HomeMy Public PortalAboutPRR 16-2143RECORDS REQUEST (the "Request")
Date of Request: 3/25/16
Requestor's Request ID#: 1203
REQUESTEE: Custodian of Records Sweetapple, Broeker & Varkas
Custodian of Records Jones, Foster. Johnston & Stubbs
Custodian of Records Town of Gulf Stream
Custodian of Records Richman Greer, P.A.
Custodian of Records Cole Scott & Kissane (Palm Beach Lakes)
Custodian of Records Cole Scott & Kissane. (Lakeview Avenue)
Custodian of Records Johnson Anselmo Murdoch Burke Piper & Hochman. P.A.
REQUESTOR: Martin E. O'Boyle
REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com
Fax: 954-360-0807 or Contact Records Custodian at recordsna,commerce-group.com:
Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST: Please provide copies of all Records (including, without limitation, all
communications, attachments to communications and documents) received by or sent by the Town of
Gulf Stream to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman. P.A.. including
any of its attorneys and/or employee
We are reauesting these Records for the period beginning January 1 2014 through today.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO ARTICLE L SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE 61 19.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REOVESTED THAT THIS
RECORDS REOVEST BE FULFILLED ON 11 X 17 PAPER NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE NOPE OF §I 19.07(11!111 OF THE FLORIDA STATUTES, \yI I ICI I PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF TI IIS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT.fURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will he required that the Requestor approve of any costs, asserted by the Agency (as denned In Florida Statute, Chapter 119.01
(Definitions)), in advance of any costs imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES".
I/P/NP/FLRR
07.28.2015
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 31, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2142 (1208), # 2143 (1203), #2144 (1206), #2145 (1207)
Please provide all records which were sent to any of the requestees regarding the receipt
(including the method of receipt) by the Town of Gulf Stream (or any other requestee) of the
records requested in the in the attached Records request #1200 sent to the Town of Gulf Stream
by Martin O'Boyle on March 4, 2016
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman, PA, including any of
its attorneys and/or employees. We are requesting these records for the period beginning January
1, 2014 through today.
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Custodian of Records Cole Scott & Kissane, including any of its attorneys
and/or employees. We are requesting these records for the period beginning January 1, 2014
through today.
(1) Provide a copy of all invoices (including billings and communications) received from O'Brien,
Suiter & O'Brien, Inc. by any of the requestees.
(2) Provide a copy ofall surveys, plans and other communications received from O'Brien, Suiter
& O'Brien, inc by any of the requestees
(3) Provide copies of any work authorizations, purchase orders and work orders provided to
O'Brien, Suiter & O'Brien, inc by any of the requestees.
(4) Provide a copy of all other records recieved from or sent to O'Brien, Suiter & O Brien, inc by
any of the requestees. The period that we are interested in would be the period beginning January
1, 2012 through the date of this request. All four of the above numbered items shall be limited to
public records related to property in the Town of Gulf Stream.
Dear Martin E. O'Boyle [mail to: recordsacommerce-group.comlI
The Town of Gulf Stream has received your public records requests dated March 25, 2016. The
original public record request can be found at the following links hu://www2.Qulf-
stream.org/weblink/O/doc/85736/Pa eg 1_aspx, htty://www2.eulf-
stream.org/weblink/O/doc/8573"agel.a§px htto://www2.gulf-
stream.org/weblink/0/doc/85740/Pagel.asnx, and htto://www2.gulf-
stream.org/weblink/0/doc/85742/Pa eg 1_aspxx.
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely, Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 31, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2142 (1208), # 2143 (1203), #2144 (1206), #2145 (1207)
Please provide all records which were sent to any of the requestees regarding the receipt
(including the method of receipt) by the Town of Gulf Stream (or any other requestee) of the
records requested in the in the attached Records request #1200 sent to the Town of Gulf Stream
by Martin O'Boyle on March 4, 2016
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman, PA, including any of
its attorneys and/or employees. We are requesting these records for the period beginning January
1, 2014 through today.
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Custodian of Records Cole Scott & Kissane, including any of its attorneys
and/or employees. We are requesting these records for the period beginning January 1, 2014
through today.
(1) Provide a copy of all invoices (including billings and communications) received from O'Brien,
Suiter & O'Brien, Inc. by any of the requestees.
(2) Provide a copy ofall surveys, plans and other communications received from O'Brien, Suiter
& O'Brien, inc by any of the requestees
(3) Provide copies of any work authorizations, purchase orders and work orders provided to
O'Brien, Suiter & O'Brien, inc by any of the requestees.
(4) Provide a copy of all other records recieved from or sent to O'Brien, Suiter & O Brien, inc by
any of the requestees. The period that we are interested in would be the period beginning January
1, 2012 through the date of this request. All four of the above numbered items shall be limited to
public records related to property in the Town of Gulf Stream.
Dear Martin E. O'Boyle [mail to: recordsacommerce-group.comlI
The Town of Gulf Stream has received your public records requests dated March 25, 2016. The
original public record request can be found at the following links hu://www2.Qulf-
stream.org/weblink/O/doc/85736/Pa eg 1_aspx, htty://www2.eulf-
stream.org/weblink/O/doc/8573"agel.a§px htto://www2.gulf-
stream.org/weblink/0/doc/85740/Pagel.asnx, and htto://www2.gulf-
stream.org/weblink/0/doc/85742/Pa eg 1_aspxx.
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely, Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 3, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2143 (1203)
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman, PA, including any of
its attorneys and/or employees. We are requesting these records far the period beginning January
1, 2014 through today.
Dear Martin E. O'Boyle [mail to: recordsna.commerce-group.coml,
The Town of Gulf Stream received your public records requests on March 25, 2016. You should
be able to view your requests at the following link htti)://www2.eulf-
stream.ore/weblink/O/doc/85738/Pagel.Wx. In future correspondence, please refer to this public
records request by the above referenced numbers. Please allow this response to be responsive for
all parties involved.
In light of the breadth of your request, which covers "all records" received or sent to the referenced
individuals during a nearly two year period, producing all records responsive to your request will
require extensive clerical or supervisory assistance. Your request potentially encompasses
documents prepared by the Town's attorneys exclusively for litigation or in anticipation of
imminent litigation and that reflect the mental impressions, conclusions, litigation strategies, or
legal theories of the Town's attorneys or the Town and would be exempt under Florida Statute §
119.0171(1)(d) until the conclusion of the litigation. As a result, the Town reasonably anticipates
needing attorney time to review any records that may be responsive to your request for exemptions
under Florida Statute § 119.0171(1)(d).
The Town estimates that to respond to your request will require .5 hours of administrative support
at $40.51 per hour and at least 4 hours of attorney time to review for exemptions related to ongoing
litigation at $235.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat.
§ 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town
will provide you with an initial production of responsive records and an estimate for the production
of any additional responsive records. If the costs of production are less than the deposit, the Town
will provide you with the responsive records and a refund.
(.5 hours @ 40.51= 20.26) — (.25 hours @40.51=10.13) + (4 hours @ 235.00 = 940.00) _
Deposit Due: $950.13 in cash or check.
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within 30
days of this letter, we will consider this closed.
Sincerely, Town Clerk