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13-8625 Update on the Water and Sewer Rates Study
Sponsored by: City Manager Resolution No. 13-8625 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BURTON AND ASSOCIATES, TO UPDATE THE WATER AND SEWER RATES STUDY, AT A COST OF $16,280, AND TO PERFORM A STORMWATER RATE STUDY AT A COST OF $9,935, WITH THE TOTAL COST NOT TO EXCEED $26,215; PAYABLE FROM ACCOUNT 61-513312; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Miami-Dade County Water and Sewer Department released their Preliminary Proposed Wholesale Customer Rates for FY 2013-14; and WHEREAS, in the Miami-Dade County rates, the FY 2013-14 water rate has not increased. but there is a 13.91% increase in the sewer rate. This makes it essential that the Water, Sewer, and Stormwater Rates Study be performed as soon as possible; and WHEREAS, the City Commission of the City of Opa-locka recently adjusted the water and sewer rates to FY 2012 rates with the intention of getting a Rate study done; and WHEREAS, the net assets of the Stormwater Fund have continuously declined on a yearly basis, and it is necessary to ensure that the rates are sufficient to maintain the activities of the Stormwater fund; and WHEREAS, this proposal is for an update to the Water and Sewer Study Rate performed in 2007, as opposed to a new study; and WHEREAS, Burton and Associates is the firm that was contracted for the study in 2007, pursuant to Resolution 07-7088 and 07-7113, and due to that fact, already has the City's information in their database; and Resolution No. 13-8625 WHEREAS, the 2007 Water and Sewer study, cost the City $59,728, but the update of the Water and Sewer Rate Study, including a Stormwater Rate Study, will not exceed a cost of $26,215, since it is an update of the same study by the same company; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to enter into an agreement with Burton and Associates, to update the Water, Sewer, and Stormwater Rates Study, since the information is needed on an urgent basis, and it is not practicable of financially feasible to utilize competitive bidding in awarding this contract. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to enter into an agreement with Burton and Associates to update the Water and Sewer Rates study at a cost of$16,280, and to perform a Stormwater Rate study at a cost of$9,935, with the total cost of both studies not to exceed $26,215; payable from account 61-513312 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 26th day of June, 2013. rYLOR MAYOR Attest to: aVO: Sha'mecca Lawson Deputy Clerk Resolution No. 13-8625 Approve. :s to form and legal su ciency: jet J off,eph . Geller I EE SPOON MARDER PA ity Attorney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 4-1 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: NO O�,p-LOCk . 4 U ),/ City of Opa-Locka Agenda Cover Memo Commission Meeting 06/26/2013 Item Type: Resolution Ordinance Other late: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading 4nterXinbox) Yes No (Enter X in box) X Public Hearing: Yes No Yes No _ (Enter X in box) X X 'unding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) 61-513312 (EnterX in box) X 43-538312 Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) X N/A .strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (EnterX in box) X specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev 0 Public Safety 0 Quality of Education 0 Qual.of Life&City Image El Communcation El _ Sponsor Name City Manager Department: City Manager Short Title: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BURTON AND ASSOCIATES TO UPDATE WATER AND SEWER RATES AT A COST OF$16,280 PAYABLE FROM ACCOUNT NUMBER 61-513312 AND A STORMWATER STUDY AT A COST OF$9,935 PAYABLE FROM ACCOUNT NUMBER Staff Summary: The City Commission recently adjusted the water and sewer rates to FY 2012 levels. Miami Dade County Water and Sewer Department just released their proposed wholesale rates to FY 2013-2014. There is no proposed increase in the water rate, but there is a 13.91% proposed increase in the sewer rate. When the City Commission adjusted the rates to the FY 2012 levels, it was with the intention of getting a rate study done. Now that the County proposed rates have been released, it is imperative that we get the rate study done as quickly as possible. Also, the Stormwater Fund is in need of a revenue sufficiency analysis. The fund is currently used to maintain the City's canals and drains. The fund balance of the fund has been decreasing over the past recent years. Net assets at the end of FY 2011 was$792,628; however we need to ensure that we have the rates sufficient to maintain the activities of the fund. Approval (1)Water and Sewer Rate Study quote (2) Stormwater Study quote (3) Miami Dade County Water and Sewer Department proposed wholesale rates (5) Ordinance 10-20 (6) Ordinance 93-13 (7) Resolution 07-7113 (8) Resolution 07-7008 (9) Burton and Associates 2007 contract .Q * tAiyaa Memorandum TO: Mayor Myra L Taylor Vice-Mayor Joseph La Kelley Co,li missioner Timothy Jolmes Co,l,i:missio er DorothOotason Commissioier Luis B., an iago FROM: Kelvin Baker, Sr., City Mai,ages,A DATE: June 19,2013 . e.. RE: Resolution: Water, Sewer, and Stormwater Rate Study Reguest: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BURTON AND ASSOCIATES TO UPDATE WATER AND SEWER RATES AT A COST OF $16,280 PAYABLE FROM ACCOUNT NUMBER 61-513312 AND A STORMWATER STUDY AT A COST OF $9,935 PAYABLE FROM ACCOUNT NUMBER ,nescrription: The City Commission recently adjusted the water and sewer rates to FY 2012 levels. Miami Dade County Water and Sewer Department just released their proposed wholesale rates to FY 2013-2014. There is no proposed increase in the water rate, but there is a 13.91% proposed increase in the sewer rate. When the City Commission adjusted the rates to the FY 2012 levels, it was with the intention of getting a rate study done. Now that the County proposed rates have been released, it is imperative that we get the rate study done as quickly as possible. Also, the Stormwater Fund is in need of a revenue sufficiency analysis. The fund is currently used to maintain the City's canals and drains. The fund balance of the fund has been decreasing over the past recent years. Net assets at the end of FY 2011 was $792,628; however we need to ensure that we have the rates sufficient to maintain the activities of the fund. Financial Impact: $16,280 payable from account number 61-513312. Implementation Timeline: Immediately upon approval. gislative Histor : (1)Minutes from March 27, 2013 adjusting rates, (2)Ordinance 10-20 Reco mend ation(s): Staff recommends approval. Atral sis: Burton and Associates completed the 2007 rate study for water, sewer and solid waste rates. The water and sewer rate study will be considered an update to the financial management plan developed during the FY 2007 utility rate and fee study for the water and sewer fund. The Stormwater Fund was not included in the 2007 rate study; however the net assets of the fund continues to decline and a study of the rates is needed. Below you will see the net assets of the Stormwater Fund for the most recently completed fiscal years. Fiscal Year Net Assets 2011 $792,628 2010 $848,623 2009 $1,122,181 2008 $1,227,254 2007 $1,522,680 2006 $1,796,316 The City did not go through a formal bid process to complete this project. This study is considered an update to the study done in 2007. We did go through a formal RFP process at the time(see Resolutions 07-7088 and 07-7113)where Burton and Associates was deemed to be the most responsible and responsive proposer. The fee for the service at that time was $59,728 for the study. Since Burton & Associates already has the City's information set up in their database; it is only a matter of bringing the City's financial, customer service levels, and capital projects up to date. The cost for the update of the Water and Sewer rate study and a new Stormwater rate study is a total of$26,215 compared to the 2007 fee of$59,728. We believe this is the most cost effective and timely option for the City. Att..chments: (1) Water and Sewer Rate Study quote (2) Stormwater Study quote (3)Miami Dade County Water and Sewer Department proposed wholesale rates (5)Ordinance 10-20 (6)Ordinance 93-13 (7) Resolution 07-7113 (8)Resolution 07-7008 (9)Burton and Associates 2007 contract PREPARED BY: Faye Douglas, Budget Administrator BURTON & ASSOCIATES June 19, 2013 Dr. Ezekiel Orji Assistant City Manager/Finance Director City of Opa-Locka 780 Fisherman Street Opa-Locka, Florida 33054 Re: Water&Sewer Revenue Sufficiency Analysis Dear Dr. Orji: As requested, this letter is intended to provide a proposed services agreement between the City of Opa-Locka and Burton & Associates regarding services requested of Burton & Associates to perform a revenue sufficiency analysis that would update the financial management plan developed during the FY 2007 Utility Rate & Fee Study for the City's Water&Sewer Enterprise Fund. I have enclosed a Project Work Plan and Cost Estimate Schedule (Schedule) which presents our proposed work plan and cost to conduct the services, which we are proposing to bill periodically on a lump sum basis reflecting the completion percentage of each task. The Schedule shows that successful completion of the desired services will require approximately 103 man hours for a fee of$15,040 plus out of pocket expenses of$1,240 for a total cost of$16,280. I trust that the terms of this proposed service agreement are acceptable to you. If so, please indicate by affixing your signature, and returning one executed original to us for our files. It is a pleasure to continue to be of service to the City and we look forward to successful completion of this project. If you have any questions, please do not hesitate to call me at (904) 247-0787. Very truly yours Andrew J. Burnham Senior Vice President AJB/cs Burton&Associates 200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708 1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289 E-mail:aburnham @burtonandossociates.com Page 1 Accepted for the City of Opa-Locka Accepted for Burton &Associates Signature Signature Andrew J. Burnham—Senior Vice President Name and Title Name and Title June 19, 2013 Date Date Burton&Associates 200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708 1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289 E-mail:aburnham @burtonandassociates.com Page 2 N N Cr CO 0 0 0 a0 CO G N VI- N N 1. -a '-C a‘4 Q r y V} VF ti V O '5. 0 O O O ,O 0 0 o Qu ti "-/ m in o CD 0 ca O N / z N L _ VY o D h 0 u a" 2 m CO• 2 Q e-1 C ,C 0 0 N CO o a0 ul VT Q„ v L °m 5 m a a w 17- co W o 0 0 0 O 0 O 0 N N 00 n C N S N co M a a 0 V k X m A CO ,-1 To C T LL W _ • X 0 a, i C '0 00 1 ra 17 C N a_ ^ • O u N o E a1 N N W N W O a C a U ,-1 '' O ` N in >- O Q C J Q C (,') Q W C ` z 2 a, ro 3 Q u N 41 O Q ¢ N 0 C a O al a' cu m vi > W to a 'O C c-, .2 Y z r u v E ,, c o ° ° 2 Q E y u ,� L v u Ow > o c a a v H a OO m • c o LL C N L X a O L > a+ 01 a 6 �I LL W C C 3 to U W y0 > R U 1 = F" N = O C O N V NO • O Q N O Q 00 < = O N O m N ,0C m CI. 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O Q v a, = z w a, = Z ,,, z h z m 3 a, O N m O O 'O m ‹ - - ,a3,w a O N a, m 1 ¢ w w 0 v a, > Y w 0 W O m `� u U S u m 0 LL U a z a a 0 LL tl 0 4 a Lr 0 0 0 0 0 0 t0i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 LL F= 0.1 l H H H H H H H o r H H Q Q Q Q Q Q Q Q Q Q Q Q u Q Q Q Q m O 00 (0 N CO 03 H N H F- Y .-1 N m LI1 H h h h Y - m FH - F- L ',,-..; ,7- ,= ,-L- ,-„, N N N Ni N N w w W w C M m m m m W w C w a C 4 V 0 0 0 0 t w w w w Z'C H f¢- H Fa- F- .Ti H H Z'r Q ~.71 H F- H H I-- 0 H Fa- a0. 0 0;Ti H 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 I- H 1- F- H H F- H H H 1- H I- F- H 1- BURTON & ASSOCIATES June 19, 2013 Dr. Ezekiel Orji Assistant City Manager/Finance Director City of Opa-Locka 780 Fisherman Street Opa-Locka, Florida 33054 Re: Stormwater Revenue Sufficiency Analysis Dear Dr. Orji: As requested, this letter provides a proposed services agreement between the City of Opa- Locka and Burton & Associates regarding services requested of Burton & Associates to perform a revenue sufficiency analysis for the City's Stormwater Enterprise Fund. I have enclosed a Project Work Plan and Cost Estimate Schedule (Schedule) which presents our proposed work plan and cost to conduct the services, which we are proposing to bill periodically on a lump sum basis reflecting the completion percentage of each task. It is important to note that the Schedule contemplates this study being conducted simultaneous with similar studies for the Water/Sewer and Solid Waste Enterprise Funds. If that were not to occur, then the Schedule attached hereto would require modification. The Schedule shows that successful completion of the desired services will require 69 man hours for a fee of$9,760 plus out of pocket expenses of$175 for a total cost of$9,935. I trust that the terms of this proposed service agreement are acceptable to you. If so, please indicate by affixing your signature, and returning one executed original to us for our files. It is a pleasure to continue to be of service to the City and we look forward to successful completion of this project. If you have any questions, please do not hesitate to call me at (813) 443-5138. Very truly yours Andrew J. Burnham Senior Vice President AJB/cs Burton&Associates 200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708 1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289 E-mail:aburnham @burtonandassociates.com Page 1 Accepted for the City of®pa-Locka Accepted for Burton & Associates Signature Signature Andrew J. Burnham—Senior Vice President Name and Title Name and Title June 19, 2013 Date Date Burton&Associates 200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708 1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289 E-mail:abumham@burtonandassociates.com Page 2 v. 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Ln N a) a) co- ti Cfl M N CO T Ln a) CO N a7 O N M N M t.) d' CO 'Ct 'Tt 0 'at M a) Ln N. CO N 14 CD CO f` in co , c0 r r N N Tr CO M CO CO O Ln r Cr) r ~ r U N r r M N N O r 0 r M Tr- M 0 M r C) EA a a r Tr N CO M O a 0 Tr O N it) a) Q Q CO N Z Z tt N Ln O CO C) Z CO CA CO N. Ln co Z Z CO a) co 0 r 0 N. r 0) N. N N. CO U) 0 N. M N c n Ln ti Cfl O ti r N N. C) u t0• ns M M N CD ti M CO N r ti ti CO CO r r r r r CO r r` Ln CO to d' r rmil Q V N r CO N N r ti CO r r CD r r Ln I a � 6R M rm.! ij = _ Qau, co � cocoNtaccNaol. l. 0aaN 00 O 0 Z Z It) to N. d. r CO Z O Cn N r ct Cfl Z Z O Cr) i+ (6 CD r 0 r CO N. r CD T- OO ti M CO 00 Ln 00 t0 N N O N E 0 0 r. m r• co CO CO 0) o) n CO Co 00 • 0 V It) CO CO a) N CO CO r L 0• C) r a CO M N r Ca U CU M N. Q Q CO 0 Q ti C) CO 0 Tr CO a) 0 C) r 0 r N O Z Z 0 r Z eM in d 0 M 0 Cl Tr N. N Tr ti N r a) N Ln M CO ti CO Tr M r 0 a) Ln O ti s = r., CJN N Lr) CO ti T 0 'r ti r a) ao CO N M N r 0 CO 0 r N. CO M 0) N 11) a) N • S N. LO Ln 0 N CO gt CO M Cn r d' 0 U Q (� to r M N r CO \/�� r r M •MINN ni LL. C N CO Q Q 0 N.■ Q inin ti N M C0 CO r N. O in CO �! O _ N 0 Z Z r N. z Co LO a) dr 0 O CO r N. N. M 0 I r+ r 0 N Ln N N N CO CO a et CO _ O' 1• CO N CO M r in- CO n M a) C) N a) CO rn E O N 0 In CO N N. 11) CO CO CO 0 a) 00 N /1"1\ = 0 'd' M 0 IS) r V' CO M M CO M N N m a) EL 0 O t` r N W3 O a) U o a L I 2 CO W c o w V L i w .- Ca cn '~ U) L C' Q O O CT 0) V 0 C) CU _ d a E = L L N < U . t . T. 0 z.G> co O ' � M V _ D. U d N O c v CO v LLJ)14i m >, L L C) C) E E �4 -o E t t t ca `C 'G) N CCU cv ev O 0 .5 .5. 0 0 a) •� 0 0 0 si = '= O O o W '�� m m U li = _ _ _ S E .a Z Z Z O c S I— 2 Is'Reading: July 14,2010 2"d Reading: July 28, 2010 Public Hearing: July 28, 2010 Adopted: July 28, 2010 Effective Date: July 28, 2010 Sponsor: Commissioner Holmes ORDINANCE NO. 10-20 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA; AMENDING CHAPTER 21, ARTICLE II, SECTION 21-77 OF THE CITY OF OPA- LOCKA CODE OF ORDINANCES, ENTITLED "SCHEDULE OF RATES GENERALLY" BY AMENDING PROVISIONS RELATED TO WATER AND SEWER RATES FOR FISCAL YEAR 2010-2011 AND SETTING UP WATER AND SEWER RATES FOR FISCAL YEARS 2011-2012 AND 2012-2013; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, municipalities may enact reasonable regulations to promote the health, safety and welfare of citizens; and WHEREAS, the City Commission of the City of Opa-locka ("City Commission") desires to amend Chapter 21, Article II, Section 21-77 of the City of Opa-locka Code of Ordinances entitled "Schedule of Rates Generally", relating to water and sewage rates for the City of Opa- locka ("City"); and WHEREAS, the City Commission has determined that it will be in the best interest of the City to amend Section 21-77 entitled "Schedule of Rates Generally" relating to increases in water and sewage rates for the City. THE COMMISSION OF THE CITY OF OPA-LOCKA HEREBY ORDAINS: Section 1. The recitals to the preamble herein are incorporated by reference. Ordinance No. 10-20 Section Z. The City Commission of the City of Opa-locka hereby amends Chapter 21, Article II of the City of Opa-locka Code of Ordinances entitled "Service Rates and Charges", by amending Section 21-77 entitled "Schedule of Rates Generally" as set forth herein: Sec. 21-77. Schedule of rates generally. TABLE INSET: Meter 4/1/08 10/01/08 10/01/09 10/01/10 10/01/11 10/01/12 Size 3/4" $ 2.90 $ 3.31 $ 3.31 $--3734-3.37 $3.84 $3.92 1" 21.06 24.01 24.01 24.01 19.32 22.02 22.46 1.5" 23.95 27.30 27.30 27.30 21.85 24.91 25.41 2" 49.98 56.98 56.98 56.98'14.72 50.98 52 3" 58.65 66.86 66.86 6646-52.33 59.66 60.85 4" 74.85 85.33 85.33 85.34 66.56 75.88 77.40 6" 91.04 103.79 103.79 103.79 80.78 92.09 93.93 8" 107.23 122.24 122.24 122.24 94.99 108.29 110.46 Water usage rates per 1,000 gallons: TABLE INSET: 4/1/08 10/01/08 11/01/09 10/01/10 10/1/11 10/1/12 Residential Gallons Block 1 1--5,000 $ 2.27 $ 2.59 $2.59 $r--2740- $2.54 $2.59 $2.23 Block 2 5'�1 ' 3.18 3.24 6.48 7.39 7.39 10,000 2.79 Block 3 10,001- 11.08 10.32 10.53 11.08 11.08 15,000 9.05 T - Block 4 All Use> 9.72 13.58 15.48 15.79 15,000 Commercial Gallons Block 1 All Use 4.45 5.07 5.78 5.78 6.82 6.96 Ordinance No. 10-20 5.98 Sewer monthly service charge(residential and commercial): TABLE INSET: Meter Size 4/1/08 10/01/08 10/01/09 10/01/10 10/01/11 10/01/12 3/4" $ 3.16 $ 3.92 $ 3.92 $ 3.92 $3.84 $3.92 3.37 1" 23.58 29.24 29.24 29'21 22.02 22.46 19.32 1.5" 26.83 33.27 33.27 33'27 24.91 25.41 21.85 2" 56.09 69.55 69.55 44.7 50.98 52 3" 65.84 81.64 8L64 58 2 59.66 60.85 4" 84.05 104.22 104.22 104.22 75.88 77.40 66.56 6" 102.25 126.79 126.79 80.78, 92.09 93.93 8" 120.46 149.37 149.37 119'37 108.29 110.46 94.99 Sewer usage rate per 1,000 gallons: TABLE INSET: • 4/1/08 10/01/08 11/01/09 10/01/10 10/01/11 10/01/12 Residential Gallons 1 1 to Block 1 8;000 $ 2.90 $ 3.60 $ 3.60 $ 3 $ 4.14 $ 4.39 5,000 8,080 5,001 Block 2 to 8.28 10.27 8.00 843 5.91 6.26 X4,008 4.77 10,000 Ordinance No. 10-20 All Use 10.27 Block 3 >1-4;000 -- -- 10.27 13.32 14.12 10,001 10.74 Commercial Gallons Block 1 All Use 4,94 6.12 7.596 9.75 10.34 For years after FY 2013, rates will increase by either the consumer price index (cpi) or the rate at which Miami Dade County increases the cost to provide water and treat wastewater, whichever is greater. Fire hydrant service charges - A fire hydrant service charge as specified in the City of Opa- locka schedule of rates, fees and charges for water and sewer service, shall apply for all customers within the city's service area. This charge covers the cost of installation, replacement, repair and maintenance of fire hydrants, in addition to the cost of upgrading water mains to provide required fire flows. The charges are as follows: Water Meter Size (inches) Charge Per Month 34a $1.00 1 5.00 1 ' 7.00 _2 10.00 3 12.00 4 15.00 6 20.00 8 25.00 Section 3. All ordinances or Code provisions in conflict herewith are hereby repealed. Section 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. Ordinance No. 10-20 Section 5. This Ordinance shall be codified in the Code of Ordinances when the code is recodified. Section 6. This Ordinance shall upon adoption, become effective immediately. PASSED AND ADOPTED this 28 day of July, 2010. 111 JOSE'-r41 KELLEY MA `s. ' • 1 Attest: Ap i •ved as o i and le . s 'a cy: SA id $ - III . ._I Deborah S. p-by Jo + !1-f NI City Clerk i i At il•mey Moved by: HOLMES Seconded by: JOHNSON L Commission Vote: 5-0 Commissioner Holnnes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES 1532517 vi 1st Reading: September 7, 1993 2nd Reading: September 22, 1993 Public Hearing: September 22, 1993 Adopted: September 22, 1993 ORDINANCE9l_n AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ESTABLISHING RATES FOR WATER, SEWER, STORMWATER UTILITY SERVICE AND FIRE HYDRANT CHARGES WITHIN AND WITHOUT THE CITY LIMITS; MAKING FINDINGS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-locka provides water, sewer and stormwater utility services to consumers within the boundaries of the City as well as to consumers outside the City boundaries; and WHEREAS, the City Commission of the City of Opa-locka is charged with the duty and responsibility of adjusting rates for water, sewer and stormwater utility services so as to provide revenues in sufficient amounts to recover the full cost of water, sewer and stormwater utility services and to meet all contractual obligations of the City in relation to the operation, expansion, repair, funding of bond issues and future improvement of the said system; and WHEREAS, the City Manager of the City of Opa-locka has submitted to the City Commission rates for water, sewer and stormwater utility services necessary to provide revenues sufficient for the foregoing city purposes; and WHEREAS, at a Public Hearing all persons desiring to present evidence, ask questions, or who wish to advise the I. Water Rates (as per Section 21-77 of the Code of Ordinances) (a) Within and without the City, the following rates and charges are hereby adopted and established: (1) Minimum per month: Water Meter Monthly Service Size (inches) Charge 3/4 $ 4.50 1 43.75 1-1/2 50.00 2 106.25 3 125 .00 4 160.00 6 195.00 8 230.00 (2) Consumption Rates above service charge: All water bills within and without the City shall be computed at ninety-six cents ($.96) per one thousand (1, 000) gallons or prorated portions thereof. 11 . Sewer Rates (as per the formula set forth in Section 21-167 of the Code of Ordinances) : (a) The sewer charges to be paid by the owner, tenant or occupant of each such lot or parcel to whom the bill shall be rendered for water furnished by the water works system of the City and used on or about such lot or parcel shall consist of a minimum monthly charge of three dollars and ninety-four cents ($3. 94) per Equivalent Residential Connection and a volume charge of one dollar and twenty-one cents ($1 . 21) per one thousand (1, 000) gallons or prorated portions thereof, furnished monthly within or without the City, whether such water bill shall be rendered on a monthly or on a quarterly basis. III.Stormwater Utility Charges (as per the formula set forth in Section 21-195 of the Code of Ordinances) (a) The rates to be charged for stormwater management for each residential developed property shall be one dollar and ninety cents ($1 . 90) per equivalent residential unit (ERU) as defined by Section 21-193 of the Code of Ordinances, to wit: single family residence, apartment, mobile home, Section 3: All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4: If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding in no way affects the validity of the remaining portions of this ordinance. Section 5: That this ordinance shall take effect October 1 , 1993. PASSED AND ADOPTED THIS 22nd DAY OF September A1993, Aarrrill MA OR ATTEST: CITY CLE COMMISSION VOTE: 3_1 COMMISSIONER ALLEN: Not present COMMISSIONER KELLEY: yes COMMISSIONER BARRETT: No VICE MAYOR MILLER: Yes MAYOR INGRAM: Yes FORM APPROVED GAL DEP . Date 3 Sponsored by: City Manager Resolution No. 0 7—71 13 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH BURTON&ASSOCIATES,IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN THE AMOUNT OF FIFTY-NINE THOUSAND SEVEN HUNDRED TWENTY EIGHT DOLLARS ($59,728.00)AS THE MOST RESPONSIBLE AND RESPONSIVE PROPOSER TO THE CITY'S REQUEST FOR PROPOSALS,RFP #07-0622, "WATER, SEWER, SOLID WASTE, OVERHEAD & COST ALLOCATION RATES STUDY&UPDATE",PAYABLE FROM ACCOUNT NO. 17-513312 WHEREAS, the City Commission adopted Resolution No.07-7088 soliciting a proposal to conduct a comprehensive study of water, sewer and solid waste rates; and WHEREAS, three firms submitted proposals,to wit: The Consulting Group of South Florida; Burton &Associates MuniFinancial; and WHEREAS, Burton &Associates was deemed to be the most responsible and responsive proposer. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Manager is hereby authorized to enter into and execute an agreement with Burton &Associates as the most responsive and responsible proposer, pursuant to RFP #07- 0622, "Water, Sewer, Solid Waste, Overhead & Cost Allocation Rates Study & Update, in an Resolution No. 0 7—71 1 3 amount not to exceed fifty-nine thousand seven hundred twenty-eight dollars($59,728.00),payable from Account No. 17-513312. PASSED AND ADOPTED this 25 day of JULY , 2007. MAYOR Attest to: Approved as to form and legal sufficiency: //' 1/1/ CITY C RK C TTORI • 7 / 77 D E Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER MILLER Commission Vote: 4—1 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson: NO Mayor Kelley: YES C:\Documents and Settings\vmcleary\My Documents\Resolutions■ greement-Burton&Associates.doc "THE GREAT CITY " 4 V LV V .r ' gFkreda ■O9no gp1E MEMORANDUM To: Jannie R. Beverly Date: July 13, 2007 City Manager From: Rose McKay. Re: Consultant Recommendation- Purchasing Officer RFP#07-0622—Rate Study On May 31, 2007, the City of Opa-locka submitted an advertisement requesting proposals from qualified consultants to provide a"Water, Sewer, Solid Waste, Overhead& Cost Allocation Rate Study & Update". On June 18, 2007, the City provided an addendum to the proposals adding a review of Code Enforcement and Occupational License fees. The proposals were due June 28, 2007. Three companies submitted proposals: The Consulting Group of South Florida, Burton&Associates, and MuniFinancial. On Monday, July 2, 2007, the selection committee met for distribution of the proposals and to discuss the process of the evaluation. The members of the evaluation committee were: Ezekiel Orji, Faye Douglas, Christine Cajuste, Lavelle Jenrette, Gerald Lee, and Carols Naumann. On Monday, July 9, 2007, oral presentations were made by the proposals. On Tuesday, July 10, 2007, the selection committee met with their completed evaluations. After some discussion, the rating sheets were tabulated and it was determined that Burton & Associates were the highest rated. Attached is the summary of the panel decision. It is recommended that the City enter into an agreement with Burton & Associates. Attachment cc: Selection Committee 215 PERVIZ AVENUE, OPA-LOCKA, FLORIDA 33054 • (305) 953-2868 AN EOUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAP "Water, Sewer, Solid Waste, Overhead & Cost Allocation Rates Study& Update" RFP#07-0622 Panel Decision The Consulting Group Criteria Burton &Associates of South Florida Muni Financial Cost of Services 198 156 210 Experience 132 148 132 Scope of Services 117 127 93 Qualifications 42 51 43 Total 489 482 478 e w .. .J�r VVe'li'll JJ1V I"H�7t Gl r Sponsored by: City Manager • Resolution.No. 07-7088 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCICA, FLORIDA SOLICITING A REQUEST FOR PROPOSALS (RFP) TO CONDUCT A COMPREHENSIVE STUDY OF WATER, SEWER AND SOLID WASTE RATES WHEREAS, Miami-Dade County is currently conducting a:rate study that will greet all cities that purchase water and treat sewer through the County; and WHEREAS, in anticipation of increased rates by Miami-Dade County,the City is desirous of seeking a comprehensive study of water, sewer and solid waste rates by assessing the City's current rage structure and providing recommendations. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section I. The recitals to the preamble herein are incorporated by reference. Section 2. The City Manager is hereby authorized. to solicit an RFP to conduct a comprehensive study of water,sewer and solid waste rates. PASSED AND ADOPTED this 23.7!day of May,2007. MAYOR b!/11/2007 03:09 3050b311334 CITY CLERK COMMISSIO PAGE 02 Resolution No. 07:7088 Attest .s• Approved as to corm •rd.legal sufficiency: CITY CLERK C 'Y A`' OR , Moved.by: Vice Mayor Johnson • Second by: Commissioner IIolmes Commission Vote: 4--0 Commissioner Tydus: Yes Commissioner Holmes: Yes Vice-Mayor Johnson: Yes Mayor Kelley: Yes C:Documents and Settings\vinctc•ary\My Document\Rcso1ution,\RFP for Water,Sewer&Solid Waste Ratea.doc BURTON & ASSOCIATES, INC. ® %J CONTRACT FOR PROFESSIONAL SERVICES Project No. 14501 Title: FY 2007 Utility Rate and Fee Study This Agreement, made and entered into on the date last executed below, by and between BURTON& ASSOCIATES, INC. and THE CITY OF OPA-LOCKA,FLORIDA,hereinafter called"CLIENT", is for the services described under item 2 of this Agreement. BURTON&ASSOCIATES,INC. Contact: Mr.Michael E.Burton,President Address: 200 Business Park Circle,Suite 101 St.Augustine,Florida 32095 Phone No. (904)247-0787 CLIENT Contact: Ms.Faye Douglas,Assistant Finance Director Address: City of Opa-Locka 215 Perviz Ave Opa-Locka,Florida 33054 Phone No. (305)953-2831 1. PROJECT: General Nature of Project—Conduct a Utility Rate and Fee Study. 2. SCOPE OF SERVICES: Description of services to be performed by BURTON&ASSOCIATES, INC. (if additional pages are necessary,they are identified as Attachment B): Attachment B presents a detailed description of the scope of services. 3. NOTICE-TO-PROCEED AND TIME OF COMPLETION: Execution of this Contract by both parties will constitute the Notice-to-Proceed for all items included in the Scope of Services in Attachment B except for Potential Additional Services as described therein, which will require an additional services authorization in accordance with Section 10. Services called for herein shall be completed no later than 90 days from receipt of a notice to proceed unless otherwise extended by the agreement of both parties. 4. COMPENSATION: The compensation to be paid BURTON &ASSOCIATES, INC. for providing the services called for herein shall be: x A. A Lump-Sum charge of$ 59,728 . B. Unit Cost/Time Charges in Attachment A plus reimbursable expenses. 5. DURATION: This Agreement shall remain in effect until completion of the project and any additional services authorized in accordance with Section 10, unless terminated as provided herein, or extended by mutual agreement in writing. IN WITNESS WHEREOF, this Agreement is accepted on the date last written below, subject to the terms and conditions above stated and the provisions set forth on the following pages. For CLIENT: For BURTON&ASSOCIATES,INC.: SIGNED: SIGNED: TYPED N Jannie R.. Beverly TYPED NAME: Andrew Burnham TITLE: City Manager TITLE: Vice President DATE: August R 0, 2007 DATE: August 27,2007 1 6. UNIT COST TIME CHARGES AND REIMBURSABLE EXPENSES: Unit cost time charges and reimbursable expenses apply only if this contract is a Unit Cost/Time Charges contract as specified in Section 4. Compensation. If applicable, unit cost time charges are defined as hourly rates specified in Attachment A, and reimbursable costs include out-of-pocket expenses,the cost of which shall be charged at actual cost,up to any limit imposed by the CLIENT. 7. INVOICE PROCEDURE: BURTON & ASSOCIATES, INC. shall submit monthly invoices to CLIENT requesting payment for work accomplished during each calendar month. Payment of invoices will be made by CLIENT within 30 days of receipt of invoice. Invoices for lump sum contracts will represent percentage work completed during each calendar month. 8. INSURANCE: BURTON&ASSOCIATES, INC.shall procure and maintain throughout the term of this Agreement the following insurance with the limits set forth herein, and shall, upon executing this Agreement, provide to CLIENT a certificate(s)of insurance evidencing same,and showing CLIENT as an additional insured: A. Worker's Compensation Insurance as required by law. B. Unless otherwise provided for herein, Comprehensive General Liability Insurance including contractual liability and liability arising out of the use of automobiles with the following limits: (1) Bodily Injury Liability Insurance with limits of$100,000 per person and$300,000 per occurrence; (2) Property Damage Liability Insurance with a limit of$50,000 per occurrence. C. Unless otherwise provided for herein, Errors and Omissions Liability Insurance with a limit of$1,000,000 per claim and aggregate. 9. TERMINATION: This Agreement may be terminated by either party by seven(7)days written notice in the event of substantial failure to perform in accordance with the terms herein by the other party through no fault of the terminating party. If this Agreement is so terminated, CLIENT shall pay BURTON &ASSOCIATES, INC. compensation for work satisfactorily completed up to date of termination. CLIENT may terminate this agreement for convenience,or suspend the work called for herein for any business reason. In the event of such termination or suspension, CLIENT shall pay BURTON & ASSOCIATES, INC. for the work accomplished up to the date of termination or suspension. 10. ADDITIONAL SERVICES:Additional services may be performed under this Agreement if an Additional Services Task Authorization is agreed to by both parties in writing. 11. PUBLIC RECORDS LAW EXEMPTION: CLIENT and BURTON&ASSOCIATES shall comply with the provisions of Chapter 119,Florida Statutes(Public Records Law)except as provided for in the following paragraphs. BURTON & ASSOCIATES may use its proprietary Financial Analysis and Management System (FAMS XL©) in the accomplishment of work under this contract. This con tract recognizes that FAMS XL© is a proprietary product of BURTON&ASSOCIATES, includes trade secrets and, as such,the FAMS XL©model and its source code is exempt from public records laws in accordance with FS 815.045,a copy of which is included below: 815.045 Trade secret information.--The Legislature finds that it is a public necessity that trade secret information as defined in s. 812.081, and as provided for in s. 815.04(3), be expressly made confidential and exempt from the public records law because it is a felony to disclose such records. Due to the legal uncertainty as to whether a public employee would be protected from a felony conviction if otherwise complying with chapter 119, and with s. 24(a), Art. I of the State Constitution, it is imperative that a public records exemption be created. The Legislature in making disclosure of trade secrets a crime has clearly established the importance attached to trade secret protection. Disclosing trade secrets in an agency's possession would negatively impact the business interests of those providing an agency such trade secrets by damaging them in the marketplace, and those entities and individuals disclosing such trade secrets would hesitate to cooperate with that agency, which would impair the effective and efficient administration of governmental functions. Thus, the public and private harm in disclosing trade secrets significantly outweighs any public benefit derived from disclosure, and the public's ability to scrutinize and monitor agency action is not diminished by nondisclosure of trade secrets. Therefore,if BURTON&ASSOCIATES uses FAMS XL©in the accomplishment of work under this contract,BURTON &ASSOCIATES may not be compelled to disclose FAMS XL©, or its source code,to CLIENT or any other parties for any purpose or reason; however,BURTON &ASSOCIATES will conduct interactive work sessions with CLIENT staff 2 to review the input and results of analyses conducted using FAMS XL©and will disclose and deliver to CLIENT output schedules from the FAMS XL©model for the purpose of accomplishing the CLIENT's business. Output schedules of FAMS XL©that are delivered to CLIENT in deliverable products such as reports,presentations, etc. are excluded from this trade secret exemption. 12. ENTIRETY OF AGREEMENT: This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration,change or modification of the terms of the Agreement shall be valid unless made in writing,signed by both parties hereto. ADDENDA(if required) ATTACHMENT A—Hourly Billing Rates(if required) ATTACHMENT B-Scope of Services(if required) 3 ATTACHMENT A-HOURLY BILLING RATES This contract is for a lump sum amount; however, the hourly billing rates authorized under this contract for additional services authorized in accordance with Article 10 are as are follows: Principal-in-Charge $190 per hour Project Director $175 per hour Senior Consultant $150 per hour Consultant $95 per hour Clerical $40 per hour 4 ATTACHMENT B- SCOPE OF SERVICES Successful completion of this project will require a comprehensive and proven approach. Based upon our extensive experience in performing similar projects for many city and county governments, we have developed a highly successful approach to a project such as this. Our approach includes interactive work sessions with City staff with our computer models up and running. This process allows quick and cost effective analysis of"what if' scenarios to result in final, accurate decisions regarding the rate program which are made with a clear vision and understanding of their financial and customer impacts. It is our understanding that the City desires that the Study be completed as quickly as possible. Our approach is particularly suited to this requirement because we can quickly address revenue sufficiency and determine the level of rate revenue adjustments required in Phase I. We can also perform a diagnostic evaluation of the City's rate structure in Phase I,which will set the parameters for any rate structure adjustments that may be necessary in Phase II. If desired,the City's current rates can be adjusted on an across-the-board basis,based upon the results of the Phase I revenue sufficiency analysis. Then sufficient time can be devoted to Phase II,during which the rate structure recommendations of the diagnostic rate structure evaluation of Phase I can be addressed. During Phase II the other rate elements of your RFP, including the benchmarking of occupational license and code enforcement/violation fees and land use/development and building permit fees, can also be addressed to include evaluation of fees such as connection/capacity fees, availability of supply and the possibility of seasonal rates,potential for cooling tower and bulk water rates,and any other elements identified during the diagnostic rate structure evaluation of Phase I. This approach will allow the City the flexibility to 1) address its revenue sufficiency issues and to implement an across-the- board rate adjustment that will generate sufficient revenues to meet all of the systems requirements as soon as possible,and 2) devote adequate time to properly structure its rates to fairly and equitably recover its cost of service, determine appropriate overhead rates and assess a benchmarking analysis of occupational license and code enforcement/violation fees and land use/development and building permit fees. The City will also have the option of completing Phase II prior to adopting any overall rate adjustments from Phase I and to adopt the specific rates developed in Phase II which will recover the revenue requirement identified in Phase I in accordance with the rate design criteria recommended in Phase I. The two phases of our approach are described below: Phase I- Perform a Revenue Sufficiency Analysis and a Diagnostic Evaluation of the City's Water,Wastewater& Solid Waste Rate Structures In Phase I, for the water and wastewater enterprise fund and the solid waste enterprise fund we will 1) conduct a revenue sufficiency analysis and the development of a five and ten year rate plan and financial management program - including a borrowing program which will identify sizing,timing and financing source of required borrowing,and 2)conduct a diagnostic evaluation of the current water, sewer and solid waste rate structures and develop recommendations as to rate structure modifications to meet the City's objectives and comply with generally accepted rate making practice. We will develop the five and ten year financial management program, rate plan and rate structure recommendations using interactive work sessions with City staff in which we will examine the impact of alternative scenarios upon key financial indicators by use of graphical representations projected on a large screen from our computer rate models which will be up and running and upon which we will conduct the alternatives analyses interactively with City staff. Phase I can be completed quickly and efficiently. Our approach focuses concentrated attention during Phase Ito 1)integrate City staff into the process, 2)quickly determine the overall financial outlook for each Utility, and 3)determine the goals and parameters for development of specific rates and charges in Phase II. During Phase I a Rate Structure Evaluation Matrix will be developed to analyze the City's rate structure with regard to criteria such as adequacy, fiscal security, efficiency, legality, fair and equitable cost recovery,mandated compliance, administrative ease, etc. Also, revenue opportunities will be examined to determine expected revenue versus political acceptance and administrative complexity. Based upon the results of the Rate Structure Evaluation Matrix analysis, recommendations regarding rate design will be made that will guide the work in Phase II. Phase II- Detailed Cost Allocation,Rate Design and Benchmarking In Phase II, we will conduct a fully allocated cost of service study to properly identify and allocate costs(including indirect and interdepartmental costs), conduct a bill frequency analysis to derive the necessary customer and billing data for rate computations and develop specific rates, charges and capacity fees for each utility integrated with a detailed customer impact analysis. 5 Rates and fees will be developed in accordance with the revenue requirements and rate structure recommendations of Phase I and the customer impact analysis will be performed simultaneously with rate calculations,allowing us to include the City staff in interactive work sessions to calibrate cost allocation and rate structure variables according to customer impact. As in Phase I, in these work sessions, we will conduct alternative scenario analyses interactively with City staff with our rate models up and running on the computer.This allows us to develop final rates and fees that generate sufficient revenues,yet are structured so as to be sensitive to the City's objectives with regard to customer impact. Customer impact will be examined for each utility rate and for the combined impact of all subject utilities upon customers of varying sizes and with various usage profiles within customer classes. This can be used to determine the percentage of customers affected by each rate structure alternative at different levels of usage. Concurrently, a survey of the rates, fees and charges of selected surrounding and/or similar utilities will be provided during this Phase of the Study. Also a benchmarking analysis will be performed of the City's Occupational License and Code Enforcement/Violation Fees and Land Use/Development and Building Permit Fees to compare the City's current fees to peer communities and determine if the fees need to be updated and if additional specific fees should be considered for adoption. The scope of this project does not include the update of the City's current occupational license and code enforcement/violation fees and land use/development and building permit fees or development of new fees. Such update and fee development can be accomplished if desired by the City based upon the benchmarking analysis of Phase II under an additional services authorization. Upon presentation of the results of this study to City staff and to the City Commission, we will provide recommended changes, if required, to the City's Rate Ordinance in order to provide for the legal, administratively correct implementation of the new Rate Program. Potential Additional Services: If the City determines, based upon the results of the benchmarking analysis of the City's occupational license and code enforcement/violation fees and land use/development and building permit fees in Phase II,that it would like to update some or all of the subject fees,the amount of such additional services would depend upon 1)how many fees will be updated, and 2) how much participation City staff will have in the preparation of the process flow charts and cost computation spreadsheets that must be prepared to calculate the costs associated with each fee to be updated. If such additional services are desired upon the completion of Phase II, we will negotiate a lump sum additional services task. We have prepared an analysis of the potential range of costs for such an additional services task which is presented below. Authorization of additional services will require further City Commission approval of an Additional Services Task Authorization as required in Section 10. City of Opa-Locka Calculation of Occupational License. Code EnforcementNiolation. Land Use/Development and Building Permit Fees Additional Services Estimate of Range of Potential Cost Maw k SW? Mlnlmum Cfr Staff partielaadop(1) Partl,_loatlon f21 5 Fees $11;757 $13,5 10 Fees $1502 $18,777 15 Fees $19,596 $25,723 20 Fees 523,5500 $31,670 25 Fees $27,404 $37,616 Cost per additional fee above 5 fees $781 $1,189 (1) Maximum City staff Participation-City staff will prepare all process flow charts and cost calculation spreadsheets, consultant w 11 train City staff and review all flow charts and spreadsheets. (2) Minimum City staff Participation-Consultant will prepare al!process flow charts and cost calculation spreadsheets,City staff w i/provide input to consultant as to process flow activities costs and labor rates. 6