HomeMy Public PortalAbout13-8647 RFQ to Provide Event Planning Services Sponsored by: City Manager
RESOLUTION NO. 13-8647
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY
MANAGER TO ISSUE A REQUEST FOR QUALIFICATION
("RFQ"), FOR A QUALIFIED CONSULTANT, TO PROVIDE
EVENT PLANNER SERVICES FOR CITY, PAYABLE FROM
ACCOUNT NUMBER 19-519312, NOT A BUDGETED ITEM;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City is seeking the services of qualified consultants to provide event
planning services for the City of Opa-locka; and
WHEREAS,the City Commission desires to issue a Request for Qualification("RFQ")for
the selection of a qualified event planner consultant.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby directs and
authorizes the City Manager to issue a RFQ to qualified firms to act as a consultant Event Planner for
the City of Opa-locka. This is not a budgeted item,and will be payable from Account 19-519312,in
an amount not to exceed $1,500.00.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 24th day of July, 2013.
(6(IiRc. AYLOR
MAYOR
Resolution No. 13-8647
Attest to: Approved as to form and legal sufficiency:
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Jo.; a Flores Jos-r'.. i eller
City Clerk G'4 ENS 'OON MARDER, PA
ty Attorney
Moved by: COMMISSIONER JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 06/24/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
Public Hearing: Yes No Yes No
(EnterXin box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) 19-519312 (EnterXin box)
(NOT BUDGETED)
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev
Public Safety 0
Quality of Education 0
Qual.of Life&City Image 0
Communcation (]
Sponsor Name City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ADVERTISE AN RFQ
FOR CITY EVENT PLANNING SERVICES(NOT BUDGETED) PAYABLE FROM ACCOUNT NUMBER 19-519312.
Staff Summary:
The City of Opa-locka is seeking the services of qualified consultants to provide Event Planning services
for the City of Opa-locka. The City's prior signature event, the Arabian Nights Event, attracted thousands
of people, and included performances for National and Local performing artists, carnivals, parades,
firework displays, and a variety of vendors offering arts & crafts,jewelry and food. Once the City Events
Planner is selected, that individual or group will work with the City Commission and residents to decide
on what type of event will be planned.
Approval
(1) RFQ—City Event Planner
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Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Joseph L. Kelley
Commissioner Ti othy Ho mes
Commissioner Do othy J: nson
Commissioner Lu s B. antiago
FROM: Kelvin Baker, Sr. , City Manaa
DATE: July 15, 2013
RE: Resolution: Event Planning Services
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING
THE CITY MANAGER TO ADVERTISE AN RFQ FOR CITY EVENT
PLANNING SERVICES (NOT BUDGETED) PAYABLE FROM ACCOUNT
NUMBER 19-519312.
Description: The City of Opa-locka is seeking the services of qualified consultants to provide Event
Planning services for the City of Opa-locka. The City's prior signature event, the
Arabian Nights Event, attracted thousands of people, and included performances for
National and Local performing artists, carnivals, parades, firework displays, and a
variety of vendors offering arts & crafts, jewelry and food. Once the City Events
Planner is selected, that individual or group will work with the City Commission and
residents to decide on what type of event will be planned.
Financial Impact: Unknown at this time, will be planned for the FY 2013-2014 Budget Year.
Implementation Timeline: October 1, 2013
Legislative History: None
Recommendation(s): Staff recommends approval.
Attachments: RFQ—City Event Planner
PREPARED BY: Faye Douglas, Budget Administrator
City of Opa-locka
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RFQ NO:
REQUEST FOR QUALIFICATION (RFQ)
CITY EVENT PLANNER
CITY OF OPA LOCKA 780 FISHERMAN STREET OPA LOCKA, FLORIDA 33054
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CITY OF OPA-LOCKA
Advertisement for Request for Qualifications (RFQ)
RFQ NO:
Sealed Proposals for Event Planning services for the City of Opa-locka will be received by the City of
Opa-locka at the Office of the City Clerk, 780 Fisherman Street,4th Floor,Opa-locka, Florida 33054,
xxxxxxxxx.2013 by 2:00 p.m. Any RFQ Package received after the designated closing time will be
returned unopened.
The purpose of this Request for Qualifications is to seek Event Planning service of qualified
professional consultants for the City.
An original and six(6) copies a total of seven(7) plus 1 copy of the qualifications package on CD's in
PDF format shall be submitted in sealed envelopes/packages addressed to City Clerk, City of Opa-
locka, Florida,and marked RFQ for Event Planning Services.
An information meeting(pre-proposal meeting)will be hosted by the City Representative to discuss
the City's requirements under this RFQ (the"Information Meeting") on xxxxxxxxx,2013 at 10:00
A.M.at City Hall, 780 Fisherman Street,second Floor,Opa-locka, Florida-33054.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer
whose proposal best complies with the RFQ NO: requirements. Proposers may not withdraw their
proposal for a period of ninety(90) days from the date set for the opening thereof.
Interim City Clerk
Joanna Flores, CMC
1.INTRODUCTION
1.1. SCOPE OF WORK
The City of Opa-locka is currently seeking the services of qualified consultants to provide Event
Planning services for the City of Opa-locka.
The initial term of this agreement shall begin on or before October 1, 2013 and expire on December
31, 2014.
Proposals shall document experience in large event coordination, such information may include,
but shall not be limited to: number of years experience, number and size of events coordinated,
references from other contracting organizations, and descriptions of past successful events
coordinated. Individuals or organizations, regardless if they are for profit or not for profit, must
document what seed money they would need,if any.
The City's prior signature event, the Arabian Nights Event, attracted thousands of people, and
included performances for National and Local performing artists, carnivals, parades, firework
displays, and a variety of vendors offering arts & crafts, jewelry and food. Income has been
generated in the past from sponsorships, arts/crafts vendors, and food vendors. Larger expenses
included event insurance, advertising expenses, stage &lighting rental, special event fees, portable
toilets, table/chair/tent rentals, and t-shirts. Smaller expenses include printing, trophies, banners,
postage and other miscellaneous expenses.
Once the City Events Planner is selected, that individual or group will work with the City
Commission and residents to decide on what type of event will be planned.
Page 13
1.2. DEFINITIONS
In this RFQ the following definitions shall apply:
"City"means the City of Opa-locka;
"City Website"means www.Opa-lockafl.gov
"Closing Time"has the meaning set out in section 2.0;
"Contract" means a formal written contract between the City and a Preferred Proponent to
undertake the Services.
"Evaluation Team"means the team appointed by the City;
"Information Meeting" has the meaning set out in section 2.1;
"Preferred Proponent(s)" means the Proponent(s) selected by the Evaluation Team to enter into
negotiations for a Contract;
"Proponent"means an entity that submits a response to this RFQ;
"Proposal"means a proposal submitted in response to this RFQ;
"RFQ" means this Request for Proposal;
"Services" has the meaning of any and all construction and administration work necessary to
complete this project
"Site" means the place or places where the Services are to be performed;
Page I 4
2. PROPOSAL SCHEDULE
Closing Time and Address for RFQ Package Delivery
Proposals must be received by the office of:
Office of the City Clerk
780 Fisherman 4Th Floor
Opa-locka,Florida 33054
CONFIDENTIAL-DO NOT OPEN
Proposal Closing Date&Time:xxxxxxx at 1:00 P.M. (local time).
Submissions by fax[or email] will not be accepted.
2.1. INFORMATION MEETING
An information meeting(pre-proposal meeting)will be hosted by the City Representative to discuss
the City's requirements under this RFQ(the"Information Meeting") on xxxxxxxxx,2013 at 10:00
A.M. at City Hall, 780 Fisherman Street, second Floor, Opa-locka Florida, 33054. Attendance is
mandatory for all Proponents; any proposal received that was not represented during the
Information Meeting shall be disqualified.
2.2. LATE PROPOSALS
Proposals received after the Closing Time will not be accepted or considered. Delays caused by any
delivery,courier or mail service(s) will not be grounds for an extension of the Closing Time.
2.3. AMENDMENTS TO RFQ
Proposals may be revised by written amendment, delivered to the location set out above, at any
time before the Closing Time but not after. An amendment must be signed by an authorized
signatory of the Proponent in the same manner as provided in the original proposals.
All inquiries related to this RFQ should be directed in writing,via fax or e-mail to the person named
below (the "City Representative"). Information obtained from any person or source other than
the City Representative may not be relied upon.
Rose A. McKay
CITY OF OPA LOCKA- PURCHASING DIVISION
305-953-2868 EXT 1307
305-953-2900 FAX
Page 15
Inquiries should be made no later than 3 days before Closing Time. The City reserves the right not
to respond to inquiries made within 3 days of the Closing Time. Inquiries and responses will be
recorded and maybe distributed to all Proponents at the discretion of the City.
Proponents finding discrepancies or omissions in the Contract or RFQ, or having doubts as to the
meaning or intent of any provision, should immediately notify the City Representative. If the City
determines that an amendment is required to this RFQ, the City Representative will issue an
addendum in accordance with section 2.4. No oral conversation will affect or modify the terms of
this RFQ or may be relied upon by any Proponent.
2.4. ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will post
a written addendum on the City Website at www.Opa-lockafl.gov (the "City Website") and upon
posting will be deemed to form part of this RFQ. No amendment of any kind to the RFQ is effective
unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal,
Proponents will be deemed to have received notice of all addenda that are posted on the City
Website.
2.5. OPENING OF PROPOSALS
The City intends to open Proposals in private but reserves the right to open Proposals in public at
its sole discretion.
2.6. STATUS INQUIRIES
All inquiries related to the status of this RFQ, including whether or not a Contract has been
awarded,should be directed to the City Website and not to the City Representative.
3. PROPOSAL SUBMISSION FORM AND CONTENTS
In order to maintain comparability and enhance the review process, proposals shall be organized in
the manner specified below and include all information required herein. The proposal must name
all persons or entities interested in the proposal as principals. The proposal must declare that it is
made without collusion with any other person or entity submitting a proposal pursuant to this RFQ.
3.1. SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8Yz "x 11" paper, portrait orientation,with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
1. An original copy (so marked) of the proposal and six (6) copies must be sealed in one
package and clearly labeled "RFQ- Request for Qualifications for Architectural and
Engineering Consulting Services" on the outside of the package.
Page 16
2. Title Page showing the RFQ number, subject, the firm's name, the contact person's name,
address and telephone number and the date of the proposal.
3. Table of Contents should include a clear and complete identification of the materials
submitted by section and page number.
4. Profile, Experience and qualifications of the firm with the name, address,telephone number,
licenses, education, certifications, and organizational chart of the project team of the
proposing firm, and three similar government entities (specify name of entity, contact
person, address and phone number), for whom your firm has provided services. The City
may contact these references.
5. Project Staffing, Management, Quality Control Process, and the approach to the project
process. -
6. Executed copy of Drug Free Workplace Form and all forms attached to this Request for
Proposal.
7. Statement acknowledging receipt of each addendum issued by the City.
8. Proposal must be signed by an officer or employee having authority to legally bind the
Proposer.
3.2. PACKAGE
Proposals should be in a sealed package, marked on the outside with the Proponent's name,title of
the Project and reference number.
3.3. LETTER OF INTRODUCTION
The letter should demonstrate how your firm is uniquely qualified to provide Event Planning
services for the City of Opa-locka.
3.4. COMPANY PROFILE, EXPERIENCE,AND QUALIFICATIONS
The consulting firm(s) shall provide a description of the history and background of the firm, copy of
the consultant's license to do business in the state of Florida, identification of the services provided
to municipalities in Florida and other information relevant to the provision of Event Planning
services.The following information shall be included in the response:
3.5. REFERENCE
The Proposer must provide references from at least three (3) clients for whom the related Event
Planning services were provided by the respective firm. The references should include the name,
physical address,email address and telephone number of a contact person for each reference cited.
Page 17
3.6. SIGNATURE
The legal name of the person or firm submitting the Proposal should be included. The Proposal
should be signed by a person authorized to sign on behalf of the Proponent and include the
following:
(a) If the Proponent is a corporation then the full name of the corporation should be included,
together with the names of authorized signatories. The Proposal should be executed by all of the
authorized signatories or by one or more of them provided that a copy of the corporate resolution
authorizing those persons to execute the Proposal on behalf of the corporation is submitted;
(b) If the Proponent is a partnership or joint venture then the name of the partnership or joint
venture and the name of each partner or joint venture should be included, and each partner or joint
venture should sign personally (or, if one or more person(s) have signing authority for the
partnership or joint venture, the partnership or joint venture should provide evidence to the
satisfaction of the City that the person(s) signing have signing authority for the partnership or joint
venture). If a partner or joint venture is a corporation then such corporation should sign as
indicated in subsection (a) above; or
(c) If the Proponent is an individual, including a sole proprietorship, the name of the individual
should be included.
4. EVALUATION AND SELECTION
4.1. EVALUATION TEAM
The evaluation of Proposals will be undertaken on behalf of the City by the Evaluation Team. The
Evaluation Team may consult with others including City staff members,third party consultants and
references, as the Evaluation Team may in its discretion decide is required. The Evaluation Team
will give a written recommendation for the selection of a Preferred Proponent or Preferred
Proponents to the City.
4.2. EVALUATION CRITERIA
The evaluation team will compare and evaluate all RFQ package to determine the strength and
ability of the potential consultants to provide the services required in the most advantageous
manner to the City,using the following criteria:
Qualification Statements that satisfy the minimum requirements will be scored as follows:
➢ Letter of Introduction 5 points
➢ Event Coordination Experience/References 30 points
➢ Volunteer/Staff Capability 20 points
➢ Local Interest 15 points
➢ Technical Approach 30 points
The maximum total score possible is 100. To qualify for participation in the remainder of the
selection process, a Qualifying Respondent must receive no less than 70 points. Qualifying
Page 18
respondents will be invited to participate in the final selection process. The final selection process
may include the submission of additional information and/or participation in an oral interview.
(a) Letter of Introduction: (5 pts) Demonstrate how you or your company is uniquely
qualified to perform event planning services for the City of Opa-locka.
(a) Event Coordination Experience: (30 pts) Proven competence with regard to
conducting large events that will make this management agreement successful.
What experience do the individual(s)who are going to play the largest, active role in
this arrangement have that will give them a clearer idea as to how to best make the
City Event a success? Which existing event(s) do they have experience with, for how
long, and what lessons have they learned that will prove helpful to this
arrangement? Provide references or a detailed operations outline. Include examples
of other partnerships your firm has entered into that are of a similar nature and a
contact person for each.
(b) Volunteer/Staff Capability: (20 pts) -What staff or volunteer resources does your
organization or team have? In the past the events have been run with the aid of
volunteers and sponsors. Those individuals or organizations who have access to a
large pool of volunteers and access to sponsors are preferred. List event
coordination and marketing experience of all staff and volunteers.
(c) Local Interest: (15 pts) Entities that have a vested interest in the City of Opa-locka
community and Downtown Palatka are better able to provide high quality services.
Familiarity with the community, knowing the target market, and understanding
citizen expectations are important aspects to a successful event. Explain how your
organization is vested in the City of Opa-locka community by listing personal and/or
professional references.
(d) Technical Approach (30 pts) Evaluation of how well your proposal addresses the
manner in which you will achieve each of the tasks/projects specified in the scope of
work provided in this RFQ. Submittals that document profit sharing and/or how
earnings will be retained for future events will be given favorable consideration.
Document what ability you may have to coordinate with local organizations, to
either increase volunteer staffing levels and/or promote amicable relationships of
parties with a vested interest in the City of Opa-locka. Describe the proposed
schedule and staffing for event planning and preparations prior to and running the
event. Provide all necessary insurance documentation or ability to acquire
insurance.
NOTE
Evaluation Team will not be limited to the criteria referred to above, and the Evaluation Team may
consider other criteria that the team identifies as relevant during the evaluation process. The
Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the Proposals
by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria considered
will be applied evenly and fairly to all Proposals.
Page I9
4.3. LITIGATION
In addition to any other provision of this RFQ, the City may, in its absolute discretion, reject a
Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is or
has been engaged directly or indirectly in a legal action against the City, its elected or appointed
officers, representatives or employees in relation to any matter.
In determining whether or not to reject a Proposal under this section, the City will consider
whether the litigation is likely to affect the Proponent's ability to work with the City, its consultants
and representatives and whether the City's experience with the Proponent indicates that there is a
risk the City will incur increased staff and legal costs in the administration of the Contract if it is
awarded to the Proponent.
4.4. ADDITIONAL INFORMATION
The Evaluation Team may, at its discretion, request clarifications or additional information from a
Proponent with respect to any Proposal, and the Evaluation Team may make such requests to only
selected Proponents. The Evaluation Team may consider such clarifications or additional
information in evaluating a Proposal.
4.5. INTERVIEWS
The Evaluation Team may, at its discretion, invite some or all of the Proponents to appear before
the Evaluation Team to provide clarifications of their Proposals. In such event,the Evaluation Team
will be entitled to consider the answers received in evaluating Proposals.
4.6. NEGOTIATION OF CONTRACT AND AWARD
If the City selects a Preferred Proponent or Preferred Proponents,then it may:
(a) Enter into a Contract with the Preferred Proponent(s); or
(b) Enter into discussions with the Preferred Proponent(s)to clarify any outstanding issues and
attempt to finalize the terms of the Contract(s), including financial terms. If discussions are
successful,the City and the Preferred Proponent(s) will finalize the Contract(s); or
(c) if at any time the City reasonably forms the opinion that a mutually acceptable agreement is
not likely to be reached within a reasonable time, give the Preferred Proponent(s) written notice to
terminate discussions, in which event the City may then either open discussions with another
Proponent or terminate this RFQ and retain or obtain the Services in some other manner.
The City is under no obligation to accept any Proposal submitted. The City reserves the right in its
sole discretion to waive informalities in, or reject any or all Proposals, or to accept any Proposal
deemed most favorable in the interest of the City, or cancel the competition at any time without
award. Thereafter,the City may issue a new Invitation/Request,sole source or do nothing.
Page 1 10
5. GENERAL CONDITIONS
5.1. NO CITY OBLIGATION
This RFQ is not a tender and does not commit the City in any way to select a Preferred Proponent,
or to proceed to negotiations for a Contract, or to award any Contract, and the City reserves the
complete right to at any time reject all Proposals,and to terminate this RFQ process.
5.2. PROPONENTS' EXPENSES
Proponents are solely responsible for their own expenses in preparing, and submitting Proposals,
and for any meetings, negotiations or discussions with the City or its representatives and
consultants, relating to or arising from this RFQ. The City and its representatives, agents,
consultants and advisors will not be liable to any Proponent for any claims, whether for costs,
expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever,
incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations
for a Contract,or other activity related to or arising out of this RFQ.
5.3. NO CONTRACT
By submitting a Proposal and participating in the process as outlined in this RFQ, Proponents
expressly agree that no contract of any kind is formed under, or arises from, this RFQ, prior to the
signing of a formal written Contract.
5.4. CONFLICT OF INTEREST
Proponents shall disclose any potential conflicts of interest and existing business relationships they
may have with the City. If requested by the City, Proponents should provide all pertinent
information regarding ownership of their company within forty-eight (48) hours of the City's
request.
5.5. SOLICITATION OF COMMISSION MEMBERS
Proponents and their agents will not contact any member of the City Commission or City staff with
respect to this RFQ at any time prior to the award of a contract or the termination of this RFQ, and
the City may reject the Proposal of any Proponent that makes any such contact.
5.6. CONFIDENTIALITY
All submissions become the property of the City and will not be returned to the Proponent. The
City will hold all submissions in confidence unless otherwise required by law. Proponents should
be aware the City is a "public body" defined by and subject to the Freedom of Information and
Protection of Privacy Act of the State of Florida
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RFQ NO: 12-1405100
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Consultant's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation() Partnership () Individual ()
3. If Corporation,state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least five commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka
specification,during the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of
Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure
that the Consultants, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently
perform all the required services in a timely and satisfactory manner as will be required by the subject
contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement
shall apply.
Page 112
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CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT,SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OFRESPONSIBILITY
1.The Proposer certifies,to the best of its knowledge and belief,that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not,within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, state, or
local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement,theft, forgery,bribery, falsification or
destruction of records, making false statements, tax evasion, or receiving stolen property;
and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2.The Proposer has not,within a three-year period preceding this offer, had one or more contracts
terminated for default by any City,State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and,persons having primary management or supervisory responsibilities within a
business entity (e.g., general manager; plant manager; head of a subsidiary, division, or
business segment,and similar positions).
This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United
States and the Making of a False, Fictitious, or Fraudulent Certification May Render the
Maker Subject to Prosecution Under Section 1001,Title 18,United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
Page 113
D. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
(a) of this provision.The knowledge and information of a Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business
dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making award. If it is later determined that the
Proposer knowingly rendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS CONSULTANT
COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
Page 1 14
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CITY OF OPA-LOCKA
DRUG-FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug-free workplace program
shall be given preference in the award process. In order to have a drug-free workplace program, a business
shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid
a copy of the statement specified in number(1).
4. In the statement specified in number(1),notify the employees that as a condition for working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
Section 287.087,Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug-free workplace program, which meets
the requirements of Section 287.087,Florida Statutes,which are identified in numbers(1)through(6)above.
Date Signature
Page 1 15
CITY OF OPA-LOCKA
4°QP1OCkO\°
19 NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA- COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer,Representative or Agent)of
the PROPONENT that has submitted the
attached proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners,owners,agents,representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to
submit a collusive or sham Proposal in connection with the Work for which the attached
Proposal has been submitted; or to refrain from Proposing in connection with such Work; or
have in any manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any PROPONENT, firm, or person to fix any overhead,
profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead,
profit, or cost elements of the Proposed Price or the Proposed Price of any other
PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against(Recipient), or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the
PROPONENT or any other of its agents, representatives, owners, employees or parties of
interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
Date
Page 116
o,:n- ocKq
NON-DISCRIMINATION AFFIDAVIT
APo
1, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa Locka. The same shall affirmatively
comply with all applicable provisions of federal, state and local equal employment laws and shall not
engage in or commit any discriminatory practice against any person based on race, age, religion, color,
gender, sexual orientation,national origin, marital status, physical or mental disability, political affiliation
or any other factor which cannot be lawfully used as a basis for service delivery.
By:
Title:
Sworn and subscribed before this
_day of , 20_
Notary Public, State of Florida
(Printed Name)
My commission expires:
FAILURE TO COMPLETE AND RETURN THIS FORM
MAY DEEM YOUR BID NON-RESPONSIVE
Page 117