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Home My Public Portal About20100620 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee (AC) Minutes ofMeeting on Monday, June 20, 2010 TOWN~Ef~b~E~NTON Room 218, Town Hall, Main St., Hopkinton, MA lOll AUG ~ I PH 3: ~3 In attendance: TOWN CLERK'S OFFICE Stuart Cowart Ron Eldridge Joe Kamer Mike Manning Also in attendance: Heidi Kriger Finance Director and ex-officio member ofthe AC Norman Khumalo -Town Manager Chairman Eldridge called the meeting to order at 7 :02 pm. The primary order ofbusiness was to address end of year transfer requests. The Town Manager and Finance Director had prepared a list ofthese tratlsier requests, which are submitted as an attachment to the minutes. Before considering the items individually, a general discussion regarding transfers was initiated by Ron. The chairman recognized a need for department heads and managers to have some flexibility to strategically manage their organizations for optimum performance and efficiency. He proposed that there was a balance to be maintained between the need for this flexibility and the need not to circumvent the will ofTown Meeting, which funds the budgets. The total of the transfer requests for this year is $198,113.96, which is approximately .003 percent ofthe annual budget. Each ofthe 19 requests (see attachment) were considered individually, each was moved by Stuart and seconded by Joe for approval under the condition that they were subject to Board of Selectmen approvaL Each ofthe motions passed unanimousl:: There were three transfer requests considered by the committee. A $6,500 transfer request was considered to cover the repair ofair conditioning equipment at Town Hall. Stuart moved and Joe seconded a motion to approve, which passed unanimously. A $7,914.52 transfer request was considered to cover equipment service at the Senior Center and elevator repair at Town HalL Stuart moved and Joe seconded a motion to approve, which passed unanimously. A $9,500 transfer request was considered to address Fire Department overtime. Stuart moved and Joe seconded a motion to approve, which passed unanimously. Joe moved and Stuart seconded a motion to approve the AC minutes of 5/2111. This motion passed unanimously. Joe moved and Stuart seconded a motion to adjourn at 8:14PM. The motion passed unanimously. -- DEPARTMENT TRANSFERS 4 Amount TRF FROM TRFTO • 1\ ~ 5,000.00 Streetlights Dept 424 Expense Facilities Dept 411 Expense 1,900.00 Streetlights Building Maint Supplies Facilities Dept 411 Salaries 3,100.00 Town Hall Custodian :#2 3,000.00 Treas/Coll Dept 145 Salaries Treas/Coll Dept 145 Expense 3,000.00 Salaries and Wages Treas/Coll Expense :#3 7,000.00 IT Dept 155 Salaries IT Dept 155 Expense 7,000.00 Salaries and Wages Contracted Services ~.'~ 6,008.53 Other Mise Dept 940 (Blanket Ins) IT Dept ISS Expense 6,008.53 Blanket Insurance Data Communications ~1 ~ :)J..Ti ~; 64,350.00 Police Dept 210 Expense Police Dept 210 Salaries 64,350.00 Police Dept Expense Police Dept labor .-----~- 904.64 Town Clerk Dept 161 Expense Elee & Reg Dept 162 Salaries 266.19~ '::> Books and Publications Board of Registrar Salary Elec & Reg Dept 162 Expense 638.45 Contracted Services Election Supplies '"---_. "Jt7 3,500.00 Library Dept 610 Salaries library Dept 610 Expense 3,500.00 library Dept Salaries library Dept Expense - L(j 29,188.20 Waste Coli Dept 433 Expense Highway Dept 421 Expense 29,188.20 Rubbish Disposal Repairs &Maint Vehicles < .,:,,, 2,300.00 Highway Dept 421 Salaries Highway Dept 421 Expense 2,300.00 Part-time Wages Repairs &Maint Vehicles ...~-C"'---"~ ~if;) "-',.-~1,200.00 Waste Coli Dept 433 Expense Waste Coli Dept 433 Salaries 1,200.00 " Recyclable Collection Recycling Salaries -, ""-~ ~ " i 4,000.00 Other Storm Dept 425 Salaries Traffic Control Dept 293 Expense 4,000.00 Overtime Wages : T raffle lights .~ 1,000.00 Other Storm Dept 42S Expense Traffic Control Dept 293 Expense 1,000.00 Rentals &leases Traffic lights '~-.~,-~--~ .","'..-',./ 6,000.00 Sewer Dept 440 Expense Sewer Dept 440 Salaries 6,000.00 4;''Q.. Contracted Services Overtime Wages , ~ I~ 3,665.21 Employee Ben Dept 910 Expense Town Manager Dept 129 Expense 3,665.21 FICA Town Contribution Office Supplies , ~ ~. -3,971.78 Personnel Dept 152 Salaries Town Manager Dept 129 Salaries 3,971.78 yv,Clerical Wages Salaries and Wages I:l:¢ 20,875.00 Employee Ben Dept 910 Expense Legal Dept 151 Expense 20,875.00 FICA Town Contribution legal Counsel -,~ -, 5,000.00 Fire Dept 220 Expense Fire Dept 220 Salaries 5,000.00 New Hose and Equipment Overtime Wages --,.~ -( 30,000.00 Employee Ben Dept 910 Expense Employee Ben Dept 910 Expense 30,000.00 FICA Town Contribution Health Insurance -.l. ? 1,150.60 Personnel Dept 152 Salaries Youth Services Dept 542 Salaries 1,150.60 Clerical Wages 'Salaries and Wages $ 198,113.96 $ 198,113.96 t PaRe 1 of 12 ,,', ( .