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HomeMy Public PortalAbout1983-07-26 Meetingfurther that the plans include a minimum of a 200 seat restaurant, minimum kitchen facilities of 1,000 sq. ft., and a dance floor of a maximum Df 300 sq. ft. Mr. Taplin left the meeting at 12:40 P.M. and was not present for the above vote. On motion of Mr. Laikin, seconded by Mrs. Antiles and voted the balance of Agenda items were postponed for the next meeting. On motion of Mr. Printup, seconded by Mr. Laikin and voted the meeting was adjourned at 1:00 P.M. ,1 Attest: Village Clerk June 28, 1983 COUNCIL MINUTES July 26, 1983 The Council of Bal Harbour Village met Tuesday, July 26, 1983 at 9:30 A.M.in the Village Hall. Present: Mrs. Antiles and Messrs. Laikin, Printup, Sherman and Taplin Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan Dimond, representing Alan Gold, Village Attorney. On motion of Mr. Printup, seconded by Mrs. Antiles, and voted the minutes of June 28, 1983 were approved as submitted. A Public Hearing was held for the purpose of receiving input from the residents as to the use of $25,000 of Federal Revenue Sharing money in the 1983-84 Budget. Mr. Maley explained that the $25,000 was a two year allo- cation of Federal Revenue Sharing Funds. In the past the Revenue Sharing money had been budgeted to help fund our portion of the Library every other year. As there were no comments or suggestion from those present, it was moved by Mrs. Antiles, seconded by Mr. Printup and voted that $25,000 of Federal Revenue Sharing funds be allocated to fund a portion of the cost of the Surf-Bal-Bay Library. Mr. Sherman said he would like to have a report from our representatives on the Library Board as to any plans the Board might have to update the library. Mr. Sherman said at the last meeting the Village Manager had been directed to renegotiate with the firm of Walter Taft Bradshaw and Associates to see if they would reconsider allowing a portion of their proposed $19,000 landscaping concept fee to be applied to their 6% design fee. Mr. Maley read a letter from the Bradshaw firm dated July 20, 1983 in which they pro- posed that $4,000 of the $19,000 fee could be applied to the development July 26, 1983 fee, which would be 6% based on a minimum $300,000 and a maximum $400,000 improvement plan. It was the feeling of the council that the terms of Taft Bradshaw and Associates proposal were not acceptable. On motion of Mr. Taplin, seconded by Mr. Printup and voted, the Village Manager was authorized to negotiate with the joint venture firms of Douglas M. Ruth Associates and O'Leary-Shafer-Cosio and Associates for a fee for the Collins Avenue and 96th Street improvement project. Mr. Maley reported that in accordance with the council's instructions he had talked to Mr. Frasuer Knight who had declined to redesign the public works facility. He engaged the architectural firm of Haynes, Spencer, Richards, who had designed the Bay Harbor Islands Town Hall and work facility to evaluate alternatives. Mr. John Haynes stated that his firm is removing themselves from consideration for the design of a new public works facility, if the council decides to have a new building designed. He reviewed his study of the plans which included studying the two story "L" shape against a one story box type warehouse approach; analyzing the contractor's break- down of costs; using a proposed box shape, he submitted the sketch to an outside estimating firm, the result of which produced a cost of approximately $41.00/sq. ft.. He reminded the council that the possible cost saving of $130,000 should be considered in the light of it being only an estimated cost against a guaranteed bid, the fee for another building design, and the time factor. Mr. Wheldon, Maintenance Supertintendent, explained that in his opinion a one story building would not be practicable due to possible water damage and the type of materials to be stored. The council discussed possible ideas for the height and building design. On motion of Mr. Laikin, seconded by Mrs. Antiles and voted the design and bid from Bob Poppino, Inc. on the Public Works facility was rejected. Mr. Maley was directed to hire another architectural firm to draw up new plans for the building, and have the council's input during the planning process. Mr. James Campbell and Mr. David Rhinard of David Plummer and Associates, Traffic Consultants, presented sketches showing the improvements they are recommending for the Sheraton entrance on Collins Avenue and the entrance to Bal Harbour Shops on Collins Avenue and 96th Street. It was suggested that the Stop Bars be moved back and Cross Marks added. Also new signs designating the pedestrian crossings and controlling Turns on Red are to be installed. The second phase would involve rumble strips, new curbs, and removal of the sidewalk to construct a street -type intersection. Also con- sidered was the height of the landscaping on each side of the driveways. It was suggested by Mr. Whitman that the traffic engineers also consult with Mr. Joe Rice, the consultant for the Bal Harbour Shops. It was moved by Mr. Printup, seconded by Mrs. Antiles and voted that David Plummer and Associates proceed with the first phase of the traffic improvements. Mayor Sherman reported that Mr. Martin Bishop, Director of Dade County Emergency Management, had presented a very informative program on hurricanes to residents and representative from the hotels and apartments. Mr. Bishop stated that in every hurricane, at least part of the beach area will be ordered evacuated, and that public shelters will be jammed. Mr. Maley asked if it is the council's wish that the Village find some additional emergency shelter, other than the designated public shelters, for residents of Bal Harbour who are unable to find their own shelter on the mainland. It was moved by Mr. Printup, seconded by Mr. Laikin and voted that Mr. Maley check on possible places of shelter for approximately 250 residents. (Mr. Taplin absent from the room during this vote.) Mr. Sherman said he had contacted the Mayor of Cannes, France in regard to being a Sister City to Bal Harbour. He suggested that films July 26, 1983 shown at the Cannes festival could be brought to Bal Harbour each year and shown at the Sheraton. This would also bring an exchange of tourists from both cities. Mr. Gutenstein from the Sheraton had delivered a letter from Mayor Sherman, asking if Cannes would be willing to enter into a re- lationship with Bal Harbour. It was moved by Mr. Taplin, seconded by Mr. Printup, and voted that Bal Harbour continue to pursue the negotiations with Cannes, France to enter into a Sister City Program. Mr. Maley reported that the agenda item regarding Governor Graham's Educational Program had been taken care of by the Legislature. Mr. Sherman read a letter from the Postal authorities in Miami stating that the Surfside post office branch will be renovated and refurbished the end of December, as we had requested. Mr. Gary Guerdat of the Sheraton Hotel asked where the money for the Collins Avenue and 96th Street improvements was coming from, and was advised it was Resort Tax money. Mr. Guerdat said the hotel was concerned about money being provided for beach nourishment. A meeting will be held with the Resort Tax Advisory Committee regarding funds. In regard to the non -conforming sign at the Regency, the subject of one of last month's council items, the council told the Village Manager to notify the Regency that the sign must be removed. Mr. Maley explained that the Great Lakes Dredge and Dock Co. suit has ended and no appeals were filed. The village has been notified by Shutts and Bowen, our attorneys on the case, that payment is due as of July 27th in the amount of $211,316.21, representing the retainer held, plus interest. It was moved by Mr. Taplin, seconded by Mr. Printup and voted to draw a check to Great Lakes Dredge and Dock Company and Western Quarries and Consturction Company as requested by Shutts and Bowen. Mr. Maley said that Southeastern Electrical Services, Inc., the contractor on Collins Avenue lighting project had refused to complete the project, which includes replacing some transformers and putting all of the median lights in working order. The village has been advised by our electrical engineers on the project, Stinson and Martinez, to declare the project in default. It will be necessary to notify the contractor that they are in default and after seven days notify their bonding company. It was moved by Mr. Taplin, seconded by Mrs. Antiles and voted that the proper steps be taken against Southeastern Electric Services, Inc. Mr. Printup said he had been approached by the United Way to see if Bal Harbour would contribute from the village to the drive, as the employee contributions are dropping each year. Mr. Dimond said that neither he or Mr. Gold are prepared to advise whether or not this is a legal expenditure for the village. He said an opinion would be ready for the next meeting. Mr. Maley advised that the City of Miami Beach has engaged a professor at the University of Miami to do a water contamination study and report. This was broughtabout by the April "boil -water order". The total fee is $24,000 and Miami Beach is asking the cities receiving water through their lines to participate in the cost, based on the percentage of water used. Our share will be approximately $1,000. It was moved by Mr. Laikin, seconded by Mrs. Antiles and voted that Bal Harbour participate in the cost of the study. July 26, 1983 The council considered the operating statements for the first nine months's operation. On motion of Mr. Taplin, seconded by Mr. Prin- tup and voted, the statements were filed for audit. Mr. Maley said that the 1983-84 Budget would be ready for dis- tribution by the end of next week. Two Budget Hearings must be held after 5:00 P.M. to consider the budget. On Mr. Maley's recommendation the Public Hearings for the Budget will be held on August 30th and September 13th at 5:00 P.M. Mr. Maley reported that we have been advised by the Florida Depart- ment of Transportation that the Baker's Haulover bridge will be sand- blasted and painted in September. Mrs. Antiles moved that the workshop meetings be held by the council. After discussion it was decided that if anything important is in progress, the alternate meeting date of the second Tuesday be used. On motion of Mr. Taplin, second,-y Mr. Printup and voted the meeting was adjourned at 12:35 P.M. Attest: Village Clerk July 26, 1983 G ,� Ma�ior Budget Workshop August 16, 1983 The Council held a Budget Workshop on Tuesday, August 26, 1983, in the Village Hall, at 4:00 P.M. Present: Mrs. Antiles and Messrs. Laikin, Printup and Sherman Absent: Mr. Taplin Also present were Mr. Maley and Miss Wetterer The council discussed the proposed Public Works facility, suggesting that our Building Inspector, George Desharnais, who is a licensed con- tractor, could redesign the building and take bids. An Architect of Record would supervise the construction. On the proposed 1983-84 Budgets which were prepared showing 8% in- creases in salary for all employees,the council decided that members of the Police Benevolent Association should receive 8% salary increases. Salaries of the Police Chief and Lieutenant are to be decided by Mr. Maley. The balance of the Village's staff is to receive 5% increases. The council considered the preliminary memorandum of Arthur Anderson & Co. regarding signatures of check signing. Official action on the August 16, 1983