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Home My Public Portal Aboutr 10-043 ~ezorutiou of tIre ~orougIr of QIzrderd, ~ ~ JJ ~ No. 10-43 Dale of Adoption January 21. 2010 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCIDTECTURAL SERVICES WITH POTTER ARCHITECTS - CONSTRUCTION SPECIFICATIONS CARTERET HEALTH AND WELLNESS CENTER \VHEREAS, the Borough of eartceet is in need of specialized architectural services in cOilllcction with construction specifications for the Carteret Health and \Vellness Center; and \VlIEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the requisite experience and expertise to provide said services; and 'VHEREASJ Potter Architects has submitted a proposal to provide said services at a total cost not to exceed $61,000.00; and \VHEREAS, the Mayor and Council have reviewed said proposal; and \VlIEREAS, the Chief Financial Officer certifies that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarleret, County of Middlesex, State of New Jersey, as follows: 1. The proposal ofPottce Architects for specialized architectural services in cOlmection with constmction specifications for the Cart~ret Health and Weliness Center at a total cost not to exceed $61,000.00 is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:II-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 21" day ofJanuary, 2010 and certified as a tme copy oflhe original on January 22, 2010. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILi\IAN YES NO NV A.B. BELLINO X KRUM x DIAZ x NAPLES X Dr' MASCIO v SLTARZ v x" Indicate Vote AB ~ Absent NY - Not VOling XOR. Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council A ~2010 - ~ .^. '~v'e c[E 'i? ( " ~~~,----""" " " ~nrnltglr nf ([crrieref MIDDLESEX COUNTY ~efn dI.r"ev OFFlC8 OP .ATHLEEN M. BARNEY, RMC/CMC MUNICIPAL CLERl( Date: January.14,2010 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: _A~thorizing Professional Service Contract Architectural Name of Account: Resol11tion *1()...11~ Services with Potter Architects - Construction Spec. Carteret Health & Wellress Center AMOUNT TO BE ENCUMBERED: total cost rot to excm:l $61,(0),00 ---- / . ---------------------------------------------------------------- CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby'certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret'and: fJ"lIu._ 4-.c4ry.,.;::;:') The funds available .tor this contract are in the account of: C~"'<{_'O?,. /oj_:J-? I / (\\ (;'\/, f('>> '-,;,'-.."\ ,'" f'i! BUdget, \.()\ \\'\\ , \ '\ in the 1 I J' illf. ://~i:~/ \\\'<;,;;, ,~ \ in the amount of: (, I .0<>:':> .-- , "'ii By this certification, I have hereby encumbered the above ~amed account for the amount of the contract pending Council action. pat~~~o, Treasurer DATE: '((,-,1ft..:? rm Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue Union, NJ 07083-7347 Registered Architects Licensed Professional Planners Established 1932 December 23, 2009 Original Date: September 30, 2009 Mr. John DuPont, P.E. Engineering Dept. Carteret Borough 61 Cooke Ave. Municipal Building Carteret, NJ 07008 FOR PROFESSIONAL SERVICES: Specifications ).ffii\mER OF AMRRICAN J:\'SlTfHTR OF .\Rf.1IITRCTS NJo:WARK AI\D SUUl:H.R\N ClL\PUO:R ='lAHO:-;AL ('OUNUL Oli ,\RClUfJ:<:crUIUL IffiG-. HO,\IWS. D.O.C.A.lro.'TERNATlONAL REG.jlr,J,NY,PA,('T Invoice No. 06-043-11 Const. Docs.-Carteret Heal1h1Wellness Center 52, 60 & 64 Cooke Ave./-< ( .\' Carteret, NJ t)j 1/,:'/ Project No: 06-043 [':. \(\1\ \ . TotaJ Phase Fre: $61,000.00 Rec!CTedit to Dale: SO.OO Create a CSI formatted Project Manual aud Specifications booklet, Requirements, Architcctnral, Civil, Slructural, Mcehanieal, Electrical, Protection Disciplines. 100% completion of this Phase. Total Due This Invoice \} III! i;/ Due This lnvoice potter@potterarchitects.com (908) 686-2547 Fax (908) 686-8430 $61,000.00 Over 60 Days Past Due / -- /:3 .~ /(J (!~> / 10 ~, 1:(j)/ .~ rm Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue Union, NJ 07083-7347 Registered Architects :\lIl.MDRR OF ,\l\fF.RICAN NSTrrlJTR OF ARCJUTF:CTS NEWAHK AAD sum':HBAN CIIAl'nm :iAHO:'olALCOUNt'ILO}/ ARCHlH:ClUR\I,UEG. no.urns n.O,C.A..lNTTIRNATIONAL RI:G.J'\J,NY,PA,Cr Licensed Professional Planners Established] 932 Project Payment Summary Project Description: Canst. Docs.-Carteret HeallhlWellness Center 52, 60 & 64 Cooke Ave. Carteret, NJ Phase Description (/ 1/ .\" ..~.. / / Design Development L r:?AL!{) ,~. Construct!?" ~oc_~men~L_,~_ ,_ ~~' (,__~_p~CifiC~S~___,__"~________~~-~,",, :.:-:--------- Supplemental Services AdministrativefOther Services Additional Services Reimbursable Expenses State Sales/Service Tax Administrative late Fees Project Credits (Retainer, Added Receipts, ete) Project Totals PV~" ;Vii \j Proposed Fee S213,500.00 $.335.500 00 S61.000.00 $0.00 SO.OO $0.00 SO.OO $0.00 SO.OO NIA NIA NIA NIA Project No: 06-043 Date of S~ary: 12123109 {~ V'O P, ) / / // ,~,,------ ~/ Invoiced IoDate Received to Date Balance Due to Date Balance to Completion S213.500.00 S213.500.00 SO.OO $0.00 $335 ~~ $335~.00 $O.QQ.. $0.00 S61,000.00 SO.OO $61.000.00 ~$O.OO $0:00---,0:00--- :W.UU --- $0.00 SO.OO SO.OO SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO SO.OO SO.OO $0.00 SO.OO ($0.00) ($0.00) $610,000.00 $610,000.00 $549,000.00 potter@potterarchitects.com $61,000.00 $0.00 (908) 686-2547 Fax (908) 686-8430 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (1) time(s), once in each issue as follows: JaIHlllrY 26, 2010 c5;:{,~~ CJ &V"t~~ Notary Pulllic of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2011 ~ C:7,''<>'<-/1-.(" Kathleen M. Barney, MM ' Municipal Clerk \ Sworn and subsCI'ibed before me thiscJ G.V..-. day of ~ CV-"' -. L." m ~ (~~:':;Y~~;J I , :;z eu o. R I () -ll 8OROLGH I!'CARlfREf NOTICE OF CONTRACT AWAADED The Borough '* Carteret hilS awardw a Coo\1act WJthout competitive bidding as a professional s.ervice pUls.uant to N,J.S.A. 40A;11-5 (1) (i1). This Coot/act and \:he res.- olution authorizing it ale al.'ailab1e for public In-..<pection In the cffiCe d the MU'liciptll r;1.,k. . ,lied to; Authorizing Profe&Sional Serv- ;~ for Archit<:erur.al Services with .tr Architetts - Coo.struction Spe6fjcaDon lArteret Health & Welfrns5 Center ~esol~tionl #- 10-43 ost: eta cpst 001 toexoeed $61,000.OD "lUITHLEEN M. BARNEY, Certified Municipal aerk ($10.801 088759 . BOROUGH OF CARTERET 20 COOKE A VENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 21 st of January 2010 By and between: Potter Architects 410 Colonial Avenue Union, NJ 07083 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 10-43. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ARCHITECUTRAL SERVICE IN CONNECTION WITH CONSTRUCTION SPECIFICATIONS FOR THE CARTERET HEALTH AND WELLNESS CENTER. NOT TO EXCEED $61,000.00. According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set fOtih in Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: BOROUGH OF CARTERET BY: ~t:Y/I(t!SR~A#1- &6}L F or the Corporation: 1b'T'/1?(2~-( r{L5LfS, L L..C , BY: ~)9Z2if h~1tl?L'2 . '" ~ >?J?t>L?25.''''' A:. //......-- Kathleen M. Barney Municipal Clerk .