at Hwy 55. If this route is chosen, it would still be nice to have a connection to the Fields of Medina park. x The question was asked whether the trail in the Park would replace the turf trail or be new alignment? This is yet to be determined. The existing turf trail would be studied to see what visitation patterns are used. x This area isn’t as rural as it used to be and more people are using the road for walking and biking, as well as increasing vehicle use. x The comment was made that long term this would be a community asset. Three Rivers Park District April 13 & 14, 2021 Diamond Lake Regional Trail Page 2 x There was support for the trail being located through Baker (south side of the road) instead of north side of the road. In addition, it would be important for the trail to be located on one side of the road or the other and not flip back and forth to serve fitness/experienced bikers in addition to recreational/young bikers and families. Biking within the roadway is still likely for some users depending on trail design, number of users, times of use, etc. x The challenge of supporting the trail while balancing and protecting property rights/privacy - especially to those close to the road was noted. x Mayor’s two questions: trail through Fields of Medina. Are residents interested in a trail that services on a trail in the northern part of the City to connect to the regional trail going north? x The question was asked whether the Park District installs restrooms along the route to keep people from using private property to relive themselves? Record of Meeting SRF No. 13057 Location: Baker National Golf Course Clubhouse Client: Three Rivers Park District Date: May 5, 2021 Subject: Hamel Road Neighborhood Open House Staff Attendees: Stephen Shurson, Kelly Grissman, Alyssa Olson & Danny McCullough, Three Rivers Park District; Dusty Finke, City of Medina From: Stephen Shurson Purpose of Meeting: The purpose of the meeting was to provide residents of the Medina that lived or owned property along Hamel Road an opportunity to learn and provide feedback about the proposed route alternative being reviewed in Medina. Summary of Meeting In general, there was overwhelming opposition to the concept of a trail adjacent to Hamel Road – whether or not private property rights would be required. Primary concerns cited regarding a trail along Hamel Road include: x Safety: volume and speed of traffic, topography (hills), driveway crossings, adjacent horses, and curves. One resident shared that there were previously hit by a car while running by a car that crossed the center line and another resident indicated that they would not stop/wait for trail users should the trail cross their driveway. x Proximity to homes: several areas have homes close to the road which could be negatively affected – especially if additional property rights (easement) would be required. x Privacy: several residents noted that they choose to live here or remaining living here because of the privacy, rural character and lack of public infrastructure such as trails. For some, the loss of trees along the road would greatly alter their privacy, viewshed and use of the property. At least one resident indicated that they were not interested in trail users observing them doing routine farm chores. x Cost: the cost of constructing and maintaining the trail, while not yet determined, was not supported and cited as not good use of tax dollars. x Feasibility: the challenge of constructing the trail in areas with significant ditches, adjacent wetlands, close homes, steep slopes and similar were noted. x Property rights: nearly every attendee indicated that they would not be a willing seller should property rights be needed (now or in the future). There was also concern that residents would not receive fair compensation or that their property would be condemned. Three Rivers Park District April 14, 2021 Diamond Lake Regional Trail Page 2 x Driveway crossing: in addition to safety concerns, one residents noted that they were not supported of pavement crossing their gravel driveway and did not want to be held responsibility for trail damage when they cleared snow to access their property. x Horses: it was shared that this project could displace the existing wider shoulder that is used for horseback riding or that if the horse trail and paved trail were both included within the right-of- way that the entire right-of-way would be developed. In addition, there was concern about the proximately of the trail to horse pastures. x Scope Creep/Timing: some noted that promises on past city or county projects were not kept which then made it difficult to accept the proposed scope, timing and information related to the regional trail. x Need/Unfair Burden: many meeting participants voiced that this project (the trail and safe crossing for people walking/biking) is not needed/supported and it was not fair that they would be absorbing the burden of the trail in order to provide recreation opportunities and connection to Baker Park Reserve for the benefit of other residents in the area, particularly those residents that are newer to the community and live in neighborhoods north of Hwy 55. x Several meeting participants were displeased that this route was under consideration and felt that it had been identified as the path to least resistance simply because there were few properties along the corridor. x Several meeting participants suggested that other routes which were more direct be considered – such as following Hwy 55, staying in Corcoran or through private property north of Hwy 55 which would like be developed into neighborhoods. x There was strong concern that Hamel Road residents voices/concerns would not be heard/considered and that the project would be supported by the Council since there are fewer residents along Hamel Road than residents living in the newer neighborhoods. x Common questions included: o What the acquisition process is and how valuations are determined. o Who would be the primary party to complete and maintain the trail and how would it be paid for. o Would grants or partnerships with other public agencies then allow for condemnation or otherwise create an opportunity for the scope of the project to change. o Project cost and timing o How the idea/trail concept came to be. o Would the Council consider their concerns/comments. o Specific design and property right requirements for various unique scenarios (for example, how would the trail work in this location where the ditch is wide and deep?). o How many people would be using the trail and where they lived/would be coming from. o Are other communities supportive of the project/who wants this. Record of Meeting SRF No. 13057 Location: Park at Fields of Medina, Hamel Legion Park, Medina Client: Three Rivers Park District Date: May 1, 2021 Subject: Pop-up engagement – DLRT Medina north routes alternatives Attendees: Park Visitors From: Stephen Shurson Purpose of Meeting: The purpose of the meetings was to engage with visitors to parks in Medina near the proposed routes and gather their feedback on the proposed routes. Summary of Meeting Eight park visitors were engaged with at Park at Fields of Medina and seven park visitors at the Hamel Legion Park on Saturday, May 1, 2021. Below is a summary of comments from the interactions. Park at Fields of Medina x Every visitor engaged with was very supportive a trail the regional trail option through the Fields of Medina neighborhood. x One visitor said, “Yes. Build it now!” Another said they were so much in favor of trails in the neighborhood they were considering moving to other areas that did provide more trails / parks. x One visitor said they could not understand why anyone would not be in favor of this trail. x Several said they determine where they live largely on proximity to park and trail amenities. x A common theme was that their family highly values the opportunity to get outside, recreate and enjoy nature. x Visitors liked the eastern route because it would connect to a possible future middle school. x Grade separated crossing of TH 55 was seen as a big amenity. x Western route would be acceptable too if there was a local trail connection to access it from the Fields of Medina. x Many visitors commented they would like to see a trail connect from their neighborhood to the north, if the DLRT did not extend south over TH 55. Hamel Legion Park x Many visitors said they love parks and trails (TRPD & Medina) and use them most everyday. x They would appreciate having trails close to home for easy access for their families without have to drive. x Desired more trails in the area in order to access other parks and amenities in the region. x Liked the ideal of more trail that can create loops for outings. 5HIHUHQFH Diamond Lake Regional Trail – Medina North Route Alternative General summary of phone conversations Generally speaking, phone conversation with individual property owners focus on the specifics the potential impacts to an individual private property owner. Typical questions include: x Why is the trail shown across my property? x What will the impacts be to my property? x When will the trail be built? x What side of the road will the trail be on? x How are driveway crossings and fencing dealt with? x Is there compensation for easements/right-of-way, as well as for tree loss impacts? Discussion typically includes a quick description of the master plan project, process, schedule and how Three Rivers typically handles land acquisition for right of way for the trail. Though their opinion regarding the trail may not have changed as a result of the discussion, property owners have a better understanding of the master plan process and feel that their questions and concerns have been addressed. 5H I H U H Q F H   DLRT Engagement Webmap - Comments Summary Medina North Alternative Comment Theme Support Trail Comments Oppose Trail Comments Neutral Comments Conditional Support Comments TOTALS Privacy-Security Concern 10 10 Safety Concern 3 5 1 9 General negative comment 2 1 3 Connection to other trails/neighborhoods 10 10 General positive comment 8 8 Crossing of TH 55 5 5 Suggestion 1 3 1 5 East option preference 4 4 West option preference 4 4 Connection to Baker Park 3 3 TOTALS 38 17 4 2 61 1 Creation Date Comments City of Residence 2021-03-23 0:42 I prefer this route on the west side of Arrowhead Dr. over the eastern route which goes through the Fields of Medina Park. This route follows less along vehicle roadways, so it will be more natural and scenic. Medina 2021-03-23 1:13 This a pretty narrow road with lots of blind turns for cars. It could be dangerous with a lot of bike traffic. Medina 2021-03-23 2:44 This road is very dangerous to walk or ride a bike on with several blind approaches. Possible to head NW on 118 via anticipated plans for connector to Mohawk? Medina 2021-03-23 3:16 This is a private road. May be difficult to secure right of way.Medina 2021-03-23 3:20 This is a scenic stretch with the eastern side already graded for a future trail near the Bridgewater neighborhood. Just north through the gravel area will require ROW acquisition. Medina 2021-03-23 8:59 I love the thought of connecting to baker. So many beautiful trails in this area Medina 2021-03-24 11:52 There is a paved path already built along CR116/Pinto Road from Foxberry neighborhood to the McDonalds that would be great to integrate this trail with. Medina 2021-03-24 16:39 Need a path along 47 between 116 and 101! This is a road between neighborhoods that has lots of bikers and walkers and today creates dangerous situations without a path. Our children need this path, especially with schools close and no sidewalks! Corcoran 2021-03-24 19:08 It makes so much sense to connect the trail to the Baker Park system! This will be a well used trail. Medina 2021-03-25 4:43 We are not interested in having this trail run through our front yard. Medina 2021-03-27 13:45 I do not want this trail along this road near my front yard. Trails like this bring crime and trespassing. There are dirt back roads in the area that could be followed. This road is narrow enough and this will only make this road more dangerous. Medina 2021-03-27 13:48 I built here for the privacy and I do not want a public trail in front of my property. There are many other alternate options besides adding to this already narrow road. Medina 2021-03-27 13:57 Pioneer trail would be a much safer and scenic alternative. Medina 2021-03-28 2:38 I think this trail would be an excellent addition to the Fields of Medina park that is shown here. There are a lot of community members that would appreciate this. Medina 2021-03-28 15:31 I plan to fight against this location very hard. Medina 2021-03-28 16:17 This is private property Medina 2021-03-31 16:15 Is it possible to extend the bike route farther on Hamel Rd into the township? It could link Legion park to the system, and connect to the short bike paths on Hunter Dr. and Brockton Ln. Hamel 2021-04-01 19:25 We're positive and excited about the planned trail. We'll walk it daily and bike it frequently. Medina 2021-04-01 21:26 We do not want this trail going through our front yard Medina 2021-04-10 15:21 Unsafe area for people traffic due to this being on top of a hill with low visibility as cars head east around the blind bend. Medina 2021-04-10 15:33 We moved here for privacy. This trail will bring opportunity for crime and trespassing. There are MANY other alternatives. I rather not worry about my dogs and the constant threat of someone coming off the trail. Medina 2021-04-10 15:47 People that live out here do so for a reason. This will not sit well with most neighbors. The attraction of Medina is that you can have large acreage and privacy. If the other neighborhoods want to connect to Baker Park, you can find alternative routes. Medina 2021-04-10 16:17 Adding a trail along this road is an excellent way to increase safety along this entire roadway. The hills and curves, plus the lack of sufficient roadway shoulder, make this popular bike route very dangerous for bikers. Medina 2021-04-12 16:08 Would be great if this tied into the trail system near Fish Lake/Medicine Lake to allow a loop system. Maple Grove 2021-04-13 2:24 The fears of "bringing crime" are unfounded. I've seen no evidence of trail building the results in a marked increase in crime for property owners and in many cases it actually raises property values since many see it as a great amenity. Minneapolis 2021-04-13 22:45 Support as far eastern as possible to reach residents closer to Hamel Legion park Medina 2021-04-14 18:37 My dad bought this property in 1949. It is still owned by my family, and it is still being farmed. The City of Medina has this land zoned as 'commercial' for future use. We do not want this trail running through our farmland. Minnetonka 2021-04-14 21:39 There will be a stoplight and many turn lanes once the new Wayzata school is built at Hwy 55 & Tamarack Dr. There will also be a round-about just north of Hwy 55 on Tamarack Dr. These will be busy and dangerous intersections. Sauk Rapids, MN Webmap Comments Summary - Medina North 2 2021-04-15 13:11 The connection to Baker Park and Independence Regional Trail is highly desirable. This would provide opportunities to connect to the Park along with other communities and trails. Medina 2021-04-15 13:14 A trail along Hamel Road would create excellent connection throughout the city. We need more opportunities for safe biking and pedestrian traffic for our families. Medina 2021-04-15 13:17 This route is preferred over the eastern route through Fields of Medina Park. Medina 2021-04-15 13:19 A safe crossing over Highway 55 and the railroad tracks needed. Excited to have the opportunity to connect throughout Medina and other neighboring towns Medina 2021-04-15 15:22 A Trail along Hamel Road an excellent way to increase safety along this road. This area is already popular with bikers but is currently dangerous due to lack of sufficient roadway shoulder Medina 2021-04-15 15:28 We moved to this area for the family friendliness and access to nature and would welcome a path that connects us more to our neighbors and the community! We need more trails south of Highway 55! Medina 2021-04-15 22:02 This would be a preferred route because it is scenic, avoids roads for the most part and avoids tillable land. Our family/neighbors and community members support this trail in either direction, but also feel this route option would be the best option. Medina 2021-04-24 21:13 For the trail to be successful, it needs to accommodate the varied speeds of users Columbia heights 2021-04-26 14:18 We do not want a trail through this area. I have lived near trails and it brings trash and more opportunities for crime. Many people do not respect the property. Hamel 2021-04-27 21:55 Why do people act like I can't already go see there front yard? Did you forget there's a road there? If people wanted to they could go commit crimes there now. How does this change? St. Louis Park 2021-04-29 14:10 I originally preferred the western option, but now am advocating for this route. I live in the Fields of Medina so access to the trail is very important to me, plus looking long term I love the accessibility to the new Wayzata School by trail! Medina 2021-04-29 14:12 I would love for this trail to go through my backyard! My request would be to ensure there is enough space for all types of users (from intense bikers to kids learning how to bike to casual walkers.) Medina 2021-04-30 3:32 Eastern route appears to connect to more points of interest and community destinations, making it a more utile location in my opinion. And great location for further enabling Safe Routes to Schools and programming. Chanhassen 2021-04-30 18:42 It would be a fantastic addition to this area to have the trail run through both the north and south sides of medina. It would make biking, running, etc, safer than using the roads like you need to now. Medina 2021-04-30 18:48 Agree with incorporating paved trails near Foxberry.Medina 2021-04-30 19:23 Would be great to have a trail offering better biking/running opportunities. Plus it takes into account of pedestrians, we enjoy biking the roads in Medina but always very concerned about safety. Medina 2021-04-30 20:19 Adding trails here only increases the amount of people who come through this area. We want less people coming through this area, not more! Medina 2021-04-30 20:25 We would LOVE to see a train go through Medina and connect down over HWY 55. As a family we love to bike and having access to get safely over Hwy 55 to use both the trail and get into Hamel would be fantastic. It would greatly benefit our neighborhood!! Medina 2021-04-30 20:30 A safe crossing would be great. Medina 2021-04-30 20:31 It would be great if there were two safe crossing across 55. Would make for a good loop. Medina 2021-05-02 19:44 We need a safe crossing of HW55 - I would be happy with either location! Maple Grove 2021-05-02 19:48 I would love to see a trail along Hamel road. It’s unsafe now for biking or walking and there are no E-W routes in the area. I have had close calls with cars while bike riding in this area Maple Grove 2021-05-02 19:49 Please connect the Diamond Lake Trail to Elm Creek Park Maple Grove 2021-05-02 23:47 We built out here for the privacy & if someone came off the trail to pet our dog & he bit them we would be liable. The majority of people that want the trail don't have the trail running through their front yard. Cyclists already rule the road. Medina 2021-05-03 2:14 I agree with another commenter that it would be great to incorporate the trail on CR 116/Pinto Dr into this larger trail. It would help a lot of neighborhoods connect to the trail. Medina 2021-05-03 2:17 If it is possible to connect the smaller trail on CR 116/Pinto Dr, then we would need at least a crosswalk so families can safely cross that busy road. Right now, it is pretty dangerous. Medina Webmap Comments Summary - Medina North 3 2021-05-03 20:20 This is already a busy bike route and can be a bit unnerving given the hills, curves and narrow road. A formal trail would definitely be safer than the current situation. Hamel 2021-05-03 20:31 Prefer the eastern route as is is closer to more neighborhoods, as well as the new school and has better access to Medina/Hamel. Hamel 2021-05-04 16:59 The Luce Line Trail should be paved from Vickburg in Plymouth to Old Crystal Bay in Orono. This would add usage to the Luce Line and reduce pressure on the Dakota Trail, which is overused at times. Please make this part of a coordinated planning process. Orono 2021-05-04 22:30 This is a narrow road to begin with....I don’t see how a trail could be built without the land owners selling parts of their land. Medina 2021-05-04 22:32 This would simply add too much traffic to an already narrow road...it’s basically just the residents extended driveway. Medina 2021-05-04 23:41 This road has to many hills and curves. It would not be a safe route. There are large county trucks and semi's daily. There are plenty of trails already in the Hamel area. Hamel 2021-05-07 20:52 I would love to see the trail go through this route and incorporate a boardwalk to traverse the wetland area. Medina, Minnesota Webmap Comments Summary - Medina North DLRT Let's Talk Webpage - General Comments Medina North Alternative Mar 24 21 09:46:12 am I have been a resident of Corcoran for 10 years, I have children and we all need this trail! Our neighborhoods need to be safe for walking and biking, and without sidewalks right now they are not. Please also consider extending the path along 47 between 116 and 101. This is a road between lots of neighborhoods that currently has lots of bikers and walkers and creates dangerous situations for pedestrians, bikers, and cars without a path. Overall, we are VERY supportive of this path and THANK YOU!!! We love that it connects to Baker. This will be great for the environment as we will finally be able to walk and bike from our home instead of needing to drive to places to walk and bike. Mar 28 21 11:48:58 am My wife & I live on the trail on land that has been in the family for decades & would not only affect our property immensely but her brother's farm as well. We moved out here to be by her father & enjoy the privacy it has to offer & would not appreciate the trail going through our front yard. I have heard people compare this proposed trail to the one on CR19. There is no comparison. The CR 19 trail is mainly flat, straight with open fields. This road has curves & hills; a cemetery & a pond next to the road; not to mention the trees that would have to be cut & the ditches that would have to be filled. What would be the environmental impact from this? I urge the CITY COUNCIL & PARK COMMISSION members to take a slow drive down Hamel Road & look to the sides of the road 12 -20 feet & think what would have to be destroyed in order for this to be built. It's just not feasible. It's hard for me to fathom the amount of money this is going to take to build this trail by the Park District. But then, I look on a larger scale & look at the light rail spending by Met Council which is totally out of control. It seems like the money could be better spent. The majority of comments for the trail are from people who do not have this proposed trail going through their property. We are against the Hamel Road route & feel there are more viable options that need to be explored. Thank you. Mar 31 21 12:37:21 pm I live in Medina on County Road 19 and bike east on hamel road from the Baker Park trail about once a month in biking weather. I would do it more often but Hamel Road has no shoulder and it is just too nerve racking to do the steep hills with any cars passing. I am very much in favor of the trail connection to Diamond lake trail. It would make a trip to Target and Hamel businesses much safer. It is not clear from the Map if the Hamel Road section would actually be separate from the road. Medina puts the road shoulder on Co Rd 24 as part of their existing trails. That road shoulder is wide enough, but it is not safe for children to ride along the Co Rd 24 traffic. This should be separate, and paved, not crushed limestone or gravel. Walter Steinkraus Apr 14 21 11:19:01 am As a member of the Jubert Family that owns the property located at 1182 Highway 55 in Medina (on the north side of Highway 55 and the east side of Tamarack Drive), I want to make several comments about the easterly trail that has been proposed for the Diamond Lake Regional Trail. Back in 2012, our family donated all the required City of Medina park dedication for our entire piece of land at the time (approximately 62.5 acres). The 2012 City of Medina park dedication included what is now the Fields of Medina (East), the Lennar Townhome development currently under construction, and the remaining acres the Jubert Family owns along Highway 55 that are zoned as 'commercial.' Our entire park dedication became what is now 'The Park at the Fields of Medina.' It would be unfair to us to take any of our additional land for the Diamond Lake Regional Trail when there are other options available. Another point to consider is that there is a round-about planned on Tamarack Drive (north of Highway 55 and south of Meander Road). This round-about is planned to cut into our land--though it does not show up on the recent Diamond Lake Trail maps. In addition, the Wayzata School District has purchased the land south of Highway 55 and along Tamarack Drive for future use. The construction of the new Wayzata School south of Highway 55 will create the need to upgrade the intersection at Highway 55 and Tamarack Drive with a stoplight. The distance from Highway 55 north to Meander Road is less than one-half mile. If you look at the 'big picture,' you would see that this is a small area where a lot would be going on--cars, walkers, bikers, maybe busses, and then possibly additional trail bikers! Once this stoplight is installed, it will become a busy intersection with residential and commercial traffic. To have a bike path near this intersection would create more congestion and possibly be a hazard to those traveling in this area. The safer route would be the westerly route, because there are more open spaces, the planning for a trail is more open since the land is not already developed or in the design phases. For these reasons, we propose that the more-westerly route through quieter areas, less congestion, and more room for a bridge with ADA compliance is a better option for the Diamond Lake Regional Trail. Apr 14 21 02:55:18 pm On 18 August, 2020, the City of Medina approved the Tamarack Drive Corridor Visioning Study. When the Wayzata School is built, there will be stoplight with several turn lanes plus a round-about just north of Hwy 55 on Tamarack Drive. This will be a very busy area for both commercial and residential traffic because the frontage areas along Hwy 55 are zoned for commercial use. The westerly route, would be the more favorable route in terms of safety and for ADA access to the bridge. For detailed information regarding the Hwy. 55 and Tamarack Drive intersection and the round-about to the North on Tamarack Drive, see the August 18, 2020 Tamarack Drive Corridor Visioning Study Final Concept Plan, City of Medina Council Meeting, starting at about 32 minutes: https://vimeo.com/464079318. May 02 21 12:37:59 pm I am completely in support of this trail. My family rides and runs on many of the Three Rivers Trails every week. I ride my bike on Hamel Road and CR-24 weekly and feel unsafe often and have had some close calls along these road but currently there are few trails connecting the western suburbs to Wayzata and/or Baker park. The grade separated crossing of HW55 is critical - there are few safe ways to cross 55 currently. I would suggest that the trail connects to Elm Creek to create a larger loop and more regional connectivity. I would also prefer either the eastern or western “meandering” northern options vs. the straight N-S path along 116. Thank you. May 02 21 04:58:06 pm The City of Medina & the Three Rivers Park District is having an open house for Hamel Road Residents ONLY to hear their concerns about the proposed trail. It was brought up at a virtual meeting how this route came about & the lack of communication to the residents along this new route. The meeting will be held on Wednesday May 5th, from 5:30 - 6:30 at the Baker National Golf Course Clubhouse. If you can't make it please let your voices be heard via email or by phone. Thank you. Date of contribution Guestbook Entries 5HIHUHQFH May 04 21 04:30:55 pm Dear Three Rivers Park District Medina City Council &amp; Park Commission Following our my comments regarding the DLRT. For a number of reasons I am opposed to the Diamond Lake Regional Trail, I have stated a few below. Years ago my wife and I lived in Minnetonka, our yard abutted up to a trail, we did not think much about it when we purchased the house. It was a mistake on our part thinking that there would not be much interaction between us and the people using the trail. We were wrong, we found out very soon that people did not hesitate to come into our yard when we were doing yard work or sitting on our deck just to make conversation. When we decided to move we agreed that we would move to a town / city that gave us the peace and quiet we were looking for and plenty of open space and away from trails and parks. We found that gratification when we purchased our home on Hamel road in 1991. We have nothing against parks or trails, they serve a purpose for the community. If someone wants to live next to a trail or park that’s their prerogative, for us it’s a hindrance. Please don’t bring it to our doorstep. If we want to go to a park or preserve we’ll drive our car. Why would I want to walk to a park that is 4 to 5 miles from my house one way, further for many other people. We have plenty of trails and parks already in this area, we do not need a trail to get to them. It’s mentioned in the video that bikers will use the trail, that is highly unlikely. They do not like sidewalks or trails, they prefer to ride on the roads, three abreast at times. Also I have not seen an abundant of people roller blading these past years. Having the DLRT run along Hamel road is a real safety issue. As you are all aware it’s a county road, on any given day there are countless trucks, semi- trucks, UPS and FedEx trucks not to mention all the Hennepin County dump trucks, graders and other implements that travel the road on a daily basis. Not all of the vehicles and trucks obey the speed limit. There are also many hills, curves and blind spots on Hamel Road. Not a safe road to have a trail. What environmental impact will this trail have on the environment? 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She left me the attached voicemail this afternoon to voice support Thanks, Dusty From: voicemail@vonagebusiness.com <voicemail@vonagebusiness.com> Sent: Wednesday, May 12, 2021 1:59 PM To: Dusty Finke <dusty.finke@medinamn.gov> Subject: New Voicemail from WHITMORE W 17634782927*CityHall Hi Dusty Finke (Ext. 224), You have a new voicemail WHITMORE W (17634782927*CityHall) Received at [600 - City Hall ] to [601 - City Hall ] to [224 - Dusty Finke] on Wednesday, May 12 2021 01:59 PM (73 seconds) 5HIHUHQFH 2 Your voicemail is attached. To review the voicemail, launch Vonage Business mobile or web app. Open in App If you have any question, please visit our support site. Regards, The Vonage Business Communications Team This email was sent via vonage.com.23 Main St. Holmdel NJ, USA 07733 (c) 2020 3 Shurson, Stephen From:Bob Clarke <bob.clarke@centurylink.net> Sent:Wednesday, May 12, 2021 11:19 AM To:DLRT Subject:Proposed Diamond Lake Trail Route Categories:Hamel Rd feedback Hello Stephen Shurson, This is a follow-up to our phone conversation earlier today. As currently proposed, the route for the Diamond Lake trail cuts through the middle of my property. While I do not oppose the construction of this trail, I do object to the route splitting my property. I would think that a route along the south side of Meander Road would be much more acceptable. I realize that this is a long term project, and things can change, but the current trail path would seem to seriously negatively impact my property’s value to most, if not all, potential buyers. Also, if my children choose to keep my place, the current trail route would be detrimental to their privacy and enjoyment of the land which we’ve owned since late 1984. Count me as in favor of constructing the Diamond Lake Trail, but with changes. Sincerely, Bob Clarke 1234 Highway 55 Medina, MN 55340 Ph. (763) 478-6913 4 Shurson, Stephen From:Paul Herrmann <pauleh5576@gmail.com> Sent:Tuesday, May 11, 2021 12:45 PM To:DLRT Subject:Proposed Diamond Lake trail Categories:Hamel Rd feedback Dear sirs ( Stephen Shurson) Although we have no feeling ( positive or negative ) regarding the general trail concept, we are ardently against the portion of the trail ( as currently shown) which lies north of Meander Road. The course, as indicated, cuts through our property in such a way as to divide what is our "yard" or horse pasture into 2 parcels. Currently the Herrmann and Clarke properties are nicely protected with no access by public travelways, an attribute we highly value. An example of an alternate route would have the trail paralleling Meander to the West to Arrowhead Drive, then,turn North paralleling Arrowhead, thereby eliminating the necessity of splitting any private property. Kindly add our names to those who strongly oppose the trail as currently depicted. Paul and Kathy Herrmann 1248 Hwy 55 5 Shurson, Stephen From:Katy Bentrott <katy.bentrott@blmtechnology.com> Sent:Monday, May 10, 2021 9:02 AM To:DLRT Subject:Diamond Lake regional trail project Categories:Hamel Rd feedback To the Park Commission, "I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. Thank you for your help. Katy Katy Bentrott Vice President of Service Solution Sales O: 763-551-4310 | C: 612-730-8945 E: katy.bentrott@blmtechnology.com SCHEDULE A MEETING 15300 25th Avenue North, Suite 600 Minneapolis, MN 55447 The information contained in this electronic mail message is confidential information intended only for the use of the individual or entity named above, and may be privileged. If the reader of this message is not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. 6 Shurson, Stephen From:C Sundin <cmsundin@msn.com> Sent:Sunday, May 9, 2021 10:55 AM To:Kathleen Martin; dino.deslauriers@medinamn.gov; todd.albers@medinamn.gov; robin.reid@medinamn.gov; joseph.cavanaugh@medinamn.gov; Kevin.Anderson@hennepin.us; DLRT Subject:DLRT on Hackamore Road in Medina Categories:Hamel Rd feedback I have expressed our concerns regarding the plan to route this county trail through our residential neighborhood a couple of times now, to county and city reps. The response I've gotten lacks any interest in or concern for long-time residents in this area. As a taxpayer, I really wish some common sense would be applied to this project. It seems the top priority for this trail is a "park-like" setting with no regard for people who already live in these areas. This lofty goal should not be obtained at the expense of residents. To inform\remind you, our area of Hackamore Road has no public right of way beyond where the gravel road is located now. The existing gravel road is narrow. We are not interested in (now or in the future) any sale of our private property so that a county-wide trail can be put through our neighborhood, in effect bringing in county-wide strangers through our front yard. This would also have a negative effect on our property value. Again, I would plead that you use some common sense in planning the route for this trail. It does not belong being routed through a residential neighborhood. Tony & Chris Sundin 1525 Hackamore Road 7 Shurson, Stephen From:Jeri Klein <jkklein3@gmail.com> Sent:Friday, May 7, 2021 1:29 PM To:DLRT Subject:Trail Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. Sincerely, Medina Neighbors supporting the Diamond Lake Regional Trail 8 Shurson, Stephen From:Seth Finck <redseth@gmail.com> Sent:Thursday, May 6, 2021 9:04 AM To:DLRT Subject:Medina Trail Support Categories:Hamel Rd feedback To whom it may concern, I live in the Fields of Medina neighborhood (1157 Jubert Trail) and I would like you to know that I fully support the effort to build the Diamond Lake Regional Trail. In addition to allowing more people to gain access to the amazing Baker Park Reserve, it would also allow a much safer way for families living on the North side of HWY 55 to cross onto the southern side. In the upcoming years there will be countless elementary-aged residents growing into middle school-aged bike riders looking to cross HWY 55 to interact with friends in the countless neighborhoods on the other side. We have the ability to act now to provide them with a safe way to cross an extremely busy and dangerous road that will almost certainly only become more busy in the upcoming years. HWY 55 makes it onto the news enough as it is, the trail overpass could greatly reduce the chances of our community living through additional heartbreaking events related to pedestrian-related accidents on the road. I see the trail as something that will provide immense and diverse value to the community of Medina. I strongly support the construction of the trail and I appreciate all the time and consideration you have invested into it. Sincerely, Seth Finck 9 Shurson, Stephen From:Chris Pederson <madmrchristopher@gmail.com> Sent:Wednesday, May 5, 2021 1:01 PM To:Kathleen Martin; Jodi Gallup; dino.deslauriers@medinamn.gov; todd.albers@medinamn.gov; robin.reid@medinamn.gov; joseph.cavanaugh@medinamn.gov; Scott Johnson Cc:DLRT; danny.mccullough@threeriverspark.org Subject:Diamond Lake Regional Trail Support Letter from Chris Pederson Attachments:MedinaResident_SupportDLRT_Petition.pdf; Diamond Lake Regional Trail Support Letter - Chris Pederson.docx Categories:Hamel Rd feedback Dear Medina City Council, Medina Parks Commission and the Three Rivers Park District, I am emailing to express my strong support for the Diamond Lake Regional Trail being built through the City of Medina. As a homeowner with young children as well as an active member of the Medina community, I believe the Diamond Lake Regional Trail will add generational value for families in Medina and the greater west metro community as a whole; both in terms of land value and in supporting more healthy, active lifestyles. It will also provide a much needed safe access across Highway 55 to connect north Medina to south Medina as at the moment, it is very unsafe for anyone, young or old to cross, especially those looking to enjoy the beautiful country that south Medina and beyond offers. Furthermore, this trail will help more easily connect businesses such as those in Uptown Hamel to the northern Medina community in a way that doesn't require driving by car, thus lowering potential traffic, parking needs and car congestion in the future as people will be able to conveniently bike, rollerblade, jog or otherwise walk safely to business along Hamel Road and beyond. This is also true for communities in south Medina having safe and convenient access to parks such as Fields of Medina and businesses located on the northside of Highway 55 such as Peg's Cafe, Target and the Medina Entertainment Center. Incorporating a boardwalk into this trail through the wetlands is also something I hope is considered as it would add a level of value and encourage even more intimate engagement with the natural beauty of the landscape. Plymouth and other neighboring cities have incorporated similar boards walks and see these as exemplary. I can only hope that the Medina City Council takes into full account the long-term positive impact this will have on a lion's share of Medina's residential population who DO support this trail as well as the local businesses and surrounding areas that will greatly benefit from its county funded construction and maintenance. Sincerely, Chris Pederson 4130 Fescue Drive Medina, Minnesota 55340 PS - I've attached a file copy of this letter as well as a scanned copy of a small sample of neighbors that signed their name in support of this trail. I've talked to many others as well who support it, but thought this documentation of 9-10 unanimously supportive residents would help show additional, documented support. 10 Shurson, Stephen From:Richard Rubin <rr@richierubin.com> Sent:Tuesday, May 4, 2021 9:39 AM Subject:Diamond Lake Regional Trail - MEDINA Categories:Hamel Rd feedback I wanted to send an email in total support of the Diamond Lake Regional Trail being built through the City of Medina. The trail will offer our community a safe and enjoyable way to explore the natural beauty of our surroundings and promote the health and well-being of our residents. This project should absolutely include the boardwalk idea through the wetland areas. I am very much looking forward to using these trails in the future! Please let me know if you have any questions. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Thank you, Richard Rubin 4136 Cavanaugh Dr Medina, MN 55340 952-451-3004 11 Shurson, Stephen From:mukharjee kilari <kilarimukh@hotmail.com> Sent:Tuesday, May 4, 2021 5:20 PM To:DLRT Subject:Diamond Lake Regional Trail Support Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Thank you Mukharjee Kilari 1037 Jubert Trail Medina MN 55340 12 Shurson, Stephen From:Jodi Gallup <jodi.gallup@medinamn.gov> Sent:Tuesday, May 4, 2021 2:41 PM To:mlamberty22@gmail.com Cc:Bill & Tamara Freeland; Doug Dunlay; Luann Johnson; Luann Johnson; Tracey Lamberty; Kathleen Martin; DLRT Subject:RE: Private Property Access For Bike Path Categories:Hamel Rd feedback This email is to confirm that all your comments will be included in the public record including the email below. You are correct that you did not see your previous email online yet as we are still in the comment period and collecting comments, which will be distributed to the Park Commission and City Council for the Park Commission’s upcoming meeting on May 19th. Jodi Gallup | Assistant City Administrator/City Clerk | City of Medina Direct: (763) 473-8850 • Fax: (763) 473-9359 • jodi.gallup@medinamn.gov 2052 County Road 24 • Medina, MN • 55340 From: mlamberty22@gmail.com <mlamberty22@gmail.com> Sent: Tuesday, May 4, 2021 2:22 PM To: Jodi Gallup <jodi.gallup@medinamn.gov> Cc: Bill & Tamara Freeland <wfreelan@tcfbank.com>; Doug Dunlay <dunlayd@msn.com>; Luann Johnson <lujohn16@gmail.com>; Luann Johnson <lujohn61@gmail.com>; Tracey Lamberty <tlamberty2011@gmail.com>; Kathleen Martin <kathleen.martin@medinamn.gov> Subject: FW: Private Property Access For Bike Path Hello Jodi, I’m following up to make certain the mayor and council members understand our position on this matter. Please include ALL of the following dialogue in the distribution to city council members. I did not see the full detail in the recently distributed packet about the bike path (the updates may have missed the cut-off). We continue to say we have NO INTEREST in allowing a bike path cross our collective private properties. Additionally, Stephen Shurson from Three Rivers told me the Park Commission would not use anyone’s property without permission and appropriate market rate compensation however we continue to see the path crossing our properties in the plan. It’s difficult to understand why we should have to attend multiple meetings on this matter when we have communicated our group simply does not want to make our properties available to Three Rivers. Thank you for your help. Mark & Tracey Lamberty 4250 Arrowhead Drive Sent from Mail for Windows 10 13 From: Mark Lamberty Sent: Monday, April 5, 2021 10:41 AM To: Jodi Gallup Subject: Re: Private Property Access For Bike Path Thank you Jodi. Please excuse any typos sent by my iPad On Apr 5, 2021, at 9:38 AM, Jodi Gallup <jodi.gallup@medinamn.gov> wrote: Thank you for providing feedback on the proposed Diamond Lake Regional Trail. Your comments will be included in the public record for this project. Jodi Gallup | Assistant City Administrator/City Clerk | City of Medina Direct: (763) 473-8850 • Fax: (763) 473-9359 • jodi.gallup@medinamn.gov 2052 County Road 24 • Medina, MN • 55340 From: mlamberty22@gmail.com <mlamberty22@gmail.com> Sent: Saturday, April 3, 2021 3:21 PM To: Jodi Gallup <jodi.gallup@medinamn.gov> Cc: Bill & Tamara Freeland <wfreelan@tcfbank.com>; Doug Dunlay <dunlayd@msn.com>; Luann Johnson <lujohn16@gmail.com>; Luann Johnson <lujohn61@gmail.com>; Tracey Lamberty <tlamberty2011@gmail.com> Subject: FW: Private Property Access For Bike Path Hello Jodi, I believe the Bike Path is on the agenda for upcoming meetings. Several of us have communicated with Three Rivers Park District and I have also communicated with Dusty regarding this matter. We are not interested in having our property used for a bike path. Please share our sentiments with the council and planning commission. Thank you, Mark & Tracey Lamberty Sent from Mail for Windows 10 From: mlamberty22@gmail.com Sent: Saturday, April 3, 2021 2:13 PM To: DLRT Cc: Doug Dunlay; Bill & Tamara Freeland; Reid Johnson; Luann Johnson; Luann Johnson; Tracey Lamberty Subject: RE: Private Property Access For Bike Path Hello Stephen, Thank you for the invitation to attend future meetings. I really do not see the benefit of continuing to discuss this matter. We have NO INTEREST in providing the land for a bike path to travel on our private property. I believe Doug Dunlay shared the same sentiment when he spoke with you. When you and I spoke I heard you say Three Rivers Park District would not cross private land without the landowners 14 approval and even with approval TRPD would provide market rate compensation for the land. Again, we are NOT INTERESTED. Please share this with you colleagues. Thank you, Mark Lamberty Sent from Mail for Windows 10 From: DLRT Sent: Thursday, March 25, 2021 9:18 AM To: mlamberty22@gmail.com; DLRT Cc: Doug Dunlay; Bill & Tamara Freeland; Reid Johnson; Luann Johnson; Luann Johnson; Tracey Lamberty Subject: RE: Private Property Access For Bike Path Thank you Mark for your comments and our conversation yesterday. We appreciate your input. Your email and comments regarding this potential route will be duly considered in our evaluations. Thank you for mentioning the City owned land that runs N-S next to you property as a possible trail route to would route the trail. We can take another look at the area north of you and east of the Bridgewater neighborhood, but when we looked at this before, the grades for the trail leading up to the Bridgewater neighborhood from the area east would exceed the 5% max grade that our design guidelines require. Alternatively, if we were to extend a trail straight north, it would require a very long boardwalk. This seemed excessive if there was a viable route along Chippewa. You and your neighbors are also welcome to attend any of our upcoming open houses or virtual meetings listed below to get more information or ask questions, or I am happy to have a one- on-one conversation with you if you wish. Open House at the Fields of Medina Park (Weather permitting – check project website after noon on the date of the event to confirm) x Wednesday, April 14 – 5 to 6:30 PM (reschedule date in case of inclement weather is Thursday, April 22 – 5 to 6:30 PM) Virtual Meetings x Tuesday, April 13 – 5 to 6 PM: ThreeRiversParks.link/April13 x Wednesday, April 14 – Noon to 1 PM: ThreeRiversParks.link/April14 x Monday, April 19 – 6 to 7 PM: ThreeRiversParks.link/April19 Regards, Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: mlamberty22@gmail.com <mlamberty22@gmail.com> Sent: Wednesday, March 24, 2021 2:11 PM To: DLRT <DLRT@threeriversparks.org> Cc: Doug Dunlay <dunlayd@msn.com>; Bill & Tamara Freeland <wfreelan@tcfbank.com>; Reid Johnson <reidearth@earthlink.net>; Luann Johnson <lujohn16@gmail.com>; Luann Johnson <lujohn61@gmail.com>; Tracey Lamberty <tlamberty2011@gmail.com> Subject: Private Property Access For Bike Path 15 Hello Stephan, This issue continues to arise and it’s a non starter. Four of us own the property where the proposed eastern route connects to Arrowhead. Several of us attended the original meeting on this matter at Medina City Hall. We voiced our strong opposition to this path. Since then I’ve written the Medina City Planner asking him to share our opposition. One potential compromise that is apparently not being explored is to cross our private drive on the narrow strip of land the city acquired, travel though the park the city currently owns and route the path using an existing bridge across the swamp through Bridgewater back to Arrowhead. As I stated below we’ve given up our property (Via right of way access on Arrowhead) so that others can use our property for biking and walking. We’re not interested to having another bike path travel down our private drive. Mark & Tracey Lamberty 4250 Arrowhead Drive Sent from Mail for Windows 10 From: MARK LAMBERTY <mark_lamberty@outlook.com> Date: February 27, 2021 at 8:34:25 AM PST To: Dusty Finke <Dusty.Finke@ci.medina.mn.us> Subject: Bike Path - March 2nd City Council Meeting Agendas and Feb 16th Draft Minutes Hello Dusty, As property owners of 12.3 acres we strongly appose option 771 and disagree with the comment that it has “less impact to private property”. We have one bike/walking path that we accepted on our property along Arrowhead. We should not be subjected to giving up more of our property for public use without appropriate compensation. Additionally, 771 would require disturbing wetland that simply is not necessary. Mark & Tracey Lamberty 4250 Arrowhead Drive - Since 1993 16 Shurson, Stephen From:Kelsey Wiechman <kelsey.wiechman@gmail.com> Sent:Monday, May 3, 2021 7:43 PM To:DLRT; kathleen.martin@medinamn.gov Subject:Diamond Lake Regional Trail through Medina Categories:Hamel Rd feedback Hello, I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value b y offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. I would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Kelsey Wiechman 1089 Jubert Trail (Fields of Medina) Sent from my iPhone 17 Shurson, Stephen From:Jon Podvin <Jon.Podvin@genmills.com> Sent:Monday, May 3, 2021 4:58 PM To:DLRT; kathleen.martin@medinamn.gov Subject:Show of Support for Diamond Lake Regional Trail Categories:Hamel Rd feedback Hello, I wanted to reach out to share my support of the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. I would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. Thank you for your time and consideration. Jon Podvin Resident at 1053 Jubert Trail, Medina MN 55340 18 Shurson, Stephen From:Nick Olson <nickkristaolson@gmail.com> Sent:Monday, May 3, 2021 9:09 AM To:Kathleen Martin Cc:Scott Johnson; Dusty Finke; Jodi Gallup; DLRT Subject:Re: Diamond Lake Regional Trail Categories:Hamel Rd feedback Mayor Martin, Thanks for the quick response and action. Our address is 1105 Jubert Trail Medina, MN 55340. Have a great week, Nick and Krista Olson Sent from my iPhone On May 3, 2021, at 8:26 AM, Kathleen Martin <kathleen.martin@medinamn.gov> wrote: Thank you for your comments. We will add your comments to the public records, but could you please provide your address? Have a great day. -Kathy Kathleen Martin Mayor, City of Medina Kathleen.Martin@ medinamn.gov From: Nick & Krista Olson <nickkristaolson@gmail.com> Sent: Sunday, May 2, 2021 7:47 PM To: Kathleen Martin <kathleen.martin@medinamn.gov> Subject: Diamond Lake Regional Trail Mayor Martin, We support the Diamond Lake Regional Trail being built through the City of Medina as it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. 19 We believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Nick and Krista Olson 20 Shurson, Stephen From:Emilie Knox <emilie.l.knox@gmail.com> Sent:Monday, May 3, 2021 8:57 AM To:DLRT Subject:Diamond Lake Regional Trail - SUPPORT! Categories:Hamel Rd feedback Hello, My name is Emilie Knox and I live in Medina at 1124 Jubert Trail. I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. Thank you, Emilie Knox 612-385-6992 21 Shurson, Stephen From:Tom Sicheneder <tom.sic@hotmail.com> Sent:Sunday, May 2, 2021 7:51 PM To:DLRT Subject:Diamond Lake Trail Proposal Categories:Hamel Rd feedback Hello Stephen, We are writing to voice our displeasure for the proposed route for the Diamond Lake Trail along Hamel Road. Both our properties are part of the Laurent Homestead which has been in the family for decades & this trail would affect them immensely. Having sat in on one of the virtual meetings we learned how the other routes were eliminated & the way this route came to be. There has been a lack of communication with the residents along this route & we are disappointed how this came about. My wife & I built out here to be next to her father Harold in 2002 & enjoy the privacy this location offers. Her brother lives next door on the farm that Harold originally lived before moving up the hill. As a family we do not see this as a good fit for this area & are asking the leaders involved to turn down this proposal. We have heard it may not be for 20-30 years down the road but things have changed before. We will be attending the listening session at Baker Park Clubhouse on Wednesday to voice our opinions & appreciate the venue so our voices can be heard. Thank you, Thomas & Donna (Laurent) Sicheneder 2185 Hamel Road Daniel H. Laurent 2135 Hamel Road 22 Shurson, Stephen From:Nick & Krista Olson <nickkristaolson@gmail.com> Sent:Sunday, May 2, 2021 7:47 PM To:DLRT Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback Three Rivers Park Commission, We support the Diamond Lake Regional Trail being built through the City of Medina as it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. We believe this trail will also add long-term value by o ffering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Nick and Krista Olson 23 Shurson, Stephen From:Chris Berg <bergyver@hotmail.com> Sent:Sunday, May 2, 2021 6:47 PM To:Kathleen Martin Cc:DLRT; Jodi Gallup; Dusty Finke; Scott Johnson Subject:Re: I support Diamond Lake Regional Trail Project through Medina Categories:Hamel Rd feedback Thanks Kathleen my address is 4185 prairie View Trail Medina MN 55340 From: Kathleen Martin <kathleen.martin@medinamn.gov> Sent: Saturday, May 1, 2021 7:51 PM To: Chris Berg <bergyver@hotmail.com> Cc: DLRT@threeriversparks.org <DLRT@threeriversparks.org>; Jodi Gallup <jodi.gallup@medinamn.gov>; Dusty Finke <dusty.finke@medinamn.gov>; Scott Johnson <scott.johnson@medinamn.gov> Subject: Re: I support Diamond Lake Regional Trail Project through Medina Thank you for your comments. I have received a number of messages scripted much like yours. We will add your comments to the public records, but could you please provide your address? Please “reply all”! On Apr 30, 2021, at 6:05 PM, Chris Berg <bergyver@hotmail.com> wrote: I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Chris Berg 4185 prairie View Trail Medina MN 55340 24 25 Shurson, Stephen From:Monica Koo <koomonica@gmail.com> Sent:Sunday, May 2, 2021 5:37 PM To:DLRT Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Best regards, Koo 26 Shurson, Stephen From:matt plec <mattplec@yahoo.com> Sent:Sunday, May 2, 2021 4:07 PM To:DLRT Subject:Regional Trail Categories:Hamel Rd feedback To whom it may concern, I am a newer recent resident to Medina. My wife and I moved in just over a year ago, but I have previously lived in Medina when I was in High school and there was no Target, or Wells Fargo, or Aldi, etc. I wanted to send you an email in support of the proposed Diamond Lake Regional Trail. I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Thank You, MP. 27 Shurson, Stephen From:Alexandra Loaney <amloaney@gmail.com> Sent:Sunday, May 2, 2021 11:49 AM To:Kathleen Martin Cc:DLRT; Jodi Gallup; Scott Johnson; Dusty Finke Subject:Re: Diamond Lake Trail Project Categories:Hamel Rd feedback Thanks! My address is 1165 Jubert Trail, Medina, MN 55340. On Sun, May 2, 2021 at 11:43 AM Kathleen Martin <kathleen.martin@medinamn.gov> wrote: Thank you for your input. We will share your thoughts with the rest of the council and add it to our compilation of public commentary. Could you please provide your address? Have a nice day. > On May 2, 2021, at 11:41 AM, Alexandra Loaney <amloaney@gmail.com> wrote: > > > Dear Mrs. Martin, > > I support the Diamond Lake Regional Trail being built through the City of Medina, as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. > > I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole, and in a manner that promotes the health and well-being of our residents for generations to come. I would also support the addition of boardwalks through the wetland areas to improve the aesthetic, and utility for everyone to enjoy. > > If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. > > Thank you for your time and consideration, > > Ali Loaney 28 Shurson, Stephen From:Alexandra Loaney <amloaney@gmail.com> Sent:Sunday, May 2, 2021 11:42 AM To:kathleen.martin@medinamn.gov Cc:DLRT Subject:Diamond Lake Trail Project Categories:Hamel Rd feedback Dear Mrs. Martin, I support the Diamond Lake Regional Trail being built through the City of Medina, as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole, and in a manner that promotes the health and well-being of our residents for generations to come. I would also support the addition of boardwalks through the wetland areas to improve the aesthetic, and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration, Ali Loaney 29 Shurson, Stephen From:Kimberly Bahoora <kimaj22@gmail.com> Sent:Sunday, May 2, 2021 10:59 AM To:Kathleen Martin Cc:DLRT; Jodi Gallup; Dusty Finke; Scott Johnson Subject:Re: Diamond Lake Regional Trail - Please Support Categories:Hamel Rd feedback Yes thanks. Our address is: 1097 Jubert Trail, Medina 55340 On May 1, 2021, at 7:53 PM, Kathleen Martin <kathleen.martin@medinamn.gov> wrote: Thank you for your comments. I have received a number of messages scripted much like yours. We will add your comments to the public records, but could you please provide your address? Please “reply all”! On Apr 30, 2021, at 4:25 PM, Kimberly Bahoora <kimaj22@gmail.com> wrote: I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I moved to Medina with the hope that the trail system would be improved to connect our Medina community with other bike trails and I think this is a huge asset to our community. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. -- Kimberly Bahoora 30 Shurson, Stephen From:Melissa Szczech <melissa.szczech@gmail.com> Sent:Saturday, May 1, 2021 9:52 PM To:Kathleen Martin Cc:DLRT; Dusty Finke; Jodi Gallup; Scott Johnson Subject:Re: Diamond Lake Regional Trail Categories:Hamel Rd feedback Melissa Szczech 4197 Prairie View Trail, Hamel, MN 55340 On Sat, May 1, 2021 at 7:55 PM Kathleen Martin <kathleen.martin@medinamn.gov> wrote: Thank you for your comments. I have received a number of messages scripted much like yours. We will add your comments to the public records, but could you please provide your address? Please “reply all”! On Apr 30, 2021, at 7:03 PM, Melissa Szczech <melissa.szczech@gmail.com> wrote: I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. -- Sent from Gmail Mobile -- Sent from Gmail Mobile 31 Shurson, Stephen From:Peter K <shpk80@yahoo.com> Sent:Saturday, May 1, 2021 8:32 PM To:Kathleen Martin Cc:DLRT; Jodi Gallup; Scott Johnson; Dusty Finke Subject:Re: Diamond Lake Regional Categories:Hamel Rd feedback Hello My address is 1109 Jubert Trail, Medina, mn 55340 Thanks Sunghoon On May 1, 2021, at 7:53 PM, Kathleen Martin <kathleen.martin@medinamn.gov> wrote: Thank you for your comments. I have received a number of messages scripted much like yours. We will add your comments to the public records, but could you please provide your address? Please “reply all”! On Apr 30, 2021, at 4:26 PM, Peter K <shpk80@yahoo.com> wrote: Hello I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration." Thanks Sunghoon Kim 32 1109 Jubert Trail 33 Shurson, Stephen From:Pat Ottum <patrick.ottum@gmail.com> Sent:Saturday, May 1, 2021 6:46 AM To:DLRT Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback Hello- I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value b y offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Pat 34 Shurson, Stephen From:Jennifer Kish <kish0032@gmail.com> Sent:Friday, April 30, 2021 7:54 PM To:DLRT Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback Hi, I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Sincerely, Jennifer Kish Medina resident 35 Shurson, Stephen From:Melissa Szczech <melissa.szczech@gmail.com> Sent:Friday, April 30, 2021 7:03 PM To:DLRT; kathleen.martin@medinamn.gov Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. -- Sent from Gmail Mobile 36 Shurson, Stephen From:Chris Berg <bergyver@hotmail.com> Sent:Friday, April 30, 2021 6:06 PM To:DLRT; kathleen.martin@medinamn.gov Subject:I support Diamond Lake Regional Trail Project through Medina Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Chris Berg 4185 prairie View Trail Medina MN 55340 37 Shurson, Stephen From:Megan Nielsen <meglnielsen@gmail.com> Sent:Friday, April 30, 2021 5:30 PM To:DLRT Subject:In Support of Diamond Lake Regional Trail Categories:Hamel Rd feedback "I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration." Megan Nielsen 1068 Jubert Trail Medina, MN 55340 Sent from my iPhone 38 Shurson, Stephen From:Kelly Pederson <mrskellyp929@gmail.com> Sent:Friday, April 30, 2021 5:07 PM To:DLRT Subject:Fwd: Medina - Diamond Lake Regional Trail Categories:Hamel Rd feedback Hello, I support the Diamond Lake Regional Trail being built through the City of Medina as it will provide much needed, safe access across State Highway 55. This trail will add long-term value by offering more ways to explore the natural beauty of the community and in a manner that promotes the health and well-being of our residents for generations to come. I would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. Kelly OBrien 39 Shurson, Stephen From:Adeel Ahmed <AdeelAhme@outlook.com> Sent:Friday, April 30, 2021 4:30 PM To:DLRT Subject:Diamond Lake Trl in Medina Categories:Hamel Rd feedback Hi. I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. THanks Adeel Ahmed 4131 Prairie VIew Trl Medina, MN 55340 40 Shurson, Stephen From:Peter K <shpk80@yahoo.com> Sent:Friday, April 30, 2021 4:26 PM To:DLRT Cc:kathleen.martin@medinamn.gov Subject:Diamond Lake Regional Categories:Hamel Rd feedback Hello I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value b y offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration." Thanks Sunghoon Kim 1109 Jubert Trail 41 Shurson, Stephen From:Kimberly Bahoora <kimaj22@gmail.com> Sent:Friday, April 30, 2021 4:25 PM To:DLRT; kathleen.martin@medinamn.gov Subject:Diamond Lake Regional Trail - Please Support Categories:Hamel Rd feedback I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I moved to Medina with the hope that the trail system would be improved to connect our Medina community with other bike trails and I think this is a huge asset to our community. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. -- Kimberly Bahoora 42 Shurson, Stephen From:Addison DeBoer <addison.a.deboer@gmail.com> Sent:Friday, April 30, 2021 4:21 PM To:DLRT; kathleen.martin@medinamn.gov Subject:Diamond Lake Regional Trail Project Categories:Hamel Rd feedback To Whom it may concern, I support the Diamond Lake Regional Trail being built through the City of Medina as I think it will provide much needed safe access across State Highway 55 to connect northern Medina to southern Medina. I believe this trail will also add long-term value by offering more ways to explore the natural beauty of the community as a whole and in a manner that promotes the health and well-being of our residents for generations to come. We would also support the addition of boardwalks through the wetland areas to improve the aesthetic and utility for everyone to enjoy. If this message could be forwarded along to the Medina Park Commission as well, that would be appreciated. Thank you for your time and consideration. -Addison DeBoer 4140 Fescue Dr Medina MN 55340 43 Shurson, Stephen From:Dan Strand <dan@strandindustrialmachinery.com> Sent:Thursday, April 29, 2021 9:22 PM To:DLRT Subject:Diamond Lake Regional Trail Master Planning Categories:Hamel Rd feedback Dear Three Rivers Park District Medina City Council & Park Commission Following our my comments regarding the DLRT. For a number of reasons I am opposed to the Diamond Lake Regional Trail, I have stated a few below. Years ago my wife and I lived in Minnetonka, our yard abutted up to a trail, we did not think much about it when we purchased the house. It was a mistake on our part thinking that there would not be much interaction between us and the people using the trail. We were wrong, we found out very soon that people did not hesitate to come into our yard when we were doing yard work or sitting on our deck just to make conversation. When we decided to move we agreed that we would move to a town / city that gave us the peace and quiet we were looking for and plenty of open space and away from trails and parks. We found that gratification when we purchased our home on Hamel road in 1991. We have nothing against parks or trails, they serve a purpose for the community. If someone wants to live next to a trail or park that’s their prerogative, for us it’s a hindrance. Please don’t bring it to our doorstep. If we want to go to a park or preserve we’ll drive our car. Why would I want to walk to a park that is 4 to 5 miles from my house one way, further for many other people. We have plenty of trails and parks already in this area, we do not need a trail to get to them. It’s mentioned in the video that bikers will use the trail, that is highly unlikely. They do not like sidewalks or trails, they prefer to ride on the roads, three abreast at times. Also I have not seen an abundant of people roller blading these past years. Having the DLRT run along Hamel road is a real safety issue. As you are all aware it’s a county road, on any given day there are countless trucks, semi-trucks, UPS and FedEx trucks not to mention all the Hennepin County dump trucks, graders and other implements that travel the road on a daily basis. Not all of the vehicles and trucks obey the speed limit. There are also many hills, curves and blind spots on Hamel Road. Not a safe road to have a trail. What environmental impact will this trail have on the environment? How many miles of earth will be dug up and reworked? What about the wetlands along the way? How much more drainage will there be with all the hard surface this trail would add. It’s been mentioned that this trail could take years if not decades to accomplish, that statement concerns me. I was told years ago at a city council meeting that the radio tower by Hennepin County was going to be approximately 200 feet high, when it was passed and erected it topped out around 400 feet. With all of the pla nning and meetings this past year it seems that this segment of the trail is on the front burner and would be completed in the near future and not ten or twenty years from now. What is the timetable for this segment of the trail no matter what corridor is decided? If I understand correctly some government grant(s) / funding may be used to fund this project, do those grants come with any government regulations or guidelines? If they do I think the citizens of all the cities should be made aware of them. I also heard on the video that tax dollars will also be used to fund and maintain the trail. What is the cost of the 44 project and how much per year will it cost to maintain it? Do you have any projections on how many people will use the trail. How often will it be used in the winter? One should ask themselves if this is the best way to use our tax dollars. I’m sure by my comments above you realize that I do not support this trail going along Hamel Road or any other road. I know a large majority of the residents along Hamel Road do not want to bear the burden or publicly support the Diamond Lake Regional Trail. Please let me know if there are other meetings scheduled. Thank you for your time. Dan and Beth Strand 45 Shurson, Stephen From:Annette Shireman <arshrmn@msn.com> Sent:Friday, April 23, 2021 1:17 PM To:DLRT Cc:Dusty Finke Subject:Diamond Lake Regional Trail - Medina, MN - Jubert Property Categories:Hamel Rd feedback Three Rivers Park Manager, As members of the Jubert Family that owns the property located at 1182 Highway 55 in Medina (on the north side of Highway 55 and the east side of Tamarack Drive), we want to make several comments about the easterly trail that has been proposed for the Diamond Lake Regional Trail. In 2012, the Jubert family donated all of the park land for the 62.5 acres required by the City of Medina for the Fields of Medina Park. This 2012 City of Medina park land dedication includes what is now the Fields of Medina (East), the Lennar Townhome development currently under construction, and the remaining acres the Jubert Family owns along Highway 55 that are zoned as commercial property. The Jubert property park dedication became what is now 'The Park at the Fields of Medina.' It would be unfair for the Jubert family to provide any of our additional land for the Diamond Lake Regional Trail when the Jubert family park dedication requirements were met in 2012, and there are other options available for this Trail. Another point to consider is that there is a round-about planned on Tamarack Drive (north of Highway 55 and south of Meander Road). This round-about is planned to cut into our land--though it does not show up on the recent Diamond Lake Trail maps. For detailed information regarding the Highway 55 and Tamarack Drive intersection and the round- about to the north on Tamarack Drive, see the August 18, 2020, Tamarack Drive Corridor Visioning Study Final Concept Plan, City of Medina Council Meeting, starting at about 32 minutes: https://vimeo.com/464079318. In addition, the Wayzata School District has purchased the land south of Highway 55 and along Tamarack Drive for future use. The construction of the new Wayzata School south of Highway 55 will create the need to upgrade the intersection at Highway 55 and Tamarack Drive with a stoplight. The distance from Highway 55 north to Meander Road is less than one-half mile. If you look at the 'big picture,' you would see that this is a small area where a lot would be going on--cars, walkers, bikers, maybe busses, and then possibly additional trail bikers! Once this stoplight is installed, it will become a busy intersection with residential and commercia l traffic. In this high-density commercial area, even on Saturdays and Sunday s, there will be many FedEx & UPS deliveries, semi-tractor trailer deliveries, food service truck deliveries, and Brinks trucks, in addition to all the automobile traffic driving to access these businesses, stores, and restaurants. To have a bike path nea r this intersection would create more congestion and possibly be a hazard to those traveling in this area. The safer route would be the more-westerly route, because there is more open land. The planning for a trail is would be easier since the land is not already in the design stage or being developed. We propose the westerly route for the Diamond Lake Regional Trail—it would go through quieter areas, be less congested, and have more room for the bridge with ADA compliance. Sincerely, 46 Annette Shireman, 15701 La Bon Terrace, Minnetonka, MN 55345 Jerry Jubert Roger Jubert LuAnn Eisinger Carol Schimnich 47 Shurson, Stephen From:jim lane <jamesslane2605@gmail.com> Sent:Monday, April 19, 2021 7:23 PM To:DLRT Subject:Re: Apr. 19 virtual meeting request Categories:Hamel Rd feedback Thank you for opportunity for input. Sent from my iPhone On Apr 19, 2021, at 5:57 PM, DLRT <DLRT@threeriversparks.org> wrote: https://threeriversparks.zoom.us/j/97791810394?pwd=MkRGc1ppL2t6K1ZUblZxRHU1ZHVDZz09 Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: Jim Lane <jamesslane2605@gmail.com> Sent: Monday, April 19, 2021 4:08 PM To: DLRT <DLRT@threeriversparks.org> Subject: Apr. 19 virtual meeting request Please send me link to join Apr. 19 virtual meeting on proposed regional trail connection from Baker Park to north boundary of City of Medina. James S. Lane, 2605 Hamel Rd., Medina, MN 55340. 763/355-2271 (mobile). <~WRD0000.jpg> Virus-free. www.avast.com 48 Shurson, Stephen From:J. Michael Noonan <J.Michael.Noonan@hennepin.us> Sent:Monday, April 19, 2021 11:52 AM To:DLRT Cc:Dusty Finke; Stewart Crosby; Margo Geffen; Chad Ellos; Jordan D Kocak Subject:Diamond Lake Regional Trail Attachments:DOC032621-03262021070354.pdf; 13057_DLRT north Medina for Hennepin County.pdf; Arrowhead south.pdf Categories:Hamel Rd feedback Good morning. I am following up from the letter that was send Hennepin County dated March 22, 2021. A copy is attached. In this letter, the request was made for feedback on the proposed Diamond Lake Regional Trail. Hennepin County had been provided information on alignments under consideration. The information that had been provided is attached. Hennepin County is supportive of a trail alignment through and adjacent to our Medina Public Works property. We support the alignment in concept but recognize the “devil is in the details” on a final alignment, if such proceeds. We have some preliminary comment to share and look forward to working through these and other details as the project advances. We are sharing these comments for your consideration. St x Looping south of the wetlands would be better from a back lot security standpoint x Trail maintenance x Curves on Prairie Drive could pose a sightline issue for crossing given there seem to be a large number of heavy truck accessing the landscape supply to the west. x CR 115 has some flooding and drainage issues that may impact routing. x A grade separated crossing should be assumed for any crossing of TH 55 in this segment. Please let us know if we can provide anything further. We await further word of next steps and the opportunity of Hennepin County to work with Three Rivers and others on this project. Thanks J. Michael Noonan Senior Department Administrator Land Management Division (651) 354-7729 )(cell) (612) 348-8537 (office) j.michael.noonan@hennepin.us Disclaimer: If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly permanently delete this message from your computer system. 49 Shurson, Stephen From:Andy Gagnon <gagnon006@gmail.com> Sent:Thursday, April 15, 2021 5:11 PM To:DLRT Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback To the City of Medina and Three Rivers Parks District, I support the building of the proposed park trail for the benefit of Medina citizens and neighboring communities. This will add to the quality of life, I feel it will add to property values and there are really no major downsides to the building of the trail in either proposed direction. I do prefer the "western" alternate route around the highway 55 corridor area. We are willing to pay tax dollars for the building and maintenance of this trail over the next several decades. Arguments against this such as "this will disturb the peace" or "we have owned this land for a long time" are simply not taking the best interest of the community at hand. If every landowner made this argument we would have no public roads or trails. In discussions with numerous Medina community members regarding the proposed building of this trail I have come across some who are against the building of the trail, but overwhelming the young families with children or active older adults like this proposal for walking, jogging bike rides and a good excuse to be active and outdoors. Please strongly consider our opinion when making this decision. This is an enormously positive opportunity for our city and community with very few potential drawbacks. Andy and Christine Gagnon Medina Residents 50 Shurson, Stephen From:Annette Shireman <arshrmn@msn.com> Sent:Wednesday, April 14, 2021 2:58 PM To:DLRT Subject:Re: Diamond Lake Regional Park - Hwy. 55 and Tamarack Drive Categories:Hamel Rd feedback Thank you for letting me know. ________________________________________ From: DLRT <DLRT@threeriversparks.org> Sent: Wednesday, April 14, 2021 2:52 PM To: Annette Shireman; DLRT Subject: RE: Diamond Lake Regional Park - Hwy. 55 and Tamarack Drive Annette, Your comments are now posted. I guess it does take a little while for comments to post. Evidently, there is a short review process before they are posted. Thanks for sharing your comments. Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org<mailto:stephen.shurson@threeriversparks.org> From: Annette Shireman <arshrmn@msn.com> Sent: Wednesday, April 14, 2021 1:42 PM To: DLRT <DLRT@threeriversparks.org> Subject: Diamond Lake Regional Park - Hwy. 55 and Tamarack Drive Hi, I thought I submitted a ‘General Comment’ in the Guestbook, but I do not see it on the website. How long does it take to get published on the website? Or do I need to resubmit it? Annette Shireman Jubert land at 1182 Highway 55 in Medina. Sent from Mail<https://go.microsoft.com/fwlink/?LinkId=550986> for Windows 10 51 Shurson, Stephen From:Annette Shireman <arshrmn@msn.com> Sent:Wednesday, April 14, 2021 2:54 PM To:DLRT Cc:Carol Subject:City of Medina - Tamarack Drive Final Concept Plan 8/20 Categories:Hamel Rd feedback Stephan, I just finished talking with my sister, Carol Schimnich, who was on today’s virtual meeting from noon to 1 pm. She wanted me to forward to you the City of Medina’s Tamarack Drive Final Concept Plan from August 2020: For detailed information regarding the Highway 55 and Tamarack Drive intersection and the round-about to the North on Tamarack Drive, see the August 18, 2020 Tamarack Drive Corridor Visioning Study Final Concept Plan, City of Medina Council Meeting, starting at about 32 minutes: https://vimeo.com/464079318. Annette (Jubert) Shireman 952-932-9847 52 Shurson, Stephen From:Annette Shireman <arshrmn@msn.com> Sent:Wednesday, April 14, 2021 1:42 PM To:DLRT Subject:Diamond Lake Regional Park - Hwy. 55 and Tamarack Drive Categories:Hamel Rd feedback Hi, I thought I submitted a ‘General Comment’ in the Guestbook, but I do not see it on the website. How long does it take to get published on the website? Or do I need to resubmit it? Annette Shireman Jubert land at 1182 Highway 55 in Medina. Sent from Mail for Windows 10 53 Shurson, Stephen From:Christopher Blattner <christopherblattner@me.com> Sent:Tuesday, April 13, 2021 10:21 PM To:DLRT Subject:Against Bike Trail along Hamel Road Categories:Hamel Rd feedback To whom it may concern: I own property on Hamel road and am very concerned about a bike trail along my property. I do not want that trail here along this road. Trails like this invite trash, possible crime, and definitely trespassing. I lived very near to the Lake Wobegon trail in central Minnesota and I am familiar with what these trails bring to the community and I am very much against this trail. My plan is to begin legal action if this is the chosen route. I cannot begin to tell how concerned I am about this. If I can help steer this in another direction, I can be reached at 320-267-7526 Sincerely, Chris Blattner Land and home owner along Hamel Road. 54 Shurson, Stephen From:Kim Hofstede <kimberly.hofstede@gmail.com> Sent:Saturday, April 10, 2021 11:20 AM To:DLRT Subject:Diamond Lake Regional Trail question Categories:Hamel Rd feedback Hello, I live at 4418 Bluebell Trail S in Medina and it looks like the proposed trail would go behind my house along Arrowhead. There is already an existing paved trail there. Would that existing trail be modified or used as-is? Thanks. Kim Hofstede 55 Shurson, Stephen From:mlamberty22@gmail.com Sent:Saturday, April 3, 2021 2:13 PM To:DLRT Cc:Doug Dunlay; Bill & Tamara Freeland; Reid Johnson; Luann Johnson; Luann Johnson; Tracey Lamberty Subject:RE: Private Property Access For Bike Path Categories:Hamel Rd feedback Hello Stephen, Thank you for the invitation to attend future meetings. I really do not see the benefit of continuing to discuss this matter. We have NO INTEREST in providing the land for a bike path to travel on our private property. I believe Doug Dunlay shared the same sentiment when he spoke with you. When you and I spoke I heard you say Three Rivers Park District would not cross private land without the landowners approval and even with approval TRPD would provide market rate compensation for the land. Again, we are NO INTERESTED. Please share this with you colleagues. Thank you, Mark Lamberty Sent from Mail for Windows 10 From: DLRT Sent: Thursday, March 25, 2021 9:18 AM To: mlamberty22@gmail.com; DLRT Cc: Doug Dunlay; Bill & Tamara Freeland; Reid Johnson; Luann Johnson; Luann Johnson; Tracey Lamberty Subject: RE: Private Property Access For Bike Path Thank you Mark for your comments and our conversation yesterday. We appreciate your input. Your email and comments regarding this potential route will be duly considered in our evaluations. Thank you for mentioning the City owned land that runs N-S next to you property as a possible trail route to would route the trail. We can take another look at the area north of you and east of the Bridgewater neighborhood, but when we looked at this before, the grades for the trail leading up to the Bridgewater neighborhood from the area east would exceed the 5% max grade that our design guidelines require. Alternatively, if we were to extend a trail straight north, it would require a very long boardwalk. This seemed excessive if there was a viable route along Chippewa. You and your neighbors are also welcome to attend any of our upcoming open houses or virtual meetings listed below to get more information or ask questions, or I am happy to have a one- on-one conversation with you if you wish. Open House at the Fields of Medina Park (Weather permitting – check project website after noon on the date of the event to confirm) x Wednesday, April 14 – 5 to 6:30 PM (reschedule date in case of inclement weather is Thursday, April 22 – 5 to 6:30 PM) Virtual Meetings x Tuesday, April 13 – 5 to 6 PM: ThreeRiversParks.link/April13 x Wednesday, April 14 – Noon to 1 PM: ThreeRiversParks.link/April14 x Monday, April 19 – 6 to 7 PM: ThreeRiversParks.link/April19 56 Regards, Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: mlamberty22@gmail.com <mlamberty22@gmail.com> Sent: Wednesday, March 24, 2021 2:11 PM To: DLRT <DLRT@threeriversparks.org> Cc: Doug Dunlay <dunlayd@msn.com>; Bill & Tamara Freeland <wfreelan@tcfbank.com>; Reid Johnson <reidearth@earthlink.net>; Luann Johnson <lujohn16@gmail.com>; Luann Johnson <lujohn61@gmail.com>; Tracey Lamberty <tlamberty2011@gmail.com> Subject: Private Property Access For Bike Path Hello Stephan, This issue continues to arise and it’s a non starter. Four of us own the property where the proposed eastern route connects to Arrowhead. Several of us attended the original meeting on this matter at Medina City Hall. We voiced our strong opposition to this path. Since then I’ve written the Medina City Planner asking him to share our opposition. One potential compromise that is apparently not being explored is to cross our private drive on the narrow strip of land the city acquired, travel though the park the city currently owns and route the path using an existing bridge across the swamp through Bridgewater back to Arrowhead. As I stated below we’ve given up our property (Via right of way access on Arrowhead) so that others can use our property for biking and walking. We’re not interested to having another bike path travel down our private drive. Mark & Tracey Lamberty 4250 Arrowhead Drive Sent from Mail for Windows 10 From: MARK LAMBERTY <mark_lamberty@outlook.com> Date: February 27, 2021 at 8:34:25 AM PST To: Dusty Finke <Dusty.Finke@ci.medina.mn.us> Subject: Bike Path - March 2nd City Council Meeting Agendas and Feb 16th Draft Minutes Hello Dusty, As property owners of 12.3 acres we strongly appose option 771 and disagree with the comment that it has “less impact to private property”. We have one bike/walking path that we accepted on our property along Arrowhead. We should not be subjected to giving up more of our property for public use without appropriate compensation. Additionally, 771 would require disturbing wetland that simply is not necessary. Mark & Tracey Lamberty 4250 Arrowhead Drive - Since 1993 57 Shurson, Stephen From:Kim Snow <kimcsnow@gmail.com> Sent:Thursday, April 1, 2021 4:49 PM To:DAVID CROSBY Cc:DLRT; Kathleen Martin; jim lane; Wayne Popham; Jenny Goelz; Richard Goelz; Kim C & Buddy Snow; Matthew Ellis; Buddy Snow Subject:Re: Diamond Lake Regional Trail Categories:Hamel Rd feedback Buddy and I live at 2400 Hamel Road on the same property as my parents David and Kitty Crosby. See below. We too oppose the proposed route along Hamel road for the same reasons my dad listed below. Best, Kim and Buddy Snow Sent from my iPad On Mar 25, 2021, at 7:24 AM, DAVID CROSBY <DCROS@msn.com> wrote: Kitty and I live at 2402 Hamel Road and have had frontage on Hamel Road for over 50 years. Our frontage starts at Pioneer Trail and extends nearly 1/8 of a mile beyond the intersection of Willow Drive and Hamel Road. We oppose the proposed route along Hamel Road. Already we have plenty of traffic including a lot of bike traffic. Most of those bikers who travel in pelotons of 10 or more would continue to use Hamel Road rather than a bike trail because a bike trail doesn't provide enough room and would not be safe. Sincerely, David and Kitty Crosby 58 Shurson, Stephen From:Matt Geurink <mdgeurink@yahoo.com> Sent:Wednesday, March 31, 2021 4:08 PM To:DLRT Subject:Diamond Lake Regional Trail - Medina Categories:Hamel Rd feedback Hello, I live in Foxberry Farms and am positive/excited about the proposed trail. We’ll use it heavily for walking and regularly for biking. Thank you. Matt Geurink 1025 Settlers Road Medina, MN 55340 612-414-5005 59 Shurson, Stephen From:Matthew Ellis <matthew.j.ellis@gmail.com> Sent:Tuesday, March 30, 2021 7:46 AM To:DLRT Subject:DLRT Meeting Request Categories:Hamel Rd feedback Good morning Stephen- We recently received the mailing for the DLRT. My family and I live at 2562 Hamel Road which is on the route of the proposed DLRT regional trail. Could we arrange a one on one meeting to better understand the need case, routing, and site requirements (e.g. ROW width)? My wife and I are avid cyclists, and the roads for cycling was a significant factor in why we chose to purchase a home in this location. Our previous house in Maple Grove was located on the Elm Creek trails. So I feel we may be able to provi de unique perspectives. Please let us know some windows of your availability. Thanks in advance for your time to discuss this matter. -Matt & Natalie Ellis 60 Shurson, Stephen From:Ken Guenthner <kenguenthner@gmail.com> Sent:Monday, March 29, 2021 6:06 PM To:DLRT Subject:Re: Diamond Lake Regional Trail Master Plan Categories:Hamel Rd feedback Thank-you Stephen for your prompt response. I will look forward to reading the master plan when published. I live on the southern edge of Corcoran and did put comments on that portion of the map when it was up. Appreciate your efforts, Ken. On Mon, Mar 29, 2021 at 11:18 AM DLRT <DLRT@threeriversparks.org> wrote: Hi Ken, We are developing the master plan now with this current process. The master plan, expected to be completed later this year, will document our efforts at route evaluations, public engagement, review of precedent planning documents, trail research & trends, design guidelines, operations & maintenance plans and anticipated costs. So to answer your question, we are in the middle of the evaluation of a preferred route now. The drafting of the master plan and subsequent reviews and approvals will follow. The current route in Medina along Hamel Road was not an original route that we had considered. After public opposition arose to the proposed routes through southern Medina, the City asked us to consider this proposed route along Hamel Road. So we have begun a “mini” engagement period just for this segment. The webpage for this master planning project can be found here: https://www.letstalkthreerivers.org/diamond-lake-regional-trail-master-plan You are welcome to add your comments to the webmap in the webpage about this Hamel Road option, or send your comments back to me at this email address. You are also welcome to attend any of our upcoming open houses or virtual meetings listed below to get more information or ask questions, or I am happy to have a one- on-one conversation with you if you wish. Open House at the Fields of Medina Park (Weather permitting – check project website after noon on the date of the event to confirm) x Wednesday, April 14 – 5 to 6:30 PM (reschedule date in case of inclement weather is Thursday, April 22 – 5 to 6:30 PM) Virtual Meetings x Tuesday, April 13 – 5 to 6 PM: ThreeRiversParks.link/April13 x Wednesday, April 14 – Noon to 1 PM: ThreeRiversParks.link/April14 61 x Monday, April 19 – 6 to 7 PM: ThreeRiversParks.link/April19 Thanks, Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: Ken Guenthner <kenguenthner@gmail.com> Sent: Saturday, March 27, 2021 10:43 PM To: DLRT <DLRT@threeriversparks.org> Subject: Diamond Lake Regional Trail Master Plan Hi: I am trying to locate the Diamond Lakes Regional Trail Master Plan on the Three Rivers web site. Where is the feasibility/planning document itself? I am only able to locate general summaries, but not a master planning document. Thanks, Ken Guenthner Sent from Mail for Windows 10 62 Shurson, Stephen From:Mark Lamberty <mlamberty22@gmail.com> Sent:Sunday, March 28, 2021 9:00 AM To:DLRT Subject:Re: Private Property Access For Bike Path Categories:Hamel Rd feedback Thanks, it would be great if all of us write and perhaps call him on this matter. It’s frustrating to me that we voice our opposition to using our private road. Stephon tells me that the park commission would not move forward with this plan without our approval and appropriate compensation and yet he invites us to continue discussing it. It’s like they just want to drag it on until we’re not paying attention and then they move forward with it like we’re all on board. Please excuse any typos sent by my iPad On Mar 25, 2021, at 9:18 AM, DLRT <DLRT@threeriversparks.org> wrote: Thank you Mark for your comments and our conversation yesterday. We appreciate your input. Your email and comments regarding this potential route will be duly considered in our evaluations. Thank you for mentioning the City owned land that runs N-S next to you property as a possible trail route to would route the trail. We can take another look at the area north of you and east of the Bridgewater neighborhood, but when we looked at this before, the grades for the trail leading up to the Bridgewater neighborhood from the area east would exceed the 5% max grade that our design guidelines require. Alternatively, if we were to extend a trail straight north, it would require a very long boardwalk. This seemed excessive if there was a viable route along Chippewa. You and your neighbors are also welcome to attend any of our upcoming open houses or virtual meetings listed below to get more information or ask questions, or I am happy to have a one- on-one conversation with you if you wish. Open House at the Fields of Medina Park (Weather permitting – check project website after noon on the date of the event to confirm) x Wednesday, April 14 – 5 to 6:30 PM (reschedule date in case of inclement weather is Thursday, April 22 – 5 to 6:30 PM) Virtual Meetings x Tuesday, April 13 – 5 to 6 PM: ThreeRiversParks.link/April13 x Wednesday, April 14 – Noon to 1 PM: ThreeRiversParks.link/April14 x Monday, April 19 – 6 to 7 PM: ThreeRiversParks.link/April19 Regards, 63 Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: mlamberty22@gmail.com <mlamberty22@gmail.com> Sent: Wednesday, March 24, 2021 2:11 PM To: DLRT <DLRT@threeriversparks.org> Cc: Doug Dunlay <dunlayd@msn.com>; Bill & Tamara Freeland <wfreelan@tcfbank.com>; Reid Johnson <reidearth@earthlink.net>; Luann Johnson <lujohn16@gmail.com>; Luann Johnson <lujohn61@gmail.com>; Tracey Lamberty <tlamberty2011@gmail.com> Subject: Private Property Access For Bike Path Hello Stephan, This issue continues to arise and it’s a non starter. Four of us own the property where the proposed eastern route connects to Arrowhead. Several of us attended the original meeting on this matter at Medina City Hall. We voiced our strong opposition to this path. Since then I’ve written the Medina City Planner asking him to share our opposition. One potential compromise that is apparently not being explored is to cross our private drive on the narrow strip of land the city acquired, travel though the park the city currently owns and route the path using an existing bridge across the swamp through Bridgewater back to Arrowhead. As I stated below we’ve given up our property (Via right of way access on Arrowhead) so that others can use our property for biking and walking. We’re not interested to having another bike path travel down our private drive. Mark & Tracey Lamberty 4250 Arrowhead Drive Sent from Mail for Windows 10 From: MARK LAMBERTY <mark_lamberty@outlook.com> Date: February 27, 2021 at 8:34:25 AM PST To: Dusty Finke <Dusty.Finke@ci.medina.mn.us> Subject: Bike Path - March 2nd City Council Meeting Agendas and Feb 16th Draft Minutes Hello Dusty, As property owners of 12.3 acres we strongly appose option 771 and disagree with the comment that it has “less impact to private property”. We have one bike/walking path that we accepted on our property along Arrowhead. We should not be subjected to giving up more of our property for public use without appropriate compensation. Additionally, 771 would require disturbing wetland that simply is not necessary. Mark & Tracey Lamberty 4250 Arrowhead Drive - Since 1993 64 Shurson, Stephen From:DOUG DUNLAY <dunlayd@msn.com> Sent:Sunday, March 28, 2021 8:37 AM To:DLRT Cc:Douglas Dunlay Subject:Diamond Lake trail Mater Plan Categories:Hamel Rd feedback I own the 4292 Arrowhead Dr Medina , MN property . I talked to Stephen last week by phone. Good discussion but i don’t support the current proposal that has the bike route going across the wet lands directly onto my property and down our private road that we share with 3 other neighbors. This is very intrusive and would be very disruptive to all 4 neighbors. I recommend using the existing trail along Arrowhead Dr and by connecting to it via Meander road. I am not against Bike trails but need to be sensitive to property owners , cost to build and disturbance to wet lands and eco system. Thanks Doug Dunlay Sent from my iPad 65 Shurson, Stephen From:Ken Guenthner <kenguenthner@gmail.com> Sent:Saturday, March 27, 2021 10:43 PM To:DLRT Subject:Diamond Lake Regional Trail Master Plan Categories:Hamel Rd feedback Hi: I am trying to locate the Diamond Lakes Regional Trail Master Plan on the Three Rivers web site. Where is the feasibility/planning document itself? I am only able to locate general summaries, but not a master planning document. Thanks, Ken Guenthner Sent from Mail for Windows 10 66 Shurson, Stephen From:Chris Graham <chris@grahamjewelers.com> Sent:Saturday, March 27, 2021 10:40 AM To:DLRT; María Tejada Molina Subject:New Trail Categories:Hamel Rd feedback Hello, Can you please give me more specific details of where the trail would run along Hamel Road. I am assuming it would run along the horse trail on the south side of the trail. I am generally in favor of this trail as I use trails often and commute by bike to work. As you well know Hamel road is currently used as a trail when in fact it is a narrow dangerous road. I myself have been hit by a car on Hamel road. That being said, I would like to know more details about the trail. Sincerely, Chris Graham & Maria Tejada Molina 4072 Hamel Rd, Hamel, MN 55340 612-709-6928 67 Shurson, Stephen From:robert.kieval@gmail.com Sent:Thursday, March 25, 2021 10:20 AM To:DLRT Subject:RE: Feedback on proposed trail Attachments:IMG_7397.jpg Categories:Hamel Rd feedback Hi Stephen, thanks for your note. I disagree with your assessment. As shown in the attached (especially the area circled in red), the route is right along the green area. In fact it’s the only remaining green area in the vicinity. Any development and increased traffic adjacent to a natural area will necessarily disrupt it, its inhabitants and its visitors. Thanks, Rob From: DLRT <DLRT@threeriversparks.org> Sent: Thursday, March 25, 2021 09:50 To: robert.kieval@gmail.com; DLRT <DLRT@threeriversparks.org> Subject: RE: Feedback on proposed trail Thank you Rob for your comments. We appreciate your input. Your email and comments regarding this potential route will be duly considered in our evaluations. I would like to point out that the eastern route was intended to be within the right-of-way of Chippewa Road, adjacent to the nature area, but not through it. So it would not be any more impactful to the park than the current road is. You and your neighbors are also welcome to attend any of our upcoming open houses or virtual meetings listed below to get more information or ask questions, or I am happy to have a one- on-one conversation with you if you wish. Open House at the Fields of Medina Park (Weather permitting – check project website after noon on the date of the event to confirm) x Wednesday, April 14 – 5 to 6:30 PM (reschedule date in case of inclement weather is Thursday, April 22 – 5 to 6:30 PM) Virtual Meetings x Tuesday, April 13 – 5 to 6 PM: ThreeRiversParks.link/April13 x Wednesday, April 14 – Noon to 1 PM: ThreeRiversParks.link/April14 x Monday, April 19 – 6 to 7 PM: ThreeRiversParks.link/April19 Regards, Stephen Shurson Three Rivers Park District 763.559.6766 o 612.290.0096 c stephen.shurson@threeriversparks.org From: robert.kieval@gmail.com <robert.kieval@gmail.com> Sent: Thursday, March 25, 2021 8:46 AM 68 To: DLRT <DLRT@threeriversparks.org> Subject: Feedback on proposed trail Greetings and thank you for the opportunity to provide feedback on the planned Diamond Lake Regional Trail, Baker Park Reserve to northeastern Medina. Of the routes proposed, we object to the eastern portion of the loop that was highlighted, in part because it would disrupt the nature area east of Bluebell Trail. Rob 69 Shurson, Stephen From:robert.kieval@gmail.com Sent:Thursday, March 25, 2021 8:46 AM To:DLRT Subject:Feedback on proposed trail Categories:Hamel Rd feedback Greetings and thank you for the opportunity to provide feedback on the planned Diamond Lake Regional Trail, Baker Park Reserve to northeastern Medina. Of the routes proposed, we object to the eastern portion of the loop that was highlighted, in part because it would disrupt the nature area east of Bluebell Trail. Rob 70 Shurson, Stephen From:DAVID CROSBY <DCROS@msn.com> Sent:Thursday, March 25, 2021 7:24 AM To:DLRT; Kathleen Martin Cc:jim lane; Wayne Popham; Jenny Goelz; Richard Goelz; Kim C & Buddy Snow; Kim C & Buddy Snow; Matthew Ellis Subject:Diamond Lake Regional Trail Categories:Hamel Rd feedback Kitty and I live at 2402 Hamel Road and have had frontage on Hamel Road for over 50 years. Our frontage starts at Pioneer Trail and extends nearly 1/8 of a mile beyond the intersection of Willow Drive and Hamel Road. We oppose the proposed route along Hamel Road. Already we have plenty of traffic including a lot of bike traffic. Most of those bikers who travel in pelotons of 10 or more would continue to use Hamel Road rather than a bike trail because a bike trail doesn't provide enough room and would not be safe. Sincerely, David and Kitty Crosby 71 Shurson, Stephen From:mlamberty22@gmail.com Sent:Wednesday, March 24, 2021 2:11 PM To:DLRT Cc:Doug Dunlay; Bill & Tamara Freeland; Reid Johnson; Luann Johnson; Luann Johnson; Tracey Lamberty Subject:Private Property Access For Bike Path Categories:Hamel Rd feedback Hello Stephan, This issue continues to arise and it’s a non starter. Four of us own the property where the proposed eastern route connects to Arrowhead. Several of us attended the original meeting on this matter at Medina City Hall. We voiced our strong opposition to this path. Since then I’ve written the Medina City Planner asking him to share our opposition. One potential compromise that is apparently not being explored is to cross our private drive on the narrow strip of land the city acquired, travel though the park the city currently owns and route the path using an existing bridge across the swamp through Bridgewater back to Arrowhead. As I stated below we’ve given up our property (Via right of way access on Arrowhead) so that others can use our property for biking and walking. We’re not interested to having another bike path travel down our private drive. Mark & Tracey Lamberty 4250 Arrowhead Drive Sent from Mail for Windows 10 From: MARK LAMBERTY <mark_lamberty@outlook.com> Date: February 27, 2021 at 8:34:25 AM PST To: Dusty Finke <Dusty.Finke@ci.medina.mn.us> Subject: Bike Path - March 2nd City Council Meeting Agendas and Feb 16th Draft Minutes Hello Dusty, As property owners of 12.3 acres we strongly appose option 771 and disagree with the comment that it has “less impact to private property”. We have one bike/walking path that we accepted on our property along Arrowhead. We should not be subjected to giving up more of our property for public use without appropriate compensation. Additionally, 771 would require disturbing wetland that simply is not necessary. Mark & Tracey Lamberty 4250 Arrowhead Drive - Since 1993 72 Shurson, Stephen From:jim lane <jamesslane2605@gmail.com> Sent:Wednesday, March 24, 2021 11:57 AM To:DLRT Cc:DAVID CROSBY; Wayne Popham Subject:Re: Diamond Lake Regional Trail Engagement Opportunities Categories:Hamel Rd feedback I have lived on Hamel Road for 50 years and am adamantly opposed to location of E-W portion of proposed regional trail in Hamel Road right of way. Planners must identify other less intrusive routes to access Baker Park, possibly including State Hwy. 55, Pioneer Trail, and former Wood Lake Landfill in Medina. James S. Lane Sent from my iPhone On Mar 24, 2021, at 11:13 AM, DLRT <DLRT@threeriversparks.org> wrote: Three Rivers Park District is leading a master planning process for the Diamond Lake Regional Trail – a new north-south regional trail through the western portion of Hennepin County. The regional trail is envisioned to travel 20 miles near the communities of Dayton, Rogers, Corcoran, Medina, Long Lake, Orono and Wayzata, and connect natural areas, parks and trails. The 10-foot-wide paved, multi-use trail will allow biking, hiking, dog walking, running, and in-line skating. Over the last year, Three Rivers Park District has worked with the city of Medina to collect feedback on the master plan for the Diamond Lake Regional Trail. The original concept focused on a route that would travel north-south through Medina. However, in response to initial public feedback and at the direction of the Medina City Council, Three Rivers is no longer evaluating any regional trail route options that would extend south of Hamel Road. The Medina City Council and Park Commission have requested that Three Rivers Park District instead study and seek public comments on alternative routes in the northern portion of the city, specifically along and north of Hamel Road. These new alternative trail routes would run along Hamel Road, adjacent to the roadway and predominantly located within road right-of-way. Three Rivers Park District also will be exploring other potential trail routes that would not travel through Medina. To learn more about the project and to share your feedback, please visit https://www.letstalkthreerivers.org/diamond-lake-regional-trail-master-plan . James S. Lane, III 2605 Hamel Road Medina, MN 55340-9785 763/473-1075 (office) or 763/355-2271 (mobile) May 12, 2021 Re: Diamond Lake Regional Trail To members of the City of Medina Park Commission: Last year Three Rivers Park District began master planning for a new north-south regional trail from Dayton and Rogers on the north to Orono, Long Lake, and Wayzata on the south. The public, including residents of Medina, was invited to submit comments on a preferred north-south trail route. According to the April/May issue of The Medina Message, following your meeting with residents of one or more possible north-south routes, the Park Commission and City Council requested that the trail plan remove optional routes through the southern portion of the City (I understand that Orono also has communicated its lack of interest in a trail through their city). But then, and without prior notice to Hamel Road residents, the Park Commission and City Council pivoted away from Three Rivers’ long noticed north-south location concept and decided to seek public support for a regional trail that connects Baker Park Reserve with portions of Medina to the east and north, specifically along Hamel Road. The existing trail on the east side of County Road 19, which extends all the way from Baker Park on the south, through Loretto and across State Highway 55, is a suitable option for achieving your revised trail location objectives. Hamel Road is not. I have lived on Hamel Road for fifty years and know many current residents. The purpose of this letter is to assure you, based upon multiple interactions in recent weeks, that there is little or no support whatsoever among residents for a regional trail along Hamel Road. None. Based upon that overwhelming sentiment, I respectfully request that you extend the same courtesies to your constituents who are residents of Hamel Road that you extended earlier to residents of Hunter Drive and Tamarack Drive by removing a Hamel Road option from your further consideration when making preferred trail location recommendations to Three Rivers. Thank you for your anticipated consideration. Very truly yours, s/ Jim Lane 1 Jodi Gallup From:DAVID CROSBY <DCROS@msn.com> Sent:Thursday, May 13, 2021 7:59 AM To:Jodi Gallup Cc:Jim Lane Subject:Diamond Lake Regional Trail IhavereceivedacopyofaletterthatJimLane,ourneighborofover50years,hassenttoTheMedinaPark Commission.  BothKittyandIlocatedat2402HamelRoadsupporthisoppositiontotheproposedtrailalongHamel Road.Ourareaiszonedruralresidentialsodevelopmentonthescaleeast,north,southandwestofusisnot feasible.Evenovera30yeartimeframeIhaveahardtimebelievingtherewillbeanypedestriantrafficinour area.Mostbikerswouldneverusethetrailbecauseofspeedrestrictions.  Weownabout105acresandourdaughterhasbuiltahouseonourproperty.Afterwepassaway,shewill continuetoownthelandsoatleastthisparticularareawillnotbedeveloped.  Sincerely,  DavidandKittyCrosby OnApr29,2021,at5:17PM,GavinSalsbery<gsalsbery@summitsalon.com>wrote: HiKathy, Ihopeyou’redoingwell.সহ঺঻IjustwantedtosendaquickmemotoletyouknowthatIsupportthe DiamondLakeTrailcomingthroughtheFieldsofMedinapark.Icanonlyimaginehowthiswilladdto thequalityoflifefortheresidentsofMedinaandourgrowingcommunity.Thisseemslikethetypeof developmentthatwouldbeabenefitforalifetimeforMedina.I’mnotfearfulofcrime,additional trafficflowortheimpactitwillhaveinmybackyard.Isurehopeitconnectstomybackyardpark someday.Thatwouldbefantastic! Bestwishes, Gavin GavinE.Salsbery Home  1081JubertTrail Medina,MN 55340  Business–UrbanEveSalonBoutique 190WestfalenTrail Suite300 Medina,MN 55340  Takecare. Gavin  From:CSundin<cmsundin@msn.com> Sent:Tuesday,April6,20217:05PM To:KathleenMartin<kathleen.martin@medinamn.gov>;DinoDeslauriers <dino.deslauriers@medinamn.gov>;ToddAlbers<todd.albers@medinamn.gov>;RobinReid <robin.reid@medinamn.gov>;JosephCavanaugh<joseph.cavanaugh@medinamn.gov>;BethNielsen <beth.nielsen@medinamn.gov>;PeterGalzki<peter.galzki@medinamn.gov>;CindyPiper <cindy.piper@medinamn.gov>;RonGrajczyk<ron.grajczyk@medinamn.gov>;JustinPopp <justin.popp@medinamn.gov>;TimSedabres<tim.sedabres@medinamn.gov>;BradenRhem <braden.rhem@medinamn.gov> Subject:DLRTonHackamoreRoad  Iamverydisappointed(butnotsurprised)thatonceagain,southof55Medinaisdeemedthe treasuredpartofthecityandtheirconcernsareaddressedwiththeproposedtrailroute decisionmovedtonorthof55only.IdidcommentonHennepinCounty'swebpagewithmy concernssowillnotrestatehere.ItisobviouswhatputtingacountyͲwidetrailthrougharural residentialneighborhoodwilldotothequalityoflifehere.  Idowantastraightanswerastowhereyouintendonputtingthistrailonmystretchof HackamoreRoad(housenumber1525)andhowwideitwillbe.Iwastoldeminentdomain wouldnotbeused.Thereisnocityrightofwayherebeyondwheretheroadwayisnow.  Idonotbelievethistrailisadecadeormoreoff.Weneedtostartconsideringalargebermin ourfrontyardandasecurityfence.   ChrisandTonySundin 1525Hackamore  From:mlamberty22@gmail.com<mlaFrom:LuannJohnson<lujohn61@gmail.com> Sent:Saturday,April3,20215:13PM To:mlamberty22@gmail.com Cc:JodiGallup<jodi.gallup@medinamn.gov>;Bill&TamaraFreeland<wfreelan@tcfbank.com>;Doug Dunlay<dunlayd@msn.com>;LuannJohnson<lujohn16@gmail.com>;TraceyLamberty <tlamberty2011@gmail.com> Subject:Re:FW:PrivatePropertyAccessForBikePath  HiJodi, MyhusbandReidJohnsonandIagreewitheverythingMarkLambertyhasstatedinthepreviousemail. Weareagainstanyparkpathsgoingthroughourprivateproperty.Ihavelivedinmyresidencesince 1985andpaidpropertytaxesfor36years.Weareoutofstateandnotabletoattendthemeeting. Pleaserepresentourthoughtstothecouncilonourbehalf.Thankyou.LuannandReidJohnson   OnSat,Apr3,2021,4:30PM<mlamberty22@gmail.com>wrote: HelloJodi, IbelievetheBikePathisontheagendaforupcomingmeetings.Severalofushavecommunicatedwith ThreeRiversParkDistrictandIhavealsocommunicatedwithDustyregardingthismatter.Wearenot interestedinhavingourpropertyusedforabikepath.Pleaseshareoursentimentswiththecounciland planningcommission. Thankyou, Mark&TraceyLamberty  From:KathleenMartin<kathleen.martin@medinamn.gov> Sent:Tuesday,March23,202110:39AM To:MarkSpindler<spindlermw@gmail.com> Cc:JodiGallup<jodi.gallup@medinamn.gov> Subject:RE:DiamondLakeRegionalTrailUpdate  Thanks,Mark.MuchoftheinformationyouarerequestingbelowisontheCity’swebsite(includingall writtencommentswehavereceivedtodate))andinourmeetingminutesfromourpublicwork sessions.Whydon’tyoutakealookatthosematerialsandthencontactJodiGallup(ourAssistantCity AdministratorwhoworkscloselywithourParksCommission)ifyouhaveanylingeringquestions.Jodi doesafantasticjobkeepingourwebsiteuptodateandIthinkyou’llfindmuchoftheinformationyou haverequestedpostedthere.  From:MarkSpindler<spindlermw@gmail.com> Sent:Tuesday,March23,20217:14AM To:KathleenMartin<kathleen.martin@medinamn.gov> Subject:Fwd:DiamondLakeRegionalTrailUpdate  Kathleen,  IamaresidentofMedinaandthinktheThreeRiversparkdistricthasdoneaphenomenaljoboverthe yearscreatingtrailsandparksystemsthatenableresidentsandnonͲresidentsaliketoenjoythe outdoorsandbeautythatnaturehastooffer.  IreceivedtheemailbelowandwassurprisedthattheCityCouncilobjectedtothetrailtravelingnorthͲ souththroughMedina.Imustadmit,Idon'tknowmuchabouttheDiamondLakeTrailprojectandthus thepurposeofmyemail.Pleasereplyorforwardontosomeonewhocanreplytothefollowing:  1.Wherewastheproposedtrailgoingtoberouted? 2.WhatweretheobjectionsbyresidentsofatrailthroughMedina? 3.WhytheobjectiontoSouthofHamelroadandnotNorthofHamelRoad? 4.Howmanyresidentsobjectedtotheproposal?  IbelievemostMedinaresidentsliveinMedinabecauseofthebeautyithastoofferanditwouldseem theMedinacountrysidehasalottoofferinthewayofapotentiallybeautifultrail.Idon'tseehow routingthetrailalongaroadrightͲofͲwayaccomplishesthat.Itwouldsurprisemeifmostresidents wouldn'tbewillingtoshareabitofMedinawiththeThreeRiversParkDistrict.  Pleaseeitherreplytothisemailorforwardtosomeonewhocan.  Regards,  ͲMarkSpindler ͲͲͲͲͲͲͲͲͲͲForwardedmessageͲͲͲͲͲͲͲͲͲ From:ThreeRiversParks<nsl@threeriversparks.org> Date:Mon,Mar22,2021at5:14PM Subject:DiamondLakeRegionalTrailUpdate To:<SpindlerMW@gmail.com>  View this email in your browser  diamond lake regional trail update Three Rivers Park District is leading a master planning process for the Diamond Lake Regional Trail — a new north-south regional trail through the western portion of Hennepin County. The regional trail is envisioned to travel 20 miles near the communities of Dayton, Rogers, Corcoran, Medina, Long Lake, Orono and Wayzata, and connect natural areas, parks and trails. The 10-foot-wide paved, multi-use trail will allow biking, hiking, dog walking, running and in-line skating. Over the last year, Three Rivers Park District has worked with the city of Medina to collect feedback on the master plan for the Diamond Lake Regional Trail. The original concept focused on a route that would travel north-south through Medina. However, in response to initial public feedback and at the direction of the Medina City Council, Three Rivers is no longer evaluating any regional trail route options that would extend south of Hamel Road. The Medina City Council and Park Commission have requested that Three Rivers Park District instead study and seek public comments on alternative routes in the northern portion of the city, specifically along and north of Hamel Road. These new alternative trail routes would run along Hamel Road, adjacent to the roadway and predominantly located within road right-of-way. Three Rivers Park District also will be exploring other potential trail routes that would not travel through Medina. To learn more about the project and to share your feedback, please visit LetsTalkThreeRivers.org.         1  From:KathleenMartin<kathleen.martin@medinamn.gov> Sent:Wednesday,March24,202110:01PM To:jimlane<jamesslane2605@gmail.com> Cc:WaynePopham<Wayne@pophamlaw.net>;JodiGallup<jodi.gallup@medinamn.gov>;Scott Johnson<scott.johnson@medinamn.gov>;DustyFinke<dusty.finke@medinamn.gov>;DAVIDCROSBY <DCROS@msn.com> Subject:RE:DiamondLakeRegionalTrailEngagementOpportunities  Idisagreewiththesuggestionsimbeddedinyourlastemail.  TheCouncil’scurrentpositionreflectsneitheracquiescencenoralackofoutreach.Indeed,theCouncil agreedtoconsidertheHamelrouteonlyiftherewas“outreach”tothosepersonsresidingalongHamel Road,whichwouldpermittheCounciltodetermineiftherewasanyinclinationonthepartofthose residentstoentertainarouteinthisarea,recognizingthatthisroutewouldbeasimpactfultoHamel RoadresidentsasalternativeroutesweretocitizensalongHunter,Tamarackandothersouthern connections.WedidnotapprovetheHamelroutenorsuggestitwasappropriate.Infact,weaddedan optiontonotapproveanyroute.ThisCouncilhasalwayssoughtcitizeninput;wedonotengageintopͲ downmanagementandwewelcomeinputfromallourresidentsonmattershavingcommunityͲwide significance.Thus,inourlastmeeting,wedirectedstaffandtheThreeRiversParkDistricttoseek commentsfromresidentsinthevicinityofthisroutealternativeasaconditiontofurtherCouncil deliberations.IbelievetheminutesofourlastfewCouncilsessionsonthistopreflectthecarewith whichtheCouncilhasaddressedthistopic.Youcanfindtherecordingsfromourpublicmeetings concerningthetrailonthecity’swebsiteviathislinkhttps://medinamn.us/diamondͲlakeͲregionalͲ trail/.  Haveaniceevening.  From:jimlane<jamesslane2605@gmail.com> Sent:Wednesday,March24,2021 To:KathleenMartin<kathleen.martin@medinamn.gov> Subject:Re:DiamondLakeRegionalTrailEngagementOpportunities  Kathy:Idon’tunderstandhowadeliberate,carefullyplannedThreeRiverslisteningprocessthatlasted morethanayearsuddenlycouldbeturnedonitsheadbyMedinacitystaffwithacquiescencebycouncil andparkcommissionwithoutanyoutreachorattemptedcommunicationwithpotentiallyaffected HamelRoadresidents.Therearen’tthatmanyofus.Butcityjusthatchedthislatestroutechange withoutanywarningorpriornotice.Terriblepolicypractice.Jim SentfrommyiPhone  OnMar24,2021,at5:17PM,KathleenMartin<kathleen.martin@medinamn.gov>wrote:  Thanks,Jim.Weappreciateyourcomments,andIampassingthemalongtoCitystafftoincludeinour compilationofresidentinput.  2  From:jimlane<jamesslane2605@gmail.com> Sent:Wednesday,March24,20219:57AM To:DLRT<DLRT@threeriversparks.org> Cc:DAVIDCROSBY<DCROS@msn.com>;WaynePopham<Wayne@pophamlaw.net> Subject:Re:DiamondLakeRegionalTrailEngagementOpportunities  IhavelivedonHamelRoadfor50yearsandamadamantlyopposedtolocationofEͲWportionof proposedregionaltrailinHamelRoadrightofway.Plannersmustidentifyotherlessintrusiveroutesto accessBakerPark,possiblyincludingStateHwy.55,PioneerTrail,andformerWoodLakeLandfillin Medina.JamesS.Lane SentfrommyiPhone   OnMar24,2021,at11:13AM,DLRT<DLRT@threeriversparks.org>wrote:  ThreeRiversParkDistrictisleadingamasterplanningprocessfortheDiamondLakeRegionalTrail– anewnorthͲsouthregionaltrailthroughthewesternportionofHennepinCounty.Theregionaltrailis envisionedtotravel20milesnearthecommunitiesofDayton,Rogers,Corcoran,Medina,LongLake, OronoandWayzata,andconnectnaturalareas,parksandtrails.The10ͲfootͲwidepaved,multiͲusetrail willallowbiking,hiking,dogwalking,running,andinͲlineskating.  Overthelastyear,ThreeRiversParkDistricthasworkedwiththecityofMedinatocollectfeedbackon themasterplanfortheDiamondLakeRegionalTrail.Theoriginalconceptfocusedonaroutethatwould travelnorthͲsouththroughMedina.However,inresponsetoinitialpublicfeedbackandatthedirection oftheMedinaCityCouncil,ThreeRiversisnolongerevaluatinganyregionaltrailrouteoptionsthat wouldextendsouthofHamelRoad.  TheMedinaCityCouncilandParkCommissionhaverequestedthatThreeRiversParkDistrictinstead studyandseekpubliccommentsonalternativeroutesinthenorthernportionofthecity,specifically alongandnorthofHamelRoad.ThesenewalternativetrailrouteswouldrunalongHamelRoad, adjacenttotheroadwayandpredominantlylocatedwithinroadrightͲofͲway.ThreeRiversParkDistrict alsowillbeexploringotherpotentialtrailroutesthatwouldnottravelthroughMedina.  Tolearnmoreabouttheprojectandtoshareyourfeedback,pleasevisit https://www.letstalkthreerivers.org/diamondͲlakeͲregionalͲtrailͲmasterͲplan.   From:MarthaVandeVen<marthavandeven@hotmail.com> Sent:Saturday,March13,20217:51AM To:KathleenM.Martin<kmm@mgmllp.com> Subject:DiamondLakeRegionalTrail  DearKathy, IappreciateyourandtheCouncil'swillingnesstolistentocitizens'concernsabouttheLDRT. Unfortunately,Ihaveanothermeetingat7onthe16thsoIwillnotbeattheCityCouncil meetingtohearyourdiscussionofAgendaItem#8A.Pleaseconsideranotheralternative: x dotheeasterlysectioncrossinghighway55intoHameltoallowfolksnorthof55access toalltheamenitiesofHamel,andthefolksinthedevelopmentssouthofHamelaccess totheLDRT; x routethetrailfromArrowheadnorthtoCountyRoad50andthenwestalongCounty Road50totheThreeRiversParktrailalongCountyRoad19. ThisalternativewouldallowHamelRoadwestofTamaracktonotbea"designated"biketrail. Withoutsuchdesignationandadditionalasphalt,bikerswouldstilluseHamelRoadastheydo nowasaCityroad,aswellashorsebackriders.Thisalternativewouldallowhorsebackridersto continuetoenjoyridingalongHamelRoad,accessingprivatetrailsnorthandsouthofHamel Road.  Iwouldwelcomechattingfurtheraboutthis. Thankyou, Martha 612Ͳ916Ͳ0823  1 Jodi Gallup From:Chriss Renier <chriss.renier@gmail.com> Sent:Wednesday, May 19, 2021 3:32 PM To:Sara Hogan Cc:Jodi Gallup; Randall Hogan Subject:Re: Proposed Diamond Lake Regional Trail Follow Up Flag:Follow up Flag Status:Flagged Excellent commentary, Sara! Thank you so much. I had not thought about the riding ring issue, but I, too, have an outdoor ring very close to the road, "hidden" only by a couple rows of evergreen trees. You are absolutely correct in your concerns about the effects on horses in the ring presented by groups of bikers and others whizzing past. Your well-stated concerns serve to heighten the concerns I have expressed already. Hamel Road is definitely not suited to the kind of mixed traffic that is being proposed/invited. Definitely not in keeping with the neighborhood's Rural Residential atmosphere. The proposed multi-use trail should not be permitted along Hamel Road.  Chriss 612.750.0314  OnWed,May19,2021,3:20PMSaraHogan<sbgh@mac.com>wrote: DearCityofMedinaParkCommissionersandCityCouncil:  Iownthehorsefarmlocatedat1982HamelRoad.Iwouldliketoregistermystrongoppositiontothebike,skateand pedestriantrailthathasbeenproposedtorunadjacenttomyproperty.Iamintotalagreementwiththeconcerns expressedbyChrissRenierinherlettertothecommissionofMay14,2021.  Ihaveanadditionalconcernbasedonthelocationofmyproperty.Theoutdoorridingringisinfrontofthepropertyin fairlycloseproximitytotheroad.ThelocationoftheringpreͲdatesmyownershipoftheproperty.Inthetwelveyears sinceIpurchasedtheproperty,Ihavealreadywitnessedanincreaseintheamountandspeedofthevehiclespassing by.Theproposedtrailwouldtakeawaythebufferzonebetweenmyringandtheroad.Sincehorsesareflightanimals, theycanreactunpredictablytonewstimuli,therebyposingadangertoboththemselvesandtheirriders.Atpresent, theyarefairlyaccustomedtoseeingcartrafficandtheoccasionalbicycletrafficwhileworkinginthering.However,I fearthatincreasedactivityintheformofmorebicycles,skatersandpedestriansveryclosetotheringcouldbe disastrous.HavingnonͲequestrianpedestrians,bikers,andskatersnearourfrontpasturescouldbedangerousforour horsesaswell.Additionally,buildinganewringatanotherlocationonthepropertytoaccommodatethetrailwould beasignificantfinancialexpensethatIshouldnotberequiredtomake.  Inviewoftheseconcerns,IurgeyoutorejecttheParkDistrict’sproposedEastͲWesttrailfromanyfurther consideration.  SaraHogan 612Ͳ590Ͳ2430    SentfrommyiPad CHRISS RENIER 3392 Hamel Road Hamel, MN 55340 May 14, 2021 City of Medina Park Commission 2052 County Road 24 Medina, MN 55340 Re: Proposed Diamond Lake Regional Trail Dear City of Medina Park Commissioners: On May 5, 2021, Three Rivers Park District representatives hosted an information session at Baker Park Golf Course to describe/discuss the District's proposed Diamond Lake Regional Trail. I appreciated the gesture, albeit at the 11th hour, as it is essential that Hamel Road residents in particular understand the proposed East-West trail route and its impact on the Rural Residential character of our neighborhood. The significant number of people in attendance reflected the extreme concern that my neighbors and I share re the District's proposal. The purpose of my letter is to voice my strong opposition to the proposed East-West trail along Hamel Road from County Road 19 to some yet -to -be -determined point west of Hamel. My opposition is based on 1) the unacceptable safety risks posed by creating a multi -purpose, public trail along a dangerous stretch of road and 2) the dramatic negative impact on the Rural Residential character of our neighborhood. Frankly, I was disbelieving that such a trail would even be proposed along such a narrow, curving, hilly stretch of roadway, not to mention at the very foot of my driveway directly opposite Baker Park Golf Course on the north side of Hamel Road. The stretch of road from Parkview Drive to County Road 19 is unquestionably one of the most dangerous in Medina. In fact, hazard markers are posted along the curve of the road just east of my driveway, and a "hidden entrance" sign is posted as well to alert drivers as they round the sharp curve. Bike accidents have happened along that curve, and barely a quarter mile west of my driveway a fatal accident occurred at yet another hilly twist of the road. In recognition of the inherent danger of the roadway, when my late husband purchased our property over 40 years ago, he set about quickly to relocate the driveway to a safer location farther west. Add to these inherent dangers the fact that more and more cars drive along this route daily at high speeds, in an attempt to go between Highway 12 and Highway 55, and you have a route that is completely unsuitable for biking, hiking, and skating as well. City of Medina Park Commission May 14, 2021 Page 2 It appears that most if not all of the proposed trail route along Hamel Road goes through the heart of Medina's Rural Residential zone, as designated by Medina's Comprehensive Plan. The City of Medina has deliberately identified territory that is zoned Rural Residential, as a means of respecting and preserving the rural beginnings of the area, while also promoting commercial and high -density residential living in other parts of the City. By definition, and regulation, the Rural Residential designation means that the population is less dense than in other areas of the City. That is by design, and landowners choose to live here for that very reason. It would be in direct conflict with the spirit and intent of a Rural Residential zone to construct a thoroughfare through the zone, thereby encouraging ongoing, unlimited bike, foot, and skate traffic through a neighborhood whose rural character the City has intentionally sought to preserve. In view of the 2 points I have raised above ...concern for safety and preserving Rural Residential character...I urge you to reject the Park District's proposed East-West trail from any further consideration. With thanks, Chriss Renier 612.750.0314 Chriss.renier@gmail.com From:ChristopherBlattner<christopherblattner@me.com> Sent:Wednesday,May19,20219:53AM To:WebsiteInquiries<city@medinamn.gov> Subject:NewsubmissionfromContactUs  Name Christopher Blattner Email christopherblattner@me.com Phone (320) 267-7526 Comments  I am writing to say that I do not want the bike trail along Hamel Road! I plan to fight against this very hard. I purchased my property for the peacefulness that this area offers. I have lived around bike trails in the past and I know what it brings to peaceful communities, and it does bring garbage and trespassing. I do not want this bike trail near my property nor do I want it along this road. Please do not approve this action! Chris Blattner 3085 Hamel Road.  ADDISON & CYNTHIA PIPER 1745 Hunter Drive Medina, MN 55391 Cindy Cell (612) 868-2190 Tad Cell (612) 868-2189 E-mail cindvpiper46Aamail.com E-mail addisonpiper(mac.com May 15, 2021 City of Medina Park Commission 2052 County Rd. 24 Medina, MN 55340 Re: Proposed Diamond Lake Regional Trail Dear Park Commissioners, I am writing to ask you to reject the Three Rivers Parks District proposal of using Hamel Rd. as an east -west trail route for the Diamond Lake Regional Trail. My reasons are: 1.)The current road is dangerous as it is. To expand the right- of-way with a trail would make the trail equally as dangerous. Right of eminent -domain would be necessary on all the properties on the chosen side of the road. Many of those properties would have the trail right outside their windows. 2.)The current area is zoned Rural Residential. Adding a trail would negatively impact the Rural Residential character of our neighborhood. My hope is you will see fit to vote no to the proposed trail access. Thank you very much, Cindy & Tad Piper 1 Jodi Gallup From:Sara Hogan <sbgh@mac.com> Sent:Wednesday, May 19, 2021 7:33 AM To:Jodi Gallup Cc:Chriss Renier; Randall Hogan Subject:Proposed Diamond Lake Regional Trail Follow Up Flag:Follow up Flag Status:Flagged DearCityofMedinaParkCommissionersandCityCouncil:  Iownthehorsefarmlocatedat1982HamelRoad.Iwouldliketoregistermystrongoppositiontothebike,skateand pedestriantrailthathasbeenproposedtorunadjacenttomyproperty.Iamintotalagreementwiththeconcerns expressedbyChrissRenierinherlettertothecommissionofMay14,2021.  Ihaveanadditionalconcernbasedonthelocationofmyproperty.Theoutdoorridingringisinfrontofthepropertyin fairlycloseproximitytotheroad.ThelocationoftheringpreͲdatesmyownershipoftheproperty.Inthetwelveyears sinceIpurchasedtheproperty,Ihavealreadywitnessedanincreaseintheamountandspeedofthevehiclespassingby. Theproposedtrailwouldtakeawaythebufferzonebetweenmyringandtheroad.Sincehorsesareflightanimals,they canreactunpredictablytonewstimuli,therebyposingadangertoboththemselvesandtheirriders.Atpresent,they arefairlyaccustomedtoseeingcartrafficandtheoccasionalbicycletrafficwhileworkinginthering.However,Ifear thatincreasedactivityintheformofmorebicycles,skatersandpedestriansveryclosetotheringcouldbedisastrous. HavingnonͲequestrianpedestrians,bikers,andskatersnearourfrontpasturescouldbedangerousforourhorsesas well.Additionally,buildinganewringatanotherlocationonthepropertytoaccommodatethetrailwouldbea significantfinancialexpensethatIshouldnotberequiredtomake.  Inviewoftheseconcerns,IurgeyoutorejecttheParkDistrict’sproposedEastͲWesttrailfromanyfurther consideration.  SaraHogan 612Ͳ590Ͳ2430    SentfrommyiPad From:ChristopherBlattner<christopherblattner@me.com> Sent:Thursday,May20,202110:06PM To:JodiGallup<jodi.gallup@medinamn.gov> Subject:VotenofortheBiketrailalongHamelRoad  DearCouncilers, IamhopingyouwillfollowtherecommendationoftheParksCommission,toremovetheHamelRd. astheproposedrouteoftheDiamondLakeTrail.  Virtuallynoneofthelandownerswantthisalongtheirproperty.Therewasatabulatedsheet presentedbytheThreeriverscommissionthatshowedmorefavorablepositiveresponsesthan negativeresponses.Thistabulationmisrepresentstheactuallandownerspropertyrights.Since whendoothersopinionsoverridethedesiresoftheactualpropertyownersandtheamountof propertytaxthateachofthesepropertyownerspay?  Somealsosaythatthebikerswhousetheroadnowwillthenhaveatrail.Thebikersthatusethe roadnowwillcontinuetousetheroadregardlessifthereisabiketrail….andthatistypicalofthetype ofbikersthatrideonroads.  Pleasevotenotforthisbiketrail.Idonotwantitalongmyproperty!Ipaywellover$75,000in propertytaxesandIshouldnothavetohaveabiketrailalongmyproperty.  Thankyouforreadingmyconcerns.  ChrisBlattner  CHRISS RENIER 3392 Hamel Road Hamel, MN 55340 May 24, 2021 City of Medina Council Members 2052 County Road 24 Medina, MN 55340 Re: Proposed Diamond Lake Regional Trail  Dear City of Medina Council Members: I urge Council Members to follow the recommendation of the Medina Park Commission and reject the proposed Diamond Lake Regional Trail along Hamel Road. A multi-use trail along narrow, curvy, hilly Hamel Road poses unacceptable safety risks on many levels that have been described in detail to Park Commissioners. Moreover, such a trail would deal a devastating blow to Hamel Road property values and the Rural Residential lifestyle in which Hamel Road landowners have invested. Citing just one example of safety risks, I own a horse farm located at the most dangerous hill/curve along Hamel Road, just west of Parkview Drive. In fact, hazard markers are posted along the sharp curve, and there is a "hidden entrance" sign as well. My riding ring is located immediately after the "hidden entrance"/aka my driveway. The ring, constructed at great expense 24 years ago, occupies the only suitable site on my property. It is protected from fast-moving Hamel Road traffic only by a couple rows of closely-spaced evergreens. The addition of a multi- use trail along that same stretch of roadway is a very scary proposition. It would further reduce the limited buffer between my riding ring and the road to a dangerous degree, increasing the risk of accident to drivers, bikers, and runners, not to mention riders and their startled horses. As it is, I can barely pull out of my own driveway without being T-boned by traffic speeding around the curve and over the hill! All of us who own property in Medina have "invested" in Medina and its welfare. We own "stock" in Medina, as it were. Some folks, like the residents of the Rural Residential zone, as identified by the City's Comprehensive Plan, own more "shares" than others, and they pay the high taxes that go along with owning larger tracts of land. Additionally, we Rural Residential landowners accept significant restrictions on the use of our land, and we have accepted that the City does not provide such services as sewer, water, gas lines, etc.,... negatively impacting our property values....because we have opted for a Rural Residential lifestyle. We ask that you not further penalize us by requiring us to bear the financial and lifestyle costs of an unwanted thoroughfare through our rural neighborhood. City of Medina Council Members May 24, 2021 Page 2 Because there is a lower population density in Rural Residential Medina, by design and regulation, the numbers in favor vs against the proposed trail along Hamel Road are skewed significantly. However, we landowners along Hamel Road are more heavily invested in Medina than sheer population numbers would suggest. If the residents of Rural Residential Medina were to "vote their shares", as appropriate, the vote against the proposed trail would be overwhelming. Hamel Road landowners in particular are adamantly opposed to the proposed Diamond Lake Regional Trail along Hamel Road. Bottom line: I respectfully but strongly ask the Council to firmly reject the proposed Diamond Lake Regional Trail along Hamel Road. Honor our rural heritage. Please, do not encourage scores of bikers, runners, and skaters to stream through our Rural Residential neighborhood for their pleasure while we pay the price. With thanks for your consideration, Chriss Renier 612.750.0314 chriss.renier@gmail.com   1 Jodi Gallup From:Chriss Renier <chriss.renier@gmail.com> Sent:Tuesday, May 25, 2021 10:16 PM To:Todd Albers Cc:Jodi Gallup; Tad & Cindy Piper; Jim Lane; Kathleen Martin; Dino Deslauriers; Robin Reid; Joseph Cavanaugh; DAVID CROSBY; Wayne Popham; Tom Sicheneder; christopherblattner@me.com; chad.abraham@psc.com; Randall Hogan; Sara Hogan; slerum@q.com; Doug Otten & Cheryl Bazinet; Richard & Jennie Goelz; kimcsnow@gmail.com; trish.edlund@gmail.com; Tad & Cindy Piper Subject:Consequences of the proposed Diamond Lake Regional Trail along Hamel Road May25,2021 Todd... ThankyouforreachingouttomeyesterdaytosolicitmycommentsandperspectiveretheproposedDiamondLake RegionalTrailalongHamelRoad.Thenegativeconsequencesofthisproposedtrailaremanyandextremely significant.IamgladtoknowthatyouandotherCouncilMembersrecognizethatitisnotaforegoneconclusionthat theremustbeapaved,multiͲusetrailthroughMedina,anywhere!"No!"isanacceptable,andinfacttherecommended responsetotheThreeRiverParkDistrict'sproposaltoconstructabiker,walker,skater"hiͲway"alongthelastremaining 2ͲmilestretchofpristineMedinacountryside.Honorourruralheritage!MedinadoesnotowetheParkDistricta regionaltrail!Other,larger,andevenlessruralcommunitieshavealreadyrejectedtheproposal. Ihaveattachedacouplephotos,takentoday,thatmakemybloodruncoldwhenIcontemplatewhattheproposed DLRTcouldmeanforthelandownersalongHamelRoad.Itooktheattached2photosinWayzatathisafternoon.Just clickonthelinkattheendofthisemailtoviewthephotos.TheyshowapavedmultiͲusetrailalongLakeStreetin DowntownWayzata.Thereisa2ͲwaybikingtrailseparatedfromasimilarlyͲsizedwalking/running/skatingtrail.Isthis thesortofmultiͲusetrailthatTRPDisproposingtoconstructalongHamelRoad?!!!Thatwouldbeatotal"NoGo!"The possibilityistrulyfrightening!!ThewidthofsuchatrailalongHamelRoadwouldbealmostaswideastheexisting road.Itwouldrequireremovingscoresofmaturetreesallalongmyproperty,..(theenvironmentalistswouldnotlike that!!)...wouldrunthrough/alongmydriveway,andwouldrunattheveryedgeofmyridingring!Thenthereisthe matterofdebrisandgeneralizedtrashthatwouldbethrownintomyremainingyard...myfrontyard!...bypassersby.In short,thevalueofmypropertywouldbecutinhalf!! YesterdayyoucommentedthatthereisnoneedfortheIͲ94ofbiking/walking/skatingthoroughfaresintheheartof RuralResidentialMedina.NorisitinkeepingwiththeconceptofaRuralResidentialneighborhood,whichMedina'sown ComprehensivePlanhasendorsed.ThisisnotDowntownWayzata,wherethemultiͲusetrailoccupies50%ofa city/commercialstreet,anddoesnotrunthroughresidents'frontyards. IappreciateyourcontinuedconsiderationofmyconcernsretheproposedDiamondLakeRegionalTrailalongHamel Road.ThestakesforthelandownersalongHamelRoadareveryrealandveryhigh.Theyarenottobedismissed.Iurge youandtheothercouncilmemberstorejecttheproposedDLRT.Justsay,"No!" Thankyouforlistening,Todd.Please,feelfreetocallme...anytime...withyourquestions/commentsorifyouhaveany troubleviewingtheattachedphotos. ChrissRenier 3392HamelRoad 612.750.0314 2 https://photos.app.goo.gl/mePx9dPvc7UbTLJu9 JAMES S. LANE, III 2605 Hamel Road Medina, Minnesota 55340-9785 Email: jamesslane2605@gmail.com 763/473-1075 (office) or 763/355-2271 (mobile) To: Mayor Kathleen Martin and Medina City Council Date: May 26, 2021 Re: Diamond Lake Regional Trail I urge the Medina City Council to remove Hamel Road as an optional trail location when it meets on June 1 to consider Three Rivers Park District’s master plan for a proposed Diamond Lake Regional Trail. From the outset of its public engagements several months ago, Three Rivers’ stated objective was to determine a preferred North – South trail route from Dayton and Rogers on the North to Orono, Plymouth, and Wayzata on the South. Orono reportedly has expressed little or no interest in cooperating in such planning or determining a preferred trail location. Only recently, and initially without prior notice to Hamel Road residents, the Medina Park Commission and City Council pivoted away from the originally noticed North-South location concept and instead sought public support for a trail that connects Baker Park Reserve with portions of Medina to the east and north, specifically along Hamel Road. Three or more subsequent engagement sessions made clear to Three Rivers and its SRF consultants that there was little or no support for a Hamel Road option. The SRF record of a meeting at Baker National Golf Course on May 5, 2021, reflects the following: Purpose of Meeting. The purpose of the meeting was to provide residents of …Medina that lived or owned property along Hamel Road an opportunity to learn and provide feedback about the proposed route alternatives being reviewed in Medina. Summary of Meeting. In general, there was overwhelming opposition to the concept of a trail adjacent to Hamel Road Page 2 of 2 As I stated in a recent letter to the Medina Park Commission, there is an existing paved regional trail on the East side of County Road 19 from Hanover and Corcoran on the North, across State Highway 55 at a signaled intersection, and South through Medina and Loretto to Baker Park. If a North-South regional trail remains a Three Rivers objective, the existing County Road 19 trail, which was constructed only a few years ago at considerable expense to Hennepin County property owners and taxpayers, meets Three Rivers’ stated North-South location objective.. Hamel Road does not. Three Rivers is a special taxing district, and its largest revenue source is the property tax levied against property in suburban Hennepin County. Medina residents already have been taxed and have paid handsomely for the existing County Road 19 trail. On May 19 the Medina Park Commission recommended that Hamel Road be eliminated from the City’s consideration of preferred trail locations for the Diamond Lake Regional Trail. As a resident of the City for fifty years, interested citizen, and former member of the park and planning commissions and city council, I support that recommendation and urge that the City Council take action that is consistent with that recommendation when it next meets on June 1 to consider the matter. You previously listened to strong opposition to proposed trail locations from residents of Hunter Drive and Tamarack Drive. We who live on Hamel Road expect no less and request that you extend the same courtesies to us. Thank you for your anticipated consideration. Sincerely yours, s/ Jim Lane From:TomSicheneder<tom.sic@hotmail.com> Sent:Monday,May24,20219:30PM To:KathleenMartin<kathleen.martin@medinamn.gov> Subject:DiamondLakeRegionalTrail   HelloMayorMartin,  WearewritingagaininhopethatyoufollowtherecommendationoftheParksCommissiontoturn downtheDiamondLakeRegionalTrailproposedbytheThreeRiversParkDistrict.Youcouldsayweare passionateofwherewelive&wouldhatetoseewhatchangethetrailwouldbringtothisareaifitcame through.  Wemovedouthereforthespace&privacy&areaskingyoutohelppreservetheruralcharacter Medinahastooffer.Thelandthatweliveonhasbeeninthefamilyfordecades&wouldbedeeply affected.Withditchesonbothproperties,itwouldmorethanlikelybenecessarytogowiththetrail outsideoftheRightOfWay.  Havinglistenedinonsomeofthevirtualmeetings&attendingtheopenhousewearemorethanever convincedthatthisrouteisnotagoodfitwithallthechallenges&unknownsthatlieahead.This stretchofroadhashills&curveswithditches,acemetery&apond,whichistotallyoppositeofthe CR19trailwhichithasbeencomparedto.Inouropinionthereisnocomparisonbetweenthetwo routes.DrivingdownHamelRoaditishardtobelievethistrailwillbefeasiblewithoutusingthetoolof eminentdomain.  Weappreciateyougivingusthevenuesforlettingourvoicesbeheardthroughthistimeofuncertainty. Thankyouforlisteningtoourconcerns&forgivingupyourtimealongwitheverythingyouhavedone forthecity,itdoesn’tgounnoticed.  Bestregards,  Tom&Donna(Laurent)Sicheneder 2185HamelRoad  DanLaurent 2135HamelRoad   From:DAVIDCROSBY<DCROS@msn.com> Sent:Wednesday,May26,20211:37PM To:KathleenMartin<kathleen.martin@medinamn.gov> Subject:DavidandKittyCrosby  Asyouknow,weopposethetrailalongHamelRoad.OtherMedinaresidentsalongHunterand TamarackrejectedplanA&B.WehopetheCouncilrejectsplanCandgetstheParklookingat amoredenselypopulatedarea!  Sincerely,  DavidandKittyCrosby  From:GeoffreyGage<geoff1224@icloud.com> Sent:Monday,May24,202110:29AM To:DLRT<DLRT@threeriversparks.org> Subject:DiamondLakeRegionalTrail  Towhomitmayconcern:Weresideat2660HamelRd,and,theproposedDiamondLakeTrailwould immediately,drasticallyandnegativelyeffectourpropertyinmanyways.Accordingly,westrongly opposetheplans:  1.Ourlightstonepillarentrywaywouldlikelyneedbetorndown. 2.Wewouldneedtobeartheexpenseofputtinginagateforprivacy. 3.Webelievetrailwalkerswillwalkupourprivatedriveway,asitisdirt,wouldmirrorthelookofatrail, and,walkerswouldbeinterestedinhavingacloserlook. 4.WewouldbeforcedtocompletelystoponHighway24everytimewewanttoturnintoourdriveway, likewise,exiting/goingout,lookingforbikersandwalkers.Thiswouldbeadangeroussituation. 5.WewalkdailyalongHighway24,anditisjustfineasitisnow.Itishardtounderstandwhatatrail wouldadd. 6.BakerParkandcountlesswalkingtrailsalreadyinexistenceareminutesawayalready,andfarmore picturesquethenaHighwaysidepathwouldbe. 7.Asignificantamountofcurrentlyexistingnaturalbeautyandanimalhabitatwouldneedbedestroyed toputinapath. 8.Apathwithonesiderunningalongahighwayfrequentlytravelledbyveryfastdriversisdangerous anddoesn’tmakesense. 9.Thelooselineisnotfarsoitishardtounderstandtheneedforanothertrail.  We’resuretherearenumerousotherreasonsatrailwouldbeofhugedetrimenttoboththeareawe live(HamelRoad/Medina)andourproperty,however,willleaveitattheaforementioned.Wesincerely hopeourletterandsentimentswillbeconsideredinanyforthcomingdiscussion,and,appreciateany attentiongiven,includingthetimeithastakentoreviewthisletternow.Thankyou.  Sincerely,GeoffandKellyGage 2660HamelRoad Medina,MN55340 612Ͳ940Ͳ6458  Korin – Pioneer Trail Preserve Page 1 of 6 June 1, 2021 Preliminary Plat City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: May 26, 2020 MEETING: June 1, 2021 City Council SUBJ: James and Melissa Korin – Pioneer Trail Preserve – 2325 Pioneer Trail – Preliminary Plat Review Deadline Review Deadline: July 31, 2021 Summary of Request. James and Melissa Korin have requested preliminary plat approval to divide their 40 acre parcel into three lots. The subject property is located at 2325 Pioneer Trail, west of Pioneer Trail and north of Hamel Road. The subject site and surround lands are guided and zoned rural residential. The applicants are currently constructing their home on the eastern portion of the property. Wetlands are located along the eastern and western portion of the lot and in the center of the property. The remaining property has been hayed. An aerial of the site and surrounding property is below: x 3 lots x 40 acres x Rural Residential Agenda Item #7B Korin – Pioneer Trail Preserve Page 2 of 6 June 1, 2021 Preliminary Plat City Council Meeting Preliminary Plat The following table summarizes the proposed lots to the requirements of the Rural Residential district. It appears that the proposed subdivision meets the dimensional standards of the district: RR Requirement Lot 1 Lot 2 Lot 3 Gross Acreage N/A 21.4 acres 9.4 acres 9.3 acres Min. Lot Size 5 acre contiguous suitable soils 6.4 acres 5.3 acres 5.0 acres Min. Lot Width 300 feet 663 feet 536 feet 453 feet Min. Lot Depth 200 feet 1367 feet 1198 feet 1289 feet Front Setback 50 feet 848 feet Side Setback 50 feet 204 feet Rear Setback 50 feet 480 feet Transportation/Driveway Setback Waiver The subject property does not have frontage on a public street, but receives access through an easement over the property to the east. Because the property does not have frontage on a public street, no right-of-way would be dedicated on the plat. The three lots are proposed to share a 20-foot wide driveway through this easement and along the southern edge of the subject site. The driveway is proposed to end with individual driveways for Lots 2 and 3 forming a hammerhead as a vehicle turnaround. The Fire Marshal has reviewed and found this alignment acceptable. The existing driveway does not meet the minimum 10-foot setback from the southern property line. The existing driveway is approximately 0.5 foot from the southern property line at the east of the site, and the setback gradually increases to 10 feet at a point approximately 300 feet west. Relocating the driveway further to the north would result in additional wetland/floodplain impacts and also result in the need for more tree removal. Section 400.15 of the City’s driveway ordinance allows the City Council to grant waivers from setback requirements “if it determines that such requirement is not necessary for protection of public health, safety or welfare.” The existing structures on the property to the south are approximately 1000 feet from the property line. Drainage from the driveway flows north into the subject property and would not appear to impact the property to the south. Tree Preservation The applicant proposes to remove 15 trees to widen the existing driveway to 20-feet in width to provide access to the subdivision. The City’s tree preservation allows removal of 10% of the significant trees on a property without replacement for initial site development. The applicant has identified more than 150 significant trees on the site, resulting in the proposed tree removal being within the allowed amount. Rural residential development does not have specific landscaping requirements. Korin – Pioneer Trail Preserve Page 3 of 6 June 1, 2021 Preliminary Plat City Council Meeting Wetlands and Floodplain Large wetlands extend into the site from the northeast and west. Upland buffers are required adjacent to the wetlands as described to the right. The plans identify these buffers. FEMA floodplain maps identify Zone A floodplains within these wetlands. The floodplains do not have a base flood elevation established, and it is clear that the mapped floodplain does not accurately represent site conditions. The proposed expansion of the driveway would propose to fill within existing wetland and Zone A floodplain area. The applicant has requested and received approval of a de minimis exemption for the wetland fill to widen the driveway to the required width of 20-feet. This amount of fill is allowed under the Wetland Conservation Act. Generally, if fill is proposed within a floodplain area, City and watershed requirements require compensatory storage volume to be provided elsewhere within the basing. In this case, the applicant has previously excavated a portion of the wetland and added depth with approval of wetland permit in 2015. This increased pond depth provided more volume to the large basin than is proposed to be filled for the driveway. Stormwater/Grading Review Proposed grading for development of the lots is limited to widening the driveway to 20-feet. Custom grading will occur for construction on each lot. The applicant has proposed stormwater improvements during construction of the home on the subject property, which will be located in Lot 1 after the subdivision. These improvements will manage stormwater for Lot 1 and the additional hardcover for the shared driveway. Because of the topography of the site and unknown location of future homes on Lots 2 and 3, it is very difficult to plan stormwater improvements prior to construction. As such, staff recommends that stormwater management be implemented in connection with construction on each lot. It appears that the easiest way to provide stormwater management on these lots would be to provide increased buffers, soil corrections, tree planting and other non-structural BMPs. Future owners will be able to consider these alternatives based on their proposed site layouts. Utilities/Easements The lots will be served with individual wells and septic systems. The applicant has submitted soil borings identifying two septic locations for each proposed lots. The preliminary plat shows drainage and utility easements over the driveway easements, over wetland and drainageway locations, and around the perimeter of the lots. Staff also recommends easements over the location of stormwater improvements. Wetland Classification Avg. Buffer Width North/East Manage 1 30 feet West Preserve 35 feet Korin – Pioneer Trail Preserve Page 4 of 6 June 1, 2021 Preliminary Plat City Council Meeting Park Commission Recommendation The City’s subdivision ordinance requires the following to be dedicated for parks, trails and public open space purposes, at the City’s option: x Up to 10% of the buildable land (in this case = 3.19 acres) x Cash-in-lieu of land – 8% of the pre-developed market value; minimum of $3500/residential unit, maximum of $8000/residential unit (in this case the $16,000 maximum will be triggered for the new lots) x Combination of the above The City’s park plan does not identify the need for park space or trail corridors in the area of the property. The Park Commission reviewed at their May 19 meeting and recommended cash-in-lieu of land dedication. Review Criteria/Planning Commission Recommendation The following criteria are described in the subdivision ordinance: “In the case of all subdivisions, the City shall deny approval of a preliminary or final plat if one or a combination of the following findings are made: (a) That the proposed subdivision is in conflict with the general and specific plans of the city, or that the proposed subdivision is premature, as defined in Section 820.28. (b) That the physical characteristics of this site, including but not limited to topography, vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are such that the site is not suitable for the type of development or use contemplated. (c) That the site is not physically suitable for the proposed density of development or does not meet minimum lot size standards. (d) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. (e) That the design of the subdivision or the type of improvements are likely to cause serious public health problems. (f) That the design of the subdivision or the type of improvements will conflict with public or private streets, easements or right-of-way. The City has a relatively low amount of discretion while reviewing a plat request. If the plat meets relevant ordinance standards and does not meet the criteria above, it should be approved. As noted above, the existing driveway does not meet the required setback from the southern property line. Access to the lots within the subdivision rely on the driveway for access, so staff believes it is appropriate to consider whether a waiver is acceptable to allow the driveway to remain where it is rather than shifting north. Staff believes the impacts to the neighboring property is fairly limited because it is a large rural property and the drainage from that area of the property flows north into the Pioneer Trail Preserve property. As such, staff believes a waiver from the 10-foot setback requirement could be justified. The Planning Commission held a public hearing at the May 11 meeting. An excerpt from the meeting minutes is attached for reference. No one spoke at the public hearing. Korin – Pioneer Trail Preserve Page 5 of 6 June 1, 2021 Preliminary Plat City Council Meeting Planning Commissioners stated that they believed the waiver from the driveway setback requirement was appropriate and that the subdivision appears to be consistent with City requirements. Following review, the Planning Commission unanimously recommended approval subject to the following conditions: 1) The Applicant shall enter into a development agreement with the City, which shall include the conditions described below as well as other requirements by City ordinance or policy. 2) The Applicant shall install all improvements shown on the plans dated 4/28/2021 except as may be modified herein. Final plans shall be provided at the time of final plat and shall address the comments of the City Engineer, Fire Marshal, Elm Creek Watershed, other relevant staff and agencies and the conditions noted herein. 3) The plat shall provide drainage and utility easements over all utilities, stormwater improvements, wetlands, and drainageways as recommended by the City Engineer. recommended by the City Engineer. 4) A partial waiver from the 10-foot setback requirement for the shared driveway if approved to allow the southern edge of the driveway to remain in its existing location. 5) Stormwater management shall be provided for the improvements within the subdivision and applicability shall be based upon the aggregate disturbance and hardcover within the subdivision. Construction on Lots 2 and 3 shall provide stormwater management based upon the proposed hardcover on each lot. 6) The Applicant shall pay park dedication cash-in-lieu fee of $16,000. 7) The Applicant shall meet the requirements of the wetland protection ordinance upon the residential development site, including provision of easements, planting of vegetation and installation of signage. 8) The Applicant shall execute and record a driveway easement and maintenance agreement which shall be subject to review and approval of the City Attorney. 9) The Applicant shall submit a letter of credit in an amount of 150% of the cost of site improvements to ensure completion. 10) The request shall be subject to review and approval of Pioneer Sarah Creek Watershed, Pollution Control Agency, and any other relevant agencies. 11) The Applicant shall provide title documentation at the time of final plat application and abide by the recommendation of the City Attorney with regard to title matters and recording instructions. 12) The final plat applicant shall be filed within 180 days of the date of the resolution granting preliminary approval or the approval shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. 13) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, construction plans, and other relevant documents. Potential Action If the City Council finds that none of the criteria noted above for denial are met, the following action could be considered: Move to direct staff to prepare a resolution granting preliminary plat approval subject to the terms and conditions noted in the staff report. Korin – Pioneer Trail Preserve Page 6 of 6 June 1, 2021 Preliminary Plat City Council Meeting Attachments 1. Document List 2. Excerpt from draft 5/11/2021 Planning Commission minutes 3. Excerpt from draft 5/19/2021 Park Commission minutes 4. Engineering Comments 5. Plat and Plans 5/26/2021 Project: LR-21-282– Pioneer Trail Preserve Preliminary Plat The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Document Date Pages Electronic Paper Copy? Notes Application 11/2/2020 11/2/2020 3 Yes Yes Deposit 11/2/2020 10/27/2020 1 Yes Yes $5000 Pre Plat/Plans 11/2/2020 10/15/2020 6 Yes Yes Pre Plat/Plans-Updated 4/16/2021 3/16/2021 9 Yes Yes Pre Plat/Plans – Updated 4/28/2021 4/28/2021 9 Yes Yes Soil Borings 11/2/2020 10/15/2020 52 Yes Yes Wetland Fill Exhibit 4/16/2021 8/27/2020 1 Yes Yes Narrative-Updated 4/2/2021 NA 2 Yes Yes Driveway Easement 12/15/2020 10/8/2007 7 Yes Yes Extension 2/18/2021 NA 1 Yes N July 31, 2021 Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Engineer Comments 11/10/2020 3 Y Engineer Comments 5/6/2021 3 Y Legal Comments 12/21/2020 1 Y Legal Comments 4/29/2021 1 Y Building/Fire Comments 4/23/2021 1 Y Pioneer Sarah Comments 11/6/2020 1 Y No review Preliminary Review 11/19/2020 2 Y Notice 4/30/2021 5 Y 8 pages w/affidavit, list map Planning Commission Report 5/7/2021 5 Y 15 pages w/ attachments Park Commission Report 5/13/2021 2 Y 4 pages 2/ attachments City Council Report 5/26/2021 6 Y 5/26/2021 Public Comments Document Date Electronic Notes Planning Commission minutes 5/18/2021 Y Park Commission minutes 5/19/2021 Y Medina Planning Commission Excerpt from Draft 05/11/2021 Minutes 1 Public Hearing – Pioneer Trail Preserve – James and Melissa Korin – 2325 Pioneer Trail – Preliminary Plat for Three Lot Subdivision Finke presented a request for preliminary plat at the property of 2325 Pioneer Trail which is a 40-acre parcel proposed to be divided into three lots. He stated that the property is guided and zoned rural residential, as are adjacent properties. He stated that there is a house under construction on the lot, as allowed by City Code and would exist on what is proposed to become lot one. He stated that the proposed lots exceed the minimum standards of the zoning district and the location of the home under construction would meet those minimum requirements. He referenced the location of Pioneer Trail to the east noting that the property does not have access to a public street and current.ly receives access from a driveway easement to the east. He stated that this easement would be proposed to be used to provide a shared access driveway to the three lots. He provided additional details related to the existing driveway and proposed shared driveway related to width and easement from the southern property line. He noted that relocating the driveway would cause additional impacts to wetlands and therefore the property is not proposing to move the driveway location. He stated that the staff report also includes details related to tree preservation and stormwater. He noted that each lot would provide stormwater management to offset the hardcover requirements while lot one would provide the additional capacity for the shared driveway. He stated that there are two large wetlands adjacent to the property and the applicant is showing the minimum buffers within the plat. He stated that there is floodplain adjacent and within one of the wetlands and provided additional details noting that data is based on old aerials and elevations and the zone A floodplain is not accurate. He explained how that proposed fill was reviewed and noted that the property owner excavated the wetland, with an approved permit, to provide additional capacity within the wetland. He reviewed the criteria that are considered for a subdivision plat. He stated that staff recommends approval subject to the conditions noted within the staff report. Galzki referenced the existing access easement which goes across private property. He asked if that property owner has been consulted as there would be an increase in use. Finke replied that the property owner was included within the public hearing notice. He stated that 10 years ago the previous owner of this site worked to amend the easement to specify that a subdivision could be supported within the easement. He stated that the adjacent property owner agreed to the amended language that the driveway could support additional lots. Piper stated that she knows the property well and commented that to the south of the driveway is a tillable field that is farmed on occasion. She asked if that landowner would still be allowed access from the road as well. Finke replied that he believed that was part of the driveway easement negotiation. Jim Korin, applicant, commented that the Crosbys were part of the driveway easement therefore nothing would be changed in that manner. He expressed appreciation for the work staff has done and commented that they are excited to live on the property. Neilsen opened the public hearing at 7:22 p.m. No comments made. Neilsen closed the public hearing at 7:23 p.m. Medina Planning Commission Excerpt from Draft 05/11/2021 Minutes 2 Galzki commented that he is happy to see this project moving forward and the property owner able to successfully subdivide their property into large lots in order to maintain the rural character. He appreciated the efforts that the requirements of Code would be met with the exception of the shared driveway setback. He commented that this action would create two nice additional homesteads on the property, and he looks forward to the property being further utilized. He stated that he supports the smaller setback as it would avoid wetland impacts. Piper agreed that this application is well done. Popp echoed the comments and stated that he found the staff report very informative. He appreciated the considerations to minimize wetland impacts and existing trees and therefore found the plans acceptable. He stated that he supports the recommendations of staff and the waiver for the ten-foot setback for the shared driveway. Rhem commented that this makes sense and is straightforward. Sedabres stated that he also supports the waiver for the driveway setback. Neilsen stated that she also agrees with the previous comments and setback waiver. Motion by Piper, seconded by Popp, to recommend approval of the Preliminary Plat for 2325 Pioneer Trail subject to the conditions noted in the staff report. A roll call vote was performed: Galzki aye Piper aye Popp aye Rhem aye Sedabres aye Neilsen aye Motion carries unanimously. Finke commented that this will go forward to the Park Commission at its next meeting and to the Council on June 6, 2021. Medina Park Commission Excerpt from Draft 05/19/2021 Minutes 1 James and Melissa Korin – Pioneer Trail Preserve – 2325 Pioneer Trail – Park Dedication Review Finke presented a subdivision request for 2325 Pioneer Trail which would create three rural lots on the 40-acre site. He stated that there is one house under construction on the property, which is allowed and noted that home would fall under lot one if the request is ultimately approved. He stated that the property does not have frontage on Pioneer Trail and would receive access through an easement on the property to the east. He stated that the City would have the option to request 10 percent of the buildable land, cash in lieu, or a combination of the two. He noted that there are no park or trail improvements identified in this area and therefore staff recommends cash in lieu to satisfy park dedication in the amount of $16,000. Morrison asked if the cash in lieu would be made available to develop trails or whether it could only be used for parks. Finke confirmed that the funds would be available for trail construction, noting that most of the trails in Medina are constructed using park dedication fees. The Commissioners all agreed with the recommendation of cash in lieu to satisfy park dedication. A motion was made by Lee and seconded by Sharp to recommend cash in lieu of land in the amount of $16,000 to satisfy park dedication requirements for the Pioneer Trail Preserve Plat. 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0092667861 6686.2663 06606 PEO 88.6 SEC. 9, T. 119 R. Z3 Preliminary Plat of PIONEER TRAIL PRESERVE )2202 BLOC BUILDABLE SOILS AREAS Lot i Lot 2 LOT 3 Sea Err, (Sr.) Sea Are. R3./ env (Sr) LI122 106216 > L8013 244228 L44A 257827 L.1.81 976682 L2222 101365.7 rev (sr) sesrse,s seer PLeo (Sr) .z TR, AR. (sr) SoST32.3 .9 Arse (Acne) eA rota Ace (.trod .se rota Ar.e (Acre:) Ar J ' PLAPLALL Me - 1 1 �o rif`rm _ "�+w4wrwccaf -122r2r6t, 99 9 �e, sere). *tlee Rees 5,0 Llepetes P06eme oreor,Septe Area Rove. 6,7)60,4auee Pad etas a60b soy, L*,==75=,. a r"9 PIONEER TRAIL `I ), SHEET INDEX • SHEET N0 DESCRIPTION 2 3 6 6 PRELIMINARY PLAT TREE PRESERVATION PLAN PRELIMINARY GRADING PLAN STREET IMPERSOUS PLAN 0+00 TO 3+50 STREET IMPERIOUS PLAN 3+50 TO 9+00 STREET IMPERNDUS PLAN 9+00 TO I4+00 STREET & STORM SEWER 14+00 TO 19+75 DETAILS FLOOD PLAIN FILL PROOF 202 Sat BMWS loellmoEuips sal LOTS 648 2 erO.d} PIONEER TRAIL PRESERVE JAMES KORIN MEDINA, MN PRELIMINARY PLAT 20-0389 SHEET NO. 1 OF 9 SHEETS ��2-5-2021 92 2-5-2021 20-0369JAMES KORIN MEDINA, MN PRELIMINARY TREE PRESERVATION PLANPIONEER TRAIL PRESERVE NN N Feet 0 60 120 SaS —Ma-- emotes A-aposacl ,Wdeal.. Da,ne Er= Metes Wettond Butler BLOCK \ WILMA, Byrn/ 1,075 ANI13 2 pre.lnix0 DRAWN GIEOKED 7 QTTO 1 ,n i PIONEER TRAIL PRESERVE JAMES KORIN MEDINA. MN PRELIMINARY GRADING PLAN PROJECTNO 20-0369 SHEET NO. 3 OF 9 SHEETS ""- 2-5-2021 25120+5 i denotes Ertst1+5 Contour =LOX dmotes Proposed sp, ElenaIon rJi t,': 0 11,4 s` i 1 vrc cum SW Svo. :2- densted Selland Bulbs s —01 s NI Wiz L', W� ) x I zw SCALES: i=20'HOR w STREET PLAN (STA 9 00 STA 14-,L00) 1020 1030 ISM IMO taw ©,° ------- —Exn,,,~CC°12RUNEMSS, MOO WO nPo s3 °o g,R n s .. M �' n O 2s 5 �00 u Y 914 w woo �s 2 5 n+11 n+n lwoa 10125 r0 10,5 11 00 r,+25 n so II 7s rs ra , so ,z s ra r 2 1 50 a is 0 14 ro r+ 25 SPY NO 447£ SY 000.00 ISLISS2-27-21 r=a mo Arnim ,027200 by d" ,.„, �"�eSmn 0� l'. 19.P. au „�„, „�. PIONEER TRAIL PRESERVE JAMES KORIN ME01NA, MN STREET IMPROVEMENT PLAN (STA 9+00 TO STA 14+00) 20-0369 22112110 252125, 2 s xaa SHEET NO. 6 OF 9 SHEETS °"'� 2-5-2021 toss a� :,- 1 :„ rs as anz«A I / I 1 . II I ,T I �� J- ,mr - — , n ��" ` ` SCALE =10" - e r.- oi �T...P9 MI „o ,o =IJ ----.-- --_-- ,<. -_ 1 ,- - ..�, _-� m g Contour mw�toew6en I —7010.— denotes ur =IV denotes Proposed Spot Devotion denote, Proposed Oralno9e , denotes We ,edeeta, =nage and Wilily Dosernerd ROR 6' ER 1030 , STREET PLAN (STA '14+00 Tp STA 19+75) o� �o 77 q t6. w o .-- ,0s0 EA 6 990 MST IS sue. sR s . ,. 25 1 50 t s . ,5,5 16 00 .s<n 16 50 ,6 75 new ,x»25 ,x ,o d.,75 tow to s5 t 5 ,6 75 ,s w re . is s ,s, WV NO DATE BY DESIGNED OW. a6 PE.0 �' m` f� �`"" "" 'j'j'O 'S69 PIONEER TRAIL PRESERVE JAMES KORIN MEDINA, MN STREET IMPROVEMENT PLAN (STA 14+00 TO STA 19+75) "'°'""N° 20-0369 s xars SHEET NO. 7 OF 9 SHEETS ' 2-5-2021 peen„ 5,„, .,.m, "-'t 9°' Lors 1 .03 Connie Fortin – 215 Hamel Road Page 1 of 4 June 1, 2021 Site Plan Review City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: May 26, 2021 MEETING: June 1, 2021 City Council SUBJ: Connie Fortin – 215 Hamel Road – Site Plan Review Summary of Request Connie Fortin has requested a Site Plan Review for construction of a 988 square foot detached garage on property at 215 Hamel Road. Generally, residential detached garages would not be subject to review by the Planning Commission and City Council, but construction within Uptown Hamel requires review of a Site Plan Review, because primarily commercial and multi-family development is expected in the area. The subject property is located southwest of St. Anne’s Church. The home on the site is currently under construction with a remodel and addition. The subject site is 2.6 acres in size and contains the house and an old “carriage house.” The property owner is looking to preserve the “carriage house” for historical preservation purposes. The buildings are located on the northern ½ acre, and most of the site is vacant with trees which have grown within the past 15 years after farming was ended on the site. An aerial of the site can be found to the right. The purpose of a Site Plan Review is to review the proposed plan to determine whether it is consistent with the requirements of the zoning ordinance, including the applicable development standards and the purpose of the zoning district in which it is located. There is not much to review in the case of a garage, because Site Plan Reviews apply to commercial and multi-family development which have more development standards to review. Location of proposed garage Agenda Item # 7C Connie Fortin – 215 Hamel Road Page 2 of 4 June 1, 2021 Site Plan Review City Council Meeting Proposed Use The subject property is guided Uptown Hamel in the Comprehensive Plan and zoned Uptown Hamel (UH). The UH district anticipates higher density residential development, and low-density single- family uses are not permitted uses. However, existing residential uses which pre-date the UH district are permitted to continue and expand as an Interim Use to allow the improvement and expansion of existing homes rather than forcing the homes to be redeveloped. Section 825.19 of City Code regulates accessory buildings “in residential districts.” Residential properties under three acres are limited to one accessory structure, with an additional shed of no more than 200 square feet. Staff has interpreted that it would be appropriate to not apply this section to the Uptown Hamel zoning district, since it is not purely a “residential district.” The Uptown Hamel zoning district does not have a limitation on accessory buildings. As such, staff believes it is appropriate to allow two accessory structures to allow the carriage house to remain as desired by the property owner. Staff believes the two structures are appropriate to allow as accessory to the single-family home on the property. Proposed Site Plan The existing house does not have a garage. The applicant proposes to construct a detached garage for their vehicles. The following table summarizes the proposed garage construction with the requirements of the UH district. UH Requirement Proposed Min. Front Yard Setback 0 feet 112 feet (Sioux Dr.) Max. Front Yard Setback 10 feet 112 feet (Sioux Dr.) Rear Yard Setback As necessary 693 feet Side Yard Setback 0 or 8 feet 8 feet Max Height 50 feet 13 feet Max. Hardcover 90% 5.3% Architectural Design The UH district include architectural standards, which are intended to apply to newly redeveloped projects. The applicant proposes to use LP engineered wood lap siding, which is an allowed material. The applicant’s intent is to compliment the materials and design of the house and carriage house. The garage door and east elevation, which are oriented toward other properties, propose to include windows. Staff believes it is appropriate to recognize the scale of the 988 square foot garage as reviewing the architectural design and that it is appropriate to find it consistent with the UH standards. x “Materials. Exterior materials shall consist of one or more of the following: natural brick, stucco, stone, wood, glass, or commercial grade fiber cement lap siding with a wood appearance which is installed per manufacturer’s specifications. Treated or anodized metal may be used for trim.” Connie Fortin – 215 Hamel Road Page 3 of 4 June 1, 2021 Site Plan Review City Council Meeting x General. All new buildings, structures, expansions, remodeling, and development plans shall conform to these design standards and be compatible and complementary to the buildings proposed to be retained downtown. Elements of compatibility include, but are not limited to: building height, form, mass and bulk, fenestration, exterior material appearance, color, exterior material durability, detailing, setbacks, landscaping, exterior lighting and site improvements. x Building - Street. Building design shall make the street visually more interesting, functionally more enjoyable and useful and economically more viable. Buildings, porches, and plaza spaces shall be designed to bring the building and its activity more in contact with the street. x New Building and Major Expansions. New buildings… should be compatible with adjacent and nearby buildings. Buildings shall be designed and oriented consistent with this ordinance, proposed use of the property, uses on adjacent properties and nearby amenities. Buildings shall be designed and oriented so as not to detract from one another or vistas. Views from the residential areas should be protected. Where these views exist, partial loss of the view may be an unintended but justified result when development takes place consistent with other provisions of this ordinance. Entrances shall be placed for easy access from the street. Utilities shall be placed underground and meters and transformers shall be hidden from view. x Integrate – Coordinate. New buildings, structures, remodeling and expansion shall be integrated and coordinated with development on abutting property. Elements for integration and coordination include, but are not limited to, sidewalk and pedestrian ways and their continuity; site lighting; site access; building orientation; building entrances… x Porches (Overhangs – Canopies – Arcades). Porches, which overhang into walks, are one of Uptown Hamel’s trademarks. These features should be preserved, enhanced, and improved. New commercial structures on Hamel Road and Sioux Drive are expected to be designed and constructed with these features. x Fenestration – Modulation. Windows and openings shall be generous, especially on the street side, and their placement and design shall express the pedestrian- friendly, livability of the town center. …Buildings shall be modulated a minimum of once per 40 feet in frontage to avoid long, monotonous building walls. This modulation may include varying building height, building setback, or building materials/design. At the street level, at least 30 percent of the façade should be glass in windows and doors. Stormwater /Grading Review Although the proposed accessory structure is 988 square feet, much of the structure is located over existing impervious surface. Therefore, the garage adds approximately 500 square feet of additional hardcover. No stormwater improvements will be required. The City Engineer has provided comments on the proposed grading plan. Tree Preservation No trees are proposed to be removed for the garage. The Uptown Hamel district requires 5% of the site to be landscaped. The existing property far exceeds this amount. Connie Fortin – 215 Hamel Road Page 4 of 4 June 1, 2021 Site Plan Review City Council Meeting Planning Commission Recommendation As noted above, the purpose of a Site Plan Review is to review the proposed plan to determine whether it is consistent with the requirements of the zoning ordinance, including the applicable development standards and the purpose of the zoning district in which it is located. The City can also apply conditions to a site plan review approval to ensure compliance with the regulations and policies of the City and to protect the public health, safety, and welfare. The Planning Commission reviewed the site plan at the May 11 meeting. An excerpt from the minutes is attached. Commissioners unanimously recommended approval of the Site Plan Review. Potential Action If the City Council finds the proposed construction meets relevant requirements, the following action could be considered: Move to adopt the resolution granting approval of a Site Plan Review approval for a detached accessory structure at 215 Hamel Road. Attachments 1. List of Documents 2. Resolution 3. Excerpt from draft 5/11/2021 Planning Commission minutes 4. Applicant Narrative 5. Plans 5/26/2021 Project: LR-21-292– Fortin Site Plan Review The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Document Date Pages Electronic Paper Copy? Notes Application 4/1/2021 4/1/2021 3 Yes Yes Fee 4/6/2021 4/1/2021 1 Yes Yes $1000 Site/Grading Plan 4/1/2021 1/29/2021 1 Yes Yes Site/Grading Plan-Updated 4/28/2021 4/28/2021 2 Yes Yes Existing Survey 4/1/2021 1/8/2021 1 Yes Yes Elevations 4/1/2021 11/18/2020 1 Yes Yes Narrative 4/1/2021 NA 2 Yes Yes Narrative-Updated 4/2/2021 NA 2 Yes Yes Trench Drain info 4/1/2021 NA 1 Ye Yes Existing house pic 4/28/2021 NA 1 Yes N Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Engineer Comments 4/23/2021 1 Y Engineer Comments 5/6/2021 1 Y Planning Commission Report 5/6/2021 4 Y City Council Report 5/26/2021 4 Y 10 pages w/ attachments Public Comments Document Date Electronic Notes Planning Commission minutes 5/11/2021 Y 5/26/2021 Medina Planning Commission Excerpt from Draft 5/11/2021 Minutes 1 Connie Fortin – Site Plan Review for Construction of Detached Accessory Structure at 215 Hamel Road Finke presented a request for a detached garage at 215 Hamel Road. He stated that this requires a review by the Planning Commission because the Uptown Hamel district requirement related to site plan review for structures. He stated that the district requires this because the intent of the district is to focus on more intensive development and single-family residential development in not generally permitted. He stated that the expansion of existing single-family home properties is allowed. He stated that there are not specific limitations on the number or square footage of accessory structures within the Uptown Hamel district. He stated that this property does not yet have a garage on the property. He reviewed the proposed elevations and building materials, which would complement the existing home and carriage house on the property. He stated that the proposed structure would meet setback requirements and stormwater management would not be required. He stated that staff recommends approval subject to the conditions noted in the staff report. Connie Fortin, applicant, provided background information on herself and her husband. She stated that grew up in Hamel and her environmental consulting business is located in Hamel. She hoped that the home would become an updated version of the historical building. She stated that the garage would allow a place for their vehicles. She noted that four generations of her family have lived and/or worked in Hamel. Roman Rowan, applicant, provided background information on himself and his experience with Hamel. He commented that they are looking forward to moving to Hamel and would like to have a garage for their vehicles. Ms. Fortin stated that they will be doing everything they can to continue to make the community great. She stated that she found this process to be very expensive and slow moving for a garage. She noted that over $5,000 was spent for a survey of the property and grading plan, which seems excessive for their 2.5-acre flat parcel. She wanted to ensure the Commission was aware of the expense and added time. Neilson appreciated the continued involvement in the community and through generations. She commented that she was not aware of the length and cost of the process and suggested that perhaps staff bring that back to the Commission for further discussion in the future. Sedabres commented that he understands the desire of the applicant and uniqueness of the Uptown Hamel zoning to require this review. Rhem commented that he appreciates the effort of the applicant to ensure this fits within the zoning district. Piper thanked the applicant for keeping the carriage house. Galzki commented that this project is one of the easiest to approve. He recognized the long history of the family in Medina and commented that this would be a great garage. He apologized that the applicants had to follow this process and commented that he would want to review that policy in the future. Neilsen appreciated the willingness of the applicant to have a detached garage to preserve the character of Hamel. Medina Planning Commission Excerpt from Draft 5/11/2021 Minutes 2 Ms. Fortin appreciated the input of the Commission and the opportunity to construct a garage. Motion by Piper, seconded by Galzki, to recommend approval of the Site Plan Review for the detached accessory structure at 215 Hamel Road. A roll call vote was performed: Galzki aye Piper aye Popp aye Rhem aye Sedabres aye Neilsen aye Motion carries unanimously. DearCityofMedinaPlanningCommissionandCityCouncil Weareaskingforpermissiontobuildagarageat215Hamelroad.Nogarageexistsatthislocation becauseatthetimethishousewasbuilthorsesweretheformoftransportation.Thuswehavea110 yearoldcarriagehouse(seepicturebelow)allsetfor2horsesandacarriage.Wefeelthatitis importanttopreservethecarriagehouseforuptownHamelandourcommunitysoeveryonecanhavea glimpseofourheritage,yetweareinneedofagarageforourcars. OurfirstideatopreservethecarriagehousewastoattachagaragetotheNWcornerofthehome duringrenovation.Thiswouldrequireanadditiondrivewaytoaccessthegarageinthislocation.That wouldhavecostparkingspacesonHamelRoad.AfterconsideringthelongͲtermimpactthatwould haveonourcommunity,wedecidedtocompromiseandmakeadetachedgaragebehindthehousefor thegoodofthecommunity.Wefeltitwouldbelessconvenientforusthananattachedgaragebutthat itwassomethingwecouldmanage. However,anewroadblockcameup.Theycitysaidwecan’thave2outbuildingswithoutgoingthrough aspecialprocess.Becausewewanttopreservetheheritageofthecommunityandnotteardownthe carriagehouse,wehavebeenforcedintoalengthierreviewprocess. Weunderstandrulesareinplacetoprotectourcommunity.Wealsofeelwearedoingsomethingto protecttheheritageofourcommunity.Becausetheexistingsetofrulesthatdon’ttakeintoaccount historicalbuildingswehavebeenplacedwithanextraexpenseandadditionaltimedelays,hassleand worry. Wearenotaskingforanythingextraordinary;wewouldlikeagarageforourcars.Thelast“garage” builtonthispropertywasforhorsessincecarswerenotyetinuse.Theproposedgaragewouldsitto theleftofthecarriagehouse,slightlysetbacksothehistoriccarriagehouseisstillthefocalpoint. WehopethePlanningCommissionandtheCouncilvaluesthehistoriccarriagehouseinourcommunity asmuchaswedo.Wehopeyouwillgrantuspermissiontobuildagarageandnotmakeuschoose betweenagarageoracarriagehouse. IlookforwardtolivingonthemainstreetofHameljustasmygrandparentsandgreatgrandparents did.MygrandfatherPaulFortincreatedthebaseballparkinHamelandwasinstrumentalinbuildingour townsfirstfiretruck,myfamilyhastakenalotofprideinthiscommunityoverthegenerationsandso doI.HamelisthetownIloveandIameagertobeapartofit! Thankyouforyourgoodworkonourplanningcommissionandcitycouncil.Itisnotaneasyjobbutan importantone! ConnieFortin 6122205999    Resolution No. 2021-## DATE Member __________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021-## RESOLUTION GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A DETACHED ACCESSORY STRUCTURE AT 215 HAMEL ROAD WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, the Fortin and Rowan Enterprises LLC (the “Applicant”) is fee owner of 215 Hamel Road (the “Property”), which is legally described as: Lot 14, Auditor’s Subdivision Number 241, Hennepin County, Minnesota; and WHEREAS, the Applicant has requested approval of a Site Plan Review for construction of an approximately 988 square foot detached garage on the Property; and WHEREAS, on May 11, 2021, the Planning Commission reviewed the information provided by the Applicant and City staff, invited testimony from interested parties, and recommended approval of the site plan review; and WHEREAS, on June 1, 2021 the City Council reviewed the proposed site plan, considered the Planning Commission recommendation, and heard additional testimony; and WHEREAS, subject to the fulfillment of the conditions noted below, the City Council has determined that the proposed construction is consistent with relevant City requirements. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants approval of the proposed Site Plan Review, subject to the following terms and conditions: 1) The Applicant shall address the comments of the City Engineer. 2) The Applicant shall obtain necessary permits prior to commencement of construction. 3) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the site plan. Resolution No. 2021-## 2 DATE Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. PROPOSED SITE PLAN FOR: CONNIE FORTIN LEGEND 8—_ Sanitary MonIrde 0200.21. Top of curb Eleva Eulsting Contour .10830; Proposed Contour 261 Ar00 = 11,692 SG or 2 63 2.600 IMPERVIOUS SURFACE. ROaosr'n iuvP'mnmis soRFM[. IMPERVIOUS SURFACE: 035 SP .%veR sas i = z.,z, sF f9OPFRTI onccrtirn06. HGLLS ona ndVbeN 9 unae4on. mmsurM. to Ine Imitlna mtlm9 n�Ja� rut 1/0 0 101 HAM L S3,55'53"W 131.87 MEAS. R 0 A , B L. A T F Li A ,.". c 30 30 60 SCALE IN FEET 464-20 SCALE REVISIONS PAW SHEET oft REFERENCE 2,2021 B 0 W. BROWN LAND SURVEYING. INC. W FO ROWN=TIVVEN014,CONI PROPOSED SITE PLAN FoR: CONNIE FORTIN LEGEND 8—_ SoPrioryManhole r 200 MC Top of Curb Elovallon Eplot.ng Contour .128.0; Proposed Contour IMPERVIOUS SURFACE. NI wmwx xm ,T.1«� 0 pOrosrn iuv.'Evimis SORFM'[. IMPERVIOUS SURFACE: 035 SP a ss = z.,z, sF PEEP2RTY onccEirnoN. HGLLS ona ndVbeN 9 unae4on. mmsurM. to ,ne Imitlna mtlm9 i......_. ., OKs Wror S3,5553"W 131.87 MEAS. r .. Q 0K a 30 30 60 by SCALE IN FEET 464-20 SCALE REVISIONS SATs SHEET oft REFEIMENOE 2,2021 WBROWN LAND SURVEYING. INC. W B FO ROWN=TRVENNO,CON1 Sheet Title Revisions Certification Project Title DATE DESCRIPTION Commission No.: Drawn by: Checked by: Client Design Review: Issued for Construction: These plans are copyrighted and are subject to copyright protection as an "Architectural Work" under section 203 of the Copyright Act 17 U.S.C., as amended December 1, 1990. The protection includes, but is not limited to, the overall form as well as the arrangement and composition of the spaces and elements of the designUnder such protection unauthorized use of these plans, work or forms represented can legally result in the cessation of such construction or buildings being seized and/or razed. Sheet No.sheet ofG1.1 01 01 I hearby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Architect under the laws of the State of Minnesota. Signature: Print Name: Date: Reg No. n NICOLELLI ARCHITECTS Preliminary Bid : 20-140 EJN 1 2 3 4 5 Submittal Date 215 Hamel Road 11/18/20 Client Revisions 5950 - H Teakwood Lane N., Plymouth, MN 55442 phone/fax: 612.360.7449 Hamel Residence + Garage Flr. Plan Medina, MN November 16, 2020 Addition/Remodel Design Drawings Not for Consturction + Garage Elevations 1/4"=1'-0" 1/4"=1'-0"GARAGE FLOOR PLAN WEST EXTERIOR ELEVATION1/2"=1'-0" NORTH 1/4"=1'-0"EAST EXTERIOR ELEVATION1/4"=1'-0"NORTH EXTERIOR ELEVATION SOUTH EXTERIOR ELEVATION BAY #1 BAY #2 BAY #3 38'-0" 26 ' - 0 " 8' - 1 " 8' - 1 " 8'- 1 " 8'- 1 " 17 ' - 9 34" fascia board and gable end frieze board to match house LP Smart Siding - horizontal lap board w/ 4" exposure SQUARE FOOTAGE: 988 S.F. 1 TO: Mayor and City Council FROM: Steve Scherer, Public Works Director DATE: May 27, 2021 MEETING: June 1, 2021 SUBJECT: Shire Road Feasibility Report and Resolution History The roadway was originally constructed in 1988. Since then, the eastern portion was reconstructed again as part of the Willow Drive and HWY 55 intersection project in 2000. The road surface has deteriorated to the extent of needing a reclamation on the 1200 ft. west section, and a mill and overlay on the 450 ft. east section. The project consists of a two-inch mill and overlay on the east and a total reclaim with a three-inch base and two-inch wear course on the west section. Coring samples found a good aggregate section along with geo fabric underneath. The extra reclaim material will be used to shoulder the street in the rural section area and add crown to the center of the street. The street is unique in the sense there are both rural and urban street sections within a single street. Detailed cost estimates are included in the feasibility report for the proposed improvements. The costs represent estimated construction costs for the reclaim/overlay project on Shire Road. This includes a reclaim on the west section and a complete asphalt replacement for the entire street along with replacement of damaged or settled curb. The estimate also includes an additional 10% allowance for project administration, management, and contingencies. The cost for the work is based on material bids for 2021, recently received by the City of Medina. The project is to be funded with a combination of assessments and street funds. As mentioned in my update, I spoke with the three businesses who will be affected by the Shire Road street improvement project. I then sent notices to inform each business about the June 1st City Council meeting. Everyone agrees Shire Road needs to be repaired. The Feasibility Report and Resolution are included in your packets. Recommendation Approve the Shire Road Feasibility Report and direct Staff to move forward to prepare plans, specifications, appropriate notice hearings and assessments as described in the resolution. MEMORANDUM Agenda Item # 7D Resolution No. 2021-xx June 1, 2021 Member __ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2021-xx RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARINGS ON SHIRE ROAD IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR SAME WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public Works Director regarding a street improvement project for Shire Road; and WHEREAS, the project consists of mill and overlay on the east and total reclaim on the west section with extra reclaim material to be used to shoulder the street in the rural section area and add crown to the center of the street as described in the report; and WHEREAS, the report provides information regarding whether the project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as follows: 1. The feasibility report is hereby accepted and the project is determined to be necessary, cost-effective and feasible. 2. The project shall be constructed using competitive bids received by the City of Medina. 3. The city council shall consider the making of such improvements in accordance with the feasibility report and assessing benefited properties in accordance with the city’s special assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project is as follows: x Shire Road $132,920.00 4. Public hearings to consider the making of such improvement and the levying of special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina city hall on the following dates: x Shire Road July 6, 2021 5. City staff is authorized and directed to prepare plans and specifications for making the project. Agenda Item # 7D Resolution No. 2021-xx June 1, 2021 2 6. City staff is directed to prepare the appropriate notices for the improvement hearings and assessment hearings and to cause the proper published and mailed notices to be given for the public hearings as required by law and in accordance with the above schedule. 7. The amount of the project to be specially assessed against benefited properties in accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows: x Shire Road $66,450.00 8. The finance director, with the assistance of city staff, shall forthwith calculate the proper amount to be specially assessed for each such improvement against every assessable lot, piece or parcel of land within the area affected without regard to cash valuation and shall file a copy of the proposed assessment in the clerk’s office at city hall. Dated: June 1, 2021. _________________________ Kathleen Martin, Mayor Attest: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __ and upon vote being taken thereon, the following voted in favor thereof: - And the following voted against same: - Whereupon said resolution was declared duly passed and adopted. Feasibility Report Shire Road Reclaim/Overlay Project City of Medina May 2021 Prepared by: Steve Scherer Public Works Director City of Medina – Shire Road Reclaim/Overlay Project____________________________________ Table of Contents Shire Road Overlay Project Page 2 Table of Contents………………………………………………………………………….. 2 1.0 Introduction……………………………………………………………................... 3 2.0 Summary and Recommendations………………………………………...................4 3.0 Street Improvements……………………………………………………...................5 Figure 1 – Typical Section – Overlay 4.0 Cost Summary……………………………………………………………………… 6 Table 1 – Proposed Improvements Cost Summary…………………………7 5.0 Funding Options…………………………………………………………………….8 6.0 Project Schedule……………………………………………………….……………9 Appendix A – Cost Estimate……………………………………………………… A-1 Appendix B – Map of Assessment Area and Proposed Improvements……………. B-1 Shire Road Overlay Project Page 3 City of Medina – Shire Road Reclaim/Overlay Project ________________________________ 1.0 Introduction This report has been prepared to determine the feasibility of improvements to Shire Road. The roadway was originally constructed in 1988. Since then, the eastern portion was reconstructed again as part of the Willow Dr. and HWY 55 intersection project in 2000. Over time the road surface has deteriorated to the extent of needing a reclamation on the 1200 ft. west section, and a mill and overlay on the 450 ft east section. The project consists of a two-inch mill and overlay on the east and a total reclaim with a three- inch base and two-inch ware course on the west section. Coring samples found a good aggregate section along with geo fabric underneath. The extra reclaim material will be used to shoulder the street in the rural section area and add crown to the center of the street. Staff is confident the street will serve the businesses for years to come. A cost analysis was discussed and is presented in the Cost Summary section. A detailed cost estimate of the proposed improvements is presented in Appendix A. Shire Road Overlay Project Page 4 City of Medina – Shire Road Reclaim/Overlay Project________________________________ 2.0 Summary and Recommendations The overlay/reclaim of Shire Road is feasible from an engineering standpoint. The project is cost effective and necessary to prolong the useful life of the road. The following recommendations are presented for consideration by the Medina City Council: 1) That this report be adopted as the guide for the reclaim and overlay of Shire Road. 2) That the cost of improvements be allocated in accordance with the City’s Special Assessment Policy throughout the proposed roadway improvement area. 3) That a public hearing be held July 6, 2021, on the proposed improvements, and assessments. Shire Road Overlay Project Page 5 City of Medina – Shire Road Reclaim/Overlay Project____________________________________ 3.0 Street Improvements Roadways in Medina are rated on a scale of 1 to 5 based on their condition (5 indicating excellent condition). Shire Road is currently rated at a 1 on the west and 3 one the east. The road has been continually blade patched to extend its life expectancy. Below is a summary of the project. The Shire Road Project will include milling of the eastern portion of the street and a total reclaim along with asphalt replacement on the west. An application of approximately 615 tons of base course on the west section and a total of 562 tons of ware course across the entire street section. The road width is approximately 28 feet wide, with curb on the eastern section and aggregate shoulders on the west section. Damaged or settled curb will also be replaced in the project. Cost estimates for the proposed street improvement are presented in Appendix A. Shire Road Overlay Project Page 6 Figure One Shire Road Overlay Project Page 7 City of Medina – Shire Road Overlay Project__________________________________ 4.0 Cost Summary Detailed cost estimates for the proposed improvements are presented in Appendix A. The costs represent estimated construction costs for the reclaim/overlay project on Shire Road, including, a reclaim on the west section and complete asphalt replacement for the entire street along with replacement of damaged or settled curb. The estimate also includes an additional 10% allowance for project administration, management, and contingencies. The cost for the work is based on material bids for 2021, recently received by the City of Medina. A summary of the estimated costs is presented in Table 1. TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY Project Cost Shire Road $132,920.00 Total $132,920.00 Shire Road Overlay Project Page 8 City of Medina – Shire Road Reclaim/Overlay Project___________________________________ 5.0 Funding Options 5.1 ASSESSMENTS The City of Medina has an adopted special assessment policy regarding public improvements. Shire Road is classified as a Commercial Street. Following the guidelines of this policy, 50% of the construction costs for the project will be funded through special assessments. Properties which will be assessed for a portion of the project are identified in Appendix B. 5.2 CITY FUNDS The remainder of the project costs not assessed to benefitting properties will be funded with City street funds. Shire Road Overlay Project Page 9 City of Medina – Shire Road Reclaim/Overlay Project______________________________________ 6.0 Project Schedule The below schedule provides for completion in September 2021. Council Accepts Feasibility June 1, 2021 Call For Public Hearing and Assessment Hearing June 1, 2021 Public Hearing / Assessment Hearing July 6, 2021 Begin Construction July, 2021 Final Completion September 2021 The schedule assumes that the public hearing and assessment hearing for the project will be held at a single, regularly scheduled Council meeting. Note that the construction process should occur over a one month period during the July to September timeframe. Shire Road Overlay Project Page 10 APPENDIX A Cost Estimate 2021 Street CIP Shire Road Overlay Project Page 11 Cost Estimate for Improvements Shire Road Units Amount $/Unit Total 2 inches of Bituminous Wear Course SPWEB240(B) TN 562 74.20 $41,701 3 inches of Bituminous Base Course SPNWB230(B) TN 615 74.20 $45,633 Reclaim and compaction SY 3733 3.60 $13,439 Milling SY 1380 2.80 $ 3,864 Mobilization Per 2 500. $1,000 Curb LF 380 40.00 $15,200 10% Contingency Allowance $ 12,084 Total Estimated Cost $ 132,920 Cost Assumptions: ______________________________________________________________ Tack coat cost included in the installed bituminous wear course unit price. Shire Road Overlay Project Page 12 APPENDIX B Assessment and Proposed Improvement Area Map Shire Road Overlay Project Page 13 1 TO: Medina City Council FROM: Jodi Gallup, Assistant City Administrator DATE: May 27, 2021 RE: Authorization to Contract for Compensation and Classification Study As part of the City Council’s 2021 goals work session, the Council discussed reviewing Medina’s job evaluation and classification system to ensure reasonable compensation relationships between the various job classifications for the City of Medina. Additionally, Administration has recently begun union negotiations with the Police Officer Union through LELS (Law Enforcement Labor Services, Inc.). Prior to responding to LELS’s request, staff recommends completing a compensation and classification study to ensure reasonable compensation relationships between Medina’s various job classifications. Staff solicited quotes for a classification and compensation study from four vendors with a deadline to submit quotes by May 28 th. At the time this memo was prepared (May 27 th), only one quote was received from DDA Human Resources, Inc, which is attached to this memo. Staff will forward any additional quotes received to the City Council prior to Tuesday’s meeting and will be prepared to make a recommendation at the meeting. Recommendation Staff is seeking the following action from the City Council: x Approve Contract for Compensation and Classification Study MEMORANDUM Agenda Item # 7E Minneapolis Office: 5029 Upton Avenue South Minneapolis, MN 55410 612-920-3320 www.ddahumanresources.com City of Medina, Minnesota Proposal for Classification and Compensation Study May 4, 2021 Page 2 of 12 City of Medina, MN: Classification & Compensation Study Proposal Minneapolis Office: 5029 Upton Avenue South Minneapolis, MN 55410 (612) 920-3320 www.ddahumanresources.com May 4, 2021 Scott Johnson City of Medina RE: Proposal for Classification and Compensation Study Dear Mr. Johnson: We are pleased to be invited to submit a proposal to complete a classification and compensation study for the City of Medina. In the pages that follow, we have briefly provided information about DDA Human Resources, our staff credentials and experience, staff members assigned to your study, a detailed description of services to be provided and various levels of project scope per market analysis. The cost for each option is as follows: 1. Market Analysis with calibration and new pay plan: $4,000 2. Market Analysis: $3,000 3. Ongoing Maintenance: $2,000 Three major factors distinguish DDA Human Resources from other providers: x All our employees come with years of public sector experience. We specialize in government and we know first-hand the challenges of managing public sector compensation. This helps us deliver to you practical, workable solutions. x We believe that classification and compensation can and should be managed as a practical, common-sense process – not as some theoretical or statistical exercise in regression analysis. We will help you design a compensation system that is technically solid, one you understand, and one that works better than what you have now. We measure our effectiveness as a consulting firm not by studies completed, but by studies that are actually implemented. x We think a compensation should be actively managed as an ongoing program – not neglected and then fixed with a major compensation study like this. With proper on-going maintenance support, major disruptive and expensive compensation studies are unnecessary. We are pioneers in providing a full-service program to maintain classification and compensation systems – and we find that over half of our study clients now opt for this ongoing service. Our firm’s goal is to be known as the best human resources consultant in Minnesota. There is only one way to get there – by delivering exceptional service. We will do our very best to earn your trust, your respect, and your future business. Sincerely, Mark Goldberg, Principal Consultant DDA Human Resources, Inc. 5029 Upton Avenue South Minneapolis, MN 55410 markg@daviddrown.com 612-920-3320 ext. 114 y Page 3 of 12 City of Medina, MN: Classification & Compensation Study Proposal OUR FIRM & QUALIFICATIONS Our parent company, David Drown Associates, Inc. has provided consulting services to over 450 units of government across Minnesota since 1997. Over these years, DDA staff has gotten to know government well and we continually strive to keep our services practical, useful, and up to date. Our history and corporate culture have grown from an honest desire to serve public sector clients in a practical and common-sense manner. DDA Human Resources, Inc. was formed in 2013 to provide human resource support services exclusively to governmental clients in Minnesota. We currently offer services for executive recruitment, organizational design, and classification and compensation studies. We also staff an HR Technical Assistance Program for the Association of MN Counties which provides technical advice and assistance to the HR staff of all the State’s 87 counties. Since activating our compensation section in 2015, we have completed over 50 separate classification & compensation studies for clients ranging from cities with 4 employees to counties with 170 job titles and 500 employees. All our professional employees come to DDAHR from successful careers in city and county government. We think this practical experience sets us aside from other compensation consultants, and we know it helps us deliver a study that is not only technically sound but also practical, useful, and understandable. We strive to deliver services the way you want to see them. OUR SERVICE TEAM DDAHR maintains a staff of 10 individuals. We also maintain relationships with several independent consults in key specialty areas. Here is the Team we have assembled for your project: Mark Goldberg, MA-HRR – Principal Consultant and Co-Project Team Leader Mark Goldberg is a Principal Consultant with the firm. Mark will be the co-manager and primary contact for this study. Mark’s experience is broad and deep. He has held a variety of compensation leadership positions in media, high tech, manufacturing, local government organizations and the University of Minnesota. In addition, Mr. Goldberg has over 6 years of experience consulting with major public sector organizations around the country with a focus on project in Minnesota such as Koochiching County, the city of Red Wing and the City of Aitkin. He has a Master’s Degree in Industrial and Labor Relations from Cornell University and a Bachelor’s Degree in Human Resource Administration from Muhlenberg College. Our expectation is that he will spend 40% of the time spent for this project. Dr. Tessia Melvin –Department Head and Co-Project Team Leader Tessia heads the compensation and classification (C&C) services area of DDAHR. She will be the co-manager and provide backup support to Mark. Over the past two years, Tessia has served as lead analyst on over 20 separate C&C engagements with Minnesota communities. She brings to the position nearly 13 years of diverse service to city and county government. As a City Administrator in Maple Plain, Minnesota, Tessia drafted five-year budgets, capital improvement plans, infrastructure improvement plans, and led strategic planning program. She was directly responsible for human resources and internal and external communications. Working in Dakota County, Minnesota, Tessia provided leadership training, managed their performance Page 4 of 12 City of Medina, MN: Classification & Compensation Study Proposal management system, and worked with compensation and benefits. Dedicated to local governments and continued learning, Tessia earned her doctorate in Public Administration at Hamline University with an emphasis on city development and planning. Our expectation is that she will spend 30% of the time spent for this project. David Drown – Technical Support David is the founder and owner of DDA. David will lend his technical and statistical expertise to the team to manage the collection and analysis of market data, help calibrate your compensation plan, and calculate budget impacts. David received his undergraduate degree in civil engineering and served in local government as a registered civil engineer early in his career. He also holds an MBA in finance from the Carlson School of Management and has served as a finance and economic development consultant to numerous cities and counties across the State. Elizabeth Blakesley – Clerical Support Elizabeth has worked at DDA for over 20 years. She will provide technical and clerical assistance to coordinate the market surveying process and prepare documents. She will utilize her organizational and technological skills to help provide concise, professional work results. After attending the University of MN – Duluth, Elizabeth began working with local units of government in Minnesota with the MN Small Cities Association. Her work in municipal finance and economic development has given her a good insight into the operations of counties and cities throughout the State. SUPPORTING TEAM MEMBERS (Our Bench) Gary Weiers Gary manages the overall operations of DDAHR, and he also heads our executive recruitment section. Gary joined DDA in 2013 after 11-years as the Administrator of Rice County. Earlier in his career, he held social service manager positions in Rice, Mower and Sherburne Counties. Gary received a bachelor’s degree from the University of St. Thomas and has honed his skills by working his way up from an entry level social worker position to be the head of a $50 million organization with over 350 employees. Melanie Ault Melanie Ault brings to DDAHR over 20 years of experience leading Minnesota county human resources and labor relations operations with additional experience at the city, regional, and state levels. Melanie joined DDAHR in 2017, after serving as Washington County’s HR Director. You might recognize her by her passion for examining pending legislation and its ramifications for the public sector. Melanie holds BA, MAPA, and JD degrees, with further education in public administration. She is an avid supporter of professional organizations, serving on the state and national levels. She loves making new connections and looks forward to helping you find answers and ideas. Melanie is one of our AMC Human Resources Technical Assistance Program staff. Roxanne Chmielewski Roxanne has over 32 years of experience as Human Resources Director for three Minnesota Counties with the last twenty years managing the Human Resources and Labor Relations functions for Sherburne County, a metro ring county with over 600 employees and ten bargaining units. She retired in 2015 and continues to work as a consultant to several counties and cities in Minnesota. Roxanne remains Page 5 of 12 City of Medina, MN: Classification & Compensation Study Proposal committed to providing local government with professional and effective HR expertise. This commitment was recognized by her peers as she received the Outstanding HR Professional of the Year award from the MN Counties Human Resource Management Association in 1998 and again in 2011. She also received the Make a Difference award from the National Public Employer Labor Relations Association in 2012. George Gmach George has been doing classification and compensation study work in Minnesota for 30 years. He worked with the Stanton Group for 12+ years with management responsibility for salary and benefit surveys and compensation consulting. His experience has crossed multiple industries and included private, non-private and public sectors. George also worked at Employers Association and its successor for 16 years. During his career, he has designed and conducted several hundred compensation and benefit surveys and has implemented multiple compensation programs in large and small organizations across all sectors. He designed and modified job evaluation systems and implemented them in the public sector. He has worked with the Minnesota Pay Equity Statutes since their inception. In addition, he is a military veteran who served as a combat medic in Vietnam. Reference #1: City of Victoria, Minnesota Contact: Gwen Campbell, Communications and HR Manager 952-443-4230 gcampbell@ci.victoria.mn.us Contract dated: May 15, 2019 – completed October 2019 Scope of Services: This was a full-service class and comp study for a rapidly growing suburban community. We updated all job descriptions including several new job titles; classified all job titles using DDA’s JET system, completed a market analysis of 14 benchmark communities (93% participation) and 5 “spotlight communities”, evaluated two alternative salary plans with pay ranges calibrated at 100% of benchmark averages, and provided an implementation plan with employee-by- employee grade/step assignments and a calculation of budget impact. Victoria says they plan to enroll in DDA’s ongoing service program. Reference #2: City of Fridley, MN Contact: Becca Hellegers, Employee Resources Manager, 763-572-3507, Becca.Hellegers@FridleyMN.gov Contract Dated: February 2020 – December 2020 Scope of Services: DDA was originally engaged to complete a market study only of wages paid to 97 position descriptions. The work plan was expanded to have us perform a full classification and compensation study for all positions, classifying all jobs and designing a new pay plan for the City Page 6 of 12 City of Medina, MN: Classification & Compensation Study Proposal Reference #3: City of Golden Valley, MN Contact: Kirsten Santelices, HR Director 763-593-3989 ksantelices@goldenvalleymn.gov Contract Dated: January 2020 – completed December 2020 Scope of Services: This is an example of a client engagement with a scope of services similar to yours. All job titles were reclassified using the JET evaluation system, and several employee challenges were reviewed and resolved. Market wage study revealed that the current pay plan wages averaged about 5% below the benchmark average. We developed a new pay plan with expanded steps, reviewed several approaches for implementation, and ultimately arrived at a plan that worked within the City’s limited budget. Reference #4: City of North Saint Paul, MN Contact: Scott Duddeck, County Administrator 651-747-2436 scott.duddeck@northstpaul.org Contract Dated: Initial Project Started September 2017 - completed December 2017, ongoing maintenance since then Scope of Services: This was a full class and comp study, including a re-write of all job descriptions and an entirely new job classification system The City had 5 pay structures that we were able to bring down to one consistent structure that was aligned with the market and the new pay philosophy. After completing the study, the City enrolled in our ongoing maintenance program and has continued to be part of that program for the last 3 years. City Classification and Compensation Study Clients Brainerd Glyndon Mantorville Pillager Breezy Point Golden Valley Mayer Rockford Crosby Granite Falls Medford Rockville Deerwood Howard Lake Minneota Royalton Detroit Lakes Hoyt Lakes Morristown Staples Dundas Kasson North St. Paul St. Paul Park East Grand Forks Lake Elmo Olivia Victoria Fairfax Lake Park Pequot Lakes Waverly Gaylord Mahnomen Pierz Zumbrota County Classification and Compensation Study Clients Benton County Mower County Big Stone County Murray County Page 7 of 12 City of Medina, MN: Classification & Compensation Study Proposal Chippewa County Rice County Clay County Rock County Dodge County St. Louis County Fillmore County Swift County Freeborn Count Wadena County Hubbard County Waseca County Martin County Yellow Medicine County Other Government Entities Classification and Compensation Study Clients Brainerd Utilities Rice and Steele 911 Counties Providing Technology South Lake Minnetonka Police Dept East Grand Forks Utilities Tri-Cap Mower Soil/Water Conservation Mn Prairie County Alliance OUR PHILOSOPHY FOR COMPENSATION STUDIES Government is in the service delivery business, and quality service requires quality employees. An effective compensation system will help you attract and keep talented employees. Likewise, an out-of- date or ill-conceived compensation system will produce turnover and hamper efforts to recruit quality replacements. In the real world of limited resources, government is increasingly expected to do more with less. Accordingly, a community’s pay philosophy must strike a reasonable balance between a desire to pay your good employees well to retain their good services, while at the same time controlling costs to keep faith with the taxpayers. Designing a pay system is not easy, every community is different, and a “one size fits all” approach seldom produces a good result. As we work with you to build the best compensation system for your community, we keep four very practical objectives in mind: o You need compensation and benefits to be sufficiently competitive to hire, retain and motivate qualified workers. o You must maintain internal pay relationships that satisfy the State’s pay equity requirement of equal pay for equal work. o You must remain in control of the process, to assure final recommendations strike a proper balance between wages/benefits and available resources. o You need the study to be a positive process, that is open and fair to all employees, managers, and unions. We approach compensation study work as a practical, common-sense process – not as some theoretical or statistical exercise in regression analysis. We collect information, analyze it, and communicate our findings in simple understandable ways. Our honest goal is to help you design a compensation system that is technically solid, is one you actually understand, and one that works better than what you have now. We measure our effectiveness as a consulting firm not by studies completed, but by studies that are actually implemented. Page 8 of 12 City of Medina, MN: Classification & Compensation Study Proposal PROPOSED SERVICES Per our discussion, we are providing a proposal for a market analysis, a market analysis and pay structure calibration, and ongoing maintenance. Our proposal includes (3) separate proposal quotes: one for a limited “Market Study” which will collect and analyze wage data of comparable organizations and provide recommendations to updating your current pay plan in comparison with the market; a Market Analysis and calibration of your current pay structure; and our ongoing maintenance. Our ongoing maintenance scope includes a three-year commitment by completing a market analysis each year, review, re-write, and reclassifications of job descriptions, calibration of pay structure, pay equity administration, entering League of MN Cities and Association of MN Counties salary data and additional human resources assistance. Our ongoing maintenance involves employees and managers in updating all job descriptions, re-classifying and ranking these jobs internally based upon job duties and requirements, reviewing and updating or replacing your current pay plan, and assistance in evaluating the method and costs of implementing any changes on future budgets. Introduction and Project Orientation (Included in all) Our first task with you is to meet and make sure we all understand the expectations and fully understand the current pay structure, pay philosophy, and employee benefits. x We will conduct an Initial Project Meeting to discuss the scope of the planned services, its procedures, methods, intended outcomes and timeline. We will keep in mind directives from the governing board pertaining to this project. x We will discuss any related details that are identified. During this meeting, we will identify data and resources on your current job descriptions, pay structure, classification system, employee roster, and union contracts. For your convenience, we will create a cloud-based account to make it easy to share files with you. x An Employee Kickoff meeting will be held, if desired, to explain the project scope, expectations, timeline, and answer questions. Job Description General Review (Included in all options) We will undertake a general review of your existing job descriptions and recommend changes to assure compliance with ADA and other State and Federal Requirements. We can rewrite any job descriptions for an additional cost. Re-write All Job Descriptions (Included only in ongoing maintenance) x We will distribute a position analysis questionnaire (PAQ) to all employees and their supervisors, asking them to outline all the important requirements for and duties of the job. x Based upon the information on the PAQs, the job description for each position will be updated or rewritten in standardized format developed with and approved by the Project Team. x Employees and supervisors will be asked to review the new job descriptions, and we will guide a controlled process for employees to appeal the content of descriptions before they are finalized. x Addition job descriptions may be added to provide for internal promotional opportunities, or jobs may be consolidated to make administration easier Page 9 of 12 City of Medina, MN: Classification & Compensation Study Proposal x Final job descriptions will be submitted for final approval by department heads, the Project Team and governing board. Job Classification (Included in ongoing maintenance, or additional charge per position) Job classification is a series of decisions about how a position is valued within an organization. Each factor requires a decision as to how the job under consideration will be rated using levels that are increasingly complex and of great impact, frequency, or quantity. We look at the job rather than the employee. Jobs are evaluated as they exist, or as the management plan says that they should exist, to meet the needs of the organization. DDAHR is unique in our willingness and ability to utilize a variety of job evaluation systems used by the various compensation consultants in Minnesota to classify and score your jobs. If you are committed and satisfied with the system you have, we will work with you using your system. x We will assign each position a numeric score, which reflects the relative importance of the job to the organization. x We will work with the Project Team to organize jobs with similar point totals into a series of Grades. x We will provide staff with materials to communicate results to employees. x Our Job Evaluation Tool (JET) identifies and examines the following aspects of all job positions o Experience and Education needed for the position. This includes licenses and certifications. o Decision Making and its impact on the job, division, department, and organization. o Problem Solving and its impact on the organization and budget. We also include 14 aspects of supervision. o Mental and Physical Effort of the Job o Relationships and Communications o Conditions and Hazards of the job Wage/Labor Benchmarks and Market Pricing (Included in all options) The next step in the process involves looking outside of your organization to see what wages are offered to employees in the job market. x We will work with your Project Team to determine an appropriate group of comparable “benchmark” entities to achieve an adequate sample size and a meaningful comparison. These “benchmark organizations” are typically counties that are similar to yours and/or other organizations with whom you compete for employees. Although we know that you compete with private sector organizations for employees, obtaining reliable private sector information is very difficult in most cases. So, our focus will be primarily on public sector entities. x We will collect detailed wage information on all jobs that you have in common with these communities – not just a selected list. We plan to utilize the wage survey data that is annually collected in the LMC/AMC wage data base, supplemented by other sources as needed to provide a meaningful set of comparison data. We will organize the results of this analysis using a series of graphs and charts that are designed to clearly show how your current pay ranges and wages compare to those of benchmark entities. This is the information needed to develop of a pay structure that balances both internal and external equity and assures compliance with State Pay Page 10 of 12 City of Medina, MN: Classification & Compensation Study Proposal Equity Compensation Standards. x We will work with you to design and administer a targeted benefit review to address specific benefit areas of interest/concern to you and your employees. Often a survey of employee attitudes and interests can be helpful in designing a benefit package – benefits need not necessarily be expensive to be effective and valuable to your employees. Design New Pay Plan (We will make recommendations for all, but for market calibration and ongoing maintenance, we will provide 2 alternative options with implementation costs) x We will provide recommendations and options for either an adjustment of your existing compensation plan, or a replacement plan that produces a better match with your compensation philosophy. x We will fine tune the plan to establish fair and equitable compensation relationships within and outside the organization that are workable within a union and non-union environment. x We will provide system testing to assure that any option proposed will comply with the State’s pay equity standards and Federal requirements. x We will evaluate the cost/budget implications of up to two (2) alternative implementation strategies that consider your current budget constraints. The objective of this work is to provide you with meaningful, employee-by-employee level information that is useful for your detailed budgeting use. x We will prepare final documents for the plan, including presentation, policy, guidelines, and procedures for administration. Any written and computerized data and supporting information will be submitted as appropriate or requested. Final Report (Included in market calibration and ongoing maintenance) x Prepare final documents for this study, including presentation, policy, guidelines, and procedures for administration. x We will make a final presentation of our report and findings. x We will prepare and submit a pay equity report to the State. Page 11 of 12 City of Medina, MN: Classification & Compensation Study Proposal PROPOSED FEE FOR SERVICES Our fees below are based on a compensation plan with 10 job descriptions. Fee Proposal Options Scope of Work Market Study Only Market and Calibration Ongoing Maintenance General Project Setup and Administration All Market Analysis All Review and Rewrite Job Descriptions Individual job descriptions as needed with additional cost Individual job descriptions as needed with additional cost Included in Ongoing Maintenance Classify Job Descriptions Individual job positions as needed with additional cost Individual job positions as needed with additional cost Included in Ongoing Maintenance Calibrate Pay Structure n/a Included Included Final Report All Budget Implementation Will provide estimation Will assist with calibration Included Total Cost $3,000 $4,000 $2,000 per year If you decide to include re-writing job descriptions, which includes employee and manager surveys and re-write job descriptions, it will be an additional $200 per job position. Ongoing Maintenance Program This exclusive DDA Human Resources, Inc. program is designed to eliminate the need for large classification and compensation study every 4 to 6 years. Services include everything needed to keep a freshly updated compensation plan perpetually current. We find that over half of larger communities who have completed a compensation study with DDAHR have opted to convert to this management approach. Services include: x We review, update, and reclassify as necessary one-third of job descriptions annually. (Generally, we do 1/3 per year). x We annually update a market analysis of wages with benchmark communities and suggest changes to pay plan system as necessary to remain in tune with the market. x We will periodically provide market data on benefits offered by comparable communities and suggest changes as warranted. x For any new jobs or changed jobs, we will write and classify the job for placement in the compensation system x We will complete and submit a pay equity report every three years or when otherwise required. Page 12 of 12 City of Medina, MN: Classification & Compensation Study Proposal x If desired, we will handle data input of wage data into the LMC/AMC salary system x We will provide budget support by: o Recommending an adjustment to your Pay Plan for the coming year based upon COLA and market factors. o Preparing up to two (2) analysis of budget impacts of alternatives for wage adjustments. x Making an annual presentation to the staff and/or Board on the status of your compensation system. Standard Fees for Other Services For clients who prefer to receive maintenance support in a less rigorous manner, we offer a full range of support services with standard pricing: x Write and classify a new or revised job description $200 per position x Classify a job description provided by client $150 per position x Market Wage Analysis $100 base fee plus $150 per position Hourly rates: x Professional $225 per hour x Technical Support $150 per hour x Clerical $100 per hour Planning Department Update Page 1 of 2 June 1, 2021 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: June 1, 2021 SUBJ: Planning Department Updates – June 1, 2021 City Council Meeting Land Use Application Review A) Fortin Site Plan Review – 215 Hamel Road – Connie Fortin has requested a site plan review for construction of a detached garage at 215 Hamel Road. The Uptown Hamel district requires a site plan review for accessory structures greater than 20% of the floor area of the principal structure. The Planning Commission reviewed and recommended approval at the May 11 meeting. Staff intends to present to the City Council on June 1. B) Pioneer Trail Preserve – 2325 Pioneer Tr. – James and Melissa Korin have requested a 3- lot subdivision of a 40-acre parcel. The Planning Commission held a public hearing and recommended approval at the May 11 meeting. Staff intends to present to the City Council on June 1. C) M/I Homes Comprehensive Plan Amendment – 1400 Hamel Road – M/I Home has requested a Comprehensive Plan Amendment to change the future land use from Business to Medium Density Residential and submitted a concept plan review for a potential development of 78 townhomes. Staff’s understanding is that the applicant is not proceeding with the application. Staff intends to request a formal withdrawal if that is the case. D) Reserve of Medina 3rd Addn Final plat – south of Hackamore Road, east of CR116 – Pulte Homes has requested final plat approval for the final 31 lots in the Reserve of Medina. The City Council adopted a resolution of approval at the May 4 meeting. The applicant is working to meet the conditions of approval in order to begin construction. E) Ditterswind Final Plat – 2032-2052 Holy Name Drive – Tom and Jim Ditter have requested final plat approval of a 5-lot subdivision. The City granted preliminary plat approval during the fall of 2020. The City Council approved at the April 20 meeting. Staff will work with the applicant to prepare the plat for recording before construction begins. F) Holy Name Lake Estates Final Plat – north of County Road 24, northwest of Holy Name Lake - JD Dossier Holdings LLC has requested final plat approval for a six-lot rural subdivision on 90 acres. The City Council granted final plat approval at the March 16 meeting. The developer intends to start construction in July. G) Meadowview Commons 2nd Addition Final Plat – south of Meander Rd, west of Jubert Tr – US Home Corporation (Lennar) has requested final plat approval for development of the remaining 83 townhome lots in the project. The initial 42 townhome lots were approved in November 2020. The plat has been recorded and construction is scheduled to begin shortly. H) Weston Woods Preliminary Plat and PUD General Plan – east of Mohawk Drive, north of Highway 55 – Mark Smith (Mark of Excellence Homes) has requested a Preliminary Plat and PUD General Plan for development of 76 twinhomes, 42 single-family, and 33 townhomes on the Roy and Cavanaugh properties. The City Council adopted documents of approval at the January 5 meeting. Staff is coordinating permitting for construction of Chippewa Road and will await final plat application. I) Cates Ranch Comp Plan Amendment and Rezoning – 2575 and 2590 Cates Ranch Drive – Robert Atkinson has requested a change of the future land use from Future Development Planning Department Update Page 2 of 2 June 1, 2021 City Council Meeting Area to Business, a staging plan amendment to 2020, and a rezoning to Business Park. The application is incomplete for review, and the City has requested additional materials. J) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – These projects have been preliminarily approved and the City is awaiting final plat application. K) Johnson ADU CUP, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. L) Hamel Haven subdivision – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plat is recorded. Other Projects A) Hennepin County Economic Development grants – Staff has been consulting with property owners and Council members to prepare an application to request funding from Hennepin County to support efforts in the Uptown Hamel area. Staff intends to request Council approval to request $50,000 of grant funding from Hennepin County for marketing, public realm and wayfinding improvements, and professional consultation on redevelopment/market study. B) Diamond Lake Regional Trail – The Park Commission reviewed the additional public feedback on the northern route options at the May 19 meeting. The Commission voted 4-3 to recommend that the City not support a route in Medina at this time. Staff intends to present to City Council at the June 1 meeting. C) Zoning Enforcement – staff is working with corrections on one property and a second is proceeding to enforcement. D) Wolsfeld Woods Ravine Stabilization – staff met with Minnehaha Creek Watershed, WSB and Wenck (now Stantec) related to the project. WSB has consulted with a contractor on the project related to the preliminary cost estimates for construction. Indications are that costs may likely be significantly higher than previously estimated when Minnehaha Creek requested grant funding. The City received approximately $230,000 in grants for the project, which was originally estimated at approximately $300,000. It is projected that the total project cost may be in excess of $400,000. Staff is working with Minnehaha Creek to get another opinion on the project cost. In addition, Minnehaha Creek staff has indicated that they may be a partner to fill the funding gap. Staff intends to present the information to Council at the June 15 meeting to decide if and how to proceed. E) Meeting with Loram – staff met with Mayor Martin and members of the leadership team at Loram as part of the Council’s outreach to businesses. City Administrator Johnson had provided summary staff prepared of the discussion. F) Lidar Partnership – I attended a session with various agencies who have formed a partnership to purchase updated Lidar images throughout the state. Lidar provides electronic information related to ground cover, including topography, vegetation, etc., which is useful to the City for various purposes. It is also a great service for residents when they are putting together plans for their property. The cost would be approximately $15,000 to obtain the data for all of Medina, but there is opportunity to partner with Hennepin County, watersheds, state agencies, etc. I will likely request a portion of this amount in the 2022 budget for Medina to partner in this effort. TO:Honorable Mayor and City Council FROM:Jason Nelson, Director of Public Safety DATE:May 27, 2021 RE: Department Updates On Monday May 17, we had a department meeting/teambuilding. Sergeant Boecker and Administrative Assistants Klaers and Jacobson surprised the staff by cooking a fantastic breakfast. We discussed and reviewed mandated policies that we must cover every year. This was the first time all our staff has been together since the hiring of John Vinck. I am blessed beyond words to have such a great staff that not only cares for one another but goes above and beyond for the community. On Saturday May 22, we hosted our annual bike rodeo. After taking a year off because of Covid we had a good showing of approximately 50-60 kids and their families. Hamel and Loretto Fire Departments were also in attendance and as always, the kids really like the fire trucks more than the police cars. The Community Service Officers and Reserves did a fantastic job with planning the event. Next year we will investigate adding an open house to the police department to go along with this event. As you can see by the patrol comments below things are getting busier as we are moving into the summer months. Our drug task force has also been extremely busy and has already accomplished many major cases. If this pace keeps up, they may shatter the records that were broke last year with methamphetamine and cocaine seizures. The number of narcotics coming into the Twin Cities just amazes me. Our officers that are assigned to the task force are one of the most, if not the most, successful task forces in the state. Because of the nature of the job, it is unfortunate that we cannot show you more of what they are doing. Patrol: Patrol updates 05/12/2021 through 05/26/2021 The following are updates from Patrol Officers between May 12, 2021 and May 26, 2021. Officers issued 22 citations for various traffic offenses, 59 warnings, responded to 4 property damage accidents, 1 personal injury accident, 6 medicals, 4 traffic/driving complaints, 21 assists to other agencies, 9 welfare checks, 3 business/residential alarms. onorable Mayor and City Council MEMORANDUM On 05/11/2021 an officer was dispatched to a forgery in the 1100 block of Jubert Trail. A resident reported someone withdrew more than $9000 out of his Wells Fargo Account from a bank in Florida. The resident was reimbursed the money by Wells Fargo due to the fraud and will be investigating the incident. On 05/13/2021 officers were made aware of a subject with a felony warrant who was possibly doing landscaping work at a residence in Medina along Red Oak Trail. Officers went to the address and located the subject outside who was taken into custody without incident. On 05/14/2021 officers were dispatched to a reported personal injury accident at the intersection of Highway 55 and County Road 19. Upon arrival officers learned a vehicle had been westbound on Highway 55 and turned south to County Road 19 in front of an eastbound vehicle. The signal for the turn lane was flashing yellow at the time and the driver failed to yield to eastbound traffic. One driver was transported to the hospital with non-life-threatening injuries. On 05/15/2021 officer was dispatched to a loud party complaint at the First Apostolic Lutheran Church located at 2300 Cox Trail. A resident reported a loud party taking place at the church along with fireworks being set off. An officer responded to the area and found a wedding event had been held at the church, but guests were leaving the area. No enforcement action was taken. On 05/17/2021 officers were dispatched to a locate attempt at a business in the 2800 block of Shire Road. Ramsey Police Department was requesting the business be checked for an employee who had committed a domestic assault earlier. Officers responded to the business and did locate and took the subject into custody without incident. A CSO transported the subject to the city of Rogers where he was turned over to Anoka County officers. On 05/19/2021 officers responded to a reported domestic in the area of 800 block of Highway 55. Officers located a female who had called 911 to report her boyfriend had pulled her hair and pushed her down after she had gotten out of the car because they had been arguing all day. Officers were able to locate the male and he was taken into custody for domestic assault. During a search incident to arrest a small amount of methamphetamine was also located in the vehicle the male was driving. Charges are pending in this case. On 05/20/2021 officer was dispatched to a welfare check at the McDonalds. A customer reported cars were lined up in the drive thru and no employees were visible inside the business. When the officer arrived, he found a note on the door to the business that they were closed due to a shortage of employees that day. On 05/20/2021 officer was dispatched to a vehicle in the ditch along Maple Street. Upon arrival officer found a pickup truck had driven off the road and was partially submerged in the pond in that area. The driver said he “swerved to miss a deer” and drove off the roadway. The vehicle was not drivable and was towed from the scene. On 05/22/2021 officer conducted a traffic stop on a vehicle near the area of Highway 55 and County Road 19. During the investigation the officer found the driver’s license was canceled-inimical to public safety and placed her under arrest. Prior to searching the female suspect the officer asked if she had anything sharp on her. The female told the officer she did and pulled an uncapped syringe out from her bra and squirted the contents, believed to be narcotics, onto the ground. The female was placed under arrest for obstruction, driving with a canceled-IPS license, and possession of a controlled substance. On 05/21/2021 an officer was dispatched to a harassment phone call. The complainant reported he was receiving unwanted calls and texts from a female acquaintance that he no longer wanted to have anything to do with. The officer contacted the female party who said she did not want to have anything to do with the male. Both parties were advised to stop calling and texting each other which would solve both of their problems. On 05/22/2021 and officer was dispatched to a property damage accident near the area of Navajo Road and Carriage Drive. A juvenile driver said she was driving east on Navajo Road, looked down at the radio, and when she looked up had to “swerve to avoid a deer” and drove off the road and into a tree. On 05/26/2021 at approximately 0524 hours an officer was southbound on County Road 19 when he observed a vehicle northbound at a high rate of speed. The officer activated the radar unit which showed the approaching vehicle at 96 mph in the 55 zone. The officer made a u-turn and attempted to catch up to the vehicle. The vehicle made evasive movements and turned west on Maple Street. The officer lost sight of the vehicle and shortly after a resident on Walnut Street reported a vehicle matching the description of the suspect vehicle had pulled into his drive and a male had gotten out and ran into a wooded area. The officer located the vehicle as the driver had returned to the car and he was placed under arrest for fleeing in a motor vehicle. Charges are pending. Investigations: Investigating a theft from a motor vehicle near the 700 Block of Tower Drive. The victim reported that a small amount of cash was taken from their vehicle. I have interviewed all parties involved and determine that the incident did not occur in the city of Medina. I contacted the victim and advised them of my findings. Received a report from Hennepin County Child Protection about an address in the city of Medina. After reviewing the report, I learned it was a duplicate report for an active investigation. I spoke with the child protection investigator assigned to the case. Held annual Taser training for our reserve officers. I instructed our reserve officers on the proper use of the Taser. The training included three written exams and a practical exercise. All the reserve officers passed the training. There are currently (11) cases assigned to investigations. 1 TO: Mayor and City Council FROM: Steve Scherer, Public Works Director DATE: May 25, 2021 MEETING: June 1, 2021 SUBJECT: Public Works Update STREETS x Public Works is working with our contractor to repair areas of seal coat that have delaminated on some of the city streets. x Derek Reinking and I have been evaluating all of Medina’s streets. We will be incorporating the data into the five-year CIP. x I met with the landowners along Medina Road from Brockton Lane to Hunter Drive to discuss installation of paved shoulders along their property. Both property owners agree the street will be much safer for pedestrians and are in favor of this improvement. x I will present a draft feasibility report for Shire Drive at the June 1 st meeting. So far, the business owners I have been in contact with agree the road work is needed and feasible. WATER/SEWER/STORMWATER x Work on the upgrade of the water treatment plant SCADA system (control system) is under way and should be operational soon. Because of the recent hacks to infrastructure in the country, I have asked our service vendor to make sure all fire walls are secure. x Greg Leuer and I will be working with our water meter supply company to put together a five-year plan to replace outdated meters and radios as well as upgrade to an automatic meter reading system. x We completed and submitted the annual MS4 permit application to the Minnesota Pollution Control Agency. x Medina’s Consumer Confidence Report is now complete and available on our website. x Work is underway to complete the 2021 Wastewater Infrastructure Needs Survey (WINS) due in June. x Work is also underway to complete the Risk and Resilience Assessment and Emergency Response Plan for Drinking Water Utilities. MEMORANDUM 2 PARKS/TRAILS x Public Works has begun some mowing along trails, certain boulevards, and in Tomann park. x We had a pre-con for the ballfield lighting project and fully expect the project to move forward as scheduled. x Public Works started the Loram Trail connection and have engaged our concrete contractor to install the pedestrian ramps and then pave. We expect to complete this project by mid-summer. MISCELLANEOUS x Public Works staff is working though the 2022 budget process, as always looking for opportunity to balance budgets while evaluating fluctuating fuel and material costs and staff needs. ORDER CHECKS MAY 18, 2021 – JUNE 1, 2021 051568 ANWAR, RIFAT ......................................................................... $100.00 051569 THOMAS DYKHOFF.................................................................. $250.00 051570 EDINA REALTY ........................................................................... $16.22 051571 GUPTA, DHEERAJ .................................................................... $200.00 051572 HAMEL FIRE RELIEF ASSN .................................................. $2,528.00 051573 HEATING & COOLING TWO ....................................................... $75.00 051574 LADIN, NICOLE ......................................................................... $250.00 051575 RAUDA MAHFOUZ .................................................................... $250.00 051576 METROPOLITAN COUNCIL ................................................. $31,981.95 051577 MN DVS ....................................................................................... $42.75 051578 NNAAM MEDINA LLC ................................................................ $610.12 051579 THE TOONIES, LLC .................................................................. $625.00 051580 ADAMS PEST CONTROL INC .................................................... $89.84 051581 ALL TRAFFIC SOLUTIONS INC ................................................ $600.00 051582 BEAUDRY OIL & PROPANE .................................................. $1,440.07 051583 BOYER FORD TRUCKS INC ..................................................... $557.66 051584 BROCK WHITE....................................................................... $2,623.60 051585 EUGENE AND TAMARA CHAMPEAU ......................................... $22.21 051586 DAKOTA SUPPLY GROUP ....................................................... $507.37 051587 ELECTRONIC & APPLIANCE ................................................. $3,900.70 051588 GALLAGHER BENEFIT SERVICES INC ................................ $2,000.00 051589 GO 2 HAMEL LLC ..................................................................... $228.00 051590 GRAINGER.................................................................................. $81.15 051591 HACH COMPANY ...................................................................... $243.96 051592 HAWKINS INC. ....................................................................... $4,374.20 051593 HOLIDAY FLEET ......................................................................... $71.50 051594 JIMMY'S JOHNNYS INC ............................................................ $626.45 051595 KRAEMER MINING AND MATERIALS ...................................... $667.19 051596 LUTHER BROOKDALE CHEVROLET .................................... $2,849.20 051597 MCMA-MN CTY/CO MGMT ASSOC .......................................... $179.16 051598 METRO WEST INSPECTION ............................................... $12,823.95 051599 MHSRC/RANGE ........................................................................ $445.00 051600 MN POLLUTION CONTROL AGENCY ...................................... $287.79 051601 MOTLEY AUTO SERVICE LLC ................................................. $572.00 051602 MUNICIPAL CLERKS & FINANCE OFF ...................................... $45.00 051603 NAPA OF CORCORAN INC ........................................................ $61.41 051604 NUTRIEN AG SOLUTIONS, INC ............................................... $210.00 051605 OFFICE DEPOT ........................................................................ $756.54 051606 ROLF ERICKSON ENTERPRISES INC .................................. $8,107.65 051607 SENSUS USA INC .................................................................. $1,949.94 051608 ST. ANNE CHURCH .................................................................. $700.00 051609 STREICHER'S ........................................................................... $508.94 051610 SUN LIFE FINANCIAL ............................................................ $1,532.77 051611 TEGRETE CORP .................................................................... $1,380.20 051612 TIMESAVER OFFSITE .............................................................. $356.13 051613 TRITECH SOFTWARE SYSTEMS ............................................ $195.00 051614 SSI MN TRANCHE 1 #10322006 ............................................ $3,613.89 051615 SSI MN TRANCHE 3 #10327096 ............................................ $4,993.77 051616 WATER CONSERVATION......................................................... $325.09 051617 WESTSIDE WHOLESALE TIRE .................................................. $35.00 Total Checks $96,891.37 ELECTRONIC PAYMENTS MAY 18, 2021 – JUNE 1, 2021 005946E ELAN FINANCIAL SERVICE .................................................. $6,641.33 005947E AFLAC ....................................................................................... $473.48 005948E FURTHER ................................................................................... $50.79 005949E MINNESOTA, STATE OF .......................................................... $650.00 005950E PR PERA .............................................................................. $17,873.88 005951E PR FED/FICA ....................................................................... $16,780.36 005952E PR MN Deferred Comp ........................................................... $3,590.00 005953E PR STATE OF MINNESOTA .................................................. $3,728.14 005954E CITY OF MEDINA ........................................................................ $23.00 005955E FURTHER .............................................................................. $1,805.20 005956E CENTERPOINT ENERGY ...................................................... $1,119.48 005957E DELTA DENTAL ..................................................................... $2,567.46 005958E FARMERS STATE BANK OF HAMEL ....................................... $150.00 005959E GREAT AMERICA FINANCIAL SERVI ...................................... $178.95 005960E MARCO (LEASE) .................................................................... $1,192.68 005961E VALVOLINE FLEET SERVICES ................................................ $166.77 005962E WRIGHT HENN COOP ELEC ASSN ...................................... $2,368.65 Total Electronic Checks $59,360.17 PAYROLL DIRECT DEPOSIT – MAY 26, 2021 0511046 BILLMAN, JACKSON CARROLL ............................................... $711.49 0511047 COOK, JUSTIN W ..................................................................... $812.15 0511048 ALTENDORF, JENNIFER L. ...................................................... $682.60 0511049 BARNHART, ERIN A. ............................................................. $2,505.32 0511050 BOECKER, KEVIN D. ............................................................. $2,582.87 0511051 CONVERSE, KEITH A. ........................................................... $1,999.46 0511052 DEMARS, LISA ....................................................................... $1,421.34 0511053 DION, DEBRA A. .................................................................... $1,990.76 0511054 ENDE, JOSEPH...................................................................... $2,175.32 0511055 FINKE, DUSTIN D. ................................................................. $2,623.24 0511056 GALLUP, JODI M. ................................................................... $2,206.97 0511057 GLEASON, JOHN M. .............................................................. $2,109.42 0511058 GREGORY, THOMAS ............................................................ $2,005.81 0511059 HALL, DAVID M. ..................................................................... $2,160.48 0511060 HANSON, JUSTIN .................................................................. $2,283.97 0511061 JACOBSON, NICOLE ................................................................ $912.05 0511062 JESSEN, JEREMIAH S. .......................................................... $2,452.34 0511063 JOHNSON, SCOTT T. ............................................................ $2,316.39 0511064 KLAERS, ANNE M. ................................................................. $1,485.12 0511065 LEUER, GREGORY J. ............................................................ $2,032.90 0511066 MCGILL, CHRISTOPHER R. .................................................. $1,408.21 0511067 MCKINLEY, JOSHUA D .......................................................... $2,035.76 0511068 NELSON, JASON ................................................................... $2,598.39 0511069 REINKING, DEREK M ............................................................ $1,955.25 0511070 SCHARF, ANDREW ............................................................... $2,345.90 0511071 SCHERER, STEVEN T. .......................................................... $2,367.70 0511072 VINCK, JOHN J ...................................................................... $2,138.17 0511073 VOGEL, NICHOLE ..................................................................... $994.75 0511074 ZUMBUSCH, NICHOLAS P .................................................... $1,801.96 Total Payroll Direct Deposit $55,116.09