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HomeMy Public PortalAbout13-8707 MOU Between South Florida Work Force Sponsored by: City Manager RESOLUTION NO. 13-8707 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING ("MOU") BETWEEN THE CITY OF OPA-LOCKA AND THE SOUTH FLORIDA WORKFORCE INVESTMENT BOARD FOR THE CITY'S JOB INITIATIVE PROGRAMS, FROM AUGUST 1, 2013 TO JUNE 13, 2014; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City Commission of the City of Opa-locka("City")desires to authorize the City Manager to execute a Memorandum of Understanding("MOU")between the City and South Florida Workforce Investment Board("SFWIB); and, WHEREAS, the Mayor and the City Commission have authorized the City Manager to create several job programs initiatives geared toward hiring Opa-locka's residents; and WHEREAS,the program initiatives offer employment opportunity to the residents of Opa- locka for select temporary employment, in addition to permanent jobs with the City and private enterprises in Opa-locka; and WHEREAS,the purpose of the Jobs Program is to increase employment and employability of the workforce through effective training and development; and WHEREAS, to meet the challenge, it is recommended that the Mayor and the City Commission authorize agreement with SFWIB to function as the first stop Workforce Development Organization("WDO") and Workforce Recruitment/Referral Organization("WRO); and RESOLUTION NO. 13-8707 WHEREAS, as the WDO, SFWIB will provide certified training skills , and SFWIB will provide first stop services to the City of Opa-locka as a Workforce Recruitment/Referral service, which will teach employability skills; and WHEREAS,THE City Commission of the City of Opa-locka authorizes the City Manager to execute a MOU with South Florida Workforce Investment Board for the City's Job Initiative Programs. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka, Florida, hereby authorizes and directs City Manager to execute a Memorandum Of Understanding between the City Of Opa- locka and the South Florida Workforce Investment Board for the City's Job Initiative Programs, effective from August 1, 2013 to June 13, 2014, and authorizes the City Manager to execute all necessary documentation which may be required, in substantially the form attached hereto as Exhibit A.. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 13TH day of November, 2013. / Y �YLOR MAYOR RESOLUTION NO. 13-8707 Attest to: Approved as to form and legal sufficiency: (14,a, ,,„,,\_ , -LA.,..k__, kiii r* I it , 41 � anna Flores Jo :III'/,�: ��. . I •ler City Clerk G I ENS'OON MARDER, PA I't Atto i ey Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES oQp•t.ock41 � �f O a 9 1- 0 t0 1.2 o,'pO Rpt f.° City of Opa-locka Agenda Cover Memo Commission Meeting 11/13/2013 Item Type: Resolution _ Ordinance Other Date: (Enter X in box) X Yes No Ordinance Reading: 1st Reading 2nd Reading Fiscal Impact: (Enter X in box) Public Hearing: Yes No Yes No X (Enter X in box) Funding Source: (N/A) Advertising Requirement: Yes No N/A (Enter X in box) X Contract/P.O. Required: Yes No (Enter X in box) X RFP/RFQ/Bid#: N/A Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Enhance Organizational 0 N/A Strategic Plan Related Bus. & Economic Dev (Enter X in box) X Public Safety 0 Quality of Education Qual.of Life&City Image • Communication 0 Sponsor Name City Manager Department: Community Development Short Title: Memorandum of Understanding (MOU) between the City of Opa-locka and the South Florida Workforce Investment Board (SFWIB) for the city's Job Initiatives program and First Source Hiring Referral Program. Staff Summary The Mayor and City Commission have adopted several resolutions authorizing or directing the City Manager to create several job program initiatives geared toward hiring Opa-locka residents. The purpose of the initiatives is to increase employment in traditionally high unemployment areas of the city: designated empowerment and enterprise zones, targeted urban areas, and Community Development Block Grant Eligible NRSA areas.The initiatives offer employment opportunities to Opa-locka residents for select temporary city projects such as car washing and sidewalk/alleyway construction, in addition to permanent jobs with the city or with private business owners in Opa-locka. The initiatives will foster the city's economic revitalization and growth by ensuring that most of the workforce is Opa-locka residents. Memorandum of Understanding SFWIB 1 A key component to the success of the city's Jobs Program, or any other endeavor to increase employment, is to increase the employability of the workforce through effective training and development. To meet this challenge, it is recommended that the Mayor and City Commission authorize an agreement with the SFWIB to function as the first stop Workforce Development Organization (WDO) and Workforce Recruitment/Referral Organization (WRO). Chartered by the State of Florida, SFWIB is one of 24 regional workforce investment boards in the state. The SFWIB is the regional workforce investment board for region 23 which is comprised of Miami-Dade and Monroe counties. On March 14, 2013, the City Commission adopted Ordinance No. 13-04 also known as the"First Source"ordinance, which creates a hiring referral program As the first stop WDO, SFWIB will provide construction trade skills training designed, recognized and accepted by all federation members of the respective trades. Successful trainees will receive certification As the first stop WDO, SFWIB will provide construction trade skills training designed, recognized and accepted by all federation members of the respective trades—the same members who provide certification after participation, apprenticeship training, or any construction related training. In addition, SFWIB will provide first stop services to the City of Opa-locka as a Workforce Recruitment/Referral service. This service includes teaching employability skills such as application completion/submission, interviewing, and appropriate attire. SFWIB is responsible for implementation of the Federal Workforce Investment Act in region 23 which directly benefits both job- seeks and members in the local business community. This MOU between the city and the SFWIB maximizes the community's benefit from both programs. Proposed Action: Staff recommends the City Manager be authorized to execute an MOU between the City of Opa-locka and the South Florida Workforce Investment Board. Attachments: • Draft MOU • Ordinance • Resolutions Memorandum of Understanding-SFWIB 2 C <p '.ACS Memorandum TO: Myra L.Taylor, Mayor Joseph Kelley, Vice Mayor Timothy Holmes, Commissio er Dorothy Johnson, Commissio er Luis B. Santiago, Commission:r FROM: Kelvin L. Baker, Sr., City Maria. 1 DATE: October 17, 2013 RE: Memorandum of Understanding (MOU)between the City of Opa-locka and the South Florida Workforce Investment Board (SFWIB)for the City's Job Initiative Programs from August 1,2013 to June 30, 2014. Request: It is recommended that the Mayor and City Commission authorize the City Manager to execute a Memorandum of Understanding (MOU) between the City of Opa-locka and the South Florida Workforce Investment Board (SFWIB)for the city's Job Initiatives program and First Source Hiring Referral Program. Description: The Mayor and City Commission have adopted several resolutions authorizing or directing the City Manager to create several job program initiatives geared toward hiring Opa-locka residents. The purpose of the initiatives is to increase employment in traditionally high unemployment areas of the city: designated empowerment and enterprise zones,targeted urban areas, and Community Development Block Grant Eligible NRSA areas. The initiatives offer employment opportunities to Opa-locka residents for select temporary city projects such as car washing and sidewalk/alleyway construction, in addition to permanent jobs with the city or with private business owners in Opa-locka. The initiatives will foster the city's economic revitalization and growth by ensuring that most of the workforce is Opa-locka residents. A key component to the success of the city's Jobs Program, or any other endeavor to increase employment, is to increase the employability of the workforce through effective training and development. To meet this challenge, it is recommended that the Mayor and City Commission authorize an agreement with the SFWIB to function as the first stop Workforce Development Organization (WDO) and Workforce Recruitment/Referral Organization (WRO). Chartered by the State of Florida, SFWIB is one of 24 regional workforce investment boards in the state. The SFWIB is the regional workforce investment board for region 23 which is comprised of Miami-Dade and Monroe counties. On March 14, 2013, the City Commission adopted Ordinance No. 13-04 ,also known as the "First Source"ordinance, which creates a hiring referral program As the first stop WDO, SFWIB will provide construction trade skills training designed, recognized and accepted by all federation members of the respective trades. Successful trainees will receive certification As the first stop WDO, SFWIB will provide construction trade skills training designed, recognized and accepted by all federation members of the respective trades—the same members who provide certification after participation, apprenticeship training, or any construction related training. In addition, SFWIB will provide first stop services to the City of Opa-locka as a Workforce Recruitment/Referral service. This service includes teaching employability skills such as application completion/submission, interviewing, and appropriate attire. SFWIB is responsible for implementation of the Federal Workforce Investment Act in region 23 which directly benefits both job-seeks and members in the local business community. This MOU between the city and the SFWIB maximizes the community's benefit from both programs. Analysis: Approving this Memorandum of Understanding with the South Florida Workforce Investment Board solidifies the partnership. Financial Impact: There is no financial impact to the City of Opa-locka. Implementation Time Line: Immediately Legislative History: Ordinance No. 13-04 Resolution No. 12-8497 Resolution No. 13-8550 Resolution No. 13-8560 Staff Recommendation: Staff recommends the City Manager be authorized to execute an MOU between the City of Opa-locka and the South Florida Workforce Investment Board. Attachment(s) Draft MOU Ordinance Resolutions Prepared By: TC Adderly, Human Resources Director Howard W. Brown, Jr., Community Development Direc 2 MOU-South Florida Workforce Investment Board 1"Reading: February 13,2013 2°d Reading: March 13,2013 Public Hearing: March 13,2013 Adopted: March 13,2013 Effective Date: March 14,2013 Sponsor: Vice Mayor Kelley ORDINANCE NO. 13-04 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, TO AMEND CHAPTER 2, OF OPA-LOCKA CODE OF ORDINANCES BY ESTABLISHING SECTION 2-192, FIRST SOURCE HIRING REFERRAL PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the unemployment rate in the City of Opa-locka is extremely high; and WHEREAS, the City awards a substantial amount of dollars in contracts for goods and services each year,which results in the creation of a variety of employment opportunities;and WHEREAS, these contracts are paid for with taxpayer dollars and should be used to promote the sustenance and creation of jobs that will increase consumer income, decrease levels of poverty, invigorate neighborhood businesses and reduce the need for taxpayer-funded programs;and WHEREAS,the City of Opa-locka desires to amend Chapter 2 of the Code of Ordinance by establishing Section 2-192, First Source Hiring Referral Program; NOW,THEREFORE,BE IT DULY ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. Chapter 2, Section 2-192 of the Code of Ordinances, Chapter 2, Administration,is established to read as follows: Ordinance No. 13-04 *********** Sec.2-192. First Source Hiring Referral Program (J) Title. This section shall be referred to as the First Source Hiring Referral Program. Definitions. The following definitions shall apply to this section: A. "Implementing Order"or"IO"means the implementing order developed by the Mayor or Mayor's designee and approved by City Commissioners (the"Commissioner")to give effect to the provisions of this Section. B. "City Contract"means an agreement for the purchase of goods and services specifically identified in the Implementing Order. C. "Contractor"means any person or entity which enters into a Contract with the City. D. "First Source Register"means the register of unemployed persons maintained by the Referral Agency in accordance with the provisions of this Section. E. "Referral Agency"means the South Florida Workforce Investment Board ("SFWIB"). F. "Referral Period"means the three(3)to five(5)day period following notification to the Referral A'ency of employment availability. (3) First Source Register created. The Referral Agency shall compile and maintain a First Source Register, which shall be a listing of unemployed persons. including graduates of programs funded by the Workforce Investment Act to be made available to Contractors as a first source for their employment needs. The Referral Agency shall not discriminate on the basis of race, ethnicity, sex, residence, or other protected category or class, in the compilation or maintenance of the First Source Register, or in its referral activities provided for in this Section. The Referral Agency shall, to the extent allowed by law,maintain a data base which identifies the race, ethnicity, sex, and residence of the persons within the First Source Register sufficient to permit adequate analysis of the available work force. ill Referral Procedure. A. The Referral Agency shall be the first source for employees to fill jobs created to satisfy the requirements of City Contracts. The following requirements shall be included in all City Contracts, except those covered Ordinance No. 13-04 under the Community Workforce Program ("CWP"), and except those covered under programs intended to encourage and assist in the employment of the blind and other severely handicapped persons such as described in Sections 413.032 -413.037.Florida Statutes(2011): 1. The Contractor,prior to hiring to fill each vacancy arising under a City Contract, shall first notify the Referral Agency of the vacancy and list the vacancy with the Referral Agency. The listing shall contain a detailed description of the job responsibilities and qualifications, and be posted during the Referral Period. The Referral Agency shall provide a list of qualified candidates, if such candidates are available, to Contractor within twenty-four (24) hours of receiving notice of vacancy. Thereafter, Contractor shall (a) review the resumes and qualifications of the candidates, and (bJ make a good faith effort as determined by the City,to fill a minimum of fifty percent (50%) of its employment needs under the City Contract from the First Source Register. Nqtwithstanding the foregoing. if after the Referral Period a suitable employee is not found from the Referral Agency, the Contractor is free to fill its vacancies from other sources. 2 A good faith effort to employ candidates from the Referral Agency shall constitute, at a minimum, evaluating the Qualification of such candidates, and conducting interviews with those candidates who satisfy the minimum competency requirements. The Contractor is not required to hire any individual candidate referred. However, Contractors shall not commit to fill vacancies in any other manner until after the end of the Referral Period, unless the Referral Agency notifies the Contractor in writing prior to the end of the Referral Period that qualified candidates are not available in sufficient numbers to fill the vacancies.Upon such notification,the Contractor may immediately fill vacancies using other sources 3. In determining whether a Contractor has made good faith efforts, the City may consider, among other criteria to be set forth in the Implementing Order: (a) the number, skills and composition of the Contractor's labor force ultimately hired; (b) whether minimum requirements were established for available positions beyond reasonable requirements to complete the job: (c) the number of referred candidates interviewed for the position: and (d) the Contractor's use of the First Source Register to satisfy its labor needs in contracts other than City Contracts. The City's determination as to whether a Contractor has made such good faith efforts is final and binding. 4. All competitive solicitations for Contracts, except those covered under CWP,shall set forth the requirements of this Section. Ordinance No. 13-04 al Monitoring and Compliance. A. City Contracts shall require the Contractor to submit quarterly reports to the Referral Agency indicating the name and number of employees hired by Contractor in the previous quarter, including the source from which such employees were found, and payroll records and tallies of employee work hours. If none of the candidates referred to a Contractor by the Referral Agency were hired, the Contractor shall report the reasons why all referred candidates were rejected in its quarterly reports. Each quarterly report shall be submitted to Referral Agency within two (2) weeks of the end of the quarter. B. For each Contract, the Contractor shall retain records sufficient to determine compliance with this Section. Such records shall include: (1) notifications to the Referral Agency; (2) referrals from the Referral Agency; (3)job applications received from sources other than the Referral Agency: and (4) the number of candidates hired based on referrals from the Referral Agency. To the extent allowed by law, such records shall be made available to Referral Agency upon request. C. Referral Agency shall be entitled to perform random, unannounced site visits to applicable project sites to determine whether or not Contractor has filled its vacancies. D. Referral Agency shall report to the City, any non-compliance with the requirements of this ordinance, any related Implementing Order_or first source agreement between Referral Agency and Contractor. C61 Implementation A. The Mayor or Mayor's designee shall prepare and submit to the Commissioners for approval,the Implementing Order which shall at a minimum: L Indicate that all City Contracts shall be subject to the requirements of this Section.The requirements of this Section shall be implemented to the maximum extent feasible,for all City purchases of goods and services. 2. Develop a time frame for implementation of First Source Hiring Referral Program.A rollout department shall be identified to use the Referral Agency with its City Contracts,and all other Ciy departments will be phased into this process within six(6)month of the passage of this ordinance. 3. Advise prospective and awarded Contractors of the nature of the First Source Hiring Referral Program. f. Ordinance No. 13-04 4. Set forth procedures to determine Contractor compliance with the requirements of this Section. 5. Recommend and establish a minimum funding threshold. 6. Establish a procedure for review and investigation of allegations of noncompliance with the provisions of this ordinance,implementing order,or first source hiring agreement. 7. Establish a procedure to determine appropriate sanctions for failure to comply with the terms of this ordinance,implementing order,or first source hiring agreement. 8. Establish an appeals process for determinations of noncompliance with _ _ the provisions of the ordinance,implementing order,or first source hiring agreement.. B. The Mayor or Mayor's designee shall prepare quarterly reports for the Commissioners which shall include:(a)the dollar amount of each City Contract utilizing the First Source Hiring Referral Program and(b) an analysis of the effectiveness of the program during each quarterly reporting period. ta Sanctions for Violations. A. Each Contract shall include provisions stating the nature of the sanctions to be imposed on a Contractor that is not in compliance with this Section. Such sanctions shall include,but not be limited to the following: L Suspension of contract until Contractor performs obligations,if appropriate. 2. Default and/or termination. 3. Payment of$1,500 per employee,or the value of wages that would have been earned by employees injured by Contractor's non- compliance,whichever is less. B. If any Contractor attempts to comply with the provisions of this ordinance through fraud, misrepresentation or material misstatement, the City, in its sole discretion,may immediately terminate the subject City Contract. *********** Ordinance No. 13-04 Section 3. All ordinances or Code provisions in conflict herewith are hereby repealed. Section 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 5. This Ordinance shall be codified in the Code of Ordinances when the code is recodified. Section 6. This Ordinance shall, upon adoption, become effective as specified by the City of Opa-locka Code of Ordinances and the City of Opa-locka Charter. PASSED AND ADOPTED this 13th day of March,2013. �� / d . ,,, ►AYLOR MAYOR ttest to: Ilk(/1_r It 4eo'v-----m Qianna Flores ity Clerk Ap, ovedastI foi, an 4.I-_:, i�P ncy: / Il� / .41/14 I - 4 . Ad A Jo riFf M a ler t r• ENS'OON MARDER PA t Atto ey Ordinance No. 13-04 Moved by: VICE MAYOR KELLEY Seconded by: COMMISSIONER JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES 1ND I SUNDAY,MARCH 3,2015 ND MiamiHtnead.com I THE MIAMI HERALD REACH US NEIGHBORHOOD NEWS EDITORIAL *urban Eaten a WEST MIAMI-DA DE the state level. visit mienichapter The school would enroll her years from 20 to 200 lean[Mesas They move on to state usncofunwomen-eorg up to 200 children from volunteers 2.5-37-2635 HELEN SCIENCE TEAM competition at UCF in .eventbrite.cam to 8,employ 16 lies South Florida.ig ilriaostrf trraldcem MOVES ON TO STATE � and ' law The)lelen jesult� Tampa on March 23. o W ESTCHESTER teachers,and include 11 This year's gala will be be Figuefas Hearst* 0 SW&ETWATER SCHOOL.PLANS UP classrooms and 34 parking held at Una pmitatis, 55-376-3556 story School Science UN WOMEN'S 5K WALK FOR DISCUSSION spaces. 4949 Pine Tree Dr.,in tqu�56 esHeraia.com Olympiad team placed TO END VIOLENCE The hearing will take Miami Beach,the recently hpona„ second at regional comps- The Vkstchevter Cum• place at Ruben Dario Mid- completed waterfront War arena vest, tition and are going now Miami's chapter of the malty Council will be die School,350 NW 97th compound of Bill VS47com; 0e wni a set to compete at the state United States National reviewing an application Ave. which will be transformed tea Wes level. Committee for United at 6:30 p.m.March19 for o MIAMI-DADE into the famous Casino de aptesscerrrglt'amt�ereldxom During an eight-hour- Nations is hosting a 3k the construction of a new Monte Carlo, Sdmal 11"2 long competition at Ed- walk Saturday at 11 a.m.,at private school,daycare A WITH A TO HELP KIDS The will include �.COa, son College in Fort Myers the Women's Park on 10251 and six residential units W ITM NARDSHtP$ more than 1,000 of South OTHER CONTACTS on Saturday,the Helen W.Flagier St.The event. on vacant land at South- The Little Lighthouse Florida's movers and shah team competed in areas of aimed entitling awareness west 147th Avenue and Foundation will present era imbibing at open bars, 2x7 science,such as forensics, about gender-based via- l5th Street the fourth annual Hearts dancing under the a astronomy,chemistry, lance,is$25 for adults;$20 Local neighbors oppose and Stars Gala on Satur- enjoying on look Issuer 3 experiment design,phys- for seniors; in 170 for Stu- the plans,claiming ire day from 8 p.m.-1 am. luxury food Dom taus Somas ies and more. dents:and free for chil- project will cause traffic Benefiting South Florida the regton'atop restau- S scribe hula They won a total of five dren age 12 and under. congestion and noise and children and families,The rants. 711841-4372 first-place awards,seven Funds collected that day reduce home values. little Lighthouse Founda. There will be a raffle for ,ate second•place awards and go to the UN Trust Fund, Landowner represents- Lion provides support to several prise packages u five third-place awards. which provides grants to tines,however,say the children with educational, valued at over 510,000. The team also placed local and national proposed school,which financial and medical Tickets for the gala can second overall in regionals e=tto stop violence would be called'New hardships, be purchased at and has earned an in- against women and girls. Horizons;is a good fu for The foundation has www13eartsaadS tars vitation to participate at For more information, the residential communitth grown exponentially in its Gala cons. d . "' 4 5.,:,"i, CITY OF ode►■LtxKA CITY OF OPA-LOCKA,FLORIDA TOWN HALL MEETING NOTICE TO THE PUBLIC Hosted by Vice Mayor Joseph L.Kelley tans It RIMY swam that as Ott commies on at e1 My acerb*Fade,we held Mk beaks at E Reaagr Caamlmion Meeting on awns*Mach 15,2013 it 7.00 ant.it one Wads Mnaldpel Complex,700 Rahmaap sheet, Wednesday,March 6,2013 r 0 '°`"'"orida�G01"' the Wooing hew 6:00 p.m. MORDNAIRtaoaoNattcErrsucarmme An aamaelce or tar MY DOMMFtsoo i of Las WY OF ePA4.0011l/LOU,MOM swOaumIle 1048 70 The City of Opa-locka will hold a Town Hall Meeting on Wednesday, MiThella ins em r n earn lsro A Fwe ctrl Iswustl arlastttr sin imp t lr=ow March 6,2013 GI 6:00 p.m.for the purpose of receiving citizen input 11 rrPmrP�m oFna ama AAl SSIT � aaralaurtssmsa7rr snr On the following items: , We l (7051551011 r OORMIAlmr of nrul aR P 551101S FOR ARO a rryr ssaiv un;PIOMOHIRAMBOUTIYFOA7r@ atteedIngheldaFaeenty14204.speopoutygat 1.Re-establishment of City Boards/Committees as per the ' AN amen of ne ran imam OF TN err or ammo,steams,to alum Dom I.se ma new city charter MOM CONK OF 01mmSMCre BY tE AIRISHam 5051551 x-1sg FIRST ROOM S0 SIO Arf swam Pawns smassespeaflOrOFrECinaWeris inoseeRICtAlAddbrtensaewisellesalr; 2.Proposed citywide fee changes P wDelcAnmr P11arltaaa 10R AS Der( Wino held an PaOeor,,a , ALL INTERESTED PERSONS ARE ENCOURAGED TO ATTEND AMMO Mambo on the above demo may to obtebaa N the Oka at the cry Oat,710 Fatemao Skeet,e Fier Opa-locka Municipal Complex epaaada,Retde.wits°mledpe"sue'encTM"apedto Wend he meeting ande lbeherdnthreapedate,opkbearra PURSIlec 780 Fisherman Street,2ntl Floor NM 1laAnywd Widens s' tn MY bawd e caaoamrstaarat nespecr kdrysrrot oaaetrrhmaetkgorMengweDecdamindsaepraadiV4s adAteatnogmilsape Opa-locka,FL 33054 clans 001 a taoa5e mot of the pracxdies s olds wdddt read kolas Ida hvarryend tam its upes MNtq as appeal nay For mote Information,contact the rm ��� Office of the City Clerk at(805)088-4511 JOANNA FL CITY CLERK CMC — Sponsored by: Vice Mayor Kelley Resolution No. 12-8497 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA,FLORIDA TO DIRECT THE CITY MANAGER TO IMPLEMENT A SIDEWALK INSTALLATION AND REPAIR PROGRAM, WHICH WOULD INCLUDE HIRING RESIDENTS OF THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-locka desires the City Manager to implement a program to improve, install and repair the City's sidewalks; and WHEREAS, the implementation of the program will include the hiring of residents from Opa-locka to assist in installing and repairing the sidewalks; and WHEREAS, the City Commission of the City of Opa-locka,directs the City Manager to implement a program to install and repair the City sidewalks,which would include hiring qualified residents of the City of Opa-locka to make the necessary installations and repairs,when possible. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the preamble hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to implement a program to install and repair City sidewalks,which includes hiring qualified residents of the City of Opa-locka to make the necessary installations and repairs,when possible. Section 3. This resolution shall take effect immediately upon adoption. Resolution No. 12-8497 PASSED AND ADOPTED THIS 12th DAY OF December,2012. MY TAYLOR MAYOR • est to: e■ r r4exytst--- J C. a Flores Clerk Approved as to form and legal .u°' ciency: #i , C Jos- fl-1'S. t-rler Ci Atto i.y Moved by: Commissioner Jo son Seconded by: Vice Mayor Kelley Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES Sponsored by: Vice Mayor Kelley RESOLUTION NO. 13-8550 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO IMPLEMENT A PILOT JOBS INITIATIVE PROGRAM HIRING CITY RESIDENTS TO WASH CITY VEHICLES; PROVIDING FOR RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City Commission of the City of Opa-locka desires to assist the residents of Opa-locka by authorizing the City Manager to implement a pilot jobs initiative program; and WHEREAS, the intent of the program will be to create a car wash service for City owned vehicles, and hire residents of Opa-locka to perform the service. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to implement a Pilot Jobs Initiative Program to hire City Residents to wash City owned vehicles, which shall be in compliance with all applicable Federal, state, and local laws with the final proposal to be presented to the City Commission on March 13, 2013 for approval prior to implementation. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 27`h day February, 0137 RAT LOR MAYOR Resolution No. 13-8550 nest to: ,04. .._1 14crv--) J anna Flores 4 ty Clerk Approved as to form and legal su ci- y: Leal t a J. -p S, eller 1 t EN'POON MARDER PA ty Attorney Moved by: COMMISSIONER JOHNSON Seconded by: VICE MAYOR KELLEY Commission Vote: YES Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES Sponsored by:City Manager RESOLUTION NO. 13-8560 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH MITCHELL'S LAWN MAINTENANCE FOR MAINTENANCE OF CITYWIDE ALLEYS, IN AN AMOUNT NOT TO EXCEED $29,322.00, AND NEGOTIATE AND EXECUTE A CONTRACT WITH MY LAWN SERVICES, INC., FOR MAINTENANCE SERVICES OF NW 22ND • AVENUE AND NW 27TH AVENUE , IN AN AMOUNT NOT TO EXCEED $22,680.00, PAYABLE FROM ACCOUNT NUMBERS 41-541340 AND 63-533340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Resolution No. 12-8476, Request for Proposals was issued for the maintenance of citywide alley services, and NW 27th Avenue and NW 22nd Avenue maintenance services; and WHEREAS, based on the response and evaluation from six (6) vendors, the evaluation committee met and reviewed the bid results and decided that field evaluation was warranted; and WHEREAS, based on the bid results and field evaluation, the evaluation committee recommended Mitchell's Lawn Maintenance for citywide alleys maintenance, and My Lawn Service, Inc., for NW 22nd Avenue and NW 27th Avenue landscape maintenance services; and WHEREAS, the City Commission of the City of Opa-locka desires to approve the execution of contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed$22,680.00. Resolution No. 13-8560 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to negotiate and execute an agreement with contracts with Mitchell's Lawn Maintenance, in an amount not to exceed $29,322.00; and My Lawn Service, Inc., in an amount not to exceed $22,680.00, payable from Account Numbers 41-541340 and 63-533340,in a form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. this 13`h day of March, 2013. MOTION FAILED �./.4„ r ,' ' • T• / OR MAYOR . Attest to: 4,,,A,..ki.,,,, . 4 , J.,: aFlores ty Clerk • .'roved as o f.L nd legal ciency: 1 ' J• 1 i,,,i • Geller I I EE SPOON MARDER PA I ty Attorney Moved by: COMMISSIONER JO SON Seconded by: VICE MAYOR KELLEY Commission Vote: 4-1 Commissioner Holmes: NO Commissioner Miller: NO Commissioner Tydus: NO Vice-Mayor Johnson: NO Mayor Taylor: YES 2 r ti.' 1.1 ` v t,', / • iii1� ti4r \p q AT y� City of Opa-Locka Agenda Cover Memo Commission Meeting 03/13/2013 Item Type: Resolution Ordinance Other Date: X (EnterX in box) - Fiscal Impact: Ordinance Reading: 1st Reading_ 2nd Reading Yes No (EnterX in box) (Enter X in box) x Public Hearing: Yes No Yes No (Enter X in box) X X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (EnterX in box) X Account# 41-541340 and 63- 633340 _ Contract/P.O.Required: Yes No RFP/RFQ/Bid #: (Enter X in box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan 014/Strategy: (list the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational U Bus.&Economic Dev n Public Safety ea Quality of Education El Qual.of Life&City Image sisi Communcation 0 _ Sponsor Name Department: City Manager Public Works f Short Title: Award of Contracts for the maintenance of City wide Alley's and NW 22&27 Avenues. Staff Summary: A total of six (6) vendors submitted proposals: Florida Turf& Landscape; Road runner Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My Lawn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18, 2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and My Services is for the maintenance of NW 22nd Avenue and NW 27th Avenue landscape. Proposed Action: Staff strongly recommends approval. Attachment: 1. Agenda Item 2. Evaluation documents 3. Copy of resolution#12-8476 iopa1Dp44 `o 0 �9n- ntc� .• Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Joseph L. Kelley Commissioner Timothy Holm Commissioner Dorothy John n Commissioner Luis 1#.San • L7/ FROM: Kelvin L.Baker,Sr. City Manag DATE: March 4,2013 RE: Award of Contracts for the maintenance of City wide Alley's and NW 22 &27 Avenues REQUEST: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR A ONE YEAR PERIOD WITH MITCHEL'S LAWN MAINTENANCE INC TO MAINTAIN CITYWIDE ALLEYS IN THE AMOUNT NOT TO EXCEED TWENTY NINE THOUSAND THREE HUNDRED TWENTY TWO DOLLARS ($29,322.00) AND WITH MY LAWN SERVICES, INC. FOR THE MAINTENANCE SERVICES OF NW 22ND AVENUE AND NW 27TH AVENUE IN THE AMOUNT NOT TO EXCEED TWENTY TWO THOUSAND SIX HUNDRED EIGHTY DOLLARS ($22,680.00), PAYABLE FROM ACCOUNT NUMBERS 41- 541340 AND 63-533340 Description: A total of six (6) vendors submitted proposals: Florida Turf & Landscape; Road runner Professional Services; The Banner Group; Orchidman Landscape Aetisans; Mitchell's Lawn Maintenance and My Lawn Service. Road runner professional was disqualified for not submitting the proper documents. The evaluation committee met on December 20, 2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job satisfactorily. On January 18,2013 the committee met again to review the bid results and field evaluations and the recommended vendors based on the overall evaluation. Mitchell's Lawn Services is recommended for the citywide alleys maintenance and My Lawn Services is for the maintenance of NW 22nd Avenue and NW 27th Avenue landscape. Financial Impact: The cost for maintenance is budgeted in FY 2012-2013. Account Number: 41-541340 and 63-533340 Implementation Time Line: As soon as possible. Legislative History: Resolution# 12-8476 Recommendation(s): It is the recommendation of Staff to authorize this request as there is a need to cut the alleys and maintenance of NW 22 & 27 Avenues. Staff recommends Mitchell's Lawn maintenance for cutting the alleys and MY Lawn Services for cutting NW 22&27 Avenues. Analysis: Mitchell's Lawn Maintenance has the best price for maintaining the alleys. The field evaluation revealed that Mitchell's has the experience,proper equipment and staff to perform the job per city's need. MY Lawn Service has the best price for maintaining NW 22 & 27 Avenue. The field evaluation showed that MY Lawn has experience and proper equipment to maintain NW 22 and NW 27Avenues landscape. Prepared By: Esin D Abia, Director,Public Works&Utilities Department Arshad Vigar,PE,Public Works and Utilities Department Mohammad Nasir, PE, Public Works and Utilities Department END OF MEMORANDUM (deP-L°C.1,1.4 �)/. )/ o/-1 16 . ,•. JD, CUIX PAL:3;gi6CUZA •y4a14 M7I ggweisida QD _: 9N gR'ouaT f February 13,2013 TO: Mr.Abia—Public Works Director RE: RFP—12-1412100 CITYWIDE ALLEY'S AND N W 22&27 AVENUES MAINTENANCE The members of the Evaluation Committee Members are: Gerald Lee,Arshad Vigar, King Leonard, Gregory Harris and Mohammad Nasir. A total of six(6)vendors submitted proposals: Florida Turf& Landscape; Roadrunner Professional Services;The Bannerman Group; Orchidman Landscape Artisans; Mitchell's Lawn Maintenance and My Lawn Service. Roadrunner Professional Services was disqualified for not submitting the proper paperwork. The Evaluation Committee for RFP-12-1412100 met on December 20,2012 to review the bid results and decided that field evaluations were needed to make sure that the vendors were able to perform the job properly. January 18, 2013 the Committee met again to review the bid results and Field Evaluations. An additional review meeting was called on January 30,2013 to finalize the Evaluation. Mohammad was on vacation and replaced on the Committee with Daniel Abia. The Committee decided to select two vendors. One for the alley's and one for N W 22&27 Avenues. Mitchell's Lawn Maintenance had the best price for cutting the alley's. The Field Evaluation also showed that Mitchell's had the proper equipment to complete the job. My Lawn Service had the best price for cutting and maintaining N W 22&27 Avenues. The Field Evaluation showed that My Lawn had the proper equipment to complete the job. Thanks Rose A. McKay, Purchasing Officer City of Opa Locka 780 Fisherman Street 4th Floor Opa Locka, Fl 33054 305-953-2868 ext 1307 office 305-953-2900 fax 786-385-3853 cell rmckay @opalockafl.gov—email w V z ®usi VI N 0 ev m 0 - tat ® 0 00 Z < 00NN0 g 2 ® 00 al 00 U z W 0 IN r4 N 0 O —1 0 4 ell ®0 eI 00 ri ® A n N 00 l® amt N W � � z z � � � I z 4 4n �®} n co Q 0 L c E co C fp a, -0 a) o C u EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 PRICE EXPERIENCE LOCAL WORK FORCE - GRAND PROPOSER 'MAX 70 _MAX PTS 25 MAX PTS 5 TOTAL TOTAL Florida Turf Gerald 57 15 0 72 Abia 57 24 0 81 Arshad 57 23 0 80 King 57 23 0 80 Gregory 57 22 0 79 3921 The Bannerman Group Gerald 22 10 0 32 Abia 22 5 r 0 27 Arshad 22 7 0 29 King 22 5 0 27 Gregory _ 22 12 0 34 1491 Orchidman Landscape Gerald 19 10 0 29 Abia 19 19 0 38 Arshad 19 20 0 39 King 19 21 0 40 Gregory 19 20 0 39 185 Mitchells Lawn Gerald 70 20 0 90 Abia 70_ 22 0 92 Arshad 70 23 0 93 King 70 15 0 85 Gregory 70 10 0 80 My Lawn Service _ 440] Gerald 22 20 0 42 Abia 22 24 0 46 Arshad 22 24 0 46 King 22 25 0 47 Gregory 22 25 0 47 2281 EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf £°! 15 Q la The Bannerman Group 22 I 0 3a Orchidman Landscape 19 f 0 0 Mitchells Lawn r 10 010 d 90 My Lawn Service 2 a ao 6 R :r �1 EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf �_7 2 7, 7 The Bannerman Group 2 2.- / 2 (i) 3 `f Orchidman Landscape / Mitchells Lawn 7 U / C) C7 My Lawn Service 2,C) 2/5- i 5 C-1\- cam,,elv- a"-V's *51 //° 5-. EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 2S 5 TOTAL Florida Turf T1 a it 0 $I The Bannerman Group a a 5- 0 2 7 Orchidman Landscape 19 T 19 ® 3 Mitchells Lawn '70 eZ a GI a. My Lawn Service aZ a eZ 4 O 4 6 / r /07/ EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 57 2.3 0 ra v The Bannerman Group 2 2 7 0 2 9 Orchidman Landscape / 9 Z 0 O 3 9 Mitchells Lawn 7 O z 3 - 0 'I 3 My Lawn Service 2. 2 L 4 v 4 6 NAh►E: A256-1AD VI QAR 5/GNATukE EVALUATION FORM CITYWIDE ALLEY'S RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 5-1 .23 0 The Bannerman Group o Q 9 Orchidman Landscape 1 q 2 [ O !10 Mitchells Lawn °�C) j dj 0 g' 'My Lawn Service 2 5 - 0 47 k;,.,,j Leo st-7 EVALUATION FORM N W 27 &22 AVE RFP-12-1412100 PRICE EXPERIENCE LOCAL WORK FORCE - GRAND PROPOSER MAX 70 MAX PTS 25 MAX PTS 5 TOTAL TOTAL Florida Turf Gerald 32 15 0 47 Abia 32 24 0 56 Arshad 32 23 0 55 King 32 23 0 55 Gregory 32 22 0 54 . 2671 The Bannerman Group Gerald 17 10 0 27 Abia 17 5 0 22 Arshad 17 7' 0 24 King 17 5 0 22 Gregory 17 12 0 29 124 Orchidman Landscape Gerald 20 10 0 30 Abia 20 19 0 39 Arshad 20 ' 20 0 40 King 20 21 0 41 Gregory 20, 20 0 40 190] Mitchells Lawn Gerald 40_ 20 0 60 Abia 40 22 0 62 Arshad 40 23 0 63 King 40 15 0 55 Gregory 40 10 0 50 290,1 My Lawn Service Gerald - 70 20 0 90 Abia 70, 24 0 94 Arshad 70 24 0 94 King 70 25 0 95 Gregory 70 25 0 95 4681 EVALUATION FORM N W 27&22 AVE RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3 2 L 3 U SS- _ . _ The Bannerman Group 1 '7 7 o 2 4 Orchidman Landscape 2.0 2 0 U It d T Mitchells Lawn i-1-0 2 3 O 6 3 My Lawn Service 7 0 2- It J y ii Da 4e• 1-1S -1 3 ___—f' NAME ' ARsHAD VIQAR . 14NA7uRr` EVALUATION FORM N W 27&22 AVE RFP-12-1412100 I LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 0 z Z2 © 51 The Bannerman Group / 7 / n 2 g lOrchidman Landscape 2 Q Z 8 6 0 Mitchells Lawn V 0 ( 0 0 C My Lawn Service 71) 9 ' ----- `--'' L� O `1... \ v. v , S Alle /(4L--- 1 7/72Y/3 EVALUATION FORM N W 27 & 22 AVE RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE - MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3a is ® �� The Bannerman Group ! 1 JO 01'7 Orchidman Landscape 20 10 'O 30 Mitchells Lawn y0 0 t0 My Lawn Service 70 �.t7 } �1 EVALUATION FORM N W 27 &22 AVE RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3,'Z „24 0 56 The Bannerman Group 5 �2 Orchidman Landscape ,.O 1 ty 39 Mitchells Lawn 4 0 2. 62. My Lawn Service °l p o2 4 v 9 Li ,f , /P49 EVALUATION FORM N W 27&22 AVE RFP-12-1412100 LOCAL WORK PRICE EXPERIENCE FORCE -MAX PTS PROPOSER MAX 70 MAX PTS 25 5 TOTAL Florida Turf 3a 0 3TS The Bannerman Group ( rl 5 0 a Orchidman Landscape Qp c3 I 0 Mitchells Lawn LI 0 �► My Lawn Service ('} C- 0 9 5� Lo' '5 tie-o#14.-1 op a- 3 Sponsored by: City Manager Resolution No. 12-8476 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS FOR A CONTRACTOR TO MAINTAIN CITYWIDE ALLEYS, NW 27TH AVENUE, AND NW 22 AVENUE,PAYABLE FROM ACCOUNT NUMBER 65-533340 AND 41-541340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE WHEREAS, the City is in need of a contractor to provide maintenance services for the citywide alleyways,NW 27th Avenue and NW 22nd Avenue,for public health and safety reasons; and WHEREAS, the maintenance cost will be paid from the Water& Sewer fund, Account Number 65-533340 and the General Fund,Account Number 41-541340;and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to prepare and issue a Request for Proposals (RFPs) for contractors to provide maintenance service to the Citywide alleyways,NW 27th Avenue,and NW 22"d Avenue. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the preamble hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to prepare a Request for Proposals for a contractor to provide maintenance service to the Citywide alleyways,NW 27th Avenue,and NW 22"d Avenue,payable from Account Numbers 65-533340 and 41-541340, to include appropriate consideration of prior experience as a city vendor. Resolution No. 12-8476 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 24"DAY OF October,2012. j MYRA AYLOR MAYOR Attest to: Approved as o form and legal sufficiency: k AI 0 )QAZACL 611. I � oanna Flores Jo?.h `Geller qty Clerk C' , Att i rney Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES co,p lac, / .. O; '''3 ky�y�{ �ry 1 Memorandum TO: Mayor yra L.Taylor Vice-Mayor I orothy Joh,son Commissioner 1*mothy ): mes Commissioner 'ose Ty . Commissioner !ail FROM: Kelvin L.Baker,City Manag: DATE: October 10,2012 RE: Request for Proposals(RFP)for the Maintenance of Alleys,NW 27 Av,and NW 22 Av. Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS(RFP)TO MAINTAIN THE ALLEYS, NW 27 AV,AND NW 22 AV. IN THE CITY. Description: Currently the alleys are overgrown, creating public health and safety concerns, and meter readers are having difficulty to reach meters. The City would like to advertize to select contractor for the maintenance of citywide alleys,NW 27 Av,and NW 22 Av. Account Number: 63-533340(Water&Sewer)and 41-541340(General Fund) Financial Impact: Acct#63-533340(Water&Sewer)has$135,000 budgeted and acct#41- 541340(General Fund)has$100,000. Therefore, between the Water&Sewer Fund and the General Fund, there is $175,000 available. Implementation Timeline:This project will be implemented immediately. Legislative History: Resolution 09-7973,Ordinance 10-02 Recommendation(s): Staff recommends approval in order to select contractor to continue keeping the City clean by maintaining alleys,NW 27 Avenue and NW 22 Avenue. Analysis:, The contractor's term for the maintenance of alleys and medians ended on December 2011 and since then no regular scheduled maintenance was performed due to lack of staff and equipments. • Attachment: 1. Copy of RFP 2. Copy of Resolution 09-7973 3. Copy of Ordinance 10-02 PREPARED BY: Mohammad Nasir,PE,Interim Director of Public Works and Utilities END OF MEMORANDUM south florjda 1 V w °c 0 member Florida mploy y F September 25,2013 Mr. Kelvin L.Baker,Sr. City Manager City of Opa-Locka 780 Fisherman Street Opa-Locka,Florida 33054 Subject: PY'13-14 MOU (First Source Hiring Referral Program) Dear Mr. Baker: Attached please find three (3) copies of the PY'13-14 Memorandum of Understanding between the South Florida Workforce Investment Board and City of Opa-Locka pertaining to the First Source Hiring Referral Program. Please sign, date and have attested all three (3) documents and return to the attention of Madalyn Uptgrow,Contracts Administrator. Once the documents are executed, we will return one (1) original to you. Should you have any questions or concerns, please contact Ms. Cheri Kavehersi at (305) 594-7615 ext. 407 or Ms. Uptgrow at (305) 594-7615 ext. 303. me rely, • a/Olidt(A7 Rick Beasley Executive Director South Florida Workforce Investment Board Attachment Pc: Cheri Kavehersi Madalyn Uptgrow 10-02-13 P03 :42 7300 Corporate Center Drive,Suite 500, Miami,FL 33126-1234 Telephone:(305)594-1615•TTYITDD:(305)470-5529•wwwSouthFloridaWorkforce.com The South Florida Workforce is an equal opportunity employerlprogram.Auxiliary aids and services are available upon request to individuals with disabilities. MEMORANDUM OF UNDERSTANDING BETWEEN SOUTH FLORIDA WORKFORCE INVESTMENT BOARD AND CITY OF OPA-LOCKA This Memorandum of Understanding(hereinafter sometimes referred to as"MOU"or"Agreement"or "Contract") is made and entered into by and between the South Florida Workforce Investment Board (hereinafter referred to as the"SFWIB")and the City of Opa-Locka(hereinafter referred to as the"City"). WITNESSETH: WHEREAS,the SFWIB provides workforce development services in Region 23,which is comprised of Miami-Dade and Monroe Counties,and WHEREAS,the SFWIB is responsible for the implementation of the Workforce Investment Act(WIA) in Region 23 of the State of Florida and to effectuate programs directly benefiting job seekers and members of the local business community,and WHEREAS, the SFWIB's delivery of services is enhanced through the integration of available resources, coordination of services through effective linkages and partnerships with the business community, and the sharing of information and referrals that may lead to successful employment and self-sufficiency for clients,and WHEREAS,the City is a Florida municipality government as defined by Florida Statute 166;and WHEREAS, the City desires that SFWIB be the first source Workforce Recruitment/Referral and Development Organization,which provides employment, recruitment/referral services, development(training) and employability skills training for Opa-Locka residents,and WHEREAS, the City administers the First Source Hiring Referral Program ("FSHRP") Ordinance requiring the application of local workforce goals on awarded contracts, that requires a minimum of fifty percent (50%)of persons performing work reside in Opa-Locka through the FSHRP;and NOW THEREFORE, in consideration of the mutual terms, conditions, promises, and covenants hereinafter set forth,SFWIB and the City agree as follows: I. PURPOSE The purpose of this MOU is to establish an agreement and contract between the above-mentioned entities, SFWIB and the City,to define and delineate their respective roles and responsibilities for implementation of a job registry and referral website for the delivery of recruitment services to fill job order requests related to the City's Projects. The parties to this Agreement shall coordinate and perform the activities and services described herein within the scope of the legal requirements governing the parties' respective programs, services,and agencies. II. INTRODUCTION In response to the increasing needs of South Florida businesses, the SFWIB, in partnership with the City, is launching a virtual specialized recruitment service that will be delivered through a customized web portal. The objective is to establish a pool of qualified candidates to meet industry demand. Page 1 of 7 PY'13-14 MOU M. SCOPE OF WORK The SFWIB and the City agree to provide services in accordance with Exhibit A, Scope of Work, attached hereto and incorporated herein by reference as if fully set forth herein. Methods for referring candidates to City's Projects for the appropriate job openings are set forth in the Scope of Work. Any modifications to the Scope of Work shall only be valid when they have been reduced to writing, duly approved and signed by both parties hereto. IV. PERIOD OF PERFORMANCE The term of this MOU shall be from August 1,2013 to and including June 30,2014. V. NON-DISCRIMINATION AND EQUAL OPPORTUNITY The City assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws: A. Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin,age,disability, political affiliation or belief,and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I-fmancially assisted program or activity; B. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.0 2000 et. seq., which prohibits discrimination against qualified individuals on the basis of race,color and national origin; C. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which prohibits discrimination against qualified individuals with disabilities; D. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et. seq., which prohibits discrimination on the basis of sex in educational programs. E. The Age Discrimination Act of 1975,as amended,42 U.S.C.6101,which prohibits discrimination on the basis of age; F. Section 654 of the Omnibus Budget Reconciliation Act of 1981 as amended, 42 U.S.C. 9849, which prohibits discrimination on the basis of race, creed, color, national origin, sex, handicap, political affiliation or beliefs; G. Title III of the Americans with Disabilities Act of 1990,42 U.S.C. 12181 et seq.,which prohibits discrimination on the basis of disability by public accommodations and requires places of public accommodation and commercial facilities to be designed, constructed, and altered in compliance with the accessibility standards established by this part. H. Executive Order (EO) No. 11246, "Equal Employment Opportunity", as amended by EO No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and as supplemented by regulations at 41CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor; and in Department of Labor regulation 29 CFR Parts 33 and 37 as well as 45 CFR Part 80;and Part 92,if applicable; I. Equal Employment Opportunity in Apprenticeship and Training(29 CFR Part 30). Page 2 of 7 PY'13-14 MOU J. Chapter 11A of the Code of Miami-Dade County which prohibits discrimination in employment on the basis of race, color, religion, ancestry, national origin, sex, pregnancy, age, disability, marital status,familial status or sexual orientation. The City also assures that the City will comply with 29 CFR Part 37 and all other regulations implementing the laws listed above. The City understands the United States has the right to seek judicial enforcement of this assurance. VI. CONFIDENTIALITY The parties to this MOU agree to comply with the provisions of the WIA and applicable sections of the Rehabilitation Act and any other applicable statutes or requirements to assure the following: A. All applicants and individual records relating to services provided under this MOU, including eligibility for services, enrollment, and referral shall be confidential and shall not be open to examination for any purpose not directly connected with the delivery of such services. B. No party will publish, disclose or use, or permit or cause to be published, disclosed or used, any confidential information pertaining to applicants,participants,or customers overall. C. The parties agree to abide by the current confidentiality provisions of the applicable federal and state statutes and regulations and shall share information necessary for the administration of the program. The parties therefore agree to share client information necessary for provision of services under WIA, i.e., assessment, universal intake; program or training referral; job development or placement activities; and other services as needed for employment or program support purposes. VII. ACCESS TO RECORDS/FLORIDA'S PUBLIC RECORDS LAWS This MOU shall be subject to Florida's Public Records Laws,Chapter 119,Florida Statutes. The City shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, made or received by the City in connection with this MOU. Failure of the City to allow such public access shall result in the immediate termination of this MOU or any renewal. The City shall maintain public records that reside in electronic record-keeping systems in accordance with Chapter 119,Florida Statutes,and Rule IB-26.003 of the Florida Administrative Code. VIII. INDEMNIFICATION A. The City shall indemnify and hold harmless SFWIB, its officers, employees, agents, servants, agencies and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense,which SFWIB and its officers,employees,agents,servants,agencies or instrumentalities may incur as a result of any and all claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the City or the City's officers,employees,agents, or servants. The City shall pay all claims and losses of any kind in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the SFWIB, where applicable, including appellate proceedings,and shall pay all costs,judgments,and attorney's fees which may issue thereon. Provided, however, this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statutes,subject to the provisions of that statute whereby the City shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of$200,000,or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the City arising out of the same incident or occurrence which exceeds the sum of$300,000 from any and all personal injury or Page 3 of 7 PY'13-14 MOU property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the City or the City's officers,employees,or servants. B. The SFWIB shall indemnify and hold harmless the City,its officers,employees,agents,servants, agencies and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense,which the City and its officers,employees,agents,servants,agencies or instrumentalities may incur as a result of any and all claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the SFWIB or the SFWIB's officers, employees, agents, or servants. The SFWIB shall pay all claims and losses of any kind in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,including appellate proceedings,and shall pay all costs,judgments,and attorney's fees which may issue thereon. Provided,however,this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statutes, subject to the provisions of that statute whereby the SFWIB shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of$200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the SFWIB arising out of the same incident or occurrence which exceeds the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the SFWIB or the SFWIB's officers,employees,or servants. C. Term of Indemnification. The provisions of this indemnification shall survive the expiration of this Memorandum of Understanding and shall terminate upon the expiration of the applicable statute of limitation. IX. TERMINATION This MOU may be terminated without cause by either party hereto upon providing thirty (30) days prior written notice to the other party. X. NOTICE It is understood and agreed between the parties that written notice shall be mailed or delivered to the addresses set forth below and shall constitute sufficient written notice.The parties designate the following: For South Florida Workforce Investment Board: Rick Beasley,Executive Director South Florida Workforce Investment Board Airport Corporate Center 7300 Corporate Center Drive,Suite 500 Miami,Florida 33126-1234 For City of Opa-Locka: Kelvin L.Baker,Sr.,City Manager City of Opa-Locka 780 Fisherman Street,4th Floor Opa-Locka,Florida 33054 XL AMENDMENTS Any alterations, amendments,variations, modifications,extensions or waivers of provisions of this MOU shall only be valid when they have been reduced to writing,duly approved and signed by both parties hereto. Page 4 of 7 PY'13-14 MOU XII. AUTONOMY SFWIB and the City agree that this MOU does not create or recognize any partnership,joint venture, or any other kind of organizational relationship other than herein set forth between the parties hereto. Both parties hereto acknowledge the independence and autonomy of both parties hereto. The affiliation set forth herein is required by federal law and both parties hereto remain, at all times, independent contractors,and not partners, under state law. It is expressly understood, agreed and intended that the City is not a grant recipient of any funds from the SFWIB and is not a partner,joint venture participant,agency or instrumentality of any kind of the SFWIB. Furthermore,the City's officers,agents,servants, employees, contractors and sub-contractors are not officers,agents,servants or employees of the SFWIB or any of SFWIB's agencies or instrumentalities. XIII. PRIOR AGREEMENTS This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements,whether oral or written. XIV. GRIEVANCE PROCEDURES The City agrees to comply with all applicable grievance procedures of the SFWIB and as required by State and federal law. XV. ASSOCIATION OF COMMUNITY ORGANIZATIONS FOR REFORM NOW (ACORN) FUNDING RESTRICTIONS ASSURANCE As a condition of the Contract, the City assures that it will comply fully with the federal funding restrictions pertaining to ACORN and its subsidiaries per the Consolidated Appropriations Act,2010,Division E, Section 511 (Pub. L. 111-117). The Continuing Appropriation Act, 2011, Section 101 and 103 (Pub. L. 111-242), provides that appropriations made under Pub. L. 111-117 are available under the conditions provided by Pub. L. 111-117. XVI. DISCRIMINATORY VENDORS LISTS The City shall disclose to SFWIB if the City appears on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134,F.S.may not: 1. Submit a bid on a contract to provide any goods or services to a public entity; 2. Submit a bid on a contact with a public entity for the construction or repair of a public building or public work; 3. Submit bids on leases of real property to a public entity;or 4. Be awarded or perform as a contractor, supplier, sub-contractor, or consultant under a contract with any public entity;or transact business with any public entity. XVII. EQUAL TREATMENT FOR FAITH-BASED ORGANIZATIONS Prohibits any State or local government receiving funds under any Department program, or any intermediate organization with the same duties as a governmental entity,from discriminating for or against an organization on the basis of the organization's religious character or affiliation. Prohibits religious organizations from engaging in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance. Prohibits an organization that participates in programs funded by direct financial assistance from the Department,in providing services,from discriminating against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief. Any restrictions on the use of grant funds shall apply equally to religious and non-religious organizations. Page 5 of 7 PY'13-14 MOU XVIII. CERTIFICATION By signing this Agreement, both parties hereto agree that the provisions contained herein are subject to all applicable, Federal, State and local laws, regulations and guidelines relating to nondiscrimination, equal opportunity, displacement, privacy rights of participants, and maintenance of records and other confidential information relating to participants. INTENTIONALLY LEFT BLANK Page 6 of 7 PY'13-14 MOU IN WITNESS HEREOF THE PARTIES HERETO HAVE CAUSED TO BE EXECUTED BELOW THE SIGNATURES OF THE AUTHORIZED REPRESENTATIVES OF THE PARTIES HERETO WHO ARE FULLY AND DULY AUTHORIZED TO EXECUTE THIS AGREEMENT ON BEHALF OF THE RESPECTIVE PARTIES HERETO: AGREEMENT NUMBER: MOU-SP-PY'13-02-00 CITY OF OPA-LOCKA BY: Kelvin L.Baker,Sr. Date City Manager City of Opa-Locka Signature of Person Attesting Signature that Appears above SOUTH FLORIDA WORKFORCE INVESTMENT BOARD BY: Rick Beasley Date Executive Director South Florida Workforce Investment Board Page 7 of 7 PY'13-14 MOU Exhibit A PY'2013-14 SCOPE OF WORK I. The collaboration between South Florida Workforce Investment Board ("SFWIB") and the City of Opa-Locka ("City") is to create a partnership whereby a customized website will be designed and maintained for the delivery of specialized recruitment and referral services for City of Opa-Locka("City") Projects. II. Roles and Responsibilities: A. SFWIB shall: • Assign a point of contact to serve as liaison between SFWIB and the City. • Act as the designated Workforce Development Organization ("WDO") and Workforce Recruitment/Referral Organization ("WRO") to accomplish the City's First Source ordinance objective of establishing a pool of qualified skilled and unskilled labor to meet industry demands within the Opa-Locka city limits. • Provide a link from SFWIB's webpage to a customized application (web portal) for the City's projects and First Source Ordinance. Employment candidate resumes will be obtained through the web portal and submitted to companies doing business with the City of Opa-Locka. • Provide the City with real-time online access to the City's business, contractors and subcontractors web portal detailed status reports. Reports shall included at a minimum the number of registered businesses and job seekers, number of resumes submitted to businesses, and number of hires. • Market the newly created partnership and promote job creation efforts that result from the partnership as defined by SFWIB and the City. • Provide the businesses contracted with the City with resumes of qualified candidates obtained through the web portal. • Seek to ensure that SFWIB's Career Centers: o Determine and complete candidate eligibility; o Assess job seekers to determine level of skills and training; o Determine whether candidates meet the requirements of the City's contractors and subcontractors prior to referral; o Refer qualified candidates that have requisite skills required by the City's contractors and subcontractors. • Provide outreach to the Opa-Locka job seeker community for the City of Opa-Locka projects and an information session utilizing various recruitment methods. • Seek to ensure that SFWIB's Career Centers recruit qualified City of Opa-Locka residents as a first priority and: a. Utilize existing database of job seekers. b. Market new job opportunities to City of Opa-Locka residents. c. Utilize Career Centers closest to the job seekers to register and recruit qualified residents interested in jobs to create a pool of candidates for City projects. • Provide recruitment and training assistance,through SFWIB's Career Centers,to the businesses, contractors and subcontractors in the City of Opa-Locka. Page 1 of 2 Exhibit A • Make available hiring incentives to contractors and subcontractors. SFWIB and SFWIB's Career Centers will facilitate and guide businesses in the completion of applications, agreements,and forms. B. City shall: • Designate SFWIB as the Workforce Development Organization ("WDO") and Workforce Recruitment/Referral Organization ("WRO") to accomplish the First Source ordinance objective of establishing a pool of qualified skilled and unskilled labor to meet industry demands within the Opa-Locka city limits. • Provide a detailed outline and content for the development of the web portal. • Work with SFWIB's point of contact to facilitate the web portal,marketing materials and events related to the City projects as needed. • Market the newly created partnership and promote job creation efforts that result from the partnership as defined by SFWIB and the City. • Make the City's Human Resources department and other management staff available for all interviews that take place under this agreement,as needed. • Provide a date, time, and location to launch the City's project recruitment kickoff information session. The web portal address and Career Center locations will be disseminated at that time. The information session will detail how to apply for jobs with the City's contractors and subcontractors. • Provide a detailed list of job openings with descriptions related to the City of Opa-Locka projects via the customized web portal. The job request form shall include specifics such as(a) the number of individuals to be hired, (b) position titles needed, (c) skills needed for the job, and(d)any other pertinent information required. • Review all resumes of candidates provided by SFWIB for job opportunities posted via the web portal. • Market to and refer prospective business owners who are interested in opening or have opened a business in the City of Opa-Locka with information about the SFWIB. Assist in facilitating meetings with said businesses. • Provide detailed information to SFWIB for current and prospective area business owners who are interested in opening or have opened a business in the City of Opa-Locka, which should include at a minimum: > Company Name and Address > Company Contact > Company Contact Information • Provide SFWIB with the City's contractor and subcontractor details,which should include at a minimum: > Company Name and Address > Company Contact > Contract Information > Award Amount • Provide SFWIB with the City of Opa-Locka target area zip codes for the City's projects. Page 2 of 2