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HomeMy Public PortalAbout13-8573 JVA Engineering Contractor Inc for New Sidewalk on Burlington Street Sponsored by: City Manager RESOLUTION NO. 13-8573 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE A CHANGE ORDER FOR JVA ENGINEERING CONTRACTOR, INC., FOR CONSTRUCTION OF A NEW SIDEWALK ON THE NORTH SIDE OF BURLINGTON STREET BETWEEN OPA-LOCKA BLVD AND SINBAD AVENUE AS PART OF BURLINGTON STREET DRAINAGE AND ROADWAY IMPROVEMENTS PROJECT, A BUDGETED ITEM, IN AN AMOUNT NOT TO EXCEED $17,478.50, PAYABLE FROM ACCOUNT NUMBER 47-541630; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Resolution 13-8516, JVA Engineering Construction, Inc., was awarded the Burlington Street Drainage and Roadway Improvement Project which includes reconstruction to improve overall conditions, milling and resurfacing on Burlington Street, focusing on the sidewalk on the south side of the road.; and WHEREAS, as per Resolutionl2-8395, an RFP was issued for sidewalk, pavement milling and resurfacing improvement for Burlington Street to Opa-locka Avenue/NW 27th Street; and WHEREAS, a Change Order is now proposed for the addition of a new sidewalk on the north side of Burlington Street to Opa-locka Blvd to Sinbad Avenue; and WHEREAS, the City Commission desires to authorize the City Manager to execute an agreement with JVA Engineering, Inc., for addition of new sidewalks on the north side of Burlington Street, in an amount not to exceed $17,478.50. Resolution No. 13-8573 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby approves the Change Order negotiated with JVA Engineering Contractor, Inc., for construction of new sidewalks on the north side of Burlington Street between Opa-locka Blvd and Sinbad Avenue as part of Burlington Street Drainage and Roadway Improvements, in an amount not to exceed $17,478.50, a budgeted item, payable from Account No. 47-541630. Section 3 This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of April, 2013. / 4' RA YLOR MAYOR Attest to: oanna Flores 4 ity Clerk Approved as to form and 1:_:1 sufficiency: AviciL J%sep . Gell`r EE SPOON MARDER PA i ity Attorney Moved by: VICE MAYOR KELLEY Seconded by: COMMISSIONER HOLMES Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Johnson: NOT PRESENT Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES Opp-LoCkq 04, Op YA QOgAOgpt EQ City of Opa-Locka Agenda Cover Mern i; Commission fleeting 04/10/2013 Item Type: Resolution Ordinance Other Date: X (EnterXin box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading box) Yes No (EnterXin box) g x Public Hearing: Yes No Yes No (EnterXin box) X x Funding Source: (Enter Fund&Dept) Advertising Ike s uirement: Yes No Ex: (EnterXin box) X Account#47-541630-PTP An RFP was advertized ITEM BUDGETED:YES Contract/P.O.Required: Yes TVo RFP/RFQ/is id#: (EnterXin box) RFP# 12-1712200 Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational I I Bus.&Economic Dev 0 1. Will provide newside on the Public Safety north side of Burlington Quality of Education Street for the residents. Qual.of Life&City Image Communcation 0 Sponsor Name Department: City Manager City Manager Short Title: Change Order for JVA Engineering Contractor, Inc. for the construction of new sidewalk on north side of Burlington Street Staff Summary: JVA Engineering Contractor, Inc. was awarded Burlington Street Drainage and Roadway Improvements project (from Opa-locka Blvd to NW 27th Avenue). The project scope included new drainage system, sidewalk on the south side of the Road, milling and resurfacing along with reconstruction in some areas to improve the overall condition of Burlington Street for comfort, safety, and to enhance roadway functionality between Opa-locka Blvd and NW 27th Avenue. This change order is for the addition of the new sidewalk on the north side of Burlington Street between Opa-locka Blvd and Sinbad Avenue. Proposed Action: Staff recommends approval in order to install the sidewalk on north side of Burlington Street between Opa-locka Blvd and Sinbad Avenue. Attachment 1. Agenda 2. Change Order Proposal 3. Copy of Resolution# 12-8395, 13-8516 4. RFP#12-1712200 O� -Lock4 p /pi T . y'D ° 9pDRA0EMEMORANDUM To: Mayor Myra Le Taylor Vice Mayor Joseph L.Kelley Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Luis B. Santiago FROM Kelvin Lo :raker,Sr.,City M 1-c ..;nager , —_ /1 ',ATE: March 2l,2013 , RE: Change Order for JVA Engineering Contractor,Inc. for the construction of new sidewalk on north side of Burlington Street Request: A RESOLUTION OF THE CITY COMMISSION 1=F THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER FOR THE CHANGE ORDER FOR JVA ENGINEERING CONTRACTOR, INC. IN THE AMOUNT NOT TO EXCEED SEVENTEEN THOUSAND FOUR HUNDRED SEVENTY EIGHT DOLLARS AND FIFTY CENTS ($17,478.50) FOR THE CONSTRUCTION OF THE NEW SIDEWALK ON NORTH SIDE OF BURLINGTON STREET BETWEEN OPA-LOCKA BLVD. AND SINBAD AVENUE AS PART OF BURLINGTO STREET DRAINAGE AND ROADWAY IMPROVEMENTS PROJECT. THIS ITEM IS BUDGETED. Description: JVA Engineering Contractor, Inc. was awarded Burlington Street Drainage and Roadway Improvements project (from Opa-locka Blvd to NW 27th Avenue) per resolution number 13-8516. The project scope included new drainage system, sidewalk on the south side of the Road, milling and resurfacing along with reconstruction in some areas to improve the overall condition of Burlington Street for comfort, safety, and to enhance roadway functionality between Opa-locka Blvd and NW 27`h Avenue. This change order is for the addition of the new sidewalk on the north side of Burlington Street from Opa-locka Blvd to Sinbad Avenue. Financial Impact: Account number 47-541630 Implementation Time Line: As soon as Possible. Legislative History: Resolutions#12-8395, 13-8516 Recommendation(s): Staff recommends approval in order to install the sidewalk on north side of Burlington Street between Opa-locka Blvd and Sinbad Avenue. Analysis: The original scope included sidewalk on the on the south side of Burlington Street. Commission advised to install new sidewalk on the north side from Opa-locka Blvd to Sinbad Avenue for the residents on the north side. ATTACHMENT(S): 1. Change Order Proposal 2. Resolution#12-8395, 13-8516 3. RFP#12-1712200 PREPARED BY: Mohammad Nasir,PE, City Engineer/CIP Director END OF MEMORANDUM Ji O NTT C R N EE9RI N CORACTOR. INC 6600 N.W.32 Avenue Miami,FL.33147 Tel: (305)696-7902 Fax: (305)696-7903 PROPOSAi SUBMITTED To: City of Opa-Locka PROJECT NAME: Burlington Street Add.Sidewalk NAME Mr.Nasir ADDRESS: Opa-Locka Boulevard ADDRESS: 12950 LeJeune Road CITY/STATE:City of Opa-Locka CITY/STATE: Opa-Locka,FL 33054 DATE:3/21/2013 Revised PHONE: 305 953-2828 E-Mail mnasir @opalockafl.gov FAX: 305 953-2824 DESCRIPTION OF WORK TO BE PERFORMED WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: We proposed performed all materials,labor and equipment necessary to the follow Scope of Work: • Burlin.ton Location • Engineering Services 1 LS $1,500.00 $1,500.00 Land Clearing&Grubbing 1 LS $831.50 $831.50 Sidewalk&Driveway Base preparation 2,529 SF $0.50 $1,264.50 4"Sidewalk Construction 2,025 SF $4.50 $9,112.50 6"Sidewalk Construction 504 SF $5.00 $2,520.00 6"Pedestrian Ramps 2 EA $875.00 $1,750.00 ._ 2'x5'ADA Warning Surface 2 EA $250.00 $500.00 Total $17,478.50 NOTE • Permit fees, Insurance fees bond fees,densities,proctors,impact fees,not included. • JVA reserves the right to revise and update its proposal prior to a contract issued • Bid predicated on JVA having a clear safe,unobstructed work area with no overhead hazards • Any downtime as a result of unforeseen conditions or work being performed by others affecting areas where JVA can not complete their task will be paid by owner The work and performed by the Co may result in a lien being placed on the premises described above,in case the owner or contractor default its in any payment under this contract. Work will be performed during normal work hours Monday through Friday 8:OOAM-5:OOPM Owner hereby agrees to accept full responsibility for all fences,sidewalks,all underground pipes,wires,septic tanks, drain lines,well,ect unless stated above. Owner is liable in full amount of contract in the event owner cancel after work has started. The Co shall not be responsible for damage or delays do to strikes,fires,accidents,or the others cause beyond its control,not for inherent defects in the premises on which work to be done In the event of any default of this contract by owner-owner agrees to pay all cost and reasonable attorneys fees incurred by JVA Engineering Contractor,INC.as a result of said default. All materials are guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any alteration or deviation from above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the estimate. This proposal subject to acceptance within_30_days and is void thereafter at the option of the under signed. Work shall begin 10 days of this contract being signed by all parties here and return to the co. WE HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS COMPLETE IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS,FOR THE Seventeen Thousand Four Hundred Seventy Eigh Dollars and Fifty Cents $17,478.50 WITH PAYMENT TO BE MADE AS FOLLOWS: Payment Application Authorized Signature: • ACCEPTANCE OF CONTRACT The above prices,specifications and conditions and conditions are hereby accepted. You are to do the work as specified payment will be made as outlined above. Accepted by: Signature: Date: Sponsored by: City Manager RES I LUTI1 N NO. 13-8516 A RESOLUTION OF THE CITY COMMISSION OF THE CITY I r PA-LOCKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH JVA ENGINEERING CONTRACTOR, INC (JVA) FOR ROADWAY AND DRAINAGE IMPROVEMENTS TO BURLINGTON STREET, BETWEEN OPA-LOCKA BLVD AN err NW 27TH VENUE, IN AN AMOUNT NOT TO EXCEED $463,529.45, PAYABLE FROM ACCOUNT NUMBER 41-541630; PROVIDING FOR INCORPORATION I;F RECITALS; PROVIDING FOR AN EFFECTIVE DATE W I EREAS, as the result of complaints from residents, the staff did a comprehensive assessment of the roadway and intersection conditions, and concluded the milling and resurfacing on Burlington Street will not last due to severe drainage issues; and WHEREAS, the Request for Proposals (RFP) was modified and re-advertised to include improvement to Burlington Street drainage and roadway conditions, with the addition of the sidewalk from Burlington street to NW 27th Avenue; and WHEREAS, the City of Opa-locka received five responses to their Request for Proposals (RFP) for Burlington Street (from Opa-locka Blvd to NW 27th Avenue) drainage and roadway improvements; and WHEREAS, the staff recommended that JVA Engineering Contractor, Inc., be selected, as the lowest, most responsive, and most responsible proposer, of the five firms that responded; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to enter into an agreement with JVA Engineering Contractor, Inc (JVA) for roadway and drainage improvements to Burlington Street, between Opa-Locka Blvd and NW 27th Avenue, in an amount not to exceed $463,529.45 and to contract with JVA for the construction of a sidewalk on the North side of Burlington Street where there are residential homes. Resolution No. 13-8516 NOW, THE=' FORE, =:E IT DULY ',ESOLVE 1;. I Y THE CITY C 1 MMISSI•N OF THE CITY OF OPA-LOCKA, FLORIDA: Session 1. The recitals to the preamble herein are incorporated by reference. Session 2. The City Commission of the City of Opa-locka, authorizes the City Manager to enter into an agreement with JVA Engineering Contractor, Inc (JVA) for roadway and drainage improvements to Burlington Street, between Opa-Locka Blvd and NW 27th Avenue, in an amount not to exceed $463,529.45, payable from Account 41-541630, in substantially the form attached hereto as Exhibit "A" and to contract with JVA for the construction of a sidewalk on the North side of Burlington Street where there are residential homes. Session 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 9th day of January, 2013. �h if 0 RA / YLOR MAYOR Attest to: .t I $ • Jo:t a Flores Cis Clerk Approved as t s form and legal s ff a ency: gA/au( 11i. I�► l i : Jose !G ; ' City ' ttorn f Resolution No. 13-8516 Moved by: VICE MAYOR KELLEY Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES QP:LO@k. \C�9 c' tC�AA-O R-A. .'4' C City of(spa-Loco Agenda Cover Memo Commission Meeting 01/09/2013 Rem Type: Resolution Ordinance Other Date. I I X --- (Enter X in box) _ Fiscal Impact: Ordinance Reading: 151-Reading_ 2>>"Reading (EnterX in box) Yes No (EnterX in box) X Public Hearing: Yes No Yes No (EnterX in box) X X Funding Source! (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) 47-541630 (EnterX in box) X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter X in box) X N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) Enhance Organizational E] Bus.&Economic Dev El Public Safety [] Quality of Education ED Qual.of Life&City Image 0 Communcation [] Sponsor Name City Manager Department: City Manager i _ _ ____ _ _ — ------ -- - - i Short Title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH JVA ENGINEERING CONTRACTOR, INC. IN THE AMOUNT NOT TO EXCEED FOUR HUNDRED SIXTY THREE THOUSAND FIVE HUNDRED TWENTY NINE DOLLARS AND FOURTY FIVE CENTS($463,529.45) FOR BURLINGTON STREET BETWEEN OPA-LOCKA BLVD. AND NW 277" AVENUE DRAINAGE AND ROADWAY IMPROVEMENTS.JVA ENGINEERING CONTRACTOR,INC. IS MOST RESPONSIVE AND LOWEST OF THE FIVE BIDDERS THAT RESPONDED TO THE RFP AND RANKED 1sr PAYABLE FROM ACCOUNT NUMBER 41- 541630. Staff Summary The City of Opa-locka requested and received design build proposals from five bidders for the Burlington Street (from Opa-locka Blvd to NW 27th Avenue) Drainage and Roadway Improvements. Previously the City of Opa-locka requested and received proposals from two bidders for the milling and resurfacing of Burlington Street from Opa- locka Blvd to NW 27th Avenue, intersection of Bahman Avenue and Jann Avenue, and intersection of Superior Street and Aladdin Street. Based on lot of complaints from residents staff conducted a very comprehensive assessment of these roads and/or intersection conditions and found milling and resurfacing will not last long due improve Burlington Street Drainage and Roadway conditions along with the addition of sidewalk from Burlington Street to NW 27th Avenue. Proposed Action: Staff recommends approval. ttechmento 1. Evaluation Summary Sheet 2. Panel Member's evaluation sheet a. Certification of Proposals Received 4. Resolution# 12-8395 5. Draft Contract Agreement 0tock4 U1 D, 9A � . . no.ga?.FO. MEMORANDUM To: Mayor Myra L. Taylor Vice Mayor Joseph L. Kelle Commissioner Timothy Holin. Commissioner Dorothy Johi 4o Commissioner Luis IP Sane, go i ai a FROM: Kelvin L. Baker,City Manager,1 1 b / DATE: December 26,2012 � \ RE: Agreement with JVA Engineering Contractor, Inc. for Burlington Street Drainage& Roadway Improvements Project Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF' OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WA ENGINEERING CONTRACTOR, INC. IN THE AMOUNT NOT TO EXCEED FOUR HUNDRED SIXTY THREE THOUSAND FIVE HUNDRED TWENTY NINE DOLLARS AND FOURTY FIVE CENTS (5463,529.45) FOR BURLINGTON STREET BETWEEN OPA-LOCKA BLVD. AND NW 27TH AVENUE DRAINAGE AND ROADWAY IMPROVEMENTS. JVA ENGINEERING CONTRACTOR,INC. IS MOST RESPONSIVE AND LOWEST OF THE FIVE BIDDERS THAT RESPONDED TO THE RFP AND RANKED 1ST, PAYABLE FROM ACCOUNT NUMBER 47-541630. Description: The City of Opa-locka requested and received design build proposals from five bidders for the Burlington Street (from Opa-locka Blvd to NW 27th Avenue) Drainage and Roadway Improvements. Previously the City of Opa-locka requested and received proposals from two bidders for the milling and resurfacing of Burlington Street from Opa-locka Blvd to NW 27th Avenue, intersection of Bahman Avenue and Jann Avenue, and intersection of Superior Street and Aladdin Street. Based on lot of complaints from residents staff conducted a very comprehensive assessment of these roads and/or intersection conditions and found milling and resurfacing will not last long due to severe drainage issues especially on Burlington Street. As a result the RFP was modified and re-advertized to improve Burlington Street Drainage and Roadway conditions along with the addition of sidewalk from Burlington Street to NW 27th Avenue. Account Number: 47-541630 PTP—Improvements Other Than Buildings Implementation Time Line: As soon as Possible. Legislative History: 12-8395 Recommendation(s): Staff recommends approval in order to improve Burlington Street Drainage and Roadway Improvements along with the addition of sidewalk. The following is the bid comparison table: Ranking Company Name Price Score 1 JVA Engineering $463,529.45 436 2 Ric_Man International $573,482.20 388 C $599,/J l.% 7 OG 1 Cons1 Uc ion I 342 4 Metro Express $619,000.00 328 5 Branif Engineering $896,432.42 88 6 Pioneer Construction $1,008,998.55 125 Staff recommends awarding the project to JVA Engineering Contractor, Inc. as they are the lowest and highest ranked bidder. Analysis: The Burlington Street has severe drainage problem and the road gets flooded even during very short duration low intensity rain events. The project will consist of new drainage system, new sidewalk,milling and resurfacing along with reconstruction in some areas to improve the overall condition of Burlington Street for comfort, safety, and to enhance roadway functionality between Opa-locka Blvd and NW 27`h Avenue. ATTACHMENT(S): 1. Evaluation Summary Sheet 2. Panel Member's evaluation sheet 3. Certification of Proposals Received 4. Resolution# 12-8395 5. Draft Contract Agreement PREPARED BY: Mohammad Nasir,PE,Asst.Public Works Director/City Engineer Faye Douglas,Budget Administrator END OF MEMORANDUM f '1 EP O-lPA-iilC•CThA CERTIFICATION OF PROPOSALS RECEIVED REQUEST FOR PROPOSALS (REP)NO. 14247112200 1nrDL19!aton Street Drainage and L oacdway Improvements I,Joanna Flores,City Clerk of the City of C I:Ta-tor Florida,do hereby certify that according to the provisions of Sec. 2-320.1 of the City's Code of Orrdkialr:ces,sealed qualifications were opened at the Office of the City Clerk,7]0 Fisherman Street,4'h Joom,C pa-locka,Florida,at 1:15 p.m.this 18'1'day of PL h.O.6IlLIlUG6 5.5 j1 P.(153 SALS i i CEll +.UJ Name of Ca iiupany 1. WA Engineering Contractor,Enc. Lump Sum Price$463,529.45 6600 NW 32nd Avenue Miami,FL 33147 Tele: 305-696-7902 Fax: 305-696-7903 Coriact: Jose M. Alvarez 2. Metro Express,Inc. Lump Sum Price$619,000.00 9442 NW 109th Street Medley,FL 33178 Tele: 305-885-1330 Fax: 305-885-1327 Cotrlact: Dello Trasobares 3. Branif Engineering Lump Sum Price $896,432.42 3641 NW 46th Street Miami,FL 33142 Tele: 305-300-0835 Fax: 305-638-9957 Contact: Eduardo Rodriguez Email: 4. Pioneer Construction Management Services,Inc. Lump Sum Price $1,008,998.55 17400 SW 232nd Street FL 33170 Tele: 305-245-6711 • Fax: 305-246-5545 Contact: Jose G. Perez Email: 5. Ric-Man International,Inc. Lump Sum Price $573,482.20 2601 Wiles Road Pompano Beach, FL 33 073 Tele: 954-426-1042 Fax: 954-426-0717 Contact: Rene L. Castillo 6. C .1 Construction and Design,Inc. Lump Sum Price $599,737.75 14031 SW 143rd Court, Unit 6 Miami,FL 33186 Tele: 305-255-6067 Fax: 786-430-1747 Contact: Carlos Maldonado further certify tkat ser,lnd rropasa s were sufmgifted and ill.fi cperty opened in nly presence and also time following: F EPUTi Y CLEW 7 ) ) e z e # 00 00 % c = 0 0 0 0 0 m a g m a m m « < z § o C o 7 ƒ. . ; ƒ t r m m m z > z z z e e z z # e r a o o z o o # 3 \ 00 ) f # # e e c = = z = 2 Q g m cr" G e « = t # m e « » m § e › ) 0. { $§CO ] g / § z « # # r = z » % G q G % e r 0 0 0 0 0 / E & q E © % a o- w d � ® C• # q a Om 2 CO el & ) « ) E © e z e » \ 2 c 2 CI CI CI = & \ = m a > e m § C C » « m o c k j ■ \ C e < cr z = o > n = $ 3 $ § 3 o o z o 0 \ \ # - 2 m 5 4 7 I $ _ j go 2 co QJ c \ { / CO E § c E / ; E ° \ m 5 ' - ; 5 % J § a 5 C 5 • } , E % ) 2 . & G • 2 . t 7G o . 29 g % e2 . g 4- = 2 ) s 2 k ® \ Z s S = \ 2 » J / 2 1- 2 5 = { 7 a z 5 ) 5 5 6 4 2 Z 5 3 d a y / \ z d 4 y 2 sad « / ¥ c o a t \ 1 k e 4 Ev qq '� c °' . K, 4 w� ( w :: x i 5 as o ® ® NI O. ow E ),,. x e Lia a E .‘" z z ® o �® 0 to 0 6) 0 k ® 12 6 4J i x ea el a 2 U U . we O ti p.o p 9 z � .�. no F., • cd O o--a UU o O hiJfl q-, N 0 . y. r b0 ° U 15, 2 0 <.. ; 9-- ----; , 1.4 4. E ,A cy to C) c --- . t....D 7.d t N=I i c•-■ ;.,, • I, , 1..J X 2 os 0 co 5 a) . _ © 14. ce (NI X EZ 0 uj r= ILI ri■I S. f -2 ._ 3 Z ° U I IJA 0 . P° Li! M UJ IX r 1— 1 A V) 0 CI) Z r...) CI> = 43 ID °,=. • l S. . lat) IX ;a fa, = Ca = 0 4.4 6) = '.0 0 ;.. 44 T. ul . , t3d 1 '>: 6 Li 4 4 o c_i ao .2 -u r 4 t, E __ , 0 t-, va, a.) -. ui 0 Do .6 cn 0 u, 6 ,_,Q) ,° ra4 t.,, 0 s:,, 61) 0 0.) ci ul ,-4_, c 0 p< P C...) 0 L.1 , 0 03 0 41 W 7, 0 O. fj.) aS ..1 0 g ,.., C}..( 4.) OD On 4, r•I (1) CT1 <,1 © < ',', 1-4 ;," t:i g g cu o ;.,- 0 '1) 1- "2 ro P, U c.) C: Z1 ai _ 1 N 4 {') ea rt a ® 0 C1 `° a —........ IC E ® X IIy Z 1) E us Z • o r E 41 gg ® ® rm Foam g ® w . am 4 � � F° U w ® ° w 1---; 0 i 0 1,—_, • .---?_ 1:::11\ 0 tic Ed c an ,n - ib 0.a n I t� d9 ® lj 1 U � Ell U b CS CI . 4 a o . 4A p ® co g A W ed u a l 9 Ca al p w W -,,, ° `Q ARTICLE 11 CONTRACT BOND The CONTRACTOR is required to furnish a Performance Bond and Payment Bond,etch,in the ' mount of 100% of the total Bid Price, including Alternates if any,'with the City of Opa-Lgcka as the obligee, as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing matyrials in connection herewith:\The bonds shall be with a surety company authorized/to do business in the State of Florida. f / ARTICLE 12 CHANGES TO SCOPE OF WORK AND ADDITIO AL WORK / 12.1 CITY or CONTRACTOR'may request changes that wo Id increase decrease or otherwise modify the Scope of Services/Basic Services to b provided under this Agreement as described in Article 2 of this Agreement. Such c rages or additional services must be in accordance with the provisions of the Code/ f Ordinances of the CITY and must be contained in a written amendment, executed by the parties hereto, with the same formality and with equality and dignity/prior to any deviation from the terms of this Agreement, including the initiation of ,:Ay additional or extra work. Each amendment shall at a minimum include the follow' g information on each project: / /PROJECT NAME /PROJECT DESCRIPTION �STIMATED PROJECT COST ESTIMATED COS FOR ADDITION OR CHANGE TO PROJECT\CONTRACT ESTIMATED PROJECT COMPLETION DATE 12,2 In no event 7111 the CONTRACTOR be compensated for any work which has not been described in a separate written agreement executed by the parties hereto. ARTICLE 13 TERM AND TERMINATION 13.1 This Agreement may be terminated by either party for cause,or the CITY for convenience, upon written notice by the CITY to CONTRACTOR in which event the CONTRACTOR shall be paid its compensation for services performed to termination date. In the event that the CONTRACTOR abandons this Agreement or causes it to be terminated, he shall indemnify the CITY against any loss pertaining to this termination up to a maximum of Sponsored by: City Manager Resolution No. 124395 REST LUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TS AUTHORIZING THE CITY MANAGER TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR QUALIFIED CONTRACTORS TO PROVIDE SIDEWALK PAVEMENT MILLING AND RESURFACING SERVICES ON ;URLINGTON STREET FROM OPA-LOCKA BOULEVARD TO NW 27TH AVENUE,INTE 'SECTION OF AMMAN AVENUE AND -JANN '.VENUE; AND INTERESECTION OF SUPE ':IOR STREET AND ALADDIN ST'?EET,PAYABLE FROM ACCOUNT NUMBE', 47-541630; PROVIDING FOR INCO=";ORATION rI RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the sidewalks at the intersections of Bahman Avenue and Jann Avenue; and Superior Street and Aladdin Street are in need of pavement milling and resurfacing; and WHERE-.S, it is recommended that the City of Opa-locka secure a vendor as soon as possible; and WHE EAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to issue Request for Proposals(RFP)to qualified contractors to provide pavement milling and resurfacing services for the sidewalks at the said intersections. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to issue a Request for Proposals (RFP) for qualified contractors to provide sidewalk pavement milling and resurfacing services on Burlington Street from Opa-Locka Boulevard to NW 27th Avenue, intersections of Bahman Avenue and Jann Avenue; and intersection of Resolution No. 12-8395 Superior Street and Aladdin Street,payable from Account 47-541630 PTP- Improvements Other than Buildings. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 25th day of April, 2012. (ItiL:y tiRA T YLOR MAYOR est to: r). ,_A .1f anna Flores terim City Clerk Approved as to farm and legal sufficiency: 0 I filA . 1.-......__ ....A. Jose?' . 1er Ci•, Attom.y Moved by: COMMISSIONER L LER Seconded by: VICE MAYOR JOH'SON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES /pP cpckq.� /4' : 0\\ U p: 11 pSE - City.if®pa-Locka Agenda Cover Memo Commission Meeting 4/25/2012 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 151 Reading 2nd (Enter X in box) Yes No (Enter X in box) Reading x Public Hearing: Yes No Yes No (EnterX in box) X x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (Enter X in box) Account#47-541630 PTP X Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) RFP#is required Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (Enter X in box) (list the specific objective/strategy this X Enhance Organizational E item will address) Bus.&Economic Dev Public Safety GE Is required to maintain Quality of Education 0 roadway functionality Qual.of Life&City Image m Communication Sponsor Name City Manager Department: Public Works Short Title: Request for Proposals(RFP)for Roadway Milling and Resurfacing Staff Summary: The purpose of this Request for Proposals is to seek service of a qualified professional contractor to provide pavement milling and resurfacing services to the City of Opa-Locka for on Burlington Street from Opa-locka Blvd to Vermont Street, Intersection of Bahman Avenue and Jann Avenue, and Intersection of Superior Street and Aladdin Street. Proposed Action: Staff recommends seeking price proposals from qualified vendors to provide pavement milling and resurfacing services. Attachment: 1. Agenda Write-up 2. RFP fforp- ock . r� C; u y. ' n 't ' Lrti• no. Memorandum —°'��/ TO: Mayor Myra L.Taylor Vice-Mayor Dorothy Johnson Commissioner Timothy Holmes Commissioner Rose Tydus Commissioner Gail Miller FROM: Bryan K.Finni C. Manager DATE: April 17,20 - .- RE: Pavement Milling and Resurfacing Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA REQUESTING APPROVAL FOR THE CITY MANAGER TO SEEK PROPOSALS FROM QUALIFIED CONTRACTORS TO PROVIDE PAVEMENT MILLING AND RESURFACING SERVICES ON BURLINGTON STREET FROM OPA-LOCKA BLVD TO NW 27th AVENUE,INTERSECTION OF BAHMAN AVENUE AND JANN AVENUE,AND INTERSECTION OF SUPERIOR STREET AND ALADDIN STREET. Description: Visual inspection of Burlington Street from Opa-locka Blvd to NW 27th Avenue, Intersection of Bahman Avenue and Jann Avenue, and Intersection of Superior Street and Aladdin Street sidewalks in the City has revealed the need for pavement milling and resurfacing. The roadway surface at these locations are uneven, has severe crack, and potholes. The milling and resurfacing will make pavement surface smooth, will enhance driving comfort, and safety. Account Number: 47-541630 PTP—Improvements Other Than Buildings Financial Impact: The stations have approved funding in the FY 2012 budget plan. Implementation Time Line: It is in the City's best interest to secure a vendor as soon as possible. Legislative History: None Recommendation(s): Staff recommends seeking price proposals from qualified vendors to provide pavement milling and resurfacing services. Analysis: Milling is the process of grinding off the top layer of asphalt or surface of a roadway. This is usually done in preparation for paving, although there are exceptions where no milling or only partial milling is needed. Resurfacing is the process of placing an asphalt overlay on a roadway, whether or not it has been milled. The combination of milling and resurfacing will provide solution to the existing pavement condition improvement for comfort, safety, and to enhance roadway functionality. Pavement Milling and Resurfacing 1 ATTACHMENT(S)a 1. Request For Proposals(REP) PREPARED BY: Mohammad Nair,PE,Interim Public Works ;I iirector END OF MEM'1:RANDUM Pavement Milling and Resurfacing 2 City of '•t •i ®l cka 4 z, _________,Iot, p- Lock 44, c O o oihr ( . o 0 . ib JO IME 1 dik • " ';\ '''' moor "hrk I ''ti ''l '' 0 A o R ,a►.r 101;i0 RFP NO: 12 XXXXXXX REQUEST FOR PROPOSAL FOR PAVEMENT MILLING AND RESURFACING CITY OF OPA LOCKA 780 FISHERMAN STREET OPA LOCKA, FLORIDA 33054 0/4 to R"ownSEp RFP NO: 12=1712200 REQUEST FOR PROPOSAL (RFP) DESIGN BUILD SERVICES BURLINGTON STREET DRAINAGE & ROADWAY IMPROVEMENTS (BEWEEN OPA©LOCAK BLVD. AND NW 27 AVENUE) CITY OF OPA LOCKA 780 FISHERMAN STREET OPA LOCKA, FLORIDA 33054 o_,.toc,.4, CITY OF O! ®LOS 047} to Advertisement for Request for Proposals K.,,_. U :. D l'oo RFP NO: 12-1712200 ApTE0 ORA Burlington Street Drainage and Roadway Improvements Proposals for the design build services for the Burlington Street Drainage and Roadway Improvements between Opa-locka Blvd and NW 27th Avenue will be received by the City of Opa-Locka at the Office of the City Clerk, 780 Fisherman Street, 4th Floor, Opa-Locka, Florida 33054, MONDAY. DECEMBER 17, 2012 by 2:00 p.m. Any proposals received after the designated closing time will be returned unopened. The purpose of this Request for Proposals is to seek service of a qualified professional firm to provide design-build services for the Burlington Street between Opa-locka Blvd and NW 27th Avenue. The design will include milling, resurfacing, sidewalk, and a new drainage system per Miami-Dade County and/or Florida Department of Transportation (FDOT)standards. An original and five (5) copies a total of six (6) plus 1 copy of the proposal on CD's in PDF format of the proposal shall be submitted in sealed envelopes/packages addressed to Joanna Flores, City Clerk, City of Opa-Locka, Florida, and marked Burlington Street Drainage and Roadway Improvements. Proposers desiring information for use in preparing proposals may obtain a set of such documents from the Clerk's Office, 780 Fisherman Street, 4th Floor, Opa-Locka, Florida 33054, Telephone (305) 953-2800 or copies of the RFP NO: 12- 1712200 requirements may also be obtained by visiting the City's website at www.opalockafl.gov, (click "RFQ/PROPOSALS"located on the right hand side of the screen and follow the instructions). The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal best complies with the RFP NO: 11-X)OCXXXX requirements. Proposers may not withdraw their proposal for a period of ninety (90)days from the date set for the opening thereof. Joanna Flores City Clerk Dated: Published: 1.INTRODUCTION 1.1. PURPOSE AND GENERAL INFORMATION The City of Opa-Locka is requesting responses to this Request for Proposal (RFP) to enter into a contract with qualified firm(s) to provide design build services for the Burlington Street between Opa -locka Blvd and NW 27th Avenue. The design will include milling, resurfacing, sidewalk, swale, and a new drainage system per Miami-Dade County and/or Florida Department of Transportation (FDOT) standards. City will provide geotechnical report(percolation test) for the design. The design has to be innovative and cost effective. The depth for milling and resurfacing will be minimum 1W. A copy of this RFP can be obtained from the City of Opa-Locka website at www.opaiockafi.gov until the expiration date of this solicitation. It is incumbent upon the Respondent to check the website for additional information and/or addendums. Copies of this RFP can also be obtained from the Purchasing Officer at City of Opa-locka, 780 Fisherman Street, Opa-Locka, FL 33054. If you have any questions, please call the contact identified below as it relates to your concern. Written questions regarding the substance of the RFP or scope of services must be submitted via e-mail to the City of Opa-Locka contact listed prior to the deadline indicated below. Responses are due prior to the deadline indicated above and must be delivered or mailed to the City of Opa-Locka City Clerk's Office located at 780 Fisherman St. Opa-Locka Fl 33054. Late responses will not be accepted- NO EXCEPTIONS. 1.2. DEFINITIONS In this RFP the following definitions shall apply: "City" means the City of Opa-locka; "City Representative" has the meaning set out in section 2.2; "City Website" means www.Opa-lockafl.gov "Closing Time" has the meaning set out in section 2; "Contract" means a formal written contract between the City and a Preferred Proponent to undertake the Services, the preferred form of which is attached as Schedule B; "Evaluation Team" means the team appointed by the City; "Information Meeting" has the meaning set out in section 2.1; "Preferred Proponent(s)" means the Proponent(s) selected by the Evaluation Team to enter into negotiations for a Contract; "Proponent" means an entity that submits a Proposal; "Proposal"means a proposal submitted in response to this RFP; "RFP"means this Request for Proposals; Page 2 "Services" has the meaning of any and all construction and administration work necessary to complete this project "Site" means the place or places where the Services are to be performed; and 2. PROPOSAL SCHEDULE Closing Time and Address For Proposal Delivery Proposals must be received by the office of: Office of the City Clerk 780 Fisherman 4Th Floor Opa-locka, Florida 33054 CONFIDENTIAL- DO NOT OPEN Proposal Closing Date& Time: MONDAY, DECEMBER 17, 2012 at 2:00 P.M, (local time). Submissions by fax[or email]will not be accepted. LATE PROPOSALS Proposals received after the Closing Time will not be accepted or considered. Delays caused by any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time. 2.1. AMENDMENTS TO PROPOSALS Proposals may be revised by written amendment, delivered to the location set out above, at any time before the Closing Time but not after. An amendment must be signed by an authorized signator of the Proponent in the same manner as provided in the original proposals. All inquiries related to this RFP should be directed in writing, via fax or e-mail to the person named below (the "City Representative"). Information obtained from any person or source other than the City Representative may not be relied upon. City Representative: Ms. Rose McKay Phone: 305 953 2826 ext 1307 Fax: 305 953 2900 Email: rmckay @opalockafl.gov Inquiries should be made no later than 5 days before Closing Time. The City reserves the right not to respond to inquiries made within 5 days of the Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the City. Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the City Representative. If the City Page 13 determines that an amendment is required to this RFP, the City Representative will issue an addendum in accordance with section 2.3. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent. 2.2. ADDENDA If the City determines that an amendment is required to this RFP, the City Representative will post a written addendum on the City Website at http:/!www.Opa-lockafl.gov (the "City Website") and upon posting will be deemed to form part of this RFP. No amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website. 2.3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE Proponents will be deemed to have carefully examined the RFP, including all attached Schedules, the Contract and the Site (as applicable) prior to preparing and submitting a Proposal with respect to any and all facts which may influence a Proposal. 2.4. STATUS INQUIRIES All inquiries related to the status of this RFP, including whether or not a Contract has been awarded, should be directed to the City Website and not to the City Representative. 2. PROPOSAL SUBMISSION FORM AND CONTENTS 3.1. PACKAGE Proposals should be in a sealed package, marked on the outside with the Proponent's name, title of the Project and reference number. 3.2. FORM OF PROPOSAL Proponents should complete the form of Proposal attached as Schedule A. Proponents are encouraged to use the form provided and attach additional pages as necessary. Proponents should also provide the requested information as listed in Section 4(b) as part of the proposal. 3.3. SIGNATURE The legal name of the person or firm submitting the Proposal should be inserted in Schedule A. The Proposal should be signed by a person authorized to sign on behalf of the Proponent and include the following: (a) If the Proponent is a corporation then the full name of the corporation should be included, together with the names of authorized signatories. The Proposal should be executed by all of the authorized signatories or by one or more of them provided that a copy of the corporate resolution authorizing those persons to execute the Proposal on behalf of the corporation is submitted; (b) If the Proponent is a partnership or joint venture then the name of the partnership or joint venture and the name of each partner or joint venturer should be included, and each partner or joint venturer should sign personally (or, if one or more person(s) have signing authority for the partnership or joint venture, the partnership or joint venture should provide evidence to the satisfaction of the City that the person(s) signing have signing authority for the partnership or joint venture). If a partner or Page l4 joint venturer is a corporation then such corporation should sign as indicated in subsection (a) above; or (c) If the Proponent is an individual, including a sole proprietorship, the name of the individual should be included. 3. EVALUATION AND SELECTION 4.1. EVALUATION TEAM The evaluation of Proposals will be undertaken on behalf of the City by the Evaluation Team. The Evaluation Team may consult with others including City staff members, third party consultants and references, as the Evaluation Team may in its discretion decide is required. The Evaluation Team will give a written recommendation for the selection of a Preferred Proponent or Preferred Proponent(s) to the City. Proposal(s) that satisfy the minimum requirements will be scored as follows: Letter of Introduction 5 points Related Experiences . 10 points Price Proposal . 65 points References . 10 points Technical Approach 10 points 4.2. EVALUATION CRITERIA The Evaluation Team will compare and evaluate all Proposals to determine the Proponent's strength and ability to provide the Services in order to determine the Proposal which is most advantageous to the City, using the following criteria: (a) PRICE PROPOSAL The City will consider the proponent's price proposal in terms of accuracy, completeness, value, local market and substantiated industry standards. (b) EXPERIENCE The City will consider the proponent's past experience in undertaking similar projects in type, scope, and budget. At a minimum, the proposal should contain the following information: • Business Organization - State the full name, address, phone number and fax number of your business and whether you operate as an individual, partnership, or corporation. Also indicate if you are a female or minority owned and/or operated business. • Proof of appropriate state certifications - Provide proof that you are licensed to operate in Florida and are lead certified. ® Management Summary - Include a brief narrative description of the proposed services that will be delivered and the equipment available to perform the services. ® Qualifications - Please indicate completed projects of similar nature. Also indicate a contact person for each reference cited. • References - References from at least two (2) clients preferably municipalities for whom your company has completed similar projects within the last two (2) years. The references should include the name, address and telephone number of a contact person for each reference Page I 5 cited. List of firm's insurance policies, the insurer, policy numbers and amount pertaining to required services. (c) Technical Approach The bidder must describe the technical approach to demonstrate how the drainage system will be capable to handle 10 year 24 hour rainfall event. The technical approach must include the conceptual drainage calculations without routing analysis. FINANCIAL ABILITY AND RESOURCES The Evaluation Team will consider the Proponent's organization financial ability and resources to carry out the project. The Evaluation Team will not be limited to the criteria referred to above, and the Evaluation Team may consider other criteria that the team identifies as relevant during the evaluation process. The Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the Proposals by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria considered will be applied evenly and fairly to all Proposals. 4.3. LITIGATION In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is or has been engaged directly or indirectly in a legal action against the City, its elected or appointed officers, representatives or employees in relation to any matter. In determining whether or not to reject a Proposal under this section, the City will consider whether the litigation is likely to affect the Proponent's ability to work with the City, its consultants and representatives and whether the City's experience with the Proponent indicates that there is a risk the City will incur increased staff and legal costs in the administration of the Contract if it is awarded to the Proponent. 4.4. ADDITIONAL INFORMATION The Evaluation Team may, at its discretion, request clarifications or additional information from a Proponent with respect to any Proposal, and the Evaluation Team may make such requests to only selected Proponents. The Evaluation Team may consider such clarifications or additional information in evaluating a Proposal. 4.5. NEGOTIATION OF CONTRACT AND AWARD If the City selects a Preferred Proponent or Preferred Proponents, then it may: (a) Enter into a Contract with the Preferred Proponent(s); or (b) Enter into discussions with the Preferred Proponent(s) to clarify any outstanding issues and attempt to finalize the terms of the Contract(s), including financial terms. If discussions are Page 16 successful, the City and the Preferred Proponent(s)will finalize the Contract(s); or (c) if at any time the City reasonably forms the opinion that a mutually acceptable agreement is not likely to be reached within a reasonable time, give the Preferred Proponent(s) written notice to terminate discussions, in which event the City may then either open discussions with another Proponent or terminate this RFP and retain or obtain the Services in some other manner. The City is under no obligation to accept any Proposal submitted. The City reserves the right in its sole discretion to waive informalities in, or reject any or all Proposals, or to accept any Proposal deemed most favorable in the interest of the City, or cancel the competition at any time without award. Thereafter, the City may issue a new Invitation ! Request, sole source or do nothing. All costs incurred in the preparation and presentation of the proposal shall be wholly absorbed by the contractor. All supporting documentation and manuals submitted with this proposal will become the property of the City of Opa-Locka unless otherwise requested by the contractor at the time of submission. 4. GENERAL CONDITIONS 5.1. NO CITY OBLIGATION This RFP is not a tender and does not commit the City in any way to select a Preferred Proponent, or to proceed to negotiations for a Contract, or to award any Contract, and the City reserves the complete right to at any time reject all Proposals, and to terminate this RFP process. 5.2. PROPONENTS' EXPENSES Proponents are solely responsible for their own expenses in preparing, and submitting Proposals, and for any meetings, negotiations or discussions with the City or its representatives and consultants, relating to or arising from this RFP. The City and its representatives, agents, consultants and advisors will not be liable to any Proponent for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever, incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations for a Contract, or other activity related to or arising out of this RFP. 5.3. NO CONTRACT By submitting a Proposal and participating in the process as outlined in this RFP, Proponents expressly agree that no contract of any kind is formed under, or arises from, this RFP, prior to the signing of a formal written Contract. 5.4. CONFLICT OF INTEREST Proponents shall disclose any potential conflicts of interest and existing business relationships they may have with the City. If requested by the City, Proponents should provide all pertinent information regarding ownership of their company within forty-eight (48) hours of the City's request. 5.5. SOLICITATION OF COMMISSION MEMBERS Proponents and their agents will not contact any member of the City Commission or City staff with respect to this RFP at any time prior to the award of a contract or the termination of this RFP, and the Page I 7 City may reject the Proposal of any Proponent that makes any such contact. 5.6. CONFIDENTIALITY All submissions become the property of the City and will not be returned to the Proponent. The City will hold all submissions in confidence unless otherwise required by law. Proponents should be aware the City is a "public body" defined by and subject to the Freedom of Information and Protection of Privacy Act of the State of Florida SCOPE OF SERVICES 6.1 The purpose of this Request for Proposals is to seek service of a firm(s) to provide design build services for the Burlington Street between Opa-locka Blvd and NW 27th Avenue. The design will include milling, resurfacing, sidewalk, swale, and a new drainage system per Miami -Dade County and/or Florida Department of Transportation (FDOT) standards. City will provide geotechnical report (percolation test) for the design. The design has to be innovative and cost effective. The depth for milling and resurfacing will be minimum 1W. The design- build services will include design, applicable permits, and construction per local, County, State and other applicable standards, rules and laws. The Specific requirements of the project are as follows: O All material furnished and all work performed must be in accordance with applicable FDOT, County and local codes. e The average minimum depth of milling and resurfacing has to be 1 Y2". • The drainage pipe has to be 18" HDPE with 15"cross pipe. o Contractor to use milling machine with means to effectively limit the amount of dust escaping during the pavement milling operation. City may require pre-wetting of the pavement. e For milling and resurfacing remove the existing pavement to minimum 11/2" average depth, in a manner that will restore the pavement surface to a uniform cross-section and longitudinal profile. • Contractor to take ownership of milled material and must be disposed within 72 hours of being deposited in the construction area and at the contractor's expense. • Sweep the milled surface with a power broom prior to placing asphalt concrete minimizing the potential for creation of a traffic hazard and to minimize air pollution. e The contractor shall perform standard clearing and grubbing for the work being done as approved by the City. ® All existing utilities are to remain and may need to be adjusted based on site Page 18 assessment. o Any material to be stockpiled for periods greater than 24 hours shall be protected by appropriate erosion control devices. Cost to be included in the related bid item. ® Contractor must arrange for a site visit to have a clear understanding of the project. • All other disturbed areas (i.e. driveway, or sidewalks, fence, gates) shall be fully restored. Grass species shall match existing species. ® Construction Teams shall be responsible to secure any environmental permits from DERM and other agencies. ® Construction Team will be responsible for all required testing including, but not limited to, NPDES water quality monitoring, geotechnical, and material testing. ® Pre-approved by City staff will be required If road closure is needed During construction. Contractor shall be responsible to provide adequate maintenance of traffic and re-route traffic during closure. Closure can only take place during active work period. e All striping must be thermoplastic. ® Signs and traffic controls shall be per the Manual on Uniform Traffic Control Devices and Miami Dade County standards The City's Noise ordinance restricts working hours to 8AM to 5PM Monday thru Friday. The Contractor shall perform the complete work described herein or reasonably inferable there from, including all demolition and construction services, supervision, administration services, coordination of all Subcontractors, tests, inspections, and other items that are necessary to and appropriate for the finishing, equipping and functioning of the facilities and structures, together with all additional, collateral and incidental work and services required for the completion of the work. 6.2 The contract awarded firm(s) will be responsible for any and all damage due to construction. Any damage caused by the contractor must be repaired within seven (7) to ten (10) working day at the expense of the contractor. Contractor will need to make sure that all trees, shrubs and signs are protected and not damaged during construction. If damage occurs, the contractor will be liable for such damages. The areas of improvements will be as indicated in the work order. 6.3 It is expressly agreed and understood that the contract awarded firm(s) is, in all respects, an independent firm(s) as to work; however, in certain aspects, the Contractor is bound to follow the directions of the City at the time of repair and/or construction, and that the firm(s) is in no respect an agent, servant or employee of the City. 6.4 The contract awarded firm's (contractor's) timeliness and delivery of quality products shall be monitored by the City. If at any time the Contractor is performing less than satisfactory work, the Contractor, upon notification by the City, shall do whatever is necessary to perform the work properly at no additional cost to the City. Failure to give such notification shall not relieve Page I9 the Contractor of his obligation to perform the work at the time and in the manner specified. Failure to perform the work in the time specified in the work order will trigger liquidity damages of$750/day. 6.5 The City of Opa-Locka reserves the right to select the qualified firm(s) which best meets the City's goals and objectives, needs, budget constraints, and quality levels, as well as its service level expectations. The City reserves the right, in its sole discretion, to reject any/or all proposals, to waive any irregularities and technical defects contained therein, to award the contract in its entirety, in part or not at all and/or to determine which proposal is the lowest and/or best to enter into a Contract, as it may deem to be in the best interest of the City of Opa -locka. 7. COMPLIANCE WITH APPLICABLE LAWS All work shall conform to all applicable federal, state, county, and local requirements. 8. INSURANCE REQUIREMENTS 8.1 The selected service provider shall agree to indemnify and hold harmless the City of Opa-Locka and its officers, agents, and employees from any and all claims, causes, or actions, and damages of every kind,for injury to or death of any person and damages to property arising out of or in connection with the work done by the Contractor under this contract, and including acts or omissions of the City of Opa-Locka or its officers, agents, or employees in connection with said contract. 8.2 The City will require proof of professional liability insurance with errors and omissions coverage, workers compensation insurance, general liability and automobile insurance with companies authorized to do business in Miami Dade County, Florida, and in amounts satisfactory to the City. 8.3 The successful Contractor, within ten days after the contract award, shall furnish the City with proof of insurance as stated in Attachment A. 8.4 The City of Opa-Locka shall be named as additional insured on all policies as directed in Attachment A. Should any insurance required by this contract lapse, the Contractor shall immediately cease any operations until authorized in writing by the City. If the lapse period extends fifteen (15) days, the contract shall automatically terminate and the Contractor shall be in breach of this contract. 9. AGREEMENT/EXCEPTIONS 9.1 Submission of a proposal indicates the Contractor agrees to the terms, conditions and other provisions contained in the RFP, unless the Contractor clearly and specifically presents in its proposal any exceptions to the terms, conditions, and other provisions contained in the RFP. 9.2 Exceptions presented in a proposal are not to be considered incorporated into the contract between the City of Opa-Locka and the selected Contractor unless and until the City agrees to accept such exceptions. 9.3 The selected Contractor must acknowledge and agree that the contract resulting from this RFP includes the terms, conditions, and other provisions contained in the RFP, the proposal selected (including any exceptions accepted by the City)which is acceptable to the City and is not in conflict or contravention of the RFP, and any other documents mutually agreed upon by the City and selected Page 110 Contractor. 9.4 No oral statements or any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the RFP or the resulting contract. 9.5 A formal contract will be negotiated after the selection of a contractor for the services identified in the scope of services by the City of Opa-locka. 9.6 The contractor shall not assign the contract or any part thereof to any other person unless such assignment is first approved in writing by the City of Opa-locka, it being understood that the contract shall not be assignable unless the proposed assignee is acceptable to the municipality. The request for assignment must include evidence that the proposed assignee qualifies under all requirements of the contract and must be addressed as defined in the contract for services. 9.7 A provision to the effect that the municipality, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to that specific contractor, for the purpose of making audit, examination, excerpts and transcriptions. The City of Opa-Locka shall require contractors to maintain all required records for five (5) years after the City of Opa-Locka makes final payments and all other pending matters are closed. 10. PROPOSAL SUBMITTAL One original plus five (5) copies for a total six (6) of the entire bid package must be submitted to the City of Opa-Locka as follows: City of Opa-Locka City Clerk's Office 780 Fisherman Street Opa-locka, Fl 33054 All proposals must be received prior to MONDAY, DECEMBER 17, 2012 at 2:00 pm. Proposals may be mailed or dropped off at the Clerk's Office. Proposals must be received in the City Clerk's Office by 2:00 pm for it to be considered in the RFP review process. The undersigned verifies that the information contained herein is truthful and accurate and acknowledge that they are owners or agents of the company. Additionally, the undersigned declares that he/she has carefully examined all the items of the specifications and instructions and that he/she fully understands the requirements of same. Authorized Representative's Signature P rinted Name Title of Signatory Page 11 Company Name Address Phone#/Fax# Email address Page 112 ATTACHMENT"A" There shall be no aggregate limitation to the coverage provided under any of the insurance sections stated. A. Contractor's and Sub-Contractor's Insurance The Contractor shall not be awarded work under this contract unless the insurance required under this section has been obtained. The Contractor shall not permit any sub-contractor to commence work on a sub-contract unless like insurance has been obtained by the sub-contractor. The insurance required shall contain a thirty (30) day written notice to the City of Opa-locka, do Project Manager, Public Works Department, 12950 Le Jeune Rd, Opa-Locka Fl 33054 of cancellation, non-renewal or material change in coverage. The Contractor will provide a current Certificate of Insurance. B. Worker's Disability Compensation Insurance The Contractor shall procure and maintain during the life of this contract Worker's Disability Compensation Insurance as required by law for all of his/her employees to be engaged in work on the project under this contract, and in case any such work is sub-let, the Contractor shall require the sub- contractor similarly to provide Worker's Disability Compensation Insurance for all of the latter's employees to be engaged in such work in the statutory amount required. C. Contractor's Public Liability and Property Damage Insurance The Contractor shall procure and maintain during the life of this contract, Contractor's Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for injuries, including accidental death, each occurrence and Contractor's Property Damages Insurance in an amount of not less than One Million Dollars ($1,000,000.00)for each occurrence. D. Contractor's Motor Vehicle Bodily Injury and Property Damage Insurance The Contractor shall procure and shall maintain during the life of this contract, Motor Vehicle Bodily Injury Insurance (comprehensive form) in an amount of not less than One Million Dollars ($1,000,000.00) for injuries, including accidental death to each person; and in an amount of not less than One Million Dollars ($1,000,000.00) for each occurrence, and property damage in an amount of not less than One million Dollars ($1,000,000.00) for each occurrence. The Contractor shall procure and maintain, during the life of this contract, Hired and Non-Ownership Motor Vehicle Bodily Injury and Property Damage Insurance in an amount of not less than One Million Dollars ($1,000,000.00)for injuries, including accidental death, to each person; and in an amount of not less than One Million Dollars ($1,000,000.00) for each occurrence and property damage in an amount of not less than One Million Dollars ($1,000,000.00) for each occurrence. E. Owner's and Contractor's Protective Public Liability and Property Damage Insurance The Contractor shall procure and maintain, during the life of this contract, Owner's and Contractor's Protective Public Liability and Property Damage Insurance in the name of the City in an amount of not less than One Million Dollars ($1,000,000.00) for injuries, including accidental death for each occurrence and property damage in an amount of not less than One Million Dollars ($1,000,000.00) for each occurrence. Such insurance shall include motor vehicle exposure. F. City of Opa-Locka as Additional Insured The City of Opa-locka, including elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees and volunteers, shall be named specifically as an Additional Insured with respect to the operations of the Contractor and/or sub-contractor for the City of Opa-Locka and a copy of an Endorsement to this effect shall be supplied for each policy involved. Page 1 13 ATTACHMENT "B" SPECIFICATIONS AND DRAWINGS 1 The Contractor shall be responsible for securing the services of a design consultant to prepare the design necessary for permits and construction. 2 The Contractor is solely responsible for safety in all project areas. The Contractor shall erect such barricades and provide other traffic control measures, such as flagmen, as may be necessary to ensure the safety of the public as necessary. 3 The Contractor shall be responsible for the erection and maintenance of barricades, safety fences, and other safety control measures for the complete time of completion of this project. During the construction period, the work area shall be secured and adequate warning notices to the public must be erected to ensure the safety of the traveling and walking public. 4 The Contractor shall be responsible to restore the area of work to its original condition. kW= - P'. — S b Blvd is ���■� ----- . S\. on 9_ • �a Ms e`r`a p\\g s'i ' 0"r Cj_Opa lb r" y \ti�5 Vertu on!St ial CO%. -" " - IIPPIPP" --Aggia- t4 Sk o 41 6. - West-Dr a n 4. v w ° uo / P. r* t. _ : . "9,� ,. / V nog le;earih'. 4 ' e:. :-.7'`" `.:, , ':.L-... 3]4w AN 0041 CA- W I 1N , .u .in 'i -LY II :. N.... Project Location Map Page 1 14 Qp•LOC,i,4 O 4' "O 6 `,� ,� a _ gry � Rn0O INDEMNIFICATION, DEFEND AND HOLD HARMLESS AGREEMENT (Return this statement on company letterhead with your proposal) KNOW ALL MEN BY THESE PRESENTS: That (Contractor/Company) By and through the undersigned (Individual), Its (Title), respectively, agrees to indemnify and hold harmless the City of Opa-locka, a Florida Municipal Corporation, 780 Fisherman Street, Opa-Locka Fl 33054 (hereinafter"City"), its Commissioners, administrators, employees, attorneys, affiliates, successors and assigns from any and all liability arising, directly or indirectly, from the following activity: All contract related work in the event any suit, proceeding, claim, loss, damage, cost, charge or expense shall be brought against the City, its Commission, officers, administrators, employees, attorneys, affiliates, successors and assigns by virtue of the above- referenced activity, hereby covenants and agrees to assume the defense thereof and defend the same at its own expense and pay all costs, charges, attorney fees and any other expenses related thereto. Notwithstanding the foregoing, this Indemnification, Defend and Hold Harmless Agreement exclude the sole acts and/or the sole omissions to act on the part of the City of Opa-locka. (Signature of person submitting bid) Subscribed and sworn this day of , 2012 before me, a Notary Public in and for said County. Notary Public My Commission Expires: Page 1 15 1,0,-LOCk4 0 g"ORA'f �7 NON-COLLUSION AFFIDAVIT (Return this statement on company letterhead with your proposal) being duly sworn deposes and says: That he/she is (State official capacity in firm) The party making the foregoing proposal or bid, that such bid is genuine and not collusion or sham; that said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or any other bidder, or to fix any overhead, profit, or cost element of said bid price or that of any other bidder, or to secure the advantage against the City of Opa-Locka or any person interested in the proposed contract; and that all statements contained in said proposal or bid are true. (Signature of person submitting bid) Subscribed and sworn this day of , 2012 before me, a Notary Public in and for said County. Notary Public My Commission Expires: Page 1 16