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Home My Public Portal About13-8585 Purchase of Three Ford Expedition Sponsored by: City Manager RESOLUTION NO. 13-8585 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE THREE FORD EXPEDITION FOR LEGISLATIVE USE FROM GUS MACHADO FORD, THE FINANCING OF THOSE VEHICLES TO BE ARRANGED THROUGH FORD MUNICIPAL CREDIT AT AN ANNUAL COST OF $41,564.16, PAYABLE FROM ACCOUNT NUMBER 19-519648, WHICH IS NOT BUDGETED; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,two Ford Expeditions were ordered and received for City Commission use; and WHEREAS, it has now been determined that those two Ford Expeditions will replace previously ordered vehicles for the Police Department, and that they would be forwarded to the Police Department for its use; and WHEREAS, one of the City Commissioners is physically challenged, and due to the failure of specialized equipment on his vehicle, an additional vehicle was ordered for replacement; and WHEREAS,the three vehicles will be financed through Ford Municipal Credit for a period of 48 months, at a monthly cost of$3,463.68, with an interest rate of 5.45%, at an annual cost of$41.564.16. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Resolution No. 13-8585 Section 2. The City Commission of the City of Opa-locka directs the City Manager to purchase three (3) Ford Expeditions for legislative use from Gus Machado Ford, including specialized equipment for one of the vehicles, the financing of those vehicles to be arranged through Ford Municipal Credit, at an annual cost of$41,564.16, for 48 months, payable from Account Number 19-519648, which is not a budgeted item. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 24`''day of April, 2013. / / I ' RA TA LOR MAYOR • ttest to: 4 Icx)...,9 J11. a Flores • ty Clerk Approved as • gal sufficie•cy: II. A I _ _ id 7 1 ' j0s pW 7 'ler ria EEN 'OON MARDER PA f ity Att. ey Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 4-1 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: NO Mayor Taylor: YES 0pP-LOC,I 4 � f O p 161 p p ,AC.ORAS£�. City of Opa-Locka Agenda Cover Memo Commission Meeting 04/24/2013 Item Type: Resolution Ordinance Other Date: X (EnterXin box) Fiscal Impact: Ordinance Reading: 1t Reading 2nd Reading (EnterXin box) Yes No (EnterXin box) Public Hearing: Yes No Yes No (EnterXin box) Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) 19-519648 (EnterXin box) NOT BUDGTED Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterXin box) X N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev 0 Public Safety Quality of Education Qual.of Life&City Image 0 Communcation 0 Sponsor Name City Manager Department: City Manager Short Title: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO AUTHORIZING THE PURCHASE OF THREE FORD EXPEDITIONS FOR LEGISLATIVE USE FROM GUS MACHADO FORD, THE FINANCING OF THOSE VEHICLES THROUGH FORD MUNICIAL FINANCING AT AN ANNUAL COST OF $41,564.16 PAYABLE FROM ACCOUNT NUMBER 19-519648,(NOT BUDGETED),AND THE TRADE IN OF ONE LEGISLATIVE VEHICLE. Staff Summary: Two Ford Expeditions were ordered and received for City Commission use; however it was decided that those vehicles will be issued to the Police Department. These new vehicles will replace the ones previously ordered. Also, one additional vehicle is ordered to replace a vehicle that is no longer functional from a disability aspect for the City's physically challenged Commissioner. The vehicle is mechanically functional and will be traded in. Proposed Action: Approval (1) Financing Quote from Ford Municipal Credit (2) Quotes for the vehicles from Gus Machado Ford (3) Resolution 13-8515 1 *�, LOC,�# ' (/t19,,f • .'R"c.B.TE- greofearkt Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Joseph L. Kelley Commissioner T'a othy Holme Commissioner D;rothy J ; so?I' Commissioner L 's B. . .nt...('o FROM: Kelvin Baker, Sr. , City Manage ' Pi tY M ./'� g ►. DATE: April 19, 2013 RE: Resolution: Purchase of Three SUV's for City Commission Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO AUTHORIZING THE PURCHASE OF THREE FORD EXPEDITIONS FOR LEGISLATIVE USE FROM GUS MACHADO FORD, THE FINANCING OF THOSE VEHICLES THROUGH FORD MUNICIAL FINANCING AT AN ANNUAL COST OF $41,564.16 PAYABLE FROM ACCOUNT NUMBER 19-519648, (NOT BUDGETED), AND THE TRADE IN OF ONE LEGISLATIVE VEHICLE. Description: Two Ford Expeditions were ordered and received for City Commission use; however it was decided that those vehicles will be issued to the Police Department. These new vehicles will replace the ones previously ordered. Also, one additional vehicle is ordered to replace a vehicle that is no longer functional from a disability aspect for the City's physically challenged Commissioner. The vehicle is mechanically functional and will be traded in. Financial Impact: The financing of the vehicles will be done through Ford Municipal Credit at a monthly cost of$3,463.68 for 48 months with an interest rate of 5.45%; payable from account number 19-519468. The item is not budgeted and will have to be included in the FY 2012-2013 Budget Amendment. Implementation Timeline: Immediately Legislative History: Resolution 13-8515 Recommendation(s): Staff recommends approval. Attachments: (1)Financing Quote from Ford Municipal Credit (2)Quotes for the vehicles from Gus Machado Ford (3) Resolution 13-8515 PREPARED BY: Faye Douglas, Budget Administrator 1 � I FORD CREDIT Municipal Finance Department 1 American Road,MD7500 Dearborn, Michigan 48126 April 19, 2013 City of Opa Locka Gus Machado Ford Attn: Rose McKay Email: RMcKayPOpaLockafl.gov Re: Ford Credit Municipal Finance Program Quotation for City of Opa Locka, FL, Bid#76139 Please review the following Ford Credit Municipal Finance quotation. Quantity Description Price 1 2013 Ford Expedition 4x2 Limited $49,610.00 1 2013 Ford Expedition 4x2 Limited $49,910.00 1 2013 Ford Expedition 4x2 Limited $49,810.00 All required documentation, municipality's first payment to Ford Credit, and the delivery of the vehicle(s) and/or equipment must take place by 07/31/2013. Otherwise, rates and payments are subject to change. The rates and payment factors are applicable for total amounts funded from $75,000 -$149,999. Total Amount Number of Payment Payment Funded Payments Payment Timing APR Factor Amount $149,755.00 48 Monthly in Advance 5.45% 0.023129 $3,463.68 Note: To calculate payment amount, multiply total amount funded by the payment factor. Financing is Subject To: • Municipality's most recent audited financial statement • Mutually acceptable documentation • Confirmation from the dealer of actual selling price. Ford Credit Municipal Finance Program • An underwriting fee of$425 is required per transaction, not per unit. It can be paid at time of delivery or funded over the term (included above). • There is no security deposit, no prepayment penalty, and no mileage penalty • Non-recourse to the dealer. The same as a cash sale from the dealer to the municipal customer. • At inception,the new equipment title/registration indicates the municipality as Registered Owner, and designates Ford Credit, 1 American Road-MD7500, Dearborn, MI 48126, as first lien holder. • At term end,the municipality buys the equipment for$1. • The municipality, as owner of record, is eligible for Ford Governmental Price Concessions or other discounts, to reduce product cost If you need additional information, please contact me at (800) 241-4199, option 1. Thank you for your interest in Ford Credit Municipal Finance Program. Sincerely, faizei_Daly Janet Doty Marketing Coordinator jdoty@ford.com CNGP530 VEHICLE ORDER CONFIRMATION 04/18/13 17 : 08 : 14 __> Dealer: F24070 2013 EXC'ECE.l'F IG'; Page: 1 of 1 Order. No: 0000 Priority: F1 Ord FIN: QP932 Order Type: 5B Price Level: 335 Ord Code: 301A Cust/Flt Name: CITY OPALOCKA PO Number: RETAIL RETAIL K1K 4X2 LLNIrED LL $49530 64P 20" POL ALUM $1395 . 131" WHEELBASE 21B 2i L RO i s'.J.:EE i' 795 DX INGOT STLVER SP FLT ACCT CR 2 LEATHER BUCKET FUEL CHARGE W CHARCOAL BLACK DEST AND DELIV 995 301A EQUIP GRP 4095 TOTAL BASE AND OPTIONS 56810 . PWR RUNNING BDS * SPCL ADDED DISC * (100 ) .\' .NAVIGATION TOTAL 55 .0 , 0/ 0 .SAT RADIO W/6M0 *THIS IS NOT AN INVOICE* �\ U . POWER MOONROOF t O+ . DEATC W/AUX CC �-1 %\ . 3RD ROW PWRFOLD W\O 6).\\ .CLIM CTRL SEATS 995 . FF 5.4L SOHC V8 NC 446 . 6-SPD AUTO 0/D NC F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT QC04931 frnrdPa1r( MF HTA YnRT((R Anr 1R . 21)1 "1 5! f1R ! 7R Ph CNGP530 VEHICLE ORDER CONFIRMATION 04/18/13 17 : 11 :20 __> Dealer: F24070 .'C; l : E.;PFI)I11O'• Page: 1 of 1 Order No: 0000 Priority: Fl Ord FIN: QP932 Order Type: 5B Price Level: 335 Ord Code: 301A Cust/Flt Name: CITY OPALOCKA PO Number: RETAIL RETAIL K1K 4X2 LIMITED EL $49530 64M 20" CHROME WHL $1495 . 131" WHEELBASE 21B 2ND ROW KO f 795 UH TUXEDO SLACK SP FLT ACCT CR 2 LEATHER BUCKET FUEL CHARGE W CHARCOAL BLACK DEST AND DELIV 995 301A EQUIP GRP 4095 TOTAL BASE AND OPTIONS 56910 Q� . MR RUNE ING BUS k SPCL ADDED DISC * (100 ) .NAVIGATION TOTAL 559 0(1 \, .0141b.SAT RADIO W/6M0 *THIS IS NOT AN INVOICE* . . POWER MOONROOF �\ . DEATC W/AUX CC 61* O.\, .3RD ROW PWRFOLD .CLIM CTRL SEATS 1 , 995 . FF 5. 4L SOHC V8 NC 446 . 6-SPD AUTO 0/D NC F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT QC04931 fmrdaal rfafM1, FHA YnRTC;(;S Anr 1R . 201 _�i 11 ! 34 Ph CNGP530 VEHICLE ORDER CONFIRMATION 04/18/13 17 : 13:28 _=> Dealer: F24070 2013 ?'X P! D. .1�OE Page: 1 of 1 Order No: 0000 Priority: Fl Ord FIN: QP932 Order Type: 5B Price Level: 335 Ord Code: 301A Cust/Flt Name: CITY OPALOCKA PO Number: RETAIL RETAIL K1K 4X2 L!: •1ITED EL $49530 446 .6-SPD AUTO O/D NC . 131" WHEELBASE 64P 20" POL ALUM 1395 UG WHITE PLAT TRI 595 SP FLT ACCT CR 2 LEATHER BUCKET FUEL CHARGE W CHARCOAL BLACK DEST AND DELIV 995 301A EQUIP GRP 4095 TOTAL BASE AND OPTIONS 56610 19 V . PWR RUNNING BDS * SPCL ADDED DISC * (100 ) q''l 21L .2ND ROW BCH LTH NC TOTAL 55 0.1� .0 .NAVIGATION *THIS IS NOT AN INVOICE* .SAT RADIO W/6M0 t , G)\4 . POWER MOONROOF ‘ ‘)‘, \I DEATC W/AUX CC �� .3RD ROW PWRFOLD ocza- .CLIM CTRL SEATS 995 . FF 5. 4L SOHC V8 NC F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT QC04931 finerlaal r(df,MW HTA Yf)RT(;CS Anr 1A . 2(111 .. ! 1 " . 42 PN Sponsored by: City Manager RESOLUTION NO.13-8515 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) FORD EXPEDITION VEHICLES FROM DUVAL FORD THROUGH THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT 12-20-1905, FINANCED BY THE FORD MOTOR CREDIT MUNICIPAL FINANCE PROGRAM, AT A TOTAL COST OF $64,859, PAYABLE FROM ACCOUNT NUMBER 19-519648; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, The City Commission of the City of Opa-locka desires to utilize the Florida Sheriff's Association Contract 12-20-1905 to purchase two replacement vehicles; and WHEREAS, the two (2) vehicles will be financed for 60 months at a cost$1,859.00 per month, with a total cost$64,859.00 being paid by the City during the finance period; and WHEREAS, in comparison to other dealers, Duval Ford is the most advantageous for the City, and is the awarded Ford Expeditions Dealer for the Florida Sheriff's Association pricing; and WHEREAS, City Commission desires to authorize the City Manager to purchase two (2) Ford Expedition vehicles from Duval Ford through the Florida Sheriffs Association pricing, as replacement vehicles. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka, authorizes the City Manager to purchase two (2) Ford Expedition vehicles from Duval Ford through the Florida Resolution No. 134515 Sheriff's Association Contract 12-20-1905, financed by the Ford Motor Credit Municipal Finance Program at a total cost of$64,859,payable from account number 19-519648; Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 9t'day of January,2013. •I ,1 I. TAYLOR MAYOR Attest to: Jo ti = Flores Ci Clerk Approved as o form and le:.l sufficiency: t#11.11 \ Jo .h . -ller C' • Atto ey Moved by: COMMISSIONER JOHNSON Seconded by: VICE MAYOR KELLEY Commission Vote: 4-1 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: NO Mayor Taylor: YES ` ° " LIPAL!1II CIT) 1 i v .,.. . ®ATE 12/18/12 )'' .ORDER NO G0 N - ' Ea OAIEEM ;COLOR_ _—. WHITE' BILL_I,NG 40.1 MATI;OAI ? 2 r ti .a ZkZ..:._riA-2M : :tom L',At�i`l,TifRACT FiOLDEi ram r c � y":Lx G: . . Agency CITY OF APALOCKA Duval Ford Fleet Sales Contact FAY DOUGLASS Richard Tackett Phone 305.953.2831 (Work)904-381-6555 'MOBILE (Fax),904-387-6816 (Cell) 904-343-6266 Email: FDOUGLASS @OPALOCKAFL.GOV richard.tackett @duvalford.con! 'Address 1616Cassat�4ve. Jax, FL 32210 f 0 :i, Yl - f.J 1 2 l '. ) r a 1,7,,,,,\\, 1 41261' --% „SSIS CONTRACT# 12.10.0905 CAN WV ii LT TIRO## 12.20.0905 Code Equipment SPEC 26 2013 FORD EXPEDITION 41(2 EL Contract 100A MANUFACTURERS MODEL UPGRADE PACKAGE: ' Bumpers Mold-In-Color,Black*Door Handles Chrome°Exhaust-Single°Glass Solar-Tinted Front/Privacy Tinted Rear °Grille Chrome'Headlamps Dual Reflector Lighting Fog Lamps°Mirrors—Black,Power,Heated,Spotter Puddle Lamps °Roof Rack-Black Side Rails w/Black Crossbars'Running Boards Platform Black Skid Plate(4x2-Front Skid Plate) °Trim Mold-In-Color,Black°Wheels/Tires 17"Aluminum Wheels(P265/70R17 B5W-4x2,) INTERIOR/COMFORT°Center Console Large Floor Storage,Transmission Shifter,Floor Mats 1st and 2nd Row'Overhead Console°Rear Cargo-Management System (EL) 'Rearview Mirror Electrochromic°Seats Clothlst Row 6-way Power Driver's Bucket Seat with Manual Redine and Manual Lumbar—1st Row-Manual Passenger Bucket Seat 2nd Row 40/20/40(CenterSlide®)w/Recline �I CE575 FIVE YEAR SEVENTY FIVE THOUSAND MILE ZERO DEDUCTIBLE EXTENDED SERVICE PLAN,EXTRA CARE � $1,590 • Total Each Unit Qu�niity.y. :-Y"'"--n,�� r r - y f-.- rx Y. 32,217 00 12/18/12 OPALOCI(A U1 F RT.xlsx