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Home My Public Portal About13-8610 Dell Computers Sponsored by: City Manager RESOLUTION NO. 13-8610 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DELL COMPUTERS, TO PURCHASE TWENTY (20) COMPUTERS, FOR THE PARKS AND RECREATION DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $14,458.20, PAYABLE FROM ACCOUNT NUMBER 72- 572520, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Department of Parks and Recreation needs computers that enhance and provide opportunities for the residents of Opa-locka; and WHEREAS,the City Commission of the City of Opa-locka desires to provide the Department of Parks & Recreation, with computers for the use of residents; and WHEREAS, the City received quotes from three (3) computer firms: Hewlett Packard, Toshiba, and Dell, with Dell being the most reasonable in price; and WHEREAS, the City Commission of the City of Opa-locka authorizes the City Manager to enter into an agreement with Dell Computers, to purchase twenty (20) computers for the Department of Parks & Recreation. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka, Florida, hereby directs and authorizes the City Manager to purchase twenty (20) computers, for the Department of Parks and Recreation, in an amount not to exceed $14,458.20, payable from account number 72-572520, a budgeted item. Resolution No. 13-8610 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 12th day of June, 2013. Y T LOR MAYOR Attest to: I .14 i 1/04- 1 Jo .1 a Flores City Clerk Approved as is form and legal suff 'ency: l 14111 \: : , A_• / 11 Al ! I le EN.POON MARDER PA ty Attorney Moved by: COMMIS:IONER HOLMES Seconded by: VICE MA OR KELLEY Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES 2 OQp-Lock 4, O� U, D, \gyp _ ;�N g'orPT-- City of Opa-Locka Agenda Cover Memo Commission Meeting 6/12/2013 Item Type: Resolution Ordinance _ Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterX in box) Yes No (EnterX in box) x Public Hearing: Yes No Yes No (Enter X in box) x x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: Parks& (EnterX in box) X Account#72-572520 Recreation ITEM BUDGETED:YES Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) X Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (EnterX in box) specific objective/strategy this item will address) X Enhance Organizational • Bus.&Economic Dev 0 1. To continue to enhance and Public Safety improve and provide for Quality of Education 0 the Opa-locka residence, Qual.of Life&City Image so visitors and for Communcation lip recreational programs. 2. Continue to have the opportunity to network with other organizations. 3. For Education and Training 4. Communication Sponsor Name City Manager Department: Parks& Recreation Short Title: Parks and Recreation Department Computers Staff Summary: The City of Opa-locka Parks and Recreation department requested quotes from the following (3)vendors: (1). HP Computers-$16,848.44, (2).Toshiba Computers-$15,078.80, (3). Dell Computers-$14,458.20. Dell Computers was the most reasonable price at$14,458.20 and our IT Department reviewed the quote and gives a recommendation to accept the quote from Dell Computers. Proposed Action: ------ -----------------Staff recommends approval in conjunction with the Information Technology Department (I/T) to place order with Dell Computers for(20) Computers for the Parks & Recreation Department. Attachment: 1. Agenda 2. Quote from HPComputers for$16,848.44 3. Quote from Toshiba Computers for$15, 078.80 4. Quote from Dell Computers for$14, 458.20 O PD'LOC4 O T(p ,•ftl..r.F'q■I ti a' MEMORANDUM To: Mayor Myra L. Taylor Vice Mayor Joseph L.Kelley Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Luis B. Santiago FROM: David Chiverton,Asst, City Manager - . On Behalf of Kelvin L.Baker,Sr.,City Manager DATE: June 4,2013 RE: Approval to Purchase Computers for Parks & Recreation Department Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DELL COMPUTERS WITH AN APPROVAL TO PURCHASE (20) TWENTY COMPUTERS IN THE AMOUNT OF FOURTEEN THOUSAND FOUR HUNDRED FIFTY-EIGHT DOLLARS AND TWENTY CENT. ($14,458.20) FOR PARKS & RECREATION DEPARTMENT PAYABLE FROM ACCOUNT NUBMER 72-572520. THIS ITEM IS BUDGETED. Description: The Department of Parks & Recreation is in need of computers that will serve to enhance, improve and provide opportunities for enriching the lives of our residents in addition to programs offered in the Parks & Recreation Department. Account Number: #72-572520 Financial Impact: This request is budgeted. Implementation Time Line: Once approved Purchase Order will be placed and delivery will be 2-3 weeks. Legislative History: None Recommendation(s): Staff recommends approval of Quote for Dell Computers. {$14,458.20} Analysis: To meet the demands for growth and enhancement for the Parks & Recreation Department and Opa-locka residence. Attachment(s): Copy of quotes from (1). HIP Computers -$16,848.44 (2). Toshiba Computers- $15,078.80 and (3). Dell Computers- $14,458.20. PREPARED BY: Charles Brown,Parks & Recreation Director END OF MEMORANDUM Christine Banks From: Charles Brown Sent: Tuesday, May 21, 2013 10:23 AM To: Christine Banks Subject: Fw: HP Proposal From Jason Currey Attachments: image001.gif; image007.jpg; image003.png; image004.jpg; image008.png; image006.png From: Currey, Jason (PSG- HHO- Boise) To: Charles Brown Sent: Tue May 21 09:55:01 2013 Subject: HP Proposal From Jason Currey ,,,A . t_ - . Hi Charles, Please see the proposal below and please let me know if you have any questions or concerns. Please remember in order to get the price below you must contact me, please call me or send me an e-mail and I will call you. you have any further questions or would like to order, please contact me.Thank you for choosing HP Small Business Direct! Thanks!! Jason Currey Agent info:Jason Currey Phone: 800-277-8988 ext: 771-6191 Email: Web: I. Product# Description Shipping Cost Unit Pric B3F79AV#ABA HP Pavilion p6-2220t Desktop PC FREE $468.94 B3F79AV#ABA • —Windows 7 Home Premium 64 • — Intel(R) Pentium(R) dual-core processor G640 [2.8GHz, 3MB Shared Cache] • — 500GB 7200 rpm SATA hard drive • —4GB DDR3-1333MHz SDRAM [1 DIMM] • — Integrated Intel HD Graphics [DVI-D, DX 10.1] • — SuperMulti DVD Burner • — Integrated (Gigabit) Ethernet support, No wireless LAN • — 2 USB, front audio ports • — Microsoft(R) Office Home and Student 2013 • — No additional security software • — No TV Tuner • — Integrated sound • — HP keyboard and optical mouse A3M50AA#ABA HP W2072a 20-inch Diagonal LED Backlit LCD Monitor FREE $4424-9 A3M50AA#ABA 902064 HP 4 year warranty FREE $110.39 902064 CN577A#B1H HP Officejet Pro 8600 Premium e-All-in-One - N911n FREE $379.99 CN577A#B1 H CN045AN#140 HP 950XL Black Officejet Ink Cartridge FREE $31.44 CN045AN#140 CN048AN#140 HP 951XL Yellow Officejet Ink Cartridge FREE $23.79 CN048AN#140 2 CNO47AN#140 HP 951XL Magenta Officejet Ink Cartridge FREE $23.79 CNO47AN#140 CNO46AN#140 HP 951XL Cyan Officejet Ink Cartridge FREE $23.79 CNO46AN#140 UG073A HP 3 year Care Pack w/Next Day Exchange for Officejet Printers FREE $76.49 UG073A CZ271A#BGJ HP LaserJet Pro 500 color MFP M570dn FREE $1,044.98 CZ271A#BGJ CE403A HP 507A Magenta LaserJet Toner Cartridge FREE $1-90.39 CE403A CE401A HP 507A Cyan LaserJet Toner Cartridge FREE $1-90.39 CE401 A CE400X HP 507X Black LaserJet Toner Cartridge FREE $169.99 CE400X SM563AN HP Ink Recycling Envelope FREE $1499 SM563AN B3B02AN FREE $50 American Express Reward Card FREE $50.00 3 B3B02AN U1Q32A HP 3 year Next business day Color LaserJet M575 Multifunction FREE $809.99 printer Hardware Support U1Q32A Instant discounts You received: $400.00 Save $20 instantly Order subtotal $100.00 Save $100 instantly $1.00 Get a FREE Total Shipping envelope for convenient ink Estimated Tax* cartridge recycling when you buy 2 XL inks. Limit 1. $55.08 Save 10% when you buy 3 toners for the same Color LaserJet $50.00 Get a $50 American Express Reward Card when you buy a LaserJet regularly Grand total t(cI '-v,1, q 9c priced $499.99 or greater. Limit 2, while supplies last. $30.00 Save $10 instantly on HP toner when you buy a LaserJet printer Payment Methods Pricing and Availability Prices,specifications, availability and terms of offers may change without notice.Quantity limits may apply to orders, including orders for items. Despite our best efforts, a small number of items may contain pricing,typography,or photography errors.Correct prices and prom your order is placed.These terms apply only to products sold by the HP Home& Home Office Store; reseller offers may vary. Items sold b Store are not for immediate resale. Orders that do not comply with HP Home& Home Office Store terms,conditions,and limitations may Tax-Exempt Certificate Requirements All tax-exempt accounts must file a tax-exempt certificate with Hewlett-Packard Small Business Direct.This certificate will remain on file i not eligible for Tax-Exempt status with HP Small Business Direct. Fax tax exempt certificates and order numbers to 1-970-812-4279 or en- be considered for tax exempt status. 4 E43Jason Currey (800)277-8988 Ext. 7716191 HP Small Business Direct Sales M-F 7:00-3:30PM MST invent 5 5/21/13 Toshiba LX835-D3310 All-in-One Desktop(23"widescreen)1 Desktops' Computers' us.toshiba.com 1 s`a`t j Toshiba LX835-D3310 All-in-One Desktop (23°' Widescreen) HD O List Price: $849.99 1111 Ili ri Instant Savings: -$100.00 r nx " Fl , „:9 $749.99 BUY NOW Average Customer Rating: ***** I I Specifications Features Image Gallery Customer Reviews Toshiba All-in-one LX835-D3310 Desktop Specifications - Accessories for the LX835-D3310 All-in-One Desktop Performance Expansion PR cEssop. 7\ i LINER Intel®Core'i3-3110M Processor No TV Tuner ¢DIH OPER,-TING S`,'STEni Memory Card Reader Windows 8 USE MRrS „IRA'>HICS ENGINE 1-USB(2.0) ort with Sleep and Charge,2-USB 3.0 Mobile Intel®HD Graphics 3-USB(2.0) p p 9 ( )ports, GRAPHICS,inEJHIORY HOii,Ii 64MB-1696MB dynamically allocated shared graphics HDMI-In memory Software,Support and Security Memory and Storage SECInRI� \ND'- I EC HON I More LX830 All-in-one B`'IORY Security Cable Lock Slot Desktops 6GB DDR3 1600MHz memory SOF q,ARE ,H,-V-0 Hard disc(HDD)recovery,Internet Explorer®10, 1.OTB HDD(7200rpm,Serial ATA) Microsoft®Windows r Essentials including Photo Gallery, LX830 Movie Maker,and Skydrive desktop,Microsoft®Office(60- day Trial),Norton'Anti-Theft(30-day Trial),Norton T"" ')PTICRL DR!\E ._._....:,.,..r Internet Security 2013(30-day trial subscription),Norton'"" DVD-SuperMulti drive(+/-R double layer) PC Checkup,Norton""Online Backup(30-day Trial),SRS Premium Sound 3D®,TOSHIBA Disc Creator,TOSHIBA 1111= Audio and Video HDD Protection,TOSHIBA Media PlayerbysMedio Truelink+,TOSHIBA PC Health Monitor,TOSHIBA Recovery Oi) 1_ SRR Disk Creator,TOSHIBA ReelTime T'",TOSHIBA Di Pi `E $799 98 Resolution+®Upconvert Plug-in for Media Player, 23"widescreen TOSHIBA Service Station,TOSHIBA Sleep Utility,TOSHIBA $812.99 eco UtilityT ,Toshiba Video Player LX835-D3310 $749.99 FHD TruBrite®LED sidelit Display+Tilt Base �r 1n�i;a7tGS $906.50 EnergyStar Qualified,RoHS Compatible,EPEATT"Gold 16:9 aspect ratio,1920x1080,Supports 1080p content $914.99 $972.50 nIO 1 Year Standard Limited Warranty Microphone input port with Sleep and Music,Onkyo® $899.99 stereo speakers,R/L audio port,SRS Premium Sound Physical Description $1,074.99 3D® $1,088.99 AV Volume Up,AV Volume down,AV select,Brightness $999.99" us.toshiba.com/computers/desktops/all-in-one/LX830/LX835-D3310 1/2 5/21/13 Toshiba LX835-D3310 All-in-One Desktop(23"widescreen)I Desktops I Computers I us.toshiba.com Down,Brightness Up,Display Sleep,Display-In via HDMI, $1,146.99 Communication Premium Wireless Keyboard with 10-Keypad(black)and media buttons,Volume Control(Up&Down),Wireless $1,149.99 WEBCAi11 Mouse $1,149.99 Webcam and microphone b\rEIGI-IT $1,199.99 WIRELESS LAN Starting at 15.0 lbs. Wi-Fi®Wireless networking(802.11b/g/n) $1,299.99 COLOR ELUETOOT� Black $1,399.99 I Bluetooth®V4.0 $1,399.99 DIII∎En6IONS LAN 22.2"x3.15"x16.3" 'Tnshib Dii ect Exclusys Price 10/100/1000 Ethernet LAN includes,pA.cvble-Kscoun.s Power bC ADAPTER 120W(19V x 6.32A)Auto-sensing,100-240V/50-60Hz input I i�ISRP ResellerRelader prang .^ay vary lesleba a ,ol liable for prang errors I LXB10 More Ail-in-one Desktops COMPUTERS a TABLETS a TELEVISIONS » VIDEO&ELECTRONICS a SUPPORT LAPTOPS HARD ORE/=S AND STORAGE NEED HELD CHOOSING> 1"' DESKTOPS `,,,L ESSDRIES NEED HELP CHOOSING A PC' You ' (Ll -)or r ID Cl].i Toshiba Arnanc.i Inr ormation Syswoes Inc All ngnl.a us.toshiba.com/computers/desktops/all-in-one/LX830/LX835-D3310 2/2 Quote Summary Page 1 of 3 QUOTATION Quote#: 652541680 Customer#: 001579693 Contract#: WNO5ACA CustomerAgreement#: 250WSCA10ACS;B27160 Quote Date: 05/10/2013 Date: 5/10/2013 Customer Name: CITY OF OPA-LOCKA Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: OWENS, JOEL PHONE: 1800 - 8793355 Email Address: r Phone Ext: 42642 GROUP: 1 QUANTITY: 20 SYSTEM PRICE: $708.08 GROUP TOTAL: $14,161.60 Description Quantity OptiPlex 3010 Desktop Standard PSU (225-3520) 20 3rd Gen Intel Core i5-3470 Processor (Quad Core, 6MB, 3.20GHz w/HD2500 Graphics), Dell OptiPlex 3010 (319-0734) 20 8GB, NON-ECC, 1600MHZ DDR3,2DIMM,OptiPlex (317-8987) 20 Dell USB KB, English, WIN7/8, Optiplex and Precision Desktop (331-9586) 20 No Monitor Selected, Dell OptiPlex (320-3704) 20 Intel® Integrated Graphic w/Single HDMI/VGA, Optiplex 3010 (320- 3803) 20 500GB SATA 3Gb/s,OPTI 3010 (342-4950) 20 Windows 7 Professional,No Media, 64-bit, Optiplex, English (421-5606) 20 Windows 7 Label, OptiPlex, Fixed Precision, Vostro Desktop (330-6228) 20 Windows 7 XP Mode,Opti/PWS/Lat/Vost (421-2262) 20 Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex (421-5334) 20 Dell MS111 USB Optical Mouse,OptiPlex and Fixed Precision (330-9458) 20 16X DVD+/-RW SATA,Data Only,Dell OptiPlex 3010 Desktop or Minitower,Black (318-2234) 20 Thank you for Choosing Dell (318-2231) 20 Heat Sink, Performance, Dell OptiPlex 390 Desktop (331-3194) 20 Dell AX510 black Sound Bar forUltraSharp Flat Panel DisplaysDell Optiplex/Precision/ Latitude (313-6414) 20 OptiPlex 3010 Desktop Standard Power Supply (318-2350) 20 Enable Low Power Mode for EUP Compliance,Dell OptiPlex (330-7422) 20 Regulatory Label,Dell OptiPlex 3010 Desktop (331-8141) 20 file://C:\Documents and Settings\chbanks\My Documents\Quote_65254168... 5/15/2013 Quote Summary Page 2 of 3 Documentation,English and French,Dell OptiPlex (331-2030) 20 Power Cord,125V,2M,C13,Dell OptiPlex (330-1711) 20 No ESTAR Settings, OptiPlex (331-8325) 20 No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673) 20 1 W ready mode -exceeds FEMP 3W recommendation. Mode can be disabled in BIOS. OptiPlex (310-1959) 20 No Quick Reference Guide,Dell OptiPlex (310-9444) 20 Shipping Material for System,Desktop,Dell OptiPlex 990 (331-1269) 20 No Productivity Software,Dell OptiPlex,Precision and Latitude (421-3872) 20 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis 2 Year Extended (939-7288) 20 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis Initial Year(939-6748) 20 Dell Limited Hardware Warranty Plus Service Extended Year(s) (939-6538) 20 Dell Limited Hardware Warranty Plus Service Initial Year (936-2417) 20 Dell ProSupport Service Offering Declined (991-2878) 20 Accidental Damage Service, 3 Year (984-0112) 20 Accidental Damage Service (988-7689) 20 Dell Professional P2212H,Wide screen,21.5in Viewable Image Size,HAS,VGA,DVI,Opti/FPWS (320-2939) 20 SOFTWARE &ACCESSORIES GROUP TOTAL: $296.60 Product Quantity Unit Price Total American Power Conversion 7-Outlet Professional SurgeArrest Surge Protector (A0431563) 20 $14.83 $296.60 *Total Purchase Price: $14,458.20 Product Subtotal: $14,458.20 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (*Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate.However,Dell assumes no responsibility for inaccuracies,errors,or omissions,and shall not be liable for direct,indirect,special,incidental,or consequential damages resulting from any such error or omission.Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described,including pricing,without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties,all orders by CITY OF OPA-LOCKA for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct,which can be found at „and which incorporate Dell's U.S.Return Policy,at _ Please read those file://C:\Documents and Settings\chbanks\My Documents\Quote_65254168... 5/15/2013 quote summary Page 3 of 3 terms carefully and in their entirety,and note in particular that Dell EqualLogic and EqualLogic-branded products,DeIIIEMC and EMC- branded products,PowerVault ML6000 tape libraries,non-Dell-branded enterprise products,enterprise software,and customized hardware or software products may not be returned at any time.Orders also shall be subject to the terms of any applicable service contract (s),which can be found at:. ,„ All information supplied to CITY OF OPA-LOCKA for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc.(NASDAQ: DELL)listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model,Dell is a leading global systems and services company and No.34 on the Fortune 500. For more information, visit Privacy Policy Dell respects your privacy.Across our business,around the world,Dell will collect,store,and use customer information only to support and enhance our relationship with your organization,for example,to process your purchase,provide service and support,and share product, service,and company news and offerings with you.Dell does not sell your personal information. For a complete statement of our Global Privacy Policy,please visit T ate. file://C:\Documents and Settings\chbanks\My Documents\Quote 65254168... 5/15/2013