HomeMy Public PortalAbout13-8642 Annexation Area B Sponsored by: City Manager
RESOLUTION NO. 13-8642
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, AUTHORIZING THE CITY
MANAGER TO SUBMIT AN APPLICATION TO MIAMI
DADE COUNTY BOARD OF COMMISSIONERS FOR THE
ANNEXATION OF "ANNEXATION AREA B", INTO THE
MUNICIPAL BOUNDARIES OF THE CITY OF OPA-LOCKA,
AND AUTHORIZING THE CITY MANAGER TO PAY
APPLICATION AND CERTIFICATION FEES, A NON-
BUDGETED ITEM,PAYABLE FROM ACCOUNT NUMBER
25-525390; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the initiation
of municipal boundary change procedures, pursuant to Section 5.04 of the Miami-Dade County
Home Rule Charter and Chapter 20 of the Code of Miami-Dade County; and
WHEREAS,pursuant to Resolution 11-2826,the City investigated annexation options;
and
WHEREAS, annexation feasibility studies were done,which identified"Annexation Area
B",an area bounded by NW 127th Street to the North,NW 107th Street to the South,NW 27th Ave to
the East, and NW 37th Avenue to the West; and
WHEREAS, the feasibility study provided useful information in identifying reasons for
annexations: acquisition of industrial and commercial property, increased tax revenues, and
expansion of the City borders; and
Resolution No. 13-8642
WHEREAS, Miami-Dade County requires a fee $4,923.66, to be paid at the time of the
application; and
WHEREAS, the City is required to pay Certification fees to a third party, to verify that
necessary property owners have been notified, in the amount of$4,850; and
WHEREAS, the City Commission of the City of Opa-locka desires the City Manager to
submit an application to Miami-Dade County for the annexation of"Annexation Area B" into the
City of Opa-locka.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby directs and
authorizes the City Manager to submit an application to Miami-Dade County Board of
Commissioners for the annexation of"Annexation Area B"into the municipal boundaries of the City
of Opa-locka, and further authorizes the City Manager to expend funds to pay the application and
Certifications fees, as set forth herein (a non-budgeted item), payable from Account Number 25-
525390.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 24th day of July, 2013. ---1
MY TAYLOR
MAYOR
Resolution No. 13-8642
Attest to: Approved as to form and legal sufficiency:
/% 1� / r/
Jo:f a Flores Job • eller
Ci• Clerk E t•POON MARDER, PA
• ty Attorney
Moved by: COMMISSIONER HOLMES
Seconded by: COMMISSIONER JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Item Type: Resolution Ordinance Other
Meeting Date: July 24, 2013 (EnterX in X
box)
Ordinance Reading: 1St
Yes No (Enter X in box) Reading 2nd Reading
Fiscal Impact: X
Public Hearing: Yes No Yes No
X (Enter X in box) X X
Funding Source: Advertising Requirement: Yes No
N/A (13-515312) (Enter X in box) X
Contract/P.O. Yes No
Required: X RFP/RFQ/Bid #: N/A
(Enter X in box)
Yes No Strategic Plan Priority Area: Strategic Plan
Obj./Strategy:
Strategic Plan Enhance Organizational El
Related Bus. & Economic Dev a' N/A
(Enter X in box) X Public Safety El
Quality of Education El
Qual. of Life & City ImageMI
Communcation El
Sponsor Name City Manager Department: Community Development
Short Title:
A Resolution of the City Commission authorizing the City Manager to submit an annexation request for Annexation
Areas A and B to the Miami-Dade County Board of Commissioners pursuant to Chapter 20 of Miami-Dade County
Code. In addition, request an expenditure authorization of$5,500 to the Zoning Specialist Group, Inc. for proposed
Areas A and B annexation certifications.
Staff Summary
•FIU Study completed in 2005
Annexation Request 7-24-13 1
•City Manager was authorized to pursue annexation options on September 28, 2011
•Several workshops held from 2011 to 2013 to discuss annexation
•On May 8, 2013, the City adopted the City's Strategic Plan. The plan requires by 2014, the City annex areas A and B.
Objective 1.3 states that the purpose is to attract new industrial tenants and consequently build tax base and city tax
revenue(attached is a copy of page 18 of the strategic plan)
Description
The City Commission directed the City Manager to pursue possible annexation options by passage of Resolution 11-
8286. Since that time, there have been numerous meetings. City staff met with the following individuals to discuss
annexation:
•County Commissioner Barbara Jordan, District 1
•County Commissioner Jean Monestine, District 2
•County Commissioner Estephan Bovo, District 13
•Dr. Eduardo Padron, President of Miami-Dade College
City staff scheduled informational meetings on April 11, 2013 and April 18, 2013 to discuss annexation options with
targeted business owners and property owners in the area. Both meetings were held at 780 Fisherman Street, Opa-locka,
Florida.
In addition to this request, the City must pay for the annexation certification from a third party. The Zoning Specialist
Group, Inc was retained to prepare the certification for annexation areas A and B. Because there are two separate
requests with one vendor, the Mayor and City commission must approve the expenditure of approximately$5,500.
Proposed Action:
Staff recommends approval to authorize the City Manager to submit the appropriate annexation requests pursuant to
Chapter 20 of Miami-Dade County for proposed annexation areas A and B and to further authorize the expenditure of
$5500.
Attachments:
Draft Resolution
Invoices
Annexation Report-2013
Power Point- December 2012
Annexation Request 7-24-13 2
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Memorandum
TO: Myra L. Taylor, Mayor
Joseph L. Kelley,Vice Mayor
Timothy Holmes, Commissioner
Dorothy Johnson, Commissi ' er
Luis B. Santiago, Commission r
FROM: Kelvin L. Baker, Sr., City Manag
DATE: July 10, 2013
RE: Resolution of the City Commission to direct the City Manager to submit an annexation request to
Miami-Dade County Board of Commissioners pursuant to Chapter 20 of Miami-Dade County Code
Request
A Resolution of the City Commission authorizing the City Manager to submit an annexation request for
Annexation Areas A and B to the Miami-Dade County Board of Commissioners pursuant to Chapter 20 of
Miami-Dade County Code. In addition, request an expenditure authorization of$5,500 to the Zoning
Specialist Group, Inc. for proposed Areas A and B annexation certifications.
Background
•FIU Study completed in 2005
•City Manager was authorized to pursue annexation options on September 28, 2011
•Several workshops held from 2011 to 2013 to discuss annexation
•On May 8, 2013, the City adopted the City's Strategic Plan. The plan requires by 2014, the City
annex areas A and B. Objective 1.3 states that the purpose is to attract new industrial tenants and
consequently build tax base and city tax revenue (attached is a copy of page 18 of the strategic plan)
Description
The City Commission directed the City Manager to pursue possible annexation options by passage of
Resolution 11-8286. Since that time, there have been numerous meetings. City staff met with the following
individuals to discuss annexation:
•County Commissioner Barbara Jordan, District 1
•County Commissioner Jean Monestine, District 2
•County Commissioner Estephan Bovo, District 13
•Dr. Eduardo Padron, President of Miami-Dade College
City staff scheduled informational meetings on April 11, 2013 and April 18, 2013 to discuss annexation
options with targeted business owners and property owners in the area. Both meetings were held at 780
Fisherman Street, Opa-locka, Florida.
In addition to this request, the City must pay for the annexation certification from a third party. The Zoning
Specialist Group, Inc was retained to prepare the certification for annexation areas A and B. Because there
are two separate requests with one vendor, the Mayor and City commission must approve the expenditure
of approximately$5,500.
Financial Impact
If Miami-Dade County approves the City's annexation request, the City would realize approximately $2.8
million in ad valorem tax in FY 2015. This does not include other fees for services such as building permits,
occupational licenses, and certificates of use. The Zoning Specialist Group will be paid from Account No.
13-515312.
Implementation Time Line:
Immediately
Legislative History:
Resolution No. 11-8286
Resolution No. 13-8594
Staff Recommendation:
Staff recommends approval to authorize the City Manager to submit the appropriate annexation requests
pursuant to Chapter 20 of Miami-Dade County for proposed annexation areas A and B and to further
authorize the expenditure of$5500.
Attachment(s)
Draft Resolution
Invoices
Annexation Report-2013
Power Point - December 2012
Prepared By: Howard Brown, Jr., AICP, Community Development Directo
Annexation Request 7-24-13 2
Sponsored by: City Manager
RESOLUTION NO. 13-8594
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA,
APPROVING THE "OPA-LOCKA 2018"
STRATEGIC PLAN AS PRESENTED AND
PREPARED BY JAMES ANASTON-KARAS
PLANNING & FACILITIATION SERVICES;
PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City entered into an agreement with James Anaston-Karas Planning &
Facilitiation Services to assist in the development of a citywide strategic plan; and
WHEREAS, in the presentation, James Anaston-Karas provided a flowchart of the work
plans, priorities, budgets and measured results of the citywide plans to achieve leadership,
business, and economic and community development for the City of Opa-locka;and
WHEREAS, the City Commission and the City Staff contributed towards completion of
the strategic plan; and
WHEREAS, the City Commission desires to approve the "Opa-locka 2018" Strategic
Plan prepared and presented by James Anaston-Karas.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby approves
the"Opa-locka 2018"Strategic Plan as prepared and presented by James Anaston-Karas.
Section 3. This resolution shall take effect immediately upon adoption.
Resolution No. 13-8594
PASSED AND ADOPTED this 8th day of May,2013.
RA/AYLOR
MAYOR
Attest to: Approved .: to form and le!a ufficiency:
Jo.■ a Flores Jolla Geller
Ci 1 Clerk t' E'i SPOON MARDER, PA
City Attorney
Moved by: COMMISSIONER JOHNSON
Seconded by: VICE MAYOR KELLEY
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 05/08/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2sd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) Ex:General Fund- (Enter X in box) —
Police
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) ■ X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev 0
Public Safety CD
Quality of Education 0
Qual.of Life&City Image o
Communcation
Sponsor Name City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA APPROVING THE "OPA-LOCKA 2018" STRATEGIC PLAN AS
PRESENTED AND PREPARED BY JAMES ANASTON-KARAS,FACILITATOR
Staff Summary:
The City entered into an agreement with James Anaston-Karas to assist the City in developing a Strategic Plan.
This plan will guide work plans, priorities, budgets and measure results. Both the City Commission and senior staff
have contributed greatly towards the completion of this document. Activities included:
Spring 2012 Development of SWOT analysis with City
Commission,City Manager,and City lobbyist
May 2012 One-on-one meetings with City Commission and
members of the community
December 2012 Retreat Workshop at FIU Kovens Center with City
Commission and Senior Staff to develop Goals and
Objectives
January 2013 Action Plan meeting with Senior Staff to develop
Strategies and Performance Measures
April 2013 Town Hall Meeting to present draft Strategic Plan to
the public and receive comments
Approval
(1) Resolution 12-8477
(2)"Opa-locka 2018" Strategic Plan
(3)Town Hall Meeting Presentation
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Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Joseph L. •Hey
Commissioner Timoth i mes
Commissioner 1 orothy �. �nson
Commissioner l Uis B. I sago
FROM: Kelvin Baker,Sr. ,City Manag•rA
DATE: April 30,2013
RE: Resolution: Approval of Strategic Plan
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA APPROVING
THE "OPA-LOCKA 2018" STRATEGIC PLAN AS PRESENTED AND
PREPARED BY JAMES ANASTON-KARAS, FACILITATOR
Description: The City entered into an agreement with James Anaston-Karas to assist the City in
developing a Strategic Plan. This plan will guide work plans, priorities, budgets and
measure results. Both the City Commission and senior staff have contributed greatly
towards the completion of this document. Activities included:
Spring 2012 Development of SWOT analysis with City
Commission,City Manager,and City lobbyist
May 2012 One-on-one meetings with City Commission and
members of the community
December 2012 Retreat Workshop at FLU Kovens Center with City
Commission and Senior Staff to develop Goals and
Objectives
January 2013 Action Plan meeting with Senior Staff to develop
Strategies and Performance Measures
April 2013 Town Hall Meeting to present draft Strategic Plan to
the public and receive comments
Financial Impact: None
Implementation Timeline: Immediately
Sponsored by: City Manager
Resolution No. 12-8477
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH
JAMES ANASTON-KARAS PLANNING AND FACILITATION
SERVICES DB/A SYNAETHESIS, LLC, FOR STRATEGIC
PLANNING SERVICES IN A TOTAL AMOUNT NOT TO
EXCEED $4,933, WITH THE TOTAL PROJECT COST NOT
EXCEEDING NINE THOUSAND SEVEN HUNDRED EIGHTY-
THREE DOLLARS($9,783)PAYABLE FROM ACCOUNT NO.
19-519340; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Opa-locka has determined that it is
necessary and desirable to develop a strategic plan specifically addressing the major issues and
challenges confronting the City;and
WHEREAS,the strategic plan will provide the City with a vision and goals that will ensure
that all groups and departments in the City are working to achieve the same objectives;and
WHEREAS,the original contract entered into with James Anaston-Karas to perform certain
strategic planning and facilitation services,included 1)Project kick-off meeting via teleconference;
2)one-on-one interviews with the City Commission and staff;3)Summary Report of interviews;4)
review and incorporate prior workshop;and 5)workshop with City Commission;at a cost of$4,850;
and
WHEREAS, an amendment to the contract is requested to include fees for additional
services,including assembling the actual plan and a public workshop to present the draft plan to the
public for input and comments,for an additional cost of$4,933,making the total cost$9,783;and
WHEREAS, the City Commission of the City of Opa-locka desires to approve an
Resolution No. 124477
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Miller: NOT PRESENT
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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• The Zoning 7/2/20wa
13
Specialisis G Bill To Inc. 130610
7900 NW 155th Street,Suite 104,Miami Lakes FL 33016 City of Opa-Locks
Phone:(305)828-1210 Community Development
http://www.thezoningspecialistsgroup.com 780 Fisherman Street
Opa Locks, FL 33054
Net 15 Customer Phone# 786 338-6177
7/17/2013
P.O. No.
Description Qty Rate Amount
600-foot radius map package for Miami-Dade County, City of 650.00
OpaLocka Annexation: 1)List of mailing labels, (on gummed 650.00
labels),with the names and addresses of all property owners
of land located within the area to be annexed and within 600
ft. of the exterior boundary of the subject property.
2)List with the legal description of land owned by each
property owner(lot number,
block number and subdivision).
3)Original certified letter plus one(1)copy stating that the
ownership list, map and
mailing labels are a complete and accurate representation of
the real estate property
and property owners within 600 feet of the subject property.
4)600-foot radius map.
5)PDF file for your use.
ANNEXATION AREA"A"
mai ,Inc<(-k
PLEASE DETACH AND RETURN BOTTOM PORTION WITH PAYMENT
Bill to address: Please make checks payable to:
REMITTANCE
City of Opa-Locka The Zoning Specialists Group,Inc.
Community Development
780 Fisherman Street 7900 NW 155th Street
Opa Locks, FL 33054 Suite 14 IIIIIIIIIII
F
Miami Lakes, FL 33016
Acco # 111111, _
n Please check box if address is incorrect or has changed,and indicate change(s) Payments/Credits
Ion this side.
Balanc Due. - $650001
AMT ENCLOSED
Due Date 7/17/2013
• The Zoning
Specialists Group, Inc.
July 2, 2013
Mr. Howard Brown,Jr.,AICP
Community Development Director
City of Opa-Locka
780 Fisherman Street
Opa-Locka, FL 33054
Re: Estimate for 600-foot Radius Map package
Location:Annexation areas A& B
Dear Mr. Brown:
As per our conversation today,the following is the scope of services we will provide in order to
comply with Miami-Dade County's notification requirement for the annexation process.
1)List, (on gummed labels),with the names and addresses of all property owners of land
located within the area to be annexed and within 600 ft. of the exterior boundary of the
subject property.
2) List with the legal description of land owned by each property owner(lot number,
block number and subdivision).
3)Original certified letter plus one (1)copy stating that the ownership list, map and
mailing labels are a complete and accurate representation of the real estate property
and property owners within 600 feet of the subject property.
4) PDF file for your use.
Total estimated price Area A: $650.00
Total estimated price Area B: $4,850.00
The above includes all necessary copies for submittal.The package will be completed by
Wednesday July 10th.
Thanking you in advance for your interest in our Firm, I remain,
Sincerely,
THE ZONING SPECIALISTS GROUP, INC.
Omara R. Lopez
Zoning Consultant
7900 NW 155th Street • Suite 104 • Miami Lakes, FL 33016 1
Phone: 305-828-1210
http://www.thezoningspecialistsgrou p.com
The Zoning 7/2/2013
p c} Group, r 130609
Specia ists Inc. Bill To
7900 NW 155th Street,Suite 104,Miami Lakes FL 33016 City of Opa-Locka
Phone:(305)828-1210 Community Development
http://www.thezoningspecialistsgroup.com 780 Fisherman Street
Opa Locka, FL 33054
Net 15 Customer Phone# 786 338-6177
-■7/17/2013
P.O. No.
Description Qty Rate
Amount
600-foot radius map package for Miami-Dade County, City of 4,850.00
OpaLocka Annexation: 1)List of mailing labels, (on gummed 4,850.00
labels),with the names and addresses of all property owners
of land located within the area to be annexed and within 600
ft. of the exterior boundary of the subject property.
2)List with the legal description of land owned by each
property owner(lot number,
block number and subdivision).
3)Original certified letter plus one(1)copy stating that the
ownership list, map and
mailing labels are a complete and accurate representation of
the real estate property
and property owners within 600 feet of the subject property.
4)600-foot radius map.
5)PDF file for your use.
ANNEXATION AREA"B"
v, Z4
PLEASE DETACH AND RETURN BOTTOM PORTION WITH PAYMENT
Bill to address: Please make checks payable to: REMITTANCE
City of Opa-Locka The Zoning Specialists Group, Inc.
Community Development
780 Fisherman Street 7900 NW 155th Street
Opa Locka, FL 33054 Suite 1L
F _,■■
Miami Lakes, FL 33016
Please check box if address is incorrect or has changed,and indicate change(s)
on this side.
AMT ENCLOSED
Due Date 7/17/2013
{
O The Zoning
Specialists Group, Inc.
July 2,2013
Mr. Howard Brown,Jr.,AICP
Community Development Director
City of Opa-Locka
780 Fisherman Street
Opa-Locka, FL 33054
Re: Estimate for 600-foot Radius Map package
Location:Annexation areas A& B
Dear Mr.Brown:
As per our conversation today,the following is the scope of services we will provide in order to
comply with Miami-Dade County's notification requirement for the annexation process.
1)List, (on gummed labels),with the names and addresses of all property owners of land
located within the area to be annexed and within 600 ft. of the exterior boundary of the
subject property.
2) List with the legal description of land owned by each property owner(lot number,
block number and subdivision).
3)Original certified letter plus one (1)copy stating that the ownership list, map and
mailing labels are a complete and accurate representation of the real estate property
and property owners within 600 feet of the subject property.
4) PDF file for your use.
Total estimated price Area A: $650.00
Total estimated price Area B: $4,850.00
The above includes all necessary copies for submittal.The package will be completed by
Wednesday July 10th.
Thanking you in advance for your interest in our Firm,I remain,
Sincerely,
THE ZONING SPECIALISTS GROUP, INC.
Omara R.Lopez
Zoning Consultant
7900 NW 155th Street ® Suite 104 ® Miami Lakes, FL 33016 1
Phone:305-828-1210
http://www.thezo ni ngs pecial istsgrou p.co m
Sponsored by: City Manager
RESOLUTION NO. 13-8594
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA,
APPROVING THE "OPA-LOCKA 2018"
STRATEGIC PLAN AS PRESENTED AND
PREPARED BY JAMES ANASTON-KARAS
PLANNING & FACILITIATION SERVICES;
PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City entered into an agreement with James Anaston-Karas Planning &
Facilitiation Services to assist in the development of a citywide strategic plan; and
WHEREAS, in the presentation, James Anaston-Karas provided a flowchart of the work
plans, priorities, budgets and measured results of the citywide plans to achieve leadership,
business, and economic and community development for the City of Opa-locka;and
WHEREAS, the City Commission and the City Staff contributed towards completion of
the strategic plan; and
WHEREAS, the City Commission desires to approve the "Opa-locka 2018" Strategic
Plan prepared and presented by James Anaston-Karas.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby approves
the"Opa-locka 2018"Strategic Plan as prepared and presented by James Anaston-Karas.
Section 3. This resolution shall take effect immediately upon adoption.
Resolution No. 13-8594
PASSED AND ADOPTED this 8`h day of May,2013.
RA A/
MAYOR
Attest to: Approved .: o form and le•. ufficiency:
4 AO •
91//i ' J !
Jo•∎ a Flores Jo/4: Geller
Ci 1 Clerk • ' E SPOON MARDER,PA
City Attorney
Moved by: COMMISSIONER JOHNSON
Seconded by: VICE MAYOR KELLEY
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
„.r-xai,,a1I•;n� t;.i. ..,„.,,;,bw..A,e"4h:' .a3Yi tl#$:d�.w°v7ttVp;; �,.r,4a.;1ms,,u,7M�+.+aM.aroxr.a., .. _: n,a,.,r:w.J,u,^.ux 7AS.++.1.k..'n«a 6.. „.. ..k=.to.a.rkO.a,ryr+Nnn..:3�Pxt+u91„.°r n..ah h' � a.S`.?FNKkXiY^lSgwi
onn '
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 05/08/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
•
Fiscal Impact: Ordinance Reading: 1d Reading 2'Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) Ex:General Fund- (EnterXin box)
Police
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (hst the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational p
Bus.&Economic Dev p
Public Safety o
Quality of Education l�
Qual.of Life&City Image p
Communcation 0
Sponsor Name City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA APPROVING THE "OPA-LOCKA 2018”STRATEGIC PLAN AS
PRESENTED AND PREPARED BY JAMES ANASTON-KARAS,FACILITATOR
Staff Summary:
The City entered into an agreement with James Anaston-Karas to assist the City in developing a Strategic Plan.
This plan will guide work plans,priorities, budgets and measure results. Both the City Commission and senior staff
have contributed greatly towards the completion of this document. Activities included:
Spring 2012 Development of SWOT analysis with City
Commission,City Manager,and City lobbyist
May 2012 One-on-one meetings with City Commission and
members of the community
December 2012 Retreat Workshop at FIU Kovens Center with City
Commission and Senior Staff to develop Goals and
Objectives
January 2013 Action Plan meeting with Senior Staff to develop
Strategies and Performance Measures
April 2013 Town Hall Meeting to present draft Strategic Plan to
the public and receive comments
Approval
(1) Resolution 12-8477
(2)"Opa-locka 2018"Strategic Plan
(3)Town Hall Meeting Presentation
C 'r l�1� f//
•
APA aQaa
Axle&
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Joseph L. •11ey
Commissioner Timoth mes
Commissioner I orothy 1 nson
Commissioner I'uis B. ,('ago
FROM: Kelvin Baker,Sr.,City Manag'rA
DATE: April 30,2013
RE: Resolution: Approval of Strategic Plan
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA APPROVING
THE "OPA-LOCKA 2018" STRATEGIC PLAN AS PRESENTED AND
PREPARED BY JAMES ANASTON-KARAS,FACILITATOR
Description: The City entered into an agreement with James Anaston-Karas to assist the City in
developing a Strategic Plan. This plan will guide work plans, priorities, budgets and
measure results. Both the City Commission and senior staff have contributed greatly
towards the completion of this document. Activities included:
Spring 2012 Development of SWOT analysis with City
Commission,City Manager,and City lobbyist
May 2012 One-on-one meetings with City Commission and
members of the community
December 2012 Retreat Workshop at FlU Kovens Center with City
Commission and Senior Staff to develop Goals and
Objectives
January 2013 Action Plan meeting with Senior Staff to develop
Strategies and Performance Measures
April 2013 Town Hall Meeting to present draft Strategic Plan to
the public and receive comments
Financial Impact: None
Implementation Timeline: Immediately
Sponsored by: City Manager
Resolution No. 12-8477
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH
JAMES ANASTON-KARAS PLANNING AND FACILITATION
SERVICES DB/A SYNAETHESIS, LLC, FOR STRATEGIC
PLANNING SERVICES IN A TOTAL AMOUNT NOT TO
EXCEED $4,933, WITH THE TOTAL PROJECT COST NOT
EXCEEDING NINE THOUSAND SEVEN HUNDRED EIGHTY-
THREE DOLLARS($9,783)PAYABLE FROM ACCOUNT NO.
19-519340; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Opa-locka has determined that it is
necessary and desirable to develop a strategic plan specifically addressing the major issues and
challenges confronting the City;and
WHEREAS,the strategic plan will provide the City with a vision and goals that will ensure
that all groups and departments in the City are working to achieve the same objectives;and
WHEREAS,the original contract entered into with James Anaston-Karas to perform certain
strategic planning and facilitation services,included 1)Project kick-off meeting via teleconference;
2)one-on-one interviews with the City Commission and staff;3)Summary Report of interviews;4)
review and incorporate prior workshop;and 5)workshop with City Commission;at a cost of$4,850;
and
WHEREAS, an amendment to the contract is requested to include fees for additional
services,including assembling the actual plan and a public workshop to present the draft plan to the
public for input and comments,for an additional cost of$4,933,making the total cost$9,783; and
WHEREAS, the City Commission of the City of Opa-locka desires to approve an
Resolution No. 12-8477
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Miller: NOT PRESENT
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
I-
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