HomeMy Public PortalAbout13-8723 Purchase of a 1014 Ford Club Wagon Sponsored by: City Manager
RESOLUTION NO. 13-8723
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO PURCHASE A 2014 FORD CLUB
WAGON FROM HUB CITY FORD UTILIZING THE 2014
FLORIDA SHERIFF'S ASSOCIATION PURCHASING
CONTRACT AT A COST OF $23,899.00 AND ENTERING
INTO AN AGREEMENT WITH AMERICAN ALUMINUM
ACCESSORIES, INC. TO INSTALL ALUMINUM
MODULAR UNITS AND ACCESSORIES AT A COST OF
$10,864.00, UTILIZING FUNDING FROM THE FY 2011
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT, PAYABLE FROM ACCOUNT NUMBER 29-
529832, A BUDGETED ITEM; PROVIDING FOR
INCORPORATION OF RECITALS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on September 1, 2011, the City was notified that it was awarded the
Edward Byrne Memorial Justice Assistance Grant (#2011-DJ-BX-2993), which expires on
September 30, 2014, in the amount of$36,097, to purchase and outfit a prisoner van; and
WHEREAS, the City Manager recommends utilizing the 2014 Florida's Sheriffs
Association Purchasing Agreement to purchase a prisoner van, specifically a 2014 Ford E-250
Club Wagon Extended; and
WHEREAS, the City Manager recommends awarding the contract to purchase the
prisoner van to Hub City Ford at a cost of$23,899.00; and
WHEREAS, the City Manager recommends awarding and entering into an agreement
with American Aluminum Accessories, Inc. for the installation of the inmate transport modular
units and accessories, at a cost of $10,864.00, also under the Florida Sheriff Merritt's
Association contract; and
Resolution No. 13-8723
WHEREAS, the funds for the purchase of the prisoner van and installation of the inmate
transport modular units and accessories will be paid from account number 29-529832, and will
total no more than Thirty Six Thousand Ninety Seven Dollars ($36,097), the grant amount.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka approves utilizing the
2014 Florida's Sheriff's Association Purchasing Agreement to purchase a 2014 Ford E-250 Club
Wagon Extended from Hub City Ford, to be utilized as a prisoner van; and awards the contract
for the installation of the inmate transport modular units and accessories (bid number: 13-
1511200) to American Aluminum Accessories, Inc., in a total amount of no more than $36,097,
payable from Account Number 29-529832, a budgeted item.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 11th day of December, 2013.
`MYIjA TAYLOR
MAYOR
Attest to:
4 ,
Jo/ a Flores
Ci y Clerk
Resolution No. 13-8723
Approved as to form and legal su • -ncy:
l � ; � i►
Jo '(I"`'S. 1 -ller
ENS' ION MARDER PA
i' Attorney
Moved by: COMMISSIONER JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 12/11/2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterX in box) Yes No (EnterX in box)
X Public Hearing: Yes No Yes No
(Enter X in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) 29-529832 (Enter X in box)
BUDGETED
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev 0
Public Safety 0
Quality of Education El
Qual.of Life&City Image El
Communcation El
Sponsor Name City Manager Department: City Manager
Short Title:
APPROVAL OF RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 15-PASSENGER VAN USING THE
FLORIDA SHERIFF'S ASSOCIATION CONTRACT AND THE PURCHASE AND INSTALLATION OF PRISONER MODULAR
UNITS BY AMERICAN ALUMINUM ACCESSORIES, INC. TOTALING NO MORE THAN $36,097; PAYABLE FROM
ACCOUNT NO. 29-529832
Staff Summary: _
The City received a grant from the Department of Justice, Bureau of Justice Assistance in the amount of$36,097
for the purchase of a prisoner van. The grant period is Oct 1, 2010 thru Sept 30, 2014.
We will be utilizing the Florida Sheriff's Association Contract for the purchase of the van and American Aluminum
Accessories to build and install the interior modular units. American Aluminum Accessories is the sole source
manufacturer of the E/Z Prisoner Modular Units and they are also the same company utilized by the Florida
Sheriff's Contract. We are contracting with them directly in order to customize the interior.
Approval
(1) Florida Sheriff's Association 15-Passenger Van—Specification #32
(2) American Aluminum Accessories Bid Proposal
(3) Department of Justice Grant Award
(4) Resolutions 11-8258 and 11-8288
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MEMORANDUM
TO: Mayor Myra L.Taylor
Vice Mayor Joseph Kell.
Commissioner T' othy Fiol e.
Commissioner Dothy Jo 0
Commissioner Luis Santi.I•
1
FROM: Kelvin Baker, Sr.,City Manager.
ik ,
DATE: December 3, 2013
RE: Police Prisoner Van
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE A 2014 FORD
CLUB WAGON FROM HUB CITY FORD UTILIZING THE 2014
FLORIDA SHERIFF'S ASSOCIATION PURCHASING CONTRACT AT
A COST OF$23.899.00 AND ENTERING INTO AN AGREEMENT WITH
AMERICAN ALUMINUM ACC, INC. TO INSTALL ALUMINUM
MODULAR UNITS AND ACCESSORIES AT COST OF $10.864.00,
UTILIZING FUNDING FROM THE FY 2011 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT, PAYABLE FROM
ACCOUNT NUMBER 29-529832,A BUDGETED ITEM.
Description: On September 1, 2011, the City was notified that we were awarded Edward
Byrne Memorial Justice Assistance Grant (#2011-DJ-BX-2993) in the amount of
$36,097 to purchase and outfit a prisoner van. The grant expires September 30,
2014. We will be utilizing the 2014 Florida Sheriff's Association purchasing
agreement to purchase the vehicle. The dealer award for this vehicle is Hub City
Ford. The City requested sealed quotes for the purchase and installation of the
aluminum modular units and accessories..
Financial Impact: $36,097,payable from account number 29-529832
Implementation Time Line: Immediately
Legislative History: Resolutions 11-8258 and 11-8288
1I1' agc
Recommendation(s): Staff Recommends Approval. Use of the prisoner van will cut down the
use of manpower and overtime during the transport of multiple prisoners
Attachments: (1)Florida Sheriff's Association 15-Passenger Van—Specification#32
(2)American Aluminum Accessories Bid Proposal
(3)Department of Justice Grant Award
(4) Resolutions 11-8258 and 11-8288
Prepared by: Faye Douglas, Budget Administrator
End of Memorandum
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All About Florida
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
15 PASSENGER VAN
SPECIFICATION #32
2014 Ford E-350 Club Wagon Extended (S3B)
The Ford E-350 Club Wagon Extended(S3B)purchased through this contract comes with all the standard equipment as specified by
the manufacturer for this model and FSA's base vehicle specification(s)requirements which are included and made a part of this
contract's vehicle base price as awarded by specification by zone.
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00
While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment
items most often requested by participating agencies for full size vehicles,we realize equipment needs and preferences are going to
vary from agency to agency.In an effort to incorporate flexibility into our program,we have created specific add/delete options which
allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost
of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you
wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the
approximate cost of the type vehicle(s)you wish to order.
NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when
preparing your order.Additional add/delete options other than those listed here may be available through the dealers,however,those
listed here must be honored by the dealers in your zone at the stated prices.
Bid Award Announcement(13-21-0904) 543
VEHICLE: E-350 Club Wagon Extended(S3B)
DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00
Western
&Northern
Order Code Delete Options & Southern Central
214 12 passenger seating(keeps extended wheelbase)in lieu of 15 passenger seating _ NC1 NC2
12P 2 11 PASS SEATING 1
S3B-760A-47C 1 Delete to 5 passenger crew van $500.001 $600.002
S3E 2
D-903 1 Power windows/door locks $270.001 $200.002
D903 2
D-525 1 Cruise control/tilt steering wheel $100.001 $100.002
D525 2
High capacity air conditioning NA NA
On-Star NA NA
Western
&Northern
Order Code Add Options & Southern Central
Please refer to Part E - Emergency Vehicle Lighting Specifications
for lightbar descriptions and the awarded dealer pricing.
99S 1 Engine upgrade-specify $799.001 NA
60.8L V-10 ENG 1
91G 1 CNG model-specify $314.00' NA
91B 1 Bi-fuel model-specify $314.001 NA
91G-CNG 1 CNG conversion(discuss with dealer) $12,999.001 NA
91G-CNG 1 LPG conversion(discuss with dealer) $12,999.001 NA
Deluxe engine cover NA NA
634 1 Battery-770 cca $294.001 $49.002
63G 2 DUAL H/DUTY 78 AMP 1
63M 1 Alternator- 130-Amp $49.001 $79.002
63M 2 1550AMP ALTERNATOR 1
68B-536-60J 1 Electric brake controller $704.001 $229.002
68B 2 REO TRAILER TOW PKG&MESSAGE CENTER 1
Traction control Std' Std
.4DVANCE TRAC W/ROLL STABILITY CONTROL 1
XC2 1 Limited slip differential $314.001 $314.002
XC22
723A 1 Manufacturer's model upgrade package(specify pkg.bid) $899.001 $1,459.002
XLT2
Bid Award Announcement(13-21-0904) 544
u
VEHICLE: E-350 Club Wagon Extended(S3B)
DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00
18G 1 Interior upgrade-specify $1,139.001 $1,139.002
18G 2
18G 2 Seat trim upgrade-specify NA $1,139.002
54Q 1 Remote power mirrors $119.001 $119.002
54Q 2
Recreational mirrors NA NA
14 passenger center aisle seating NA NA
90P 1 Power driver's seat $389.001 NA
REQ UPGRADE PKG I
Power passenger seat NA NA
CE 1 Cloth seats NC 1 NC2
CE2
18G 1 Full carpet NC1 $1,139.002
18G 2 INTERIOR UPGRASDE PKG 1
D924 1 Legal deep tinted film,dealer installed $596.001 $425.002
DLR 2
Rear window defogger NA NA
924 1 Privacy glass $459.001 $459.002
924 2
585 1 AM/FM radio with single CD $294.001 $294.002
585 2
3K 1 Third key $275.001 $45.002
414 2
948 1 Remote keyless entry $224.001 $1,394.002
348 2 REQ INTERIOR UPGRADE PKG 1
Side air bags NA NA
18D OR 18A 1 Exterior upgrade-specify $394.001 $394.002
18A 2 I8D-MID SERIES UPGRADE PKG OR 18A HIGH SERIES UPGRADE PKG 1
VVS 1 Vent visors-stick-on style $144.001 $195.002
DLR 2
RFS 1 Rainshields-flange style $144.001 $195.002
DLR 2
687 1 Running boards $319.001 $44.002
942 2
60S 1 Sliding side door NC1 NC2
60S 2
942 1 Daytime running lights $44.001 $44.002
942 2
Immobilize daytime running lights NA NA
536 1 Class IV hitch,only $284.001 $695.002
DLR 2
Bid Award Announcement(13-21-0904) 545
VEHICLE: E-350 Club Wagon Extended(S3B)
DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00
536-B-B 1 Class III hitch,includes bar and ball $384.001 $350.002
536 2 2"BALL PIN&CLIP 1
536-99L 1 Heavy-duty towing package up to 6,500 lbs. $284.001 $294.002
536 2 REQ 5.4L V-8 ENG 1
536-99S 1 Heavy-duty towing package up to 10,000 lbs. $384.001 NA
REQ 6.8L V-10 ENG
NFT 1 Nitrogen filled tires including spare tire $176.001 $200.002
DLR 2
Full size spare tire and rim Std Std
153 1 Front license bracket NC NC2
153 2
43R-769 1 Backup alarm,factory installed $279.001 NA
REO REAR STEP BUMPER 1
BAD 1 Backup alarm,dealer installed $130.001 $125.002
DLR 2
15C 1 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of $469.001 $789.002
15C 2 vision at rear of vehicle)-factory installed
REQ AM-FM-CD 1
BUC 1 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of $796.001 $750.002
BUC 2 vision at rear of vehicle)
Setina PB100Al2—12"Aluminum Push Bumper NA NA
Setina PB 100A 16— 16"Aluminum Push Bumper NA NA
Setina PB300 Push Bumper NA NA
Go Rhino 5000 Series Push Bumpers NA NA
Rear Transport Seat—Laguna System 3P NA NA
Rear Transport Seat—Pro Gard 6000 Series NA NA
Rear Transport Seat with extended seat belt—Patriot PSCV1 NA NA
FCD-IPK-15 1 American Aluminum Inmate Transport Package for a 15-Passenger Van,or approved $3,696.001 $3,595.002
FCD-IPK-15 2 equivalent.Kit includes complete window guards set and replacement door trim
panels set,and one front security partition.Please specify year,make and model.
*Other options and combinations available,but not included.
FCD-FP-15 1 *Front partition $986.001 $899.002
FCD-FP-15 2
FCD-CP-15 1 *Center partition $986.001 $899.002
FCD-CP-15 2
FCD-RP-15 1 *Rear partition $986.001 $899.002
FCD-RP-15 2
FCD-FANS 1 *Dual forced air circulation fans $596.001 $400.002
FCD-FANS 2
FCD-RDP-15 1 *Replacement door panels(set) $596.001 $800.002
FCD-RDP-15 2
Bid Award Announcement(13-21-0904) 546
LL
VEHICLE: E-350 Club Wagon Extended(S3B)
DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00
FCD-RSTEP-15 1 *Rear step $496.001 $500.002
FCD-RSTEP-15 2
FCD-SSTEP-15 I *Side slide-out step $496.001 $400.002
FCD-SSTEP-15 2
FCD-WGS-15 I *Complete window guard set $2,796.001 $1,595.002
FCD-WGS-15 2
Optional equipment-specify NA
Optional equipment-specify NA
Optional equipment-specify NA
Optional equipment-specify NA
Optional equipment-specify NA
LRP 1 Labor rate per hour $95.001 $75.002
DLR 2
TT I Temporary tag $18.001 $35.002
DLR 2
TER I Transfer existing registration(must provide tag number) $65.00 $100.002
DLR 2
NST New state tag(specify state,county,city,sheriff,etc.) $165.001 $200.002
DLR 2
Maintenance Plan-specify NA
Maintenance Plan-specify NA
Maintenance Plan-specify NA
5/100 Warranty-specify $1,785.001 $1,305.002
POWERTRAIN (0)DEDUCTIBLES
CARE 1 POWERTRAINCARE 5/75 0 DED 2
ESP 2
5/100 BASE Warranty-specify $2,195.001 $1,590.002
CARE 1 (0)DEDUCTIBLES I
ESP 2 BASECARE 5/75 0 DED 2
5/100 EXTRA Warranty-specify $2,680.001 $1,865.002
CARE I (0)DEDUCTIBLES
ESP 2 EXTRACARE 5/75 0 DED 2
Diesel Warranty-specify NA NA
Diesel Warranty-specify NA NA
Diesel Warranty-specify NA NA
Bid Award Announcement(13-21-0904) 547
Fleet Department Phone: (800) 972-3673
1108�/�
windrow @windrowfleetsales.com y ceD Office: (850) 398-6810
Cell: (850) 393-4723
Fax: (850) 398-6827
18-Nov
FAYE DOUGLAS
CITY OF OPA-LOCKA
305-953-2862 EXT 1302
305-953-2870 Contract# 13-21-0904
FDOUGLASOPALLOCKAFL.GOV
Exterior Vehicle Color Emergency Lighting Driver side Passenger side
Color Lights
Interior Vehicle Color ( Color Lenses
We Appreciate your interest in the 2013/2014Florida Sheriff's Association of counties purchasing contract.
Listed below are items we discussed.
Price
2014 FORDE-350 CLUB WAGON EXTENTED(S3B)SPEC#32 $23,899.00
15C BACK-UP CAMERA $469.00
54Q _LEFT-RIGHT POWEE MIRRORS $119.00
948 KEYLESS ENTRY $224.00
687 _RUNING BOARDS $319.00
585 AM-FM-CD $294.00
52S 4 UPFITTER SWITCHES $84.00 _-
414 2 ADDITIONAL KEYS(4-TOTAL) $44.00
18G INTERIOR UPGRADE PKG $1,139.00 _
536 H/DUTY TRAILER TOW PKG $284.00
63M H/DUTY 155 AMP ALTERNATOR $79.00
63G 78-AMP H/DUTY BATTERY $49.00
903 POWER WINDOE&DOOR LOCKS INC
525 CRUISE CONTROL INC
$27,003.00
Jo- ro
S.I-: Manager
850-39:-6810 Office
850-393-4723 Cell
All vehicles will be ordered WHITE unless agency chooses a different color.
Please return quote along with purchase order.
4060 South Ferdon Blvd.,Crestview,FL 32536
AMERICAN ALUMINUM ACC, Inc. Bid Proposal
3291 S. Byron Butler Pkwy -
PERRY, FL 32348 Date Estimate#
Plant 1, 850-584-3969 11/21/2013 2600
Plant 2, 850-223-5600
Name/Address Ship To
City of Opa Locka Police Department City of Opa Locka Police Department
Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez
2495 Ali Baba Ave. 2495 Ali Baba Ave.
Opa-Locka,FL 33054 Opa-Locka,FL 33054
786-664-8648
P.O. No. Terms Quote Valid Rep FOB Vehicle
Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van
Item Description Qty Rate Total
Contact Name Name: Sgt.Marcos Gonzalez Phone# 786-664-8648 0.00 0.00
E-mail Address:mgonzalez @opalockapd.com
Det.Emily Crawford 305-953-2877 Ext 227
ecrawford@opalockapd.com
7/22/2013 Req.Updated Estimate//Ms.Faye Douglas
305-953-2831
sdouglas@opalockafl.gov
Thank you for your quote request.Any questions,call Mary Swain
Total
Thank You For Your Inquiry
Page 1
AMERICAN ALUMINUM ACC, Inc. Bid Proposal
3291 S. Byron Butler Pkwy
PERRY, FL 32348 Date Estimate#
Plant 1, 850-584-3969 11/21/2013 2600
Plant 2, 850-223-5600
Name/Address Ship To
City of Opa Locka Police Department City of Opa Locka Police Department
Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez
2495 Ali Baba Ave. 2495 All Baba Ave.
Opa-Locka,FL 33054 Opa-Locka,FL 33054
786-664-8648
P.O. No. Terms Quote Valid Rep FOB Vehicle
Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van
Item Description Qty Rate Total
IT-X3C-116 Three Compartment Module 116"Ford or Chevy 1 8,689.00 8,689.00
**for 2014 Ford E-350 Cargo Van**
** 116"Long x 56"Wide x 50"H**
IMPORTANT NOTE: When ordering the van,please
make sure you order
rear factory A/C. Price is the same for Extended or
Standard Length Van.
We must also know if van is: gas or diesel,if side door is
sliding or barn
style.
Includes: 3Comp Alum Prisoner modular unit,interior
protected
LED Lighting,seatbelts,diamond plate aluminum floor,
2 rear turbo fans,protected 6,000 slam locks with
Camlocker T-Handles,
all locks keyed alike,side single step,rear double folding
step,
both steps powder coated black matte finish,unit ready
for rear van factory
A/C&Heat Hook Up((hoses,clamps,fittings and
hardware),individual vents
in each compartment,emergency espace hatches
(pad-lockable-padlocks not
included),
Modular Unit Install Install for 3 Comp.Prisoner Modular unit at our facility 1 800.00 800.00
in Perry,FL (2 Days)
Does not include optiona electronics or installation of
Auxiliary after market
A/C&Heat.
Thank you for your quote request.Any questions,call Mary Swain
Total
Thank You For Your Inquiry
Page 2
AMERICAN ALUMINUM ACC, Inc. Bid Proposal
3291 S. Byron Butler Pkwy
PERRY, FL 32348 Date Estimate#
Plant 1, 850-584-3969
11/21/2013 2600
Plant 2, 850-223-5600
Name/Address Ship To
City of Opa Locka Police Department City of Opa Locka Police Department
Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez
2495 All Baba Ave. 2495 Ali Baba Ave.
Opa-Locka,FL 33054 Opa-Locka,FL 33054
786-664-8648
P.O. No. Terms Quote Valid Rep FOB Vehicle
Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van
Item Description Qty Rate Total
Mary Swain 3 Color Cameras with LED Monitor,Quad Splitter, 1 1,092.00 1,092.00
Power supply
&Cables. **NO DVR RECORDER**
per Sgt.Marcos Gonzalez 10/15/2012 by PX/
Revised//MS
Misc Install Misc Install Charge for Optional Electronics 1 283.00 283.00
Cameras will have protected polycarbonate covers
Thank you for your quote request.Any questions,call Mary Swain
Total USD 10,864.00
Thank You For Your Inquiry
Page 3
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ORA F.
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the CITY OF OPA-LOCKA is seeking sealed bids for
the following work as specified:
Inmate Transport Modular Installation
BID NUMBER: 13-1511200
The City of Opa-locka will be accepting sealed proposals until 2:00pm on Friday,
November 15, 2013 in the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa-
locka, FL 33054. Bids will be opened immediately after deadline. Bids received after
2:00pm E.S.T. will not be considered and returned to the bidder unopened.
The City of Opa-locka is requesting a bid proposal to furnish and install a three
compartment inmate modular unit in one (1) 2014 Ford E-350 Club Wagon. The vehicle
will be ordered from the Florida Sheriff's contract 13-21-0904. See details below.
The inmate modular unit will include:
• Three (3) aluminum compartments
• Interior protected LED lighting
• Diamond plate aluminum floor
• Two (2) rear turbo fans
• Protected 6,000 slam locks with Camlocker T-Handles
• All keys keyed alike
• Side single step
• Rear double folding step
• A/C and heat hook-up (including hoses, clamps, fittings, and hardware),Individual
vents in each compartment
• Emergency escape hatches
• Three cameras with LED monitor, quad splitter, powers supply and cables with
DVR recorder. Include costs for both Black and White cameras and Color camer
as.
1 of 3
INMATE TRANSPORT MODULAR INSTALLATION
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST be
completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the
last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-
locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the
Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the
required services in a timely and satisfactory manner as will be required by the subject contract. If there
are any terms and/or conditions that are in conflict, the most stringent requirement shall apply.
3 of 3
C
By signing below you are acknowledging receipt of the following proposals as submitted
in response to the City of Opa-locka BID NO. 13-1511200.
BID PROPOSAL NO. 134511200
Inmate Transport Modular Installation
NAME OF COMPANY #of Copies
1. Dana Safety Supply,Inc. 3 Copies
1622 NW 82nd Avenue
Doral,FL 33126
Tele: 305.639.6055
Contact: David Hodges,President
///18/01C7-3
Received by: Office of the City Nianager Date: 11/18/2613
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NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the CITY OF OPA-LOCKA is seeking sealed bids for
the following work as specified:
Inmate Transport Modular Installation
BID NUMBER: 13-1511200
The City of Opa-locka will be accepting sealed proposals until 2:00pm on Friday,
November 15, 2013 in the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa-
locka, FL 33054. Bids will be opened immediately after deadline. Bids received after
2:00pm E.S.T. will not be considered and returned to the bidder unopened.
The City of Opa-locka is requesting a bid proposal to furnish and install a three
compartment inmate modular unit in one (1) 2014 Ford E-350 Club Wagon. The vehicle
will be ordered from the Florida Sheriff's contract 13-21-0904. See details below.
The inmate modular unit will include:
• '!rue (3) alu •:murn comparttm_nts
• Interior protected LED lighting
• Diamond plate aluminum floor
• Two (2) rear turbo fans
• Protected 6,000 slam locks with Camlocker T-Handles
• All keys keyed alike
• Side single step
• Rear double folding step
• A/C and heat hook-up (including hoses, clamps, fittings, and hardware),Individual
vents in each compartment
• Emergency escape hatches
• Three cameras with LED monitor, quad splitter, powers supply and cables with
DVR recorder. Include costs for both Black and White cameras and Color camer
as.
1 of 3
Additional Information
An original and three (3) copies of the proposal shall be submitted in sealed
envelopes/packages addressed to Joanna Flores, City Clerk and marked "BID NO - 13-
1511200 - Inmate Transport Modular Installation ." Proposers desiring information
for use in preparing proposals may obtain a set of such documents from the City Clerk's
Office, 3400 NW 135th Street, Bldg B, Opa-locka, Florida 33054, Telephone (305) 953-
2800 or copies of the RFP requirements may also be obtained by visiting the City's
website at www.opalockafl.gov, (click "RFP/BIDS" located on the right hand side of the
screen and follow the instructions).
The City reserves the right to accept or reject any and all proposals and to waive any
technicalities or irregularities therein. Proposers may not withdraw their proposal for a
period of ninety (90) days from the date set for the opening thereof. The winning bidder
will be required to enter into a contract with the City of Opa-locka.
The City cautions proposers to assure actual delivery of mailed or hand-delivered
proposals directly to the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa-locka,
Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation
of timely receipt of the proposal may be made by calling (305) 953-2800 before proposal
closing time. Emailed and faxed proposals will not be accepted.
Total proposal cost will include transport to your location for installation and delivery
upon completion back to the City of Opa-locka Police Department, 2495 Ali Baba Ave,
Opa-locka, FL 33054.
Bids will be based on a GRAND TOTAL BASIS OF ITEMS RFOUlRED Rids based on
poi uo 1 u the work will hot be considered. Bids will include a deta;i of ail items
total cost. There will actually be two proposals: One with Black and White cameras and
the Other with Color cameras.
All attached forms with required information must be completed.
t711-N'A a BID NO. 13-1511200
�9POwn*`�
2 of 3
INMATE TRANSPORT MODULAR INSTALLATION
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST be
completed and submitted with the proposal to be considered:
1. Legal Name and Address: II
Name: Dana S C C t 1 S t) I I lI J n
'' � \\ I
Address: I(. W z a n() Ave_
City, State, Zip:DocC\ CL 331.DL Phone/Fax: 30S-63q - (,o55/ - 33a - gg93
2. Check One: Corporation ( Partnership ( ) Individual ( )
3. If Corporation, state: -I
Date of Incorporation: •a 01 U State in which Incorporated: C' er r I ci q
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization: Ni A
5. Name and Title of Principal Officers Date Elected:
DGVI8 14tAlei PrencitAA la •I6 (7�
Aley0 -:Lr._(i<_Fl.M�4n. VftL:.PL4t.
t•
erI('e� Corr�I tLftACr\I 10 U`►
\IarhaTCn r )Gw . Vica r-PS ICIt6\ la •
6. The length of time in business: cz) .) years
7. The length of time (continuous) in business as a service organization in Florida:
I Q titers years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the
last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-
locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the
Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the
required services in a timely and satisfactory manner as will be required by the subject contract. If there
are any terms and/or conditions that are in conflict, the most stringent requirement shall apply.
3 of 3
•
DANA SAFETY SUPPLY, INC Sales Quote
5221 W. MARKET ST
GREENSBORO, NC 27409
Sales Quote No. 120610
Telephone: 800-845-0405 Customer No. OPA-LOCKA
Bill To ( Ship To
CITY OF OPA- LOCKA POLICE DEPT OPA-LOCKA POLICE DEPT
ATTN: ACCOUNTS PAYABLE 2495 ALI-BABA AVE.
P.O. BOX 540371 OPA-LOCKA„FL 33054
OPA-LOCKA„FL 33054
Contact: LT. GERARDO DE LOS RIOS Contact: CAPT. Marcos Gonzalez
Telephone: 305-681-1033 Telephone: 305-681-1033
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
11/13/13 UPS GROUND OR TRUCK FOB DESTINATION BID 13-1511200 NET30
Entered By Salesperson Ordered By Resale Number
MARK SEVIGNY EDWIN SALGADO BID 13-1511200
Order Approve Unit Extended
Tax Item Number/Description
Quantity Quantity Price Price
1 1 Y MISC U of M : EACH 11,720.0000 11.720.00
AMERICAN ALUMINUM THREE COMPARTMENT
PRISONER TRANSPORT
Warehouse: MIAM
3 COMPARTMENT ALUMINUM MODULAR PRISONER UNIT,INTERIOR
PROTECTED.LED LIGHTING,SEATBELTS,DIAMOND PLATE ALUMINUM
FLOOR,2 REAR TURBO FANS,PROTECTED 6,000 SLAM LOCKS WITH
^AtvIT(('K1n
ALL LOCKS KEYED ALIKE,SIDE SINGLE STEP,REAR DOUBLE FOLDING
STEP.BOTH STEPS POWDER COATED BLACK MATTE FINISH,PAD
LOCKABLE,PAD LOCKS NOT INCLUDED.
POWDER COATING OF INMATE MODULES,WHITE OR LIGHT GRAY.
3 CAMERAS WITH LED MONITOR,QUAD SPLITTER AND DVR
RECORDER.THE MONITORS ARE COLOR OR B&W,CUSTOMER CHOICE.
AC&HEAT HOOK UP,HOSES CLAMPS,FITTING AND HARWARE.
INDIVIDUAL VENTS IN EACH COMPARTMENT.EMERGENCY ESCAPE
HATCHES
1 1 N INSTALL U of M : EACH 2,275.0000 2,275.00
DSS INSTALLATION OF EQUIPMENT
Warehouse: MIAM
SPECIFICS:
Print Date 11/13/13
Print Time 12:34:36 PM
Page No. 1
Printed By: MARK SEVIGNY
Continued on Next Page
•
DANA SAFETY SUPPLY, 1NC Sales Quote
5221 W. MARKET ST
GREENSBORO, NC 27409
Sales Quote No. 120610
Telephone: 800-845-0405 Customer No. OPA-LOCKA
Bill To I I Ship To
CITY OF OPA-LOCKA POLICE DEPT OPA-LOCKA POLICE DEPT
ATTN: ACCOUNTS PAYABLE 2495 ALI-BABA AVE.
P.O. BOX 540371 OPA-LOCKA„FL 33054
OPA-LOCKA„FL 33054
Contact: LT. GERARDO DE LOS RIOS Contact: CAPT. Marcos Gonzalez
Telephone: 305-681-1033 Telephone: 305-681-1033
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
11/13/13 UPS GROUND OR TRUCK FOB DESTINATION BID 13-1511200 NET30
Entered By Salesperson Ordered By Resale Number
MARK SEVIGNY EDWIN SALGADO BID 13-1511200
Order Approve Unit Extended
Tax Item Number/Description
Quantity Quantity Price Price
Approved By:
❑ Approve All Items&Quantities
Print Date 11/13/13 Subtotal 13,995.00
Print Time 12:34:36 PM Freight 0.00
Page No. 2
Printed By: MARK SEVIGNY
Order Total 13,995.00
Local usiness Tax Receipt
LBT
Miami—Dade County, State of Florida
THIS IS NOT A BILL-DO NOT PAY
5667374
�/ �y
r
BUSINESS NAME LOCATION RECEIPT NO. EXPIRES I
DANA SAFETY.UPPLY 1vC RENEWAL SEPTEMBER 30 2014
1622 NW 82 AV 5911350
DORAL,FL 3 126 Must he displayed at place of Husiness
Pursuant to County Code
Chapter SA-Art.9&10
OWNER SEC.TYPE OF BUSINESS
PAYMENT RECEIVED
DANA SAFETY SUPPLY INC 213 SERVICE BUSINESS BY TAX COLLECTOR
CIO DANA D EASON PRESIDENT
49.50 09/16/2013
I ins ocal Busine Tax iteceipt only confirms payment of the Local Bnsinoev tax.fire Receipt c not a license,
permit,or a certification of the holder's qualifications,to do business.Holder mast comply with any governmental
or no'governmental regulatory laws and requirements which apply to the business.
he RECEIPT NO.above must be displayed on all commercial vehicles-Miami-Dade Code Sec 8a-276.
Mittma E For more information,visit www,miamirlpdeyoy[taxcollector
References:
Miami Dade Police Department
Jose Jimenez
jjimene a,mdpd.corn
305-812-2380
910 NW 25st Suite 3009
Doral, Fl 33712
Miami Dade Corrections
Thomas Mathews
Gdml@miamidade.gov
786-263-6630
2525 NW 62nd St.
Miami, Fl 33147
West Melbourne Police Department
Harvey Whitney
hwhitney@westmelbourne.org
321-288-5895
W. Melbourne, Fl 32904
- '- Department of Justice
4 u CF' Office of Jus ice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington,D.C. 20531
September 1,2011
Chief Cheryl Cason
City of Opa Locka
777 Sharazad Boulevard
Opa Locka,FL 33054-3596
Dear Chief Cason:
On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 11 Edward Byrne Memorial Justice Assistance Grant(JAG)Program Local
Solicitation in the amount of$36,097 for City of Opa Locka.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award,please contact
- Program Questions,Stefanie Harris,Program Manager at(202)305-8069;and
- Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
" , Department of Justice
■era, ;
rot Office of Justice Programs
Office for Civil Rights
Washington,D.C. 20531
September 1,2011
Chief Cheryl Cason
City of Opa Locka
777 Sharazad Boulevard
Opa Locks,FL 33054-3596
Dear Chief Cason:
Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice
is responsible for ensuring that recipients of financial aid from OJP,its component offices and bureaus,the Office on Violence Against
Women(OVW),and the Office of Community Oriented Policing Services(COPS)comply with applicable Federal civil rights statutes and
regulations.We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national origin,
religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the delivery of services or
benefits.Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency(LEP).For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals,please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations.In general,the
regulation,Participation in Justice Department Programs by Religious Organizations;Providing for Equal Treatment of all Justice
Department Program Participants,and known as the Equal Treatment Regulation 28 C.F.R.part 38,requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient.The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities.While faith-based organizations can engage in non-funded inherently religious activities,they must be held separately
from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to participate in them.The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion.For more information on the regulation,please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as amended;the Victims of Crime
Act,as amended;and the Juvenile Justice and Delinquency Prevention Act,as amended,contain prohibitions against discrimination on the
basis of religion in employment.Despite these nondiscrimination provisions,the Justice Department has concluded that the Religious
Freedom Restoration Act(RFRA)is reasonably construed,on a case-by-case basis,to require hat its funding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff,even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of
employees in the workforce,are snhject to the prohibitions against unlawfitl discrimination.Accordingly,OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups.In addition,based on regulatory criteria,OCR selects a
number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C.§3789d(c),or other Federal grant
program requirements,must meet two additional requirements:(1)complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-.308,and(2)submitting to OCR Findings of Discrimination(see 28
C.F.R.§§42.205(5)or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations,Assurance No.6 in the Standard Assurances,COPS Assurance No.8.B,or certain Federal grant
program requirements,your organization must comply with the following EEOP reporting requirements:
•
If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and part-time
employees but excluding political appointees),then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter.For assistance in developing an EEOP,please consult OCR's website at http:/I www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing(202)616-3208.
If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare
an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and
make it available for review on request.In addition,your organization has to complete Section B of the Certification Form and return it to
OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless of the amount of
the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your
organization is exempt from the EEOP requirement.However,your organization must complete Section A of the Certification Form and
return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing,on the ground of race,color,religion,national origin,or sex,your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws,including the requirements pertaining to developing and submitting an EEOP,reporting Findings of
Discrimination,and providing language services to LEP persons.State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR at(202)307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
7 -i' a. Itt.
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
„/ Department of Justice
0 UtDce of Justice YroRrams
8
1. PAGE 1 OF 6 Bureau of Assistance
Grant
� I i
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2011-DJ-BX-2993
City of Opa Locks
777 Sharazad Boulevard 5.PROJECT PERIOD:FROM 10/01/2010 TO 09/30/2014
Opa Locka,FL 33054-3596
BUDGET PERIOD:FROM 10/01/2010 TO 09/30/2014
6.AWARD DATE 09/01/2011 7.ACTION
1A.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
596000434 00
9.PREVIOUS AWARD AMOUNT. $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $36,097
Opa-locks Prisoner Transportation Project
11.TOTAL AWARD $36,097
1
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY i 1(BJA-JAG)42 USC 3750,et seq.
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL .111111111111.1111 GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Cheryl Cason
Director Chief of Police
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL I9A.DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. KDJUGT1095
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. PONS AMOUNT
X B DJ 80 00 00 36097
1
OW FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE.OBSOLETE.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance i SHEET PAGE 2 OF 6
U41ft1.Y i Grant
PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial"and administrative requirements set forth in the current edition of the
Office of Justice Programs(OW)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from ONE Circular A-133 audits(and
any other audits of OW grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OW Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline @usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6." Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs I AWARD CONTINUATION
pet Bureau of Justice Assistance
i SHEET PAGE 3 OF 6
«t Grant
•
PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011
SPECIAL CONDITIONS
8. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System(DUNS)number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http://www.ojp.gov/funding/ccr.htm(Award condition:Central Contractor Registration and Universal
Identifier Requirements),and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
10. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own operate in his or her name).
11. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds
(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal
Financial Report(SF-425).
12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the,grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
13. To support public safety and justice information sharing,OJP requires the grantee to use the National Information
Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition,visit
http://www.niem.gov/implementationguide.php.
•
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance I SHEET I PAGE 4 OF 6
ill. Giant
PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011
SPECIAL CONDITIONS
14. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be fimded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conflicted by the grantee,a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)to salt in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:Fos any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
15. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period.This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to
http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046.
Ow FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 6 1/
Grant
I I �
PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011
SPECIAL CONDITIONS
17. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_fbo.htm.
18. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must
conform to the grant program requirements as stated in BJA program guidance.
19. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Jastice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
21. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
22. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this
award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
24. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC)and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grans Management System
(GMS)to document changes.
OJP FORM 4000/2(REV.4-88)
���� Department of Justice _---------- !_ i
Office of Justice Programs AWARD CONTINUATION
Vi GI Bureau of Justice Assistance SHEET PAGE CF 6
Grant
I I
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PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011
SPECIAL COlvDITIONS
25. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded
with these funds who is a task force commander,agency executive,task force officer,a.other task force member of
equivalent rank,will complete required online(intemet-based)task force training.The raining is provided free of
'charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award,or once every four years if
multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights,task force performance measurement,persoane l selection,and task force
oversight and accountability.Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfH.arg).
OJP FORM 4000/2(REV.4-88)
Department of Justice
a }. Office of Justice Programs
Bureau of Justice Assistance
Washington,D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry,NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Opa
Locka
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system,some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly,prior to obligating funds for any of
the specified activities,the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a.New construction;
b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational,or education environments;and
e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement,as directed by BJA. Further,for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements,please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document,as it may contain more specific
information about environmental compliance.
• Deportment of Justice
GRANT IV IA G ER e S Y R_AND UIP 9 PT. :
Office of.Iustice Programs
PROJECT'SUMMARY
Bureau of Justice Assistance
�,„0 Grant
fu,to YfA
PROJECT NIJIvIBER
PAGE i OF 1
2011-DJ-BX-2993
This project is supported under FY1I(BTA-JAG)42 USC 3750,et seq.
•
1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Stefanie Harris Paul Sweeney
(202)305-8069 Grants Manager
2495 All Baba Avenue
Opa Locks,FL 33054-3109
(786)897-8972
3a.TITLE OF THE PROGRAM 30.POMS CODE(SEE LNSTRUCTIONS
FY 2011 Justice Assistance Grant Program ON REVERSE)
4.TITLE OF PROJECT
Opa-locka Prisoner Transportation Project
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBG RANTEE
City of Opa Locks
777 Sharazad Boulevard
Opa Locks,FL 33054-3596
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM: 10/01/2010 TO: 09/30/2014 FROM: 10/01/2010 TO: 09/30/2014
9.AMOUNT OF AWARD 10.DATE OF AWARD
$36,097 09/01/2011
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and units of local government,including tribes,to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions.Grant funds cart be used for state and local initiatives,technical
assistance,training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the
following purpose areas:1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community
corrections programs;5)drug treatment and enforcement programs;6)planning,evaluation,and technology iuprovement programs;and 7)crime victim and
witness programs(other than compensation).
The grantee will use the grant to upgrade its capability to transport persons arrested by department police officers from the Opa-Locka Police Station to the Miami-
Dade County Jail.Grant funds will be used to purchase a new van style vehicle outfitted with appropriate safety and security enhancements.The project goals are to
OJP FORM 4000/2(REV.4-88)
replace an older vehicle that no longer provides reliable transppo Cation,therefore improving the capability to serve a vital law enforcement function required on a
daily basis.
NCA/NCF
•
I I
Sponsored by: City Manager
RESOLUTION No. 11-8288
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO ACCEPT THE DEPARTMENT OF
JUSTICE FY2011 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG), LOCAL SOLICITATION
AWARD IN THE AMOUNT OF THIRTY-SIX THOUSAND
NINETY-SEVEN DOLLARS ($36,097.00), IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING
FOR INCORPORATIONS OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the funds from the JAG award will be used to replace a Police Department
prisoner transportation vehicle that has become unreliable for the department; and
WHEREAS, the vehicle will be upgraded and equipped with appropriate communications,
safety, and security enhancements that will significantly improve the Police Department's capacity
to transport multiple individuals and to meet its overall public safety mandate; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to accept the Edward Byrne Memorial Justice Assistance Grant in the amount of
$36,097.00, and to execute all documents associated with the award.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, hereby authorizes and directs
the City Manager to accept the Edward Byrne Memorial Justice Assistance Grant in the amount of
$36,097.00, and to execute all documents associated with the award in a form acceptable to the City
Attorney.