HomeMy Public PortalAbout13-8691 Purchae Field Force Equipment from Worldwide Tactical LLC Sponsored by: City Manager
RESOLUTION NO. 13-8691
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE
FIELD FORCE EQUIPMENT FROM WORLDWIDE
TACTICAL LLC AS THE LOWEST QUOTER UTILIZING
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) #2010-DJ-BX-1337 FUNDS PAYABLE FROM
ACCOUNT NUMBER 29-529832, A BUDGETED ITEM;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-locka was awarded the Edward Byrne Memorial
Justice Grant Award No. 2010-DJ-BX-1337 for the purchase of tasers and related
police equipment which expires on September 30, 2013; and
WHEREAS, a change order was recently approved on September 5, 2013 to
purchase field force equipment instead; and
WHEREAS, each officer will receive a field force equipment package to be
prepared for emergency situations relative to officer safety, i.e. civil unrests (riots),
weather occurrences, etc.; and
WHEREAS, due to the constraints of time, the City Manager has under oath,
affirmed that a competitive bidding process requesting sealed bids may have
jeopardized compliance with the grant; and
WHEREAS, quotes for 50 units were received from local police equipment
vendors: Lou's Police Distributors ($45,592.30), 911 Store ($55,397.00), Harrison's
($41,706.50), and Worldwide Tactical LLC ($30,800.00); and
WHEREAS, Worldwide Tactical LLC provided the lowest cost, and
Resolution No. 13-8691
WHEREAS, the City Commission of the City of Opa-locka desires the City
Manager to purchase this emergency police equipment for all officers utilizing grant
funds.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by
reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby
directs and authorizes the City Manager to purchase emergency police equipment
from Worldwide Tactical LLC at a cost of $41,888.00 for 68 units, payable from
account number 29-529832, A BUDGE"I I,D I"1,I M.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 25`f' day of September, 2013.
r'r'4
' TAYLOR
MAYOR
Attest to:
anna Flores
ity Clerk
Approved as to orm d legal su' "ency:
lii2.
Jos-7.h . - er
G ENSP$ON MARDER PA
Ci y, Attorney
2
Resolution No. 13-8691
Moved by: COMMISSIONER HOLMES
Seconded by: COMMISSIONER JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
3
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 09/25/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterXin box) Yes No (EnterXin box)
X Public Hearing: Yes No Yes No
(EnterXin box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) 29-529832 (Enter X in box)
BUDGETED
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(EnterX in box) specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev 0
Public Safety 0
Quality of Education El
Qual.of Life&City Image 0
Communcation 0
Sponsor Name City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE FIELD
FORCE EQUIPMENT FROM WORLDWIDE TACTICAL LLC AS THE LOWEST QUOTER UTILIZING EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) #2010-DJ-BX-1337 FUNDS PAYABLE FROM ACCOUNT NUMBER
29-529832, BUDGETED ITEM
Staff Summary:
The City of Opa-locka was awarded $45,112 from the Edward Byrne Memorial Justice Assistance Grant (JAG).
These dollars are to be used for the purchase on police equipment. The grant approved a change in the scope of
the equipment for which the City had originally applied. We will instead purchase equipment for emergency
situations relative to officer safety, i.e. civil unrest (riots), weather occurrences, and requests to assist other
agencies under Mutual Aid Agreements/Memorandums of Understanding. Each officer will be receive an
emergency package that includes riot helmet and shield, 24" baton, protective riot gear, knee and elbow guards,
and groin and thigh protection. Quotes were received and 911 Store was the lowest.
Approval.
(1) Quotes from three vendors: Lou's Police Distributors, 911 Store, Harrison Uniforms, and Worldwide
Tactical LLC.
(2) Resolution Numbers 10-8145 and 10-8090
(3) Email from Grantor approving change in equipment
(4) Edward Byrne Memorial Justice Assistance Grant(JAG) agreement#2010-BJ-BX-1337
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8124] (gicinCH.
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Memorandum
TO: Mayor Myra L. T,ylor
Vice-Mayor oseph Kelley
Commissioner imot i (Holmes
Commissioner D I rot 1, ohn o n
Commissioner L 's l. .n 'ag
FROM: Kelvin Baker, Sr. , City Manag
DATE: September 24, 2013
RE: Resolution: Purchase of Police Equipment Utilizing Byrne Grant Funds
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE
FIELD FORCE EQUIPMENT FROM WORLDWIDE TACTICAL LLC AS THE
LOWEST QUOTER IN THE AMOUNT OF $30,800.00 UTILIZING EDWARD
BYRNE MEMORIAL JUSITCE ASSISTANCE GRANT (JAG) #2010-DJ-BX-
1337 FUNDS PAYABLE FROM ACCOUNT NUMBER 29-529832, BUDGETED
ITEM
Description: The City of Opa-locka was awarded $45,112 from the Edward Byrne Memorial Justice
Assistance Grant (JAG). These dollars are to be used for the purchase on police
equipment. The grant approved a change in the scope of the equipment for which the
City had originally applied. We will instead purchase equipment for emergency
situations relative to officer safety, i.e. civil unrest (riots), weather occurrences, and
requests to assist other agencies under Mutual Aid Agreements/Memorandums of
Understanding. Each officer will be receive an emergency package that includes riot
helmet and shield, 24" baton, protective riot gear, knee and elbow guards, and groin and
thigh protection.
Financial Impact: $30,800 payable from account number 29-529832
Implementation Timeline: Immediately
Legislative History: Resolution Numbers 10-8145 and 10-8090
Recommendation(s): Staff recommends approval.
Analysis: The City received three quotes from local police equipment suppliers:
Lou's Police Distributors $45,592.30
911 Store $55,397.00
Harrison Uniforms $41,706.50
Worldwide Tactical LLC $30,800.00
Worldwide Tactical LLC was the lowest.
Attachments: (1) Quotes from three vendors: Lou's Police Distributors, 911 Store, Harrison
Uniforms and Worldwide Tactical LLC.
(2) Resolution Numbers 10-8145 and 10-8090
(3) Email from Grantor approving change in equipment
(4) Edward Byrne Memorial Justice Assistance Grant (JAG) agreement
#2010-BJ-BX-1337
PREPARED BY: Jeffrey Key, Chief of Police
Clancy Huckleberry, Executive Secretary
Faye Douglas, Budget Administrator
Loch
O ly (
®:g.V' G'aka
�irr af4' '+ 997arrecht
STATEMENT UNDER OATH OF CITY MANAGER
REGARDING FACTS AND CIRCUMSTANCES RELATING
RELATING TO NON-COMPETITIVE BIDDING PROCESS
I, Kelvin L. Baker,Sr., state and attest that:
(1) Sec. 2-319 (a) of the City of Opa-locka Code of Ordinances state "No purchases of commodities may be
made when the purchase price thereof is in excess of five thousand dollars ($5,000.00) unless made upon
competitive bids received except:
(1) If the City Manager shall maintain that an emergency exists in regard to the purchase of any
commodity, so that the delay incident to giving opportunity for competitive bidding would be
detrimental to the interests of the City..."
(2) The FY 2010 Edward Byrne Memorial Justice Grant award to the City was originally funded for the purchase
of tasers and related police equipment. However, based on discussion with the Chief of Police, it was
determined that purchase of field force equipment (riot gear) to outfit every police officer was more
important. A change in the scope of the grant was submitted to the U.S. Department of Justice requesting a
change from tasers to field force equipment (riot gear). The City received an approval to change the scope
of the grant on September 5, 2013.
(3) Considering the grant expires on September 30, 2013 and the last City Commission meeting prior to that
date was scheduled for September 25, 2013, it was determined that a competitive bidding process to
receive sealed bids may exceed the time remaining. Instead, staff requested that local police equipment
vendors send a quote for the items requested. Each vendor was asked to send a quote for the same ten (10)
items.
(4) I h' st. :ment under oath, I affirm a delay in purchasing these items may have put the City in jeopardy of
)2sirant.
a 4 Subscribed and sworn to before me this
Kelvii L. Baker, Sr.City Manager 25th day of Septemb- , 2013.
Date: September 25, 2013 /� L //
N a ry 'u b l i ostY"D� P DOUGLAS
* `,; * MY COMMISSION it DD 962152
EXPIRES:February 16,2014
‘14 oe Bonded Thru Budget Notary Services
My Commission txfes:
I..lie 1r4 s't ?i l'..:c1?';pint_1?,. i-ht "3::'.ti 3 .tsi
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OIL usamor TI L LLC
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9/24/13
Faye Douglas—City of Opa-locka
Formal price quotation
Qty DESCRIPTION Per Unit Cost Total
50 Riot Shield 20x36x1.25" Mfg by SAFE-PRO -model SP20 $83.00 $4,150.00
50 Riot Helmet with Face Shield Mfg by Safariland/Hatch—ModelTR1001 $96.00 $4,800.00
50 24"Straight baton Mfg by Hamburger Woolen—Model NSJ24 $19.00 $950.00
$191.00 $9,550.00
50 Upper Body and Should protection Mfg by Worldwide Tactical—Model WWTT003
Elbow& Forearm protection
Thigh&Groin protection
Shin Guard
$191.00 $9,550.00
50 Gas Mask Mfg by Mestel Safety—Model SGE/400/3
Gas Mask Filter
50 Black Nylon Bag to carry gear Model WWTT003a $36.00 $1,800.00
Total $30,800.00
Worldwide Tactical LLC • 925 41st Street Suite 106, Miami Beach, FL, USA 33140 • PH: 305-
534-0777 / FX: 305-534-1297
HARRISON
UNIFORMS
3420 NW 7th St Miami FL 33127
305-642-1820 fax 305-642-1886
DATE 5-Jun-13
ORDER FORM AND QUOTE
Account#:
Agency:Opa Locka PD
Address:
City,State,Zip:
Phone:
Model# Description Qty Size Price Ext Price
ECB100 ExoTech Upper body&Shoulder-black 50 $144.85 $7,242.50
ETP-200 Thigh and Groin 50 $50.86 $2,543.00
EFP-150 Elbow&Forearm 50 $31.55 $1,577.50
TS70 Shin Guards 50 $43.68 $2,184.00
E4 Riot bag to hold all of above 50 $50.58 $2,529.00
TR1000 Riot Helmets-Polycarbonate half shell w/sizing strips&3M face shield 50 $137.75 $6,887.50
1001 Riot Batons-PR24 50 $37.28 $1,864.00
2036H Riot Shields-Clear Peacekeeper I ambidextrous handle 20X36-POLICE 50 $152.58 $7,629.00
Honeywell Gas Masks 50 $145.00 $7,250.00
Honeywell Gas Mask Filter 50 $40.00 $2,000.00
Total $41,706.50
Authorized Signature: Andrew Camacho
Date:
LOU'S POLICE DISTRIBUTORS, INC.
7815 West 4th Avenue
HIALEAH,FL 33014
TEL : 305-416-0000 •FAX: 305-824-9205
EMAIL: REINIER @LOUSPOLICE.COM
(CITY OF OPA-LOCKA POLICE DEPT. ATT
Quotation# Ouotation Date
92013SD September 20, 2013
FOB Dept/Req#Terms
Lou's Police Supply
Item Qty Description Per Unit Ext
PAUBS-1 50 RIOT SHEILD 20X36X1.25" WITH POLICE 96.98 4,849.00
MAXRDTAC 50 RIOT HELMET WITH FACE SHIELD 98.98 6,433.70
ROT10150 50 24"STRAIGHT BATON 10.98 713.70
HATECB100 50 UPPER BODY AND SHOULDER 129.98 8,448.70
HATEFP150 50 EXOTECH ELBOW&FOREARM 32.98 2,143.70
HATETP200 50 EXOTECH THIGH&GROIN 51.98 3,378.70
HATTS70 50 TS70 HARDSHELL SHIN GUARD 43.98 2,858.70
SPE763000 50 SPERIAN OPTIFIT GAS MASK 149.98 9,748.70
SPE168800 50 SPERIAN GAS MASK FILTER 49.98 3,248.70
BLA20CZOOBK 50 CZ GEAR BAG BLACK NYLON 57.98 3,768.70
Lou's Police Distributors,Inc. Total 45,592.30
911 Store
Firearms — Survival Equipment -Training
2231 Hollywood Boulevard
Hollywood, Florida 33020
Phone: (954) 922-9258 Fax: (954) 922-7009
Email: FL911 Store @aol.com
Price Quote
Riot Equipment-Gas Masks
Opa Locka Police Department
September 24, 2013
Opa Locka Police Department
2495 Alibaba Avenue
Opa Locka, Florida 33054
Phone: (305) 681-1033
Attention:
Michelle Fink Det. R. Benedict
MFink @Opalockapd.com (954) 610-9250
(305) 409-4355
Description of items and price quote
Item #1
MSA Protective Riot Gas Mask
Model No: MSA Millennium CBRN/Riot Control Gas Mask
Cost per unit: $ 399.95
Total cost for 50 units $ 19,997.50
Opa Locka Police
Price Quote on Equipment
Damascus Equipment
Page 2
Item #2
MSA Protective Riot Gas Mask Filters
Extra filters for gas mask
Model No: MSA CBRN Canister 10046570
Cost per unit: $ 51.70
Total cost for 50 units $ 2,585.00
Item #3
Riot Helmets with Protective Face Shield
Model No: Premier Crown 906 Riot Helmet PC-9065
Cost per unit: $ 124.95
Total cost for 50 units $ 6,247.50
Item #4
36" Wooden Riot Baton
Model No: Riot Wooden Baton
Cost per unit: $ 21.50
Total cost for 50 units: $ 1,075.00
Item #5
Riot Shields
Model No: Paulson Rectangular Body Shields Riot Protection
Cost per unit: $ 158.95
Total cost for 50 units: $ 7,947.50
Item #6
Damascus Protective Riot Gear (Turtle shell suit)
Imperial Model with shoulder pads
Cost per unit: $169.00
Total cost for 65 units: $8,450.00
Opa Locka Police
Price Quote on Equipment
Damascus Equipment
Page 3
Item #7
Damascus Knee guards
Neoprene Imperial
Model TE962
Cost per unit: $29.95
Total cost for 50 units: $1,497.50
Item #8
Damascus Elbow guards:
Imperial Model
Cost per unit: $21.99
Total cost for 50 Units: $1,099.50
Item #9
Damascus Groin and Thigh Protection
Imperial Model
Cost per unit: $129.95
Total cost for 50 units: $6,497.50
Cost per Officer: $1,107.94
Cost for 50 Officer: $55,397.00
Price quote is good for 90 days.
Sincerely,
Walter Philbrick
Resolution 10-$090
(JAG)Grant Program: Local Solicitation for the amount of Forty-Five Thousand One Hundred-and
Twelve Dollars($45,112.00).
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 23 day of June ,2010.
0[14.440 ....... _ ,
r
JOSEPH L. KELL
MAYOR
A •-
if
IlliErAllt!III".-
II- ►, ' S. Irby
City Jerk
Approved as to form and legal • I '-ncy:
iti
(luff
' +',•. S. Ge er
Ci'' Attorney
Moved by: Johnson
Seconded by: Tay 1 or
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: vps
Vice-Mayor Taylor. YES
Mayor Kelley: YES
7492112 vl
fir` rr
Sponsored by: City Manager
RESOLUTION NO. 10-8145
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA TO AUTHORIZE THE CITY MANAGER
TO ACCEPT THE DEPARTMENT OF JUSTICE FY10 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG),
LOCAL SOLICITATION IN THE AMOUNT OF FORTY-FIVE
THOUSAND ONE HUNDRED AND TWELVE DOLLARS
($45,112.00), WITH THE CITY OF OPA-LOCKA'S MATCHING
FUNDS OF TWO THOUSAND FIFTY-EIGHT DOLLARS AND
FORTY-FIVE CENTS (2,058.48), PAYABLE FROM ACCOUNT
NUMBER 36-521644; PROVIDING FOR INCORPORATIONS OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the U. S. Department of Justice awards the Edward Byrne Memorial Justice
Assistance Grant(JAG); and
WHEREAS, funds from the JAG Program will be used to purchase Public Safety
Equipment for the City of Opa-locka; and
WHEREAS, the City of Opa-locka will use the JAG funds to purchase a Taser Dataport
Download Kit, thirty (30) Tasers, including 15-foot air cartridges (yellow blast door), sixty (60) 21-
foot air cartridges (silver blast door), one (1) air cartridge with alligator clips, and thirty (30)
extended digital power magazines; and
WHEREAS,the City of Opa-locka will purchase with the JAG funds one (1)Traffic/Speed
Trailer; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to accept the Department of Justice FY10 Edward Byrne Memorial Justice Assistance
Grant of$45,112, and the City of Opa-locka will match funds in the amount of$2,058.45:
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY CONLMIISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Naso
Resolution No. 10-8145
Section 2. The City Commission of the City of Opa-locka, hereby authorizes and directs
the City Manager to accept the Edward Byrne Memorial Justice Assistance Grant (JAG) Grant
Local Solicitation in the amount of Forty-Five Thousand One Hundred-and Twelve Dollars
($45,112.00), with the City of Opa-locka's matching funds in the amount of Two Thousand Fifty-
Eight Dollars and Forty-Five Cents (2,058.48),payable from Account Number 36-521644.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 13`h day of October,2010.
JOSEPH L. KELL +.Y
MAYOR
Attest:
Deborah Irby
City Clerk
Approved as to-form and legal sufficiency:
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: NOT PRESENT
Mayor Kelley: YES
Delia Rosa Kennedy
From: Charmaine Parchment
Sent: Monday, September 23, 2013 12:38 PM
To: Delia Rosa Kennedy
Subject: FW: Change Project Scope GAN has been Approved
Original Message
From: Charmaine Parchment
Sent: Monday, September 09, 2013 4:09 PM
To: Delia Rosa Kennedy
Subject: FW: Change Project Scope GAN has been Approved
FYI
Original l\'i*ssage
From: donot-reply @ojp.usdoj.gov [mailto:donot-reply @ojp.usdoj.gov]
Sent: Thursday, September 05, 2013 3:15 PM
To: Charmaine Parchment
Subject: Change Project Scope GAN has been Approved
The request for Change Project Scope GAN for 2010-DJ-BX-1337 has been approved. Please access GMS
for more information regarding GAN Number 006.
1
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington,D.C. 20531
September 10,2010
Chief Cheryl Cason
City of Opa Locka
777 Sharazad Boulevard
Opa Locka,FL 33054-3109
Dear Chief Cason:
On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 10 Edward Byrne Memorial Justice Assistance Grant(JAG)Program Local
Solicitation in the amount of$45,112 for City of Opa Locka.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award,please contact:
- Program Questions, Stefanie Harris,Program Manager at(202)305-8069;and
- Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo @usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
James H.Burch II
Acting Director
Enclosures
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance PAGE 1 of 5
�� Grant
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2010-DJ-BX-1337
City of Opa Locka
777 Sharazad Boulevard 5.PROJECT PERIOD:FROM 10/01/2009 TO 09/30/2013
Opa Locka,FL 33054-3109
BUDGET PERIOD:FROM 10/01/2009 TO 09/30/2013
6.AWARD DATE 09/10/2010 7.ACTION
1A.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
596000434 00
9.PREVIOUS AWARD AMOUNT $
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $45,112
Opa-Locka Traffic Safety and Non-Lethal Alternatives Project
11.TOTAL AWARD $45,112
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY10(BJA-JAG)42 USC 3750,et seq.
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H.Burch II Cheryl Cason
Acting Director Chief of Police
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. JDJUGT3374
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 45112
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
Department of Justice
Office of Justice Programs AWARD CONTINUATION
$ = Bureau of Justice Assistance SHEET PAGE 2 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1337 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OW)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302),that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide,Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66, 70.
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1337 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
8. To support public safety and justice information sharing,OJP requires the grantee to use the National Information
Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition,visit
http://www.niem.gov/implementationguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equalfbo.htm.
11. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement.For a list of State Information Technology Points of Contact, go to
http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees, as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
Department of Justice
�4.
Office of Justice Programs AWARD CONTINUATION
` Bureau of Justice Assistance SHEET PAGE 4 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1337 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee, a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household, recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://www.ojp.usdoj.govBJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing
account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds
(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal
Financial Report(SF-425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
- Depai lment of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1337 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
21. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded
with these funds who is a task force commander,agency executive,task force officer,or other task force member of
equivalent rank,will complete required online(internet-based)task force training.The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award,or once every four years if
multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force
oversight and accountability.Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org).
22. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving," 74 Fed.Reg.
51225 (October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
Sponsored by: City Manager
RESOLUTION 10-8 0 9 0
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA,FLORIDA TO AUTHORIZE THE CITY MANAGER
TO SUBMIT AN APPLICATION FOR THE EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) GRANT
PROGRAM: LOCAL SOLICITATION FOR THE AMOUNT OF
FORTY-FIVE THOUSAND ONE HUNDRED AND TWELVE
DOLLARS ($45,112.00); PROVIDING FOR RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Justice Assistance Grant(JAG) is the primary provider of federal criminal
justice funding that supports all components of the criminal justice system, including drug and gang
task forces, crime prevention, domestic violence programs, courts,corrections,treatment and justice
information sharing initiatives;and
WHEREAS,the City Commission of the City of Opa-locka is committed to using available
sources of funding to prevent and reduce crime and violence in the City of Opa-locka; and
WHEREAS, The City Commission of the City of Opa-locka desires to seek funding under
the Edward Byrne Memorial Justice Assistance Grant(JAG)Program;and
WHEREAS, the deadline for applications is by 8:00 Eastern Standard Ttime on June 30,
2010;and
WHEREAS, City Commission desires to authorize the City Manager to submit an
application through OJP's Grant Management System(GMS):
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes and directs
the City Manager to submit an application for the Edward Byrne Memorial Justice Assistance Grant