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HomeMy Public PortalAboutFiscal Year 2025 Capital Improvement Program (5 Year) 1630 • , CITY OF WATERTOWN ` ��• � 1 Office of the City Manager Administration Building t 149 Main Street Watertown,MA 02472 Phone: 617-972-6465 George J. Proakis www.watertown-ma.gov City Manager citymgr@watertown-ma.gov To: Honorable City Council From: George J. Proakis, City Manager Date: January 23, 2024 RE: Fiscal Year 2025-2029 Capital Improvement Program Pursuant to the provisions of the Watertown Home Rule Charter, the attached City Council Resolution on the Fiscal Year 2025 Budget Process, and the City Council Resolution on Watertown's Ongoing Capital Project Budget Guidelines, I herewith present the Proposed Fiscal Year 2025-2029 Capital Improvement Program (CIP). The proposed Fiscal Year 2025-2029 General Fund CIP totals $210,682,500. The general obligation bonding requirement for the FY 2025-2029 CIP is $93,908,100. As you are aware, the Capital Improvement Program is the method used to realistically show relatively expensive and higher-cost equipment and projects that need to be planned to ensure the City's infrastructure is adequately maintained. Background While it is easy to not fund maintenance repairs and equipment replenishment until something either falls down or stops running, this is poor planning, for at least two reasons: 1. It does not reflect the true cost each year of an item. 2. By maintaining buildings and equipment in good repair, the useful life of the item can be extended at a reasonable cost. Many communities wait until buildings, vehicles or equipment are in such a state of disrepair that a major overhaul, repair, or replacement is required at much greater expense. Therefore, to maintain and improve its infrastructure, facilities, and equipment, the City should expect to make annual capital expenditures of at least 7.5%to 8% of the General Fund budget. In FY 2025, we are proposing a plan that would make annual capital expenditures 7.98% of the General Fund budget. A capital item is an asset with a useful life of at least two years and a purchase price of at least $15,000. Items costing less than $15,000 are included in the operating budget. In addition, items that are labeled "TR" or "tax revenue" are included both in the CIP (because of their relatively large expense) and in the "Capital Outlay" lines of the operating budget for the relevant departments. The attached document is the Proposed FY 2025-2029 Capital Improvement Program. In the coming days we will update our projected debt chart to reflect this updated plan. Please note that, as we review financing, if we find that we are unable to afford all of the items in the early years of the CIP, some items may need to be adjusted, delayed, or removed from the chart. Changes for the FY 2025-2029 Capital Plan There are a few changes in the organization of the plan, as follows; 1. With the continued work on the Parker Annex, we have now divided the old "Administration" section of the plan into three sub-sections, one each for the Administration Building/ City Hall, Parker Annex, and other items that are citywide administrative items. 2. We have moved all open space projects into a subcategory under the Community Development and Planning department, as the new Senior Planner for Open Space will oversee these design efforts. A Note about Inflation After many years of low interest rates and steadily escalating costs, the past year has seen significant increases in construction costs. This impacted a number of FY 2023 and FY 2024 CIP items as they have gone to bid in the past two years. While the rate of inflation is slowing, costs are not coming down. Once again, we have needed to adjust several cost estimates in anticipation of higher costs. We also continue to monitor interest rates on municipal bonds for their impact on city borrowing. Long-range Planning As with all forecasts, the Proposed FY 2025- FY 2029 CIP may change, due to long-range planning efforts. In particular, we have focused on a few areas where forthcoming change may have an impact on CIP strategies. Senior Center In 2022, the City conducted a review of the Philips School site with AI3 architects, looking into the future of the senior center and school functions on that site. We put that project on hold once we were purchasing the Parker Annex, wrapping the recommendations together to determine the best route forward for each building. As we are concluding our work on the Parker Annex strategy, it has become apparent that we should be seeking a strategy to build a better center for our seniors. Therefore, the FY 2025-2029 CIP establishes a line for a new Senior Center building. This is consistent with the FY 2023-2027 CIP recommendation item #23 that the Senior Center and Philips School sites be studied. The initial AI3 study identifies two options to build a new building on the current Philips/Senior Center site, which were shared with the council as a part of the Parker Annex plan presentation. These will be refined, although we could still 2 consider other sites for the Senior Center if they become available. AI3 had also initially proposed an alternative that would demolish and replace the Philips School building, but we will not be pursuing this option further, as it is more expensive and disruptive to school and cable TV operations. Parker Annex The FY 2025-2029 CIP includes additional funding to complete the Parker Annex renovations and moves. In FY 2024, we have saved significant time and money by moving the Information Technology and Health departments into the Parker School into sites that needed minimal renovation. In FY 2025 the Community Development and Planning Department will be moving to the second floor. This will require a far more extensive renovation, and therefore the CIP identifies $2.2 million in funding for this upgrade. Parks and Open Space Last year we incorporated a new schedule for parks and open space projects. This was designed to address questions about projects that were in design despite many of them being funded in previous years. Last year we begun working with three different landscape design firms, and we will be adding a fourth firm with the start of design at Walker's Pond. Last year's schedule was designed to ensure that numerous parks projects could move forward on an ambitious but realistic pace, and We have been able to keep mostly to that schedule. An update to the schedule is attached. Note that the Arsenal Phase B project ended up substantially over its original budget, and therefore some adjustments are being made to accommodate the additional borrowing needs for this project. Schedule adjustments for parks are as follows: • Lower Saltonstall park required splitting the lighting project that was under design from improvements to the tot lot that are of interest to many families that use the park. We are proposing moving forward with the lighting project borrowing in FY 2024, subject to the approval of the city council. The tot lot has been re-entered into the capital plan as a FY 2029 item and will not include the replacement of play equipment in addition to replacing the surface under the equipment as originally anticipated. • Upper Saltonstall is behind schedule. The project received a $900,000 grant and is undergoing review by the Community Preservation Committee for funding the remainder of the work. While DPW bid the project to understand full construction costs, the CPC funding schedule did not align with the contractor's schedule. Therefore, if the CPC completes review and approves the project in this round, we will be able to move forward with bidding and construction for mid 2024. • Casey Park has been put on hold at the request of the City Council. The project was confirmed to proceed under Conceptual Recommendation #1 of the FY2024— FY2028 CIP. However, administration is proposing to re-enter the project into FY2029 of the FY2025-FY2029 CIP, and repurpose the use of the budgeted amount from the recommendation to cover a portion of the cost overrun at Arsenal Phase B. • Victory Field Phase II has been re-entered in the CIP as a FY2026 project expected to begin in Summer 2025. The project was confirmed to proceed under Conceptual Recommendation # 2 3 of the FY2024—FY2028 CIP. However, administration is proposing to repurpose a portion of the budgeted amount from the recommendation to cover the remaining cost overrun from the Arsenal Phase B project. The remainder will be combined with funds in the 2026 line in the CIP to complete this project. Update on Additional Studies Last year we reported the following studies that relate to capital planning. These studies are: 1. City Building Use and Space Study: This study was developed to address the best plan for City Hall, the Parker Annex and the Senior Center. The plan for Parker is underway with the Public Buildings and IT teams now relocated to the Annex, and the Health Department moving soon. Community Development and Planning will move in FY 2025 after a more extensive renovation of the second floor. The study also anticipated the need for a new senior center, and that will also be discussed further in coming months. 2. Watertown Square Plan: In the mid-year budget amendment, the Honorable City Council supported the establishment of a stabilization fund and funding of$1.8 million to begin the process of funding the implementation of this planning effort. The CIP includes additional funding for implementation of the streetscape strategies in the Watertown Square plan but does not yet identify a funding source. We will monitor this item and consider additional stabilization funding, as well as borrowing. The cost is an early estimate. Furthermore, $1 million in funds for the former police station to most likely be demolished remains in the CIP. We have now identified this work to be completed in FY 2026 using building renovation borrowing funds. 3. Heating/Cooling Systems Analysis:There is $200,000 approved for FY2024 for an HVAC Study to identify needed improvements to HVAC systems in multiple city buildings. This HVAC study will drive the design of$4.5 million in HVAC improvements identified in last year's CIP. In addition to these FY2024 HVAC Study funds, we are now requesting retrocommissioning study funds starting in FY2025 to review all systems in our buildings, which includes more than just HVAC systems, as it provides a review of the building envelope (windows, roofs, masonry, etc.) as well as mechanical, electrical and plumbing systems. Our strategy moving forward is to conduct a comprehensive review of each building with a retrocommissioning study for a building before allocating capital funds for repairs. See more info below, under "retrocommissioning". 4. Fleet Electrification and Replacement& Vehicle Charging Infrastructure Studies:The proposed FY 2024 operating budget included funding for a systematic assessment of all City-operated vehicles (except for fire apparatus) with the primary goals of establishing replacement schedules for these vehicles and, consistent with the Resilient Watertown Climate and Energy Plan, identifying vehicle electrification opportunities. This study is underway. As an input into this study, DPW has updated their fleet replacement schedule, and the updated replacement schedule is reflected in this year's CIP document. 4 5. Comprehensive Plan: As you are aware, Watertown adopted the citywide Comprehensive Plan Update. The updated plan is broadly consistent with the capital plan efforts around streets/sidewalks and open space. The Watertown Square Area Plan is a key recommendation of the comprehensive plan (see item #2, above). 6. Pickleball: The study on locations for additional pickleball courts, funded by the council through the FY 2024 budget, is underway. City staff, including the council analyst, are doing this work in- house, reducing the need to use funds for consultants. A report will be released soon. 7. Dog Park/Spray Pad Study: Funding for a new study for FY 2025, looking at dog park and spray pad locations, is identified in the FY 2025-2029 CIP. Community Preservation Funds CPA funds are distributed after a vote from the Community Preservation Commission (CPC) and the City Council. Due to the important advisory role of the CPC, the CIP will not identify an item as CPA funded until the CPC has approved such an item. However, there are a few items in the CIP this year marked as "TBD" that could be funded with CPA funds, if approved by the CPC. These include: 1. Saltonstall Park ($2.5 million in FY 2025) 2. Design and Construction at Walker Pond ($250,000 in FY 2025 and $2.5 million in FY 2026) Unfunded Items In addition to the items listed above for which we will seek community preservation funds, the funding sources of the following items have not been determined and are identified as TBD: 1. Former North Branch Library Renovation/Reuse ($1.1 million in FY 2025) 2. Multi-Service Center Renovation ($500,000 in FY 2025) 3. Watertown Square ($10 million split between FY 2028 and 2029) (see above) 4. East End Fire Station ($12 million in FY 2029) (see below) 5. Senior Center Shuttle Busses ($298k in FY 2025) (see below) 6. Senior Center ($32 million in FY 2028) (see below) 7. Library Deep Energy Retrofit ($1 million in FY 2027) (see below) Grant Funds In the last twelve months, our state and federal government have proposed several new grant opportunities that could be beneficial to Watertown. We are continuing to monitor new opportunities for direct local grants of funds under the federal Bipartisan Infrastructure Bill and the Inflation Reduction Act (which includes numerous grants for energy efficiency and climate priorities), as well as relevant state grant programs. We are working to establish a position under the Chief Financial Officer that will work on grants. As you are aware, the Honorable City Council identified the use of the $10,742,413 in federal funds that the City received through the American Rescue Plan Act of 2021 (ARPA). A portion of these funds have been used to fund capital projects as follows: 5 1. Additional Private Workspace - Library $18,000 2. Hybrid Capability for City Buildings-WCATV $83,328 3. Sewer Phase 4 Rehabilitation - DPW $2,500,000 4. Cottage Street Water Main - DPW $2,000,000 5. Stormwater Tree Trenches - DPW $368,829 6. Lead Gooseneck Removal - DPW $368,829 7. Watertown Food Pantry- COA $152,000 8. PV Array for Watertown High School -SBC $1,000,000 School Department The Fiscal Year 2025-2029 CIP includes funding of various school improvements totaling $19,979,000 over the next five fiscal years. This does not include the borrowing for the high school project that has been calculated in our borrowing for FY 2025 and earlier fiscal years. At this time, $9,294,000 of this funding has no identified funding source. Of these funds $2,100,000 is the portion of the high school project that has not been included in our debt schedule or otherwise funded. The remainder is mainly work on the Philips School structure. We will continue to work with the school department to identify a route to funding these items. The breakdown of all school improvements are as follows: Cunniff School Projects $35,000 Hosmer School Projects $35,000 Lowell School Projects $35,000 Middle School Projects $10,330,000 Philips School $5,619,000 District $1,825,000 High School Project $2,100,000 TOTAL $19,979,000 A number of items from last year's CIP for the new elementary schools have been removed. These are items that were unable to be funded in FY 2024, so were scheduled for later years. The school department was able to repurpose available funds to cover some of these smaller items and therefore they are now complete and have been removed from the CIP. Consistent with previous years, in keeping school department tax revenue under$400,000, some items have been shifted to earlier or later years. Overall, with the new schools being completed, and other work completed utilizing school accrual funds in the last year, this number has declined in the FY 2025- 2029 CIP. The Honorable City Council's Fiscal Year 2024 Budget Policy Guideline II.C. reads as follows: Continue support for Building for the Future Initiative funding in collaboration with the School Building Committee,for the Three Elementary Schools project, and for the MSBA High School project, without debt exclusion funding. 6 The three elementary schools project is wrapping up. With an initial budget of$170 million, the project is closing out with a total cost in the range of$172 million. We are identifying existing funds to cover any final expenses and will have more information for the council on this in the coming weeks. It is worth noting that, for a project that has been underway through the pandemic and subsequent supply chain challenges, this is a remarkably reasonable total project cost. The high school project is underway. As identified in earlier memos to the council, the total project cost is now estimated at $218,736,281. MSBA funding, initially at $44,283,365 will include an additional payment, due to an increase of funds allocated in the state's FY 2024 budget, with the assistance of our local delegation. The exact amount of these funds has not yet been confirmed by MSBA. With the support of the City Council, we have been able to set aside $11.4 million in stabilization funds towards the high school project. The council also funded $1 million of the $4.462 million in funding for the school solar panels. Additional solar funding is now available through a federal program under the Inflation Reduction Act. Nonetheless, if we maintain our goal of capping the borrowing for the high school at $150 million, we will then still have approximately$2.1 million in funding to identify in the next year. These funds have been included in this year's capital plan as a TBD item. CIP memos from previous years include a robust introduction to the history and schedule of the Building for the Future Initiative, and the administration can provide that information to the Honorable City Council upon request. Streets and Sidewalks Street and sidewalk maintenance is one of the top priorities in the Honorable City Council's Fiscal Years 2009 through 2024 Budget Policy Guidelines. Within the Fiscal Year 2025-2029 CIP, $89,537,200 is designated for street and sidewalk improvements. This includes the Mt. Auburn Street corridor project, which is substantially covered by state transportation funding, and will be beginning construction this spring. Local funds for non-participatory work, land acquisition, and project lay-down/storage space are included in the CIP. The CIP also includes a new item for ornamental street lighting. Chapter 90 funds are increased to $750,000 per year split evenly between highway and sidewalk reconstruction. Locally funded projects including the connector roads/long streets project as well highway and sidewalk reconstruction have been increased to reflect higher construction costs. The CIP also recommends adding another year of funding for underground duct work in FY 2028. Parks and Recreation Projects The City has undertaken, with the support of the Honorable City Council, significant parks and open space upgrades and improvements through the CIP in recent years. With the arrival of the pandemic, 7 the uncertainty around the recession and supply chain challenges, many of these projects were behind schedule. To ensure that we are working towards a common schedule for project completion, last year the Honorable City Council confirmed a new schedule for parks completion that I recommended. This was in line with FY 2023-2027 CIP recommendation #30, suggesting that construction phasing be consistent with citywide field usage needs. With the FY 2023-2027 CIP recommendation #31, the special needs baseball/softball diamond remains on the CIP and has been moved to 2028 while we work to determine if there is an appropriate site in Watertown for this very meaningful community investment. Below is the proposed updated construction schedule: Project Construction Timeline CIP Calendar Year Fiscal Year Irving Park complete none (CPA) Moxley Court complete 2016 Filippello Splash Pad complete 2021 Upgrade Victory Field Turf complete 2023 Arsenal Phase B spring 2024 2021 Lower Saltonstall Summer 2024 2019 Lowell Playground Summer 2024 2020 Upper Saltonstall Park/Gazebo adjust to Summer 2024 2024 Victory Phase II adjust to summer 2025 back on plan, 2026 Walker Pond Summer 2025 2025 and 2026 Howe Playground Summer 2025 2023 Bemis Playground Summer 2025 2021 and 2025 Sullivan Playground Summer 2026 2022 Victory Phase III Summer 2026 2023 Filippello Grove Playground Summer 2026 2026 Moxley Field Summer 2027 2028 and 2029 Filippello Arlington Playground Summer 2027 2027 Victory Tot Lot Summer 2028 2028 Casey Park and Playground Summer 2028 back on plan, FY 2029 Saltonstall tot lot Summer 2028 2029 Retrocommissioning Retrocommissioning appears in many places in this year's CIP. This is a process recommended by our Director of Public Buildings. She will be providing more detailed information in a separate document. As noted above, while there is $200,000 approved for FY 2024 for an HVAC Study to identify needed improvements to HVAC systems in multiple city buildings, this is limited to HVAC systems. In addition to these FY24 HVAC Study funds, we are now requesting retrocommissioning study funds starting in FY 2025 to review all systems in our buildings, which includes more than just HVAC systems, as it provides 8 a review of the building envelope (windows, roofs, masonry, etc.) as well as mechanical, electrical and plumbing systems. Our strategy moving forward is to conduct a comprehensive review of each building with a retrocommissioning study for a building before allocating capital funds for repairs to building systems. All buildings whether they are older or newer have complicated technology driven systems that need to be placed on a regular replacement schedule similar to computer hardware and software systems in order to operate efficiently. If investments are not made at regular intervals of between 5 to 10 years, the systems become obsolete and a more costly replacement is needed. In the world of COVID, we have learned the importance of properly operating HVAC systems, but we also cannot forget about all of the other systems in a building that can impact occupants. A retrocommissioning study will identify all of the building inefficiencies and suggest improvements which will drive future capital plans. Using a whole-building systems approach, retrocommissioning seeks to identify operational improvements that will increase occupant comfort and save energy. Retrocommissioning typically has a significant cost benefit and will also assist with meeting any future requirements under a Building Energy Use Reduction Ordinance (BERDO) if it is adopted in Watertown. Any building can benefit from the process, and the capital plan is therefore setting up the opportunity to complete this process for a number of buildings in Watertown, as follows: 1. Library Study FY 2025 Upgrades FY 2026 2. City Hall/Admin Building: Study FY 2026 Upgrades FY 2027 3. Parker Annex Study FY 2026 Upgrades FY 2027 4. Main Fire Station Study FY 2027 Upgrades FY 2028 5. Police Station Study FY 2028 Upgrades FY 2029 The forthcoming work to be completed on the Middle School will include retrocommissioning in FY 2024. Additional buildings will be considered for retrocommission in FY 2030 and beyond. Additional Items to Note Administration Admin Building 1. Lighting fixtures moved out 2 years (after retrocommissioning study). 2. Roof replacement delayed one year 3. Fan coil units/air handling unit ventilators delayed two years (after roof and after retrocommissioning) 4. Lighting/electrical delayed one year 5. Elevator upgrades scheduled for FY 2029 Parker Annex 1. RTU/Heating Cooling/Roof Package items merged, delayed and increased to replace all units from FY 2027 to FY 2029 2. Move of departments increased to $100,000 for FY 2025 3. Additional restroom upgrades scheduled for FY 2029 4. As noted above, funds are allocated in FY 2025 for renovation of the second floor. 9 Community Development 1. CIP maintains funding for public art 2. Funds for repair of the elevator at the Commander's Mansion is included in FY 2025 as this has become a high priority item Information Technology 1. Totals for some lines have been adjusted 2. IT Governance and Public Wi-Fi items have been combined into a new digital Equity and Broadband item. Fire Department 1. East End Station HVAC/Painting/Carpet/Lighting moved from FY 2024 to FY 2025 2. Apparatus Doors in the main station adjusted to $130,800. 3. Protective outer gear adjusted to $430,000 4. East End Station replacement has been shifted to FY 2029, increased to $12 million and marked TBD as we seek funding options for future building replacement projects. 5. Main station HVAC increased to $250,000 and changed to BE 6. Boat replacement moved to FY 2027 7. New equipment added to FY 2029 totaling$610,000 Library 1. Added deep energy retrofit in FY 2027 although funding has not been identified for this item. We hope grant funding may assist with paying for this item. Police Department 1. Budget includes funding for in-cruiser video system and body worn cameras in FY 2025. The total cost of these items is slightly adjusted (up by$18,000 in total). These items are currently subject to collective bargaining with the police patrol unit. This is included in the new contract with the police supervisors unit. 2. Firing range upgrade has been moved earlier, to FY 2025 and reduced to $600,000. This item has become a high priority, and we are seeking more affordable strategies to address the issue in an earlier timeframe. 3. Slight adjustments in the cost of tactical bulletproof vests and computer aided dispatch/records management. 4. Security switch replacement added in FY 2026 5. Fingerprint machine added in FY 2027 6. Mobile data terminal replacement added in FY 2029 Public Works Department: 1. Solar and roof schedule is adjusted. Some funds for this project can be covered with federal grant money. 2. Generator replacement added in FY 2029 3. New vehicles have been added to the plan based upon the DPW work to create a more robust fleet replacement schedule with more electric vehicles when possible: o Four new fleet division vehicles are added to the plan. 10 o Dump trick in highway division is added to the plan for FY 2029. o Four new vehicles added to Snow and Ice Division. o Three new vehicles added to Cemetery Division. o Four new vehicles added to Parks & Forestry Division 4. Rough terrain forklift is moved from the former "Property/Buildings" Division to the Fleet Division 5. Cemetery expansion feasibility to be reviewed in FY 2028 for possible work in FY 2030. 6. Funding for parks irrigation upgrades are added in FY 2027, 2028 and 2029. Recreation 1. Funds provided starting in FY 2026 to add AEDs in recreation facilities. Public Buildings 1. Sidewalk snowblower/cabs removed from FY 2025 but added in FY 2028 and 2029 2. Pickup/plow removed, to be purchased with existing funds in FY 2024 3. Equipment Inventory moved to FY 2026 Senior Center 1. See note above about the senior center. Most capital items have been removed in anticipation of the construction of a new building in FY 2028. 2. Some upgrades around the building are anticipated for FY 2025 using tax revenue, so that the building can remain in good condition until it is replaced 3. Shuttle busses are added in FY 2025 and unfunded in anticipation of seeking grants to cover the busses. Skating Rink 1. Skating rink improvements in the last year, including new ammonia detection system, new boards, glass and seating are complete. A handicap access lift has been ordered and will be installed upon delivery. 2. Rebuild of compressors moved out one year to FY 2026 3. Electric ice resurfacing machine and electrical upgrades shifted from FY 2024 to FY 2025 with a small cost adjustment 4. LED lights moved to FY 2026 from FY 2025 5. Boiler replacement adjusted to FY 2027 at$80,000. 6. New item for rink netting in FY 2026 Water and Sewer Enterprise Funds Capital Improvement Program (CIP) The proposed Fiscal Year 2025-2029 Water and Sewer Enterprise Funds CIP is forthcoming and will be submitted to the Honorable City Council in the coming days, along with a memo summarizing relevant background information. All of the work to the water, sewer, and drain systems directly impacts water and sewer rates. Interest-free loans and grants, when secured, will enable the City to perform necessary work 11 with little or minimal impact on ratepayers. Funding from ARPA for water and sewer projects will also have a direct impact on reducing CIP borrowing and therefore reducing rates. Loan Orders from Previous Fiscal Years The following items were incorporated in previous years' CIP documents and re-confirmed by the Honorable City Council in recommendations during the review of the FY 24- FY28 CIP in March of 2023. Completed projects have been removed from this list. FY 2017 Unfinished CIP Proiects Project Amount Council Rec. Status Casey Park Renovation $1.125k Reconfirmed#1 funds repurposed for Arsenal rescheduled 2029 Victory Phase II $5.0 mil Reconfirmed#2 some funds to Arsenal rescheduled 2026 FY 2018 Unfinished CIP Proiects Project Amount Council Rec. Status Community Path Design $325k Reconfirmed#3 in process FY 2019 Unfinished CIP Proiects Project Amount Council Rec. Status Saltonstall Lower Park Improvements $300k Reconfirmed#4 scheduled 2024 FY 2020 Unfinished CIP Protect Project Amount Council Rec. Status Community Path Taylor to Linear $3.0 mil Reconfirmed #5 estimated 2024 FY 2021 Unfinished CIP Proiects Project Amount Council Rec. Status Arsenal Park Renovation Phase B $5.83 mil Revised amount#6 scheduled 2024 Estimated$10AM FY 2022 Unfinished CIP Protects Project Amount_ Council Rec. Status Various(Middle)School Improvements $3.1 mil confirmed#8 underway Connector Roads/Long Streets $2.0 mil confirmed#9 scheduled 2024 (Morse St) Sullivan Playground $700k confirmed#10 scheduled 2026 Design of Victory Field House Addition $375k confirmed#11 scheduled 2026 12 FY 2023 Unfinished CIP Proiects Proiect Amount Council Rec. Status Admin Building Various Design/Upgrades $205k confirmed#13 forthcoming Admin Building Design lighting/access $60K confirmed#13 rescheduled to FY2027 IT Various Equipment/Projects $500k confirmed#14 forthcoming Library Improvements $325k confirmed#15 forthcoming DPW Admin Bldg. Roof Replacement $2 mil confirmed#16 forthcoming Cemetery off road vehicle $30k confirmed#16 forthcoming Water heater replacement $200k confirmed#16 forthcoming Victory Field House Addition/Renovation $4million confirmed#17 scheduled 2026 How Park Playground $500k confirmed#18 scheduled 2025 Senior Center Repairs/Replacement $200k on hold per#19 on hold Various(Middle)School Improvements $1.34 mil confirmed#21 forthcoming FY 2024 Unfinished CIP Protects Project Amount Council Rec. Status Middle School Design HVAC Basement $72k confirmed#22 complete District Security Systems Enhancements $95k confirmed#22 forthcoming Former Police Station Demolition $1 mil confirmed#25 rescheduled FY26 Admin Building Renovations $1.15 mil confirmed#26 forthcoming Parker Annex Renovations $1.275 mil confirmed#27 forthcoming IT Infrastructure Improvements $300k confirmed#28 underway Permitting&Transparency Dashbaords $150k confirmed#28 forthcoming Document Scanning $200k confirmed#28 forthcoming MUNIS System Enhancements $150k confirmed#28 forthcoming IT Governance $100k confirmed#28 underway IT Parker Annex Technology $500k confirmed#28 forthcoming East End Fire Station HVAC/Plumbing $126k confirmed#29 rescheduled FY25 East End Fire Station Painting-Carpet-Light $121k confirmed#29 rescheduled FY25 Main Station Interior Repairs $100k confirmed#29 forthcoming Main Station Emergency Generator $90k confirmed#29 forthcoming Main Station Alerting System $120k confirmed#29 forthcoming Library Improvements $786.3k confirmed#30 forthcoming Police Access Control/Building Video Server $37k confirmed#31 forthcoming DPW Various Vehicles $870k confirmed#32 forthcoming DPW Add EV Stations $90k confirmed#32 forthcoming Solar Canopy DPW Parking Lot $1.25mil confirmed#32 rescheduled FY25& FY26 DPW Salt Shed Repair $400k confirmed#32 rescheduled FY27 Lowell Playground Equipment $650k confirmed#33 forthcoming Rink Ice Resurfacing Machine/Electrical $171k confirmed#34 rescheduled FY25, increased to$185k Land Acquisition&Storage Space $2 mil confirmed#36 rescheduled to FY 27 Local Road Construction Projects $2.625 mil confirmed#37 forthcoming Forest&Springfield Streets $2.1 mil confirmed#38 forthcoming Underground Ducts for Utilities $300k confirmed#39 forthcoming 13 Conclusion I look forward to working with the Honorable City Council in their review and adoption of conceptual recommendations on the Fiscal Year 2025-2029 Capital Improvement Program. cc: Honorable School Committee Honorable Library Board of Trustees School Building Committee All Department Heads 14 Watertown City Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 RESOLUTION# 7 1 2023 — R— WHEREAS: Article 5 of the Watertown Home Rule Charter sets out a process for the development and adoption of the annual operating budget and capital improvement program; and WHEREAS: The City Council wishes to establish a timeline, consistent with the Charter, by which it will provided policy guidance to the City Manager on the development of the budget and capital improvement program; and WHEREAS: Such a timeline will also give city residents notice of their opportunity to offer input on these important financial matters; NOW THEREFORE BE IT RESOLVED: That the City Council of the City of Watertown establishes the following timeline for the development of the Fiscal Year 2025 operating budget and capital improvement program: 1. The Fiscal Year 2025 Preliminary Budget Overview will be presented to the City Council by October 10, 2023. 2. The City Council will adopt its Fiscal Year 2025 Budget Policy Guidelines by November 27, 2023. 3. The proposed Fiscal Year 2025-2029 Capital Improvement Program will be presented to the City Council by January 23, 2024. 4. The City Council will adopt its conceptual recommendations on the Fiscal Year 2025-2029 Capital Improvement Program by February 27, 2024, subject to the availability of funds. Vol CouI I Member I hereby certify that at a Meeting of the City Council for which a quorum was present, the above Resolution was adopted by a vote of 4=for, C9against, and 6 present on November 14, 2023. l Brendan T. McCarthy, Council Clerk Mark S. Sideris, Council President 0- Watertown 'down Council Administration Building 149 Main Street Watertown, MA 02472 Phone:617-972-6470 ELECTED OFFICIALS: Resohttion#2013- Mark S.Sideris, Council President Resolutlow Watertowii's Ongoilig Capital PlAect Budget Guldelhies Stephen P.Corbett, Vice President WHEREAS the Town Council adopts budget policy guidelines each year pursuatit to John A.Donohue, Section 5-1 of the Watertown Houle Rule Charter, so that the Town Manager call Councilor At Large develop budgetary goals End the Town budget for the next fiscal year,and Susan G.Falkoff, Councilor At Large - WHEREAS ill the Fiscal Year 2014 budget policy guidelines,Attachiiieut A Anthony r At Large "ADDITIONAL RECOMMENDATIONS ON CAPITAL PROJECTS"was included to Councilor At Large ' use the Towii's capital project fluids in the most efficieiit niatllier,and to improve the Angeline B.Kocher s' efficienc and trans larency of the Capital Ini lroveriielit Pro rani CIP process,and District A Councilor Y l Y 1 1 g (CIP)1 Cecilia Lank, District B Councilor WHEREAS these recolliniciidatious have become standard operating procedure for the Vincent J.Plccirilll,Jr., Town of Watertown,and do not need to be revised each year. District C Councilor Kenneth M.Woodland NOW THEREFORE BE IT RESOLVED that the Town Council of the City lutotvn as District D Councilor the Town of Watertown hereby establishes the following recommeudatious on capital projects as perniatieut budget policy guidance,to be followed atiiilially: 1. Status of existing capital filrids and projects:As part of the Jatluaty CIP submission by the Town Manager,include from each departuient,a listing of all existing unspent capital Ruuls(including Chapter 90,developer mitigation,gratit funds,etc.)and a status on each project or acquisition,iricludirig how and when remaining fluids will'be spent,effective November 30th. j a. Include project fiuids appropriated by the Town,Council to the School Department. b. Include Water/Sewer Enterprise Fund reporting of capital projects&fiuids as a new section of the CIP separate from the General Fluid. 2. Details on tiew projects: As part of the January CIP submission by the Town Manager, provide details for all items in(lie CIP that have been previously sliown as a►ulual Itttiip sums ill a single Title. a. Include the School Department's"various school improvements b. Include"highway reconstruction"and"sidewalk reconstruction",with a forecast of streets to be done each year. c. Include Water/Sewer Enterprise Fund capital projects as a new section of the CIP. separate from the General Fuud,with a forecast of streets to be done each year. i d. Include transportation or water/sewer and stornnwater projects which have or will be proposed in the future,with no funding source yet identified, 3. Coordination Issues Related to Public Works projects: The increasing volume and complexity of public works projects requires a rethinking of how the Town does its planning to maxiinize the use of capital fluids'and departmental resources,as well as providing information to the public in a timely,readily accessible fashion. a. To this end,the CIP'nneeds to have a five-year forecast of what water/sewer/stormwater, road reconstruction,and sidewalk reconstruction are planned,by specific street,which will: i. Insure that work is sequenced to obtain the maximum life from road and sidewalk reconstruction without major water/sewer work compromising their integrity. I Allow utility companies adequate time to plan underground service replacements prior to road and sidewalk reconstruction, to avoid compromising their integrity. iii, Allow time for the Zoning Enforcement Office to notify property ownners of non- conforming driveways,while giving the owners adequate time to seek a variance, iv. Allow developers time to plan their projects in coordination with the Town, and avoid digging up newly installed roads and sidewalks. v. Allow abutting homeowners,who may want to pay for granite curbs on streets scheduled for asphalt curbs,time to arrange contracting and payment. vi. Allow tine for the Tree Warden to notify abutters wlio may want a street tree in front of their property,to allow for the placement of a tree pit prior to the installation of a new sidewalk, vii. Provide more transparency to citizens on public works projects and spending. l viii. Allow the Public Works Conuiiittee or other appropriate committee adequate time to L review tlne proposed work and provide policy guidance oil the above as it relates to Watertown's goals. b, Issues of coordin}ationn and timing need to be improved to insure the most efficient use of funds,and bonding of annual street construction projects should be coordinated with bidding such.-that contractors can begin by April and be completed by November. C. The Public Works Department should address;on an ongoing basis: L Assure adequate supervisory capacity to eliminate decision bottlenecks and improve timeliness of responses for1construction work. ii. Notification to the public of what construction is happening and where and when it will occur must be improved,and should be available on the website and updated regularly. iii. Improve coniipletionn of punch list items on projects needs to be improved, including painting of roadway markings,installation of traffic signs,removal of temporary construction signs, cleanup of construction debris,etc. 4. Protection of investments: With millions of dollars being spent each year in Watertown on street and sidewalk construction,the administration should take a more aggressive role to protect the value of these investments to insure that maximinn life is obtained from the new surfaces. ILL IT FURTHER RESOLVED that this resolution shall be incorporated by reference into the annual budget policy uideliues that are adopted each year, 4 C--/, Council Member j Z hereby certify that at a regular meeting of the Town Council for which a gllorum was present,the above Resolution was adopted by unanimous voice vote oil December 9, 2013. 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