Loading...
HomeMy Public PortalAbout13-8633 Grant fund for Professional Staff Members for Youth Prevention Substance abuse Sponsored by: City Manager RESOLUTION NO. 13-8633 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS FROM THE FLORIDA DEPARTMENT OF JUVENILE JUSTICE, FOR THE UTILIZATION OF QUALIFIED PROFESSIONAL STAFF MEMBERS TO PROVIDE IMPROVED ACADEMICS AND PREVENTION/SUBSTANCE ABUSE FOR THE SUMMER YOUTH PREVENTION AND EDUCATION PROGRAMS, IN THE AMOUNT OF THIRTY SEVEN THOUSAND THREE HUNDRED FORTY FOUR DOLLARS ($37,344); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Opa-locka ("City") is committed to finding external sources of funding from county, state and federal grants; and WHEREAS, the City of Opa-locka has applied for grant funds from the Florida Department of Juvenile Justice; and, WHEREAS, the City of Opa-locka has been awarded federal funds through the Florida Department of Juvenile Justice Grant Funding; and WHEREAS, Florida Department of Juvenile Justice offer programs that support continued improvement of youth academics and prevention education; and, WHEREAS, the City Manager is requesting authorization to accept the award from the Florida Department of Juvenile Justice. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to accept the award of grant funding from The Florida Department of Juvenile Justice Summer Programs Grant funding in the amount of Thirty Seven Thousand Three Hundred Forty Four Dollars ($37,344). Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of July, 2013. 4/ MY' A TAYLOR MAYOR Attest to: LIA J►; a Flores ty Clerk Approved as to form and legal sufficiency: /11/11, . ‘1 / l I ,_. : Geller V. E it SPOON MARDER PA ity A torney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES .oPP_tockd 4 O Q' n /. A OR , City of Opa-Locka Agenda Cover Memo Commission Meeting July 10, 2013 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterX in box) Yes No (EnterX in box) x Public Hearing: Yes No Yes No (Enter X in box) X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) FDOJJ (EnterX in box) X Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterX in box) X Contract# 10088 Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) X specific objective/strategy this item will address) Enhance Organizational El Bus.&Economic Dev El Summer School Programs Public Safety Youth Counselors Quality of Education p Tutor Instructors Qual.of Life&City Image IN Science Based Curriculums Communcation 0 Sponsor Name City Manager Department: Department of Parks& Recreation Short Title: Resolution Authorizing the City Manager to accept Florida Department of Juvenile Justice Assistance Grant Award in the amount of$37,344 Staff Summary: The designated funding will be used to provide appropriate staff members and youth counselors to facilitate academics and prevention and substance abuse education for our Summer Youth Programs Proposed Action: Staff recommends approval in order to execute the contract and implement the summer youth program.The project cannont be implemented without an executed contract. Attachment: Contract# 10088 Prepared By: Delia Rosa Kennedy OQp-LOCKO . O 'a • q"own Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Joseph L.Kelley Commissioner Timothy Holmes Commissioner D• thy"Dottie"Johnson Commissioner i 1 B.Santiago FROM: Kelvin L.Baker,Sr.,City Manage DATE: July 10,2013 RE: Authorization to Accept Designated Funding from the Florida Department of Juvenile Justice for the Summer Youth Programs Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,AUTHORIZING THE CITY MANAGER TO ACCEPT FUNDING AWARD IN HE AMOUNT OF THIRTY SEVEN THOUSAND THREE HUNDRED AND FORTY FOUR DOLLARS ($37,344) DESIGNATED TO IMPROVE ACADEMICS AND PREVENTION AND SUBSTANCE ABUSE EDUCATION USING QUALIFIED PROFESSIONAL STAFF MEMBERS TO FACILITATE LEARNING Description: Through Funding from the Department of Juvenile Justice,the_City of Opa-Locka shall provide services through an expansion of its Youth Crime Prevention Program (YCPP) summer program that supports a safe learning environment to fill in the gaps in learning opportunities that are caused by summer recess from school. Services shall be provided to a minimum of fifty(50) males and females at-risk youth through the YCPP.Youth shall be between the ages of twelve (12)through seventeen(17) and services shall be provided for a maximum of eight(8)weeks.The City of Opa-Locka shall deliver best-practice curriculums in prevention and substance education and services that include,but are not limited to mentoring,water safety skills and aquatic programming,leadership skills and healthy lifestyle instruction Financial Impact: None Implementation Time Line: Immediately, July 1, 2013 Legislative History: None Recommendation(s): Staff is recommending the approval. With this funding, the City will be able to improve our Summer Youth Programs that focus on improving academics and deter at-risk factors, which when addressed as the whole child education, we achieve academic and career success. Attachment(s): 1. State of Florida Department of Juvenile Justice Contract# 10088 END OF MEMORANDUM Contract#10088 CONTRACT BETWEEN STATE OF FLORIDA, DEPARTMENT OF JUVENILE JUSTICE AND CITY OF OPA LOCKA THIS CONTRACT is entered into between the STATE OF FLORIDA, DEPARTMENT OF JUVENILE JUSTICE (hereinafter referred to as the "Department"), whose address is 2737 CENTERVIEW DRIVE, TALLAHASSEE, FLORIDA 32399-3100 and CITY OF OPA LOCKA (hereinafter referred to as the "Provider"), whose address is 777 SHARAZAD BOULEVARD, OPA LOCKA, FLORIDA 33054, to provide a summer camp program through the Youth Crime Prevention Program for youth who are residents of Miami-Dade County, between the ages of twelve (12) through seventeen (17). In consideration of the mutual benefits to be derived from performance under this Contract, the Department and the Provider do hereby agree: PERFORMANCE A. The Provider shall provide services in accordance with the terms and conditions specified in this Contract including all attachments and exhibits, which constitute this Contract document. B. The Provider shall provide units of deliverables, including, but not limited to, reports, services and findings, as specified in this Contract, which must be received and accepted by the Department's Contract Manager in writing prior to payment. II. GOVERNING AUTHORITY The references listed below are included in the Contract for convenience only and do not change, modify, or limit any right or obligation of this Contract and any applicable local, state or federal laws, rules, regulations, and codes. A. State of Florida This Contract is executed and entered into in the State of Florida and shall be construed, performed and enforced in all respects in accordance with the Florida law, including Florida provisions for conflict of laws. Each provision of this Contract shall be interpreted to be effective and valid under applicable law. If any provision of this Contract shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity. The remainder of any such provision and the remaining provisions of this Contract shall remain fully effective and valid. Venue for any proceeding regarding this Contract shall be in Leon County, Florida. 1. Environmental Protection a. It is expressly understood and agreed that any products or materials which are the subject of, or are required to carry out this Contract shall be procured in accordance with the provision of Section 403.7065, Florida Statutes. b. The Provider shall comply with Rule 62-730.160, Florida Administrative Code, regarding the production and handling of any hazardous waste generated under this Contract. 2. Public Records Access The Provider agrees to allow access and review of all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance in connection with the transaction of official business by any agency as defined in subsection 119.011(12), Florida Statutes. All said documents made or received by the Provider in conjunction with this Contract shall be made available, except those public records which are made confidential by law must be protected from Page 2 of 51 Contract#10088 disclosure. It is expressly understood that the Provider's failure to comply with this provision shall constitute an immediate breach of contract for which the Department may unilaterally terminate this Contract. B. Federal Law 1. If this Contract contains federal funds, the Provider shall comply with the provisions of 45 CFR Part 74, and/or 45 CFR, Part 92, and other applicable regulations. 2. If this Contract contains federal funds and is over $100,000.00 the Provider shall comply with all applicable standards, orders or regulations issued under section 306 of the Clean Air Act, as amended (42 U.S.C.7401 et seq), section 508 of the Federal Water Pollution Act, as amended (33 U.S.C. 1251 et seq), Executive Order 11738, as amended and where applicable, and Environmental Protection Agency regulations (40 CFR, Part 30). The Provider shall report any violations of the above to the Department. 3. The Provider agrees no federal funds received in connection with this Contract may be used by the Provider, or an agent acting for the Provider, to influence legislation or appropriations pending before the Congress or any State legislature pursuant to sections 11.062 and 216.347, Florida Statutes. 4. Unauthorized aliens shall not be employed. The Department shall consider the employment of unauthorized aliens a violation of 274A(e) of the Immigration and Nationality Act (8U.S.C. 1324 a) and section 101 of the Immigration Reform and Control Act of 1986. The Provider shall verify the employment eligibility of provider employees through The United States Department of Homeland Security's E-Verify system as stipulated in the "The E-Verify Program for Employment Verification" Memorandum of Understanding and other applicable guidelines of the U.S. Department of Homeland Security. Violation of such shall be cause for unilateral cancellation of this Contract by the Department. The Provider shall be responsible for including this provision in all subcontracts issued as a result of this Contract. 5. If this Contract contains in excess of$10,000 in federal funds, the Provider shall comply with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375 and others, as supplemented in the Department of Labor regulation 41 CFR, Part 60 and 45 CFR, Part 92, if applicable. 6. If this Contract contains federal funds and provides services to children up to the age of 18, the Provider shall comply with the Pro Children Act of 1994 (20 U.S.C. 6081). Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. 7. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded from participation in or be denied the proceeds or benefits of, or be otherwise subjected to discrimination in performance of this Contract. The Provider shall, if applicable, comply with non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 42 USC 3789(d), or Victims of Crime Act(as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act(ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35, Part 38, and Part 39. Page 3 of 51 Contract#10088 III. CONTRACT TERMS AND METHOD OF PAYMENT A. Contract Term 1. This Contract shall begin on June 14, 2013, or upon full execution, whichever is later, and shall end at 11:59 p.m. on September 30, 2013. In the event the parties sign this Contract on different dates, the latter date shall be the effective date. 2. The Department may renew this Contract upon the same terms and conditions, the duration(s) of which may not exceed the term of the original contract, or three years, whichever is longer. Exercise of the renewal option is at the Department's sole discretion and shall be contingent, at a minimum, upon satisfactory performance, subject to the availability of funds and other factors deemed relevant by the Department. 3. Modifications or amendments of provisions of this Contract shall only be valid when they have been reduced to writing and duly signed by all parties observing all the formalities of the original Contract, with the exception of the Provider and Department contacts identified in Attachment I, Section IV, B. Reports. Changes to the contacts will be provided to the other party in writing and a copy of the written notification shall be maintained in the official Contract file. B. Method of Payment The Provider shall not receive payment for services rendered prior to the execution date or after the termination date of this Contract. Furthermore, the State of Florida's performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Legislature. The parties agree that the Department is not liable for payment for any extra day created by a leap year, unless specifically appropriated by the Legislature, and is only responsible for payments as specified below. 1. Contract Amount Total compensation under this Contract shall not exceed$37,344.00. This is a cost reimbursement Contract. The Department shall reimburse the Provider for allowable monthly expenditures incurred pursuant to the terms of this Contract for a total dollar amount not to exceed $37,344.00, subject to the availability of funds. Payment may be authorized only for allowable monthly expenditures which are in accordance with the limits specified on the approved Line Item Budget, Exhibit 4. 2. Payment and Submission of the Final Invoice The Provider shall submit the final invoice for payment to the Department no later than forty-five (45) days after the Contract ends or is terminated. If the Provider fails to do so, all rights to payments are forfeited and the Department will not honor any requests submitted after the above time period. Any payment due under the terms of this Contract may be withheld until the Provider complies with the requirements of this Contract, including submittal of all reports due from the Provider and the return of all Department-furnished property. Invoices for reimbursement, fees, and/or compensation for services or expenses must be submitted in sufficient detail to conduct a proper pre-audit and post-audit. 3. Travel Where itemized payment for travel expenses are permitted by this Contract, the Provider shall submit an invoice in accordance with section 112.061, Florida Statutes, or at lower rates as may be provided in this Contract. All expenditures related to travel, regardless of the method of payment must be in accordance with the terms and conditions of this Contract and section 112.061, Florida Statutes. 4. Options The Department has the option to modify the Contract in the event the Department's needs for programming change. Any increased units of service or changes in services shall be evidenced by an amendment executed by both parties. The optioned services may not commence before execution of the amendment. Changes agreed to under these options may result in a change to the Maximum Contract Dollar Amount. Page 4 of 51 Contract#10088 5. Reduction of Invoice for Non-Delivery of Service The Department may reduce the amount of the monthly payment after finding substantial evidence of the Provider's non-delivery of service(s) required by the Contract, preparing written findings substantiating the Provider's failure to perform, and notifying the Provider of the proposed reduction of the monthly payment, and providing an opportunity for discussion of the proposed reduction in payment. The amount of any reduction shall be based upon the costs of those services not performed during the payment period. 6. Supplemental Expenditure The Department, at its option and without notice to the Provider, shall have the right to make any payment or expenditure the Provider failed to have made under the Contract, to ensure all contracted services will remain available to youth if the Provider fails to perform as required under this Contract. Such expenditures by the Department may include, but are not limited to, payment for repairs affecting life, health or safety of youth or staff, food and medical services, utilities, claims for which liens may be attached to the property, insurance premiums, and other supplementary goods or services. Any payment by the Department shall be without prejudice to any of the Department's rights or remedies under this Contract, at law, or in equity. All sums paid by the Department, including indirect costs incurred by the Department to bring the program into compliance with Contract requirements pursuant to this paragraph shall be immediately due and payable from the Provider. Such sums may be recovered by the Department by means of a reduction to a monthly invoice payment otherwise payable to the Provider under the Contract Payment Method. Recovery of the cost described above shall not relieve the Provider of the duty of full performance under the Contract. The Department will provide written notice after the fact to advise the Provider of why the decision was made, and any amount due to the Department from the Provider. 7. Pursuant to Comptroller's Memorandum #04 (2005-2006), all expenditures under this Contract shall be in compliance with laws, rules and regulations applicable to expenditures of State funds, including but not limited to the Department of Financial Services Reference Guide for State Expenditures. Only allowable costs resulting from obligations incurred during the term of the Contract shall be reimbursed to the Provider. The Provider shall refund to the State any balances of un-obligated cash that have been advanced or paid. 8. Staff Training Costs a. All costs occurring from, or associated with, Department-required training necessary for performance under this Contract or otherwise required by federal or state law, rule, or Department policy for Provider employees, agents or subcontractors, shall be the responsibility of the Provider, and as outlined in the Provider's awarded response to the Department's solicitation. Therefore, all training costs are included in the total cost of the services requested. The Department is not responsible for and, therefore, shall not reimburse any additional, itemized training costs, including but not limited to, software, licenses, travel and materials, incurred in the performance of this Contract other than the Compensation stated in Section III. b. For CORE licenses, the Provider is responsible for annually reimbursing the Department for the cost of securing these licenses in the amount of $35.00 per FTE position as found in the Provider's approved budget. Payment for these costs shall be made to the Department as specified in Attachment L, which may be found at http://www.djj.state.fl.us/Providers/contracts/index.html and are due within one (1) month of the Contract start date and annually every year thereafter for the life of the Contract. Page 5 of 51 Contract#10088 IV. LIABILITY Claims A. The Provider shall assist in the investigation of injury or damages either for or against the Department or the State of Florida pertaining to the Department's respective areas of responsibility or activities under this Contract and shall contact the Department regarding the legal actions deemed appropriate to remedy such damage or claims. B. The Provider is responsible for all personal injury and property damage attributable to its negligent or intentional acts or omissions, including civil rights violations, and of its officers, employees, and agents thereof, including volunteers, vendor and subcontractors, or youth of or visitors to the program. Nothing herein shall be construed as an indemnity or a waiver of sovereign immunity enjoyed by any party hereto. V. TERMINATION All termination notices shall be sent by certified mail, or other delivery service with proof of delivery as detailed in Attachment I, Section IV. B., Reports of this Contract. A. Department Convenience The Department may terminate this Contract, in whole or in part, without cause, for its convenience, and without additional cost to the Department, by giving no less than thirty (30) days written notice to the Provider. B. Provider Convenience The Provider may terminate this Contract, without cause, for its convenience, by giving no less than ninety (90) days written notice to the Department, unless both parties mutually agree in writing to a different notice period. The Provider shall be operating in a state of compliance with the terms and conditions of the Contract at the time the notice is issued and shall remain compliant for the duration of the performance period. The Provider shall notice the Department's Contract Manager via the United States Post Office, or delivery service that provides verification of delivery or hand delivery. C. Default The Department may terminate this Contract, in whole or in part, for default, pursuant to the provisions of Rule 60A-1.006(3), Florida Administrative Code, upon written notice to the Provider. If applicable, the Department may employ the default provisions in Rule 60A-1.006(3) and (4), Florida Administrative Code. Waiver or breach of any provisions of this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Contract. The provisions herein do not limit the Department's right to remedies at law or to damages (including, but not limited to, re-procurement cost). D. Lack of Funding In the event funding for this Contract becomes unavailable, the Department may terminate the Contract upon no less than fifteen (15) days written notice to the Provider. VI. FINANCIAL TRANSACTIONS AND AUDIT REQUIREMENTS The Department has determined that this is a sub-recipient contract. Sub-recipients of state or federal financial assistance are exempt from the 1% MFMP transaction fee per FAC rule. A. Financial Audit Compliance: 1. The Provider shall provide to the Department an audit in accordance with the requirements of the Florida Single Audit Act (Attachment II), as applicable. Information regarding this audit is specified in Attachment II of this Contract. 2. This audit shall be submitted within nine months (270 calendar days) after the end of the Provider's fiscal year and 12 months after the end of a governmental agency's fiscal year. 3. The Federal Catalog of Domestic Assistance number for this program is CFDA #16.540. B. Accounting Requirements for Recipients and Sub-Recipients of Federal or State Financial Assistance Page 6 of 51 Contract#10088 1. The Recipient shall establish and utilize accounting mechanisms and records in accordance with generally accepted accounting procedures and practices, which fully and accurately reflect, track, and document, the receipt, investment, expenditure, and disbursements to Sub-recipients, and which fully and accurately reflect, track, and document satisfaction of all matching requirements under this Contract. 2. Where the Recipient in its accounting mechanisms and records relies on reports and information from Sub-recipients, the Recipient shall have required and assured that such reports and information are based upon accounting mechanisms and records established and maintained by Sub-recipients in accordance with generally accepted accounting procedures and practices, which fully and accurately reflect and track receipt, investment, and expenditure or refund of all funds disbursed to those Sub-recipients, and which fully and accurately reflect, track, and document satisfaction of all matching requirements under this Contract. 3. Co-mingling by the Recipient or Sub-recipients of state funds with any other funds is strictly prohibited. The Provider shall keep separate state funds from multiple agencies and/or multiple programs within the same agency. The Recipient and Sub-recipients shall establish and maintain accounting records for funds and shall account for such funds on a basis separate and apart from other funds and activities of the Recipient and Sub-recipients. 4. The Recipient shall maintain and shall ensure that Sub-recipients for their activities maintain, sufficient documentation of all expenditures of funds (e.g., detailed invoices, cancelled checks, payroll detail, bank statements, etc.) as will establish that expenditures are allowable under the contract and applicable laws rules, and regulations; and are reasonable and necessary for the purpose of fulfilling obligations under this Contract. VII. RECORDS REQUIREMENTS A. Record Retention The Provider shall maintain programmatic and administrative books, records, and documents (including electronic storage media), for a minimum of five (5) years in accordance with chapters 119 and 257, Florida Statutes, and the Florida Department of State Record Retention Schedule located at http://dlis.dos.state.fl.us/recordsmgmt. The Provider shall maintain youth records, which are programmatic in nature in a secure location with access limited to duly authorized Department and Provider staff. Upon expiration of this Contract, the Provider shall return all youth records to the Department. The Provider shall ensure these records are available at all reasonable times to inspection, review, or audit by state and federal personnel and other personnel duly authorized by the Department. In the event any work is subcontracted, the Provider shall require each subcontractor to maintain and allow access to such records for audit purposes in the same manner. The Provider shall retain sufficient records demonstrating its compliance with the terms of this Contract for a period of five (5) years from the date the audit report is issued, and shall allow the Department, or its designee, Comptroller, or Auditor General access to such records upon request. The Provider shall ensure that all working papers are made available to the Department, or its designee, Comptroller, or Auditor General upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. B. Transfer of Records Upon completion or termination of the Contract, the Provider shall cooperate with the Department to facilitate the transfer and return of records to the Department, at no cost to the Department. All records provided to or developed by the Provider for this Contract are the property of the Department. Page 7 of 51 Contract#10088 VIII. GENERAL TERMS&CONDITIONS A. Incorporated By Reference When applicable, the Department's Invitation to Bid, Request for Proposal or Invitation to Negotiate that results in this Contract and the Provider's bid, proposal or reply are incorporated herein by reference. B. Order of Precedence In the event of a conflict, ambiguity or inconsistency among the Contract and any attachments and exhibits named herein that are attached hereto and incorporated by reference, such conflict will be resolved by applying the following order of precedence: 1. Contract document including any attachments, exhibits, and amendments; 2. The Request for Proposals, Invitations to Bid, Invitations to Negotiate, exhibits, and appendices, including any addenda; 3. Applicable Florida Statutes and Florida Administrative Code; 4. Department policy and manuals; and 5. The Provider's proposal, bid or reply as incorporated by reference. If the Contract is silent on matters relating to health services, the Provider shall follow applicable law and Department policy and manuals. C. Rights, Powers and Remedies No delay or failure to exercise any right, power or remedy accruing to either party upon breach or default by either party under this Contract, shall impair any such right, power or remedy of either party; nor shall such delay or failure be construed as a waiver of any such breach or default, or any similar breach or default thereafter. D. Third Party Rights This Contract is neither intended nor shall it be construed to grant any rights, privileges or interest in any third party without the mutual written agreement of the parties hereto. E. P.R.I.D.E It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this Contract shall be purchased from the corporation identified under chapter 946, Florida Statutes, in the same manner and under the same procedures set forth in sections 946.515(2) and (4), Florida Statutes. For purposes of this Contract, the person, firm or other business entity carrying out the provisions of this Contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned. The "Corporation identified" is PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC. (P.R.I.D.E.)which may be contacted at: P.R.I.D.E. 12425 28th Street North, Suite 103 St. Petersburg, Florida 33716 Telephone (727) 572-1987 http://www.pride-enterprises.orq/ F. Legal and Policy Compliance 1. The Provider shall comply with all local, state, and federal laws, rules, regulations and codes whenever work is performed under this Contract. The Provider shall also comply with and the Department will monitor and evaluate the services provided under this Contract in accordance with all Department policies, and procedures that are in effect on the date that this Contract is fully executed. 2. The Provider is not responsible for complying with subsequent changes to Department policies or procedure that may affect the services provided under this Contract unless the Department and the Provider negotiate otherwise. Such negotiation shall be reduced to writing through a contract amendment that is mutually agreed upon by both parties. However, the Department cannot waive a Provider's compliance to subsequent changes to any local, state, and federal laws, rules, regulations or codes. Page 8 of 51 Contract#10088 3. The Provider shall obtain any licenses and permits required for services performed under this Contract and maintain such licenses and permits for the duration of this Contract. 4. Any and all waivers of Department policies, procedures, or manuals shall be reduced to writing and shall be maintained in the Contract Manager's file. G. Convicted Vendor List A Vendor, person or affiliate who has been placed on the Florida Convicted Vendor List may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the Department pursuant to section 287.133, Florida Statutes. H. Discriminatory Vendor List In accordance with section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List: 1. May not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity; and 2. May not transact business with any public entity. Copyrights and Right to Data 1. Where activities supported by this Contract produce original writing, sound recordings, pictorial reproductions, drawings or other graphic representation and works of any similar nature, the Department has the right to use, duplicate and disclose such materials in whole or in part in any manner, for any purpose whatsoever, and to have others acting on behalf of the Department to do so. 2. If the materials so developed are subject to copyright, trademark or patent, legal title and every right, interest, claim or demand of any kind in and to any patent, trademark or copyright, or application for the same, will vest in the State of Florida, Department of State, for the exclusive use and benefit of the State. Ownership of intellectual property created as a result of the services delivered under this Contract will reside with the Department. J. Assignments and Subcontracts The Provider shall not assign responsibility of this Contract to another party, subcontract for any of the work contemplated under this Contract, or transfer program services to another location without the prior written approval of the Department's Contract Manager. Approval by the Department of assignments or subcontracts shall not be deemed in any event to provide for the Department incurring any additional obligations under this Contract, nor relieve the Provider of the requirements of this Contract. The Department may monitor the terms and conditions of the assignment or subcontract to ensure compliance. The Provider shall ensure contracts with its subcontractors contain the terms and conditions of this Contract and shall be responsible for monitoring subcontractor compliance and performance in both programmatic and administrative areas. The Department's review of subcontractor agreement(s) associated with this Contract award does not relieve the Provider of the responsibility to manage the subcontractor; demonstrate the value added and reasonableness of subcontractor pricing; and meet all contractual obligations. K. Sponsorship If the Provider is a non-governmental organization which sponsors a program financed partially by State funds, including any funds obtained through the Contract, it shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by City of Opa Locka and the State of Florida, Department of Juvenile Justice." If the sponsorship reference is in written material, the words "State of Florida, Department of Juvenile Justice" shall appear in the same size letters or type as the name of the organization. L. Products Available from Blind or Other Handicapped (RESPECT) It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this Contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in Section 413.036(1) and (2), Page 9 of 51 Contract#10088 Florida Statutes. For purposes of this contract the person, firm, or other business entity carrying out the provisions of this Contract shall be deemed to be substituted for the state agency insofar as dealings with such qualified nonprofit agency are concerned. http://dms.myflorida.com/business operations/state purchasing/vendor information/state _contracts_agreements_a nd_p rice_l ists/respect M. Force Majeure Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under the Contract or interruption of performance resulting directly or indirectly from acts of God, accidents, fire, explosions, earthquakes, floods, water, hurricanes, wind, lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, strikes, or labor disputes. However, acts of God, accidents, fire, explosions, earthquakes, floods, water, hurricanes, wind, lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, strikes, or labor disputes do not relieve the Provider from its responsibility under the Contract, for the health, safety and welfare for the youth assigned to it by the Department. N. Insurance 1. The Provider shall maintain, if applicable, the following types of insurance listed below during the entire period of this Contract and submit proof of maintenance to the Department on an annual basis. a. Commercial General Liability with a minimum limit of $500,000.00 per occurrence and $1,000,000.00 policy aggregate (defense cost shall be in excess of the limit of liability). Coverage shall include premises and operations, products and completed operations, personal injury, advertising liability, and medical payments. b. Automobile Liability Insurance shall be required and shall provide bodily injury and property damage liability covering the operation of all vehicles used in conjunction with performance of this Contract, including hired and non-owned liability coverage: 1) With a minimum limit for bodily injury of$250,000 per person; 2) With a minimum limit for bodily injury of$500,000 per accident; 3) With a minimum limit for property damage of $100,000 per accident; and/or 4) With a minimum limit for medical payments of $10,000 per person. 2. The Provider shall maintain Worker's Compensation and Employers' liability insurance as required by Chapter 440, Florida Statutes, with minimum employers' liability limits of$100,000 per accident, $100,000 per person and $500,000 policy aggregate. 3. The Department shall maintain insurance for all Department-furnished real and personal property in Department-owned or leased facilities that are utilized by the Provider to deliver services under this Contract. For those services that are not delivered in Department-owned or leased facilities, the Provider shall procure and maintain "fire and extended coverage" for all property, furnishings and equipment furnished by the Department in an amount equal to its full insurable replacement value. The Department shall be named as a loss payee on these policies. 4. The Contract shall not limit the types of insurance the Provider may desire to obtain or be required to obtain by law. The limits of coverage under each policy maintained by the Provider shall not be interpreted as limiting the Provider's liability and obligations under the Contract. 5. All insurance shall be in effect before the Provider commences services under this Contract or takes possession of Department-furnished property. The Provider shall deliver all Certificates of Insurance to the Department before the Department provides any funds. A Florida-regulated insurance company or an eligible surplus lines insurance carrier shall write all insurance. The Certificates shall be completed and signed by authorized Florida Resident Insurance Agents Page 10 of 51 Contract#10088 or Florida Licensed Nonresident Insurance Agents and delivered to the Department's Contract Manager. All certificates shall be dated and contain: a. The name of the Provider, the program name, the name of the insurer, the name of the policy, its effective date, and its termination date; b. The State of Florida listed as an Additional Named insured for policies of General Liability and Automotive Liability; c. A statement the insurer will mail a notice to the Department's Contract Manager at least thirty (30) days prior to any material changes in the provisions or cancellation of the policy; and d. All coverage required in this Contract. O. Suspension of Work The Department may, in its sole discretion, suspend any or all activities under the Contract, at any time, when in the interests of the State to do so. The Department shall provide the Provider written notice outlining the particulars of suspension. Examples of the reason for suspension include, but are not limited to, budgetary constraints, or a declaration of emergency. After receiving a suspension notice, the Provider shall immediately comply with the notice. Within ninety (90) days, or any longer period agreed to by the Provider, the Department shall either (1) issue a notice authorizing resumption of work, at which time activity shall resume, or (2) terminate the Contract. The Provider will not receive compensation during the suspension period for the services that are under suspension. P. Inspector General Requirements 1. Investigation Pursuant to section 20.055, Florida Statutes, the Office of the Inspector General is responsible for providing direction for supervision and coordination of audits, investigations, and reviews relating to the programs and activities operated by or financed by the Department for the purpose of promoting economy and efficiency, and shall conduct investigations designed to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and other abuses in its programs and activities. The Inspector General and staff shall have access to any records, data, and other information maintained by the Department or Provider as deemed necessary to carry out the aforementioned activities. The Provider will ensure that all Provider staff, and its subcontractors, fully cooperates with the Office of the Inspector General staff and/or other Department staff conducting audits, investigations, or reviews. The Provider shall, as directed by the Department, conduct Program Reviews of incidents reported to the Department. Program Reviews will be conducted by Provider staff certified by the Department as Program Review Specialists. 2. Incident Reporting Pursuant to Rule 63f-11.001-006, Florida Administrative Code, Central Communications Center, the Provider shall comply with all Department incident reporting requirements. The Provider shall develop an internal numbering process for all incident reports to ensure that all reports are present and maintained in accordance with Department policy, including implementation of a written Arrest Reporting procedure requiring all owners, operators, directors, caretaker/direct contact staff, and subcontracted staff, who have been arrested for any criminal offense to make a report of their arrest, either written or oral, to their immediate supervisor within three (3) business days of the arrest. This procedure shall require the imposition of corrective action for noncompliance. Programs must comply with the reporting requirements as outlined in the Department's incident reporting policy. 3. Background Screening The Provider shall comply with the Department's Statewide Procedure on Background Screening for Employees, Vendors, and Volunteers that is available on the Department's website. The Provider shall comply with the requirements for background screening pursuant to chapters 39, 435, 984 and 985, Florida Page 11 of 51 Contract#10088 Statutes and the Department's background screening policy (FDJJ 1800 Revised 7/30/10 with corrections on 8/12/10). Failure to comply with the Department's background screening requirements may result in termination of the Contract. Q. Quality Improvement Standards 1. The Department will evaluate the Provider's program, in accordance with section 985.632, Florida Statutes, to determine if the Provider is meeting minimum thresholds of performance pursuant to the Department's Quality Improvement standards. 2. A Provider failing a Quality Improvement Review shall cause the Department to conduct a second Quality Improvement Review within six (6) months. Failure of the second Quality Improvement Review shall cause the Department to terminate the Provider's contract, unless the Department determines there are documented significant extenuating circumstances. In addition, if the Provider's contract is terminated, the Department may not contract with the same Provider for the terminated service for a period of twelve (12) months. 3. Quality Improvement Reviews shall be based only on standards assessing compliance with this Contract, local, state, and federal laws, rules, regulations and codes, as well as Department policies, procedures and manuals that are in effect on the date that this Contract is fully executed, unless otherwise negotiated in writing between the Department and the Provider. 4. The Provider may ensure a minimum of one (1) staff member per contract participates in an on-site Quality Improvement Review in another judicial circuit on an annual (calendar year) basis. The Provider shall ensure all staff participating in Quality Improvement Reviews are at the management or supervisory level, have a minimum of a Bachelor's Degree unless a waiver request has been submitted and approved by the Department, and have completed the Department's Quality Improvement Peer Reviewer Certification Training Program. Participation in the training and the review shall be at the Provider's expense. 5. The results of Quality Improvement Reviews and final scores do not relieve the Provider of its responsibility for compliance with the provisions in this Contract. R. Monitoring The Department will conduct periodic unannounced and announced programmatic and administrative monitoring to assess the Provider's compliance with this Contract and applicable federal and state laws, rules and Department policies and procedures. The Provider shall permit persons duly authorized by the Department to inspect any records, papers, documents, electronic documents, facilities, goods and services of the Provider that are relevant to this Contract, and interview any clients and employees of the Provider under such conditions as the Department deems appropriate. Following such inspection, the Department will deliver to the Provider a list of its findings, including deficiencies regarding the manner in which said goods or services are provided. The Provider shall rectify all noted deficiencies specified by the Department within the specified period of time set forth in the Department's Monitoring Report. The Provider's failure to correct these deficiencies within the time specified by the Department may result in the withholding of payments, being deemed in breach or default, and/or termination of this Contract. S. Financial Consequences 1. Financial consequences shall be assessed for Contract non-compliance or non- performance in accordance with the FDJJ Policy #2000, and the Department Contract Monitoring Guidelines, Chapter 2, (available on the Department's website) for the following: a. failure to submit a Corrective Action Plan (CAP)within thirty (30) calendar days of the Monitoring Visit; b. failure to implement the CAP for identified deficiencies within the specified time frame(s); Page 12 of 51 Contract#10088 c. and/or upon further failure to make acceptable progress in correcting deficiencies as outlined in the CAP within specified timeframes. 2. By executing a Contract, the Provider expressly agrees to the imposition of financial consequences as outlined below, in addition to all other remedies available to the Department by law. • For Cost Reimbursement Services: Total monthly value of contract X 1.0% = Financial Consequence Imposition of consequences shall be per deficiency per day 3. Upon the Department's decision to impose financial consequences, written notification will be sent to the Provider. Notification will outline the deficiency(ies) for which financial consequences are being imposed, the conditions (including time frames) that must be in place to satisfy the deficiency(ies) and/or the Department's concerns, the amount of the financial consequence and the month the deduction shall be made on the invoice. The Contract Manager shall deduct the amount of financial consequences imposed from the Provider's next monthly invoice as specified in the written notification. 4. If the Provider has a grievance concerning the imposition of financial consequences for noncompliance, the Provider shall follow the dispute process that is outlined in Section U, Dispute Resolution, of the Contract, outlining any extenuating circumstances that prevented them from correcting the deficiency(ies). T. Confidentiality 1. Pursuant to section 985.04, Florida Statutes, all information obtained in the course of this Contract regarding youth in the care of the Department is confidential. The Provider shall comply fully with all security procedures of the State and the Department in performance of the Contract. The Provider shall not divulge to third parties any confidential information obtained by the Provider or its agents, distributors, resellers, subcontractor, officers or employees in the course of performing Contract work, including, but not limited to, security procedures, business operations information, or commercial proprietary information in the possession of the State or Department. The Provider shall not be required to keep confidential information or material that is publicly available through no fault of the Provider, material that the Provider developed independently without relying on the State's or Department's confidential information, or material that is otherwise obtainable under State law as a public record. The Provider shall take appropriate steps to ensure its personnel, agents, and subcontractors protect confidentiality. The warranties of this paragraph shall survive the Contract. 2. The Provider shall comply with all requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the regulation applicable to entities covered under HIPAA, issued by the Department of Health and Human Services, entitled "Standards for Privacy of Individually Identifiable Health Information" (45 CFR Parts 160 and 164, effective April 14, 2000), if applicable under this Contract. U. Dispute Resolution Any dispute concerning compliance and/or performance of this Contract shall be decided by the Department's designated Contract Manager, who shall reduce the decision to writing and serve a copy to the Provider. Any dispute that cannot be resolved shall be reduced to writing and delivered to the Department's Assistant Secretary or designee of the relevant program area for resolution. V. Severability If a court deems any provision of this Contract void or unenforceable, that provision shall be enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other provisions shall remain in full force and effect. Page 13 of 51 Contract#10088 W. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion The Provider, by execution of this Contract, certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in contracting with the Department by any federal department or agency, pursuant to 34 CFR, Part 85, Section 85.510. The Provider shall notify the Department if, at any time during this Contract, it or its principals are debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in contract with the Department by any federal department or agency. The list of excluded entities is available at http://www.epls.gov/. X. All property purchased by the Provider utilizing Contract funds is the Property of the State and shall be returned to the Department upon expiration of this Contract. The property shall be returned in a condition which allows for re-use of equipment. The Department shall make the determination regarding the surplus of State-owned property. The Provider shall maintain property to protect against theft and/or damage. The Provider may not be reimbursed for property purchased unless specifically allowed by this Contract. Y. MIS Security In accordance with Rule 71A-1.005 (1)-(5) F.A.C., Contractors, Providers, and Partners employed by the Department or acting on behalf of the Department shall comply with all applicable security policies, and employ adequate security measures to protect the Department's information, applications, data, resources, and services. When applicable, network connection agreements shall be executed for third-party network connections prior to connection to the Department's internal network. IX. CAPTIONS The captions, section numbers, article numbers, title and headings appearing in this Contract are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such articles or sections of this Contract, nor in any way effect this Contract and shall not be construed to create a conflict with the provisions of this Contract. X. ATTACHMENTS AND EXHIBITS TO BE INCLUDED AS PART OF THIS CONTRACT: Attachment I: Services to be Provided Exhibit 1: Reimbursement Request Form (Invoice) Exhibit 2: Contract Census Report Exhibit 3: Florida Minority Business Enterprise(MBE) Utilization Report Exhibit 4: Cost Reimbursement Line Item Budget Exhibit 5: Monthly Activity& Progress Report form Exhibit 6: Budget Narrative Attachment II: Florida Single Audit Act Exhibit 1: Florida Single Audit Act(FSAA) This Contract and all attachments and exhibits named herein that are attached hereto and incorporated by reference, represents the entire agreement of the parties. Any alterations, variations, changes, modifications, or waivers of provisions of this Contract shall only be valid when they have been reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Contract, unless otherwise provided herein. Page 14 of 51 Contract#10088 IN WITNESS THEREOF,the parties hereto have caused this Contract to be executed by their undersigned officials as duly authorized. PROVIDER STATE OF FLORIDA CITY OF OPA LOCKA DEPARTMENT OF JUVENILE JUSTICE SIGNED BY: SIGNED BY: NAME: KELVIN L BAKER NAME: CHRISTY DALY TITLE: CITY MANAGER TITLE: DEPUTY SECRETARY DATE: 6/28/2013 DATE: VENDOR NUMBER: 59-6000394 THIS CONTRACT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES Page 15 of 51 Contract#10088 Attachment I Services to Be Provided General Description A. General Statement of Services The City of Opa-locka shall provide services through an expansion of its Youth Crime Prevention Program (YCPP) summer program that supports a safe learning environment to fill in the gaps in learning opportunities that are caused by summer recess from school. Services shall be provided to a minimum of fifty (50) males and females at-risk youth through the YCPP. Youth shall be between the ages of twelve (12) through seventeen (17)and services shall be provided fora maximum of eight (8)weeks. B. General Services to be Provided The Provider shall deliver prevention and substance abuse education and services that include, but are not limited to mentoring, water safety skills and aquatic programming, leadership skills and healthy lifestyle instruction. C. Authority for Specific Contracted Program Services Authority for specific contracted program services is found in Chapter 985, Florida Statutes and gives the Department of Juvenile Justice the authority to develop and implement effective programs to prevent delinquency, to divert children from the traditional juvenile justice system, to intervene at an early stage of delinquency and to provide critically needed alternatives to institutionalization and deep-end commitment; provide well trained personnel, high-quality services, and cost effective programs within the juvenile justice system. D. Service Limits The Provider shall not provide services to youth who fail to meet the eligibility criteria contained in this Contract. The Provider shall not be reimbursed for services rendered outside the terms of this Contract. E. Major Goal(s)of the Program/Service The goal of these prevention services is to divert youth that pose no real threat to public safety away from the juvenile justice system through summer camp programming that will support a safe learning environment to fill the gaps in learning opportunities that are caused by summer recess from school. F. Definitions Admit/Enroll/Acceptance: A youth who has gone through the program intake process, been admitted/enrolled/accepted (terminology may vary) for program services and is receiving the primary deliverables. G. Subcontractor: An agreement entered into by the Provider with any other person or organization that agrees to perform any performance obligations for the Provider specifically related to securing or fulfilling the Provider's obligations to the Department under the terms of the Contract. II. Youth to be Served A. General Description of the Youth to be Served The Provider shall serve a minimum of fifty (50) males and females at-risk youth who meet the eligibility criteria contained in this Contract. B. Youth Eligibility Youth eligible to participate in the YCPP summer program shall be residents of Miami- Dade County, between the ages of twelve (12) through seventeen (17), and enrolled in school. All participation by youth and/or parents/guardians shall be voluntary. The Department shall resolve all disputes regarding the eligibility of youth to participate in the program. The Provider shall contact the Department's assigned Contract Manager prior to the admission of youth whose eligibility is in dispute. Page 16 of 51 Contract#10088 C. Youth Referral/Determination Program participants selected to enroll in the YCPP summer program shall be referred by the Department, community service organizations, school counselors and parental referrals based on the youth experiencing at-risk behaviors. D. Limits on Youth to be Served Services are limited to youth ages twelve (12) through seventeen (17) and who reside in Miami-Dade County. Length of program participation shall not exceed eight (8) weeks. Written requests for an extension to the length of program participation shall be forwarded to the Department's assigned Contract Manager in advance and shall include the explanation of the need for extended participation, which shall also be documented in the youth client file. III. Services to be Provided A. Service Tasks The Provider shall, at a minimum, perform the following service tasks as specified when providing service under this Contract: 1. One (1) Prevention Risk Assessment shall be completed by each newly admitted youth enrolled in the program. Supporting documentation includes name of youth assessed and signature of staff performing assessment. 2. Youth Pre- and Post-Surveys: Youth pre and post surveys shall be completed on each youth admitted to the program as a measure of program effectiveness. Pre- program surveys shall be administered within one (1) week of program enrollment. Post program surveys shall be administered within one week of being discharged from the program. 3. Water Safety Skills: Participating youth shall receive water safety skills, learn to swim, and learn life saving techniques. Youth shall participate in a minimum of two (2) hours of water safety skills per week for the duration of the program. 4. Mentoring: Participating youth shall be paired with older youth or professionals within the community in order to enhance the physical, social, and academic well being of each youth through various activities such as tutoring, sports, and community service projects. The mentor shall meet in person with the youth at least once(1) per week for a minimum of one(1) hour per week. 5. Healthy Lifestyle Instruction: Youth shall gain a better understanding of healthy eating habits through the Kids Cook Complete curriculum. Subjects to be included, but not limited to, are healthy eating habits and food journaling. Youth shall participate in a minimum of two (2) hours of Healthy Lifestyle Instruction for the duration of the program. B. Service Task Limits The Provider shall ensure that the opportunity to participate in the identified service tasks are provided to each youth enrolled in the contracted program on an on-going basis. C. Staffing/Personnel The Provider and all personnel provided under this Contract, whether performance is as a Provider, subcontractor, or any employee, agent or representative of the Provider or subcontractor, shall continually maintain all licenses, protocols, and certifications that are necessary and appropriate or required by the Department or another local, state or federal agency for the services to be performed or for the position held. All such personnel shall renew licenses or certifications pursuant to applicable law or rule. The Provider shall provide copies of all current licenses or certificates required for the delivery of services under this Contract, to the Department's Contract Manager, prior to the delivery of services or as part of the proposal. 1. Staffing Levels Youth Counselor (2 FTE) — Two (2) full-time Youth Counselors to serve as the primary contact for the project, will coordinate meetings, develop linkages to facilitate inter-agency relationships, and conduct Page 17 of 51 Contract#10088 assessments, discussion groups, and workshops. This position is also responsible for the ongoing supervision of youth mentor matches, providing support and assistance as needed. 2. Staffing Qualifications Staff employed by the Provider and responsible for the provision of prevention and intervention services for youth shall meet the following minimum qualifications: Youth Counselor — Shall have a minimum of a Bachelor's degree in Criminal Justice, Social Work, Education or other related field from an accredited college or university; or an Associate's degree with at least two years of experience in related work. Required to pass the Department's standards regarding background screening. 3. Provider Staff Training a. Training shall be specific to the functions and responsibilities of each member. Qualified personnel for the specific topic shall provide training. b. At a minimum, staff shall be trained in the Department's policy FDJJ 8000 (dated 12/24/2006) on child abuse and incident reporting, Juvenile Justice Information System (JJIS) and safeguarding client confidentiality. 4. Staffing Changes Prior to any changes to the staffing levels and/or qualifications for a position, the Provider shall forward a written request to the Department's assigned Contract Manager for approval. The Provider is required to maintain staffing levels throughout the term of the Contract. D. JJIS Contact and Training The Provider shall be responsible for the accuracy of the information entered into the Juvenile Justice Information System JJIS Prevention Web. This responsibility is based on the Department's capability to provide access and utilization to the Provider. The Provider shall designate a lead staff person responsible for ensuring completion and accuracy of the JJIS data entry, including admission and release dates. This staff person shall also be the main contact for the Department's Data Integrity Officer and the Office of Program Accountability. The Department will provide limited assistance to the Provider with JJIS training. E. Record Keeping a. The Provider shall maintain a case file for each youth served. The file shall contain at a minimum documentation of referral into this contracted program, written parental consent, pre and posttests/surveys, participant level data and progress documentation. b. A daily sign-in sheet, signed by each youth receiving services in the signer's own hand writing, shall be maintained to record daily activity of the program. c. Data shall be collected and maintained in such a way as to permit data integrity verification against the Juvenile Justice Information System (JJIS), invoices, and submitted reports. F. Data Collection a. Upon access to the Department's JJIS system, the Provider shall enter data into the JJIS Prevention Web within fourteen (14) days of admittance to the program and again within fourteen (14) days of release. b. All youth information required in the JJIS Prevention Web shall be collected and maintained in hard copy format. c. The responsibility for entering data into JJIS is based on the Department's capability to provide access and utilization to the Provider. The Provider shall contact the Department's Data Integrity Officer in the area to gain appropriate access and secure training within forty-five (45) days of the Contract start date. Page 18 of 51 Contract#10088 G. Service Locations and Times 1. Service Locations Program services including scheduling, coordination of program services, and direct service to youth shall be provided at the location(s) listed below: City of Opa-locka Youth Crime Prevention Program 215 North Perviz Avenue Opa-locka, Florida 33054 2. Service Times The Provider shall ensure that the YCPP summer program shall be accessible to all participating youth enrolled in the program from 8:00 a.m. to 7:30 p.m., Monday through Friday. Key personnel of the Provider shall be available for contact by the Department during the working hours of 8:00 AM — 5:00 PM Monday through Friday with the exception of weekends and holidays. 3. Changes to Service Locations/Times The Provider is not authorized to make changes in the service delivery location(s) or hours of operation without prior written consent of the Department's Contract Manager. Requests for changes in the service location(s) must be requested in writing a minimum of fourteen (14) calendar days prior to the requested location change. H. Property 1. Title (ownership) to all non-expendable property shall be vested in the Department at the time of the purchase of the property if the property is acquired from: a. Expenditure of funds provided by the Department under a cost- reimbursement Contract. b. Expenditure of funds provided by the Department as operational expense dollars. 2. All state-furnished property acquired by the Provider through funding sources identified above, with a cost of $1,000 or more and lasting more than one year, and hardback-covered bound books costing $250 or more, shall be accounted for in accordance with chapter 10.300, Rules of the Auditor General. All such property, including replacements to state-furnished property that is lost, destroyed, exhausted, or surplused under the terms of this Contract, shall be returned to the Department upon Contract termination. Any replacements shall be of equal or greater value when returned to the Department. 3. Upon delivery of Department-furnished property to the Provider, the Provider assumes the risk and responsibility for its loss and damage. 4. All state-furnished property with a cost of $100 or more, but less than $1,000 shall be accounted for by the Provider. The Provider shall develop and use a system that is approved by the Department. The Provider property accountability system shall contain, at a minimum: item number, item description, physical location of the property, serial or manufacturer's number, name, make, or name of manufacturer, model year, date purchased, method of procurement, and condition of property. The system shall be designed to reflect any changes to the status of property such as condition or disposition. All such property shall be either returned to the Department upon Contract termination or disposed of as instructed by the Department. Any replacements shall be of equal or greater value when returned to the Department. 5. The Provider shall submit to the Contract Manager, a listing of all items purchased for the program with Department funds and include supporting documentation of funds used. The Provider shall include this with the first invoice submitted after purchase of the item(s). 6. The Provider shall not dispose of state-furnished property without the written permission of the Department. Department policies and procedures shall be followed when disposing of state-furnished property. Page 19 of 51 Contract#10088 7. The Provider shall not use any state-furnished property for any purpose except the delivery of services identified in this Contract. 8. The Provider shall submit a final inventory report that is approved by the Department at conclusion of the Contract. 9. Information Technology Resource(ITR) Purchases 10. The Provider must receive written approval from the Department prior to the purchase of any Information Technology Resource (ITR) made as part of this Contract. ITR includes data processing hardware, software, services, supplies, maintenance, training, personnel and facilities. 11. The Provider shall secure prior written approval by means of an Information Resource Request (IRR) form before the purchase of any ITR. The form is available from the Contract Manager. The Contract Manager is responsible for serving as the liaison between the Provider and Management Information Systems during the completion of the IRR/ITR process. 12. The Provider shall not be reimbursed for any ITR purchases made prior to obtaining the Department's written approval. IV. Deliverables A. Monthly Deliverables 1. Primary Deliverable: Water Safety Skills: Youth shall participate in a minimum of two(2) hours of water safety skills per week for the duration of the program. 2. Primary Deliverable: Mentoring: Youth shall participate in a minimum of two (2) hours of mentoring for the duration of the program. 3. Primary Deliverable: Healthy Lifestyle Instruction: Youth shall participate in a minimum of two (2) hours of Healthy Lifestyle Instruction for the duration of the program. Financial Consequence: Financial Consequence shall be assessed if the Provider fails to meet the primary deliverables outlines above on a monthly basis. The Provider will be assessed the financial consequence, on a monthly basis, based on the following formula: • Total#of youth (50 per Budget Year) divided into the total contract amount(of $37,344.00) = $746.88 x .50 = financial consequence. The factor of .50 was applied to the above minimum deliverables as other deliverables are due each month with program operations. • By executing a Contract, the Provider expressly agrees to the imposition of the above outlined financial consequence, in addition to all other remedies allowed by law and under this contract. • The Department will deduct the above amount from the monthly invoice if the Provider fails to meet the required primary deliverables. An exception to the minimum requirement for new youth admitted is allowed in situations where during previous months the Provider exceeded the minimum requirement and is on track to meeting the total number of youth served for the contracted budget period. Ongoing program services outlined below are delivered to youth based on needs assessment. The Provider shall be monitored to ensure ongoing services are delivered based on program participant needs; however it is recognized the number of youth receiving each service on a monthly basis can vary. The Provider is responsible for ensuring the ongoing program deliverables identified below are available for program participants. 4. Deliverable: One (1) Prevention Risk Assessment shall be completed by each newly admitted youth enrolled in in the program. Supporting documentation includes name of youth assessed and signature of staff performing assessment. 5. Deliverable: Youth Pre- and Post-Surveys: Youth Pre- and Post-Surveys shall be completed on each youth admitted to the program as a measure of program effectiveness. Pre-program surveys shall be administered within one (1) week of Page 20 of 51 Contract#10088 program enrollment. Post-program surveys shall be administered within one week of being discharged from the program. B. Reports The Department will require progress or performance reports throughout the term of the Contract. The Provider shall complete reports as required to become eligible for payment. Following are the Contract Managers for the respective parties. All matters shall be directed to the Contract Managers for action or disposition. Any and all notices shall be delivered to the parties at the following addresses: PROVIDER DEPARTMENT City of Opa-locka Marie Boswell, Contract Manager Delia R Kennedy Department of Juvenile Justice 780 Fisherman Street 4th Floor 18425 N.W. 2nd Avenue, Second Floor Opa-locka, Florida 33054 Miami Gardens, Florida 33169 Telephone: (305) 953-2868 X1209 Telephone: (305) 654-1962 Email: DKennedyopalockafl.qov Email: marie.boswell@dll.fl.state.us After execution of this Contract, any changes in the information contained in this section will be provided to the other party in writing, shall be sent by United States Postal Service or other delivery service with proof of delivery, and a copy of the written notification shall be maintained in the official Contract record. All notices required by this Contract or other communication regarding this Contract shall be sent by United States Postal Service or other delivery service with proof of delivery. Submission of deliverables and reports shall not be construed to mean acceptance of those deliverables and reports. The Department reserves the right to reject deliverables and reports as incomplete, inadequate, or unacceptable. The Contract Manager will approve or reject deliverables and reports. 1. Proof of Insurance A Certificate of Insurance shall be provided to the Department's Contract Manager prior to the initiation of service delivery, and prior to expiration. Certificates of Insurance shall reflect appropriate coverage(s) based on the recommendation of a licensed insurance agent, and the minimums listed in this Contract. 2. Organizational Chart The Provider's organizational chart shall be provided upon execution of this Contract, annually, and upon changes. The organizational chart shall include the programmatic and administrative structure of the Provider's organization. 3. Subcontract(s) A copy of each subcontracted agreement intended to be entered into by the Provider via this Contract, shall be submitted to the Department in advance of its execution for Department approval. A signed copy of the subcontract approved by the Department shall be provided to the Department's Contract Manager once it has been executed and prior to the delivery of service to Department youth and payment to the subcontractor. 4. Continuity of Operations Plan (COOP) Prior to the delivery of service, the Provider shall submit a Continuity of Operations Plan (COOP), which provides for the continuity of the services within this Contract in the event of a manmade/natural disaster/emergency. The Department approved Plan format can be found on the Department's website. Additional information can be found in FDJJ 1050, Continuity of Operations Plans. 5. Information Resource Request(IRR) The Provider shall receive written approval from the Department prior to the purchase of Information Resource Request (IRR) components used in the performance of contractual obligations under this Contract when the cumulative Page 21 of 51 Contract#10088 total cost is equal to or greater than five hundred dollars ($500.00). The Provider shall secure written approval by means of a Department IRR form before the purchase of information technology components. The Contract Manager will serve as the liaison between the Provider and the Department's Management Information System (MIS) bureau during the completion of the IRR process. The IRR form is available in the Department's Forms Library. The use of contract funds for the purchase of IRR components must be approved by the contract manager as appropriate and allowable under the terms of the Contract. 6. Invoice A properly prepared invoice, accompanied by all required documentation and reports, shall be submitted directly to the Contract Manager no later than the fifteenth (15) day of each month following the end of the month for which services were rendered. Payment of the invoice shall be pursuant to section 215.422, Florida Statutes and any interest due shall be paid pursuant to section 55.03(1), Florida Statutes. A Vendor Ombudsman, established within the Department of Financial Services, may be contacted if a Provider is experiencing problems in obtaining timely payment(s) from a State of Florida agency. The Vendor Ombudsman may be contacted at 800-848-3792. 7. Youth Census Report A complete list of youth provided services required under the terms and conditions of this Contract during the service period detailed on the invoice shall be furnished. At a minimum, the Census Report shall include the youth name, juvenile justice identification number, date of service, and the service required by the Contract that was provided. 8. Monthly Activity & Progress Report A summary of contracted program services shall be submitted with the Providers invoice on a monthly basis. The report shall include a summary of service components provided, number of youth participants served, number of youth released from the program, detail of all program concerns/challenges/barriers, participation of collaborative partners, progress towards mandatory objectives and deliverables, and volunteers participating during the month. 9. Staff Vacancy Report Any vacancy in a program position shall be reported to the Department Contract Manager in writing within three (3) business days of the position becoming vacant. The Provider shall provide a complete list of all vacant program positions required by this Contract, and include the position title, position number, date of vacancy, and position description. The Provider shall provide the Department's Contract Manager with an explanation for vacancies, which exceed 90 calendar days. Services shall be provided to all Department youth by qualified Provider staff regardless of whether a position(s) is vacant. 10. Certified Minority Business Enterprise (CMBE) The Provider shall submit to the Contract Manager, along with each monthly invoice, the Florida MBE Utilization Report — available at: http://www.djj.state.fl.us/providers/contracts/index.html, listing all payments made for supplies and services to Minority Business Enterprises (MBEs) during the invoice period. The listing shall identify the MBE code for each payment. 11. OJJDP Performance Measure Reporting To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act (GPRA), Public Law 103-62, the Provider is required to submit the OJJDP Performance Measures Data Reporting Form which may be found at http://www.dji.state.fl.us/services/prevention/federal- grants/performance-measurement and are due quarterly. Page 22 of 51 Contract#10088 REPORT LIST FREQUENCY DUE DATES DUE TO Proof of Insurance Upon contract execution Prior to the initiation DJJ Contract Manager Coverage and prior to service of services and July delivery. Annually at 1st of each renewal renewal thereafter year Organizational Chart Upon Contract execution Prior to the initiation DJJ Contract Manager and upon changes of services and July 1st of each renewal year Copy of Subcontracts Submit for approval each Intended DJJ Contract Manager blank sub-contract prior to subcontracts: Must execution and copy of be approved prior to executed sub-contract execution. upon execution Executed subcontracts: Upon execution of each subcontract Continuity of Operations Prior to initiation of service Prior to the initiation DJJ Contract Manager Plan (COOP) delivery and annually at of services and July renewal thereafter 1st of each renewal year Information Resource In advance of each Prior to the purchase DJJ Contract Manager Request(IRR) intended purchase of of information information technology technology soft/hardware soft/hardware Invoice Monthly 15m day of the DJJ Contract Manager month following the month being invoiced Youth Census Report Monthly 15th day of the DJJ Contract Manager month following the month being reported Monthly Activity & Monthly 15m day of the DJJ Contract Manager Progress Report month following the month being reported Staff Vacancy Report Monthly 15 " day of the DJJ Contract Manager month following the month being reported CMBE Utilization Report Monthly 15" day of the DJJ Contract Manager month following the month being reported OJJDP Performance Quarterly Dec 1; March 1; DJJ Contract Manager Measure Data Report June 1; Sept 30 Page 23 of 51 Contract#10088 V. PERFORMANCE MEASURES Listed below are the key Performance Measures, including outputs and outcomes with minimum standards of performance, deemed most crucial to the success of the overall desired service delivery. The Provider shall ensure that the stated performance outcomes, outcomes and standards (level of performance) are met. Performance shall be measured beginning the second month after which services has been fully implemented. A. Performance Outputs The Provider shall achieve the following performance outputs throughout the term of this contract: Goal: 100% of youth served in the program shall have at least one risk factor present in two out of the four major domains. MEASURE: This shall be measured by reviewing the youth admission information and subsequent placement in JJIS. MINIMUM STANDARD: 70% of youth served in the program shall have at least one risk factor present in two out of the four major domains. B. Performance Outcomes The Provider shall achieve the following performance outcomes throughout the term of this Contract: GOAL: 100% of program participants shall not be arrested or rearrested while enrolled in the program MEASURE: This shall be measured by reviewing JJIS charges and disposition information. MINIMUM STANDARD: 85% of program participants shall not be arrested or rearrested while enrolled in the program. C. Outcome Evaluation: 1. The Provider shall within 30 days of Contract start date, submit a data collection plan detailing the process within their program for gathering, analyzing, evaluating and reporting to the Department demographic information for each youth referred to the program, pre and post test results, type and frequency of services provided to each youth, documentation detailing the percentage of improvement for each youth specific to each program outcome, and behavior characteristics/individualized needs for the youth. The information provided to the Department shall be utilized in evaluation of the effectiveness of the program, the results of which may impact future funding. 2. The Provider is required to collect and report to the Department the following data for evaluation purposes: a. Demographic information of youth served: Name, date of birth, race, sex, social security number, date of admission and date of release. b. Behavior characteristics of youth admitted to the program. c. Results of any pre and post testing conducted by the program. d. Types of prevention services provided. 3. The Provider is required to maintain data on a monthly basis in each individual participant file and shall enter data into JJIS as required. 4) The Provider, throughout the term of the Contract, shall document compliance with required service tasks, performance and evaluation data, and provide documentation of such data for inspection upon request. 5) The Provider shall participate in the annual Comprehensive Accountability Report (CAR) data verification projection for a period of two (2) years following the completion of this Contract. 6) The Department will conduct outcome evaluations and recidivism studies on the juveniles who complete the program. Page 24 of 51 Contract#10088 7) Those evaluations and studies will consider the content of the program, its components and the duration of the program. The results may be used in the rating of the program for any future funding. Page 25 of 51 1 ■ a) , co ' III , . I I I I I . Z m t _R .o m k > 2 2 & ? « S / \ k ; m ea To _ _ _ _ m _ _ _ _ _ _ _ _ _ * 2 0 0 2 2 _ e C o. . w m _ 0 v co 2 . $ � 2 a 0, E .. a) o ■ co) E u-° E . . I- .. 2 0 _ > ■ I- E z . a °co I } ° •• U c ( 0 El o ■ 41 ° x X � E = E - .0 f IX § - E ca EL I = k g e < _ e z C0 E2 v§� u \$ u_ c ._ u 0. E o o a) c ■ U > 49. - ° 5a z o a E 7 \ 9 c Cr . a / f 73 o s e —J Cr ƒ \ ) _/ . E \ \ ; 9 Q / L. o - k e \2 19 / E a) m © a ] m a &a ® \ - ƒ 2 / Z ƒ c L a/ / Cr 3 t $ k 2 © �« § ° Cr 2 E , C 0 o % 2) 7 @ ? \ % Ca CO 7 § @ ( E E 2 = 9 R T. \ { 7 's a) k ° , I . - - as ' & ® -0 2 f o \ R cm j f it { / f 5, u) / Cr z 0 . \ k 2 a 2 = 22- co 2 2 w o \ cr Ti - l o • - • § ) § f ■° . » § ¥ o .cr I o u u a£ E o ' Q I 7 § 2 = 0 2 = & 2 k § § k . } I- ¢ a a) a 2 U. $ a o J a J Wƒ a w w co a m 0 0 7 iii \ - ƒt \ /D > $ \ƒ\ e@ . f ± - \ \ \ \ 0-c \ \ \ \ ® 4 ®% 2 a 9 a % m E / - G_ / / $ / ° f % / oo0 / f + e e ± _ @ 2 )z « 0 cao E2 / . o / 122a � a) \ )TD / ® 4- S 0 2 / Z 2 0 ° e ` �® k / 0 (\ \ 2 77 o 2mE ® e § f= ] z & - � a } \ \ _C >, \ 0 ) j C f= * o } 8 \ ( 0ƒ G oz , & _ > = » \ q / a E / �± % 3 I= En co ! e > § oti k\ 22E8 ƒ � > % _ _ £ o �� �� z c ._ � \ / /\ \ -o 9CD % . *f w \ Ra ± m= = w a (i q q/ ± o _ XC E omcj '- ° ° — Efk f U \ � % ) § 2 = boe k > E< % & a\ > § 7 a) 2/ 6 © 0 $ J E " /» }\_ §\ Z \ / _$ k•/® ± § C 0 < 0) 2}} E a / ) \ \ § o '- f = _ s_ ( / / 2 ® / { \/ Ea } c @ _ w w wEO C • 0 a) c -Ei .- . » E �k \] \ {\ >= ) 2 f e E _ / § / ( a) Eu ccts .E &% - = ' > ate « ƒ - . / / I \ � o U) Q ) _ § \ a< _ \\ 4E ( K . \ Et = « 3y g a \/ a) C .! � � E 2 \ / \ § . co IL -0 o 0 � -- \\ j E « a9 k - o >CD =® ta 9 w _ m_ \\ § \ \ ` . \7 \ / 0 3 ' = E2 >- § % = \ 2 ° 22@ \ 2 \ \ e � k - -\ 2/ \ £ Cl) \ J . - N w \ \9 I Z (/) w _Ti < 00 w co o o M vj 0 w +-. M 0 L: Ccm 5 V x C w 0 I co w Cl) 0 Z _ N 0 N W Z = N H 0 N w Q. N w ›- Ce J Q re 0 N 0 o 0 N Q z N 0 Q N I- < 0 co 00 G N 0) cc a. 00 w x N- H I- CO z O cn o x a z U) Ili F- U m _ H ( (°) 0 L I CO y O 2 y � H N X ° U I- ,- >" CD w o m O 0 = a ^ d z = w — QQ Z O F- co w = m O O � 002 >- _ u u co oo x >- >- J LO Z Q Q Q Q CI CI 5 wLL. LL oOO LL M azz v N Z w Q re w o ce G F- m 0 z x w a U Z U- O w w < O z W I- < • z O F- rh- o Z Ct w_ CL J 0 a 2c c 00 • E « # 2 ,,a 1:,-. G 1-cc \ = o• k < RL CO Ec 1I 2 co cp a• ca k k \ 0_ 2 i— E u- C @ 0• 0 . T. k / / >, oo L2 ¥ w _& 0 p � z00t § > g / 3 I—w2 / / ƒ I 0c $ . 3 § } O / / z k \ 3 0- X01 & I z LT � o Vim ® 0 w M co I` </ - 0 2 « 0 c 2 « _1 o >,» a w w 0 = 2oc w >1 0 0 W \ \ 0 Z z Z2 / E [ I- fx m -I B2_ -§ „\\ \ / � .0 / I- $ � m • \G \ d � . 0 < % k \/ D R O. w z z / , a k 2 8 � - z < co tuk Ws k � $ / t � « Z_ § ; « & Ube § 3 CO N 0 1 < OCu 2 ■ t 3 c E _ > w 2 0) w D 0 -1 \ ƒ\ �% 2 0 <= 2z w E co E 0 k }\ a\ ) 0 Q < O k in /\ < k 0 EE 0 � E m 2 E q c \m // 0 %/k E= 2 -1 $ >,<- D ■ • c � �ac0- k I— L 2 g i i a> E 2 g 7 .E -T. 7 CO � <� �Z Z —° W z - 0 x -, ° O 0 2 < r Z � � E LCC co 5 2 E $ = O 0 \ \ 2 \ 0 ^-C 0 W cc � ƒ /\ \ W , = w o L di e . ƒ/= ° o / F « a 2 2 w / J 0 0) C C = re 7 a 2 z w o j >ƒ //� }$ / 0 m 2 0 I- a ■ 2 O 2 °R 2 k 0 / ] §/ \; w & ƒ o IL &- _ - 0 0 z k 0 0 0 _, \ k\ \\� \j 5 0 Z 0 Ce ■ 0 w ' 211111oc - n n 7h m 2 E M Q ■ a. a « w : m <mowo6G a. a. a. Contract#10088 EXHIBIT 4 COST REIMBURSEMENT LINE ITEM BUDGET PROVIDER NAME : City of Opa-locka ADDRESS: 215 North Perviz Ave, Opa-locka, FL 33054 TYPE OF REQUEST: CONTRACT# Total Contract Term: FY 13/14 Line Item Budget Description Total Amount I. PERSONNEL SERVICES (a) SALARIES plus FRINGE $31,792 TOTAL PERSONNEL: II. EXPENSES (a)CONTRACTED STAFF/SERVICES/CONSULTANTS (b)TRAINING & SEMINARS (c)RECRUITMENT AND BACKGROUND SCREENINGS (d)CELL PHONE/TELEPHONE/UTILITIES/OFFICE RENT (e)OTHER(PROGRAM ACTIVITIES) 4151 (f) TRAVEL TOTAL EXPENSES: III. NONEXPENDABLE PROPERTY (a)EQUIPMENT $1,400 (b)PROPERTY TOTAL NON EXPENDABLE PROPERTY: IV. ADMINISTRATION TOTAL ADMINISTRATION: CONTRACT TOTAL BY TERM: MAXIMUM CONTRACT TOTAL: $37,344 Page 30 of 51 Contract#10088 EXHIBIT 5 s4k Florida Department of Juvenile Justice Provider Monthly Activity & Progress Report Contract#: Activity Report for: Select Month, Select Year Program Title: Agency: Report Prepared By: Telephone: () - Ext: ADMISSION INFORMATION: 1.Contracted number of new, unduplicated youth to be admitted to the program this contract year: 2.Number of new,unduplicated youth admitted to the program this month: 3.Number of new, unduplicated youth admitted this contract-year-to-date(including this month) 4.1s the program on pace to admit the contracted number of youth by the end of the contract year? Select Response If no,explain below why admissions are not on pace and what actions have been taken to increase admissions: RELEASE INFORMATION: 5.Number of youth released from the program this month: 6.Number of youth released from the program this contract-year-to-date(including this month) 7.Indicate below the total number of youth released for each reason grant-year-to-date(including this month): Completed all services Dropped out of program Referred to other services Changed schools Expelled from program Youth moved Other PROGRAM ACTIVITY INFORMATION: 8.Describe all activities conducted by the program during this month: 9.Has the program encountered barriers or challenges during this month? Select Response If yes, describe the challenges and provide a detailed explanation of the plan to address them: 10. What program planning has been conducted during this month? (Include dates): 11. Describe any changes, amendments or modifications to the program this month: 12. List the collaborative partners who have participated with the program this month and how they participated: PROGRAM PROGRESS TO DATE: Page 31 of 51 Contract#10088 13.Describe your accomplishments toward achieving the mandatory outcome objectives this month: MANDATORY OBJECTIVES PROGRESS DURING THIS MONTH (MUST BE VERIABLE BY JJIS PREVENTION WEB DATA ENTRY) At least 85%of youth served are expected Of the youth released from the program to date, (which equals %)have to remain crime free while in the program. remained crime free while participating in the program. At least 90%of youth who complete the Of the total number of youth released from the program to date have completed all program should remain crime free for six months as measured by delinquency program services. referrals to DJJ subsequent to release from Of the total number of youth who have completed all program services to date, (which program equals %)have remained crime free while participating in the program. 14.Listed in the left column are your program's primary deliverables and the supporting documentation required for each. In the right hand column Provider must detail how the deliverable was met and what supporting documentation is attached to evidence the deliverable has been met. If minimum performance was not achieved Provider must provide documentation with explanation of reasons why. PRIMARY DELIVERABLES AND PROGRESS DURING THIS MONTH REQUIRED DOUCMENTATION (ATTACH SUPPORTING DOCUMENTATION TO THIS REPORT) * * * *The above outlines the minimum deliverables required for Program Services as specified by the Contract. The Provider must document any extenuating circumstances whereby failure to provide the above minimum deliverables. Failure to achieve the minimum performance for each deliverable will affect payment and future contract funding. VOLUNTEERS: If your program had volunteers participating in your program this month, provide the information requested below. Attach additional pages if necessary to list all volunteers. Does this volunteer Number of hours volunteered Volunteer's Last Name Volunteer's First Is the Volunteer a have a cleared DJJ in grant program during this Name Youth or an Adult? Background month Screening? TBD TBD Youth Adult Yes No TBD TBD TBD Youth Adult Yes No TBD TBD TBD Youth Adult Yes No TBD TBD TBD Youth Adult Yes No TBD By signature below,I certify that the deliverables reported herewith on this report have been completed by the Provider or Authorized Representative in accordance with the terms and conditions set forth in the contract.I certify that the required services have been performed as represented in this report and are as specified in the contract proposal for this program and state funds have been used properly and solely in relation to this program.I further certify that documentation and proof of payment supporting the expenditures, in the manner prescribed by the Department of Juvenile Justice,is currently on file at the office of the Provider.Any misrepresentation may cause contract funding to be delayed or to cease. Signature Printed Name Date Page 32 of 51 co 0 k 2 0 co f o -a I- ■• 4" CO CO ■ c 2 § o $ U & 2C 0 q q = � � . � m co o 2 � cc = ■ § ■ o us .c E 2 .0 c LLI '0 ■ .0 - 0 2 I- 3 ® a - 02CN © � C co.o 3 Faa � $ � � � E2 Tr ° � 2a § c co xR 0 R - 0u ° o L cM 7 ? � � \ \ (Z R a 10 — < / C \ 0 o 0. R Q _ £ s- - ■ E � M2 §Z "0 d % = .c o,_ o 0 i 0 c = 0 " < 2 4C ° ° ° c >, < 0 ~ E K an � 2 % U « f � I : § f = . i. 0¢ = co R� k � � / 2 co ' °._ § § W �� — o § _ a) @ 0 cRe � o ca)27 0. :t.. • 0 � § (I • = 0 = • r."; .1-. ■ _ 2 k #E � o c m n in m N. co_ � $ � � gCOC 0z M >, e 0 0 Ti k 0 0 G R / \ \ ± o ( \ / 0- § .g 0 _/ � k Co / co .- o k / /\ � 5 a / £ 7 » 7 / .- � \ m 2f E = co c $ 2 � o / To- a) -o / f Sk ww $E 0 \ E g Ts / / % '/ 2 TS 2 f \ e a2 § � / / 0 cL.0 0 o a � R 7 ■ = f 2 2 : � \ k � \ . 2 k � #\ » o a a) e ƒ \ - \ \ / RS 0 Co$ U / o / 121 3 co-2 < Bb 0 © $ ga I ® v- x w o .- 10 w 5 m o 2 $ 2 / } o - 0 e / • / /\ o \ / .> o - — B C - m $ \ % n o 5 0 % awt >) ƒ \ E E R ■ f m 2 � 0_ _ \ o L- 0 7w2 < 2 % % wco / co 0 0 k k 0 © \ rs co k k I- - c ■ z � k 2 2LL & _ ___ a 5 er Ti V % ILI �k V 2 a \ a) 0 Z u) z O re _ 1 >- 2 0 _ r cli _i re co) 0 0 d _ I- 0 1- >- _ r- k i III < 2 ® ® k o 2 1— D U E 2 $ J « < 0 :: — & '4 O 2 0 ■ ) 2 O 0 w Z e_ 0 ‘' : 1.o 0 co .c ■ ■ U O ) 2 % C) a C1 * = E ‘- eq n In to r, co a) ° -12 co 0 0 k / 0 u a) 3 0 % co as § 2 0 _ . .0 C R E / CO a > f 2 §§ 2 / 0 co ° o ° 0. / \ %\ k k x \ e 0 / • 2 0 • ■ a) o k 2 §® Cl) . C Z E ) 3 Iw a k k co o co 2 e. a & I N � o c o 0 0 o f er = ■ 15 � Ci � � 06 0 / m N . k a -E m d o 0) a co c ■ U) 2 0vk cou_ k 0c0 / � > _ Eo m L c N ea &g q \ c ° 0 .E c e e 3 0 0 2 c LI- w22 F Ns � . 6 w c.1 LIc0 ° 013 eD SOW = . c � O c -02 m en 22 ■ ■ ■ m m q N o .0 o - N k2 § ■ -I = ® - E M ® a) 2 . & 2 § � c ■ ® 0 _ § O * � a- ■ - c I 0 ..c o - 22 = - « ¥ ¥ CO C X22 G It/ - N e 2 0 y ■ ■ \ ® 0 = o c © © ƒ • a) aZ2 E / / 2 2 ° E . E I2 � @ n & § / 22 2ta $ « am 20W o c cam ■ § ■ ca CO ¥ ea \ r ■ k a. § ® 3:33� $ 2 u) 2 0 ■ 0. > ■ ■ .- a k k © � § . § ID 1- Ro ■ S.- a .c 0• / c = _ 0 ■ CC - C 2 § o U. . 0. - 0 E w w w '2 2 ° 03 ■ ® ou = w o Tr § y / � 2 Z 0 .5 / 0 - . 2 a a \ . $ c c ■ 0.o § 0 ° o o f t 2 c as VI E. 5cEt $ \ 5k � \ g � .c a) v .o Y ■ e » ■ » ■ o . - = o c � tE ® >43 >, 3k �E 2co2 Rog ■ 2 .0 2A 8E ca ■ D § ca � � N 2 - 2 ' ' a. an a.k � ( ° — ' 0000 ■ o ■ � � ° �� � � 2 © 2 J ms. = - -- - - Ili o .0 ■ § R E� r � a r N VI et C) CD F- 03 CD $ 2o3 co co 0 0 U CC O 0 2 a, co 0_ 0 0_ 0_ co o E C a� o 8 W o t -a co 3 -a O 0 ns vi c �_ ci co 'a E 0' L a)• Q' N C O O }' C O V O 'p N Q N a >, Z E `m = wa 0 co 0 0 k k \ 0 ea IS w = e la � k 2u % et � k Em z en _ m 0 Q — _ N m § « ) a) co 3 4 r c c -1 t I— ce c � a I- % X22 0 2 1- a) � W & CO a) CL EwM 3 a c c a) a) c 0) Ill• C 0 - ■ 46 ° ® c § • U) k K K I- a - 0. a 0 § as I )3 co J § � $ C � k = t i we $ ° _ a) we Ce \ v D- m _ a — q # j $ co 0 k k 0 4- / % k _ % a) R k § k k & k E ¢ 1 k k a) - C - ƒ a /_ E a) o E E Q 'f $ E a) a) Cl) - E � $ • ' R R E c . $ S / 0 0 ® >, m .g .. \ k / o 2 £ 6 a 0 0 2 c 2 o ° % C § ka) 0 @ s co G / k a © q a) 0- _ _ _ a ® \ %% co 2 k 15 k U) » : C k § £ _ 2 u t co 0 \ E a ■ .g Q a \ q & � $ § U0 S IL2 « L = 0 o 0_ CO CO 0 0 Tk U CO c 0 0 so 0 co co O m O If) O N ti U) I- a) N a) d' a) a) .— L'3) C t4 b V C ea 2U "Es o L en In d .F+ Tr f0 Em 8.. C Z c) .7 U) LO Lf) u1 r - IC as a+ w _ U) .- C') O O LL U ...r N 3 g U) Ts -a E a) a) `n a Z re c m Q 0) N ai a) Tr W H Q 20 ' CO >, ++ I- < 0- >, = 0 rwm 0 = O Q ...c- a aO+ • d E d la E N d to as c C) 3 0 - v (n C co CO CO C. c0 N d MI d L a m LU `, c c Im c O o e'C' O c +r 1.1 a) --. LL ., 0 as ea --- c a. E o o : o H W >, a > > o ° a—) E ~ .' C -a E - a -2 W v 0 y W C p Ws Ts C Ta C C C C O d C O as — co co eC 15 - - d co W H ✓ V U C C L � _ "- 7 3 3 I- I- C.) 0 r“ w a) W W W Li Li W CC Cl) Cl) d # C E - N N N r N N N N N k 0 k 0 a) G � a . d ka) 0. E $ - 0 f o 2 0 = ¥ o ƒ o © U c as l Co / 0 / $ a 2 2 R a LP o d E % $ $ Z _ eh R E a ■ t all (2 3 Iw4- � m CO 0 k k 0 co / / k R 2 ¥ n 0) c ■ © � k 2LL o ¥ N gt � k ED = z f 2 .-1 n es) ) ¥ co— 0 k . _ N 3 N d 0 © t « IA 4 �• ) R CI- F- IX c U) 2a . k Iaa 0 < 01 E w2 - ( 0 _ a) a) E co a> 0 _>1 _ o. ° 48 c° a 0 a ■ 2 § 2 a) o. $ § c iii TD ^ _ ■ w ! ■ - 0 f• x § E k § �La k z u ® $ ∎ 2 (U c ■ ■ 0. o8 k ,_ .0 co ` / t = CO k k o k k 0 m CD C E A A A k ° A 2 .:1a co ao O o r 4 > U E L E2 ` O 'ea as 2 E U a -o H m L N ,� a) O co s Q a) -o m a) w oo c a) o t t eL o a) o .47)d V) a) ro C a) o C O. O co _c E Q Q) a) L a) co r. O 4-O s 3 a) m E > > Ea C a) v a? 45 � ,co o N o d' d "D a) co) a. (.6 d o Z C a) . m U) a) a) o) -a co C C •— CO = a) 3 0 t 0. a) a) } Lii o N 4' d I 0 c Q fn 3 Z = o o C a) a) O Y ai V !A C O (B H Q N O C O C 6 v N z vi 7 3 EJt >+ > o O c O) s t ca ' O -to iri N O rn d O 0 00 0 O 00 Op NO 00 00 00 C N C > O O o E o 0 0 Co 0 o 0 0 = 0 o 0 a) r o 0 0 0 0 0 c6 g a) — 0 O O -p r r O O :- a) o O O CO 'a E = ER Lo ER(. ERN ER O ER N Efl r ERN to ER r FR Co a i c E a) Q > y as O �-. Q .c rn co• 2 ca 0 13 -D C iri •C W N > OU la d i C 0 N N N a) Q Q • .0 a) D m X L- C > d N m U N a) 0 co L N Cl) C H co o Cr) Z N N (0 > N N C p c E a) L �p al C N a >+ t— a) ca E `•- co E p C .00 C L p Cl) a) M E co a+ — p N to L O +-' 'C +. a) O U Co X 3 c 2 -J Eo �n U Q ns O 0 a cn 0 u) 2WQ U) co 0 0) c Q 0 k 0 k k 0 CD 0 0 R o f � 2 0) ■ 0 as in 22 k .0 2 � v2 CO > 2 cu 2 S o , a � V' 22§ § § D§ E z �2 -- ° 3 2 co t el c k aFs W Co — - m 2 % m 11.1 U 2 co 0 § � c C . ■ I- ® d 0 q k w � �J • a / I x k Ili 03 .s- w Co i 113 Q « ■ E a w 2 k 2 a2 of- co cm ca e ■ c.) @ ® t k & m ° "6 c C)- ■ § tim ° c 5 % 0 \ -g R C A 7 §o. CO it § a. \ c f § v o e £ 2 : 0 2 § Q 7 U Fea 0c F. 2 1 . § 2 0 0 Q a iZ 2 q ■ 0 22 _ E C v. It) co co N. w o 2 §- o o 2u_ > 2 co a) R 0 � ka) c % / t 5 k ToU) q 2 2 E f / / / a >' 0 k •C 2 2 C ® 0 f 09- To U) G o c 2 S \ ■ 7 S .c co 44. c c $ $ E .c E E R k a) E o 0 ' c a 2 co_ f 2 '© k a & o_ ■ 2 c @ 2 > 0 §CD f _ v '§ 0 k -C k 0 2 % g ■ _ § CD 0 0 § $ @ ••••- £ / ® 2 0 ° w a k Q Ti 0 f / k / to t / C ° .-a � 0 Lij 0 / Z E k ® k / ± � / k u_ k2 ƒ / co 2 Is # n k / u To 2 I- . 2 0o coa �° q e § >+re) � f � k a . # 0 CC ca Tt / $ E 0o § § 2a w ■ -0 ) 0 _ . © % _ 0 < U § ioa) ® c .0 Se2Z X2 $ 2 . . , 22 $ � £ v ■ ® aZ � CL E 0 = 0 a te a : ea $ § ui • o c ■ G I to < D � k / 2 c c ■ � � f 2 § c Q_ I w w ea co C.) 0 0 o 0 I- p 0 - < 00 0 0 0 04 0 v co cl ca C k co co c co N o .E 7 a © 0 E ® 0 o ® I 2 co -J k ■ w c TD o I a 0 E -0 < © = w q > q ® o 0 & C / < • C 2 � LU © w CD 2 k 24 en / Z Iii ° I \ co a 0 0 a w Q) \ ■ a. v Q i I / f 2 m I I I M § I 2 n 0 0 0 0 C § 0 I- It § § C § § r 2 g u3 Mi / 0 -1 0 < 2 2 Q 2 z ■ Q Cl) 0 I— co co 0 0 4t U fd C O U O as >+ d (C >, '° o w in r G 'a L . e o Ts m x O (Q L+ O• Q. C > t0 U r 1 O co v- a) cm co a U ea m -0 3 V C re W CO N m W re Z a W a Z < 0 = J a Q J W W H CO 0 0 c 0 U a) L a) L a) a) N Na- E O 7 0 O E a3 m a) s v c ro 73 C ' U) 0 c 0 °o 0 96 c•I acv U O H U) N _c _c O +� v v C -oo J O O L O c U w 1E C (n U • E N C E °— m Q- LL Z 2 a O d 0) C O C) m N L � N Z as co 3 X I a w Contract#10088 ATTACHMENT II DEPARTMENT OF JUVENILE JUSTICE FLORIDA SINGLE AUDIT ACT CHECKLIST FOR COMPLIANCE WITH FEDERAL AND DEPARTMENTAL AUDIT REQUIREMENTS PART I AND/OR II APPLIES NOTE: FOR ADDITIONAL INFORMATION, PLEASE GO TO: https://apps.fldfs.com/fsaa/links.aspx Resources awarded by the Department to the Provider are subject to audits and monitoring by the Department, as described in this section. AUDITS PART l: FEDERALLY FUNDED This part is applicable if the Provider is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. 1. In the event that the Provider expends $500,000 or more in Federal awards in its fiscal year, the Provider must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. FSAA EXHIBIT 1 to this Contract indicates the Federal resources awarded through the Department by this Contract. In determining the Federal awards expended in its fiscal year, the Provider shall consider all sources of Federal awards, including Federal resources received from the Department. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the Provider conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the Provider shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C. of OMB Circular A-133, as revised. 3. If the Provider expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the Provider expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from Provider resources obtained from other than Federal entities). PART II: STATE FUNDED This part is applicable if the Provider is a non-state entity as defined by Section 215.97(2)(1), Florida Statutes. 1. In the event that the Provider expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Provider, the Provider must have a State single audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. FSAA EXHIBIT 1 to this Contract indicates the state financial assistance awarded through the Department by this Contract. In determining the state financial assistance expended in its fiscal year, the Provider shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other non-state entities. State financial assistance does not include Federal direct or pass- through awards and resources received by a non-state entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1., the Provider shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the Provider expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the Provider expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid from the Provider's resources obtained from other than State entities). Page 50 of 51 Contract#10088 PART III: OTHER AUDIT REQUIREMENTS Pursuant to Section 215.97(8)(n), Florida Statutes, State agencies may conduct or arrange for audits of state financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State-awarding agency will arrange for funding the full cost of such additional audits. PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by Part I of this Contract shall be submitted, when required by Section .320 (d), OMB Circular A133, as revised, by or on behalf of the Provider directly to each of the following: A. The Department's Contract Manager listed in this Contract. B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. 2. In the event that a copy of the reporting package for an audit required by Part I of this Contract and conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the Department for the reasons pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the Provider shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the Provider's audited schedule of expenditures of Federal awards directly to the Department's Contract Manager listed in this Contract. 3. Copies of financial reporting packages required by Part II of this Contract shall be submitted within nine months (270 calendar days) after the end of the Provider's fiscal year and 12 months after the end of the government entities' fiscal year, by or on behalf of the Provider directly to each of the following: A. The Department's Contract Manager listed in this Contract. B. The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or the management letter required by Part III of this Contract shall be submitted by or on behalf of the Provider directly to the Department's Contract Manager listed in this Contract. 5. Any reports, management letter, or other information required to be submitted to the Department pursuant to this Contract shall be submitted timely in accordance with OMB Circular A-133, as revised, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Providers, when submitting financial reporting packages to the Department for audits done in accordance with OMB Circular A-133, as revised, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the Provider from the independent auditor in correspondence accompanying the reporting package delivered to the Department. Page 51 of 51 Contract#10088 FSAA EXHIBIT 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE FOLLOWING: NOTE: If the resources awarded to the recipient represent more than one Federal program, provide the same information shown below for each Federal program and show the total Federal resources awarded. Federal Program Department of Juvenile Justice, Title II Grant Number: 2009JFFX001 Subgrant Number: A3090 Amount: $37,344.00 COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: NOTE: If the resources awarded to the recipient represent more than one Federal program, list applicable compliance requirements for each Federal program in the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1. First applicable compliance requirement(e.g., what services/purposes resources must be used for). 2. Second applicable compliance requirement(e.g., eligibility requirements for recipients of the resources). 3. Etc. NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. For example, for Federal Program 1, the language may state that the recipient must comply with a specific law(s), rule(s), or regulation(s) that pertains to how the awarded resources must be used or how eligibility determinations are to be made. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: NOTE: If the resources awarded to the recipient for matching represent more than one Federal program, provide the same information shown below for each Federal program and show the total State resources awarded for matching. Federal Program NA NOTE: If the resources awarded to the recipient represent more than one State project, provide the same information shown below for each State project and show the total state financial assistance awarded that is subject to Section 215.97, Florida Statutes. State Project: Department of Juvenile Justice, Delinquency Prevention —80.029 -$37,344.00 COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: NOTE: List applicable compliance requirements in the same manner as illustrated above for Federal resources. For matching resources provided by the Department of Juvenile Justice for Federal programs, the requirements might be similar to the requirements for the applicable Federal programs. Also, to the extent that different requirements pertain to different amounts of the non-Federal resources, there may be more than one grouping (i.e., 1, 2, 3, etc.) listed under this category. NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the recipient. Page 52 of 51