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HomeMy Public PortalAbout13-8579 Mitchell's Lawn Maintenance for Citywide Alleys Sponsored by: Commissioner Santiago RESOLUTION NO. 13-8579 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH MITCHELL'S LAWN MAINTENANCE FOR MAINTENANCE OF CITYWIDE ALLEYS, IN AN AMOUNT NOT TO EXCEED $29,322.00, AND NEGOTIATE AND EXECUTE A CONTRACT WITH MY LAWN SERVICES, INC., FOR MAINTENANCE SERVICES OF NW 22ND AVENUE AND NW 27TH AVENUE , IN AN AMOUNT NOT TO EXCEED $22,680.00, PAYABLE FROM ACCOUNT NUMBERS 41-541340 AND 63-533340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Resolution No. 12-8476, Request for Proposals was issued for the maintenance of citywide alley services, and NW 27th Avenue and NW 22nd Avenue maintenance services; and WHEREAS, based on the response and evaluation from six (6) vendors, the evaluation committee met and reviewed the bid results and decided that field evaluation was warranted; and WHEREAS, based on the bid results and field evaluation, the evaluation committee recommended Mitchell's Lawn Maintenance for citywide alleys maintenance, and My Lawn Service, Inc., for NW 22nd Avenue and NW 27th Avenue landscape maintenance services; and WHEREAS, the City Commission of the City of Opa-locka desires to approve the execution of contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed $22,680.00. Resolution No. 13-8579 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to negotiate and execute an agreement with contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed $22,680.00, payable from Account Numbers 41-541340 and 63-533340, in a form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. this 10th day of April, 2013. MOTION FAILED A. M ' • TA !,O R MAYOR • ttest to: AckituA • J�.nna Flores tty Clerk Approved as • form and legal s k i-.ency: gi.,1 _ � Jo • ;hv . eller G°KEENS'OON MARDER PA pry Attorney Moved by: VICE MAYOR KELLEY Seconded by: MAYOR TAYLOR Commission Vote: 2-2 Commissioner Holmes: NO Commissioner Johnson: NOT PRESENT Commissioner Santiago: YES Vice-Mayor Kelley: NO Mayor Taylor: YES 2 Arg—c-r few-- ri=1)11' ))1iIi ion- 11, co Fa 0,11: 93/13/2013 (Enter X in box) BbflCC e,7 st 2nd (Enter X in box) (Enter X in box) ; • (Enter X in box) X X O, (Enter Fund&Dept) ArilVertASIP r' 2 Ex: (Enter X in box) Account# 41-541340 and 63- 633340 Ci Ril-ract/P.O. triT.:(Li1; .re. tip/P /5 m #: (Enter X ire box) fEr eEtl C 211:..11.e fl+ f 1., S117ra eLiic , inlory ; c C.1131./77-n, oist the (Enter X in box) specific objective/strategy this item will address) X Enftrce C 11 lEco cDev I 73 c Sa l'ety QuE.Trity3f7ETc, 1 1 Qu L of L1.1i.e. Cify Co nymuillca.ille Li Sp o S or 11-00(-.2 D e e City Manager Public Works if 11 VL ward of Contr,6:11:s fc,1'the orcaintenance of rY\i,,122 11P1i,t1ii A total of six (6) vendors submitted proposals: Florida Turf& Landscape; Road runner Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My Lawn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee rnet on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18, 2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and My Services is for the maintenance of NW 22'd Avenue and NW 27th Avenue landscape. � u������Action: cu o»o^. � ~~ m Staff strongly recommends approval. 1. Agenda Item 2. Evaluation documents 3. Copy ofneso|ution#l2'8476 ter \ �t 1\'1 et,r al Lr. in cJi rj i'r TO: DA:,y'3 li, I"il y ra IL T-13/7. it V a: M lyor ,iu: in1,. L. 7r illc:y rr C onll lr7r issiln a er iii lIjt}thy ii i��i'LI'u ?.' Cobb ssirrIli:or irjntrratrlry Pohla `.lib Coup LAS 1 . FT ON: ell'sr ji _, if kerr,Sr. C'iiy { 11.21T712 2 !,113 +. A t 6 ,; _`T 'e '22 '27 Ve)..plj iJ T'i+ _TJEST a in :SOLD PION C i 'Ti 1', CITY CC M1V 113STON Cl', TI 1F CITY C'Ji Ctr:'A T G,;(c_i'.A _+'L I';'I11)A ?71!>F1�- r°7, i i 1 i Tip 1 Al AGE TO NTE 9 ,I TCy 1_ � �r I T= J, JickI' ® CO ITi;/CTS j{'C'IP A OI'N 71772 „iii; i; .:;' i 71i 1_ rTr� l Jl l TC:I<iI>uL'S LA '7N 1V1_A lIN 11 E NANCE 31T,""2 TO 1 l'L ITA1l T C I T-7 T II nl ._LLE7S EN' I,�i ; A1�'?CIJl°TT 1TOT TO EACE E: i1 j01'Ti`' 1JII? �i SAl ';10U D SP' T . UN1;,RED 1 ''ENT' T 1.'0 7, AiPS ($2>'',3220}0) ALND '/1IT1{i LIlY LA :ZIT SEC.V!'CES, RTC. e01 7 TILE M T i.�NATICE SERVICES IIICES 011 14-7/ 22ND AVENUE, AND 1`1 ' 27T1 A.\I?T ills; III T.I' _J\'ilC.TN'Iii' 'TOT TO fC-EU.0 TVWE1ETY 'IC/0 L0.4JS N;i ' lu ;I TiTIY ,.Air SIC T :Jr�li:�i'1±]L�� � i�T a_pOLL Ai S ( 22 G.;ifI1T), PAY,' LE CCC'p N i NUT tIe S 63--5333`(1: p2rescijJi}j r a A total of six (6) vendors submitted proposals: Florida Turf & Landscape; Road rrunner. Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My L awn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee met on December 20, 2012 to review the bid results and decided that feld evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18, 2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and M Lawn Services is for the maintenance of N` /22nd Avenue and 1 TW 27th Avenue landscape. My rein_in ialf il;0l__.,°t: The cost for maintenance is budgeted in FY 2012-2013. Acccuf,;Li.t. 41-541340 and 63-533340 flo_ukff nt.acil Time LJJoe: As soon as possible. Le:q:i.ratiye ;ibis n Resolution# 12-8476 ecommendafion( It is the recommendation of Staff to authorize this request as there is a need to cut the alleys and maintenance of NW 22 & 27 Avenues. Staff recommends Mitchell's Lawn maintenance for cutting the alleys and MY Lawn Services for cutting NW 22 &27 Avenues. Analysis: Mitchell's Lawn Maintenance has the best price for maintaining the alleys. The field evaluation revealed that Mitchell's has the experience,proper equipment and staff to perform the job per city's need. MY Lawn Service has the best price for maintaining NW 22 & 27 Avenue. The field evaluation showed that MY Lawn has experience and proper equipment to maintain NW 22 and NW 27Avenues landscape. Prepared By: Esin D Abia, Director, Public Works &Utilities Department Arshad Viqar, PE, Public Works and Utilities Department Mohammad Nasir, PE, Public Works and Utilities Department LEND OF MEMO;! NDUM 101:r I Ih -1- ',1..!1 February 13, 2013 TO: Mr.Abia—Public Works Director RE: RFP—12-1412100 CITYWIDE ALLEY'S AND N W 22 &27 AVENUES MAINTENANCE The members of the Evaluation Committee Members are: Gerald Lee,Arshad Viqar, King Leonard, Gregory Harris and Mohammad Nasir. A total of six(6)vendors submitted proposals: Florida Turf& Landscape; Roadrunner Professional Services;The Bannerman Group; Orchidman Landscape Artisans; Mitchell's Lawn Maintenance and My Lawn Service. Roadrunner Professional Services was disqualified for not submitting the proper paperwork. The Evaluation Committee for RFP-12-1412100 met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job properly. January 18, 2013 the Committee met again to review the bid results and Field Evaluations. An additional review meeting was called on January 30,2013 to finalize the Evaluation. Mohammad was on vacation and replaced on the Committee with Daniel Abia, The Committee decided to select two vendors. One for the alley's and one for N W 22 & 27 Avenues. Mitchell's Lawn Maintenance had the best price for cutting the alley's. The Field Evaluation also showed that Mitchell's had the proper equipment to complete the job. My Lawn Service had the best price for cutting and maintaining N W 22 &27 Avenues. The Field Evaluation showed that My Lawn had the proper equipment to complete the job. Thanks Rose A. McKay, Purchasing Officer City of Opa Locka 780 Fisherman Street 4th Floor Opa Locka,Fl 33054 305-953-2868 ext 1307 office 305-953-2900 fax 786-385-3853 cell rrnckay@opatuckatLgu,, email i EVALUAT1*M FORM anftrVADE ALLEYS RFP-11-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 7a The Bannerman Group 0 3a Orchiclman Landscape t Mitcheils Law 0 n 6 90 My Lawn Service gt) / 11(3 EVALUMBOM LOG\ COTINJUDE ALLEY'S RFP-a2-1412100 LOCAL WORK, PRICE EXPERIENCE FORCE -MAX P15 PROPOSER MAX 70 MAX PTS 25 15 TOTAL - --- Florida Turf The Bannerman 3 Orchidman Landscape / 0 Mitchells Lawn / 0 o My Lawn Service 7/73 EVALUATMN FORM COMM ALLEY'S GU-P-12=1422100 -- -- LOCAL WORK PRICE EXPERIENCE FORCE - MAX PIS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf R T 1 The Bannerman Group NMI 5— 0 a 7 Orchidman Landscape I 9 i - - -----, : liall Mitcheils Lawn 70 AlaMi 0 inlill MIK iIIIIM , Oif - EVALUATOOK1 FORM CITYNDE ALLEY'S RFP=12-14121 00 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf ray 1 The Bannerman Group 22 Orchidman Landscape 1 9 2 0 , 0 3 q ---, ---77211113mit 0 im. q 3 My Lawn Service 2_ 2_ Dafe ' /--- ig -r3 d'urk ,IVAmff: ARS MAD VI 9,i:k R 3/6 Al AW RE: 1 EVALUAIM VOW CITMODE ALLEY'S RFP-124412100 LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 'MAX PTS 25 5 TOTAL Florida Turf S-71 23 0 The Bannerman Group aa Q —0-W] Lin Orchidman Landscape AMIN Mitchells Lawn 1D 1 0 FVT My Lawn Service aa, 2 6- T _MOM 01-/P -43 EVALUATNOM FORM it Iftil 27 22 AVE R FP-12-1412100 PRICE EXPERIENCE — LOCAL WORK FORCE — PROPOSER MAX 70 MAX PTS 25 GRAND TAL MAX�A� PTS 5 TOTAL TOTAL Florida Turf — — — Gerald 15 J 32 0 47 Abia 32 24 0 Arshad 32 23 — -- 56 -- 0 55 King 32 -- — 0 55 Gregory 32 0 54 — -- —A267( m The Banneran Group era d 0 labia 5 0 22- Arshad 0 24 King - — — Gregory - -- 17 -- --- -- — — 0 _ ---- 22 — 12_ 0 29 Orchidman Landscape -- — 1241 Gerald 20 . 10 0 30 Abia 20 19 -- _ Arshad 20 0 39 20 0 40 King 20 -- — 21 0 41 Gregory 20 20 0 40 11111111111111111 ____ __ Mitchells Lawn — -- 190 Gerald 40 20 -- — Abia 40 — — 60 22 0 62 Arshad 40 0 King 40 — — 63 — 0 55 Gregory 40 10 50 0 — --- 50 ME My Lawn Service — — 290 — Gerald 70 20 Abia -_ 70 24 0 Arshad 70 4 - 94 --- - 24 0 94 King 70 25 95 Gregory 70 251 — 0 95 EVALUATOORI FORM 1rd 27 kl% 22 AVE RFP-12-1412100 LOCAL WORK PRICE ; EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 MAX PT'S 25 5 TOTAL _ Florida Turf 32 The Bannerman Group 3 11111 Orchidman Landscape 20 20 0 L-10 Mitchells Lawn 2 3 0 6 3 My Lawn SeNice 70 2- Ii 0 D,vie• i- 3 4I NAME • Rs1-4 A V lq AR S,..-14NA7 uRF EVALUATOON Fit RM P1 ',.f 27 -a 22 AVE RFP-12-1412100 :LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL- 0 Florida Turf 3 1- 2L 5 The Bannerman Group / 7 i 7___ 11111111 i Orchidman Landscape 2(:), 1.- 0 =rOitchells Lawn r ' 0 I [ ---- My Lawn Service 0 I 7. : I e--7 ---. i L,..„ ,.. -- . „ ,, -\4.c,,_ ,,,---, s -,--c - , -k, - I 1 --.,- 74 77// , ..__./ EL4 z w eN 0 eN m [0_4 r- , OFX; CPLS-100, 00 U 00 01 00 LO 0 ‘-3 -Ltl, IA. VI, 14- 5 Q- u < 0 eN9 Fza t= 0 0 c--1 < 0 0 N rn 00 0 A ek9 IJ-4 m IA.I -vtl. ev=3- 000C-NNO • NOM " 0 grn crA a M m m NI ) trb. ft,, a 0 w w 0)/- -0• -0 — P-1-, EVALUATBON FORM CITYWIDE ALLEY'S RIP-12-1412100 _ PRICE EXPERIENCE LOCAL WORK FORCE --- GRAND PROPOSER MAX 70 MAX PTS 25 MAX PTS 5 TOTAL TOTAL Florida Turf -- - - — --- Gerald 57 15 - - Abia 57 24 - - - — --- Arshad 57 - - - - - — 23 ©' 80 Gregory 57' 22 0 -- 392 The Bannerman Group - - - --III Gerald - — - -------- -- 10 All_ - - 0 0 27 22 Arshad 22 7 0 29 King 22 5 - Gregory 22 -- -- --- --- - - 12 0 34 _ _ - - -- - MIME - 149 - ---- - - -- Orchidman Landscape - Gerald 19. --- - -- 10 0 29 34 Arshad 19 20 OMB Gregory 19 20 0 39•Mitchells Lawn - - - 1851 Gerald - - ---- 0 Al] Abia • 0 92 Arshad 4 0 King 70 15 0 Gregory 70 10 0 80 - My y Lawn Service --- 0 Gerald 22 - Abia ► , Arshad 0 , 0 i� King -- - 0 - - _ _ Gregory -- - --- - - - 0 - 47 E-VALUATOON FOR r\I vvq 27 g. 22 AVE P141 / LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL 111111111 — _111111111111.. = . _ _ Florida Turf 3a is MEMO 97 The Bannerman Group t 1 ID Orchidman Landscape n o MN= o 30 Mitchells Lawn 10 b0 C3 V) 1 MIN my Lawn Service ID ' 0 '0 ,.. --11.1.111111111111111.1 .._ ' Of') t II I i 13 t Resolution No. 12-8476 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND AD•PTED THIS 24th DAY IF Itetober,2012. "t ;7 i YRA `TAYLOR MAYOR Attest to: Approved as o form and legal sufficiency: p (1Q,, r // toanna Flores •- �s _ ity Clerk Jo •'h `Geller ; Attr.rney Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES