HomeMy Public PortalAbout01.20.2021 Park Commission Meeting Packet Posted 1/15/2021 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, JANUARY 20, 2021 7:00 P.M.
Meeting to be held telephonically
pursuant Minn. Stat. Sec. 13D.021
1) Call to Order
2) Introduction of New Park Commission Member
3) Appointment of Officers: Chair, Vice Chair, and Secretary
4) Additions to Agenda
5) Approval of the Minutes from:
November 18, 2020 Regular Meeting
6) Public Comments (on items not on the agenda)
7) City Council Update
8) 2021 Park Commission Goals
9) Staff Report
a) Park Commission Representation at City Council Meetings
b) Hamel Athletic Club – Ball Field Lights Grant (Presentation in February)
c) General Items
10) Adjourn
Telephonic Meeting
Call-in Instructions
Dial 1-612-517-3122
Enter Conference ID: 750 662 076#
Medina Park Commission Meeting Minutes - DRAFT
November 18, 2020
Page 1 of 4
The Park Commission of Medina, Minnesota met in regular session on November 18, 2020 at
7:00 p.m., which was held virtually pursuant Minn. Stat. Sec. 13D.021. Park Commission Chair
Ann Thies presided.
1) Call to Order
Commissioners Present: Ann Thies, Steve Lee, John Jacob, Terry Sharp, Troy
Hutchinson, Mary Morrison, Angela Bernhardt
Commissioners Absent: None
Also Present: City Council member John Anderson, Public Works
Director Steve Scherer, Assistant City Administrator Jodi
Gallup, Planning Director Dusty Finke
2) Additions to the Agenda: None.
3) Approval of the Minutes from:
October 21, 2020 Meeting
Page 5 – Lee noted that the trees should be removed… Lee stated he was
supportive of pickleball and staging the park improvements.
A motion was made by Sharp and seconded by Morrison to approve the minutes from
October 21, 2020 as amended.
A roll call vote was taken:
Park Commissioner Ann Thies - aye
Park Commissioner Terry Sharp - aye
Park Commissioner Steve Lee - aye
Park Commissioner John Jacob – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner Mary Morrison – aye
Park Commissioner Angela Bernhardt – aye
Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update
Anderson provided an update on recent City Council actions.
6) Weston Woods of Medina – Park Dedication Review
Finke provided a staff report for the Weston Woods preliminary plat and PUD request,
located east of Mohawk Drive and north of Highway 55. The applicant has proposed 150-
unit residential development on two properties with 76 twinhomes on the northern
property, 42 single-family homes, 32 townhomes and a 7-acre park/nature preserve (5.1
net acres).
Medina Park Commission Meeting Minutes - DRAFT
November 18, 2020
Page 2 of 4
Finke stated that the Park Commission had reviewed this plan at a concept level a year
ago. He noted that on April 7, 2020 the City Council provided a conditional approval for
a Comprehensive Plan Amendment.
Finke showed an aerial of the site, noting that Polaris and The Wealshire are located to
the west of the site. OSI is southeast of the large wetland, along with additional future
Business property to the north of OSI. Bridgewater neighborhood is located across the
large wetland to the east of the site. There are homes on rural lots north and northwest of
the site, which are included in future development area designations in future
Comprehensive Plan processes.
Finke stated that the Park Dedication Ordinance requires dedication at the rate of 10%
land, 8% cash value of the pre-developed land, or a combination thereof. This property
would calculate to 7.1 acres of land or approximately $525,000 of cash in-lieu.
Finke stated that the subject site has 14 acres of Maple Basswood forest in moderate
quality on the southern portion. He noted that the proposed 7 acres of preserved
woodland is from the southern half of this 14-acre woods. The City’s natural resources
specialists walked the site and believed that the southern portion was the best quality
woods with less invasive species and has a mix of old and new trees.
Finke noted that the City’s Park and Trails plan identifies an active park search area near
this site, and the Park Commission had discussed a year ago and recommended at the
time to locate the active park on other nearby properties as the opportunity arises. The
Park and Trails plan also identifies trails along the new Chippewa Road and from
Chippewa Road through the northern property to Mohawk Drive, which the applicant has
addressed in their proposal along with proposed private trails through the twinhomes and
townhomes to connect to the preserved woodland.
Finke stated that the preserved woods to the City accounts for the park dedication
requirements of the subdivision. In addition to the dedication, the applicant’s proposed
trail improvements are additional amenities related to obtaining the maximum density for
the townhome development and in connection with the PUD and Comprehensive Plan
Amendment.
Thies questioned how the City will delineate property as park land, since several private
homes will abut the City owned 7-acre woods? She noted that property owners will likely
start to encroach on the woods and slowly start using more of the woods as their private
property.
Finke stated there could be signage at the corners of each lot.
Finke asked the Park Commission if they wanted the proposed trail through the
townhomes to be public or private?
Medina Park Commission Meeting Minutes - DRAFT
November 18, 2020
Page 3 of 4
Discussion occurred whether the trail should be private or public, noting that if the trail is
public it will be the City’s responsibility to maintain. It was questioned if the trail could
remain privately owned but allow the public to use it?
Mark Smith, the applicant, stated that he is open to ideas, but wanted to make sure to
protect the HOA, so he would refer to his attorney Bill Griffith to comment.
Griffith recommended that if the City would like the public to be able to access the trail,
the simplest course of action would be to make the trail public.
It was confirmed that a sidewalk would run all along Hillside Lane, but that would entail
residents crossing a number of driveways to access the wooded trail. Consensus was to
make this trail through the townhomes a public trail. It also lines up with the trail north
of Cherokee Road.
There would not be a request for a trail along Mohawk Drive south of Cherokee Road,
but that the road shoulder be graded as best as possible for a potential future use.
A motion was made by Lee , with a friendly amendment by Thies, and seconded by Jacob
to recommend to the city council to accept the 7.1 acre passive park land for park
dedication purposes,( with boundary markers at the residential lot lines,) along with
accepting the construction of the Chippewa Road Trail, construction of the trail within
the park land, construction of the northern option trail, construction of a trail connecting
the townhomes to the park land (center-option 1,on staff report), and accepting the
townhome trail connection as a public trail
A roll call vote was taken:
Park Commissioner Ann Thies - aye
Park Commissioner Terry Sharp - aye
Park Commissioner Steve Lee - aye
Park Commissioner John Jacob – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner Mary Morrison – aye
Park Commissioner Angela Bernhardt – aye
Motion passed unanimously.
7) Lakeshore Park Master Plan – Resident Engagement Ideas
Scherer stated that Councilmember elect Robin Reid is willing to help us get in contact
with the email list for this neighborhood to get information out to residents.
Discussion occurred if a postcard should go out in the mail as well.
Medina Park Commission Meeting Minutes - DRAFT
November 18, 2020
Page 4 of 4
Hutchinson worried that people would not respond to a postcard and recommended an in-
person event at the park.
Scherer suggested that we wait on this project until social gatherings can happen again.
Bernhardt stated that she liked the idea of an e-blast to get people to the event, but also
thought it would be important to have multiple ways for people to participate and give
input.
Consensus was to wait and hope for better opportunities to pursue Independence Beach
resident input in 2021.
8) Staff Report
Park Commissioner Terms – Gallup reported that there are three Park
Commissioner terms expiring at the end of this year: Thies, Jacob, and Morrison.
Thies stated that she will not be renewing her term. Jacob and Morrison both
indicated that they plan on renewing their terms.
City Sewer Pond History – Thies provided history on the Metropolitan Council’s
old sewer ponds in the City behind the Elm Creek neighborhood. She noted that
the Park Commission had previously considered that site as a future dog park, but
that it should also be kept in mind for an additional park area close to residential
density.
9) Adjourn
A motion was made by Jacob, seconded by Sharp, to adjourn the meeting.
A roll call vote was taken:
Park Commissioner Ann Thies - aye
Park Commissioner Terry Sharp - aye
Park Commissioner Steve Lee - aye
Park Commissioner John Jacob – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner Mary Morrison – aye
Park Commissioner Angela Bernhardt – aye
Motion passed unanimously.
The meeting was adjourned at 8:22 p.m. Minutes prepared by Jodi Gallup
1
2021 Park Commission Goals
1. List of annual and planned 2021 items
i) January 20th – Annual Goal Setting Session
ii) February 17th – Diamond Lake Regional Trail – Review Recommended Route
iii) April 24th (Saturday) – Participate in Annual City Clean-up Day
iv) May meeting(s) – Annual Park Tour – May 12th (Hamel, Hunter, Rainwater Bike
Tour) and May 19th (bus tour of remaining parks) starting at 5 p.m.
v) June 16th – Capital Improvement Plan Review
vi) September 18th – Participate in Annual Celebration Day (discuss in August)
vii) December 2nd – Annual Holiday/Recognition/Appreciation Party (mark your
calendars)
2. Create a list of available parks and trails grant opportunities with timelines. Review
applicable grants as they become available.
- Subcommittee: Lee, Sharp, Morrison
3. Municipal Park Funding/Robert G Mitchell Jr. Designated Beneficiary Fund
Annually review Municipal Park Fund asset inventory, determine life of assets,
replacement year, and needed funds for future replacement. Establish process for utilizing
funds from the Robert G Mitchell Jr. Designated Beneficiary Fund. Look into
possibilities and potential volunteers for creating a separate foundation for park
donations.
- Subcommittee: Lee and Jacob
2021 Planned Park & Trail Improvements
Trails
• Arrowhead Trail Connection Railroad-Loram (2021)
• Hackamore Trail (2021)
• Medina Road Trail (2021)
Hamel Legion Park
• Discuss adding light pole to sledding hill
• Create funding strategy for ball field light grant
Hunter Lions Park
• Begin implementing phased park improvements
o Subcommittee: Lee, Jacob, Bernhardt
Lakeshore Park
• Redesign park, look into options for large playground equipment (potentially hire
consultant)
o Subcommittee: Hutchinson and ??
2
Walnut Park
• Update signage
Medina Morningside Park
• Update parking area
Potential Land Acquisition
• Options for park land purchase in the Chippewa/Mohawk area
• Connection to Baker Park
• Connection to Medina Lake Preserve
Park Commissioner Park Assignments for 2021
o Holy Name Park -
o City Hall –
o Maple Park -
o Hunter Lions Park -
o Rainwater Nature Area -
o Hamel Legion Park -
o Medina Morningside Park -
o Lakeshore Park -
o Walnut Park -
o Tomann Preserve -
o Medina Lake Preserve -
o The Park at Fields of Medina –
Hunter Lions Park
City of Medina, Minnesota
November 23, 2020 | WSB# 016380-000
No.Item Description Est. Qty.Unit Low
Unit Price Low Total High
Unit Price High Total
1 Ballfield Relocation
1a Removals (backstop, fencing, agg-lime, basketball court)1 LS $5,000 $5,000 $10,000 $10,000
1b Earthwork 1 LS $5,000 $5,000 $10,000 $10,000
1c 24' High Backstop 80 LF $275 $22,000 $300 $24,000
1d 8' High Fencing on Maint. Strip (2-rail)160 LF $40 $6,400 $50 $8,000
1e 8' High Fencing on Maint. Strip (3-rail)48 LF $80 $3,840 $90 $4,320
1f Players Benches 2 EA $4,000 $8,000 $5,000 $10,000
1g Agg-Lime 1,300 SY $8 $10,400 $10 $13,000
1h Concrete Pads 1,625 SF $10 $16,250 $12 $19,500
1i Restoration 0.4 AC $3,500 $1,400 $4,500 $1,800
SUBTOTAL:$78,290 $100,620
Recommended Contingency (10%)$7,829 $10,062
Estimated Professional Design Fees (15%) if applicable $11,744 $15,093
TOTAL:$97,863 $125,775
2 Tennis & Pickleball Courts
2a Removals (tennis court)1 LS $10,000 $10,000 $15,000 $15,000
2b Earthwork & Export 1 LS $15,000 $15,000 $20,000 $20,000
2c Erosion Control Fence 250 LF $3 $750 $4 $1,000
2d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500
2e Court Pavement (12"sand; 8" CL5; 3.5" bit)1,600 SY $40 $64,000 $45 $72,000
2f Color Coating 1,600 SY $8 $12,800 $10 $16,000
2g 10' Fencing 600 LF $60 $36,000 $75 $45,000
2h 4' Fencing 160 LF $25 $4,000 $35 $5,600
2i Nets 5 EA $2,500 $12,500 $3,500 $17,500
2j Underdrainage 1,100 LF $15 $16,500 $25 $27,500
2k Concrete Pavement 2,000 SF $10 $20,000 $15 $30,000
2l Picnic Tables 2 EA $2,500 $5,000 $3,500 $7,000
2m Trees 10 EA $600 $6,000 $700 $7,000
2n Restoration 0.3 AC $3,500 $1,050 $4,500 $1,350
SUBTOTAL:$205,600 $267,450
Recommended Contingency & Mobilization (15%)$30,840 $40,118
Estimated Professional Design Fees (15%) $30,840 $40,118
TOTAL:$267,280 $347,685
3 Trails & Basketball Court
3a Removals (volleyball, existing trail segments)1 LS $5,000 $5,000 $10,000 $10,000
3b Earthwork 1 LS $15,000 $15,000 $20,000 $20,000
3c Erosion Control Fence 2,000 LF $3 $6,000 $4 $8,000
3d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500
3e Bituminous Trails: 8'-10' wide 1,300 SY $30 $39,000 $40 $52,000
3f Curb Edging (parking lot)200 LF $20 $4,000 $25 $5,000
3g Parking Lot Striping 1 LS $1,500 $1,500 $2,500 $2,500
3h Court Pavement (8" CL5; 3.5" bit)560 SY $30 $16,800 $40 $22,400
3i Color Coating 560 SY $8 $4,480 $10 $5,600
3j Goal 2 EA $4,500 $9,000 $5,500 $11,000
3k Restoration 0.7 AC $3,500 $2,450 $4,500 $3,150
SUBTOTAL:$105,230 $142,150
Recommended Contingency & Mobilization (15%)$15,785 $21,323
Estimated Professional Design Fees (15%) $15,785 $21,323
TOTAL:$136,799 $184,795
ESTIMATE OF PROBABLE COSTS
K:\016380-000\Quantity\Preliminary\Preferred Concept Plan Est Phasing_2020-1023 Page 1 of 2
4 Playground
4a Removals (playground equipment, concrete, curb)1 LS $10,000 $10,000 $15,000 $15,000
4b Earthwork 1 LS $5,000 $5,000 $10,000 $10,000
4c Erosion Control Fence 225 LF $3 $675 $4 $900
4d Rock Construction Entrance 1 EA $2,000 $2,000 $2,500 $2,500
4e Playground Equipment (budget)1 LS $75,000 $75,000 $100,000 $100,000
4f New Playground Wood Fiber Surfacing 7,000 SF $2 $14,000 $3 $21,000
4g Playground Curb - added to existing 150 LF $25 $3,750 $35 $5,250
4h Concrete Pavement 3,200 SF $10 $32,000 $15 $48,000
4i Benches 4 EA $1,800 $7,200 $2,300 $9,200
4j Picnic Tables 2 EA $2,500 $5,000 $3,500 $7,000
4k Bike Rack 1 EA $1,000 $1,000 $1,500 $1,500
4l Trash & Recycling 2 EA $1,000 $2,000 $1,500 $3,000
4m Trees 5 EA $600 $3,000 $700 $3,500
4n Restoration 0.2 AC $3,500 $700 $4,500 $900
SUBTOTAL:$161,325 $227,750
Recommended Contingency & Mobilization (15%)$24,199 $34,163
Estimated Professional Design Fees (15%) $24,199 $34,163
TOTAL:$209,723 $296,075
5 Picnic Shelter
5a Earthwork 1 LS $5,000 $5,000 $10,000 $10,000
5b Picnic Shelter 1 LS $35,000 $35,000 $50,000 $50,000
5c Concrete Pavement 1,000 SF $10 $10,000 $15 $15,000
5d Picnic Tables 4 EA $2,500 $10,000 $3,500 $14,000
5e Trash & Recycling 2 EA $1,000 $2,000 $1,500 $3,000
5f Drinking Fountain 1 EA $7,000 $7,000 $8,000 $8,000
5g Trees 3 EA $600 $1,800 $700 $2,100
5h Restoration 0.1 AC $3,500 $350 $4,500 $450
5i Electrical (Budget)1 LS $15,000 $15,000 $25,000 $25,000
SUBTOTAL:$86,150 $127,550
Recommended Contingency & Mobilization (15%)$12,923 $19,133
Estimated Professional Design Fees (15%) $12,923 $19,133
TOTAL:$111,995 $165,815
6 Trail Pods
6a Earthwork 1 LS $5,000 $5,000 $10,000 $10,000
6b Trail Pod Events (budget)5 EA $5,000 $25,000 $15,000 $75,000
6c Benches 4 EA $2,500 $10,000 $3,000 $12,000
SUBTOTAL:$40,000 $97,000
Recommended Contingency (10%)$4,000 $9,700
Estimated Professional Design Fees (15%) if applicable $6,000 $14,550
TOTAL:$50,000 $121,250
7 Prairie & Creek Improvements
7a Kiosk 1 EA $10,000 $10,000 $15,000 $15,000
7b Landscaping (budget: trees, shrubs, perennials)1 LS $10,000 $10,000 $15,000 $15,000
7c Creek & Prairie Restoration Management (budget)1 LS $10,000 $10,000 $15,000 $15,000
SUBTOTAL:$30,000 $45,000
Recommended Contingency (10%)$3,000 $4,500
Estimated Professional Design Fees (not included)
TOTAL:$33,000 $49,500
$906,659 $1,290,895
NOTE: Stormwater work is assumed to be adequate and is not included in this estimate.
ESTIMATED PROJECT TOTAL:
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Medina, Minnesota
November 15, 2020 | WSB Project number: 016380-000
Hunter Lions Park - Master Plan
PROPERTY LINE
EXISTING PARKING LOT RESTRIPED WITH APPROX. 59 STALLS & STRIPED PEDESTRIAN ROUTE
PROPOSED TREE (TYP.)
OPTIONAL TEMPORARY FENCE IN OUTFIELD
EXISTING TRAIL
PICNIC TABLE SEATING
NEW BASKETBALL (FULL COURT)
EXISTING SHELTER
BENCH SEATING
NEW SHELTER
OPTIONAL RELOCATION FOR SHED
LAWN
EXPANDED
PLAY AREA
MOWED TRAIL
BENCH SEATING
NEW PAVED TRAILS
EVENT POD (SEE FIGURES 1-3)PORTABLE RESTROOM /GARBAGE ENCLOSURE
OPTIONAL RELOCATION FOR SHED
EXISTING BRIDGE
KIOSK / PRAIRIE INFO
LITTLE LEAGUE
BALLFIELD
(200’)
NATIVE POLLINATOR PRAIRIE
CREEK VIEWS
NEW SINGLE TENNIS COURT
NEW PICKLEBALL COURTS (4)
EXISTING STORMWATER INFRASTRUCTURE
EXISTING TRAIL
SCREENING
FIGURE 1. EXERCISE STATION EVENT PODS
FIGURE 3. NATURAL LOOKING EVENT PODS
FIGURE 2. NATURAL WOOD EVENT PODS
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Medina, Minnesota
November 15, 2020 | WSB Project number: 016380-000
Hunter Lions Park - Master Plan
PHASE 1:
- REORIENT BALLFIELD BACKSTOP
- SIGN OR REMOVE EXISTING
BASKETBALL COURT
PHASE 2:
- CONSTRUCT TENNIS & PICKLEBALL
COURT (REMOVE EXISTING)
PHASE 4:
- EXPAND PLAYGROUND WITH NEW
EQUIPMENT
- NEW SITE AMENITIES (BENCHES,
RECEPTACLES, BIKE RACK)
PHASE 3:
- CONSTRUCT NEW BASKETBALL COURT
(REMOVE EXISTING)
- REMOVE EXISTING VOLLEYBALL
- CONSTRUCT NEW TRAILS
PHASE 6:
- TRAIL EVENT PODS PHASE 7:
- NATURAL RESOURCE MANAGEMENT
- PRAIRIE KIOSK SIGNS
- PRAIRIE & CREEK ENHANCEMENTS
- PRAIRIE BENCHES
PHASE 5:
- NEW SITE AMENITIES (PICNIC TABLES,
RECEPTACLES, DRINKING FOUNTAIN)
- NEW PICNIC SHELTER ON PAD
2021 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Road/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments
4 Tamarack Drive/Highway 55 Interesection
Road Fund / Assessments / Bonds
/ Developer
5 Clydesdale trail overlay 600/101 150,000$ 75,000$ Road/Bonds/Assessments
6 Oakview Road - Overlay 43,000$ 21,500$ Road/Bonds/Assessments
7 Deer Hill Road East - Overlay 27,000$ 23,500$ Road/Bonds/Assessments
8 Dusty Trail - Overlay 4,000$ 2,000$ Road/Bonds/Assessments
9 Tower Dr West Overlay/curb 45,000$ 22,500$ Road/Bonds/Assessments
10 Chestnut Road - Overlay 50,000$ 25,000$ Road/Bonds/Assessments
11 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund
12 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Road/Bonds/Assessments
13 Hackamore Medina/ Portion 700,000$ 700,000$
To be negotiated
Medina/corcoran/County
14 Willow Drive North to 24 - reclaim 370,000$ 300,000$ Road/Bonds/Assessments
15 Shire Dr Overlay 32,000$ 16,000$ Road/Bonds/Assessments
16 Iroquois Drive Overlay 30,000$ 15,000$ Road/Bonds/Assessments
17 Maplewood Drive Overlay 29,328$ 14,664$ Road/Bonds/Assessments
18 Bobolink Road Overlay 90,000$ 45,000$ Road/Bonds/Assessments
19 Morningside Road Overlay 110,000$ 55,000$ Road/Bonds/Assessments
20 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Road/Bonds/Assessments
21 Arrowhead Interesection Upgrade 800,000$ 480,000$ Road/Bonds/Assessments
22 Roads Sub-total 877,000$ 518,500$ 1,313,000$ 1,121,500$ 557,000$ 295,200$ 129,328$ 114,664$ 188,660$ 142,628$
23
24 Public Works
25 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
26 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
27 Air Compressor Equipment Bonds/Cap Equip Fund
28 Ditch Mower Replacement/Loretto Equipment Bonds/Cap Equip Fund
29 Backhoe Replacement Equipment Bonds/Cap Equip Fund
30 Skid Steer Upgrade w/ Bucket/Harly Rake 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
31 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
32 Public Works Sub-total 12,000$ 12,000$ 4,000$ 4,000$ 244,000$ 244,000$ 242,000$ 242,000$ -$ -$
33
34 Police
35 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ 80,000$ 80,000$ Equipment Bonds/Cap Equip Fund
36 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
37 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund
38 Portable Radios 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip
39 Squad Radios DWI Forfeiture Fund/Cap Equip
40 Policy and Procdure (Lexipol) 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
41
Police Security Cameras / Building / Interview
Rooms 30,000$ 30,000$ Equipment Bonds/Cap Equip Fund
42 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund
43 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip
44 Police Sub-total 189,000$ 189,000$ 157,000$ 157,000$ 145,000$ 145,000$ 134,000$ 134,000$ 80,000$ 80,000$
45
46 Fire
47 HAMEL
48 Ongoing PPE Replacement 10,000$ 10,000$ 12,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
49 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
50 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
51 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
52 **Annual Contract - Exp 12/31/2022 75,000$ 75,000$ 77,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund
53 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$ 75,237$ 77,000$
54
55 Loretto & Long Lake
56 Fire (Loretto) - Exp 12/31/21 22,999$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund
57 Fire (Long Lake) - Exp 12/31/2025 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund
58 Fire Sub-total -$ 28,999$ -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ -$
59
60 Emergency Management
61 Siren Maintenance 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund
62 Civil Defense Sirens 30,000$ 30,000$ Revolving Cap. Impr. Fund
63 Civil Defense Sub-total 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 37,500$ 37,500$ 7,500$ 7,500$
64
65
66 Administration/Data Processing
67 Vehicle Equipment Bonds/Cap Equip Fund
68 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
69
70 City Buildings
71 City Hall Repairs/Renovation 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
72 Community Building Repairs 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
73 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
74 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
75 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$
76
77
78
79 Water (high growth expectation)
80 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital
81 SCADA Software 22,000$ 22,000$ Water Utility Fund
82 Media Replacement Filtration 100,000$ 100,000$ Water Utility Fund
83
Chippewa Watermain Extension - Arrowhead
to Mohawk 400,000$ 400,000$ Water Capital Improvement
84 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement
2021 - 2025 Capital Improvement Plan
2021 2022 2023 2024 2025
1
2021 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2021 - 2025 Capital Improvement Plan
2021 2022 2023 2024 2025
85 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023)
86 Water Sub-total 957,000$ 957,000$ -$ -$ 1,400,000$ 1,400,000$ -$ -$ 2,600,000$ 2,600,000$
87
88 Sewer
89 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund
90 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund
91 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund
92 Sewer Sub-total 800,000$ 800,000$ 100,000$ 100,000$ -$ -$ 750,000$ 750,000$ -$ -$
93
94 Storm Water
95 Wolsfeld Ravine 100,000$ 25,000$ 200,000$ 50,000$ Storm Water Fund/Grants/MCWD
96 Storm Water Sub-total 100,000$ 25,000$ 200,000$ 50,000$ -$ -$ -$ -$ -$ -$
97
98 Municipal Park Replacements
99 Trails
100 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund
101 Hamel Legion Park
102 Holy Name Park
103 Hunter Lions Park
104 Full Park Reconstruction/Tennis Court 150,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Municipal Park Fund/Grants/Donations
105 Lakeshore Park
106 Redesign/Large Playground Equipment 100,000$ 100,000$ Municipal Park Fund
107 Rainwater Nature Area
108 Maple Park
109 Walnut Park
110 Medina Morningside Park
111 Playground curb/rubber under swings Municipal Park Fund
112 Replace baseball backstop Municipal Park Fund
113 Parking Area 10,000$ 10,000$ Municipal Park Fund
114 Medina Lake Preserve
115 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund
116 Tomann Preserve - Park Development
117 The Park at Fields of Medina
118 285,000$ 235,000$ 125,000$ 125,000$ 155,000$ 155,000$ 55,000$ 55,000$ 30,000$ 30,000$
119
120 New Park Development
121 Trails
122
Arrowhead Tr Connection 55 -
Meander/Signal 60,000$ 60,000$ Park Dedication Fund
123 Arrowhead Trail Connection RR-Loram 80,000$ 80,000$ Park Dedication Fund
124 Hackamore Trail 230,000$ 115,000$ 263,000$ 131,000$ Park Ded/Cost Share w/ Corcoran
125 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund
126 Medina Lake Preserve
127 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund
128 Park Land by Medina Golf & CC 250,000$ 250,000$ Park Dedication Fund
129 Sioux Dr./HWY 55 Ped Crossing Future Study
130
Land Acquisitions / New Trails (rolling-used as
development occurs)250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund
131 Parks Sub-total 820,000$ 705,000$ 250,000$ 250,000$ 538,000$ 406,000$ 275,000$ 275,000$ 500,000$ 500,000$
132
133 TOTAL:4,175,737$ 3,607,999$ 2,284,737$ 1,979,290$ 3,176,737$ 2,818,990$ 1,753,065$ 1,774,454$ 3,536,397$ 3,492,128$
2
1
MEMORANDUM
TO: Medina Park Commission
FROM: Jodi Gallup, Assistant City Administrator
DATE OF REPORT: January 15, 2021
DATE OF MEETING: January 20, 2021
SUBJECT: Park Commission Meeting Report
2. Introduction of New Park Commissioners
Medina resident Nila Norman has been appointed to the Park Commission for a three-
year term expiring December 31, 2023. We will take a few minutes at the beginning of
the meeting for introductions. Park Commissioners’, Mary Morrison and John Jacob,
terms have also been renewed for three years.
No attachments for this item.
3. Appointment of Officers
At the first meeting of each year, the Park Commission nominates and votes on its
officers. The positions that the Park Commission will be nominating are: Chair, Vice-
Chair, & Secretary.
No attachments for this item.
Action Required: Nominate and Vote-In Officers.
4. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
No attachments for this item.
7. City Council Update
This is a reoccurring agenda item to have the City Council Liaison to the Park
Commission give an update at each meeting on what is happening at the Council level.
City Council member Joseph Cavanaugh has been appointed as the Liaison to the Park
Commission for 2021.
No attachments for this item.
8. 2021 Park Commission Goals
This will be a time to brainstorm different projects the Park Commission wants to
accomplish in 2021 and looking forward. Park Commissioners should spend some time
creating a list of ideas prior to the meeting. At the meeting, we can discuss ideas, seek
volunteer subcommittee members, and create a timeline to prioritize these projects. Staff
has started to create a list of possible 2021 goals based on past discussions and direction
from the City Council. Please review the final approved 2021 Capital Improvement Plan
(CIP). I am also attaching the final Hunter Lions Park Concept Plan
See attached list of ideas, 2021 CIP, and final Hunter Lions Park Concept Plan.
2
Recommended Action: Brainstorm ideas, volunteer for specific roles, and establish
goals for 2021.
9. Staff Report
a. 2021 Park Commission Representation at Council Meeting. Attached is the roster for
Park Commission representation at City Council meetings for 2021. Your attendance
provides a park resource and communication liaison between the Park Commission and
other City government bodies. If you have a schedule conflict, please arrange a trade with
another park commissioner.
b. Hamel Athletic Club – Ball Field Lights Grant – In November 2020, the Hamel Athletic
Club applied for a grant to light the Paul Fortin Field. The City was recently informed
that we had been awarded the ball field lights grant in the amount of $148,490, which is
approximately half of the overall project cost. The Hamel Athletic Club will be
presenting a funding strategy proposal at the February Park Commission meeting.
c. General Items. This agenda item is to give a verbal update on any other general park
items.
Staff representation at the January 20th Park Commission meeting will be Assistant City
Administrator Jodi Gallup and Public Works Director Steve Scherer.