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Home My Public Portal About12/14/20040 Greencastle Common Council Minutes Regular Session December 14, 2004 7:00 P.M. Greencastle City Hall I. Call to Order; Roll Call A. Mayor Nancy A. Michael called the regular session of the Common Council of the City of Greencastle to order at 7:01 PM. Upon roll call all councilors were found to be present. 11. Public Petitions and Comments A. A representative from Delta Upsilon Sorority on DePauw University Campus was present to give Mayor Michael a check for deposit to the Community Center Fund from recent fundraising efforts. The Mayor and Council thanked them for their contribution. • 111. Department Reports A. Cemetery — Randy Robinson B. City Engineer — Glen Morrow 1. No report, been busy working on MS4. 2. Bob Sedlack asked Glen Morrow to share information on the recent award he received on his paper on 1/1 management in the City. C. Fire Department — Bill Newgent 1. Friends of the Greencastle Fire Department recently sent out request for donations and have received a favorable response thus far. 2. Russ Evans asked about mutual aid agreement between Cloverdale City and Cloverdale Twp. Chief Newgent stated that he has not spoken to the new city of Cloverdale fire chief'. D. Park and Recreation — Rod Weinschenk 1. Mapleberry Park is receiving sonic infrastructure: basketball goals are going up and trees coming soon. 2. Tom Roach asked that Rod check into putting up a basketball goal at the Courthouse Annex. Rod will check with the Commissioners. E. Planner — Mayor Michael reported still interviewing. F. Police Department — Tom Sutherlin G. Street Department — Paul Wilson 1. No changes or additions to the report. 2. Mayor Michael asked councilors to stop and visit the new salt storage building and commented on the use of the Clear Lane on the roads last evening and how clean the streets looked this morning. 1 -1. Wastewater Department — Mike Neese ® I. Water Works — Terry Dale 1. No additions. City Attorney - Laurie Robertson Hardwick 1. No report at this time. IV. Councilor Reports A. Toni Roach B. John Lanie C. Mark Hammer D. Bob Sedlack 1. Reviewed Budget with Mike Neese. Attended Chamber of Commerce and has now been added to the agenda for update. V. Approval of Minutes A. November 9, 2004, Executive Session and Regular Session 1. Bob Sedlack noted minor additions to attendance at Executive Session and two minor additions; page 3, VII, street lights should reflect "Tabled again'; change note that Ord. 2004 -32 moved up on agenda between 23 and 28. Bob Sedlack motion to approve, Tom Roach second, unanimous approval. B. November 15, 2004, Joint Session with Board of Works 1. Approved by above motion and second with unanimous approval. ® VI. General Business A. Approval of City Claims 1. Mark Hammer motion to approve, John Lanie second, unanimous approval. B. Mayor's Report 1. Nancy A. Michael shared a copy of a Letter of Intent sent on behalf of IVY Tech and asked that the council be willing to sign a letter of support to be sent to our senators and legislators. Mark I-[ammer stated that it is important to the City of Greencastle and a letter should be drafted with all signatures. Mayor Michael will have letter available for all signatures at next council meeting 2. Nancy A. Michael presented the Buxton Proposal Report. Mayor Michael would like to move forward on this, asking Council for their support in this endeavor. Buxton will identify other communities across the nation similar to ours and help us target business and products that are working in those communities, assist us in recruiting new businesses and products tailored for cities similar to Greencastle. Mayor Michael stated that she will ask Board of Works to enter into this agreement. C. Clerk - Treasurer's Report 1. Teresa Glenn asked Council if a meeting date of December 27 °i at 3:00 PM would be convenient to approve final claims and encumbrances for 2004. By consensus this date and time were agreed upon. ® D. Streetlights for Glenview Village Condominiums, Tabled 1. Mark Hammer moved, Bob Sedlack second, to remove this item from Tabled status, unanimous approval 2. Mayor Michael presented three options as prepared by Cinergy. a) Mayor Michael noted the installation cost of light poles is a new charge from Cinergy. Ridgeland Road was developed prior to this new charge. In the future the installation cost will be the responsibility of the developer. The city will then pick up the monthly charge per light. (I) Discussion from residents stating the consensus is that the neighborhood would prefer to have four lights on South Side due to issue of pole being in yards. (2) Council discussed having Mayor get a quote on Phase 1 installation of lights and encumbering money from the 2004 budget. (3) Motion by Tom Roach, second by John Lanie to approve Option 1 giving direction to Mayor Michael to move forward on installation of lights in subdivision, unanimous approval. E. Ordinance No. 2004 -23 — An Ordinance Creating Section 8 -78 of the Greencastle City Code Regarding Residential Parking Permits For Downtown Greencastle, Tabled, Second Reading 1. Mark Hammer motion to remove from table, Tom Roach second, unanimous approval. ® 2. Darcy Hendershot, Parking Violations Officer present to answer any questions. a) Tom Roach motion to approve amended 2004 -23, second by Russ Evans, unanimous approval. F. Ordinance No. 2004 -33 — An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning Map, Second Reading (Rader Property) 1. Tom Roach motion to approve, Russ Evans second, unanimous approval. G. Ordinance No. 2004 -34 — An Ordinance Amending Section 8 -17 of the Greencastle City Code Designating a One -Way Alley, Second Reading 1. Mark Hammer motion to approve, John Lanie second, unanimous approval. 1 -1. Ordinance No. 2004 -35 — An Ordinance Amending Ordinance 1997 -20 Establishing a Special Non - Reverting Capital Fund for the Department of Parks and Recreation, Second Reading 1. John Lanie motion to approve, Mark Hammer second, Bob Sedlack and Russ Evans — yeah, Tom Roach — nay; motion carried 4 yeas, I nay. 1. Ordinance No. 2004 -36 — An Ordinance Amending Ordinance 1998 -4 Establishing A fixed Asset Capitalization Policy, Second Reading 1. Tom Roach motion to approve. Russ Evans second, unanimous approval. J. Ordinance No. 2004 -37 — An Ordinance Amending Ordinance 200 -4 An Ordinance Designating Slop Intersections, First Reading. r 62 1. Glen Morrow asked that this be contingent upon County installing stop signs on intersecting roads. Council asked Attorney Laurie Hardwick to put language in regarding contingency. 2. Russ Evans motion to approve as with language regarding contingency, Bob Sedlack second, unanimous approval. K. Resolution No. 2004 -41 — A Resolution Authorizing Transfer of Appropriation In The 2004 Budget for the City of Greencastle. 1. Russ Evans motion to approve as presented, Bob Sedlack second, unanimous approval. L. Resolution No. 2004 -42 — A Resolution Authorizing a Temporary Loan from Cumulative Capital Improvement Fund (CCI) for the Salt /Storage Facility. Removed from agenda due to no need for Temporary Loan. M. Resolution No. 2004 -43 — A Resolution Appropriating Reimbursement to the City of Greencastle and Its Agencies for Emergency Disaster Relief from the Indiana State Emergency Management Agency in the amount of $15,330.84. 1. Tom Roach motion to adopt, Russ Evans second, unanimous approval. N. Resolution No. 2004 -44 —A Resolution Amending Resolution 2004 -32 Establishing A Capital Improvement Plan for Count) Economic Development Income Tax 1. Mark Hammer motion to adopt Resolution 2004 -44, Russ Evans second, unanimous approval. O. Approval of 2005 Holiday Schedule for City of Greencastle Employees. ® 1. Mark Hammer motion, Bob Sedlack second, unanimous approval. VII. Other Business A. Tom Roach asked that consideration be given to restricting left turns onto 231 from Shadowlawn Avenue. It was determined that this request will need to be made to the State. VIII. Adjournment A. Motion to adjourn at 9:10 pm by Tom Roach, second by Russ Evans unanimous approval. Nancy A. Michael, Mayor ATTEST: Teresa P. Glenn, Clerk Treasurer E