HomeMy Public PortalAbout1983-07-26 Meetingfurther that the plans include a minimum of a 200 seat restaurant, minimum
kitchen facilities of 1,000 sq. ft., and a dance floor of a maximum Df
300 sq. ft.
Mr. Taplin left the meeting at 12:40 P.M. and was not present for the
above vote.
On motion of Mr. Laikin, seconded by Mrs. Antiles and voted the balance
of Agenda items were postponed for the next meeting.
On motion of Mr. Printup, seconded by Mr. Laikin and voted the meeting
was adjourned at 1:00 P.M. ,1
Attest:
Village Clerk
June 28, 1983
COUNCIL MINUTES
July 26, 1983
The Council of Bal Harbour Village met Tuesday, July 26, 1983 at
9:30 A.M.in the Village Hall.
Present: Mrs. Antiles and Messrs. Laikin, Printup, Sherman and Taplin
Also present were Fred W. Maley, Village Manager; Mary T. Wetterer,
Village Clerk; and Alan Dimond, representing Alan Gold, Village Attorney.
On motion of Mr. Printup, seconded by Mrs. Antiles, and voted the
minutes of June 28, 1983 were approved as submitted.
A Public Hearing was held for the purpose of receiving input from the
residents as to the use of $25,000 of Federal Revenue Sharing money in the
1983-84 Budget. Mr. Maley explained that the $25,000 was a two year allo-
cation of Federal Revenue Sharing Funds. In the past the Revenue Sharing
money had been budgeted to help fund our portion of the Library every other
year. As there were no comments or suggestion from those present, it was
moved by Mrs. Antiles, seconded by Mr. Printup and voted that $25,000 of
Federal Revenue Sharing funds be allocated to fund a portion of the cost
of the Surf-Bal-Bay Library. Mr. Sherman said he would like to have a
report from our representatives on the Library Board as to any plans the
Board might have to update the library.
Mr. Sherman said at the last meeting the Village Manager had been
directed to renegotiate with the firm of Walter Taft Bradshaw and Associates
to see if they would reconsider allowing a portion of their proposed $19,000
landscaping concept fee to be applied to their 6% design fee. Mr. Maley
read a letter from the Bradshaw firm dated July 20, 1983 in which they pro-
posed that $4,000 of the $19,000 fee could be applied to the development
July 26, 1983
fee, which would be 6% based on a minimum $300,000 and a maximum $400,000
improvement plan. It was the feeling of the council that the terms of
Taft Bradshaw and Associates proposal were not acceptable. On motion of
Mr. Taplin, seconded by Mr. Printup and voted, the Village Manager was
authorized to negotiate with the joint venture firms of Douglas M. Ruth
Associates and O'Leary-Shafer-Cosio and Associates for a fee for the
Collins Avenue and 96th Street improvement project.
Mr. Maley reported that in accordance with the council's instructions
he had talked to Mr. Frasuer Knight who had declined to redesign the public
works facility. He engaged the architectural firm of Haynes, Spencer,
Richards, who had designed the Bay Harbor Islands Town Hall and work facility
to evaluate alternatives. Mr. John Haynes stated that his firm is removing
themselves from consideration for the design of a new public works facility,
if the council decides to have a new building designed. He reviewed his
study of the plans which included studying the two story "L" shape against
a one story box type warehouse approach; analyzing the contractor's break-
down of costs; using a proposed box shape, he submitted the sketch to an
outside estimating firm, the result of which produced a cost of approximately
$41.00/sq. ft.. He reminded the council that the possible cost saving
of $130,000 should be considered in the light of it being only an estimated
cost against a guaranteed bid, the fee for another building design, and
the time factor. Mr. Wheldon, Maintenance Supertintendent, explained that
in his opinion a one story building would not be practicable due to possible
water damage and the type of materials to be stored. The council discussed
possible ideas for the height and building design. On motion of Mr. Laikin,
seconded by Mrs. Antiles and voted the design and bid from Bob Poppino, Inc.
on the Public Works facility was rejected. Mr. Maley was directed to hire
another architectural firm to draw up new plans for the building, and have
the council's input during the planning process.
Mr. James Campbell and Mr. David Rhinard of David Plummer and Associates,
Traffic Consultants, presented sketches showing the improvements they are
recommending for the Sheraton entrance on Collins Avenue and the entrance to
Bal Harbour Shops on Collins Avenue and 96th Street. It was suggested
that the Stop Bars be moved back and Cross Marks added. Also new signs
designating the pedestrian crossings and controlling Turns on Red are to be
installed. The second phase would involve rumble strips, new curbs, and
removal of the sidewalk to construct a street -type intersection. Also con-
sidered was the height of the landscaping on each side of the driveways.
It was suggested by Mr. Whitman that the traffic engineers also consult
with Mr. Joe Rice, the consultant for the Bal Harbour Shops. It was
moved by Mr. Printup, seconded by Mrs. Antiles and voted that David Plummer
and Associates proceed with the first phase of the traffic improvements.
Mayor Sherman reported that Mr. Martin Bishop, Director of Dade County
Emergency Management, had presented a very informative program on hurricanes
to residents and representative from the hotels and apartments. Mr. Bishop
stated that in every hurricane, at least part of the beach area will be
ordered evacuated, and that public shelters will be jammed. Mr. Maley
asked if it is the council's wish that the Village find some additional
emergency shelter, other than the designated public shelters, for residents
of Bal Harbour who are unable to find their own shelter on the mainland.
It was moved by Mr. Printup, seconded by Mr. Laikin and voted that Mr.
Maley check on possible places of shelter for approximately 250 residents.
(Mr. Taplin absent from the room during this vote.)
Mr. Sherman said he had contacted the Mayor of Cannes, France in
regard to being a Sister City to Bal Harbour. He suggested that films
July 26, 1983
shown at the Cannes festival could be brought to Bal Harbour each year
and shown at the Sheraton. This would also bring an exchange of tourists
from both cities. Mr. Gutenstein from the Sheraton had delivered a letter
from Mayor Sherman, asking if Cannes would be willing to enter into a re-
lationship with Bal Harbour. It was moved by Mr. Taplin, seconded by Mr.
Printup, and voted that Bal Harbour continue to pursue the negotiations
with Cannes, France to enter into a Sister City Program.
Mr. Maley reported that the agenda item regarding Governor Graham's
Educational Program had been taken care of by the Legislature.
Mr. Sherman read a letter from the Postal authorities in Miami stating
that the Surfside post office branch will be renovated and refurbished
the end of December, as we had requested.
Mr. Gary Guerdat of the Sheraton Hotel asked where the money for
the Collins Avenue and 96th Street improvements was coming from, and was
advised it was Resort Tax money. Mr. Guerdat said the hotel was concerned
about money being provided for beach nourishment. A meeting will be held
with the Resort Tax Advisory Committee regarding funds.
In regard to the non -conforming sign at the Regency, the subject
of one of last month's council items, the council told the Village Manager
to notify the Regency that the sign must be removed.
Mr. Maley explained that the Great Lakes Dredge and Dock Co. suit
has ended and no appeals were filed. The village has been notified by
Shutts and Bowen, our attorneys on the case, that payment is due as of
July 27th in the amount of $211,316.21, representing the retainer held,
plus interest. It was moved by Mr. Taplin, seconded by Mr. Printup and
voted to draw a check to Great Lakes Dredge and Dock Company and Western
Quarries and Consturction Company as requested by Shutts and Bowen.
Mr. Maley said that Southeastern Electrical Services, Inc., the
contractor on Collins Avenue lighting project had refused to complete
the project, which includes replacing some transformers and putting all
of the median lights in working order. The village has been advised by
our electrical engineers on the project, Stinson and Martinez, to declare
the project in default. It will be necessary to notify the contractor
that they are in default and after seven days notify their bonding company.
It was moved by Mr. Taplin, seconded by Mrs. Antiles and voted that the
proper steps be taken against Southeastern Electric Services, Inc.
Mr. Printup said he had been approached by the United Way to see
if Bal Harbour would contribute from the village to the drive, as the
employee contributions are dropping each year. Mr. Dimond said that neither
he or Mr. Gold are prepared to advise whether or not this is a legal
expenditure for the village. He said an opinion would be ready for the
next meeting.
Mr. Maley advised that the City of Miami Beach has engaged a professor
at the University of Miami to do a water contamination study and report.
This was broughtabout by the April "boil -water order". The total fee is
$24,000 and Miami Beach is asking the cities receiving water through their
lines to participate in the cost, based on the percentage of water used.
Our share will be approximately $1,000. It was moved by Mr. Laikin,
seconded by Mrs. Antiles and voted that Bal Harbour participate in the
cost of the study.
July 26, 1983
The council considered the operating statements for the first
nine months's operation. On motion of Mr. Taplin, seconded by Mr. Prin-
tup and voted, the statements were filed for audit.
Mr. Maley said that the 1983-84 Budget would be ready for dis-
tribution by the end of next week. Two Budget Hearings must be held after
5:00 P.M. to consider the budget. On Mr. Maley's recommendation the
Public Hearings for the Budget will be held on August 30th and September
13th at 5:00 P.M.
Mr. Maley reported that we have been advised by the Florida Depart-
ment of Transportation that the Baker's Haulover bridge will be sand-
blasted and painted in September.
Mrs. Antiles moved that the workshop meetings be held by the
council. After discussion it was decided that if anything important is
in progress, the alternate meeting date of the second Tuesday be used.
On motion of Mr. Taplin, second,-y Mr. Printup and voted the
meeting was adjourned at 12:35 P.M.
Attest:
Village Clerk
July 26, 1983
G ,� Ma�ior
Budget Workshop
August 16, 1983
The Council held a Budget Workshop on Tuesday, August 26, 1983,
in the Village Hall, at 4:00 P.M.
Present: Mrs. Antiles and Messrs. Laikin, Printup and Sherman
Absent: Mr. Taplin
Also present were Mr. Maley and Miss Wetterer
The council discussed the proposed Public Works facility, suggesting
that our Building Inspector, George Desharnais, who is a licensed con-
tractor, could redesign the building and take bids. An Architect of
Record would supervise the construction.
On the proposed 1983-84 Budgets which were prepared showing 8% in-
creases in salary for all employees,the council decided that members of
the Police Benevolent Association should receive 8% salary increases.
Salaries of the Police Chief and Lieutenant are to be decided by Mr.
Maley. The balance of the Village's staff is to receive 5% increases.
The council considered the preliminary memorandum of Arthur Anderson
& Co. regarding signatures of check signing. Official action on the
August 16, 1983