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HomeMy Public PortalAbout1681st Board Agenda 2-8-20241 AGENDA 1681st MEETING OF THE BOARD OF TRUSTEES METROPOLITAN ST. LOUIS SEWER DISTRICT February 8, 2024 5:00 P.M. ROLL CALL & PUBLIC BOARD MEETING MSD OFFICES 2350 MARKET STREET ROOM 109 1. ROLL CALL 2. APPROVAL OF THE JOURNAL OF THE PRECEDING MEETINGS: o January 11, 2024 • 1680th Meeting 3. COMMENTS BY THE CHAIR 4. REPORT OF THE BOARD COMMITTEES: o Program Management Committee o Finance Committee o Stakeholder Relations Committee 5. REPORT OF EXECUTIVE DIRECTOR 6. COMMENTS FROM THE PUBLIC To submit your comments and questions for the Board Meeting, please email: BoardComments@stlmsd.com no later than 12:00pm, the day of Board meeting, February 8, 2024. To observe the Board meeting remotely, you may access the meeting at: MSD Streaming Meetings - Metropolitan St. Louis Sewer District (msdprojectclear.org). 7. SUBMISSION OF PUBLIC HEARING REPORTS 8. COMMUNICATIONS 9. CONSENT AGENDA: - Items 10 through 28 Members of the public are invited to attend MSD Board of Trustees meetings in person, attendees are welcome, though seating will be somewhat restricted by seating spacing. MSD will continue to live stream all Board of Trustees meetings at www.youtube.com/msdprojectclear indefinitely. 2 CONSENT AGENDA Item # ORDINANCES 10 Adoption of Ordinance No. 16294 - Daniel Boone - Lawnview Creek I/I Reduction (12326) An appropriation of Six Hundred Thousand Dollars ($600,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction and private I/I removal in Daniel Boone – Lawnview Creek I/I Reduction (12326) in the City of Florissant and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53053 with Plattin Creek Excavating, LLC DBA PCX Construction, LLC for sanitary sewer construction and private I/I removal. 11 Adoption of Ordinance No. 16295 - Outer Ladue and Chipper Storm Sewer (11034) An appropriation of Three Hundred Seventy-Five Thousand Dollars ($375,000.00) from the Operations, Maintenance, Construction, and Improvement Fund of Deer Creek to be used for storm sewer construction in Outer Ladue and Chipper Storm Sewer (11034) in the City of Frontenac, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53027 with Plattin Creek Excavating, LLC DBA PCX Construction, LLC for storm sewer construction. 12 Adoption of Ordinance No. 16296 - General Services Agreement – Geotechnical (2024) Contract A (13105) An appropriation of Eighty-Five Thousand Dollars ($85,000.00) from the Districtwide Stormwater Fund to be used for general geotechnical services in General Services Agreement – Geotechnical (2024) Contract A (13105) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53081 with Geotechnology, LLC for general geotechnical services. 13 Adoption of Ordinance No. 16297 - General Services Agreement – Geotechnical (2024) Contract B (13106) An appropriation of Eighty-Five Thousand Dollars ($85,000.00) from the Sanitary Replacement Fund to be used for general geotechnical services in General Services Agreement – Geotechnical (2024) Contract B (13106) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53082 with Hanson Professional Services, Inc. for general geotechnical services. 14 Adoption of Ordinance No. 16298 - General Services Agreement – Geotechnical (2024) Contract C (13107) An appropriation of Eighty-Five Thousand Dollars ($85,000.00) from the Sanitary Replacement Fund to be used for general geotechnical services in General Services Agreement – Geotechnical (2024) Contract C (13107) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53083 with Terracon Consultants, Inc. for general geotechnical services. 15 Adoption of Ordinance No. 16299 - General Services Agreement – Sewer and Channel Design (2024) Contract A (13095) An appropriation of One Hundred Thousand Dollars ($100,000.00) from the Sanitary Replacement Fund and making an appropriation of One Hundred Thousand Dollars ($100,000.00) from the Districtwide Stormwater Fund to be used for general engineering services in General Services Agreement – Sewer and Channel Design (2024) Contract A (13095) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53084 with KdG, a Division of Shive-Hattery, Inc. for general engineering services. 16 Adoption of Ordinance No. 16300 - General Services Agreement – Survey Services (2024) Contract A (13113) An appropriation of Fifty Thousand Dollars ($50,000.00) from the Districtwide Stormwater Fund to be used for general surveying services in General Services Agreement – Surveying Services (2024) Contract A (13113) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53076 with Civil Design, Inc. for general surveying services. 3 17 Adoption of Ordinance No. 16301 - General Services Agreement – Survey Services (2024) Contract B (13114) An appropriation of Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Surveying Services (2024) Contract B (13114) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53077 with Prairie Engineers, Inc. for general surveying services. 18 Adoption of Ordinance No. 16302 - General Services Agreement – Survey Services (2024) Contract C (13115) An appropriation of Fifty Thousand Dollars ($50,000.00) from the Districtwide Stormwater Fund to be used for general surveying services in General Services Agreement – Surveying Services (2024) Contract C (13115) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53078 with Sabur, Inc. for general surveying services. 19 Adoption of Ordinance No. 16303 - General Services Agreement – Survey Services (2024) Contract D (13116) An appropriation of Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Surveying Services (2024) Contract D (13116) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53079 with Volz Incorporated for general surveying services. 20 Adoption of Ordinance No. 16304 - General Services Agreement - Survey Services (2024) Contract E (13117) An appropriation of Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Surveying Services (2024) Contract E (13117) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53080 with Juneau Associates, Inc. for general surveying services. 21 Adoption of Ordinance No. 16305 - Smith Creek Ladue Road Sanitary Relief (Royal Manor Dr. to Hewlett Ct) (12202) Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Smith Creek Ladue Road Sanitary Relief (Royal Manor Dr to Hewlett Ct) (12202) in the City of Creve Coeur, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 22 Adoption of Ordinance No. 16306 - Upper Fishpot East Sanitary Relief (Field Ave to Wolff Ln) (12242) Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Upper FishPot East Sanitary Relief (Field Avenue to Wolff Lane) (12242) in the City of Ellisville, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 23 Adoption of Ordinance No. 16307 - Linear Asset Management Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter a contract with Aquasight, LLC to provide software and professional services in Linear Asset Management Services Districtwide. 24 Adoption of Ordinance No. 16308 - Hellmich Hill Retter General Legal Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of Hellmich Hill & Retter LLC, whereby Hellmich Hill & Retter LLC, will provide General Legal Services to the District commencing on July 1, 2024. 4 25 Adoption of Ordinance No. 16309 - Quarles & Brady General Legal Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of Quarles & Brady LLP, whereby Quarles & Brady LLP will provide General Legal Services to the District commencing on July 1, 2024. 26 Adoption of Ordinance No. 16310 - Rynearson Suess General Legal Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of Rynearson, Suess, Schnurbusch & Champion L.L.C. (RSSC), whereby RSSC will provide General Legal Services to the District commencing on July 1, 2024. 27 Adoption of Ordinance No. 16311 - Thompson Coburn General Legal Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of Thompson Coburn L.L.P., whereby Thompson Coburn L.L.P., will provide General Legal Services to the District commencing on July 1, 2024. 28 Adoption of Ordinance No. 16312 - White Coleman General Legal Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of White Coleman & Associates, LLC, whereby White Coleman & Associates, LLC will provide General Legal Services to the District commencing on July 1, 2024. UNFINISHED BUSINESS Item # ORDINANCES • None RESOLUTIONS • None NEW BUSINESS Item # ORDINANCES Pg # 29 Introduction of Ordinance No. 16314 - CSO Volume Reduction Green Infrastructure – Crossroads Senior Living at Bevo Mill (14088) 7 Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Tower Grove Community Development Corporation, for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Crossroads Senior Living at Bevo Mill (14088) in the City of St. Louis, Missouri. 30 Introduction of Ordinance No. 16315 - CSO Volume Reduction Green Infrastructure – Foster Funeral Home (13810) 8 Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Foster’s Services for Funerals, for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Foster Funeral Homes (13810) in the City of St. Louis, Missouri. 31 Introduction of Ordinance No. 16316 - SCADA System Upgrade (13467) 9 A supplemental appropriation of One Million Dollars ($1,000,000.00) from the Sanitary Replacement Fund to be used for planning, design, and engineering during construction phase services in SCADA System Upgrade (13467) at various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 22010 with EMA, Inc. for planning, design, and engineering during construction phase services. 5 32 Introduction of Ordinance No. 16317 - Friedens (Partial) I/I Reduction (Chain Of Rocks Dr and Fontaine Pl) (12185) 11 An appropriation of One Million Seven Hundred Thousand Dollars ($1,700,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Friedens (Partial) I/I Reduction (Chain of Rocks Dr and Fontaine Pl) (12185) in the Cities of Bellefontaine Neighbors and St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53074 with Gershenson Construction Company, Inc. for sanitary sewer construction. 33 Introduction of Ordinance No. 16318 - Spoede Road Sanitary Sewer Improvements (13623) 12 An appropriation of Five Hundred Eighty Thousand Dollars ($580,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Spoede Road Sanitary Sewer Improvements (13623) in the Cities of Frontenac and Creve Coeur, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53071 with Gershenson Construction Co., Inc. for sanitary sewer construction. 34 Introduction of Ordinance No. 16319 - Glenmary to White Rose Storm Improvements (11314) 13 An appropriation of Five Hundred Forty Thousand Dollars ($540,000.00) from the Operations, Maintenance, Construction, and Improvement Fund of University City to be used for storm sewer construction in Glenmary to White Rose Storm Improvements (11314) in the City of Olivette, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53073 with J.H. Berra Construction Co., Inc. for storm sewer construction. 35 Introduction of Ordinance No. 16320 - Lambert Airport Restricted Access Assets Inspection and Repair (13747) 14 An appropriation of One Hundred Thousand Dollars ($100,000.00) from the Sanitary Replacement Fund to be used for design in Lambert Airport Restricted Access Assets Inspection and Repair (13747) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 53095 with Crawford, Murphy & Tilly, Inc. for design. 36 Introduction of Ordinance No. 16321 - Deer Creek OMCI Reimbursements Program (City of Frontenac Agreement) (13487) 15 Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an intergovernmental agreement with the City of Frontenac, for cost sharing for municipal stormwater expenditures in Deer Creek OMCI Reimbursements Program (City of Frontenac Agreement) (13487) in St. Louis County, Missouri. 37 Introduction of Ordinance No. 16322 - CSO Brentwood and Red Bud Ave CSO Interceptor (I- 118)/Outfall (L-111) Elimination and Sewer Separation (12139) 16 Declaring the necessity for the acquisition of easements and temporary construction easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as CSO - Brentwood and Red Bud Ave CSO Interceptor (I-118)/Outfall (L-111) Elimination and Sewer Separation (12139) in the Cities of Clayton and Richmond Heights, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. Item # RESOLUTIONS 38 Adoption of Resolution No. 3874 – Expressing the Board of Trustees’ appreciation to Bonnie S. Hubert for her 15 years of exemplary service to the Metropolitan St. Louis Sewer District from August 4, 2008, to her retirement effective February 1, 2024. 39 Adoption of Resolution No. 3875 – Expressing the Board of Trustees’ appreciation to Carole L. Willis for her 38 years of exemplary service to the Metropolitan St. Louis Sewer District from July 21, 1986, to her retirement effective February 1, 2024. 6 40 Adoption of Resolution No. 3876 – Expressing the Board of Trustees’ appreciation to David C. Wiegand for his 19 years of exemplary service to the Metropolitan St. Louis Sewer District from June 14, 2004, to his retirement effective February 1, 2024. 41 Adoption of Resolution No. 3877 – Expressing the Board of Trustees’ appreciation to Michael D. Jackson for his 32 years of exemplary service to the Metropolitan St. Louis Sewer District from January 6, 1992, to his retirement effective February 1, 2024. 42 Adoption of Resolution No. 3878 – Expressing the Board of Trustees’ appreciation to Rosalie M. Jackson for her 28 years of exemplary service to the Metropolitan St. Louis Sewer District from December 26, 1995, to her retirement effective February 1, 2024. 43 Adoption of Resolution No. 3879 – Independent Audit Services 18 The adoption of Resolution No. 3879 will exercise option year two (2) of the contract previously authorized by Ordinance No. 15824, adopted December 9, 2021, which authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CliftonLarsonAllen, LLP, whereby CliftonLarsonAllen, LLP would provide an independent audit of the accounting records of the District. 44 Adoption of Resolution No. 3880 – Contract Renewal for Legal Consulting Services 19 The adoption of Resolution No. 3880 will exercise option year three (3) of the contract previously authorized by Ordinance No. 15627, adopted March 11, 2021, which authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Shands, Elbert, Gianoulakis & Giljum, LLP, whereby Shands, Elbert, Gianoulakis & Giljum, LLP will provide legal consulting services on matters involving Stormwater and Wastewater Rate consulting and associated regulations and policies. 45 Adoption of Resolution No. 3881 – Authorized Representatives for EPA and MDNR Grant and Loan Projects 20 Resolution No. 3881 repeals and supersedes Resolution No. 3309, adopted October 13, 2016, and enacts a new Resolution in lieu thereof which adds Todd Aschbacher as an alternate signatory to periodically file with the United States Environmental Protection Agency and the Missouri Department of Natural Resources applications for grants and loans to aid in the construction of projects to mitigate water pollution within the District’s area of jurisdiction and responsibility and effective March 1, 2024 removes Susan M. Myers as an alternate signatory 46 ITEMS PROPOSED FOR INTRODUCTION AND ADOPTION AT THE NEXT BOARD MEETING • None 47 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD: • None 48 ADJOURNMENT 7 AGENDA ITEM NUMBER: 29 2/8/2024 NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Crossroads Senior Living at Bevo Mill (14088) LOCATION: 4910 Gravois Avenue in the City of St. Louis, Missouri TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into an agreement with Tower Grove Community Development Corporation What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: Tower Grove Community Development Corporation Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into an agreement with Tower Grove Community Development Corporation to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the River Des Peres per the Long Term Control Plan. This project will reduce runoff volume with the installation of one (1) bioretention basin. Total cost of the project is estimated at $311,400 and Tower Grove Community Development Corporation is requesting approximately $311,400 reimbursement for the cost of green infrastructure. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2021, Pg. 90 Amount: $3,000,000* Fund Name: #1101 – General Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 1/12/2023 – Ord. No. 16038 – Amount: $3,000,000 – CSO Volume Reduction Green Infrastructure – River Des Peres (13078) - Supplemental *Requesting Board approval of an ordinance for which $311,400 is being encumbered from Ordinance No. 16038 8 AGENDA ITEM NUMBER: 30 2/8/2024 NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Foster Funeral Home (13810) LOCATION: 4100 Dr. Martin Luther King Drive in the City of St. Louis, Missouri TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into an agreement with Foster’s Services for Funerals What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: Foster’s Services for Funerals Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into an agreement with Foster’s Services for Funerals to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will reduce runoff volume with the installation of one (1) bioretention basin and permeable pavement. Total cost of the project is estimated at $276,300 and Foster’s Services for Funerals is requesting approximately $276,300 reimbursement for the cost of green infrastructure. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2024, Pg. 71 Amount: $5,000,000* Fund Name: #1101 – General Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 1/11/2024 – Ord. No. 16261 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146) – Supplemental *Requesting Board approval of an ordinance for which $276,300 is being encumbered from Ordinance No. 16261 9 AGENDA ITEM NUMBER: 31 NAME OF PROJECT: SCADA System Upgrade (13467) 2/8/2024 LOCATION: Various Locations Within the District TYPE OF PROJECT: Planning, Design, and Engineering During Construction Phase Services (011.0 Design Phase Project Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a design contract. What does action accomplish?: Provides additional funding for the design of small capital improvements and Operations projects, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: No Consultant: EMA, Inc. 2355 Highway 36 West, Suite 200 St. Paul, MN 55113 Corporate Headquarters: St. Paul, Minnesota Agency: N/A Number of proposers: N/A Appropriation Amount: $1,000,000 Designer’s Estimate: N/A Total MWBE Participation: 25.00% (No MWBE Goal) M3 Engineering Group – 5.00% - MBE David Mason and Associates – 10.00% - MBE Engineering Design Source, Inc. – 10.00% - MBE Type of Contract: Hourly Billing Rate Plus Reimbursables with Lump Sum Work Orders Properties Affected: To be determined Properties Benefitting: To be determined Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 3 to Contract #22010 with EMA, Inc. The Supervisory Control and Data Acquisition (SCADA) System Upgrade (13467) project has been identified in order design modifications to existing WWTF and Pump Station SCADA systems and to implement a SCADA system for portions of the collection system. The project is intended to provide real-time visibility and control for the operation of selected facilities and processes. Currently, District infrastructure is built on a local control model, i.e. local instrumentation and PLC logic. The District intends to implement a real time controls strategy developed by a separate consultant that is designed to integrate the operation of multiple, separate projects and integrate their function into an overall system wide framework. The project will integrate existing systems and data sources to enable the possibility of real time control of proposed high-rate treatment facilities, dewatering pump stations, storage tunnels and various diversion (gates) that comprise a wet weather storage and conveyance system. Data will require integration into a common date/time stamp platform and must allow for the ability to access data from multiple existing data sources. The first year of the contract focused on evaluating existing SCADA infrastructure, preparing a preliminary scope and cost for system upgrades and supporting the pilot project for the Wet Weather Optimization Study (13436). Second year activities included design of Project 13832-015.1 “Lower Middle River Des Peres ORS SCADA PLC and Network Upgrades”. Project 13833-015.1 “Lemay ORS SCADA PLC and Telemetry Upgrades” will be designed under this project. The contract is for a total maximum amount of $2,500,000. 10 FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2024, Pg. 48 Amount: $1,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: The appropriation provides $385,000 for design of Project 13833 and $615,000 for construction phase services and contingency, and is equal to the proposed funding presented in the CIP Budget Supplement. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/11/2021 – Ord. No. 15610 – Amount: $500,000 – EMA, Inc. – Original Design Contract No. 22010 04/14/2022 – Ord. No. 15878 – Amount: $1,000,000 – EMA, Inc. – Contract No. 22010 – Amendment No. 1 11 AGENDA ITEM NUMBER: 32 2/8/2024 NAME OF PROJECT Friedens (Partial) I/I Reduction (Chain Of Rocks Dr and Fontaine Pl) (12185) LOCATION: East of Bellefontaine Road and north of Riverview Drive in the Cities of Bellefontaine Neighbors and St. Louis, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Gershenson Construction Company, Inc. Previous District Contract: Yes #2 Truitt Drive Eureka, MO 63025 Consultant: N/A Agency: N/A Number of bidders: 5 Low Bid: $1,376,329.50 High Bid: $1,949,704.00 Appropriation Amount: $1,700,000.00 Designer’s Estimate: $1,606,000 Total MWBE Participation: 20.15% (MBE Goal is 10%) (WBE Goal is 10%) Westfall Hauling Inc (African American) – MBE – 10.07% Superior Industrial Coatings LLC dba TPC Infrastructure – WBE – 10.07% Type of Contract: Unit Cost Properties Affected: 120 Properties Benefiting: 120 Designed by: WSP USA Environment & Infrastructure Inc. The work to be done under Contract #53074 consists of the construction of approximately 2,737 lineal feet of sanitary sewers, varying in size from 8-inch to 12-inch in diameter, and appurtenances. The purpose of this project is to reduce building backups and relieve overcharged sanitary sewers. This project is scheduled to be completed in 480 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY24, Pg. 76 Amount: $2,141,000 Fund Name: 6660 - Sanitary Replacement Fund Additional Comments: The project design concept changed after preliminary constructability review from I/I reduction to sanitary relief sewer construction. An additional contingency of $245,000 for utility relocation (Electric - $25,000, Gas - $30,000, Water - $190,000) is included in the appropriation. The engineer’s estimate has been reduced after geotechnical sampling taken during final design indicates no special dewatering is necessary. This project is expected to be funded by Bond proceeds. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12– Ord. No. 15448 – Amount: $388,000 - WSP USA Environment & Infrastructure Inc. - Design Contract No. 11011 12 AGENDA ITEM NUMBER: 33 2/8/2024 NAME OF PROJECT: Spoede Road Sanitary Sewer Improvements (13623) LOCATION: North of Conway Road and west of Spoede Road in the Cities of Frontenac and Creve Coeur, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Gershenson Construction Co., Inc. Previous District Contract: Yes #2 Truitt Drive Eureka, MO 63025 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $499,991.06 High Bid: $579,860.00 Appropriation Amount: $580,000.00 Designer’s Estimate: $ 511,000 Total MWBE Participation: 20.00% (MBE Goal is 10%) (WBE Goal is 10%) XL Contracting, Inc (African American) – 10.00% - MBE Site System Landscaping, LLC – 5.20% - WBE Blue Diamond Services LLC – 4.80% - WBE Type of Contract: Unit Cost Properties Affected: 8 Properties Benefiting: 20 Designed by: WSP USA Environment & Infrastructure Inc. The work to be done under Contract #53071 consists of the construction of approximately 750 lineal feet of sanitary sewers, varying in size from 10 inch to 15 inch in diameter, and appurtenances. The purpose of this project is to reduce building backups and relieve overcharged sanitary sewers. This project is scheduled to be completed in 270 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY 2024, Pg. 100 Amount: $ 520,000 Fund Name: 6660 - Sanitary Replacement Fund Additional Comments: An additional contingency of $50,000 for utility relocation (Electric - $18,000, Gas - $16,000, Water - $16,000), and is included in the appropriation. This project is expected to be funded by Bond proceeds. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/12/21– Ord. No. 15713 – Amount: $120,000 - WSP USA Environment & Infrastructure Inc. - Design Contract No. 11011- Amendment 13 AGENDA ITEM NUMBER: 34 2/8/2024 NAME OF PROJECT: Glenmary to White Rose Storm Improvements (11314) LOCATION: South of Olive Boulevard and east of Dielman Road in the City of Olivette, Missouri TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract What does action accomplish?: Implements the construction of a CIP project SUMMARY EXPLANATION/BACKGROUND: Contractor: J. H. Berra Construction Co., Inc. Previous District Contract: Yes 5091 New Baumgartner Road St. Louis, MO 63129 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $390,117.00 High Bid: $671,144.96 Appropriation Amount: $540,000.00 Designer’s Estimate: $ 395,000 Total MWBE Participation: 20.51% (MBE Goal is 10%) (WBE Goal is 10%) ABNA Engineering, Inc (African American) – MBE – 3.56% Windstar Transportation LLC (African American) – MBE – 6.69% Site System Landscaping, LLC – WBE – 5.64% Superior Industrial Coatings dba TPC Infrastructure – WBE – 4.61% Type of Contract: Unit Cost Properties Affected: 5 Properties Benefiting: 8 Designed by: HR Green, Inc. The work to be done under Contract #53073 consists of the construction of approximately 575 lineal feet of storm sewers, 12-inch to 36-inch in diameter, and appurtenances. The purpose of this project is to alleviate flooding and erosion at 7, 8, and 10 Glenmary Road, and 8 and 9 Sleepy Hollow Lane. This project is scheduled to be completed in 215 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY 2024, Pg. 156 Amount: $ 551,000 Fund Name: 5584 - University City OMCI Fund Additional Comments: An additional contingency of $110,000 for utility relocation (Electric - $5,000, Gas - $25,000, Water - $80,000) is included in the appropriation. The designer’s estimate decreased due to a reduction in project scope. This project is one of nine (9) design projects included in the OMCI Stormwater Infrastructure Improvement Design (2021). PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/11/21– Ord. No. 15611 – Amount: $955,000 - HR Green, Inc. – OMCI Stormwater Infrastructure Improvement Design (2021) (13193) - Design Contract No. 22011 14 AGENDA ITEM NUMBER: 35 2/8/2024 NAME OF PROJECT: Lambert Airport Restricted Access Assets Inspection and Repair (13747) LOCATION: Service Area 4 of the Sewer District in the City of Unincorporated, Missouri TYPE OF PROJECT: Design (011.0 Design Phase Project Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a design contract. What does action accomplish?: Supplements District staff and provides unique technical services, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Crawford, Murphy & Tilly, Inc. One Memorial Dr., Suite 500 St. Louis, MO 63102 Corporate Headquarters: Springfield, Illinois Number of proposers: (1) Crawford, Murphy & Tilly, Inc. Appropriation Amount: $100,000.00 Designer’s Estimate: N/A Total MWBE Participation: 37.00% (No MBE/WBE Goal) David Mason & Associates, Inc. – 37.00% - MBE Type of Contract: Hourly Billing Rate Plus Reimbursables Properties Affected: 1 Properties Benefiting: 650 Designed by: N/A This ordinance appropriates $100,000 and authorizes the District to enter into Contract #53095, with Crawford, Murphy & Tilly, Inc. to assist District Staff with coordination with Lambert Airport to complete the design of the Lambert Airport Restricted Access Assets Inspection and Repair (13747) project. The project consists of the rehabilitation of approximately 19,334 lineal feet of sanitary sewers, varying in size from 8-inches to 42-inches in diameter utilizing CIPP methods, and appurtenances. The purpose of this project is to reduce infiltration into and to rehabilitate older, damaged and deteriorated sanitary sewers within the restricted access areas of Lambert Airport. The overall construction cost estimate for this multi- year project is $10,000,000, including $2,000,000 in the current FY2024 budget. The remaining $1,900,000 will not be used this fiscal year. Construction is anticipated to begin in FY2025. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2024, Pg 87 Amount: $2,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: The proposal for this project was requested from the Consultant as a Sole Source. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 15 AGENDA ITEM NUMBER: 36 2/8/2024 NAME OF PROJECT: Deer Creek OMCI Reimbursements Program (City of Frontenac Agreement) (13487) LOCATION: Various Municipalities in the Deer Creek Watershed in St. Louis County, Missouri TYPE OF PROJECT: Cost-Share for Municipal Stormwater Expenditures (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into an intergovernmental agreement with the City of Frontenac in the Deer Creek OMCI. What does action accomplish?: Provides financial assistance to municipalities for local stormwater improvements and expenses. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: City of Frontenac, Missouri Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Frontenac for eligible stormwater expenditures where revenue is collected by the Deer Creek OMCI subdistrict in St. Louis County, Missouri. Eligible stormwater expenditures include the following: storm sewer and inlet construction; drainage improvements; streambank stabilization and erosion control projects; clearing under bridges or cleaning detention basins; stormwater planning or engineering costs; and other stormwater related expenses as determined appropriate by the District. This agreement is with the City of Frontenac: • City of Frontenac – Countryside Lane Stormwater Improvements, Amount: $122,518 The City will contract for engineering services and construction to address several flooding concerns within Countryside Subdivision. The estimated cost of the project is $400,000 and this agreement provides reimbursement for up to $122,518. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2023, Page 150 Amount: $1,958,164* Fund Name: #5566 – Deer Creek OMCI Fund Additional Comments: None PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/12/23 – Ord. No. 16041 – Amount: $1,580,887 – Deer Creek OMCI Reimbursements Program (13487) Appropriation 02/09/23 – Ord. No. 16060 – Amount $122,518 – Deer Creek OMCI Reimbursement Program (City of Frontenac Agreement) (13487) – Countryside Lane Storm Sewer Improvements – $122,518 Encumbered *Requesting Board approval of an ordinance for which $122,518 is being encumbered from Ordinance No. 16041. 16 AGENDA ITEM NUMBER: 37 2/8/2024 NAME OF PROJECT: CSO Brentwood and Red Bud Ave CSO Interceptor (I-118)/Outfall (L-111) Elimination and Sewer Separation (12139) LOCATION: South of Forest Park Parkway, East of Interstate 170., North of Interstate 64/40., and West of Hanley Rd. in the Cities of Clayton and Richmond Heights, Missouri TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: 29 Properties Benefiting: 433 Designed by: N/A This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent easement and/or temporary construction easements on twenty nine (29) parcels of ground located in the Cities of Clayton and Richmond Heights, Missouri. The easements and temporary construction easements are needed to construct this project, which consists of the construction of approximately 9,200 feet of 8-inch to 30-inch in diameter sanitary sewer, and approximately 4,200 feet of 12-inch to 21- inch in diameter storm sewer and perform PIR for up to 65 properties to separate the combined system. The purpose of this project is to remove excessive inflow into combined sewers from Public and Private Defects, removal of Interceptor I- 118 and CSO outfall L-111 as required by The Long-Term Control Plan. Currently, the District has been unable to negotiate a settlement with the owners. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2024 Pg. 70 Amount: $3,059,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 17 AGENDA ITEM NUMBER: 43 RESOLUTION NO. 3877 NAME OF PROJECT: Independent Audit Services LOCATION: Finance/Secretary-Treasurer/Audit Department TYPE OF PROJECT: Professional Services DEPARTMENT REQUESTING ACTION: Finance/Treasury REQUESTED ACTION: Why is this action necessary?: To provide an independent audit of the accounting records of the District. What does action accomplish?: This action provides the services for the District to have an independent audit of all accounts and funds of the District and Subdistricts annually by Certified Public Accountant according to Section 7.080 of the District Charter. SUMMARY EXPLANATION/BACKGROUND: Contractor: CliftonLarsonAllen, LLP Previous District Contract: 600 Washington Ave., Suite 1800 St. Louis, MO 63101-1312 Consultant: N/A Agency: N/A Number of bidders: Low Bid: High Bid: Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: 0% (There is no MWBE Goal) Plan Approval Date: N/A Type of Contract: Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Secretary-Treasurer/Audit Budget Year: FY24/25 Amount: $167,700 (annual average) Fund Name: General Fund Additional Comments: This Resolution will authorize the District to exercise option year two of four (4) renewal option years with CliftonLarsonAllen, LLP for the independent audit of all accounts and funds of the District and Subdistrict for fiscal year ending June 30, 2024. The initial contract provided for an initial term of one (1) year with four (4) additional one-year renewal terms at the option of the District. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 03/09/2023 - Resolution No. 3826 12/09/2021 - Ordinance No. 15824 18 AGENDA ITEM NUMBER: 44 RESOLUTION NO. 3878 NAME OF PROJECT: Contract Renewal for Legal Consulting Services LOCATION: District Wide TYPE OF PROJECT: Legal DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary? To secure specialized legal consulting services on matters involving Stormwater and Wastewater Rate consulting and associated regulations and policies. What does action accomplish? Authorizes the third (3rd) one-year renewal term to existing contract. SUMMARY EXPLANATION/BACKGROUND: Consultant: Shands, Elbert, Gianoulakis & Giljum, LLP 8235 Forsyth Blvd., Suite 700 St. Louis, MO 63105 Agency: N/A Number of proposers: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: 0% (There is no MWBE goal) Type of Contract: Professional Services Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Operating Budget Budget Year: FY2024 - FY2025 Amount: NA Fund Name: N/A Additional Comments: This contract will allow Shands, Elbert, Gianoulakis & Giljum, LLP to provide specialized legal consulting services on matters involving Stormwater and Wastewater Rate consulting and associated regulations and policies on as needed basis. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/09/2023 - Resolution No. 3814 - Authorized Option Year Two 02/10/2022 - Resolution No. 3730 - Authorized Option Year One 03/11/2021 - Ordinance No. 15627 - Legal Consulting Services 19 AGENDA ITEM NUMBER: 45 RESOLUTION NO. 3879 NAME OF PROJECT: Authorized Representatives for EPA and MDNR Grant and Loan Projects LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary?: To repeal and supersede Resolution No. 3309 to add Todd Aschbacher as an alternate District designee to execute EPA and MNDR grant and loan documents and effective March 1, 2024, remove Susan M. Myers. What does action accomplish?: Adds Todd Aschbacher as a District representative able to execute EPA and MDNR grant and loan documents in Brian Hoelscher’s absence and effective March 1, 2024, removes Susan M. Myers as an alternate signatory. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Amount: N/A Additional Comments: The Code of State Regulation, 10 CSR 20-4.040(10)(B)(1), requires a resolution to identify the authorized representative by name for EPA or MDNR grant and loan projects, therefore this Resolution designates Brian Hoelscher, Executive Director. In Brian’s absence either Tim Snoke, Secretary-Treasurer, or effective March 1, 2024, Todd Aschbacher, General Counsel, are designated as alternates to be the District’s representative. Also, effective March 1, 2024, removes Susan M. Myers as an alternate signatory. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/13/2016 - Resolution 3309 06/13/2013 - Resolution 3098 20 AGENDA ITEM NUMBER: 45 RESOLUTION NO. 3879 NAME OF PROJECT: Authorized Representatives for EPA and MDNR Grant and Loan Projects LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary?: To repeal and supersede Resolution No. 3309 to add Todd Aschbacher as an alternate District designee to execute EPA and MNDR grant and loan documents and effective March 1, 2024, remove Susan M. Myers. What does action accomplish?: Adds Todd Aschbacher as a District representative able to execute EPA and MDNR grant and loan documents in Brian Hoelscher’s absence and effective March 1, 2024, removes Susan M. Myers as an alternate signatory. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Amount: N/A Additional Comments: The Code of State Regulation, 10 CSR 20-4.040(10)(B)(1), requires a resolution to identify the authorized representative by name for EPA or MDNR grant and loan projects, therefore this Resolution designates Brian Hoelscher, Executive Director. In Brian’s absence either Tim Snoke, Secretary-Treasurer, or effective March 1, 2024, Todd Aschbacher, General Counsel, are designated as alternates to be the District’s representative. Also, effective March 1, 2024, removes Susan M. Myers as an alternate signatory. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/13/2016 - Resolution 3309 06/13/2013 - Resolution 3098