HomeMy Public PortalAbout13-8704 Enter into an Agreement with M.C. Harry & Associaties for the Final Design and Construction Phases of Architectural and Engineering Services Sponsored by: City Manager
RESOLUTION NO. 13-8704
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH M.C.
HARRY & ASSOCIATES, INC., FOR THE FINAL DESIGN AND
CONSTRUCTION PHASES OF ARCHITECTURAL AND
ENGINEERING SERVICE PLANS; IN AN AMOUNT NOT TO
EXCEED $237,600.00, A NON-BUDGETED ITEM; PAYABLE
FROM ACCOUNT NUMBER 44-541823; PROVIDING FOR
INCORPORATION OF RECITALS; AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City of Opa-locka desires to enter into an agreement with M.C. Harry
& Associates, Inc., for the Final Phase of the design and construction phase of architectural and
engineering plan for the Historic City Hall; and
WHEREAS, the Final Phase will include documentation and preparation for the
construction phase - renovation and repair to prevent building degradation, and restoration of
the Building, including improving/ replacing primary mechanical, electrical, plumbing and fire
protection systems and all necessary plans and specifications; and
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the City
Manager to enter into an agreement with M.C. Harry for the preparation of final architectural
and engineering plans to be funded in its entirety by a grant from Miami-Dade County.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, hereby directs
and authorizes the City Manager to enter into an agreement with M.C. Harry& Associates, Inc.,
for the final design and construction phases of architectural and engineering plans for the
Resolution No. 13-8704
Historic City Hall; in an amount not to exceed $237,600.00, a non-budgeted item; payable from
Account Number 44-541823.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 28th day of October, 2013.
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MY' ' TAYLOR
MAYOR
Attest to:
(AU i • ,
Jo. Ai a Flores
Cit Clerk
Approved as to if rm and legal suffi •e ■ :
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I ' EENS' �I ON MARDER PA
ty Atto I ey
Moved by: COMMISSION1 ' HOLMES
Seconded by: COMMISSION R JOHNSON
Commission Vote: 4-1
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: NO
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 10/23/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterX in box) Yes No (EnterX in box)
x Public Hearing: Yes No Yes , No
(Enter X in box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (Enter X in box) X
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box)
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational 0
Bus.&Economic Dev w 1. Will restore the Historic
Public Safety No City Hall.
Quality of Education 0
Qual.of Life&City Image INI
Communication 0
Sponsor Name City Manager Department: City Manager-CIP
Short Title:
A Resolution to issue an RFP to select a qualified contractor(s)for the rehabilitation of the Historic City Hall
Building and also to approve agreement with MC Harry and Associates, Inc.for the Architectural and
Engineering Services.
Staff Summary:
MC Harry and Associates, Inc. was selected by the city commission of the city of Opa-locka to provide professional
Architectural and Engineering services for the Rehabilitation of the Historic City Hall Building. The phase-I of the
scope to assess existing condition; prepare base drawings to identify the improvement requirements has been
successfully completed. The final phase will include final construction document preparation for the initial
renovation and repair to prevent further building degradation, restoration of the Administrative Building,
including exterior envelope, interior finishes, improve/replace the primary Mechanical, Electrical, Plumbing and
Fire Protection systems. The RFP will be issued to select qualified contractor(s) for the rehabilitation of the
Historic City Hall Building per construction documents.
Proposed Action:
Staff recommends approval in order to rehabilitate the Historic City Hall Building as soon as possible.
Attachment:
1. Agenda
2. Fee Proposal by MC Harry and Associates, Inc.
3. 2.Copy of Resolution# 13-8554, 12-8388, 12-8459
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Memorandum
To: Mayor Myra L. Taylor
Vice Mayor Josep L.Ke11e
Commissioner Timot y Holes
Commissioner Dorot y Johns`n� ,I
Commissioner Luis Sa is o
FROM: Kelvin L.Baker, City Manag r
v
DATE: October 21,2013
RE: A Resolution to issue an RFP to select a qualified contractor(s) for the
rehabilitation of the Historic City Hall Building and also to approve agreement
with MC Harry and Associates, Inc. for the Architectural and Engineering
Services.
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSALS (RFP) TO SELECT A QUALIFIED
CONTRACTOR FOR THE REHABILITATION OF THE HISTORIC CITY
HALL BUILDING AND ALSO TO ENTER INTO AN AGREEMENT WITH
M.C. HARRY & ASSOCIATES, INC. IN THE AMOUNT NOT TO EXCEED
TWO HUNDRED THIRTY SEVEN THOUSAND SIX HUNDRED DOLLARS
($237,600.00) FOR THE FINAL DESIGN AND CONSTRUCTION PHASES OF
ARCHITECTURAL AND ENGINEERING SERVICES.
Description: MC Harry and Associates, Inc. was selected by the city commission of the city of Opa-locka
to provide professional Architectural and Engineering services for the Rehabilitation of the Historic City
Hall Building. The phase-I of the scope to assess existing condition; prepare base drawings to identify the
improvement requirements has been successfully completed. The final phase will include final
construction document preparation for the initial renovation and repair to prevent further building
degradation, restoration of the Administrative Building, including exterior envelope, interior finishes,
improve/replace the primary Mechanical, Electrical, Plumbing and Fire Protection systems. The RFP will
be issued to select qualified contractor(s) for the rehabilitation of the Historic City Hall Building per
construction documents.
Account Number: 44-541823
Financial Impact: The project is budgeted.
Implementation Time Line: As soon as possible.
Legislative History: 13-8554, 12-8388, 12-8459
Recommendation(s): Staff recommends approval in order to rehabilitate the Historic City Hall Building
as soon as possible.
Analysis: MC Harry and Associates, Inc. will prepare construction documents (plans and
specifications) for inclusion in the bid.
ATTACHMENT(S):
1. Fee Proposal by MC Harry and Associates, Inc.
2.Copy of Resolution# 13-8554, 12-8388, 12-8459
PREPARED BY: Mohammad Nasir,PE, CIP Director/City Engineer
END OF MEMORANDUM
Joanna Flores
From: Faye Douglas
Sent: Friday, October 25, 2013 4:00 PM
To: Joanna Flores
Cc: Kelvin L. Baker; Mohammad Nasir; Howard Brown
Subject: MC Harry Agenda Item
Joanna:
For the MC Harry agenda item,we will have to say that it is NOT BUDGETED since we did not put any dollars in that line
item.
However,we do have up to$650,000 approved by Miami Dade County to expend on the project. To date,we have
approved two contracts for the project: MC Harry and Associates Phase I -$181,160 and Mary Means -$60,000. The
total so far is$241,160.
This agenda item for MC Harry for Phase 2A and Phase 2B amounts to$237,600 will bring expenses to$478,760,well
within the$650,000 contract with Miami Dade County.
Therefore,we do have the dollars for this project and I will add it to the FY 2014 Budget Amendment. If we can
contract with the County for the remaining$1.35 million before April 2014, I will add that to the amendment as well.
Thank you.
Faye Douglas
Budget Administrator
City ofOpa-locka
3400 NW 135th Street, Bldg B
Opa-Iocka, FL 33054
(305) 953-2831 (phone)
(305) 953-2870 (fax)
1
Sponsored by: City Manager
Resolution No. 12-8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa-locka Historic City Hall is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDHG (Account 001512494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Proposals(RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and
NOW,THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section I. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, hereby authorizes the City
Manager to issue a Request for Proposals(RF)) for general engineering services from qualifying
engineering consulting firms, for the rehabilitation and restoration of Opa-locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12-8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this I I`i day of April,2012,
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MYR, TAYLOR
AYOR
Attest to:
J _ a Flores
terim City Clerk
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Ap ved as c and leg ciency:
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Jose b. l r
Cit,i ' ttorn.
Moved by: COMMISSIONER MILLER i. /
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-I
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 4-11-12 Item Type: Resolution Ordinance Other
Date: X
(Enter X in box)
Fiscal Impact: Ordinance Reading: lit Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Advertising 901512494 (Enter X in box) X
CDBG CDBG
Contract/P.O.Required: Yes No RFP/RFQ/Bid #:
(Enter X in box) - N/A
Strategic Plan Related Yes No Strategic Plan Priority Area Strategic Plan Obj./Strategy: Out the
(Enter X in box) i X specific objective/strategy this item will addre, 1
Enhance Organizational Q
Bus.&Economic Dev
Public Safety C:
Quality of Education LJ
Qual.of Life&City Image
Communcation p
Sponsor Name City Manager Department: Building& Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
Staff Summary: 1
City Hall was built in 1926.The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
Proposed Action:
Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall, City
Commission to approve.
Historic City Hall 1
RFP—General Engineering Services
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012.
3) City's inspection report dated March 2011.
4) Resolution#08-7363
5) Resolution #10-8041
6) Resolution #10-8107
Historic City Hall 2
RFP—General Engineering Services
/OA Li
Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM: Bryan.K. 'nnie,City Manager
DATE: . April 02, 2 12
RE: Request for Proposal (RFP) for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD,OPA-LOCKA, FLORIDA 33054
Description: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed-upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Implementation Time Line: As soon as possible.
Legislative History: Resolutions#08-7363, 10-8041 and 10-8107
City Hal) was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation, REP t
General Engineering Companies
Mayor and City Commission
Page 2
April 02, 2012
ATTACHMENT(S): I)Copy of Request for Proposal for Rehabilitation of'City Hall Building.
2)Mold&Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19, 2012.
3)City's Inspection report dated March 2011
4)Resolution#08-7363
5) Resolution#10-8041
6) Resolution#10-8107
PREPARED BY: Arshad Vigar, P.E., CFM, interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation, RFP 2
General Engineering Companies
HARRY
CONSULTANT WORK ORDER PROPOSAL
October 18, 2013
City of Opa Locka
780 Fisherman Street, 4th Floor
Opa-locka, FL 33054 W
w
Att: Mohammad Nasir, CIP Director
LJ
W
Re: Rehabilitation of Historic Opa-Locka City Hall Building
RFQ# 12-0706100
AE Fee Proposal—Phase 2A-Repairs&Remediation/Phase 2B-Restoration &Rehabilitation—Rev. 1
Dear Mohammad:
This is our REVISED proposal reflecting the negotiations held with the City, including the meeting of this morning.
M.C. Harry&Associates proposes to provide professional Architectural and Engineering services identified below
for the Rehabilitation of Historic Opa-locka City Hall Building RFQ # 12-0706100, pursuant to the Contract
Agreement with the City of Opa-locka for Architectural and Engineering Services.
M.C. Harry & Associates has successfully completed Phase 1 of the services, which was the Conditions
Assessment & Recommendations Report of the Historic Opa-locka City Hall (Administration Building) and the
adjacent Historic Fire Station Building. The purpose of this proposal is to outline and detail, the next phase of
professional Architectural and Engineering services to related the final design related to the restoration and
rehabilitation of the main Administration Building.
Our final report outlines the restoration/repair approach most beneficial to the condition of both buildings and the
site's overall masterplan currently under development by Mary Means and Associates as your Programming and
Planning Consultant. Phase 2 of the professional services will implement the restoration and the rehabilitation of
the Administration Building. Subsequent phases, which the City may be implement at a later date, will address
site improvements, restoration and rehabilitation of the Fire Station Building, potential tenant improvements for the
Administration Building and any renovations of accessory structures on the site.
The Administration Building is currently unoccupied and suffers a degree of damage from water intrusion, termite
infestation and general neglect. Phase 2 would restore and rehabilitate the building in two stages, Phase 2A &
Phase 2B. Our fee proposal is limited to scope of work related to these two construction packages.
h.,
SCOPE OF WORK
Repairs & Remediation Phase 2A: This package will implement the initial renovation and repair program to
stabilize and prevent further building degradation. This phase of the work is limited to the permanent repair of the
damaged roof cap of the observation Tower of the Administration Building, a major source of water intrusion into
the building; removal of all water damaged materials, mold and mildew removal and building fumigation for ---
termites. MCHarry and Associates will prepare Construction Documents(plans and specifications)to define a bid
package which will be made available for bidding by the City to fast-track the repairs to the building.
Restoration & Rehabilitation Phase 2B This package will provide for the Restoration of the Administration
Building, including the exterior envelope, interior finishes, improve/replace the primary Mechanical, Electrical,
Plumbing and Fire Protection systems and prepare the building to receive final, use-specific, interior
improvements. The design documentation of this phase will start concurrently with Phase 2A with the intent of
having the construction document package ready to start construction as soon as Phase 2A construction is
completed. MCHarry and Associates will prepare Construction Documents (plans and specifications)to define a
bid package which will be made available for bidding by the City.
Future Phases: Future phases of improvements are not included at this time, and will be defined as needed.
October 18,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 2A&2B—Rev 1
Page 2
BASIC SERVICES
The professional Architectural and Engineering Services will include all Architectural, Structural Engineering, and
Mechanical, Electrical and Plumbing Engineering Services as outline below. Basic Services are defined for this
project as follows:
1. Construction Documents Phase: We will prepare Final Construction Documents setting forth all design
drawings and specifications needed to obtain competitive bids from qualified contractors; and to obtain a
building permit to construct the Project.
• Phase 2A: Repairs& Remediation: We will prepare Construction Drawings, and specifications to
define the scope of work needed to allow the city to request bids for construction. We will provide
an AE estimate of the Probable Construction Cost. We will provide progress sets in PDF format
for review and approval at 90%and Final Construction Documents stages.
i. 90% CD: shall include all documents and technical specifications, including engineering
sheets; ready for final technical review and comment
ii. Final Contract Documents: shall be the 90% set, updated with all comments, and shall
be ready to bid/submit for permit.
• Phase 2B: Restoration & Rehabilitation: We will prepare Construction Drawings, and technical
specifications to define the scope of work needed to allow the city to request bids for construction.
We will provide an AE estimate of the Probable Construction Cost. We will provide progress sets
in PDF format for review and approval at 30%, 60%, 90% and Final Construction Documents
stages.
i. 30% CD: shall include base floor plans; ceiling plans; elevations and the beginning of
details;
ii. 60% CD: shall include the above information, in more advanced detail, and the initial
engineering information;
iii. 90% CD: shall include all documents and specifications, including engineering sheets;
ready for final technical review and comment
iv. Final Contract Documents: shall be the 90% set, updated with all comments, and shall
be ready to bid/submit for permit.
• NOTE: Normal procedure dictates that the City will need to provide the AE with the 'Division 0'
documents of the specification. This includes the Instructions to Bidders, General Conditions, the
Contract for Construction, and defines construction Insurances, bonds and other requirements.
MCHarry will coordinate this owner provided documents with the technical specifications.
2. Permitting Phase — applies to both phase 2A and 2B packages: Upon completion of the Contract
Documents, we will provide the City with assistance in filing for, and obtaining the necessary building
permits. We will provide up to two (2) hard copy sets of plans, signed and sealed by the professionals of
record for submittal to the building department. We will respond to all review comments by the Building
Department and revise the plans as needed to resolve those comments.
3. Historic Preservation Board: We have NOT included services to present a summary of the project scope
to the Historic Preservation Board, as it is considered an OPTIONAL service. If it is required, the AE fees
needed will be funded from the Additional Services Allowance.
4. Bidding and Award of Contract: — applies to both phase 2A and 2B packages: During the phase of the
work, the City will be obtaining competitive bids from qualified contractors. We will provide the city with a
copy of the technical bid documents (plans and specifications) for the City to advertise and distribute.
MCHarry will Attend pre-bid meeting with potential bidders, respond to questions from bidders, assist with
preparation of addenda as needed, assist with evaluation of the bids and award recommendation as
needed.
October 18,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 2A&2B—Rev 1
Page 3
5. Construction Phase Services: — applies to both phase 2A and 2B packages: During the construction
phase of each package, MCHarry will assist the City with limited professional services to assure the
construction work is being done in conformance with the plans and specifications; Specifically we will:
• Visit the construction site on a periodic basis; and attend regularly scheduled construction
meetings (assumed every 2 weeks);
• We will provide responses to contractor requests for information (RFI); and provide interpretations
to the Construction Documents as needed;
• We will provide review and approval of required shop drawings;
• We will assist the city as needed with review and recommendations for contractor pay
applications;
• Upon the contractor reaching substantial completion (the work has been completed to a level that
it can be used); the AE will provide a site visit and detailed punch list;
• Upon completion of the punch list, the AE will visit the site and sign off on all completed punch list
work.
• We will update the plans to reflect minor changes made during construction based on contractor
provided markup of the drawings, and provide the City with a final PDF copy of thee record
drawings. We will also provide the City with a disk containing the AutoCAD (*DWG) files for the
project for your records.
COMPENSATION
The TOTAL compensation shall include Basic Services plus the allowances for Reimbursable Expenses and
Additional Services as outlined below. The City shall not be liable for any fee, cost, expense or reimbursable
expense or other compensation beyond this amount without further authorization.
BASIC SERVICES
M.C. Harry & Associates shall perform the Work detailed in this Proposal for a Lump Sum Basic Services fee of
Two Hundred Seven Thousand, Six Hundred dollars and no cents ($207,600)for Phase 2A and 2B. See detailed
summary of compensation below.
REIMBURSABLE EXPENSE
Reimbursable Expenses are for direct costs expended for the benefit of the City by MCHarry and Associates.
Reimbursable expenses shall include Regulatory fees, if any; special printing or renderings requested by the
City; out of town travel (not expected); Cost of testing related to the work (environmental, hvac test and balance,
material testing) We have recommended an allowance (Not to Exceed) amount of Ten Thousand dollars
($10,000.00).
ADDITIONAL SERVICES
Additional Services are in addition to Basic Services and are only provided if authorized in advance by the City.
We have recommended an allowance (Not to Exceed)amount of Twenty Thousand dollars ($20,000.00)
Additional Services can include changes to previously approved documents; design services related to added or
unforeseen scope; services required due to the default of the contractor; services required by an extended
construction phase services beyond the original anticipated schedule.
October 18,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 2A&2B—Rev 1
Page 4
SCHEDULE OF FEES / COMPENSATION. Compensation shall be invoiced to the City monthly in proportion to
the tasks completed. Retainage, if any shall be released upon successful completion of each task.
SUMMARY OF COMPENSATION
Task Activity Description Fee Amount Fee Basis
Phase 2A—Repair and Remediation , $ 29,100
1 Construction Documents
•
90 %-Construction Documents $ 18,000 Lump Sum
•
Final Construction Documents $ 2,000 Lump Sum
2 Permitting $ 2,000 Lump Sum
3 Assistance with Bid and Award $ 1,100 Lump Sum
4 Construction Phase Services $ 6,000 Lump Sum
Phase 2B—Restoration and Rehabilitation $ 178,500
5 Construction Documents
• 30%-Construction Documents $ 40,000 Lump Sum
•
60%-Construction Documents $ 40,000 Lump Sum
• 90% -Construction Documents_ $ 40,000 Lump Sum
• Final Construction Documents $ 13,000 Lump Sum
6 Permitting _ $ 5,000 Lump Sum
7 Presentation to Historic Preservation Board Not Included at this time
8 Bidding and Award of Contract $ 3,500 Lump Sum
9 Construction Phase Services $ 37,000 Lump Sum
Subtotal—Basic Service Fees $ 207,600
Allowance for Reimbursable Expenses $ 10,000 Allowance, NTE
Allowance for Additional Services $ 20,000 Allowance, NTE
TOTAL CONTRACT AMOUNT $ 237,600
SCHEDULE OF WORK—TIME OF PERFORMANCE
MCHarry and Associates will organize the services and provide information in a timely fashion. Attached is a
schedule reflecting an estimate of the durations for each task and overall schedule.
We look forward to continuing our services to the City of Opa Locka.
Submitted by:
Lourdes Solera, FAIA, Principal
October 18,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 2A&2B—Rev 1
Page 5
Preliminary Project Schedule
I Target Date
Assumed Start: 10/23/2013
Start Days Finish
PHASE 2A-REPAIR&REMEDIATION
Contract Documents Start CD
Submit 90%CD 10/23/2013 30 days 11/22/2013
City Review/Comment 11/22/2013 1 days 11/23/2013
Submit 100%CD- Final Documents 11/23/13 9 days 1212/2013
City Review/Approval 12/2/2013 7 days 12/9/2013
Permitting
Permitting- City of Opa-locka 12/2/2013 14 days 1 1 2/16/20131
Bid&Award
Release for Bidding(Advertisement) 12/16/2013 0 days I 2/16/20131
Bid Period 12/16/2013 30 days 1/15/2014
Bid Opening Date 1/15/2014
Council Meeting(FYI) 1/22/2014
Evaluate bids&Award Period 1/15/2014 7 days 1/22/2014
Construction Phase
Prepare&Issue Construction NTP 1/22/2014 7 days 1/29/2014
Construction Period 1 1/29/2014 I 90 days 1 4/29/20141
27 weeks(documentation&construction)
Total Time Phase 2A= 188 calendar days
PHASE 2B-RESTORATION &REHABILITATION
Contract Documents Start CD
Submit 30% CD 10/23/2013 30 days 11/22/201 3
City Review/Comment 11/22/2013 1 days 11/23/2013
Submit 60% CD 11/23/201 3 30 days 12/23/2013
City Review/Comment 12/23/2013 1 days 12/24/2013
Submit 90% CD 12/24/2013 21 days 1/14/2014
City Review/Comment 1/14/2014 1 days 1/15/2014
Submit 100%CD- Final Documents 1/15/2014 7 days 1/22/2014
City Review/Approval 1/22/2014 7 days 1/29/2014
Permitting
Permitting- City of Opa-locka&other
agencies 1/22/2014 60 days 3/23/2014
Historic Preservation Board [anytime before 3/14/13]
Bid&Award
Commission Approval to Bid 3/6/2014
Release for Bidding(Advertisement) 3/25/2014 0 days 3/25/2014
Bid Period 3/25/2014 42 days 5/6/2014
Bid Opening Date 5/6/2014
Council Meeting(FYI) 5/21/2014
Evaluate bids&Award Period 5/6/2014 21 days 5/27/2014
Construction Phase
Prepare&Issue Construction NTP 5/21/2014 7 days 5/28/2014
Construction Period I 5/28/2014 I 180 days 11/24/2014
Substantial Completion 11/24/2014
Final Completion 30 days 1 12/24/20141
61 weeks(documentation&construction)
Total Time Phase 2B= 427 calendar days
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Sponsored by: City Manager
RESOLUTION NO. 13-8554
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT
WITH M.C. HARRY & ASSOCIATES, INC., FOR PHASE 1 OF
THE ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL,
PAYABLE FROM ACCOUNT NUMBER 44-54182; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, pursuant to RFP12-1405100 , the City of Oa-locka requested proposals for
architectural and engineering services for the rehabilitation of Opa-locka Historic City Hall
Building; and
WHEREAS, of the five bidders that responded for architectural and engineering services,
MC Harry and Associates, Inc., was the most responsible, responsive and highest scored bidder;
and
WHEREAS, the selection of MC Harry and Associates, Inc. is based on project
understanding, experience, recommendation for top-rated roofing system, approach to design for
the domes and towers, structural integrity and their unique qualification for the project; and
WHEREAS, pursuant to Resolution 12-8459, the City Commission of the City of Opa-
locka desires to approve the negotiation and execution of a contract with MC Harry and
Associates, Inc. for the architectural and engineering services for the rehabilitation of the Historic
City Hall.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, hereby authorizes and
directs the City Manager to negotiate and execute a contract with MC Harry and Associates, Inc.,
in substantially the form attached hereto, for Phase 1 of the architectural and engineering services
for the rehabilitation of Opa-locka Historic City Hall,payable from account number 44-54182.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27th day of February,2013.
• T; LOR
MAYOR
ttest to:
oanna Flores
City Clerk
Approved as to form and legal sufficiency:
Jor eller .•`r����. •
EEN'.POON MARDER PA
Attorney
Moved by: COMMISSION'R JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: OUT OF ROOM
Mayor Taylor: YES
o`n Loc,r
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting February 27,2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1s,Reading 2nd Reading
(EnterX in box) Yes No (EnterX in box)
x Public Hearing: Yes No Yes No
(EnterX in box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (EnterX in box) X
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) RFP#12-1405100
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational Q
Bus.&Economic Dev - 1. Will restore the Historic
Public Safety - City Hall.
Quality of Education 121
Qual.of Life&City Image No
Communication
Sponsor Name Department:
City Manager Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
project.
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates, Inc.
Attachment:
1. Agenda, 2.RFQ Evaluation Summary Sheets, 3.Panel Member's evaluation sheet for RFQ package
4.Evaluation Summary for the Oral Presentation, 5.Copy of Resolution#12-8388 and 12-8459
MCHARRYASSOCIATES
CONSULTANT WORK ORDER PROPOSAL a
February 13,2013
City of Opa Locka
780 FISHERMAN STREET,4TH FLOOR z
OPA-LOCKA, FL 33054 c�
w
At Kelvin L. Baker, City Manager
Re: Rehabilitation of Historic Opa-Locka City Hall Building
RFQ#12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment/Report and Recommendations.
Dear Mr. Baker:
This is our REVISED proposal, based in-part on our negotiation meeting of November 6,2012 our
meeting of December 6,2012 and information obtained this past month.This fee proposal assumes the
City will engage Mary Means+Associates as your Programming and Planning Consultant. M.C. Harry
and Associates will collaborate with this firm,but they will perform the bulk of the tasks as outlined in their
agreement. M.C. Harry&Associates proposes to provide the services identified below for the
Rehabilitation of Historic Opa Locka City Hall Building RFQ#12-0706100.
I. GENERAL
BACKGROUND: The Opa Locka City Hall is a historically significant building and is listed on the National
Register of Historic Places. The building,featuring Morrish Revival Architecture,was completed in 1926
by architect Bernhardt E. Muller and was last restored in 1987. MCHarry and Associates is presenting
herewith a full service team to develop rehabilitation/restoration/enhancement program that will respect
the building's unique history and original design.
Historic City Hall has been unoccupied for several years and suffers a degree of damage from water
intrusion, termite infestation and general neglect. MC Harry Associates has been engaged by the City to
conduct an analysis of existing conditions and develop a program for complete restoration to be
implemented in phases. Phase 1 shall include a complete conditions assessment, leading to a budget
and work plan for implementation;
FUTURE PHASES: Future phases of our services will be for Basic Services related to the development
of the construction documents, assistance with obtaining permits, and construction administration of the
subsequent restoration efforts as they are developed. We cannot provide the fees for this phase of the
work at this time until we conclude the Condition Assessment. Each phase will have its own fee and
schedule.
The final 'use' of the Historic City Hall has not been determined, but we will assume that the building will
continue to be used for public purposes, providing general meeting spaces and offices for the City,
therefore the initial scope of the project will be as follows for Phase 1:
SCOPE OF WORK
The Phase 1 work shall be organized in four (4) tasks. These tasks are not necessarily sequential; and
in-fact will be completed simultaneously.
Task 1 Conditions Assessment
Task 2 Prepare Existing Condition Drawings
Task 3 Collaborate with Planning+Programming Consultant
Task 4 Report&Recommendations
February 13,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment!Report and Recommendations
Page 3
Task 2—Prepare Existing Condition Drawings
Critical to the development of the restoration construction and planning documents will be the need to
have accurate, scaled existing condition drawings that depict the budding and site. MCHarry has
researched local archives and located many of the original drawings, but they are only available in
photographic, non-scaled documents.
We propose to develop existing condition drawings (site plan, floor plans, reflected ceiling plans,
elevations, building sections) in Auto-CAD (DWG)for use as the base documentation. The following are
the tasks required:
1. We will visit the site with a team of architects to take field measurements of all building
elements.
2. We will develop CAD floor plans, roof plan,exterior elevations and sections of the existing
building using a combination of the information from the archives, plus the measured
data.
Deliverables for this Task
Auto-CAD(DWG);submitted in PDF format:site plan,floor plans, reflected ceiling plans,
elevations, building sections.
Fee/Compensation: $27,000.00
Task 3—Collaborate with Planning+Programming Consultant.
The City has or will engage Mary Means +Associates who will provide the City with Programming and
Planning services designed to evaluate future uses of the building, and the possible impact those uses
might have on the restoration scope.
MCHarry will collaborate with the City staff and Mary Means + Associates to review the scope of the
renovations/ restoration to build concurrency between the required scope, available budgets and
expectations. We anticipate the following tasks leading to a consensus for the future use of the Opa-
Locka City Hall.
1. Meetings with City staff and Mary Means + Associates to consider and outline potential future
uses;and receive your input, ideas and thoughts for consideration.
2. MCHarry will develop conceptual floor plan and site graphics to graphically represent the various
options for future use.
3. Attend Community Input Workshop (hosted by the City and organized by Mary Means +
Associates) to present the concepts and ideas, and to encourage the community to participate in
the planning.
Deliverables for this Task
Conceptual Plan Layouts of potential uses.
Fee/Compensation: $12,360.00
OPTIONAL SERVICES: The above task anticipates one(1)community workshop. MCHarry will
participate in additional community workshops for an additional fee of$2,000 per workshop.
February 13,2013
Rehabilitation of Historic Opa-Locka City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment/Report and Recommendations
Page 5
4 Issue Report&Recommendations 130 days NTP+120
*An updated schedule, indicating actual delivery dates, based on the above durations, will be provided to
the City upon receipt of the NTP.
III. COMPENSATION
Consultant shall perform the Work detailed in this Proposal for a Total Compensation Not to Exceed
$181,160.00. Said compensation includes fees for professional services; direct costs associated with
equipment rentals; specialized material testing as outlined above, and an allowance for potential optional
services(to be authorized by the City if needed) as defined below.
PROFESSIONAL SERVICES
SCHEDULE OF FEES / COMPENSATION. Compensation shall be invoiced to the City monthly in
proportion to the tasks completed, such that the following costs per task shall not be exceeded:
Task 1 CONDITIONS ASSESSMENT $ 47,920
PREPARE EXISTING CONDITION
Task 2 DRAWINGS $ 27,000
COLLABORATE WITH PLANNING I
Task 3 PROGRAMMING CONSULTANT $ 12,360
Task 4 REPORT AND RECOMMENDATIONS $ 42.500
Total Lump Sum Fee for Professional Services: $ 129,780
REIMBURSABLE EXPENSE
Reimbursable Expense Allowance(Not to Exceed): $28,000.00
Allowance for Reimbursable Expenses: We recommend that this contract provide for an initial allowance
of$28,000.00 for the cost of direct expenses required in connection with the Work, Said Reimbursable
Expenses shall be billed at the actual'COST'incurred with receipts presented plus a markup of 10%.
1. Equipment for access as required for the Conditions assessment task (equipment rental,
operator, on-site carpenter/labor and miscellaneous materials for basic fixing of destructed
surfaces for inspection)
2. Asbestos and Mold Remediation Consultant
3. Direct Cost for obtaining roof cores to determine make up of roofing system.
4. Professional Land Survey if needed.
5. Printing of documents provided to the City
6. Regulatory fees, if any
7. Expenses paid on behalf of the City related to this project.
IV. ALLOWANCE FOR ADDITIONAL SERVICES
Additional Services Allowance(Not to Exceed): $20,000.00
Allowance for Additional Services: We recommend that this contract provide for an allowance of
$20,000.00 for optional services that may be requested by the City during this phase of the work. These
tasks, if any, shall be individually authorized.
Ochs
C p
1
Memorandum
To: Mayor Myra L.Taylor
Vice Mayor Joseph L. Hey
Commissioner Timothy H mes
Commissioner Dorothy Jo nson
Commissioner Luis B.San iago
FROM: Kelvin L.Baker,Sr.,City Manage
DATE: February 11,2012
RE: Agreement with MC Harry and Associates,Inc.for the Architectural and
Engineering Services for the Historic City Hall Building Rehabilitation
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH M.C. HARRY & ASSOCIATES, INC. IN THE AMOUNT
NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND TWO HUNDRED
TEN DOLLARS ($141,210.00)FOR THE 1sT PHASE OF ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE REHABILITATION OF HISTORIC CITY
HALL BUILDING LOCATED AT 777 SHARAZAD BOULEVARD, OPA-LOCKA,
FLORIDA 33054.
Description: The City of Opa-locka requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. MC Harry and
Associates, Inc. is the highest scored and most responsive bidder based on project understanding,
similar experience, recommendations for the top rated roofing system, approach to the design
solutions for the domes and towers, recommendations for the structural integrity including spiral
stairway,project cost control methodology,and also the evaluation of how the particular consulting
firm is uniquely qualified for this project.. City Commission authorized City Manager to negotiate
consulting fee with MC Harry and Associates,Inc.per resolution# 12-8459.
Account Number: 44-541823
Financial Impact: The cost of Phase 1 will be funded by the General Obligation Bond award of$2
Million from Miami Dade County
Implementation Time Line: As soon as possible.
Legislative History: 12-8388, 12-8459
Recommendation(s): Staff recommends approval in order to receive the Architectural and Engineering
services from the top ranked M.C. Harry&Associates,Inc. for the rehabilitation of the Historic City Hall.
Analysis: Several meetings were conducted with MC Harry and Associates, Inc. to define scope and
to negotiate associated consulting fee.The services will be rendered in different phases.
ATTACHMENT(S): 1. Proposal
2. Copy of Resolution# 12-8388, 12-8459
3. Contract Agreement
PREPARED BY: Mohammad Nasir,PE,Asst.Public Works Director/City Engineer
Howard W.Brown,Jr.,MPA,Planning and Community Development Director
Charmaine Parchment,MBA,Acting Asst. Finance Director/Grant Coordinator
END OF MEMORANDUM
CITY OF OPA-LOCKA CITY HALL ■ MCHarry Associates,Inc.
FEE PROPOSAL-ASSESSMENT&PLANNING 2780 SW Douglas Road
2/13/2013 Miami,Florida 33133
305-445-3765
REIMS.
TASK DESCRIPTION LABOR FEE COSTS NOTES/REMARKS
1 CONDITIONS ASSESSMENT
Site Inspections,identification of damaged areas,documentation of existing conditions and restoration needed.Staff
and equipment to site to investigate &assess existing conditions;included limited removal for testing&investigations
TOTAL HOURS PER PHASE 437
TOTAL FEE PER PHASE $ 47,920
2 PREPARE MEASURED DRAWINGS OF EXISTING CONDITONS
TOTAL HOURS PER PHASE 288
TOTAL FEE PER PHASE $ 27,000
3.0 COLLABORATE WITH PLANNING/PROGRAMMING CONSULTANT
Collaborate with City Consultant to assess future
use/&future construction rehab $ 7,960
Assist/Collaborate-Community Input Meeting 1 $ 4,400
104 TOTAL HOURS PER PHASE
$ 12,360 $ - $ 12,360 TOTAL FEE PER PHASE
4 REPORT AND RECOMMENDATIONS
Code Analysis/Impact on Restoration $ 5,160
Study Alternates for ADA Restrooms $ 6,440 _
Prepare Cost Estimates $ 8,920
Develop Report and Recommendations $ 21,980
TOTAL HOURS PER PHASE 384
TOTAL FEE PER PHASE $ 42,500
1213 TOTAL PROJECT HOURS
$ 129,780_TOTAL LUMP SUM FEE
•
4 REIMBURSABLE EXPENSE ALLOWANCES [Billed at actual cost+10%1
Asbestos and Mold Remediation Consultant $ 8,125
Equipment Rentals and Repair Labor $ 15,000
Roofing Testing $ 1,500
Site Professional Land Survey S 2,400
Misc Reimbursable Expense S 975
TOTAL ALLOWANCE 28,000 _NTE
4 ADDITIONAL-OPTIONAL SERVICE ALLOWANCE
See proposal narrative $ 20,000 ,
TOTAL ALLOWANCE 20,000
Sponsored by: Mayor Taylor
Vice Mayor Kelley
RESOLUTION NO. 13-8555
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, URGING SUPPORT OF
FLORIDA MILITARY FAMILY AND COMMUNITY
COVENANT DAY ON APRIL 17, 2013; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, for more than 230 years, individual from all walks of life have taken up
arms and sworn an oath to support and defend the principles upon which our country was
founded; and;
WHEREAS, whether serving at home or abroad, Florida's active duty reserve and
National Guard military and civil servants, protect our homeland, respond to national disasters,
assist humanitarian agencies and protect against all threats foreign and domestic; and
WHEREAS, the United States Army Community Covenant program, created in 2008
was designed to foster and sustain effective state and community partnerships with all of the
armed services, improving the quality of life for service men, service women and their families;
and
WHEREAS, community support is essential for the readiness of the military and
contributes to strengthening the resilience of U.S.military personnel; and
WHEREAS, Americans recognize that military personnel and their families make
considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves,
and visible/invisible wounds of war are a few of the unique stresses military families face; and
WHEREAS, Floridians support service members, veterans, and their families by
stepping forward to help mitigate stresses associated with military life while also striving to
Resolution No. 13-8555
inspire their fellow Americans to continue to recognize and support military and veteran families
in their communities;and
WHEREAS, the City Commission of the City of Opa-locka, hereby supports the
proclamation of Military Family and Community Covenant Day on April 17, 2013.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. City Commission of the City of Opa-locka, through the Florida Military
Family and Community Covenant and Operation Strong Families, accepts the call to action to
support and honor all service members, veterans and their families,past and present, on April 17,
2013.
Section 3. The Clerk is authorized to distribute a copy of this Resolution to the
Florida League of Cities, and to local municipalities and Miami-Dade County to encourage their
support of the Florida Military Family and Community Covenant Day on April 17, 2013.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27`"day of February,2013.
RAT LOR
MAYOR
ttest to:
14
•anna Flores
ity Clerk
Resolution No. 13-8555
Approved as to form and legal sufficiency:
0 / 1 i /
Id'//AV I JP._
Jo•'~�'S�' eller
'' EN'POON MARDER PA
Att•rney
Moved by: COMMISSIONER JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: OUT OF ROOM
Mayor Taylor: YES
001 apc4h.
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301 WA konoegh Street•Soite 300•P.O.Box 1751•iollehessee,FL 32302.1157•(850)212-9684•Fox(850)122.3806•www.floridaleagueolcities.com
February 8,2013
Dear City Manager or City Clerk:
(PLEASE SHARE THiS INFORMATION WTI'H YOUR CITY OFFICIALS AND YOUR PUBLIC
INFORMATION OFFICER)
The Florida Military Family and Community Covenant, Inc.(FMFCC)is a not-for-profit whose mission is to
recruit a ground swell of civilian support across the State of Florida to support our military families and
veterans.
By reaching out to Florida's 410 cities and engaging small groups of civilians to create and implement an action
plan,the Florida Military Family and Community Covenant will make a difference in the life of military
families.
The Florida Military Family and Community Covenant has asked the Florida League of Cities to partner in
getting the word out to Florida's cities. Therefore,we are encouraging our membership to place this item on an
agenda before the end of March for consideration and adoption of a resolution in support of Florida Military
Family and Community Covenant Day—April 17,2013.
We have attached a draft resolution,along with several other items of information—suggestions for activities
celebrating FMFCC and April 17,2013 and a publicity checklist.
When adopting your resolution,we strongly encourage your city to publicize the adoption of the resolution,as
well as any activities planned in celebration of April 17, 2013,FMFCC Day. Also,please let the FMFCC
Executive Director(info. below)when the item is scheduled to come before your commission or council.
Once your resolution is adopted,please provide a copy to the FMFCC at Post Office Box 883,Monticello,
Florida 32345-0883. All resolutions will be placed on a backdrop for future events,including celebrations on
April 17,2013 in Tallahassee.
For further information,please contact Rae Pike, FMFCC Executive Director at(850)673-7981. Thank you for
placing this on an upcoming agenda for consideration. We look forward to receiving your resolution and to
celebrating Florida Military Family and Community Covenant throughout Florida!
Sincerely,
Manny Marorne.
President,Florida League of Cities 02-11-13P0.3:39 R C V D
Mayor,City of Sweetwater
President Manny Marano,Mayor,Sweetwater
First Vice President P.C.Wu,Council President,Pensacola•Second Vice President Lori C.Moseley,Mayor,Miromor
Executive Director Michael Sittig•General Counsel Harry Morrison,Jr.
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FMFCC Mission:
To recruit and coordinate a ground swell of civilian support across the Great State of
Florida to support our military and veteran families.
FMFCC Vision:
To reach out to Florida's 410 cities and inspire and engage small groups of civilians to
create and implement a local holistic action plan that will make a difference in the lives
of ntilita►y and veteran families in their community.
Visit us on the web at: www.fmfcc.org
Florida Military Family and Community Covenant
P.O.Box 883,Monticello,FL 32345/850.673-7981
PROCLAMATIONorRESOL UTION
CITY OF(PLACE YOUR CITY NAME) .
PROCLAIMS APRIL 17, 2013 AS
MILITARYFAMILYAND COMMUNITY COVENANT DAY
WHEREAS, for more than 230 years, individuals from all walks of life have taken up
arms and sworn an oath to support and defend the principles upon which our country was founded;and
WHEREAS, whether serving at home or abroad, Florida's active duty reserve and
National Guard military and civil servants, protect our homeland, respond to national disasters, assist
humanitarian emergencies and protect against all threats foreign and domestic;and
WHEREAS,created in 2008,the United States Army Community Covenant program was
designed to foster and sustain effective state and community partnerships with all of the armed services,
improving the quality of life for service men and women and their families;and
WHEREAS,the State of Florida has conducted a state-wide community covenant signing
ceremony;and
WHEREAS, community support is essential to the readiness of the military and
contributes to strengthening the resilience of U.S.military personnel;and
WHEREAS, Americans recognize that military personnel and their families make
considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves, and
visible/invisible wounds of war are a few of the unique stresses military families face;and
WHEREAS, today,Floridians support service members,veterans,and their families by
stepping forward to help mitigate stresses associated with military life while also striving to inspire their
fellow Americans to continue to recognize and support military and veteran families in their communities.
NOW, THEREFORE, BE IT RESOLVED that the City of hereby
proclaims April 17,2013 as
MILITARY FAMILY AND COMMUNITY COVENANT DAY
and hereby express their unwavering support and admiration to all current and former military personnel
for their true and faithful service and further recognize the tremendous sacrifices of their families.
BE IT FURTHER RESOLVED that the City of ., through the Florida
Military Family and Community Covenant and Operation Strong Families, accepts the call to action to
support and honor all service members,veterans and their families,past and present.
DULY ADOPTED AND PROCLAIMED this ........day of 2013.
ATTEST: Please sign or seal as your city would normally do.
SEAL
Sample Press Release
Military Family and Community Covenant Day
". OYCO
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Add City Logo along with FMFCC logo .rr"9 thine
DRAFT
{City Name}Adopts Resolution Recognizing Military Family
and Community Covenant Day
CONTACT:(City Official's Name)
FOR IMMEDIATE RELEASE:{Month Day,2013)
{Contact email address}/{Contact phone number)
{City Name},Fla.—The{Clty/Town/Village}of(city name)has adopted a resolution proclaiming April 17,
2013,Military Family and Community Covenant Day.This resolution represents the city's continuing
commitment to supporting and honoring all military service members,veterans and their families.
Cities across Florida are joining forces with Florida Military Family and Community Covenant(FMFCC),
along with several state and national agencies and organizations,to recognize April 17 as Florida Military
Family and Community Covenant Day.In partnership with the Florida League of Cities and the Florida
Regional Planning Councils Association,FMFCC is reaching out to Florida's 410 municipalities to inspire
civilian support for military families by creating a statewide network of Community Covenant Cities.
"The citizens of{city name)are proud to support this statewide covenant,"said Mayor(name)."We
recognize the sacrifices members of the armed forces,and their families,make on a daily basis.(City
name)looks forward to working with the Florida Military Family and Community Covenant to help these
families in the areas of employment,education,housing,transition and well-being."
When local,state and national leaders proactively respond to FM FCC's efforts to build accessible,
sustainable support for military and veteran families,cities can harness the good will of their
communities by leveraging the inherent pride Americans have for those who have given so much to
protect this nation.
For more information on Florida's Community Covenant Cities and supporting initiatives,such as
Operation Strong Families and the Civilian Battle Advocacy Buddy Battalion,please visit www.fmfcc,org.
NM
Florida Military Family and Community Covenant,inc.is o Florida-based not-for-profit corporation.Its sole purpose
is to recruit and coordinate a ground swell of civilian support across the great state of Florida to support our
military and veteran families.Our mission is to reach out to Florida's 410 cities and inspire and engage small groups
of civilians to create and implement a local holistic action plan that will make a difference in the lives of military
and veteran families in their community.
CITIES CELEBRATE FLORIDA MILITARY FAMILY
AND COMMUNITY COVENANT DAY
APRIL 17,2013
Here are some low cost ways to celebrate,some of which can be ongoing activities:
• Invite military personnel and military families to participate in your commission or council
meeting during the adoption and signing of the resolution in support of April 17,2013.
• Coordinate with military presence in your area to set up exhibits at local shopping malls,
military bases or other public places with information on your city government and its
services and military services available to the community and military families.
• Sponsor a military history day focusing on the history of the U.S.Military and your city and
its government. This could be coordinated with a local historic group.
• Involve businesses, sorority and fraternal organizations. Enlist their help in celebrating
Military Family and Community Covenant(FMFCC)Day.
• Contact your local library; advise them of the activities around this day. Ask if you can
make available at their information desk details on celebrating FMFCC Day.
• Work with senior citizens groups to find innovative ways to involve seniors in support of
military personnel and families in your area. Encourage seniors to volunteer their time with
the city to help military families.
• Request a speaker from FMFCC for your city activities and coordinate with senior groups,
businesses, sorority and fraternal organizations and the like to draw a large gathering of
concerned citizens.
• Sponsor an essay contest for students and city residents regarding the importance of the
U.S.Military and the military families in your area.
• Get acquainted with local military personnel. Coordinate efforts for integrated activities as
available and appropriate.
• Share information regarding your city/city services with military personnel and military
families.
• Sponsor tours of city hall and city facilities for military personnel and their families.
FLORIDA MILITARY FAMILY AND
COMMUNITY COVENANT DAY -
APRIL 17, 2013
There are several steps that can be taken to promote and publicize your
city's project. A list of suggestions follows:
MAI • Get the local media involved from the beginning! Let the media
know when you will be adopting your resolution in support of
FMFCC Day.
11 Be•
sure to designate a contact person for your project(s)who can be
reached by the media during city hours and after.
® • Write a guest editorial that talks about Florida Military Family and
Community Covenant Day and the importance of cities support
military and military families and submit it to your newspaper(s)
opinion page editor for use before or on April 17, 2013. (Check
IIwith your newspaper on deadlines.)
• Coordinate with military personnel to have a press conference or
Ilk media day surrounding April 17,2013 to discuss activities,etc.
• Keep reporters informed of your activities. Send the local
newspaper(s),television and radio station(s)a media advisory to
alert them to upcoming activities and a press release(s)to
publicize your activities. (A sample press release in enclosed.)
` Senda letter to-the-editor of your local newspaper(s).
•
W • As you coordinate this project with various groups(as mentioned on
the list of suggested activities),encourage them to assist you in
generating publicity.
■ Consider scheduling an interview about your project on the local
television or radio talk show and/or your cable-access channel.
• Highlight your activities on your city website. Be sure to put your
website address on ALL communications with the media. (This can
■ also be done on your social media sites,if you have them.)
• Advise the Florida Military Family and Community Covenant staff of
0 your activities.
• A post-press release may be issued.
• Be sure to send thank you letters to the newspaper reporter/editor if
ilt you receive favorable press on the event.
• Don't forget to plan for and take good quality photos(both black and
white and color)for reprint in local publications and for
dissemination.
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Sponsored by: City Manager
Resolution No. 12-8459
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO
NEGOTIATE WITH THE TOP RANKED BIDDER, M.C. HARRY &
ASSOCIATES, INC., SOLICITED UNDER RFP 12-1405100 FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
REHABILITATION OF HISTORIC CITY HALL BUILDING,
PAYABLE FROM ACCOUNT NUMBER 44-541823.; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS,pursuant to RFP 12-1405100,the City of Opa-locka requested proposals for
architectural and engineering services for the rehabilitation of Opa-locka Historic City Hall
Building; and
WHEREAS, the City received five responses to RFP 12-1405100, and invited the top
three (3) firms: 1) RJ Heisenbottle Architects, PA, 2) M.C. Harry & Associates, Inc., and 3)
Bender&Associates Architects, P.A., to make oral presentations; and
WHEREAS, the evaluation committee ranked the top three most responsive bidders,
respectively: and
WHEREAS, upon oral presentation by the top three bidders, the evaluation committee
selected M.C. Harry & Associates, Inc., based on company knowledge and project
understanding, approach to the design solutions for the domes and towers, structural integrity
solutions, project cost control methodology, and their unique qualification for the project; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to negotiate with the top ranked bidder M.C., Harry& Associates, Inc., for architectural
and engineering services for the rehabilitation of Opa-locka's Historic City Hall Building.
Resolution No. 12-8459
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby directs and
authorizes the City Manager to negotiate with the top ranked bidder, M.C. Harry & Associates,
Inc., for architectural and engineering services for the rehabilitation of Opa-locka's Historic City
Hall Building, costs to be payable from Account Number 44-541823.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 26th day of September, 2012.
66-1R"-
MAYOR
Attest to:
..
J.4nna Flores
In -rim City Clerk
Approved as to form and legal su iency:
/ ' / ,
._1Z.fi . ti 1.
Jo ' .h'S. "eller
Atto ey
Moved by: COMMISSIONER M R
Seconded by: VICE MAYOR JOHN‘re N
Commission.Vote: 3-2
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: NO
Mayor Taylor: YES
00, LOCH
4,
O RHO
i 9
U (� _ I n•
O _
n rrnr_
City of Opa-Locka
Agenda Cover Memo
Commission Meeting Item Type: Resolution Ordinance Other
Date:9/26/2012 X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
x Public Hearing: Yes No Yes No
(Enter X in box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (EnterX in box) X
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) RFP#12-1405100
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational p
Bus.&Economic Dev - 1. Will restore the Historic
Public Safety - City Hall.
Quality of Education O
Qual.of Life&City Image NI
Communication 0
Sponsor Name Department:
City Manager Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
project.
1
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates, Inc.
Attachment:
1. Agenda
2.RFQ Evaluation Summary Sheets
3.Panel Member's evaluation sheet for RFQ package
4.Evaluation Summary for the Oral Presentation
5.Copy of Resolution#12-8388
2
ock
O a
O <p
U — n
1c\`
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dor.thy John o
Commissioner Ti thy Hol • .
Commissioner Ros. Tydus
Commissioner Gail ill:
1
FROM: Kelvin L.Baker,Sr.,City Managj
DATE: September 26,2012
RE: Authorization for the City Manage to negotiate fee for the Architectural
and Engineering Services for the Historic City Hall Building Rehabilitation
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE
TOP RANKED BIDDER M.C. HARRY & ASSOCIATES, INC. SOLICITED UNDER
RFP 12-1405100 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL BUILDING LOCATED AT 777
SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054.
Description: The City of Opa-locka requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. The
evaluation committee ranked the three top most responsive bidders based on the criteria listed in
the Request for Qualifications (RFQ)as listed below:
BIDDER SCORE RANK
RJ HEISENBOTTLE ARCHITECTS,P.A. 458 1ST
M.C.HARRY&ASSOCIATES,INC. 443 2ND
BENDER&ASSOCIATES ARCHITECTS,P.A. 415 3RD
These three top ranked bidders were invited for oral presentation in order to make the final
recommendations to the City Commission. The bidders were scored based on project
understanding, similar experience,recommendations for the top rated roofing system, approach to
the design solutions for the domes and towers, recommendations for the structural integrity
including spiral stairway, project cost control methodology, and also the evaluation of how the
particular consulting firm is uniquely qualified for this project. The evaluation panel finalized the
evaluation with the following score:
1
BIDDER SCORE RANK
M.C.HARRY&ASSOCIATES,INC. 400 1ST
RJ HEISENBOTTLE ARCHITECTS,P.A. 371 2ND
BENDER&ASSOCIATES ARCHITECTS,P.A. 345 3RD
Account Number:44-541823
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2013.
Implementation Time Line:As soon as possible.
Legislative History: Resolution#12-8388
Recommendation(s); Staff recommends negotiating the Architectural and Engineering services
fee with the top ranked M.C.Harry&Associates,Inc.
Analysis: Based on the presentation M.C. Harry scored the highest points and ranked 1st. MC
Harry provided the original construction drawings which will assist in the preparation of
construction documents for permitting and the restoration of the historic City Hall Buildings.
ATTACHMENT(S):
1.RFQ Evaluation Summary Sheets
2.Panel Member's evaluation sheet for RFQ package
3.Evaluation Summary for the Oral Presentation
3.Copy of Resolution# 12-8388
PREPARED BY: Mohammad Nasir,PE,Interim Public Works Director
Arshad Vigar,PE,Project Utilities Engineer
END OF MEMORANDUM
2
Sponsored by: City Manager
Resolution No. 12-8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa-locka Historic City Hall is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 0015 1 2494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Proposals(RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and
NOW,THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City
Manager to issue a Request for Proposals(RFP) for general engineering services from qualifying
engineering consulting firms, for the rehabilitation and restoration of Opa-locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12-8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 111th day of April,2012.
(1 1 (e
MYR TAYLOR
AYOR
Attest to:
■
}
}
1 a Flores
tcrim City Clerk •
Ap. •ved as f . and leg 'Alciency:
Jose .. I r
CIO ttom■
Moved by: COMMISSIONER MILLER '..`
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
^
'v'�� 4;c4,� `
City - _ -� �� ����.D ��K,a
�'�� �
Agenda Cover Memo
�
Commission Meeting | 4'11'12 | item Type: | Resolution Ordinance ���r--
_
Date: X
/a*,X=�*
---_ —1�_
Fiscal Impact: / Ordinance Reading:
1"Reading
�mReading _i
/ ,^.or/=*~/ Yes No (E" e,xmbox) ---[ X l Public Hearing: } No
(1,m,'/'"»v,)
� ---
/ . � / |
-� _,[ondioQSource / /lnn//und& Dept) Advertising Requirement: ■T Yes I No __
/tIve,/bin,c) 00151.2*94 !Ewer xm*w/ X
(RBC [0DG � '
| '
' ----'-- l � -- — --
contract/P.O. Required: Yes � No HIT,K|:Q/Ridit:
,.x.' \)r)*n, ----- ^ -- N/A
.
!Strategic Plan Related Yes No e�, Plan Priority Area: Strategic Plan 0h).�trntrQy: Ors(the
/
/r",^, v."bn,/ X �s«vv�,x°/`^�'rm'/^"^,,.=x °me
i Enhance Organizational []
Bus. &Economic Dev []
i
Public Safety []
{
Quality of Eduation []
/
Qual.01 Life&City Image X
{vm*nvocaoon LJ .
`VonsnrNmmv "; m»»ngo Department: . Hiniu\//g& Licensing
�
-_ --_
|
--__ �-- -_ . _
Short Title:
- __
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
LnQineennAcompnn/es to prepare documents for the rehabilitation of Historic. City Hall building.
-
Staff Summary:
_-1
City no|/ was built in 1926 The external envelop of the building including windows and roof are in poor condition .
xrud need to be iepaiied
---- - --' --- - ------ -- ---' -
Proposed Action:
____-__~
Staff recommends approval in order to move aheodwiththe /ehabi|itat/no of Historic City Hall City
Commission to app rove
HitOri City Hall l
xpp - nc,e,a/ F"8mee"^g Services
_
"
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc dated January 19, 2012.
3) City's inspection report dated March 2011
4) Resolution tt08-7363
5) Resolution #10-8041
(3) Resolution tt10-8107
Hi5toric City Hall .�
RFP—General Engineering Services
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM: Bryan.K. 'nnic,City Manager
DATE: April 02, 12
RE: Request for Proposal (RFP)for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054
tri don: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed-upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Implementation Time Line: As soon as possible.
Lesislative History: Resolutions#08-7363, 10-8041 and 10-8107
City Hall was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation.RFP
General Engineering Companies
Mayor and City Commission
Page 2
April 02,2012
ATTACHMENT(S): 1)Copy of Request for Proposal for Rehabilitation of City Hall Building.
2)Mold&Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19,2012.
3)City's Inspection report dated March 2011,
4)Resolution#08.7363
5)Resolution#10-8041
6) Resolution#10-8107
PREPARED BY: Arshad Vigar, P.E., CFM, interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
NCH Rehabilitation,RFP 2
General Engineering Companies `
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
Faye 20 19 19
Mary 20 15 18
Arshad 20 15 20
Howard 20 15 15
Approach to the design solutions
for the domes and towers.
Max pts 20
Faye 20 19 19
Mary 20 15 18
Arshad 20 15 15
Howard 20 15 15
Project cost control
methodology
Max pts 20
Faye 20 19 20
Mary 20 15 15
Arshad 20 20 20
Howard 20 20 20
Project understanding
Max pts 10
Faye 10 9 10
Mary 10 10 10
Arshad 10 10 10
Howard 10 10 10
Similar experience Max
pts 10
Faye 10 8 10
Mary, 10 8 10
Arshad 10 10 10
Howard 10 8 10
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
Recommendations for roofing KAl!NW
system
Max pts 10
Faye 10 9 9
Mary 10 8 8
Arshad 10 8 10
Howard 10 8 10
How firm is uniquely qualified
for this project Max pts 10
Faye 10 9 10
Mary 10 8 10
Arshad 10 10 10
Howard 10 10 10
TOTALS 400 345 371
RANKING
M C HARRY
R J HEISENBOTTLE
BENDER
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including ii)
spiral stairway. Max /
pts 20
Approach to the design solutions / 9 icf
for the domes and towers.
Max pts 20
Project cost control
methodology o / Q ����//// 0
Max pts 20 CCC777 r 1111
'Project understanding /'"} D
Max pts 10 / 0 /
Similar experience Max /0 n 57 / /5
pts 10 (/
Recommendations for roofing
system / CI 67 67
Max pts 10
How firm is uniquely qualified
/0 / 10
for this project Max pts I° el l
Fayx„. Doit9/45 6i3 ■ q
7--- (-0;)
yk
1
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max ZD
pts 20 /
Approach to the design solutions
for the domes and towers.
Max pts 20 0 /S /
Project cost control
methodology
Max pts 20 ZO 6- / r
Project understanding
Max pts 10 /0 /0 f7
Similar experience Max
pts 10 /0 g /0
Recommendations for roofing
system
Max pts 10 /0
How firm is uniquely qualified
for this project Max pts 10 /0
/oo 72 19
ft AY-1-1 M �S ;' •
r,.//
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max 2 o l c 20
pts 20
Approach to the design solutions
for the domes and towers. Z 0 c 1 5
Max pts 20
Project cost control
methodology
Max pts 20 2'v 2. o
Project understanding
Max pts 10 1 / v jv
Similar experience Max
pts 10 /0 1 0 j (01
Recommendations for roofing
system /o I 0
Max pts 10
How firm is uniquely qualified v / v j
for this project Max pts 10
/ YQ 2)
J '
tiY $-21 °!2
A-?ARSHAD ✓taike ! ��J
(ztt
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY LM C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max 2-0 l c / S
pts 20
Approach to the design solutions
for the domes and towers. 2 a 15 I ,j
Max pts 20
Project cost control
methodology Z Q Z o Z. D
Max pts 20
Project understanding /
Max pts 10 / 0 ! U /0
Similar experience Max C /�
pts10
Recommendations for roofing
system /3
Max pts 10 ` ` O
How firm is uniquely qualified pO lc) /0
for this project Max pts 10
-
tzeh 1 gig3 / Z �` l\
OP Al
CITY OF OPA-LOCKA
SUMMARY EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction
(10 points)
Howard 10 10 10 10 10
Mary 9 9 9 9 9
Charmaine 9 7 7 8 9
Mohammad 9 9 8 8 10
Arshad 9 10 9 8 9
Company Profile,
Experience,&
Qualifications
(35 points)
Howard 34 32 30 30 35
Mary 35 30 30 34 34
Charmaine 33 31 30 32 34
Mohammad 32 32 27 30 33
Arshad 33 33 29 31 34
Project Staffing
(5 points)
Howard 5 5 5 5 5
Mary 5 5 5 5 5
Charmaine 3 2 3 3 4
Mohammad 4 4 3 3 4
Arshad 5 4 3 3 5
Project
Management
(5 points)
Howard 5 5 3 5 5
Mary 5 5 2 5 5
Charmaine 3 3 1 2 4
Mohammad , 4 4 4 4 1 5
Arshad 1 4 5 4 3 5
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Quality Control
Process
(5 points)
Howard 5 4 3 5 5
Mary 5 4 2 5 5
Charmaine 3 2 1 2 4
Mohammad 4 4 3 4 4
Arshad 4 _ 4 3 4 5
Technical
Approach to the
Project
(35 points) _ _
Howard 35 30 20 30 35
Mary 35 30 5 30 35
Charmaine 33 33 30 34 34
Mohammad 31 29 20 28 34
Arshad 32 30 21 29 33
Total (95
points
Available) 443 415 330 409 458
SUMMARY RAKING
R J Heisenbottle 458
Mcharry 443
Bender&Associates 415
R. E. Chisholm 409
Belinson-Gomez 330
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction f O
(10 points) ( 10 (
Company Profile,
Experience, & t 3 o 30
Qualifications 35
(35 points)
Project Staffing
(5 points)
5 5
Project
Management 5 3
(5 points)
Quality Control
Process 3 5
(5 points)
Technical
Approach to the 35
Project 5 0 � 3co
(35 points)
Total
(95 points
available)
.11 r✓
ig mittee Member Signatur
Date
1)
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. RJ.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
introduction 7 9
(10 points)
Company Profile,
Experience,& ,�
Qualifications 33 31 3 0 `1 t33 4
(35 points)
Project Staffing 3 3
(5 points)
Project
Management 1 l t
(5 points)
Quality Control
Process ,3
(5 points) j
Technical
Approach to the
Project • 3 3) , 0 3 4
(35 points)
Total
(95 points $� 7g �� Q
available) `l �J
3
Committee Member Signature
?/0•21-)-f —
Date
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ g 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction 9 9 8 8 10
(10 points)
Company Profile,
Experience,&
Qualifications 32 32 27 30 33
(35 points)
Project Staffing
(5 points) 4 4 3 3 4
Project
Management 4 4 4 4 5
(5 points)
Quality Control
Process 4 4 3 4 4
(5 points)
Technical
Approach to the 31 29
Project 20 28 34
(35 points)
Total
(95 points 84 82 65 77 90
available)
Co t" Member Signature
1 (I2 /(i
Date
CITY OF OPA-LOCKA
EVALUATION FORM
REHABIUTATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. RJ.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction 9 10 9 8 9
(10 points)
Company Profile,
Experience, & 33 33 29 31 34
Qualifications
(35 points)
Project Staffing 5 4 3 3 5
(5 points)
Project
Management 4 5 4 3 5
(5 points)
Quality Control
Process 4 4 3 4 5
(5 points)
Technical
Approach to the 32 30 21 29 33
Project
(35 points)
Total
(95 points 87 86 69 78 91
available)
014441-11/Ly-
Committee Member Signature
4- r2
Date
1 !/
\/
! 1�
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction 9 9 9 9 9
(10 points)
Company Profile,
Experience,& 35 30 30 34 34
Qualifications
(35 points)
Project Staffing 5 5 5 5 5
(5 points)
Project
Management 5 5 2 5 5
(5 points)
Quality Control
Process 5 4 2 5 5
(5 points)
Technical
Approach to the 35 30 5 30 35
Project
(35 points)
Total
(95 points 94 83 53 88 93
available)
D/WA--
nA)-41
rt) (0'
Committee Member Signature 1
7/9/2012 .1)
Date