HomeMy Public PortalAboutPRR 16-2145RECORDS REQUEST (the "Request")
Date of Request: 3/25/16
Requestor's Request ID#: 1207
REQUESTEE: Custodian of Records Sweetaoole. Broeker & Varkas
Custodian of Records Jones, Foster. Johnston & Stubbs
Custodian of Records Town of Gulf Stream
Custodian of Records Richman Greer, P.A.
Custodian of Records Cole Scott & Kissane (Palm Beach Lakes)
Custodian of Records Cole Scott & Kissane. (Lakeview Avenue)
Custodian of Records Johnson Anselmo Murdoch Burke Piper & Hochman. P.A.
REQUESTOR: Martin E. O'Boyle
REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com
Fax: 954-360-0807 or Contact Records Custodian at records6 commerce-groun.com;
Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST: (1) Provide a copy of all invoices (including billings and communications) received
from O'Brien, Suiter & O'Brien. Inc. by any of the Requestees.
(2) Provide a copy of all surveys, plans and other communications received from
O'Brien. Suiter & O'Brien. Inc. by any of the Requestees.
(3) Provide copies of any work authorizations. Durchase orders and work orders Drovided
to O'Brien. Suiter & O'Brien. Inc. by any of the Requestees.
(4) Provide a copv of all other Records received from or sent to O'Brien.
Suiter & O'Brien. Inc. by any of the Requestees.
The period that we are interested in would be the period beginning January 1 2012
through the date of this Request.
All four of the above numbered items shall be limited to Public Records related to
property in the Town of Gulf Stream.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE &I 19.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER NOTE: IN ALL CASE (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH "tiQn 119.07(4) (a) (2)
ALSO PLEASE TAKE NOTE OF 6I19.070n(H) OF THE FLORIDA STATUTES. WHICH PROVIDES THAT"IF A CIVIL ACTION
IS INSTITUTED WITHINTHE 30 -DAV PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requestor approve of any costs, asserted by the Agency (as dented In Florida Statute, Chapter 119.01
(Definitions)), in advance of any costs Imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE `PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES".
I/P/NP/FLRR
07.28.2015
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 31, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2142 (1208), # 2143 (1203), #2144 (1206), #2145 (1207)
Please provide all records which were sent to any of the requestees regarding the receipt
(including the method of receipt) by the Town of Gulf Stream (or any other requestee) of the
records requested in the in the attached Records request #1200 sent to the Town of Gulf Stream
by Martin O'Boyle on March 4, 2016
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman, PA, including any of
its attorneys and/or employees. We are requesting these records for the period beginning January
1, 2014 through today.
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Custodian of Records Cole Scott & Kissane, including any of its attorneys
and/or employees. We are requesting these records for the period beginning January 1, 2014
through today.
(1) Provide a copy of all invoices (including billings and communications) received from O'Brien,
Suiter & O'Brien, Inc. by any of the requestees.
(2) Provide a copy ofall surveys, plans and other communications received from O'Brien, Suiter
& O'Brien, inc by any of the requestees
(3) Provide copies of any work authorizations, purchase orders and work orders provided to
O'Brien, Suiter & O'Brien, inc by any of the requestees.
(4) Provide a copy of all other records recieved from or sent to O'Brien, Suiter & O Brien, inc by
any of the requestees. The period that we are interested in would be the period beginning January
1, 2012 through the date of this request. All four of the above numbered items shall be limited to
public records related to property in the Town of Gulf Stream.
Dear Martin E. O'Boyle [mail to: recordsacommerce-group.comlI
The Town of Gulf Stream has received your public records requests dated March 25, 2016. The
original public record request can be found at the following links hu://www2.Qulf-
stream.org/weblink/O/doc/85736/Pa eg 1_aspx, htty://www2.eulf-
stream.org/weblink/O/doc/8573"agel.a§px htto://www2.gulf-
stream.org/weblink/0/doc/85740/Pagel.asnx, and htto://www2.gulf-
stream.org/weblink/0/doc/85742/Pa eg 1_aspxx.
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely, Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 31, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2142 (1208), # 2143 (1203), #2144 (1206), #2145 (1207)
Please provide all records which were sent to any of the requestees regarding the receipt
(including the method of receipt) by the Town of Gulf Stream (or any other requestee) of the
records requested in the in the attached Records request #1200 sent to the Town of Gulf Stream
by Martin O'Boyle on March 4, 2016
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Johnson Anselmo Murdoch Burke Piper & Hochman, PA, including any of
its attorneys and/or employees. We are requesting these records for the period beginning January
1, 2014 through today.
Please provide copies of all records (including, without limitation, all communications,
attachments, to communications and documents) received by or sent by the Town of Gulf Stream
to/from the law firm of Custodian of Records Cole Scott & Kissane, including any of its attorneys
and/or employees. We are requesting these records for the period beginning January 1, 2014
through today.
(1) Provide a copy of all invoices (including billings and communications) received from O'Brien,
Suiter & O'Brien, Inc. by any of the requestees.
(2) Provide a copy ofall surveys, plans and other communications received from O'Brien, Suiter
& O'Brien, inc by any of the requestees
(3) Provide copies of any work authorizations, purchase orders and work orders provided to
O'Brien, Suiter & O'Brien, inc by any of the requestees.
(4) Provide a copy of all other records recieved from or sent to O'Brien, Suiter & O Brien, inc by
any of the requestees. The period that we are interested in would be the period beginning January
1, 2012 through the date of this request. All four of the above numbered items shall be limited to
public records related to property in the Town of Gulf Stream.
Dear Martin E. O'Boyle [mail to: recordsacommerce-group.comlI
The Town of Gulf Stream has received your public records requests dated March 25, 2016. The
original public record request can be found at the following links hu://www2.Qulf-
stream.org/weblink/O/doc/85736/Pa eg 1_aspx, htty://www2.eulf-
stream.org/weblink/O/doc/8573"agel.a§px htto://www2.gulf-
stream.org/weblink/0/doc/85740/Pagel.asnx, and htto://www2.gulf-
stream.org/weblink/0/doc/85742/Pa eg 1_aspxx.
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely, Town Clerk, Custodian of the Records
Bill Thrasher
From: Bill Thrasher
Sent: Wednesday, October 21, 2015 1:56 PM
To: pengle@osobrien.com
Subject: Survey work County Road
Paul,
Please us this email confirming my request of your company to begin survey and deed work with the objection of
identifying where the roadway is and/or should be.
Thanks,
Bill Thrasher
Town Manager
Kelly Avery
From: Kelly Avery
Sent: Tuesday, July 07, 2015 9:16 AM
To: pengle@osobrien.com
Subject: Legal Description
Attachments: legal description.pdf
Rita asked me to get this to you.
Have a great day!
Kelly Avery
Deputy Clerk
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483-7427
561-276-5116
561-737-0188 fax
kmuerTt ?�al/stream,or�e
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
2011 after annexation
LEGAL DESCRIP'T'ION OF THE TOWN LIMITS OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA
Beginning at a point where the north line of Lot 17 of Benson Brothers plat, as recorded in Plat
Book 3, page 27, Palm Beach County public records, extended intersects the centerline of the
Intracoastal Waterway Canal as now constructed; thence Easterly along the North line of said
Lot 17 and the Easterly projection of the North line of Lot 17 of said Benson Brothers plat to the
intersection with the West right-of-way line of State Road A -1-A (being a 66 foot road right-of-
way) as now laid out and in use; thence Southerly along said West right-of-way line to the
intersection of the South line of the North 1569.0 feet of Government Lot 2 in Section 34,
Township 45 South, Range 43 East, Palm Beach County, Florida; thence Easterly along the
South line of the North 1569.0 feet of said Government Lot 2 to the intersection of the shore of
the Atlantic Ocean; thence South meandering the shore of the Atlantic Ocean to a point where
the South line of Lot 16 of Block D of the revised plat of Blocks D and E, Palm Beach Shore
Acres, as recorded in Plat Book 7, page 38, Palm Beach County public records, intersects the
shore of the Atlantic Ocean; thence West along the South line of said Lot 16, Block D, to a point
where the South line of said Lot 16 extended West intersects the West line of the Ocean
Boulevard as now laid out and in use, through Sections 9 and 10, Township 46 South, Range 43
East; thence Southerly along the West line of said Ocean Boulevard to a point which is 10 feet
South of the South line of Lot 17-A, Block D, of the revised plat of Blocks D and E of Palm
Beach Shore Acres, as recorded in Plat Book 7, page 38, Palm Beach County public records;
thence West, along a line which is 10 feet South of and parallel to the South line of Lot 17-A, to
the South line of Lot C, Block D, of the revised plat of Blocks D and E, Palm Beach Shore
Acres, as recorded in Plat Book 7, page 38, of Palm Beach County public records; thence West,
along the South line of Lot C to the Southwest comer of said Lot C, said point also being on the
Northerly projection of the East line of Lot 25, Model Land Company's Subdivision in Section
9, Township 46 South, Range 43 East, as recorded in Plat Book 8, page 40, public records of
Palm Beach County, Florida; thence Southerly, along the Northerly projection and the East line
of said Lot 25 to a point 79.4 feet Southerly of the Northeast corner of said Lot 25, said distance
being measured along the East line of said Lot 25; thence Westerly parallel to the North line of
said Lot 25, a distance of 133 feet; thence Southerly parallel to the East line of said Lot 25 to the
intersection of the Easterly projection of the South line of Lot 9, Driftwood Landing, as recorded
in Plat Book 30, pages 231 and 232, public records of Palm Beach County, Florida; thence
Westerly, along the Easterly projection of the South line of said Lot 9, the South line of said Lot
9, the Westerly projection of the South line of said Lot 9, the South line of Lot 10 of said plat of
Driftwood Landing and the Westerly projection of the South line of said Lot 10 to the
-4itersection of the centerline of the Intracoastal Waterway as now laid out and in use; thence in a
Northerly direction along the centerline of said Intracoastal Waterway as now laid out and in use
to a point on the south line of Section 4, Township 46 South, Range 43 East, Palm Beach
County, Florida; thence West, along said south line of said Section 4, to a point on the west line
of the East Three -Quarters (E.3/4) of the Southeast Quarter (S.E.1/4) of said Section 4; thence
North, along said west line and along the west line of a parcel described in Deed Book 644, Page
42, Public Records of Palm Beach County, Florida and along the west line of the plat of Place
Au Soleil, according to the plat thereof as recorded in Plat Book 27, page 69, Public Records of
Palm Beach County, Florida, to the northwest comer of Lot 1 of said plat of Place Au Soleil and
► a point on the south line of Tract "A", Place Au Soleil Addition No. 1, according to the plat
thereof as recorded in Plat Book 30, page 164, Public Records of Palm Beach County, Florida;
thence Northwesterly, along the south line of said Tract "A", to the East Right of Way of U.S.
Highway No. 1 (State Road No. 5) as shown in Road Plat Book 2, pages 157 through 165,
inclusive, Public Records of Palm Beach County, Florida; thence Northeasterly, along said East
Right of Way line, to a point in the north line of South Half (S.1/2) of the Southwest Quarter
(S.W.1/4) of the Northeast Quarter (N.E.1/4) of said Section 4; thence Easterly, along said north
line, to the east line of South Half (S.1/2) of the Southwest Quarter (S.W.1/4) of the Northeast
Quarter (N.E.1/4) of said Section 4; thence Southerly, along said east line, to a point on the north
line of the south 452.82 feet of the Southeast Quarter (S.E.1/4) of the Northeast Quarter
(N.E.1/4) of said Section 4; thence Easterly, along said north line and along the south line of the
plat of Trade Winds Estates First Addition, according to the plat thereof as recorded in Plat Book
22, page 44, Public Records of Palm Beach County, Florida and the easterly projection of said
lines to the intersection with the centerline of the Intracoastal Waterway as now laid out and in
use; thence in a Northerly direction along the centerline of said Intracoastal Waterway as now
laid out and in use to the Point of Beginning.
Bill Thrasher
From: Bill Thrasher
Sent: Monday, June 15, 2015 10:43 AM
To: Rita Taylor
Subject: FW: 3140 Polo Plat
From: Derek Zeman[mailto:Derek.Zeman@WantmanGroup.com]
Sent: Monday, June 15, 2015 9:58 AM
To: Paul
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
This plat is approved for the survey requirements. Please have the mylar sent (or schedule an appointment) for signature.
Sincerely,
PR.M 0
®WGI.� `
Derek Zeman PSM Senior Project Surveyor
Derek.Zeman @WontmanGroup.com
t.561.687.2220 (.561.687.1110
From: Derek Zeman
Sent: Wednesday, June 03, 2015 2:18 PM
To: ' Pa u I'
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
I have reviewed the plat and have the following comments:
1) Abbreviation "PRPBCO" is not in the legend
2) Title commitment provided was of lot 7 only and did not include the entity "3180 Gulf Stream LLC"
3) Legal description does not match title commitment (The additional ones may include it)
4) Need dedication of drainage easement
5) Text for Bulk Head Line is less than 0.10'
6) Not for utility easement is not complete per 177.091 (28)
Please correct and respond to each of the items.
Sincerely,
® WG I. 6'R'A
Derek Zeman PSM Senior Project Surveyor
Derek.Zemon@WantmonGrouo.com
t.561.687.2220 f.561.687.1110
From: Paul [mailto:oenale@osobrien.coml
Sent: Thursday, May 28, 2015 1:30 PM
To: Derek Zeman
Subject: 3140 Polo Plat
Derek,
Attached is a copy of the plat, composite survey and title commitment for this site. Would you please forward this to
who ever is reviewing this in your office.
Thanks,
Paul
4It/LIS ! This email has been checked for viruses by Avast antivirus software.
(.F"' www.avast.com
Bill Thrasher
From: Derek Zeman <Derek.Zeman@WantmanGroup.com>
Sent: Monday, June 15, 2015 9:58 AM
To: Paul
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
This plat is approved for the survey requirements. Please have the mylar sent (or schedule an appointment) for signature.
Sincerely,
®WGIHST I ,a
. �F1flM 5 0
Derek Zeman PSM Senior Project Surveyor
Derek.Zeman@WontmanGroup.com
t.561.687.2220 f.561.687.1110
From: Derek Zeman
Sent: Wednesday, June 03, 2015 2:18 PM
To:'Paul'
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
I have reviewed the plat and have the following comments:
1) Abbreviation "PRPBCO" is not in the legend
2) Title commitment provided was of lot 7 only and did not include the entity "3180 Gulf Stream LLC"
3) Legal description does not match title commitment (The additional ones may include it)
4) Need dedication of drainage easement
5) Text for Bulk Head Line is less than 0.10'
6) Not for utility easement is not complete per 177.091 (28)
Please correct and respond to each of the items.
Sincerely,
o
Derek Zeman PSM Senior Project Surveyor
D ere k. Zem o n @ Wa n tm an Gro un. co m
t.561.687.2220 (.561.687.1110
From: Paul [mailto:penele@osobrien.coml
Sent: Thursday, May 28, 2015 1:30 PM
To: Derek Zeman
Subject: 3140 Polo Plat
Derek,
Attached is a copy of the plat, composite survey and title commitment for this site. Would you please forward this to
who ever is reviewing this in your office.
Thanks,
Paul
EElThis email has been checked for viruses by Avast antivirus software.
� www.avast.com
Kelly Avery
From: Paul <pengle@osobrien.com>
Sent: Sunday, June 14, 2015 2:58 PM
To: Kelly Avery
Subject: RE: invoice - per our convo
Kelly,
We do still a copy of this as -built drawing. There would be a $15 fee for each copy. Please advise if/how may you will
need.
Thanks,
Paul
From: Kelly Avery [mailto:kavery@gulf-stream.org]
Sent: Friday, June 12, 2015 2:38 PM
To: pengle@osobrien.com
Subject: invoice - per our convo
Thank you for your help!
Kej ly Avey
Deputy Clerk
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483-7427
561-276-5116
561-737-0188 fax
%OverT?f-rfrenm.2L
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
X This email has been checked for viruses by Avast antivirus software.
www.avast.com
Kelly Avery
From: Kelly Avery
Sent: Friday, June 12, 2015 2:38 PM
To: pengle@osobrien.com
Subject: invoice - per our convo
Attachments: O'Brien 11_07_12.pdf
Thank you for your helpl
KeUy Avery
Deputy Clerk
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483-7427
561-276-5116
561-737-0188 fax
kaverotWISIrenm,ora
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
INVOICE
O'BRIEN, SUITER & O'BRIEN, INC.
LAND SURVEYORS
955 N.W. 17TH AVENUE, SUITE K-1 PHONE (561) 2764501
DELRAY BEACH, FLORIDA 33445 FAX (561) 276-2390
NOVEMBER 2, 2012
TOWN OF GULFSTREAM
100 SEA ROAD
GULFSTREAM, FL 33483
RE: HIDDEN HARBOUR ESTATES
LOCATE ALL TREES AND LIMITS OF VEGETATION ALONG ENTIRE FRONT OF
HIDDEN HARBOUR ESTATES PROJECT AND PREPARE DRAWING OF SAME.
$550.00
ORDER NO. 90-224
PAYMENT IS DUE UPON RECEIPT OF INVOICE AND WILL BE CONSIDERED DELINQUENT IF PAYMENT IS NOT
RECEIVED WITHIN THIRTY (30) DAYS OF THE DATE OF THIS INVOICE. A LATE PAYMENT FINANCE CHARGE
WILL. BE ASSESSED AT A RATE OF 1-1/2% PER MONTH (1 BOA ANNUAL PERCENTAGE) IF PAYMENT IS NOT
RECEIVED WITHIN 30 DAYS OF THE DATE OF THIS INVOICE. ANY UNPAID BALANCES SUBJECT TO ANY AND
ALL LEGAL AND COLLECTION FEES WHERE APPLICABLE.
(PLEASE RETURN COPY WITH REMITTANCE)
-OWN OF GULF STREAM
PAYMENT APPROVED
AMI. _
By
013LI3010
K. -� O_COATI 1 jjr,
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Wednesday, June 10, 2015 10:22 AM
To:
'Derek Zeman'
Cc:
'Brian LaMotte'; Bill Thrasher
Subject:
RE: 3140 Polo Plat
Attachments:
3140-3180 POLO DRIVE PLAT SHEET l.pdf; 3140-3180 POLO DRIVE PLAT SHEET 2.pdf;
ALTA 2006 Commitment.pdf; POLO DRIVE DRANAGE EASEMENT.pdf
Derek,
Attached please find the revised Plat per your comments. I have also attached a copy of the Title Commitment and
drainage easements per your request.
Thanks,
Paul
From: Derek Zeman[mailto:Derek.Zeman@WantmanGroup.com]
Sent: Wednesday, June 3, 2015 2:18 PM
To: Paul
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
I have reviewed the plat and have the following comments:
1) Abbreviation "PRPBCO" is not in the legend
2) Title commitment provided was of lot 7 only and did not include the entity "3180 Gulf Stream LLC"
3) Legal description does not match title commitment (The additional ones may include it)
4) Need dedication of drainage easement
5) Text for Bulk Head Line is less than 0.10'
6) Not for utility easement is not complete per 177.091 (28)
Please correct and respond to each of the items.
Sincerely
® WGI.. 1 44"� 0 o
Derek Zeman PSM Senior Project Surveyor
Derek.Zemon@WantmanGroup.com
t.561.687.2220 (.561.687.1110
From: Paul [mailto:penale(d)osobrien.coml
Sent: Thursday, May 28, 2015 1:30 PM
To: Derek Zeman
Subject: 3140 Polo Plat
Derek,
Attached is a copy of the plat, composite survey and title commitment for this site. Would you please forward this to
who ever is reviewing this in your office.
Thanks,
Paul
0 '-
This email has been checked for viruses by Avast antivirus software.
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O0 Chicago Title Insurance Company
Greenspoon Marder, P.A.
200 E. Broward Blvd., Suite 1800
Ft. Lauderdale, FL 33301
Phone: 954-527-6217
Fax: 954-333-4217
Chicago Title Insurance Company
COMMITMENT FOR TITLE INSURANCE
SCHEDULE A
Order No.: 5306742
Customer Reference: 29690.0015
1. Effective Date: May 12, 2015 at 11:00 PM
2. Policy or Policies to be issued: Premium: $TBD
A. ALTA Owners 2006 with Florida Modifications
Proposed Insured: To Be Determined
Proposed Amount of Insurance: $1,000.00
3. The estate or interest in the land described or referred to in this Commitment is:
Fee Simple
4. Title to the Fee Simple estate or interest in the land is at the Effective Date vested in:
3180 Gulf Stream LLC, a Florida limited liability Company (as to Lots 5 & 6) and James A.
Cacioppo and Jennifer B. Cacioppo (as to Lot 7)
5. The land referred to in this Commitment is described in Exhibit "A" attached hereto and
made part hereof.
Countersigned:
BY:
Authorized Officer or Agent
Copyright American Land Title Association. All rights reserved.
The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All
other uses are prohibited. Reprinted under license from the American Land Title Association.
ALTA Commitment (6/17/06) (with FL Modifications) 1 of 8
Order Number: 5306742
O Chicago Title Insurance Company Customer Reference: 29690.0015
SCHEDULE B SECTION I
REQUIREMENTS
The following are requirements to be complied with:
1. Payment to or for the account of the grantors or mortgagors of the full consideration for the estate or
interest to be insured.
2. Instrument(s) creating the estate or interest to be insured must be properly executed, delivered and
filed for record:
A. Warranty Deed from James A. Cacioppo and Jennifer B. Cacioppo (as to Lot 7) to To Be
Determined.
NOTE: If the party or parties in title are individuals, and the property is homestead property, the
spouse of said party must join in the execution of the Deed. If individuals are unmarried, then
indicate this on the Deed. If not homestead, then a statement to that effect must be reflected on
the Deed.
Duly executed Warranty Deed from 3180 Gulf Stream LLC, a Florida limited liability Company (as to
Lots 5 & 6), Grantor, to To Be Determined, Grantee, conveying the land described on Schedule A
hereof.
The Company will require the following as to 3180 Gulf Stream LLC, a Florida limited liability
Company: ("LLC"):
i. Proof that the LLC was in existence in its state of organization at the time it acquired title and
that the LLC is currently in good standing.
ii. Present for review a true and complete copy of the articles of organization and operating
agreement of the LLC and any amendments thereto.
iii. Record an affidavit from the person executing the proposed deed on behalf of the LLC certifying:
(a) the name and state of organization of the LLC; (b) whether the LLC is member -managed or
manager -managed; (c) the identity of the member or manager and the person authorized to
execute the deed; and (d) neither the LLC nor any member signing the deed have filed bankruptcy
since the LLC acquired title.
iv. If the member or manager of the LLC is also a business entity, present proof of the entity's good
standing and the appropriate entity documents to establish signing authority.
If the proposed deed will be executed by anyone other than a member or manager, those portions
of the operating agreement or other documentation evidencing the authority of the signatory must
be attached as an exhibit to the affidavit.
3. Proof of payment of any outstanding assessments in favor of Palm Beach County, Florida, any special
taxing district and any municipality. NOTE: If this requirement is not satisfied the following exception
will appear on Schedule B:
Any outstanding assessments in favor of Palm Beach County, Florida, any special taxing district and
any municipality.
4. Proof of payment of service charges for water, sewer, waste and gas, if any, through the date of
closing. NOTE: If this requirement is not met the following exception will appear on Schedule B:
Copyright American Land Title Association. All rights reserved.
The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other
uses are prohibited. Reprinted under license from the American Land Title Association. -
ALTA Commitment (6/17106) (with FL Modifications) 2 of 8
Order Number: 5306742
O Chicago Title Insurance Company Customer Reference: 29690.0015
SCHEDULE B SECTION I
Requirements continued
Any lien provided for by Florida Statutes in favor of any city, town, village or port authority for unpaid
service charges for service by any water, sewer, waste or gas system supplying the insured land or
service facilities.
5. To terminate the following:
Notice of commencement recorded on September 3, 2014 in Official Records Book 27016, Page 1591
A. Record a notice of termination, together with a contractor's final payment affidavit (with lien
waiver). A separate notice of termination, and contractor's affidavit, is required for each notice of
commencement.
B. Obtain an owner's construction affidavit identifying all parties who gave a notice to owner and all
parties who had a direct contract with the owner.
C. Obtain final waivers/releases from (f) all lienors showing as unpaid in the contractor's final
payment affidavit, and (ff) all those who gave a notice to owner or had a direct contract with the owner
as listed in the owner's construction affidavit.
D. Obtain the Company's indemnity agreement signed by the owner/borrower.
NOTE: If the notice(s) of commencement is being terminated prior to completion of the construction or
if the subject transaction exceeds your agency's authorized limits, then approval of a Company State or
Regional Underwriter is required.
6. No open mortgage(s) were found of record. Agent must confirm with the owner that the property is
free and clear.
7. An Affidavit in form acceptable to Chicago Title Insurance Company ("Company") and executed by or
on behalf of the current record owner(s) of the subject property stating that: (A) there are no parties
in possession of the subject property other than said current record owner(s); (B) there are no
encumbrances upon the subject property other than as may be set forth in this Commitment; (C) there
are no unrecorded assessments which are due and payable and; (D) there have been no improvements
made to or upon the subject property within the last ninety (90) day period for which there remain any
outstanding and unpaid bills for labor, materials or supplies for which a lien or liens may be claimed
must be furnished to the Company, or, in lieu thereof, an exception to those matters set forth in said
Affidavit which are inconsistent with or deviate from the foregoing requirements will appear in the
policy or policies to be issued pursuant to this Commitment.
8. Issuing agent must obtain from the Company or perform themselves a title update three (3) business
days prior to closing, to verify that no adverse matters or defects appear in the public records.
9. A survey, satisfactory to the Company, must be furnished. If said survey should disclose building
setback lines, easements, encroachments, overlaps, boundary line disputes, or other adverse matters,
they will appear as exceptions in Schedule B of the Owner's Policy and Schedule B, Part 1 of the Loan
Policy to be issued.
10. This is a preliminary commitment that requires the review and approval by the underwriting
department for the company and/or state underwriting counsel. Accordingly, this commitment is not
effective to bind the Company until the necessary approval is obtained from the underwriting
Copyright American Land Title Association. All rights reserved.
The use of this Form Is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other
uses are prohibited. Repdnted under license from the American Land Title Association.e�
ALTA Commitment (6/17/06) (with FL Modifications) 3 of 8
!� Title
Number: 5306742
O Chicago ■ itle Insurance Company Customer Reference: 29690.0015
e
SCHEDULE B SECTION I
Requirements continued
department and/or state underwriting counsel. The company reserves the right to add additional
requirements and/or exceptions as deemed necessary upon said review.
11. Furnish proof, satisfactory to the Company from the Homeowners Association if any, that all fees and
assessments (including, but not limited to, special assessments or payments due to others such as
master associations and maintenance fees), have been paid in full and that there are no delinquencies
and approval by all the Associations, if necessary, of the sale and transfer of title.
12. Proof of payment of ALL OUTSTANDING TAXES, folio or parcel number 20-43-46-03-04-000-0050.
(Lots 5 & 6)
NOTE: PLEASE CALL THE PALM BEACH TAX COLLECTOR'S OFFICE AT (561) 355-2266 FOR ALL
CORRECT AMOUNTS THAT ARE NOW DUE AND PAYABLE.
NOTE: Palm Beach County online tax records indicate: 2014 taxes are in the gross amount of
$26,577.88.
13. Proof of payment of ALL OUTSTANDING TAXES, folio or parcel number 20-43-46-03-04-000-0070. (Lot
7)
NOTE: PLEASE CALL THE PALM BEACH TAX COLLECTOR'S OFFICE AT (561) 355-2266 FOR ALL
CORRECT AMOUNTS THAT ARE NOW DUE AND PAYABLE.
NOTE: Palm Beach County online tax records indicate: 2014 taxes are in the gross amount of
$16,745.31.
NOTE: Because the contemplated transaction involves an all-cash closing, the Company has not
performed searches on the names of the purchasers/proposed insured. If the Company is asked to insure
a Mortgage from said purchasers, we will require notification of same and we reserve the right to make
additional requirements and/or exceptions which we may deem necessary after conducting name searches
on the purchasers.
NOTE: Florida law prohibits insuring the title for less than the full insurable value of the proposed insured
property. The Company requires proof of the full insurable value of this property. Premium will be due in
accordance with the premium schedules promulgated by state law.
The following note is incorporated herein for informational purposes only and is not part of the exception
from coverage: All deeds conveying the subject property within the last 24 months are attached hereto.
END OF SCHEDULE B SECTION I
Copyright American Land Title Association. All rights reserved.
The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other
uses are prohibited. Reprinted under license from the American Land Title Association. -.
ALTA Commitment (6/17/06) (with FL Modifications) 4 of 8
*Chicago Title Insurance Compan} customer Reference: 29690.0015
SCHEDULE B SECTION II
EXCEPTIONS
Schedule B of the policy or policies to be Issued will contain exceptions to the following matters unless the
same are disposed of to the satisfaction of the Company:
1. Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the
public records or attaching subsequent to the effective date hereof but prior to the date the proposed
insured acquires for value of record the estate or interest or mortgage thereon covered by this
Commitment.
2. Taxes and assessments for the year 2015 and subsequent years, which are not yet due and payable.
3. Standard Exceptions:
A. Any encroachment, encumbrance, violation, variation, or adverse circumstance affecting the Title
that would be disclosed by an accurate and complete land survey of the Land.
B. Rights or claims of parties in possession not shown by the public records.
C. Any lien, or right to a lien, for services, labor, or materials heretofore or hereafter furnished, imposed
by law and not shown by the public records.
D. Taxes or assessments which are not shown as existing liens in the public records.
4. Any claim that any portion of the Insured land is sovereign lands of the State of Florida, including
submerged, filled or artificially exposed lands accreted to such land.
5. Any lien provided by County Ordinance or by Chapter 159, Florida Statutes, in favor of any city, town,
village or port authority for unpaid service charges for service by any water, sewer or gas system
supplying the insured land.
6. Restrictions, covenants, conditions, easements and other matters as contained on the Plat of Gulf Stream
Cove, recorded in Plat Book 24, Page 185, as affected by Quit Claim Deed recorded in Official Records
Book 866, Page 1030, excluding any portion of the insured parcel lying westward of the mean -high water
line of the South Cove, of the Public Records of Palm Beach County, Florida.
7. Terms, conditions, and provisions of Easement Grant, recorded in Deed Book 1160, Page 637.
8. Terms, conditions, and provisions of Easement Deed in favor of Gulf Stream Homeowners Improvement
association, Inc., recorded in Official Records Book 6727, Page 55.
9. Terms, conditions, and provisions of Easement, recorded in Official Records Book 379, Page 39.
10. Resolution No. 14-16 recorded in Official Records Book 27242, Page 1995, Public records of Palm Beach
County, Florida.
11. Dedication and Grant to Public Drainage Easement recorded in Official Records Book 27225, Page 827;
and Official Records Book 27243, Page 3, Public Records of Palm Beach County, Florida.
12. Restrictions, covenants, conditions, easements and other matters as contained on the PROPOSED Plat of
Copyright American Land Title Association. All rights reserved.
The use of this Form Is restricted to ALTA Ilcensees and ALTA members In good standing as of the date of use. All other
uses are prohlblled. Reprinted under license from the American Land Title Association. ..
ALTA Commitment (6117106) (with FL Modifications) 5 of 8
OOrder No.: 5306742Chico o Title Insurance Company Customer Reference: 29690.0015
SCHEDULE B SECTION II
EXCEPTIONS
3140-3180 POLO DRIVE, recorded in Plat Book _ _, Page , of the Public Records of Palm
Beach County, Florida.
13.Title to any submerged land included within the land described in this Policy is not insured.
14. Any and all rights of the United States of America over artificially filled lands in what were formerly
navigable waters, arising by reason of the United States of America's control over navigable waters in
the interest of navigation and commerce, and any conditions contained in any permit authorizing the
filling In of such areas.
15. The inalienable rights of the public to use the navigable waters covering the lands described on Schedule
A.
16. Notwithstanding the legal description in Schedule A, this Policy does not Insure title to any lands lying
below the mean or ordinary high water line of any navigable or tidally Influenced waters.
17. The nature, extent or existence of riparian rights is not insured.
NOTE: The Company reserves the right to make further requirements and/or exceptions upon its review of
the proposed documents creating the estate or Interest to be insured or otherwise ascertaining details of the
transaction.
NOTE: If the proceeds of the loan to be secured by the Insured mortgage are deposited with the Company or
its authorized agent, Item 1 above shall be deemed deleted as of the time such funds are disbursed to or for
the account of the borrower. Neither the Company nor its agent shall, however, be under any duty to
disburse any sum except upon a determination that no such adverse intervening matters have appeared of
record or occurred.
NOTES ON STANDARD EXCEPTIONS:
Item 3A will be deleted from the policy(ies) upon receipt of an accurate survey of the Land
acceptable to the Company. Exception will be made for any encroachment, setback line violation,
overlap, boundary line dispute or other adverse matter disclosed by the survey.
Items 3B, 3C, and 3D will be deleted from the policy(les) upon receipt of an affidavit acceptable to
the Company, affirming that, except as disclosed therein (i) no parties in possession of the Land exist
other than the record owner(s); (ii) no improvements have been made to the Land within 90 days
prior to closing which have not have been paid for in full; and (III) no unpaid taxes or assessments
are against the Land which are not shown as existing liens in the public records. Exception will be
made for matters disclosed in the affidavit.
NOTE: All recording references in this commitment/policy shall refer to the public records of Palm Beach
County, Florida, unless otherwise noted.
NOTE: In accordance with Florida Statutes section 627.4131, please be advised that the insured hereunder
may present inquiries, obtain Information about coverage, or receive assistance in resolving complaints, by
Copyright American Land Title Association. All rights reserved.
The use of this Form Is restricted to ALTA licensees and ALTA members In good standing as of the date of use. All other
uses are prohibited. Repdnted under license from the American Land Title Association.
ALTA Commitment (6/17/06) (with FL Modifications)
6 of 8
Order o.: 53742
OChicago Title Insurance Company Customer ReferrenceN29 90.0015
SCHEDULE B SECTION II
EXCEPTIONS
contacting Chicago Title Insurance Company, 13800 NW 14th Street , Suite 190, Sunrise, FL 33323;
Telephone 954-217-1744.
Searched By: Marla Singer
END OF SCHEDULE B SECTION II
Copyright American Land Title Association. All rights reserved.
The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other
uses are prohibited. Reprinted under license from the American Land Title Association, 4ILL
ALTA Commitment (6/17106) (with FL Modirmations) 7 of 8
OChicago Title Insurance Company
EXHIBIT "A"
Order No.: 5306742
Customer Reference: 29690.0015
Lot 7, Gulf Stream Cove, in the Town of Gulf Stream, Florida, according to the map or plat thereof,
as recorded in Plat Book 24, Page(s) 185, of the Public Records of Palm Beach County, Florida.
GWE
Lots 5 and 6, Gulf Stream Cove, in the Town of Gulf Stream, Florida, according to the map or plat
thereof, as recorded in Plat Book 24, Page(s) 185, of the Public Records of Palm Beach County,
Florida.
Copyright American Land Title Association. All rights reserved.
The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the
date of use. All other uses are prohibited. Reprinted under license from the American Land Title
Association.
ALTA Commitment (6/17/06) (with FL Modifications) 8 of 8
t
PAG
^OD L
amM
labFWFW-SM ..
PARED BY/RECORD AND RETURN T0:
N C. RANDOLPH, Esquire
s, Foster, Johnston & Stubbs, P.A.
Office Box 3475
Balm Beach, Florida 33402-3475
Lcontrol Number:
CFN 20140465079
OR BK 27225 PG 0827
RECORDED 12/17/2014 12:49:32
Palm Beach County, Florida
Sharon R. Bock,CLERK L C011PTROLLER
Pg 0827; (lpg)
The u ersigned, being the owner of the property herein described, or otherwise having an
interest in said �Frty, hereby dedicates and grants to the TOWN OF GULF STREAM, 100 Sea
Road, Gulf Strew Florida, 33483, the property described herein, said property to serve as a public
drainage casemente use and benefit of the TOWN OF GULF STREAM as deemed necessary
by the Town.
Legal descriptibt
3140 Polo Drive,
The south 10.0 feel
24, Page 185 of the Puhl
4(i
Dated this 12.. day of
Signed, sealed and delivered
in the prcso o
STATE OF FLORIDA
COUNTY OF PALM BEACH
drainage easement on property commonly known as
Florida:
7, according to the plat thereof, as recorded in Plat Book
records of Palm Beach County, Florida.
2014.
OWNER:
3140 POLO, LLC
By: -
�Thomas D. Laudani, Manager
The foregoing instrument was acknowledged before me this I day of lie(' o kv-
2014 by Thomas D. Laudani, Manager of 3140 Polo, LLC, who is personally knosm to me or who
has produced as identification.
Notary Public, State of Florida
My Commission Expires: Print Name:
MARKF..)RANT
20226486vi
eSN Carrdniss1mNEE87731e
Expires Fnbrdary 21,2D17
s..o:rmr�e i.w.vmosmu
MARK F. GRANT
Greenspoon Marder, PJL
200 East Broward BNd., Sub 1500
Fort Lauderdale, FL 33301
Book27225/Page827 Page 1 of 1
Bill Thrasher
From: Derek Zeman <Derek.Zeman@WantmanGroup.com>
Sent: Wednesday, June 03, 2015 2:18 PM
To: Paul
Cc: Brian LaMotte; Bill Thrasher
Subject: RE: 3140 Polo Plat
Paul,
I have reviewed the plat and have the following comments:
1) Abbreviation "PRPBCO" is not in the legend
2) Title commitment provided was of lot 7 only and did not include the entity "3180 Gulf Stream LLC"
3) Legal description does not match title commitment (The additional ones may include it)
4) Need dedication of drainage easement
5) Text for Bulk Head Line is less than 0.10'
6) Not for utility easement is not complete per 177.091 (28)
Please correct and respond to each of the items.
Sincerely,
® WGI.
Derek Zeman PSM Senior Project Surveyor
Derek.Zeman@WantmanGroup.com
1.561.687.2220 f.561.687.1110
From: Paul [mailto:pengle@osobrien.comj
Sent: Thursday, May 28, 2015 1:30 PM
To: Derek Zeman
Subject: 3140 Polo Plat
Derek,
Attached is a copy of the plat, composite survey and title commitment for this site. Would you please forward this to
who ever is reviewing this in your office.
Thanks,
Paul
This email has been checked for viruses by Avast antivirus software.
www.avast.com
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Tuesday, November 18, 2014 8:39 AM
To:
Rita Taylor, Bill Thrasher
Cc:
jrandolph@jonesfoster.com
Subject:
Polo Drive
Attachments:
POLO DRIVE - NEW LOTS.pdf
Updated drawing for your use.
Thanks,
Paul
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Monday, November 17, 2014 9:16 AM
To:
Bill Thrasher; Rita Taylor
Cc:
'Elizabeth Cutaia'
Subject:
Polo Drive - New Lots
Attachments:
NEW LOTS ON POLO DRIVE.pdf
Attached is a pdf file of the proposed new lot configuration for your review. Please call me with any questions.
Thanks,
Paul
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Monday, March 31, 2014 3:00 PM
To:
Bill Thrasher
Subject:
Sign Location
Attachments:
OPEN HOUSE SIGN LOCATION l.pdf, OPEN HOUSE SIGN LOCATION 2.pdf,, HIDDEN
HARBOUR PLAT WITH SIGN LOCATION l.pdf
M1
Attached are the drawing with the sign locations. Location 1 is on what is now Town property after the 30 was dedicated
to the Town by the Hidden Harbour Plat. Location 2 the sign is %: on Mr. Oboyle's land and %: in the road easement that
runs along the south side of his land.
Thanks,
Paul
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B[II Thrasher
From:
Sent:
To:
Subject:
I guess I had these. Sorry
M
Bill Thrasher
Friday, December 20, 2013 9:43 AM
Paul (pengle@osobrien.com)
FW: Gulf Stream Estates Plat Review
From: Marty Minor [mailto:MMinor@udkstudios.com]
Sent: Friday, December 20, 2013 9:24 AM
To: Bill Thrasher
Subject: FW: Gulf Stream Estates Plat Review
Bill,
Here are Brian's comments.
Have a Merry Christmas if I don't talk to you before then.
marty
Holiday Notice:
•:
Inobservance of the holidays, Urban Design IQlday Studios will be closed
December 25th through January 1 st reopening 8:30am Thursday, January 2nd.
Have a safe and happy holiday season.
Marty R.A. Minor, AICP
Urban Design Kilday Studios
The Offices at City Place North
477 South Rosemary Avenue, Suite 225
West Palm Beach, Florida 33401-5758
561-366-1100
urban The Offices at CityPlace North ph. (561) 366.1100
��..JJ��.. 477 S. Rosemary Avenue. Suite 225 1. (561) 366.11 11
�,iQ� n West Palm Beach, Florida 33401 www.udkstudios.com
kilda�
S T U DI O S Urban Planning and Design I Landscape Architecture I Communication Graphics
From: Brian LaMotte [mailto:Brian. LaMotte(a)WantmanGroup.comI
Sent: Monday, December 16, 2013 8:45 AM
To: Bill Thrasher; Marty Minor
Cc: Derek Zeman
Subject: FW: Gulf Stream Estates Plat Review
Bill and Marty,
Good morning gentlemen.
Here are the Plat comments for Gulfstream Estates.
Do you want to pass these comments on to the surveyor directly or would you want me to and just
send it to him and cc the both of you?
I figured I would just send an e-mail instead of spending time and money writing up a formal
comments response.
Bill, we have one question for you regarding signature by the Town. See below.
If the surveyor has any questions, he can e-mail or call Derek Zeman, PSM or email me directly.
Preferably email.
Plat Comments regarding Chapter 177:
177.091 (6) Bearing reference clearly stated and shown and referenced to a well established and
monumented line
177.091 (7) Please provide noted where PRM's were set and consistently label
177.091 (11) Please provide title commitment (and signed and sealed boundary survey) for review
177.091 (17) Label all contiguous lots and properties
177.091 (19) Label lot 1A
177.091 (25) Add lot 1A to the dedication (purpose)
177.091 (28) Since a UE is being platted, add note(lot 1 and 2)
Other plat comments:
Under "Reviewing Surveyor Certification" please replace the word " the applicable' in the place of
the word "all"
Text is too close to linework (see north side of lot 3 for example).
Possibly consider only showing one set of distances and bearings to avoid confusion
5' GUE needs additional dimension in lot 2, to be tied down.
5' UE at lot 3 needs either separate dedication or called out as a GUE
Lot 1A needs to be dimensioned
Add width of A1A
Additional ties and or widths of drainage easement along south side
Bill, Is Town Clerk the only signature needed by the Town?
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell., 561-346-3239; Phone: 561-687-2220
Far: 561-687-1110
brian.lamotte(alwantman erouo.com
www. Wantman G rou o.com
Phone: 561.687.2220(main)
Direct: 561.472.8150
Fax: 561.472.8106
Derek.Zeman@wantmangroup.com
www.wantmangroup.com
Bill Thrasher
From:
Bill Thrasher
Sent:
Tuesday, December 10, 2013 2:20 PM
To:
Brian LaMotte
Subject:
RE: Plat Review
Please proceed.
From: Brian LaMotte[mailto: Brian. LaMotte@WantmanGroup.com]
Sent: Monday, December 09, 2013 3:19 PM
To: Bill Thrasher; MMinor@udkstudios.com
Subject: FW: Plat Review
Bill and Marty,
Good afternoon.
We received the final plat from the project surveyor and unless you have any questions, we will review it this
week. Will keep you two informed of the progress.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Stine)ing, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561-346-3239; Phone: 561-687-2220
Far: 561-687-1110
brian.lamottcrwantmanarouo.com
www.WantmanGroup.com
1
From: Paul [mailto:oenoleCalosobrien.coml
Sent: Monday, December 09, 2013 2:40 PM
To: Brian LaMotte
Subject: Plat Review
Attached please find the Plat of Gulfstream Estates for your review. This was approved by the Town of
Gulfstream in July and they are now ready to record the plat. Please email me with any comments.
Thanks,
Paul D. Engle
O'brien, Suiter & O'brien, Inc.
955 N.W. 17th Avenue
Delray Beach, Florida 33445
(561)276-4501 Office
(561)276-2390 Fax
(561) 441-4938 Cell
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From:
Sent:
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Attachments:
Bill and Marty,
Good afternoon.
Brian LaMotte<Brian.LaMotte@WantmanGroup.com>
Monday, December 09, 2013 3:19 PM
Bill Thrasher; MMinor@udkstudios.com
FW: Plat Review
GULF STREAM ESTATES SHEET 1.pdf; GULF STREAM ESTATES SHEET 2.pdf
We received the final plat from the project surveyor and unless you have any questions, we will review it this
week. Will keep you two informed of the progress.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561-346-3239; Phone: 561-687-2220
Far: 561-687-1110
brian.lamottetitiwantmaneroun.com
www.WantmanCroup.com
From: Paul [mailto:pengle@osobrien.com]
Sent: Monday, December 09, 2013 2:40 PM
To: Brian LaMotte
Subject: Plat Review
Attached please find the Plat of Gulfstream Estates for your review. This was approved by the Town of
Gulfstream in July and they are now ready to record the plat. Please email me with any comments.
Thanks,
Paul D. Engle
O'brien, Suiter R O'brien, Inc.
955 N.W. 17th Avenue
Delray Beach, Florida 33445
(561)276-4501 Office
(561)276-2390 Fax
(561) 441-4938 Cell
Bill Thrasher
From:
Joe Pike <jpike@envdesign.com>
Sent:
Thursday, March 21, 2013 4:46 PM
To:
'Marty Minor'
Cc:
Bill Thrasher; wwietsma@williamwietsmacompany.com; 'Paul'; 'Brian Beckers'
Subject:
RE: Gulf Stream Three -Lot Subdivision
Dear Bill & Marty
I am just touching base with you as to the upcoming ARPB Meeting scheduled for next week on Thursday, when the
referenced item will be considered. I will be out of Town at that time, but it will be attended by Brian Beckers of my office
and of course, by Bill Wietsma and Paul Engle. If there is a staff report, we would appreciate your sharing that with us in
advance of the meeting. Similarly, if there are any rumblings or rumors of perceived concerns that we should be prepared
to address at that meeting, we would appreciate your passing that information along, as well.
Thanks, in advance!
Sincerely, Joe Pike
Joseph Pike. P.E., President
EnviroDesign Associates, Inc.
298 Pineapple Grove Way
Delray Beach, FL 33444
PH: 561-274-6500 x 105
FX: 561-274-8558
Jpike(a)envDesign.com I www.envDesign.com
From: Joe Pike [mailto:jpike@envdesign.com]
Sent: Thursday, February 28, 2013 12:06 PM
To: 'Marty Minor'; 'Brian LaMotte'
Cc: 'Bill Thrasher'; 'wwietsma@williamwietsmacompany.com'
Subject: RE: Gulf Stream Three -Lot Subdivision
Excellent, news! Thanks to you all for helping us sort this out.
Sincerely, Joe
Joseph Pike. P.E., President
EnviroDesign Associates, Inc.
298 Pineapple Grove Way
Delray Beach, FL 33444
PH: 561-274-6500 x 105
FX: 561-274-8558
Jpiketaa)envDesign.com I www.envDesign.com
From: Marty Minor [mailto:MMinor@udkstudios.com]
Sent: Thursday, February 28, 2013 11:32 AM
To: 'Joe Pike'; 'Brian LaMotte'
Cc: 'Bill Thrasher'; wwietsma@williamwietsmacompany.com
Subject: RE: Gulf Stream Three -Lot Subdivision
Joe,
Thank you for your patience as we work through this issue.
We concur and we will process the application with the condition that the SFWMD permit will be secured prior to final
plat approval.
Thanks again and let me know if you have any questions. Bill has asked me to prepare the staff report for the proposed
subdivisions.
marty
Marty R.A. Minor, AICP
Urban Design Kilday Studios
The Offices at City Place North
477 South Rosemary Avenue, Suite 225
West Palm Beach, Florida 33401-5758
561-366-1100
urban The Offices at CityPlace North ph. (561) 366.1100
477 S. Rosemary Avenue, Suite 225 f. (561) 366.1111
n west Palm Beach, Florida 33401 www.udkstudios.com
ag
VrI jST U D 10 SY Urban Planning and Design i Landscape Architecture i Communication Graphics
From: Joe Pike [mailto:jpike@envdesign.com]
Sent: Wednesday, February 27, 2013 7:08 PM
To: 'Brian LaMotte'; Marty Minor
Cc: 'Bill Thrasher'; wwietsma@williamwietsmacompany.com
Subject: RE: Gulf Stream Three -Lot Subdivision
Bill I Marty:
Given Brian LaMotte's feedback, are we okay to schedule the referenced Plat application before ARPB and the
Commission without pre -approvals from outside Agencies??
Thanks in advance...
Joe
Joseph Pike. P.E., President
EnviroDesign Associates, Inc.
298 Pineapple Grove Way
Delray Beach, FL 33444
PH: 561-274-6500 x 105
FX: 561-274-8558
Jpike(a)envDesign.com i www.envDesign.com
From: Brian LaMotte [mailto:Brian. LaMotteQd)WantmanGrouo.coml
Sent: Wednesday, February 27, 2013 9:32 AM
To: 'Marty Minor
Cc: 'Bill Thrasher'; Joe Pike
Subject: RE: Gulf Stream Three -Lot Subdivision
Marty,
As discussed yesterday. I discussed the a -mail below with Joe Pike and see no reason not to proceed with the
procurement of the SFWMD and other agency approvals after Conditional Plat Approval and prior to Final
Plat Approval by the Town. The Town would be protected seeing that the owner of the property would not be
able to subdivide and sell the lots without the final plat approval. Once Final Plat approval is issued then the
owner would be in a position to sell lots, but it would be after all other agency approvals are secured. I
reviewed the drainage plans for this subdivision and it is quite a bit more straight forward in regards to
engineering design and permitting than the Hidden Harbor Plat was and the approvals were handled in the
same method.
At this time I have not seen the preliminary plat and will need to perform a more thorough review of the
engineering/drainage plans when they are available.
I look forward to working with you and Mr. Thrasher on this project.
If you have any questions or concerns please give me a call.
Brian
Brian I LaMotte, PE, LEED AP
Senior Project Manager
❑x =__
Engineering,
--
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561-346-3239; Phone: 561-687-2220
Far: 561-687-1110
brian.lamottenn.wantman aroun. com
www.WantmanGroup.com
From: Joe Pike Imailto:ioike(a�ewdesion.coml
Sent: Tuesday, February 26, 2013 3:02 PM
To: Brian LaMotte; 'Marty Minor'
Cc: 'Bill Thrasher'; wwietsma(awilliamwietsmacomoanv.com
Subject: Gulf Stream Three -Lot Subdivision
Brian:
I hope all is well... I left you a voicemail yesterday but figured that I would follow up via email to provide a little more detail
on my request. I have spoken with Bill Thrasher and Marty Minor about this issue and Marty suggested that I get your
opinion. Mr. Thrasher is asking to see some sort of preliminary approval from SFWMD prior to being scheduled for
the preliminary plat approval with the Architectural Review Board and the Commission. I had suggested that we handle it
the same way the plat approval was done on the previous project in that the Plat approval be conditioned on supplying
SFWMD (and all other appropriate agency approvals) prior to the Town actually RECORDING the plat. This way, we the
applicant does not need to proceed to final engineering design to obtain such an approval before we know if the lot
configuration, access and other issues are satisfactory to the Town. Should the plat configuration change based on
Architectural Review or Commission input, then that permitting effort would be wasted.
Bill and Rita reminded me that we provided a No -Notice letter from SFWMD the last time around, but that was when we
thought we were not going to go through and obtain a full ERP permit from Water Management. Moreover, the District is
now implementing a new "10-2" Self -Certification process so the No -Notice process is being phased out. The bottom line
is that we intend to obtain a full ERP Permit for this project also, even though I believe it will qualify for the 10-2 self
certification process. This step is being offered to the Town and the neighbors as an extra level of comfort that we are not
trying to take any short cuts and will not degrade the existing drainage of the neighborhood once this project is
developed. However, since the Town has no site plan approval process in place, the Platting process is the de facto site
plan approval, so we feel the appropriate time to offer SFWMD and other agency approvals is AFTER Conditional Plat
approval and PRIOR to plat recordation. If, for some unforeseen reason, the appropriate approvals cannot be obtained,
then that is the risk of the Applicant - not the Town. It would just mean that the Town would never record the Plat and the
subdivision would never be perfected.
Please let me know your thoughts and opinion on this matter, as we are unable to schedule our Plat application with
ARPB or the Commission until we arrive at a consensus.
Please feel free to contact me if you should need any additional info. Thanks in advance!
Sincerely, Joe Pike
Joseph Pike. P.E., President
EnviroDesign Associates, Inc.
298 Pineapple Grove Way
Delray Beach, FL 33444
PH: 561-274-6500 x 105
FX: 561-274-8558
Joike(a)envDesion.com I www.envDesign.com
Bill Thrasher
From: Paul <pengle@osobrien.com>
Sent: Friday, December 21, 2012 12:33 PM
To: Bill Thrasher
Subject: RE: Replat Survey
Attachments: HIDDEN HARBOUR SHEET 1.pdf, HIDDEN HARBOUR SHEET 2.pdf
Hope this helps.
Could you please tell Rita I hope she has a very merry holiday.
Merry Christmas and a happy holiday to you,
Paul
From: Bill Thrasher [mailto:bthrasher@gulf-stream.org]
Sent: Friday, December 21, 2012 11:38 AM
To: pengle@osobrien.com
Subject: Replat Survey
Good morning Paul,
I need your help... please provide me a pdf of the 1220 replat survey. Thank you.
M
William H. Thrasher, ICMA-CM, CGFO, CGFM
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Office 561.276.5116 1 Fax 561.737.0188
Direct e-mail: bthrasher()gulf-stream.org
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From:
Joe Pike <jpike@envdesign.com>
Sent:
Monday, November 26, 2012 2:51 PM
To:
Bill Thrasher 'William Wietsma'
Cc:
pengle@osobrien.com
Subject:
Preliminary Site Plan / Engineering Plan for MacDonald Subdivision
Attachments:
11080-SHTI-ENG(11-14-12).pdf
Dear Bill:
I hope you had a terrific Thanksgiving.
Per our meeting with you, Rita, Bill Wietsma and Paul Engle a few weeks ago, I have attached our preliminary
engineering plan for the proposed three -lot subdivision. We ask that you kindly forward this information to the Town
planners and engineers as soon as possible for their review in order to get the appropriate plat review process started.
Once you and your consultants have had an opportunity to review this information, please provide us with an estimated
time -frame along with available Board and/or Commission meeting dates (whichever will be applicable to this project) for
which this application will need to be scheduled. Additionally, if there are any fees or other submittal requirements
required of us at this time, please advise.
As always, feel free to contact me with any questions or if you should require any additional information
Sincerely, Joe Pike
Joseph Pike. P.E., President
EnviroDesign Associates, Inc.
298 Pineapple Grove Way
Delray Beach, FL 33444
PH: 561-274-6500 x 105
FX: 561-274-8558
Joike(aenvDesign.com I www.envDesign.com
I
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From: Paul <pengle@osobrien.com>
Sent: Thursday, November 08, 2012 10:53 AM
To: Bill Thrasher
Subject: RE:
Attachments: 90-224 CLEAR AREA.pdf
From: Bill Thrasher [mailto:bthrasher@gulf-stream.org]
Sent: Thursday, November 08, 2012 9:03 AM
To: pengle@osobrien.com
Subject:
Paul, could you provide me a PDF for the survey of the 11' clear zone. You may have already, but I can find in my files.
Thanks.
William H. Thrasher, ICMA-CM, CGFO, CGFM
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Office 561.276.5116 I Fax 561.737.0188
Direct e-mail: bthrashert7a oulf-stream.ora
Al2UlH A6YY (FLA r6 23 PAGE 67)
o.�a...�eemw uomueaeve.aun.ne. �e ��,o�.�iz m.m nu..ew r: xv.w
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Thursday, November 01, 2012 3:11 PM
To:
Bill Thrasher
Subject:
Hidden Harbour Clear Area
Attachments:
90-224 CLEAR AREA.pdf
Here is an updated drawing of the clear area showing 11' instead of 13' and also location all trees and other
items within this area. Please let me know if you need anything else.
Thanks,
Paul D. Engle
O'brien, Suiter & O'brien, Inc.
955 N.W. 17th Avenue
Delray Beach, Florida 33445
(561) 276-4501 Office
(561) 276-2390 Fax
(561) 441-4938 Cell
1
AkdUlHAOYS(YJ(AA r6 I PAW 67J
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Bill Thrasher
From:
Eric Matthews <Eric.Matthews@WantmanGroup.com>
Sent:
Wednesday, July 11, 2012 2:42 PM
To:
Bill Thrasher
Cc:
pengle@osobrien.com; Brian LaMotte; Derek Zeman
Subject:
Hidden Harbour Estates Plat Two
Attachments:
Approval Letter to Plat Review 07.10.12.pdf
2M
Attached please find our approval letter for Hidden Harbour Estates Plat Two, with respect to chapter 177. Please feel
free to contact me should you have any questions.
Sincerely,
Eric Matthews, P.S.M.
Project Surveyor
Wantman Group, Inc.
Engineering • Surveying • Mapping
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Phone: 561.687.2220(main)
Direct: 561.472.8151
Fax: 561.472.8106
Eric.MatthewsC)wantmanerou o.com
www.wantmangroul2.com
OWGIEngineering O Surveying O Environmental O Planning
Wantman Group, Inc.
July 10, 2012
Mr. William Thrasher
Town Manager
Town Of Gulf Stream
100 Sea Road
Gulf Stream, Fl, 33483
RE: Hidden Harbour Estates Plat Two
Plat Review - Approval Letter
Dear Mr. Thrasher,
On behalf of Wantman Group, Inc., we are pleased to provide the approval letter for the plat of Hidden
Harbour Estates Plat Two, as prepared by O'Brien, Suiter & O'Brien, Inc., dated April, 2002.
With respect to Chapter 177, Part 1, Florida Statutes, we have approved the plat of Hidden Harbour
Estates Plat Two, as submitted on July 9, 2012.
Should you have any questions, please do not hesitate to contact our office at 561-687-2220.
Sincerely,
4W46�
Eric Matthews, PSM
CC: Brian LaMotte, P.E.,
Derek Zeman, PSM
R.\41111158.00 Hidden Harbour Estates Plat Two\Documents\First Comments Letter to Plat Renlew 06.14.13.dorx
2095 VISto Parkway P West Palm Beach, Floddo 95411 O Phone: 561-6B7.2220 O Fax: 561-687-1110
wwwwtintmarg roup.corn
Bill Thrasher
From: Bill Thrasher
Sent: Thursday, June 28, 2012 11:22 AM
To: Marty Minor
Subject: FW: Plat comments letter
From: Paul [mailto:pengle@osobrien.com]
Sent: Thursday, June 21, 2012 12:02 PM
To: Bill Thrasher
Subject: RE: Plat comments letter
MI
I am working through the comments now. I do not see anything major in the comments or anything that should hold up
the interior paving permit. The comments were minor in nature (i.e. provide copy of boundary survey, bearings in
description and on plat don't match and other minor comments). Please call me if you have any questions or if I can be
of any further assistance.
Thanks,
Paul
From: Bill Thrasher [mailto:bthrasher@gulf-stream.org]
Sent: Thursday, June 21, 2012 11:45 AM
To: Paul Engle
Subject: FW: Plat comments letter
Paul, is there any responses ready yet to these questions from our surveyor?
I have a interior paving permit here for approval. I wonder if any of the comments attached would suggest that I hold off
on approving the permit?
Please comment?
Bill
From: Brian LaMotte[mailto:Brian.LaMotte@WantmanGroup.com]
Sent: Monday, June 18, 2012 1:58 PM
To: Bill Thrasher
Subject: Plat comments letter
Bill,
Attached is the plat comments letter for the Hidden Harbor plat.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561-346-3239; Phone: 561-687-2220
Fax: 561-687-1110
brian.lamotteawantman group. corn
www.WantmanGroui).com
Bill Thrasher
From:
Paul <pengle@osobrien.com>
Sent:
Thursday, June 21, 2012 12:02 PM
To:
Bill Thrasher
Subject:
RE: Plat comments letter
MR
I am working through the comments now. I do not see anything major in the comments or anything that should hold up
the interior paving permit. The comments were minor in nature (i.e. provide copy of boundary survey, bearings in
description and on plat don't match and other minor comments). Please call me if you have any questions or if I can be
of any further assistance.
Thanks,
Paul
From: Bill Thrasher [mailto:bthrasher@gulf-stream.org]
Sent: Thursday, June 21, 2012 11:45 AM
To: Paul Engle
Subject: FW: Plat comments letter
Paul, is there any responses ready yet to these questions from our surveyor?
I have a interior paving permit here for approval. I wonder if any of the comments attached would suggest that I hold off
on approving the permit?
Please comment?
Bill
From: Brian LaMotte[mailto:Brian. LaMotte@WantmanGroup.com]
Sent: Monday, June 18, 2012 1:58 PM
To: Bill Thrasher
Subject: Plat comments letter
Bill,
Attached is the plat comments letter for the Hidden Harbor plat.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, surveying, Environmental & Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Cell: 561-346-3239; Phone: 561-687-2220
Fax. 561-687-1110
brian.l am ottea wan tman erou n. com
www.WantmanGroup.com
Bill Thrasher
From:
Bill Thrasher
Sent:
Thursday, June 21, 2012 11:45 AM
To:
Paul Engle
Subject:
FW: Plat comments letter
Attachments:
First Comments Letter to Plat Review 06.15.12.pdf
Paul, is there any responses ready yet to these questions from our surveyor?
I have a interior paving permit here for approval. I wonder if any of the comments attached would suggest that I hold off
on approving the permit?
Please comment?
Bill
From: Brian LaMotte[mailto:Brian. LaMotte@WantmanGroup.com]
Sent: Monday, June 18, 2012 1:58 PM
To: Bill Thrasher
Subject: Plat comments letter
Bill,
Attached is the plat comments letter for the Hidden Harbor plat.
Brian
Brian J. LaMotte, PE, LEED AP
Senior Project Manager
®WGI
Wantman Group, Inc.
Engineering, Surveying, Environmental S Planning
2035 Vista Parkway, Suite 100
West Palm Beach, FL 33411
Ce!!: 561-346-3239; Phone: 561-687-2220
Far: 561-687-1110
brian.l amotter-wantman eroun.com
www.NVantmanGroup.com
OWGIEngineering e- Surveying •: Environmental •*- Planning
Wantman Group, Inc.
June 15, 2012
Mr. William Thrasher
Town Manager
Town Of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
RE: Hidden Harbour Estates Plat Two
Plat Review - First Comments Letter
Dear Mr. Thrasher,
On behalf of Wantman Group, Inc., we are pleased to provide the following plat review comments
for the plat of Hidden Harbour Estates Plat Two, as prepared by O'Brien, Suiter & O'Brien, Inc.,
dated April, 2012.
With respect to Chapter 177, Part 1, Florida Statutes, we have the following comments:
1. Boundary Survey: Per Florida Statutes Chapter 177.041(1): Please provide the Boundary
Survey of the platted lands for review.
2. Sheet 1 of 2: Per Florida Statutes Chapter 177.091(6): Bearing reference in Notes does not
agree with the bearing shown on sheet 2 of 2.
3. Sheet 1 of 2: Per Florida Statutes Chapter 177.091(7): PRM symbol in Notes much larger
than PRM symbol shown on sheet 2 of 2, symbols need to be the same size. Please provide
the field notes showing the PRM's have been set for this plat.
4. Sheet 1 of 2: Per Florida Statutes Chapter 177.091(14): Bearings in metes and bounds
description do not agree with the bearings shown on sheet 2 of 2.
5. Sheet 2 of 2: Per Florida Statutes Chapter 177.091(17): Subdivision name needs to be
labeled on contiguous property to the south and west of this plat.
6. Sheet 2 of 2: Per Florida Statutes Chapter 177.091(29): Legend missing S.U.E.
7. Sheet 2 of 2: Along the east property line there is a 10 foot strip of land abutting the west
right-of-way line of State Road A -1-A. Is this strip of land intended to be a utility easement?
If so, it needs to be labeled as such. If not, clarification that this is not an easement should
be addressed to avoid further confusion.
2035 Vista Parkway r, west Palm Beach, Florida 33411 o Phone: 561-687-2220 t• Fax: 561-687-1110
www.wantmongroup.com
Hidden Harbour Estates Plat Two
First Comments Letter to Plat Review
Page 2
Additional Engineering Comments:
8. Sheet 2 of 2: A drainage easement should be established on the west and east sides of lots
1-3 for the proposed retention areas used for the overall developments drainage system.
Upon completion of the above items, please submit 1 copy of the revised plat to us for review.
Should you have any questions, please do not hesitate to contact our office at 561-687-2220.
Sincerely,
V
Eric Matthews, PSM
CC: Brian LaMotte, P.E.,
Derek Zeman, PSM
File: 41111158.00
®WGI
Wantman Group, Inc.
Bill Thrasher
From: Joe Pike <jpike@envdesign.com>
Sent: Friday, January 20, 2012 3:04 PM
To: Bill Thrasher; mminor@udkstudios.com
Cc: wwietsma@williamwietsmacompany.com; 'Paul'
Subject: Proposed Three -Lot Subdivision - 1410 N. Ocean Blvd.
Attachments: Survey+Lots 11x17 (1).pdf
Dear Bill:
As discussed by phone on this date, we have been retained by the owners of the referenced property to assist
in processing a three -lot subdivision for the existing lot located at 1410 N. Ocean Blvd. I have attached a Papa aerial
below as well as a survey showing the proposed lot lines for your reference.
We would like to schedule a meeting with you at your soonest convenience to discuss the application process for such a
subdivision. Please get back to me next week and let me know a convenient time for you and/or Marty to meet with
myself, Mr. Wietsma and Paul Engle to discuss this application further.
Thanks in advance for your assistance.
Sincerely, Joe Pike
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 20, 2016
Martin E. O'Boyle [mail to: records@commerce-group.com]
Re: GS #2145 (1207)
(1) Provide a copy of all invoices (including billings and communications) received from O'Brien,
Suiter & O'Brien, Inc. by any of the requestees.
(2) Provide a copy ofall surveys, plans and other communications received from O'Brien, Suiter
& O'Brien, inc by any of the requestees
(3) Provide copies of any work authorizations, purchase orders and work orders provided to
O'Brien, Suiter & O'Brien, inc by any of the requestees.
(4) Provide a copy of all other records recieved from or sent to O'Brien, Suiter & O'Brien, inc by
any of the requestees. The period that we are interested in would be the period beginning January
1, 2012 through the date of this request.
All four of the above numbered items shall be limited to public records related to property in the
Town of Gulf Stream.
Dear Martin E. O'Boyle [mail to: records(ia commerce-groua.coml,
The Town of Gulf Stream received your public records requests on March 25, 2016. You should
be able to view your request at the following link http://www2.gulf-
stream.ore/weblink/O/doc/85742/Paael.aWx. In future correspondence, please refer to this public
records request by the above referenced numbers. Please allow this response to be responsive for
all parties involved.
In response to part 1 of your request, all invoices and payments can be found on the Town's website
by going to www.gulf-stream.org, click on "Find a Town Record", click on "Finance", click on
"Accounts Payable", click on "Invoices", click on whichever year you desire, there you can find
the folders or files for "O'Brien, Suiter & O'Brien".
In response to part 3 of your request, there are no such purchase orders or work orders. Work
authorizations are mostly done verbally, but there are some authorizations that can be found at the
same above link.
In response to parts 2 & 4, there are responsive documents at the same above link. After a diligent
search, in excess of 15 minutes, we believe we have provided you with all responsive documents.
However, to fully ensure that there are no more responsive records, the Town estimates that to
respond to your request will require an additional .5 hour of administrative support at $40.51 per
hour, per Fla. Stat. § 119.07(4)(d). If the cost of producing these documents will exceed your
deposit, the Town will provide you with an initial production of responsive records and an estimate
for the production of any additional responsive records. If the costs of production are less than the
deposit, the Town will provide you with the responsive records and a refund.
(.5 hours @ 40.51= 20.26) = Deposit Due: $20.26 in cash or check.
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within 30
days of this letter, we will consider this closed.
Sincerely, Town Clerk