HomeMy Public PortalAbout14-8746 GRANT FUNDING FROM US DEPARTMENT OF JUSTICE IN THE AMOUNT OF $250,000.00 Sponsored by: City Manager
RESOLUTION NO. 14-8746
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE
CITY MANAGER TO ACCEPT GRANT FUNDING FROM
US DEPARTMENT OF JUSTICE IN THE AMOUNT OF
TWO HUNDRED FIFTY THOUSAND DOLLARS $250,000.00
OVER A THREE (3) YEAR PERIOD, FOR THE COPS
HIRING PROGRAM; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, on October 1, 2013, the U.S. Department of Justice awarded the City of Opa-locka
("City") $250,000.00 in federal funds over a three(3)year period for the COPS Hiring Program; and
WHEREAS, to ensure additional police presence in the City, the funds will be used to hire two
(2) additional police officers to the force; and
WHEREAS,the City must make a match of$138,834.00 over a three(3) year period, at a cost of
$46,278.00 yearly; and
WHEREAS, City Commission desires to desires to authorize the City Manager to accept grant
funding from US Department of Justice in the amount of Two Hundred Fifty Thousand Dollars
($250,000.00), over a three(3) year period, for The Cops Hiring Program.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, directs and authorizes the City
Manager to accept grant funding from US Department of Justice in the amount of Two Hundred
Fifty Thousand Dollars ($250,000.00), funded over a three (3) year period, for The Cops Hiring
Program, with the City's yearly match of $46,278.00 over a three year period, totaling
$138,834.00.
Section 3. This Resolution shall take effect immediately upon adoption.
Resolution No. 14-8746
PASSED AND ADOPTED this 22w'day of January, 2014.
614
r Y' • AYLOR
MAYOR
Attest to: Approved as to form and legal sufficiency:
IAll ‘S -`
Jd a Flores Jo'kph S. eller
City Clerk G'EENS'OON MARDER, PA
•' y Attorney
Moved by: COMMISSIONER HOLMES
Seconded by: COMMISSIONER SANTIAGO
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
6 Lg/
City of Opa-Locka
Agenda Cover Memo
Commission Meeting January 22, 2014 Item Type:
Date: 07/30/2013 X
(Enter X in
box)
Fiscal Impact: Ordinance Reading: e
(Enter X in box) x �N' (Enter X in box)
x Public Hearing:
(Enter X in box) x x
Funding Source:
g (Enter Fund& Advertising Requirement:
Account#44-541810 Dept) (Enter X in box)
USDOJ Cops x
Contract/P.O. Required: RFP/RFQBid #N/A N/A
(Enter X in box) x
Strategic Plan Related Strategic Plan Priority Strategic Plan Obj./Strategy:
(Enter X in box) Area: (list the specific objective/strategy
X Enhance Organizational this item will address)
Bus. & Economic Dev Increases Public Safety&
Public Safety Community Empowerment
Quality of Education
Qual. of Life & City Image
Communcation
Sponsor Name Department: City of Opa-locka Police
City Manager Police Department
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA
AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDING IN THE AMOUNT OF TWO-
HUNDRED FIFTY THOUSAND DOLLARS FROM THE UNITED STATES DEPARTMENT OF
JUSTICE (COPS) FOR TWO (2) NEW POLICE OFFICERS TO BE HIRED UPON APPROVAL OF
RESOLUTION
Y \!.�. ��F4 t4 '- ,_„y. ., #`Y r.. �vs �a :, J k,'7:-. -•• _��„�.. '::;<�. 'x' A-' � '��*,
Staff supports the passing of this resolution in order that we can hire (2) new additional police officers and
ensure additional police presence is available throughout the community.
A match from the City is required by Funder in the amount of $138,834.00. This amount represents a
yearly amount of$46,278.00 over a three-year grant cycle.
Attachimmit
Copy of Award Letter from COPS OMB 1103-0093
C FC
• 3R v. •
Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Joseph L. Ke -y
Commissioner Timothy h es
Commissioner ` Doroth "I o i-' Johnson
Commissioner Luis':. S' 'ti _o
FROM: Kelvin L. Baker, Sr., City M#/kg
DATE: January 22, 2014
RE: Authorization for Acceptance Grant Funding from United States Department of
Justice to Hire (2)two new Police Officers
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA
AUTHORIZE THE CITY MANAGER TO ACCEPT GRANT FUNDING FROM US
DEPARTMENT OF JUSTICE (COPS) IN THE AMOUNT OF TWO HUNDRED FIFTY
THOUSAND DOLLARS $250,000.00.
Description: The City of Opa-locka will use this funding to hire 2 additional police officers in order
ensure that additional police presence is available throughout our community
Financial Impact: A match from the City is required by the funder in the amount of$138, 834.00.
This amount represents a yearly amount of$46,278.00 yearly over a three-year grant cycle.
Implementation Timeline: Immediately
Legislative History: N/A
Recommendation(s): Staff recommends approval.
Attachment(s): Copy of Letter from US COPS OMB # 1103-0093
Prepared By: Delia Rosa Kennedy, Grant Administrator
END OF MEMORANDUM
7.e..----�.t0-:,. U.S.DEPARTMENT OF f USTICE
;,: s` '4 OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
£' ' 1!::'F: t y 145 N.Street,N,E.,Washington,DC 20530
r
Grants Administration Division
COPS Hiring Program
Treasury Account Symbol (TAS) 15X0406
f4:i,,
Grant#: 2013UMWX0070
ORI#: FL01312
Applicant Organization's Legal Name: Opa-Locka,City of
DUNS#: 964202360
Law Enforcement Executive: Chief of olice Jeff
Address: 2495 Al ba Avenu
Address 2-
City, State and Zip Code: ocka,FL 33054
Tepho ',t5-9 889
Fax > e o. '53-3417
Gover ent c ti . City Manager Kelvin Baker
ress: 780 Fisherman Street 4th Floor
cseNito
ddress 2:
S 2nd Zip Code: Opa-Locka,FL 33054
Telephone: 305-953-2821
Fax: 305-953-2870
Award Start Date: 09/0 3 Award End Date: 08/31/2016
Full Time Officers Funded: 2
New Hires: 2 Rehires-Scheduled for Lay-Off: 0
Rehires-Previously Laid Off: 0
Award Amount: $250,000.00
f� =-t -4-^� 09/11/2013
Joshua A. Ederheimer Date
Acting Director
By signing this Award Document,the grantee agrees to abide by all FY 2013 COPS Hiring Program-(CHP) grant terms and conditions
and,if applicable,the Special Award Conditions and/or High Risk Conditions in the Award Document Supplement.
Jeffrey Key 11/27/2013
Signature of the Law Enforcement Executive/Agency Executive Date
Kelvin Baker 11/27/2013
Signature of the Government Executive/Financial Officer Date
False statements or claims made in connection with COPS grants may result in fines,imprisonment,debarment from participating in
federal grants or contracts,and/or any remedy available by law to the Federal Government.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
* , ►y U.S.DEPARTMENT OF JUSTICE
O
COPS
FFICE OF COMMUNITY ORIENTED POLICING SERVICES
}t 145 N Street,N.E.,Washington,DC 20530
October 1,2013
City Manager Kelvin Baker
Opa-Locka,City of
780 Fisherman Street 4th Floor
Opa-Locka,FL 33054
Chief of Police Jeffrey Key
Opa-Locka,City of
2495 Ali-Baba Avenue
Opa-Locka,FL 33054
Subject:COPS Hiring Program Grant# 2013UMWX0070
ORI#: FL01312
Dear City Manager Baker and Chief of Police Key:
Congratulations on your agency's award for 2 officer position(s)and $250,000.00 in federal funds over a three-year
grant period under the 2013 COPS Hiring Program(CHP). The local cash match required for this award will be
$138,834.00 . Your agency may use CHP grant funding to hire new officers or rehire officers who have been laid off,or
are scheduled to be laid off on a specific future date,as a result of local budget cuts,on or after the official grant award start
date. Please note that any changes to the awarded hiring categories require an official review and approval by the COPS
Office.
A list of conditions that apply to your grant is included on your grant Award Document and Award Document Supplement,
if applicable. A limited number of agencies may be subject to an Additional Award Notification as a result of an ongoing
federal civil rights investigation or other grant review or audit of your agency by the Department of Justice. If applicable to
your agency,the Additional Award Notification is included at the end of this letter and is incorporated by reference as part of
this letter. In addition,a limited number of agencies may be subject to Special Conditions as a result of high risk designation or
other unique circumstances. If applicable to your agency,these Special Conditions will be found in an Award Document
Supplement in your award package.You should read and familiarize yourself with these conditions. To officially accept
your grant,the award document must be signed electronically via the Account Access link in the COPS website at
www.cops.usdoj.gov within 90 days from the date of this letter.
The official start of your grant is September 1,2013.Therefore,you can be reimbursed for allowable and approved
expenditures made on or after this date. Please carefully review the Financial Clearance Memorandum(FCM)included in
your award package to determine your approved budget,as some of your requested items may not have been approved by the
COPS Office during the budget review process,and grant funds may only be used for approved items. The FCM will specify
the final award amount,and will also identify any disallowed costs.
Supplemental online award information for 2013 COPS CHP grantees can be found at
httol/www.cops.usdoj.gov/DefaultasOltem=2367 We strongly encourage you to visit this site immediately to access a variety
of important and helpful documents that will assist you with the implementation of your grant,including the 2013 CHP Grant
Owner's Manual,which specifies the programmatic and financial terms,conditions,and requirements of your grant. In addition,
the above website link includes the forms and instructions necessary to begin drawing down funds for your grant. Please print
out a copy of your application and maintain it with your grant file records.
Once again,congratulations on your CHP award. If you have any questions about your grant,please do not hesitate to call
your Grant Program Specialist through the COPS Office Response Center at 1.800.421.6770.
Sincerely,
'ice ft �
Joshua A. Ederheimer
Acting Director
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
�T��'�� LTA.DEPARTMENT OF JUSTICE COPS
z,ir:40, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
x. ' 145 N Street,NE,4' ashxngton, DC 20530
Memorandum
COPS Hiring Program-(CRP)
To: Chief of Police Jeffrey Key
Opa-Locka,City df
Re: COPS Hiring Program Financial Clearance Memo
A financial analysis of budgeted.costs has been completed.Costs under this award appear reasonable,allowable,
and consistent with existing guidelines. Exceptions/Adjustments are noted below.
ORI#: FL01312 Grant#: 2013UMWX0070
Total Officers Awarded:2
Year 1—Approved Costs Per Year 2—Approved Costs Per Year 3—Approved Costs Per
Entry-level Officer Entry-level Officer Entry-level Officer
Base Salary Information: $45,000.00 $46,350.00 $47,740.00
Fringe Benefits $18,079.00 $18,439.00 $18,809.00
Social Security: $2,790.00 $2,874.00 52,960.00
Medicare: $653.00 $672.00 $692.00
Health Insurance: $6,100.00 $6,100.00 $6,100.00
Life Insurance: $135.00 $139.00 $143.00
Vacation: $0.00 $0.00 $0.00
Sick Leave: $0.00 $0.00 $0.00
Retirement: $6,750.00 $6,953.00 $7,162.00
Worker's Compensation: $1,494.00 $1,539.00 $1,585.00
Unemployment Insurance: $157.00 $162.00 $167.00
Other Costs: $0.00 $0.00 $0.00
Total Per Year: $63,079.00 $64,789.00 $66,549.00
Officer Costs:
Project Costs Per Officer: Grand Total Project Costs:
Salaries and Fringe Benefits: $194,417.00 Salaries and Fringe Benefits: $388,834.00
Federal Share: $125,000.00 Federal Share: $250,000.00
Applicant Share: $69,417.00 Applicant Share: $138,834.00
Waiver Granted: No
Budget Cleared Date: 09/11/2013
Overall Comments:
A financial analysis of budget costs has been completed,.and this Financial Clearance Memorandum(FCM)reflects the amount of federal funds
awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application
may have been updated or corrected from the original version submitted to COPS. You should carefully review your FCM. The FCM contains the final
officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted
or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FCM.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
U. S.Department of Justice
Office of Community Oriented Policing Services
2013 COPS Hiring Program Grant Terms and Conditions
By signing the Award Document to accept this COPS Hiring Program(CHP)grant,the grantee agrees to abide by the following grant terms and conditions:
1. Grant Owner's Manual. The grantee agrees to comply with the terms and conditions in the 2013 COPS Hiring Program Grant Owner's Manual;COPS statute(42
U.S.C.§.3796dd,et seq.);28 C.F.R.Part 66 or 28 C.F.R.Part 70 as applicable(governing administrative requirements for grants and cooperative agreements);2 C.F.R.
Part 225(OMB Circular A-87),2 C.F.R.Part 220(OMB Circular A-21),2 C.F.R.Part 230(OMB Circular A-122),and 48 C.F.R.Part 31.000 et seq.(FAR 31.2)as
applicable(governing cost principles);OMB Circular A-133(governing audits);representations made in the CHP grant application;and all other applicable program
requirements,laws,orders,regulations,or circulars.
2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its
CHP application.
3. Allowable Costs. The funding under this project is for the payment of approved full-time entry-level salaries and fringe benefits over three years(for a total of 36
months of funding),up to a maximum federal share of$125,000 per officer position for career law enforcement officer positions hired and/or rehired on or after the
official grant award start date.Any salary and fringe benefit costs higher than entry-level that your agency pays a CHP-funded officer must be paid with local funds.
Your agency is required to use CHP grant funds for the specific hiring categories awarded.Funding under this program may be used for the following categories:
a.Hiring new officers,which includes filling existing officer vacancies that are no longer funded in your agency's budget;
b.Rehiring officers laid off by any jurisdiction as a result of state,local,or Bureau of Indian Affairs(BIA)budget cuts;and/or
c.Rehiring officers who were,at the time of grant application,scheduled to be laid off(by your jurisdiction)on a specific future date as a result of state,local,or BIA
budget cuts.
[f your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories,your agency should request a post-
sward grant modification and receive prior approval before spending CHP funding under the new category.
The Financial Clearance Memorandum(FCM),included in your award package,specifies the amount of CHP funds awarded to your agency.You should carefully
-eview your FCM,which contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary
and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories
:hat are documented within the FCM,up to the amounts specified in the FCM.Your agency may not use CHP funds for any costs that are not identified as
allowable in the Financial Clearance Memorandum.
only actual allowable costs incurred during the grant award period will be eligible for reimbursement and drawdown.If your agency experiences any cost savings over
he course of the grant(for example,your grant application overestimated the total entry-level officer salary and fringe benefits package),your agency may not use that
;xcess funding to extend the length of the grant beyond 36 months.Any funds remaining after your agency has drawn down for the costs of approved salaries and
:tinge benefits incurred for each awarded position during the 36-month funding period will be deobligated during the closeout process,and should not be spent by your
sgency.
1.Local Match. Grantees are required to contribute a local match of at least 25 percent towards the total cost of the approved grant project,unless waived in writing
)y the COPS Office. The local match must be a cash match from funds not previously budgeted for law enforcement purposes and must be paid during the grant award
,eriod. The local match contribution must be made on an increasing basis during each year of the three-year grant period,with the federal share decreasing
accordingly.
5. Supplementing,Not Supplanting. State,local,or BIA funds budgeted to pay for sworn officer positions irrespective of the receipt of CHP grant funds may not be
•eallocated to other purposes or refunded as a result of a CHP grant being awarded.Non-federal funds must remain available for and devoted to that purpose,with CHP
unds supplementing those non-federal funds.Funding awarded cannot be obligated until after the grant award start date.This means that CHP funds cannot be applied
o any agency cost or obligation incurred prior to the award start date.In addition,your agency must take active and timely steps pursuant to its standard procedures to
ally fund law enforcement costs already budgeted as well as fill all locally-funded vacancies resulting from attrition during the life of the grant.
i. Retention. At the time of grant application,your agency committed to retaining all sworn officer positions awarded under the CHP grant with state and/or local
ands for a minimum of 12 months following the conclusion of 36 months of federal funding for each position,over and above the number of locally-funded sworn
'fficer positions that would have existed in the absence of the grant.Your agency cannot satisfy the retention requirement by using CRP-funded positions to fill
ocally-funded vacancies resulting from attrition.
7. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program.Such extensions do not
)rovide additional funding.Grants may be extended a maximum of 36 months beyond the initial award expiration date. Any request for an extension beyond 36
nonths will be evaluated on a case-by-case basis. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions.
Seasonable justifications may include difficulties in filling COPS-funded positions,officer turnover,or other circumstances that interrupt the 36-month grant funding
)eriod.An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of funding for each position
'warded.Extension requests must be received prior to the end date of the award.
3. Modifications. During the CHP grant award period,it may become necessary for an agency to modify its CHP grant award due to changes in an agency's fiscal or
aw enforcement situation.Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions
'warded in one hiring category into a different hiring category,reduce the total number of positions awarded,shift funds among benefit categories,and/or reduce the
mtry-level salary and fringe benefit amounts.For example,an agency may have been awarded CHP grant funding for ten new,additional full-time sworn officer
)ositions,but due to severe fiscal distress/constraints,the agency determines it is unable to sustain all ten positions and must reduce its request to five full-time
)ositions;or an agency may have been awarded CHP grant funding for two new,additional sworn officer positions,but due to fiscal distress/constraints the agency
seeds to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for lay-off on a specific future date post-
Page 1 of 4
U. S. Department of Justice
Office of Community Oriented Policing Services
2013 COPS Hiring Program Grant Terms and Conditions
application.Grant modifications under CHP are evaluated on a case-by-case basis.The COPS Office will only consider a modification request after an agency makes
final,approved budget and/or personnel decisions. An agency may implement the modified grant award following written approval from the COPS Office.Please be
aware that the COPS Office will not approve any modification request that results in an increase of federal funds.
9.Evaluations. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Program.The grantee agrees to cooperate with the
monitors and evaluators.
10. Reports. To assist the COPS Office in the monitoring of your award,your agency will be responsible for submitting quarterly programmatic progress reports and
quarterly Federal Financial Reports using Standard Form 425(SF-425).
11. Federal Civil Rights Laws. As a condition of receipt of federal financial assistance,you acknowledge and agree that you will not(and will require any
subgrantees,contractors,successors,transferees,and assignees not to),on the ground of race,color,religion,national origin(which includes providing limited-English
proficient persons meaningful access to your programs),sex,disability or age,unlawfully exclude any person from participation in,deny the benefits of,or
employment to any person,or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds.These
civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964,as amended(42 U.S.C.§2000d);the Omnibus
Crime Control and Safe Streets Act of 1968,as amended(42 U.S.C.§3789d);Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.§794);the Age
Discrimination Act of 1975(42 U.S.C.§6101,et seq.);Title IX of the Education Amendments of 1972,as amended(20 U.S.C.1681 et seq.);and the corresponding
DOJ regulations implementing those statutes at 28 C.F.R.Part 42(subparts C,D,E,G,and I).You also agree to comply with Executive Order 13279 Equal Treatment
for Faith-Based Organizations and its implementing regulations at 28 C.F.R Part 38,which requires equal treatment of religious organizations in the funding process
md non-discrimination of beneficiaries by Faith-Based Organizations on the basis of belief or non-belief.
12. Equal Employment Opportunity Plan(EEOP). All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the
ievelopment and implementation of an Equal Employment Opportunity Plan(28 C.F.R.Part 42 subpart E).
13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure
:ompliance with their grant conditions and other applicable statutory regulations.The COPS Office is also interested in tracking the progress of our programs and the
advancement of community policing.Both aspects of grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated
)y the U.S.Department of Justice.Grant monitoring activities conducted by the COPS Office include site visits,office-based grant reviews,alleged noncompliance
•eviews,financial and programmatic reporting,and audit resolution.As a CHP grantee,you agree to cooperate with and respond to any requests for information
)ertaining to your grant.
14. Employment Eligibility. The grantee agrees to complete and keep on file,as appropriate,a Bureau of Citizenship and Immigration Services Employment
Eligibility Verification Form(I-9).This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
15. Community Policing. Community policing activities to be initiated or enhanced by your agency were identified and described in your CHP grant application.
)(our agency developed a community policing plan for the CHP grant with specific reference to a crime or disorder problem and the following elements of community
,olicing:a)problem solving—your agency's plan to assess and respond to the problem identified;b)community partnerships and support,including related
;overnmental and community initiatives that complement your agency's proposed use of CHP funding;and c)organizational transformation—how your agency will
Ise the funds to reorient its mission to community policing or enhance its involvement in and commitment to community policing.
Elie COPS Office defines community policing as a philosophy that promotes organizational strategies,which support the systematic use of partnerships and problem-
:olving techniques,to proactively address the immediate conditions that give rise to public safety issues such as crime,social disorder,and fear of crime.CHP grants
nust be used to initiate or enhance community policing activities.All newly hired,additional or rehired officers(or an equal number of redeployed veteran officers)
ended under CHP must implement your agency's approved community policing plan,which you described in your grant application.
'.6. Community Policing Self Assessment Tool(CP-SAT). The COPS Office will require your agency to complete the Community Policing Self Assessment Tool
CP-SAT)twice within the grant period,at the beginning and again towards the end of your grant period.
I.7. Contracts With Other Jurisdictions. Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers funded
order this grant do not service the other jurisdiction,but will only be involved in activities or perform services that exclusively benefit the grantee's own jurisdiction.
8. False Statements. False statements or claims made in connection with COPS grants may result in fines,imprisonment,or debarment from participating in federal
pants or contracts,and/or any other remedy available by law.
19. Additional High-Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant
)erformance period if the awarding agency determines that the recipient is a high-risk grantee(28 C.F.R.Parts 66 and 70).
?0. System for Award Management(SAM)and Universal Identifier Requirements.
Hie Office of Management and Budget requires federal agencies to include the following standard award term in all grants and cooperative agreements made on or
after October 1,2010:
I.Requirement for System for Award Management(SAM)Registration
Jnless you are exempted from this requirement under 2 C.F.R.Part 25.110,you as the recipient must maintain the currency of your information in the SAM until you
submit the final financial report required under this award or receive the final payment,whichever is later.This requires that you review and update the information at
east annually after the initial registration,and more frequently if required by changes in your information or another award term.
Page 2 of 4
•
U. S. Department of Justice
•
Office of Community Oriented Policing Services
2013 COPS Hiring Program Grant Terms and Conditions
B.Requirement for Data Universal Numbering System(DUNS)Numbers
If you are authorized to make subawards under this award,you:
1. Must notify potential subrecipients that no entity(see definition in paragraph C of this award term)may receive a subaward from you unless the entity has
provided its DUNS number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS number to you.
C.Definitions
For purposes of this award term:
1. System for Award Management(SAM)means the federal repository into which an entity must provide information required for the conduct of business as a
recipient.Additional information about registration procedures may be found at the SAM Internet site at ww,v.sam.gov.
2. Data Universal Numbering System(DUNS)number means the nine-or thirteen-digit number established and assigned by Dun and Bradstreet,Inc.(D&B)to
uniquely identify business entities.A DUNS number may be obtained from D&B by telephone(currently 866.705.5711)or the Internet at
http:/i fedgov.dnb.com/webform.
3. Entity,as it is used in this award term,means all of the following,as defined at 2 C.F.R.Part 25,subpart C:
a.A governmental organization,which is a state,local government,or Indian Tribe;
b.A foreign public entity;
c.A domestic or foreign non-profit organization;
d.A domestic or foreign for-profit organization;and
e.A federal agency,but only as a subrecipient under an award or subaward to a non-federal entity.
4. Subaward:
a.This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you
received this award and that you as the recipient award to an eligible subrecipient.
b.The term does not include your procurement of property and services needed to carry out the project or program(for further explanation,see Sec.
.210 of the attachment to OMB Circular A-133,"Audits of States,Local Governments,and Non-Profit Organizations").
c.A subaward may be provided through any legal agreement,including an agreement that you consider a contract.
5. Subrecipient means an entity that:
a.Receives a subaward from you under this award;and
b.Is accountable to you for the use of the federal funds provided by the subaward.
11. Reportinc Subaward and Executive Compensation. The Office of Management and Budget requires federal agencies to include the following standard award
erm in all grants and cooperative agreements made on or after October 1,2010:
t.Reporting of first-tier subawards.
1.Applicability.Unless you are exempt as provided in paragraph d.of this award term,you must report each action that obligates$25,000 or more in federal funds
that does not include Recovery funds(as defined in section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009,Pub.L.111-5)for a subaward to
an entity(see definitions in paragraph e.of this award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.l.of this award term to www.fsrs.gor.
ii. For subaward information,report no later than the end of the month following the month in which the obligation was made.(For example,if the obligation was
made on November 7,2010,the obligation must be reported by no later than December 31,2010.)
3. What to report.You must report the information about each obligating action that the submission instructions posted at www.fsrs.gov specify.
).Reporting Total Compensation of Recipient Executives.
1.Applicability and what to report.You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal
year,if-
i. the total federal funding authorized to date under this award is$25,000 or more;
ii. in the preceding fiscal year,you received—
(A) 80 percent or more of your annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
(B) $25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
iii.The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the
Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986.(To determine if the public has access to
the compensation information,see the U.S.Security and Exchange Commission total compensation filings at www.sec.govianswersiexecomp.htm.)
2. Where and when to report.You must report executive total compensation described in paragraph b.1 of this award term:
i. As part of your registration profile at yaww.sam.gov.
ii. By the end of the month following the month in which this award is made,and annually thereafter.
Reporting of Total Compensation of Subrecipient Executives.
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U. S. Depar Intent of Justice
Office of Community Oriented Policing Services
2013 COPS Hiring Program Grant Terms and Conditions
1.Applicability and what to report.Unless you are exempt as provided in paragraph d.of this award term,for each first-tier subrecipient under this award,you shall
report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year,if-
i. in the subrecipient's preceding fiscal year,the subrecipient received—
(A) 80 percent or more of your annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
(B) $25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the
Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986.(To determine if the public has access to
the compensation information,see the U.S.Security and Exchange Commission total compensation filings at www.sec.gov/answers/execomp.htm.)
2.Where and when to report.You must report subrecipient executive total compensation described in paragraph c.1.of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example,if a subaward is obligated on any date during the month of
October of a given year(i.e.,between October 1 and 31),you must report any required compensation information of the subrecipient by November 30 of that
year.
1.Exemptions
=f,in the previous tax year,you had gross income,from all sources,under$300,000,you are exempt from the requirements to report:
i. Subawards,and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
Definitions.For purposes of this award term:
1.Entity means all of the following,as defined in 2 C.F.R.Part 25:
i. A governmental organization,which is a state,local government,or Indian Tribe;
ii. A foreign public entity;
iii. A domestic or foreign non-profit organization;
iv. A domestic or foreign for-profit organization;
v. A federal agency,but only as a subrecipient under an award or subaward to a non-federal entity.
2.Executive means officers,managing partners,or any other employees in management positions.
3.Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this
award and that you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program(for further explanation,see Sec. .210 of
the attachment to OMB Circular A-133,"Audits of States,Local Governments,and Non-Profit Organizations").
iii.A subaward may be provided through any legal agreement,including an agreement that you or a subrecipient considers a contract.
4.Subrecipient means an entity that:
i. Receives a subaward from you(the recipient)under this award;and
ii. Is accountable to you for the use of the federal funds provided by the subaward.
5.Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes
the following(for more information see 17 C.F.R.Part 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock,stock options,and stock appreciation rights.Use the dollar amount recognized for financial statement reporting purposes with respect to the
fiscal year in accordance with the Statement of Financial Accounting Standards No. 123(Revised 2004)(FAS 123R),Shared Based Payments.
iii.Earnings for services under non-equity incentive plans.This does not include group life,health,hospitalization or medical reimbursement plans that do not
discriminate in favor of executives,and are available generally to all salaried employees.
iv.Change in pension value.This is the change in present value of defined benefit and actuarial pension plans.
v. Above-market earnings on deferred compensation that is not tax-qualified.
vi.Other compensation,if the aggregate value of all such other compensation(e.g.severance,termination payments,value of life insurance paid on behalf of the
employee,perquisites or property)for the executive exceeds$10,000.
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OMB Approval Number:1103-0093 ORI#: FL01312
COPS Extension Request Form Legal Name: Opa-Locka,City of
Page 3 Grant Number: 2008UMWX0031
SECTION II: JUSTIFICATION FOR AMOUNT OF TIME REQUESTED
B. In the space below,please provide a new timeline that reflects when your agency plans to complete any steps or phases of the project that
are not currently finished. This timeline should be in a monthly format,and indicate up to the newly requested end date what tasks your
agency will be working on. During months in which you anticipate no activity taking place,please indicate that as well.
We are respectfully requesting an extension in order to complete the change of administration in the finance and grant administration personnel..
Thank you