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AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, March 15, 2022
7:00 P.M.
Meeting to be held telephonically/virtually
pursuant Minn. Stat. Sec. 13D.021
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the March 1, 2022 Regular Council Meeting
V. CONSENT AGENDA
A. Adopt Resolution for Abraham Accessory Dwelling Unit Conditional Use Permit
B. Adopt Resolution for Deng Septic Variance
C. Approve Resolution Reestablishing Precincts and Polling Places
D. Approve Lawn and Grounds Services Agreement
E. Approve Portable Sanitation Agreement
F. Approve Amended and Restated Grounds Services Agreement with Orono Baseball
G. Approve Amended and Restated Grounds Services Agreement with the Hamel Athletic Club
H. Approve Hamel Legion Park Concession Services Agreement with the Hamel Athletic Club
I. Approve Renewal of Consumption and Display Permit for American Legion Post 394 at 75 Hamel
Road
J. Approve the Appointment of Trevor Ratke to the Public Works Maintenance Technician Position
K. Approve Service and Videography Agreement with Cipher Laboratories Inc.
L. Ordinance Adopting an Amended Fee Schedule for Clean-up Day
M. Resolution Authorizing Publication of Ordinance Adopting an Amended Fee Schedule by Title and
Summary
N. Feasibility Report for Water Treatment Plant
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATIONS
A. Hennepin County Commissioner Kevin Anderson
VIII. NEW BUSINESS
A. Land Sale Discussion – Portion of PID 02-118-23-24-0002 – Marsh Pointe Preserve
B. Virtual Meeting Discussion
IX. CITY ADMINISTRATOR REPORT
X. MAYOR & CITY COUNCIL REPORTS
XI. APPROVAL TO PAY BILLS
XII. ADJOURN
Telephonic/Virtual Meeting
Call-in Instructions
Join via Microsoft Teams to view
presentations at this link:
https://medinamn.us/council/
For audio only: +1 612-517-3122
Enter Conference ID: 914 602 722#
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: March 8, 2022
DATE OF MEETING: March 15, 2022
SUBJECT: City Council Meeting Report
Telephonic/Virtual Meeting Call-in Instructions
Join via Microsoft Teams to view presentations at this link: https://medinamn.us/council/
For audio only: Dial +1 612-517-3122; Enter Conference ID: 914 602 722#
V. CONSENT AGENDA
A. Adopt Resolution for Abraham Accessory Dwelling Unit Conditional Use Permit –Staff
drafted the attached resolution consistent with the direction from the March 1, 2022, City
Council Meeting. Staff recommends approval.
See attached resolution.
B. Adopt Resolution for Deng Septic Variance – Staff drafted the attached resolution
consistent with the direction from the March 1, 2022, City Council Meeting. Staff
recommends approval.
See attached resolution.
C. Approve Resolution Reestablishing Precincts and Polling Places – On February 15, a
panel of Minnesota Judges released the congressional and legislative district maps that
will be in place for the next decade. Staff recommends adoption of the resolution
reestablishing the existing precincts and polling places with the new names of Precinct 1
and Precinct 2.
See attached resolution.
D. Approve Lawn and Grounds Services Agreement – Staff recommends entering into a
lawn and grounds service agreement with Twin City Outdoor Services who provided the
lowest responsible bid. Staff recommends approval.
See attached agreement.
2
E. Approve Portable Sanitation Agreement – The City of Medina is currently under
contract with Jimmy’s Johnnys until April 2022, has been pleased with their service, and
recommends the updated service agreement. Staff recommends approval.
See attached agreement.
F. Approve Amended and Restated Grounds Services Agreement with Orono Baseball –
Orono Baseball has agreed to renew their agreement with the City of Medina. Staff
recommends approval.
See attached agreement.
G. Approve Amended and Restated Grounds Services Agreement with the Hamel Athletic
Club – The Hamel Athletic Club has agreed to renew their agreement with the City of
Medina. Staff recommends approval.
See attached agreement.
H. Approve Hamel Legion Park Concession Services Agreement with the Hamel Athletic
Club - The Hamel Athletic Club has agreed to renew their concessions agreement with
the City of Medina. Staff recommends approval.
See attached agreement.
I. Approve Renewal of Consumption and Display Permit for American Legion Post 394 at
75 Hamel Road – All required paperwork and fees are in order. Staff recommends
approval.
J. Approve the Appointment of Trevor Ratke to the Public Works Maintenance Technician
Position – Interviews took place recently to fill the opening at Public Works. The
interview panel recommended Trevor Ratke for the position. Staff recommends
approval.
See attached memo.
K. Approve Service and Videography Agreement with Cipher Laboratories Inc. – Cipher
Laboratories has agreed to continue to provide videography services for City of Medina
meetings. The agreement has been reviewed and approved by the City Attorney. Staff
recommends approval.
See attached agreement.
L. Ordinance Adopting an Amended Fee Schedule for Clean-up Day – Staff drafted the
attached amended fee schedule to reflect the updated prices for the April 30th Clean-up
Day event. Staff recommends approval.
See attached ordinance.
3
M. Resolution Authorizing Publication of Ordinance Adopting an Amended Fee Schedule by
Title and Summary – Attached is a resolution for summary publication of the Amended
Fee Schedule Ordinance. Staff recommends approval.
See attached resolution.
VIII. NEW BUSINESS
A. Land Sale Discussion – Portion of PID 02-118-23-24-0002 – Marsh Pointe Preserve –
Staff noted in the prior project report that the City owns a 30-foot-wide strip of property
which runs north-south in approximately the center of the proposed subdivision. The
City obtained this property through tax forfeiture in 2019. The County combined the
strip of property with the Medina Lake Preserve property to the north to form a single
parcel. Except for an approximately 35’x30’ area of this property adjacent to Medina
Lake Preserve, the parcel is located within the large wetland. The upland portion is
proposed to be part of the road right-of-way within Marsh Pointe Preserve. Staff does not
see a lot of value in the property once the plat has been recorded and will review options
for the City Council to consider at the meeting.
Potential Motion:
Motion to direct staff to include provision for the sale of the 30-foot wide extension of
PID 02-118-23-24-0002 for a cost of $1850 to BPS Properties within the Marsh Pointe
Preserve development agreement.
B. Virtual Meeting Discussion – Staff has worked with the City Attorney to put together a
plan to return to in person City meetings starting with the May 3, 2022, City Council
Meeting. Assuming that the pandemic continues its current downward trajectory, Mayor
Martin can sign a formal statement in April rescinding her remote meeting determination
and declaring that meetings are no longer to be conducted pursuant to section 13D.021
which will allow for a return to in person meetings per Council direction.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 006285E-006302E for $55,346.71
and order check numbers 052685-052735 for $191,064.16, and payroll EFT 0511680-0511715
for $59,716.16.
INFORMATION PACKET:
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
Medina City Council Meeting Minutes
March 1, 2022
1
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 1, 2022 3
4
The City Council of Medina, Minnesota met in regular session on March 1, 2022 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
Martin read a statement explaining that the meeting is being held in a virtual format due 8
to the ongoing pandemic and provided instructions for public participation. 9
10
I. ROLL CALL 11
12
Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. 13
14
Members absent: None. 15
16
Also present: City Administrator Scott Johnson, City Attorney Dave Anderson, Finance 17
Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, 18
Planning Intern Colette Baumgardner, Public Works Director Steve Scherer, and Chief of 19
Police Jason Nelson. 20
21
II. PLEDGE OF ALLEGIANCE (7:03 p.m.) 22
23
III. ADDITIONS TO THE AGENDA (7:03 p.m.) 24
Johnson requested to remove item 5K from the Consent Agenda. He noted that 25
Hennepin County may have additional funds that could be used for the project, therefore 26
staff would like to explore that option. 27
28
Martin asked if a motion would be needed at this time to amend the agenda. 29
30
Anderson noted that the person making the motion to adopt the Consent Agenda could 31
make that change at that time. 32
33
IV. APPROVAL OF MINUTES (7:04 p.m.) 34
35
A. Approval of the February 15, 2022 Regular City Council Meeting Minutes 36
Albers noted on page five, line 18, it should state, “Albers stated that at this time, he is 37
noncommittal...” 38
39
Moved by Martin, seconded by Reid, to approve the February 15, 2022 regular City 40
Council meeting minutes as amended. 41
42
A roll call vote was performed: 43
44
DesLauriers aye 45
Albers aye 46
Cavanaugh aye 47
Reid aye 48
Martin aye 49
50
Motion passed unanimously. 51
Medina City Council Meeting Minutes
March 1, 2022
2
1
V. CONSENT AGENDA (7:06 p.m.) 2
3
A. Authorize Interfund Loan for Advance of Certain Road Construction Costs 4
for Arrowhead Drive 5
B. Adopt Ordinance Establishing a Planned Unit Development District for 6
Marsh Pointe Preserve 7
C. Adopt Resolution Authorizing Publication of Marsh Pointe Preserve 8
Ordinance by Title and Summary 9
D. Adopt Resolution Granting Preliminary Plat and PUD General Plan 10
Approval for Marsh Pointe Preserve 11
E. Approve Marsh Pointe Preserve Wetland Replacement Plan 12
F. Approve Temporary Liquor License to Wildlife Rehabilitation Center of 13
Minnesota 14
G. Approve Rooftop Elements Ordinance Amendment 15
H. Authorize Publication of Rooftop Elements Ordinance by Title and 16
Summary 17
I. Approve Weed Control Services Agreement with Jenco Property 18
Maintenance 19
J. Approve Will Gunter to Park Commission 20
K. Approve Uptown Hamel Economic Development RFP 21
Johnson requested to remove Item A as a needed change was noticed by staff. 22
23
Moved by Martin, seconded by Albers, to approve the consent agenda as amended. 24
25
A roll call vote was performed: 26
27
DesLauriers aye 28
Albers aye 29
Cavanaugh aye 30
Reid aye 31
Martin aye 32
33
Motion passed unanimously. 34
35
A. Authorize Interfund Loan for Advance of Certain Road Construction Costs 36
for Arrowhead Drive 37
Johnson noted a change suggested by staff. 38
39
Martin noted that the revised resolution was circulated to the Council in redline form. 40
41
Moved by Albers, seconded by Cavanaugh, to authorize interfund loan for advance of 42
certain road construction costs for Arrowhead Drive. 43
44
A roll call vote was performed: 45
46
DesLauriers aye 47
Albers aye 48
Cavanaugh aye 49
Reid aye 50
Martin aye 51
Medina City Council Meeting Minutes
March 1, 2022
3
1
Motion passed unanimously. 2
3
VI. COMMENTS (7:09 p.m.) 4
5
A. Comments from Citizens on Items not on the Agenda 6
There were none. 7
8
B. Park Commission 9
Scherer stated that the Park Commission met on February 16th and discussed the 10
Lakeshore Park survey results. He noted that no conclusions were reached, and the 11
group will revisit that topic. He stated that the Commission also discussed park 12
acquisition for 2120 Chippewa Road, reviewed the Hunter Lions Park reconstruction 13
progress, and vacant position on the Commission. 14
15
DesLauriers asked for an update on Hunter Lions Park progress planned for this year. 16
17
Scherer highlighted the items that are slated for this spring. He stated that they would 18
like to begin on the courts as soon as possible. He noted that they would then stop and 19
complete a review to determine what could be done in conjunction with Lakeshore Park. 20
21
C. Planning Commission 22
Finke reported that the Planning Commission will meet the following week to hold public 23
hearings to consider an amendment to the Planned Unit Development and Plat for 24
Weston Woods which would result in a reduction to the number of lots, and an amended 25
Conditional Use Permit for the drive thru at McDonalds located at 822 Highway 55 to 26
add a second lane. 27
28
VII. PRESENTATIONS 29
30
A. Hennepin County Commissioner Kevin Anderson (7:15 p.m.) 31
Martin noted that Commissioner Anderson was unable to visit tonight and will instead 32
attend the March 15th meeting. 33
34
B. Fire Department Annual Report (7:16 p.m.) 35
Chief Ruchti, Hamel Fire Department, presented the 2021 review for the department. 36
He stated that the department was busy with a total of 235 calls, 228 of which were in 37
Medina for a total of 2,177 hours. He stated that they also responded to seven calls for 38
mutual aid. He commented on the increased trend for medical calls and reviewed the 39
average response time. He also highlighted hours spent on training, support activities, 40
business administration, and other activities. He stated that they pinned two firefighters 41
in 2021 and recruited three additional firefighters that are completing their training. He 42
highlighted 12 policies that were added along with adjustments to COVID protocols. 43
44
Martin referenced the response summary. She asked for and received clarification on 45
the different items included in that report. 46
47
DesLauriers asked the length of time for training for new recruits. 48
49
Ruchti stated that they allow up to one year for the training. 50
51
Medina City Council Meeting Minutes
March 1, 2022
4
Albers stated that there have been a lot of discussions with Loretto recently and asked 1
for an update on the potential merger. 2
3
Ruchti replied that the merger has a lot of moving parts and provided a brief update. 4
5
Albers asked if Ruchti is confident that this could be achieved by the end of the year. 6
7
Ruchti replied that there is not a target as any little piece can change the timeline. He 8
was unsure if it would be completed by the end of the year. 9
10
Albers asked if the members are supportive of the potential merger. 11
12
Ruchti stated that he cannot go into detail but noted that both departments are on board. 13
He again emphasized that there are a lot of moving parts to fit together as these are two 14
independent departments. He stated that they want to be able to fit the parts together 15
correctly and be able to move forward. 16
17
Cavanaugh thanked Ruchti for everything he and his department do for Medina. 18
19
Martin recognized the work and hours the department provides to Medina. 20
21
Chief Van Eyll, Long Lake Fire, stated that last year was a banner year for recruitment 22
with 11 new firefighters added in 2021 for a total of 45 members. He noted that 32 of 23
those members have less than ten years of experience, which makes their department 24
fairly young. He stated that they responded to 23 calls in Medina, with half of those 25
being medical calls. He also highlighted the upcoming events including the pancake 26
breakfast scheduled for May 1st, the memorial 5K on July 30th, fire prevention open 27
house on October 3rd, and toy drive on December 3rd. 28
29
Martin commented that they are all fun events. She asked that Johnson circulate those 30
dates to the Council to include on its calendar. She encouraged the other departments 31
to provide dates for their community events as well. 32
33
Cavanaugh thanked Van Eyll for the service his department provides. 34
35
DesLauriers thanked Van Eyll and noted that he will attend the pancake breakfast. 36
37
Martin expressed appreciation for the work of the Long Lake Fire Department in the 38
community and surrounding cities. 39
40
Chief Leuer, Loretto Fire, provided a summary of the year end report. He stated that 41
there was a total of 299 calls during 2021, 50 of which were in Medina. He reviewed the 42
types of calls they responded to and the makeup of the department membership. He 43
echoed the comment of the other departments that calls for service were increased in 44
2021. He reviewed the hours spent on other activities such as maintenance and 45
training. He reviewed the response times for calls. He noted that the department 46
responded to 47 mutual aid calls. He stated that the department received over $100,000 47
in donations, $45,000 to $50,000 gained through gambling proceeds, along with grant 48
funds that helped to fund needed equipment purchases. He also highlighted community 49
events the department participated in during the year. He stated that the department 50
has a combined 445 years of experience. He provided details on an emergency call the 51
Medina City Council Meeting Minutes
March 1, 2022
5
department responded to at the home of a firefighter whose life was lost in that incident. 1
He noted that they are partnering with a company that specializes in mental health to 2
work with the members of the department. He thanked the other three departments that 3
provided assistance during that hard time. He noted that they will be holding a pancake 4
breakfast on April 24th. 5
6
Martin expressed condolences for the loss the department experienced. 7
8
DesLauriers asked for an update on the merger from the Loretto point of view. 9
10
Leuer stated that the process is going well, although there have been a few challenges, 11
but believes they can get over those hurdles. He stated that the departments have been 12
training together. He stated that once the issues between the relief associations are 13
resolved, they will move to operations. He noted that they recently met with fire districts 14
that exist in Northern Minnesota and left that meeting believing that this merger will be 15
doable. 16
17
DesLauriers appreciated the update. 18
19
Cavanaugh thanked Leuer for the service his department provides and expressed 20
condolences. 21
22
Martin also expressed appreciation for the service the department provides and for the 23
collaboration between Loretto and Hamel in their forward thinking for fire delivery 24
services. 25
26
Johnson noted that Chief McCoy from Maple Plain sent communication to Chief Nelson 27
that he will not be able to attend tonight. He noted that staff did not receive a written 28
report from the Maple Plain Fire Department yet. 29
30
Martin stated that if McCoy was able to join a later meeting, that would be appreciated, 31
or if a written report could be provided that would be helpful as well. She thanked all the 32
Fire Chiefs that attended tonight. 33
34
VIII. OLD BUSINESS 35
36
A. Medina Ventures – Medina Park and Boardwalk – PUD Concept Plan – 1472 37
Highway 55 (7:46 p.m.) 38
Finke stated that this concept has been reviewed previously by the City Council and 39
Planning Commission. He stated that the primary reason for additional discussion is 40
related to transportation. He noted that the primary discussion is related to the 41
Tamarack Drive study, which was included in the staff report. He provided background 42
on the Tamarack Drive study the City completed and the components that were 43
included. He reviewed the concepts involving the subject site and noted that earlier 44
during the study stage the Council expressed a preference for concept A. He noted that 45
the property owner to the east had concerns related to the impacts concept B would 46
have on their property. He stated that if the City is interested in the dedication of right-47
of-way for the subject site that would have impacts on the layout of the site. He provided 48
background on the discussion that occurred related to the preference for concept A. He 49
stated that if the City is interested in connectivity throughout the sites, the sure way to do 50
that would be through dedication of right-of-way for a public street rather than relying on 51
Medina City Council Meeting Minutes
March 1, 2022
6
a series of private drives with cross access agreements between property owners. He 1
stated that this site is the furthest from Tamarack Drive and is comparatively small, 2
therefore it could be difficult to project where the best location would be, noting that 3
would become a dead-end street until development of adjacent parcels occurs. He 4
stated that there is a parcel under separate ownership between this parcel and the 5
adjacent parcel which is under separate ownership and could cause issues with 6
connectivity. 7
8
Martin received confirmation that Cavanaugh is recusing himself from this discussion. 9
10
Finke stated that the concept plan submitted by the applicant includes an access road 11
on the far east side of the project which would provide a fair amount of flexibility to 12
provide connectivity to the east. He stated staff believes either concept in the Tamarack 13
Drive study could provide connectivity, as could other options. 14
15
Albers recognized that previous a Council favored concept A in the Tamarack Drive 16
study, noting that recommendation was made without having any insight on the potential 17
development of these parcels. He did not believe that preference would handcuff the 18
Council as to what could be done. He stated that both concepts would provide 19
challenges to owners of both properties, noting that perhaps the road to Meander could 20
run along the strip of property between the two properties as that strip would be useless 21
if nothing else happens there. He asked if there is a willingness to sell from that 22
landowner. 23
24
Finke stated that he has no indication that the property owner of the strip is actively not 25
wanting to participate in anything but stated that in terms of using that property as an 26
intersection location to Meander there would be challenges. He noted the lack of 27
distance to another intersection north of Meander Road, and vertically the land does not 28
have good sight distances to the east. 29
30
DesLauriers stated that when the concepts were originally reviewed the preference was 31
given to traffic flow. He noted that both concepts provide for a flow of traffic. He did not 32
believe the Council considered this type of proposal for this property using the wetlands 33
and boardwalk. He asked if there would be a possibility to move forward without access 34
through either property. 35
36
Finke stated that the only proposal in front of the City is this concept plan. He stated that 37
decision would be available to the City at some time in the future when the Cavanaugh 38
property to the east comes forward for potential development. He noted that is a 30-39
acre parcel which could subdivide and would provide the opportunity to require right-of-40
way dedication. He stated that if the City does not start establishing a street network at 41
this time, a similar argument could be made that street dedication could impact their 42
layout as well. He stated that the City did plan for the roundabout on Tamarack as the 43
primary access to the commercial areas, with the thought that they would like to 44
encourage as many left turns as possible through the roundabout rather than going to 45
Meander to make a left. 46
47
Martin commented that she read through the previous minutes and did not feel bound by 48
a conclusion of a prior Council that had a preference of concept A for the purposes of 49
planning. She noted that many of those comments acknowledged that future 50
development is unknown, and the decision may change in the future. She commented 51
Medina City Council Meeting Minutes
March 1, 2022
7
that the Meander Boardwalk proposal is a unique upscale gateway to the northern part 1
of Medina and it could be that larger big box development occurs on the property to the 2
east. She noted that it would then not make sense to have a passthrough between the 3
properties because they are very different uses. She stated that if the property to the 4
east were to develop in a compatible nature, with more high-end retail and restaurants, 5
then there could be benefit to both property owners to have connection between the 6
parcels. She stated that the property owners could then make that decision at a later 7
point in time. She did not think it would be fair to saddle the first developer to plan 8
connection for a future development that could be incompatible in use. She suggested 9
letting the Boardwalk proposal move through with accommodation for connection 10
between the parcels, if that is in the best interest of both parties in the future and those 11
details could be worked out between the two property owners. 12
13
Matt Pacyna, representing the Cavanaughs, appreciated the previous Tamarack Drive 14
study that was completed as that is a useful planning tool. He stated that those studies 15
tend to fall short in contemplating other options. He stated that the goal would be to 16
provide flexibility for the Cavanaugh site to the east. He stated that placing a condition 17
upon connecting between the sites would have impacts to the marketability of the site. 18
He commented that it would make sense to think about the transportation network when 19
a proposal comes forward in the future. He believed there were other opportunities to tie 20
into Meander and make that successful. He stated that for the Boardwalk project, the 21
previous studies did not anticipate the details of the use. He asked if the roadway 22
connection is a need or more of a desirable want. He stated that concept B would not 23
be supported by the Cavanaughs. He stated that concept A would have some options 24
that could work but would need to be vetted out. He stated that if there is a daycare on 25
the Boardwalk site, connectivity and added vehicle traffic may not be beneficial. 26
27
DesLauriers commented that he did not hear a solution or suggestion. 28
29
Pacyna commented that a solution would need to work for both properties. He stated 30
that from a planning standpoint, the Boardwalk site having one access from Meander 31
would not burden the transportation network. He stated that if and when the Cavanaugh 32
site comes through for development it would make sense to have connection to the 33
roundabout and perhaps to have an access to Meander. He noted that engineering 34
would come in at that point to review the best options. He stated that realistically 35
perhaps a private drive to Meander on the Cavanaugh site may make sense, perhaps 36
midpoint between Tamarack and Cavanaugh Drive, noting that would be dependent 37
upon the type of development proposed at that time. 38
39
DesLauriers stated that there is a site with proposals for the Boardwalk site and 40
therefore it is hard to plan for if and when the Cavanaugh site may develop. 41
42
Pacyna agreed that there is not guarantee that site would develop. 43
44
Albers stated that it sounds like if the Council is too prescriptive of where to put the road 45
now without knowing how the Cavanaugh property could develop, it would seem to be 46
picking a winner. He liked the idea of moving forward with the property to the west and 47
not plan for a road at this time. 48
49
Joe Cavanaugh stated that this concept for the Boardwalk is a great proposal that would 50
be a great addition to Medina. He stated that his family is okay with the concepts, but 51
Medina City Council Meeting Minutes
March 1, 2022
8
concept B cuts out a big portion of their land on the northwest corner as there is a sewer 1
line and other challenges that exist as well. He stated that they want to be good 2
neighbors and find a solution for everyone, but that portion of concept B does not work 3
for them. 4
5
Martin stated that perhaps another concept will emerge if and when the Cavanaugh 6
property comes forward for development. 7
8
Cavanaugh commented that he would prefer for each of the sites to develop 9
independently and if it makes sense to provide connection in the future, they could work 10
that out between the property owners. 11
12
Martin stated that the City attempted to plan prior to development proposals in order to 13
secure what would be needed to achieve the transportation goals. 14
15
Chris Peterson stated that given the concept with the boardwalk and their desire to 16
create a boutique development with a natural development that leans into the wetland, 17
concept A would destroy the boardwalk and remove 1.5 acres of their lot. He stated that 18
if concept A were chosen, their development would not move forward. He stated that he 19
does like the idea of letting the developments occur independently without forcing a 20
connection point. He stated that his biggest concern was with the uncertainty of what 21
will be developed on the Cavanaugh property and the traffic that could come through a 22
wedding venue site and daycare. He stated that they desire the access from 23
Arrowhead, which does not have a lot of traffic. He stated that if the property to the east 24
has compatible development in the future, the property owners could work together to 25
provide connectivity as that would benefit them both but recognized there is an unknown 26
with the strip of land between them. He stated that he would prefer to move forward 27
independently and determine if it would make sense to provide connection in the future. 28
He stated that he is about to put six to seven figures into his development and would like 29
to move forward as he has proposed without contemplating what if scenarios. He stated 30
that when the Petersons purchased this property, they gave up access to Highway 55 31
and provided an easement for Meander. He stated that they are trying to develop 32
something special for the community and would like to focus on the development rather 33
than a connection they do not desire. He stated that they are also not interested in 34
paying costs towards Tamarack Drive as they do not believe that provides benefit to 35
their development. 36
37
Reid stated that there are not yet proposals for these different areas within concepts A 38
and B and asked where those development presumptions came from within the study. 39
40
Finke explained that WSB provided some potential layouts for high level planning 41
purposes. He confirmed that the uses were theoretical in order to project traffic 42
volumes. 43
44
Reid stated that she would prefer to see the Peterson concept laid out and the City can 45
work out details after that. She believed that this concept development should be a 46
priority as it would provide benefit to Medina. 47
48
Peterson thanked the Council for its input. 49
50
Medina City Council Meeting Minutes
March 1, 2022
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DesLauriers echoed the comments of Albers. He stated that having this additional 1
conversation between both property owners and the Council seemed to provide direction 2
going forward to let the sites work independently. 3
4
Martin confirmed that was her thought as well. She commented that there is bargaining 5
that can be done between the property owners to provide benefit to their developments 6
without the City forcing one development to rearrange its layout to benefit another. She 7
confirmed the consensus of the Council to allow these sites to develop independently, 8
which means that the Council would not require public right-of-way dedication through 9
the Peterson property but would encourage them to plan for points of connection to the 10
Cavanaugh property should that opportunity arise and make sense. 11
12
Peterson stated that he will plan to move forward as discussed tonight and would not 13
want to see curveballs after investing money into the development of plans. 14
15
Martin commented that the Council is urging Peterson to move forward, with thought of 16
potential connection that could be made to the Cavanaugh property, should that make 17
sense in the future. 18
19
DesLauriers mentioned the gazebo near the wetlands noting that the Council has not 20
seen any details on that element and therefore it would be important to see those details 21
as soon as possible. 22
23
Peterson commented that feature is an unknown and could end up as a tree in the end. 24
25
Martin briefly recessed the meeting at 8:42 p.m. 26
27
Martin reconvened the meeting at 8:47 p.m. 28
29
B. Jeffrey and Chris Cates – Environmental Assessment Worksheet (EAW) – 30
Proposed Commercial/Industrial Development – PIDs 04-118-23-11-0002, 31
04-118-23-14-0004 (8:47 p.m.) 32
Johnson stated that staff does not believe the project meets the criteria to require an 33
EIS. He noted that this action would not limit consideration of the land use and zoning 34
requests that may come before the City in the future. 35
36
Finke stated that the draft findings and record of the decision were included in the staff 37
report along with a draft resolution for the Council to consider. He stated that the 38
comments received, and related responses were also included. He stated that staff 39
does not believe the criteria to require an EIS have been met. He noted that there would 40
be additional review for any land use application and a negative declaration of an EIS 41
does not have an impact on any future decision-making ability. 42
43
Martin commented that staff did an excellent job preparing the findings of fact. 44
45
Reid asked and received confirmation that approval of this action would not equate in 46
approval of a future project. 47
48
Moved by DesLauriers, seconded by Martin, to approve the Cates Industrial Park EAW 49
Findings of Fact and Record of Decision. 50
51
Medina City Council Meeting Minutes
March 1, 2022
10
A roll call vote was performed: 1
2
DesLauriers aye 3
Albers aye 4
Cavanaugh aye 5
Reid aye 6
Martin aye 7
8
Motion passed unanimously. 9
10
Moved by DesLauriers, seconded by Martin, to adopt the Resolution Approving the 11
Response to Comments, Findings of Fact, and Record of Decision for the Cates 12
Industrial Park EAW and Making a Negative Declaration Upon the Need for an 13
Environmental Impact Statement. 14
15
A roll call vote was performed: 16
17
DesLauriers aye 18
Albers aye 19
Cavanaugh aye 20
Reid aye 21
Martin aye 22
23
Motion passed unanimously. 24
25
IX. NEW BUSINESS 26
27
A. Deng – Variance from Setback to ISTS to Wetland – 2472 Parkview Drive 28
(PID 1611823330002) – Public Hearing (8:52 p.m.) 29
Johnson stated that the Deng family is requesting a variance from the setback of the 30
ISTS to wetland at 2472 Parkview Drive. 31
32
Finke stated that the variance pertains to the wetland setback within the City’s ISTS 33
septic ordinance. He noted that this is an additional standard within the City’s ordinance 34
that goes above the State’s septic regulations. He stated that there is an existing home 35
and septic system on the property, both of which are approximately 30 feet from the 36
wetland. He stated that the applicant is planning to expand the system to accommodate 37
an additional bedroom and the tanks will be updated during this process. He noted that 38
the new tanks will be further from the wetland but because the mound will be expanded, 39
it will be three feet closer to the wetland. He stated that the criteria for this type of 40
variance is different than zoning variance criteria and reviewed how the property owner 41
believes they have met the criteria. He noted that the building official recommends 42
approval. 43
44
Martin opened the public hearing. 45
46
No comments. 47
48
Martin closed the public hearing. 49
50
Medina City Council Meeting Minutes
March 1, 2022
11
Moved by DesLauriers, seconded by Cavanaugh, to direct staff to draft a resolution 1
approving the variance subject to the conditions noted in the staff report. 2
3
A roll call vote was performed: 4
5
DesLauriers aye 6
Albers aye 7
Cavanaugh aye 8
Reid aye 9
Martin aye 10
11
Motion passed unanimously. 12
13
B. Abraham Accessory Dwelling Unit CUP (8:58 p.m.) 14
Johnson stated that the Abraham family is requesting to build an accessory dwelling unit 15
on their property. 16
17
Baumgardner stated that the applicant proposes to build a two-bedroom accessory 18
dwelling unit along with the single-family home they will be constructing on the subject 19
property. She reviewed the property zoning. She provided details on the proposed 20
design, noting that the request meets all setback and size requirements for an accessory 21
dwelling unit. She noted that the primary dwelling and accessory dwelling will be 22
constructed from the same materials as they will be constructed together. She stated 23
that staff believes the general conditions are met through this proposal and provided an 24
overview. She reported that the Planning Commission held a public hearing at its 25
February meeting and unanimously recommended approval. 26
27
Cavanaugh commented that this seems to be a straightforward CUP and asked if this is 28
something that could qualify for administrative approval in the future. 29
30
Martin commented that the concept of accessory dwelling units is relatively new to 31
Medina and therefore the desire of the Council was to review these proposals for 32
compliance with the CUP as they come forward. She commented that the Council could 33
discuss the concept of administrative review in the future if desired. 34
35
Moved by DesLauriers, seconded by Cavanaugh, to direct staff to draft a resolution 36
approving the Conditional Use Permit based upon the findings and subject to the 37
conditions described in the staff report. 38
39
A roll call vote was performed: 40
41
DesLauriers aye 42
Albers aye 43
Cavanaugh aye 44
Reid aye 45
Martin aye 46
47
Motion passed unanimously. 48
49
Medina City Council Meeting Minutes
March 1, 2022
12
X. CITY ADMINISTRATOR REPORT (9:07 p.m.) 1
Johnson stated that on March 15th staff will bring forward the virtual meeting discussion 2
to the Council and the recommendation of staff will be to return to in person meetings on 3
April 19th. 4
5
Martin asked if there is a continuation of the Board of Equalization meeting would that 6
have to be done virtually as well. 7
8
Johnson confirmed that a continuation of that meeting would be done virtually. He noted 9
that should that happen, the continued Board of Equalization meeting would be held 10
virtually, and the regular Council meeting would be done in person. 11
12
DesLauriers commented that if there were a continuation, he would prefer to hold the 13
regular meeting virtually as well. 14
15
Martin agreed. 16
17
Johnson commented that there has been a tendency for the Board of Equalization 18
meeting to carry over to a second meeting and therefore it may make more sense to 19
return to in person meetings for the first meeting in May. 20
21
Cavanaugh commented that he would agree with the recommendation of staff. 22
23
Albers commented that he believes both meetings should be held virtually. 24
25
Martin confirmed the consensus of the City Council is to plan to return to in person 26
meetings on May 3rd. 27
28
XI. MAYOR & CITY COUNCIL REPORTS (9:11 p.m.) 29
Martin provided an update on the recent fire district planning meetings that she has 30
attended, noting that it was interesting to hear the different perspectives regarding 31
different equipment such as ladder trucks. She noted that Wayzata has joined the 32
discussions. She stated that Johnson is a part of the subcommittee working on a draft 33
JPA. 34
35
Johnson stated that the subcommittee met earlier today to begin discussions on a draft 36
JPA. He stated that the group will meet again in late March in hopes of presenting 37
information to the larger fire district group at its April meeting. 38
39
XII. APPROVAL TO PAY THE BILLS (9:15 p.m.) 40
Moved by Cavanaugh, seconded by Albers, to approve the bills, EFT 006258E-006284E 41
for $86,501.64, order check numbers 052621-052684 for $144,723.98, and payroll EFT 42
0511649-0511679 for $56,260.95. 43
44
A roll call vote was performed: 45
46
DesLauriers aye 47
Albers aye 48
Cavanaugh aye 49
Reid aye 50
Martin aye 51
Medina City Council Meeting Minutes
March 1, 2022
13
1
Motion passed unanimously. 2
3
XIII. ADJOURN 4
Moved by Cavanaugh, seconded by DesLauriers, to adjourn the meeting at 9:21 p.m. 5
6
A roll call vote was performed: 7
8
DesLauriers aye 9
Albers aye 10
Cavanaugh aye 11
Reid aye 12
Martin aye 13
14
Motion passed unanimously. 15
16
__________________________________ 17
Kathy Martin, Mayor 18
Attest: 19
20
21
____________________________________ 22
Scott Johnson, City Administrator 23
Resolution No. 2022-XX
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2022-XX
RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR ACCESSORY DWELLING UNIT FOR THE PROPERTY AT 3003 HAMEL ROAD
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Chad R. Abraham and Mickel T. Abraham (the “Owners”) are the fee
owners of the property located at 3003 Hamel Rd (the “Property”), which is legally described in
Exhibit A, attached hereto; and
WHEREAS, on behalf of the Owners, Rehkamp Larson Architects (the “Applicants”)
has requested approval from the City of a conditional use permit for construction of an accessory
dwelling unit with approximately 908 square feet of habitable area on the Property; and
WHEREAS, Section 826.98 of the City Code states that the City may grant a conditional
use permit to allow for an accessory dwelling unit when the conditions listed are met; and
WHEREAS, the Planning Commission held a public hearing and reviewed the requested
conditional use permit on February 8, 2022, accepted testimony from the Applicants, City staff,
and any interested parties, and recommended approval subject to certain conditions; and
WHEREAS, the City Council reviewed the request at the March 1, 2022 meeting,
reviewed the testimony and recommendation of the Planning Commission; and
WHEREAS, the City Council has found that, subject to the terms and conditions
described below, the proposed conditional use permit is consistent with the requirements of
Section 826.98 and meets the criteria contained in Section 825.39 of the City Code.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby approves the conditional use permit for the accessory dwelling unit noted above, subject
to the following terms and conditions:
1) This conditional use permit shall be contingent upon construction and issuance of a
certificate of occupancy of a new single-family home on the Property.
2) The single family home and accessory dwelling unit shall be constructed in accordance
with the plans submitted to the City by the Applicant for consideration of the conditional
use permit approved herein.
3) The accessory dwelling unit shall not be modified to include more than two bedrooms.
Agenda Item #5A
Resolution No. 2022-XX 2
4) The single-family dwelling and accessory dwelling unit may not be conveyed separately
and shall at all times be under common ownership.
5) The property owner shall occupy either the principal single-family dwelling or the
accessory dwelling unit as their primary residence.
6) The Applicants shall address the comments of the City Engineer and obtain necessary
permits from the City, Hennepin County, Minnehaha Creek Watershed, and other
relevant agencies.
7) Grading, drainage, and erosion control plans shall be subject to review and approval by
the City Engineer prior to commencing construction.
8) The application shall meet the requirements of the wetland protection ordinance,
including provisions for recordation of easements, planting of appropriate vegetation and
installation of required signs.
9) The Applicants or Owners shall pay to the City a fee in the amount sufficient to pay for
all costs associated with the review of the application for the Conditional Use Permit.
Dated: March 15, 2022.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2022-XX 3
EXHIBIT A
Legal Description of the Property
That part of the Northeast quarter of the Northwest quarter of Section 16, Township 118 North,
Range 23 West of the 5th Principle Meridian, lying Westerly of the East 328 feet of said
Northeast quarter of the Northwest quarter.
Address: 3003 Hamel Rd, Medina, MN 55340
PID: 16-118-23-21-0007
Resolution No. 2022-###
DATE
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2022-###
RESOLUTION GRANTING WETLAND SETBACK VARIANCE TO
HUAJIE DENG AND XIAOYAN LIU FOR AN INDIVIDUAL SEWAGE
TREAMENT SYSTEM AT 2472 PARKVIEW DRIVE
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Huajie Deng and Xiaoyan Liu (the “Owners”) own property located at 2472
Parkview Drive, (the “Property”), which is legally described in Exhibit A, attached hereto; and
WHEREAS, the Owners have requested approval of a variance to reduce the required 75-
foot setback for an individual sewage treatment system (ISTS) from a wetland on the Property;
and
WHEREAS, the City Council held a public hearing and reviewed the requested variance
on March 1, 2022, and heard testimony from City staff, and any interested party; and
WHEREAS, following such review the City Council made the following findings:
1) The granting of the variance is in harmony with the general purposes and intent of the
City’s ISTS ordinance, and is in in accordance with Minnesota Rules, Chapters 7080,
7081, and 7082.
2) The Owners have established that there are practical difficulties in meeting the strict
letter of the ISTS ordinance.
3) The condition causing the demonstrated difficulty is unique to the Property and was
not caused by the actions of Owners.
4) The granting of the variance will not be contrary to the public interest or damaging to
the rights of other persons in the vicinity of the Property.
NOW, THEREFORE BE IT RESOLVED, that, pursuant to Medina City Code section
720.21, the City Council of Medina, Minnesota hereby approves a variance to reduce the
required 75-foot wetland setback for an ISTS on the Property, subject to the following terms and
conditions:
1) The ISTS shall be subject to review and approval by the Building Official and shall be
installed generally as displayed on the design dated July 7, 2021. The absorption area
shall be a minimum of 20 feet from the wetland and tanks shall be a minimum of 40 feet
from the wetland.
2) The Owners shall have the ISTS inspected and assessed by an ISTS designer following
three years of operation to determine whether additional monitoring and maintenance
requirements shall be implemented to improve long-term operation of the ISTS. The
Agenda Item #5B
Resolution No. 2022-### 2
DATE
Owners shall submit record of this inspection and recommendations of the designer to the
City.
3) The Owners shall take necessary actions in the future as directed by the professional
monitoring the ISTS, which may include, but is not limited to:
a. adjusting dosing.
b. additional pumping.
c. maintenance activities.
4) A permit for installation of the ISTS shall be obtained within one calendar year of the
date of this resolution.
5) The Owners shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the application for the variance.
Dated: March 15, 2022
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2022-### 3
DATE
Exhibit A
Legal Description of the Property
1
TO: Mayor Martin and Members of the City Council
FROM: Caitlyn Walker, City Clerk/Assistant to the City Administrator
DATE: March 7, 2022
MEETING: March 15, 2022
SUBJECT: Resolution Reestablishing Precincts and Polling Places
Summary
On February 15, a panel of Minnesota Judges released the congressional and legislative
district maps that will be in place for the next decade. The City of Medina does not have
a congressional or state legislative boundary going through the city. Therefore, no
changes to the existing precincts and polling places are required.
Staff received instruction from Hennepin County Elections to change the precinct names
from Precinct 1A and Precinct 1B to Precinct 1 and Precinct 2 to create conformity in
precinct names in the county. The polling location for Precinct 1 is City Hall and the
polling location for Precinct 2 is the Hamel Community Building.
Recommendation
Staff recommends adoption of the resolution reestablishing the existing precincts and
polling places with the new names of Precinct 1 and Precinct 2.
Attachments
1. Draft Resolution
2. Precinct Map
MEMORANDUM
Agenda Item #5C
Resolution No. 2022-##
March 15, 2022
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-##
RESOLUTION REESTABLISHING PRECINCTS AND POLLING PLACES
WHEREAS, the legislature of the State of Minnesota has been redistricted; and
WHEREAS, Minnesota Statute section 204B.14, subd. 3 (d) requires that precinct
boundaries must be reestablished within 60 days of when the legislature has been redistricted or
at least 19 weeks before the state primary election, whichever comes first;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Medina,
County of Hennepin, State of Minnesota hereby reestablishes the boundaries of the voting
precincts and polling places as follows:
Precinct 1 – Orono & Delano School Districts:
That part of the City of Medina which lies within:
Sections 5, 6, 7, 8, 16, 17, 18, 19, 20, 21, 22, 23, and 24, Township 118 North, Range 23
West, Hennepin County, Minnesota;
And the North half of Section 25;
And the North half of Section 26;
And the North half of Section 27;
And the North half of Section 28;
And the North half of Section 29;
And the North half of Section 30;
And the South half of Section 14;
And the South half of Section 15;
And Section 4, except for the Northeast quarter of said Section;
And Section 9, except for the Northeast quarter of said Section;
And the Southwest quarter of Section 13;
And the South half of the Southeast quarter of Section 13.
Precinct 2 – Wayzata & Rockford School Districts:
That part of the City of Medina which lies within:
Sections 1, 2, 3, 10, 11, and 12, Township 118 North, Range 23 West, Hennepin County,
Minnesota;
And the North half of Section 13;
And the North half of Section 14,
And the North half of Section 15;
And the Northeast quarter of Section 4;
And the Northeast quarter of Section 9;
And the North half of the Southeast quarter of Section 13.
Resolution No. 2022-##
March 15, 2022
Dated: March 15, 2022
By: _______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ________
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
City of Medina Voting Precincts
Map Date:
March 7, 2022
Precinct 2
Precinct 1
Voting Location: Medina City Hall, 2052 County Road 24
Voting Precincts
PRECINCT 1
PRECINCT 2
School District #278 (Orono)
School District #879(Delano)
School District #284(Wayzata)
School District #883(Rockford)
Voting Location: Hamel Community Building, 3200 Mill Drive
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 3, 2022
MEETING: March 15, 2022
SUBJECT: Lawn & Grounds Services Agreement
Public Works solicited quotes from ten different subcontractors for the 2022-2024 lawn
and grounds services contract period. We received six proposals back, with Twin City
Outdoor Services, Inc. coming in as the low quote.
The following proposals were received for the 2022-2024 Lawn and Grounds Removal
Services:
Additional Weekly Rate Flat Rate Per Season
1. Twin City Outdoor Services $2,751.03 $81,046.15
2. Jered’s $3,600.00 $93,000.00
3. Designing Nature Inc. $3,741.00 $97,249.00
4. Prestigious $2,951.70 $105,814.93
5. JC Lawn & Landscape $7,559.00 $249,999.00
6. Maple Crest $8,830.75 $299,696.28
Staff Recommendation:
It is the recommendation of Staff to enter into the Lawn and Grounds Service Agreement
with Twin City Outdoor Services, the lowest quote, at the total contract rate of
$81,046.15.
Attachments
• Lawn and Grounds Services Agreement
• Exhibit A and B
MEMORANDUM
Agenda Item #5D
1
LAWN AND GROUNDS SERVICES
This Agreement is made this 15th day of March 2022, by and between Twin City Outdoor Services,
Inc. 14430 21st Ave N, Plymouth, MN 55447, a Minnesota corporation (the “Contractor”) and the
City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for lawn and grounds services; and
2. The City has approved the contract for lawn and grounds services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform lawn and grounds services for the City.
“Lawn and Grounds Services” will consist of lawn mowing, trimming around all permanent obstacles
(careful not to harm trees), clearing off walks and drives with blower after mowing, weed-whipping
curbs and edges of sidewalks and under fences and benches; as well as picking up paper and debris
prior to mowing. A small push mower must be used in sensitive areas near buildings. These services
shall occur on a weekly basis, for a total of 26 weeks, typically from April 19th – October 17th (start
date determined by the Public Works Director) in the areas listed in 3.0 and marked on Exhibit A.
Any additional weeks of mowing will be approved by the Public Works Director and paid at the
weekly rate.
The t-ball backstop open field and ball fields at Hamel Legion Park and Hunter Lions Park (shown
on Exhibit B), as well as Morningside Park, shall be mowed twice a week until July 31st, then weekly.
In order to assist with the league schedule, the City requests that the mowing be performed on
Mondays and Thursdays early in the day for the twice a week mowing (unless otherwise notified),
and Mondays early in the day for the once a week mowing, weather permitting.
The Contractor will be responsible for mowing the lawn and trimming around fences, monuments,
or other fixtures every week at the German Liberal Cemetery, general grounds clean-up of brush or
other minor debris that may interfere with mowing services and providing a list of operating
equipment that will be used in the cemetery.
The Contractor will also perform spring & fall clean-ups consisting of picking up debris/leaves at
Walnut Park/drainage area, Morningside Park, Hunter Lions Park, Public Works/Police Facility,
and City Hall. Fall cleanup will be performed when appropriate, after most of the leaves have fallen,
and determined by the Public Works Director.
2.0. TERM. The term of this contract will be from April 1, 2022 to April 1, 2024.
3.0 COMPENSATION. The City shall compensate the Contractor in the amount of $81,046.15
per season year (26 weeks), which includes sales tax. Additional weeks of mowing approved
by the Public Works Director will be paid at a weekly rate of $2,751.03. Any non-contract
2
requests for lawn and grounds removal services by the Public Works Director will be billed
to the City separately at a rate of $300 per hour. Lawn and grounds services, described in 1.0
above, will be provided by the Contractor on the City-owned sites listed below and show on
EXHIBIT A, including approximate mowable acres for each:
1. Hamel Legion Park, 3200 Mill Drive (29 Acres for both) $_43,038.61_
a. Ball fields & T-ball open field (Exhibit B)
b. Remainder of property
2. Hunter Lions Park (Exhibit B) (3.5 Acres) $__5,194.32__
3. Park at Fields of Medina (6.1 Acres) $__9,052.95__
4. Morningside Park (1.5 Acres) $__2,226.14__
5. Holy Name Park (1.5 Acres) $__2,226.14__
6. Lakeshore Park (.62 Acres) $___920.14__
7. Maple Park (2.5 Acres) $__3,710.23__
8. Rainwater Nature Area (.65 Acres) $___964.66__
9. Walnut Park (Drainage Area) (.48 Acres) $___712.36__
10. City Hall (3 Acres) $__4,452.27__
11. Public Works/Police Facility (1.75 Acres) $__2,597.16__
12. Hamel Water Treatment Plant (.51 Acres) $___756.89__
13. Hamel Well House #1 (.6 Acres) $___890.45__
14. Hamel Well House #2 (.1 Acres) $___148.41__
15. Hamel Well House #8 (4295 Brockton Ln) (.1 Acres) $___148.41__
16. Willow Drive Water Tower (.60 Acres) $___890.45__
17. Independence Beach Well House (.50 Acres) $___742.05__
18. Sioux Drive (Roadway Strip) (.10 Acres) $___148.41__
19. Evergreen Road (Boulevard Strip) (.10 Acres) $___148.41__
20. Clydesdale/Co Rd 101 (By Holiday) (.7 Acres) $__1,038.86__
21. German Liberal Cemetery (.7 Acres) $__1,038.86__
TOTAL PER YEAR (including sales tax): (Approximately 54.61 mowable acres) $_81,046.15__
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor is
an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools to complete the
services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from the
City has no effect on its status as an independent contractor.
3
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
4
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Scott T. Johnson, City Administrator
TWIN CITY OUTDOOR
SERVICES, INC.
By ______________________________
Mike Carter, General Manager
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Map Date: November 7, 2019
Scale: 1:30,000
[
0 0.5 10.25
Mile
Exhibit A
Well #1
Well #2
Water Treatmen Plant
Independence Beach Well House
Maple ParkWalnutPark
Lakeshore Park
German Liberal Cementery
Willow Drive Water Tower
City Hall
Morningside Park
Park at Fields of Medina
Evergreen RoadBoulevard StripPW/PoliceFacility
RainwaterNature Area
Clydesdale/Co Rd 101
Sioux Drive Roadway Strip
Hamel LegionParkHunter Lions Park Well #8
Holy Name Park
Mowing Contract Parcels
Exhibit B
Hamel Legion Park Ball Fields
Ball Field Play Area
Ball Field Play Area
Open Field
Area
For T-ball
Backstops
Ball Field Play Area H
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Hunter Lions Park Ball Field
This infield will
have grass in
2020
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 01, 2022
MEETING: March 15, 2022
SUBJECT: Portable Sanitation Services Agreement
Each year the City provides portable sanitation units in city parks. Most of the units are put
in the parks around April 15th and are removed the middle of October. The exceptions are the
units at Morningside Park and Maple Park, which are left up year-round and two of the units
near the fields at Hamel Legion Park that only get played on until the middle of July.
The City of Medina is currently under contract with Jimmy’s Johnnys until April 2022 and
has been pleased with their service. The previous annual contract was $5,395; the new
annual contract will be $4,062.96.
The list of parks where the units will be located and the dates, they will be available are as
follows:
• Hamel Legion Park 2 Units (2- ADA Units – April 15 to July 15)
• Hamel Legion Park 1 Unit (1- ADA Unit- Paul Fortin Field – April 15 to Oct. 15)
• Hunter Lions Park 1 Unit (April 15 to October 15)
• Holy Name Park 1 Unit (April 15 to October 15)
• Lakeshore Park 1 Unit (April 15 to October 15)
• Morningside Park 1 Unit (Year-Round)
• Maple Park 1 Unit (Year-Round)
• Fields of Medina 1 Unit (1-ADA Unit April 15 to October 15)
Staff Recommendation:
It is the recommendation of Staff to extend the Portable Sanitation Services Agreement with
Jimmy’s Johnnys, at the annual contract rate of $4,062.96.
Attachments
• Portable Sanitation Services Agreement
• Exhibit A and Exhibit B
MEMORANDUM
Agenda Item #5E
1
PORTABLE SANITATION SERVICES AGREEMENT
This Agreement is made this 15th day of March 2022, by and between Jimmy’s Johnnys, 39578
Grand Avenue, North Branch, MN 55056, a Minnesota corporation (the “Contractor”) and the city
of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for portable sanitation services; and
2. The City has approved the contract for portable sanitation services with the Contractor;
and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will provide Portable Sanitation Units to City parks
designated on 3.0 COMPENSATION. The units will be placed in the parks approximately April 15th,
and are to be removed by October 15th, a total of six months (unless otherwise noted in 3.0), with the
exception of Morningside and Maple Park, which are left up year-round. The service on these units
will occur on a weekly basis from April 15 – October 15 (or as determined by the Public Works
Director) in the areas listed in 3.0, and marked on Exhibit A and Exhibit B.
2.0. TERM. The term of this contract will be from April 1, 2022 to April 1, 2024.
3.0 COMPENSATION. The City shall compensate the Contractor in the amount of $4,062.96 per
year. The City is exempt from sales tax. Any non-contract requests for extra units or extra
service to the units for special events by the Public Works Director will be billed to the City
separately at a rate of $65 per extra unit, or $30 per extra service. Portable Sanitation services,
described in 1.0 above, will be provided by the Contractor on the City-owned sites listed
below.
1. Hamel Legion Park/ADA(Lighted field - April 15th - July 15th)
2. Hamel Legion Park/ADA(Outside four-plex - April 15th - July 15th)
3. Hamel Legion Park/ADA (Paul Fortin Field - April 15th - October 15th)
4. Morningside Park (year-round)
5. Maple Park (year-round)
6. Holy Name Park (April 15th - October 15th)
7. Hunter Lions Park (April 15th - October 15th)
8. Lakeshore Park (April 15th - October 15th)
9. Fields of Medina/ADA (April 15th - October 15th)
2
3.01 The Contractor shall pay for any licenses and permits. These costs shall be
included in the bid cost.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
3
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason.
If the contract is terminated early, the City will pay a prorated fee for the services performed to date
in that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By _____________________________
Caitlyn Walker, City Clerk
JIMMY’S JOHNNYS
By _____________________________
Rich Anderson, Regional Manager
Hamel Legion Park
Home to Hamel Baseball
Legend
Parking
No Parking
Indoor Bathrooms
Port-a-Potty
Handicap Accessible Port-a-Potty
No Parking is allowed in the Hamel
Community Building Parking Lot
Additional Parking available in the
Municipal Lot
Pa
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Exhibit B
1
BALL FIELD RENTAL AGREEMENT
This Agreement is made this 15th day of March 2022, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and the Orono Baseball
Association, a Minnesota non-profit corporation, herein called the “Licensee”.
WHEREAS, the Licensee desires to use the baseball field for youth baseball
owned by the City and located in the City’s Medina Morningside Park (the “Subject
Property”) depicted in Exhibit A attached hereto.
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property from May 1,
2022 through July 1, 2022 on Monday through Thursday evenings from 5:30 p.m. until 8
p.m.
2. The Licensee shall provide the City with a written schedule of any changes in the schedule
at least ten days prior to such use.
3. The Licensee shall maintain an insurance policy in the amount of $1,000,000, single limit
of liability per occurrence to protect itself and the City from claims and liability for injury
or damage to persons or property for all work performed by the Licensee and its
respective employees or agents under this Agreement. The Licensee shall name the City
as an additional insured under its general liability policy in limits acceptable to the City.
Prior to performing any services under this Agreement, the Licensee shall provide
evidence to the City that acceptable insurance coverage is effective.
4. The Licensee shall submit a damage and maintenance deposit in the amount of $500.00 to
the City prior to May 1, 2022. The City shall return the deposit to the Licensee, minus
expenses for any damage or maintenance to the Subject Property following inspection by
the City after July 1, 2022.
5. The City shall provide for regular mowing of the Subject Property.
6. The Licensee shall provide all equipment necessary to conduct baseball activities and
shall provide for all other regular maintenance of the Subject Property including but not
limited to chalk lining for normal ball field measurements and boundaries, grooming the
fields, filling in divets, re-establishing Ag Lime, and picking up all trash, paper, and debris
after use of the field.
Agenda Item #5F
2
7. Upon termination of this Agreement, the Licensee agrees to remove from the Subject
Property all temporary structures, equipment and other items used by the Licensee, leave the
Subject Property free from debris and return the Subject Property to its condition prior to its
use by the Licensee.
8. The Licensee shall pay the City $400.00 for use of the Subject Property for the term of
this agreement. Payment of the $400.00 shall be submitted to the City by May 1, 2022.
9. The Licensee hereby agrees to defend, indemnify and hold harmless the City, its officers,
employees and agents, from any liability, damages, claims, costs, judgments or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
10. The City may cancel, terminate, suspend or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Scott T. Johnson, City Administrator
ORONO BASEBALL ASSOCIATION
(LICENSEE)
By________________________________
Its:_______________________
3
Exhibit A
Medina Morningside Park Ball Field
Subject Property
1
AMENDED AND RESTATED GROUNDS SERVICES AGREEMENT
This Amended and Restated Grounds Services Agreement (“Agreement”) is made this 15th
day of March, 2022, by and between the Hamel Athletic Club, P.O. Box 62, Hamel, MN 55340, a
Minnesota non-profit corporation (the “Contractor”) and the city of Medina, a Minnesota municipal
corporation (the “City”).
Recitals
1.The City has been authorized to enter into a contract for grounds services; and
2.The City has approved the contract for grounds services with the Contractor; and
3.The parties wish to redefine the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform “grounds services” for the City on all
fields on the attached Exhibit A. “Grounds services” will consist of:
Picking up paper, trash, and debris following ball field use. This shall include keeping
all dugouts clean and sweeping daily. Individual parties renting the fields will be
responsible for cleaning up their own trash and debris, however, the Contractor will
be responsible should the renters fail to perform their duties.
Grooming and dragging ball fields for Contractor’s scheduled practices, games, and
tournaments.
Chalking ball fields for Contractor’s scheduled games and tournaments.
Preparing fields after rain to get them in playing condition to include getting rid of
standing water and use of diamond dry when needed.
Maintaining the lips of all fields and re-edging each field every year as determined by
the City.
Maintaining pitcher’s mound and home plate daily for all fields.
Working with the City on rolling the fields once during the contract term, at a time
and date designated by the City.
In consideration for providing the grounds services, the Contractor shall have the first option
for dates reserved prior to March 31st for games and practices taking place between April 1
and October 9, 2022 to schedule and conduct youth baseball and softball practices and games
on the Hamel Legion Park fields as defined in Exhibit A (the “Subject Property”).
Contractor may also erect temporary back stops if needed for younger youth leagues in the
open field areas of Hamel Legion Park as defined in Exhibit A. Contractor will remove
backstops by July 31, 2022. Contractor shall be allowed to conduct youth softball/baseball
tournaments and unlimited development clinics on the Hamel Legion Park and Hunter Lions
ball fields during the duration of this Agreement.
Agenda Item #5G
2
Contractor will conduct its team formation tryouts on a weekend or weekends in April. The
Contractor will also use these days to do field preparation.
All Contractor schedules of activities shall be coordinated and approved by the City’s Staff
Liaison. When possible, the Contractor will receive notification 30 days in advance of any
events scheduled for the fields, so conflicts can be avoided. The Contractor will provide the
City Staff Liaison with an email contact list, to help facilitate this communication.
2.0. TERM. The term of this contract will be from April 1, 2022 to October 31, 2022.
2.01 RIGHT OF FIRST OFFER. Prior to marketing the Subject Property, Areas
A, B, C, D, and E per the attached Exhibit A to others at the end of the Term of this
Agreement, the City shall give notice to the Contractor that the Subject Property will be
made available to others and the terms (including the same number of fields, days and hours
identified in Section 3.02 and Section 3.03 of this Agreement) to be contained in any such
offer. The Contractor will have the right to accept the terms of any such offer referred to in
the preceding sentence by giving the City notice of its election within 30 days of receipt of
the terms of the City’s proposed offer.
3.0 COMPENSATION AND USAGE TERMS.
3.01 The Contractor shall provide the City with a $1,000.00 deposit by April 1,
2022 as a deposit for use of the City ball fields and facilities. The City shall retain a portion
or all the deposit for actual costs incurred to repair damages to facilities as a result of the
Contractor’s use or for costs incurred by the City to perform services which Contractor failed
to perform under this Agreement. The City shall return any remaining balance of the deposit
to the Contractor within 30 days following termination of the Agreement or at the Contractor’s
request, roll the deposit forward for the next season. If additional expenses are incurred by the
City in repairs and in the performance of services otherwise obligated to be performed by the
Contractor under this Agreement in an amount in excess of the deposit, the City will submit
a bill for the difference between the actual cost and the deposit to the Contractor and the
Contractor agrees to pay such balance within 30 days of receipt.
3.02 The Contractor shall pay the City in the amount of $3,250.00 for use of the
Hamel Legion Park recreational fields (Areas A, B, and C) per the days, times and dates
detailed below. Payment shall be submitted to the City by April 15, 2022
• Area A per the attached Exhibit A from Monday through Friday, 4:00 p.m. to
10:00 p.m., April 1st through October 9th, 2022.
• Area B per the attached Exhibit A from Monday through Friday, 4:00 p.m. to
10:00 p.m., April 1st through October 9th, 2022
• Area C per the attached Exhibit A from Monday through Friday, 4:00 p.m. to
10:00 p.m. from April 1st through July 9th, 2022.
3.03 The Contractor shall pay the City in the amount of $550 for use of Paul Fortin
Field (Area D) per the days, times, and dates detailed below. Payment shall be submitted to
the City by April 15, 2022.
3
• Area D per the attached Exhibit A from Monday through Friday, 4:00 p.m. to
10:00 p.m., from April 1st through October 9th, 2022 with the condition that
the Contractor will work with the Hamel Hawks’ schedule for shared use of
Area D.
3.04 The Contractor shall pay the City in the amount of $0 for use of Hunter
Lions Field (Area E) per the days, times, and dates detailed below. Payment shall be
submitted to the City by April 15, 2022.
• Area E per the attached Exhibit A will not be used in 2022 due to city
construction.
3.05 The Contractor will also receive priority for use of the batting cages in Area A
and Area B per the attached Exhibit A from Monday through Friday, 4:00 p.m. to 8:00 p.m.
from April 1st to October 9, 2022. The Contractor may also use the Hamel Legion Park
recreational fields on weekends for training events at no additional cost with the condition
that priority would be given to a scheduled group that has paid for a weekend field reservation.
Payment shall be submitted by Contractor to the City by April 15, 2022.
3.06 The Contractor shall pay the City $60.00 per field each day for use of the
Hamel Legion Park and/or Hunter Lions Park ball fields for youth softball/baseball
tournaments. Payments shall be submitted to the City within 15 business days of the
tournament completion.
3.07 The Contractor shall pay the City a $4.00 per participant surcharge fee by April
15, 2022 for use of the bathrooms, building utilities, and general facilities to help pay for
utilities and building maintenance. The Contractor shall provide the City a roster of
participants in their program by April 1, 2022.
3.08 The Contractor shall pay the City $150 each time the Contractor requests that
the City conduct a second weekly mowing of the open fields in Area C per the attached Exhibit
A.
3.09 If the Contractor fails to pay the City for any of the fees, bills, deposits,
expenses, repairs or damages listed in this Agreement by its due date, a 10% late fee will be
applied per month of non-payment.
3.10 The Contractor shall have access to store equipment and tools in the field
house garage located in Hamel Legion Park Area A per the attached Exhibit A, storage shed
located near Area B per the attached Exhibit A, and the storage shed located in Hunter Lions
Park Area E per the attached Exhibit A.
i) The Contractor shall submit all construction plans to the City and receive
approval from the Public Works Director prior to making any changes to the storage area,
shelves, or other items in the field house or field house garage at Hamel Legion Park.
3.11 The Contractor shall have access to the Hamel Community Building Assembly
Hall for the purpose of youth ball team organizing meetings. The Contractor shall be limited
4
to conducting five organizing meetings for the duration of this Agreement. The Contractor
shall schedule these meetings in advance through the City’s rental agent to avoid scheduling
conflicts.
3.12 The City will grant the Contractor a temporary sign permit on the premises at
Hamel Legion and Hunter Lions Parks at no cost to the Contractor for event and registration
signage in compliance with City sign regulations.
3.13 The City shall supply Ag Lime for the inner fields and for the outer tracks
around the fields in an amount to be mutually agreed upon by both parties.
3.14 The City shall provide reasonable repair to ball fields upon receiving sufficient
notice from Contractor of repair requests and upon sufficient City equipment, materials and
labor being available. These repairs are not the grounds services provided by the Contractor,
but damages to the ball fields which the Public Works Director defines as arising outside of
the responsibilities of the Contractor as defined in this Agreement.
3.15 The City shall provide cleaning services of the Field House bathroom facilities
once a week between the dates of April 25 and October 9, 2022.
3.16 The City shall provide a garbage enclosure and garbage and recycling
containers at the ball fields and shall coordinate collection at the garbage enclosure once a
week between the dates of April 25 and October 9, 2022.
3.17 The City shall provide grass mowing of the ball fields excluding the infields
twice a week from April 25 to July 31 and once a week from August 1 through October 9,
2022, or as needed in the area listed as Exhibit A and weed control of the ball fields as needed.
To help league play, Contractor requests that the mowing be performed on Mondays and
Thursdays (weather permitting), so that grass length does not hamper play.
4.0 SIGN ADVERTISEMENT PROGRAM. The Contractor shall be allowed to sell sign
advertisements to area businesses to be placed on the ball field fences or scoreboards in
Hamel Legion Park per the following conditions:
4.01 All proceeds from the program must be used for capital improvements within
Hamel Legion Park such as ball field lights, irrigation system, dugouts,
scoreboards, pitching mounds, etc.
4.02 The Contractor must maintain records of revenues and expenses from sign
program and provide records to the City.
4.03 Sign dimensions and materials must be uniform and be approved by the City
Staff Liaison.
4.04 Signs may be placed on the scoreboards or outfield fences facing home plate
or on the ball field fences facing the walkway toward the field house as long as
the signs do not restrict anyone’s view of the fields. No signs may be placed
facing Brockton Lane.
5
4.05 Signs will be purchased, installed and maintained by the Contractor. It will be
the sole responsibility of the contractor to repair and replace damaged signs
and any damage such signs may cause to the fence on the fields of the park.
4.05 Signs will only be allowed to be displayed on the fences in the park during the regular
season from April 1 to October 9, 2022. It is the responsibility of the
Contractor to remove fence signs by October 9, 2022.
5.0 SALE OF FOOD AND BEVERAGES. The sale of food and beverages during Contractor
use of premises is prohibited unless separate agreement or license is granted by the City.
6.0 INDEPENDENT CONTRACTOR.
6.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
6.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement.
6.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
7.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its employees, agents and subcontractors under this Agreement. The Contractor shall
name the City as an additional insured under its general liability policy which shall remain in force
during the term of this Agreement and shall maintain limits of liability under such policy of not less
than $1,000,000 per occurrence and $1,000,000 in the aggregate, issued by an insurance company
rated no less than A- by AM Best Company. Prior to performing any services under this Agreement,
the Contractor shall provide evidence to the City that acceptable insurance coverage is effective.
8.0 WORKER’S COMPENSATION.
8.01 The Contractor will comply, and will ensure that each of its subcontractors
comply, with the provisions of the Minnesota worker’s compensation statute as an
independent contractor before commencing work under this Agreement.
8.02 The Contractor and any subcontractors will provide their own worker’s
compensation insurance and will provide evidence to the City of such coverage before
commencing work under this Agreement.
6
9.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers,
employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses
(including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily
injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance or failure to perform under this Agreement.
10.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government entity.
11.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in
all respects, be controlled and governed by the laws of Minnesota.
12.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or entity to provide services under this Agreement without first obtaining the
express written consent of the City. The Contractor shall provide the City with copies of all contracts
for assigned or subcontracted services.
13.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
14.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunities under statute or common law.
15.0 TERMINATION. The City may terminate this Agreement at any time, for any reason. The
Contractor must give no less than a 30 day written notice to the City to terminate this Agreement. The
Contractor shall pay the City all sums due and the Contractor shall remain obligated to meet all
applicable provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _
Kathleen Martin, Mayor
By
Scott T. Johnson, City Administrator
7
HAMEL ATHLETIC CLUB
(CONTRACTOR)
By
Andrew Servi, President
1
HAMEL LEGION PARK CONCESSION SERVICES AGREEMENT
THIS HAMEL LEGION PARK CONCESSION SERVICES AGREEMENT (the
“Agreement”) is entered into this 15th day of March 2022, by and between the City of
Medina, a Minnesota municipal corporation (the "City") and the Hamel Athletic Club, a
Minnesota non-profit corporation (the "Contractor").
RECITALS
WHEREAS, the City owns the Tom Anderson Fields Four-Plex in Hamel Legion
Park (the “Site”) which was constructed for general community recreational use; and,
WHEREAS, the City desires to make available the sale of food and beverage
concessions (the “Concessions”) as a benefit to the general public at the Site in a City
owned field house (the “Facility”); and,
WHEREAS, the Contractor submitted a proposal representing Contractor’s
professional expertise to provide said Concession services; and,
WHEREAS, the City and Contractor wish to specify certain terms and conditions
relating to the Site and the operation, maintenance and use of the Facility.
AGREEMENT
NOW, THEREFORE, in consideration of mutual promises and obligations
contained herein, the parties agree as follows.
ARTICLE I. CONTRACT DURATION
This Agreement shall be in effect from the date of execution of this Agreement
through October 31, 2022.
The City and Contractor shall meet for a post season review after October 31st of
each year to discuss the agreement and the duties of each party to determine if an
amendment needs to be made for the next season.
ARTICLE II. DUTIES OF THE CONTRACTOR
1. Equipment Approvals. The Contractor agrees to provide Contractor
owned NSF equipment, approved by Hennepin County Health Department, for
Concessions operated on the Site and in the Facility.
2. Inventory Requirements. The Contractor agrees to purchase and maintain
an inventory of Concessions and to provide such Concessions as sale items. The
Contractor agrees further to provide other supplies as necessary for proper Concession
operations.
Agenda Item #5H
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3. Specific Concessions to be Provided. The Contractor agrees to provide
beverages, pre-packaged food, and other refreshments for sale to the general public at the
Site. The Contractor shall retain all profit from the concession sales. The Contractor
shall submit a general list of Concession items and prices to the City with the
understanding that specific items may change throughout the season.
4. Responsibility for Facility. The Contractor will be responsible for any
damage to the Site, the Facility and the Facility’s contents.
5. Times and Dates of Concession Services. Concessions shall be open from
5:30-9 p.m. Monday – Thursday during regularly scheduled field use by the Hamel
Athletic Club and during weekend tournaments approved by the City, beginning April 1,
2022 through October 31, 2022.
6. First Right of Refusal to Serve Concessions. The Contractor shall have first
right of refusal to serve Concessions during the hours of ball field use. If the Contractor is
unable to serve Concessions on any given day, a third party may be allowed to provide
Concession services at the Facility as long as they first obtain a license through the
Hennepin County Department of Health or the Contractor agrees to allow the third party to
operate under the Contractor’s existing license. If the third party wishes to use the
Contractor owned equipment, the third party will need to submit a $300 damage deposit to
the Contractor. The damage deposit will be returned to the third party minus any damages
after the equipment has been inspected by the Contractor. It will be the Contractor’s
responsibility to remove any Contractor owned equipment that is not being used by the third
party and inventory from the Facility when a third party is providing Concession services at
the Facility. All Concession services shall comply with all Minnesota Department of Health
regulations.
7. Management of Food Concession Operations. The Contractor shall
provide trained staff for Concession operations at the Site. The Contractor agrees also to
train and supervise all workers and volunteers for proper Concession handling and
cleanup.
8. Payments to City. The City waives all rental, connection and utility fees
for the usage of the Facility for Concession operations. The Contractor shall pay to the
City any remaining fees in accordance with the City’s fee schedule.
9. Compliance with Laws. The Contractor agrees to comply with all City
Code requirements, including licensing and permit requirements for Concession
operations, and shall abide by the orders and instructions of the City’s designated
inspectors. The Contractor also agrees to comply with all local, State, and Federal laws,
rules, and regulations that apply to such Concessions, including but not limited to, health
and sanitary codes regarding the preparation, sale and storage of food. The Contractor
shall, at its own expense, obtain and keep in effect all licenses and permits which may be
required by law to operate the Facility. Contractor shall require all volunteers to exercise
courtesy and consideration in their relations with the public. The Contractor shall be
responsible for the payment of any sales taxes and/or personal property taxes which may
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be due as a result of the Concession or Facility operations. Neither Contractor nor
Contractor’s employees or volunteers shall be considered employees of the City for any
purpose.
10. Records and Reports. The Contractor agrees to maintain an internal
control system which shall include tracking all revenues and expenditures. The
Contractor agrees to provide unaudited financial statements to the City upon request by
the City.
11. Clean Up and Area Maintenance. The Contractor agrees to be responsible
for daily cleaning of the service area and daily pick up of all trash and debris located
within 100 feet of the Facility. All garbage and recyclables shall be properly deposited in
the garbage enclosure. The Contractor agrees to occasionally check the restrooms to
ensure they remain orderly; this includes restocking soap and toilet paper and emptying
garbage containers when needed. The Contractor shall be responsible for the cleaning of
all equipment and the removal of all Concession supplies from the Site immediately
following the close of the season.
ARTICLE III. DUTIES OF THE CITY
The City shall supply the Facility with electric, water and sewer utilities. The City
shall supply the Facility with the proper cleaning supplies, garbage bags, soap, and toilet
paper. The City shall be responsible for regular maintenance to the building including
weekly cleaning of the restrooms. The City shall supply the Site with adequate solid
waste and recyclable containers. The City shall arrange for weekly garbage and recycling
collection by a licensed hauler to be picked up at the garbage enclosure.
ARTICLE IV. INSURANCE
The Contractor shall be responsible for insuring all of its personal property brought
and maintained at the Site. During the performance of services, the Contractor shall
maintain the following minimum insurance coverage and name the City as an additional
insured:
A. Comprehensive General Liability Insurance: $2,000,000 combined single limit
with bodily injury limits of not less than $2,000,000 for each occurrence and
not less than $2,000,000 in the aggregate, and with property damage limits of
not less than $2,000,000 for each occurrence.
B. Workers Compensation Insurance in accordance with Minnesota State Laws.
C. Property damage insurance to adequately cover repair and replacement costs
for the Contractor’s property.
ARTICLE V. INDEMNIFICATION
The Contractor shall take all reasonable precautions for the safety of all users of the
Site and shall provide reasonable protection to prevent damage to the Site. The Contractor
agrees to defend, indemnify, and hold harmless the City, its officials, agents, and
employees from and against all claims, damages, losses, and expenses, including attorney
fees arising out of or resulting from the performance of Concession operations and services
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under this Agreement by the Contractor, its officers, employees, members and agents.
Nothing herein shall be construed as waiving any statutory limitation on liability available
to the City.
ARTICLE VI. PRIVATIZATION CLAUSE
Contractor agrees to comply with the Minnesota Government Data Practices Act
(the “Act”) and all other applicable state and federal laws relating to data privacy or
confidentiality. All data created, collected, received, stored, used, maintained or
disseminated by the Contractor in performing its obligations is subject to the requirements
of the Act, and the Contractor must comply with the requirements of the Act as if the
Contractor was a government entity.
ARTICLE VII. TERMINATION
Either party may terminate this Agreement for any reason by giving a thirty (30)
day written notice to the other party.
ARTICLE VIII. ASSIGNMENT
The Contractor shall not assign all or any portion of this Agreement without the
City’s prior written consent, which consent the City may withhold at its sole discretion.
ARTICLE IX. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Minnesota.
CITY OF MEDINA
By:________________________________
Scott T. Johnson, City Administrator
CITY OF MEDINA CITY COUNCIL
By:________________________________
Kathleen Martin, Mayor
HAMEL ATHLETIC CLUB
By:________________________________
Andrew Servi, President
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MEMORANDUM
TO: Medina City Council
FROM: Caitlyn Walker, City Clerk/Assistant to City Administrator
DATE OF REPORT: March 2, 2022
DATE OF MEETING: March 15, 2022
SUBJECT: Public Works Maintenance Technician Appointment
General Background
On February 2, 2022, the City Council authorized staff to begin the recruitment process
to fill the existing Public Works Maintenance Technician opening.
Based on the final scoring of applicants, committee interviews, background/reference
checks, we are recommending the appointment of Trevor Ratke to the position of Public
Works Maintenance Technician. Mr. Ratke has verbally accepted the position with a
starting date of March 31, 2022, contingent on City Council approval.
Appointee Background
Mr. Ratke has more than six years of experience working in the public works department
for the City of Rockford. The City of Medina has confidence in his abilities,
communication, character, and problem-solving skills.
Selection Process
• The City Council directed staff to recruit for full-time position on February 2,
2022.
• Advertisements for the position were published through the League of Minnesota
Cities, Crow River News, social media, and the City Website.
• Applications were received, reviewed, and scored by Public Works Director Steve
Scherer and City Administrator Johnson.
• The interview was conducted by the panel on February 28, 2022.
• The Medina Police Department conducted a background check on Mr. Ratke,
which he passed.
• Mr. Ratke’s starting date will be March 31, 2022, with an hourly wage (non-
exempt) of $31.00/hr., benefits to be at the same rate as other employees, in
accordance with the City Personnel Policies. Following a six-month probationary
period, Mr. Ratke’s performance will be reviewed, with a positive review Mr.
Ratke will become a non-probationary employee. Mr. Ratke has been notified that
our recommendation is contingent upon City Council approval.
Recommendation
We recommend the appointment of Trevor Ratke to the position of full-time Public
Works Maintenance Technician, effective March 31, 2022, with an hourly wage
(non-exempt) of $31.00/hr., other benefits to be at the same rate as other employees,
Agenda Item #5J
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in accordance with the City Personnel Policies and contingent on completion of a
successful DOT Drug Screen.
CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
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Service Agreement
This Agreement for Consulting Services (this “Agreement”) is made between Cipher Laboratories Inc.
(“Consultant”), with its principal place of business located at 2042 Wooddale Drive, Suite 250, Saint Paul,
Minnesota, 55125 and City of Medina, Minnesota (“Client”), with its principal place of business located at 2052
County Road 24, Medina, Minnesota 55340.
1. Term and Termination
The date this Agreement is signed by the last party to sign it (as indicated by the date associated with that party’s
signature) will be deemed the date (the “Effective Date”) of this Agreement. This Agreement shall commence on
the Effective Date and will continue until either party hereto provides the other with written notice upon thirty
(30) calendar days’ notice of termination. In the event of termination by either party with or without cause, Client
will pay Consultant for Services performed up to the date of termination. Client recognizes that the preferred
rate defined in this Agreement is contingent upon the purchase of a separate Videography Service Agreement or
Website Service Agreement.
2. Complete Agreement
This Agreement contains the entire Agreement between the parties hereto with respect to the matters covered
herein. No other Agreements, representations, warranties, or other matters, oral or written, purportedly agreed to
or represented by or on behalf of Consultant by any of its employees or agents, or contained in any sales material
or brochures, shall be deemed to bind the parties hereto with respect to the subject matter hereof. Client
acknowledges that it is entering into this Agreement solely on the basis of the representation contained herein.
3. Inconsistencies
In the event of a conflict in the provisions of any attachments hereto and the provisions set forth in this
Agreement, the provisions of such attachments shall govern.
4. Jurisdiction
The enforcement of this Agreement shall be governed by the laws of the State of Minnesota (without giving
effect to its conflicts of law principles).
5. Scope
If the scope of any of the provisions of the Agreement is too broad in any respect whatsoever to permit
enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law,
and the parties hereto consent and agree that such scope may be judicially modified accordingly and that the
whole of such provisions of this Agreement shall not thereby fail, but that the scope of such provisions shall be
curtailed only to the extent necessary to conform to law.
6. Dispute Resolution
Agenda Item #5K
CIPHER LABORATORIES INC. Office: 651 815-0300
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SAINT PAUL MN 55125-4421
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Any disputes that arise between the parties with respect to the performance of this Agreement that cannot be
settled through negotiation shall, prior to any litigation, be submitted to mediation and shall be conducted under
the then current mediation procedures of the American Arbitration Association or any other procedure upon
which the parties may agree. The parties hereby agree to share equally in the costs of said mediation (which shall
not include the expenses incurred by each party for its own legal representation in connection with the
mediation).
7. Notices
a. Writing and Permitted Delivery Methods
Each party giving or making any notice, request, demand, or other communication required or permitted
by this Agreement shall give that notice in writing and use one of the following types of delivery, each of
which is a writing for purposes of this Agreement: personal delivery, mail (registered or certified mail,
postage prepaid, return-receipt requested), nationally recognized overnight courier (fees prepaid), or email.
b. Addresses
Notices to Consultant should be sent to:
Cipher Laboratories Inc. Legal Department, 2042 Wooddale Drive, Suite 250, Saint Paul, MN 55125-4421
legal@cipherlabs.com
Notices to Client should be sent to:
Scott T. Johnson, City Administrator, City of Medina, Minnesota, 2052 County Road 24, Medina,
Minnesota 55340-9790
scott.johnson@medinamn.gov
c. Effectiveness
A notice is effective only if the party giving notice complies with subsections a. and b. and if the recipient
receives the notice.
8. Services Provided
Consultant will provide the following Services under this Agreement:
a. Consultant agrees to provide consulting services related to computer hardware, software, network
configuration, operating systems and networks, phones and voice over Internet protocol (VoIP), database
development, programming, videography, and other similar work. Such work will be done on behalf of
Client and will be performed at a location or locations to be determined by Consultant. For example,
services might include installing and configuring operating systems, Internet servers, VoIP phones,
associated software, capturing moving images on electronic media (e.g., videotape, direct to disk recording,
or solid-state storage like a tapeless camcorder) or streaming media, and video production and post-
production work.
b. Regular Consulting Hours
Regular Consulting Hours shall consist of any time Consultant works for Client during regular business
CIPHER LABORATORIES INC. Office: 651 815-0300
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hours. Regular business hours are defined as 8:00 AM to 5:00 PM Monday through Friday excluding
national holidays.
c. Extended Consulting Hours
Extended Consulting Hours shall consist of any hours worked by Consultant outside of the period defined
as "Regular" Consulting Hours. This includes weekends, the period 5:00 PM to 8:00 AM during weekdays,
and all holidays.
d. Programming Hours
Programming Hours shall consist of any work by Consultant using a programming language such as (but
not limited to) Visual Basic, VBScript, C/C++, or Java.
9. Additional Work
After receipt of an order that adds to the Services, Consultant may take reasonable action and expend reasonable
amounts of time and money based on such order. Client agrees to pay Consultant for such action and
expenditure as set forth in this Agreement.
10. Cost of Services
All Regular Consulting Hours, as defined in this Agreement, will be provided at a rate of three hundred seventy-
five dollars ($375.00) per half hour.
All Extended Consulting Hours, as defined in this Agreement, will be provided at a rate of four hundred dollars
($400.00) per half hour.
All Programming Hours, as defined in this Agreement will be provided at a rate of three hundred seventy-five
dollars ($375.00) per half hour.
These rates are subject to change, subject to a thirty (30) day advance written notice to client.
11. Confidential Information
a. Each Party hereto ("Such Party") shall hold in confidence for the other Party ("Such Other Party"), and
shall not disclose to any non-party to the Agreement, any confidential information of Such Other Party.
Confidential information is information which relates to Such Other Party's research, development, trade
secrets, or business affairs, but does not include information which is:
i) required to be disclosed to comply with the Minnesota Government Data Practices Act;
ii) requested or legally compelled (by oral questions, interrogatories, requests for information or
documents, subpoena, civil or criminal investigative demand, or similar processes), or is required by
a regulatory body, to be disclosed;
CIPHER LABORATORIES INC. Office: 651 815-0300
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SAINT PAUL MN 55125-4421
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iii) generally known or easily ascertainable by nonparties of ordinary skill in computer design,
programming, networking, information technology, or the specific business interests of either Party.
12. Staff
a. The performance by Consultant of its duties and obligations under this Agreement shall be that of an
independent contractor, and nothing herein shall create or imply an agency relationship between
Consultant and Client, nor shall this Agreement be deemed to constitute a joint venture or partnership
between the parties. Consultant is an independent contractor and Consultant is not employed by Client.
Consultant is hereby contracting with Client for the services described in this Agreement and Consultant
reserves the right to determine the method, manner, and means by which the services will be performed.
Consultant is not required to perform the services during a fixed hourly or daily time.
b. Consultant shall not be required to devote its full time to the performance of the services required
hereunder, and it is acknowledged that Consultant has other clients and offers services to the general
public. The order or sequence in which the work is to be performed shall be under the control of the
Consultant. Client shall not provide any insurance coverage of any kind for the Consultant, and Client will
not withhold any amount, including taxes, that would normally be withheld from an employee's pay.
13. Non-solicitation of Employees
During the term of this Agreement and for a period of twelve (12) months thereafter, Client agrees not to solicit,
recruit, or employ any employee of Consultant without the prior written consent of the President or Chief
Executive Officer of Consultant. Consultant hereby agrees that it will not solicit, hire, or retain, in any capacity
whatsoever any of Client's employees without written consent from Client.
LIMITED WARRANTY
14. Liability
a. Consultant warrants to Client that the material, analysis, data, programs, and services to be delivered or
rendered under this Agreement will be of the kind and quality designated and will be performed by
qualified personnel.
b. Consultant offers no guarantees or warranties, express or implied, as to system availability and
functionality during any phase of its support services and makes no guarantees or warranties, expressed or
implied, regarding the ability to resolve computer-related problems, to recover data, or to avoid losing
data.
c. CONSULTANT MAKES NO OTHER WARRANTIES, WHETHER WRITTEN, ORAL, OR
IMPLIED, INCLUDING WITHOUT LIMITATION WARRANTY OF FITNESS FOR
PURPOSE OF MERCHANTABILITY. IN NO EVENT SHALL CONSULTANT BE LIABLE
FOR SPECIAL OR CONSEQUENTIAL DAMAGES, EITHER IN CONTRACT OR TORT,
WHETHER OR NOT THE POSSIBILITY OF SUCH DAMAGES HAS BEEN DISCLOSED
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TO CONSULTANT IN ADVANCE OR COULD HAVE BEEN REASONABLY FORESEEN
BY CONSULTANT, AND IN THE EVENT THIS LIMITATION OF DAMAGES IS HELD
UNENFORCEABLE THEN THE PARTIES AGREE THAT BY REASON OF THE
DIFFICULTY IN FORESEEING POSSIBLE DAMAGES, ALL LIABILITY TO CLIENT
SHALL BE LIMITED TO THE TOTAL DOLLAR AMOUNT OF SERVICES PAID BY
CLIENT TO CONSULTANT IN THE PREVIOUS THREE (3) FULL MONTHS.
d. Consultant shall maintain, at its expense, general liability insurance coverage insuring Consultant against
claims for bodily injury, death, or property damage arising out of Consultant’s general business activities in
the minimum amount of $1,000,000 per occurrence.
e. Indemnification of Client by Consultant
At all times after the date of this Agreement, Consultant shall indemnify, defend, and hold harmless Client
and its officials, employees, and agents from any loss, claim, liability, and expense (including reasonable
attorneys’ fees and expenses of litigation) (collectively, the “Claims”) arising from, or based in the whole,
or in any part, on any negligent act or omission by Consultant, its officers, employees, subcontractors, and
agents, or any other person engaged by Consultant in the performance of work or services pursuant to this
Agreement. In no event shall Client be liable to Consultant for consequential, incidental, indirect, special,
or punitive damages.
f. Indemnification of Consultant by Client
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability
to which Client is entitled under Minnesota Statutes, chapter 466 or otherwise. At all times after the
effective date of this Agreement, Client shall indemnify the Consultant from all Claims that the Consultant
may incur arising from:
i) Client's operation of its business;
ii) Client's breach or alleged breach of, or its failure or alleged failure to perform under, any agreement
to which it is a party; or
iii) Client's breach of any of its obligations or representations under this Agreement. However, Client is
not obligated to indemnify the Consultant if any of these Claims result from the Consultant's own
actions or inactions.
15. Terms
a. Client agrees to purchase minimum one (1) month Videography Service Agreement or one (1) month
Website Service Agreement upon execution of this Agreement
b. All invoices to Client shall be due within thirty (30) days.
CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
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c. Any unpaid sums over thirty (30) days old that are not in dispute shall bear interest equal to the lesser of:
i) one percent (1%) above the prime rate in effect at the opening of business on the due date at the
major lending institutions as quoted in the “Money Rates” section of the Wall Street Journal; or
ii) the maximum rate of interest permitted under applicable law.
d. Costs of collection including reasonable attorney's fees shall be borne by the Client, but only if Consultant
made reasonable efforts to notify Client of said unpaid sums prior to incurring any costs of collection.
16. Force Majeure
A party will not be considered in breach or in default because of, and will not be liable to the other party for, any
delay or failure to perform its obligations under this Agreement by reason of fire, earthquake, flood, explosion,
strike, riot, war, terrorism, pandemic, or similar event beyond that party's reasonable control (each a "Force
Majeure Event"). However, if a Force Majeure Event occurs, the affected party shall, as soon as practicable:
a. notify the other party of the Force Majeure Event and its impact on performance under this Agreement;
and
b. use reasonable efforts to resolve any issues resulting from the Force Majeure Event and perform its
obligations under this Agreement
17. Counterparts and Electronic Signatures
a. Counterparts
The parties may execute this Agreement in any number of counterparts, each of which is an original but all
of which constitute one and the same instrument.
b. Electronic Signatures
This Agreement, agreements ancillary to this Agreement, and related documents entered into in
connection with this Agreement are signed when a party’s signature is delivered by email or other
electronic medium. These signatures must be treated in all respects as having the same force and effect as
original signatures.
18. Headings
The descriptive headings of the sections and subsections of this Agreement are for convenience only, and do not
affect this Agreement’s construction or interpretation.
[SIGNATURE PAGE FOLLOWS]
CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
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CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
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IN WITNESS WHEREOF, the parties hereto have signed this Agreement and agree that it shall be binding
upon the parties and their respective heirs, successors, and assigns.
Each party is signing this Agreement on the date stated opposite that party’s signature.
Consultant: Cipher Laboratories Inc. Client: City of Medina, Minnesota
By:
By:
Print Name: Michael D. Brocco Print Name: Kathleen Martin
Title: President Title: Mayor
Date: Date:
By:
Print Name: Scott T. Johnson
Title: City Administrator-Clerk
Date:
CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
ME230-1A-781826.v1
Videography Service Agreement
Agreement for Videography Services
(Attachment to Agreement for Consulting Services)
This Agreement for Videography Services (this “Attachment”) is made by and between Cipher Laboratories
Inc. (“Consultant”) and City of Medina, Minnesota (“Client”). This Attachment amends and modifies, and
constitutes an “Attachment” to, that certain Agreement for Consulting Services previously executed by
Consultant and Client (the “Agreement”). All of the terms of the Agreement are expressly incorporated
herein. All capitalized terms herein shall have the meaning ascribed to them in the Agreement, unless
expressly defined otherwise herein.
1. Services; Payment Terms
Consultant agrees to perform for Client the following videography services (the “Services”) for the
following monthly fixed fees:
a. Recording Videos (the “Videos”) of City Council meetings held the first and third Tuesday each
month
Qty. 2: City Council Meeting, City Hall = $1,122.00
b. On Premise Video Technician:
Qty. 2: On Premise Operator, City Hall (if required) = $570.00
City Hall Monthly Total: $1,122.00
Monthly Total with Onsite Technician: $1,692.00
Live production, interactive streaming is not included in Services, but can be added later if required.
Pricing to be determined at that time.
In addition to the monthly fees set forth above, Client agrees to pay an initial setup of remote operation
services (“Setup Services”) fee in the amount of $350.00.
Client shall pay the Setup Services fee (if any) upon execution of this Attachment, and the Videography
Services fees on the first day of each calendar month, with any partial month prorated based on the actual
number of meetings recorded in such partial month.
2. Services Included in Videography Services
a. “Recording Videos” shall consist of all Regular Consulting labor related to recording moving images
of city council meetings held the first and third Tuesday each month.
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ME230-1A-781826.v1
Recording Videos shall also consist of basic editing of the raw video to insert title, time codes; posting
finished product to Client’s content delivery network provider, and embedding video in Client’s
website. One (1) copy of the finished video to be saved to Client’s preferred network storage
location.
Client agrees that Client will maintain separate service agreements with content delivery network
vendors. Consultant will coordinate service related to these products.
b. “On Premise Video Technician” shall consist of all Regular Consulting labor related to providing a
video technician to operate the camera equipment manually on site. Manual operation is optional and
would only be required if remote operation is not possible, an internet outage, limited bandwidth, or
other network issue, for example, or upon Client request.
3. Time of Completion
The Services are ongoing and shall be completed twice monthly. The Services shall typically be performed
on the first and third Tuesday between the hours of 7 p.m. and 10 p.m., and video final edit delivered within
five (5) business days.
4. Equipment
Client shall provide the following equipment for Consultant’s use when performing the Services: audio gear,
cables, microphones, amplifiers required to record council meeting audio and redundant backup audio track;
video gear, minimum two (2) robotic remote operation pan-tilt-zoom (PTZ) cameras, PTZ controllers,
hardware, software, encoders, and recorders required for remote operation camera control and video
switching. Consultant shall provide all other equipment necessary to perform the Services.
5. Other Expenses/Accommodations
Client shall reimburse Consultant for the following expenses: batteries for the podium microphone.
Client shall be responsible for providing to the Consultant the following accommodations: two (2) routable
public IP addresses from Client’s internet service provider, at least one (1) of which must be a Static IP
address; remote access to client’s local area network, adequate bandwidth; access to Client’s content delivery
network provider to upload video, and access to Client’s website to embed video; time codes from meeting
minutes.
6. Term of Attachment; Termination
a. The date this Attachment is signed by the last party to sign it (as indicated by the date associated with
that party’s signature) will be deemed the date of this Attachment. Unless terminated as provided
herein, this Attachment shall commence when all parties have signed it, will extend for one (1) month,
and will automatically renew from month to month thereafter, continuing until the earlier of:
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i) thirty (30) calendar days after either party hereto provides the other with written notice of
termination; or
ii) the termination of the Agreement.
b. Upon termination of this Attachment, Consultant shall uninstall all remote access and operation
software from all Client equipment, and remove all Consultant-owned equipment.
7. General Provisions
a. Work supplied by Consultant hereunder shall be deemed a “work-made-for-hire,” and Client shall be
deemed the sole owner of all right, title, interest, and proceeds of every kind or nature, whether now
known or hereafter devised (including, but not limited to, all copyrights and all extensions and
renewals of copyrights) in and to the Videos, with the right to make all uses of the Videos throughout
the universe and all changes in the Videos as Client deems necessary or desirable.
b. In addition to video recording council meetings, Consultant agrees to advise staff on managing the
electronic audio/video archive of data stored both locally on resources at city hall, and offsite at the
content delivery network provider.
c. Consultant shall not be liable for any delay due to circumstance beyond its control.
d. Where necessary or desirable, Consultant shall recommend upgrades to Client’s existing audio
recording equipment, including microphones and cabling.
e. Special event and other additional recordings beyond the two regularly scheduled City Council
meetings shall be quoted and billed on a per service basis.
f. The headings of the sections herein are for convenience only, and shall not affect the meaning of the
provisions of this Attachment.
8. Nature of This Attachment
This Attachment is intended to cover video recording services only. It is not intended to cover any city-
owned audio hardware, materials, equipment, consumables, hardware failures, labor related to procurement,
troubleshooting or replacements, or any labor related to projects other than the video recording of Council
meetings.
Consultant offers other services, including software and hardware-related labor. Any labor provided outside
the scope of this Attachment will be at the rates stated in the Agreement.
CIPHER LABORATORIES INC. Office: 651 815-0300
2042 WOODDALE DR STE 250 WWW.TECHPDQ.COM
SAINT PAUL MN 55125-4421
ME230-1A-781826.v1
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date it is signed by
the last party to sign it.
Each party is signing this Agreement on the date stated opposite that party’s signature.
Consultant: Cipher Laboratories Inc. Client: City of Medina, Minnesota
By:
By:
Michael D. Brocco Kathleen Martin
Title: President Title: Mayor
Date: Date:
By:
Scott T. Johnson
Title: City Administrator-Clerk
Date:
Ordinance No. 1
March 15, 2022
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE ADOPTING AN AMENDED FEE SCHEDULE
The city council of the city of Medina ordains as follows:
Section 1. The 2022 schedule of fees and rates is hereby amended by adding the
underlined text as follows:
The schedule of fees for collecting the following items and materials and
acquisition of trees from the Annual City Clean-up Day shall be:
Accepted Items:
• Scrap Metal .............................................................................. No Charge
• Vehicle Batteries ...................................................................... No Charge
• Anti-freeze ............................................................................... No Charge
• Computer Tower/Laptop/Small Handheld Device....………...No Charge
• Small Kitchen Appliances…………………………………… No Charge
• Large Appliances ………………………………………………$10 each
• Miscellaneous Electronics …………………………………. $5 -10 each
• Computer Monitor……………………………………………... $10 each
• Televisions (small)……………………………………………...$10 each
• Televisions (large flat screen – 27” on up)……………………. $15 each
• Televisions (large tube style – 27” on up) ……………………. $25 each
• Counsel & Projection TVs…………………………………… $50 each
• Mattress/Box springs .............................................................. …$50 each
• Tires – car – without rim………………………… ………...........$5 each
• Tires – car with rim…………………………… .. ………...........$10 each
• Tires – truck – with or without rim ............................................... $5 each
• Tires – semi truck – without rim ................................................. $10 each
• Tires – semi truck – with rim………………………………….. $15 each
• Tires – tractor ........................ $25.00 small/$45.00 medium/$60.00 large
• Dumping by volume (i.e. carpet, furniture/building materials)
……………………………………$10 small load - up to $30 large load
Purchase of Trees: ........................................................................... $20 each
Section 2. This ordinance shall become effective upon its adoption and publication.
Adopted by the City Council of the City of Medina this ____ day of March, 2022.
Agenda Item #5L
Ordinance No. 2
March 15, 2022
_____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Caitlyn Walker, City Clerk
Published in the Crow River News this ____ day of March, 2022.
Resolution No. 2022-
March 15, 2022
Member ______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ___ BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. __ regarding
revisions of the city’s fee schedule; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary
in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the official
newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ___. The ordinance revises
the city’s fee schedule to include fees for Clean-Up Day. The ordinance will not be codified. The full
text of Ordinance No. __ is available for inspection at Medina city hall during regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the City Clerk
keep a copy of the ordinance in her office at city hall for public inspection and that she post a full
copy of the ordinance in a public place within the city.
Dated: March 15, 2021.
Kathleen Martin, Mayor
ATTEST:
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ____ upon
vote being taken thereon, the following voted in favor thereof:
Agenda Item #5M
Resolution No. 2021-
March 16, 2021
2
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Greg Johnson, through City Engineer Jim Stremel and
Public Works Director Steve Scherer
DATE: March 10, 2022
MEETING: March 15, 2022
SUBJECT: Water Treatment Expansion Study for the Hamel Water System
Background:
The Medina City Council retained WSB to complete a Water Treatment Expansion Study for the
Hamel water system in response to the treatment deficiencies at the water plant, the manganese
concentration in the raw water, and recent water supply demands for the Hamel water system.
City Council authorized WSB to proceed with the feasibility study on October 19, 2021.
The City of Medina’s Hamel water system experienced maximum day demands approaching its
treatment capacity in the summer of 2021. Pumping records from 2020 and 2021 indicate that the
City’s average day and maximum day demands are approximately 490,000 gallons per day (gpd)
and 1,175,000 gpd, respectively. The Hamel water system has a design treatment capacity of
2,000,000 gpd. However, due to the age of the media and the manganese concentration in the
raw water, the current treatment plant produces between 1,224,000 gpd and 1,440,000 gpd. The
maximum day demand is projected to exceed the plant’s existing treatment capacity by 2025.
WSB staff visited the Medina water treatment plant on October 28, 2021 to identify the most
feasible option to increase the plant’s treatment capacity to meet the short-term and long-term
water demands. The list of improvements identified include a replacement of the existing media
and underdrain system in Filters 1 and 2, the installation of a new filter (Filter 3), the installation
of a floating suction strainer in the backwash tank, and a few other minor upgrades. The
estimated capital cost of the recommended improvements is $2,662,500 which includes a 10%
contingency factor and 20% contingency factor for indirect costs (legal, engineering,
administrative, etc.). An analysis of the funding options is presented in the feasibility report.
Based on the projected water demands, City staff should consider proceeding with a filter
rehabilitation project to replace the existing media and underdrain system in Filters 1 and 2 in the
fall of 2022 and proceed with the design phase to install Filter 3 in 2024 in order to increase the
capacity of the water treatment plant to 3,000,000 gpd. Increasing the treatment capacity to
3,000,000 gpd is projected to meet the City’s maximum day demands beyond 2040. A detailed
project schedule is presented in the feasibility report.
City Council Action Requested:
Accept the feasibility report and direct staff to prepare plans and specifications for both the water
treatment plant expansion and the filter rehabilitation projects.
Agenda Item #5N
FEASIBILITY STUDY
WATER TREATMENT EXPANSION STUDY
FOR THE HAMEL WATER SYSTEM
CITY OF MEDINA | HENNEPIN COUNTY | MINNESOTA
March 10, 2022
Prepared for:
City of Medina
2052 County Road 24
Medina, MN 55340
WSB PROJECT NO. 019251-000
FEASIBILITY REPORT
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000
WATER TREATMENT EXPANSION STUDY FOR
THE HAMEL WATER SYSTEM
FOR THE
CITY OF MEDINA, MINNESOTA
March 10, 2022
Prepared By:
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March 10, 2022
Mr. Scott Johnson
City Administrator
City of Medina
2052 County Rd 24
Medina, MN 55340
Re: Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000
Dear Mr. Johnson:
Transmitted herewith is the feasibility report for the above-referenced project. The report
summarizes the recommendations to expand the existing water treatment plant to meet projected
water demands and provide acceptable water quality. An opinion of probable cost is also presented
for the recommended upgrades, including potential funding alternatives.
We would be happy to discuss this report with you at your convenience. If you have any questions,
please do not hesitate to call me at (651) 286-8466.
Sincerely,
WSB
Greg Johnson, PE
Director of Water/Wastewater
CERTIFICATION
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000
I hereby certify that this plan, specification, or report was prepared by me
or under my direct supervision and that I am a duly Licensed Professional
Engineer under the laws of the State of Minnesota.
Greg Johnson, PE
Date: March 10, 2022 License No. 26430
Ursinio Puga, PE
Date: March 10, 2022 License No. 59303
TABLE OF CONTENTS
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
EXECUTIVE SUMMARY ............................................................................................................ 1
1. INTRODUCTION ............................................................................................................. 2
1.1 Authorization ........................................................................................................ 2
1.2 Scope .................................................................................................................. 2
1.3 Data Available ...................................................................................................... 2
1.4 Effects of Manganese .......................................................................................... 2
2. WATER DISTRIBUTION SYSTEM DESCRIPTION ........................................................ 3
2.1 Water Supply ....................................................................................................... 3
2.2 Water Treatment .................................................................................................. 3
2.3 Water Storage ...................................................................................................... 3
3. RAW WATER QUALITY ANALYSIS .............................................................................. 4
4. WATER DEMAND PROJECTION AND SYSTEM EVALUATION ................................... 5
4.1 Historical Water Demands ................................................................................... 5
4.2 Water Demand Forecast ...................................................................................... 5
4.3 Hamel Water System Evaluation .......................................................................... 6
5. PROPOSED IMPROVEMENTS ...................................................................................... 7
5.1 Filter Media and Underdrain Replacement ........................................................... 7
5.2 Installation of Filter 3 ............................................................................................ 7
5.3 Relocation of Miscellaneous Items ....................................................................... 8
5.4 Operational Upgrades .......................................................................................... 8
5.5 Wall Reconditioning ............................................................................................. 9
6. FINANCIAL ANALYSIS ................................................................................................ 10
7. PROJECT SCHEDULE ................................................................................................. 11
8. CONCLUSIONS AND RECOMMENDATIONS ............................................................. 12
APPENDIX A – DETAILED COST BREAKDOWN ................................................................... 13
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 1
EXECUTIVE SUMMARY
The City of Medina’s Hamel water system experienced maximum day demands approaching its treatment
capacity in the summer of 2021. This, in conjunction with the condition of the existing filter media and the
elevated levels of manganese in the raw water has prompted a review and analysis of plans to expand the
treatment infrastructure in the Hamel water system.
Pumping records obtained from the City’s SCADA system for 2020 and 2021 indicate that the City’s average
day and maximum day demands are approximately 490,000 gallons per day (gpd) and 1,175,000 gpd,
respectively. The Hamel water system has a design treatment capacity of 2,000,000 gpd. However, due to
the age of the media and the elevated levels of manganese in the raw water, the current treatment plant
produces between 1,224,000 gpd and 1,440,000 gpd. The maximum day demand is projected to exceed
the plant’s current treatment capacity before 2025.
WSB staff visited the Medina water treatment plant (WTP) on October 28, 2021 to identify the most feasible
option to increase the plant’s treatment capacity. The improvements identified include a replacement of the
existing media and underdrain system in Filters 1 and 2, the installation of a new filter (Filter 3), the
installation of a floating suction strainer in the backwash tank, and a few other minor miscellaneous
operational changes. The estimated capital cost of the recommended improvements is $2,662,500. An
analysis of the available funding options and a recommend project schedule are also presented in this
report. This project is feasible, necessary, and cost effective from an engineering standpoint and shoul d be
designed, bid, and constructed as proposed herein.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 2
1. INTRODUCTION
1.1 Authorization
The Medina City Council retained WSB to complete a Water Treatment Expansion Study for the Hamel
water system in response to treatment deficiencies at the water plant, elevated levels of manganese, and
recent water supply demands for the Hamel water system. City Council authorized WSB to proceed with
the feasibility study on October 19, 2021.
1.2 Scope
This report evaluates the capacity of the existing Hamel water system, identifies options to expand water
treatment, estimates costs for the treatment expansion, and describes the timeline to implement the
recommended improvements.
1.3 Data Available
Information and materials used in the preparation of this report include the following:
• City of Medina Water Supply Plan;
• City of Medina 2040 Comprehensive Water Plan;
• City of Medina Well and Water Treatment Pumping Records for 2020 and 2021;
• City of Medina WTP Record Drawings; and
• City of Medina GIS Data.
1.4 Effects of Manganese
Manganese is a common, naturally occurring mineral found in rocks, soil, groundwater, and surface water.
Manganese is not currently regulated by a national primary drinking water standard, which means that there
is no enforceable limit for manganese in dr inking water. Instead, manganese is regulated by the
Environmental Protection Agency (EPA) as a secondary standard due to its physical effects on water. The
EPA is in the process of determining whether to update the regulatory requirements on manganese due to
updated research and additional occurrence data. As such, the EPA has included manganese in the Fourth
Unregulated Contaminant Monitoring Rule (UCMR4), which requires all public drinking water systems
serving over 10,000 people and randomly selected small systems to monitor for manganese. The EPA will
also consider the health effects of manganese in their regulatory determination and evaluate potential risks
to adults, children, and infants. In addition to the EPA drinking water standard for manganese, the
Minnesota Department of Health (MDH) has established a maximum recommended manganese
concentration in drinking water for infants (babies under the age of one) and adults. Table 1.1 below
summarizes the current drinking water quality standards for manganese in Minnesota.
Table 1.1 – Drinking Water Quality Standards for Manganese
Governing
Body Name of Standard Target
Population
Concentration
Limit (mg/L)
Enforcing
Requirements
MDH Guidance Value Infants 0.100 Currently Not
Enforceable Adults 0.300
EPA Secondary Standard Everyone 0.050
.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 3
2. WATER DISTRIBUTION SYSTEM DESCRIPTION
The City of Medina has three separate water systems: Hamel, Independent Beach, and Morningside. This
study pertains to the Hamel water system. Therefore, only the Hamel facilities are identified in this section
of the report (refer to the City’s 2040 Comprehensive Water Plan for information regarding the Independent
Beach and the Morningside water systems).
2.1 Water Supply
The existing water supply sources for the Hamel water system are listed in Table 2.1 below.
Table 2.1 – Existing Water Supply
System Well
Name Well ID Year
Installed
Capacity
(gpm)
Depth
(feet) Status Status
Hamel
Well 2 158087 1978 150 601 Active Irrigation Only
Well 3 122239 1983 150 590 Active Water Supply Only
Well 4 520048 1993 800 770 Active Water Supply Only
Well 5 709925 2004 400 240 Active Water Supply Only
Well 6 747666 2007 400 378 Active Water Supply Only
Well 7 759809 2008 800 405 Active Water Supply and Irrigation
Well 8 814752 2016 1,200 398 Active Water Supply and Irrigation
GPM – Gallons per Minute
2.2 Water Treatment
The Medina WTP is located east of the intersection of Pinto Drive and Tower Drive and utilizes conventional
gravity filtration to remove radium, iron, and manganese from the groundwater pumped by Wells 3, 4, 5, 6,
7, and 8. Prior to October 2021, Well 5 was pumped untreated directly into the water distribution system
during periods of high water use. However, this well is now being treated at the plant due to its elevated
manganese concentrations. The additional flow and manganese pumped by Well 5 has put a strain on the
plant which needs to be expanded to continue meeting the City’s future water demands.
Groundwater pumped by Wells 7 and 8 can be diverted and used untreated for irrigation, which reduces
the strain on treatment, storage, and distribution capacity within the Hamel water system. Similar to Well 5,
groundwater pumped by Well 8 can also be pumped directly into the water distribution system (without
treatment) during periods of high use if needed. The capacity of the Medina WTP is shown in Table 2.2.
Table 2.2 – Existing Water Treatment
System Treatment
Capacity (gpd)(1)
Treatment
Type Treatment Processes
Hamel 2,000,000 Conventional
Gravity Filtration
Aeration, Gravity Filtration,
Chemical Addition
GPD – Gallons per Day
(1) Expandable to 3,000,000 gpd
2.3 Water Storage
The Hamel water system includes one 400,000 gallon elevated storage facility, which stabilizes water
pressure during average day and peak water demands and serves as a source of water during fires and
power outages. When combined with the 200,000 gallon clearwel l storage tank at the Medina WTP, the
total existing usable storage volume in the Hamel water system is 600,000 gallons.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 4
3. RAW WATER QUALITY ANALYSIS
Raw water sampling and testing was completed by City staff in July 2021. Manganese concentrations were
tested in all six active wells of the Hamel water system and the results were compared against the MDH
guidance values and the EPA secondary standard for manganese. The MDH manganese guidance values
are 100 ppb (0.100 mg/L) for infants (under one year old) and 300 ppb (0.300 mg/L) for children and adults,
and the EPA secondary standard for manganese is 50 ppb (0.05 mg/L). Unlike the MDH guidance values,
which are health-based, EPA’s secondary standards are based on aesthetic effects and utilities only need
to test for them on a voluntary basis. The raw water manganese concentrations in Medina’s wells are shown
in Table 3-1.
Table 3.1 – Raw Water Manganese Concentrations
Well
Name Well ID Concentration
(mg/L) Notes
Well 3 122239 0.073 Does not exceed MDH’s guidance values (infants and adults)
Exceeds EPA’s Secondary Standard
Well 4 520048 0.264
Exceeds MDH’s guidance value for infants
Does not exceed MDH’s guidance value for adults
Exceeds EPA’s Secondary Standard
Well 5 709925 1.106 Exceeds both MDH’s guidance values (infants and adults)
Exceeds EPA’s Secondary Standard
Well 6 747666 0.302 Exceeds both MDH’s guidance values (infants and adults)
Exceeds EPA’s Secondary Standard
Well 7 759809 0.334 Exceeds both MDH’s guidance values (infants and adults)
Exceeds EPA’s Secondary Standard
Well 8 814752 0.348 Exceeds both MDH’s guidance values (infants and adults)
Exceeds EPA’s Secondary Standard
As shown in Table 3.1, water testing completed in Medina indicated the presence of manganese in the
City’s raw water with levels that significantly exceed MDH’s health-based guidance values and EPA’s
secondary standards in most wells. There is only one well (Well 3) that produces a manganese
concentration that is below the MDH guidance values for both infants and adults/children. However, this is
also the lowest producing well in the Hamel water system (150 gpm capacity), and therefore, cannot
contribute significantly to water production in Medina.
Although the City’s raw water manganese concentrations are high, the treated manganese concentration
in the Hamel water system is approximately 24 ppb (0.024 mg/L), which is below both MDH guidance values
and EPA’s secondary standard for manganese.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 5
4. WATER DEMAND PROJECTION AND SYSTEM EVALUATION
4.1 Historical Water Demands
Usually, historical water demands are analyzed using pumping data obtained through the Minnesota
Department of Natural Resources (DNR) Permitting and Reporting System (MPARS). However, the
historical data reported through MPARS for the City of Medina is not representative of the City’s actual
water demand because it also includes irrigation demands that are no longer treated at the Medina WTP.
Therefore, non-irrigation pumping records obtained from the City’s SCADA system for 2020 and 2021 were
used instead to study the City’s recent water demands for the Hamel water system. The Hamel system’s
recent average day and maximum day water demands are shown in Figure 4.1.
Figure 4.1 – Hamel System Water Demand
As with any water system, water demands vary seasonally depending on weather conditions. Over the past
two years, the City’s winter demands (average day and maximum day demands) have been maintained at
a similar level. However, the summer demands increased significantly in 2021 with respect to 2020 due to
the drought experienced in Minnesota during that time. Over the past two years, the average per capita day
demand was 114 gallons per capita per day (gpcd) and the maximum day peaking factor was 2.4. Both
values have been lowered since it was decided to no longer use treated water for irrigation purposes.
4.2 Water Demand Forecast
The projected water demands for the Hamel water system through 2040 are shown in Table 4.1 and Figure
4.2 below. The projections are based on population growth rates obtained from the Metropolitan Council
Environmental Services (MCES) and water consumption data such as the average per capita day demand
and the maximum day peaking factor shown above. The water demand data shown in Figure 4.2 for 2020
and 2021 corresponds to the City’s SCADA pumping records that were provided to complete this feasibility
study.
0
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400
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Jan-20 Apr-20 Jul-20 Sep-20 Dec-20 Apr-21 Jul-21 Oct-21
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Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 6
Table 4.1 – Projected Water Demand for the Hamel Water System
Year Average Day Demand Maximum Day Demand
GPD GPM GPD GPM
2025 532,038 369 1,276,891 887
2030 598,158 415 1,435,579 997
2035 667,698 464 1,602,475 1,113
2040 737,238 512 1,769,371 1,229
GPD – Gallons per Day; GPM – Gallons per Minute
Figure 4.2 – Projected Water Demand for the Hamel Water System
4.3 Hamel Water System Evaluation
A water system’s firm pumping capacity is the system’s pumping capacity with the largest well out of service.
A water system’s supply capacity is considered to be adequate when its firm capacity is larger than the
system’s maximum day demand. The Hamel water system has a firm pumping capacity of 2,550 gpm or
3,672,000 gpd with the largest well (Well 8) out of service. This firm pumping capacity satisfies the City’s
maximum day demands beyond 2040.
All groundwater pumped for domestic use in the Hamel water system should be treated at the Medina WTP
in order to meet the MDH guidance values for manganese in the drinking water. The treatment capacity of
the Medina WTP is 1,389 gpm or 2,000,000 gpd, which is less than the firm pumping capacity of the system.
Theoretically, this treatment capacity satisfies the projected 2040 maximum day demand. However, due to
the elevated manganese concentration in the raw water, the condition of the filter media, and other
deficiencies at the plant, the current treatment setup produces approximately between 850 gpm and 1,000
gpm (1,224,000 gpd and 1,440,000 gpd). The Medina WTP was originally designed with the capability of
being expanded to treat up to 2,084 gpm or 3,000,000 gpd. Therefore, it is recommended to modify the
existing plant to increase its design treatment capacity to produce this capacity. If needed during periods
of high use, groundwater from Wells 5 and 8 can be pumped directly into the water distribution system
(without treatment). However, this is only recommended during emergencies as that water does not meet
the MDH guidance values for manganese or EPA’s secondary standards.
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Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 7
5. PROPOSED IMPROVEMENTS
WSB staff visited the Medina WTP on October 28, 2021 to perform a facility walkthrough in preparation for
this feasibility study. During the walkthrough, City and WSB staff discussed options to increase the capacity
of the Medina WTP to adequately meet the City’s future water demands . The improvements identified
during the facility walkthrough are summarized in the following sections.
5.1 Filter Media and Underdrain Replacement
The two existing gravity filter units at the water treatment plant utilize a combination of 12 inches of
anthracite and 18 inches manganese greensand media to filter contaminants and impurities from the water.
Over time, filter media tends to become rounder, reducing its removal efficiency. In addition, filter media
slowly breaks down into finer particles which results in media loss during backwashing. Media can also
block sections of the underdrain system and reduce the efficiency of backwashing which will also result in
a reduction of filter performance. Therefore, it is usually recommended to replace filter media every 20
years. City staff tested the existing media in March 2021. The testing results are shown in Table 5.1.
Table 5.1 – Filter Media Analysis
Media Type Parameter 2005 Specified Value 2021 Testing Result
Anthracite
Effective Size (mm) 0.80 – 0.90 0.89
Uniformity Coefficient <1.30 1.36
Media Passing 0.71 mm sieve <4% 2.3%
Media Stopped by 1.70 mm sieve <10% <1%
Manganese
Greensand
Effective Size (mm) 0.30 – 0.35 0.34
Uniformity Coefficient <1.4 1.55
Media Passing 0.25 mm sieve <5% 0.70%
Media Stopped by 0.71 mm sieve <10% 4.3%
mm – millimeter
Testing concluded that the existing media had a significant amount of inorganic calcium and iron
accumulation and that the specified uniformity coefficient was not met. Over time, inorganic compounds
such as calcium and iron tend to accumulate onto the sur faces of the media, which decreases filter
performance. Deposits can also cause media particles to clump together, which results in channeling and
increases manganese breakthrough. Therefore, the City could chemically clean the existing media to
remove the inorganic buildup with the goal of increasing filter performance in the short term. However,
neither City nor WSB staff were able to find recent applications of this type of media cleaning in other
communities that significantly improved filter performance in the long term.
It is also important to note that Medina’s filter media is already 17 years old, which is very close to the
expected end-of-life of the media. Therefore, it is recommended to replace the existing media with new
media. City staff reported that the filter runtime at the facility was reduced from 40 hours to 20 hours in
2021. This shortened filter run time occurred even before Well 5 was added to the rotation of wells that was
treated at the plant. This could be due to a possible block within the underdrain system of the filter vessels.
By replacing the media, the City will have an opportunity to inspect the underdrain system and identify
sections that may need rehabilitation or replacement. This study assumed that the underdrain nozzles, in
their entirely, will be replaced in both filters as part of the expansion project. The interior steel surfaces of
the filters may also need to be sandblasted and repainted.
5.2 Installation of Filter 3
Installing a third gravity filter unit at the Medina WTP is necessary to increase the plant’s design capacity
from 2,000,000 gpd to 3,000,000 gpd. Filter 3 would utilize the same media types and depths as the existing
filters. The design conditions of Filter 3 would also match the existing filters. The design conditions are
summarized in Table 5.2.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 8
Table 5.2 – Filter 3 Design Conditions
Parameter Value
Exterior Filter Vessel Dimensions 9 feet by 39 feet
Total Filter Area 350 SF
Filter Flow Rate 2.0 gpm/SF
Filter Flow Rate 700 gpm or 1,000,000 gpd
Air/Water Backwash 5 gpm/SF water and 3 CFM/SF air
Backwash – Other 5 gpm/SF (air purge) and 15 gpm/SF (restratification)
SF – Square Feet; GPM – Gallons per Minute
The existing gravity filter units are prefabricated steel vessels. The proposed Filter 3 unit would be
constructed offsite with pipe stubs to connect to new process piping that would be installed at the plant.
Table 5.3 below summarizes the pipe stubs needed in Filter 3.
Table 5.3 – Filter 3 Process Piping
Function Pipe Diameter Connections per
Filter Vessel
Influent Water 8 inch 3
Effluent Water & Backwash Supply 12 inch 3
Backwash Waste 16 inch 3
Air Scour Wash 4 inch 3
Underdrain Pressure Relief 8 inch 3
Overflow 16 inch 1
Vent 6 inch 1
New process piping will need to be installed at the Medina WTP to integrate the new filter with the rest of
the facility. A section of the north wall of the facility and the handrail around the clearwell will have to be
removed to install the filter vessel inside the plant. Additionally, a new cast-in-place, reinforced concrete
slab will need to be constructed to support the new filter.
5.3 Relocation of Miscellaneous Items
Several miscellaneous piping (air ducts, HVAC, and water lines for the heater) will have to be relocated to
allow the for a new 12-inch pipe to be installed from the detention basin to Filter 3. The relocation of this
piping is minor and will not have a large impact in the overall cost of the project.
5.4 Operational Upgrades
The Medina WTP has three high service pumps (HSP) to pump the treated water into the distribution
system. Currently, HSP 1 has a variable frequency drive (VFD) and HSPs 2 and 3 have soft starters. A
VFD is like a soft starter in that both control the starting and stopping speeds of a pump’s motor. However,
a VFD can be used to adjust the frequency of the pump’s motor and therefore operate the pump at different
speeds and flow rates. Like a soft starter, VFDs can also be used to allow the speed of a motor to be
ramped up and down slowly in order to provide for a smoother pump startup and shutdown which reduces
water hammer in the City’s water distribution system. Due to their operational flexibility, City staff would like
to replace one of the soft starters in HSP 2 or 3 with a VFD.
Water filtration facilities are designed with a recycle pump that allows cleaner backwash water in the
backwash holding tank to be recycled through the filters for further treatment. This normally reduces the
amount of wastewater that plants discharge to the sanitary sewer system by 90 to 95 percent. The Medina
WTP does not recirculate backwash water because the recirculation pump was installed too low in the
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 9
backwash tank and pumps sludge, which reduces the plant’s treatment capacity. This could be fixed by
installing a floating suction strainer inside the backwash holding tank. This mechanism consists of a water-
tight PVC float box that connects to the recirculation pump with a flexible hose. Since the strainer floats on
the top of the water surface inside the backwash holding tank, the recirculation pump pumps the cleaner
water from the top of the tank to the filters for additional treatment. By installing this mechanism, the Medina
WTP would reduce its sewer charges significantly since it would be discharging significantly less
wastewater to the sanitary sewer system.
5.5 Wall Reconditioning
Several bricks inside the north wall of the facility have aesthetical damage that dates back to when the plant
was originally constructed. The damage on these bricks can be corrected without compromising the
structural integrity of the wall. Similar to the miscellaneous pipe relocation, correcting this damage will not
have a significant impact on the overall cost of the project.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 10
6. FINANCIAL ANALYSIS
The estimated costs to design and construct the proposed improvements at the Medina WTP are
summarized in Table 6-1. A more detailed breakdown of the estimated costs is included in Appendix A.
Table 6.1 – Opinion of Probable Cost
Proposed Improvement Cost
Construction General Conditions $ 196,250
Filter 1 and 2 Media and Underdrain Replacement(1) $ 300,000
Installation of Filter 3 $ 1,258,333
Ductile Iron Process Piping $ 50,200
Ductile Iron Process Fittings $ 93,735
Process Valves and Actuators $ 72,071
Miscellaneous Relocations $ 7,500
New VFD for High Service Pumps $ 23,500
Backwash Tank Upgrades $ 2,500
Interior Wall Reconditioning $ 12,000
Construction Total $ 2,016,090
Construction Contingency (10%) $ 201,609
Project Sub-Total $ 2,217,699
Indirect Costs (engineering, legal, administrative) (20%) $ 443,540
Total Cost(2) $ 2,662,500
(1) Does not include sandblasting and painting the interior steel surfaces of the existing filters.
(2) Does not take into account American Iron and Steel Requirements or Prevailing Wages
which are required if funding is obtained through the State of Minnesota Public Facilities
Authority (PFA).
There are three primary funding options for the City of Medina to proceed with the proposed improvements.
The three options are summarized below.
• USDA Rural Development Funding: This agency issues low-interest loans, long-term loans and
grants to smaller rural communities that meet specific requirements for eligibility such as financial
hardship. Given Medina’s median household income, it is likely the City would not qualify for funding
through this program.
• Minnesota Public Facilities Authority (PFA): Through the Drinking Water Revolving Fund (DWRF)
program, the Minnesota PFA provides low interest loans (typically 1-1.5 percent interest rates) to
communities that meet a list of qualifications, such as contaminant exceedances in drinking water,
treatment expansion, etc. Additionally, grant money allocated to Minnesot a through the new
Infrastructure Bill will be distributed through the DWRF in the upcoming years for communities that
meet a set of criteria. More specifically, the Minnesota PFA is allocating $11.5 million per year in
grants over the next five (5) years for projects that address emerging contaminants in the drinking
water such as manganese. If the City is interested in obtaining funding (loans or grants) through the
DWRF, the first step is to submit an application to place the Medina WTP expansion project on the
Project Priority List (PPL) by May 7, 2022. Even if the project successfully qualifies for funding, the
City is not required to request funds or move forward with the project as applications can be withdrawn
at any time. Applying for funding does not guarantee the project will qualify for grants. Using PFA
funds has several requirements such as only using American Iron and Steel or paying prevailing
wages to contractors, between others.
• Existing City Funds: Another viable option for the City is to utilize the Water Capital Fund for the plant
expansion and the Water Utility Fund for the filter media replacement portion of the project, along
with a possible interfund loan or bonding. The City’s water rates, and connection fees should continue
to be evaluated on a yearly basis as part of budget preparation.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 11
7. PROJECT SCHEDULE
It is not feasible to have Filter 3 operational in 2022 due to the time required to fabricate the steel filter
vessel by the filter supplier. Therefore, City staff should consider replacing the existing media in Filters 1
and 2 in 2022 as this will increase the plant’s treatment capacity slightly in the short term. A schedule is
shown below to complete the Filter 3 installation by the end of June 202 4.
Table 7-1. Proposed Schedule
Task Date
Completion of Feasibility Study March 2022
Presentation of Feasibility Study to City Council March 2022
PFA DWRF Application Submission May 2022
Authorization for Media Replacement in Filter 1 and Filter 2 June 2022
Filter Media Replacement Project Fall 2022
Authorization for Design and Bidding Services for Filter 3 January 2023
Completion of Plans and Specifications for Filter 3 April 2023
Bid Opening May 2023
Approval of Construction Contracts June 2023
Completion of Shop Drawing Submittals for Filter 3 August 2023
Completion of Filter 3 Fabrication February 2024
Construction Begins March 2024
Construction Completion June 2024
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Page 12
8. CONCLUSIONS AND RECOMMENDATIONS
The conclusions identified in this study and the recommended next steps for the City of Medina are
summarized as follows:
• Historical Water Demands: Pumping records obtained from the City’s SCADA system for 2020
and 2021 indicate that the City’s average day and maximum day demands are approximately
490,000 gpd and 1,175,000 gpd, respectively. These demands are representative of municipal
water use of the Hamel water system as they do not account for irrigation demands.
• Water Demand Forecast: Historical water consumption trends and population growth were used
to forecast the water demands for the Hamel water system through 2040. This analysis projects
the 2040 average day and maximum day demands to be approximately 737,000 gpd and 1,770,000
gpd, respectively.
• Water Distribution System Evaluation: The Hamel water system has a firm pumping capacity of
3,672,000 gpd with the largest well (Well 8) out of service. This firm pumping capacity satisfies the
City’s maximum day demands beyond 2040. The design treatment capacity of the Hamel water
system is 2,000,000 gpd, which also meets the 2040 demand projections. However, due to the
elevated manganese concentrations in the raw water, the condition of the filter media, and other
deficiencies at the plant, the current treatment setup can only reliably produce between 1,224,0 00
gpd and 1,440,000 gpd. Therefore, it is recommended to expand the Medina WTP to meet both
the projected short-term and long-term demands.
• Raw Water Quality: Water testing completed in Medina indicated the presence of manganese in
the City’s raw water with levels that exceed MDH’s health-based guidance values in most wells.
Therefore, water pumped by all existing municipal wells should be treated at the Medina WTP to
continue providing high quality drinking water.
• Recommended Improvements: In order to increase the plant’s production capacity to 3,000,000
gpd, it is recommended to replace the existing media and underdrain system in Filters 1 and 2 and
to install a new gravity filter unit (Filter 3). In addition, installing a floating suction strainer in the
plant’s backwash tank would significantly reduce the volumes of wastewater generated at the
facility by approximately 90-percent. Other operational improvements include the installation of a
VDF for either HSP 2 or 3 or both pumps. Lastly, it is also recommended to correct the aesthetical
damaged masonry on the interior north wall at the plant.
• Opinion of Probable Cost: The estimated cost to design and construct the recommended
improvements at the Medina WTP is $2,662,500. A detailed breakdown of the estimated costs is
included in Appendix A.
• Project Schedule: City staff should consider replacing the existing media in Filters 1 and 2 in 2022
and begin the process to have Filter 3 operational by the end of June 2024, or before the City’s
summer 2024 water demands occur.
• Funding Options: Funding options for the City of Medina include the DWRF program, which
provides low interest loans and grants to communities that meet the minimum qualifications. If the
City is interested in obtaining funding (loans or grants) through the DWRF, the first step is to submit
an application to place the Medina WTP expansion project on the PPL by May 7, 2022. Even if the
project successfully qualifies for funding, the City is not required to request funds or move forward
with the project as applications can be withdrawn at any time. Another viable option for the City is
to utilize the Water Capital Fund for the plant expansion and the Water Utility Fund for the filter
media replacement portion of the project, along with a possible interfund loan or bonding. The City’s
water rates, and connection fees should continue to be evaluated on a yearly basis as part of
budget preparation.
Feasibility Report
Water Treatment Expansion Study for the Hamel Water System
City of Medina, MN
WSB Project No. 019251-000 Appendix
APPENDIX A – DETAILED COST BREAKDOWN
Engineer's Opinion of Probable Construction Cost
1.0 MGD Medina WTP Expansion & Media Replacement, Medina MN
Item Unit Unit Cost Quantity Cost
Bonds, Insurance, and General Conditions LS 73,750.00$ 1 73,750$
Mobilization/Demobilization LS 92,250.00$ 1 92,250$
Submittals LS 9,250.00$ 1 9,250$
Erosion Control LS 7,500.00$ 1 7,500$
Clearing and Grubbing LS 3,500.00$ 1 3,500$
Filter 1 and 2 Media and Underdrain Replacement(1)LS 300,000.00$ 1 300,000$
Installation of Filter 3 (with media)LS 1,251,000.00$ 1 1,251,000$
Concrete Pad for Filter CY 900.00$ 8 7,333$
4-inch CL 53 DI Pipe LF 60.00$ 84 5,040$
6-inch CL 53 DI Pipe LF 85.00$ 27 2,295$
8-inch CL 53 DI Pipe LF 100.00$ 50 5,000$
12-inch CL 53 DI Pipe LF 135.00$ 109 14,715$
16-inch CL 53 DI Pipe LF 180.00$ 55 9,900$
Process Piping Coating LF 20.00$ 325 6,500$
Process Piping Supports LS 2,750.00$ 1 2,750$
Process Piping Pressure Testing LS 4,000.00$ 1 4,000$
4-inch DIP 90⁰ Elbow LB 9.00$ 270 2,430$
4-inch DIP Tee LB 9.00$ 180 1,620$
6-inch DIP 90⁰ Elbow LB 9.00$ 130 1,170$
6-inch DIP Tee LB 9.00$ 95 855$
8-inch DIP 90⁰ Elbow LB 9.00$ 945 8,505$
12-inch DIP 90⁰ Elbow LB 9.00$ 2,115 19,035$
12-inch DIP Tee LB 9.00$ 3,080 27,720$
12x8-inch DIP Eccentric Reducing Coupling LB 9.00$ 435 3,915$
16-inch DIP 90⁰ Elbow LB 9.00$ 1,260 11,340$
16-inch DIP Tee LB 9.00$ 1,905 17,145$
4-inch Butterfly Valve with Pneumatic Actuator EACH 4,034.94$ 3 12,105$
12-inch Butterfly Valve with Pneumatic Actuator EACH 5,130.84$ 7 35,916$
16-inch Butterfly Valve with Pneumatic Actuator EACH 8,016.84$ 3 24,051$
Miscellaneous Relocations LS 7,500.00$ 1 7,500$
New VFD for High Service Pumps LS 23,500.00$ 1 23,500$
Backwash Tank Upgrades LS 2,500.00$ 1 2,500$
Interior Wall Reconditioning LS 12,000.00$ 1 12,000$
Site Restoration LS 5,500.00$ 1 5,500$
O&M Manuals LS 2,000.00$ 1 2,000$
Operator Training, Commissioning & Startup LS 2,500.00$ 1 2,500$
2,016,090$
201,609$
2,217,699$
443,540$
2,662,500$
(1) Does not include grinding and painting the interior steel surfaces of the existing filters.
(2) PFA funding requirements (American Iron & Steel and prevailing wages) not accounted for in this estimate
Construction Total
Contingency (10%)
Sub-Total
Indirect Costs (20%)
Total(2)
Land Sale Page 1 of 2 March 15, 2022
PID 02-118-23-24-0002 City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: March 10, 2022
MEETING: March 15, 2022 City Council
SUBJECT: Land Sale Discussion – Portion of PID 02-118-23-24-0002 – Marsh Pointe
Preserve
Background
On March 1, 2022, the City Council granted PUD General Plan and Preliminary Plat approval
for Marsh Pointe Preserve, located east of Arrowhead Drive and south of Bridgewater and
Medina Lake Preserve.
Staff had noted in the report on the project that the City owns a 30-foot-wide strip of property
which runs north-south in approximately the center of the proposed subdivision (approximately
100 feet east of proposed Block 3). The narrow strip of property is outlined in red on the aerial
below.
MEMORANDUM
Agenda Item #8A
Land Sale Page 2 of 2 March 15, 2022
PID 02-118-23-24-0002 City Council Meeting
The City obtained this property through tax forfeiture in 2019. The County combined the strip of
property with the Medina Lake Preserve property to the north to form a single parcel. The tax
forfeiture auction was only available to adjacent owners, and combination of the property was a
condition of acquisition.
Except for an approximately 35’x30’ area of this property adjacent to Medina Lake Preserve, the
parcel is located within the large wetland. The upland portion is proposed to be part of the road
right-of-way within Marsh Pointe Preserve. Staff does not see a lot of value in the property once
the plat has been recorded. The City may either retain the property and sign the plat as a
property owner, deed the property to the developer to be platted with the adjacent wetland area,
or request the City property be excluded from the plat.
The City paid $1502 at auction for the property and with relevant fees, the cost was $1628.17.
Staff believes a price of $1850 would reimburse the City for the costs of acquisition, including
some amount toward legal costs.
The developer would be responsible for all costs of conveying the strip of property including
deed tax and recording.
Potential Action
Staff believes $1850 would reimburse the City for the cost of originally acquiring the property,
with some administrative costs. Staff recommends the following action:
Move to direct staff to include provision for the sale of the 30-foot wide extension of
PID 02-118-23-24-0002 for a cost of $1850 to BPS Properties within the Marsh Pointe
Preserve development agreement.
Agenda Item #8B
1
ME230-1A-767889.v1
Kennedy Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis MN 55402-1299
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
MEMORANDUM
DATE: March 15, 2022
TO: Mayor and members of the city council
FROM: Ron Batty, city attorney
Dave Anderson, assistant city attorney
RE: Update regarding return to in-person meetings
Medina has been holding remote public meetings pursuant to Minn. Stat. 13D.021 and Mayor Martin’s formal
determination that meeting in person is not currently practical or prudent due to COVID-19. During the March
1 city council meeting, the council indicated a collective desire to return to in-person meetings on May 3 in
light of the recent downward trend in COVID-19 cases locally.
Returning to in-person meetings may be done at any time it is deemed practical and prudent, but absent a state
or local emergency, returning to in-person meetings must be done when there is no longer a health pandemic.
There is no statutory definition of “health pandemic” and therefore little guidance or clarity about who, for
purposes of Minn. Stat. 13D.021, has the authority to declare one. That said, the city has continued to monitor
COVID-19 locally and the plan to transition back to in-person meetings in May seems reasonable under the
circumstances.
Assuming that the pandemic continues its current downward trajectory, Mayor Martin can sign a formal
statement in April rescinding her remote meeting determination and declaring that meetings are no longer to
be conducted pursuant to section 13D.021. If you recall, this was done last summer following vaccine rollouts
and similar downward trends in positive cases. Absent any significant changes between now and April, my
office will provide a statement for Mayor Martin’s execution prior to the May 3 regular council meeting. The
statement should be signed no later than April 29 to be sure that staff can adhere to all meeting notice
requirements contained in the Open Meeting Law.
Offices in
Minneapolis
Saint Paul
St. Cloud
&
Planning Department Update Page 1 of 2 March 15, 2022
City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: March 10, 2022
MEETING: March 15, 2022 City Council
Land Use Application Review
A) Abraham Accessory Dwelling Unit CUP – 3003 Hamel Road – Chad and MT Abraham have
requested a CUP for a guest home to be constructed along with their new home at 3003 Hamel
Road. The Planning Commission held a public hearing at the February 8 meeting and
unanimously recommended approval. The Council held a public hearing at the March 1 meeting
and directed staff to prepare a resolution of approval, which will be presented at the March 15
meeting.
B) Deng Septic Variance – 2472 Parkview Drive – Jet Deng has requested a variance to
reconstruct and expand an existing septic drainfield in its existing location. The Council held a
public hearing at the March 1 meeting and directed staff to prepare a resolution of approval,
which will be presented at the March 15 meeting.
C) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment and
Environmental Assessment Worksheet – Oppidan has requested review of an EAW and a
Comprehensive Plan Amendment for a warehouse/industrial development east of Willow Drive,
north of Chippewa Road. The Planning Commission held a public hearing on January 11 and
voted 4-3 to recommend approval of the Comprehensive Plan amendment. Staff is tentatively
planning to present the Comp Plan Amendment at the April 5 meeting.
D) Weston Woods PUD and Plat Amendment – Mark and Kathleen Smith have requested an
amendment to the approved PUD and plat. The amendment proposes to reduce the total number
of lots by 3 and adjust required lot standards. The Planning Commission held a public hearing
on the proposed amendment at the March 8 meeting and recommended approval. Staff intends
to present to Council on April 5.
E) McDonald’s Drive thru CUP Amendment – 822 Highway 55 – McDonald’s has requested an
amendment to their CUP to expand the drive-thru to a two-lane configuration. The Planning
Commission held a public hearing on the proposed amendment at the March 8 meeting and
recommended approval. Staff intends to present to Council on April 5.
F) Prairie Creek Final Plat – Stelter Enterprises has requested final plat approval for a 17-lot villa
subdivision at 500 Hamel Road. Staff intends to present to the City Council at the April 5
meeting.
G) Loram/Scannell Environmental Assessment Worksheet (EAW) – Loram and Scannell have
submitted materials for the City to prepare an EAW for a warehouse/industrial development east
of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. The
Council authorized release of the EAW for comment on February 2. The comment period will
expire on March 17 and staff will present draft findings after the deadline, potentially at the
April 5 meeting.
H) Marsh Pointe Preserve Preliminary Plat – 4250-4292 Arrowhead Drive – BPS Properties has
requested Preliminary Plat approval for a 30-lot subdivision east of Arrowhead Drive south of
Bridgewater. The City previously reviewed a concept plan for the project. The Council granted
MEMORANDUM
Planning Department Update Page 2 of 2 March 15, 2022
City Council Meeting
preliminary plat and PUD general plan approval at the March 1 meeting. The applicant has
submitted for final plat approval, which is under review. Staff will present to Council when
complete, potentially at the April 19 meeting.
I) Hamel Townhomes Pre Plat and Site Plan Review – Hamel Townhomes LLC has requested
preliminary plat and site plan review approval for a 30-unit townhome development at 342
Hamel Road. Staff is conducting preliminary review and will schedule for a public hearing
when complete, potentially at the April 12 Planning Commission meeting.
J) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling
has requested a Site Plan Review for an approximately 5,000 square foot addition to its building.
The application is incomplete for review and will be scheduled for a hearing when complete.
K) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam
Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction
of a place of assembly. The Planning Commission reviewed at the September 14 meeting and
recommended approval. The City Council reviewed on October 5, October 19, and November 3
meeting. The applicant updated plans to be consistent with the recently adopted interim
ordinance pertaining to rooftop elements. The Council adopted a resolution for approval at the
November 16 meeting. The applicant has indicated that they will likely not begin construction
until spring.
L) Life-Style Auto Condo – South of Hwy 55, west of Pioneer – SH Ventures has requested
review of a PUD Concept Plan for development of 12 buildings with approximately 258,000
square feet of space for privately owned garage condos. The Planning Commission held a
public hearing and provided comments at the October 12 meeting. Most Commissioners
generally did not believe the proposal was consistent with the objectives of FDA land use of the
Comp Plan. The Council reviewed at the November 16 Council meeting and provided
comments. The applicant has requested that the City Council remain open, as they are
considering potential updates to their Concept Plan.
M) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve – These
projects have been preliminarily approved and the City is awaiting final plat application.
N) Caribou Cabin-Pinto Retail, Baker Park Townhomes, Johnson ADU CUP, St. Peter and Paul
Cemetery – The City Council has adopted resolutions approving these projects, and staff is
assisting the applicants with the conditions of approval in order to complete the projects.
Other Projects
A) Rooftop Elements Ordinance – The City adopted the ordinated related to rooftop elements at
the March 1 meeting. The ordinance is in effect and the moratorium has been repealed.
B) Uptown Hamel RFP – Hennepin County identified the opportunity for the City to work with the
UofM Extension Service on a portion of the work which staff had contemplated including
within the RFP. Staff intends to investigate this opportunity further and determine if the scope
of the RFP could be adjusted. Staff intends to present the RFP (with any changes) to the
Council on April 5.
C) Holy Name Drive subdivision/wetland bank – staff has been meeting with the owner of
property east of Holy Name Drive and Minnehaha Creek Watershed related to an opportunity to
include wetland restoration and creation of a wetland bank within a potential subdivision.
D) County Road 47/County Road 101/Hackamore – staff has been working with the City of
Plymouth related to improvements they intend to construct to County Road 47. The
improvements extend across County Road 101 to a portion of Hackamore Road and would also
include replacement of signals. Plymouth has requested a cost-share for a portion of the signal
improvements from Medina and Corcoran.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: March 10, 2022
RE: Police Department Updates
Early last week we were notified from the auto dealership where we purchase our squads that our
orders for this year have been cancelled due to the lack of computer chips, engines, and other parts.
This is not just our order it is all orders in the five-state area for police squads. I have checked with
other manufactures and have found similar issues. What will happen as a result is that we will need to
keep our current squads another year longer which I am assuming will result in higher repair costs. I
continue to look for other options, but it seems that at this point we will keep two of the cars that we
took out of our fleet last year in case they need to be brought back into service. Normally we would
send our retired vehicles to the auto auction, but we may need them in the future in case we have
squads that are damaged and can’t be replaced.
The past two weeks I have been involved in meetings in which crime trends has been the hot topic. As
I am sure you are all aware there has been a large spike in crimes such as car jackings, auto thefts and
residential burglaries throughout the metro. I am a member of the Criminal Justice Coordinating
Committee (CJCC) and we have been looking at some of the root causes in some of these spikes in
crimes. The takeaway from this, as I see it, is that many of these crimes are linked to juveniles and the
system as a whole not holding juveniles accountable for their actions. There are many possible
reasons for this such as the lack of holding facilities, mental health issues, substance abuse issues,
gangs, etc. The committee will be working to look at some of the reforms that have been put in place
that are clearly not working and make recommendations on things that need to be changed to address
the issues.
On March 2nd it is believed that our new gift card ordinance worked and stopped protentional gift card
fraud. Two individuals were reportedly involved in theft from automobiles in Plymouth and then
entered Target a short time later going immediately to the gift card area looking for specific gift cards
but due to the ordinance, Target has removed those from their shelves. After seeing there were no gift
cards at the business they left immediately. When officers arrived in the area they fled on foot. Both
individuals were located a short time later after they had removed outer articles of clothing in an
attempt to not be identifiable. Due to the victim not wanting to pursue charges, the males were
released with the lesson that they can no longer come to Medina to purchase gift cards with stolen
credit cards.
Patrol:
The following are updates of Patrol Officers between February 23, 2022, and March 7, 2022: Officers
issued 26 citations and 16 warnings for various traffic offenses, responded to 2 property damage
accidents, 9 medicals, 1 suspicious call, 6 traffic complaints, 15 assists to other agencies, 12
business/residential alarms.
On 02/23/2022 Officer was dispatched to a disturbance at Casey’s General Store, 700 block of
Highway 55. Employee had been terminated and was refusing to leave and harassing the employees
on site. Officers made contact with the terminated employee and although was reluctant to leave,
eventually left the property and walked over to McDonalds. Terminated employee was issued a
trespass notice for the business.
On 03/01/2022 Officer was dispatched to Target to take a past action theft report. A theft suspect
known to Target had been in the store on a previous day and after going through surveillance video it
was learned over $500 worth of merchandise was stolen. The case will be forwarded for charging.
On 02/24/2022 Officer was dispatched to a snowmobile complaint in the area of 3200 block of Pin
Oak Road. Officer made contact with a 12-year-old who had been snowmobiling on the roadway.
Child did not have a snowmobile safety certificate and was not wearing a helmet. He was advised of
the snowmobile requirements.
On 02/25/2022 Officer was dispatched to a report of three horses running down the road in the area of
Hollybush Road and County Road 24 and that one of the horses was wearing a gold-colored blanket.
The officer checked the area but was unable to locate any loose horses.
On 02/25/2022 Officers were dispatched to a safety check of a male reported to be walking in the
roadway northbound on County Road 101 from Highway 55. Officers located the subject walking
northbound from Evergreen Road. The subject was intoxicated and said he was walking home to
Dayton. Officers offered a ride, but the subject refused. Officers were able to make phone contact
with a significant other and advised of the subject’s whereabouts and they said they would go and pick
him up.
On 03/01/2022 Officer responded to assist Hennepin County Sheriff’s Office on a vehicle fire at the
Kwik Trip in Rockford. Upon arrival by the Officer the Rockford Fire Department was already on
scene and quickly put the fire out. HCSO arrived and took over the incident.
On 03/02/2022 Officers heard Plymouth PD being dispatched to a theft from auto that had just
occurred in a neighborhood just east of County 101 and Evergreen Road. Officer checking the area
located the suspect vehicle parking in the strip mall to the east of Target and two suspects walking
from there into Target. Officers were waiting for the suspects to return to the vehicle. The suspects
saw officers in the area and walked away from their vehicle to avoid police contact. Officers began
checking the area and eventually found the two suspects crossing Highway 55. Contact was made in
the Aldi’s parking lot. Both suspects were identified. Plymouth theft victim did not wish to pursue
charges. Suspects were released at the scene.
On 03/04/2022 Officers were dispatched to a motor vehicle theft that had just occurred at Koch’s
Korner, 4355 Highway 55. A customer had left their vehicle running in the lot and a suspect had
jumped into the vehicle and took off. Officers located the stolen vehicle a short time later eastbound
on Highway 55. Upon seeing officers, the suspect began fleeing. Officers pursued the vehicle for
approximately 30 minutes until the vehicle was ultimately disabled through a PIT maneuver. The
driver reported to officers that he had swallowed narcotics. He was transported to the hospital for
treatment. Multiple charges are pending.
On 03/06/2022 Officer was dispatched to a property damage accident in the parking lot of Inn
Kahoots. Caller reported a male in the parking lot had struck two vehicles and afterwards a bartender
had taken the keys out of the persons vehicle to prevent them from driving further. Officer located the
suspect in the back seat of a friend’s vehicle. He showed signs of intoxication and was arrested for
DWI. The subject later refused to submit to a breath test and was transported to Hennepin County Jail.
Charges are pending.
On 03/07/2022 Officer was dispatched to a damage to property report in the 400 block of Hamel Road.
Male reported he and his wife had gotten into an argument on Friday and he had left the residence. A
friend had stopped by the house the following day and found windows on a vehicle belonging to the
male’s father had been smashed out. The female is suspected to have caused the damage but denied it.
The case is being forwarded to the Medina Prosecuting Attorney for review.
Investigations:
In January a suspect entered a vehicle at a construction site and stole a worker’s wallet before making
several thousands of dollars’ worth of charges. The suspect has been active in at least 4 other cities as
well. He was identified this week and the case was sent for charging.
In January a report was received of two fraudulent checks ($28,750 total) that were written in the
victim’s name to an individual. Through investigations I have identified a suspect and the investigation
is ongoing.
In February a male made remarks to a female at a shopping center before showing her a lewd
photograph on his phone. I was able to identify and contact the male, who eventually admitted to the
acts. His case was sent for charging.
On March 4th officers were involved in a pursuit of a vehicle that had just been stolen from a gas
station. The male was ultimately arrested for the offense. There is an active investigation ongoing into
additional individuals involved in this case. The case against the male driver was sent for charges.
There are currently 14 cases assigned to investigations.
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE March 08, 2022
MEETING: March 15, 2022
SUBJECT Public Works Update
STREETS
• Public Works has been busy with ice and snow events; most recently this past
weekend where a thick coating of ice and several inches of snow made for slick
roads.
• The road material bids have been sent out for the 2022 construction season. We
are expecting increases on almost all items.
• The spring weight restriction map is posted on the website and available for
contractors to review our posting plan. Staff is ready to post the streets as soon as
the state gives the go ahead.
• Brush grinding and removal is complete, just in time to make room for the start of
a new year of residential yard work.
WATER/SEWER/STORMWATER
• In the work session I will bring the Council up to date on the large, budgeted
expense to replace water meter radio boxes and the VGB drive-by reader with a
laptop.
• The treatment plant expansion feasibility report is in your packet for review.
• Greg Leuer and I completed the water conservation report due each year in
March. The process measures the implementation of water conservation and
efficiency efforts, it can even point to potential leaks in the system.
• Public Works engaged WSB to update the SWPPP plan per the MS4 2021 - 2025
permit cycle requirement.
PARKS/TRAILS
• The purchase agreement for the Chippewa Road parkland acquisition is signed;
we are now in the due diligence period.
• Included in your packet are the agreements for portable sanitation services, lawn
and grounds maintenance on city properties, and the operation and concession
agreement with Hamel Athletic Club.
MEMORANDUM
2
PERSONNEL
• Staff’s recommendation to fill the Public Works Maintenance Technician vacancy
is in your packet.
MISC
• Cleanup Day is on the calendar for Saturday April 30, 2022, the (fee schedule)
resolution is in your packet. Lisa started the process to coordinate services for the
event. Mayor Martin has volunteered to grill hotdogs.
ORDER CHECKS MARCH 1, 2022 – MARCH 15, 2022
52685 ELM CREEK WATERSHED ..................................................... $3,375.00
52686 LEAGUE OF MN CITIES INS.TRUST .................................... $90,450.00
52687 MUNICIPAL CLERKS & FINANCE OFF ....................................... $45.00
52688 PATEL, ASHVIN .......................................................................... $100.00
52689 EDINA REALTY ........................................................................... $114.93
52690 GARRETT, DONNA..................................................................... $250.00
52691 LEN BUSCH ROSES .................................................................. $250.00
52692 METROPOLITAN COUNCIL .................................................. $19,681.20
52693 PULTE GROUP ............................................................................. $94.82
52694 SHI INTERNATIONAL CORP ....................................................... $50.98
52695 STEVENSON, SCOTT ................................................................ $500.00
52696 WEBB, SARA .............................................................................. $500.00
52697 ABDO........................................................................................ $7,000.00
52698 BEAUDRY OIL & PROPANE ................................................... $2,421.27
52699 CANVAS SOLUTIONS, INC ........................................................ $530.00
52700 DITTER INC................................................................................. $228.30
52701 ECM PUBLISHERS INC ........................................................... $1,126.58
52702 FINANCE AND COMMERCE ........................................................ $66.70
52703 GOPHER STATE ONE CALL ........................................................ $70.20
52704 GRAINGER.................................................................................. $165.57
52705 HACH COMPANY ....................................................................... $195.32
52706 HAKANSON ANDERSON ASSOCIATES I ................................. $500.00
52707 HAMEL LUMBER INC ................................................................... $38.46
52708 HAMEL LIONS CLUB .................................................................. $775.00
52709 HENNEPIN COUNTY .................................................................. $268.00
52710 HENN COUNTY INFO TECH ................................................... $7,347.02
52711 HENN COUNTY SHERIFF ............................................................ $75.00
52712 HENNEPIN COUNTY TREASURER ............................................. $20.00
52713 HOLIDAY STATIONSTORES LLC .................................................. $6.50
52714 MATTHEW E HUNZ .................................................................... $202.90
52715 LAW ENFORCEMENT LABOR ................................................... $585.00
52716 LEXISNEXIS RISK DATA MGMT INC .......................................... $39.50
52717 CITY OF MAPLE PLAIN .............................................................. $898.61
52718 MATHESON TRI-GAS INC ......................................................... $207.17
52719 MEDTOX LABS ............................................................................. $50.00
52720 METROPOLITAN COUNCIL .................................................. $32,291.02
52721 MONTICELLO, CITY OF ............................................................. $250.00
52722 MORRIS ELECTRONICS INC. ................................................... $610.08
52723 MOTLEY AUTO SERVICE LLC .................................................... $49.00
52724 NAPA OF CORCORAN INC .......................................................... $93.50
52725 OFFICE DEPOT ............................................................................ $51.67
52726 OPG-3, INC ................................................................................. $787.28
52727 CITY OF ORONO ..................................................................... $1,095.16
52728 RAILROAD MANAGEMENT CO.LLC ......................................... $313.34
52729 ROLF ERICKSON ENTERPRISES INC ................................... $8,022.65
52730 SOLUTION BUILDERS INC ..................................................... $5,172.37
52731 STANDARD INSURANCE COMPANY .................................... $1,103.05
52732 STREICHER'S ............................................................................. $301.94
52733 TALLEN & BAERTSCHI ........................................................... $2,441.57
52734 TIMESAVER OFFSITE ................................................................ $190.50
52735 WESTSIDE WHOLESALE TIRE ................................................... $62.00
Total Checks $191,064.16
ELECTRONIC PAYMENTS MARCH 1, 2022 – MARCH 15, 2022
006285E FURTHER................................................................................. $2,859.37
006286E PR PERA ................................................................................ $18,943.87
006287E PR FED/FICA ......................................................................... $18,729.45
006288E PR MN Deferred Comp ............................................................ $3,034.00
006289E PR STATE OF MINNESOTA .................................................... $4,355.61
006290E CITY OF MEDINA ......................................................................... $25.00
006291E MN CHILD SUPPORT PAYMENT .............................................. $959.70
006292E CENTURYLINK ........................................................................... $252.82
006293E CIPHER LABORATORIES INC. ............................................... $1,122.00
006294E CULLIGAN-METRO ...................................................................... $36.50
006295E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
006296E FRONTIER .................................................................................... $57.23
006297E FURTHER.................................................................................... $722.29
006298E MARCO (LEASE) ..................................................................... $1,691.35
006299E VALVOLINE FLEET SERVICES ................................................. $149.52
006300E FARMERS STATE BANK OF HAMEL ........................................ $200.00
006301E FARMERS STATE BANK OF HAMEL .......................................... $60.00
006302E MINNESOTA, STATE OF ......................................................... $1,148.00
Total Electronic Checks $55,346.71
PAYROLL DIRECT DEPOSIT – MARCH 2, 2022
0511680 BILLMAN, JACKSON CARROLL ............................................... $600.42
0511681 COOK, JUSTIN W ...................................................................... $627.09
0511682 ALBERS, TODD M. .................................................................... $230.87
0511683 ALTENDORF, JENNIFER L. ................................................... $1,193.23
0511684 BARNHART, ERIN A. .............................................................. $2,788.42
0511685 BAUMGARDNER, COLETTE J .................................................. $447.81
0511686 BOECKER, KEVIN D. .............................................................. $2,903.31
0511687 CAVANAUGH, JOSEPH ............................................................ $230.87
0511688 CONVERSE, KEITH A. ........................................................... $2,410.32
0511689 DEMARS, LISA ....................................................................... $1,558.36
0511690 DESLAURIES, DEAN ................................................................. $230.87
0511691 DION, DEBRA A. ..................................................................... $2,091.51
0511692 ENDE, JOSEPH ...................................................................... $2,254.11
0511693 FINKE, DUSTIN D. .................................................................. $2,869.01
0511694 GLEASON, JOHN M................................................................ $2,292.36
0511695 GREGORY, THOMAS ............................................................. $1,589.17
0511696 HALL, DAVID M. ...................................................................... $2,241.57
0511697 HANSON, JUSTIN ................................................................... $2,395.16
0511698 JACOBSON, NICOLE ............................................................. $1,035.78
0511699 JESSEN, JEREMIAH S. .......................................................... $2,592.99
0511700 JOHNSON, SCOTT T. ............................................................. $2,273.17
0511701 KLAERS, ANNE M. ................................................................. $1,624.48
0511702 LEUER, GREGORY J. ............................................................ $1,987.73
0511703 MARTIN, KATHLEEN M ............................................................. $327.07
0511704 MCGILL, CHRISTOPHER R. .................................................. $1,574.51
0511705 MCKINLEY, JOSHUA D .......................................................... $2,239.09
0511706 NELSON, JASON .................................................................... $2,795.91
0511707 REID, ROBIN .............................................................................. $230.87
0511708 REINKING, DEREK M ............................................................. $2,079.83
0511709 RUTH, BRENDA L. .................................................................. $1,618.77
0511710 SCHARF, ANDREW ................................................................ $1,643.69
0511711 SCHERER, STEVEN T. .......................................................... $2,527.20
0511712 VINCK, JOHN J ....................................................................... $1,842.71
0511713 VOGEL, NICHOLE .................................................................. $1,082.50
0511714 WALKER, CAITLYN M. ........................................................... $1,872.48
0511715 BURSCH, JEFFREY ............................................................... $1,412.92
Total Payroll Direct Deposit $59,716.16