HomeMy Public PortalAbout14-8745 DEPARTMENT OF JUVENILE JUSTICE IN AN AMOUNT OF 37.344.00 TO ENHANCE PROGRAM SUPPORT FOR THE AFTER SCHOOL AND SUMMER CAMP Sponsored by: City Manager
RESOLUTION NO. 14-8745
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT
AMENDMENT WITH FLORIDA DEPARTMENT OF
JUVENILE JUSTICE, IN AN AMOUNT OF THIRTY SEVEN
THOUSAND THREE HUNDRED FORTY FOUR DOLLARS
($37,344.00), TO ENHANCE PROGRAM SUPPORT FOR
THE AFTER SCHOOL AND SUMMER CAMP PROGRAMS
AT BOTH SHERBONDY AND INGRAM PARK.;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Opa-locka desires to accept the contract amendment from the State of
Florida Department of Juvenile Justice for its Youth Crime Prevention Program; and
WHEREAS, this amendment to contract will enhance support for the after school and
summer camp programs at both Sherbondy and Ingram Park, and will include a compliance
assistant, specifically for both Sherbondy and Ingram park After School Program, and the
implementation of science and evidence-based curricula; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to accept the contract amendment in the amount of $37,344.00, to enhance program
support for the after school and summer camp programs at both Sherbondy and Ingram Park.
NOW, THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City Of Opa-locka authorizes the City
Manager to enter into a contract amendment with Florida Department of Juvenile Justice, in an
amount of Thirty Seven Thousand Three Hundred Forty Four Dollars ($37,344.00), to enhance
Resolution No. 14-8745
program support for the after school and summer camp programs at Sherbondy and Ingram Park,
in substantially the form attached hereto as Exhibit"A".
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 22nd day of January, 2014.
R Y' • T; LOR
4 • YOR
Attest to: Approved as to form and legal sufficiency:
,d, 0 0 ---ACAk--1)
Jo. a Flores Jo'ep' eller
City Clerk ' EEN 'OON MARDER, PA
ty Attorney
Moved by: COMMISSIONER HOLMES
Seconded by: COMMISSIONER SANTIAGO
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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9
6.
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting January 22, 2014 Item Type: Resolution Ordinance Other
Date: X
(Enter X in
box)
Fiscal Impact: Ordinance Reading: 1St Reading 2°' Readin.
(Enter X in box) (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box) i X
_ I
Funding Source: (Enter Fund& Advertising Requirement: Yes No
(Enter Acct No.) Dept) (Enter X in box) X
State of Florida
OJJDP
Contract/P.O. Required: f RFP/RFQ/Bid#:
(Enter X in box) X N/A
Strategic Plan Related Strategic Plan Priority Strategic Plan Obj./Strategy:
(Enter X in box) X Area: (list the specific objective/strategy
this item will address)
Enhance Organizational
Bus. & Economic Dev Enhance child and youth
Public Safety development programs at
Quality of Education Sherbondy and Ingram Park
Qual. of Life & City Image
Communcation
Sponsor Name City Manager Department: CYDP Child& Youth Development
Programs/Finance
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO ACCEPT THE CONTRACT AMMENDMENT FOR
$37,344 THIRTY SEVEN THOUSAND THREE HUNDRED AND THIRTY FOUR DOLLARS TO
ENHANCE PROGRAM SUPPORT THE AFTER SCHOOL AND SUMMER CAMP PROGRAMS AT
BOTH SHERBONDY AND INGRAM PARK. THIS AMMENDMENT WILL INCLUDE A
COMPLIANCE ASSISTANT SPECIFICALLY FOR BOTH SHERBONDY AND INGRAM PARK
AFTER SCHOOL PROGRAM AND THE IMPLEMENTATION OF SCIENCE AND EVIDENCE
BASED CURRICULA.
Staff is recommending the approval to accept this funding in order that this funding be used for the
support of our after school programs and staff to ensure student ratios including highly qualified staff
members that will also enhance capacity expandion to the programs inproving academic success.
Staff recommends the adoption of the Resolution to authorize the City Manager to accept funding
Contract# 10153
•
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Memorandum
TO: Mayor Myra L. T• o
Vice-Mayor Jos I h L. Ke ey
Commissioner Tim thy H• m
Commissioner Don by ".1 tt '74 has
Commissioner Luis ' an a
FROM: Kelvin L. Baker, Sr., City Mana p !'
DATE: January 22, 2014
RE: Authorization to Acceptance Florida Department of Juvenile Justice and
Prevention Programs Contract Amendment to benefit Children and Youth
attending our Afterschool Programs
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE CONTRACT
AMMENDMENT FOR $37,344 THIRTY SEVEN THOUSAND THREE HUNDRED AND
THIRTY FOUR DOLLARS TO ENHANCE PROGRAM SUPPORT FOR THE AFTER SCHOOL
AND SUMMER CAMP PROGRAMS AT BOTH SHERBONDY AND INGRAM PARK. THIS
AMMENDMENT WILL INCLUDE A COMPLIANCE ASSISTANT SPECIFICALLY FOR
BOTH SHERBONDY AND INGRAM PARK AFTER SCHOOL PROGRAM AND THE
IMPLEMENTATION OF SCIENCE AND EVIDENCE BASED CURRICULA.
Description: Staff is recommending the approval to accept this funding in order that this funding be
used for the support of our after school programs and staff to ensure student ratios including highly
qualified staff members that will also enhance capacity expansion to the programs improving
academic success.
Financial Impact: No Fiscal Impact. One hundred percent of the proceeds are grant dollars.
Implementation Timeline: Immediately
Legislative History: Resolution#13-8633
Recommendation(s): Staff recommends approval.
Attachment(s): Contract#10153, Content Acknowledgement Form
Prepared By: Delia Rosa Kennedy, Grant Coordinator Office of Grant Administration
END OF MEMORANDUM
Contract 10153
CONTRACT BETWEEN
STATE OF FLORIDA, DEPARTMENT OF JUVENILE JUSTICE
AND
CITY OF OPA-LOCKA
THIS CONTRACT is entered into between the STATE OF FLORIDA, DEPARTMENT OF JUVENILE
JUSTICE (hereinafter referred to as the "Department"), whose address is 2737 CENTERVIEW
DRIVE, TALLAHASSEE, FLORIDA 32399-3100 and CITY OF OPA-LOCKA(hereinafter referred to as
the "Provider"), whose address is 3400 OPA LOCKA BOULEVARD, OPA-LOCKA, FLORIDA 33054,
to provide prevention services through an expansion of its Youth Crime Prevention Program (YCPP) for
youth between the ages of five (5) and thirteen (13).
In consideration of the mutual benefits to be derived from performance under this Contract, the
Department and the Provider do hereby agree:
PERFORMANCE
A. The Provider shall provide services in accordance with the terms and conditions specified
in this Contract including all attachments and exhibits, which constitute this Contract
document.
B. The Provider shall provide units of deliverables, including, but not limited to, reports,
services and findings, as specified in this Contract, which must be received and accepted
by the Department's Contract Manager in writing prior to payment.
I!. Governing Authority
The references listed below are included in the Contract for convenience only and do not change,
modify, or limit any right or obligation of this Contract and any applicable local, state or federal
laws, rules, regulations, and codes.
A. State of Florida
This Contract is executed and entered into in the State of Florida and shall be construed,
performed and enforced in all respects in accordance with the Florida law, including
Florida provisions for conflict of laws. Each provision of this Contract shall be interpreted
to be effective and valid under applicable law. If any provision of this Contract shall be
prohibited or invalid under applicable law, such provision shall be ineffective to the extent
of such prohibition or invalidity. The remainder of any such provision and the remaining
provisions of this Contract shall remain fully effective and valid. Venue for any
proceeding regarding this Contract shall be in Leon County, Florida.
1. Environmental Protection
a. It is expressly understood and agreed that any products or materials which
are the subject of, or are required to carry out this Contract shall be
procured in accordance with the provision of Section 403.7065, Florida
Statutes.
b. The Provider shall comply with Rule 62-730.160, Florida Administrative
Code, regarding the production and handling of any hazardous waste
generated under this Contract.
2. Public Records Access
The Provider agrees to allow access and review of all documents, papers, letters,
maps, books, tapes, photographs, films, sound recordings, data processing
software, or other material, regardless of the physical form, characteristics, or
means of transmission, made or received pursuant to law or ordinance in
connection with the transaction of official business by any agency as defined in
subsection 119.011(12), Florida Statutes. All said documents made or received
by the Provider in conjunction with this Contract shall be made available, except
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Contract 10153
those public records which are made confidential by law must be protected from
disclosure. It is expressly understood that the Provider's failure to comply with
this provision shall constitute an immediate breach of contract for which the
Department may unilaterally terminate this Contract.
B. Federal Law
1. If this Contract contains federal funds, the Provider shall comply with the
provisions of 45 CFR Part 74, and/or 45 CFR, Part 92, and other applicable
regulations.
2. If this Contract contains federal funds and is over$100,000.00 the Provider shall
comply with all applicable standards, orders or regulations issued under section
306 of the Clean Air Act, as amended (42 U.S.C.7401 et seq), section 508 of the
Federal Water Pollution Act, as amended (33 U.S.C. 1251 et seq), Executive
Order 11738, as amended and where applicable, and Environmental Protection
Agency regulations (40 CFR, Part 30). The Provider shall report any violations
of the above to the Department.
3. The Provider agrees no federal funds received in connection with this Contract
may be used by the Provider, or an agent acting for the Provider, to influence
legislation or appropriations pending before the Congress or any State
legislature pursuant to sections 11.062 and 216.347, Florida Statutes.
4. Unauthorized aliens shall not be employed. The Department shall consider the
employment of unauthorized aliens a violation of 274A(e) of the Immigration and
Nationality Act (8U.S.C. 1324 a) and section 101 of the Immigration Reform and
Control Act of 1986. The Provider shall verify the employment eligibility of
provider employees through The United States Department of Homeland
Security's E-Verify system as stipulated in the "The E-Verify Program for
Employment Verification" Memorandum of Understanding and other applicable
guidelines of the U.S. Department of Homeland Security. Violation of such shall
be cause for unilateral cancellation of this Contract by the Department. The
Provider shall be responsible for including this provision in all subcontracts
issued as a result of this Contract.
5. If this Contract contains in excess of$10,000 in federal funds, the Provider shall
comply with Executive Order 11246, Equal Employment Opportunity, as
amended by Executive Order 11375 and others, as supplemented in the
Department of Labor regulation 41 CFR, Part 60 and 45 CFR, Part 92, if
applicable.
6. If this Contract contains federal funds and provides services to children up to the
age of 18, the Provider shall comply with the Pro Children Act of 1994 (20 U.S.C.
6081). Failure to comply with the provisions of the law may result in the
imposition of a civil monetary penalty of up to $1,000 for each violation and/or
the imposition of an administrative compliance order on the responsible entity.
7. No person, on the grounds of race, creed, color, national origin, age, sex, or
disability, shall be excluded from participation in or be denied the proceeds or
benefits of, or be otherwise subjected to discrimination in performance of this
Contract. The Provider shall, if applicable, comply with non-discrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of
the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of
1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination
Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice
regulations on disability discrimination, 28 CFR Part 35, Part 38, and Part 39.
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Contract 10153
III. Contract Terms and Method of Payment
A. Contract Term
1. This Contract shall begin on February 1, 2014, or upon full execution, whichever is
later, and shall end at 11:59 P.M. on May 31, 2014. In the event the parties sign
this Contract on different dates,the latter date shall be the effective date.
2. The Department may renew this Contract upon the same terms and conditions,
the duration(s)of which may not exceed the term of the original contract, or three
years, whichever is longer. Exercise of the renewal option is at the Department's
sole discretion and shall be contingent, at a minimum, upon satisfactory
performance, subject to the availability of funds and other factors deemed
relevant by the Department.
3. Modifications or amendments of provisions of this Contract shall only be valid
when they have been reduced to writing and duly signed by all parties observing
all the formalities of the original Contract, with the exception of the Provider and
Department contacts identified in Attachment I, Section IV, B. Reports. Changes
to the contacts will be provided to the other party in writing and a copy of the
written notification shall be maintained in the official Contract file.
B. Method of Payment
The Provider shall not receive payment for services rendered prior to the execution date or
after the termination date of this Contract. Furthermore, the State of Florida's performance
and obligation to pay under this Contract is contingent upon an annual appropriation by the
Legislature. The parties agree that the Department is only responsible for payments as
specified below.
This is a cost reimbursement contract.
1. Contract Amount
Total compensation under this Contract shall not exceed$37,344.00.
This is a cost reimbursement contract. The Department shall reimburse the
Provider for allowable monthly expenditures incurred pursuant to the terms of
this Contract for a total dollar amount not to exceed $37,344.00, subject to the
availability of funds. Payment may be authorized only for allowable monthly
expenditures which are in accordance with the limits specified on the approved
Cost Reimbursement Line Item Budget, Exhibit 6.
2. Payment and Submission of the Final Invoice
The Provider shall submit the final invoice for payment to the Department no later
than forty-five (45) days after the Contract ends or is terminated. If the Provider
fails to do so, all rights to payments are forfeited and the Department will not
honor any requests submitted after the above time period. Any payment due
under the terms of this Contract may be withheld until the Provider complies with
the requirements of this Contract, including submittal of all reports due from the
Provider and the return of all Department-furnished property. Invoices for
reimbursement, fees, and/or compensation for services or expenses must be
submitted in sufficient detail to conduct a proper pre-audit and post-audit.
3. Travel
Where itemized payment for travel expenses are permitted by this Contract, the
Provider shall submit an invoice in accordance with section 112.061, Florida
Statutes, or at lower rates as may be provided in this Contract. All expenditures
related to travel, regardless of the method of payment must be in accordance
with the terms and conditions of this Contract and section 112.061, F.S.
4. Options
The Department has the option to modify the Contract in the event the
Department's needs for programming change. Any increased units of service or
changes in services shall be evidenced by an amendment executed by both
parties. The optioned services may not commence before execution of the
amendment. Changes agreed to under these options may result in a change to the
Maximum Contract Dollar Amount.
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Contract 10153
5. Reduction of Invoice for Non-Delivery of Service
The Department may reduce the amount of the monthly payment after finding
substantial evidence of the Provider's non-delivery of service(s) required by the
Contract, preparing written findings substantiating the Provider's failure to
perform, and notifying the Provider of the proposed reduction of the monthly
payment, and providing an opportunity for discussion of the proposed reduction
in payment. The amount of any reduction shall be based upon the costs of those
services not performed during the payment period.
6. Supplemental Expenditure
The Department, at its option and without notice to the Provider, shall have the
right to make any payment or expenditure the Provider failed to have made
under the Contract, to ensure all contracted services will remain available to
youth if the Provider fails to perform as required under this Contract. Such
expenditures by the Department may include, but are not limited to, payment for
repairs affecting life, health or safety of youth or staff, food and medical services,
utilities, claims for which liens may be attached to the property, insurance
premiums, and other supplementary goods or services. Any payment by the
Department shall be without prejudice to any of the Department's rights or
remedies under this Contract, at law, or in equity. All sums paid by the
Department, including indirect costs incurred by the Department to bring the
program into compliance with Contract requirements pursuant to this paragraph
shall be immediately due and payable from the Provider. Such sums may be
recovered by the Department by means of a reduction to a monthly invoice
payment otherwise payable to the Provider under the Contract Payment Method.
Recovery of the cost described above shall not relieve the Provider of the duty of
full performance under the Contract. The Department will provide written notice
after the fact to advise the Provider of why the decision was made, and any
amount due to the Department from the Provider.
7. Pursuant to Comptroller's Memorandum#04 (2005-2006), all expenditures under
this Contract shall be in compliance with laws, rules and regulations applicable to
expenditures of State funds, including but not limited to the Department of
Financial Services Reference Guide for State Expenditures. Only allowable
costs resulting from obligations incurred during the term of the Contract shall be
reimbursed to the Provider. The Provider shall refund to the State any balances
of un-obligated cash that have been advanced or paid.
8. Staff Training Costs
a. All costs occurring from, or associated with, Department-required training
necessary for performance under this Contract or otherwise required by
federal or state law, rule, or Department policy for Provider employees,
agents or subcontractors, shall be the responsibility of the Provider, and
as outlined in the Provider's awarded response to the Department's
solicitation. Therefore, all training costs are included in the total cost of
the services requested. The Department is not responsible for and,
therefore, shall not reimburse any additional, itemized training costs,
including but not limited to, software, licenses, travel and materials,
incurred in the performance of this Contract other than the
Compensation stated in Section III.
b. Providers must use the DJJ Learning Management System to participate
in trainings and document the completion of the required trainings by its
employees, agents or subcontractors. For user accounts, the Provider is
responsible for reimbursing the Department for the cost of maintaining
these accounts in the amount of$35.00 per concurrent user within the
DJJ fiscal year or any portion thereof. Fees for additional concurrent
users of the system after payment are due within one (1) month of
adding the user. All user accounts expire on June 30 and must be
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Contract 10153
renewed. Payment for these costs shall be made to the Department as
specified in Attachment L, which may be found at
http://www.djj.state.fl.us/Providers/contracts/index.html and are due
within one(1) month of the contract start date and annually on July 1
thereafter for the life of the Contract.
c. Contracted providers and their volunteers must take the Prison Rape
Elimination Act(PREA)on-line course within sixty(60) days from the
contract execution date and/or every two years for the term of the
contract. The course is available on the department's learning
management system (Course FDJJ 1520). A copy of each individual's
Certificate of Completion should be maintained in the individual's official
personnel file (FDJJ Policy 1919).
IV. LIABILITY
Indemnification
A. The Provider shall assist in the investigation of injury or damages either for or against the
Department or the State of Florida pertaining to the Department's respective areas of
responsibility or activities under this Contract and shall contact the Department regarding
the legal actions deemed appropriate to remedy such damage or claims.
B. The Provider is responsible for all personal injury and property damage attributable to its
negligent or intentional acts or omissions, including civil rights violations, and of its
officers, employees, and agents thereof, including volunteers, vendor and
subcontractors, or youth of or visitors to the program. Nothing herein shall be construed
as an indemnity or a waiver of sovereign immunity enjoyed by any party hereto.
V. TERMINATION
All termination notices shall be sent by certified mail, or other delivery service with proof of
delivery as detailed in Attachment I, Section IV. B., Reports of this Contract.
A. Department Convenience
The Department may terminate this Contract, in whole or in part, without cause, for its
convenience, and without additional cost to the Department, by giving no less than thirty
(30)days written notice to the Provider.
B. Provider Convenience
The Provider may terminate this Contract, without cause, for its convenience, by giving
no less than ninety (90) days written notice to the Department, unless both parties
mutually agree in writing to a different notice period. The Provider shall be operating in a
state of compliance with the terms and conditions of the Contract at the time the notice is
issued and shall remain compliant for the duration of the performance period. The
Provider shall notice the Department's Contract Manager via the United States Post
Office, or delivery service that provides verification of delivery or hand delivery.
C. Default
The Department may terminate this Contract, in whole or in part, for default, pursuant to
the provisions of Rule 60A-1.006(3), Florida Administrative Code, upon written notice to
the Provider. If applicable, the Department may employ the default provisions in Rule
60A-1.006(3) and (4), Florida Administrative Code. Waiver or breach of any provisions of
this Contract shall not be deemed to be a waiver of any other breach and shall not be
construed to be a modification of the terms of this Contract. The provisions herein do not
limit the Department's right to remedies at law or to damages (including, but not limited
to, re-procurement cost).
D. Lack of Funding
In the event funding for this Contract becomes unavailable, the Department may terminate
the Contract upon no less than fifteen (15)days written notice to the Provider.
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Contract 10153
VI. FINANCIAL TRANSACTIONS AND AUDIT REQUIREMENTS
The Department has determined that this is a sub-recipient contract. Sub-recipients of state or
federal financial assistance are exempt from the 1%MFMP transaction fee per FAC rule.
A. Financial Audit Compliance:
1. The Provider shall provide to the Department an audit in accordance with the
requirements of the Florida Single Audit Act (Exhibit 2), as applicable.
Information regarding this audit is specified in Exhibit 2 of this Contract.
2. This audit shall be submitted within nine months (270 calendar days) after the
end of the Provider's fiscal year and 12 months after the end of a governmental
agency's fiscal year.
3. The Federal Catalog of Domestic Assistance number for this program is CFDA
#16.540.
B. Accounting Requirements for Recipients and Sub-Recipients of Federal or State
Financial Assistance
1. a. The Recipient shall establish and utilize accounting mechanisms and
records in accordance with generally accepted accounting procedures
and practices, which fully and accurately reflect, track, and document,
the receipt, investment, expenditure, and disbursements to Sub-
recipients, and which fully and accurately reflect, track, and document
satisfaction of all matching requirements under this Contract.
b. Where the Recipient in its accounting mechanisms and records relies on
reports and information from Sub-recipients, the Recipient shall have
required and assured that such reports and information are based upon
accounting mechanisms and records established and maintained by
Sub-recipients in accordance with generally accepted accounting
procedures and practices, which fully and accurately reflect and track
receipt, investment, and expenditure or refund of all funds disbursed to
those Sub-recipients, and which fully and accurately reflect, track, and
document satisfaction of all matching requirements under this Contract.
2. Co-mingling by the Recipient or Sub-recipients of state funds with any other funds
is strictly prohibited. The Provider shall keep separate state funds from multiple
agencies and/or multiple programs within the same agency. The Recipient and
Sub-recipients shall establish and maintain accounting records for funds and
shall account for such funds on a basis separate and apart from other funds and
activities of the Recipient and Sub-recipients.
3. The Recipient shall maintain and shall ensure that Sub-recipients for their
activities maintain, sufficient documentation of all expenditures of funds (e.g.,
detailed invoices, cancelled checks, payroll detail, bank statements, etc.) as will
establish that expenditures are allowable under the contract and applicable laws
rules, and regulations; and are reasonable and necessary for the purpose of
fulfilling obligations under this Contract.
VII. RECORDS REQUIREMENTS
A. Record Retention
The Provider shall maintain programmatic and administrative books, records, and
documents (including electronic storage media), for a minimum of five (5) years in
accordance with chapters 119 and 257, Florida Statutes, and the Florida Department of
State Record Retention Schedule located at http://dlis.dos.state.fl.us/recordsmqmt. The
Provider shall maintain youth records, which are programmatic in nature in a secure
location with access limited to duly authorized Department and Provider staff. Upon
expiration of this Contract, the Provider shall return all youth records to the Department.
The Provider shall ensure these records are available at all reasonable times to
inspection, review, or audit by state and federal personnel and other personnel duly
authorized by the Department. In the event any work is subcontracted, the Provider shall
require each subcontractor to maintain and allow access to such records for audit
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Contract 10153
purposes in the same manner. The Provider shall retain sufficient records demonstrating
its compliance with the terms of this Contract for a period of five (5) years from the date
the audit report is issued, and shall allow the Department, or its designee, Comptroller, or
Auditor General access to such records upon request. The Provider shall ensure that all
working papers are made available to the Department, or its designee, Comptroller, or
Auditor General upon request for a period of three (3)years from the date the audit report
is issued, unless extended in writing by the Department.
B. Transfer of Records
Upon completion or termination of the Contract, the Provider shall cooperate with the
Department to facilitate the transfer and return of records to the Department, at no cost to
the Department. All records provided to or developed by the Provider for this Contract
are the property of the Department.
VIII. GENERAL TERMS&CONDITIONS
A. Incorporated By Reference
When applicable, the Department's Invitation to Bid, Request for Proposal or Invitation to
Negotiate that results in this Contract and the Provider's bid, proposal or reply are
incorporated herein by reference.
B. Order of Precedence
In the event of a conflict, ambiguity or inconsistency among the Contract and any
attachments and exhibits named herein that are attached hereto and incorporated by
reference, such conflict will be resolved by applying the following order of precedence:
1. Contract document including any attachments, exhibits, and amendments;
2. The Request for Proposals, Invitations to Bid, Invitations to Negotiate, exhibits,
and appendices, including any addenda;
3. Applicable Florida Statutes and Florida Administrative Code;
4. Department policy and manuals; and
5. The Provider's proposal, bid or reply as incorporated by reference.
If the Contract is silent on matters relating to health services, the Provider shall follow
applicable law and Department policy and manuals.
C. Rights, Powers and Remedies
No delay or failure to exercise any right, power or remedy accruing to either party upon
breach or default by either party under this Contract, shall impair any such right, power or
remedy of either party; nor shall such delay or failure be construed as a waiver of any
such breach or default, or any similar breach or default thereafter.
D. Third Party Rights
This Contract is neither intended nor shall it be construed to grant any rights, privileges or
interest in any third party without the mutual written agreement of the parties hereto.
E. P.R.I.D.E
It is expressly understood and agreed that any articles which are the subject of, or
required to carry out, this Contract shall be purchased from the corporation identified
under chapter 946, Florida Statutes, in the same manner and under the same procedures
set forth in sections 946.515(2) and (4), Florida Statutes. For purposes of this Contract,
the person, firm or other business entity carrying out the provisions of this Contract shall
be deemed to be substituted for this agency insofar as dealings with such corporation are
concerned.
The "Corporation identified" is PRISON REHABILITATIVE INDUSTRIES AND
DIVERSIFIED ENTERPRISES, INC. (P.R.I.D.E.)which may be contacted at:
P.R.I.D.E.
12425 28th Street North, Suite 103
St. Petersburg, Florida 33716
Telephone (727) 572-1987
http://www.pride-enterprises.org/
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Contract 10153
F. Legal and Policy Compliance
1. The Provider shall comply with all local, state, and federal laws, rules,
regulations and codes whenever work is performed under this Contract. The
Provider shall also comply with and the Department will monitor and evaluate the
services provided under this Contract in accordance with all Department policies,
and procedures that are in effect on the date that this Contract is fully executed.
2. The Provider is not responsible for complying with subsequent changes to
Department policies or procedure that may affect the services provided under
this Contract unless the Department and the Provider negotiate otherwise. Such
negotiation shall be reduced to writing through a contract amendment that is
mutually agreed upon by both parties. However, the Department cannot waive a
Provider's compliance to subsequent changes to any local, state, and federal
laws, rules, regulations or codes.
3. The Provider shall obtain any licenses and permits required for services
performed under this Contract and maintain such licenses and permits for the
duration of this Contract.
4. Any and all waivers of Department policies, procedures, or manuals shall be
reduced to writing and shall be maintained in the Contract Manager's file.
G. Convicted Vendor List
A Vendor, person or affiliate who has been placed on the Florida Convicted Vendor List
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the Department pursuant to section 287.133, Florida
Statutes.
H. Discriminatory Vendor List
In accordance with section 287.134, Florida Statutes, an entity or affiliate who has been
placed on the Discriminatory Vendor List:
1. May not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under contract with any public entity; and
2. May not transact business with any public entity.
Copyrights and Right to Data
1. Where activities supported by this Contract produce original writing, sound
recordings, pictorial reproductions, drawings or other graphic representation and
works of any similar nature, the Department has the right to use, duplicate and
disclose such materials in whole or in part in any manner, for any purpose
whatsoever, and to have others acting on behalf of the Department to do so.
2. If the materials so developed are subject to copyright, trademark or patent, legal
title and every right, interest, claim or demand of any kind in and to any patent,
trademark or copyright, or application for the same, will vest in the State of
Florida, Department of State, for the exclusive use and benefit of the State.
Ownership of intellectual property created as a result of the services delivered
under this Contract will reside with the Department.
J. Assignments and Subcontracts
The Provider shall not assign responsibility of this Contract to another party, subcontract
for any of the work contemplated under this Contract, or transfer program services to
another location without the prior written approval of the Department's Contract Manager.
Approval by the Department of assignments or subcontracts shall not be deemed in any
event to provide for the Department incurring any additional obligations under this
Contract, nor relieve the Provider of the requirements of this Contract. The Department
may monitor the terms and conditions of the assignment or subcontract to ensure
compliance. The Provider shall ensure contracts with its subcontractors contain the
terms and conditions of this Contract and shall be responsible for monitoring
subcontractor compliance and performance in both programmatic and administrative
areas. The Department's review of subcontractor agreement(s) associated with this
Contract award does not relieve the Provider of the responsibility to manage the
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subcontractor; demonstrate the value added and reasonableness of subcontractor
pricing; and meet all contractual obligations.
K. Sponsorship
If the Provider is a non-governmental organization which sponsors a program financed
partially by State funds, including any funds obtained through the Contract, it shall, in
publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by
City of Opa-locka and the State of Florida, Department of Juvenile Justice." If the
sponsorship reference is in written material, the words "State of Florida, Department of
Juvenile Justice" shall appear in the same size letters or type as the name of the
organization.
L. Products Available from Blind or Other Handicapped (RESPECT)
It is expressly understood and agreed that any articles that are the subject of, or required
to carry out, this Contract shall be purchased from a nonprofit agency for the blind or for
the severely handicapped that is qualified pursuant to chapter 413, Florida Statutes, in
the same manner and under the same procedures set forth in Section 413.036(1) and
(2), Florida Statutes. For purposes of this contract the person, firm, or other business
entity carrying out the provisions of this Contract shall be deemed to be substituted for
the state agency insofar as dealings with such qualified nonprofit agency are concerned.
http://dms.myflorida.com/business_operations/state_purchasing/vendor information/state
_contracts_ag reements_and_price_Iists/respect
M. Force Maleure
Neither party shall be liable for loss or damage suffered as a result of any delay or failure in
performance under the Contract or interruption of performance resulting directly or indirectly
from acts of God, accidents, fire, explosions, earthquakes, floods, water, hurricanes, wind,
lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances,
insurrections, strikes, or labor disputes. However, acts of God, accidents, fire, explosions,
earthquakes, floods, water, hurricanes, wind, lightning, civil or military authority, acts of
public enemy, war, riots, civil disturbances, insurrections, strikes, or labor disputes do not
relieve the Provider from its responsibility under the Contract, for the health, safety and
welfare for the youth assigned to it by the Department.
N. Intentionally Left Blank
O. Suspension of Work
The Department may, in its sole discretion, suspend any or all activities under the
Contract, at any time, when in the interests of the State to do so. The Department shall
provide the Provider written notice outlining the particulars of suspension. Examples of
the reason for suspension include, but are not limited to, budgetary constraints, or a
declaration of emergency. After receiving a suspension notice, the Provider shall
immediately comply with the notice. Within ninety (90) days, or any longer period agreed
to by the Provider, the Department shall either (1) issue a notice authorizing resumption
of work, at which time activity shall resume, or (2) terminate the Contract. The Provider
will not receive compensation during the suspension period for the services that are
under suspension.
P. Inspector General Requirements
1. Investigation
Pursuant to section 20.055, Florida Statutes, the Office of the Inspector General
is responsible for providing direction for supervision and coordination of audits,
investigations, and reviews relating to the programs and activities operated by or
financed by the Department for the purpose of promoting economy and
efficiency, and shall conduct investigations designed to detect, deter, prevent,
and eradicate fraud, waste, mismanagement, misconduct, and other abuses in its
programs and activities. The Inspector General and staff shall have access to
any records, data, and other information maintained by the Department or
Provider as deemed necessary to carry out the aforementioned activities. The
Provider will ensure that all Provider staff, and its subcontractors, fully
cooperates with the Office of the Inspector General staff and/or other Department
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staff conducting audits, investigations, or reviews. The Provider shall, as
directed by the Department, conduct Program Reviews of incidents reported to
the Department. Program Reviews will be conducted by Provider staff certified by
the Department as Program Review Specialists.
2. Incident Reporting
Pursuant to Rule 63f-11.001-006, Florida Administrative Code, Central
Communications Center, the Provider shall comply with all Department incident
reporting requirements. The Provider shall develop an internal numbering
process for all incident reports to ensure that all reports are present and
maintained in accordance with Department policy, including implementation of a
written Arrest Reporting procedure requiring all owners, operators, directors,
caretaker/direct contact staff, and subcontracted staff, who have been arrested
for any criminal offense to make a report of their arrest, either written or oral, to
their immediate supervisor within three (3) business days of the arrest. This
procedure shall require the imposition of corrective action for noncompliance.
Programs must comply with the reporting requirements as outlined in the
Department's incident reporting policy.
3. Background Screening
The Provider shall comply with the Department's Statewide Procedure on
Background Screening for Employees, Vendors, and Volunteers that is available
on the Department's website. The Provider shall comply with the requirements
for background screening pursuant to chapters 39, 435, 984 and 985, Florida
Statutes and the Department's background screening policy (FDJJ 1800 Revised
7/30/10 with corrections on 8/12/10). Failure to comply with the Department's
background screening requirements may result in termination of the Contract.
Q. Quality Improvement Standards
1. The Department will evaluate the Provider's program, in accordance with section
985.632, Florida Statutes, to determine if the Provider is meeting minimum
thresholds of performance pursuant to the Department's Quality Improvement
standards.
2. A Provider failing a Quality Improvement Review shall cause the Department to
conduct a second Quality Improvement Review within six (6) months. Failure of
the second Quality Improvement Review shall cause the Department to
terminate the Provider's contract, unless the Department determines there are
documented significant extenuating circumstances. In addition, if the Provider's
contract is terminated, the Department may not contract with the same Provider
for the terminated service for a period of twelve(12) months.
3. Quality Improvement Reviews shall be based only on standards assessing
compliance with this Contract, local, state, and federal laws, rules, regulations
and codes, as well as Department policies, procedures and manuals that are in
effect on the date that this Contract is fully executed, unless otherwise
negotiated in writing between the Department and the Provider.
4. The Provider may ensure a minimum of one (1) staff member per contract
participates in an on-site Quality Improvement Review in another judicial circuit
on an annual (calendar year) basis. The Provider shall ensure all staff
participating in Quality Improvement Reviews are at the management or
supervisory level, have a minimum of a Bachelor's Degree unless a waiver
request has been submitted and approved by the Department, and have
completed the Department's Quality Improvement Peer Reviewer Certification
Training Program. Participation in the training and the review shall be at the
Provider's expense.
5. The results of Quality Improvement Reviews and final scores do not relieve the
Provider of its responsibility for compliance with the provisions in this Contract.
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R. Monitoring
The Department will conduct periodic unannounced and announced programmatic and
administrative monitoring to assess the Provider's compliance with this Contract and
applicable federal and state laws, rules and Department policies and procedures. The
Provider shall permit persons duly authorized by the Department to inspect any records,
papers, documents, electronic documents, facilities, goods and services of the Provider
that are relevant to this Contract, and interview any clients and employees of the Provider
under such conditions as the Department deems appropriate. Following such inspection,
the Department will deliver to the Provider a list of its findings, including deficiencies
regarding the manner in which said goods or services are provided. The Provider shall
rectify all noted deficiencies specified by the Department within the specified period of
time set forth in the Department's Monitoring Report. The Provider's failure to correct
these deficiencies within the time specified by the Department may result in the
withholding of payments, being deemed in breach or default, and/or termination of this
Contract.
S. Financial Consequences
1. Financial consequences shall be assessed for Contract non-compliance or non-
performance in accordance with the FDJJ Policy #2000, and the Department
Contract Monitoring Guidelines, Chapter 2, (available on the Department's
website)for the following:
a. failure to submit a Corrective Action Plan (CAP) within thirty (30)
calendar days of the Monitoring Visit;
b. failure to implement the CAP for identified deficiencies within the
specified time frame(s);
c. and/or upon further failure to make acceptable progress in correcting
deficiencies as outlined in the CAP within specified timeframes.
2. By executing a Contract, the Provider expressly agrees to the imposition of
financial consequences as outlined below, in addition to all other remedies
available to the Department by law.
• For Cost Reimbursement Services: Total monthly value of contract X
1.0% = Financial Consequence Imposition of consequences shall be per
deficiency per day
3. Upon the Department's decision to impose financial consequences, written
notification will be sent to the Provider. Notification will outline the deficiency(ies)
for which financial consequences are being imposed, the conditions (including
time frames) that must be in place to satisfy the deficiency(ies) and/or the
Department's concerns, the amount of the financial consequence and the month
the deduction shall be made on the invoice. The Contract Manager shall deduct
the amount of financial consequences imposed from the Provider's next monthly
invoice as specified in the written notification.
4. If the Provider has a grievance concerning the imposition of financial
consequences for noncompliance, the Provider shall follow the dispute process
that is outlined in Section U, Dispute Resolution, of the Contract, outlining any
extenuating circumstances that prevented them from correcting the
deficiency(ies).
T. Confidentiality
1. Pursuant to section 985.04, Florida Statutes, all information obtained in the
course of this Contract regarding youth in the care of the Department is
confidential. The Provider shall comply fully with all security procedures of the
State and the Department in performance of the Contract. The Provider shall not
divulge to third parties any confidential information obtained by the Provider or its
agents, distributors, resellers, subcontractor, officers or employees in the course
of performing Contract work, including, but not limited to, security procedures,
business operations information, or commercial proprietary information in the
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possession of the State or Department. The Provider shall not be required to
keep confidential information or material that is publicly available through no fault
of the Provider, material that the Provider developed independently without
relying on the State's or Department's confidential information, or material that is
otherwise obtainable under State law as a public record. The Provider shall take
appropriate steps to ensure its personnel, agents, and subcontractors protect
confidentiality. The warranties of this paragraph shall survive the Contract.
2. The Provider shall comply with all requirements of the Health Insurance
Portability and Accountability Act of 1996 (HIPAA) and the regulation applicable
to entities covered under HIPAA, issued by the Department of Health and
Human Services, entitled "Standards for Privacy of Individually Identifiable
Health Information" (45 CFR Parts 160 and 164, effective April 14, 2000), if
applicable under this Contract.
U. Dispute Resolution
Any dispute concerning compliance and/or performance of this Contract shall be decided
by the Department's designated Contract Manager, who shall reduce the decision to
writing and serve a copy to the Provider. Any dispute that cannot be resolved shall be
reduced to writing and delivered to the Department's Assistant Secretary or designee of
the relevant program area for resolution.
V. Severability
If a court deems any provision of this Contract void or unenforceable, that provision shall
be enforced only to the extent that it is not in violation of law or is not otherwise
unenforceable and all other provisions shall remain in full force and effect.
W. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
The Provider, by execution of this Contract, certifies that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from participation in contracting with the Department by any federal department
or agency, pursuant to 34 CFR, Part 85, Section 85.510. The Provider shall notify the
Department if, at any time during this Contract, it or its principals are debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in contract with the Department by any federal department or agency. The
list of excluded entities is available at http://www.epls.gov/.
X. All property purchased by the Provider utilizing Contract funds is the Property of the State
and shall be returned to the Department upon expiration of this Contract. The property
shall be returned in a condition which allows for re-use of equipment. The Department
shall make the determination regarding the surplus of State-owned property. The
Provider shall maintain property to protect against theft and/or damage. The Provider
may not be reimbursed for property purchased unless specifically allowed by this
Contract.
Y. MIS Security
In accordance with Rule 71A-1,005 (1)-(5) F.A.C., Contractors, Providers, and Partners
employed by the Department or acting on behalf of the Department shall comply with all
applicable security policies, and employ adequate security measures to protect the
Department's information, applications, data, resources, and services. When applicable,
network connection agreements shall be executed for third-party network connections
prior to connection to the Department's internal network.
IX. CAPTIONS
The captions, section numbers, article numbers, title and headings appearing in this Contract are
inserted only as a matter of convenience and in no way define, limit, construe or describe the
scope or intent of such articles or sections of this Contract, nor in any way effect this Contract
and shall not be construed to create a conflict with the provisions of this Contract.
X. Attachments and Exhibits to be Included as Part of This Contract:
Attachment I: Services to be Provided
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Exhibit 1: Reimbursement Request Form
Exhibit 2: Contract Census Report
Exhibit 3: Florida Minority Business Enterprise(MBE) Utilization Report
Exhibit 4: Cost Reimbursement Line Item Budget
Exhibit 5: Provider Monthly Activity& Progress Report form
Exhibit 6: OJJDP Performance Measure Data Sheet
Attachment II: Florida Single Audit Act
Exhibit 1 Florida Single Audit Act(FSAA)
This Contract and all attachments and exhibits named herein that are attached hereto and incorporated
by reference, represents the entire agreement of the parties. Any alterations, variations, changes,
modifications, or waivers of provisions of this Contract shall only be valid when they have been reduced
to writing, duly signed by each of the parties hereto, and attached to the original of this Contract, unless
otherwise provided herein.
IN WITNESS THEREOF, the parties hereto have caused this Contract to be executed by their
undersigned officials as duly authorized.
PROVIDER STATE OF FLORIDA
CITY OF OPA-LOCKA DEPARTMENT OF JUVENILE JUSTICE
SIGNED BY: SIGNED BY:
NAME: NAME: CHRISTY DALY
TITLE: TITLE: DEPUTY SECRETARY
DATE: DATE:
VENDOR NUMBER: 59-6000394
THIS CONTRACT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
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Attachment I
Services to Be Provided
General Description
A. General Statement of Services
The City of Opa-locka shall provide services through an expansion of its Youth Crime
Prevention Program (YCPP), which supports a safe learning environment to provide
additional learning opportunities after school. Services shall be provided to a minimum of
fifty (50) at-risk male and female youths. Youth shall be ages five (5) through thirteen (13)
and services shall be provided for a maximum of seventeen (17)weeks.
B. General Services to be provided
The Provider shall deliver prevention services that include, but are not limited to mentoring,
leadership skills, and healthy lifestyle instruction.
C. Authority for Specific Contracted Program Services
Authority for specific contracted program services is found in Chapter 985, Florida Statutes
that gives the Department of Juvenile Justice the authority to develop and implement
effective programs to prevent delinquency, to divert children from the traditional juvenile
justice system, to intervene at an early stage of delinquency and to provide critically needed
alternatives to institutionalization and deep-end commitment; provide well trained
personnel, high-quality services, and cost effective programs within the juvenile justice
system.
D. Service Limits
The Provider shall not provide services to youth who fail to meet the eligibility criteria
contained in this Contract. The Provider shall not be reimbursed for services rendered
outside the terms of this Contract.
E. Major Goal(s)of the Program/Service
The goal of these prevention services is to divert youth that pose no real threat to public
safety away from the juvenile justice system through prevention programming that will
support a safe learning environment to provide additional learning opportunities.
F. Definitions
Admit/Enroll/Acceptance: A youth who has gone through the program intake process,
received into the program, and is receiving the primary deliverables.
Subcontractor:
An agreement entered into by the Provider with any other person or organization that
agrees to perform any performance obligations for the Provider specifically related to
securing or fulfilling the Provider's obligations to the Department under the terms of the
Contract.
II. Youth to be served
A. General Description of the Youth to be served
The Provider shall serve a minimum of fifty (50) at-risk male and female youths (12.5 per
month)who meet the eligibility criteria contained in this Contract.
B. Youth Eligibility
Youth eligible to participate in the YCPP shall be residents of Miami Dade County, ages five
(5) through thirteen (13), and enrolled in school. Eligible youth shall exhibit at least one risk
factor present in two of the four major domains as provided on the Department's Prevention
Intake Form. All participation by youth and/or parents/guardians shall be voluntary. The
Department shall resolve all disputes regarding the eligibility of youth to participate in the
program. The Provider shall contact the Department's assigned Contract Manager prior to
the admission of youth whose eligibility is in dispute.
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C. Youth Referral/Determination
Program participants selected to enroll in the YCPP shall be referred by the Department,
community service organizations, school counselors, and parental referrals based on the
youth experiencing at-risk behaviors.
D. Limits on Youth to be served
Services are limited to youth ages five (5) through thirteen (13) and who reside in Miami-
Dade County. Length of program participation shall not exceed seventeen (17) weeks.
Written requests for an extension to the length of program participation shall be forwarded
to the Department's assigned Contract Manager in advance and shall include the
explanation of the need for extended participation, which shall also be documented in the
youth's client file.
III. Services to be provided
A. Service Tasks
The Provider shall, at a minimum, perform the following service tasks as specified when
providing service under this Contract:
1. One (1) Prevention Risk Assessment shall be completed on each newly admitted youth
enrolled in the program. Supporting documentation includes name of youth assessed
and signature of staff performing assessment.
2. Youth Pre-and Post-Surveys: Youth pre and post surveys shall be completed on each
youth admitted to the program as a measure of program effectiveness. Pre-program
surveys shall be administered within one (1) week of program enrollment. Post
program surveys shall be administered within one week of being discharged from the
program.
3. Tutoring: Participating youth shall receive tutoring sessions each day. Tutors shall
provide tutoring sessions to program participants for a minimum of two (2) hours per
day, Monday through Friday.
4. Mentoring: Participating youth shall be paired with older youth or professionals within
the community in order to enhance the physical, social, and academic wellbeing of
each youth through various activities such as tutoring, sports, and community service
projects. The mentor shall meet in person with the youth at least once (1) per week for
a minimum of one (1) hour per week.
5. Healthy Lifestyle Instruction: Youth shall gain a better understanding of healthy eating
habits through the Kids Cook Complete curriculum. Subjects to be included but not
limited to are healthy eating habits and food journaling. Youth shall participate in a
minimum of two (2) hours of Healthy Lifestyle Instruction for the duration of the
program.
B. JJIS Contact and Training: The Provider shall be responsible for the accuracy of the
information entered into the Juvenile Justice Information System (JJIS) Prevention Web.
This responsibility is based on the Department's capability to provide access and utilization
to the Provider. The Provider shall designate a lead staff person responsible for ensuring
completion and accuracy of the JJIS data entry, including admission and release dates.
This staff person shall also be the main contact for the Department's Data Integrity Officer
and the Office of Program Accountability. The Department will provide limited assistance to
the Provider with JJIS training.
C. Record Keeping
1. The Provider shall maintain a case file for each youth served. The file shall contain at a
minimum documentation of referral into this contracted program, written parental
consent, pre and posttests/surveys, participant level data and progress documentation.
2. A daily sign-in sheet, signed by each youth receiving services in the signer's own hand
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writing, shall be maintained to record daily activity of the program.
3. Data shall be collected and maintained in such a way as to permit data integrity
verification against the Juvenile Justice Information System (JJIS), invoices, and
submitted reports.
D. Data Collection
1. Upon access to the Department's JJIS system, the Provider shall enter data into the
JJIS Prevention Web within fourteen (14)days of admittance to the program and again
within fourteen (14) days of release.
2. All youth information required in the JJIS Prevention Web shall be collected and
maintained in hard copy format.
3. The responsibility for entering data into JJIS is based on the Department's capability to
provide access and utilization to the Provider. The Provider shall contact the
Department's Data Integrity Officer in the area to gain appropriate access and secure
training within forty-five(45)days of the Contract start date.
E. Service Task Limits
The Provider shall ensure that the opportunity to participate in the identified service tasks
are provided to each youth enrolled in the contracted program on an on-going basis.
F. Staffing/Personnel
The Provider and all personnel provided under this Contract, whether performance is as a
Provider, subcontractor, or any employee, agent or representative of the Provider or
subcontractor, shall continually maintain all licenses, protocols, and certifications that are
necessary and appropriate or required by the Department or another local, state or federal
agency for the services to be performed or for the position held. All such personnel shall
renew licenses or certifications pursuant to applicable law or rule. The Provider shall
provide copies of all current licenses or certificates required for the delivery of services
under this Contract, to the Department's Contract Manager, prior to the delivery of services
or as part of the proposal.
1. Staffing Levels
Youth Counselor (2 PTE) — Two (2) part-time Youth Counselors to serve as the
primary contact for the project, will coordinate meetings, develop linkages to facilitate
inter-agency relationships, and conduct assessments, discussion groups, and
workshops. This position is also responsible for the ongoing supervision of youth
mentor matches, providing support and assistance as needed.
Tutor/Instructors (2 PTE) —Two (2) part-time Tutors to serve as the facilitator and staff
that will be supervising students at all times. Tutors/Instructors will facilitate the
instructional curricula, be responsible for providing the initial assessment, and creating
participant files with all pertinent required documents. Will work alongside and report
to the Youth Counselor to ensure that all goals and objectives of the participant and
program is achieved.
Contract Compliance Assistant (1 PTE) — One (1) part-time Contract Compliance
Assistant to ensure compliance with contract terms and conditions and to ensure
services are provided as outlined in the contract. Will be responsible for collecting and
reviewing data, preparing monthly reports, attend meetings and workshops. Will report
to the Provider's Grant Administrator.
2. Staffing Qualifications
Staff employed by the Provider and responsible for the provision of prevention and
intervention services for youth shall meet the following minimum qualifications:
Youth Counselor — Shall have a minimum of a Bachelor's degree in Criminal Justice,
Social Work, Education or other related field from an accredited college or university;
or an Associate's degree with at least two years of experience in related work. The
individual shall be required to pass the Department's standards regarding background
screening.
Tutor Instructor — Shall have a minimum of a college degree or currently attending
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college and/or a university and shall have the years of experience in lieu of completed
Associates Degree with related coursework. The individual shall be required to pass
the Department Standards regarding background screening including CPR and First
Aide.
Contract Compliance Assistant—Shall have a minimum of a Bachelor's degree and/or
an Associate's Degree with a minimum of three years of relevant work experience;
experience in developing and maintaining systems to facilitate adherence to program
requirements, experience with quality improvement, process management, workflow or
other systems improvement. Experience working with local, state and federally-funded
grants or contracts strongly preferred. The individual shall be required to pass the
Department's standards regarding background screening.
3. Provider Staff Training
a. Training shall be specific to the functions and responsibilities of each member.
Qualified personnel for the specific topic shall provide training.
b. At a minimum, staff shall be trained in the Department's Central Communications
Center Administrative Rule Chapter 63F-11 (dated 10/11/2010) on child abuse
and incident reporting, Juvenile Justice Information System (JJIS) and
safeguarding client confidentiality.
4. Staffing Changes
Prior to any changes to the staffing levels and/or qualifications for a position, the
Provider shall forward a written request to the Department's assigned Contract
Manager for approval. The Provider is required to maintain staffing levels throughout
the term of the Contract.
G. Service Locations and Times
1. Service Locations
Program services including scheduling, coordination of program services, and direct
service to youth shall be provided at the location(s) listed below:
Sherbondy Park
215 North Perviz Avenue
Opa-locka, Florida 33054
Ingram Park
2100 Burlington Street
Opa-locka, Florida, 33054
2. Service Times
The Provider shall ensure the YCPP is accessible to all participating youth enrolled in
the program Monday through Friday from 3:00 p.m. to 6:00 p.m. Key personnel of the
Provider shall be available for contact by the Department during the working hours of
8:00 a.m. — 5:00 p.m. Monday through Friday with the exception of weekends and
holidays.
3. Changes to Service Locations/Times
The Provider is not authorized to make changes in the service delivery location(s) or
hours of operation without prior written consent of the Department's Contract Manager.
Requests for changes in the service location(s) must be requested in writing a
minimum of fourteen (14) calendar days prior to the requested location change.
H. Property
1. Title (ownership)to all non-expendable property shall be vested in the Department at
the time of the purchase of the property if the property is acquired from:
a. Expenditure of funds provided by the Department under a cost reimbursement
Contract.
b. Expenditure of funds provided by the Department as operational expense dollars.
2. All state-furnished property acquired by the Provider through funding sources identified
above, with a cost of$1,000 or more and lasting more than one year, and hardback-
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Contract 10153
covered bound books costing$250 or more, shall be accounted for in accordance with
chapter 10.300, Rules of the Auditor General. All such property, including
replacements to state-furnished property that is lost, destroyed, exhausted, or
surpluses under the terms of this Contract, shall be returned to the Department upon
Contract termination. Any replacements shall be of equal or greater value when
returned to the Department.
3. Upon delivery of Department-furnished property to the Provider, the Provider assumes
the risk and responsibility for its loss and damage.
4. All state-furnished property with a cost of$100 or more, but less than$1,000 shall be
accounted for by the Provider. The Provider shall develop and use a system that is
approved by the Department. The Provider property accountability system shall
contain, at a minimum: item number, item description, physical location of the property,
serial or manufacturer's number, name, make, or name of manufacturer, model year,
date purchased, method of procurement, and condition of property. The system shall
be designed to reflect any changes to the status of property such as condition or
disposition. All such property shall be either returned to the Department upon Contract
termination or disposed of as instructed by the Department. Any replacements shall be
of equal or greater value when returned to the Department.
5. The Provider shall submit to the Contract Manager, a listing of all items purchased for
the program with Department funds and include supporting documentation of funds
used. The Provider shall include this with the first invoice submitted after purchase of
the item(s).
6. The Provider shall not dispose of state-furnished property without the written
permission of the Department. Department policies and procedures shall be followed
when disposing of state-furnished property.
7. The Provider shall not use any state-furnished property for any purpose except the
delivery of services identified in this Contract.
8. The Provider shall submit a final inventory report that is approved by the Department at
conclusion of the Contract.
9. Information Technology Resource (ITR) Purchases
The Provider must receive written approval from the Department prior to the purchase
of any Information Technology Resource (ITR) made as part of this Contract. ITR
includes data processing hardware, software, services, supplies, maintenance,
training, personnel, and facilities.
10. The Provider shall secure prior written approval by means of an Information Resource
Request (IRR) form before the purchase of any ITR. The form is available from the
Contract Manager. The Contract Manager is responsible for serving as the liaison
between the Provider and Management Information Systems during the completion of
the IRR/ITR process.
11. The Provider shall not be reimbursed for any ITR purchases made prior to obtaining
the Department's written approval.
IV. Deliverables
A. Monthly Deliverables
1. Primary Deliverable: Mentoring —Youth shall participate in a minimum of two (2) hours
per week of mentoring for the duration of the program.
2. Primary Deliverable: Healthy Lifestyle Instruction — Youth shall participate in a
minimum of two (2) hours per week of Healthy Lifestyle Instruction for the duration of
the program.
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Contract 10153
3. Primary Deliverable: Tutoring —Youth shall participate at a minimum of two (2) hours
per day of tutoring sessions for the duration of the program.
Financial Consequence: Financial Consequence shall be assessed if the Provider fails to
meet the primary deliverables outlines above on a monthly basis. The Provider will be
assessed the financial consequence, on a monthly basis, based on the following formula:
Total # of youth (12.5 per month per contract term) divided into the total monthly
contract amount (of an average $9,336.00) = $746.88 x .50 = $373.44 financial
consequence. The factor of.50 was applied to the above minimum deliverables
as other deliverables are due each month with program operations.
By executing a Contract, the Provider expressly agrees to the imposition of the above
outlined financial consequence, in addition to all other remedies allowed by law
and under this contract.
The Department will deduct the above amount from the monthly invoice if the Provider
fails to meet the required primary deliverables. An exception to the minimum
requirement for new youth admitted is allowed in situations where during previous
months the Provider exceeded the minimum requirement and is on track to meeting
the total number of youth served for the contracted budget period.
Ongoing program services outlined below are delivered to youth based on needs
assessment. The Provider shall be monitored to ensure ongoing services are
delivered based on program participant needs; however it is recognized the number of
youth receiving each service on a monthly basis can vary. The Provider is responsible
for ensuring the ongoing program deliverables identified below are available for
program participants.
4. Deliverable: One (1) Prevention Risk Assessment shall be completed on each newly
admitted youth enrolled in the program. Supporting documentation includes name of
youth assessed and signature of staff performing assessment.
5. Deliverable: Youth Pre- and Post-Surveys shall be completed on each youth admitted
to the program as a measure of program effectiveness. Pre-program surveys shall be
administered within one (1) week of program enrollment. Post-program surveys shall
be administered within one week of being discharged from the program.
B. Reports
The Department will require progress or performance reports throughout the term of the
Contract. The Provider shall complete reports as required to become eligible for payment.
Following are the Contract Managers for the respective parties. All matters shall be
directed to the Contract Managers for action or disposition. Any and all notices shall be
delivered to the parties at the following addresses:
Provider: Department:
Delia R. Kennedy, Grants Administrator Marie Boswell, Contract Manager
City of Opa-locka Department of Juvenile Justice
3400 Opa-locka Boulevard 18425 N.W. 2nd Avenue, Second Floor
Opa-locka, FL 33054 Miami Gardens, FL 33169
Telephone: (305) 953-2868 Ext. 1209 Telephone: (305)654-1962
Email: Dkennedy(u opalockafl.gov Email: Marie.Boswell(u�dii.state.fl.us
After execution of this Contract, any changes in the information contained in this section will
be provided to the other party in writing, shall be sent by United States Postal Service or
other delivery service with proof of delivery, and a copy of the written notification shall be
maintained in the official Contract record. All notices required by this Contract or other
Page 19 of 37
Contract 10153
communication regarding this Contract shall be sent by United States Postal Service or
other delivery service with proof of delivery.
Submission of deliverables and reports shall not be construed to mean acceptance of those
deliverables and reports. The Department reserves the right to reject deliverables and
reports as incomplete, inadequate, or unacceptable. The Contract Manager will approve or
reject deliverables and reports.
1. Proof of Insurance
A Certificate of Insurance shall be provided to the Department's Contract Manager
prior to the initiation of service delivery, and prior to expiration. Certificates of
Insurance shall reflect appropriate coverage(s) based on the recommendation of a
licensed insurance agent, and the minimums listed in this Contract.
2. Organizational Chart
The Provider's organizational chart shall be provided upon execution of this Contract,
annually, and upon changes. The organizational chart shall include the programmatic
and administrative structure of the Provider's organization.
3. Subcontract(s)
A copy of each subcontracted agreement intended to be entered into by the Provider
via this Contract, shall be submitted to the Department in advance of its execution for
Department approval. A signed copy of the subcontract approved by the Department
shall be provided to the Department's Contract Manager once it has been executed
and prior to the delivery of service to Department youth and payment to the
subcontractor.
4. Continuity of Operations Plan (COOP)
Prior to the delivery of service, the Provider shall submit a Continuity of Operations
Plan (COOP), which provides for the continuity of the services within this Contract in
the event of a manmade/natural disaster/emergency. The Department approved Plan
format can be found on the Department's website. Additional information can be found
in FDJJ 1050, Continuity of Operations Plans.
5. Information Resource Request(IRR)
The Provider shall receive written approval from the Department prior to the purchase
of Information Resource Request (IRR) components used in the performance of
contractual obligations under this Contract when the cumulative total cost is equal to or
greater than five hundred dollars ($500.00). The Provider shall secure written approval
by means of a Department IRR form before the purchase of information technology
components. The Contract Manager will serve as the liaison between the Provider and
the Department's Management Information System (MIS) bureau during the
completion of the IRR process. The IRR form is available in the Department's Forms
Library. The use of contract funds for the purchase of IRR components must be
approved by the contract manager as appropriate and allowable under the terms of the
Contract.
6. Invoice
A properly prepared invoice, accompanied by all required documentation and reports,
shall be submitted directly to the Contract Manager no later than the fifteenth (15) day
of each month following the end of the month for which services were rendered.
Payment of the invoice shall be pursuant to section 215.422; Florida Statutes and any
interest due shall be paid pursuant to section 55.03(1), Florida Statutes. A Vendor
Ombudsman, established within the Department of Financial Services, may be
contacted if a Provider is experiencing problems in obtaining timely payment(s) from a
State of Florida agency. The Vendor Ombudsman may be contacted at 800-848-3792.
7. Youth Census Report
A complete list of youth provided services required under the terms and conditions of
this Contract during the service period detailed on the invoice shall be furnished. At a
minimum, the Census Report shall include the youth name, juvenile justice
identification number, date of service, and the service required by the Contract that
Page 20 of 37
Contract 10153
was provided.
8. Monthly Activity& Progress Report
A summary of contracted program services shall be submitted with the Provider's
invoice on a monthly basis. The report shall include a summary of service components
provided, number of youth participants served, number of youth released from the
program, detail of all program concerns/challenges/barriers, participation of
collaborative partners, progress towards mandatory objectives and deliverables, and
volunteers participating during the month.
9. Staff Vacancy Report
Any vacancy in a program position shall be reported to the Department Contract
Manager in writing within three (3) business days of the position becoming vacant.
The Provider shall provide a complete list of all vacant program positions required by
this Contract, and include the position title, position number, date of vacancy, and
position description. The Provider shall provide the Department's Contract Manager
with an explanation for vacancies, which exceed 90 calendar days. Services shall be
provided to all Department youth by qualified Provider staff regardless of whether a
position(s) is vacant.
10. Certified Minority Business Enterprise(CMBE)
The Provider shall submit to the Contract Manager, along with each monthly invoice, a
copy of Exhibit 3, Florida MBE Utilization Report — available at:
http://www.dii.state.fl.us/providers/contracts/index.html, listing all payments made for
supplies and services to Minority Business (MBEs) during the invoice period. The
listing shall identify the MBE code for each payment.
11. OJJDP Performance Measure Reporting
To assist in fulfilling the Department's responsibilities under the Government
Performance and Results Act (GPRA), Public Law 103-62, the Provider is required to
submit the OJJDP Performance Measures Data Reporting Form (Exhibit#6)on OJJDP
Performance Measures.
REPORT LIST FREQUENCY DUE DATES DUE TO
Upon contract execution Prior to the initiation of
Proof of Insurance and prior to service St DJJ Contract
services and July 1 of Manager
Coverage delivery. Annually at each renewal year g
renewal thereafter _
Prior to the initiation of
Organizational Chart Upon Contract execution services and July 1st of Manager ract
and upon changes each renewal year
Submit for approval each Intended Subcontracts:
Must be approved prior to
blank sub-contract prior to execution. DJJ Contract
Copy of Subcontracts execution and copy of Executed subcontracts: Manager
executed sub-contract Upon execution of each
upon execution subcontract
Continuity of Prior to initiation of service Prior to the initiation of DJJ Contract
Operations delivery and annually at services and July 1st of Manager
Plan (COOP) renewal thereafter each renewal year
In advance of each Prior to the purchase of
Information Resource intended purchase of DJJ Contract
Request(IRR) information technology information technology
gy Manager
soft/hardware soft/hardware
Page 21 of 37
Contract 10153
15m day of the month DJJ Contract
Invoice Monthly following the month being Manager
invoiced
15th day of the month DJJ C
Youth Census Report Monthly following the month being Mana Contract
reported g
15th day of the month DJJ Contract
Monthly Activity& Monthly following the month being Mana er
Progress Report reported g
15th day of the month DJJ Contract
Staff Vacancy Report Monthly following the month being Mana n
reported g
15th day of the month DJJ Contract
CMBE Utilization Monthly following the month being
Report reported Manager
OJJDP Performance Quarter) April 1 DJJ Contract
Measure Data Report y Manager
V. PERFORMANCE MEASURES
Listed below are the key Performance Measures, including output(s) and outcome(s) with
minimum standards of performance, deemed most crucial to the success of the overall desired
service delivery. The Provider shall ensure that the stated performance outcome(s), outcome(s)
and standard(s) (level of performance) are met. Performance shall be measured beginning the
second month after which services has been fully implemented.
A. Performance Output
The Provider shall achieve the following performance output throughout the term of this
contract:
Goal: 100% of youth served in the program shall have at least one risk factor present in two
of the four major domains of school, family, substance abuse, or individual behavior.
Measure: This shall be measured by reviewing the youth admission information and
subsequent placement in JJIS Prevention Web.
Minimum Standard: 70% of youth served in the program shall have at least one risk factor
present in two of the four major domains.
B. Performance Outcome
The Provider shall achieve the following performance outcome throughout the term of this
Contract:
Goal: 100% of program participants shall not be arrested or rearrested while enrolled in the
program
Measure: This shall be measured by reviewing JJIS charges and disposition information.
Minimum Standard: 85% of program participants shall not be arrested or rearrested while
enrolled in the program.
C. Outcome Evaluation:
1. The Provider shall within 30 days of Contract start date, submit a data collection plan
detailing the process within their program for gathering, analyzing, evaluating and
reporting to the Department demographic information for each youth referred to the
program, pre and post test results, type and frequency of services provided to each
youth, documentation detailing the percentage of improvement for each youth specific
to each program outcome, and behavior characteristics/individualized needs for the
youth. The information provided to the Department shall be utilized in evaluation of the
effectiveness of the program, the results of which may impact future funding.
2. The Provider is required to collect and report to the Department the following data for
evaluation purposes:
Page 22 of 37
Contract 10153
a. Demographic information of youth served: Name, date of birth, race, sex, social
security number, date of admission, and date of release.
b. Behavior characteristics of youth admitted to the program.
c. Results of any pre and post testing conducted by the program.
d. Types of prevention services provided.
3. The Provider is required to maintain data on a monthly basis in each individual
participant file and shall enter data into JJIS as required.
4. The Provider, throughout the term of the Contract, shall document compliance with
required service tasks, performance and evaluation data, and provide documentation
of such data for inspection upon request.
5. The Provider shall participate in the annual Comprehensive Accountability Report
(CAR) data verification projection for a period of two (2) years following the completion
of this Contract.
6. The Department will conduct outcome evaluations and recidivism studies on the youth
who complete the program.
7. Those evaluations and studies will consider the content of the program, its components
and the duration of the program. The results may be used in the rating of the program
for any future funding.
Page 23 of 37
EXHIBIT 1
FLORIDA DEPARTMENT OF JUVENILE JUSTICE
-..- Reimbursement Request Form
Provider(Payee)Name: Contract Number:
Remittance Address: 'Invoice Number:
Program Name: Invoice Date:
Service Address: Sub Grant Number:
FEID Number: Project Number:
Service Period From: Service Period To:
Budget Categories Approved Budget Expense This Period Expense to Date
Personnel Salaries/Benefits-(RR2&RR3 Required)
Contracted Staff/Services/Consultants-(RR4 Required)
Equipment($500 or more)-(RR5&RR6 Required)
Property($25-$499)-(RR5 Required)
Consumable Materials/Supplies-(RR5 Required)
Educational Field Trips—(RR7&Prior Authorization
Required)
Postage—(RR5 Required)
Rent/Telephone/Utilities—(RR5 Required)
Training/Seminars—(RR8 Required)
Staff Travel—(State Travel Voucher&Mileage Log Required)
Printing/Copying—(RR5 Required)
Background Screening—(RR5 Required)
Other—(RR5 Required)
-
TOTAL $ $ $
Match Category Required Match Settlement This Period Settlement to Date
g Amount
MATCH(RR10 Required)
Page 24 of 37
I certify that the expenditures listed on this invoice have been paid by the Provider or Authorized Representative in accordance with the terms and condii
that the required services have been performed as prescribed in the proposal for this program and state funds have been used properly and solely in rel;
documentation and proof of payment supporting the expenditures, in the manner prescribed by the Department of Juvenile Justice, is currently on file at
to the applicable reimbursement forms. Any misrepresentation may cause Contract funding to be delayed or to cease.
Si nature of Provider or A enc Official Print Name&Title Tele hone&E:
SIGNATURE&TITLE Of
Date Invoice Was Date Goods Or Services Were 2Date Goods Or Services Were Person Approving Invoice For PRINT Name Of Pers
Received Received Inspected And Approved Payment Approving Invoice
1. $ 4.
2. $ 5.
3. $ 6.
'Assigned by the Provider or use the Contact number/2-digit month/2-digit year format. For example,the invoice number for March 2011 for contract X1
invoice number must match the number on the"Summary of Contractual Services Agreement/Purchase Order"form.
2Goods/Services have been satisfactorily received and payment is now due.
Page 25 of 37
CONTRACT CENSUS REPORT
EXHIBIT 2
PROGRAM NAME: CONTRACT NO.: FOR
CLIENT NAME CLIENT ID DAY S OF THE MONTH
NUMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1516 17 18 19 20 21 22 23 24 2
TOTAL CLIEI
DAY
PLACE AN "X" FOR EACH DAY THE YOUTH IS IN THE PROGRAM AND/OR F
NO. OF DAYS m OTHER (0)
NO. OF DAYS = HOUSING (H)
SIGNATURE OF PROVIDER AGENCY OFFICIAL Title Date
Page 26 of 37
EXHIBIT 3
FLORIDA MBE UTILIZATION REPORT
CONTRACT#: CONTRACT MANAGER:
REGION: CIRCUIT: LOCATION (COUNTY):
PROGRAM NAME:
PROVIDER NAME: INVOICE MONTH:
ADDRESS: INVOICE AMOUNT:
TELEPHONE: CONTRACT AMOUNT: (ANNUAL)BUSINESS CLASSIFIC
**(ENTER CODES H through R FROM SCHEDULE BELOW, AND FILL IN LINES 1 through 5 IN THE SUBCONTRAC"
Business Classification Certified MBE** Non Certified MBE** Non Profit Organization
A—Non Minority H—African American N—African American S—51%or more Minority
B—Small Bus(State)* I —Hispanic O—Hispanic T—51%or more Minority
C—Small Bus(Federal) J —Asian/Hawaiian P— Asian/Hawaiian Workforce
E—Government Agency(local) K—Native American Q—Native American
G—P.R.I.D.E. M—Non Minority Women R—Non Minority Women
(Formerly American Women) (Formerly American Women)
(*Defined as 200 employees or less, $5 million or less net worth and domiciled in Florida)
CMBE/ AMT. F
SUBC(
ENTER MBE SPURS, SSAN, OR FEID MBE CODE SUBCONTRACTED
SUBCONTRACTOR NAME VENDOR# (H-R) PLAN AMT. IN THI
1
2
3
4
5
PROVIDER CERTIFICATION: I certify that the above information is true and correct to the best of my knowledge
PROVIDER SIGNATURE: TITLE
PRINT NAME: DATE:
Page 27 of 37
Contract 10153
EXHIBIT 4
COST REIMBURSEMENT LINE ITEM BUDGET
PROVIDER NAME : City of Opa-locks
ADDRESS: 780 Fisherman Street, Opa-locka, FL 33054
TYPE OF REQUEST:
CONTRACT# 10153
Total Contract Term: FY 13/14
Line Item Budget Description Total Amount
I. PERSONNEL SERVICES
{a) SALARIES plus FRINGE $33,218.00
TOTAL PERSONNEL: $33,218.00
II. EXPENSES
(a)CONTRACTED STAFF/SERVICES/CONSULTANTS 0
(b)TRAINING &SEMINARS 0
(c)RECRUITMENT AND BACKGROUND SCREENINGS 132.30
(d)CELL PHONE/TELEPHONE/UTILITIES/OFFICE RENT
(e)OTHER(Curriculums,CPR/First Aid,Office supplies) 2,118.70
(f) TRAVEL
TOTAL EXPENSES: 2,251.00
III. NONEXPENDABLE PROPERTY
EQUIPMENT Desk Chairs Printer 1,875.00
PROPERTY
TOTAL NONEXPENDABLE PROPERTY: 1,875.00
IV. ADMINISTRATION
TOTAL ADMINISTRATION:
CONTRACT TOTAL BY TERM:
MAXIMUM CONTRACT TOTAL: $37,344.00
Page 28 of 37
Contract 10153
EXHIBIT 5
From& Department of juvent Jus , e
-
ttt Provider Monthly Activity& Progress Report
Contract#: Activity Report for: Select Month, Select Year
Program Title:
Agency:
Report Prepared By: Telephone: ( ) - Ext:
ADMISSION INFORMATION:
1.Contracted number of new,unduplicated youth to be admitted to the program this contract year:
2. Number of new,unduplicated youth admitted to the program this month:
3. Number of new, unduplicated youth admitted this contract-year-to-date(including this month)
4. Is the program on pace to admit the contracted number of youth by the end of the contract year? Select Response
If no,explain below why admissions are not on pace and what actions have been taken to increase admissions:
RELEASE INFORMATION:
5. Number of youth released from the program this month:
6. Number of youth released from the program this contract-year-to-date(including this month)
7. Indicate below the total number of youth released for each reason contract-year-to-date(including this month):
Completed all services _ Dropped out of program _ Referred to other services
Changed schools _ Expelled from program _ Youth moved _ Other
PROGRAM ACTIVITY INFORMATION:
8. Describe all activities conducted by the program during this month:
9. Has the program encountered barriers or challenges during this month?Select Response
If yes, describe the challenges and provide a detailed explanation of the plan to address them:
10. What program planning has been conducted during this month? (Include dates):
11. Describe any changes, amendments or modifications to the program this month:
12.List the collaborative partners who have participated with the program this month and how they participated:
PROGRAM PROGRESS TO DATE:
Page 29 of 37
Contract#10153
13.Describe your accomplishments toward achieving the mandatory outcome objectives this month:
MANDATORY OBJECTIVES PROGRESS DURING THIS MONTH
(MUST BE VERIABLE BY JJIS PREVENTION WEB DATA ENTRY)
At least 85%of youth served are expected to Of the youth released from the program to date, (which equals %)have
remain crime free while in the program. remained crime free while participating in the program.
At least 90%of youth who complete the Of the total number of youth released from the program to date have completed all
program should remain crime free for six program services.
months as measured by delinquency Of the total number of youth who have completed all program services to date, (which
referrals to DJJ subsequent to release from equals_%)have remained crime free while participating in the program.
program
14. Listed in the left column are your program's primary deliverables and the supporting documentation required
for each. In the right hand column Provider must detail how the deliverable was met and what supporting
documentation is attached to evidence the deliverable has been met. If minimum performance was not achieved
Provider must provide documentation with explanation of reasons why.
PRIMARY DELIVERABLES AND I PROGRESS DURING THIS MONTH
REQUIRED DOUCMENTATION (ATTACH SUPPORTING DOCUMENTATION TO THIS REPORT)
*
*
*
*The above outlines the minimum deliverables required for Program Services as specified by the Contract. The Provider
must document any extenuating circumstances whereby failure to provide the above minimum deliverables. Failure to
achieve the minimum performance for each deliverable will affect payment and future contract funding.
VOLUNTEERS:
If your program had volunteers participating in your program this month, provide the information requested
below. Attach additional pages if necessary to list all volunteers.
Does this volunteer Number of hours volunteered
Volunteer's Last Name Volunteer's First Is the Volunteer a have a cleared DJJ in contract ram ro during Youth or an Adult? Background p g g
Screening? this month
❑ Youth ❑ Adult ❑ Yes ❑ No
❑ Youth ❑ Adult ❑ Yes ❑ No
❑ Youth ❑ Adult ❑ Yes ❑ No
❑ Youth ❑Adult ❑ Yes ❑ No
By signature below,I certify that the deliverables reported herewith on this report have been completed by the Provider or Authorized
Representative in accordance with the terms and conditions set forth in the contract. I certify that the required services have been
performed as represented in this report and are as specified in the contract proposal for this program and state funds have been used
properly and solely in relation to this program. I further certify that documentation and proof of payment supporting the expenditures,in
the manner prescribed by the Department of Juvenile Justice,is currently on file at the office of the Provider. Any misrepresentation may
cause contract funding to be delayed or to cease.
Signature Printed Name Date
Page 30 of 37
Contract#10153
EXHIBIT 6
OJJDP PERFORMANCE MEASURE DATA
1.NUMBER OF NEW YOUTH SERVED(IF COUNTED IN PREVIOUS REPORT DO NOT COUNT AGAIN)
2. NUMBER OF SERVICE HOURS COMPLETED
3.NUMBER OF NEW PARENTS SERVED(IF COUNTED iN PREVIOUS REPORT DO NOT COUNT AGAIN)
4.TOTAL NUMBER OF YOUTH WHO EXITED THE PROGRAM
5.NUMBER OF YOUTH WHO EXITED THE PROGRAM AFTER COMPLETING THE PROGRAM REQUIREMENTS
(SHOULD BE EQUAL TO THE NUMBER OF YOUTH REPORTED AS COMPLETE IN THE PREVENTION WEB)
6.NUMBER OF YOUTH WHO EXITED THE PROGRAM BEFORE COMPLETING THE PROGRAM REQUIREMENTS
PLEASE REPORT 7A-7C FOR EACH BEHAVIOR THAT IS TARGETED BY YOUR PROGRAM
Directions: Place a YES next to measures that are appropriate for your program and a NO next to measaures that are not appropriate for your program. Youth
should be surveyed as they enter the program(Survey 1)and as they exit the
program or in September if they do not exit during the federal fiscal year(October 1-September 30)(Survey 2).
SELECTED MEASURES (YES/NO)
7.1 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (SUBSTANCE ABUSE)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.2 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (SCHOOL ATTENDANCE)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.3 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (ANTISOCIAL BEHAVIOR)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.4 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (FAMILY RELATIONSHIPS)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.5 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (PREGNANCY)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.6 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (BODY IMAGE)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
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Contract#10153
7C. PERCENT (A DIVIDED BY B)
SELECTED MEASURES (YES/NO)
7.7 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SELF ESTEEM)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.8 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (PERCEPTION OF SOCIAL SUPPORT)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.9 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SOCIAL COMPETENCIES)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
7.10 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (GANG ACTIVITY)
7A. TOTAL NUMBER OF SURVEYED YOUTH EXHIBITING DESIRED CHANGE
7B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPT.)
7C. PERCENT (A DIVIDED BY B)
8. NUMBER AND PERCENT OF YOUTH SATISFIED WITH PROGRAM
8A. TOTAL NUMBER OF YOUTH SATISFIED WITH PROGRAM
8B. TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPTEMBER)
8C. PERCENT (A DIVIDED BY B)
9. NUMBER AND PERCENT OF FAMILIES SATISFIED WITH PROGRAM
9A. TOTAL NUMBER OF FAMILIES SATISFIED WITH PROGRAM
9B. TOTAL NUMBER OF FAMILIES WITH YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPTEMBER)
9C. PERCENT (A DIVIDED BY B)
10.NUMBER AND PERCENT OF PROGRAM YOUTH WITH FORMAL PSYCHOLOGICAL/PSYCHIATRIC EVALUATIONS
10A. NUMBER OF YOUTH WHO WERE SCREENED
10B.TOTAL NUMBER OF YOUTH WHO EXITED(OR WERE STILL IN THE PROGRAM IN SEPTEMBER)
10C.PERCENT (A DIVIDED BY B)
11.NUMBER AND PERCENT OF YOUTH COMPLYING WITH THE AFTERCARE PLAN
11A. NUMBER OF YOUTH (FROM 11B)COMPLYING WITH THE AFTERCARE PLAN
11B.TOTAL NUMBER OF YOUTH WHO EXITED AFTERCARE(OR WERE STILL IN THE PROGRAM IN SEPT.)
11C. PERCENT (A DIVIDED BY B)
12.AVERAGE TENURE LENGTH OF MENTORS
12A.TOTAL NUMBER OF MONTHS OF SERVICE FOR ALL MENTORS (REPORTED IN 12B)
128.NUMBER OF MENTORS WHO STOPPED WORKING WITH THE PROGRAM (OR WERE STILL WORKING WITH THE
PROGRAM IN SEPTEMBER)
12C.A DIVIDED BY
13.NUMBER AND PERCENT OF ASSIGNMENTS LASTING UNTIL CASE COMPLETION
13A.NUMBER OF VOLUNTEER ADVOCATES/MENTORS(REPORTED IN 13B)REMAINING ACTIVE UNTIL CASE COMPLETION
13B. NUMBER OF VOLUNTEER ADVOCATES/MENTORS WORKING WITH THE PROGRAM (OR WERE STILL WORKING WITH THE
PROGRAM IN SEPTEMBER)
13C.PERCENT (A DIVIDED BY B)
14.AVERAGE TIME FROM ASSIGNMENT OF CASE TO FIRST MEETING WITH PROGRAM YOUTH
14A.TOTAL NUMBER OF DAYS FROM ASSIGNMENT TO FIRST MEETING
14B. NUMBER OF YOUTH WHO HAD FIRST MEETING
14C.A DIVIDED BY B
15. NUMBER AND PERCENT OF CRIME VICTIMS SERVED BY THE PROGRAM THAT WERE SATISFIED WITH PROGRAM
15A. TOTAL NUMBER OF CRIME VICTIMS SATISFIED WITH PROGRAM
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Contract#10153
158. TOTAL NUMBER OF CRIME VICTIMS RETURNING THE SURVEY
15C. PERCENT (A DIVIDED BY B)
PLEASE REPORT 16A-16C FOR EACH BEHAVIOR THAT IS TARGETED BY YOUR PROGRAM
Directions: Place a YES next to measures that are appropriate for your program and a NO next to measaures that are not appropriate for your
program. Youth should be surveyed as they enter the program(Survey 1)and 6 months after
they exit the program(Survey 3).
SELECTED MEASURES (YES/NO) AT SIX MONTHS
16.1 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SUBSTANCE ABUSE)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.2 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SCHOOL ATTENDANCE)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.3 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (ANTISOCIAL BEHAVIOR)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.4 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (FAMILY RELATIONSHIPS)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.5 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (PREGNANCY)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
SELECTED MEASURES (YES/NO) AT SIX MONTHS
16.6 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (BODY IMAGE)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.7 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SELF ESTEEM)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.8 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN TARGETED
BEHAVIOR (PERCEPTION OF SOCIAL SUPPORT)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
16.9 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (SOCIAL COMPETENCIES)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
Page 33 of 37
Contract#10153
16.10 NUMBER AND PERCENT OF PROGRAM YOUTH EXHIBITING DESIRED CHANGE IN
TARGETED BEHAVIOR (GANG ACTIVITY)
16A. TOTAL NUMBER OF RESPONDING YOUTH EXHIBITING DESIRED CHANGE
16B. TOTAL NUMBER OF YOUTH THAT RESPONDED TO THE SURVEY
16C. PERCENT (A DIVIDED BY B)
ONLY REPORT ON THE REQUIRED MEASURES FOR YOUR PROGRAM.
ONLY REPORT DATA FOR THE CURRENT QUARTER -DO NOT ADD TOTALS FROM ONE QUARTER TO
THE NEXT REPORTING PERIOD.
PLEASE RETURN THIS FORM TO YOUR CONTRACT MANAGER
Page 34 of 37
Contract#10153
Attachment II
DEPARTMENT OF JUVENILE JUSTICE
FLORIDA SINGLE AUDIT ACT
CHECKLIST FOR COMPLIANCE WITH FEDERAL AND DEPARTMENTAL AUDIT REQUIREMENTS
PART I AND/OR II APPLIES
NOTE: FOR ADDITIONAL INFORMATION, PLEASE GO TO: https://apps.fldfs.com/fsaa/links.aspx
Resources awarded by the Department to the Provider are subject to audits and monitoring by the Department,
as described in this section.
AUDITS
PART l:FEDERALLY FUNDED
This part is applicable if the Provider is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
1. In the event that the Provider expends $500,000 or more in Federal awards in its fiscal year, the Provider
must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular
A-133, as revised. FSAA EXHIBIT 1 to this Contract indicates the Federal resources awarded through the
Department by this Contract. In determining the Federal awards expended in its fiscal year, the Provider
shall consider all sources of Federal awards, including Federal resources received from the Department.
The determination of amounts of Federal awards expended should be in accordance with the guidelines
established by OMB Circular A-133, as revised. An audit of the Provider conducted by the Auditor General
in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this
part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the Provider shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C. of OMB Circular A-133, as
revised.
3. If the Provider expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. in the event that the
Provider expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must
be paid from non-Federal resources (i.e., the cost of such an audit must be paid from Provider resources
obtained from other than Federal entities).
PART II:STATE FUNDED
This part is applicable if the Provider is a non-state entity as defined by Section 215.97(2)(1), Florida Statutes.
1. In the event that the Provider expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year of such Provider, the Provider must have a State single audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the
Governor and the Chief Financial Officer; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General. FSAA EXHIBIT 1 to this Contract
indicates the state financial assistance awarded through the Department by this Contract. In determining
the state financial assistance expended in its fiscal year, the Provider shall consider all sources of state
financial assistance, including state financial assistance received from the Department, other state
agencies, and other non-state entities. State financial assistance does not include Federal direct or pass-
through awards and resources received by a non-state entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1., the Provider shall ensure that
the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the Provider expends less than $500,000 in state financial assistance in its fiscal year, an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the
event that the Provider expends less than $500,000 in state financial assistance in its fiscal year and elects
to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost
of the audit must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid
from the Provider's resources obtained from other than State entities).
Page 35 of 37
Contract#10153
PART III: OTHER AUDIT REQUIREMENTS
Pursuant to Section 215.97(8)(n), Florida Statutes, State agencies may conduct or arrange for audits of state
financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In
such an event, the State-awarding agency will arrange for funding the full cost of such additional audits.
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by Part I of this Contract shall be submitted, when required by Section .320 (d), OMB Circular A-
133, as revised, by or on behalf of the Provider directly to each of the following:
A. The Department's Contract Manager listed in this Contract.
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
2. In the event that a copy of the reporting package for an audit required by Part I of this Contract and
conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the
Department for the reasons pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the Provider
shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the Provider's
audited schedule of expenditures of Federal awards directly to the Department's Contract Manager listed in
this Contract.
3. Copies of financial reporting packages required by Part II of this Contract shall be submitted within nine
months (270 calendar days) after the end of the Provider's fiscal year and 12 months after the end of the
government entities'fiscal year, by or on behalf of the Provider directly to each of the following:
A. The Department's Contract Manager listed in this Contract.
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
4. Copies of reports or the management letter required by Part III of this Contract shall be submitted by or on
behalf of the Provider directly to the Department's Contract Manager listed in this Contract.
5. Any reports, management letter, or other information required to be submitted to the Department pursuant
to this Contract shall be submitted timely in accordance with OMB Circular A-133, as revised, Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, as applicable.
6. Providers, when submitting financial reporting packages to the Department for audits done in accordance
with OMB Circular A-133, as revised, or Chapters 10.550(local governmental entities) or 10.650 (nonprofit
and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting
package was delivered to the Provider from the independent auditor in correspondence accompanying the
reporting package delivered to the Department.
Page 36 of 37
•
Contract#10153
FSAA EXHIBIT 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE
FOLLOWING:
NOTE: If the resources awarded to the recipient represent more than one Federal program, provide the same
information shown below for each Federal program and show the total Federal resources awarded.
Federal Program: Department of Juvenile Justice, Title II Grant Number: 2009JFFX001 Subgrant Number:
A3090 Amount: $37,344.00
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO
THIS CONTRACT ARE AS FOLLOWS:
NOTE: If the resources awarded to the recipient represent more than one Federal program, list applicable
compliance requirements for each Federal program in the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows:
1. First applicable compliance requirement(e.g.,what services/purposes resources must be used for).
2. Second applicable compliance requirement(e.g., eligibility requirements for recipients of the resources).
3. Etc.
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may
elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific
laws, rules, regulations, etc. For example, for Federal Program 1, the language may state that the recipient must
comply with a specific law(s), rule(s), or regulation(s) that pertains to how the awarded resources must be used or
how eligibility determinations are to be made. The State awarding agency, if practical, may want to attach a copy
of the specific law, rule, or regulation referred to.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE
FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
NOTE: If the resources awarded to the recipient for matching represent more than one Federal program, provide
the same information shown below for each Federal program and show the total State resources awarded for
matching.
Federal Program NA
NOTE: If the resources awarded to the recipient represent more than one State project, provide the same
information shown below for each State project and show the total state financial assistance awarded that is subject
to Section 215.97, Florida Statutes.
State Project NA
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
CONTRACT ARE AS FOLLOWS:
NOTE: List applicable compliance requirements in the same manner as illustrated above for Federal resources.
For matching resources provided by the Department of Juvenile Justice for Federal programs, the requirements
might be similar to the requirements for the applicable Federal programs. Also, to the extent that different
requirements pertain to different amounts of the non-Federal resources, there may be more than one grouping(i.e.,
1, 2, 3, etc.) listed under this category.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5), Florida Statutes, require that the
information about Federal Programs and State Projects included in Exhibit 1 be provided to the recipient.
Page 37 of 37
CONTRACT CONTENT ACKNOWLEDGMENT
This document serves as acknowledgement that either(1) the contract document forwarded for signature
has not been modified or altered in any manner or(2) you have issues or concerns with the document that
you wish for the Department to consider. Please mark the section below that applies and return it (if
applicable) with the executed contract documents. Please note that if this section is not completed and
returned to the Contract Administrator, the returned contract will be discarded with the exception of the
signature page, and the Department's original contract document will be substituted. Also, contracts that
are the result of a competitive procurement may not have material terms changed, modified or altered.
PLEASE INDICATE WHICH SECTION APPLIES:
XX The attached document has been executed by the named Provider and no changes,
material or otherwise, to the contract has been made.
The attached document has not been executed by the named Provider. The named
Provider has issues or concerns in the following sections and pages of the document for
Department review and consideration:
Contract# 10153 Amendment# 1
I hereby acknowledge that the information above is true and correct.
PROVIDER: CITY OF OPA-LOCKA
SIGNED BY:
Kelvin L Baker, Sr.
NAME:
City Manager
TITLE:
DATE: January 22, 2014
CAF 11042004
Sponsored by: City Manager
RESOLUTION NO. 13-8633
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ACCEPT GRANT FUNDS FROM THE
FLORIDA DEPARTMENT OF JUVENILE JUSTICE, FOR THE
UTILIZATION OF QUALIFIED PROFESSIONAL STAFF
MEMBERS TO PROVIDE IMPROVED ACADEMICS AND
PREVENTION/SUBSTANCE ABUSE FOR THE SUMMER
YOUTH PREVENTION AND EDUCATION PROGRAMS, IN
THE AMOUNT OF THIRTY SEVEN THOUSAND THREE
HUNDRED FORTY FOUR DOLLARS ($37,344); PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City of Opa-locka ("City") is committed to finding external
sources of funding from county, state and federal grants; and
WHEREAS, the City of Opa-locka has applied for grant funds from the Florida
Department of Juvenile Justice; and,
WHEREAS, the City of Opa-locka has been awarded federal funds through the
Florida Department of Juvenile Justice Grant Funding; and
WHEREAS, Florida Department of Juvenile Justice offer programs that support
continued improvement of youth academics and prevention education; and,
WHEREAS, the City Manager is requesting authorization to accept the award from
the Florida Department of Juvenile Justice.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to accept the award of grant funding from The Florida Department of Juvenile
Justice Summer Programs Grant funding in the amount of Thirty Seven Thousand Three
Hundred Forty Four Dollars ($37,344).
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 10th day of July, 2013.
M ' • TAYLOR
MAYOR
Attest to:
a (
.41A $ 4.).---
J►; a Flores
ty Clerk
Approved as to form and legal sufficiency:
JP' IA ‘i i . _ _ . .
JvilIff :. eller
6 ' E/SPOON MARDER PA
/ ity A orney
Moved by: COMMISSIONER JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES