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Home My Public Portal About13-8626 Amend Resolution 12-8129 Designating and Authorizing Signatories Sponsored by: City Manager RESOLUTION NO. 13-8626 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA TO AMEND RESOLUTION NO. 12-8429 DESIGNATING AND AUTHORIZING SIGNATORIES FOR ALL CITY ACCOUNTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution 12-8429, designating and authorizing signatories on all City accounts; and WHEREAS, due to the hiring of Ms. Sophia Miller, as Assistance Finance Director, and Interim Finance Director of the City of Opa-locka ("City") it is necessary to change the authorized signatories for all City accounts; and WHEREAS, the City Commission deems it necessary to rescind Resolution 12-8429 and to update the authorized signatories for all City accounts. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby declares that effective immediately, all withdrawals of funds from City bank accounts, set forth and attached hereto as Exhibit "A", shall be upon official vouchers, duly prepared and each bearing two signatures, as follows: Kelvin L. Baker, Sr., City Manager and Sophia Miller, Assistant Finance Director/Interim Finance Director. In the absence or inability of the Interim/Assistant Finance Director or the City Manager to sign for any reason until September 30, 2013 when a Resolution No. 13-8626 permanent Finance Director is named, Charmaine Parchment, Accountant, may sign in their place. Section 3. Any and all banking institutions doing business with the City of Opa- locka, Florida, including, but not limited to, Wells Fargo, are authorized and requested to accept, honor and pay without further inquiry, and until delivery of written notice of the revocation of authority granted herein, any and all checks and other orders for the payment or withdrawal of money deposited with said banking institutions in the name of the City of Opa-locka, signed as set forth herein. Section 4. The City Commission of the City of Opa-locka hereby rescinds Resolution No. 12-8429 in its entirety and hereby revokes all prior authorizations granted. Section 5. The City Manager and the Interim Assistant Finance Director are hereby authorized to take all necessary and expedient action to effectuate the intent of this resolution. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 26'x'day of June, 2013. 6/17Y4IRAlf AYLOR MAYOR Attest to: Sha'mecca Lawson Deputy Clerk Resolution No. 13-8626 App oved as form and legal suffici= cy: Jos p . eller G E;NS'OON MARDER PA C' y ttorney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 4-1 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: NO Mayor Taylor: YES pP-�Och. A i O a fl 1.O 'ry/ \pO RAS' City of Opa-Locka Agenda Cover Memo Commission Meeting June 26,2013 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (Enter X in box) Yes No (Enter X in box) X Public Hearing: Yes No Yes No (Enter X in box) X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) Finance (EnterX in box) X N/A Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) X N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) X specific objective/strategy this item will address) Enhance Organizational Bus.&Economic Dev D Ensure the day to day operations of Public Safety o the City Quality of Education D Qual.of Life&City Image D Communcation D Sponsor Name City Manager Department: Finance Short Title: Request for Change in Authorized Signatories Staff Summary: The City recently hired a new Assistant Finance Director. Accordingly, it is necessary to change the authorized signatories for the City's accounts. Proposed Action: Staff recommends the adoption of the Resolution to authorize the City Manager to update the account records. Attachment: Agenda Item Attachment A—list of bank accounts. City Resolution# 12-8429 Q� 07/9, M ,,rr�� ggirida Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Joseph L. Kelley Commissioner Ti I thy Homes Commissioner Dori by Johnson Commissioner Luis i. Sa‘tia'o FROM: Kelvin L. Baker, Sr., City Manage DATE: June 13, 2013 RE: Request for Change in Authorized Signatories Request: STAFF IS REQUESTING APPROVAL FROM THE CITY COMMISSION OF THE CITY OF OPA-LOCKA AUTHORIZING THE CHANGE IN AUTHORIZED SIGNATORIES Description: The City Manager of the City of Opa-locka hired Ms. Sophia Miller as the Assistant Finance Director on June 3, 2013. Ms. Miller is also acting in the capacity as Interim Finance Director. Accordingly, it is necessary to change the authorized signatories for all City accounts. Financial Impact: None. Implementation Timeline: Immediately Legislative History: Resolution No. 12-8429; 12-8352 Recommendation(s): Staff recommends approval. Analysis: Attachments: Resolution NO. 12-8429 Prepared by: Charmaine Parchment,Accountant Exhibit A to Commercial Account Authorization &Agreement (Signature Card) DATED FOR("Customer), Tax ID# 08/03/2013 OPA-LOCKA,CITY OF 59-6000394 (Return completed exhibit attached to the Signature Card) ITIZNZIKV;;;-`07-'.7.1 • 4123525099 182 OPERATING ACCOUNT 4123525107 182 PAYROLL 4123525131 182 SPECIAL LAW ENFORCEMENT ACCOUNT 4123525123 182 FEMA 4123525115 182 CAPITAL IMPROVEMENT SERIES 2011 BONDS 4123525149 182 GENERAL FUNDS RESERVE 4123525172 182 WATER&SEWER 4123525180 182 SERIES 2011 BONDS PRINCIPAL&INVESTMENT 4123525164 182 SYSTEM CAPITAL IMPROVEMENT )123525156 182 SRLFP LOANS ESCROW 4123525198 182 SRLFP LOAN RESERVE 4123525230 182 CUSTOMER DEPOSITS 4123525222 182 SYSTEM RENEWAL!REPLACEMENT 4123525214 182 WATER&SEWER RESERVE 4123525206 182 JAG Signature Position/Tit Date gliff111111:1111111111111117ff n C)7-0 trr6 Ilr fe CONFIDENTIAL Page 1 of 1 Sponsored by: City Manager DRAFT RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA TO AMEND RESOLUTION NO. 12-8429 DESIGNATING AND AUTHORIZING SIGNATORIES FOR ALL CITY ACCOUNTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution 12-8429, designating and authorizing signatories on all City accounts; and WHEREAS, due to the appointment of Mr. Kelvin Baker, Sr. as City Manager of the City of Opa-locka ("City") it is necessary to change the authorized signatories for all City accounts; and WHEREAS, the City Commission deems it necessary to rescind Resolution 12-8429 and to update the authorized signatories for all City accounts. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby declares that effective immediately, all withdrawals of funds from City bank accounts, set forth and attached hereto as Exhibit "A", shall be upon official vouchers, duly prepared and each bearing two signatures, as follows: Kelvin L. Baker, Sr., City Manager; Sophia Miller, Assistant Finance Director/Interim Finance Director. In the absence or inability of the Interim Finance Director/Assistant Finance Director to sign for any reason, Charmaine Parchment, Accountant, may sign in her place. Section 3. Any and all banking institutions doing business with the City of Opa- locka, Florida, including, but not limited to, Wells Fargo, are authorized and requested to accept, honor and pay without further inquiry, and until delivery of written notice of the revocation of authority granted herein, any and all checks and other orders for the payment or withdrawal of money deposited with said banking institutions in the name of the City of Opa-locka, signed as set forth herein. Section 4. The City Commission of the City of Opa-locka hereby rescinds Resolution No. 12-8429 in its entirety and hereby revokes all prior authorizations granted. Section 5. The City Manager and the Finance Director are hereby authorized to take all necessary and expedient action to effectuate the intent of this resolution. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 2013. MYRA TAYLOR MAYOR Attest to: Joanna Flores Joseph S. Geller City Clerk Interim City Attorney Moved by: Seconded by: Commission Vote: Commissioner Holmes: Commissioner Johnson: Commissioner Santago: Vice-Mayor Kelley: Mayor Taylor: Sponsored by: Commissioner Holmes RESOLUTION NO. 12-8429 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA TO AMEND RESOLUTION NO. 12-8352 DESIGNATING AND AUTHORIZING SIGNATORIES FOR CITY ACCOUNTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution No. 12-8352 designating and authorizing signatories on all City accounts; and WHEREAS, due to the resignation of Bryan Finnie as City Manager of the City of Opa- locka("City") it is necessary to amend the authorized signatories for all City accounts; and WHEREAS, the City Commission deems it necessary to amend Resolution No. 12-8352 and to update the authorized signatories for all City accounts. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby declares that effective Monday July 9, 2012, all withdrawals of funds from City bank accounts, set forth and attached hereto as Exhibit "A", shall be upon official vouchers, duly prepared and each bearing two signatures, as follows: Kelvin L. Baker, Sr., City Manager; Dr. Ezekiel Orji, Finance Director. In the absence of the City Manager or the Finance Director, to sign for any reason, the Assistant Finance Director, Charmaine Parchment, may sign in his place, conditioned upon the posting of bond as required by law. In addition, the City Manager and Finance Director shall also post bond as required by law within 15 days." Section 3. Any and all banking institutions doing business with the City of Opa- locka, Florida, including, but not limited to, Wells Fargo, are authorized and requested to accept, honor and pay without further inquiry, and until delivery of written notice of the revocation of authority granted herein, any and all checks and other orders for the payment or withdrawal of money deposited with said banking institutions in the name of the City of Opa-locka, signed as set forth herein. Section 4. The City Commission of the City of Opa-locka hereby amends Resolution No. 12-8352 as set forth herein and hereby revokes all prior authorizations granted. Section 5_ The City Manager and Finance Director are hereby authorized to take all necessary and expedient action to effectuate the intent of this resolution. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 3`�day of July,2012. n MYR�fAYLOR MAYOR 0 •4 ttest to: 0•1,.anna Flores nterim City Clerk Approved as o form and legal sufficiency: ` n � E t Jos:,th g. 1 eller City Atto ey Moved by: COMMISSIONER HO'LMES ' Seconded by: VICE MAYOR JOHNSON Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: NOT PRESENT Vice-Mayor Johnson: YES Mayor Taylor: YES Sponsored by: Commissioner Holmes RESOLUTION NO. 12-8352 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA TO AMEND SIGNATORIES FOR CITY ACCOUNTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution 11-8256 designating and authorizing signatories on all City accounts; and WHEREAS, due to the termination of Deborah Irby as City Clerk of the City of Opa- locka ("City") it is necessary to amend the authorized signatories for all City accounts; and WHEREAS, the City Commission deems it necessary to rescind Resolution 11-8256 and to update the authorized signatories for all City accounts. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby declares that effective immediately, all withdrawals of funds from City bank accounts, set forth and attached hereto as Exhibit "A", shall be upon official vouchers, duly prepared and each bearing two signatures, as follows: Bryan K. Finnie, City Manager; Dr. Ezekiel Orji, Finance Director. In the absence of the City Manager or the Finance Director, to sign for any reason, the Assistant Finance Director, Charmaine Parchment, may sign in his place, conditioned upon the posting of bond as required by law. In addition, the City Manager and Finance Director shall also post bond as required by law within 15 days. Section 3. Any and all banking institutions doing business with the City of Opa- locka, Florida, including, but not limited to, Wells Fargo, are authorized and requested to accept, honor and pay without further inquiry, and until delivery of written notice of the revocation of authority granted herein, any and all checks and other orders for the payment or withdrawal of' money deposited with said banking institutions in the name of the City of Opa-locka, signed as set forth herein. Section 4. The City Commission of the City of Opa-locka hereby rescinds Resolution No, 11-8256 in its entirety and hereby revokes all prior authorizations granted. Section 5. The City Manager and Finance Director are hereby authorized to take all necessary and expedient action to effectuate the intent of this resolution. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this l4th day of March, 2012. / /MY t/ TAYLOR MAYOR Attest to: l0\ 0 J.; a Flores In erim City Clerk Approved as to •rm and legal su; ciency: ifi l' ) fil 0 / Jos,,.h : +It Tr Ci," Atto l y Moved by: COMMISSIONER TYDUS Seconded by: COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES 8539443 v