HomeMy Public PortalAboutA2010-07-20CCThis Agenda contains a brief general description of each item to be considered. Copies of the Staff
reports or other written documentation relating to each item of business referred to on the Agenda are on
file in the Office of the City Clerk and are available for public inspection. Any person who has a question
concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressing the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO
THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM
WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS
CONSENT OF THE COUNCIL.
AGENDA ~v~y gd j-~'~t.d
ITEMS ON FILE FOR CONSIDERATION
AT THE REGULAR MEETING OF
THE LYNWOOD CITY COUNCIL
TO BE HELD ON
JULY 20, 2010
COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
5:00 P. M.
JUL i ~ wi~~0
CITE ~~@::~ `~3~~~~~®
CITY CLERKS C9FFICE
Mv.r;o, Q~;h~~tiz
C: ~ Clc~ ~ ~y L•d'
MARIA TERESA SANTILLAN
MAYOR
AIDE CASTRO
MAYOR PRO-TEM
ALFREDO FLORES
COUNCILMEMBER
JIM MORTON
COUNCILMEMBER
CITY MANAGER
ROGER L. HALEY
CITY CLERK
MARIA QUINONEZ
OPENING CEREMONIES
RAMON RODRIGUEZ
COUNCILMEMBER
CITY ATTORNEY
FRED GALANTE
CITY TREASURER
SALVADOR ALATORRE
1. CALL TO ORDER
2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
3. ROLL CALL OF COUNCIL MEMBERS
Aide Castro
Alfredo Flores
Jim Morton
Ramon Rodriguez
Maria T. Santillan
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
1
6. PRESENTATION/PROCLAMATIONS
• Sheriff Captain James Hellmold -Update on Law Enforcement Issues
• Los Angeles Universal Preschool (LAUP), Silvestre Quiroz, Jr., Public Affairs
Specialist
• City Council Members Reporting on Meetings Attended (Gov. Code Section
53232.3(D))
COUNCIL RECESS TO:
LYNWOOD REDEVELOPMENT AGENCY
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
PUBLIC ORAL COMMUNICATIONS
IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL
DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY REFER THE
MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A
FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)
CONSENT CALENDAR
All matters listed under the Consent Calendar will be acted upon by one motion affirming the
action recommended on the agenda. There will be no separate discussion on these items prior to
voting unless members of the Council or staff request specific items to be removed from the
Consent Calendar for separate action.
8. MINUTES OF PREVIOUS MEETINGS:
Special Meeting -July 1, 2010
Regular Meeting -July 6, 2010
APPROVAL OF THE WARRANT REGISTER
Comments:
City of Lynwood warrant register dated July 20, 2010 for FY 2009-2010 and FY 2010-
2011.
Recommendation:
Staff recommends that the City Council approve the warrant register.
10. SERVICE AGREEMENTS EXECUTED UNDER THE CITY MANAGER'S $15,000
PURCHASING AUTHORITY FROM JANUARY 1 THRU JUNE 30, 2010
Comments:
The City of Lynwood's Purchasing Procedures (established by Ordinance No. 1571)
gives the City Manager (the City's Purchasing Officer) authority to execute and enter into
contracts that are up to $15,000.
Recommendation:
Staff recommends that the City Council receive and file this report.
11. REQUEST TO ISSUE REQUEST FOR PROPOSAL (RFP) FOR SENIOR
CONGREGATE MEALS SERVICE ~,
Comments:
Through a contract with Human Services Association (HSA), the City has provided meal
service for Lynwood senior citizens, age 60 years or older. HSA currently provides
congregate meals for lunch, five days a week, Monday through Friday at the Lynwood
Senior Center, in addition to home delivered meals to a number of eligible Lynwood
senior citizens. Meals are prepared by HSA at a central kitchen facility and then
delivered. Approximately 13,552 congregate meals and 6,728 home delivered meals
were served during FY 2009-2010. The three-year term contract with HSA expired on
December 31, 2009; however, HSA is providing services month-to-month.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING CITY STAFF TO
RELEASE A REQUEST FOR PROPOSALS TO QUALIFIED VENDORS TO PROVIDE
SENIOR MEAL SERVICES FOR THE CITY'S LYNWOOD SENIOR NUTRITION
PROGRAM."
12. ACCEPTANCE OF PROJECT SAND SEPARATOR REPLACEMENT FOR WATER
WELL NO. 9 PROJECT NO. 4011.67.876
Comments:
On February 2, 2010, the City Council awarded a contract to Don Peterson Contracting,
Inc. in the amount of $44,600 for the Sand Separator Replacement for Water Well No. 9,
Project No. 4011.67.876. The project started on March 18, 2010 and was completed on
June 30, 2010. The Department of Public Works conducted a final inspection on June
30, 2010, and found that all work has been completed in accordance with the project
plans and specifications. The final cost of the project is $44,600, which was the original
contract amount.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE SAND SEPARATOR REPLACEMENT FOR WATER WELL NO. 9 PROJECT,
PROJECT NO. 4011.67.876, AS BEING COMPLETE; AND AUTHORIZING THE CITY
ENGINEER TO PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION."
13. PROJECT ACCEPTANCE IMPERIAL HIGHWAY STREET IMPROVEMENT PROJECT
(FROM ALAMEDA STREET TO MARTIN LUTHER KING JR. BOULEVARD) PROJECT
NO. 4011.67.967
Comments:
On September 1, 2009, the City Council of the City of Lynwood awarded the construction
contract to PALP, Inc. dba EXCEL PAVING COMPANY, Project No. 4011.67.967. All
construction work on the project has been completed. The final construction cost for this
project is $1,303,279 and was funded by Prop. "C" and 16 Bond funds. The project is
ready for acceptance by the City Council of the City of Lynwood.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE IMPERIAL HIGHWAY IMPROVEMENT PROJECT (FROM ALAMEDA STREET TO
MARTIN LUTHER KING JR. BOULEVARD), PROJECT NO. 4011.67.967 AS BEING
COMPLETE; AND AUTHORIZING THE CITY ENGINEER TO PROCESS THE
RECORDATION OF THE NOTICE OF COMPLETION".
14. ACCEPTANCE OF THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO.
4011.67.886
Comments:
On February 16, 2010, the City Council awarded a contract to D.M.C. Engineering, Inc.
in the amount of $92,524 and on April 21, 2010 approved a change order for additional
working totaling $54,433 for Sidewalk Improvement Project, Project No. 4011.67.886.
The project is now complete and ready for final acceptance. The final construction cost
for this project is $146,957.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO. 4011.67.995 AS BEING
COMPLETE; AND AUTHORIZING THE CITY ENGINEER TO PROCESS THE
RECORDATION OF THE NOTICE OF COMPLETION".
4
15. CITY HALL COUNCIL CHAMBERS AND CITY HALL ANNEX BUILDING
IMPROVEMENT, DESIGN CONTRACT AWARD, PROJECT NO. 4011.67.905
Comments:
On February 16, 2010, the City Council authorized staff to solicit proposals for the design
of the City Hall Council Chambers and Annex Buildings Improvement Project. On April
20, 2010, City Council approved the selection of consulting firms to provide on-call
Engineering and Architectural Services for a period of three years on an as needed basis.
Subsequently, on May 11, 2010, the City requested a design proposal from the selected
firms. On May 27, 2010, the City received 9 design proposals for the project.
Subsequently, on June 9, 2010, a City interview panel consisting of members from
Carson, South Gate, and Torrance interviewed all 9 firms and narrowed the list of
qualified consultants to three firms to be considered as final candidates.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONSULTANT CONTRACT TO WESTGROUP DESIGNS IN THE AMOUNT NOT-TO-
EXCEED $599,558; FOR THE DESIGN OF THE NEW CITY HALL COUNCIL
CHAMBERS AND CITY HALL ANNEX BUILDING ,AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT".
16. CITY HALL HEATING, VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEM
REPLACEMENT
Comments
At the June 15, 2010, the City Council awarded the contract to Glumac for the design of
the City Hall HVAC system. Staff is requesting additional funds to be transferred from the
un-appropriated general fund into the new HVAC project to cover for the design and other
administration costs. The HVAC project is funded by the Department of Energy and it is
on a reimbursable basis. Staff is requesting a transfer of $75,000 into the new project.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO APPROPRIATE AND TO TRANSFER
FUNDS FROM THE UN-APPROPRIATED GENERAL FUND TO THE CITY HALL
HEATING, VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEM IMPROVEMENT
PROJECT".
17. NATIONAL NIGHT OUT 2010 MARTIN LUTHER KING JR. BLVD. -STREET
CLOSURE (BULLIS ROAD TO HULME AVENUE)
Comments:
National Night Out is a nationwide celebration in the fight against crime. The City of
Lynwood has actively participated in this event for the past twelve years. This is an event
that combines the efforts of the Neighborhood Block Watch Organization, Los Angeles
County Fire Department, and the Los Angeles County Sheriffs Department.
Recommendation:
Staff recommends that the City Council adopt the attached entitled Resolution: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE STREET CLOSURE OF MARTIN LUTHER KING JR. BLVD. (BULLIS ROAD TO
HULME AVENUE) FOR THE NATIONAL NIGHT OUT EVENT AND AUTHORIZING THE
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO CLOSE THE STREET FOR
THIS EVENT".
18. OPERATIONAL HOURS FOR ICE CREAM TRUCKS
Commehts
The special permit process regulated by the Business License Division provides ice
cream truck vendors with an opportunity to expand hours of operation for a limited and
specified time period.
Through the issuance of a special permit, staff can condition and monitor ice cream truck
vendors with regards to noise, parking and hours of operation. Staff recommends that the
extended hours of operation for licensed ice cream truck vendors be limited from 9:00
a.m. to 8:00 p.m., not to exceed September 6, 2010 (Labor Day).
Recommendation:
Staff recommends that the City Council receive and file this report
NEW/OLD BUSINESS
19. REVIEW OF BOARD AND COMMISSION MEMBERS
Comments
Please find the attached City of Lynwood Boards and Commissions Appointment List,
and a public notice identifying the vacancies, with an open until filled deadline and a
notice to all applicants that all appointment are subject to the successful passing of a
criminal history check.
Recommendation:
Staff recommends that the City Council review the list of Board and Commission
members. After review, the Council may wish to provide staff with direction in filling the
current vacancies, which are: Design Review Board (2 vacancies), Women's Commission
(2 vacancies), and Veterans Affairs Council (3 vacancies); and posting a public notice
announcing the newly vacated seat, which is: Women's Commission (1 vacancy). The
City Council may further make any other adjustments to these Boards and Commissions,
as it deems appropriate, in accordance with the rules outlined and in the Maddy Act.
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
MARIA T. SANTILLAN, MAYOR
AIDE CASTRO, MAYOR PRO-TEM
ALFREDO FLORES, COUNCILMEMBER
JIM MORTON, COUNCILMEMBER
RAMON RODRIGUEZ, COUNCILMEMBER
CLOSED SESSION
NONE
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON AUGUST 3, 2010 AT 5:00 P.M. IN THE COUNCIL
CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
~.
:v, ~-~, AGENDA STAFF REPORT
,~,;
~~
.,.~ ,~
,tip
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag r
PREPARED BY: Maria Quinonez, City Clerk ~,~
Knstina Santana, Deputy City Clerk ~S
SUBJECT: Lynwood City Council Minutes
Recommendation:
Staff recommends the Lynwood City Council approve the following minutes:
• Special Meeting -July 1, 2010
• Regular Meeting -July 6, 2010
Background: N/A
Discussion & Analysis: N/A
Fiscal Impact: N/A
Coordinated With: N/A
ACsE9VDA
ITEM
LYNWOOD CITY COUNCIL
SPECIAL MEETING
July 1, 2010
The City Council of the City of Lynwood met in a special meeting in the Council
Chambers, 11330 Bullis Road on the above date at 6:07 p.m.
Mayor Santillan presiding.
Council Members Morton, Rodriguez, Castro and Santillan were present.
Council Member Flores was absent.
Also present were City Manager Haley, City Attorney Galante, City Clerk Quinonez and
City Treasurer Alatorre.
City Clerk Quinonez announced that the Agenda had been duly posted in accordance
with the Brown Act.
Item #6. COUNCIL RECESS TO:
LYNWOOD REDEVELOPMENT AGENCY 6:09 p.m.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NONE
PUBLIC ORAL COMMUNICATIONS
NONE
PUBLIC HEARINGS
Item #7. JOINT PUBLIC HEARING TO CONSIDER THE APPROVAL OF AN
AMENDED AND RESTATED DISPOSITION AND DEVELOPMENT
AGREEMENT BETWEEN THE LYNWOOD REDEVELOPMENT
AGENCY AND AMCAL PARK PLACE FUND, L.P., AND ACCEPTANCE
OF THE AMENDED 33433 SUMMARY REPORT
It was moved by Mayor Santillan and seconded by Council Member Rodriguez to vote
jointly on this item and item #1 from the Lynwood Redevelopment Agency agenda.
City Manager Roger Haley introduced the item regarding the joint public hearing to
consider the approval of an amended and restated disposition and development
1
agreement. between the Lynwood Redevelopment Agency and AMCAL Park Place
Fund, L. P., and acceptance of the amended 33433 Summary Report.
It was mowed by Council Member Rodriguez, seconded by Mayor Pro Tem Castro to
open the public hearing. ,
It was movE~d by Member Rodriguez, seconded by Vice Chair Castro, to close the ublic
hearing anti approve staff recommendation. p
RESOLUTION NO. 2010.131 ENTITLED:
A JOINT RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY OF THE
CITY AND THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN
AMENDED AND RESTATED DISPOSITION AND DEVELOPMENT AGREEMENT
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND AMCAL PARK
PLACE FUND, L. P. FOR THE DEVELOPMENT OF AFFORDABLE RENTAL HOUSING
UNITS AT ATLANTIC AVENUE AND CARLIN AVENUE AND ACCEPTANCE OF THE
AMENDED ;33433 SUMMARY REPORT
AYES: COUNCIL MEMBERS MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: ~ NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
CONSENT CALENDAR
It was moveci by Mayor Pro Tem Castro, seconded by Council Member Rodriguez, to
approve the consent calendar and receive and file staff reports.
AYES: COUNCIL MEMBERS 'MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: (NONE
ABSENT: COUNCIL MEMBER FLORES
Item #8. REQUEST FOR SPECIAL PERMIT: SAMPSON AVENUE -STREET
CLOSURE
RESOLUTION N0.132 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE STREET CLOSURE FOR SAMPSON AVENUE AND WAIVING THE PERMIT
FEES IN THE .AMOUNT OF $538
2
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
Mayor Prop Tem recognized the community for their demand for change in the City,
which was the impetus for winning the All America City Award. She thanked all the
volunteers such as the Lynwood Sports Association who have saved residents over a
million dollars in tax dollars over the last five years. She thanked all the staff who took
the time to work on the All America City campaign. She gave a shout out to Mr.
Lynwood.
Council Member Morton thanked all the people of Lynwood. He explained that the All
America City is the oldest and most prestigious award in the United States given to
Cities for what they have accomplished in a year. He said he appreciated staff's hard
work to put the presentation together and though he wasn't sure how the people who
went were picked to go, he assured everyone that everyone was represented at the
presentation.
Council Member Rodriguez thanked staff for doing an outstanding job. He said this is
what happens when you have a council that works together. He said that the council
does not ac~ree on everything but they do have one direction, which is to work on
improving the community.
CLOSED SESSION
NONE
ADJOURNMENT
Having no further discussion, it was moved by Council Member Rodriguez, seconded by
Mayor Pro '1"em Castro, and carried to adjourn the special Lynwood City Council
meeting at 6:16 p.m.
Maria T. Sani`.illan, Mayor Maria Quinonez, City Clerk
3
LYNWOOD CITY COUNCIL
REGULAR MEETING
July 6, 2010
The City Council of the City of Lynwood met in a regular meeting in the Council
Chambers, 11330 Bullis Road on the above date at 5:12 p.m.
Mayor Santillan presiding.
Council Members Flores, Morton, Rodriguez, Castro and Santillan were present.
Also present were City Manager Haley, City Attorney Galante, City Clerk Quinonez and
City Treasuirer Alatorre.
City Clerk Quinonez announced that the Agenda had been duly posted in accordance
with the Brc-wn Act.
Item #6. PRESENTATIONS/PROCLAMATIONS
• Sheriff Captain James Hellmold -Update on Law Enforcement Issues
Captain Chavez stated that last week someone broke into Lynwood
Middle School and set one of the bungalows on fire and there is an
ongoing investigation. He said that during the long weekend someone
took the tractor from the Lynwood High School and drove it around
campus, destroying some of the sprinkling system and a fire hydrant.
He reported an ongoing investigation for these occurrences as well.
He stated that the sheriff's department has sent patrols to these areas
and instilled patrol checks at all the schools in Lynwood as well.
• July is Recreation and Parks Month Proclamation.
• City Manager Roger Haley presented a video presentation of
the All America City Award.
Item #7. COUNCIL RECESS TO:
LYNWOOD REDEVELOPMENT AGENCY 5:37 p.m.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
Deborah Davidson commented on Item # 21 -CLAIM FOR DAMAGES BY JANET
DAVIDSON. She stated that the tree roots are damaging her property and the
sidewalks around her property. She stated that the staff report is incorrect because the
tree roots are much larger than what the arborists claim.
PUBLIC ORAL COMMUNICATIONS
Frank P. Calderon addressed a negative comment about him and his wife on a website.
He stated that he is a tax paying resident of the City for thirty seven years and a
disabled veteran who served the country to keep it free.
Jorge Oseguera stated that along with a group of local ice cream vendors, he would like
to petition the time limit for the ice cream truck vendors. He asked for help and support
in being allowed to sell ice cream beyond the limit of 6 p.m, at least during the summer
months. He stated that he is willing to work with the City to make this happen because
their businesses are being negatively affected by this time limit.
Harold Essex thanked the Council and everyone for all the work they put in for the All
America City Award. He suggested that noise ordinance signs should be posted again,
as they were in the past, to remind the community of the noise law.
Mr. Whitman stated that the neighborhoods are looking ugly. He said that many people
leave their large items outside on the curb and he asked for Council's support in
eradicating this blight. He thanked Council for doing a great job in other areas of
improvement in the City.
Pearline Calderon stated that the City's date selection for the All America City
celebration was disrespectful to the family and staff mourning the death of city
employee Adolfo Medina. She asked Council how it could be possible that this conflict
was caused by a miscommunication. She stated that Council's decision to celebrate on
that day was unconscionable and showed a lack of respect to Mr. Medina who lived in
the City for 49 years and worked for it for 31 years. She read a quote from the Wave
newspaper in which Mayor Santillan stated that Mr. Medina would never be forgotten.
Lorraine Reed commended the Council and the staff on a great job at the All American
City event. She stated that she feels good about the direction that the City is headed in.
She asked for Council's support in repairing Josephine street by the freeway off ramp.
PUBLIC HEARINGS
Item #8. PUBLIC HEARING TO ADOPT LEVY ON PBID ANNUAL ASSESSMENT
FOR FY 11
City Manager Roger Haley introduced the item regarding the public hearing to adopt
levy on PBID Annual Assessment for FY11.
It was moved by Council Member Rodriguez, seconded by Mayor Santillan, to open the
public hearing.
It was moved by Council Member Rodriguez, seconded .by Council Member Flores, to
close the public hearing and approve staff recommendation.
RESOLUTION NO. ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING
THE REPORT OF THE PBID ADVISORY BOARD SETTING THE ASSESSMENT
AGAINST BUSINESS ENTERPRISES IN THE PARKING AND BUSINESS
IMPROVEMENT DISTRICT FOR THE 2010-2011 FISCAL YEAR AND FIXING THE
TIME AND PLACE FOR THE PUBLIC HEARING FOR THE LEVY OF THE
ASSESSMENT PURSUANT TO THE APPROVED REPORT
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CONSENT CALENDAR
It was moved by Mayor Santillan, seconded by Council Member Rodriguez, to approve
the consent calendar and receive and file staff reports.
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #9. MINUTES OF THE PREVIOUS MEETINGS:
Regular Meeting -June 15, 2010
Item #10. APPROVAL OF THE WARRANT REGISTER
RESOLUTION NO. 2010.134 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS
THEREFORE
Item #11. Mayor Santillan pulled Item #11 -ACCEPTANCE OF THE TREE
PRUNING AND MAINTENANCE SERVICES PROJECT (PROJECT NO.
2701.55.620)
It was moved by Mayor Santillan, seconded by Mayor Pro Tem Castro, to approve staff
recommendation.
3
RESOLUTION NO. 2010.135 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE TREE PRUNING AND MAINTENANCE SERVICE PROJECT, PROJECT NO.
2701.55.620, AS BEING COMPLETE; AND AUTHORIZING THE CITY ENGINEER TO
PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #12. Council Member Rodriguez pulled Item #12 - APPROVAL OF
CONTRACT EXTENSION FOR THE TREE PRUNING AND
MAINTENANCE SERVICES PROJECT (PROJECT NO. 2701.45.620)
Director of Public Works, Dan Ojeda stated that the blurb on the staff report was wrong
and they are actually asking for a two year extension.
It was moved by Council Member Rodriguez, seconded by Council Member Morton, to
approve a two year extension. ,
RESOLUTION NO. 2010.136 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
A TWO YEAR CONTRACT EXTENSION TO TRIMMING LAND COMPANY, INC`, FOR
TREE PRUNING AND MAINTENANCE SERVICES IN THE AMOUNT NOT-TO-
EXCEED $282,425 FOR FY 2010-2011, AND IN THE AMOUNT NOT-TO-EXCEED
$282,425 FOR FY 2011-2012; AND AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #13. AWARD OF CONTRACT FOR PUBLIC WORKS CORPORATE YARD
SECURITY VIDEO SURVEILLANCE DESIGN SERVICES
RESOLUTION NO. 2010.137 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING
A CONTRACT TO P2S ENGINEERS IN THE AMOUNT NOT-TO-EXCEED $22,780,
FOR DESIGN SERVICES OF THE PUBLIC WORKS' CORPORATE YARD SECURITY
VIDEO SURVEILLANCE SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE
THE AGREEMENT
4
Item #14. Mayor Santillan pulled Item #14 - AWARD OF CONSTRUCTION
CONTRACT FOR ABBOTT ROAD IMPROVEMENT PROJECT
(PROJECT NO. 4011.67.996; FEDERAL PROJECT NO. 07-LA-0-LYN-
STPL 5250 (010))
It was moved by Mayor Santillan, seconded by Council Member Morton, to approve
staff recommendation.
RESOLUTION NO. 2010.138 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING
A CONTRACT TO SULLY-MILLER CONTRACTING COMPANY AS THE APPARENT
LOWEST RESPONSIBLE BIDDER, IN THE AMOUNT THAT IS NOT-TO-EXCEED
$1,267,754 FOR THE ABBOTT ROAD IMPROVEMENT PROJECT, PROJECT
NUMBER 4011.67.996, FEDERAL PROJECT NO. 07-LA-0-LYN-STPL 5250 (010);
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO MAKE THE NECESSARY
FUNDS APPROPRIATIONS AND TRANSFERS; AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #15. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE CITY
OF SOUTH GATE FOR THE IMPROVEMENTS OF STATE STREET
RESOLUTION NO. 2010.139 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE CITY OF
SOUTH GATE FOR THE IMPROVEMENTS OF STATE STREET WITHIN THE CITY
OF LYNWOOD BOUNDARIES
Item #16. AUTHORIZATION TO PARTICIPATE IN THE LOS ANGELES COUNTY
ENERGY PROGRAM (LACEP)
RESOLUTION NO. 2010.140 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE INCORPORATED
AREA OF THE CITY IN THE LOS ANGELES COUNTY ENERGY PROGRAM TO
FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY SOURCES AND
ENERGY AND WATER EFFICIENCY IMPROVEMENTS, APPROVING THE REPORT
SETTING FORTH THE PARAMETERS OF THE REFERENCED PROGRAM AND
CERTAIN MATTERS IN CONNECTION THEREWITH
item #17. DELEGATION OF AUTHORITY TO DETERMINE PUBLIC
CONVENIENCE OR NECESSITY FOR ALCOHOLIC BEVERAGE
LICENSING TO THE PLANNING COMMISSION AND CITY MANAGER
AND ESTABLISHING A REVIEW PROCESS
RESOLUTION NO. 2010.141 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
DELEGATING THE AUTHORITY TO DETERMINE PUBLIC CONVENIENCE OR
NECESSITY FOR ALCOHOL BEVERAGE LICENSING TO THE PLANNING
COMMISSION AND CITY MANAGER AND ESTABLISHING A REVIEW PROCESS
Item #18. COST ABATEMENT REPORT FOR 3736 CARLIN AVENUE (APN# 6177-
011-010)
RESOLUTION NO. 2010.142 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE 'CITY OF LYNWOOD
CONFIRMING THE COST ABATEMENT REPORT SUBMITTED FOR 3736 CARLIN
AVENUE (ASSESSOR PARCEL NO. 6177-011-010), CITY OF LYNWOOD,
CALIFORNIA AND DIRECTING THE ASSESSMENT THEREOF
Item #19. COST ABATEMENT REPORT FOR 11129-31 POPE AVENUE (APN#
6194-013-027)
RESOLUTION NO. 2010.143 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
CONFIRMING THE COST ABATEMENT REPORT SUBMITTED FOR 11129-31 POPE
AVENUE (Assessor Parcel No. 6194-013-027), CITY OF LYNWOOD, CALIFORNIA
AND DIRECTING THE ASSESSMENT THEREOF
Item #20. COST ABATEMENT REPORT FOR 4716 ARLINGTON AVENUE (APN#
6186-027-016)
RESOLUTION NO. 2010.144 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
CONFIRMING THE COST ABATEMENT REPORT SUBMITTED FOR 4716
ARLINGTON AVENUE (Assessor Parcel No. 6186-027-016), CITY OF LYNWOOD,
CALIFORNIA AND DIRECTING THE ASSESSMENT THEREOF
Item #21. CLAIM FOR DAMAGES BY JANET DAVIDSON
Council rejected the claim.
Item #22. SECOND READING OF ORDINANCE - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, AMENDING
SECTION 25-200-1 OF CHAPTER 25 ARTICLE 200 AND CHAPTER 25
6
APPENDIX A OF THE LYNWOOD ZONING CODE TO PROHIBIT THE
ESTABLISHMENT OR USE OF MEDICAL MARIJUANA DISPENSARIES
IN ALL ZONES
ORDINANCE N0.1632 ENTITLED:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CALIFORNIA, AMENDING SECTION 25-200-1 OF CHAPTER 25 ARTICLE 200 AND
CHAPTER 25 APPENDIX A OF THE LYNWOOD ZONING CODE TO PROHIBIT THE
ESTABLISHMENT OR USE OF MEDICAL MARIJUANA DISPENSARIES IN ALL
ZONES
NEW/OLD BUSINESS
Item #23. REVIEW OF BOARD AND COMMISSION MEMBERS
City Clerk Maria Quinonez introduced the item regarding review of board and
commission members.
Mayor Pro Tem Castro asked the City Clerk to post the vacancies.
It was moved by Council Member Flores to appoint Julio Mendoza to the Veteran Affairs
Council.
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CASTRO AND
SANTILLAN
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
Council Member Flores thanked everyone for allowing them to serve and encouraged
everyone to tell others about the meeting. He thanked his colleagues, City staff and
residents for their hard work in achieving the All America Award., He stated that people
post negative things on websites because it is the easiest thing to do. He stated that he
was interviewed by Eastern Texas Radio to discuss the City of Lynwood's
accomplishment in winning the All America City Award. He stated that the council
members respect each other and will continue to work together in a positive way. He
clarified that the City is separate from the City school district. In response to Mr.
Whitman's public comment, he stated that he too has seen the eroding neighborhood
streets due to trash being thrown on the sidewalks. He stated that we have to change
our human behavior and start with ourselves and project it outwards. He agreed with
Mr. Essex in that some parties get too loud, too late and he said something needs to be
done about this.
Council Member Morton thanked everyone for coming and providing their concerns. He
stated that he went to the Board of Supervisors meeting today and Lynwood was
recognized for winning the All America City Award. He reiterated what Council Member
Flores said about the City and the school board being separate entities and reminded
the public that the Council did not lay anyone off, as the school board did.
Council Member Rodriguez reminded staff that school is out and asked that the graffiti
on the south west corner of Beechwood and Atlantic be removed. He commended staff
for their work on eradicating the graffitti.
Mayor Pro Tem Castro asked staff to look into installing a stop sign on the corner of
Ernestine and LeSage. She stated that she has also seen a lot of large trash items on
sidewalks and she has noticed that most of it is in front of rental properties. She asked
staff to target the landlords or managers of the buildings. She said Beechwood is
especially affected by the trash. She asked to bring an item to the next council meeting
to discuss extending the operating time for ice cream trucks. She stated that she would
like to request that the ice cream trucks change the music they play to make it more
tasteful. She thanked Mr. Calderon for his service to the country. She thanked staff for
their work on the All America City and Fourth of July celebrations.
Mayor Santillan stated that Code Enforcement did a sweep of ice cream trucks on
Wednesday night because the City received a lot of complaints from residents. She
stated that there are too many ice cream trucks in Lynwood and many of them do not
pull over properly. She said that Code Enforcement cited seven unlicensed ice cream
trucks. She stated that the City may need a surprise sweep during the night time
parties. She stated that the City needs to work on parking enforcement because there
are a couple of streets where people are breaking the laws. She thanked everyone in
the community for working together and achieving great things like the All America City
Award. She announced that the City will be having a contest to name the new sheriffs
dog and the winning name will be announced at the National Night Out in August.
Council Member Flores added that he wanted to thank Captain Hellmold and all the
deputies for keeping everyone in Lynwood safe.
CLOSED SESSION
It was moved by Council Member Flores, seconded by Mayor Pro Tem Castro and
carried to recess to closed session at 6:23 p.m.
The City Council reconvened at 7:29 p.m.
City Attorney Fred Galante stated that the Council met in closed session and with
respect to the following matters:
Item #24. CLOSED SESSION ITEMS
s
A. With respect to every item of business to be discussed in closed session
pursuant to Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) for Section 54956.9:
One Case
Held a discussion and no reportable action was taken.
ADJOURNMENT
Having no further discussion, it was moved by Mayor Pro Tem Castro, seconded by
Mayor Santillan, and carried to adjourn the regular Lynwood City Council meeting at
7:29 p.m.
Maria T. Santillan, Mayor
Maria Quinonez, City Clerk
9
• ~I `~~ '~~ ~~ AGENDA
STAFF REPORT
~~
,,
~~ ~ ~ ~ ~ ~~
~; .
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag
PREPARED BY: Robert S. Torrez, Assistant City Manager ~~
Lilly Hampton, Accounting Technician
SUBJECT: Approval of the Warrant Registers
Recommendation:
Staff respectfully recommends that the Lynwood City Council approve the
warrant registers for Fiscal Years 2009-2010 and 2010-2011.
Attached Warrant Registers dated July 20, 2010--------------
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~ , ~ ~,~; AGENDA STAFF REPORT
91,F(
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DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Mana r
PREPARED BY: Robert S. Torrez, Assistant City Manager
Deborah Barrios, Accounting Technician
SUBJECT: Service Agreements Executed under the City Manager's
$15,000 Purchasing Authority from January 1 thru June 30,
2010
Recommendation:
Staff recommends that the City Council receive and file this report.
Background:
The City of Lynwood's Purchasing Procedures (established by Ordinance No.
1571) gives the City Manager (the City's Purchasing Officer) authority to execute
and enter into contracts that are up to $15,000.
Discussion & Analysis:
Per the Purchasing Rules the City Manager must prepare and submit a report on
asemi-annual basis, to the City Council providing a listing of contracts that were
executed during the preceding six months. The report shall include routine
services and all contracts for professional services that are between five
thousand and fifteen thousand dollars that were executed under the City
Manager's authority.
Attachment "A" provides a listing of contracts between $5,000 and $15,000 for
the City of Lynwood executed during the period of January 1, 2010 through June
2010. This report includes:
Party/Parties to Contractual Agreement
Type of Services Provided
Description of Services
• Start Date and Completion Date
• Contract Amounts
Fiscal Impact:
All contracts are within the budgeted amount for each department.
Coordinated With:
City Manager's Office
City Attorney's Office
All City Departments
Attachment:
"A" -List of Contracts and/or services between $5,000 and $15,000.
2
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`~4~~-*,~ d AGENDA STAFF REPORT
~<
atrFOS~S'
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Mana er
PREPARED BY: Perry Brents, Dir. Recreation & Community Services
Jose Trejo, Deputy Director
SUBJECT: Request to Issue Request for Proposal (RFP) for Senior
Congregate Meals Service
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING CITY
STAFF TO RELEASE A REQUEST FOR PROPOSALS TO QUALIFIED
VENDORS TO PROVIDE SENIOR MEAL SERVICES FOR THE CITY'S
LYNWOOD SENIOR NUTRITION MEALS PROGRAM."
Background:
Through a contract with Human Services Association (HSA), the City has
provided meal services for Lynwood seniors citizens, age 60 years or older. HSA
currently provides congregated meals for lunch, five days a week, Monday
through Friday at the Lynwood Senior Center, in addition to home delivered to a
number of eligible Lynwood senior citizens. Meals are prepared by HSA at a
central kitchen facility and then delivered. Approximately 13,552 congregate
meals and 6,728 home delivered meals were served during FY 2009-2010. The
three year term contract with HSA expired on December 31, 2009, but has
continued on a month-to-month basis since January 1, 2010.
Discussion & Analysis:
Issuance of the Senior Meals Service RFP to procure a new contract was
delayed due to the fact that the major food vendors can give lower bids when
they have higher allocations of subsidized meals available. December's
expiration was at mid-year. Food vendors are now in a period of securing federal
and state funds from the County of Los Angeles Department of Aging for senior
meal services.
The current annual cost to operate the
approximately $22,500. The City pad
pay a suggested donation of $1.75 per
is approximately $8.00. The cost di
efforts and reimbursement grants f
Agriculture (USDA).
Lynwood Senior Meal Service program is
s $1.00 per meal. Seniors are asked to
meal. HSA actual cost per meal provided
Terence is made up through fundraising
om the United States Department of
To comply with the City's purchasing ordinance for contract awards over
$15,000, a request for proposals (RFP) needs to be issued to obtain the most
qualified vendor for the City.
The RFP will be sent out to the following meal providers and any other agency
that requests a copy:
Human Services Association Dickison Community Lighted Schools
6800 Florence PO Box 5326
Bell Gardens, CA 90201-4958 Com ton, CA 90224
Oldtimers Foundation Casa Maravilla, Inc.
3355 Gage Avenue 4848 Colonia De Las Rosas
Huntin ton Park, CA 90255 Los An eles, CA 90022
Torrance South Bay YMCA San Gabriel Valley YWCA
2900 W. Sepulveda 1647-49 Garvey Avenue
Torrance, CA 90505 West Covina, CA 91790
Santa Clarita Valley Committee on Aging Southeast Area Soc. Svcs. Authority
22900 Market Street 9255 S. Pioneer Boulevard
Newhall, CA 91321 Santa Fe S rin s, CA 90670
An RFP notice will also be published in the Lynwood Journal, the Lynwood
Press, the Press Telegram and made available on the City's website. A copy of
the RFP is included as Attachment "A".
The following is the timeline to issue the RFP and select a vendor:
Item
Council Approval to Issue RFP
RFP Published/Sent Out
RFP Published (Newspaper)
Proposals Due
Proposals Evaluated by Staff
City Manager's Recommendation to Council
Anticipated Contract Start Date
Fiscal Impact:
Date
July 20, 2010
July 22, 2010
July 28, 2010
August 25, 2010
August 31, 2010
September 21, 2010
October 1, 2010
The FY 10 budget for the Lynwood Senior Nutrition Program is $22,500. The
issuance of the RFP will cost appropriately $600 to pay for advertisement space
2
in the local papers. The total cost of the new contract will not be known -until
proposals are evaluated. An appropriation of funds to the Senior Division
Professional Services Account is being included in the FY 2010-2011 adopted
budget. The proposed new contract is based on FY 2009-10 expenditures.
Coordinated With:
Finance Department
City Attorney's Office
3
RESOLUTION No.
A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING CITY
STAFF TO RELEASE A REQUEST FOR PROPOSALS TO QUALIFIED
VENDORS TO PROVIDE SENIOR MEAL SERVICES FOR THE CITY'S
LYNWOOD SENIOR NUTRITION MEALS PROGRAM
WHEREAS, the City of Lynwood purchasing guidelines requires that a
formal Request For Proposals is issued for purchases in excess of $15,000; and
WHEREAS, The Lynwood Senior Service Meal Program's current annual
cost is approximately $22,500; and
WHEREAS, the City of Lynwood desires to continue Senior Meals
Services until a meal vendor is selected; and
WHEREAS, the City of Lynwood desires to have qualified vendors bid for
the opportunity to provide meals for Lynwood Senior residents; and
WHEREAS, the City expects to have selected a successor vendor by
October 1, 2010.
NOW,THEREFORE, the City of Lynwood does hereby find, order, and
resolve as follows:
Section 1. That City staff is authorized to solicit bids for Senior Meals
Services from qualified consultants through a Request for Proposals (RFP).
Section 2. This resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED AND ADOPTED this day of , 2010
Maria T. Santillan, Mayor
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Fred Galante, City Attorney
Roger L. Haley, City Manager
APPROVED TO CONTENT:
Perry Brents, Director
Recreation & Community Svcs.
4
STATE OF CALFORNIA )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing Resolution was duly adopted by the City Council of the
City of Lynwood at a regularly scheduled meeting held in the City Hall of said on
the 20th day of July, 2010, and passed by the following vote.
AYES:
NOES:
ABSTAIN:
ABSENT:
STATE OF CALFORNIA
COUNTY OF LOS ANGELES
Maria Quinonez, City Clerk
SS.
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing is a full, true correct copy of Resolution No.
on file in my office and that said Resolution adopted on the date and by the vote
therein stated.
Dated this 20th day of July 2010.
Maria Quinonez, City Clerk
5
NOTICE INVITING REQUEST FOR PROPOSAL
FOR
SENIOR CITIZEN MEAL SERVICES
The City of Lynwood ("City"), California is seeking proposals from experienced and
qualified food vendors to provide Senior Citizen meal services.
Proposals will be accepted until Wednesday, August 25, 2010 @ 3 p.m. Proposals
received after the submittal time will be rejected and returned unopened to the
sender. Proposals are to be delivered to the following address:
MARIA QUINONES, CITY CLERK
CITY CLERK'S OFFICE
CITY OF LYNWOOD
11330 BULLIS ROAD
LYNWOOD, CA 90262
Each vendor shall provide one original and six (6) copies of their proposal in a
sealed envelope marked "SEALED RFP # FOR SENIOR CITIZEN MEAL
SERVICES. "
The submission shall include the entire RFP document and any amendments if
issued.
A copy of the RFP may be obtained from the City of Lynwood Recreation &
Community Services Department by calling (310) 603-0220, ext. 425.
The City of Lynwood reserves the right to reject any and all proposals.
Inquiries regarding these proposals should be directed to: Perry Brents, Director, at
310-603-0220, ext. 319.
Thank you for your interest.
REQUEST FOR PROPOSAL
- -
FOR SENIOR CITIZEN MEAL SERVICES
I. INTRODUCTION
The City of Lynwood operates ayear-round Senior Congregate Meal Program which provides
nutritious hot meals at lunchtime, Monday through Friday to Lynwood residents who are sixty
(60) years of age or older. Meals are offered at the Lynwood Senior Center, and are home
delivered to resident homes.
The City of Lynwood ("City"), California is seeking proposals from experienced and qualified
food vendors to operate the Senior Meal Program, including congregate and home delivered
meals to persons sixty (60) years or older residing in the City of Lynwood. The vendor will
operate on the City calendar and will assure daily delivery within a timeframe established by
the City. Menus shall adhere to the requirements of the Los Angeles Count y Area Agency on
Aging. Food supplied shall meet all nutritional requirements of the United States Department
of Agriculture. Menus may require modifications based on customer requests.
Approximately 18,581 congregate meals were purchased in FY 2008/09 and 20,280 meals in
FY 2009/10. The current average meals per month are 1,690 based upon actual service
levels provided in FY 2009/10. The contractor must be able to allow for daily fluctuation. The
daily average projected number of each type of meal served by the current meal provider is
shown in the table below for the years ending June 30, 2009 and 2010:
Year Average # of Congregate
meals er da Average # of Home
Delivered meals er da
FY 2008/09 46-55 26 -31
FY 2009/10 43-61 20- 34
The current provider contract expired and is currently operating on an open purchase order
until such time that the City has retained another meals provider through this formal bid
process.
All costs related to the preparation, delivery, and individual home delivery including
condiments, plastic and paper products required to serve meals should be included in the per-
meal cost submitted in response to this RFP.
II. BACKGROUND
Located in the industrial heartland of Los Angeles County, the City is nestled less than 20-
miles between two of the busiest ports in the world, Port of Long Beach and Port of Los
Angeles. Major transportation corridors bound the City of Lynwood: I-710 Long Beach
Freeway to the east, I-105 running east and west, and the Alameda Corridor to the west.
The City consists of 4.9 square miles. The City is a general law city operating under aCouncil-
Manager form of government. The City's policymakers are comprised of five (5) members
elected at large in overlapping terms. It has an annual operating budget of $65 million dollars
and 227 full-time employees.
2
The Recreation and Community Services Department is responsible for the operations of the
City's parks and community recreation facilities. The Recreation and Community Services
Department also manages the rentals of public facilities and coordinates the senior citizen
meal service.
III. SCOPE OF WORK
The following are tasks and work activities as general minimum work and services that the
food vendor shall perform.
a. Vendor's Responsibilities
The Vendor shall be responsible for the complete performance of all of the scope of work
herein. This responsibility includes providing services and performing tasks that are
related directly to the provision of senior congregate and home-delivery meals. The
congregate and home-delivery meals supervision will be in accordance with all applicable
Older Americans Act, USDA and Los Angeles County Area Agency on Aging Policies and
procedures. The contractor shall provide the supply of the tools, equipment, supplies and
methods used to perform the senior citizen meal service work. The daily meal service
shall be provided Monday through Friday from approximately 11:30 A.M. - 12:30 P.M.
The current clientele to be served is approximately 65 persons.
b. Personnel Levels
The Vendor shall have the capability to provide levels of personnel required to perform
regularly scheduled work and meet the requirements that result from providing meals to
Lynwood senior citizens on a daily basis.
The Vendor shall provide a Nutrition Site Manager, Kitchen Aide and Drivers and
compensate these employees with wages, benefits and payroll taxes in compliance with
all applicable federal, state and local labor laws. Vendor personnel shall handle kitchen
operation and serving of congregate meals, inclusive of packing and delivery of home
delivered meals.
Vendor is responsible for recruitment and training of food service staff in necessary
policies and procedures such as food ordering and handling, emergencies and inter-site
relations for maintaining an integrated area-wide nutrition program.
c. Other duties
The Vendor is responsible for monthly monitoring of food handling and sanitation, and
nutrition education presentations at the site.
d. Reports and Records
The Vendor shall prepare all required written reports, including reports on incidents and
injuries for the City Manager's designated department overseeing the Senior Meal Service
contract. A draft report shall be submitted to the City Manager or his designee within 2-
hours following the end of the shift in which the incident occurred, and a final report
submitted within 24-hours to the City Manager or his designee. The vendor will maintain
3
a record of the number of meals delivered and provide this information monthly to the City
Manager or his designee.
The Vendor also agrees to retain records pertaining to this program for a minimum period
of six years after the end of the fiscal year to which they pertain and, upon request, to
make these accounts and records available to representatives of the City for audit or
administrative review at a reasonable time and place.
e. Public Information
Vendor shall provide information as requested from members of the general public lawfully
in buildings and/or on the grounds under control of the City.
f. Relief for Absenteeism and Vacation
The Vendor shall provide relief personnel as necessary and/or work overtime at no
additional cost to the City to ensure that meal service is provided as required. If the
Kitchen Supervisor is absent, the Vendor shall provide a replacement that is competent
and has been given the authority to carry out the duties of the Kitchen Supervisor.
g. Storage Space
The Vendor shall store its supplies, material and equipment in storage areas designated
by the City. The Vendor agrees to keep these areas neat and clean at all times and to
comply with applicable fire regulations. Space in the City's facility furnished to the Vendor
as a storage area must be cleaned and maintained by the Vendor to the approval of the
City Manager or his designee and/or facility's authorized administrator.
h. Telephone Calls
The City's policy regarding use of City telephones for personal use, making and/or
receiving personal telephone calls shall not exceed three (3) minutes in duration.
Personal calls are considered a privilege. The Vendor's staff is to use the telephone to
call-in to the vendor or report an incident to corresponding Departments. If any calls are
found to be non-business related, the contractor's staff will be requested to be removed
and not be allowed to work at any City facilities or locations, and the City will request the
Vendor to reimburse the City, regardless of the cost of the call. In addition, the City will
not pay for the services or productivity lost during such call(s). The Vendor is advised that
repeat behavior could result in removal of an account and/or replacement by another
Vendor.
IV. VENDOR PERSONNEL REQUIREMENTS
The Contract personnel provided pursuant to the aforementioned Scope of Work and
contract will be assigned to a City site/facility.
a. Vendor Food Service
The Vendor, at the Vendor's own expense, shall provide and furnish all labor,
equipment, vehicle, and supplies for the assigned personnel for their performance of
4
senior citizen meal services as specified. The Vendor shall supply the City with food
service personnel who are properly trained and qualified and who meet the minimum
requirements and qualifications called for in the contract. The costs for said labor;
equipment, vehicles and supplies are included in the fees charged by the Vendor for
the various services.
b. Conduct
Vendor's personnel will be working in a City facility/site location(s), and as such, they
must be polite, courteous, helpful, and interested in doing a good job. Professional
standards are expected at all times while on a City site.
c. Alcohol and Controlled Substance
Vendor's personnel shall not report for work under the influence of or in possession of
any alcoholic beverage, or~ of any controlled substance. The exception to this
requirement is when the Vendor's personnel use a controlled substance as prescribed
by a physician, so long as the performance of the duties and responsibilities and/or
the safety of the work are not compromised thereby.
1) Smoking: is prohibited inside City buildings, structures, shacks and lobbies by
Security Officers, City employees and the public per City policy.
d. Soliciting
Soliciting by the Vendor and its personnel is prohibited on City premises. The vendor
shall inform food service personnel of this policy prior to commencing work under this
Contract.
e. Cleanliness and Neatness
The Contractor shall establish and enforce rules of cleanliness and neatness for its
personnel.
f. Personal Appearance
1) Hair Standards: Food Service personnel shall keep their hair neat, clean,
and well-groomed.
Males shall keep their hair properly trimmed. The hair shall be at least
moderately tapered, shall not extend below the top of the shirt collar nor
cover any portion of the ear, and shall not interfere with the proper wearing
of the uniform hat.
Females shall arrange their hair so that it does not extend below the
bottom edge of the collar, nor interfere with vision in any way.
2) Sideburns: Sideburns shall not extend beyond a point even with the
bottom of the ear lobe and shall extend in aclean-shaven, horizontal line.
The flare (terminal portion of the sideburn) shall not exceed the width of
the main portion of the sideburn by more than one fourth of the un-flared
5
width. The sideburn shall be trimmed and neat in appearance.
3) Mustaches: A short and neatly trimmed mustache of natural color maybe
worn. Mustaches shall not extend below the vermilion border of the upper
lip or the corners of the mouth and may not extend to the side more than
one-half inch beyond the corners of the mouth.
4) Identification: the Vendor shall furnish Identification badges.
V. VENDOR COMPLAINT PROCEDURE
a. Customer Complaints and Notifications
All complaints against the Senior Meal Service Program shall be directed in writing to the
City Manager or his designee and notifications made to the Vendor. Generally, all
complaints shall be resolved within twenty-four (24) hours upon receipt of the complaint.
However, the City Manager or his designee reserves the right to extend the length of time
needed to investigate the complaint. Complaints include any report of dissatisfaction or
poor service against a Contractor's employee (received via telephone, letter, a-mail, fax,
or in person), violation of policy/procedure, violation of law, or reported misconduct. The
party initially receiving the complaint shall forward a memorandum, detailing the basis for
the complaint to the City Manager or his designee, including all related official documents.
When a complaint is received on the day preceding a holiday or weekend, it shall be
processed on the next working day.
b. Documenting Complaints
The Vendor shall complete a written memorandum, providing the names, addresses, and
telephone numbers of all involved persons, including the complainant, witnesses, and the
subject employee(s). The narrative portion of the memo shall include a description of
events that led to the complaint, including date and time of occurrence, a list of all involved
persons, location of occurrence, nature of the complaint allegation(s), and statements
(written, tape-recorded, or other) made by involved persons including the subject
employee(s).
c. Complaints Reported to the City
The City Manager or his designee shall notify the Vendor by telephone and/or written
notification of any new complaints received and works in cooperation with the Vendor to
resolve the complaint. The Vendor will notify the City Manager or his designee of the
complaint disposition within forty-eight (48) hours of receiving the complaint, unless an
extension has been granted by the City Manager or his designee. Failure to respond to
a complaint or comply with the provisions of this agreement shall be considered a
violation of contract requirements.
d. Complaint Log
The City Manager shall designate the department who will serve as the primary contact for
the food services personnel. The City assigned department shall maintain a log of all
reported complaints and disposition.
6
e. Complaint Form and Notices
The Vendor shall develop documentation on the complaint procedure and make the
materials readily available for distribution to members of the public upon request. Any
materials regarding complaint forms or a description of the complaint procedure must be
approved by the City's Recreation Department Director prior to distribution.
f. Vendor Personnel Complaint Investigation and Interview
The City Manager or his designee reserves the exclusive right to immediately interview
and investigate any employees under the control or direction of the Vendor, upon
receiving any reported complaint or allegation of misconduct. Any employee who declines
or refuses to participate in an interview or cooperate with an investigation conducted by
the City Manager or his designee shall be ordered by the Vendor to cooperate with the
City Manager or his designee. Failure of the Vendor to cooperate with the investigation
and interview conducted by the City Manager or his designee is considered as non-
compliant with this contract requirement.
VI. STANDARD PROVISIONS FOR CONTRACT
If a contract is awarded, the selected vendor will be required to adhere to a set of general
contract provisions, which will become a part of any formal agreement. Vendor will list the City
of Lynwood as additional insured. These provisions are general principles, which apply to all
contractors of service to the City of Lynwood.
a. Schedule and Work
Essential parts of the Contract are the Scope of Work and Schedules of Work showing
corresponding general outlines and details necessary for a comprehensive understanding
of the assignments and work to be performed at a specified City site and facility location.
b. Changes in Scope or Schedule of Services
Changes mutually agreed upon by the City and the Vendor, will be incorporated into this
contract by written amendments signed by both parties.
c. Insurance
During the term of the Contract, the Vendor shall, at its own cost and expense, procure
and maintain current insurance and indemnity coverage, as follows.
1. Commercial General Liability Insurance using Insurance Services Office Commercial
General Liability form CG 00 01 or the exact equivalent. Defense costs must be paid
in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits shall be no less than $1,000,000 per occurrence
for all covered losses and no less than $2,000,000 general aggregate.
2. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than $1,000,000
7
per accident, combined single limit. If consultant owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described in the preceding subsection. If Consultant or Consultant's employees will
use personal autos in any way on this project, Consultant shall provide evidence of
personal auto liability coverage for each such person.
3. Workers' Compensation insurance ors a state approved policy form providing statutory
benefits as required bylaw with employer's liability limits no less than $1,000,000 per
accident for all covered losses.
4. Professional Liability or Errors and Omissions Insurance as appropriate to the
profession, written on a policy form coverage specifically designed to protect against
acts, errors or omissions of the consultant and "Covered Professional Services" as
designated in the policy must specifically include work performed under this
Agreement. The policy limit shall be not less than $1,000,000 per claim and in the
aggregate. The policy must "pay on behalf of" the insured and must include a
provision establishing the insurer's duty to defend. The policy retroactive date shall be
on or before the effective date of this Agreement.
5. The City, its officers, officials, employees and volunteers shall be named as additional
insured on the policy(ies) as to commercial general liability and automotive liability.
6. All insurance procured pursuant to these requirements shall be written by insurers that
are admitted carriers in the state of California with a Best's rating of no less than A+
Class V! I.
7. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insured to the policy(ies) by the insurance carrier without the insurance
carrier giving City thirty (30) days prior written notice thereof. Any such thirty (30) day
notice shall be submitted to CITY via certified mail, return receipt requested,
addressed to: Risk Manager, City of Lynwood, 11330 Bullis Road, Lynwood,
California, 90262. Consultant agrees that it will not cancel, reduce or otherwise modify
said insurance coverage.
d. Contractor Payment
For acceptable performance, the Vendor shall invoice the Department or City monthly
and shall be paid for the total number of meals provided in the previous month.
Vendor shall present the invoice to the designated department assigned by the City
Manager:
Lynwood Recreation & Community Services
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
1) Statements and Invoices
The Vendor shall prepare and submit to the City Manager or his designee, or by
his/her designated representative a monthly statement with invoices for work
8
performed. The statement shall provide current charges and total year-to-date
charges. invoices shall be submitted with appropriate billing information including
Purchase Order Number. Those invoices not acceptable to the City Manager or his
designee shall be returned to the Vendor for correction and subsequent re-submittal
for payment. Said invoice(s) shall include work order number for each site, and the
total hours assigned by the Vendor. The payment for the work performed during the
preceding month will be based upon the hours worked.
2) Holida ys
The City shall have the right to request food services on and during all holidays
observed by the City. City Holidays are as follows:
New Year's Day
Dr. Martin L. King Jr. Day
Cesar Chavez
Cinco de Mayo
Memorial Day
Labor Day
Independence Day
Thanksgiving (2 days)
Christmas Day
January 1
Third Monday in January
March 31
May 5
Last Monday in May
First Monday in September
July 4
Fourth Thursday/Friday in November
December 25
e. Binding Communication
Communication and information given by the City's City Manager or his designee or by
his/her designated representative to the Vendor's Operations Manager shall be as
binding as though given to the Vendor in person.
1) Vendor's Address and Lepal Service
The address given in the proposal shall be considered the Vendor's mailing and legal
address for certified mail delivery. This address shall be changed only by written
notice to the City.
The delivery of mail or communication documents addressed to the Vendor, or
authorized representative, mailed to such address, depositing it in the United States
Mail by a regular, registered or certified mail with postage prepaid, shall constitute
legal service thereof.
f. Compliance with Permits, Laws, Taxes and Regulations
The Vendor shall procure all permits and licenses; pay all charges, taxes and fees;
and give all notices necessary and incidental, be they due and lawful. All costs thereof
shall be deemed to be included in the prices proposed for the work under this
Contract.
The Vendor will comply with all federal, state and local regulations, including but not
limited to all applicable OSHA/MIOSHA requirements and the Americans with
Disabilities Act.
9
g. Indemnification Agreement
The Vendor will protect, defend and indemnify the City, its officers, agents, elected
officials, volunteers and employees from any and all liabilities, claims, liens, fines,
demands and costs, including legal fees, of whatsoever kind and nature which may
result in injury or death to any persons, including the Vendor's own employees, and for
loss or damage to any property, including property owned or in the care, custody or
control of City in connection with or in any way incident to or arising out of the
occupancy, use, service, operations, performance or non-performance of work in
connection with this contract resulting in whole or in part from negligent acts or
omissions of Vendor, any sub-contractor, or any employee, agent or representative of
the Vendor or any sub-contractor.
h. Term
This contract begins on October 1, 2010 and ends on September 30, 2013.
i. Extent of Contract
This contract represents the entire agreement between the parties and supersedes
all prior representations, negotiations or agreements whether written or oral.
j. Interest of Vendor and City
Vendor covenants that it presently-has no interest and shall not acquire any interest,
director or indirect, which may be affected by the services to be performed by Vendor
under this Agreement, or which would conflict in any manner with the performance of its
services hereunder. Vendor further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Vendor shall
avoid the appearance of having any interest which would conflict in any manner with the
performance of its services pursuant to this Agreement.
k. Equal Employment Opportunity
The Vendor will not discriminate against any employee or applicant for employment
because of race, creed, color, sex, sexual orientation, national origin, physical handicap,
age, height, weight, marital status, veteran status, religion and political belief (except as
it relates to a bona fide occupational qualification reasonably necessary to the normal
operation of the business). The Vendor will take affirmative action to eliminate
discrimination based on sex, race, or a handicap in the hiring of applicant and the
treatment of employees. Affirmative action will include, but not be limited to:
Employment; upgrading, demotion or transfer; recruitment advertisement; layoff or
termination; rates of pay or other forms of compensation; selection fortraining, including
apprenticeship.
The Vendor agrees to post notices containing this policy against discrimination in
conspicuous places available to applicants for employment and employees. All
solicitations or advertisements for employees, placed by or on the behalf of the Vendor,
will state that all qualified applicants will receive consideration for employment without
regard to race, creed, color, sex, sexual orientation, national origin, physical handicap,
age, height, weight, marital status, veteran status, religion and political belief.
10
1. Assignment
Neither this Agreement nor any duties or obligations under this Agreement may be
assigned by Vendor without the prior written consent of CITY.
m. Attorneys Fees
In the event that either party to this Agreement shall commence any legal or equitable
action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of
suit, including reasonable attorney's fees and costs, including costs of expert
witnesses and consultants.
n. Choice of Law and Forum
This contract is to be interpreted by the laws of California. The parties agree that the
proper forum for litigation arising out of this contract is in Los Angeles County,
California.
o. No Agency
It is the agreement of both parties that Vendor is an independent contractor, and
Vendor is not an agent or employee of CITY: Vendor is, and shall at all times
remain as to CITY, a wholly independent contractor. Vendor shall have no power
to incur any debt, obligation, or liability on behalf of CITY or otherwise act on behalf
of CITY as an agent. Vendor shall not, at any time, or in any manner, represent
that it or any of its agents or employees are in any manner agents or employees of
CITY.
p. Confidentiality
Vendor in the course of its duties may have access to confidential data of CITY,
private individuals, or employees of the CITY. Vendor covenants that all data,
documents, discussion, or other information developed or received by Vendor or
provided for performance of this Agreement are deemed confidential and shall not be
disclosed by Vendor without written authorization by CITY. CITY shall grant such
authorization if disclosure is required bylaw. All CITY data shall be returned to CITY
upon the termination of this Agreement. Vendor's covenant under this section shall
survive the termination of this Agreement.
q. Severability
If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions shall remain in full force
and effect.
r. Termination of Contract
Termination without cause. Either party may terminate the contract by giving thirty
(30) days written notice to the other party.
11
VII. PROPOSAL INQUIRIES
The City understands that the proposers may have questions. All questions must be in
written form and received, via fax at 310-637-7784 or a-mail at pbrents @ Iynwood.ca.us by
Tuesday, August 10, 2010 addressed to Perry Brents, Director. All questions and
answers will be posted on the City's website as an addendum on Thursday, August 12,
2010.
VIII. PROPOSAL SUBMISSION REQUIREMENTS
Vendors desiring to respond to the RFP shall submit an original and six (6) copies of the
proposal, marked on the outside "RFP FOR SENIOR CITIZEN MEAL SERVICES". The
proposals shall include the name of the vendor and the date and time when the response is
due. In order to be considered, a proposal must be submitted prior to the closing of the
response period at 3 p.m. (PDT), Wednesday, August 25, 2010 to the attention of:
Maria Quinonez, Cify Clerk
Cify of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Responses sent by telephone, telegram or facsimile will not be accepted.
It is the sole responsibility of each vendor to ensure that its response reaches the City
Clerk's Office by the time and date specified. Responses received after the specified time
and date shall be returned unopened. The time/date stamp clock located in the City
Clerk's Office shall serve as the official authority to determine the timeliness of any
responses.
Vendors are cautioned that they are responsible for delivery to the specific location cited
above, therefore, if the response is delivered by an express mail carrier or by any other
means, it is the vendor's responsibility to ensure delivery to the above address. The City
will not be responsible for deliveries made to any place other than the specified address.
Once opened, all responses become public records and will be available to the public for
review.
IX. SELECTION PROCESS
Each of the proposals received will be evaluated for compliance with the requirements
stated in this RFP. Failure to meet these requirements will be cause for eliminating the
Vendor for further consideration.
The City shall not be liable in any way for any cost incurred by an offer or in the preparation
of its proposal in response to this RFP, nor for obtaining any insurance Certificate and/or
Surety Bond.
12
The City reserves the right to reject any and all proposals, to waive any technicalities,
informalities and irregularities, to accept or reject all parts of this proposal, to be the sole
judge of the suitability of the proposals offered, to negotiate directly with one or more
vendors, award a contract to more than one vendor, to vary the terms of the approved
proposal, and to award a contract to a qualified vendor, irrespective of whether such
vendor provides-the lowest bid.
Evaluation of the proposals will be made by a panel of appropriate management staff. In
addition to evaluation of written proposals, oral interviews and inspection of facilities may
be requested.
The City has the right before making a recommendation to have the premise of the bidder
inspected, or to take any other action necessary to determine fitness, reliability and ability
to perform. The inspection could check the physical location, facilities, equipment, spare
parts and/or equipment for ability to comply with conditions of the bid.
The eventual recommendation will be made by the City Manager and the contract will be
reviewed and approved by the City Council.
Proposals will be evaluated generally on the following criteria, which is neither weighted nor
prioritized:
A. Adherence to the requirements of this Request for Proposal
B. Ability to meet the stated proposal requirements
C. Prior experience in performing similar work
D. Qualifications of the vendor and assigned individuals
E. Fees charged and cost effectiveness of proposed services
F. Ability to provide services within the requested timeframe.
X. RFP TIMELINE
The following timeline applies to this Request for Proposal, however, the City may
change the estimated dates and process as deemed necessary:
1. Council Approval to Issue RFP July 20, 2010
2. RFP Published/Sent Out July 22, 2010
3. RFP Published (Newspaper) July 28, 2010
4. Proposals Due August 25, 2010
5. Proposals Evaluated by Staff August 31, 2010
6. City Manager's Recommendation to Council September 21, 2010
7. Anticipated Contract Execution Date October 1, 2010
XI. RFP SUBMITTAL INSTRUCTIONS
In order to facilitate review of the proposals, each vendor must follow the general format,
outlined below, with respect to the proposal. Any major deviation from this format maybe
cause for rejection of a proposal.
13
A. Introduction and Cover Letter: Provide a cover letter describing your interest in
providing Senior Meal Services. Include the name, address, phone number, fax
number, email address and federal tax identification number of your company.
B. Table of Contents -List all sections and corresponding page numbers.
C. Fee schedule & Cost -Provide the fee rate for meal services, listing the actual
charges along with a schedule that can be reasonably expected on a monthly
basis.
D. Companv Experience and Approach - Provide a narrative on the general overview
of the company's relevant experience in providing Senior Meal Services.
E. Management and Operations - Provide a narrative for management and operation
of meal services, including but not limited to supervising, scheduling, quality control,
resolving conflicts, public relations, etc.
F. Companv References- Provide at least three (3) references from current users of
similar services. Include company name, contact name, and phone numbers. Provide
a brief description of the work performed at each site.
G. Provide a copy of current Food Establishment Inspection Report.
H. Mandatory Insurance Requirements -Copies of insurance certificates meeting the
City's minimum requirements must be submitted. The Company at all times during the
term of the Agreement shall carry, maintain and keep in full force and effect, with an
insurance company admitted to do business in California and having a minimum
Best's Guide of A+, Class VII or better and approved by City: (1) a policy or policies of
board-form commercial general liability insurance with a combined single limit of not
less than one-million dollars ($1,000,000) per occurrence against any injury, death,
loss or damage as a result of wrongful or negligent acts by Company, its officers,
employees, agents, and independent contractor in performance of services under this
Agreement; (2) property damage insurance with a minimum limit of $500,000; (3)
automotive liability insurance, with minimum combined single limits coverage of
$500,000 per occurrence and (4) worker's compensation insurance in the statutory
amount as required by California state law. The City, its officers, employees,
attorneys, and volunteers shall be named as additional insured on the policy(ies) as to
comprehensive general liability and property damage coverage.
I. The signature of authorized individual to bind the contract-The proposal must be
a firm offer for aninety-day period. Indicate by name and title of the individual who
would be assigned responsibility for performing the services. Provide resume(s) for
each identified individual.
14
-~~~ AGENDA STAFF REPORT
I ,' ~!~~
,~~
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Wo s/City Engineer
Paul Nguyen, P.E., Capital Improvement Program Manager
SUBJECT: Acceptance of Project
Sand Separator Replacement for Water Well No. 9
Project No. 4011.67.876
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ACCEPTING THE SAND SEPARATOR REPLACEMENT FOR WATER WELL
NO. 9 PROJECT, PROJECT NO. 4011.67.876, AS BEING COMPLETE; AND
AUTHORIZING THE CITY ENGINEER TO PROCESS THE RECORDATION OF
THE NOTICE OF COMPLETION."
Background:
On February 2, 2010, the City Council awarded a contract to General Don
Peterson Contracting, Inc. in the amount of $44,600 for the Sand Separator
Replacement for Water Well No. 9 Project, Project No. 4011.67.876. The project
was funded by the Water Fund.
Discussion & Analysis:
The project construction started. on March 18, 2010 and was completed on June
30, 2010. The Department of Public Works conducted a final inspection on June
30, 2010 and found that all work is complete in accordance with the project plans
and specifications.
AGENDA
ITEM
Fiscal Impact:
The final cost of the project is $44,600, which was the original contract amount.
The project was adequately budgeted with Water Fund.
Coordinated With:
City Clerk's Office
City Manager's Office
Finance Department
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ACCEPTING THE SAND SEPARATOR REPLACEMENT FOR WATER WELL
NO. 9 PROJECT, PROJECT NO. 4011.67.876, AS BEING COMPLETE; AND
AUTHORIZING THE CITY ENGINEER TO PROCESS THE RECORDATION OF
THE NOTICE OF COMPLETION
WHEREAS, on February 2, 2010, the City Council awarded a contract to
Don Peterson Contracting, Inc. in the amount of $44,600; and
WHEREAS, the project construction started on March 18, 2010, and was
completed on June 30, 2010; and
WHEREAS, the project is funded by the Water Fund; and
WHEREAS, the final construction cost of the project is $44,600; and
WHEREAS, the Department of Public Works conducted the final inspection
on June 30, 2010, and found that all work is complete in accordance with the
project plans and specifications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood accepts the
Sand Separator Replacement for Water Well No. 9 Project, Project No.
4011.67.876, as complete in accordance with the contract documents; and
authorizes the City Engineer to process the recordation of the Notice of
Completion.
Section 2. This resolution shall go into effect immediately upon its
adoption.
Section 3. The City Clerk shall certify as to the adoption of this
Resolution.
PASSED, APPROVED and ADOPTED this 20th day of July, 2010.
Maria T. Santillan
Mayor
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing resolution was passed and adopted by the City Council
of the City of Lynwood at a regular meeting held on the day of
20 ,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and forgoing is a full, true
and correct copy of Resolution No. on file in my office and that said
resolution was adopted on the date and by the vote therein stated.
Dated this day of , 2D.
City Clerk, City of Lynwood
'~ ~, ~~_ ~,1 ~ F F REPORT
~:.~,. ~a ~ AGENDA STA
-~~
~~,~,~,.;p _
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works / ity Engineer
Pauf Nguyen, P.E., Capital Improvement Program Manager
SUBJECT: Project Acceptance
Imperial Highway Improvement Project
(from Alameda Street to Martin Luther King, Jr. Boulevard)
Project No. 4011.67.967
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE IMPERIAL HIGHWAY IMPROVEMENT PROJECT (FROM ALAMEDA STREET
TO MARTIN LUTHER KING JR. BOULEVARD), PROJECT NUMBER 4011.67.967 AS
BEING COMPLETE; AND AUTHORIZING THE CITY ENGINEER TO PROCESS THE
RECORDATION OF THE NOTICE OF COMPLETION".
Background:
On September 1, 2009, the City Council awarded a contract to PALP, Inc. dba Excel
Paving Company in the amount of $953,965 for the Imperial Highway Street
Improvement Project (from Alameda Street to Martin Luther King Jr. Boulevard), Project
No. 4011.67.967. All construction work on the project is complete. The final
construction cost for this project is $1,303,279.08 and is funded through the Prop C and
Prop 1 B Bond funds. The project is now ready for acceptance by the City Council.
Discussion & Analysis:
The project started on October 12, 2009 and was completed on April 30, 2010. Staff
conducted the final inspection on April 30, 2010, and found that all work is complete in
accordance with the project plans and specifications.
Fiscal Impact:
The total construction cost is $ 1,303,279.08 and is broken down as follows:
Original construction contract cost .................................................... $ 953,965.00
Change Order No.1 ........................................................................ $132,350.40
(Approved by the City Council on November 17, 2009)
Change Order No.2 .........................................................................$216,963.68
(Approved by the City Council on February 16, 2010)
Final construction cost ................................................................................$1,303,279.08
Funds were adequately budgeted in the Fiscal Year 2009-2010 Capital Improvement
Program (CIP) budget to cover the project construction costs.
Coordinated With:
City Attorney's Office
Finance Department
City Clerk's Office
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE IMPERIAL HIGHWAY IMPROVEMENT PROJECT (FROM ALAMEDA STREET
TO MARTIN LUTHER KING JR. BOULEVARD) PROJECT NUMBER 4011.67.967 AS
BEING COMPLETE; AND AUTHORIZING THE CITY ENGINEER TO PROCESS THE
RECORDATION OF THE NOTICE OF COMPLETION
WHEREAS, on September 1, 2009, the City Council of the City of Lynwood
awarded construction contract of the Imperial Highway Improvement Project (from
Alameda Street to Martin Luther King Jr. Boulevard), Project No. 4011.67.967 to Palp,
Inc., dba Excel Paving Co. in the amount of $953,965.00; and
WHEREAS, the project started on October 12, 2009 and was completed on April
30, 2010.
WHEREAS, the project is funded through the Prop C and Prop 1 B Bond funds;
and
WHEREAS, the final construction cost is $1,303,279.08; and
WHEREAS, Public Works staff conducted the final inspection on April 30, 2010
and found that all work is complete in accordance with the project plans and
specifications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood accepts the Imperial
Highway Improvement Project (from Alameda Street to Martin Luther King Jr.
Boulevard), Project No. 4011.67.967 as complete in accordance with contract
documents; and authorizes the City Engineer to process the recordation of the Notice of
Completion.
Section 2. This Resolution shall go into effect immediately upon its adoption.
Section 3. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 20th day of July, 2010.
3
Maria T. Santillan
Mayor
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was passed and adopted by the City Council of the City
of Lynwood at a regular meeting held on the day of 20 ,and
passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
. 20
City Clerk, City of Lynwood
s
~\
fir,'
~ ~~~ ~~ I ~~~ ~~;/
,, ~~;~~,;; AGENDA STAFF REPORT
~~~ .
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag /1
~~'!/
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works /City Engineer
Josef Kekula, Civil Engineering Associate
Antonio Perez, Civil Engineering Assistant
SUBJECT: Acceptance of The Sidewalk Improvement Project
Project No. 4011.67.886
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ACCEPTING THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO.
4011.67.985 AS BEING COMPLETE; AND AUTHORIZING THE CITY ENGINEER
TO PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION".
Background:
On February 16, 2010, the City Council awarded a contract to D.M.C. Engineering,
Inc. in the amount of $ 92,524.56 for the Sidewalk Improvement Project, Project
No. 4011.67.886. The project is now complete and ready for final acceptance. The
final construction cost for this project is $ 146,957.29.
Discussion & Analysis:
The project construction started on February 24, 2010 and was completed on
March 31, 2010; staff has reviewed all of the work and found that all construction
work is complete and in accordance with the project plans and specifications.
The City Council approved contract change order No. 1 on April
included certain extra work that was not part of the original
additional funds were available and the list of sidewalk locations
ample; it was decided to proceed with the additional repairs.
20, 2010 which
contract. Since,
to be repaired is
AGENDA
ITEM
Summary:
Original Contract Amount: $ 92,524.56
Contract Change Orders No. 1: $ 54,432.73
(Approved by the City Council on April 20, 2010)
Final Project Construction Cost /Contract Amount: $ 146,957.29
Fiscal Impact:
There is no fiscal impact to the City from the action recommended in this report.
Coordinated With:
City Attorney's Office
City Clerk's Office
Finance Department
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ACCEPTING THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO.
4011.67.886 AS BEING COMPLETE; AND AUTHORIZING THE CITY
ENGINEER TO PROCESS THE RECORDATION OF THE NOTICE OF
COMPLETION
WHEREAS, on November 4, 2008, the City Council awarded a contract to
D.M.C. Engineering, Inc. in the amount of $92,524.56 for the Sidewalk
Improvement Project; and
WHEREAS, the project construction started on February 24, 2010, and was
completed on March 31, 2010; and
WHEREAS, the project is funded by the unappropriated Proposition 1 B
funds; and
WHEREAS, one contract change order was approved in the amount of
$54,432.73.
WHEREAS, the final construction cost of the project is $146,957.29; and
WHEREAS, the Department of Public Works conducted the final inspection
on March 31, 2010 and found that all work is now complete and in accordance with
the project plans and specifications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood accepts The
Sidewalk Improvement Project, Project No. 4011.67.886 as complete in
accordance with contract documents; and, authorizes the City Engineer to record
the Notice of Completion.
Section 2. This resolution shall go into effect immediately upon its
adoption.
Section 3. The City Clerk shall certify as to the adoption of this
Resolution.
PASSED, APPROVED and ADOPTED this 20th day of July, 2010.
3
Maria T. Santillan
Mayor
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing resolution was duly adopted by the City Council of the
City of Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and forgoing is a full, true and
correct copy of Resolution No. on file in my office and that said
resolution was adopted on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
5
~«~~~~ ~ k% STAFF REPORT
~~~, ;, AGENDA
_.'
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag r C/%
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works /City Engineer
Elias Saikaly, P.E., Public Works Engineering Manager
SUBJECT: City Hall Council Chambers and City Hall Annex Building
Improvement
Design Contract Award
Project No. 4011.67.905
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONSULTANT CONTRACT TO WESTGROUP DESIGNS IN THE AMOUNT NOT-TO-
EXCEED $599,558; FOR THE DESIGN OF THE NEW CITY HALL COUNCIL
CHAMBERS AND CITY HALL ANNEX BUILDING, AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT".
Background:
On February 16, 2010, the City Council authorized staff to solicit proposals for the
design of the City Hall Council Chambers and Annex Buildings Improvement Project.
On April 20, 2010, City Council approved the selection of consulting firms to provide on-
call Engineering and Architectural Services for a period of three years on an as-needed
basis. Subsequently, on May 11, 2010, the City requested a design proposal from the
selected firms. On May 27, 2010, the City received 9 design proposals for the project.
Discussion & Analysis:
On June 9, 2010, the Interview Panel consisting of members from City of Carson, City
of South Gate, and City of Torrance interviewed all 9 firms who submitted proposals.
The proposals were as follows:
AGENDA
ITEM
Firm Cost
Westgroup Designs $ 599,558.00
19772 MacArthur BI. Suite 100 Irvine
CA 92612
LPA Inc. $ 877,761.00
5161 California Ave.
Irvine, CA 92617
CPAC Architect $ 499,040.00
3950 Long Beach BI,Suite 105
Long Beach, CA 90807
MDA Johnson Favaro $ 796,700.00
5898 Blackwelder St.
Culver City, CA 90232
NAC Architecture $ 629,248.00
3951-Medford St.
Los Angeles, CA 90063
John bates Associates,lnc. $ 819,390.00
22952 Mill Creek Dr.
Laguna Hills, CA 92653
MVE Institutional Inc. $ 521,062.50
1900 Main St. Suite 800
Irvine, CA 92614
PGAL Architect $ 448,000.00
5933 W Century BI. Suite 1050
Los Angeles, CA 90045
Based on the evaluation criteria, the panel then narrowed the list of qualified consultants
to three firms to be considered as final candidates; LPA Inc., Westgroup Designs and
MVE Institutional Inc. Subsequently, on June 22, 2010, City staff interviewed the three
consulting architectural firms for the design of the New City Hall Council Chambers and
City Hall Annex buildings.
Based on the evaluation criteria established by the City which included project team
expertise and qualifications, relevant experience, project approach, references and cost
fees, Westgroup Designs was selected to prepare the design and contract documents
for a fee of not-to-exceed $599,558. It is anticipated that the design will be completed by
February 2011 and construction should start around March 2011. Staff will allow 6
2
months for the construction of the Council Chambers and around 9 months to complete
the construction of the new Annex building.
This is a very important project for the City. Staff will ensure that all aspects and options
for the design of the facilities are presented at Council public sessions so that both
Council and the public have an opportunity to provide input into the design process
(aesthetics, look and "feel").
Fiscal Impact:
The project is funded with CIP Bonds, account No. 4011.67.905.
Coordinated With:
City Attorney's Office
City Manager's Office
Finance Department
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD .AWARDING
A CONSULTANT CONTRACT TO WESTGROUP DESIGNS IN THE AMOUNT NOT-
TO-EXCEED $599,558; FOR THE DESIGN OF THE NEW CITY HALL COUNCIL
CHAMBERS AND CITY HALL ANNEX BUILDING, AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT
WHEREAS, on January 14, 2010, the City of Lynwood advertised for Statement
of Qualifications (SOQ) submittal for On-call Engineering and Architectural Services;
and
WHEREAS, on February 16, 2010, the City Council authorized staff to solicit
proposals for the design of the City Hall Council Chambers and Annex Buildings
Improvement Project; and
WHEREAS, on April 20, 2010, City Council approved the selection of consulting
firms to provide on-call Engineering and Architectural Services for a period of three
years on a as needed basis; Nine firms were selected; and
WHEREAS, On June 9, 2010, the Interview Panel; consisting of members from
City of Carson, City of South Gate, and City of Torrance interviewed all 9 firms who
submitted proposals for the design of the City Hall Council Chambers and Annex
Buildings and subsequently narrowed the list of qualified consultants to three (3) firms
to be considered as final candidates; and
WHEREAS, on June 22, 2010, the City interviewed the 3 remaining consulting
architectural firms and based on the evaluation criteria which included: project team
expertise and qualifications, relevant experience, project approach, references and cost
fees; Westgroup Designs was selected to prepare the design and contract documents.
WHEREAS, staff has filed for a Negative Declaration with the Planning
Commission in April 2010 via a public hearing and the final approval is pending with the
state.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council awards a consulting services contract to
Westgroup Designs for anot-to-exceed amount of $599,558 for the design of New City
Hall Council Chambers and City Hall Annex buildings.
Section 2. That the Mayor is authorized to execute the Agreement between
the City of Lynwood and Westgroup Designs in a form approved by the City Attorney.
Section 3. That this Resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
4
PASSED, APPROVED and ADOPTED this 20th day of July, 2010.
Maria T. Santillan
Mayor
ATTEST:
Maria Quin6nez
City Clerk
Roger L. Haley
City Manager
APPROVED AS TO FORM:
Fred Galante
City Attorney
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution .was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
6
~/ Cry ~ V~\
`~~`~~ F. AGENDA STAFF REPORT
DATE: July 20, 2010
TO: Honorable Mayor and Members of the_ City Council
APPROVED BY: Roger L. Haley, City Manag r C/''~"' .
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works /City Engineer
Elias Saikaly, P.E., Public Works Engineering Manager
SUBJECT: City Hall Heating, Ventilation and Air-Conditioning (HVAC) System
Replacement
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO APPROPRIATE AND TO TRANSFER
FUNDS FROM THE UN-APPROPRIATED GENERAL FUND TO THE CITY HALL
HEATING, VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEM
IMPROVEMENT PROJECT".
Background:
On May 4, 2010, the City Council authorized staff to solicit proposals for the design of
the City Hall Heating, Ventilation and Air-Conditioning (HVAC) System Replacement
Project. As such, on May 10, 2010, staff advertised the project with Integrated
Marketing System and Lynwood Press, for the preparation of plans, specifications and
related contract documents for the design of the City Hall HVAC system.
Discussion & Analysis:
At the June 15, 2010 the City Council awarded the contract to Glumac for the design of
the City Hall HVAC system. At the time, however, staff did not request funds to pay for
design costs. However, all portion of costs will be reimbursed by the Department of
Energy. Staff is requesting additional funds to be transferred from the un-appropriated
general fund into the new HVAC project to cover for the design and other administration
costs. The HVAC project is funded by ..the Department of Energy and it is on a
reimbursable basis.
Fiscal Impact:
The cost of the project is estimated at $550,000. The Department will attempt to absorb
the $75,000 cost within existing budgets, by reducing costs in other areas. The entire
design and construction costs will be reimbursed by the Department of Energy.
Coordinated With:
City Attorney's Office
City Clerk's Office
City Manager's Office
Finance Department
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROPRIATE AND TO
TRANSFER FUNDS FROM THE UN-APPROPRIATED GENERAL FUND TO THE
CITY HALL HEATING, VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEM
IMPROVEMENT PROJECT
WHEREAS, On May 4, 2010, the City Council authorized staff to solicit
proposals for the design of the City Hall Heating, Ventilation and Air-Conditioning
(HVAC) System Replacement Project; and
WHEREAS, staff advertised the project with Integrated Marketing System and
Lynwood Press, for the preparation of plans, specifications and related contract
documents for the design of the City Hall HVAC system; and
WHEREAS, on June 15, 2010 the City awarded the contract to Glumac
Engineers for the Design of the City Hall HVAC system in the amount of $51,250; and
WHEREAS, staff is requesting additional funds to be transferred from the un-
appropriated general fund into the new HVAC project to cover for the design and other
administration costs.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That City Manager or designee is authorized to make the following
funds appropriation and transfer:
FROM
Un-appropriated General Funds
$75,000
TO
City Hall HVAC Project
Project 4011.67.866.62015
$75,000
Section 2. That this resolution shall take effect immediately upon its adoption.
Section 3. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 20th day of July, 2010.
ATTEST:
Maria Quirionez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Maria T. Santillan
Mayor
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
s
f~'~ J~d
,~ ~~:
~~-
azre ~"
Date:
July 20, 2010
To: Honorable Mayor and Members of the City Council
Approved By: Roger L. Haley, City Mana r
Prepared By: Deborah Jackson, Director of Public Relation
Natalia Medina, Block Watch Coordination Spec.
Subject: National Night Out 2010
Martin Luther King Jr. Blvd. -Street Closure
(Bullis Road to Hulme Avenue)
Recommendation:
Staff recommends that the City Council adopt the attached entitled Resolution: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE STREET CLOSURE OF MARTIN LUTHER KING JR. BLVD.
(BULLIS ROAD TO HULME AVENUE) FOR THE NATIONAL NIGHT OUT
EVENT AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER TO CLOSE THE STREET FOR THIS EVENT".
Background:
National Night Out is a nationwide celebration in the fight against crime. The City
of Lynwood has actively participated in this event for the past twelve years. This
is an event that combines the efforts of the Neighborhood Block Watch
Organization, Los Angeles County Fire Department, and the Los Angeles County
Sheriff's Department.
Discussion & Analysis:
The closure of a portion of Martin Luther King Jr. Blvd. (between Bullis Road and
Hulme Avenue) is being requested to conduct National Night Out on Tuesday,
August 3, 2010 from 3:00 p.m. to 10:00 p.m. Vehicle Code Section 21101(e)
authorizes the City to close the street, if by Resolution it finds that the closure is
necessary for the safety and protection of persons in attendance of the proposed
public event.
AGENDA
ITEM
AGENDA STAFF REPORT
17
Conditions:
• Sheriff's Department -The Sheriff's Department did not impose any
conditions on this request.
• Fire Department -The Fire Department is requiring an emergency lane to
be maintained, no cooking and use of a generator is allowed.
• Public Works -The area included in the street closure must be fully
cleaned of all debris by the applicant.
Fiscal Impact:
The event will be funded through donations.
Coordinated with:
City Manager's Office
LA County Sheriff's Department
LA County Fire Department
Public Works Department
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE STREET CLOSURE OF MARTIN LUTHER KING JR. BLVD.
~';(BULLIS ROAD TO HULME AVENUE) FOR THE NATIONAL NIGHT OUT
:,EVENT AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER TO CLOSE THE STREET FOR THIS EVENT
WHEREAS, Martin Luther King Jr. Blvd. (between Bullis Road and Hulme
Avenue) needs to be closed for the celebration of National Night Out; and
WHEREAS, the purpose of the closure is to conduct an event to promote
community safety; and
WHEREAS, the street closure is schedule for Tuesday, August 3, 2010
from 3:00 p.m. to 10:00 p.m.; and
WHEREAS, pursuant to Vehicle Code Section 21101 (e), the temporary
closure would be necessary for the safety and protection of those attending the
event.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council hereby finds, in accordance with Vehicle
Code Section 21101 (e), that the temporary closure of Martin Luther King Jr.
Blvd. (between Bullis Road and Hulme Avenue) is necessary for the safety and
protection of persons wishing to attend or participate in the National Night Out
event.
Section 2. The City Council approves the temporary street closure of
Martin Luther King Jr. Blvd. between Bullis Road and Hulme Avenue from 3:00
p.m. to 10:00 p.m: on Tuesday, August 3, 2010 to accommodate the National
Night Out event.
Section 3. The City Council authorizes the Director of Public Works/City
Engineer to temporarily close Martin Luther King Jr. Blvd. between Bullis Road to
Hulme Avenue for the National Night Out Event.
Section 4. This resolution shall take effect immediately upon its
adoption.
PASSED, APPROVED AND ADOPTED THIS 20t" day of July, 2010.
3
Maria T. Santillan, Mayor
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Fred Galante, City Attorney
Roger L. Haley, City Manager
APPROVED AS TO CONTENT:
Deborah L. Jackson, Director
Public Relations Department
4
STATE OF CALIFORNIA )
)§
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing resolution was duly adopted by the City Council of said
City at its regular meeting thereof held in the City Hall of the City on the
day of , 2010 and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
)§
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. on file in my office and that said resolution
was adopted on the date and by the vote therein stated.
Dated this day of , 2010.
City Clerk, City of Lynwood
5
~;^Y~ _
~'~~^~ : J j, AGENDA STAFF REPORT
~~ ¢~;
,;~
-~~~
t~ _
DATE: July 20, 2010
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag r
PREPARED BY: Jonathan Colin, Director of Development Services
Octavio Silva, Planning Associate t?• S-
SUBJECT: Operational Hours for Ice Cream Trucks
Recommendation:
Staff recommends that the City Council receive and file this report.
Background:
The City Council has received a request to extend the hours of operation for ice
cream trucks during the summer. At present, licensed ice cream trucks may only
conduct sales between the hours of 9:00 a.m. and 6:00 p.m. and are required to
follow strict regulations regarding parking and their location to public parks and
schools.
Discussion & Analysis:
Business license records indicate that there are currently fourteen ice cream
trucks in operation within the City of Lynwood Records show that seven out of
fourteen licensed trucks were owned by Lynwood residents until 2009. One
business proprietor holding three licenses moved last year, therefore, in 2010
only four out of fourteen business owners are domiciled in Lynwood.
Lynwood Municipal Code (LMC) section 13-7 regulates the peddling, selling
and/or soliciting on public streets, sidewalks, parks, parkways, medians, land,
properties or other lands or properties under the control of the City. At present,
the licensed ice cream trucks may only sell between the hours of 9:00 a.m. and
6:00 p.m. ~-
~8
Section 13-7 (c) of the LMC provides an exemption to the established hours of
operation. Under the code section, the City Council has the ability to extend
hours of operation for vendors during special events and activities. In order to
operate beyond the established time of 6 p.m., applicants are required to first
obtain a special permit through the Business License Division.
With the seasonal change in daylight savings and an increase in demands from
ice cream truck vendors to extend operational hours to accommodate residents,
staff acknowledges that such conditions warrant a special consideration. By
allowing licensed ice cream truck vendors to apply for and obtain a special
permit, staff can ensure that the needs of the community, the vendors and the
City are complied with. Currently, the fee for a special permit is $30.00. The
special permit process will allow staff to condition and monitor ice truck vendors
with regards to noise, parking and hours of operation. Staff recommends that the
extended hours of operation be limited from 9:00 a.m. to 8:00 p.m., not to exceed
September 6, 2010 (Labor Day).
Fiscal Impact:
As described above, the fee for a special permit is $30.00 and there are currently
fourteen licensed ice cream vendors in the City. Staff anticipates receiving
approximately $420.00 in revenue from the issuance of special permits to ice
cream vendors.
Coordinated With:
City Manager's Office
City Attorney's Office
Finance Department
2
PROCEDURES FOR OBTAII~IING LICENSES FOR
ICE CREAM TRUCK/DONUT TRUCKlCATERING TRUCKS
POLICY STATEMENT
I. REOi:RREMENTS FOR OBTAINING A BUSINESS LICENSE
A) SHERIFF'S BACKGROUND CHECK AND APPROVAL
B) PROOF OF TWO MILLION (52,000,000.00) LIABII.TTY INSURANCE
ON THE VEHICLE WITH THE CITY OF LYNWOOD NOTID AS
CO-INSURID -
C) PROOF OF LOS ANGELES COUNTY HEALTH CERTIFICATION ON VEHICLE
2. ALL LICENSED ICE CREAMlDONUT! CATIItIl~1G TRUCKS MUST COMPLY WITH
THE FOLLOWING REGULATIONS:
A) SELL ONLY BETWEEN THE HOURS OF 9:00 AM. AND 6:00 P.M. DOES NoT APPLY ro
CA?EKING TRUCKS)
B) MUST SHUT MUSIC OFF DURING SALE (DOES NOr APPLY TO CATERING TRUCKS?
C) MUST PARK AT CURB. MAY NOT DOUBLE PARK AT ANYTIME
D) VEHICLE MUST BE FREE OF ANY AND ALL GRAFFITI
E) VEHICLE MAY NOT PARK WITHIN 500 FT. OF SCHOOL OR PUBLIC PARKS
F) DRIVER MUST HAVE DRIVER'S LICENSE IN HIS/I~R POSSESSION AT ALL
TIMES DURING OPERATION OF VEHICLES
G) ASSISTANT MUST HAVE DRIVERS LICENSElCALIFORNIA I.D. IN HIS/FIER
POSSESSION AT ALL TIMES DURING OPERATION OF VEHICLE
H) DRIVER/OPERATOR MUST CARRY PROOF OF INSURANCE AT ALL TIMES
DURING OPERATION OF VEHICLE
I) DRIVER/OPERATOR MUST CARRY CITY OF LYNWOOD BUSINESS LICENSE
AND CURRENT YEAR STICKER MUST BE CLEARLY DISPLAYED ON UPPER RIGHT
HAND CORNER OF WIIJDSHIELD.
n DRTVER/OPERATORS CAUGHT SELLING ITEMS NOT AUTHORIZED BY CITY
OR COUNTY HEALTH DEPARTMENT OR CONSIDERED Ii .T .FGAL IN
NATURE. MAY HAVE THEIR BUSINESS LICENSE SUSPENDED AND REVOCATION
PROCEDURES WILL BE FORWARDED TO THE CITY PROSECUTOR
ALL CATERING TRUCKS MUST COMPLY WITH THE FOLLOWING:
A) ALL OF THE ABOVE APPLIES TO CATERING TRUCKS EXCEPT WHERE NOTID
B) ALL CATERING TRUCKS MUST HAVE AN ESTABLISHED ROUTE- CATERING
TRUCKS MAY ONLY STAY 10 MIN[Tl'ES IN ANY LOCATION. NO CATERING
TRUCKS MAY BE STATIONARY IN ANY LOCATION WHETHIIt ON PUBLIC
STREET OR ON PRNATE -PROPERTY
I HAVE READ AND UNDERSTAND THE POLICY STATEMENT OF THE CITY OF
LYNWOOD. I WILL COMPLY WITH THE REGULATIONS CONTAINED IN THIS POLICY
STATEMENT. I UNDERSTAND THAT MY BUSINESS LICENSE MAY BE
SUSPENDED/REVOKED SHOULD I BE FOUND TO BE INNON-COMPLIANCE.
DATE
BUSINESS LICENSE NUMBER
BUSINESS LICENSE FEE ANNUALLY
I%E CRF.e~t TBIIi.K-#45.00
SIGNATURE
SIGNATURE
D03IUT TRUCK -#45.00 CATERING TgUCK -# 150.00
13-7 VENDING, PEDDLING, SELLING AND/OR SOLICITING ON PUB-
LIC STREETS, SIDEWALKS, R LANDS OR PROPERTIES UNDER
LANDS, PROPERTIES OR OTHE
THE CONTROL OF THE CITY.
a. Findings. The City Council fords and determines that its public lands (which
include streets, sidewalks, parks, parkways, medians, and any lands or properties under its
control) are to be used only for public purposes. The use of these areas is public and there is
no vested right to conduct commercial business upon those public lands or properties.
b . Vending, Peddling, Selling and/or Soliciting on Public Lands, Rights-of--Way or
Property-Regulated or Prohibited
1. No person shall vend, peddle, sell or solicit any merchandise, goods or
services on a public street, sidewalk, park, parkway, median, land, real property or
any other land or property under the control of the City. With respect to operators of
1310
Rev.Qrd.Supp.9/92
STREETS AND SIDEWALKS 13-7
commercial vehicles engaged in vending upon a street, subparagraph 2. shall be
deemed controlling in the event of conflict with this subparagraph 1.
2. The operator of any commercial vehicle shall not vend, peddle, sell or
solicit any merchandise, goods, or services on a public street under the control of the
City without conforming to all of the following:
(a) The vehicle owner or operator first shall have obtained a business
license from the City Clerk and shall have paid any required permit fee.
(b) The vehicle operator and any assistant thereto shall conduct such
commercial activities only between the hours of 9:00 a.m. ands :8~p.m.
(c) The vehicle operator shall first bring the vehicle to a complete stop,
and shall have lawfully parked the vehicle adjacent to the street curb.
(d) The vehicle operator shall not park the vehicle within five hundred
(500') feet of a public school or pazk or within two hundred fifty (250') feet of
another vehicle engaged in vending, peddling, selling, or soliciting.
(e) The vehicle owner or operator shall have obtained for each vehicle
owned or operated thereby a comprehensive liability insurance policy which shall ,
protect the owner, the operator and the City {as an additional insured) under the
policy with types and amounts of coverage as follows: Bodily injury and
property damage liability insurance-five hundred thousand ($500,000.00)
dollazs for each person and two million ($2,000,000.00) dollars in the aggregate;
personal injury liability-one million ($1,000,000.00) dollars each occurrence;
workers' compensation and employer's liability-one million ($1,000,000.00)
dollars each accident. The owner or operator of the vehicle shall furnish a
certificate of insurance countersigned by an authorized agent of the insurance
carrier on a form of the insurance carrier setting forth the general provisions of
the insurance coverage. This countersigned certificate shall name the City as an
additional insured under the policy, and shall contain a statement of obligation on
the part of the insurance carrier to notify the City Clerk by certified mail, return
receipt requested, of any material change, cancellation or termination of such
insurance. The required certificate shall be furnished by the owner or operator of
the vehicle to the City Clerk as a condition precedent to the City Clerk issuing a
business license for such vending, peddling, selling or soliciting and a copy
thereof shall be cazried at all times in the vehicle.
(f) Every vehicle owner and operator shall consent to a background
investigation by the City's law enforcement personnel.
1311
Rev.Ord.Supp.9/92
13-7 LYNWOOD CITY CODE
(g) Every vehicle owner or operator involved in the sale or provision of
food products of any kind within the City shall obtain and openly display a health
ertificate from the Los Angeles County Department of Health on each vehicle
operated within the City for such purpose.
c. Exemptions. Except as provided in subparagraph 2. of paragraph b., no person
shall vend, peddle, sell and/or solicit any merchandise, goods or services on any publicly
controlled lands, rights-of--way or property controlled by the City, except:
1. When the activity occurs at events as determined by the City Council to. be
special events and the City specifically approves the conducting of such activity at such
special event by such person.
2. When the activity involves the selling of books, newspapers, periodicals,
magazines and other constitutionally protected forms of free speech.
d. Grounds for Revocation.
1. In the event that the holder of any permit issued pursuant to this section is
convicted in any court of competent jurisdiction for violating any of the provisions of
this section, the permit shall be revoked by the City Clerk upon the filing of the record
of such conviction with the City Clerk, and no permit shall be thereafter be issued to
that person or firm until six (6) months have elapsed from the date of the revocation.
2. In the event that the holder of any permit issued pursuant to this section is
convicted in any court of competent jurisdiction for violating any of the provisions of
this section after being reissued a permit within a twelve (12) month period and after
being convicted for a first time offense of said subsections) within a twelve (12) month
period, the City Clerk shall permanently revoke said permit and immediately thereafter
notify Ciry Council of said action(s)/violation(s). No permit pursuant to this section
shall thereafter be reissued to the person, firm, business or company.
(Code 1972 §28-8; Ord. #125, § 1; Ord. #127-1, § 1; Ord. #1379, §6)
1312
Rev.Ord.Supp.9192
n
`~:_
DATE:
TO:
APPROVED BY
AGENDA STAFF REPORT
July 20, 2010
Honorable Mayor and Members of the City Council
Roger L. Haley, City Manag r
PARED BY: Maria Quinonez, Cit Clerk
PRE Y
Alicia Duarte, Executive Assistant to the City Clerk
SUBJECT: Review of Board and Commission Members
Recommendation:
Staff recommends that the City Council review the list of Board and Commission
members. After review, the Council may wish to provide staff with direction in filling the
current vacancies, which are: Design Review Board (2 vacancies), Women's
Commission (2 vacancies), and Veterans Affairs Council (3 vacancies); and posting a
public notice announcing the newly vacated seat, which is: Women's Commission (1
vacancy). The City Council may further make any other adjustments to these Boards
and Commissions, as it deems appropriate, in accordance with the rules outlined below
and in the Maddy Act.
Background:
Please find attached the City of Lynwood Boards and Commissions Appointment List,
and a public notice identifying the vacancies, with an open until filled deadline and a
notice to all applicants that all appointments are subject to the successful passing of a
criminal history check.
Discussion 8~ Analysis:
Per Ordinance No. 1584, and Subsections 2-12.1 through 2-12.6 of the Lynwood
Municipal Code, describing the provisions of Board and Commission Members
(Subsidiary Public Bodies), and the specific (2-12.4) appointment and term of members:
a. Candidates for appointment to Subsidiary Public Bodies shall be
nominated by a Council Member and confirmed by a vote of the Council.
The appointed and confirmed candidates shall serve on the Subsi ~ GEIVDA
Public Bodies to which they have been appointed until the earlier of:
ITEM
l9
1. A replacement is presented to the Council for confirmation by the
appointing Council member.
2. The appointing Council Member's term in office has ended; or
3. The resignation of an appointee.
b. Members of Subsidiary Public Bodies shall hold office until their
successors are appointed, qualified and take office.
c. Any and all provisions of this code relating to terms of office for members
of Subsidiary Public Bodies are hereby repealed and shall be governed by
the provisions of this section (Ord. #1584, 1).
The duty of each Commissioner is to represent the appointing Council Member's
interest (Lynwood Municipal Code sec. 2.22.d.1.). City Commission meetings are
established to conduct City business. Members shall be residents of the City, and not
officers or employees of the City.
The City Council may remove any member of any Commission, Board or Committee at
any time and without cause; provided, however, that any action of the City Council to
remove a member of the Personnel Board from office prior to the expiration of his term
shall not be effective unless approved by at least four (4) Councilmembers (Lynwood
Municipal Code sec. 2-12.1).
Government Code Section 54970, known as the Maddy Act, requires the City Council to
annually, by December 31St of each year, prepare a list of all regular and ongoing
boards, commissions and committees, which are appointed by the City Council of the
City of Lynwood, with the name of the incumbent appointee, the date of the
appointment, the date the term expires and the necessary qualifications of the positions.
The Maddy Act requires that this list be posted at the public library and be available to
members of the public.
Fiscal Impact:
Stipends for the Boards and Commissions are currently budgeted at a total of $25 per
commissioner per meeting, excluding the Senior Advisory Council and the Veterans
Affairs Council, which do not receive stipends. The action recommended in this report
will not have a new fiscal impact on the City.
Coordinated With:
City Manager's Office
City Attorney's Office
Administrative and Community Services
2
Attachments: Boards and Commissions Current Local Appointment List
Public Notice
CITY OF LYNWOOD
PUBLIC NOTICE
OF UNSCHEDULED VACANCY (MADDY ACT)
The City of Lynwood encourages interested Lynwood residents to apply for cur-
rent vacancies on the boards/commissions listed below. Each of the board/
commission positions are for partial terms, set to expire on the dates listed
below, unless earlier terminated in accordance with the Lynwood Municipal Code.
Design Review Board
2 Vacancies
Expire 12/11
Veteran's Affairs Council
1 Vacancy
Expires 12/11
2 Vacancies Expire 12/13
Women's Commission
3 Vacancies
Expire 12/13
REQUIREMENTS:
All of the members of the above boards/commissions must be residents of the City of Lynwood. The
responsibilities and qualifications of each board/commission listed above are further set forth in the
Lynwood Municipal Code.
WHERE TO APPLY:
Applications may be obtained and returned to the Lynwood City Clerk's Office, at 11330 Bullis
Road, Lynwood, CA 90262; fax (310)886-0449. Applications will be received until positions are
filled. All appointments are subject to the successful passing of a criminal history check of the
applicant.
Last Updated 7-20-10
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