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HomeMy Public PortalAbout13-8723 Purchase of a 1014 Ford Club Wagon Sponsored by: City Manager RESOLUTION NO. 13-8723 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE A 2014 FORD CLUB WAGON FROM HUB CITY FORD UTILIZING THE 2014 FLORIDA SHERIFF'S ASSOCIATION PURCHASING CONTRACT AT A COST OF $23,899.00 AND ENTERING INTO AN AGREEMENT WITH AMERICAN ALUMINUM ACCESSORIES, INC. TO INSTALL ALUMINUM MODULAR UNITS AND ACCESSORIES AT A COST OF $10,864.00, UTILIZING FUNDING FROM THE FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, PAYABLE FROM ACCOUNT NUMBER 29- 529832, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 1, 2011, the City was notified that it was awarded the Edward Byrne Memorial Justice Assistance Grant (#2011-DJ-BX-2993), which expires on September 30, 2014, in the amount of$36,097, to purchase and outfit a prisoner van; and WHEREAS, the City Manager recommends utilizing the 2014 Florida's Sheriffs Association Purchasing Agreement to purchase a prisoner van, specifically a 2014 Ford E-250 Club Wagon Extended; and WHEREAS, the City Manager recommends awarding the contract to purchase the prisoner van to Hub City Ford at a cost of$23,899.00; and WHEREAS, the City Manager recommends awarding and entering into an agreement with American Aluminum Accessories, Inc. for the installation of the inmate transport modular units and accessories, at a cost of $10,864.00, also under the Florida Sheriff Merritt's Association contract; and Resolution No. 13-8723 WHEREAS, the funds for the purchase of the prisoner van and installation of the inmate transport modular units and accessories will be paid from account number 29-529832, and will total no more than Thirty Six Thousand Ninety Seven Dollars ($36,097), the grant amount. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka approves utilizing the 2014 Florida's Sheriff's Association Purchasing Agreement to purchase a 2014 Ford E-250 Club Wagon Extended from Hub City Ford, to be utilized as a prisoner van; and awards the contract for the installation of the inmate transport modular units and accessories (bid number: 13- 1511200) to American Aluminum Accessories, Inc., in a total amount of no more than $36,097, payable from Account Number 29-529832, a budgeted item. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 11th day of December, 2013. `MYIjA TAYLOR MAYOR Attest to: 4 , Jo/ a Flores Ci y Clerk Resolution No. 13-8723 Approved as to form and legal su • -ncy: l � ; � i► Jo '(I"`'S. 1 -ller ENS' ION MARDER PA i' Attorney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER HOLMES Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES to a x. i O gpownl0 City of Opa-Locka Agenda Cover Memo Commission Meeting 12/11/2013 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterX in box) Yes No (EnterX in box) X Public Hearing: Yes No Yes No (Enter X in box) Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) 29-529832 (Enter X in box) BUDGETED Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev 0 Public Safety 0 Quality of Education El Qual.of Life&City Image El Communcation El Sponsor Name City Manager Department: City Manager Short Title: APPROVAL OF RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 15-PASSENGER VAN USING THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT AND THE PURCHASE AND INSTALLATION OF PRISONER MODULAR UNITS BY AMERICAN ALUMINUM ACCESSORIES, INC. TOTALING NO MORE THAN $36,097; PAYABLE FROM ACCOUNT NO. 29-529832 Staff Summary: _ The City received a grant from the Department of Justice, Bureau of Justice Assistance in the amount of$36,097 for the purchase of a prisoner van. The grant period is Oct 1, 2010 thru Sept 30, 2014. We will be utilizing the Florida Sheriff's Association Contract for the purchase of the van and American Aluminum Accessories to build and install the interior modular units. American Aluminum Accessories is the sole source manufacturer of the E/Z Prisoner Modular Units and they are also the same company utilized by the Florida Sheriff's Contract. We are contracting with them directly in order to customize the interior. Approval (1) Florida Sheriff's Association 15-Passenger Van—Specification #32 (2) American Aluminum Accessories Bid Proposal (3) Department of Justice Grant Award (4) Resolutions 11-8258 and 11-8288 Pt OCk�\ V `�- D • - 'r1 •} 2 OQpORAi %9 MEMORANDUM TO: Mayor Myra L.Taylor Vice Mayor Joseph Kell. Commissioner T' othy Fiol e. Commissioner Dothy Jo 0 Commissioner Luis Santi.I• 1 FROM: Kelvin Baker, Sr.,City Manager. ik , DATE: December 3, 2013 RE: Police Prisoner Van Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE A 2014 FORD CLUB WAGON FROM HUB CITY FORD UTILIZING THE 2014 FLORIDA SHERIFF'S ASSOCIATION PURCHASING CONTRACT AT A COST OF$23.899.00 AND ENTERING INTO AN AGREEMENT WITH AMERICAN ALUMINUM ACC, INC. TO INSTALL ALUMINUM MODULAR UNITS AND ACCESSORIES AT COST OF $10.864.00, UTILIZING FUNDING FROM THE FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, PAYABLE FROM ACCOUNT NUMBER 29-529832,A BUDGETED ITEM. Description: On September 1, 2011, the City was notified that we were awarded Edward Byrne Memorial Justice Assistance Grant (#2011-DJ-BX-2993) in the amount of $36,097 to purchase and outfit a prisoner van. The grant expires September 30, 2014. We will be utilizing the 2014 Florida Sheriff's Association purchasing agreement to purchase the vehicle. The dealer award for this vehicle is Hub City Ford. The City requested sealed quotes for the purchase and installation of the aluminum modular units and accessories.. Financial Impact: $36,097,payable from account number 29-529832 Implementation Time Line: Immediately Legislative History: Resolutions 11-8258 and 11-8288 1I1' agc Recommendation(s): Staff Recommends Approval. Use of the prisoner van will cut down the use of manpower and overtime during the transport of multiple prisoners Attachments: (1)Florida Sheriff's Association 15-Passenger Van—Specification#32 (2)American Aluminum Accessories Bid Proposal (3)Department of Justice Grant Award (4) Resolutions 11-8258 and 11-8288 Prepared by: Faye Douglas, Budget Administrator End of Memorandum 2IPage - FA,,, „,-.-b dr FLORIDA v,-.0(Imo.oE n 14.'S b COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 15 PASSENGER VAN SPECIFICATION #32 2014 Ford E-350 Club Wagon Extended (S3B) The Ford E-350 Club Wagon Extended(S3B)purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s)requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: *Western *Northern *Central *Southern BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles,we realize equipment needs and preferences are going to vary from agency to agency.In an effort to incorporate flexibility into our program,we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s)you wish to order. NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order.Additional add/delete options other than those listed here may be available through the dealers,however,those listed here must be honored by the dealers in your zone at the stated prices. Bid Award Announcement(13-21-0904) 543 VEHICLE: E-350 Club Wagon Extended(S3B) DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford ZONE: *Western *Northern *Central *Southern BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00 Western &Northern Order Code Delete Options & Southern Central 214 12 passenger seating(keeps extended wheelbase)in lieu of 15 passenger seating _ NC1 NC2 12P 2 11 PASS SEATING 1 S3B-760A-47C 1 Delete to 5 passenger crew van $500.001 $600.002 S3E 2 D-903 1 Power windows/door locks $270.001 $200.002 D903 2 D-525 1 Cruise control/tilt steering wheel $100.001 $100.002 D525 2 High capacity air conditioning NA NA On-Star NA NA Western &Northern Order Code Add Options & Southern Central Please refer to Part E - Emergency Vehicle Lighting Specifications for lightbar descriptions and the awarded dealer pricing. 99S 1 Engine upgrade-specify $799.001 NA 60.8L V-10 ENG 1 91G 1 CNG model-specify $314.00' NA 91B 1 Bi-fuel model-specify $314.001 NA 91G-CNG 1 CNG conversion(discuss with dealer) $12,999.001 NA 91G-CNG 1 LPG conversion(discuss with dealer) $12,999.001 NA Deluxe engine cover NA NA 634 1 Battery-770 cca $294.001 $49.002 63G 2 DUAL H/DUTY 78 AMP 1 63M 1 Alternator- 130-Amp $49.001 $79.002 63M 2 1550AMP ALTERNATOR 1 68B-536-60J 1 Electric brake controller $704.001 $229.002 68B 2 REO TRAILER TOW PKG&MESSAGE CENTER 1 Traction control Std' Std .4DVANCE TRAC W/ROLL STABILITY CONTROL 1 XC2 1 Limited slip differential $314.001 $314.002 XC22 723A 1 Manufacturer's model upgrade package(specify pkg.bid) $899.001 $1,459.002 XLT2 Bid Award Announcement(13-21-0904) 544 u VEHICLE: E-350 Club Wagon Extended(S3B) DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford ZONE: *Western *Northern *Central *Southern BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00 18G 1 Interior upgrade-specify $1,139.001 $1,139.002 18G 2 18G 2 Seat trim upgrade-specify NA $1,139.002 54Q 1 Remote power mirrors $119.001 $119.002 54Q 2 Recreational mirrors NA NA 14 passenger center aisle seating NA NA 90P 1 Power driver's seat $389.001 NA REQ UPGRADE PKG I Power passenger seat NA NA CE 1 Cloth seats NC 1 NC2 CE2 18G 1 Full carpet NC1 $1,139.002 18G 2 INTERIOR UPGRASDE PKG 1 D924 1 Legal deep tinted film,dealer installed $596.001 $425.002 DLR 2 Rear window defogger NA NA 924 1 Privacy glass $459.001 $459.002 924 2 585 1 AM/FM radio with single CD $294.001 $294.002 585 2 3K 1 Third key $275.001 $45.002 414 2 948 1 Remote keyless entry $224.001 $1,394.002 348 2 REQ INTERIOR UPGRADE PKG 1 Side air bags NA NA 18D OR 18A 1 Exterior upgrade-specify $394.001 $394.002 18A 2 I8D-MID SERIES UPGRADE PKG OR 18A HIGH SERIES UPGRADE PKG 1 VVS 1 Vent visors-stick-on style $144.001 $195.002 DLR 2 RFS 1 Rainshields-flange style $144.001 $195.002 DLR 2 687 1 Running boards $319.001 $44.002 942 2 60S 1 Sliding side door NC1 NC2 60S 2 942 1 Daytime running lights $44.001 $44.002 942 2 Immobilize daytime running lights NA NA 536 1 Class IV hitch,only $284.001 $695.002 DLR 2 Bid Award Announcement(13-21-0904) 545 VEHICLE: E-350 Club Wagon Extended(S3B) DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford ZONE: *Western *Northern *Central *Southern BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00 536-B-B 1 Class III hitch,includes bar and ball $384.001 $350.002 536 2 2"BALL PIN&CLIP 1 536-99L 1 Heavy-duty towing package up to 6,500 lbs. $284.001 $294.002 536 2 REQ 5.4L V-8 ENG 1 536-99S 1 Heavy-duty towing package up to 10,000 lbs. $384.001 NA REQ 6.8L V-10 ENG NFT 1 Nitrogen filled tires including spare tire $176.001 $200.002 DLR 2 Full size spare tire and rim Std Std 153 1 Front license bracket NC NC2 153 2 43R-769 1 Backup alarm,factory installed $279.001 NA REO REAR STEP BUMPER 1 BAD 1 Backup alarm,dealer installed $130.001 $125.002 DLR 2 15C 1 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of $469.001 $789.002 15C 2 vision at rear of vehicle)-factory installed REQ AM-FM-CD 1 BUC 1 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of $796.001 $750.002 BUC 2 vision at rear of vehicle) Setina PB100Al2—12"Aluminum Push Bumper NA NA Setina PB 100A 16— 16"Aluminum Push Bumper NA NA Setina PB300 Push Bumper NA NA Go Rhino 5000 Series Push Bumpers NA NA Rear Transport Seat—Laguna System 3P NA NA Rear Transport Seat—Pro Gard 6000 Series NA NA Rear Transport Seat with extended seat belt—Patriot PSCV1 NA NA FCD-IPK-15 1 American Aluminum Inmate Transport Package for a 15-Passenger Van,or approved $3,696.001 $3,595.002 FCD-IPK-15 2 equivalent.Kit includes complete window guards set and replacement door trim panels set,and one front security partition.Please specify year,make and model. *Other options and combinations available,but not included. FCD-FP-15 1 *Front partition $986.001 $899.002 FCD-FP-15 2 FCD-CP-15 1 *Center partition $986.001 $899.002 FCD-CP-15 2 FCD-RP-15 1 *Rear partition $986.001 $899.002 FCD-RP-15 2 FCD-FANS 1 *Dual forced air circulation fans $596.001 $400.002 FCD-FANS 2 FCD-RDP-15 1 *Replacement door panels(set) $596.001 $800.002 FCD-RDP-15 2 Bid Award Announcement(13-21-0904) 546 LL VEHICLE: E-350 Club Wagon Extended(S3B) DEALER: Hub City Ford Hub City Ford Don Reid Ford,Inc. Hub City Ford ZONE: *Western *Northern *Central *Southern BASE PRICE: $23,899.00 $23,899.00 $23,692.00 $23,899.00 FCD-RSTEP-15 1 *Rear step $496.001 $500.002 FCD-RSTEP-15 2 FCD-SSTEP-15 I *Side slide-out step $496.001 $400.002 FCD-SSTEP-15 2 FCD-WGS-15 I *Complete window guard set $2,796.001 $1,595.002 FCD-WGS-15 2 Optional equipment-specify NA Optional equipment-specify NA Optional equipment-specify NA Optional equipment-specify NA Optional equipment-specify NA LRP 1 Labor rate per hour $95.001 $75.002 DLR 2 TT I Temporary tag $18.001 $35.002 DLR 2 TER I Transfer existing registration(must provide tag number) $65.00 $100.002 DLR 2 NST New state tag(specify state,county,city,sheriff,etc.) $165.001 $200.002 DLR 2 Maintenance Plan-specify NA Maintenance Plan-specify NA Maintenance Plan-specify NA 5/100 Warranty-specify $1,785.001 $1,305.002 POWERTRAIN (0)DEDUCTIBLES CARE 1 POWERTRAINCARE 5/75 0 DED 2 ESP 2 5/100 BASE Warranty-specify $2,195.001 $1,590.002 CARE 1 (0)DEDUCTIBLES I ESP 2 BASECARE 5/75 0 DED 2 5/100 EXTRA Warranty-specify $2,680.001 $1,865.002 CARE I (0)DEDUCTIBLES ESP 2 EXTRACARE 5/75 0 DED 2 Diesel Warranty-specify NA NA Diesel Warranty-specify NA NA Diesel Warranty-specify NA NA Bid Award Announcement(13-21-0904) 547 Fleet Department Phone: (800) 972-3673 1108�/� windrow @windrowfleetsales.com y ceD Office: (850) 398-6810 Cell: (850) 393-4723 Fax: (850) 398-6827 18-Nov FAYE DOUGLAS CITY OF OPA-LOCKA 305-953-2862 EXT 1302 305-953-2870 Contract# 13-21-0904 FDOUGLASOPALLOCKAFL.GOV Exterior Vehicle Color Emergency Lighting Driver side Passenger side Color Lights Interior Vehicle Color ( Color Lenses We Appreciate your interest in the 2013/2014Florida Sheriff's Association of counties purchasing contract. Listed below are items we discussed. Price 2014 FORDE-350 CLUB WAGON EXTENTED(S3B)SPEC#32 $23,899.00 15C BACK-UP CAMERA $469.00 54Q _LEFT-RIGHT POWEE MIRRORS $119.00 948 KEYLESS ENTRY $224.00 687 _RUNING BOARDS $319.00 585 AM-FM-CD $294.00 52S 4 UPFITTER SWITCHES $84.00 _- 414 2 ADDITIONAL KEYS(4-TOTAL) $44.00 18G INTERIOR UPGRADE PKG $1,139.00 _ 536 H/DUTY TRAILER TOW PKG $284.00 63M H/DUTY 155 AMP ALTERNATOR $79.00 63G 78-AMP H/DUTY BATTERY $49.00 903 POWER WINDOE&DOOR LOCKS INC 525 CRUISE CONTROL INC $27,003.00 Jo- ro S.I-: Manager 850-39:-6810 Office 850-393-4723 Cell All vehicles will be ordered WHITE unless agency chooses a different color. Please return quote along with purchase order. 4060 South Ferdon Blvd.,Crestview,FL 32536 AMERICAN ALUMINUM ACC, Inc. Bid Proposal 3291 S. Byron Butler Pkwy - PERRY, FL 32348 Date Estimate# Plant 1, 850-584-3969 11/21/2013 2600 Plant 2, 850-223-5600 Name/Address Ship To City of Opa Locka Police Department City of Opa Locka Police Department Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez 2495 Ali Baba Ave. 2495 Ali Baba Ave. Opa-Locka,FL 33054 Opa-Locka,FL 33054 786-664-8648 P.O. No. Terms Quote Valid Rep FOB Vehicle Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van Item Description Qty Rate Total Contact Name Name: Sgt.Marcos Gonzalez Phone# 786-664-8648 0.00 0.00 E-mail Address:mgonzalez @opalockapd.com Det.Emily Crawford 305-953-2877 Ext 227 ecrawford@opalockapd.com 7/22/2013 Req.Updated Estimate//Ms.Faye Douglas 305-953-2831 sdouglas@opalockafl.gov Thank you for your quote request.Any questions,call Mary Swain Total Thank You For Your Inquiry Page 1 AMERICAN ALUMINUM ACC, Inc. Bid Proposal 3291 S. Byron Butler Pkwy PERRY, FL 32348 Date Estimate# Plant 1, 850-584-3969 11/21/2013 2600 Plant 2, 850-223-5600 Name/Address Ship To City of Opa Locka Police Department City of Opa Locka Police Department Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez 2495 Ali Baba Ave. 2495 All Baba Ave. Opa-Locka,FL 33054 Opa-Locka,FL 33054 786-664-8648 P.O. No. Terms Quote Valid Rep FOB Vehicle Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van Item Description Qty Rate Total IT-X3C-116 Three Compartment Module 116"Ford or Chevy 1 8,689.00 8,689.00 **for 2014 Ford E-350 Cargo Van** ** 116"Long x 56"Wide x 50"H** IMPORTANT NOTE: When ordering the van,please make sure you order rear factory A/C. Price is the same for Extended or Standard Length Van. We must also know if van is: gas or diesel,if side door is sliding or barn style. Includes: 3Comp Alum Prisoner modular unit,interior protected LED Lighting,seatbelts,diamond plate aluminum floor, 2 rear turbo fans,protected 6,000 slam locks with Camlocker T-Handles, all locks keyed alike,side single step,rear double folding step, both steps powder coated black matte finish,unit ready for rear van factory A/C&Heat Hook Up((hoses,clamps,fittings and hardware),individual vents in each compartment,emergency espace hatches (pad-lockable-padlocks not included), Modular Unit Install Install for 3 Comp.Prisoner Modular unit at our facility 1 800.00 800.00 in Perry,FL (2 Days) Does not include optiona electronics or installation of Auxiliary after market A/C&Heat. Thank you for your quote request.Any questions,call Mary Swain Total Thank You For Your Inquiry Page 2 AMERICAN ALUMINUM ACC, Inc. Bid Proposal 3291 S. Byron Butler Pkwy PERRY, FL 32348 Date Estimate# Plant 1, 850-584-3969 11/21/2013 2600 Plant 2, 850-223-5600 Name/Address Ship To City of Opa Locka Police Department City of Opa Locka Police Department Attn: Accounst Payable Attn: Sgt.Marcos Gonzalez 2495 All Baba Ave. 2495 Ali Baba Ave. Opa-Locka,FL 33054 Opa-Locka,FL 33054 786-664-8648 P.O. No. Terms Quote Valid Rep FOB Vehicle Estimate Net 30 12/20/2013 MS Installation 2014 Ford E-350 Cargo Van Item Description Qty Rate Total Mary Swain 3 Color Cameras with LED Monitor,Quad Splitter, 1 1,092.00 1,092.00 Power supply &Cables. **NO DVR RECORDER** per Sgt.Marcos Gonzalez 10/15/2012 by PX/ Revised//MS Misc Install Misc Install Charge for Optional Electronics 1 283.00 283.00 Cameras will have protected polycarbonate covers Thank you for your quote request.Any questions,call Mary Swain Total USD 10,864.00 Thank You For Your Inquiry Page 3 LOck 017 4 tfyi `..y.11V117; gploArtedili ORA F. NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that the CITY OF OPA-LOCKA is seeking sealed bids for the following work as specified: Inmate Transport Modular Installation BID NUMBER: 13-1511200 The City of Opa-locka will be accepting sealed proposals until 2:00pm on Friday, November 15, 2013 in the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa- locka, FL 33054. Bids will be opened immediately after deadline. Bids received after 2:00pm E.S.T. will not be considered and returned to the bidder unopened. The City of Opa-locka is requesting a bid proposal to furnish and install a three compartment inmate modular unit in one (1) 2014 Ford E-350 Club Wagon. The vehicle will be ordered from the Florida Sheriff's contract 13-21-0904. See details below. The inmate modular unit will include: • Three (3) aluminum compartments • Interior protected LED lighting • Diamond plate aluminum floor • Two (2) rear turbo fans • Protected 6,000 slam locks with Camlocker T-Handles • All keys keyed alike • Side single step • Rear double folding step • A/C and heat hook-up (including hoses, clamps, fittings, and hardware),Individual vents in each compartment • Emergency escape hatches • Three cameras with LED monitor, quad splitter, powers supply and cables with DVR recorder. Include costs for both Black and White cameras and Color camer as. 1 of 3 INMATE TRANSPORT MODULAR INSTALLATION PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City, State, Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual () 3. If Corporation, state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa- locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 3 of 3 C By signing below you are acknowledging receipt of the following proposals as submitted in response to the City of Opa-locka BID NO. 13-1511200. BID PROPOSAL NO. 134511200 Inmate Transport Modular Installation NAME OF COMPANY #of Copies 1. Dana Safety Supply,Inc. 3 Copies 1622 NW 82nd Avenue Doral,FL 33126 Tele: 305.639.6055 Contact: David Hodges,President ///18/01C7-3 Received by: Office of the City Nianager Date: 11/18/2613 1 - r' i _ >, f /,/r/ ; / Y 'i. ° i IT)i P �r7 "'L n r 4 iris vlA ti3' ;;; tgli:Ofaa7 NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that the CITY OF OPA-LOCKA is seeking sealed bids for the following work as specified: Inmate Transport Modular Installation BID NUMBER: 13-1511200 The City of Opa-locka will be accepting sealed proposals until 2:00pm on Friday, November 15, 2013 in the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa- locka, FL 33054. Bids will be opened immediately after deadline. Bids received after 2:00pm E.S.T. will not be considered and returned to the bidder unopened. The City of Opa-locka is requesting a bid proposal to furnish and install a three compartment inmate modular unit in one (1) 2014 Ford E-350 Club Wagon. The vehicle will be ordered from the Florida Sheriff's contract 13-21-0904. See details below. The inmate modular unit will include: • '!rue (3) alu •:murn comparttm_nts • Interior protected LED lighting • Diamond plate aluminum floor • Two (2) rear turbo fans • Protected 6,000 slam locks with Camlocker T-Handles • All keys keyed alike • Side single step • Rear double folding step • A/C and heat hook-up (including hoses, clamps, fittings, and hardware),Individual vents in each compartment • Emergency escape hatches • Three cameras with LED monitor, quad splitter, powers supply and cables with DVR recorder. Include costs for both Black and White cameras and Color camer as. 1 of 3 Additional Information An original and three (3) copies of the proposal shall be submitted in sealed envelopes/packages addressed to Joanna Flores, City Clerk and marked "BID NO - 13- 1511200 - Inmate Transport Modular Installation ." Proposers desiring information for use in preparing proposals may obtain a set of such documents from the City Clerk's Office, 3400 NW 135th Street, Bldg B, Opa-locka, Florida 33054, Telephone (305) 953- 2800 or copies of the RFP requirements may also be obtained by visiting the City's website at www.opalockafl.gov, (click "RFP/BIDS" located on the right hand side of the screen and follow the instructions). The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for the opening thereof. The winning bidder will be required to enter into a contract with the City of Opa-locka. The City cautions proposers to assure actual delivery of mailed or hand-delivered proposals directly to the City Clerk's Office at 3400 NW 135th Street, Bldg B, Opa-locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305) 953-2800 before proposal closing time. Emailed and faxed proposals will not be accepted. Total proposal cost will include transport to your location for installation and delivery upon completion back to the City of Opa-locka Police Department, 2495 Ali Baba Ave, Opa-locka, FL 33054. Bids will be based on a GRAND TOTAL BASIS OF ITEMS RFOUlRED Rids based on poi uo 1 u the work will hot be considered. Bids will include a deta;i of ail items total cost. There will actually be two proposals: One with Black and White cameras and the Other with Color cameras. All attached forms with required information must be completed. t711-N'A a BID NO. 13-1511200 �9POwn*`� 2 of 3 INMATE TRANSPORT MODULAR INSTALLATION PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: II Name: Dana S C C t 1 S t) I I lI J n '' � \\ I Address: I(. W z a n() Ave_ City, State, Zip:DocC\ CL 331.DL Phone/Fax: 30S-63q - (,o55/ - 33a - gg93 2. Check One: Corporation ( Partnership ( ) Individual ( ) 3. If Corporation, state: -I Date of Incorporation: •a 01 U State in which Incorporated: C' er r I ci q 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: Ni A 5. Name and Title of Principal Officers Date Elected: DGVI8 14tAlei PrencitAA la •I6 (7� Aley0 -:Lr._(i<_Fl.M�4n. VftL:.PL4t. t• erI('e� Corr�I tLftACr\I 10 U`► \IarhaTCn r )Gw . Vica r-PS ICIt6\ la • 6. The length of time in business: cz) .) years 7. The length of time (continuous) in business as a service organization in Florida: I Q titers years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa- locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 3 of 3 • DANA SAFETY SUPPLY, INC Sales Quote 5221 W. MARKET ST GREENSBORO, NC 27409 Sales Quote No. 120610 Telephone: 800-845-0405 Customer No. OPA-LOCKA Bill To ( Ship To CITY OF OPA- LOCKA POLICE DEPT OPA-LOCKA POLICE DEPT ATTN: ACCOUNTS PAYABLE 2495 ALI-BABA AVE. P.O. BOX 540371 OPA-LOCKA„FL 33054 OPA-LOCKA„FL 33054 Contact: LT. GERARDO DE LOS RIOS Contact: CAPT. Marcos Gonzalez Telephone: 305-681-1033 Telephone: 305-681-1033 Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/13/13 UPS GROUND OR TRUCK FOB DESTINATION BID 13-1511200 NET30 Entered By Salesperson Ordered By Resale Number MARK SEVIGNY EDWIN SALGADO BID 13-1511200 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 1 1 Y MISC U of M : EACH 11,720.0000 11.720.00 AMERICAN ALUMINUM THREE COMPARTMENT PRISONER TRANSPORT Warehouse: MIAM 3 COMPARTMENT ALUMINUM MODULAR PRISONER UNIT,INTERIOR PROTECTED.LED LIGHTING,SEATBELTS,DIAMOND PLATE ALUMINUM FLOOR,2 REAR TURBO FANS,PROTECTED 6,000 SLAM LOCKS WITH ^AtvIT(('K1n ALL LOCKS KEYED ALIKE,SIDE SINGLE STEP,REAR DOUBLE FOLDING STEP.BOTH STEPS POWDER COATED BLACK MATTE FINISH,PAD LOCKABLE,PAD LOCKS NOT INCLUDED. POWDER COATING OF INMATE MODULES,WHITE OR LIGHT GRAY. 3 CAMERAS WITH LED MONITOR,QUAD SPLITTER AND DVR RECORDER.THE MONITORS ARE COLOR OR B&W,CUSTOMER CHOICE. AC&HEAT HOOK UP,HOSES CLAMPS,FITTING AND HARWARE. INDIVIDUAL VENTS IN EACH COMPARTMENT.EMERGENCY ESCAPE HATCHES 1 1 N INSTALL U of M : EACH 2,275.0000 2,275.00 DSS INSTALLATION OF EQUIPMENT Warehouse: MIAM SPECIFICS: Print Date 11/13/13 Print Time 12:34:36 PM Page No. 1 Printed By: MARK SEVIGNY Continued on Next Page • DANA SAFETY SUPPLY, 1NC Sales Quote 5221 W. MARKET ST GREENSBORO, NC 27409 Sales Quote No. 120610 Telephone: 800-845-0405 Customer No. OPA-LOCKA Bill To I I Ship To CITY OF OPA-LOCKA POLICE DEPT OPA-LOCKA POLICE DEPT ATTN: ACCOUNTS PAYABLE 2495 ALI-BABA AVE. P.O. BOX 540371 OPA-LOCKA„FL 33054 OPA-LOCKA„FL 33054 Contact: LT. GERARDO DE LOS RIOS Contact: CAPT. Marcos Gonzalez Telephone: 305-681-1033 Telephone: 305-681-1033 Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/13/13 UPS GROUND OR TRUCK FOB DESTINATION BID 13-1511200 NET30 Entered By Salesperson Ordered By Resale Number MARK SEVIGNY EDWIN SALGADO BID 13-1511200 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price Approved By: ❑ Approve All Items&Quantities Print Date 11/13/13 Subtotal 13,995.00 Print Time 12:34:36 PM Freight 0.00 Page No. 2 Printed By: MARK SEVIGNY Order Total 13,995.00 Local usiness Tax Receipt LBT Miami—Dade County, State of Florida THIS IS NOT A BILL-DO NOT PAY 5667374 �/ �y r BUSINESS NAME LOCATION RECEIPT NO. EXPIRES I DANA SAFETY.UPPLY 1vC RENEWAL SEPTEMBER 30 2014 1622 NW 82 AV 5911350 DORAL,FL 3 126 Must he displayed at place of Husiness Pursuant to County Code Chapter SA-Art.9&10 OWNER SEC.TYPE OF BUSINESS PAYMENT RECEIVED DANA SAFETY SUPPLY INC 213 SERVICE BUSINESS BY TAX COLLECTOR CIO DANA D EASON PRESIDENT 49.50 09/16/2013 I ins ocal Busine Tax iteceipt only confirms payment of the Local Bnsinoev tax.fire Receipt c not a license, permit,or a certification of the holder's qualifications,to do business.Holder mast comply with any governmental or no'governmental regulatory laws and requirements which apply to the business. he RECEIPT NO.above must be displayed on all commercial vehicles-Miami-Dade Code Sec 8a-276. Mittma E For more information,visit www,miamirlpdeyoy[taxcollector References: Miami Dade Police Department Jose Jimenez jjimene a,mdpd.corn 305-812-2380 910 NW 25st Suite 3009 Doral, Fl 33712 Miami Dade Corrections Thomas Mathews Gdml@miamidade.gov 786-263-6630 2525 NW 62nd St. Miami, Fl 33147 West Melbourne Police Department Harvey Whitney hwhitney@westmelbourne.org 321-288-5895 W. Melbourne, Fl 32904 - '- Department of Justice 4 u CF' Office of Jus ice Programs Bureau of Justice Assistance Office of Justice Programs Washington,D.C. 20531 September 1,2011 Chief Cheryl Cason City of Opa Locka 777 Sharazad Boulevard Opa Locka,FL 33054-3596 Dear Chief Cason: On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 11 Edward Byrne Memorial Justice Assistance Grant(JAG)Program Local Solicitation in the amount of$36,097 for City of Opa Locka. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award,please contact - Program Questions,Stefanie Harris,Program Manager at(202)305-8069;and - Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at (800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations,and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures " , Department of Justice ■era, ; rot Office of Justice Programs Office for Civil Rights Washington,D.C. 20531 September 1,2011 Chief Cheryl Cason City of Opa Locka 777 Sharazad Boulevard Opa Locks,FL 33054-3596 Dear Chief Cason: Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt of Federal funding to compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice is responsible for ensuring that recipients of financial aid from OJP,its component offices and bureaus,the Office on Violence Against Women(OVW),and the Office of Community Oriented Policing Services(COPS)comply with applicable Federal civil rights statutes and regulations.We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national origin, religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the delivery of services or benefits.Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency(LEP)Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency(LEP).For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website at http://www.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations.In general,the regulation,Participation in Justice Department Programs by Religious Organizations;Providing for Equal Treatment of all Justice Department Program Participants,and known as the Equal Treatment Regulation 28 C.F.R.part 38,requires State Administering Agencies to treat these organizations the same as any other applicant or recipient.The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently religious activities.While faith-based organizations can engage in non-funded inherently religious activities,they must be held separately from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to participate in them.The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.For more information on the regulation,please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm. State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as amended;the Victims of Crime Act,as amended;and the Juvenile Justice and Delinquency Prevention Act,as amended,contain prohibitions against discrimination on the basis of religion in employment.Despite these nondiscrimination provisions,the Justice Department has concluded that the Religious Freedom Restoration Act(RFRA)is reasonably construed,on a case-by-case basis,to require hat its funding agencies permit faith-based organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion when hiring staff,even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of employees in the workforce,are snhject to the prohibitions against unlawfitl discrimination.Accordingly,OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups.In addition,based on regulatory criteria,OCR selects a number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C.§3789d(c),or other Federal grant program requirements,must meet two additional requirements:(1)complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-.308,and(2)submitting to OCR Findings of Discrimination(see 28 C.F.R.§§42.205(5)or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations,Assurance No.6 in the Standard Assurances,COPS Assurance No.8.B,or certain Federal grant program requirements,your organization must comply with the following EEOP reporting requirements: • If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter.For assistance in developing an EEOP,please consult OCR's website at http:/I www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing(202)616-3208. If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and make it available for review on request.In addition,your organization has to complete Section B of the Certification Form and return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless of the amount of the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your organization is exempt from the EEOP requirement.However,your organization must complete Section A of the Certification Form and return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing,on the ground of race,color,religion,national origin,or sex,your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws,including the requirements pertaining to developing and submitting an EEOP,reporting Findings of Discrimination,and providing language services to LEP persons.State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR at(202)307- 0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, 7 -i' a. Itt. Michael L.Alston Director cc: Grant Manager Financial Analyst „/ Department of Justice 0 UtDce of Justice YroRrams 8 1. PAGE 1 OF 6 Bureau of Assistance Grant � I i 1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2011-DJ-BX-2993 City of Opa Locks 777 Sharazad Boulevard 5.PROJECT PERIOD:FROM 10/01/2010 TO 09/30/2014 Opa Locka,FL 33054-3596 BUDGET PERIOD:FROM 10/01/2010 TO 09/30/2014 6.AWARD DATE 09/01/2011 7.ACTION 1A.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial 596000434 00 9.PREVIOUS AWARD AMOUNT. $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $36,097 Opa-locks Prisoner Transportation Project 11.TOTAL AWARD $36,097 1 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under FY i 1(BJA-JAG)42 USC 3750,et seq. 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL .111111111111.1111 GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Denise O'Donnell Cheryl Cason Director Chief of Police 17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL I9A.DATE AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. KDJUGT1095 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. PONS AMOUNT X B DJ 80 00 00 36097 1 OW FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE.OBSOLETE. OJP FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance i SHEET PAGE 2 OF 6 U41ft1.Y i Grant PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial"and administrative requirements set forth in the current edition of the Office of Justice Programs(OW)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from ONE Circular A-133 audits(and any other audits of OW grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OW Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the OIG by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline @usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6." Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs I AWARD CONTINUATION pet Bureau of Justice Assistance i SHEET PAGE 3 OF 6 «t Grant • PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011 SPECIAL CONDITIONS 8. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System(DUNS)number. The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ccr.htm(Award condition:Central Contractor Registration and Universal Identifier Requirements),and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 10. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own operate in his or her name). 11. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the,grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 13. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. • OJP FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance I SHEET I PAGE 4 OF 6 ill. Giant PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011 SPECIAL CONDITIONS 14. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be fimded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is being conflicted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)to salt in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:Fos any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 15. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. Ow FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 6 1/ Grant I I � PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011 SPECIAL CONDITIONS 17. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 18. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 19. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Jastice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. 21. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcement activities. 22. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations, OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request, documentation of its policies and procedures for monitoring of subawards under this award. 24. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC)and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grans Management System (GMS)to document changes. OJP FORM 4000/2(REV.4-88) ���� Department of Justice _---------- !_ i Office of Justice Programs AWARD CONTINUATION Vi GI Bureau of Justice Assistance SHEET PAGE CF 6 Grant I I I � PROJECT NUMBER 2011-DJ-BX-2993 AWARD DATE 09/01/2011 SPECIAL COlvDITIONS 25. The grantee agrees that within 120 days of award acceptance,each member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,a.other task force member of equivalent rank,will complete required online(intemet-based)task force training.The raining is provided free of 'charge online through BJA's Center for Task Force Integrity and Leadership(www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award,or once every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,persoane l selection,and task force oversight and accountability.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfH.arg). OJP FORM 4000/2(REV.4-88) Department of Justice a }. Office of Justice Programs Bureau of Justice Assistance Washington,D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry,NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Opa Locka The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system,some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly,prior to obligating funds for any of the specified activities,the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a.New construction; b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household, recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. Further,for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements,please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html. Please be sure to carefully review the grant conditions on your award document,as it may contain more specific information about environmental compliance. • Deportment of Justice GRANT IV IA G ER e S Y R_AND UIP 9 PT. : Office of.Iustice Programs PROJECT'SUMMARY Bureau of Justice Assistance �,„0 Grant fu,to YfA PROJECT NIJIvIBER PAGE i OF 1 2011-DJ-BX-2993 This project is supported under FY1I(BTA-JAG)42 USC 3750,et seq. • 1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number) Stefanie Harris Paul Sweeney (202)305-8069 Grants Manager 2495 All Baba Avenue Opa Locks,FL 33054-3109 (786)897-8972 3a.TITLE OF THE PROGRAM 30.POMS CODE(SEE LNSTRUCTIONS FY 2011 Justice Assistance Grant Program ON REVERSE) 4.TITLE OF PROJECT Opa-locka Prisoner Transportation Project 5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBG RANTEE City of Opa Locks 777 Sharazad Boulevard Opa Locks,FL 33054-3596 7.PROGRAM PERIOD 8.BUDGET PERIOD FROM: 10/01/2010 TO: 09/30/2014 FROM: 10/01/2010 TO: 09/30/2014 9.AMOUNT OF AWARD 10.DATE OF AWARD $36,097 09/01/2011 11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT 13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT 15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and units of local government,including tribes,to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions.Grant funds cart be used for state and local initiatives,technical assistance,training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the following purpose areas:1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community corrections programs;5)drug treatment and enforcement programs;6)planning,evaluation,and technology iuprovement programs;and 7)crime victim and witness programs(other than compensation). The grantee will use the grant to upgrade its capability to transport persons arrested by department police officers from the Opa-Locka Police Station to the Miami- Dade County Jail.Grant funds will be used to purchase a new van style vehicle outfitted with appropriate safety and security enhancements.The project goals are to OJP FORM 4000/2(REV.4-88) replace an older vehicle that no longer provides reliable transppo Cation,therefore improving the capability to serve a vital law enforcement function required on a daily basis. NCA/NCF • I I Sponsored by: City Manager RESOLUTION No. 11-8288 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE CITY MANAGER TO ACCEPT THE DEPARTMENT OF JUSTICE FY2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), LOCAL SOLICITATION AWARD IN THE AMOUNT OF THIRTY-SIX THOUSAND NINETY-SEVEN DOLLARS ($36,097.00), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATIONS OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the funds from the JAG award will be used to replace a Police Department prisoner transportation vehicle that has become unreliable for the department; and WHEREAS, the vehicle will be upgraded and equipped with appropriate communications, safety, and security enhancements that will significantly improve the Police Department's capacity to transport multiple individuals and to meet its overall public safety mandate; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to accept the Edward Byrne Memorial Justice Assistance Grant in the amount of $36,097.00, and to execute all documents associated with the award. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka, hereby authorizes and directs the City Manager to accept the Edward Byrne Memorial Justice Assistance Grant in the amount of $36,097.00, and to execute all documents associated with the award in a form acceptable to the City Attorney.