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Home My Public Portal About20110224 City Council Synopses20110224 City Synopses Mayor Buelterman called the consent agenda meeting to order at 6:30pm on Thursday, February 24, 2011. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were City Attorney Bubba Hughes, City Manager Diane Schleicher, Interim Zoning Director Dianne Otto and Jan LeViner, Acting Clerk. Mayor Buelterman listed the following items on the consent agenda: Consideration of Better Hometown Board applicant, Beth Martin Application for Beer/Wine/Liquor, Sunday Sales: Nickie’s Bar and Grill Alcohol License: New name/new owner/change of license holder Emergency payment for water main breaks at curb at Highway 80 to BRW Construction Company, $28,800. Budget line item number 505-4410-52-2205 Drinking Water laboratory and Related Services renewal of contract for a three (3) year period. Annual fee of $8,910.00 Memorandum of Understanding, Bike Loaners Program Curbside Accelerated Recycling Grant Program Bill Garbett, request for him to attend the salt water intrusion steering committee meeting in Hilton Head, SC, March 4, 2011 Mayor Buelterman adjourned the consent agenda meeting. Mayor Buelterman called the regular meeting of the city council to order at 7:00pm. Those present at the consent agenda meeting also attended the regular meeting. Susan Hill gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Recognitions and Proclamations Swearing in of Tybee Island Chief of Police, Robert Bryson. Proclamation, Leadership Tybee: Mayor Buelterman presented members of Leadership, Tybee with Proclamation. Recognition, Planning Commission Members. Mayor Buelterman postponed presentation till next meeting when members may be available. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. Coastal Regional Commission: Barbara Hurst, Coaches Services Report given by Ms. Hurst regarding Coastal Regional Commission transportation services including the launch of the Tybee Shuttle from Savannah. Rocky Joyner, Vice President and Actuary, the Segal Company, GMA Retirement Fund Presentation regarding The City of Tybee’s GMA Retirement Fund Department head reports were given as follows: George Reese – Water / Sewer Department – excused absence Mary Hogan – Finance Department Woody Hemphill – River’s End Campground and RV Park, Monthly Financials Skip Sasser – Fire Department Joe Wilson – Department of Public Works Gina Casagrande – YMCA Robert Bryson – Tybee Island Police Department Dianne Otto – Community Development Department Citizens to Be Heard Lisa Callahan spoke as a visitor regarding the Harbor Project. Susan Hill spoke regarding Item XIV, Doyle Landscaping. Monty Parks spoke regarding Item XIII, Ad Hoc Committee, Shore Protection Ordinance. Consideration of Approval of Consent Agenda Paul Wolff moved to approve the consent agenda. Kathryn Williams seconded. The vote was unanimous. Public Hearings – Zoning Packet Separate Variance Request: Beach Hotel at Beachside Colony (NOT A PUBLIC HEARING: Public Hearing previously held 1-13-11): Motion made by Frank Schuman to accept the 8.5ft variance set back on south side. The motion was seconded by Kathryn Williams. The vote was unanimous. Consideration of Ordinances, Resolutions Resolution for the creation of an ad hoc committee to review the Shore Protection Ordinance. A motion by Paul Wolff to establish a Shore Protection Committee, consisting of three (3) planning commission members and the chair, two (2) beach task force members, three (3) citizens of the community which are directly affected by the Shore Protection Ordinance and two (2) city council members who will serve as ex officio, all to be appointed for a term of three (3) months from the date of their appointment and term of service may be extended at the discretion of council. The motion was seconded by Kathryn Williams. The vote was unanimous. The Mayor asked Diane Schleicher to contact Amy Lanier, Beach Task Force Chair, to submit two (2) names to serve on this committee. Kathryn expressed her interest to serve on this committee. Bank Tax Resolution Ordinance. A motion by Wanda Doyle to accept the Bank Tax Resolution and the first reading. The motion was seconded by Shirley Sessions. The vote was unanimous. Council, Officials and City Attorney Considerations & Comments 2nd Reading: Ordinance 46-23(a) (4), 46-24(d), 46-33(a) (4), 46-33(b), 46-33(c), 46-35: At Will Employment. A motion was made by Paul Wolff to accepted the second reading with the following additional language: Page 115, Paragraph 2: “In accordance with a hearing procedure requiring at least twelve (12) hours notice to the Department Head and the opportunity for the Department Head to respond and present evidence. No appeal is permissible from the City Manager’s decision by the Department Head.” The motion was seconded by Kathryn Williams. The vote was unanimous. 2nd Reading: Ordinance 38-2: Court Cost. Paul Wolff moved to approve. Wanda Doyle seconded. The vote was unanimous. 2nd Reading: Ordinance 38-4: Court Cost / Technology Fees. Paul Wolff moved to approve. Wanda Doyle seconded. The vote was unanimous. Discussion: Kathryn Williams asked the City Manager to do a review of all fees on a regular basis so we do stay current, especially within the Police Department and add it to the Action Item List. Bubba Hughes, Report / Opinion from Ray Smith: Doyle Landscape transaction issues. Bubba Hughes read a letter from Ray Smith, City Attorney for Richmond Hill. He rendered his opinion that Wanda Doyle did nothing wrong. Bubba did make a recommendation that all transactions in the future be done in a form of competitive bidding. Diane Schleicher, Right-of-Way Certification for Historic Butler Pedestrian Public Safety Transportation Enhancement Grant Project (P. I. Number 0008997). Paul Wolff moved to approve. Kathryn Williams seconded. Motion carried 5 to 1 with Wanda Doyle against. Diane Schleicher, Curbside Accelerated Recycling Grant Program. Diane Schleicher, Brown Property – Request for abandonment of Rifle Avenue ROW by the city. Mayor Jason Buelterman read a letter from Libby Bacon as she could not attend the meeting. Diane Schleicher explained that the city received a request from a property owner to abandon a portion of the ROW on Rifle so he could combine his properties so he could have another buildable lot. The department heads met to discuss the pros and cons of this request and voted to reject his request. Kathryn Williams moved to reject the request. Paul Wolff seconded. The vote was unanimous. City Managers Report Action Item update Derelict Structures. Mayor Jason Buelterman suggested that we invite our congressman to Tybee Island at low tide to see the structures he would be able to assist us in getting federal funds for the removal of the derelict structures. Wanda Doyle would like Diane Schleicher to make available to city council members minutes from the infrastructure committee meetings, the public safety committee meetings and the parking committee meetings so council members would always be aware of what was going on in their meetings. Bill Garbett would like to have all minutes in a timely manner, including city council minutes. Executive Session Paul Wolf moved to go into executive session to discuss litigation and personnel. Wanda Doyle seconded. The vote was unanimous. Kathryn Williams moved to go back into open meeting, Paul Wolff seconded and the vote was unanimous. Adjournment Paul Wolff moved to adjourn. Frank Schuman seconded. The vote was unanimous