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HomeMy Public PortalAbout01.20.2021 Park Commission Meeting Packet Posted 1/15/2021 Page 1 of 1 AGENDA MEDINA PARK COMMISSION WEDNESDAY, JANUARY 20, 2021 7:00 P.M. Meeting to be held telephonically pursuant Minn. Stat. Sec. 13D.021 1) Call to Order 2) Introduction of New Park Commission Member 3) Appointment of Officers: Chair, Vice Chair, and Secretary 4) Additions to Agenda 5) Approval of the Minutes from:  November 18, 2020 Regular Meeting 6) Public Comments (on items not on the agenda) 7) City Council Update 8) 2021 Park Commission Goals 9) Staff Report a) Park Commission Representation at City Council Meetings b) Hamel Athletic Club – Ball Field Lights Grant (Presentation in February) c) General Items 10) Adjourn Telephonic Meeting Call-in Instructions Dial 1-612-517-3122 Enter Conference ID: 750 662 076# Medina Park Commission Meeting Minutes - DRAFT November 18, 2020 Page 1 of 4 The Park Commission of Medina, Minnesota met in regular session on November 18, 2020 at 7:00 p.m., which was held virtually pursuant Minn. Stat. Sec. 13D.021. Park Commission Chair Ann Thies presided. 1) Call to Order Commissioners Present: Ann Thies, Steve Lee, John Jacob, Terry Sharp, Troy Hutchinson, Mary Morrison, Angela Bernhardt Commissioners Absent: None Also Present: City Council member John Anderson, Public Works Director Steve Scherer, Assistant City Administrator Jodi Gallup, Planning Director Dusty Finke 2) Additions to the Agenda: None. 3) Approval of the Minutes from: October 21, 2020 Meeting  Page 5 – Lee noted that the trees should be removed… Lee stated he was supportive of pickleball and staging the park improvements. A motion was made by Sharp and seconded by Morrison to approve the minutes from October 21, 2020 as amended. A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Steve Lee - aye Park Commissioner John Jacob – aye Park Commissioner Troy Hutchinson – aye Park Commissioner Mary Morrison – aye Park Commissioner Angela Bernhardt – aye Motion passed unanimously. 4) Public Comments (on items not on the agenda): None. 5) City Council Update Anderson provided an update on recent City Council actions. 6) Weston Woods of Medina – Park Dedication Review Finke provided a staff report for the Weston Woods preliminary plat and PUD request, located east of Mohawk Drive and north of Highway 55. The applicant has proposed 150- unit residential development on two properties with 76 twinhomes on the northern property, 42 single-family homes, 32 townhomes and a 7-acre park/nature preserve (5.1 net acres). Medina Park Commission Meeting Minutes - DRAFT November 18, 2020 Page 2 of 4 Finke stated that the Park Commission had reviewed this plan at a concept level a year ago. He noted that on April 7, 2020 the City Council provided a conditional approval for a Comprehensive Plan Amendment. Finke showed an aerial of the site, noting that Polaris and The Wealshire are located to the west of the site. OSI is southeast of the large wetland, along with additional future Business property to the north of OSI. Bridgewater neighborhood is located across the large wetland to the east of the site. There are homes on rural lots north and northwest of the site, which are included in future development area designations in future Comprehensive Plan processes. Finke stated that the Park Dedication Ordinance requires dedication at the rate of 10% land, 8% cash value of the pre-developed land, or a combination thereof. This property would calculate to 7.1 acres of land or approximately $525,000 of cash in-lieu. Finke stated that the subject site has 14 acres of Maple Basswood forest in moderate quality on the southern portion. He noted that the proposed 7 acres of preserved woodland is from the southern half of this 14-acre woods. The City’s natural resources specialists walked the site and believed that the southern portion was the best quality woods with less invasive species and has a mix of old and new trees. Finke noted that the City’s Park and Trails plan identifies an active park search area near this site, and the Park Commission had discussed a year ago and recommended at the time to locate the active park on other nearby properties as the opportunity arises. The Park and Trails plan also identifies trails along the new Chippewa Road and from Chippewa Road through the northern property to Mohawk Drive, which the applicant has addressed in their proposal along with proposed private trails through the twinhomes and townhomes to connect to the preserved woodland. Finke stated that the preserved woods to the City accounts for the park dedication requirements of the subdivision. In addition to the dedication, the applicant’s proposed trail improvements are additional amenities related to obtaining the maximum density for the townhome development and in connection with the PUD and Comprehensive Plan Amendment. Thies questioned how the City will delineate property as park land, since several private homes will abut the City owned 7-acre woods? She noted that property owners will likely start to encroach on the woods and slowly start using more of the woods as their private property. Finke stated there could be signage at the corners of each lot. Finke asked the Park Commission if they wanted the proposed trail through the townhomes to be public or private? Medina Park Commission Meeting Minutes - DRAFT November 18, 2020 Page 3 of 4 Discussion occurred whether the trail should be private or public, noting that if the trail is public it will be the City’s responsibility to maintain. It was questioned if the trail could remain privately owned but allow the public to use it? Mark Smith, the applicant, stated that he is open to ideas, but wanted to make sure to protect the HOA, so he would refer to his attorney Bill Griffith to comment. Griffith recommended that if the City would like the public to be able to access the trail, the simplest course of action would be to make the trail public. It was confirmed that a sidewalk would run all along Hillside Lane, but that would entail residents crossing a number of driveways to access the wooded trail. Consensus was to make this trail through the townhomes a public trail. It also lines up with the trail north of Cherokee Road. There would not be a request for a trail along Mohawk Drive south of Cherokee Road, but that the road shoulder be graded as best as possible for a potential future use. A motion was made by Lee , with a friendly amendment by Thies, and seconded by Jacob to recommend to the city council to accept the 7.1 acre passive park land for park dedication purposes,( with boundary markers at the residential lot lines,) along with accepting the construction of the Chippewa Road Trail, construction of the trail within the park land, construction of the northern option trail, construction of a trail connecting the townhomes to the park land (center-option 1,on staff report), and accepting the townhome trail connection as a public trail A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Steve Lee - aye Park Commissioner John Jacob – aye Park Commissioner Troy Hutchinson – aye Park Commissioner Mary Morrison – aye Park Commissioner Angela Bernhardt – aye Motion passed unanimously. 7) Lakeshore Park Master Plan – Resident Engagement Ideas Scherer stated that Councilmember elect Robin Reid is willing to help us get in contact with the email list for this neighborhood to get information out to residents. Discussion occurred if a postcard should go out in the mail as well. Medina Park Commission Meeting Minutes - DRAFT November 18, 2020 Page 4 of 4 Hutchinson worried that people would not respond to a postcard and recommended an in- person event at the park. Scherer suggested that we wait on this project until social gatherings can happen again. Bernhardt stated that she liked the idea of an e-blast to get people to the event, but also thought it would be important to have multiple ways for people to participate and give input. Consensus was to wait and hope for better opportunities to pursue Independence Beach resident input in 2021. 8) Staff Report  Park Commissioner Terms – Gallup reported that there are three Park Commissioner terms expiring at the end of this year: Thies, Jacob, and Morrison. Thies stated that she will not be renewing her term. Jacob and Morrison both indicated that they plan on renewing their terms.  City Sewer Pond History – Thies provided history on the Metropolitan Council’s old sewer ponds in the City behind the Elm Creek neighborhood. She noted that the Park Commission had previously considered that site as a future dog park, but that it should also be kept in mind for an additional park area close to residential density. 9) Adjourn A motion was made by Jacob, seconded by Sharp, to adjourn the meeting. A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Steve Lee - aye Park Commissioner John Jacob – aye Park Commissioner Troy Hutchinson – aye Park Commissioner Mary Morrison – aye Park Commissioner Angela Bernhardt – aye Motion passed unanimously. The meeting was adjourned at 8:22 p.m. Minutes prepared by Jodi Gallup 1 2021 Park Commission Goals 1. List of annual and planned 2021 items i) January 20th – Annual Goal Setting Session ii) February 17th – Diamond Lake Regional Trail – Review Recommended Route iii) April 24th (Saturday) – Participate in Annual City Clean-up Day iv) May meeting(s) – Annual Park Tour – May 12th (Hamel, Hunter, Rainwater Bike Tour) and May 19th (bus tour of remaining parks) starting at 5 p.m. v) June 16th – Capital Improvement Plan Review vi) September 18th – Participate in Annual Celebration Day (discuss in August) vii) December 2nd – Annual Holiday/Recognition/Appreciation Party (mark your calendars) 2. Create a list of available parks and trails grant opportunities with timelines. Review applicable grants as they become available. - Subcommittee: Lee, Sharp, Morrison 3. Municipal Park Funding/Robert G Mitchell Jr. Designated Beneficiary Fund Annually review Municipal Park Fund asset inventory, determine life of assets, replacement year, and needed funds for future replacement. Establish process for utilizing funds from the Robert G Mitchell Jr. Designated Beneficiary Fund. Look into possibilities and potential volunteers for creating a separate foundation for park donations. - Subcommittee: Lee and Jacob 2021 Planned Park & Trail Improvements Trails • Arrowhead Trail Connection Railroad-Loram (2021) • Hackamore Trail (2021) • Medina Road Trail (2021) Hamel Legion Park • Discuss adding light pole to sledding hill • Create funding strategy for ball field light grant Hunter Lions Park • Begin implementing phased park improvements o Subcommittee: Lee, Jacob, Bernhardt Lakeshore Park • Redesign park, look into options for large playground equipment (potentially hire consultant) o Subcommittee: Hutchinson and ?? 2 Walnut Park • Update signage Medina Morningside Park • Update parking area Potential Land Acquisition • Options for park land purchase in the Chippewa/Mohawk area • Connection to Baker Park • Connection to Medina Lake Preserve Park Commissioner Park Assignments for 2021 o Holy Name Park - o City Hall – o Maple Park - o Hunter Lions Park - o Rainwater Nature Area - o Hamel Legion Park - o Medina Morningside Park - o Lakeshore Park - o Walnut Park - o Tomann Preserve - o Medina Lake Preserve - o The Park at Fields of Medina – Hunter Lions Park City of Medina, Minnesota November 23, 2020 | WSB# 016380-000 No.Item Description Est. Qty.Unit Low Unit Price Low Total High Unit Price High Total 1 Ballfield Relocation 1a Removals (backstop, fencing, agg-lime, basketball court)1 LS $5,000 $5,000 $10,000 $10,000 1b Earthwork 1 LS $5,000 $5,000 $10,000 $10,000 1c 24' High Backstop 80 LF $275 $22,000 $300 $24,000 1d 8' High Fencing on Maint. Strip (2-rail)160 LF $40 $6,400 $50 $8,000 1e 8' High Fencing on Maint. Strip (3-rail)48 LF $80 $3,840 $90 $4,320 1f Players Benches 2 EA $4,000 $8,000 $5,000 $10,000 1g Agg-Lime 1,300 SY $8 $10,400 $10 $13,000 1h Concrete Pads 1,625 SF $10 $16,250 $12 $19,500 1i Restoration 0.4 AC $3,500 $1,400 $4,500 $1,800 SUBTOTAL:$78,290 $100,620 Recommended Contingency (10%)$7,829 $10,062 Estimated Professional Design Fees (15%) if applicable $11,744 $15,093 TOTAL:$97,863 $125,775 2 Tennis & Pickleball Courts 2a Removals (tennis court)1 LS $10,000 $10,000 $15,000 $15,000 2b Earthwork & Export 1 LS $15,000 $15,000 $20,000 $20,000 2c Erosion Control Fence 250 LF $3 $750 $4 $1,000 2d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500 2e Court Pavement (12"sand; 8" CL5; 3.5" bit)1,600 SY $40 $64,000 $45 $72,000 2f Color Coating 1,600 SY $8 $12,800 $10 $16,000 2g 10' Fencing 600 LF $60 $36,000 $75 $45,000 2h 4' Fencing 160 LF $25 $4,000 $35 $5,600 2i Nets 5 EA $2,500 $12,500 $3,500 $17,500 2j Underdrainage 1,100 LF $15 $16,500 $25 $27,500 2k Concrete Pavement 2,000 SF $10 $20,000 $15 $30,000 2l Picnic Tables 2 EA $2,500 $5,000 $3,500 $7,000 2m Trees 10 EA $600 $6,000 $700 $7,000 2n Restoration 0.3 AC $3,500 $1,050 $4,500 $1,350 SUBTOTAL:$205,600 $267,450 Recommended Contingency & Mobilization (15%)$30,840 $40,118 Estimated Professional Design Fees (15%) $30,840 $40,118 TOTAL:$267,280 $347,685 3 Trails & Basketball Court 3a Removals (volleyball, existing trail segments)1 LS $5,000 $5,000 $10,000 $10,000 3b Earthwork 1 LS $15,000 $15,000 $20,000 $20,000 3c Erosion Control Fence 2,000 LF $3 $6,000 $4 $8,000 3d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500 3e Bituminous Trails: 8'-10' wide 1,300 SY $30 $39,000 $40 $52,000 3f Curb Edging (parking lot)200 LF $20 $4,000 $25 $5,000 3g Parking Lot Striping 1 LS $1,500 $1,500 $2,500 $2,500 3h Court Pavement (8" CL5; 3.5" bit)560 SY $30 $16,800 $40 $22,400 3i Color Coating 560 SY $8 $4,480 $10 $5,600 3j Goal 2 EA $4,500 $9,000 $5,500 $11,000 3k Restoration 0.7 AC $3,500 $2,450 $4,500 $3,150 SUBTOTAL:$105,230 $142,150 Recommended Contingency & Mobilization (15%)$15,785 $21,323 Estimated Professional Design Fees (15%) $15,785 $21,323 TOTAL:$136,799 $184,795 ESTIMATE OF PROBABLE COSTS K:\016380-000\Quantity\Preliminary\Preferred Concept Plan Est Phasing_2020-1023 Page 1 of 2 4 Playground 4a Removals (playground equipment, concrete, curb)1 LS $10,000 $10,000 $15,000 $15,000 4b Earthwork 1 LS $5,000 $5,000 $10,000 $10,000 4c Erosion Control Fence 225 LF $3 $675 $4 $900 4d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500 4e Playground Equipment (budget)1 LS $75,000 $75,000 $100,000 $100,000 4f New Playground Wood Fiber Surfacing 7,000 SF $2 $14,000 $3 $21,000 4g Playground Curb - added to existing 150 LF $25 $3,750 $35 $5,250 4h Concrete Pavement 3,200 SF $10 $32,000 $15 $48,000 4i Benches 4 EA $1,800 $7,200 $2,300 $9,200 4j Picnic Tables 2 EA $2,500 $5,000 $3,500 $7,000 4k Bike Rack 1 EA $1,000 $1,000 $1,500 $1,500 4l Trash & Recycling 2 EA $1,000 $2,000 $1,500 $3,000 4m Trees 5 EA $600 $3,000 $700 $3,500 4n Restoration 0.2 AC $3,500 $700 $4,500 $900 SUBTOTAL:$161,325 $227,750 Recommended Contingency & Mobilization (15%)$24,199 $34,163 Estimated Professional Design Fees (15%) $24,199 $34,163 TOTAL:$209,723 $296,075 5 Picnic Shelter 5a Earthwork 1 LS $5,000 $5,000 $10,000 $10,000 5b Picnic Shelter 1 LS $35,000 $35,000 $50,000 $50,000 5c Concrete Pavement 1,000 SF $10 $10,000 $15 $15,000 5d Picnic Tables 4 EA $2,500 $10,000 $3,500 $14,000 5e Trash & Recycling 2 EA $1,000 $2,000 $1,500 $3,000 5f Drinking Fountain 1 EA $7,000 $7,000 $8,000 $8,000 5g Trees 3 EA $600 $1,800 $700 $2,100 5h Restoration 0.1 AC $3,500 $350 $4,500 $450 5i Electrical (Budget)1 LS $15,000 $15,000 $25,000 $25,000 SUBTOTAL:$86,150 $127,550 Recommended Contingency & Mobilization (15%)$12,923 $19,133 Estimated Professional Design Fees (15%) $12,923 $19,133 TOTAL:$111,995 $165,815 6 Trail Pods 6a Earthwork 1 LS $5,000 $5,000 $10,000 $10,000 6b Trail Pod Events (budget)5 EA $5,000 $25,000 $15,000 $75,000 6c Benches 4 EA $2,500 $10,000 $3,000 $12,000 SUBTOTAL:$40,000 $97,000 Recommended Contingency (10%)$4,000 $9,700 Estimated Professional Design Fees (15%) if applicable $6,000 $14,550 TOTAL:$50,000 $121,250 7 Prairie & Creek Improvements 7a Kiosk 1 EA $10,000 $10,000 $15,000 $15,000 7b Landscaping (budget: trees, shrubs, perennials)1 LS $10,000 $10,000 $15,000 $15,000 7c Creek & Prairie Restoration Management (budget)1 LS $10,000 $10,000 $15,000 $15,000 SUBTOTAL:$30,000 $45,000 Recommended Contingency (10%)$3,000 $4,500 Estimated Professional Design Fees (not included) TOTAL:$33,000 $49,500 $906,659 $1,290,895 NOTE: Stormwater work is assumed to be adequate and is not included in this estimate. ESTIMATED PROJECT TOTAL: K:\016380-000\Quantity\Preliminary\Preferred Concept Plan Est Phasing_2020-1023 Page 2 of 2 SCALE IN FEET 0 50 100 SCALE IN FEET 0 50 100 SCALE IN FEET 0 50 100 K: \ 0 1 2 3 9 1 - 0 0 0 \ G r a p h i c s \ M a p s \ 0 1 6 3 8 0 _ C o n c e p t G r a p h i c s _ M a s t e r P l a n Medina, Minnesota November 15, 2020 | WSB Project number: 016380-000 Hunter Lions Park - Master Plan PROPERTY LINE EXISTING PARKING LOT RESTRIPED WITH APPROX. 59 STALLS & STRIPED PEDESTRIAN ROUTE PROPOSED TREE (TYP.) OPTIONAL TEMPORARY FENCE IN OUTFIELD EXISTING TRAIL PICNIC TABLE SEATING NEW BASKETBALL (FULL COURT) EXISTING SHELTER BENCH SEATING NEW SHELTER OPTIONAL RELOCATION FOR SHED LAWN EXPANDED PLAY AREA MOWED TRAIL BENCH SEATING NEW PAVED TRAILS EVENT POD (SEE FIGURES 1-3)PORTABLE RESTROOM /GARBAGE ENCLOSURE OPTIONAL RELOCATION FOR SHED EXISTING BRIDGE KIOSK / PRAIRIE INFO LITTLE LEAGUE BALLFIELD (200’) NATIVE POLLINATOR PRAIRIE CREEK VIEWS NEW SINGLE TENNIS COURT NEW PICKLEBALL COURTS (4) EXISTING STORMWATER INFRASTRUCTURE EXISTING TRAIL SCREENING FIGURE 1. EXERCISE STATION EVENT PODS FIGURE 3. NATURAL LOOKING EVENT PODS FIGURE 2. NATURAL WOOD EVENT PODS SCALE IN FEET 0 50 100 SCALE IN FEET 0 50 100 SCALE IN FEET 0 50 100 K: \ 0 1 6 3 8 0 - 0 0 0 \ G r a p h i c s \ C o n c e p t s \ 0 1 6 3 8 0 _ C o n c e p t G r a p h i c s _ P h a s i n g P l a n Medina, Minnesota November 15, 2020 | WSB Project number: 016380-000 Hunter Lions Park - Master Plan PHASE 1: - REORIENT BALLFIELD BACKSTOP - SIGN OR REMOVE EXISTING BASKETBALL COURT PHASE 2: - CONSTRUCT TENNIS & PICKLEBALL COURT (REMOVE EXISTING) PHASE 4: - EXPAND PLAYGROUND WITH NEW EQUIPMENT - NEW SITE AMENITIES (BENCHES, RECEPTACLES, BIKE RACK) PHASE 3: - CONSTRUCT NEW BASKETBALL COURT (REMOVE EXISTING) - REMOVE EXISTING VOLLEYBALL - CONSTRUCT NEW TRAILS PHASE 6: - TRAIL EVENT PODS PHASE 7: - NATURAL RESOURCE MANAGEMENT - PRAIRIE KIOSK SIGNS - PRAIRIE & CREEK ENHANCEMENTS - PRAIRIE BENCHES PHASE 5: - NEW SITE AMENITIES (PICNIC TABLES, RECEPTACLES, DRINKING FOUNTAIN) - NEW PICNIC SHELTER ON PAD 2021 CIP: DEPARTMENT Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Roads 1 Tamarack North of Medina to Blackfoot Overlay 54,000$ 43,200$ Road/Bonds/Assessments 2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments 3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments 4 Tamarack Drive/Highway 55 Interesection Road Fund / Assessments / Bonds / Developer 5 Clydesdale trail overlay 600/101 150,000$ 75,000$ Road/Bonds/Assessments 6 Oakview Road - Overlay 43,000$ 21,500$ Road/Bonds/Assessments 7 Deer Hill Road East - Overlay 27,000$ 23,500$ Road/Bonds/Assessments 8 Dusty Trail - Overlay 4,000$ 2,000$ Road/Bonds/Assessments 9 Tower Dr West Overlay/curb 45,000$ 22,500$ Road/Bonds/Assessments 10 Chestnut Road - Overlay 50,000$ 25,000$ Road/Bonds/Assessments 11 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund 12 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Road/Bonds/Assessments 13 Hackamore Medina/ Portion 700,000$ 700,000$ To be negotiated Medina/corcoran/County 14 Willow Drive North to 24 - reclaim 370,000$ 300,000$ Road/Bonds/Assessments 15 Shire Dr Overlay 32,000$ 16,000$ Road/Bonds/Assessments 16 Iroquois Drive Overlay 30,000$ 15,000$ Road/Bonds/Assessments 17 Maplewood Drive Overlay 29,328$ 14,664$ Road/Bonds/Assessments 18 Bobolink Road Overlay 90,000$ 45,000$ Road/Bonds/Assessments 19 Morningside Road Overlay 110,000$ 55,000$ Road/Bonds/Assessments 20 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Road/Bonds/Assessments 21 Arrowhead Interesection Upgrade 800,000$ 480,000$ Road/Bonds/Assessments 22 Roads Sub-total 877,000$ 518,500$ 1,313,000$ 1,121,500$ 557,000$ 295,200$ 129,328$ 114,664$ 188,660$ 142,628$ 23 24 Public Works 25 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund 26 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund 27 Air Compressor Equipment Bonds/Cap Equip Fund 28 Ditch Mower Replacement/Loretto Equipment Bonds/Cap Equip Fund 29 Backhoe Replacement Equipment Bonds/Cap Equip Fund 30 Skid Steer Upgrade w/ Bucket/Harly Rake 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund 31 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund 32 Public Works Sub-total 12,000$ 12,000$ 4,000$ 4,000$ 244,000$ 244,000$ 242,000$ 242,000$ -$ -$ 33 34 Police 35 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ 80,000$ 80,000$ Equipment Bonds/Cap Equip Fund 36 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund 37 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund 38 Portable Radios 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip 39 Squad Radios DWI Forfeiture Fund/Cap Equip 40 Policy and Procdure (Lexipol) 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund 41 Police Security Cameras / Building / Interview Rooms 30,000$ 30,000$ Equipment Bonds/Cap Equip Fund 42 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund 43 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip 44 Police Sub-total 189,000$ 189,000$ 157,000$ 157,000$ 145,000$ 145,000$ 134,000$ 134,000$ 80,000$ 80,000$ 45 46 Fire 47 HAMEL 48 Ongoing PPE Replacement 10,000$ 10,000$ 12,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund 49 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund 50 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund 51 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund 52 **Annual Contract - Exp 12/31/2022 75,000$ 75,000$ 77,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund 53 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$ 75,237$ 77,000$ 54 55 Loretto & Long Lake 56 Fire (Loretto) - Exp 12/31/21 22,999$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund 57 Fire (Long Lake) - Exp 12/31/2025 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund 58 Fire Sub-total -$ 28,999$ -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ -$ 59 60 Emergency Management 61 Siren Maintenance 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund 62 Civil Defense Sirens 30,000$ 30,000$ Revolving Cap. Impr. Fund 63 Civil Defense Sub-total 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 37,500$ 37,500$ 7,500$ 7,500$ 64 65 66 Administration/Data Processing 67 Vehicle Equipment Bonds/Cap Equip Fund 68 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 69 70 City Buildings 71 City Hall Repairs/Renovation 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund 72 Community Building Repairs 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund 73 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund 74 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund 75 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 76 77 78 79 Water (high growth expectation) 80 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital 81 SCADA Software 22,000$ 22,000$ Water Utility Fund 82 Media Replacement Filtration 100,000$ 100,000$ Water Utility Fund 83 Chippewa Watermain Extension - Arrowhead to Mohawk 400,000$ 400,000$ Water Capital Improvement 84 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement 2021 - 2025 Capital Improvement Plan 2021 2022 2023 2024 2025 1 2021 CIP: DEPARTMENT Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source 2021 - 2025 Capital Improvement Plan 2021 2022 2023 2024 2025 85 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023) 86 Water Sub-total 957,000$ 957,000$ -$ -$ 1,400,000$ 1,400,000$ -$ -$ 2,600,000$ 2,600,000$ 87 88 Sewer 89 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund 90 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund 91 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund 92 Sewer Sub-total 800,000$ 800,000$ 100,000$ 100,000$ -$ -$ 750,000$ 750,000$ -$ -$ 93 94 Storm Water 95 Wolsfeld Ravine 100,000$ 25,000$ 200,000$ 50,000$ Storm Water Fund/Grants/MCWD 96 Storm Water Sub-total 100,000$ 25,000$ 200,000$ 50,000$ -$ -$ -$ -$ -$ -$ 97 98 Municipal Park Replacements 99 Trails 100 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund 101 Hamel Legion Park 102 Holy Name Park 103 Hunter Lions Park 104 Full Park Reconstruction/Tennis Court 150,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Municipal Park Fund/Grants/Donations 105 Lakeshore Park 106 Redesign/Large Playground Equipment 100,000$ 100,000$ Municipal Park Fund 107 Rainwater Nature Area 108 Maple Park 109 Walnut Park 110 Medina Morningside Park 111 Playground curb/rubber under swings Municipal Park Fund 112 Replace baseball backstop Municipal Park Fund 113 Parking Area 10,000$ 10,000$ Municipal Park Fund 114 Medina Lake Preserve 115 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund 116 Tomann Preserve - Park Development 117 The Park at Fields of Medina 118 285,000$ 235,000$ 125,000$ 125,000$ 155,000$ 155,000$ 55,000$ 55,000$ 30,000$ 30,000$ 119 120 New Park Development 121 Trails 122 Arrowhead Tr Connection 55 - Meander/Signal 60,000$ 60,000$ Park Dedication Fund 123 Arrowhead Trail Connection RR-Loram 80,000$ 80,000$ Park Dedication Fund 124 Hackamore Trail 230,000$ 115,000$ 263,000$ 131,000$ Park Ded/Cost Share w/ Corcoran 125 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund 126 Medina Lake Preserve 127 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund 128 Park Land by Medina Golf & CC 250,000$ 250,000$ Park Dedication Fund 129 Sioux Dr./HWY 55 Ped Crossing Future Study 130 Land Acquisitions / New Trails (rolling-used as development occurs)250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund 131 Parks Sub-total 820,000$ 705,000$ 250,000$ 250,000$ 538,000$ 406,000$ 275,000$ 275,000$ 500,000$ 500,000$ 132 133 TOTAL:4,175,737$ 3,607,999$ 2,284,737$ 1,979,290$ 3,176,737$ 2,818,990$ 1,753,065$ 1,774,454$ 3,536,397$ 3,492,128$ 2 1 MEMORANDUM TO: Medina Park Commission FROM: Jodi Gallup, Assistant City Administrator DATE OF REPORT: January 15, 2021 DATE OF MEETING: January 20, 2021 SUBJECT: Park Commission Meeting Report 2. Introduction of New Park Commissioners Medina resident Nila Norman has been appointed to the Park Commission for a three- year term expiring December 31, 2023. We will take a few minutes at the beginning of the meeting for introductions. Park Commissioners’, Mary Morrison and John Jacob, terms have also been renewed for three years. No attachments for this item. 3. Appointment of Officers At the first meeting of each year, the Park Commission nominates and votes on its officers. The positions that the Park Commission will be nominating are: Chair, Vice- Chair, & Secretary. No attachments for this item. Action Required: Nominate and Vote-In Officers. 4. Additions to Agenda If any Park Commissioner wishes to add an item to the agenda after the agenda has already been posted, the agenda item must be proposed at this point in the meeting. The Park Commission must agree to add the item by motion. No attachments for this item. 7. City Council Update This is a reoccurring agenda item to have the City Council Liaison to the Park Commission give an update at each meeting on what is happening at the Council level. City Council member Joseph Cavanaugh has been appointed as the Liaison to the Park Commission for 2021. No attachments for this item. 8. 2021 Park Commission Goals This will be a time to brainstorm different projects the Park Commission wants to accomplish in 2021 and looking forward. Park Commissioners should spend some time creating a list of ideas prior to the meeting. At the meeting, we can discuss ideas, seek volunteer subcommittee members, and create a timeline to prioritize these projects. Staff has started to create a list of possible 2021 goals based on past discussions and direction from the City Council. Please review the final approved 2021 Capital Improvement Plan (CIP). I am also attaching the final Hunter Lions Park Concept Plan See attached list of ideas, 2021 CIP, and final Hunter Lions Park Concept Plan. 2 Recommended Action: Brainstorm ideas, volunteer for specific roles, and establish goals for 2021. 9. Staff Report a. 2021 Park Commission Representation at Council Meeting. Attached is the roster for Park Commission representation at City Council meetings for 2021. Your attendance provides a park resource and communication liaison between the Park Commission and other City government bodies. If you have a schedule conflict, please arrange a trade with another park commissioner. b. Hamel Athletic Club – Ball Field Lights Grant – In November 2020, the Hamel Athletic Club applied for a grant to light the Paul Fortin Field. The City was recently informed that we had been awarded the ball field lights grant in the amount of $148,490, which is approximately half of the overall project cost. The Hamel Athletic Club will be presenting a funding strategy proposal at the February Park Commission meeting. c. General Items. This agenda item is to give a verbal update on any other general park items. Staff representation at the January 20th Park Commission meeting will be Assistant City Administrator Jodi Gallup and Public Works Director Steve Scherer.