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HomeMy Public PortalAbout13-8714 Employee Performance Evaluation Form Sponsored by: Commissioner Dorothy Johnson RESOLUTION NO. 13-8714 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO AMEND RESOLUTION NO 05-6744 EMPLOYEE PERFORMANCE EVALUATION FORM, UTILIZED TO EVALUATE THE EMPLOYEES IN THE POSITIONS OF CITY MANAGER, CITY ATTORNEY AND CITY CLERK, ON OCTOBER 1ST OF EACH CALENDAR YEAR; PROVIDING INCORPORATION FOR RECITALS; PROVIDING AN EFFECTIVE DATE WHEREAS,the City Commission of the City of Opa-locka desire to amend Resolution No. 05-6744, the Evaluation Form used to evaluate the City Manager, City Clerk and City Attorney. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka,Florida,approves amending Resolution 05-6744,to amend the Evaluation Form used to evaluate the City's three(3) appointed employees: the City Manager, City Clerk, and City Attorney, in the form attached hereto. Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 13th day of November, 2013. LOR MAYOR Resolution No. 13-8714 Attest to: Approved as to form and legal sufficiency: Jo. a Flores &eph belle Ci Clerk ' EE ,.POON MARDER, PA ity Attorney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES City of Opa-locka Appointed Officials Performance Evaluation October 1St of Each Calendar Year o"'-toak.. a . (l pi The City of Opa-locka is encouraged to establish a system of performance evaluation for each appointed official and will be rated by the City Commission. This appraisal may afford the appointed official an opportunity to clarify their job performance accomplishments. If no improvement in job performance is noted with the City of Opa-locka; this individual may be considered for termination. The objective is to attain documented achievements that directly impact measurable outcomes, which ultimately enhances the City's overall effectiveness through branding, revenue generation, business enhancement, resident concerns, employee's leverage to the overall City's accomplishments, etc. Evaluation period: to City of Opa-locka City Commission Governing Body Each member of the City Commission should complete this evaluation form, initial next to your name and return it to . The deadline for submitting this performance evaluation is Please check one: The person completing this form must check one: ❑ City Manager ❑ Mayor Myra L. Taylor ❑ City Attorney ❑ Vice Mayor Joseph L. Kelley ❑ City Clerk ❑ Commissioner Timothy Holmes ❑ Commissioner Dorothy Johnson ❑ Commissioner Luis B. Santiago Employee Acknowledgement: Signature Date 1IPie INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the Appointed Official performance. 5 = Excellent (almost always exceeds the performance standard) 4=Above average (generally exceeds the performance standard) 3 =Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of"3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Please leave all pages of this evaluation form attached. 2 ' Page PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS Diligent and thorough in the discharge of duties, "self-starter" Exercises good judgment Displays enthusiasm, cooperation, and will to adapt Exhibits composure, appearance and attitude appropriate for executive position Add the values from above and enter the subtotal _5 = score for this category 2. PROFESSIONAL SKILLS AND STATUS Maintains knowledge of current developments affecting the practice of the City Demonstrates a capacity for innovation and creativity Anticipates and analyzes problems to develop affective approaches for solving problems Willing to try new ideas proposed by the City Commission, staff, etc. Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal _5 = score for this category 3. RELATIONS WITH ELECTED OFFICIALS OF THE CITY COMMISSION Carries out directives of the body as a whole as opposed to those of any one member of minority group Sets meeting agendas that reflect the guidance of the City Commission and avoids unnecessary involvement in administrative actions Disseminates complete and accurate information equally to all members of the City Commission in a timely manner Assists by facilitating decision making without usurping authority Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal _5 = score for this category Initials 3 I P ; t 4. POLICY EXECUTION Implements the City Commission actions in accordance with the intent of the City Commission Execute the actions of the City Commission after a decision has been reached, both inside and outside the organization Understands, supports, and enforces local government's laws, policies, ordinances, and resolutions Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness Offers workable alternatives to the City Commission for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal +5 = score for this category 5. REPORTING Provides regular information and reports to the governing body concerning matters of importance to the City Commission, using the City charter as guide in addition to other resources Responds in a timely manner to requests from the governing body for special reports Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non-routine and not administrative in nature Reports produced by the manager are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal _5 = score for this category 6. CITIZEN RELATIONS Responsive to requests from citizens Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach in dealing with the news media Meets with and listens to members of the community to discuss their concerns and strives to understand their interests Gives appropriate efforts to maintain citizen satisfaction with City services Add the values from above and enter the subtotal + 5 = score for this category Initials Wage a g 7. STAFFING Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Professionally manages the compensation and benefits plan Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal _ 5 = score for this category 8. POLICY EXECUTION Encourages your staff to make decisions within their jurisdiction, yet maintains professionalism at all times with general control of operations by providing the right amount of communication to staff, citizens, business owners, etc. Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly and informal relationship with the staff, general public and work force in general, yet maintains the professionalism, dignity, and respect of which you were hired for. Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal _ 5 = score for this category Initials 5 � '% } 9. FISCAL MANAGEMENT Prepares a balanced budget to provide services at a level directed by the City Commission Makes the best possible use of available funds, conscious of the need to operate the City efficiently and effectively Prepares a budget and budgetary recommendations in an intelligent and accessible format with limited ratifications Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability Encourages teamwork, innovation, and effective problem-solving among the staff members Ensures legal sufficiency on all City matters to avoid unbudgeted costs as well as branding of the City Add the values from above and enter the subtotal _5 = score for this category 10. COMMUNITY RELATION Shares responsibility for addressing the difficult issues facing the city Avoids unnecessary controversy Cooperates with neighboring communities and the county officials/staff Helps the City Commission address future needs and develop adequate plans to address long term trends Cooperates with other regional, state, federal, and government agencies Add the values from above and enter the subtotal _5 = score for this category Initials Wage NARRATIVE EVALUATION Identify the appointed official's strengths through demonstrated knowledge, skills, and competency. What would you identify as the aforementioned official strength(s), expressed in terms of the principle results achieved during the rating period? What performance area(s) would you identify as most critical for improvement? Initials What constructive suggestions or assistance can you offer the appointed official to enhance performance? What other comments do you have for the appointed official; e.g., priorities, expectations, goals or objectives for the new rating period? This section is left blank for the appointed official Comments, Concerns, and/or Feedback: 8IPav = Sponsored by: D. Johnson Resolution No. 05-6744 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA APPROVING AND ADOPTING THE EMPLOYEE PERFORMANCE EVALUATION FORM ATTACHED HERETO TO BE UTILIZED IN EVALUATING THE EMPLOYEES IN THE POSITIONS OF CITY MANAGER, CITY CLERK AND CITY ATTORNEY ON JULY 1 OF EACH CALENDAR YEAR WHEREAS, the positions of the city manager,city clerk,and city attorney report to and are under the supervision of the City Commission; and WHEREAS, the City Commission wishes to provide an employee performance evaluation form for purposes of evaluating those employees serving in the positions of city manager,city clerk and city attorney NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission hereby approves and adopts the employee performance evaluation form attached hereto to be utilized in evaluating the employees in the positions of city manager, city clerk and city attorney on July 1 of each calendar year. PASSED AND ADOPTED this 1 3 day of APRIL , 2005. . M• ` •R Resolution No. 05-6744 Attest to: Approved as to form ; d legal sufficiency: .'/ � II( CITY ' RK CI TO' DAT /g 45 Moved by: COMMISSIONER JOHNSON Second by: COMMISSIONER TYDUS Commission Vote: 3-2 Commissioner Holmes: NO Commissioner Tydus: YES Commissioner Johnson: YES Vice-Mayor Pinder: NO Mayor Kelley: YES Resolution/Employee Evaluation Sheet-city mgr.attorney,clerk Rpr 18 05 03: 22p City Of Opa Locka Human R 305 953 2819 p. 1 *!i CITY OF OPA-LOCKA APPOINTED OFFICIAL'S PERFORMANCE EVALUATION FORM JULY lst of Each Calendar Year Employee Name: Evaluation Date: Title: Department: Rater: Rater's Title: Ratings: 1-Clearly Outstanding 2-Exceeds Standards 3-Meets Standards 4-Below Standards 5-Unsatisfactory COMPLIANCE WITH COMMISSION REQUEST: (Ability to comprehend and implement requests in a dependable manner) COMMENTS JUDGEMENTAL ABILITIES: (Ability to analyze and interpret information and to arrive at logical conclusions) COMMENTS WORK PERFORMANCE: (Ability to produce needed work both thoroughly and accurately in the appropriate amount of time) COMMENTS INITIATIVE: (Ability to recognize needed work,originate new ideas or implement innovative methods) COMMENTS FINANCIAL MANAGEMENT AND GENERAL ADMINISTRATION: (Ability to maintain expenditures within budget and complete required administrative activities) COMMENTS RELATIONSHIPS WITH OTHERS: (Ability to work harmoniously with employees,peers,Commissioners,citizens and others) Apr 18 05 03: 22p City Of Opa Locka Human R 305 953 2919 p. 2 COMMENTS PLANNING/ORGANIZING: (Ability to develop appropriate goals and activities and identify resources needed to accomplish them) COMMENTS STAFF SUPERVISION: (Ability to select,motivate,train and monitor the work performance of subordinates) COMMENTS COMMUNICATION SKILLS: (Ability to express ideas,information and/or instructions clearly and concisely verbally and in writing) COMMENTS KNOWLEDGE OF WORK: (Knowledge of work duties,status of projects,and subordinates'actions) COMMENTS OVERALL EVALUATION RATING: RATER'S COMMENTS RATER: TITLE: DATE: REVIEWER: TITLE: DATE: Employee's Comments: Employee's Signature: DATE: Rpr 18 05 03: 22p City Of Opa Locka Human R 305 953 2R19 p. 3 APPRAISER'S COMMENTS/SUGGESTIONS: APPRAISER ONLY The evaluation is based on my observations and review of applicable information. It represents my best judgment of the employee's performance. Appraiser's Signature: Date: Print Name: Title: EMPLOYEE ONLY I have had an opportunity to discuss this evaluation with my supervisor and have received a copy. In signing this evaluation,I do not necessarily agree with the conclusion. Employee's Signature: Date: